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DOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT - 47TH AND 48TH CLEARWATER JAZZ HOLIDAYDOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT CLEARWATER Jazz Holiday Foundation, Inc 47th and 48th Clearwater Jazz Holiday This Downtown Development Board Grant Funding Agreement ('Agreement") is effective May 18, 2026,. between the DOWNTOWN DEVELOPMENT BOARD, an independent special district organized and operating pursuant to the ordinances and laws of the City of Clearwater ("DDB"), and CLEARWATER JAZZ HOLIDAY FOUDNATION, a Florida not for profit corporation ("CJH"). WHEREAS, some of the purposes of DDB's current Work Plan is to increase awareness of DDB District as a fun destination for Clearwater's residents, employees, and visitors, and to increase awareness of the DDB Districtas a tourist destination; and WHEREAS, Grantee has requested an event funding grant to partially fund the 47th Clearwater Jazz Holiday October 15-18, 2026 ("Program"). The proposed event will have food trucks, music, performers, and vendors described in the event application attached as EXHIBIT "A" and the Budget attached as EXHIBIT "B" ("Proposed Program"); and WHEREAS, the DDB determined to provide a grant for two. (2) years for partially funding the annual 47th Clearwater Jazz Holiday in October in 2026 in an amount not to exceed one hundred thirty thousand dollars ($130,000) and the 48th Clearwater Jazz Holiday Event in an amount not to exceed one hundred twenty thousand dollars ($120,000)in October 2027 all in accordance with the terms of this Agreement, is prudent use of DDB funds. NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: ARTICLE 1. RECITALS AND TERM 1) Recitals. The recitals set forth above are true and correct and are incorporated herein and made a part of this Agreement. L 2) Term. The term of this Agreement shall be for a period of from May 18, 2026, until December 31, 2026 for the 47th Clearwater Jazz Holiday and until December 31, 2027 for the 48th Clearwater Jazz Holiday, unless earlier terminated under the terms of this Agreement. ARTICLE ll. RESPONSIBILITIES OF GRANTEE 1) Services to be Provided by Grantee. a. Grantee shall hire, schedule, and manage all operational and marketing services needed to successfully execute and produce the Approved Program in accordance with the requirements of this Agreement, the Funding Application attached as Exhibit "A", and the Budget attached as Exhibit "B". b. Grantee shall promote the Approved Program and shall identify DDB as a sponsor on all marketing materials, including but not limited to print advertisement, social media, TV, any press releases, and the Grantee websites for the listed event. c. Grantee shall recognize DDB's funding during the Approved Program with an announcement of DDB funding and showcase DDB's sponsorship with DDB's logo at the Approved Program, on marketing materials, and on print advertisement. 1 d. Grantee will notify DDB of cancellation of the Approved Program due to weather, acts of God, or other situations beyond Grantee's control. Rescheduling of the Approved Program must occur within the current DDB fiscal year and will require DDB approval. e. Grantee shall coordinate with city department(s) for special event permit approval and other city resources that meet city safety guidelines and protocols, if required. Required Documents and Reports from Grantee. If Grantee fails to submit all required documents and reports electronically to DDB on or before 5:OOp.m on December 31, 2027 Grantee will forfeit its rights to reimbursement for the Approved Program. Grantee will receive no reimbursement from DDB for the Approved Program. a) A financial report and accounting for the Approved Program which shall include the total costs and a detailed account of expenses. b) Proof of completion of the Approved Program c) An IRS form W-9 d) Invoice directed to DDB for actual costs incurred and itemized list of expenses containing the type of expense, date of expense, and name of vendor with dated proof of payment from the services provider. e) A report summarizing the impact of the Approved Program, a summary of marketing efforts, the number of attendees or participants, and audience feedback along with any additional information that demonstrates the positive impact of the Approved Program on the DDB District. Electronic copies of all photos or video footage captured at the. Approved Program for DDB to use in its marketing materials in the future. 3) Use and Disposition of Funds Received. Funds received by Grantee from the DDB shall only be used as reimbursement for actual costs incurred in compliance with the terms of this Agreement for the Approved Program. 4) Non-discrimination. Notwithstanding any other provision of this Agreement, Grantee, for itself, its agents, contractors, and representatives, agree that: a) No Exclusion from Use. No person shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in the operation of this program on the grounds of race, color, religion, age, disability, gender, pregnancy, gender identity, sexual orientation, marital status, national origin, or genetic information. b) No Exclusion from Hire. In the management, operation, .or provision of the program activities authorized and enabled by this Agreement, no person shall be excluded from participation in, denied the benefits of, or. otherwise subject to discrimination on the grounds of race, color, religion, age, disability, gender, pregnancy, gender identity, sexual- orientation, marital status, national origin, or genetic information„ except that age may be taken into consideration to the extent that the age of an employee is a bona fide occupational qualification, as permitted by law. c) Breach of Non -Discrimination Covenants. If Grantee violates any of the above non-discrimination covenants, the DDB shall have the right to terminate this Agreement immediately, without regard to any grace period oropportunity to cure. 5) Liability and Indemnification. Grantee shall act as an independent contractor and agrees to assume all risks of providing the program .activities and services herein agreed and all liability, therefore, and shall defend, indemnify, and hold harmless the DDB, its 2 officers, agents, and employees from and against any and all claims of loss, liability, and damages of whatever nature, to persons and, property, including, without limiting the generality of the foregoing, death of any person and Toss' of the use of any property, except claims. arising from the negligence of the DDB, or DDB's agents or employees. This includes, but is not limited to, matters arising out of or claimed to have been caused by or in any manner related to Grantee activities or, those of any approved or unapproved invitee, contractor, subcontractor, or other person approved, authorized, or permitted by Grantee whether or not based on negligence. Nothing herein shall be construed as consent by the DDB to be sued by third parties or as a waiver or modification of the provisions or limits of Section 768.28, Florida Statutes, or the Doctrine of Sovereign Immunity. 6) Compliance with Laws. Grantee shall comply with all applicable federal, state, county, and local laws, rules, and regulations. If it is ever determined that this Agreement violates any federal, state, county, or local laws, rules, or regulations, Grantee shall cure the non- compliance promptly, or DDB may terminate this Agreement without regard to any additional grace period or opportunity to cure. ARTICLE III. RESPONSIBILITIES OF THE DDB Grant. Payments will be made to Grantee on a reimbursement basis for direct production costs and city fees incurred, as authorized by this Agreement. The DDB will reimburse Grantee based on invoices and paid receipts submitted for grant expenditures totaling one hundred thirty thousand dollars ($130,000.00) for eligible expenses for 47th Clearwater Jazz Holiday October 15-18, 2026, and one hundred twenty thousand ($120,000) for eligible expenses for 48th Clearwater Jazz Holiday October 14-17,.2027. ARTICLE IV. DISCLAIMER OF WARRANTIES This Agreement is the entire Agreement regarding the Approved Program. It may not be modified or discharged except by written amendment executed by both parties. No representations or warranties by either party shall be binding unless expressed herein or in a duly executed amendment hereof. ARTICLE V. TERMINATION 1.) For Cause. Failure to adhere to any of the provisions of this Agreement in a material respect shall, constitute cause for termination. Either party may terminate this Agreement for cause by giving the other party 30 days' notice of termination. If the default is not cured within the 30 - day period following receipt of the notice, this Agreement shall terminate on the 31st day. 2.) Disposition of Fund Monies. In the event of termination for any reason, monies provided to Grantee by DDB but not expended in accordance with this Agreement shall be returned to the DDB within 30 days of demand, and no other installments shall be paid. 3.) Termination for Non-Appropriation:and Modification for Budgetary Constraints. The DDB is an independent special district which relies upon the appropriation of public funds to satisfy its obligations. This Agreement shall automatically terminate at the end of the then current Fiscal Year if a final budget is not approved in accordance with Florida law that appropriates ,sufficient funds for the succeeding Fiscal Year. The DDB agrees to notify the Grantee in writing of any such non -appropriation of funds at the earliest possible date. ARTICLE VI. NOTICE 3 Any notice required or permitted to be given by the provisions of this Agreement shall be conclusively deemed to have been received by a party hereto on the date it is hand -delivered to such party at the address indicated below (or at such other address as such party shall specify to the other party in writing), or if sent by registered or certified mail (postage prepaid), on the 5th business day after the day on which such notice is mailed and properly addressed. 1) Grantee: 2) If to DDB, addressed to: Steve Weinberger, CEO Clearwater Jazz Holiday Foundation, Inc 600 Cleveland Street, Suite :101.06 - Clearwater, FL 33755 1160 Chairman, DDB P.O. Box 4748 Clearwater, FL 33758-4748 ARTICLE VII. MISCELLANEOUS 1) Assignability; Complete Agreement. This Agreement is non -assignable by either party and constitutes the entire Agreement between the Applicant and the. Agency and all prior or contemporaneous oral and written agreements or representations of any nature with reference to the subject of the agreement are canceled and superseded by the provisions of this agreement. 2) Applicable Law and Construction. The laws of the State of Florida shall govern the validity, performance, and enforcement of this Agreement. This Agreement has been negotiated by the Agency and the Applicant, and the Agreement, including, without limitation, the exhibits, shall not be deemed to have been prepared by the Agency or the Applicant, but by all equally. 3) Severability. Should any section or part of any section of this Agreement be rendered void, invalid, or unenforceable by any court of law, for any reason, such a determination shall not render void, invalid, or unenforceable any other section or any part of any section in this Agreement. 4) Jurisdiction and Venue. For purposes of any suit, action or other proceeding arising out of or relating to this Agreement, the parties hereto do acknowledge, consent, and agree that venue thereof is Pinellas County, Florida_ Each party to this Agreement hereby submits to the jurisdiction of the State of Florida, Pinellas County and the courts thereof and to the jurisdiction of the United States District Court for the Middle District of Florida, for the purposes of any suit, action or other proceeding arising out of or relating to this Agreement and hereby agrees not to assert by way of a motion as a defense or otherwise that such action is brought in an inconvenient forum or that the venue of such action is improper or that the subject matter thereof may not be enforced in or by such courts. If, at any time during the term of this Agreement, the Grantee is not a resident of the State of Florida or has no office, employee, agency, registered agent or general partner thereof available for service of process as a resident of the State of Florida, or if any permitted assignee thereof shall be a foreign corporation, partnership or other entity or shall have no officer, employee, agent, or general partner available for service of process in the State of Florida, the Applicant hereby designates the Secretary of State, State of Florida, its agent for the service of process in any court action between it and the Agency arising out of or relating to this Agreement and such service shall be made as provided by the laws of the State of Florida for service upon a nonresident; provided, however, that at the time of service on the Florida Secretary of State, a copy of such service shall be delivered to the Applicant at the address for notices as provided in Article VI. 4 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year first written above. (DDB Signature Page) Countersigned: Downtown Development Board Attorne Date: % �� ��O 5 Rosemarie CaII, City Clerk Date: L t'-2 • ( )19) fr (GRANTEE SIGNATURE PAGE) ciobitiskt,ON-Cr41%1 J •,ACIfviiikie,, C By: Print name: Title: C Date: -7786...‘ STATE OF FLORIDA COUNTY OF PINELLAS The foregoing instrument was acknowled before me bymeans /physical resence or ❑ p online notarization, this 30da of c41. , 2026 b as C&1) of- 4'b10 4O ho is , personally know : me or ❑ who -ofa _____ � ___ h /have produced a driver's license as identification. Notary Public, Stat (NOTARIAL Name of No da NOLOS My Commission Expires: My Commission No.: Notary Public State of Florida Candle Reynolds My Commission HH 786570 Expires 6/22/2030 6 EXHIBIT "A" FUNDING APPLICATION 7 Downtown Development Board Grant Application Row 1 Applicant / Primary Contact: Steve Weinberger, CEO Type of Grant Special Event Request Name of Organization: Clearwater Jazz Holiday Foundation, Inc. Street Address: 600 Cleveland Street #204 City: State: Clearwater Zip: Cell Phone: Office Phone: Email Address: Website / Social Media Link(s): Description of Project: Total Project Cost ($): FL 33755 +1 (727) 432-2311 727-461-5200 steve@clearwaterjazz.com www.clearwaterjazz.com FACEBOOK: https://www.facebook.com/ClearwaterJazz/?fref=ts INSTAGRAM: https://www.instagram.com/clearwaterjazz/ YOUTUBE: https://www.youtube.com/user/TheClearwaterJazz Please see attached memo $1,170,330.00 Amount of Grant Funds $148,000.00 Requested ($): Applicant's Financial Contribution Third -Party Contributions ($): $1,022,330.00 $405,000.00 When will the event take place? October 15-18, 2026 Who will implement the project? Where will the Coachman Park, Please see attached memo project occur? Project Attraction Please see attached memo Applicant Signature: Title of Event: Date(s) of Event: Description of Special Event: Intended Audience / Anticipated Attendance Total Event Cost ($): Event Grant Funds Requested ($) 47th Clearwater Jazz Holiday October 15-18, 2026 Please see attached memo Please see attached memo Where will the Coachman Park, Please see attached memo event be held? Contacted Special Events Department? Additional Sponsors or Media Outlets for Event: Duke Energy, Single Source Insurance, MarineMax, Tampa Bay Times, Anheuser-Busch, Suncoast Tampa Association of Realtors, Audi Clearwater / Please see attached memo Funded by DDB Yes Before? Applicant Signature Applied for: Steve Weinberger Special Event Permit Current BTR: No Is 501(c)(3)? Yes Timeframe of Please see attached memo Event: Free to Public? Yes Agreement Checkboxtg Applied / Awarded Community No Sponsorship Program? 2026 Clearwater Jazz Holiday Funding Request Memo As part of its High Impact event funding request, Clearwater Jazz Holiday Foundation appreciates the opportunity to submit this memo outlining Clearwater Jazz Holiday's proven success record, longtime value, and community benefit. Clearwater Jazz Holiday is one of the longest running cultural events in Clearwater, making it a staple attraction in the community. As a signature, reoccurring event with a proven track record and special history and impact to downtown, we appreciate the consideration of the funding amounts requested with this application. Background At the 2025 Downtown Development Board meeting, council members expressed support for a multi-year Clearwater Jazz Holiday agreement as we looked ahead to the 47th through 50th Clearwater Jazz Holiday festivals (2026 through 2029), recognizing the many planning benefits such an arrangement would provide. During that discussion, we indicated Clearwater Jazz Holiday would work with City staff and prepare draft agreements for consideration. After the 2025 event concluded, Clearwater Jazz Holiday submitted draft concepts for multi-year agreements with the City of Clearwater (High Impact Event in-kind support) and the DDB (High Impact Event funding support). As part of the process, we reviewed the drafts internally with Parks and Recreation to gather overall feedback from the various City services, as well as input on operational considerations and other City recommendations - all in an effort to present a unified request to City Council and the DDB for approval. The City has been an invaluable partner - both through its annual financial support and its in-kind services that make the event possible. That consistent commitment has helped sustain one of Clearwater's most cherished community traditions, even through unprecedented challenges from the pandemic, hurricanes, and temporary relocations during the Imagine Clearwater construction. Through it all, we have together kept the tradition, going. Now that we've reestablished the festival's Back to Our Roots format in Coachman Park, we have an opportunity to continue our momentum and audience engagement in a way that honors the City's investment and strengthens Clearwater's cultural identity as a live music destination. The proposed DDB multi-year agreement also includes the companion request for support of our CJH Presents Music Series Holiday Experience at Station Square Park, which we've traditionally submitted alongside the Clearwater Jazz Holiday festival request each year, and which has also been incorporated as part of the DDB agreement annually. 1 Funding Request As per the customary agreement between Clearwater Jazz Holiday Foundation (CJH) and the DDB, CJH requests grant payments to CJH on a reimbursement basis for event -related expenditures* incurred as authorized by the parties' agreement up to the following amounts: Clearwater Jazz Holiday =Amount.. C41+< -Holiday Experience {`:Amount 47th CJH October 15-18, 2026 $140,000 December 5, 2026 $8,000 48th CJH October 14-17, 2027 $140,000 December 4, 2027 $8,000 49th CJH October 19-22, 2028 $140,000 December 9, 2028 $8,000 50th CJH October 18-21, 2029 $150,000 December 8, 2029 $8,000 *Consistent with DDB guidelines and similar to the 2025 request, event -related expenditures to be allocated at CJH discretion include entertainment (i.e. artists deposits and fees), event production and infrastructure costs (i.e. decor and design, audio-visual equipment, printing, other event materials, security, insurance, and city fees), and marketing and promotion expenses. Having this flexibility is very helpful to our planning. Program Descriptions Clearwater Jazz Holiday (Pages 3 - 7) CJH Presents Music Series Holiday Experience at Station Square Park (Page 8) 2 Program Description - Clearwater Jazz Holiday For more than four decades, Clearwater Jazz Holiday has united the community through its signature Clearwater Jazz Holiday music festival - one of Clearwater's most enduring cultural traditions. Now entering its 47th year, the festival is a time -proven, community - centered event with a strong track record of artistic excellence, operational success, and meaningful economic and cultural impact for the City of Clearwater and the surrounding region. The Clearwater Jazz Holiday is a multi -day, multi -genre music festival with a distinctive jazzfest spirit, featuring diverse, dynamic, and family -friendly programming. While rooted in jazz, the festival embraces a broad musical spectrum, attracting a wide cross-section of residents and visitors. Over the years, the event has evolved into a cornerstone community celebration that not only anchors Clearwater Jazz Holiday Foundation's year- round mission of inspiring and enriching lives through live music and music education, but also contributes to downtown vibrancy, tourism, and local business activity. With the continued partnership and support of the City of Clearwater, the Clearwater Jazz Holiday will celebrate its 47th year October 15-18, 2026, in the beautifully renovated Coachman Park. Building on the successful return to its "Back to Our Roots" format in 2025, the 2026 festival will again feature four days of live music programming centered on the large green adjacent to The Sound amphitheater. The established festival footprint includes evening headliner performances on the main stage, complemented by late -afternoon concerts on two smaller stages located in the Lower Plaza and on Promenade Pier. This multi -stage layout creates a dynamic, walkable experience that creatively activates Coachman Park. The 2026 festival format offers multiple access points designed to balance accessibility, comfort; and community tradition. Concertgoers may purchase reserved seats and general admission access (blankets and lawn chairs) on the green. The 2026 experience will also feature late afternoon, smaller concerts in the Lower Plaza and Promenade Pier prior to the headlining artists taking the main stage in the evenings on the green. Unlike the 2025 format, pursuant to recent strategy discussions with the City, these side stage areas, as well as the bluff overlooking the green, will be free and open to the public at no cost. To further support families and accessibility, children under the age of 12 are admitted free on the green when accompanied by a paid GA adult attendee. Through this proven and successful format, Clearwater Jazz Holiday continues to celebrate Clearwater's identity as a welcoming cultural destination, foster community connection, and deliver meaningful benefits to local partners, businesses, artists, educators, and audiences. 3 Impact to Downtown The longstanding festival tradition helps generate substantial economic impact, drives tourism, provides great exposure for downtown, and increases foot traffic to downtown businesses. • Marketing Value! Clearwater Jazz Holiday comprehensive year-round, marketing campaigns will highlight the downtown district by showcasing the Clearwater Jazz Holiday celebration. • Visitors! Clearwater Jazz Holiday has a proven record of attracting visitors to downtown Clearwater with its family friendly, dynamic lineups and diverse audiences. Programming the side stages earlier in the afternoon, free and open to the public in 2026, will also draw visitors to downtown earlier in the day. We also plan to position young musicians along Cleveland Street through our Give Them a Stage Program to extend the music into the downtown corridor. • Benefit to Downtown Merchants! Increased visitors downtown and earlier in the day means increased traffic and more exposure for downtown merchants plus the opportunity to participate onsite (food sales) at the festival. • Diversity and Accessibility! Clearwater Jazz Holiday's diverse festival programming has historically translated to a diverse, multicultural audience of all ages and backgrounds. Affordable pricing also keeps the festival accessible. Our Bill Horne Community Day Fund also provides special access to the festival including attendees from economically underserved populations and other communities we serve throughout the year. Event Dates and Times Setup: Monday October 12, 2026 Breakdown: Monday October 19, 2026 Event Start Date: Thursday October 15, 2026 Event End Date: Sunday October 18, 2026 Event Start/End Times: Thursday 4:OOPM-9:30PM; Friday 4:OOPM-10:30PM; Saturday 3:OOPM-10:30PM; Sunday 3:OOPM-9:30PM Estimated Attendance For operational planning purposes, Clearwater Jazz Holiday has provided conservative attendance estimates to the City, as those figures directly inform the level of in-kind municipal services (police, fire, EMS) required to safely produce the event. For 2026 planning, we have estimated approximately 3,000 attendees per day using this conservative methodology. However, actual attendance and overall event reach are expected to exceed this planning estimate. 4 It is important to note that 2025 represented the festival's first full return to Coachman Park under the traditional format following several years of disruption due to the pandemic, venue displacement during Imagine Clearwater construction, and weather- related impacts - including a significant weather event on Sunday that reduced attendance. Looking; ahead to 2026, several factors support anticipated growth in attendance: • The return of a consistent festival format for the first time since 2019, allowing for more effective year -over -year marketing • Momentum from a successful 2025 return, including enhanced marketing assets and increased word-of-mouth awareness • Expanded free -access components, including side stages, the bluff overlooking the green, and other public viewing areas, which are expected to draw additional visitors into downtown Clearwater earlier in the day and throughout the event footprint • Continued strength of the event as a long-standing tradition and cultural destination Based on these factors, while we maintain a conservative estimate of approximately 3,000 attendees per day for planning purposes, we reasonably anticipate daily attendance to exceed that, level under typical conditions, with total attendance expected to surpass 2025 levels in the absence of weather-related impacts. As partof the proposed multi-year agreement, Clearwater Jazz Holiday is focused on measured, sustainable growth, with the goal of increasing attendance over time as the festival continues to stabilize and expand. Outside Support Clearwater Jazz Holiday Foundation is currently developing its 2026 operational, sales, and marketing strategies for the 47th Clearwater Jazz Holiday and is in the process of renewing corporate partnerships, High Note Society memberships, and cultivating new sponsors. The organization also maintains a robust annual grant -writing program that supports both the festival and its year-round Education & Outreach initiatives. Sustaining Clearwater Jazz Holiday requires a broad network of public, private, and philanthiropic partners. CJH operates in an increasingly competitive environment, with rising artist costs, a crowded festival marketplace, and ongoing uncertainty in grant funding, all while continuing to deliver a high-quality festival experience and robust year- round community programming. In addition to City of Clearwater support, CJH seeks funding each year from Visit St. Pete - Clearwater, state arts grants, and corporate partners. While the 2026 sponsor roster is still being finalized, CJH anticipates continued participation from Duke Energy, Suncoast Tampa Association of Realtors, Blue Water Wealth Management, Raymond James, Creative Contractors, Crown Automotive, Flagship Bank, Freeman Sound, Florida Smooth Jazz Foundation, and Johnson Pope, among. others. Single Source Insurance has also recently committed as a new sponsor. CJH is eligible for funding through the Florida Division of Cultural Affairs based on its 2025 application scoring, though final award levels, if any, will not be known until later in 2026 and depend on state legislative and gubernatorial decisions. Additional Considerations Recent Historical Context As a long-standing signature event for the City of Clearwater, Clearwater Jazz Holiday has historically relied on a combination of City in-kind services and financial sponsorship support to successfully present and sustain the annual festival. In 2025, the City transitioned large events to the High Impact Event Co -Sponsorship Program, which provides in-kind support only, with cash sponsorship requests directed through the Downtown Development Board (DDB). For the 46th Clearwater Jazz Holiday in 2025, CJH received $125,000 in DDB cash sponsorship support, in addition to continued City in-kind services. This structure has provided a strong and collaborative framework for supporting major community events while aligning resources across the City and DDB. Evolving Festival Model and Financial Considerations As part of recent multi-year agreement discussions, the City outlined several updates to the festival model that will shape Clearwater Jazz Holiday operations in the coming years. Beginning with the upcoming multi-year agreement term, CJH is anticipated to contribute toward a portion of City -provided in-kind services. The timing of the initial contribution remains under discussion; however, the framework contemplates a phased approach with planned annual increases of approximately 5% of the estimated service value once implemented. In addition, certain festival areas, including side stage areas and the bluff overlooking the green, will be designated as free and open to the public. These enhancements meaningfully expand public access and community benefit, aligning' with the City's vision for inclusivity and activation of public spaces. At the same time, they introduce new financial considerations for CJH. Specifically, the required contribution toward in-kind services represents a new expense category, while expanded free -access areas reduce a portion of traditional earned ticket revenue (estimated conservatively at approximately $15,000 annually). 6 Together, these changes reflect an evolving festival model that increases accessibility and public benefit while also shifting the financial structure required to support the event. These evolving factors were not fully known at the time of CJH's initial draft request. Alignment with Revised Funding Request As these elements were further clarified, CJH revisited its original multi-year funding request to ensure it accurately reflects the updated operating environment. The initial request contemplated $135,000 annually, increasing to $150,000 in the final year in recognition of the 50th Anniversary celebration. In light of the additional cost- sharing requirements and changes to revenue -generating areas, CJH has adjusted its request to $140,000 annually for Years 1-3, and $150,000 in Year 4. This revised request is intended to help offset the combined impact of these changes, while ensuring the continued quality, safety, and accessibility of the festival experience. Sustaining a Community Asset City in-kind services, together with DDB financial sponsorship, remain essential to delivering a safe, high-quality, and accessible Clearwater Jazz Holiday. These combined resources ensure the festival continues to serve residents, attract visitors, support downtown businesses, and generate meaningful cultural and economic impact. As a mission -driven nonprofit, Clearwater Jazz Holiday Foundation relies on the annual festival as its primary source of earned revenue - supporting not only the event itself, but also its year-round education, outreach, and community programming. Sustaining this balance is critical to preserving both the festival tradition and the broader impact it delivers throughout the community. 7 Program Description - CJH Presents Holiday Experience Clearwater Jazz Holiday Foundation is additionally requesting $8,000 during each year of the proposed multi-year agreement to support and enhance the Station Square Park Holiday Experience in December as part of our continuing CJH Presents Music Series. Similar to our past partnering plans, the concert is a ticketed event with tickets pre -sold by Clearwater Jazz Holiday and proceeds benefiting Clearwater Jazz Holiday Foundation. We keep ticket pricing very affordable for these events, and we also provide comp tickets to CJH 'Education & Outreach Partners such as the neighborhood family centers and other organizations we serve with our outreach programs. The funds will support artist fees and services, sound & lighting, restrooms, equipment, tables, setup, marketing, city fees, insurance, and security. Impact to Downtown • Marketing Value! Clearwater Jazz Holiday advertises its CJH Presents events year-round, so this Station Square Park concert will be promoted all year highlighting downtown as part of the popular series. • Visitors! Clearwater Jazz Holiday has a proven record of attracting visitors to downtown Clearwater with its Holiday Experience concert. The concert is anticipated to attract 300 attendees. • Benefit to Downtown Merchants! History has shown that many CJH Presents concert attendees grab dinner with downtown merchants prior to the shows or alternatively eat at the concerts. CJH has had good success working with downtown restaurants, providing them with opportunities to sell food to concert attendees at no cost to the merchants. • Performance Opportunities and Community Cultural Development! Supporting CJH Presents is to support performing artists and community cultural development by creating opportunities for visitors to experience diverse, quality live music. Now a regular part of CJH programming, these events have provided stages to approximately 134 bands over 78 events at 11 different venues and attract diverse audiences. 8 A Note on Music, Community, Legacy, and Impact Clearwater Jazz Holiday Foundation is a longstanding, Clearwater -based nonprofit organization rooted in the transformative power of live music and music education to inspire and enrich lives. For more than 47 years, the organization has brought the community together through Clearwater's signature music festival - a multi -day jazz celebration featuring diverse, world-class performances that generate significant cultural and economic impact while showcasing the vibrancy of the downtown district. The impact of Clearwater Jazz Holiday extends far beyond the stage. Year-round, the Foundation advances its mission through innovative education and outreach initiatives, including music appreciation and instructional programs, student scholarships, jazz camps, online learning resources, and performance opportunities for emerging musicians. Programs such as History of Jazz, My Journey with Jazz, Give Them a Stage, and Young Lions, along with the CJH Presents Music Series and High Note Society, inspire the next generation of music lovers and artists, empower young musicians, and create meaningful pathways for engagement across schools, neighborhood family centers, and community organizations. At the same time, Clearwater Jazz Holiday plays a vital role in positioning downtown Clearwater as a dynamic destination. As a City flagship event, the festival attracts visitors, supports downtown merchants, and keeps high-quality cultural experiences accessible to residents and guests alike. Through a comprehensive and far-reaching marketing campaign, the festival generates substantial exposure for the downtown district and aligns directly ;with the. Downtown Development Board's goal of increasing awareness of downtown as a vibrant place to live, work, and visit. Tourism and economic impact remain central to the Foundation's work. Rooted in its origins as a chamber -led initiative designed to attract visitors, Clearwater Jazz Holiday continues to deliver aone-of-a-kind destination experience through high-profile artist lineups,' diverse programming, and the unparalleled backdrop of Clearwater's waterfront. By highlighting the region's natural beauty and cultural appeal, the festival drives visitor spending on lodging, dining, and local attractions - strengthening the local economy and reinforcing Clearwater's reputation as a premier destination for entertainment and cultural experiences. Additional initiatives, including the CJH Presents Music Series and the Holiday'Experience in Station Square Park, further activate downtown spaces, attract new audiences, and create opportunities for local business engagement. These efforts are grounded in the Foundation's core values: Music We value music as a transformative force that fosters unity, inspires creativity, enriches lives, and serves as a catalyst for education and cultural connection. 9 Education & Outreach We believe that music appreciation, instruction, and performance opportunities ignite creativity, cultivate musicianship, inspire lifelong engagement in the arts, and build new and diverse audiences. Community Community is at the heart of everything we do. Through live events and outreach initiatives, we connect, inspire, and serve a broad and diverse audience. Our work is made possible through the collective efforts of volunteers, sponsors, partners, and supporters who help us deliver inclusive, impactful programming. Together, these values align closely with the City of Clearwater's vision and priority areas of community well-being and economic opportunity - fostering community pride and belonging, enhancing education, inspiring volunteerism, and supporting a strong, inclusive, and engaged community. In addition to enhancing Clearwater's cultural and entertainment landscape, Clearwater Jazz Holiday Foundation's initiatives promote personal and community development, expand access to the arts, cultivate creativity, and provide opportunities for learning, performance, collaboration, and business growth. These efforts contribute to a vibrant and economically diverse community that invests in its future and remains a wonderful place to live, learn, work, and play. In these!,ways, Clearwater Jazz Holiday continues to serve as a key cultural and economic driver - enriching lives, uniting the community, supporting local businesses, and elevating Clearwater as a premier destination for music, culture, and tourism. Thank you for your consideration of this request and for your continued support of the longstanding Clearwater Jazz Holiday tradition of Music, Education & Outreach, Community, and Impact. 10 MAIN LIBRARY EMERGENCY EXIT VIP! RS RESTROOMS CLEARWATER LOT 11 CLEARWATER MEMORIAL CAUSEWAY PEDESTRIAN ENTRANCE COACHMAN PARK MAP KEY ENTRY & EXIT -S. NI a EVENT/WET ZONE PERIMETER r - 1 GA / VIP & RESERVED L _ j SEATING AREA VIP AREA IllE iii• DSTAGES AO TAMPA BAY TIMES © VSPC PLAZA © PIER PARTY 1111 SUNSET BLUFF AREA BLANKETS & CHAIRS ONLY Ell MERCH = TICKETS = VENDORS O CIVIC GATEWAY ADA RAMP GATEWAY OVERLOOK O 4 Q LOWER PLAZA SPLASH PAD PLAYGROUND PARKING/ROADWAYS WATER FEATURES OFF LIMITS TO PUBLIC (I♦ STAIRS, STEPS, RAMPS GREEN SPACES PEDESTRIAN BRIDGE SOLAR POWERED PAVILIONS g ADA PARKING RESTROOMS TRASH EXHIBIT "B" BUDGET 8 Operational Expenses 47th ClearwaterJazz Holiday October 15 18 2026 �., x w .._..�,..,....�.�w..rk....:. _ ._..a.o. ....._n........ � ... +.,-...._.. Artistic Fees Budgeted Expenses CJH Expenses i dtFri r �.. ,...,.. � � ... _>a--._....&. .�.3,uua xd.,..�sr �..,.,a53.....:sk1r ..............��,. �.. ..� $391,000 $301,000 DDB Request z r' �.,, ,..._. mri w..._... -.,...,v $90,000 Stage, Sound and Lighting $122,500 $122,500 $0 Site Services - Restrooms, Generators, Tents, Fencing & Other Equipment $124,450 $124,450 $0 Marketing - Print, Radio, TV, Digital, Social Media, & Other $100,000 $85,000 $15,000 City Fees & Services* $10,000 $0 $10,000 Various Festival Expenses including ticketing/merchant fees, personnel expenses, Beverage Costs, Volunteer Services & Other $306,380 $306,380 $0 Operating Expenses- Insurance & Security $96,000 $71,000 $25,000 Estimated Expense for CJH '1,,r,,,,,';.'.Festival* .pr's ..v, x .N-,,... b1f?Vin,,wgti l 1;156;30 U�1 1,010,3 30. A:1::.,-5: ...14 .0,000 ' t *City Services Contribution (Projected): Reflects a potential new cost associated with the City's evolving multi-year co-sponsorship framework, under which CJH may contribute toward a portion of City -provided in-kind services. While the timing and amount of the initial contribution remain under discussion, this budget includes a conservative estimate (up to 110,000) to reflect potential exposure. Actual first-year costs may be reduced pending final agreement terms. This shift is accompanied by expanded free public access areas, which enhance community benefit but modestly impact earned revenue. ** In addition to the annual Clearwater Jazz Holiday music festival, the Clearwater Jazz Holiday Foundation delivers impactful, year-round community Education & Outreach programs and smaller events. The annual festival is integral to the organization's viability—it serves as the primary program generating the financial resources necessary to sustain the Foundation's mission -driven activities beyond the festival itself. Any profits from the festival are used to fund a portion of the operations of our year-round education and outreach programs, thereby reinvesting in the community. The festival budget submitted with this funding request exclusively details the expenses and revenue sources specific to the Clearwater Jazz Holiday music festival. It does not include the revenue and expense items associated with the Foundation's other year-round programs—such as education initiatives and monthly concerts. Additionally, it does not cover organizational support, personnel costs, and occupancy expenses essential to the operations of the organization. This ensures that our request focuses solely on the festival's direct expenditures. CJH Presents Holiday Experience 1:06,6,-0 Budgeted Expenses CJH,Expenses ! s DDB Request Artist Fees $7,000 $3,500 $423,000 $3,500 Artist &Sponsor Services $1,500 $1,500 Sponsors & Grants* $0 Site Services - Restrooms, Generators, Fencing & Other Equipment $4,000 $4,000 $0 $0 Marketing- Print Digital, Social Media and Radio $4,000 $2,500 7,500 $1,500 City Fees $1,000. $0 $1,000 Insurance and Security $2,500 $500 $2,000 Esated Ex nses for CJH Presents time P o $20 000 ' $12 000 ^� $8 000 Revenue Estimates CJH CJH Presents Holiday , Experience Total Estimated Revenue Admissions $420,000 $3,000 $423,000 Beverage / Food Sales & Vendor Fees $145,000 $2,500 $147,500 Sponsors & Grants* $455,000 $2,000 $457,000 City Fees & Services $0 $0 $0 Total` Estimated Revenue $1, 2p;p,o 7,500 $1,027,500 *Does not include DDB funds requested per this application :,jJotalO erational Estimated Exp enses •= n P p � : � . r�.�, " � $1,17.0,330`" Total Estirriated Revenue . $1;027,500, DDBFundingRequest ;: ', $148;000:. Exhibit "C" NO COERCION FOR LABOR OR SERVICES ATTESTATION Pursuant to Section 787.06(13), F.S., this form must be completed by an officer or representative of a nongovernmental entity when a contract is executed, renewed, or extended between the nongovernmental entity and a governmental entity. Clearwater Jazz Holiday Foundation does not use coercion for labor or services as defined in Section 787.06, F.S. Under penalty of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true - nd correct. Signature: Printed Name: Title: C Date: 9