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89-02 8~ - 'J.. ~ ~ ~ ~~ RESOLUTION NO. 89-2 A REsaL UTION OF THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA, APPROVING A JOINT PROJECT AGREEMENT BETWEEN THE CITY OF CLEARWATER AND THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION' FOR UTILITY RELOCATION AND INSTALLATION; AUTHORIZING THE EXECUTION OF SUCH AGREEMENTr AND AUTHORIZING THE PLACING OF FUNDS WrrH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE COMPLETION OF THE UTILITY INSTALLATION. WHEREAS, the State ot Florida Department of Transportation is constructing, reconstructing or otherwise changing 0 portion ot State Road 60, between State Road 55 and Bayshore Drive, which shall call for the installation of ncw City water, sewer and gas facilities over and/or under soid highway; and WHEREAS, the City requires additional water, sewer and gas capacity in certain locations within the construction limits of this project; and WHEREAS, the City has heretofore authorized that plans and specifications be prepared for the installation of the new City facUities over and/or under the highway; and WHEREAS, the plans and specifications have been prepared and approved by the City of Clearwater Engineering Department, such plans and specifications to be made a part of the Department's highway construction contract; now therefore BE rr RESOLVED BY THE CITY COMMISSION OF THE CITY OF CLEARWATER, FLORIDA: Section 1. The Joint Project Agreement, n copy of which is attached hereto as Exhibit 1, between the City and the State of Florida Department of Transportation for relocation and installation by the Department of City utility facilities designated as UtUlty Job 6517, Section 040, Parcel 1, is hereby approved, and the Mayor and City Clerk are authorized to execute such agreement. The City shall assume all costs incurred In the respective utUity relocation and Installation, which costs are estimated to be $600,000.00. Sectlon 2. The estimated costs of such utility Installations as set forth above shall be paid In advance to the State of Florida Department of Transportation in accordance with such utility Installation agreement. PASSED AND ADOPTED this " Attestt!":'-' . ~(_:~~~~ po ~. ~. ~ "'~. ~\~<:, "'-"'-' '" :,.'~ . (, I . '; , 1- 5 -~ 9 ~ @) ", i' ~. I .. .... ........,. ..... ......d .tH..... t ~ .......t , . FOR~' 723-23A R/tl PRODUCTION '10/08 rAGE 1 OF 5 State of Florida Oepartr.lent of T."ansportatiun Oivision of Pt"econstruction tr Des ign .JOWT PROJECT AGREmENT UTILITY WSTALLATION OV IIIGIIUAY CotlTRACTOn (r.lunicipal) TCollnt ~ Sect ion ! 15 040 & R/\-J! N/A . Till 5 AGnEENENT. made and entered.. i lito th i s day of . 19[1 . hy and bet\'IE~en the STATE OF FLORIDA DEPARTr.\EtlT OF TRANSPORTATION. ltL:l'C1naftf!l~ l"eferred to as the OEPARTfofEUT, and the CITY OF Cl eRT'Wa...pT' . a Iflunicipa 1 corporation, hel"einafter referl-e:d to as the CITY. . m nlESSETII: \/HEREAS, the DEPAltTHENT is construct i n9. reconstruct i ng or other\'/i se c:-hal1!Jing a po."tion of tile State Highway System designated by the OEPARH1ENT as Job No. 15040-6517 Road Uo.. 60 het'~een s~ R~ 55 . and BAYSJ10RF. DRT1Q:; I'Ihich shall call for the adjustment, relocation and/or installation of CITY WATER. SEWER AND GAS facilities: along, over and/or under said highway. AND \nIEREASt the plans for the said construction, reconstruction or ~)ther changes to be made. as above described. have been reviewed by the OItPAltTflENT and the C lTY . sa id above descr i bed ut i1 i ty re locat ion to hereinafter be designated as nUtility Work,lf , AHD WHEREAS. the term "cost of Utility Hork" shall include the entire amount paid by the CITY properly attributable to such work after deducting therefl'om any increase .in the value of the new faci11tJ' and any salvage value of materiols recovered from the old facility, AND' WHEREAS, the CITY has expressed its desire to assume all costs . incurred by this "Utility I/ork" and has'requested the DEPARTNElIT to include i~ said ,Job certain plans and specifications to meet the CITY's needs, ANn \lHEREAS, the DEPARTHENT and.the CITY have determined thnt it would be to the best interest of the general public Bnd to the economic advantage of both parties to enter into a JOINT PROJECT providing for such work, EXHIBIT 1 .' , ED (ij . .'j.... h... .., ..' .....~~.......c.,4i..;. ~...I""<I~.I'.I.....:..,'._.;':1.I-'...... ..iIi..'''' ..... . ..... ~. I .I'~.hl .. ""f; ~~i1...:..,...U,..... ........ FORI.I 723-23A PAGE 2 OF 5 IIml, TIlEREFOnE, the premises cons-idered, and in consideration of the sum of One Dollar each to the other in hand paid, the receipt 'whereof is Ilercby acknowledged, and in furthar con~ideration of the mutual convenants hercillafter contained, it is agreed by the parties as follows: 1. The DEPARTNENT and the CITY sha 11 part icipa te in a JOI NT PROJECT, the scope of which will cover only CITY utility facilities within the limits of tha project as included in the plans and estimate of the highway contract, r.IOI'e specifically described a~ D.O.T. CONTRACTOR INSTALLING AND ADJUSTING WATER, GAS AND SEWER FACILITIES 2. The CJ1Y \l/iH prepare, at its expense, the" design.and plans for all ,of the CITV I S necessary nUtil ity Workll specified above, and wi 11 furnish to t.he OFPAnTHEHT no later than , 19B . complete 01'i9ina1 plans on standard size sher:ts (~2" x 3611), all sUitable for n~production by the, DEPA~TJ.1ENT, together \lith 'a complete set of !;pec:ifications covering all construction requirements for the "Util ity \lurk. II Final IIUtility \/orkU plans sl.{\l1 be complete in every detail and \'1111 include a USummary of Quantiti~sll shef::t. It \'1i11 be the l'csponsibil ity of the CITY to coordil1f.tc the development of the "Util ity \lork II plans \'Ii th the UEPARTI,\ENT 'sh i gh\'Iay job plans. The DEPAllnlENT, upon request by the CITY, will furnish n11 availaule higll\'laY information ,'equil'ed by the CITY for the development of the "Utility Hork" plans; 'and the DE'PARTHEUT ~hall cooperate fully \'l1th the CITY to this end. 3. All of the work on the JOINT PROJECT is to be done according to the plans and specifications of the DEPARTf,\EtlT \'(h1cl1 plans and specifications urc, ~y reference hereto, made a part Ilcreof. The CITY will be responsible for vel"ifying the accuracy of the VePARTNWTI s underground survey ,i nfol'mat ion, and \'Ii 11 a 1 so be respons i h 1 e for any changes to the C!TV' S plCiIlS Illude necessary by errors or omissiolls in the DEPARTHENT's survey information as furnished to the CITV. All errors, or,lissions, or changes in the des i gn of the CITY I s II Ut 11 i ty lIork II will be the so 1 e respons i b i1 ity of the CITY. In any conflict between C1TY and DEPARTMENT specifications, the DEPARTHEHT's specifications will govern. 4. The .CITY, on request and at its expense, will furnish all engineering inspection, testing and supervision of the "Utility Vork,n and \'Iill also furnish the DEPARTI\ENT's ENGINEER with progress reports for diary , records, approved quantities and amounts for week 1y, month ly and fina 1 estimates. All field survey control for the UUtility ~orkll will be furnished by the CITY under the supervision of the DEPARTMEflT's ENGINEER. TILe coordination of the CITY 15 "Uti 1 ity Uorku \<lith that of the highway contractor and other utilities and/or their contractors will be the "esponsiblity of the ilEPARTNENT, and the CITY shall cooperate fully 1n this matter, All information required for Chang€: Orders or Supplemental ^greements pertaining to the CITY's UlItility \lorkll shall bf: promptly furnished to the DEPARmENT by the CITY upon the request of th~ UEPARlNENT. ~ w @) " FORM 723-23A PAGE 3 OF 5 5. The DEPARTHENT '<Ii 11 provide the necessary engineering supervision to assure construction is in comp1icancc with th~ plans and specifications hereinabove referred tOt and shall receive all bids for and let all contracts for said "Utility Hark.1I all at the sole expense of the CITY. All bids for said "Utility I~orklt shall be taken into consideration in the a\'Iard of bid on the Highway Job and the CITY shall have the right to reject (jOY or all bids on the ItUtility IJork" if said bids greatly exceed the CITY's estimated cost. In the event of I'ejection of bids for the ItUtility Uork. II the h ;9hl'lay contract documents \'li 11 be so amended pri or to award and the CITY \'til1t at its expense. arrangt! fur the prUhlpt construction of the "Utility \lark It so .as to cause no delay to the prosecution of t.he highway \'Iork uy the DEPARTNENT' s contractor. 6. All adjustment. re1ocat~ons. repairs and incidentals required to be performod to the existing CITY utilities witllin this project. not included in this contract. will be the sole responsibility of the CITY. An such work is to be coordinated with the construction of this pI'oject and in a manner that will not cause delay to the highway contractor. 7. All services and work under the construction contract shall' be performed to the satisfaction of the [1EPAnTI1E~IT' s Director. Oivision of Construction. and he shall decide all questions. difficulties and disputes of whatever nature, which may arise under or by reason of such contract for "Utility Work"~ tIle prosecution and fulfillment of the services thereunder. and the character, quality. amount'and value thereof~ and his decision upon ~ll'claims, questions and disputes theruunder shall be final and conclusive upon the parties hereto. B(a)_ The City agrees,that it \,lill , upon accepting the IlUtility \Iorklt. deposit in the "City of CLEARWATER Uti 1 ity Relocation Account (State Road 60)";n the amount of That the Department may ut i 1 i z~ sa; d depos i t fo,' the payment of sa; d .. Uti 1 i ty Hork II ; and the procedures fur payment as provided fo" in Exhibit IIAII attached hereto and madE a part hereof. a(b) The CITY agrees that it \/i 11, prior to the a\'/ard of the contl~act. furnish the DEPARTI,\EUT an advallce deposit estimated at $ fOI~ the ~ payment of SiI i d "Ut il i ty Hark /I . The actua 1 amount of depos i t wi 11 'be determined by the DEBARTlIENT upon receipt of the contract bids. The OEPAItTHENT may utilize this deposit for the payment of 'JlJtflity lIarkll. Both parties further agree that in the event the final billing pursuant to the terms of Paragraph 11 islets than the advance depos it. a refund of any axcess will be made by the DEPARTt.\ENT to the CITY; and that in the event ~add final billing is grcatt!r than the advance deposit the CITY will pay the additione1 amount within 30 claysfronl date of the invoice. ~ ~ .~. ~ _ ~~.. ,.... ..' ...._.... .....H. t FORM 723-23A PAGE 4 OF 5 9. Upon camp 1 et i on and acceptance of the ",ark. the C ITV s ha 11 own. control. maintain. and be responsible for all CITY utility facilities involved. according to the terms of the standard permit required by the State Statutes for occupancy of public rights of way. The CITY further agrees that it will maintain and keep in repair. or cause to be maintained and kept in repair. all of such constructed facilities or utilities within amendlnents and specifications for traffic control routing and parking and to conform \-lith the regulations of the DEPARTI1ENT perta in1119 thereto. 10. The CITY sha 11 defend. sa\'p and hold harmless the DEPARTt1ENT from any and all legal actions. claims or demands by any person or legal entity against the DEPARTNENJ arising out of the participation in. this Agreement b~1 the CITY or use by the CITY of the completed nUti lity Work". 11. Upon completion of the work. the DEPARTI,IENT shall. within one hundred eighty (1ao) days furnish the CITY w.ith two (2) copies of its fina 1 and complete billing of all' cost incurred in connection with the work performed hereunder. such statement to follow as closely as possible the order of the items contained in the job estimate. The final billing shall show the description and site of the project. the date on which the first work was performed; the date on which the earliest item of billed expense "ms incurred; the date on which the last work was performed or the last item of billed expense was incurred; and the location where the records and accounts bill can be audited. Adequ~te reference shall be made in billing to the DEPARTMENT's records, accounts or other relevant documents. All cost records and accounts shall be subject to audit by a representative of the CITY. Upon receipt of invoices prepared in accordance with the provision of DEPARTMENT Procedure No. 132-046 "Reimbursement for Utility and Railroad ,Relocation," dated October 1, 1973, the CITY agrees to reimburse the DEPARTMENT in the amount of such actual cost. ' ___________________________~_____________~________________w__~_____________ IN ~JITNESS \/HEREOF. the parties hereto have caused these presents to be executed by their duly authorized officers. and their officials seals hereto affixed, the day and year first above written. STATE OF FLORIDA DEPAnn1ENT OF TRANSPORTATION BY: (SEAL) Director of Preconstruction and Design ATTEST: Executive Secretary ,. ...~ @) ~ " , ,. , . FOR~1 723-23A PAGE 5 OF 5 " =m====~==LCC==~==~=======~==C====~==~===~======C===~Q==bC=C=======ca==~=== CITY OF' . FLOR IDA .' (71 t le (SEAL> , BY: , ATTEST: (Title , " ======c=a==~=======~==~====c=~~=c====c~=====~============~=========C==D~\ . ., Approved as to Form. Legality and Execution ,STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION , ' BY: Assistant Attorney I: . J .. . . I' .1: " . I _' mJm:\~~~-~~~~~~~a~~~~"""-l:~'*"-I'1 ~'.I'~"l&p.~~;~' . \ ~ ~< ~~'~r&;..:..:t.;.""': '~~\.l~l'-;":'''.\ T :_~:.:' '~r-~:'.Mf~ -TT~It{th~M~~t. if'"? . . ,~':'-11~ 'Jj~'\~.\~.I*':",-r-\~ ~ '.4 ~;1":'t1M:~\~"'"1::i;J" '~i~Y'J~V~..\:~-"".1"r') ~l t, 1'C; j)}",,~.. ~", ~~~ ',' . .~.. .:'/:~:"'-';4..\."J~" ;;;.~;;-':::~"l-' .~ }c>'",;~~....>" ~.::':.;: " :~ ~IT't:.~)."C c~~,,~..,': ..,"~ :'~-;~~:~""" -.:...~.;I ....:..>. ;~,,~.')i:,_;,:~:d~'~I.~~!;\Y:' ....'~ '.,;:,.:.~.. .,.:. . ..~~,.~ '~.' . s @ " . , " FORM 723-86 06/86 Page 1 of 3 EXHIBIT tlAII CITY This agreement made this day of ,19, between the CITY OF Clearwater , (hereinafter referred to as the CITYY- and the , an incorporated Bank authorized to transact business in the State of Florida, (hereinafter referred to as the BANK) and ,the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, a component agency of the State of Florida (hereinafter referred to as the DEPARTtIENT). \lTHEREAS, II!"; 1; !"v relocation work is being done by the DEPARTtlENT on behalf of the CITY under DEPARTtlENT contract for construction of PROJECT 1'ln4n-~'l17 and the CITY and the DEPARTUENT desire to provide for the availability of CITY funds to pay for said utility 1 relocation work, Now therefore, the parties hereto agree as follows: ), 1. The CITY shall establish and maintain an account, with the BANK, to be known as uCITY of Clearwater Utility Relocation Account, (State Road ...&L)ll and upon accepting the apparent low bid for said work, the CITY will deposit into the account a sum (~ ) to cover the cost of the utility relocation -Work to be performed by the DEPARTNENT for the CITY. Said sum represents the 'DEPARTNE~~'S estimated contr.act costs, construction engineering and inspection costs and administrative costs. The HANh shall confirm the , deposit in writing to the DEPARTtIENT ~dth five (5) days of said deposit. 2. The BANK agrees to invest the monies on deposit in the HCITY of Clearwater Utility Relocation Account (State Road 60)" and ,to liquidate any such investments at the direction of the Director of Finance of the CITY. Said investments shall be a part of said account and shall mature or'be liquidated as funds are needed to make payment to the, DEPARTME~7 as hereinafter provided. All earnings from investments of funds in t~~s account shall be remitted directly to the CITY. , 3. Withdrawals of monies from said "CITY of Clf!lIl"wnter, Utility Relocation Account (State Road _)11 other than for investment purposed as ,provided in Paragraph Two hereof, shall be made only in the following manner. The DEPARTME~T will invoice the CITY monthly for all costs incurred under this Agreement and the CITY agrees to pay the DEPARTIIEt\'T , within five (5) working days, by causing the BANK to wire transfer the amount due on said invoice to: BarnetL bank Tal1ahBs~ee Floridn StBl~ Treasury ConcentrntioJl Account. Bill Gunter. State Treasurer Account ~o. 1000004~~~ , ~ ',J t.", . , . . -" (5 @i) " -, " FORM 723-86 06/86 Page 2 of 3 If such deposit is not made within the five (5) working days allotted, the DEPARTMENT shall notify the BANK by telegram or letter to wire transfer the amount due to the State Treasurer's Account. The BANK agrees to comply with this request and, if necessary, to liquidate any investment in said "CITY of cl earwlI tel" Utility Relocation, Account (State Road 60 ) I~ for such purpose. The CITY agrees to notify the DEPARTHENT of their authorization for the BANK to pay each invoice submitted by the DEPARTHENTt 'by forwarding a copy of said authorization t~: Florida Department of Transportation Bureau of Fiscal Control, N.S. 42 605 Suwannee Street Tallahassee, FL 32301 Attention: Hrs. Debbie Winkler , I 4. The CITY agrees to make necessary additional deposits into the "CITY of Clearwater, , ,Utility Relocation Account (State Road 60 )'1, within five (5) working days of receipt of notification of any increase in the estimated costs of this project. ,,I " ", .' , ! " ,", . ,.' , , '..' . c 'c ,.,. .'.' 1." , " , ",~. " 'h . , )&~<;!~~~rb'fW~~~~~"~:.'" ,. I , ' ' ';~':, ',} ~ ,'~f~~'lI.'1'1!!~ .~'fl ' ,..~ t . iJ~!,"... 4J :I',t.~~~}. 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I ",.!.,.t>t...t~... ~I\~.I ~-.-" t~;k~ :~:-..1~ ~ y""'" ~~~~~~ h.::;i f/l~:i' ",..~ .. t ~tl ~-:'; r~~t~ 'r.~i ~:.I\.'.P't...~~..' t ..t..,..{,-...,~:~ t: ~;~t,: , (0~;Si~~fr~::1:~~D;!:11:j~~:~ ,<+ ',.s" ~.~ ~1..-l'..(1-.:;."itA(H :{.~l.:~ I; \ :)~.~~):ji.l:~)~;~.(~ .~.3~1'~~f . it ~., ,.f','}{ ~ \~. ~~! '''"}.~ til~.(.J'....;} .~{- ~:.,}. . . F?:;,: \,,:,~i:A;;;:z~;(1i:y0:; ~:'J.i1 ' ~ ~ . ,,'.,. ,..".""l',",.'.."r".~"\~ t~~/i., · ; :J;~;;~i~j~j;,,~;~W~.!j '-::;; . " ,,' ,i: ".f ..' ~', '.V ~).f " ;~~~::~ '; ~' .'..' . (ij - ., .. I FORM, 723-86 06/86 PAGE 3 OF 3 IN WITNESS WHEREOF, the parties hereto have caused this instrument to be dulY'executed, the day and year first above written. CITY of BY: Title: ATTEST: Title: , '\ (Seal) , ';\ BANK: ADDRESS: BY: TITLE: ATTEST: TITLE: (SEAL) ~}j<. :'(~;'" .: I ~~.: .> ,r). ATTEST: Executive Secretary (Seal) h: ':'~:: ,".','1 ~.J; ~~\~ f;)/ i\-~ : :"""'~ .} 1.,','+ . f:":- ,~ : I- ~P' , r'.~~~ ~~"i"; ~" I, r', ,~,' ;:..;, i i ;. ~ , r:"", ~ ';" . ~~ j~;,~~ ' State of Florida Department of Transportation .. , " , i I. .:_;:\'~J:.~:'I !I'~ ',~'l' ..,~!J'~' ..'<,:' ,"~ ~ :~ '..: :,; ,,~.,':, ~ ....~ , ~: '.. . ~ :' ,'.' ':':'.: ,': , , .'.1 .. :): : ': . ". "',' . 'I,~ ..,; ,\' BY: Director of Preconstruction and Design " , , . ~. ..~ .~) :.' .... ,ft'::..r 'i, . :.. ., t, , . ., ~ I' ',~ . , 'c " ~:~~;,~.~'. ... ~ ' t. .,.,~, " <....r. \. l 'f' . ~. ,. r! ~~ .. . ' , .. ~. r ..... . r I" ~, ,. ",1.. , " . , .<' , , ':~,:';::} ',:(., :1 ,..,".\. :: ~ , ,. ~ .. . .' , , I :. ...~ .... ': ::;~;; :.; ~ ',:', ~~ ,= ~:~,., ,~ . \, , " ..,1 .,' " 'i' .' <":'. , ,'c". ,: t \. I ':\'. .' ~" ~ ~ , I', ~ ". L:{i..: , i.},:( ~;~~:~! ''':1"'' ~'\ :_~,JL ~~ ~.i' '. ,\, " . :;'. ".:,,'~. ,:".~."..'. . .. >-. :'..'. .. '.~ ,',;. . .. . '.< ',.' 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