CONTRACT FOR CONSULTING SERVICES FOR LONG RANGE PLAN FOR DOCUMENT MANAGEMENT SYSTEM
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CITY OF
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CLEARWATER
POST OFFICE Box 4748, CLFARWATER, FLORIDA 33758-4748
Ow HALL, 112 SOUTH OSCEOlA AVE;-";CE, CLFARWATER, FLORIDA 33756
TELEPHO:'\E (727) 562-4090 FAX (727) 562-4086
DEPARTMENT OF THE
Ow CLERK
March 17,2000
Archer Management Services
GPO Box #1910
New York, NY 10116
Re: City of Clearwater - Consultant Contract
We are, by this letter, closing the contract dated April 9, 1998 between the City of Clearwater
and your company for consultant services for Long Range Plan for a Document Management
System.
We have received your invoice in the amount of $1,840.93. Unless we hear from you within 10
days, we will assume that this invoice constitutes the final charges under this contract.
Sincerely,
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Cynthia E. Goudeau, CMC
City Clerk
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Oi\E Ow. O:"E FL'ITRE.
BRL\.\; J AL'\GST, ~lWOR.Cml.\IISSIO\ER
ED HOOPER, VICE l'vlWOR.CO.\I.\IIS,IO\ER
ED HART, COMMISSIO\ER
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BOB CL\RK, CO\I.\IISSI0\ER
JB. JOH\SO\, JR., CO\L\l1SSI01\ER
"EQL'AL E\ll'Ll1Y.\IE\,'T .\\,'D AFFIE.\l.\TI\"E ACTIO\,' E\lPlml'R"
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CONTRACT FOR CONSULTING SERVICES
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This AGREEMENT made this r day of ~..u;.. , 199L, by and
between the City of Clearwater, Florida (City), P. O. Box 4748, Clearwater, Florida
33758, and Archer Management Services, Inc. (Consultant), a Delaware corporation,
855 Avenue of the Americas, New York, NY 10001.
WHEREAS, City issued Request for Proposal No, 55-98 for a long range plan for
a document management system. (See Exhibit "A"); and
WHEREAS, City selected Consultant to provide a long range plan for a
document management system according to Consultant's response to Request for
Proposal No, 55-98 (See Exhibit "B");
NOW THEREFORE, the City and Consultant do hereby incorporate all terms and
conditions in Exhibit "A" and Exhibit "B" and mutually agree as follows:
1. SCOPE OF PROJECT. Consultant agrees to provide a long range plan
for a document management system services under the terms and conditions described
in Exhibit "A" and Exhibit "B".
2. TIME OF PERFORMANCE. Consultant agrees to provide all services
within one (1) year from the date of this Agreement.
3. REPORTS. Consultant agrees to provide to City reports on the Project
upon request by the City. All reports shall comply with City's recycled and recyclable
products code requirements, Clearwater Code Section 2.601,
4. COMPENSATION. The City will pay Consultant a sum not to exceed
$28,008, inclusive of all reasonable and necessary direct expenses, Consultant agrees
that any additional services required by the City shall be provided at the agreed upon
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rate of $163.00 per hour. Additional services shall include, but shall not be limited to
assessments of other City departments and future phases as determined by the City.
5. METHOD OF PAYMENT. Consultant shall bill City upon completion of
each step as described in the Cost Summary in Exhibit "B". City agrees to pay after
approval of the City Project Manager under the terms of the Florida Prompt Payment Act
F.S.218.70,
6. CONTACTS FOR RESPONSIBILITY. Fred Diers will be designated as
Project Director for this project by Consultant to manage and supervise the performance
of this Agreement on behalf of Consultant. Associated with the Project Director will be
staff members whose experience and qualifications are appropriate for this Project. The
City will be represented by Cynthia E. Goudeau, or her designee for all matters relating
to this Agreement.
7. TERMINATION OF CONTRACT. The City at its sole discretion may
terminate this contract by giving Consultant ten (10) days written notice of its election to
do so and by specifying the effective date of such termination. The Consultant shall be
paid for its services through the effective date of such termination. Further, if Consultant
shall fail to fulfill any of its obligations hereunder, this contract shall be in default, the
City may terminate the contract, and Consultant shall be paid only for work completed.
8. NON-DISCRIMINATION. There shall be no discrimination against any
employee who is employed in the work covered by Agreement, or against applicants for
such employment, because of race, religion, color, sex, or national origin. This provision
shall include, but not be limited to the following: employment, upgrading, demotion, or
transfer; recruitment or recruitment advertising; layoff or termination; rate of payor other
forms of compensation; and selection for training, including apprenticeship.
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9. INTERESTS OF PARTIES. Consultant covenants that its officers,
employees and shareholders have no interest and shall not acquire any interest, direct
or indirect, which would conflict in any manner or degree with the performance of
services required to be performed under this Agreement.
10. INDEMNIFICATION AND INSURANCE. Consultant agrees to protect,
defend, indemnify and hold the City and its officers, employees and agents free and
harmless from and against any and all losses, penalties, damages, settlements, costs,
charges, professional fees or other expenses or liabilities of every kind and character
arising out of or due to any negligent act or omission of Consultant or its employees in
connection with or arising directly or indirectly out of this Agreement and/or the
performance hereof. Without limiting its liability under this Agreement, Consultant shall
procure and maintain during the life of this Agreement insurance coverage as described in
Exhibit "A". This provision shall survive the termination of this Agreement.
11. PROPRIETARY MATERIALS.
Upon termination of this Agreement, Consultant shall transfer, assign and
make available to City or its representatives all property and materials in Consultant's
possession belonging to or paid by the City,
12. ATTORNEYS FEES. In the event that either party seeks to enforce this
Agreement through attorneys at law, then the parties agree that each party shall bear its
own attorney fees and costs, and that jurisdiction for such an action shall be in a court of
competent jurisdiction in Pinellas County, Florida.
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IN WITNESS WHEREOF, the City and Consultant, have executed this
Agreement on the date first above written,
Countersigned:
ita Garvey
Mayor-Commissioner
Approved as to form:
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Assistant City Attorney
s:\Agreement\Archer Management Services Agreement
CITY OF CLEARWATER, FLORIDA
By: 1
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Michael J. Roberto
City Manager
Attest:
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Cyn ia E. Goud@i.:l.
City lerk
ARCHER MANAGEMENT SERVICES, INC.
BY~41VL
Fred Diers, Vice President
Information Management
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