AGREEMENT FOR WE CARE FOR DESTNYS CHILDREN GRANT PROGRAM
I
I
City of Clearwater
Weed & Seed CAN-DO Mini-Grant Program
AGREEMENT BETWEEN CITY OF CLEARWATER
AND /
WE CARE FOR DESTIN~S CHILDREN
THIS AGREEMENT is made as by and between the City of Clearwater (the CITY) and Tori Charles (the
GRANTEE).
WHEREAS, the CITY has allocated grant funds from the US. Department of Justice - Executive Office for
Weed & Seed for the purpose of revitalizing low- and moderate-income neighborhoods through the Weed &
Seed CAN-DO Mini-Grant Program, and
WHEREAS, the GRANTEE has submitted a proposal for a neighborhood improvement or community-building
project (the Project);
NOW, THEREFORE, the CITY and the GRANTEE, agree as follows:
RESPONSIBILITIES OF THE GRANTEE
1. The GRANTEE shall:
A) Carry out all aspects of the approved Grant Application (the Application) as submitted and approved by
the CITY including:
1) Obtaining and providing a RECEIPT to the CITY, in the form attached hereto for only those
materials and supplies identified and submitted with the Application and as further identified in the
CITY'S purchase order for the purchase of such materials and supplies from vendors selected by
GRANTEE;
2) Obtaining such materials and supplies from the identified vendor as submitted in the
Application;
3) Obtaining all required permits for the project including building permits from the City of
Clearwater Planning & Development Services and Public Works Administration;
4) Be responsible for obtaining, receiving and transporting all materials for the purpose of the
proj ect;
5) Providing security for the project materials and supplies at the project site;
6) Being legally responsible for any unpaid labor performed or unauthorized materials and
supplies purchased and used in the performance of the project;
7) maintaining time and attendance records for all volunteers who participate in the project and
deliver those records to the CITY'S COORDINATOR, Tom Mudano, within one week of
completion of the project;
8) place a "SUNSHINE" CALL TO 1-800-432-4770 at least 48 hours before engaging in any
digging in the ground for the purpose of having any underground utility lines marked as required by
Florida law (be prepared to provide the company name & address, the contract person's name,
telephone number, and call-back hours, the county and city, the location address, the type of
machinery or digging tools to be used, whether any permit is needed, the work to be done, and the
type of work to be performed);
Page 1 of 3
/f-C.:::
i./ \
I I ,
Ij I
~. /'~
L i
Notify the CITY of any mlterials and/or supplies that are not reqUiJd for the project and return such
items to the vendor within one week of completion of the project;
Notify the CITY of any changes in scope ofthe project in writing four weeks prior to the start;
Notify the CITY ofthe date the project will begin and the anticipated end date three weeks prior to
commencement of the project; and
E) Complete all aspects of the approved project by September 15, 1999 and have all unused materials
returned to the original vendor no later then September 22, 1999.
B)
C)
D)
2. The CITY shall:
A) Contact the vendors identified in the approved Application within two weeks of execution of this
Agreement to establish accounts in the name of the CITY for the purchase by the CITY of the materials
and supplies to be used by GRANTEE in the performance ofthe project;
B) Authorize the Purchasing Coordinators of GRANTEE identified in the Application to pick up and
receipt for the materials identified in the Application from the vendors;
C) Pay all costs of materials identified in the approved Application directly to the vendors for goods and
services utilized in the project;
D) Pay all CITY Permit fees associated with the project (if applicable);
E) Withhold from the grant funds of any specific project approved by the City all sums necessary to pay
sales taxes, use taxes, and any other taxes that may be due and owing that arise out of or as a result of
performance of the project.
TERMINATION OF THE AGREEMENT
1. This Agreement shall end on September 30, 1999. This time limit may be extended at the City's discretion
if requested in writing.
2. The City may at any time terminate this Agreement if it decides that it is in the public interest to do so.
3. Either party may terminate this Agreement prior to commencement of the project upon ten days prior
written notice.
OTHER CONDITIONS
1. The GRANTEE undertakes that no person shall, on the ground of race, color, sex, national origin, or
disability, be excluded from employment or participation in, or benefits ofthe Project.
2. The GRANTEE shall indemnify and hold the CITY harmless from all claims, damage, expense, costs and
liabilities, including workers' compensation claims, personal injuries, death, and property damages, due to
activities of the GRANTEE in carrying out the project.
3. The CITY may at any time inspect the progress of work on the project.
4. The provision of time records by Grantee, as provided for above in Responsibilities of the Grantee,
paragraph 7., shall not be construed to render Grantee or others performing work on the project volunteers
for workers' compensation purposes, nor shall Grantee or others performing work on the project be
considered employees of CITY for any purpose.
5. Exhibit A., Grant Application, is attached hereto and incorporated herein by reference.
6. Cost principles to be used in implementing the Project are as set forth in DOJ Manuals and CITY
purchasing policies.
7. The dollar limitation for the Project is $2800.00 [required by DOJ Manual].
Page 2 of 3
AI)
I
I
IN WITNESS WHEREOF, the parties hereto have made and executed this agreement on the day and year first
written above:
Countersigned:
Approved as to form:
Leslie K. Dougall-S s
Assistant City Attorney
CITY OF CLEARWATER, FLORIDA
By:
l
Michael J. Roberto, City Manager
Attest:
(We Care For Children's Destinies)
By: 3~ Qt.~
(Tori Charles)
~
Witness
Tom Mudano - Neighborhood Services Manager
Page 3 of 3
,41
I City of Cleatwatet J
Weed & ~eed CAN-DO Matching Gtant~ Ptogtam
A~~lic~tion J:otm J:Y 1999
8/dJI9~
, ~
The applicant(~) should btiefly explain the ptoposed ptOlect indicating the benefit~ expected and include a budget cleatly showing
cod-shating itern~. Cost-shate can be in-kind ~etvicas a~ well a~ fund~ ~et a~ide specifically fot the ptOlect.
The !:ucc~sful applicant 'will ~upply the infotrnation tequasted by u~ing the space ptOvided on the application fotrns.
~ubrnission Deadline: All applications rnud be teceived by July 2, 1999, NO LAT~R THAN 4:00 p.rn. Applications ate to be
deliveted to: Putchasing Depattrnent - 100~. Myttle Ave. - g.d ~Ioot.
~ubrnit (1) unbound otiginal and (5) copi~ of the application fotrns.
Type Ot ptint cleatly an!:we~ to the following qu~tion!: in the !:~acas ~tOvided.
1. Neighbothood/Otganization: We, (i (f re. -'" '"De.s-h ^"~' $ C.J0 ',I d re n
2. Narne, addt~s & phone nurnbe~ of ptolect cootdinatot:
A) Narne: m u..~rnma..d AbdLL,- ~h/(Yl
B) Mailing Addtass: \ ~c J m . L. I~, 31<... Kd::..re_O-~' Gr'r> Le n ieA
C) City:
C I e..a n.4;L ie cf
Zip: "33,SS:
~~D ID#:
D) Phone (Horne): .f21) Lt4--9- 188/ (Wotk): (72--7.) Lfft,;)-Io5Si5 (~ax):
g. Putchasing Cootdinatots: (Note: Thase ate people who will be designated to handle putchasing of equiprnent and/ot ~upplies fot
the ptolect and dasignated as authotized putcha~e~ with local neighbothood vendo~ fot the ptOlect):
A. Putcha~ingCootdinatot#1 Narne: --roY"1 ~rle.s Phone: fl'd-/) ,ctlc-b%o4
B. Putcha~ingCootdinatot#2 Narne: 0'), che l\.e ~\ rre S Phone: L7~j) 44~- d ~3
4. Matching ~unds Requast
A. Arnount of rnoney tequested ftOrn City: $
~ <600 .cD Total PtOlect cost $ 4-<6tc 3.0 D
B. Arnount of rnatch $ '3D~. 0 D
PtOlected # ofvolunteet houts ~ VO)u n +-eel 5 hou.J..s
5. S:hott ~tolect dascti~tion: ---r2) ~"i de.. LoOD e \etrlef'\~ a. nd)
(Y\\ cld \ e ~c.,OD I S-hAdef"\-h: w.4tt t n +k \~ G-re en LeooJ
GomynuJ'\\~ $<:~~) ~p.p\re.s 4- '+k utp(()IY\..\'0-~ ~cJtcfb} ~
\ (\ ~rl' UJL l(}0 uJ ~ < L. k -efl~ '~cJ<- +()~kc~{
Complete this page front & back, remove from packet and submit with all application
.~~~
, .
,i ~
6. 'What issues will the ptoject addtess? C4Ck ONt. categoty that bed de~ctibe~ the issue ~ut ptoject will addtess.
~ oulh 0 C,i"o & DtUgo 0 Boaut/fieatloh 0 .\:kill. Dovolo~"Ohl 0 Olho,
7. How .,ahY hoighbOthood toOldohl. will be ihvolvod Ih ea"ylhg out tho ~tOloel'? -rwPl'-~ ~)
~. What task!: will they cornplete? Co .- 0 of" d, n 0- -f-l 0(\ J ~ l,.... ( c ks"l nj
\=RclstL 5 If) 1) Q. r\d d IS -jy t bA. -h u:L> of sd-o-d S, "pip h.es. )
OlC)onfCCL 'keY} ) SQJJe{ \Jis.IDn o.-nJ +VDc\ 'prep. ~ ~~.
9. What is the benefit of yout ptolect to the t~identg of the neighbothood? '---::;::> ro v~ &~ e. ~ (. ce:&l oY"'O.-O
-\--co\s --b- 4h C-Klldten -fvy ~ t{. f~fY\\":j Sd-tOtI l ~G-1
10. D~ctibe how the funding will be spent .-r; ---r-o Ie...~.se .::::s c_ho-o ( S:. (.t t> p ), -e s;., ~
11. What vendots have you contacted that ptovided cod astirnatas fat the ptolect (Attach additional pages if tequitedl?
A) Name of Vendot WCL~ fV\t.i:-'('+ Contact Petson: li rd.tC L', le-S. ('bep+- 0 3, ~
Mailing Addtess: ~ "3 \ D ~
City: tt-ea.-rwo...ie-[
BI Na.,o of VOhdOt -C "So( t:-
Mailing Addt~s:
u.s.
-t+wj
\G1, M~
L7d/J 1d..4-"t{
Zip: "33 -, f.t; 5 Phone:
a --tfrL~e d.J-- Contact Pe~on:
City:
Zi~:
Phone:
12. Attach cod edirnate vetifying putchas~ tequited fot ptolect:
1 g. Attach ~hotos, dtawing!:, at othet ty~as of su~~otting matetial if needed.
1.t. .\:ub.,ittod By~k~~-fd'~
APPLICATION CHt.CKlI5:T
Date: ~~.;2'f. /797
(/
DOne (1) unbound otiginal and five (5) bound copie~
o ~ignatute~ of ownet~ adjacent to ptopo~ed ptoject (rf tequited)
o Cod edimate~ ftom vendot~
o Completed Application J:Otm & all attachment~ (i.e. photo~, map~, plaM, etc.)