CONTRACT - RFP 56-24 CITYWIDE PRINTER AND COPIER SERVICESCONTRACT BETWEEN CITY OF CLEARWATER AND
DEX IMAGING, LLC
RFP #56-24 CITYWIDE PRINTER AND COPIER SERVICES
THIS CONTRACT, entered into this _18th_ day of December 2024, by and between the
CITY OF CLEARWATER ("City"), a Florida municipal corporation, P.O. Box 4748, Clearwater,
Florida 33758 and DEX Imaging, LLC dba Total Print USA LLC ("Total Print' or 'Vendor"), 5109
W. Lemon Street, Tampa, FL 33609, collectively as "Parties".
WHEREAS, the City seeks a qualified vendor to provide citywide HP leased equipment,
along with ink, toner, and maintenance for the operational requirements managed by the City's
Information Technology Department.
WHEREAS, the City selected Vendor based on Request for Proposal ("RFP") #56-24 and
responses by Vendor to RFP #56-24, which are incorporated by reference.
WHEREAS, Vendor agrees to provide the services as outlined in RFP #56-24.
NOW THEREFORE, in consideration of the mutual promises contained herein and other
good and valuable consideration, the Parties agree that the above terms, recitals, and
representations are true and accurate and are incorporated herein by reference, and the Parties
further agree as follows:
1 SCOPE OF PROJECT AND PRICING.
Total Print agrees to provide citywide HP leased equipment, along with ink, toner, and
maintenance under the terms and conditions set forth in RFP #56-24 and responses by Vendor
dated September 1St 2024. The Scope of the Project and Pricing are set forth in Exhibit A.
2. TIME OF PERFORMANCE.
January 1, 2025 - December 31, 2025 (with 1 -year renewals)
3. COMPENSATION.
1
The City will pay Vendor in an amount not to exceed $12,000 a month, as more fully
described in attached Exhibit A, inclusive of all reasonable and necessary direct expenses, if
applicable. The City may, from time to time, require changes in the scope of the project. Such
changes, including any increase or decrease in the amount of Vendor's compensation, and any
other changes in the terms of this Contract which are mutually agreed upon by and between City
and Vendor shall be effective when incorporated in written amendment to this Contract, upon
mutual agreement.
4. METHOD OF PAYMENT AND ANNUAL APPROPRIATIONS.
Vendor's fees will be invoiced monthly and submitted to the City for approval for payment
in accordance with the Florida Local Government Prompt Payment Act, Section 218.70, Florida
Statutes.
The City's performance and obligation to pay under this Contract is contingent upon an
annual appropriation of the City's budget.
5. NOTICES AND CHANGES OF ADDRESS.
Any notice required or permitted to be given by the provisions of this Contract shall be
conclusively deemed to have been received by a party hereto on the date it is hand delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid) on the fifth (5th)
business day after the day on which such notice is mailed and properly addressed.
Total Print USA LLC
Dan Gayton
Enterprise Account Executive
5109 W. Lemon Street
Tampa, FL 33609
7277415157
Dan.gayton@totalprintusa.com
2
City of Clearwater
Dan Mayer
IT Director
P.O. Box 4748
Clearwater, FL 33758
727.444.7654
daniel.mayermyclearwater.com
6. RFP #20-24, STANDARD TERMS AND CONDITIONS.
All terms and conditions as set forth in RFP #56-24, Standard Terms and Conditions are
incorporated by reference and attached hereto as Exhibit B.
7. INSURANCE REQUIREMENTS.
Insurance Requirements are set forth in RFP #56-24, Detailed Specifications,
Section 7, which is incorporated by reference.
8. PROPRIETARY MATERIALS.
Upon termination of this Contract, Vendor shall transfer, assign and make available to City
or its representatives all property and materials in Vendor's possession belonging to or paid for by
the City.
9. INTERESTS OF PARTIES.
Vendor covenants that its officers, employees and shareholders have no interest and shall
not acquire any interest, direct or indirect, which would conflict in any manner or degree with the
performance and/or provision of services required under the terms and conditions of this Contract.
10. CONFORMANCE WITH LAWS.
Vendor agrees to comply with all applicable federal, state and local laws during the life of
this Contract. Vendor shall be responsible for obtaining and maintaining any licenses, permits,
documents, or other permissions necessary for Vendor's operation.
3
The laws of the State of Florida shall govem this Contract, and any action
brought by either party shall lie in Pinellas County, Florida.
IN WITNESS WHEREOF, the Parties have caused this Contract to be signed in its corporate/legal
name by its authorized representatives or persons authorized to execute this Contract on the date
and year first above written.
TOTAL PRINT USA LLC
Name: ;-/,ems N,4
Title: vi2c.:cr'.2
CITY OF CLEARWATER, FLORIDA
Owen Kohler
Lead Assistant City Attorney
eiifer Poirrier
City Manager
Attest:
' Rosemarie Call
City Clerk
4