BANKING SERVICES AGREEMENT TO 09/30/2000
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BANKING SERVICES AGREEMENT
THIS AGREEMENT, made and entered into on the
:tS~@
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1997, by and between Barnett Bank NA Pinellas County (herein referred to as the
"Bank") and the City of Clearwater, Florida, a municipal corporation (herein referred
to as the "City").
WITNESSETH:
NOW, THEREFORE, in consideration of the promises and covenants contained
herein, the parties agree as follows:
1. Bank Duties.
That the Bank shall furnish all material and perform all of the work for:
Request for Proposal for Banking Services (RFP #116-97)
for the City of Clearwater, Florida, and in full and complete accordance as
provided by the following enumerated documents, ("Contract Documents")
which are incorporated herein by reference and made a part hereof as if
fully setout herein:
The Request for Proposal (RFP #116-97) dated April 25, 1997
("Exhibit A")
The Bank's Response dated June 6,1997
("Exhibit B")
This instrument and any changes to the following documents
agreed to by the parties hereto.
2. Amendments.
All provisions of the Contract Documents shall be strictly complied with and
conformed to by the Bank, and no amendment to this Contract shall be
made except upon the written consent of the parties, which consents shall
not be unreasonably withheld.
No amendment shall be construed to release either party from any
obligation of the contract documents except as specifically provided for in
such amendment.
3. Tenn of Agreement
The term of this Agreement will be for a period of three years beginning
October 1, 1997 and ending September 30, 2000.
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4. Services
The services to be provided are as set forth in the attached Request for
Proposal (Exhibit A), and the Bank's Response (Exhibit B),
which, to the extent not inconsistent with this Agreement, is incorporated in
this Agreement.
5. Other Services
All other services not identified in the Agreement, Proposal or Response
must be approved in writing by the City and all costs must be agreed to by
both parties prior to services being rendered.
6. Payment
The Bank will invoice the City monthly for the services provided in this
Agreement based on the unit costs submitted in the Response submitted
by the Bank. City agrees to pay all invoices pursuant to the Florida Prompt
Payment Act, F.S.218.70.
7. Notice
Any Notice given by one party to the other in connection with this
Agreement shall be sent via U.S. Mail to:
City of Clearwater
P.O. Box 4748
Clearwater FL 337584748
Barnett Bank N.A. Pinellas County
200 Central Avenue
St. Petersburg FL 33701
8. Severability
In the event that any provision or portion hereof of any Contract Document
shall be found to be invalid or unenforceable, then such provisions or
portion thereof shall be performed in accordance with the applicable laws.
The invalidity or unenforceability of any provision or portion of any Contract
Document shall not affect the validity or enforceability of any other
provision or portion of the Contract Documents.
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9. Due Authority
Each party to this Agreement represents and warrants to the other parties
that (I) they are duly organized, qualified and existing entities under the
laws of the State of Florida, and (ii) all appropriate authority exists so as to
duly authorize the persons executing this Agreement to so execute the
same fully bind the parties on whose behalf they are executing.
10. Tennination
Either party may terminate this Agreernent with one hundred and twenty
(120) days written notice to the other party.
IN WITNESS WHEREOF the parties hereto have executed this Agreement on the day and
date first above written.
BARNETT BANK NA Pinellas County
By: ~.u <:; . rv----~
(Sig~aY~re)
.Tpff s. MrRAp.
(Please print or type name)
Vice President
(Title)
ATTEST:
OL(~L
Vice President . - .
Rita Garvey,
Mayor-Commissioner
~
Michael J. Roberto,
City Manager
By:
Approved as to form and legal sufficiency:
~~
o n C. Carassas,
Assistant City Attorney
Attest:
~~('}l.~:"
Cyn fa E. Goudeau
City Ie;:k '..,
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EXHIBIT "A"
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CITY OF CLEAR WA TER
Banking Services
REQUEST FOR PROPOSAL (RFP) PROCEDURES
1. Sealed RFPs:
Responses to this request for proposals (please submit seven (7) copies) should be
submitted in a sealed envelope, clearly identified as "Proposal for Banking Services,"
and mailed to:
George McKibben
Purchasing Manager
City of Clearwater
PO Box 4748
Clearwater, Florida 34618-4748
or delivered to:
George McKibben
Purchasing Manager
3rd Floor
100 South Myrtle Avenue
Clearwater, Florida 34616-5520
The RFP's are due no later that 4:00PM, June 6, 1997. Any RFP's received after that
date and time will not be opened. The RFP's will be opened at that time in Room 342.
2. RFP Response Forms:
All responses must be presented on the standardized "Banking Services RFP Response
Form," which has been provided. Supporting material may be provided; however, the
City's decision will primarily be based upon a comparison of the standardized forms
received. The City reserves the right to reject any or all RFPs, or to informally negotiate
certain points of the final contract with a qualified proposer.
3. Ouestions and Additional Information:
Requests for clarification or additional information should be submitted in writing to:
FAX:
George McKibben
Purchasing Manager
P.O. Box 4748
Clearwater, Florida 34618-4748
(813)562-4635
Mail:
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Responses will be in writing and copied to all proposers as addenda to this RFP.
4. Pre-RFP Conference:
A Per-RFP Conference will be held on May 16, 1997, 2:00PM in room 332 of the
Municipal Services Building, 100 South Myrtle Avenue, Clearwater, FL 34616-5520.
5. RFP Schedule:
April 25, 1997
Distribution of Request for Proposals.
May 16, 1997
Pre-RFP Conference.
June 6, 1997
All sealed RFPs must be in the hands of the City's Purchasing Manager
by 4:00 p.m.
July 14, 1997
Recommendation for award to City Commission.
October 1, 1997
Anticipated implementation date for contract.
5. Selection Criteria:
The following criteria will be used to evaluate RFP responses and to make a
recommendation for award to the City Commission:
. 50 points- The proposed earnings rate on overnight cash balances.
. 35 points- Physical proximity of City offices and activities.
. 25 points- The aggregate cost of banking services.
. 25 points - The experience and continuity of the bank officials identified as
primary contact personnel.
. 20 points- The completeness of the response to all required items on the
standardized bid forms.
. 20 points -Responses from references.
. 20 points -Bank financial stability as provided by a bank rating service.
. 5 points- Community Reinvestment Exam rating,
Total possible score of 200 points.
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6. Ril!ht To Protest:
Any actual or perspective proposer who is aggrieved in connection with the solicitation or
award of a contract may seek resolution of hislher complaints by contacting the
Purchasing Manager.
7. Openness of Procurement Process:
Written competitive proposals, other submissions, correspondence, and all records made
thereof, as well as negotiations conducted pursuant to this RFP, shall be handled in
compliance with Chapters 119 and 286 Florida Statutes. The City gives no assurance as
to the confidentiality of any portion of any proposal once submitted,
8. No Collusion:
By offering a submission to the RFP, the proposer certifies the proposer has not divulged
to, discussed or compared hislher competitive proposal with other proposers and has not
colluded with any other proposers or parties to this competitive proposal whatsoever.
9. Informality WaiverlReiection of Bids:
The City reserves the right to reject any or all responses and to waive any irregularity,
variance or infonnality whether technical or substantial in nature, in keeping with the best
interests of the City.
10. RFP Exoenses Statement:
All vendor costs associated with this RFP will be the responsibility of the vendor.
11. No Correction:
Once a competitive proposal is submitted, the City shall not accept any request by the
proposer to correct errors or omissions in any calculation or competitive price submitted.
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SCOPE OF BANKING SERVICES
The City of Clearwater is currently looking for a financial institution to provide the following
banking services.
A. Main ODeratinl!: Account:
The City's main operating account covers a variety of activities. Several of the City's
departments are responsible for their own deposits, and require a 24-hour deposit
capability for their collections. Deposits will be made by either city employees or a
security service. With the exception of parking meter deposits, all deposits will be
accompanied by duplicate deposit slips. Upon verification of the deposit, a copy of the
deposit slip must be acknowledged by the bank and mailed to the City's Finance
Department on the day of verification. Pads of deposit slips printed with the name of the
activity and cost center will be furnished at no charge by the bank, in such quantities as
may be required.
Should deposited checks be returned because of insufficient funds (or any other reason),
one attempt will be made by the bank to redeposit the check, after which it will be
forwarded to the City's Finance Department for processing.
The City writes approximately 2,300 checks per month on the operating account, and
makes approximately 900 deposits per month to this account.
The average amount of money processed through this account each month is $18,000,000.
Of this amount, approximately 'h involves investment transactions.
The bank must have the capability of receiving electronic transfers and wire transfers from
the state, federal, and local governments for items such as state revenue sharing, federal
grants, and community development block grants.
The average monthly value of this account (including cash and short-term investments)
over the past 12 months has been approximately $10,000,000.
B. Pavroll Account:
The City is on a biweekly payroll basis, paying an average of 1,900 employees every other
Friday. The net payroll amounts to approximately $1,400,000 per pay period. In
addition, a pension payroll of approximately 340 checks is issued at the end of each
month. Net pay for this pension payroll amounts to approximately $350,000.00.
The City will not deposit funds to the payroll account. Instead, the bank will operate a
"zero balance account," to which funds are automatically transferred from the main
operating account as payroll checks are presented to the bank for payment.
The City currently offers a voluntary direct deposit payroll system to its employees. The
Bank must have the capability of processing this "direct deposit payroll" whether the
employees' accounts are at the bank or at other banking institutions.
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C. Bank Statements:
The cut-off date for statement purposes for all City accounts will be the last day of each
month. Statements must be received by the City's Finance Department within five
working days following the cutoff.
Payroll checks are computer generated. The depository bank must have computer
capability to reconcile checks issued by the City with checks paid by the bank, using
magnetic tapes supplied by the City and bank computer files of checks paid.
Although payable checks drawn on the City's main operating account are computer
generated, the computer system does not currently contain a reconciliation module. When
a system is purchased that contains a reconciliation mode the bank will be required to
reconcile paid checks in the same manner as for the payroll account.
Checks are to be arranged in numeric order prior to their return to the City with the
statements.
A statement must be furnished for all special accounts required by the City on the same
schedule as required for the operating account. The City reserves the right to add
additional accounts as necessary.
In addition to regular statements, the bank must provide on demand, daily balances in the
depository accounts if and when such information is required by the City.
D, Coin Deposits:
City parking meters generate collections of coins in 1 cent, 5 cents, 10 cents and 25 cents
denominations, ranging from approximately $500 to $10,000 per day. The coins are
collected by City Employees, packaged and prepared for armored vehicle delivery to the
location and/or individual specifically designated by the bank. While the City counts the
coins it will be necessary for the bank to sort and count the coins, determine the amount
involved, and prepare deposit slips in duplicate for each location involved. The bank must
provide adequate internal security to guarantee proper handling of such deposits. The
bank will be expected to provide such mechanical sorting and/or counting equipment that
may be required.
Parking meter collections are segregated by individual parking facilities and packaged in
canvas coin bags provided by the bank. These containers will have to be emptied into
bags or other receptacles to be provided by the bank pending sorting and counting. The
integrity of separate collections from specific lots must be preserved and separate deposit
slips prepared on each. The City of Clearwater currently has 30 lots in operation.
Foreign coins, tokens, slugs, mutilated coins, etc., will not be counted or assigned a value
but will be removed from deposits, accumulated, and turned over to the City's Finance
Department weekly. Details of this procedure will be worked out between the City's
Finance Department and the bank.
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Coin deposits must be counted and documented during the business day received, or the
following day if collection is received after the cut-off time established by the bank. All
deposit slips will be delivered to the City's Finance Department at the Municipal Services
Building no later than the next working day following the deposit.
E. Lock Box Services:
The bank will provide a lock box service for the City's utility collections, according to the
following instructions:
I. The City will provide a post office box. The bank will retain a key to this post
office box and have exclusive use of same. The bank must provide the internal
security needed to guarantee proper handling of all deposits received through the
post office box.
2. Each morning, the bank's personnel will empty this box of its contents, at an early
enough hour to insure that all deposits will be processed prior to cutoff. The
contents of the envelopes will be removed, and checks or cash will be verified
against the utility payment stub.
3. All items will be processed by OCR scan, balanced, and filmed, and the aggregate
amount deposited the same day to the operating account. Deposit information will
be transmitted electronically, via modem to the City's Utility Customer Service
Division by 11:30am of the same day. The modem transfer must be compatible to
the City's computer system.
4. The utility stubs, one copy of the deposit slip, any items that cannot be processed,
and a report containing all items processed in step (3) will be delivered to the
City's Utility Customer Services Division at 100 South Myrtle Avenue, prior to
3:00 p.m. on the same day that they were received. The magnetic tape must be
compatible to the City's computer system.
5. A copy of the same deposit slip will be delivered to the City's Finance Department
at Municipal Services Building on the same day that they were received.
6. Subcontracting oflock box processing requires the City's prior approval.
7. Indicate accuracy standards and what penalties the financial institution will incur
these standards are not met.
F. Investments:
The bank will handle the purchase or liquidation of investments only upon written
instruction by the City's Finance Director or her designee.
Investment transactions must be consummated on the same day that instructions indicate.
Failure to consummate investments on a timely basis will constitute a breach of this
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contract, and will constitute cause for immediate cancellation of the contract, or legal
action for damages, or both.
Upon maturity or liquidation of an investment, written notification will be sent to the
City's Finance Director showing the deposit of the proceeds. The same type of written
notification will be required for all purchases of investments handled through the bank,
whether purchased by check, wire transfer, electronic debit, etc. These notifications will
be mailed on the same day that the transactions occur.
The City reserves the right to invest in time deposits of any bank, U.S. Government
securities, repurchase agreements, or other investments deemed legal and prudent in the
opinion of the City. In no case will the bank be awarded time deposits at rates lower than
those established in the competitive marketplace.
The bank shall provide safekeeping facilities for investments owned by the City, either
within the bank's own facilities, or at the Federal Reserve. A copy of all safekeeping
receipts will be issued to the City at the consummation of each investment transaction. A
statement listing the details of all items in safekeeping will be furnished to the City at the
end of each month.
G. Collateral:
In compliance with the Florida Security for Public Deposit Act, Chapter 280, Florida
Statutes, all institutions submitting bids for the City's banking service must be included on
the list of approved financial institutions as published by the Department of Insurance and
Treasurer, of the State of Florida.
H. Safety Deposit Boxes:
The bank shall provide safety deposit boxes, as needed, for the storage of registered
bonds, coupons, or other material requiring exceptional security.
L Procurement Cards:
The City of Clearwater desires to implement a program whereby small purchases (less
than $500 per transaction) can be made through the use of a procurement card. Currently
the City uses a "Restricted Purchase Order" for these purchases. The procurement card is
intended to replace this system. Last year the City issued 10,000 Restricted Purchases
Orders. The City estimates that approximately 50 employees will be issued procurement
cards. The procurement cards will not be used for telephone credit cards or cash
advances. Because the program is new to the City the City may make changes as needed
to the program.
1. Card Format Design:
a. The name of the City of Clearwater will be on the face of the card and a
distinct feature (such as the City seal) with the City's approval
b. The phrase "For Official Use Only" printed on the face.
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c. The phrase "Tax Exempt" and the City's tax exempt number 62-02-
134859-54C embossed on the face.
d. The Contractors toll free "help" number on the back.
e, There shall be no references to Automatic Teller Machines (ATMs)
included on the card.
2. Controls and Restrictions:
a. Cash advances are strictly prohibited.
b. Per transaction dollar limit for each cardholder.
c. Number of card authorizations per day.
d. Number of procurement card transactions per cycle.
e. Authorizations tied to budget limits.
f. Restrictions on types of vendors where cards can be used.
g. Restrictions on type of purchases.
J. Wire Transfers:
The City is required to wire transfer funds to other banks. This service will be provided
on the request of the City's Finance Director or her designee. In order to maintain audit
controls the bank will be provided with written guidelines to follow regarding these
transfers. All wire transfers require verification or "call back" for authorization.
K. On-line Bankinl!:
It is the City's intention to take advantage of on-line banking services, if offered. If your
financial institution has this type of service please include any cost and/or discounts on the
bid forms.
L. Overnil!bt Renurcbase Al!reement Sween Account:
At the close of each business day, all collected balances in City accounts will be
transferred to a special investment account, called a sweep account.
The total collected balances will then be invested in a repurchase agreement at the bank,
backed by u.s. Government securities.
The bank must arrange for third party collateralization of U.S. Government securities in
tbe amount of $20,000,000 to secure such overnight repurchase agreements. Both the
collateral securities and the third party holder must be acceptable to the City. The
collateral agreement must clearly indicate that the securities represent collateral for the
overnight repurchase agreements, and may not be released without the written consent of
the City. Such consent will not be unreasonably withheld, and it is understood that these
securities will be replaced from time to time as conditions warrant. The bank agrees to
notifY the City immediately in the event that the Market Value of the collateral securities
does not exceed 105% of the amount of the overnight repurchase agreement. The City
will then either reduce the amount of the repurchase agreement, or will arrange with the
bank to provide additional collateral.
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At the beginning of the next business day, all balances in the sweep account shall be
transferred back to the operating account, along with the interest earned on the overnight
(or over the weekend) transaction. Daily written notification concerning interest earned
will be given to the City. In addition, monthly statements will be forwarded with the
City's regular bank statements, outlining the details of sweep account earnings for the
period.
All interest earnings will be computed in accordance with the negotiated rate that was
agreed to in the contract for banking services. This negotiated rate shall be stated by
prospective bidders as a rate that bears a direct relationship to the "average daily Fed
Funds rate," as published in the Wall Street Journal. The rate bid by the bank will be
quoted in decimal points, such as "the average daily Fed Funds rate, minus .35" (or 35
"basis points"), "the average daily Fed Funds rate, plus.lO etc. In no case will the City
accept another source for computation of the interest rate.
M. A TM Machines:
Currently the City is negotiating under separate contract for ATM machines at the
following locations:
. City Marina
. Harborview Convention Center
. Municipal Services Complex
It is the goal of the City to bring the A TM machines at these locations under the City's
Banking Services contract. The City understands the placement of an ATM machine at a
particular location depends upon the ability of the financial institution to make a profit at
the location.
N. Credit Cards Payments:
Currently the City is accepting credit card Payment at the following locations:
. Pier 60 (Fishing supplies)
. City Marina (Slip rent)
. City Marina Fuel Dock (Fuel purchases)
. Gas Sales (Gas appliance sales)
It is the City's intention to expand credit card services to as many locations as possible.
The ability to accept credit card payments for a particular location depends upon the City
Attorneys interpretation of state statute. Currently the credit card contract for the listed
location is with a third party vendor. It is the City's intention to bring this service under
this contract.
O. Disasters:
In the event of a disaster such as a hunicane, flood, and civil unrest the financial institution
will have available with 24 hours notice $50,000 in cash for the City. The cash will be at
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a site mutually agreeable by both parties. In the event of a major disaster such as a
hurricane, the financial institution will have a facility open in the Clearwater area for the
City's use within 72 hours after the event is over. This facility will also be used for City
employee's to cash payroll checks in addition to other City business. The City recognized
that it may have to make special accommodations such as security and a location for this
to occur. The financial institution will include provision of the City of Clearwater in it's
disaster plan. Final details will be negotiated with the successful financial institution.
P. ACH Services:
The financial institution needs to provide ACH payment applications for utility payments.
Rejects need to be faxed daily to the City's Utility Customer Service Division. Item
deletion/reversal needs to be available.
Q. DeDosits bv Armored Car Service:
The City uses armored car services for deposits from the City's Utility Customer Service
Division located at 100 South Myrtle Avenue. Deposits are picked up daily by 1:00pm.
These deposits need to be delivered to a local financial office for same day credit. Provide
location and the time the deposits need to be received for same day credit.
R. Payment for Services:
All account charges will be itemized on a monthly basis, and remitted to the City's Finance
Department. Following the City's opportunity to review the statement of charges the City
will remit a check to the bank.
S. Desi2nated Bank Contact Personnel:
The bank shall provide a list of contact personnel within the bank who are qualified to
provide information and assistance in the following areas on a daily basis. Include
position, length of service, and summary of professional experience. Please attach listing
to bid response form.
1. General Information
2. Investments and Safekeeping
3. Lock Box Services
4. Bookkeeping
5. Sweep Account
6. Coin Counting
7. Disaster Contact (24 hours per day, 7 days per week)
T. References:
In order to ensure that the bank awarded the contract for the City's banking services is
capable of handling the City's accounts, the bank must provide a list of names and
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addresses of business customers of similar size and complexity to the City's organizational
requirements. Municipal client references are preferable. In addition, each bank must
provide a copy of its most recent audited financial statement.
U. Community Reinvestment Statement:
The bank must provide a copy of it's Community Reinvestment Act Policy Statement and
a copy of its most recent Community Reinvestment Act Performance Evaluation.
V. Written Contract:
The City will enter into a signed contractual agreement with the bank selected for a period
of three years. This contract may be renewed for additional one year periods by mutual
consent of both parties. The language of the contract will incorporate the provisions of
this RFP, and the response presented by the successful bidder. The final form of the
contract will be negotiated with the successful financial institution.
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EXHIBIT "B"
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City of Clearwater
RFP for Banking Services RFP Response Form
Month Iy Banking Costs
Basic Services:
Account Maintenance
Deposits Credited
ACH Deposits Cred~ed
Items Paid
ACH Items Paid
ttems Deposited Services:
On Us Non-Encoded
Clearinghouse Non-Encoded
Florida Fed Non-Encoded
Non Florida Non-Encoded
On Us Encoded
Clearinghouse Encoded
Florida Fed Encoded
Non Florida Encoded
ACH Services:
ACH Mainlenance
Fed Surcharge/Credits
Fed SurchargeIDebits
ACH ~ems Returned
ceo+ Addenda statement (Available online)
ACH "ems
Data Transmission
Cash Services:
Cash Deposits per $1 ,000 (Vaull Coin Dep)
Deposit Corrections
Branch Cash Depos~ per $1 ,000
Change Orders
Rapid Business Oeposits Credits
Rapid Business Nile Deposits Credits
Depostt Services:
"ems Returned
Rerun Items
Lockbox Services:
Retail Monthly Maintenance
Retail Lockbox "em-Exact
Plus:
Multiple Check/DoCument
Check Only Payment
Non-.Exaet
Retail (OCR) Rejects
Retail Correspondence/Client Spec, Reject
Retail Data Transmission
Reta~ LBX "ems Non-Exact ($,095 + $.02)
Disoatch Fees
US Postage Fees
Mail Courier (FEDEX. UPS, ete)
Programming Fees
Programming - Implementation
Programming - Changes
06106I97
Monthly
Averaqe
Un" Price
Monlh/y
Cost
30.00
209.35
8.60
234,70
0.75
46,35
14723
94.74
72J!Il
45.14
207.39
138.12
98.14
26.00
0.94
0.38
2.80
0.00
163.64
110.00
259.35
1.00
264.55
6.00
-1320
-1125
77.00
107.00
125.00
2476.37
78,32
62.46
150.00
215.63
2
813
172
4.694
15
15.??oo
0.2575
0.0500
0.0500
0,0500
2,3n
4,674
2.129
1,242
6.018
13.380
4.682
2,256
0.Q195
0.0315
0.0445
0,()585
0,0075
0,0155
0,0295
0.0435
2
47
19
2
1
3,445
22
13.??oo
0,0200
0,0200
1.4000
N1A
0.0475
5.??oo
91
1
407
3
66
45
2.8500
1.??oo
0,6500
2.??oo
-ll.2000
-ll.2500
55
107
1.4000
1.??oo
1
26,067
125.??oo
0.0950
979
868
1
1,875
0.0200 ~I
0,0950
0.0200
O.oaoo
0.0950
150.??oo
0.1150
Cost
Oient Account
Otarged Direct
No Charge
200,??oo Ichange
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City of Clearwater
RFP for Banking Services RFP Response Form
Monthly Banking Costs
Lockbox Services (Continued):
Special Item ProcesslnQ Fees
Check Photocopy
Cash nem
OCR Scanning Rejed
Special DJsDatch Fees
Extra Daily Package Destination
Soecial Report F@@s
Standard Batch Listing
Custom Report
Additional Copy 01 Colly Report
Oally Microfiche
Fax Deposit Notification
Telephone Deposit Notification
Soecial Miscellaneous Fees
Cota Entry Character
Check Photocopy RequestlOoc. Retrieval
Accuracv Standards
Barnett and Questpoint meet monthty to
insure that quality standards are maintained.
Our goal is to maintain error levels at less
than 1/2 % of the processing volume
Pena~ for Not MeetinV Standard
Presently there is not a penally assessed if
quality standards are not met.
Reconciliation Services:
Full Reeon-Maintenance
Fine Sort-Per Item
Full Recon-Per Item
ARP Data Entry-Per Item
Reconciliation Rejects
Magnetic rape Outpul-ARP
Wire Transfer Services:
Telephone Notification
Domestic VVire Incoming
Domestic Wire Outgoing
Mailed Wire Advice
Domestic Wire Repetitive Outgoing
other Services::
stop Payment
InvestmenlSalekeeping:
Purchase Investment
Sale of Investment
Maturity 01 Investment
Receipt or Interest Payment
Receipt of Principal Payment
Procurement Card Charges
See Attached Schedule
Credit Card Payment Charges:
See Attached Schedule
06106I97
Monthly
Average
1
4.718
2.407
1
5
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2
1
2
14
24
5
8
o
7
20
o
Unit Price
Monthly
Cost
0.1500 litem
1.2500 litem
0.0800 litem
25.??oo Idestination
No Charge
50.??oo lmonth
25,??oo /month
cost + 2O'l6
100.??oo Imonth
100.??oo /month
0.0040 Icharacter
4.??oo lcopy
13,??oo 13.00
0.0175 B2.57
0.0515 123.96
0.1000 0.10
0.7500 3.75
11.5000 0.00
4.??oo 8.00
5,??oo S.OO
6.7500 13.50
0,4500 6.30
5,7500 138.00
15.??oo 75,00
15.??oo 120.00
15.??oo 0.00
8.5000 59,50
S.OOOO 100.00
5.??oo 0.00
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City of Clearwater
RFP for Banking Services RFP Response Form
Monthly Banking Costs
Monthly
Averaae
Monthly
Cost
UnH Price
Other Fees:
Services utilized but not described wilt be
assessed at a mutually agreeable charge.
Sweep Account:
Rate Quotation on Sweep Account
Rate Quotation on Public Funds NOW Acct.
Collateral Securities Proposed
Third Party Holder
Effective FF.25bpts
Avg, Bamett FF-13bpts
$20,000.000'
federal Reserve
Reserve Requirements: (not assessed on sweep or NOW)
10% non NOW Acct.
Check Clearance Tunes:
Local Checks
In Stale Checks
Out 01 Stale Checks
Out of Country Cheoks
V'v'ire Transfers
ACH Items
Please see enclosed
availabiJity schedule
section V
Based on Country
Immediate
Based on effecttve date but considered immediate
Barnett I AmSouth I First Umon Nations SouthTrust SunTI'USt IIlsc.
On Us Non-Encoded 2,3 I. 1.224 1,21 345 351 4J9
Ieari house Non--Encoded 4,674 5,952 5,827 5.835 6.706 6,700 6,612
lorida Fed Non-Encoded 2.129 2,129 2.129 2,129 2,129 2,12S 2,129
Non Florida Non- nco 1,242 1,242 1,242 1.242 1,242 1,242 1,242
n s Encoded 6,018 3.024 3._ 3,344 950 966 1,728
learinohouse Encoded 13,380 16.374 16.000 16,054 18.448 18,432 17,670
lorids Fed Encoded 4,682 4,682 4,682 4.682 4.682 4.682 4,682
Non Florida Encoded 2256 2256 2256 2 2256 2,256 2.256
preilse note the above ilem COUnls haye been revised to indicate actual ilems counls of individual banks. Costs quoted by
rh~se banks should be adjusted accordingingly toJ make accurate comparison. Figures obtained from endpoint analysis
:m~p.1red on Cay deposits for the month of t. prir 1997.
Barnett Access! Barnett Access II Pricing
Site Fee
Account on Statement Report
Add'1 Account on Statement Report
Detail Items stored
Account on Current Day Report
Add'l Account on Current Day Report
Current Day Detail "ems stored
Vv1re Transfer Service Maintenance
PC Vllre Oomeslic Outgoing
PC Vv1re Internal Transfer
stop Payment Service Maintenance
Automated Slop Payment
0.??oo
0,??oo
0.??oo
0.0700
0.??oo
0.??oo
0.0700
0.??oo
5.??oo
1,??oo
0.??oo
9,5000
06106197
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,-~,~ ~
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City of Clearwater
RFP for Banking Services RFP Response Form
Monthly Banking Costs
Safekeeping Services
Trade Processing
Fed Eligible Book Entry Trades
DTC, PTC, and Physical Security Trades
Safekeepina
Other
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Average Receipts
Disbursals I Interest Payments
Ins/Outs
Pledges
Matured Securities
Statements
Pay-up/Pay-down
Physical Registration
$75.00
$15.00
$17.00
$5.00
$5.00
$8.50
$8.50
$8.50
$5.00
$8.50
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City of Clearwater
RFP for Banking Services RFP Response Form
Monthly Banking Costs
Purchasing Card Pricing
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1. Irnplernentation Fee (one time) $1,500
2. Standard Information Reporting (paper) No Charge
3. Expanded Information Reporting (paper) $150
4. Desktop Card Management System (DCMS)
A. Installation/lmplernentation (one tirne) $1,500
B. Maintenance per Month $125
5. Card Replacernent (not associated with card wear or expiration) $10
6. Distribution of Cards via Overnight Express Mail $25
7. Prograrnming per hour $75
8. Late Payment Fee $20
9. Over Limit Fee $20
10. Research and Other Documentation No Charge
11. Transaction Copy Charge No Charge
12. Transaction Charge No Charge
13. Cash Advance Fee 3%
14. Minirnurn Cash Advance Fee $2
15. Annual Card Fee, Based on Average Annualized Purchase Volurne per Card,
Tested Annually Using a One Calendar Quarter Sample
A. Less than $2,000 $150
B. Equal to or More than $2,000 and Less than $4,400 $36
C. . Equal to or More than $4,400 and Less than $5,500 $24
D. Equal to or More than $5,500 and Less than $7,666 $18
E. Equal to or More than $7,666 and Less than $12,500 $12
F. Equal to or More than $12,500 No Charge
If annual purchase volume exceeds $5,000,000 Barnett will provide the City a rebate.
The rebate will be paid each January beginning 1998. and will be based on the
following:
If contractual settlernent provides for 25 days grace (the due payrnent date is 25 days
following the statement date) and no late payments are observed then 20 basis points
of purchase volurne is rebated.
If contractual settlernent provides for 15 days grace (the due payrnent date is 15 days
following the statement date) and no late payments are observed then 30 basis points
of purchase volume is rebated.
If contractual settlernent provides for 5 days grace (the due payment date is 5 days
following the staternent date) and no late payrnents are observed then 40 basis points
of purchase volume is rebated.
Other contractual settlement terms and rebates are available.
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City of Clearwater
RFP for Banking Services RFP Response Form
Monthly Banking Costs
Merchant Services
On the basis of the following information provided by City of Clearwater, the following proposal
is for your review. '
Annual Visa/MasterCard Sales Volume
Average Bankcard Sale
Processing Format
All Cards Mag Stripe Read
$904,804
$148.00
Electronic Draft Capture
Yes
DISCOUNT RATE:
TRANSACTION FEE:
SET UP FEE:
PROCESSING FEE:
CHARGEBACK FEE:
AUTHORIZATIONS:
1.46% Visa/MC
$0.10 per nem
$200.00, one time charge, includes training
$5.00 per month, per location
$15.00 per chargeback
$0.15 per Travel & Entertainment Card transaction
(American Express and Discover)
$0.49 per voice authorization
A TMlDEBIT:
EQUIPMENT:
$0.29 (Use wnh PIN pads)
Hypercom In-One T7P(terminal, printer) & S7CR Pin Pad or
Tranz 380 Terminal, P900 printer & 1000 Pin Pad
EQUIPMENT
PACKAGE PRICING:
PURCHASE PRICE 48 MONTH LEASE
MONTHLY RENTAL
$49.95
Hypercom In-One
T7P, & Pin Pad
$949
$39.95
Tranz 380 Terminal,
P900 Printer & Pin Pad
$989
$39.95
$49.95
INDIVIDUAL EQUIPMENT PRICING
EQUIPMENT PURCHASE PRICE 48 MONTH LEASE MONTHLY RENTAl
Hypercom T7P In-One $699 $29.95 $39.95
Hypercom S7CR Pin Pad $324 $17.95 $27.95
Tranz 380 Terminal $549 $22.95 $32.95
P900 Printer $399 $19.95 $29.95
Pin Pad 1000 $199 $9.95 $19.95
.. Barnett will collect the appropriate Interchange and assessment rees for Visa and MasterCard transactions based
on the ability of each transaction to meet qualification criteria established by Visa and MasterCard. Interchange
and Association Assessment Fees are subject to change with notice based on Mastercard and Visa Interchange
andfor processing increases or decreases. This proposal Is valid ror ninety days. after June 6, 1997.