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AGREEMENT FOR NAVAJO PARK NEIGHBORHOOD IMPROVEMENT BUILDING- COMMUNITY PROJECT ! i I I City of Clearwater Weed & Seed CAN-DO Mini-Grant Program AGREEMENT BETWEEN CITY OF CLEARWATER AND NAVAJO PARK THIS AGREEMENT is made as by and between the City of Clearwater (the CITY) and HeatherWhitacre(the GRANTEE). WHEREAS, the CITY has allocated grant funds from the US. Department of Justice - Executive Office for Weed & Seed for the purpose of revitalizing low- and moderate-income neighborhoods through the Weed & Seed CAN-DO Mini-Grant Program, and WHEREAS, the GRANTEE has submitted a proposal for a neighborhood improvement or community-building project (the Project); NOW, THEREFORE, the CITY and the GRANTEE, agree as follows: RESPONSIBILITIES OF THE GRANTEE 1. The GRANTEE shall: A) Carry out all aspects of the approved Grant Application (the Application) as submitted and approved by the CITY including: 1) Obtaining and providing a RECEIPT to the CITY, in the form attached hereto for only those materials and supplies identified and submitted with the Application and as further identified in the CITY'S purchase order for the purchase of such materials and supplies from vendors selected by GRANTEE; 2) Obtaining such materials and supplies from the identified vendor as submitted in the Application; 3) Obtaining all required permits for the project including building permits from the City of Clearwater Planning & Development Services and Public Works Administration; 4) Be responsible for obtaining, receiving and transporting all materials for the purpose of the project; 5) Providing security for the project materials and supplies at the project site; 6) Being legally responsible for any unpaid labor performed or unauthorized materials and supplies purchased and used in the performance ofthe project; 7) maintaining time and attendance records for all volunteers who participate in the project and deliver those records to the CITY'S COORDINATOR, Tom Mudano, within one week of completion of the project; 8) place a "SUNSHINE" CALL TO 1-800-432-4770 at least 48 hours before engaging in any digging in the ground for the purpose of having any underground utility lines marked as required by Florida law (be prepared to provide the company name & address, the contract person's name, telephone number, and call-back hours, the county and city, the location address, the type of machinery or digging tools to be used, whether any permit is needed, the work to be done, and the type of work to be performed); Page 1 of 3 J ~~- C~5 'I , / / l' . ., l\..r ~;,(1 . I B) Notify the CITY of any !terials and/or supplies that are not requiLd for the project and return such items to the vendor within one week of completion of the project; C) Notify the CITY of any changes in scope of the project in writing four weeks prior to the start; D) Notify the CITY of the date the project will begin and the anticipated end date three weeks prior to commencement of the project; and E) Complete all aspects ofthe approved project by September 15, 1999 and have all unused materials returned to the original vendor no later then September 22, 1999. 2. The CITY shall: A) Contact the vendors identified in the approved Application within two weeks of execution of this Agreement to establish accounts in the name of the CITY for the purchase by the CITY ofthe materials and supplies to be used by GRANTEE in the performance of the project; B) Authorize the Purchasing Coordinators of GRANTEE identified in the Application to pick up and receipt for the materials identified in the Application from the vendors; C) Pay all costs of materials identified in the approved Application directly to the vendors for goods and services utilized in the project; D) Pay all CITY Permit fees associated with the project (if applicable); E) Withhold from the grant funds of any specific project approved by the City all sums necessary to pay sales taxes, use taxes, and any other taxes that may be due and owing that arise out of or as a result of performance of the project. TERMINATION OF THE AGREEMENT I. This Agreement shall end on September 30, 1999. This time limit may be extended at the City's discretion if requested in writing. 2. The City may at any time terminate this Agreement ifit decides that it is in the public interest to do so. 3. Either party may terminate this Agreement prior to commencement of the project upon ten days prior written notice. OTHER CONDITIONS 1. The GRANTEE undertakes that no person shall, on the ground ofrace, color, sex, national origin, or disability, be excluded from employment or participation in, or benefits of the Project. 2. The GRANTEE shall indemnify and hold the CITY harmless from all claims, damage, expense, costs and liabilities, including workers' compensation claims, personal injuries, death, and property damages, due to activities of the GRANTEE in carrying out the project. 3. The CITY may at any time inspect the progress of work on the project. 4. The provision of time records by Grantee, as provided for above in Responsibilities of the Grantee, paragraph 7., shall not be construed to render Grantee or others performing work on the project volunteers for workers' compensation purposes, nor shall Grantee or others performing work on the project be considered employees of CITY for any purpose. 5. Exhibit A., Grant Application, is attached hereto and incorporated herein by reference. 6. Cost principles to be used in implementing the Project are as set forth in DOJ Manuals and CITY purchasing policies. 7. The dollar limitation for the Project is $900.00 [fill in-required by DOJ Manual]. Page 2 of 3 ,Oil I I IN WITNESS WHEREOF, the parties hereto have made and executed this agreement on the day and year first written above: Countersigned: Approved as to form: Leslie K. Dougall-Si e Assistant City Attorney CITY OF CLEARWATER, FLORIDA By: Mic ael J. Roberto, City Manager Attest: (Navajo Park) Witness Tom Mudano - Neighborhood Services Manager " Page 3 of 3 ,dJ I City of Cleatwatet I Weed and ~eed CAN-DO Matching Gtant~ Ptogtam A~~lication J:orm ~ 1999 ~);yJ9'1 The applicllnt(s) should btiefly explain the ptopo~ed ptolect indicating the benefits expected and include a budget clelltly showing cOd-shating iterns. Cod-shate can be in-kind ~etvicas as well a~ fund~ ~et aside specifically fot the ptOlect. The ~uccas~ful applicant will supply the infotrnation tequasted by u~ing the ~pace ptovided on the application fotrns. ~ubrni~sion Oeadline: All application~ rnud be teceived bg July 2, 1999, NO LATtR THAN 4-:00 p.rn. Application~ ate to be deliveted to: PutCha~ing Oepattrnent - 100~. Myttle Ave. - g'" f:loot. ~ubrnit (1) unbound otiginlllllnd (5) copias of the application fotrn~. Type Ot ptint cleatly an~wets to the following qu~tions in the ~pacas ptOvided. I. NeighbothoodlOtganizlltion: -1Ja.v'~o -:PCU ~ II. Narne, addtas~ &. phone nurnbets of ptolect cootdinatot: A) Narne: BeLli-heY W h \ raC.r e.. :VoQWiS Street L Zip: F L (Wotk): ~ \ 3- ~~-~qc1o (f:ax): f:tO 10#: NA ~ \ ~- a~~-q79t/ B) Mailing Addtas~:.-J 0 ~q C) City: ('jeQr wu..ter 0) Phone (Home): .J~'l- y(p \ - ;(Y~3> III. PutChasing Cootdinatot~: (Note: The~e ate people who will be d~ignated to handle putCha~ing of equipment andlot ~upplias fot the ptojectand d~ignated as authotized putCha~e~ with local neighbothood vendo~ fot the ptOlect): AI Pureh,,'ng Cootdlnatot.l Name' GelX!je ~PJ \0 Phone, !1'l7 - tj U' 1- q 541 B) Putcha~ingCootdinatot#2 Narne: J)ar'4.. 1~rShCL Phone: ~d.f - ~Y3- CO'7~ IV. Matching f:unds Requast A) Arnount of rnoney tequested ftorn City: $ -~,--, ","". q.~~~~: 'f Total PtOlectcOd$--9~~ .~S B) Arnount of rnatch $ v. Shott ~rol..t d..."pflon::E:q;a \ \ and. fUl nt frL..ptLlo.rs 0-'*= {be edrn ('( fJ oteClQh s\rtt+ (~O(\t p,rra\\ ~\1r\Jhs cd- the h1:e of each ~ \ \o.r - Mvb:hi +he.. rnr.thlAtS+ eD:rrance.. I n to ffir \ tex Camp e this page front & back, remove from packet and submit with all application "'\ '--., PtOlected # of volunteet hou~ _10>0 . ' ' '. 6. W~at I"u" wllllh. ~tOl.ct.dd"'o'? JOCk ON[ .lJ!ogoty that """ d...,lb..lh.l"u.l.u, ~tOl..1 will.dd..... o Youth 0 Ctirne &. Dtugs '\tBeautification 0 ~kills DetJeloprnent 0 Othet 7. How rnany neighbothood t~idents will be intJoltJed in canying out the ptOlect? ao - ~. ~O ~. Wh.tt..kl: will thoy ..m~I.Io'?_ ~e.~or ~()Y11ac.t (Co",\>le.W) ~(C P'1 \ IClrs iD\\\-1 0rKS\)(e. deo.Q\[(j ~ ffi\( rrf rrockc,) -p1lnr ~ \utS JA.l\+h Z< -tores ~ ~\o..f1T s\'\r\jtE _ . 9. What I, tho b.nof~ .f y.u, ~tOl.ctl. tho ...Idonl!: of tho n.lgIIb.m.od'? ~.I \ \ r i de. .j b(l ~ (f1ar'roLS ~) Sk~\~ S\O('e -to %r\ur(. ~Q)eds I e.-k. to. D...,ib. h.w Ih. funding will b. 'I>"nl L6\}JeS \\t~ JJn~roue..me.n1- - " iJ ( e be. ~ tL ( I G: (S - See. 11= 11. What tJendot~ hatJe you contacted that ptOtJided cod astirnat~ fot the ptOlect (Attach additional pag~ if tequited!'? AI N.m. ofV.nd., Lou.x=s ~fY'e- I~ Contact P....n: SkIK. l):)("\US~ MailingAddt~s: 2uffiD l )S \g N City: t \erlf\lil.te.X' Zip: ~31 Lo I Mailing Addt~~: , City:ya.\m \k(\:vr Street I ZiP:3lL&L- PhonQ: I'd' -12~ - 35SJ Contact Petson: ~ m W I \ i OS S ,q t\J. Phone: fJD7- 1~4- 3~'X) B) tJarne of Vendot 12. Attach cost astirnate tJetifying putchas~ tequited fot ptOlect: Date: ~ - .2.() -SCf DOne (1) unbound otiginal and five (5) bound co~i~ o ~ignatut~ of ownets adlacent to ~tO~osed ~tolect (If tequited) o I nvoices at cost ~timat~ ham vendol'S o Com~leted A~~lication J:otm & all attachments (i.e. ~hotos, ma~s, ~Ians, etc.)