INTERLOCAL AGREEMENTLJ/1/
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INTERLOCAL AGREEMENT
THIS INTERLOCAL AGREEMENT entered into this ,7
7 day of
2000 by and between the COMMUNITY REDEVELOPMENT
AGE OF THE CITY OF CLEARWATER FLORIDA a Florida redevelopment agency
hereinafter referred to as the CRA and the DOWNTOWN DEVELOPMENT BOARD a
special district organized and operating pursuant to the ordinances and laws of the City of
Clearwater herein called the DDB
WHEREAS the CRA and the DDB in the spirit of cooperation desire to offer the
downtown constituents the opportunity to utilize more efficiently the public dollars collected
for each entity and
WHEREAS the CRA and the DDB have a special obligation to ensure wise and
sound administration of the programs including the Main Street Program and
WHEREAS the CRA and the DDB desire to enter into an Interlocal Agreement
outlining the scope of services and responsibilities
NOW THEREFORE in consideration of the mutual covenants and promises herein
contained the parties hereto agree as follows
1 Scope of Duties The services that the CRA will provide are
a) Prepare correspondence for DDB members All DDB funds will be kept in the
City s bank accounts and will be segregated for accounting purposes in the
City s records as a separated interest earning fund Receive and review
invoices and forward to DDB treasurer for review Process payments as
authorized by the DDB treasurer
b) Assist with preparation and monitoring of the annual budget and prepare
amendments as necessary
c) .Prepare monthly financial reports
d) Insure that the annual audit is conducted
e) Prepare agendas and distribute packets to DDB members prior to each meeting
f) Prepare meeting notices for monthly and special DDB meetings
g) Attend meetings and record and transcribe minutes including special and
subcommittee meetings
h) Coordinate the clerical work of the election procedures
i) Handle all phone inquiries and follow up on the calls
j) Handle any special mailing notices
k) Know the millage rate setting requirements and assure the DDB meets all the
requirements
I) Serve as coordinator for DDB special activities such as the Jazz Holiday and
Jazz Up Clearwater
m) Assist in the evaluation of a public relations program
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n) Solicit sponsorships or support for events and publications
o) Assist with event calendar and marketing plan
p) Establish a distribution network for the promotional pieces
q) Make retail retention calls and assist with retail recruitment
r) Assist in establishing a downtown office space leasing plan
s) Administer the Facade Improvement Grant and Histonc Facade Improvement
Grant programs
t) Assist in looking into other incentive options to improve downtown properties
u) Assist with promoting design related programs to the downtown community
v) Assist with volunteer recruitment for various downtown projects
w) Other Administrative duties as mutually agreed upon
2 Compensation The budget for the CRA for the services listed in Section 1
above shall be as follows
Personnel and Administration $42 000
The compensation shall be deducted from the estimated $37 653 tax increment payment
due from the DDB to the CRA for administrative costs listed above Once the tax increment
funds are exhausted the compensation shall be paid from the DDB funds budgeted for that
purpose The City of Clearwater employees are performing the administrative duties for
the DDB The City of Clearwater pays all compensated leave of absences Any field trips
or conferences staff is directed to attend by the DDB the conference and travel expenses
shall be reimbursed out of the DDB travel budget In the event of termination of this
agreement as provided in Section 4 the parties shall prorate these funds
3 Term The term of this Interlocal Agreement shall be for one year
commencing October 1 2000 and ending September 30 2001
4 Notice Sixty (60) days notice of cancellation by either party to the other
pursuant to this Interlocal Agreement shall be given in writing and hand delivered or mailed
as follows
City
DDB
Robert Keller Executive Director
CRA of City of Clearwater Florida
Post Office Box 4748
Clearwater Flonda 33758-4748
Chairperson Downtown Development Board
Post Office Box 1225
Clearwater Florida 33757 1225
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Upon termination all DDB records and funds shall be delivered to the DDB
If the agreement is canceled and if a balance remains from the tax increment
referred to in paragraph 2 of this agreement the DDB and the CRA will enter into a
separate Interlocal Agreement as to remaining funds
5 Entire Agreement This document embodies the whole agreement of the
parties There are no promises terms conditions or allegations other than those contained
herein This agreement shall be binding on the parties their successors assigns and legal
representatives
6 Filing Effective Date As required by Section 163 01(11) Florida Statutes
this Interlocal Agreement shall be filed with the Clerk of the Circuit Court of Pinellas County
after execution by the parties and shall take effect upon the date of filing
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of
the date set forth above
Approved as to form
Pafnela K Akin
City Attorney
COMMUNITY REDEVELOPMENT AGENCY
OF THE CITY OF CLEARWATER FLORIDA
By
Attest
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Cy is E Goudeau
Cit Jerk
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DOWNTOWN DEVELOPMENT BOARD
Glenn Warren Chairperson