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DOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT -FLORIDA BEST PROMOTIONS INC - SALSA AND BACHATA AT THE DISTRICTDOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT Florida Best Promotions Inc Salsa and Bachata at the District- Halloween Block Party This Downtown Development Board Grant Funding Agreement ("Agreement") is effective September 21, 2026, between the DOWNTOWN DEVELOPMENT BOARD, an independent special district organized and operating pursuant to the ordinances and laws of the City of Clearwater ("DDB"), and Florida Best Promotions Inc WHEREAS, some of the purposes of DDB's current Work Plan is to increase awareness of DDB District as a fun destination for Clearwater's residents, employees, and visitors, and to increase awareness of the DDB District as a tourist destination, and WHEREAS, Grantee has requested an event funding grant to partially fund the Salsa and Bachata at the District- Halloween Block Party ("Program") The proposed event will have food trucks, music, performers, and vendors descnbed in the event application attached as EXHIBIT "A" and the Budget attached as EXHIBIT "B" ("Proposed Program"), and WHEREAS, the DDB determined to provide a grant for Salsa and Bachata at the District - Halloween October 31, 2026, in an amount not to exceed twenty thousand dollars and 00/100 cents ($20,000 00) all in accordance with the terms of this Agreement, is prudent use of DDB funds NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows ARTICLE I RECITALS AND TERM 1) Recitals The recitals set forth above are true and correct and are incorporated herein and made a part of this Agreement 2) Term The term of this Agreement shall be for a period of from September 21, 2026, until April 31, 2027, unless earlier terminated under the terms of this Agreement ARTICLE II RESPONSIBILITIES OF GRANTEE 1) Services to be Provided by Grantee a Grantee shall hire, schedule, and manage all operational and marketing services needed to successfully execute and produce the Approved Program in accordance with the requirements of this Agreement, the Funding Application attached as Exhibit "A", and the Budget attached as Exhibit "B" b Grantee shall promote the Approved Program and shall identify DDB as a sponsor on all marketing materials, including but not limited to print advertisement, social media, TV, any press releases, and the Grantee websites for the listed event c Grantee shall recognize DDB's funding during the Approved Program with an announcement of DDB funding and showcase DDB's sponsorship with DDB's logo at the Approved Program, on marketing materials, and on print advertisement d Grantee will notify DDB of cancellation of the Approved Program due to weather, acts of God, or other situations beyond Grantee's control Rescheduling of the Approved Program must occur within the current DDB fiscal year and will require DDB approval 1 e Grantee shall coordinate with city department(s) for special event permit approval and other city resources that meet city safety guidelines and protocols, if required 2) Required Documents and Reports from Grantee If Grantee fails to submit all required documents and reports electronically to DDB on or before 5 OOp m on April 31, 2026, Grantee will forfeit its rights to reimbursement for the Approved Program Grantee will receive no reimbursement from DDB for the Approved Program a) A financial report and accounting for the Approved Program which shall include the total costs and a detailed account of expenses b) Proof of completion of the Approved Program c) An IRS form W-9 d) Invoice directed to DDB for actual costs incurred and itemized list of expenses containing the type of expense, date of expense, and name of vendor with dated proof of payment from the services provider e) A report summarizing the impact of the Approved Program, a summary of marketing efforts, the number of attendees or participants, and audience feedback along with any additional information that demonstrates the positive impact of the Approved Program on the DDB District Electronic copies of all photos or video footage captured at the Approved Program for DDB to use in its marketing materials in the future 3) Use and Disposition of Funds Received Funds received by Grantee from the DDB shall only be used as reimbursement for actual costs incurred in compliance with the terms of this Agreement for the Approved Program 4) Non-discrimination Notwithstanding any other provision of this Agreement, Grantee, for itself, its agents, contractors, and representatives, agree that a) No Exclusion from Use No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, age, disability, gender, pregnancy, gender identity, sexual orientation, marital status, national origin, or genetic information b) No Exclusion from Hire In the management, operation, or provision of the program activities authorized and enabled by this Agreement, no person shall be excluded from participation in, denied the benefits of, or otherwise subject to discrimination on the grounds of race, color, religion, age, disability, gender, pregnancy, gender identity, sexual orientation marital status, national origin, or genetic information except that age may be taken into consideration to the extent that the age of an employee is a bona fide occupational qualification, as permitted by law c) Breach of Non -Discrimination Covenants If Grantee violates any of the above non- discrimination covenants, the DDB shall have the right to terminate this Agreement immediately, without regard to any grace period or opportunity to cure 5) Liability and Indemnification Grantee shall act as an independent contractor and agrees to assume all risks of providing the program activities and services herein agreed and all liability, therefore, and shall defend, indemnify, and hold harmless the DDB, its officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and property, including, without limiting the generality of the foregoing, death of any person and loss of the use of any property, except claims arising from the negligence of the DDB or DDB's agents or employees This includes, but 2 is not limited to, matters arising out of or claimed to have been caused by or in any manner related to Grantee activities or those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by Grantee whether or not based on negligence Nothing herein shall be construed as consent by the DDB to be sued by third parties or as a waiver or modification of the provisions or limits of Section 768 28, Florida Statutes, or the Doctrine of Sovereign Immunity 6) Compliance with Laws Grantee shall comply with all applicable federal, state, county, and local laws, rules, and regulations If it is ever determined that this Agreement violates any federal, state, county, or local laws, rules, or regulations, Grantee shall cure the non- compliance promptly, or DDB may terminate this Agreement without regard to any additional grace period or opportunity to cure ARTICLE III RESPONSIBILITIES OF THE DDB Grant Payments will be made to Grantee on a reimbursement basis for direct production costs and city fees incurred, as authorized by this Agreement The DDB will reimburse Grantee based on invoices and paid receipts submitted for grant expenditures for the Salsa and Bachata at the District- Halloween Block Party on October 31, 2026, in an amount not to exceed twenty thousand dollars and 00/100 cents ($20,000 00) ARTICLE IV DISCLAIMER OF WARRANTIES This Agreement is the entire Agreement regarding the Approved Program It may not be modified or discharged except by written amendment executed by both parties No representations or warranties by either party shall be binding unless expressed herein or in a duly executed amendment hereof ARTICLE V TERMINATION 1) For Cause Failure to adhere to any of the provisions of this Agreement in a material respect shall constitute cause for termination Either party may terminate this Agreement for cause by giving the other party 30 days' notice of termination If the default is not cured within the 30 - day period following receipt of the notice, this Agreement shall terminate on the 31st day 2) Disposition of Fund Monies In the event of termination for any reason, monies provided to Grantee by DDB but not expended in accordance with this Agreement shall be returned to the DDB within 30 days of demand, and no other installments shall be paid 3) Termination for Non -Appropriation and Modification for Budgetary Constraints The DDB is an independent special district which relies upon the appropriation of public funds to satisfy its obligations This Agreement shall automatically terminate at the end of the then current Fiscal Year if a final budget is not approved in accordance with Florida law that appropriates sufficient funds for the succeeding Fiscal Year The DDB agrees to notify the Grantee in writing of any such non -appropriation of funds at the earliest possible date ARTICLE VI NOTICE Any notice required or permitted to be given by the provisions of this Agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand -delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the 5th business day after the day on which such notice is mailed and properly addressed 3 1) Grantee 2) If to DDB, addressed to Richard del Rio Florida Best Promotions Inc 3350 Clover Place Dr Palm Harbor, FL 34684 Chairman, DDB P 0 Box 4748 Clearwater, FL 33758-4748 ARTICLE VII MISCELLANEOUS 1) Assignability, Complete Agreement This Agreement is non -assignable by either party and constitutes the entire Agreement between the Applicant and the Agency and all prior or contemporaneous oral and written agreements or representations of any nature with reference to the subject of the agreement are canceled and superseded by the provisions of this agreement 2) Applicable Law and Construction The laws of the State of Florida shall govern the validity, performance, and enforcement of this Agreement This Agreement has been negotiated by the Agency and the Applicant, and the Agreement, including, without limitation, the exhibits, shall not be deemed to have been prepared by the Agency or the Applicant, but by all equally 3) Severability Should any section or part of any section of this Agreement be rendered void, invalid, or unenforceable by any court of law, for any reason, such a determination shall not render void, invalid, or unenforceable any other section or any part of any section in this Agreement 4) Jurisdiction and Venue For purposes of any suit, action or other proceeding arising out of or relating to this Agreement, the parties hereto do acknowledge, consent, and agree that venue thereof is Pinellas County, Florida Each party to this Agreement hereby submits to the jurisdiction of the State of Florida, Pinellas County and the courts thereof and to the jurisdiction of the United States District Court for the Middle District of Florida, for the purposes of any suit, action or other proceeding arising out of or relating to this Agreement and hereby agrees not to assert by way of a motion as a defense or otherwise that such action is brought in an inconvenient forum or that the venue of such action is improper or that the subject matter thereof may not be enforced in or by such courts If, at any time during the term of this Agreement, the Grantee is not a resident of the State of Florida or has no office, employee, agency, registered agent or general partner thereof available for service of process as a resident of the State of Florida, or if any permitted assignee thereof shall be a foreign corporation, partnership or other entity or shall have no officer, employee, agent, or general partner available for service of process in the State of Florida, the Applicant hereby designates the Secretary of State, State of Flonda, its agent for the service of process in any court action between it and the Agency arising out of or relating to this Agreement and such service shall be made as provided by the laws of the State of Florida for service upon a nonresident, provided, however, that at the time of service on the Florida Secretary of State, a copy of such service shall be delivered to the Applicant at the address for notices as provided in Article VI 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first written above Countersigned Downtown Development Board Bruce Approved as to form DDB Attorney Date 1 % Gfr G (DDB Signature Page) Attest Rosemarie Call, City Jerk loan -96 Date >i -c CORPORATE `( 5� SEAL 4 &,) .L O R' O P`\\���� (GRANTEE SIGNATURE PAGE) Florida Best Promotions Inc By Print name f� Title gresi AewA' Date q 24 W210. STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowledged before me by means ❑ p sical pi-2,cn or o online . nota ization, this 94 da , of 1 zY .�, 2026 by I d41 Ii t) , as 1 _ •f , � �,r - ,� `r�j1 who is/are perso IIy known to me or ❑ who %gig g aimroa& - nse as identification Visa De le Creed Loco 8eea My Commission HH 682837 Exrkoe 81212029 (NOTARIAL SEAL) Name of Notary M 1 My Commission Expires My Commission No 6 EXHIBIT "A" FUNDING APPLICATION 7 DDB Special Event Grant Application Row 4 Reference# CLWDB005 Organization/Business Florida Best Promotions Inc Name Primary Contact Individual Title Phone Number Richard Del Rio President +1 (813) 260-9207 Email Address nchd@flondabpi com Website Flondabpi com Social Media https //www facebook com/share/1J1boH8y2Mrimibextid=wwXlfr Grant Category High Impact Event Funding (Up to $30,000) Event Name Salsa and Bachata at the District- Halloween Event Date(s) 10/31/26 Event Location 500 and 600 blocks Event Hours 6-11 Estimated Attendance 5000 Event Description Latin dance culture festival Target Audience Latinos and dancers Is the event free and Yes open to the public? Describe how the event increases visitation Describe marketing strategy Marketing methods Digital Advertising Email Marketing Event Calendars Other Print Advertising Radio Social Media Website Please specify Dance community event sponsorships Estimated Marketing $13,000 00 Budget Estimated Marketing 600k Reach Total Estimated Event $57,253 50 Budget Grant Amount Requested from the DDB Applicant Contribution Third -Party Sponsorships Vendor Fees Other Funding Sources $30 000 00 $37,253 50 0 0 00 Has this event received DDB funding Yes previously? Yes Most Recent Year DDB Funding Was 2025 Received Mention Other year Amount of DDB Funding Received How does your current funding request compare? Please explain any changes from the previous fund Applicant Certification Signature Y. $15 000 00 Requesting more funding Since we're going home is very competitive rest date and this is our last chance to qualify for visit St Pete Clearwater future funding to get funding here so allows to reach those numbers so that next year we do not have to go through the Ddb funding I certify the information is true and accurate I have reviewed the DDB Grant Policy I understand failure to submit post -event reporting may affect future funding eligibility I understand grant funding is generally reimbursement -based unless otherwise approved If applying for Community Event Funding or High Impact Event Funding the applicant or authorized representative must attend the DDB meeting Richard Del Rio Date 09/13/26 Submitted 09/13/26 12 31 PM EXHIBIT "B" BUDGET 8 Event Information Organization/Business Name Event Name Event Date(s) Event Location Grant Category Florida Best Promotions Inc Salsa and Bachata at the district -Halloween costume festival October 31, 2026 The downtown District five and 600 block Including Station Square, Park High impact Projected Revenue Revenue Source Amount Applicant Contribution $0.00 Sponsorships $19,000.00 Vendor Fees $0.00 Merchandise Sales $0.00 Donations $0.00 Other Revenue (VSPC) $10,000.00 Other Revenue (City In Kind Co -Sponsorship) $8,253.50 Total Projected Revenue $37,253.50 Include all projected event expenses. Only eligible expenses may be requested from DDB. Projected Event Expenses Event Expense Total Cost Amount Requested from DDB Applicant/Other Funding Venue Rental $300.00 $300.00 $0.00 Entertainment $8,000.00 $8,000.00 $0.00 Marketing & Promotion $13,000.00 $8,000.00 $5,000.00 Decor & Design $1,900.00 $1,900.00 $0.00 Audio -Visual Equipment $8,000.00 $8,000.00 $0.00 Printing & Stationery $1,000.00 $1,000.00 $0.00 Security $3,000.00 $2,000.00 $1,000.00 Insurance $800.00 $800.00 $0.00 City Fees $8,253.50 $0.00 $8,253.50 Other Expense (Staffing) $10,000.00 $0.00 $10,000.00 Other Expense (Post Event Cleaning) $1,000.00 $0.00 $1,000.00 Other Expense (bathrooms) $2,000.00 $0.00 $2,000.00 Other Expense (btr) $0.00 $0.00 $0.00 Totals $57,253.50 $30,000.00 $27253.50 Total Projected Revenue Total Projected Expenses Total DDB Grant Request Applicant Funding $37,253.50 $57,253.50 $30,000.00 $27,253.50 Staff Recommendation $20,000 Exhibit "C" NO COERCION FOR LABOR OR SERVICES ATTESTATION Pursuant to Section 787 06(13), F S , this form must be completed by an officer or representative of a nongovernmental entity when a contract is executed, renewed, or extended between the nongovernmental entity and a governmental entity Florida Best Promotions Inc does not use coercion for labor or services as defined in Section 787 06, F S Under penalty of perjury, I declare that I have read the foregoing statement and that the facts stated in it are ue and correct Signature Printed Mame Title rie Date 9