RENTAL REHABILITATION PROGRAM AGREEMENT
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C I T Y
OF CLEARWATER
Interdepartment Correspondence
FROM:
J. D. Sheeler - Community
TO:
City Clerk Office
SUBJECT:
Rental Rehabilitation Program Agreement
COPIES:
DATE:
March 7, 1989
Attached is the Official record copy of our new Rental Rehabilitation Program
Agreement:
Rental Rehabilitation Program
Grant No. R-89-MC-12-0202
City Fiscal Year 1989 Funding
Clearwater, Florida
If you have any questions, please contact me at ext. 6880.
JDS/cma
Attached
REC1~IVED
MAR 7 1989
CITY CLEH.l'Z
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u.s. Department of Housing
and Urban Development
Funding Approval
Rental Rehabilitation Program
Community Planning
and Development
HI.QQ527R
Under Section 17 of The United States Housing Act of 1937 (42 U.S.C. 14370)
1. Name of Grantee
City of Clearwater, Florida
3. Grantee's Address
Post Office Box 4748
Clearwater, FL 33518
2. Grant No,
R-89-MC-12-0202
4. HUD Geographic Locator Code No,
120492
5. a) Date of HUD Receipt of Program Description 1 J 17/89
b) Date Grantee Notified of Approval FEB ,'2 4 1989
c) Fiscal Year 1989
6. DO Original Funding Approval
o Amendment (No.)
7. Category of Rental Rehabilitation Program Grant for this Funding Action (Check Only One)
a. Direct Formula Grantee
'* City over 50,000
o Urban County
o Consortium
b, 0 State Grantee
c. 0 HUD-Admlnlstered Rental Rehabilitation Program Small City Grantee
d. 0 HUD-Admlnlstered City Grantee
8. Amount of Rental Rehabilitation Program (RRP) Grant
Fy:~-2- FY:
FY:
FY:
a. Amount of RRP funds previously obligated for this grantee
-0-
b. Amount of RRP funds currently being obligated for this grantee
$63.000
c. Amount of RRP funds currently being deobligated for this grantee
-0-
d. New total of RRP funds now obligated for this grantee
$63,000
9. Special conditions (Check applicable box)
a. KJ Not applicable
b. 0 Attached
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For: U.S. Department of Housing and Urban Development
By:
Jacksonville Office
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FY:
Title:
Manager, 4.68
im Chaplin
HUD-40015(11-84)
24 CFR Part 511
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Grant Agreem~nt
This Grant Agreement is made by and between the
Department of Housing and Urban Development (HUD) and
the City of Clearwater, Florida, (the Grantee)
pursuant to the authority of Section 17 of the United States
Housing Act of 1937 (42 USC 14370). The Grantee's approved
Program Description and the HUD regulations at 24 CFR
Part 511 (as now in effect and as may be amended from
time to time), which are Incorporated by reference, together
with the HUD Funding Approval Form 40015 and any special
conditions, which are hereto attached, constitute part of this
Agreement.
In reliance upon and in consideration of the mutual
representations and obligations hereunder, HUD and the
Grantee agree as follows:
1. Subject to the provisions of this Grant Agreement, HUD
will make the funding assistance for Fiscal Year 1989
specified in the attached HUD Funding Approval Form
40015 available to the Grantee upon execution of the
Agreement by the parties.
2. The obligation and utilization of the funding assistance
provided is subject to the requirements of the regulations
and any special conditions set forth In the HUD Funding
Approval Form 40015, including the requirement for a
release of funds by HUD under the Environmental Review
Procedures at 24 CFR Part 58 for any activities requiring
such release.
For: U.S. Department of Housing and Urban Development
By:
Jim Chaplin
By:
u.s. Department of
and Urban
Office of Community Planning
and Development
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3. HUD's payment of funds under this Grant is also subject
to the Grantee's compliance with HUD's electronic funds
transfer and Information reporting procedures issued
pursuant to 24 CFR 511.74.
4. To the extent authorized by the HUD regulations at 24
CFR Part 511.33 and 511.82, HUD may, by its execution of
an amendment to the HUD Funding Approval Form 40015
deobllgate funds previously awarded to the grantee
without the Grantee's execution of such form or other
consent. Such a deobllgatlon of Rental Rehabilitation
Program grant funds may also cause a recapture of a
commensurate amount of Section 8 Existing Certificate or
voucher contract authority.
5. The Grantee further agrees to accept responsibility for
adherence to the Agreement by subreciplent entities and
property owners to which it makes funding assistance
hereunder available.
_a c k S'Qn'l.il~e_Of.tice1- --.-
Title: Dale:
ManagerJ~-6S 2--/ {/ #
Title:
Dale:
Mayor
3/3/89
HUD.40015.1 (11.84)
24 CFR Pnrl 511
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U.S. Department of Houllng and Urban Development
Jacksonville Offici Region IV .---'
325 West Adams Slteet .'
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JUN 22 1987
Mr. Joseph R. McFate II, Director
Planning and Urban Development Department
City of Clearwater
P.O. Box 4748
Clearwater, FL 33518
Dear Mr. McFate:
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CITY MANAGER
SUBJECT: Audit of Clearwater, Florida
Communit) Development Block Grant (CDBG) Program
Grant No. B-84j85-MC-12-0002
Period: October 1, 1984 through September 30, 1985
The subject report has been reviewed by our Regional Inspector
General for Audit and is considered acceptable. We suggest that copies
of the report be provided to appropriate officials for informational
purposes. Inasmuch as there are no fi ndi ngs or comments requi ri ng
reply, we are closing our file on this audit report.
If any additio~a1 information is required concerning the above
matters, please have your staff contact Mr. Robert Lyle at (904)
791-1205.
cc: Mr. Anthony L. Shoema
City Manager of C1ea
Si ncere 1y ,
RECEIVED
IUN ~V' ~81
erri CLEEK
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U.S. Department o~Hou.lng and Urban Development
Jacksonville OfficelRegion IV
325 West Adams Street
Jacksonville. Flonda 32202-4303
4.6CMB
JIJN 2 2 1987
Mr. Joseph R. McFate II, Director
Planning and Urban Development Department
City of Clearwater
P.O. Box 4748
Clearwater, FL 33518
Dear Mr. McFate:
SUBJECT: Audit of C1€arwater, Florida
Community Development Block Grant (CDBG) Program
Grant No. B-84/85-MC-12-0002
Period: October 1, 1985 through September 30, 1986
The subject report has been reviewed by our Regional Inspector
General for Audit and is considered acceptable. We suggest that copies
of the report be provided to appropriate officials for informational
purposes. Inasmuch a~ there are no findings or comments requiring
reply, we are closing our file on this audit report.
If anY additional information is required concerning the above
matters, please have your staff contact Mr. Robert Lyle at (904)
791 -1205.
cc: Mr. AnthonY L.Sh~emake
City Manager of Clearwater
Sincerely,
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U.S. oepartmlnt of Housing and Urban O.velopment
Jacksonville ( ffice. Region IV
325 West Adams Street
Jacksonville. Florida 32202-4303
4.6CMB (MGS)
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CITY MANAf"" h
JUL 2 2 1986
Mr. Anthony L. Shoemaker
City Manager of Clearwater
City Hall
Clearwater, FL 33518
Dear Mr. Shoemaker:
SUBJECT: Community Development Block Grant Program
Grant No. B-83-MJ-12-0002
Clearwater, Florida
Jobs Bill - Project Closeout
We have completed our review of your Grantee Performance Report
and the Certificate of Completion on the above project, and we find
these documents acceptable. We are returning one copy of the approved
Certificate of Completion, Form 4011, which formally closes out the
project. Since Clearwater is a recipient of a subsequent grant the
same Letter of Credit remains in effect. "
Please be reminded that this project is being closed without a
final audit of all funds and is subject to the conditions stated in
Secti on F of the Certifi cate of Comp1 eti on, HUD Form 4011, whi ch was
signed by you on May 6, 1986.
The next audit should be made no later than one year from the
date of your last audit report and performed in compliance with OMB
Circular No. A-128. Once completed, the report should immediately be
submitted to all the Federal agencies involved.
The requirements for the retention of records are set forth in
24 CFR 570.510 of the Community Development Block Grant regulations.
It is required, basically, that records are to be retained for a
minimum of three years; however, you should become familiar with this
part of the regulations in order to assure compliance.
RECEIVED
~G ~ 1986
CITY. CLERK
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We congratulate Clearwater for the successful completion of the
activities funded with the Jobs Bill Grant.
Enclosure
cc:
Mr. Donald U. Jass
Community Development Coordinator
5i ncere1y,
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aim Chaplin
Manager, 4.65
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c: ~.nA ~ ~ ~ f '7 Y :, E '9' E L \J Q M ~ N T :3LOCK C~"'NT PROG~AM City of Clearwater
B. A.PPLIC.A1'IOU:CRAN: .....;~:.:.&.04:..I." ""':' ~ Q
C ERTI FICA T E OF COMPLETION B-83-MJ-12-0002
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C. FINAL ST A TEMENT OF COST
TO BE
TO BE COMPLETED BY RECIPIENT COMPLETED
BY I-Illn
PROGRAM ACTIVITY CA TEGORIES PAlO U'iPAIO TOTAl. COSTS APPAOVEO
I COSTS COSTS (Col. .. +' c.) TOTAl. COSTS
(0) (II) (e) (eI) (e)
C-1 Accuilition of RlIlal n
C2 Public Work.. Facilities Site ImDravements
C-3 Cocle Enforcement
C-4 Oearance. Demolition Rehabj" ,
C.5 Rehabilitation Loans ancl Grants 2_1';000 -0- ?1l:i nnn
C-6 Soeei,aJ Proiects fOf' Elderly and HanclicODDed
C7 PaYments for Loss of Rental Income ;
CS Disoositian of Reol ProDerty
C.9 Provision of Public Services
Cl0 Payment of Non-Fecleral Shares
C. n Completion of Urban Renewal/NUl-' PrOlects
C12 Relocation Payments II1d Assi stance '
C13 Plaming and Management Development
C 14 Admi ni strat ion 3,000 -0- 3, 000
C-15 COntinuation of Model Cities Activities
C16 Total Proaram Cost (Unes C-I tlaru C-ISJ 238,000 -0- 238,000
C-17 Less: ProGram Income Aooliecl to Prooram Costs -0- -o- f -0-
C.18 Equals: Grant Amount Applied to P~rCllll Costs 1238,000 -0- 238,000
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, D. COMPUTATION OF GRANT BALANCE
-, TO BE TOj8E
Ca.4PLETED BY COMPLETED
AECIPlE~ 8Y HUI)
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' DESCRIPTtON; " , .AP.~OVI:I:'
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()'1 Gr_t Amount A~~I:..j ht .. (""...;"11:...._ ,.;.. r.lIll" "- .. ?1R nnn
()'2 Estimated Amount for Uns.ttled Thir~Portv Oalrlll '.. , ...'. -~ . "'" - . " .....u-
()'3 Subtotal :G38,000
0-4 Grant Amount per Grant AgrHment(s) 238,000
0-5 Unutilized Grant 10 be Cancelled (Line 0-4 minus O-J) -0-
[)"6 Grant Funds Received , 238,000
[)"7 Balance of Grant Payable (Line 0-3 minus D-6)* -0-
-If Line 0-6 exceeds Line 0-3, enter the amount of the excess on Line 0-7 as a negative amount. This amount shall
be repaid to HUD by check.
E. UNPAID COSTS AND UNSETTLED THIRo-PARTY CLAIMS
L.iST ANV UNPAIO COSTS ANO UNSETTI.EO THIRD-PARTV CL."I"'S AGAINST THE RECIPIENT"'S GRANT. OESCRI BE
CIRCUMSTANCES ANO AMOUNTS INVOI.VEO. None
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0 CHECK II" CONTINUI!:O ON AOOITIONAI.. SHEET ANO,ATTACH.
HUD-~Ol1 (2-77)
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The grant identiFied in,section B of this form is being closed out without a final
audi t subject to the following provision:
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The recipient identified In section A of this form agrees to remit
to the U.S.Department of Housing and Urban Development the amount
of any costs which are disallowed by a subs~quent audit and which
are sustained by the Department~
o CHECK Ifo'CONTINUED"ON ADDITIONAL SHEI!:T AND ATTACH.
G.' CERTlFICA TIOH -cjf;-REtip.re-~'T"
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It is hereby certified that all activities undertaken by the Recipient with funds provided under the grant agreement
identified 00 page 1 hereof, have, to the best of my knowledge, been carried out in accordance with the grant
agreement; that proper provision has been made by the Recipient for the payment of all unpaid costs and unsettled
third-party claims identified on page 1 hereof; that the United States of America is under no obligation to make
any further payment to the Recipient under the grant agreement in excess of the amount identified on Line D-7
hereof; and that every statement and amount set forth in this instrument is, to the best of my knowledge, true and
correct as of this date.
DATE
TYPED NAME AND TITLE OF RECIPIENT'S
AUTHORIZED REPRESENTA TlVE
5-6-86
Anthony L. Shoemaker,City Mg
H. HUO APPROVAL
This Certification of Completion is hereby approved. Therefore, I authorize cancellation of the unutilized contract
commitment and related funds reservation and obligation of $ , less $
. (Fro," Line D-5)
previously authorized for cancellation.
DA TE TYPED NAME AND TITLE OF HUD
AUTHORIZED OFFICIAL
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SIGNA TURE OF HUD AUTHORIZ ED OFFICIAL
Jim Chaplin, ~~nager, 4.65,
HUD-4011 (2-77)
U.S. Department II Housing and Urban Development
Jacksonville Offic!;-Region IV
325 West Adams Street
Jacksonville, Florida 32202-4303
4.6CMB(RL)
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JAN 3 1 1985
Mr. Anthony L. Shoemaker
City Manager of Clearwater
P.O. Box 4748
Clearwater, FL 33516
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RECEIVED
Dear Mr. Shoemaker:
FEB 7 1985
SUBJECT: Annual Grantee Performance Report
Grant No. B-83..;MJ..;12;;.0002
Jobs Bill Program
Thh is to advise that HUD's review of c1earwate9llr989~~
Bi1111 Grantee Performance Report (GPR) has been completed.
.,
Based on information contained in the Report, it appears that
Clearwater has carried out local Community Development Block Grant
(CDBG) assisted activities in a timely manner in accordance with
implementing regulations of the Housing and Community Development Act
of 1974, as amended, and Jobs Bill regulations.
The above determination is primarily based on information
reflected in the subject GPR. On-site monitoring of Clearwater's Jobs
Bill program may be conducted by HUD staff during the current program
year at which time a more in-depth evaluation of various CDBG-assisted
projects and activities would be made.
Si ncere 1y ,
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Cleveland B. Talmadge
Director
Community Planning and
Development Division,
cc:
Mr. Don Jass
Community Development Department
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