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RESOLDTION
No. b3 - 54
A RESOLUTION SUPPLEMENTING AND AMENDING
RESOLUTION NO. b3-12 AUTHORISING THE DESTRUC-
TION OF CERTAIN CITY RECORDS AFTER THE LAPSE
OF SPECIFIED PERIODS OF TIME AND AUTHORIZING
THE DESTRUCTION OF CERTAII~t OTHER CITY RECORDS
AFTER THE LAPSE OF SPECIFIED PERIODS OF TIME,
PROVIDIIVG SAID RECORDS HAVE BEEN REPRODUCED
ON MICROFILM; PROVIDING FURTHER THAT SUCH
RECORDS MAY BE RETAINED FOR A LONGER PERIOD
WHEN DEEMED NECESSARY OR ADVISABLE.
WHEREAS, detailed records of the City have accumulated for many
years to the extemt that it is becoming difficult to keep them properly
stored and indexed; and
WHEREAS, a careful study has been made as to the length of time
such original City records should be kept before destruction with or without
microfilming; and
WHEREAS, Florida Statutes= Sections q2, 7q and q2, 35 authorize
the micxofilrning of official records by the City and the destructinn of
such records after having been microfilmed and provides that microfi].m.ed
photographs are admissible in evidence as the arigixial itself; and
WHEREAS, it has been determined that Schedule 2 of Resolution
Na. 63-I2 should be amended as shown on the schedule attached hereto;
hIOW, THEREFORE, BE IT RESOLVED BY THE CITY
COMMISSION OF THE CITY OF CLEARWATER, FLORIDA,
IN SESSION DULY AND REGULARLY ASSEMBLED, AS
FOLLOWS:
I. That authority is hereby given to microfilm and destroy or
destroy without microfilming the City of Clearwater records as indicated
on the attached schedule, provided, however, that a description of such
records destroyed shall first be made and certified and retained in the
City~s files and providing further that no such records shall be destroyed
until and unless they have been audited by the City Auditors.
Aeso.~63-5~ -I-
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6-363
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2. 'T'hat this lZesolution shall not ba daemed as requiring the
destruction of such City records after the lapBe of the periods shown in
the attached schedule, but may be retained for longer periods wham daemed
necessary or advisable by the Department Haad or the Gity Manager.
3. That aLl resolutions ar parts of resolutions in conflict herewith
be and the same are hereby xepealed to the extent of such c~nflictr ,
PASSED AND ADOPTED this 3rd day of Juno, 19b3.
!jT/.~
Mayor-Commissioner
Attest: ~-
Clerk
-2-
Reno. X63--54 6~3-63
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