AGREEMENT TO UTILITZE PINELLAS PLANNING COUNCIL
TO:
FROM:
COPIES:
SUBJECT:
DATE:
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cMv OF ClEARWATER
I nterdepartment Correspondence Sheet
Lucille Williams, City Clerk ~.
Chris Papandreas, Chief Planner~
Joe McFate, Director Planning and Urban Development
Municipal Planning Assistance Grant, 1984-85
March 26, 1985
Attached for your records is one fully-executed copy of the
Municipal Planning Assistance Grant contract for 1984-85. I have
kept one copy for our files as well.
CP/wm
RECEIVED
MAR 26 1985
CITXQhERK
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AN AGREEMENT TO UTILIZE
PINEL LAS COUNTY PLANNING COUNCIL
MUNICIPAL PLANNING ASSISTANCE FUN~f \ ~ R)
AGREEMENT, made and entered into this 'J.i. day of ..EOOruarl
THIS
,1982, by and between the PINELLAS COUNTY PLANNING COUNCIL, hereinafter
referred to as the Council, and Ci tv of Clearwater ,hereinafter
referred to as the municipality.
WITNESSETH:
WHEREAS, the Pinellas County Planning Council has budgeted funds to
assist the municipalities of pinellas County to prepare required or
optional elements specified in the LCGPA of 1975, or to implement the
Uniform Development Code if adopted; and
WHEREAS, the municipality has applied for a grant of these funds;
NOW, THEREFORE, the parties hereto do mutually agree as follows:
1. The municipality, through its planning department, a qualified
planning consulting firm, the planning department of a cooperating
municipality, or the Pinellas County Planning Department, shall complete
during the Council fiscal 1984-1985 year the planning task(s) described
as follows:
Delineated in Attachment A, Work Program
(as adjusted)
2. The estimated total direct municipal cost to complete the task(s)
shown in Paragraph 1 above is $ 24,500.00
Direct municipal cost
includes cost for labor, materials, graphic, printing, or outside
services spent in completion of the task(s) that is immediately
identifiable with cost of the task(s).
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3, The Council shall reimburse the municipality on a quarterly basis
for
17%
percent (recognizing the requirement for a municipal match
of at least 25%, the direct cost percent shown here must be no more than
75%, However, the percent may be less and is usually the percent between
the cost of the municipal tasks and the MPG available funds) of the
direct municipal costs incurred for performing said task(s) subject to a
maximum reimbursement in any single fiscal year of $ 4,175.00
provided however, that only those costs incurred after the date upon
which this Agreement was made and entered as first referenced above shall
be reimbursable, The Council shall make payment within thirty (30) days
following the receipt of a proper invoice or invoices from the
municipality, The municipality shall maintain complete records of time
and materials expended in performing said task(s) and shall indicate the
percent of task(s) completion and ability to complete said contract with
each invoice,
4. The planning assistance funds distributed to the municipality
will be used to supplement the municipality's planning effort and will
not be used to replace previously budgeted funds.
5, An annual audit may be required by the Council.
6, All invoices applicable to this agreement must be submitted
within sixty (60) days of the end of the fiscal year of this agreement,
7, This agreement shall terminate upon the termination of the fiscal
year referenced in Paragraph 1,
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed on the day and year set out above.
l'lttest:
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S.' .cretarv /
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PINELLAS COUNTY PLANNING COUNCIL
By ~~~ #!cU?.t~
Manager
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Attest:
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City Clerk
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Attachment A
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Adjusted
2/5/85
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City of Clearwater Work Program, 1984-85
Municipal Planning Assistance Grant
Introduction
Establishment of an upward spiral of downtown revitalization
is one of Clearwater's primary objectives for the 1980's. After
years of talk, and reams of paper, the initiation of construction
of Clearwater Square is seen by many as a sign that the take-off
stage has begun. The Plan for Downtown Clearwater, which was
prepared in 1976, is currently being used as the chief'exposition
of public policy to guide downtown development.
Previous experience in working with implementation of the
downtown plan has brought to light several areas of reconsidera-
tion which should be addressed in light of experience since 1977
to render the plan a viable guide for decision making. These
include the plan recommendation for re-routing of Cleveland
Street (S.R. 60) traffic, market analyses and pro forma income
statements, tax incentives and financing alternatives. In
particular, integration of residential uses within the downtown
redevelopment framework must be more fully examined.
Scope of Services
The update of the Plan for Downtown Clearwater will look
at implementation progress and additional studies conducted since
1977, Land ownership, conversion and property condition data
will be updated, as well as baseline data on traffic, parking and
utility services.
The Plan for Downtown Clearwater had several key components.
Chief among these was the conversion of Cleveland Street into a
downtown mall, with east/west through traffic diverted to another
alignment. A subsequent study provided dimensions for the cost
and potential disruption that this diversion would entail.
Design and marketing alternatives to the full S.R. 60 diversion
need to be examined, both in light of the cost feasibility and of
the mixed results in other downtown mall environments.
Land uses in the downtown district were predicted to be a
mixture of office, residential, retail commercial, and highway-
oriented commercial uses. In particular, attempts to institute
downtown residential development have been limited, with no
recent success in establishing market-rate residential develop-
ment. Housing issues will be examined in depth in this plan
update, with alternatives suggested. Among the decision criteria
to be used will be land use compatibility, with the possibility
of extending the downtown distict boundaries into blighted areas
which have a high potential for residential redevelopment.
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Market and financial feasibility analyses will be redrafted,
to incorporate current trends, cost factors, and financing and
tax incentives. Organizational structures for downtown redevel-
opment, management and marketing will be considered.
Services will be provided by staff and consultants. During
the conduct of the previous study, a task force was formed con-
sisting of residents of the community, downtown property owners,
and building and design professionals. Alternatives to the task
force will be considered, to provide for a broad spectrum of
guidance and representation. Work is expected to begin in
December, 1985, with a final draft completed by September.
Matching funds will be provided in excess of the minimum re-
quired.
Work Program Summary
I. Preparation of RFP and consultant selection.
1. Draft RFP for review by interested organizations and
individuals.
2. Advertise and disseminate RFP.
3. Receive, review and rank responses.
4. Select consultant and negotiate contract.
II. Study initiation.
1. Review previous studies and reports.
2. Interview city officials, investors and property
owners.
3. Collect current data on assessments, improvements,
public services.
4. Prepare preliminary evaluation of the appropriateness
of the Plan for Downtown Clearwater, relative to
existing conditions.
III. Consideration of alternatives.
1. Prepare feasibility analyses for the different types of
uses recommended in the Plan for Downtown Clearwater.
2. Analyze alternative locations in proximity to current
DD district for any desired uses which cannot be
feasibly located within the current district bound-
aries.
3. Analyze recommended public service and traffic
improvements, and prepare alternatives.
4. Analyze urban design/streetscape improvement
recommendations, and prepare alternatives.
IV. Plan formulation.
1. Present alternatives to public property owners and
elected officials.
2. Compile recommended alternatives and prepare
cost/pro forma analyses to determine financial
feasibility.
3. Determine need and feasibility for any district
boundary amendments.
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4. Provide for outside developer review/critique of
recommendations.
V. Plan finalization and adoption.
1. Present final recommendations and critique to public,
property owners, and elected officials.
2. Begin LGCPA amendment process.
3. Prepare background for establishment of blighted area
designation, if indicated.
Budget Work Program, .1984....85 MPG
I. Preparation of RFP; 100 staff* hours,
plus phone, postage, advertising:
Total project
$ 3,000 **
8,500 **
13,000 **
5,000
2,500
$32,000
II. Study initiation, 200 consultant* and
staff hours:
III. Consideration of alternatives, 300
consultant* and staff hours:
IV. Plan formulation, 100 consultant* and
staff hours:
V. Plan finalization, 100 staff* and
consultant hours
*Sole or majority participant.
Source of All Funds
Pinellas County Planning Council
City in-kind
City, Community Development Block Grant
Community Redevelopment Trust Fund
$ 4,175
5,000
20,000
2,825
$32,000
** Pinellas County Planning Council participation limited to
these steps. Budget for Planning Council participation is as
follows:
Pinellas County Planning Council
City, in-kind
City, other funds
$ 4,175
3,000
17,325
Steps I to III,
Total
$24,500
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