DOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT - TAMPA BAY UKULELE SOCIETY - TBUS UKE FEST IN THE DISTRICT 2027DOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT
Tampa Bay Ukulele Society
TBUS Uke Fest in the District 2027
This Downtown Development Board Grant Funding Agreement ("Agreement") is effective August
3, 2026, between the DOWNTOWN DEVELOPMENT BOARD, an independent special district
organized and operating pursuant to the ordinances and laws of the City of Clearwater ("DDB"),
and Tampa Bay Ukulele Society Inc., a Florida Not For Profit Corporation.
WHEREAS, some of the purposes of DDB's current Work Plan is to increase awareness
of DDB District as a fun destination for Clearwater's residents, employees, and visitors, and to
increase awareness of the DDB District as a tourist destination; and
WHEREAS, Grantee has requested an event funding grant to partially fund the TBUS Uke Fest
in the District 2027 ("Program"). The proposed event will have music, performers, and vendors
described in the event application attached as EXHIBIT "A" and the Budget attached as
EXHIBIT "B" ("Proposed Program"); and
WHEREAS, the DDB determined to provide a grant for TBUS Uke Fest in the District 2027
April 4, 2027, in an amount not to exceed twelve thousand five hundred dollars and 00/100 cents
($12,500.00) all in accordance with the terms of this Agreement, is prudent use of DDB funds.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, and for other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Parties agree as follows:
ARTICLE I. RECITALS AND TERM
1) Recitals. The recitals set forth above are true and correct and are incorporated herein and
made a part of this Agreement.
2) Term. The term of this Agreement shall be for a period of from August 3, 2026, until September
14, 2027, unless earlier terminated under the terms of this Agreement.
ARTICLE II. RESPONSIBILITIES OF GRANTEE
1) Services to be Provided by Grantee.
a. Grantee shall hire, schedule, and manage all operational and marketing services needed
to successfully execute and produce the Approved Program in accordance with the
requirements of this Agreement, the Funding Application attached as Exhibit "A", and the
Budget attached as Exhibit "B".
b. Grantee shall promote the Approved Program and shall identify DDB as a sponsor on all
marketing materials, including but not limited to print advertisement, social media, TV, any
press releases, and the Grantee websites for the listed event.
c. Grantee shall recognize DDB's funding during the Approved Program with an
announcement of DDB funding and showcase DDB's sponsorship with DDB's logo at the
Approved Program, on marketing materials, and on print advertisement.
d. Grantee will notify DDB of cancellation of the Approved Program due to weather, acts of
God, or other situations beyond Grantee's control. Rescheduling of the Approved Program
must occur within the current DDB fiscal year and will require DDB approval.
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e. Grantee shall coordinate with city department(s) for special event permit approval and
other city resources that meet city safety guidelines and protocols, if required.
2) Required Documents and Reports from Grantee. If Grantee fails to submit all required
documents and reports electronically to DDB on or before 5:OOp.m on September 14,
2027, Grantee will forfeit its rights to reimbursement for the Approved Program. Grantee
will receive no reimbursement from DDB for the Approved Program.
a) A financial report and accounting for the Approved Program which shall include the
total costs and a detailed account of expenses.
b) Proof of completion of the Approved Program
c) An IRS form W-9
d) Invoice directed to DDB for actual costs incurred and itemized list of expenses
containing the type of expense, date of expense, and name of vendor with dated proof
of payment from the services provider.
e) A report summarizing the impact of the Approved Program, a summary of marketing
efforts, the number of attendees or participants, and audience feedback along with any
additional information that demonstrates the positive impact of the Approved Program
on the DDB District.
Electronic copies of all photos or video footage captured at the Approved Program for
DDB to use in its marketing materials in the future.
3) Use and Disposition of Funds Received. Funds received by Grantee from the DDB shall
only be used as reimbursement for actual costs incurred in compliance with the terms of
this Agreement for the Approved Program.
4) Non-discrimination. Notwithstanding any other provision of this Agreement, Grantee, for
itself, its agents, contractors, and representatives, agree that:
a) No Exclusion from Use. No person shall be excluded from participation in, denied
the benefits of, or otherwise be subjected to discrimination in the operation of this
program on the grounds of race, color, religion, age, disability, gender, pregnancy,
gender identity, sexual orientation, marital status, national origin, or genetic
information.
b) No Exclusion from Hire. In the management, operation, or provision of the program
activities authorized and enabled by this Agreement, no person shall be excluded
from participation in, denied the benefits of, or otherwise subject to discrimination
on the grounds of race, color, religion, age, disability, gender, pregnancy, gender
identity, sexual orientation, marital status, national origin, or genetic information„
except that age may be taken into consideration to the extent that the age of an
employee is a bona fide occupational qualification, as permitted by law.
c) Breach of Non -Discrimination Covenants. If Grantee violates any of the above non-
discrimination covenants, the DDB shall have the right to terminate this Agreement
immediately, without regard to any grace period or opportunity to cure.
5) Liability and Indemnification. Grantee shall act as an independent contractor and agrees
to assume all risks of providing the program activities and services herein agreed and all
liability, therefore, and shall defend, indemnify, and hold harmless the DDB, its officers,
agents, and employees from and against any and all claims of loss, liability, and damages
of whatever nature, to persons and property, including, without limiting the generality of
the foregoing, death of any person and loss of the use of any property, except claims
arising from the negligence of the DDB or DDB's agents or employees. This includes, but
is not limited to, matters arising out of or claimed to have been caused by or in any manner
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related to Grantee activities or those of any approved or unapproved invitee, contractor,
subcontractor, or other person approved, authorized, or permitted by Grantee whether or
not based on negligence. Nothing herein shall be construed as consent by the DDB to be
sued by third parties or as a waiver or modification of the provisions or limits of Section
768.28, Florida Statutes, or the Doctrine of Sovereign Immunity.
6) Compliance with Laws. Grantee shall comply with all applicable federal, state, county, and
local laws, rules, and regulations. If it is ever determined that this Agreement violates any
federal, state, county, or local laws, rules, or regulations, Grantee shall cure the non-
compliance promptly, or DDB may terminate this Agreement without regard to any
additional grace period or opportunity to cure.
ARTICLE III. RESPONSIBILITIES OF THE DDB
Grant. Payments will be made to Grantee on a reimbursement basis for direct production costs
and city fees incurred, as authorized by this Agreement. The DDB will reimburse Grantee based
on invoices and paid receipts submitted for grant expenditures for TBUS Uke Fest in the District
2027 April 4, 2027, in an amount not to exceed twelve thousand five hundred dollars and 00/100
cents ($12,500.00)
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement is the entire Agreement regarding the Approved Program. It may not be modified
or discharged except by written amendment executed by both parties. No representations or
warranties by either party shall be binding unless expressed herein or in a duly executed
amendment hereof.
ARTICLE V. TERMINATION
1) For Cause. Failure to adhere to any of the provisions of this Agreement in a material respect
shall constitute cause for termination. Either party may terminate this Agreement for cause by
giving the other party 30 days' notice of termination. If the default is not cured within the 30 -
day period following receipt of the notice, this Agreement shall terminate on the 31st day.
2) Disposition of Fund Monies. In the event of termination for any reason, monies provided to
Grantee by DDB but not expended in accordance with this Agreement shall be returned to the
DDB within 30 days of demand, and no other installments shall be paid.
3) Termination for Non -Appropriation and Modification for Budgetary Constraints. The DDB is an
independent special district which relies upon the appropriation of public funds to satisfy its
obligations. This Agreement shall automatically terminate at the end of the then current Fiscal
Year if a final budget is not approved in accordance with Florida law that appropriates
sufficient funds for the succeeding Fiscal Year. The DDB agrees to notify the Grantee in
writing of any such non -appropriation of funds at the earliest possible date.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this Agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand -delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the 5th
business day after the day on which' such notice is mailed and properly addressed.
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1) Grantee:
2) If to DDB, addressed to:
Robert Wilde
PO BOX 43
Tarpon Springs, FL 34688
Chairman, DDB
P.O. Box 4748
Clearwater, FL 33758-4748
ARTICLE VII. MISCELLANEOUS
1) Assignability; Complete Agreement. This Agreement is non -assignable by either party and
constitutes the entire Agreement between the Applicant and the Agency and all prior or
contemporaneous oral and written agreements or representations of any nature with reference to
the subject of the agreement are canceled and superseded by the provisions of this agreement.
2) Applicable Law and Construction. The laws of the State of Florida shall govern the validity,
performance, and enforcement of this Agreement. This Agreement has been negotiated by the
Agency and the Applicant, and the Agreement, including, without limitation, the exhibits, shall not
be deemed to have been prepared by the Agency or the Applicant, but by all equally.
3) Severability. Should any section or part of any section of this Agreement be rendered void, invalid,
or unenforceable by any court of law, for any reason, such a determination shall not render void,
invalid, or unenforceable any other section or any part of any section in this Agreement.
4) Jurisdiction and Venue. For purposes of any suit, action or other proceeding arising out of or
relating to this Agreement, the parties hereto do acknowledge, consent, and agree that venue
thereof is Pinellas County, Florida.
Each party to this Agreement hereby submits to the jurisdiction of the State of Florida, Pinellas
County and the courts thereof and to the jurisdiction of the United States District Court for the
Middle District of Florida, for the purposes of any suit, action or other proceeding arising out of or
relating to this Agreement and hereby agrees not to assert by way of a motion as a defense or
otherwise that such action is brought in an inconvenient forum or that the venue of such action is
improper or that the subject matter thereof may not be enforced in or by such courts.
If, at any time during the term of this Agreement, the Grantee is not a resident of the State of
Florida or has no office, employee, agency, registered agent or general partner thereof available
for service of process as a resident of the State of Florida, or if any permitted assignee thereof
shall be a foreign corporation, partnership or other entity or shall have no officer, employee, agent,
or general partner available for service of process in the State of Florida, the Applicant hereby
designates the Secretary of State, State of Florida, its agent for the service of process in any court
action between it and the Agency arising out of or relating to this Agreement and such service
shall be made as provided by the laws of the State of Florida for service upon a nonresident;
provided, however, that at the time of service on the Florida Secretary of State, a copy of such
service shall be delivered to the Applicant at the address for notices as provided in Article VI.
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first written above.
(DDB Signature Page)
Countersigned:
Downtown Development Board
DDB Attorney
Date: �/°t���
I
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Attest:
Rosemarie Call, City Clerk
ICA hfi-c 3� W t(
Date:
-_7,7 _-_—_ — __—•
SAMANTHA LECLAIR
Notary Public -New Hampshire
My Commission Expires Mar 9, 2027 `
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(GRANTEE SIGNATURE PAGE)
Tampa Bay Ukulele Society Inc., a Florida Not For Profit Corporation
By: /(41P.ktr. Lu
Print name. _) o r' 1 6n
Title: G v.Errr v) , r-0 se
Date: k f 41 a- +o_
STATE OFFL-ARtD& P6 -14J )4414144 via -
COUNTY OF-P-PNEL-666R,,sal�,w M
The foregoing instrument was acknowledged beforme by mean ysical presence or o online
notarization, this 641 day of ,c i S* , 2026 by ( p(- U i dam, as
t ven+. c1 i(c ✓ of 01.0 "V.01 1wli. ` /are personally known to me oOkwho
-h`.Q have prod a 'fiver` Ijcens�e as identification.
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Notary Public, State
(NOTARIAL SEAL Name of Notary: c4nLc . Le3CC'r
My Commission Expires: (3) Ci .0;27
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EXHIBIT "A"
FUNDING APPLICATION
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Downtown Development Board
Grant Application
Row 16
Applicant /
Primary Robert T Wilde
Contact:
Type of Grant Special Event
Request
Name of Tampa Bay Ukulele Society
Organization:
Street Address: PO Box 43
City:
State:
Zip: 34688
CeII Phone: +1 (813) 380-9009
Office Phone: 8133809009
Tarpon Springs
FL
Email Address: rtwilde@icloud.com
Website /
Social Media
Link(s):
Tampabayukulele.com
Description of Full day Ukulele Festival comprised of Ukulele bands on the 400
Project: block, workshops and a Concert under a tent
Total Project
Cost ($):
26500
Amount of
Grant Funds 12500
Requested ($):
Applicant's
Financial
Contribution
($):
10000
Third -Party
Contributions 3500
($):
When will the April 4, 2027
event take
place?
Who will
implement the
project?
Where will the 400 Block of Cleveland Street
project occur?
Project
Attraction
Applicant
Signature:
The event draws from Pinellas as well as the contiguous counties.
Many are first time visitor to the Downtown District and they discover
the many restaurant choices and dine throughout the day. The
audience is the perfect target audience for the Downtown District
merchants and their attendance assures positive word of mouth. The
majority of attendees are first time visitors to the new Coachman
Park.
Title of Event: TBUS Uke Fest in the District
Date(s) of
Event:
Description of
Special Event:
Intended
Audience /
Anticipated
Attendance
Total Event
Cost ($):
Event Grant
Funds
Requested ($)
April 4, 2027
Afun filled day of entertainment and education centered around
Ukulele- the most popular instrument in the world. Music on the 400
block and a gala concert at the Roebling Hall and components with
workshops available for those interested in sharpening their playing
skills.
Music lovers and seasoned festival attendees as well as the curious
are the prime target audience for the event. Marketing is aimed at a
wide audience and stretches down to Sarasota and Manatee
counties as well as up in the New Port Richie area. It is truly a
regional event.
Where will the 400 Block of Cleveland Street in Downtown Roebling Hall
event be held?
Contacted
Special Events
Department?
Additional
Sponsors or
Media Outlets
for Event:
Achieva Credit Union and WDUV, !05.5. Tampa Bay Times
Funded by DDB Yes
Before?
Applicant
Signature
Robert T Wilde
Applied for: Special Event Permit
Current BTR: Yes
Is 501(c)(3)? Yes
Timeframe of 12-8:30pm on the 400 block
Event:
Free to Public? Yes
Agreement
Checkbox
ea
Applied /
Awarded
Community No
Sponsorship
Program?
EXHIBIT "B"
BUDGET
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TBUS Uke Fest in Downtown Clearwater '27
Sat April 3, '27 12-5PM Workshops Roebling Hall
Sun April 4 '27 12 - 8:30 PM Bands on 400/500 Block
3-5 PM Concert at Peace Memorial Lawn Tent
Venue Rental
Roebling Hall - Peace Memorial , Church Lawn with Tent
$2,000
Tenting/Chairs/Stages for Peace Memorial and 400 Block
$2,000
Total Rentals
$4,000
Entertainment
3 Main stage Acts
$4,000
6 Street acts
$4,000
Total Entertainment
$8,000
Sound and lighting for 400 block and Peace Memorial
$3,000
Marketing and Promotion
Social Media
2000
Print /Design/Distribution
2000
Other media ...E,G, radio, billboard,
3500
PR and Commo
1500
Total
$9,000
Other Costs
COI Insurance for both 400 block and Church Property
$500
Police to include mitigation on 400 block and 8.5 hours duty
$1,000
City Fees
$500
Total Event Costs
$26,000
Request
$12,500
Robert Wilde Contribution ( DBA Florida Festivals)
10,000
Third party Contribution
3,500
Exhibit "C"
NO COERCION FOR LABOR OR SERVICES ATTESTATION
Pursuant to Section 787.06(13), F.S., this form must be completed by an officer or representative
of a nongovernmental entity when a contract is executed, renewed, or extended between the
nongovernmental entity and a governmental entity.
Tampa Bay Ukulele Society Inc., a Florida Not For Profit Corporation does not use coercion for labor
or services as defined in Section 787.06, F.S.
Under penalty of perjury, I declare that I have read the foregoing statement and that the facts
stated in it are true and correct.
Signature: %(
Printed Name: r> lay, ?+- 1/U140k:
Title: rc? l -n om
Date: Slz.
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