81-32OIV ??; tdu' :tidi2'•?"' ° ;'..^°fi9.? ??u7? :a...:J?t :•t r,i..,w« . -:x3'? , .b+ 'ai^`P:t fir., ?. '' :s±. '4?r.; ..?.. i"J'^; %x +' `„"..'?.`r.F[:" 1
.?f?t,.?ln?'•w
t W-11 ZZ'?yl!..,??
L? -f '^i`L} `i ,. ti}a • riw i 'u3 .f ?il?g. 4`? Fem.
????sY??aS^L:.:r1:4,?
;Y:t?.," ???7 a?ia;:i _-kS""•_4Y.d??75." 1...S?,+L..LY.`. :it.rres^t:..1??;"w_ i. J.•.io:?.?C ??
"•`.^ •t'` ??x.?.?..'.? '?4.r? KJ!?:. -. ?i: ?',v rm ?`?r 1-°?+,F :??'?°7`!j F-[???
R E S O L U T I O N
No. 81 32,.,'
A RESOLUTION OF THE CITY COMMISSION AMENDING
z
RULE`5 RELATING TO TIMES FOR WORK SESSIONS AND
' CITIZEN MEETINGS; AMENDING RULE 6 TO PROVIDE
FOR COPIES OF ORDINANCES; AMENDING RULE 10
RELATING TO ORDER OF BUSINESS; AND AMENDING
RULE 19 RELATING TO HANDLING MAIL, OF THE
RULES OF PROCEDURE,
WHEREAS, the City Commission of the City of Clearwater, Florida,
on May 5, 1977, by Resolution No. 77-44, first adopted a set of rules to
r1 S,.
guide it in the conduct of its business; and
WHEREAS, pursuant to Resolution Nos. 77-129, 78-65, 80-62,
`4'Za 80-101 and 80..118, such rules have been previously amended; and
WHEREAS, it is further necessary to amend such rules to reflect
changes which have occurred;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF CLEARWATER, FLORIDA,
IN SESSION DULY AND REGULARLY ASSEMBLED, AS
FOLLOWS:
1. That Rule 5 of the Rules of Procedure set forth in Resolution
No. 77-44 and amended by Resolution No. 80-62 and No. 80-101 is hereby
further amended to read as follows:
RULE 5
. ?Y
"The City Commission shall meet on the first and third
Thursdays of each month at 5:00 P.M. in its chamber.
Special meetings may be held on call of the Mayor-Commissioner,
City Manager, or any two of the members and, whenever
possible, upon no less than twenty-four (24) hours public
notice. A work session shall be held at 9:30 A. M. the first
working day of the Commission meeting week, except
when such meeting time conflicts with the scheduled meetine
of the TBRPC in which case the work session meeting shall
start at 1:00 P.M. Work sessions are primarily designed
for information gathering and guidance, and no formal
Commission decision approving or disapproving agenda
item or items scheduled for public hearing may be made.
Except for items advertised for public hearing, items may
be removed from the agenda and additional items may be
added. The agenda may be re-ordered. Minutes shall be
taken and distributed by the City Clerk. Only staff members
shall be included in the work session discussion unless prior
arrangements are made through the City Manager. Four 4
regional TQwrrmeetings shall be held -&t-7-30-P-,.Mr-or}-the fah
,'lAondaj6-Df-ea*h,- aentd*,, scheduled during the year, excluding
June, July, August and December. They will be scheduled
at City-owned facilities throughout the corporate limits when
possible. "
r
V
. RR
2. That Rule b of the Rules of Procedure set forth in Resolution
No. 77-44 be and the some is hereby amended to read as followas
RULE 6
The City Commission shall appoint all committees
and advisory boards in accordance with the provisions
of the administrative code. The City Clerk shall furnish
each committee or advisory board with copies of all
resolutions or ordinances relating to the concerns of
said committee or advisory board, which shall be delivered
by, the most economical method to the chairman of such
committee or advisory board within four (4) dayo after the
passage of the same, or as soon thereafter as possible.
3. That Rule 10 of the Rules of Procedure as set forth in Resolution
No. 77-44 and amended by Resolution No. 77-129 and No. 80-118 be and
the same is hereby further amended to read as follows:
RULE 10
The order of business shall ordinarily be:
1. Special recognitions and awards
2. Minutes of previous meetings
3. Citizens to be heard re items not on agenda
4. City Manager reports
S. Public hearings (7:30 P.M.
)
a. City Clerk announces public hearings duly advertised.
b. Statement of case by City official/or
citizen spokesperson
Statement by applicant/respondent 5 - 10 minutes total
c. Commission questions
d. Comments in support 3 minutes per person
and or
Comments in opposition 15 minutes a spokesman/
or group representative
e. Commission questions
f. Rebuttal by opposition 3 minutes
g. Final rebuttal by applicant/ respondent
(or representative) 3 minutes
h. Commission motion to determine disposition
6. City Attorney reports
7. Other Commission action.
4. That Rule 19 of the Rules of Procedure as set forth in Resolution
No. 77-44 be and the same is hereby amended to read as follows:
RULE 19
All mail to the Mayor-Commissioner and the Commissioners
arriving at City Hall received pursuant to law or in connection
with the transaction of official business by the City of Clearwater
shall be copied immediately and provided to the other Commissioners
and to the press with the following exceptions:
(a) Mail from governmental agencies, addressed to the i
Mayor, clearly intended for the Chief Administrative
Officer of the City which requires administrative action
or staff action, will be delivered to the City Manager
'with informational copy to the Mayor.
Z,7t )Y h., }*'t ?, ? ,'F?, .} 2'ia? a.Y?t '?? ` e5 ,. ` .r .. .... s•.. :¢ .: ?.:..i : ... '.a ?.
??. `raj°.•'?',? a?}` ??,_ .,? 'k'S:' i.. n:{45 - ?: s,
1
(b) Anonymous letters will not be-distributed.
(c) Publications and lengthy agenda materials for other
boards upon which the Commissioners serve will not
be copied. Only the agendas will be circulated. Items
of considerable length (such as petitions) will not be
copied, but instead a memo will be dLatributed announcing
the availability of the item in the office,
(d) Mail with the words similar to "Personal", "Confidential",
or "For the Addressee Only" will be delivered unopened
to the addressee.
4
(e) The Mayor-Commissioner and Commissioners receiving
individually addressed mail will be responsible for replying,
asking the City Manager or City Attorney to reply, or
placing the matter on the agenda for formal Commission
consideration.
(f) The City Manager will be responsible for seeing that mail
addressed to the Mayor and other City Commissioners
is properly answered or placed on the agenda.
(g) City Manager will answer individual complaint letters.
(h) City Manager will discuss with Mayor malicious mail.
5. That Rules 5, 6, 10 and 19 as set forth in Resolution No. 7744,
as amended, be and the same are hereby repealed.
6. That the remainder of the rules set forth in Resolution No. 77-44,
as amended, are hereby ratified and confirmed.
7. That this Resolution shall take effect immediately upon its
adoption.
PASSED AND ADOPTED this 16th day of April, A, D. 1981.
AA a
ayor-Commissioner
Attest:
?A . .
City Clerk
,?,?? ??Ci?i jtt1?!:.'aii'?s?,l;?'s?i?i-•=?: ?l?a% '_?;?-';',;:?y: ?;,?•.?r.,i'?-:
iR'. •Yf?rt.._.'r3_?r' _ L.I. ?.. •i i" h 1 •
/I? /P?