AGREEMENT FOR OWNER'S REPRESENTATION SERVICESAGREEMENT FOR OWNER'S REPRESENTATION SERVICES
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This Agreement is made and entered into on the Om day ofJ2026 by and between the City
of Clearwater, Florida, 100 S. Myrtle Avenue, Clearwater Florida 33756 ("City") and Marc Taylor Inc.
3298 Summit Blvd. Pensacola, Florida 32503 ("Consultant").
PREAMBLE:
The City desires to engage the Consultant to perform Owner's Representation Services for
the design and construction oversight of the BayCare Ballpark and Carpenter Complex
Improvements in accordance with the understanding described in this Agreement; and
The Consultant desires to provide said services in accordance with this Agreement and
professional industry standards; and
Now, therefore, in consideration of the mutual promises contained herein and other good and
valuable consideration, the Parties agree as follows:
1. GENERAL SCOPE
The relationship of the Consultant and the City will be that of a professional and independent
Consultant, and the Consultant shall provide the professional and technical services
required under this Agreement and any related work performed for the City in accordance
with the acceptable practices and ethical standards applicable to the profession. The
Consultant agrees to obtain and maintain for the duration of this Agreement all such licenses
or other professional credentials as are required to do business in the State of Florida,
Pinellas County, and City of Clearwater for the applicable services as described herein.
2. PROFESSIONAL SERVICES
2.1 It shall be the responsibility of the Consultant to work with the City to perform an array of
services as requested by the City and further detailed in a project or phase specific
Services Proposal. Upon submitting an invoice or developing a specific scope of work for
a Services Proposal, the Consultant represents that it has the expertise in the type of
professional services that will be required to perform such services. The Consultant shall
maintain an adequate and competent staff of professionally qualified personnel
available to the City for the purpose of rendering the required services and shall diligently
execute the work to meet the completion time established in any Services Proposal. The
Consultant shall notify the City by U.S. Mail addressed to the City Engineer of any changes
in company contact information, including but not limited to contact phone, address,
project manager, email addresses, etc.
2.2 Each Services Proposal or associated Invoice will include the services for a single project,
phase, task or assignment, and will contain a mutually agreed-upon detailed scope of
services, project goals, fee and schedule of performance in accordance with the City's
applicable fiscal and budgetary constraints. Total compensation for services shall not
exceed $450,000.00 under this Agreement unless otherwise approved by Amendment.
2.3 The City reserves the right to enter into contracts with other professional services firms
for similar services related to Consultant's projects, phases, tasks, or assignments. The
Consultant will, when directed to do so by the City, coordinate and work with other
professional services firms retained by the City.
2.4 The Consultant agrees that it will not perform any services without the City's review and
approval, and that the City reserves the right to remove any and all projects, phases,
tasks, or assignments related to this Agreement.
3. PERIOD OF SERVICES
3.1 The Consultant shall begin work promptly after receipt of a fully executed Services
Proposal, in accordance with Section 2 above. Receipt of a fully executed Services
Proposal shall constitute written notice to proceed. If a quote is requested by the City for
additional services without a completed Services Proposal, the City shall issue a written
and signed Notice to Proceed as acceptance of said quote.
3.2 If the Consultant's services are delayed for reasons beyond the Consultant's control, the
time of performance shall be adjusted as appropriate.
3.3 This Agreement may be terminated pursuant to Section 8 below. Assignments that are in
progress at the Termination Date shall be completed by the Consultant unless
specifically terminated by the City. Should the Consultant be in the progress of
completing work under this Agreement at the Termination Date, this Agreement shall
continue with all terms, conditions and obligations being in fullforce and effect until such
time as the work is completed. All provisions expressly intended to survive termination
shall do so.
4. INSURANCE REQUIREMENTS
4.1 Reference Exhibit A"Insurance Requirements". The terms consultant, contractor, vendor
shall be interchangeable in regard to the City's insurance requirement exhibits and
standard terms and conditions.
5. GENERAL CONDITIONS
5.1 All documents including field books, drawings, specifications, calculations,
geotechnical investigations, studies, technical reports, etc., used in the preparation of
the work shall be supplied by the Consultant and shall become the property of the City.
The City acknowledges that such documents are not intended or represented to be
suitable for use by the City or others for any purpose other than those for which the
documents are prepared. Any reuse of these documents without written verification or
adaptation by the Consultant for the specific purpose intended will be at the City's sole
risk without liability or legal exposure to the Consultant.
5.2 If requested, the Consultant shall prepare preliminary construction cost estimates to
verify that a proposed design is within the City's project budgets or to ensure compliance
with CCNA thresholds.
5.3 The Consultant will provide expert witnesses, if required, to testify in connection with any
suit at law. A supplemental agreement will be negotiated between the City and the
Consultant describing the services desired and providing a basis for compensation to the
Consultant for expert witness services.
5.4 Upon the Consultant's written request, the CITY will furnish or cause to be furnished,such
reports, studies, instruments, documents, and other information as the Consultant and
City mutually deem necessary.
5.5 The City and the Consultant each bind themselves and their successors, legal
representatives, and assigns to the other party to this Agreement and to the partners,
successors, legal representatives and assigns of each other party, in respect to all
covenants of this Agreement; and, neither the City nor the Consultant will assign or
transfer its interest in this Agreement without written consent of the other.
5.6 To the fullest extent permitted by law, the CONSULTANT agrees to indemnify and hold
harmless the CITY, and its officers and employees, from liabilities, damages, losses, and
costs, including, but not limited to, reasonable attorneys' fees, to the extent caused by
the negligence, recklessness, or intentionally wrongful conduct of the CONSULTANT and
other persons employed or utilized by the CONSULTANT in the performance of this CO
SULTANT under this AGREEMENT. Notwithstanding any provision herein to the contrary,
this paragraph shall not be construed as a waiver of any immunity to which CITY is
entitled or the extent of any limitation of liability pursuant to § 768.28, Florida Statutes.
Furthermore, this provision is not intended to nor shall it be interpreted as limiting or in
any way affecting any defense CITY may have under § 768.28, Florida Statutes or as
consent to be sued by third parties. The obligations under this paragraph shall expressly
survive termination or expiration of this Agreement.
5.7 The CONSULTANT agrees not to engage the services of any person or persons in the
employ of the CITY to an allied capacity, on either a full or part-time basis, on the date of
the signing of this Agreement, or during its term.
5.8 Key personnel assigned to CITY projects by the CONSULTANT shall not be removed from
the projects until alternate personnel acceptable to the CITY are approved in writing by
the CITY. Key personnel are identified as: Marc Taylor, President.
5.9 The CONSULTANT shall attach a brief status report on the projects with each request for
payment.
5.10 Unless otherwise required by law or judicial order, the CONSULTANT agrees that it
shall make no statements, press releases or other public communication concerning this
Agreement or its subject matter or otherwise disclose or permit to be disclosed any of the
data, technical processes, business affairs or other information obtained or furnished in
the conduct of work under this Agreement without first notifying the CITY and securing its
consent in writing. The CONSULTANT also agrees that it shall not publish copyright or
patent any of the site-specific data or reports furnished for or resulting from work under
this Agreement. This does not include materials previously or concurrently developed by
the CONSULTANT for "In House" use. Only data and reports generated by the
CONSULTANT under this Agreement shall be the property of the CITY.
6. PUBLIC RECORDS
6.1 The CONSULTANT will be required to comply with Section 119.0701, Florida Statutes, as
may be amended from time to time, specifically:
IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
727-562-4092;
Rosemarie.Call@myclearwater.com, ,600 Cleveland Street, Suite 600, Clearwater, FL
33755.
The CONSULTANT's agreement to comply with public records law applies specifically to:
Keep and maintain public records required by the City of Clearwater (hereinafter "public
agency") to perform the service being provided by the Consultant hereunder.
Upon request from the public agency's custodian of public records, provide the public
agency with a copy of the requested records or allow the records to be inspected or
copied within a reasonable time at a cost that does not exceed the cost provided for in
Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise
provided by law.
Ensure that the public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
duration of the contract term and following completion of the contract if the Consultant
does not transfer the records to the public agency.
Upon completion of the contract, transfer, at no cost, to the public agency aU public
records in possession of the Consultant or keep and maintain public records required by
the public agency to perform the service. If the Consultant transfers all public records to
the public agency upon completion of the contract, the Consultant shall destroy any
duplicate public records that are exempt or confidential and exempt from public records
disclosure requirements. If the Consultant keeps and maintains public records upon
completion of the contract, the Consultant shall meet all applicable requirements for
retaining public records. All records stored electronically must be provided to the public
agency, upon request from the public agency's custodian of public records, in a format
that is compatible with the information technology systems of the public agency.
6.2 A request to inspect or copy public records relating to a public agency's contract for
services must be made directly to the public agency. If the public agency does not
possess the requested records, the public agency shall immediately notify the
Consultant of the request and the Consultant must provide the records to the public
agency or allow the records to be inspected or copied within a reasonable time.
6.3 The Consultant hereby acknowledges and agrees that if the Consultant does not comply
with the public agency's request for records, the public agency shall enforce the contract
provisions in accordance with the contract. /-
6.4 A Consultant who fails to provide the public records to the public agency within a
reasonable time may be subject to penalties under Section 119.10, Florida Statutes.
6.5 If a civil action is filed against a Consultant to compel production of public records
relating to a public agency's contract for services, the court shall assess and award
against the Consultant the reasonable costs of enforcement, including reasonable
attorney fees, if:
6.6 The court determines that the Consultant unlawfully refused to comply with the public
records request within a reasonable time; and at least 8 business days before filing the
action, the plaintiff provided written notice of the public records request, including a
statement that the Consultant has not complied with the request, to the public agency
and to the Consultant.
6.6.1 A notice complies with this paragraph if it is sent to the public agency's custodian
of public records and to the Consultant at the Consultant's address listed on its
contract with the public agency or to the Consultant's registered agent. Such
notices must be sent by common carrier delivery service or by registered, Global
Express Guaranteed, or certified mail, with postage or shipping paid by the sender
and with evidence of delivery, which may be in an electronic format.
6.6.2 A Consultant who complies with a public records request within 8 business days
after the notice is sent is not liable for the reasonable costs of enforcement.
7. COMPENSATION
7.1 The CONSULTANT shall be compensated for services rendered under this Agreement in
accordance with the provisions of each Services Proposal, upon presentation of
CONSULTANT'S invoice and as provided in this Agreement.
7.2 Compensation for services shall be invoiced by the CONSULTANT and paid by the CITY in
accordance with the Florida Local Government Prompt Payment Act, § 218.70, Florida
Statutes.
7.3 The CONSULTANT agrees to allow full and open inspection of payroll records and
expenditures in connection with hourly rate and cost-plus fixed fee work assignments
upon request of the CITY.
8. PROHIBITION AGAINST CONTINGENT FEES
8.1 The CONSULTANT warrants that it has not employed or retained any company or person,
other than a bona fide employee working solely for the CONSULTANT to solicit or secure
this Agreement and that it has not paid or agreed to pay any person, company,
corporation, individual, or firm, other than a bona fide employee working for the
CONSULTANT any fee, commission, percentage, gift, or any other consideration,
contingent upon or resulting from the award or making of this Agreement.
9. TERMINATION
9.1 For Cause. This Agreement may be terminated by either party with seven (7) days prior
written notice, in the event of substantial failure to perform in accordance with the terms
hereof by the other party through no fault of the terminating party. If this Agreement is
terminated, the CONSULTANT shall be paid in accordance with the provisions of
outstanding Services Proposals for all work performed up to the date of termination.
9.2 For Convenience. Either the CITY or the CONSULTANT may terminate the Agreement at
any time by giving written notice to the other of such termination and specifying the
effective date of such termination at least thirty (30) days before said termination date. If
the Agreement is terminated by the CITY as provided herein, the CONSULTANT will be
paid for services rendered through the date of termination.
9.3 For Lack of Funding. The CITY'S performance and obligation to pay under this Agreement
is contingent upon an annual appropriation by the Clearwater City Council. In the event
the Clearwater City Council does not appropriate funds for CITY to perform its obligations
hereunder, CITY may terminate this Agreement upon thirty (30) days written notice to
CONSULTANT. CONSULTANT will be paid for all work performed to the date of
termination.
9.4 Suspension or Abandonment. If the project described in any Services Proposal is
suspended, canceled, or abandoned by the CITY, without affecting any other Services
Proposal or this Agreement, the CONSULTANT shall be given five (5) days prior written
notice of such action and shall be compensated for professional services provided up to
the date of suspension, cancellation, or abandonment.
10. PUBLIC ENTITY CRIMES
10.1 Pursuant to Florida Statute § 287.132-133, the City of Clearwater, as a public entity,
may not accept any proposal from, award any contract to, or transact any business in
excess of the threshold amount provided in§ 287.017, F.S., for Category Two (currently
$35,000) with any person or affiliate on the convicted vendor list for a period of 36 months
from the date that person or affiliate was placed on the convicted vendor list unless that
person of affiliate has been removed from the list pursuant to § 287.133(3), F. S. By
submitting a proposal, CONSULTANT is certifying that Florida Statute § 287.132 and
287.133 does not restrict submission.
10.2 The CONSULTANT will be required to comply with Section 287.135, Florida Statutes,
specifically to comply with the following sections and execute forms as required by the
City.
11. SCRUTINIZED COMPANIES AND BUSINESS OPERATIONS WITH CUBA AND SYRIA
11.1 The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of
the requirements of section 287.135, Florida Statutes, regarding companies on the
Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with
Activities in the Iran Petroleum Energy Sector List, or engaging in business operations in
Cuba and Syria; and
11.2 The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to
participate in this solicitation and is not listed on either the Scrutinized Companies with
Activities in Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum
Sector List, or engaged in business operations in Cuba and Syria; and
11.3 Business Operations means, for purposes specifically related to Cuba or Syria,
engaging in commerce in any form in Cuba or Syria, including, but not limited to,
acquiring, developing, maintaining, owning, selling, possessing, leasing or operating
equipment, facilities, personnel, products, services, personal property, real propelty,
military equipment, or any other apparatus of business or commerce; and
11.4 If awarded the Contract (or Agreement), the vendor, company, individual, principal,
subsidiary, affiliate, or owner will immediately notify the City of Clearwater in writing, no
later than five (5) calendar days after any of its principals are placed on the Scrutinized
Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the
Iran Petroleum Sector List, or engages in business operations in Cuba and Syria.
12. SCRUTINIZED COMPANTES THAT BOYCOTT ISRAEL LIST
12.1 The vendor, company, individual, principal, subsidiary, affiliate, or owner is aware of
the requirements of section 287.135, Florida Statutes, regarding companies on the
Scrutinized Companies that Boycott Israel List, or engaged in a boycott of Israel; and
12.2 The vendor, company, individual, principal, subsidiary, affiliate, or owner is eligible to
participate in this solicitation and is not listed on the Scrutinized Companies that Boycott
Israel List, or engaged in a boycott of Israel; and
12.3 "Boycott Israel" or "boycott of Israel" means refusing to deal, terminating business
activities, or taking other actions to limit commercial relations with Israel, or persons or
entities doing business in Israel or in Israeli -controlled territories, in a discriminatory
manner. A statement by a company that it is participating in a boycott of Israel, or that it
has initiated a boycott in response to a request for a boycott of Israel or in compliance
with, or in furtherance of, calls for a boycott of Israel, may be considered as evidence that
a company is participating in a boycott of Israel; and
12.4 If awarded the Contract (or Agreement), the vendor, company, individual, principal,
subsidiary, affiliate, or owner will immediately notify the City of Clearwater in writing, no
later than five (5) calendar days after any of its principals are placed on the Scrutinized
Companies that Boycott Israel List, or engaged in a boycott of Israel.
13. E -VERIFY
13.1 CONSULTANT and its Sub -Consultants shall register with and use the E Verifysystem
to verify the work authorization status of all newly hired employees. CONSULTANT will
not enter into a contract with any Sub -Consultant unless each party to the contract
registers with and uses the E -Verify system. Sub -Consultant must provide CONSULTANT
with an affidavit stating that Sub -Consultant does not employ, contract with, or
subcontract with an unauthorized alien. CONSULTANT shall maintain a copy of such
affidavit.
13.2 The CITY may terminate this Agreement on the good faith belief that CONSULTANT or
its Sub -Consultants knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c). If this
Agreement is terminated pursuant to Florida Statute 448.095(2)(c), CONSULTANT may
not be awarded a public contract for at least 1 year after the date of which this Agreement
was terminated. CONSULTANT is liable for any additional costs incurred by the CITY as a
result of the termination of this Agreement. See § 448.095, Florida Statutes (2020).
14. RFQ #21-26 INCORPORATED & ORDER OF PRECEDENCE.
14.1 The Consultant agrees to abide by the City's Standard Terms and Conditions as set
forth in RFQ #21-26 as well as the specifications and other requirements set forth in the
solicitation documents of RFQ #21-26. These documents are incorporated by reference
to the extent that they are applicable to the services provided herein.
14.2 The Scope of Work detailed in the Engagement Letter shall be incorporated herein,
but the terms of this Agreement shall govern in the event of conflict.
14.3 Any inconsistency in documents relating to this Agreement shall be resolved by giving
precedence in the following order: (i) this Agreement and subsequent Amendments; (ii)
RFQ #21-26; (iii) Standard Terms and Conditions; (iii) City Approved Services Proposals;
(iv) Engagement Letter.
15. MISCELLANEOUS
15.1 This Agreement shall be administered and interpreted under the laws of the State of
Florida. The exclusive venue for any proceeding or suit in law or equity arising from or
incident to this Agreement will be in Pinellas County Florida.
15.2 This Agreement constitutes the entire agreement of the parties and supersedes all
prior representations, understandings, undertakings or discussions (whether oral or
written and whether expressed or implied) as of the Effective Date.
15.3 This Agreement may not be altered, modified, or amended, unless such amendment
or subsequent document is in writing signed by the appropriate authority of the City.
[Signature Page to Follow]
THE CITY OF CLEARWATER, FLORIDA, a Florida municipal corporation
By:
Jennifer oi -'-r, y Manager Bruce
Date:
0I ay12,(0
Approved as to Form:
Attest:
Jerrod-Simpsorr eSSik. � .SA.Q osemarie all
City Clerk
Senior Assistant City Attorney
jdutuitgai_
Q.,..._
Date: Date: q P1(it x 9) 4v
MARC TAYLOR, INC.
-mom rte.
Marc Taylor, President
06/15/2026
Date:
1I Progress• RightSignature
SIGNATURE CERTIFICATE
jTRANSACTION DETAILS f ,_
Reference Number
5BC271396-A394-48 D6-86A2-48643ED99D96
Transaction Type
Signature Request
Sent At
06/22/2026 03:53:15 PM EDT
Executed At
06/22/2026 04:11:29 PM EDT
Identity Method
email
Distribution Method
email
Signed Checksum
a2272ccb0b9ab5571b1a472f095ed320ff70ef4386ee18012bc1ab1e9670a246
Signer Sequencing
Disabled
Document Passcode
Disabled
e1DAS Authentication
Disabled
SIGNERS Name
Marc Taylor
Email
mtaylor@marc-taylor.com
Components
2
AUDITS
FTIMESTAMP -� �
06/22/2026 03:53:15 PM EDT
06/22/2026 03:53:17 PM EDT
06/22/2026 04:10:37 PM EDT
06/22/2026 04:11:28 PM EDT
06/22/2026 04:11:29 PM EDT
REFERENCE NUMBER
5BC27B96-A394-48D6-86A2-48643 E D99 D96
DOCUMENTDETAILS
Document Name ___.
BayCare Ballpark Owners Rep Agreement June May 2026
Filename
BayCare_Ballpark Owners_Rep_Agreement_June_May_2026.pdf
Pages
10 pages
Content Type
application/pdf
File Size
112 KB
Original Checksum
f32b576fbce08d785ddf30cddf3ca444909a300c0371c6d917e16e9bf2221ab2
E -SIGNATURE
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signed
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Manz. Tayva.
Signature Reference ID
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To: Marcus Williamson
City of Clearwater
100 S. Myrtle Avenue
Clearwater, FL 33756
To: TBD
Pinellas County
123 Street Ave.
June 1, 2026
MARC TAYLOR INC.
From: Marc Taylor
Marc Taylor Inc.
3298 Summit Blvd.
Pensacola, FL 32503
Subject: Interim Owner's Representative Services Proposal / Engagement Letter
Dear Marcus Williamson;
Marc Taylor Inc. (MTI) appreciates the opportunity to provide an interim scope and fee proposal to the City of Clearwater
and Pinellas County for Owner's Representative Services for the design and construction oversight of the BayCare Ballpark
and Carpenter Complex Improvements. We have provided a not -to -exceed proposal for interim project management
and program cost estimating services defined herein, at $_450,000 which allows us to start the project
immediately, serving in the capacity of Owner's Representative. Once the project path and formal agreements are
determined, MTI will work with the City of Clearwater and Pinellas County on a final agreement to manage and complete
the project. We have allocated $250,000 for interim project management services, and $200,000 for program cost
estimating deliverables reconciled to inform pending agreements and project constraints.
At this time, Marc Taylor, President, and CEO of MTI, will lead all efforts on behalf of the firm and will be the primary
single point of contact for the City of Clearwater and Pinellas County, as the interim Owner's Representative.
In our proposed interim role as Owner's Representative, the primary objective will be to oversee and advise on the
overall obligations, fulfillment and planning of the program organizational goals for the design and construction of the
BayCare Ballpark and Carpenter Complex Improvements .This role requires contract interdependence coordination
with a multitude of stakeholders while working in unison with the project constraints, budget and schedule.
In general, the interim Owner's Representative Services term would start June 15, 2026, and be completed
_November 15th, 2026 . If at any time the City of Clearwater and Pinellas County should elect to
change the approach, MTI will continue with this agreement until an amendment and formal contract is created to
complete the project. This ensures flexibility to adapt to any situation or recommendation that might present itself.
We understand time is of the essence.
Although it is reported the project has commenced a mutually agreed upon schedule has not been provided. It is
understood that term sheets and potential alternatives are being explored to significantly improve both the current
schedule and budget.
PHOENIX 1 KANSAS CITY 1 PENSACOLA
602.799.8032
At this time the design, schedule and budget are being evaluated with the reconciliation, outstanding permits
obligations, phasing, logistics, schedules and value engineering options. This process will continue to support the
identification of outstanding program tasks necessary for the development and execution of fully compliant design and
construction contracts.
For the reasons stated above MTI, at the request of the City of Clearwater and Pinellas County, has agreed to provide
an Interim Owner's Representative not to exceed fee for the project from June 15, 2026, through November 15,
2026.
This execution of this proposal will serve as an official Notice to Proceed (NTP). This NTP and engagement will be
followed by a mutually acceptable formal Owner's Representative Services Agreement outlining terms and conditions.
The general outline of the various task and responsibilities associated with MTI's Interim Owner's Representative
services and complete Owner's Representative Services through this interim phase are driven by the overall schedule
and are as follows:
Preconstruction Phase in support of City of Clearwater and Pinellas County
1. Establish kick-off meetings with the parties. Develop meeting notes and agendas where applicable.
2. Establish working protocols for MTI, development team and City of Clearwater and Pinellas County.
3. Consult with development team and legal team as it relates to development of agreements, enforcement, term
sheets and conditions.
4. Develop the Project Management Plan (PMP) that will serve as baseline document for all parties and will include at
a minimum, project scope, project budget, project schedule, roles and responsibilities, key decisions matrix, and
initial permitting matrix.
5. Review and provide comment during site plan approval process in conjunction with design, permitting,
procurement, and construction schedules.
6. Review Program Budget make recommendations (Construction Cost / Owner / Soft Cost).
7. Review Program Schedule make recommendations.
8. Review design packages, construction bid packages, bid tabs and other documents to validate scope of work is
complete and aligned with PMP. Reviews to ensure City and County interests are maintained including life cycle
costs and fan experience.
9. Chair and or recommend value engineering workshops and alternative suggestions.
10. Review Construction Contracts and advise during negotiations with developers, contractors and designers
(amendments or otherwise).
11. Oversee compliance with the program and act as primary contact for the City of Clearwater and Pinellas County.
12. Lead weekly project meetings where applicable as relates to overall Program.
13. Coordinate with regulatory agencies, City of Clearwater and Pinellas County as necessary to facilitate development.
14. Maintain team -oriented delivery approach in support of the City of Clearwater and Pinellas County control.
15. Develop a Project Matrix of responsibilities, Owner's Representative Plan that outlines communication protocols
and responsibility matrix.
16. Protect owner's interests and mitigate cost overrun exposures.
17. Make recommendations to the City and County on the most appropriate project delivery method(s) and assist with
pre -qualifying and selecting contractor(s), vendors, as necessary.
18. Assist in the permitting, planning and approval coordination in conjunction with legal counsel, the schedule and
the project team.
19. Assist and make recommendations on the selection of Architectural and Design Professional Services that have not
been procured or contracted.
20. Assist and make recommendations in the development and negotiation of consultant/vendor contracts.
21 Page
21. Assist and make recommendations in the development and negotiation of the Contractor/Consultant and owner -
related vendor contracts.
22. Assist the project team and support coordination and scheduling of third -party vendors (power, communications,
commissioning)
23. Review, coordinate and lead negotiations for the GMP in support of the City of Clearwater and Pinellas County
controls.
24. Oversee and or advise coordination and activities of prime consultants working under the City or County.
25. Coordinate vendor review and comment on project -specific elements and related technology, including but not
limited to Food Service, Concessions, Furniture, Digital Solutions, Wi-Fi, DAS, AV/IT, and Broadcast facilities.
26. Support development of FF & E Matrix for coordination with development teams, City of Clearwater and Pinellas
County and CMAR.
27. Review contracts and purchase orders of all Owner furnished furniture, fixtures & equipment, including MLB
specific items.
28. Review design and engineering consultant invoices and make recommendations to the City of Clearwater and
Pinellas County. Solicit proposals for and make recommendations for construction materials testing services
contract.
29. Provide updates to City Council, County Commission as well as city and county staff on recurring basis.
30. Prepare monthly report that includes project dashboard, risk assessment, upcoming key decisions, permit tracker,
budget update, schedule analysis and MTIs confidence of project success in relation to scope, schedule, budget
and risk.
Construction Phase
Pending
Closeout Phase
Pending
Proposed Software
1. Procore document control (provide database of construction drawings, field directive submittals, RFIs, permits,
record documents, etc.) (NOT ASSUMED AT THIS TIME)
2. Right Signature (electronic signature platform) (INCLUDED)
1. Microsoft Project Schedule (INCLUDED)
Clarifications:
1. This proposal shall not exceed hourly rates defined herein for the scheduled durations outlined in this exhibit for
interim program management services.
2. City of Clearwater and Pinellas County has contracted with Marc Taylor Inc. ("MTI") to serve as the Owner's
Representative. As the interim Owner's Representative, MTI will have the authority to manage architectural and
engineering design efforts and provide oversight of the construction efforts for the Project, including providing daily
program management, monitoring the progress, managing the budget, managing risks and issues, taking corrective
actions, and aligning the deliverables to the Project schedule. Nothing in this Contract shall be construed as an
assumption by MTI or the the City of Clearwater and Pinellas County of the responsibilities or duties of the Contractor
or the Design or Engineering Professionals. The Contractor shall be solely responsible for construction means,
methods, techniques, sequences and procedures, the Contractor's schedules, and for safety precautions and programs
in connection with the Project.
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3. MTI will perform preliminary estimates to support and reconcile a program deliverable that aligns with the pending
agreements and terms of the development. It is recommended that MTI reconciles program budget eligible and non -
eligible cost (for both public and private areas), and performs estimates for Civil, Structural, Architectural, Mechanical,
Electrical, Special Systems which would include detailed FF&E, consultant, permitting, inspections cost, etc.
Hourly rates for cost estimating services;
Chief Estimator $235
Senior Estimator CSA $215
Senior MEP Esimator $190
Senior Special Systems Estimator $195
Estimator $150
4. It is our understanding that MTI will work directly with the City of Clearwater and Pinellas County during this
agreement.
5. Cost for printing and documentation is not included. Assume this cost will be picked up by the City of Clearwater and
Pinellas County, CMAR or the design team.
6. Due to budget constraints, MTI will attempt to hold all staff and personnel to the timelines identified above for
individual team members. If for some reason staff is not available at the times listed above, MTI will replace with a
mutually acceptable replacement for those same services.
7. If total scope of services above is not accepted, MTI reserves the right to withdraw proposal or modify fee structure. If
scope of services is changed, MTI will need to revisit fee structure and negotiate a mutually acceptable revised
proposal.
8. Invoices will be billed monthly with net 21 -day payment from the City of Clearwater.
Proposed Staff Hourly Rates as listed in RFP (time and materials) - NOT TO EXEED of $250,000:
r
LINE
ITEM
DESCRIPTION
UNIT OF
MEASURETRAVEL
LOCAL RATE
TRAVEL RATE (5)DAYS
TOTAL
TRAVELER RATE
REMOTE RATE
TRAVEL
ANTICIPATED
FROM
1
Principal Program Manager / Executive
PER HOUR
$260.00
$91.87
5351.87
$255.00
YES
FL.AZ. MO
2
Program Manager
PER HOUR
$240.00
$91.87
5331.87
$235.00
YES
FLAZ, M0
3
Financial Advisory Lead
PER HOUR
$235.00
$91.87
5326,87
$230.00
UMITED
ARIZONA
6
Cost Review Analysis (Advisory Only)
PER HOUR
$235.00
$91.87
6326.87
$230.00
LIMITED
ARIZONA
5
Financial Analyst
PER HOUR
6235.00
$91.87
6326.87
$230.00
LIMITED
FLA?. MO
6
Schedule Review Analyst
PER HOUR
$230.00
$91.87
5321.87
$225.00
YES
RAZ. M0
7
Schedule Coordinator
PER HOUR
with Program
Manager
with Program
Manager
with Program
Manager
with Program
Manager
LIMITED
RAZ, MO
8
Contracts Administration Advisor
PER HOUR
with Program
Manager
with Program
Manager
with Program
Manager
with Program
Manager
LIMITED
FLAZ, MO
9
Site Observation Liaison
(No Inspection AuthoHty)
PER HOUR
$230.00FL.A7.
$91.87
$321.87
$225.00
YES
MO
10
Turnover & Closeout Coordinator
PER HOUR
$205.00
$91.87
5296.87
$200.00
YES
FLA2. MO
11
Billing / Invoking Support
PER HOUR
with Financial
Analyst
with Financial
Analyst
with Financial
Analyst
with Financial
Analyst
12
Administrative Support
PER HOUR
$95.00
No Travel
595.00
$95.00
LIMITED
FLU, MO
41 Page
Clarifications:
This proposal is accepted by the City of Clearwater:
71124.0—ced-- Gi)die:etalizerp
6/23/2026
Marcus Williamson, P.E.
Public Works Department Director
City of Clearwater
This proposal is accepted by Pinellas County:
Date
TBD
Pinellas County
This proposal is accepted by Marc Taylor Inc:
Date
Marc Taylor / Marc Taylor Inc. Date
President / CEO
51 Page