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POLICE AND FIRE DEPARTMENT DOCK - 26-0001-PD - CONSULTANT WORK ORDER - SUPPLEMENTAL WORK ORDER 01FIRST LINE COASTAL First Line Coastal, LLC CLEARWATER BRIGHT AND BEAUTIFUL • BAY TO BEACH City of Clearwater CONSULTANT WORK ORDER SUPPLEMENTAL WORK ORDER 01 Date: 6/23/26 1. PROJECT INFORMATION: Project Title: Police and 'Fire Department Dock City Project Number: 26 -0001 -PD City Plan Set Number: N/A Consultant Project Number: 23-10.06 2. SCOPE OF SERVICES: The City of Clearwater Police Station, a three (3) lift -slip dock facility located at 700 Bayway Blvd, is home to the City's Marine Patrol Unit. The facility is located along Clearwater Point with direct access to all marine interests on the Gulf -side of the City. The station maintains three docks with lift slips for various sized vessels for immediate response to a variety of scenarios. The City Fire Department also docks their fireboat at the facility. The dock space has undergone several renovations over the years and has been in its current configuration since about 2012. In September 2025, the facility was damaged during Hurricane Helene, and the facility has been utilized in a reduced -capacity since. Due to hurricane damage, the facility requires reconstruction within the existing footprint and submerged land lease boundary. The City will use contractors to reconstruct the facility. The repaired facility will include three (3) slips with cable lifts and two (2) finger piers. Total surface area of the facility is 1070 sqft. The following electrical components are to be included in the installation: three (3) power pedestals, one (1) electric box main breaker panel, three (3) cable boat lifts and control boxes, twenty-two (22) safety lights. Additionally, the facility will include twenty (20) linear feet of handrails, a safety ladder and no mooring signs on the outer boundaries of the dock. The City will utilize Hazard Mitigation for resilient component selection and increasing elevation of critical components. Project requires work in and adjacent to tidal waters. The City is seeking to restore full functionality to the Marine Unit Docking facility. A FEMA reimbursement grant has been initiated by the City for repair and mitigation of the facility (DR -4828 -FL). First Line completed a dock inspection report and conceptual design for repair/replacement along with mitigative site improvements under City PO No. 26000268. The City has selected a conceptual design (Attachment C) and desires to proceed directly into the reconstruction phase. The following scope of services proposes performance of final design, permitting, bid support, and construction oversight activities for the reconstruction of the PD Dock structure. Consultant Work Order Page 1 of 7 Revised: 11/28/2022 CONSULTANT WORK ORDER Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater II. DESIGN PHASE: Task 2: Final Design & Specifications r First Line will produce a suitable design package for the dock elements presented in the approved conceptual design (Attachment C). Design documents are envisioned to include a demolition plan, construction plan, technical specifications and cost estimates suitable for contractor solicitation. 2.1 Final Design: Conceptual drawings will be advanced to design -level with the addition of appropriate detail. Preliminary and final construction cost estimates and final layouts will be presented in a design memo for adoption by the City. Anticipated elements include site layout, demolition plan, piling, dock and lift plan, and table of materials. Specific component details, including but not limited to electrical, connections, and lift mechanism details will be provided by the selected contractor and manufacturers, in accordance with local design code, for Engineer review and approval during the construction phase. Final design will include Engineer of Record certification. 2.2 Regulatory Permits: First Line will prepare and submit permit verification letters for the proposed work. Anticipated agencies requiring coordination include US Army Corps of Engineers (USACE Nationwide 19 or Regional General Permit), and the Florida Department of Environmental Protection (FDEP Maintenance Permit or Exemption), and FDEP Submerged Lands Lease Verification. Upon receipt, a final permit package will be compiled with each permit obtained along with a responsibility matrix describing permit conditions for each permit, entity responsible, and timing associated with each condition. The responsibility matrix will be suitable for use during development of contract documents for the selected marine contractor. Permit fees will be paid directly by the City. Construction -phase permitting through Pinellas County and City of Clearwater, will be procured by and issued to the Contractor. If required, surveying services will be conducted by a City PSM. 2.3 Bid Documents: The initial drawing sets will be transitioned to "Issued For Bidding" (IFB) after regulatory approval. IFC drawings will be combined with technical specifications and an Opinion of Probably Construction Cost (OPCC) for integration with a City Procurement Package. First Line staff will attend one pre-bid meeting and provide answers to questions during the contractor solicitation process. Contractor selection, negotiation, and contract administrative services will be self -performed by City staff. III. CONSTRUCTION PHASE: Task 3: Construction Phase Services City staff will self -perform construction administration (CA) and engineering inspection (CEI) services during the project. First Line will assist in a supporting role for CA/CEI with allowances for the following tasks. 3.1 Submittal Review: First Line will review and comment on proposed project work plans, provided by the City / Contractor, during the preparatory phases of the project. Consultant Work Order Page 2 of 7 Revised: 11/28/2022 CONSULTANT WORK ORDER Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater We anticipate review of material selection and shop drawings for component details such as connections, electrical, and boat lift mechanisms. 3.2 General Coordination: First Line will provide general coordination services to support project kickoff. Qualified staff will attend one in-person meeting during project kickoff. Progress meetings will be self -performed by the City. A budgetary allowance of 20 hrs of coordination time has been included for general support. 3.3 Construction Support: Routine site inspections will be self -performed by City staff. First Line has provided budget for three site visit inspections during the project for general observation purposes. 3.4 Agency Certifications: After installation, First Line will perform an as -built review of the structure with the assistance of a City PSM. Records for materials and quantities utilized will be provided by the City / Contractor. Information gathered during the closeout review will be incorporated into final certifications required by permits including a final inspection report and as -built drawings. A final electronic project record will be transmitted to City staff. A one-page project memorandum will accompany the record files to memorialize the work performed and serve as a reference for future efforts. Task 4.0: Contingency Task 4.0 has been provided to supplement potential additional investigations, surveys, or consulting costs that have not been explicitly included in this scope of work. The contingency task will only be used with prior approval from the City of Clearwater. 3. PROJECT GOALS: The overall objective of the work is to provide design for reconstruction of the existing PD Dock as illustrated in Attachment A. The work is funded through a FEMA Public Assistance Grant, which is managed by City staff. Task 2.0 deliverables • Final design package including plans and specifications • Permit exemption verification packs • Supplemental bid documents Task 3.0 deliverables • General coordination • Agency closeout certification • Site drawing • Project closeout records Consultant Work Order Page 3 of 7 Revised: 11/28/2022 CONSULTANT WORK ORDER Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater 4. FEES: See Attachment A. This price includes all labor and expenses anticipated to be incurred by First Line Coastal, LLC for the completion of these tasks in accordance with Professional Services Method "B" — Lump Sum — Percentage of Completion by Task for a fee not to exceed seventy-three thousand one hundred fifty-seven dollars and seventy cents ($ 73,157.70). Cost detail provided in Exhibit D. 5. SCHEDULE: The project is to be completed in [2701 days from issuance of notice -to -proceed. The project deliverables are to be phased as follows: 1.0 Final Design & Specifications: [901 calendar days City Solicitation [901 calendar days 2.0 Construction Phase Services: [901 calendar days 6. STAFF ASSIGNMENT: City of Clearwater Nate Jozefik - Engineering Specialist, Public Works Michael MacDonald — Director, Marine & Aviation Dept. First Line Coastal Mark Stroik — Project Manager Ken Jones — Principal Engineer Jacob Pierson — Design Consultant Work Order Page 4 of 7 Revised: 11/28/2022 CONSULTANT WORK ORDER Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater 7. CORRESPONDENCE/REPORTING PROCEDURES: Mark Stroik 941-320-0241 MStroik@firstlinecoastal.com Ken Jones, PE 850-545-9436 KJones@firstlinecoastal.som All City project correspondence shall be directed to: Nate Jozefik Engineering Specialist, Public Works 727-294-0971 Nate.Jozefik@myclearwater.com Michael MacDonald, MPA Director, Marine & Aviation Department 727-224-7005 Michael.MacDonald@myclearwater.com 8. INVOICING/FUNDING PROCEDURES: City Invoicing Code: 0101113 546300 D2402 For work performed, invoices shall be submitted monthly to: ATTN AARON BRALY CITY OF CLEARWATER, MARINE AND AVIATION 25 CAUSEWAY BLVD CLEARWATER, FLORIDA 33767 Contingency services will be billed as incurred only after written authorization provided by the City to proceed with those services. 9. INVOICING PROCEDURES: At a minimum, in addition to the invoice amount(s) the following information shall be provided on all invoices submitted on the Work Order: 1. Purchase Order, Project and Invoice Numbers and Contract Amount. 2. The time period (begin and end date) covered by the invoice. Consultant Work Order Page 5 of 7 Revised: 11/28/2022 CONSULTANT WORK ORDER Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater 3. A short narrative summary of activities completed in the time period. 4. Contract billing method — Lump Sum or Hourly Rate. 5. If Lump Sum, the percent completion, amount due, previous amount earned and total earned to date for all tasks (direct costs, if any, shall be included in lump sum amount). 6. If Hourly Rate, hours, hourly rates, names of individuals being billed, amount due, previous amount earned, the percent completion, total earned to date for each task and other direct costs (receipts will be required for any single item with a cost of $50 or greater or cumulative monthly expenses greater than $100). 7. If the Work Order is funded by multiple funding codes, an itemization of tasks and invoice amounts by funding code. 10. CONSIDERATIONS: Consultant acknowledges the following: 1. The Consultant named above is required to comply with Section 119.0701, Florida Statutes, where applicable. 2. All City directives shall be provided by the City Project Manager. 3. "Alternate equals" shall not be approved until City Project Manager agrees. 4. All submittals must be accompanied by evidence each has been internally checked for QA/QC before providing to City. 5. Consultants/Contractors are not permitted to use City -owned equipment (i.e. sampling equipment, etc.). 6. Documents posted on City website must ADA accessible. 11. ADDITIONAL CONSIDERATIONS: All work orders should include considerations for the following: 1. Sea Level Rise and Flood Resilience, as applicable. 2. Submittal of a Critical Path Method (CPM) Schedule(s). 3. Submittal of a Project Catalog with the following items, as appropriate: a. Data requests, assumptions, critical correspondence, meeting agenda, sign -in sheets, meeting minutes, document comment -response log(s), technical memorandum/reports, addenda, progress reports, regulatory correspondence, and other project -related documents. b. If construction project, also include design plans, conformed plans, change orders, field orders, RFIs, work change directives, addenda, progress reports, shop drawing and progress submittals, as-builts, record drawings, and other project -related documents such as O&M manuals and warranty information. Consultant Work Order Page 6 of 7 Revised: 11/28/2022 CONSULTANT WORK ORDER Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater c. At the conclusion of the project, ENGINEER will combine this information into a Project Catalog and submit to the City for review and comment. 4. Arc Flash labeling requirements: a. All electrical designs and construction shall adhere to NFPA 70 E "Standard for Electrical Safety in the Workplace". b. Updated calculations of Fault and Arc Flash, and provisions for new or updated Arc Flash equipment labeling shall be included in the contract documents. 12. SPECIAL CONSIDERATIONS: Geotechnical investigations are not anticipated for the work. 13. SIGNATURES: PREPARED BY: APPROVED BY: Mark Stroik Project Manager, VP First Line Coastal, LLC 7/13/26 Tara Kivett City Engineer, Public Works City of Clearwater Date Date Consultant Work Order Page 7 of 7 Revised: 11/28/2022 ATTACHMENT "A" CONSULTANT WORK ORDER — PROJECT FEES TABLE Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater CONSULTANT WORK ORDER PROJECT FEES TABLE Task Description Subconsultan t Services Labor Total II Design Phase 2.1 Final Design $ 0.00 $ 19,872.80 $ 19,872.80 2.2 Regulatory Permits $ 0.00 $ 9,004.00 $ 9,004.00 2.3 Bid Documents $ 0.00 $ 11,840.00 $ 11,840.00 Design Total: $ 40,716.80 III Construction Phase 3.1 Submittal Review $ 0.00 $ 4,775.00 $ 4,775.00 3.2 General Coordination $ 0.00 $ 4,483.90 $ 4,483.90 3.3 Construction Support $ 0.00 $ 5,661.70 $ 5,661.70 3.4 Agency Certifications $ 0.00 $11,020.30 $11,020.30 Construction Phase Total: $ 25,940.90 IV Contingency 4.0 Contingency $ 0.00 $ 6,500.00 $ 6,500.00 Contingency Total: $ 6,500.00 7.0 Other Direct Costs (prints, photocopies, postage, etc.) (Not applicable to lump sum Work Orders) N/A GRAND TOTAL: $ 73,157.70 Consultant Work Order — Project Fees Table Page 1 of 1 Revised: 11/28/2022 ATTACH M ENT "B" (Include if applicable) CONSULTANT WORK ORDER — CITY DELIVERABLES Police and Fire Department Dock First Line Coastal, LLC 26 -0001 -PD City of Clearwater CONSULTANT WORK ORDER CITY DELIVERABLES 1. FORMAT: The design plans shall be compiled utilizing the following methods: 1. City of Clearwater CAD standards. 2. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of measurement shall be the United States Foot. Any deviation from this datum will not be accepted unless reviewed by City of Clearwater Engineering/Geographic Technology Division. 2. DELIVERABLES: The design plans shall be produced on bond material, 24" x 36" at a scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all project data in Autodesk Civil 3D file format. NOTE: If approved deviation from Clearwater CAD standards is used, the Consultant shall include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes contained in the standard release of Autodesk software. All block references and other references contained within the drawing file shall be included. Please address any questions regarding format to Mr. Kyle Vaughan, at (727) 444-8232 or email address kvle.vaughan@myclearwater.com. All electronic files (including CAD and Specification files) must be delivered upon completion of project or with 100% plan submittal to City of Clearwater. Consultant Work Order — City Deliverables Page 1 of 1 Revised: 11/28/2022 CLEARWATER PD DOCK REPT Attachment C - Conceptual Design CLEARWATER BEACH C!� '9TH "9SS, CLEARWATER BAY CLEARWATER SUNSET POINT DR DREW ST PROJECT LOCATION 704 BAYWAY BLVD CLEARWATER, FL 33767 GULF TO BAY BLVD CONCEPTUAL DESIGN PINELLAS COUNTY, FL MAY 2026 BRIGHT AND BEAUTIFUL • BAY TO BEACH CITY OF CLEARWATER 100 SOUTH MYRTLE AVE. CLEARWATER, FL 33756 (727) 562-4750 FIRST LINE COASTAL FIRST LINE COASTAL 8586 POTTER PARK DRIVE n\Clearwater PD dock Concept DesIgn_Be o Unework_20260402.dwg o k InspecCon105 Do gnMCAotConcepooIC ITEM QUANTITY UNITS DOCK SURFACE AREA 920 SQFT STAIR SURFACE AREA 150 SQFT FLOW THROUGH DECKING 1070 SQFT DOCK PILINGS 34 NO. LIFT PILINGS 16 NO. THREE RAIL RAILING 26 LF 25,000 LB LIFT WITH HIGH SPEED MOTORS 1 NO. 16,000 LB LIFT WITH HIGH SPEED MOTORS 2 NO. HDPE PILE WRAPS 50 NO. 4' X 2' STORAGE BOXES 4 NO. REMOVABLE WATER/ELECTRIC PEDESTAL 3 NO. SAFETY LIGHTING AT 10' SPACING 22 NO. NO MOORING SIGNS 2 NO. ELECTRICAL HAZARD SIGNS 3 NO. PROPERTY/RIPARIAN LINE 42" THREE RAIL RAILING (TYP.) NO MOORING SIGNS INSTALLED ON DECK CAP 10.3' 4.0' 13.0' 4.0' 16,000 LB CAPACITY oek Inspectlon105 DesigMCADIConceptael DesignlCleanveter PD dock Concept DesIgn Bass LNework_20260402.dwg May 06, 2026.9:24em 0 J 3SV37 aNV1 ONILSIX3 ock lnapectJon105 DesgnICADIConepaal Desgn\Clearwater PD dock Concept oesIgn_ease Llnework 20260402.owg 20 16 12 8 00 4 CoQ �z 0 a) W - 4 - 8 - 12 - 16 - 20 0 A -A MAI N DECK PIERS 1 & 2 STAIRS _ 10.0' 43.0' 6.0 FT MINIMUM LIFT/MOORING PILING IMBEDMENT 10.0 FT TOP OF LIFT PILINGS 12.5 FT, NAVD88 TOP OF GUIDE PILINGS 10.5 FT, NAVD89 -'r 1 � x Li ' 13 i' GUIDE PILING ._ _.._._.__.__._. I; 422THREE_- _ __ - __ ____I_, t __ __I_I___.. - _,-Ir __.____r.I_.-._ -__I-I RAIL_ RAILING_ 3 _._._______ _._.__.._ ...._._ __.. ___.______._TOP DECK i - 11 11 II II i I __ EL: 5.5 FT -14t- -----• -- --+I— f -- -I-I--' - I --I- L MHHW ---- yt I —+1---- +1-----1-- —MLW I I I I I I x1; j -1-1 II Li I I 1I 1__ I1 i IA ._.J I1 I I 4 SEAWALL H I i I H H II II LI I i PIER - I j PILINGS _Ll I I L.1 - I I LJ L • EXISTING GROUND MAIN DECK PILINGS LIFT PILINGS (VARIES) 20 40 HORIZONTAL DISTANCE (FEET) TOP OF DOCK PILINGS 5.3 FT, NAVD88 MINIMUM DOCK PILING IMBEDMENT 6.0 FT MINIMUM LIFT/MOORING PILING IMBEDMENT 10.0 FT TOP OF LIFT PILINGS 12.5 FT, NAVD88 TOP OF GUIDE PILINGS 10.5 FT, NAVD89 60 NOTES: 1. EXISTING GROUND SURVEY PROVIDED BY NOAA, 2022 TOPOBATHY LIDAR. 2. DOCK TO BE CONSTRUCTED ENTIRELY OF STAINLESS STEEL HARDWARE AND FASTENERS. 3. PILE WRAPS TO BE INSTALLED ON ALL PILINGS FROM THE MUDLINE TO 2.0 FT ABOVE MHW. 80 rjr FIRST LINE COASTAL II. Design Phase Cost Detail for City of Clearwater Police and Fire Department Dock Task 2.1 Final Design Labor Category Principal Engineer Sr. Project Manager Admin Assistant Sr. Engineer/Designer Coastal Engineer / Designer 2 Coastal Engineer / Designer 1 CAD/GIS Technician Marine Construction Specialist Labor Total Expenses Mileage Per Diem Equipment Expense Expenses Total Rate Quantity $ 225.00 7 $ 195.00 22 $ 95.00 2 $ 150.00 4 $ 135.00 32 $ 115.00 20 $ 110.00 24 $ 275.00 12 Rate Quantity $ 0.67 340 $ 40.00 2 $ 1.00 200 $ 1.00 150 Extension 1,575.00 4,290.00 190.00 600.00 4,320.00 2,300.00 2,640.00 3,300.00 19,215.00 Extension 227.80 80.00 200.00 150.00 657.80 Task 2.1 Final Design Total $ 19,872.80 ;Task 2.2 Regulatory Permits. Labor Category Principal Engineer Sr. Project Manager Coastal Engineer / Designer 2 Coastal Engineer / Designer 1 CAD/GIS Technician Sr. Environmental / Permit Coordinator Marine Construction Specialist Labor Total Expenses Mileage Per. Diem Expense Expenses Total Rate Quantity $ 225.00 4 $ 195.00 6 $ 135.00 7 $ 115.00 10 $ 110.00 18 $ 165.00 9 $ 275.00 4 Rate Quantity $ 0.67 200 $ 40.00 1 $ 1.00 100 Extension 900.00 1,170.00 945.00 1,150.00 1,980.00 1,485.00 1,100.00 8,730.00 Extension 134.00 40.00 100.00 274.00 1 of 4 6/24/2026 (47 FIRST LINE COASTAL Cost Detail for City of Clearwater Police and Fire Department Dock Task 2.2 Regulatory Permits Total $ 9,004.00 •Task.2.3 Bid Docs Labor Category Principal Engineer Sr. Project Manager Admin Assistant Coastal Engineer / Designer 2 Coastal Engineer / Designer 1 CAD/GIS Technician Marine Construction Specialist Labor Total Rate Quantity $ 225.00 5 $ 195.00 23 $ 95.00 2 $ 135.00 14 $ 115.00 16 $ 110.00 6 $ 275.00 6 Extension 1,125.00 4,485.00 190.00 1,890.00 1,840.00 660.00 1,650.00 11,840.00 Task 2.3 Bid Docs Total $ 11,840.00 II. Design Phase Total $ 40,716.80 III. Construction Phase Task 3.1 Submittal Review Labor Category Principal Engineer Sr. Project Manager Coastal Engineer / Designer 2 Coastal Engineer / Designer 1 Sr. Environmental / Permit Coordinator Marine Construction Specialist Labor Total Rate Quantity 225.00 2 195.00 6 135.00 8 115.00 8 165.00 2 275.00 3 Extension 450.00 1,170.00 1,080.00 920.00 330.00 825.00 4,775.00 Task 3.1 Submittal Review Total $ 4,775.00 Task 3.2 General Coordination Labor Category Principal Engineer Sr. Project Manager Coastal Engineer / Designer 2 2 of 4 Rate Quantity $ 225.00 4 $ 195.00 8 $ 135.00 6 Extension $ 900.00 $ 1,560.00 $ 810.00 6/24/2026 FIRST LINE P/ COASTAL Police Coastal Engineer / Designer 1 CAD/GIS Technician Marine Construction Specialist Labor Total Expenses Mileage Expense Expenses Total Cost Detail for City of Clearwater and Fire Department Dock 115.00 110.00 275.00 2 2 2 Rate $ 0.67 $ 1.00 Quantity 170 100 230.00 220.00 550.00 4,270.00 Extension $ 113.90 $ 100.00 $ 213.90 Task 3.2 General Coordination Total $ 4,483.90 Labor Category Principal Engineer Sr. Project Manager Admin Assistant Coastal Engineer / Designer 2 Labor Total Expenses Mileage Expense Expenses Total Rate $ 225.00 $ 195.00 $ 95.00 $ 135.00 Quantity 3 20 2 3 Rate $ 0.67 $ 1.00 Quantity 510 150 Extension 675.00 3,900.00 190.00 405.00 5,170.00 Extension $ 341.70 $ 150.00 $ 491.70 Task 3.3 Construction Support Total $ 5,661.70 .Task 3.4 Agency Certifications Labor Category Principal Engineer Sr. Project Manager Admin Assistant Coastal Engineer / Designer 2 Coastal Engineer / Designer 1 CAD/GIS Technician Sr. Environmental / Permit Coordinator Marine Construction Specialist Labor Total Rate Quantity Extension $ 225.00 6 $ 1,350.00 $ 195.00 13.5 $ 2,632.50 $ 95.00 1 $ 95.00 $ 135.00 19 $ 2,565.00 $ 115.00 12 $ 1,380.00 $ 110.00 6 $ 660.00 $ 165.00 4 $ 660.00 $ 275.00 4 $ 1,100.00 $ 10,442.50 3 of 4 6/24/2026 CJZ FIRST LINE COASTAL Expenses Mileage Equipment Expense Expenses Total Cost Detail for City of Clearwater Police and Fire Department Dock Rate Quantity Extension $ 0.67 340 $ 227.80 $ 1.00 200 $ 200.00 $ 1.00 150 $ 150.00 $ 577.80 Task 3.4 Agency Certifications Total $ 11,020.30 Ill. Construction Phase Total $ 25,940.90 4 of 4 6/24/2026 Bruce Rr Mayor Approved as to form: Melissa Isabel Assistant City Attorney 5 By: Jen J•irr er City Manager Attest: Rosemarie Call City Clerk