AGREEMENT TO UTILIZE PINELLAS PLANNING COUNCIL MUNICIPAL PLANNING ASSISTANCE FUNDS (4)
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PINELLAS PLANNING COUNCIL
PINELLAS COUNTY COURTHOUSE
440 COURT STREET
Ma rch 18, 1982
Mr, David P. Healey
Planning Director
City of Clearwater
P,Q, Box 4748
Clearwater, FL 33516
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CLEARWATER, FLORIDA 33516
Enclosed for your records are two fully executed copies of
the Municipal Planning Grant Agreement for your city,
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~~. ~ith, Director
Pine11as Planning Council
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PLANNING
OEPARTMENT
Technical staff services provided by the Pinel/as County Department of Planning
Clearwater. Florida 33516 - 448-3751
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ROUND II FUNDS
1982-1983
AN AGREEMENT TO UTILIZE
PINELLAS COUNTY PLANNING COUNCIL
MUNICIPAL PLANNING ASSISTANCE FUNDS
THIS AGREEMENT, made and entered into this
/7 It day of '--/1)rvcA
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198~, by and between the PINELLAS COUNTY PLANNING COUNCIL, hereinafter
referred to as the Council and
City of Clearwater
, hereinafter
referred to as the municipality.
WIT N E SSE T H:
WHEREAS, the Pinellas County Planning Council has budgeted funds to assist
the municipalities of Pinellas County to prepare required or optional elements
specified in the LGCPA of 1975, or to implement the Uniform Development Code' if
adopted; and
WHEREAS, the municipality has applied for a grant of these funds;
NOW, THERErORE, the parties hereto do mutually agree as follows:
1. The municipality, through its planning department, a qualified planning
consulting firm, the planning department of a cooperating municipality, or the
Pinellas County Planning Department shall complete during the Council fiscal
1 98Z-8!3 year the planning task(s) described as follows:
SEE ATTACHMENT A
2. The estimated total direct municipal cost to complete the task(s) shown
in Paragraph 1 above is $8,094
Direct municipal cost includes cost for
labor, materials, graphics, printing, or outside services spent in completion
of the task(s) that is immediately identifiable with cost of the task(s).
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3. The Council shal~ reimburse the municipality on J quarterly basis for
52.92 percent (recognizing the requirement for a municipal match of at
least 25%, the direct cost percent shown here must be no more than 75%. How-
ever, the percent may be less and is usually the percent between the cost of
the municipal tasks and the MPG available funds) of the direct municipal costs
incurred for performing said task(s) subject to a maximum reimbursement in
any single fiscal year of $ 4,283 , provided however, that only those
costs incurred after the date upon which this Agreement was made and entered
as first referenced above shall be reimbursable. The Council shall make
payment within thirty (30) days following the receipt of a proper invoice
or invoices from the municipality. The municipal ity shall maintain complete
records of time and materials expended in performing said task(s) and shall
indicate the percent of task(s) completion and ability to complete said contract
with each invoice,
4. The pl~nning assistance funds distributed to the municipality will be
used to supplement the municipal ity's planning effort and will not be used to
replace previously budgeted funds.
5, An annual audit may be required by the Council,
6, All invoices applicable to. this agreement must be submitted within 60
days of the end of the fiscal year of this agreement,
7, This agreement shall terminate upon the termination of the fiscal
year referenced in Paragraph 1.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed on the day and year set out above.
ATTEST:
By j<0<j~e;?l1' ~<-7(
./ I Secretary ~
ATTEST:
Byd~ L~
CityClerls
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PINELLAS COUNTY PLANNING COUNCIL
By
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, Chairman
City of Clearwater
a Municipal Corporation of the
State of Florida
rectness:
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Attachment A
SCOPE OF WORK, M,P.A, ROUND II FUNDS
Submitted by: City of Clearwater,
To: Pinellas County Planning Council
Purpose: To conduct a design competition for a key public
improvement,
Background: The design of public facilities is generally con-
ducted through negotiations between design pro-
fessionals and city staff based on the portfolio
presented by the designer. Although previous work
products are important, they may not be reflective
of the firms current work capabilities, Further,
the nature of the negotiation process works to ex-
clude newcomers and the constraints of time result
in only a limited number of firms being givense~
rious consideration, An alternative to the con-
ventional negotiation process is the design com-
petition.
Project
Objectives:
Benefits:
The proposed competition will be advertised on a
state-wide basis, Applicants will submit a site
plan, floor plan and perspective renderings of the
proposed facility, Entries will be judged by a
team composed of respected design professionals
and members of the community. Prizes will be
awarded at a public ceremony, and all designs will
be available for public inspection, The city will
negotiate with the winning applicant to provide
construction drawings,
By instituting a design competition, the sponsors
hope to:
1. Obtain the best possible design for
the facility,
2. Chose the best location on the site
for the facility,
3. Introduce to the community the range
of creative solutions which can be
brought to a design problem,
4, Sensitize the community to the need
for and availability of design options.
5. Provide a prototype design competition
methodology for use by other communi-
ties.
6, Stimulate the local fund raisingef-
forts to provide construction pledges,
The city at large will benefit from the addition of
a new public facility the downtown area will bene-
fit from the location of this facility, which will
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draw people from allover the community. The
planning community will benefit from increasing
our local experience with heightened design aware-
ness. Private design firms will benefit from the
open competition, particularly younger persons who
may not have an extensive track record,
Tasks:
a) prepare competition program, related map
materials, and advertisement
b) submit advertisement
c) receive application letters, mail packets
d) receive, number submittals
e) check all submittals for technical suffi-
ciency
f) prepare/display submittals for judging
g) oversee, provide technical support and
reporting services for judging
h) administer award of prizes, return sub-
mittals to entrants
Budget:
The project budget is as follows:
EXPENSES:
Direct
Advertising
Photos
Information packet
Judging
Prizes
$ 150
200
250
1,400
4,500
$6,500
Staff time (200 hrs.)
1,594
Project Cost
$8,094
REVENUES:
P.P.C.Grant
Application fees
City Match
$4,283
1.200
2:611*
$8,094
*(lnc1udes in-kind serVIces. Cash portion be obtained from public
contributions. )