DOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT - SYMPHONY BY THE SEA 2026DOWNTOWN DEVELOPMENT BOARD GRANT FUNDING AGREEMENT
The Florida Orchestra, Inc.
Symphony by the Sea, 2026
This Downtown Development Board Grant Funding Agreement ("Agreement") is effective May 4,
2026, between the DOWNTOWN DEVELOPMENT BOARD, an independent special district
organized and operating pursuant to the ordinances and laws of the City of Clearwater ("DDB"),
and THE FLORIDA ORCHESTRA, INC., a Florida not-for-profit corporation ("Grantee").
WHEREAS, some of the purposes of DDB's current Work Plan is to increase awareness
of DDB District as a fun destination for Clearwater's residents, employees, and visitors, and to
increase awareness of the DDB District as a tourist destination; and
WHEREAS, Grantee has requested an event funding grant to partially fund The
Symphony by the Sea ("Program"). The proposed event will have food trucks, music, performers,
and vendors described in the event application attached as EXHIBIT "A" and the Budget attached
as EXHIBIT "B" ("Proposed Program"); and
WHEREAS, the DDB has determined that the Program and providing a grant of up to
$5,000.00 all in accordance with the terms of this Agreement, is prudent use of DDB funds.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, and for other good and valuable consideration, the receipt and sufficiency of which is
hereby acknowledged, the Parties agree as follows:
ARTICLE I. RECITALS AND TERM
1) Recitals. The recitals set forth above are true and correct and are incorporated herein and
made a part of this Agreement.
2) Term. The term of this Agreement shall be for a period of from May 4, 2026, until May 31,
2027, unless earlier terminated under the terms of this Agreement.
ARTICLE II. RESPONSIBILITIES OF GRANTEE
1) Services to be Provided by Grantee.
a. Grantee shall hire, schedule, and manage all operational and marketing services needed
to successfully execute and produce the Approved Program in accordance with the
requirements of this Agreement, the Funding Application attached as Exhibit "A", and the
Budget attached as Exhibit "B".
b. Grantee shall promote the Approved Program and shall identify DDB as a sponsor on all
marketing materials, including but not limited to print advertisement, social media, TV, any
press releases, and the Grantee websites for the listed event.
c. Grantee shall recognize DDB's funding during the Approved Program with an
announcement of DDB funding and showcase DDB's sponsorship with DDB's logo at the
Approved Program, on marketing materials, and on print advertisement.
d. Grantee will notify DDB of cancellation of the Approved Program due to weather, acts of
God, or other situations beyond Grantee's control. Rescheduling of the Approved Program
must occur within the current DDB fiscal year and will require DDB approval.
1
e. Grantee shall coordinate with city department(s) for special event permit approval and
other city resources that meet city safety guidelines and protocols, if required.
2) Required Documents and Reports from Grantee. If Grantee fails to submit all required
documents and reports electronically to DDB on or before 5:OOp.m on July 31,2027
Grantee will forfeit its rights to reimbursement for the Approved Program. Grantee will
receive no reimbursement from DDB for the Approved Program.
a) A financial report and accounting for the Approved Program which shall include the
total costs and a detailed account of expenses.
b) Proof of completion of the Approved Program
c) An IRS form W-9
d) Invoice directed to DDB for actual costs incurred and itemized list of expenses
containing the type of expense, date of expense, and name of vendor with dated proof
of payment from the services provider.
e) A report summarizing the impact of the Approved Program, a summary of marketing
efforts, the number of attendees or participants, and audience feedback along with any
additional information that demonstrates the positive impact of the Approved Program
on the DDB District.
Electronic copies of all photos or video footage captured at the Approved Program for
DDB to use in its marketing materials in the future.
3) Use and Disposition of Funds Received. Funds received by Grantee from the DDB shall
only be used as reimbursement for actual costs incurred in compliance with the terms of
this Agreement for the Approved Program.
4) Non-discrimination. Notwithstanding any other provision of this Agreement, Grantee, for
itself, its agents, contractors, and representatives, agree that:
a) No Exclusion from Use. No person shall be excluded from participation in, denied
the benefits of, or otherwise be subjected to discrimination in the operation of this
program on the grounds of race, color, religion, age, disability, gender, pregnancy,
gender identity, sexual orientation, marital status, national origin, or genetic
information.
b) No Exclusion from Hire. In the management, operation, or provision of the
program activities authorized and enabled by this Agreement, no person shall be
excluded from participation in, denied the benefits of, or otherwise subject to
discrimination on the grounds of race, color, religion, age, disability, gender,
pregnancy, gender identity, sexual orientation, marital status, national origin, or
genetic information„ except that age may be taken into consideration to the extent
that the age of an employee is a bona fide occupational qualification, as permitted
by law.
c) Breach of Non -Discrimination Covenants. If Grantee violates any of the above
non-discrimination covenants, the DDB shall have the right to terminate this
Agreement immediately, without regard to any grace period or opportunity to cure.
5) Liability and Indemnification. Grantee shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability, therefore, and shall defend, indemnify, and hold harmless the DDB, its
officers, agents, and employees from and against any and all claims of loss, liability, and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence of the DDB or DDB's agents or employees. This
2
includes, but is not limited to, matters arising out of or claimed to have been caused by or
in any manner related to Grantee activities or those of any approved or unapproved
invitee, contractor, subcontractor, or other person approved, authorized, or permitted by
Grantee whether or not based on negligence. Nothing herein shall be construed as
consent by the DDB to be sued by third parties or as a waiver or modification of the
provisions or limits of Section 768.28, Florida Statutes, or the Doctrine of Sovereign
Immunity.
6) Compliance with Laws. Grantee shall comply with all applicable federal, state, county,
and local laws, rules, and regulations. If it is ever determined that this Agreement violates
any federal, state, county, or local laws, rules, or regulations, Grantee shall cure the non-
compliance promptly, or DDB may terminate this Agreement without regard to any
additional grace period or opportunity to cure.
ARTICLE III. RESPONSIBILITIES OF THE DDB
Grant. Payments will be made to Grantee on a reimbursement basis for direct production costs
and city fees incurred, as authorized by this Agreement. The DDB will reimburse Grantee based
on invoices and paid receipts submitted for grant expenditures totaling fifty thousand dollars and
00/100 cents ($50,000.00) for eligible expenses for The Symphony by the Sea. The total grant
amount shall not exceed fifty thousand dollars and 00/100 cents ($50,000.00).
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement is the entire Agreement regarding the Approved Program. It may not be modified
or discharged except by written amendment executed by both parties. No representations or
warranties by either party shall be binding unless expressed herein or in a duly executed
amendment hereof.
ARTICLE V. TERMINATION
1) For Cause. Failure to adhere to any of the provisions of this Agreement in a material respect
shall constitute cause for termination. Either party may terminate this Agreement for cause by
giving the other party 30 days' notice of termination. If the default is not cured within the 30 -
day period following receipt of the notice, this Agreement shall terminate on the 31st day.
2) Disposition of Fund Monies. In the event of termination for any reason, monies provided to
Grantee by DDB but not expended in accordance with this Agreement shall be returned to the
DDB within 30 days of demand, and no other installments shall be paid.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this Agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand -delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the 5th
business day after the day on which such notice is mailed and properly addressed.
3
1) Grantee:
2) If to DDB, addressed to:
The Florida Orchestra, Inc.
Attn: Anita Samaroo
P.O. BOX 2034
Clearwater, FL 33757
Chairman, DDB
P.O. Box 4748
Clearwater, FL 33758-4748
ARTICLE VII. MISCELLANEOUS
1) Assignability; Complete Agreement. This Agreement is non -assignable by either party and
constitutes the entire Agreement between the Applicant and the Agency and all prior or
contemporaneous oral and written agreements or representations of any nature with reference to
the subject of the agreement are canceled and superseded by the provisions of this agreement.
2) Applicable Law and Construction. The laws of the State of Florida shall govern the validity,
performance, and enforcement of this Agreement. This Agreement has been negotiated by the
Agency and the Applicant, and the Agreement, including, without limitation, the exhibits, shall not
be deemed to have been prepared by the Agency or the Applicant, but by all equally.
3) Severability. Should any section or part of any section of this Agreement be rendered void,
invalid, or unenforceable by any court of law, for any reason, such a determination shall not render
void, invalid, or unenforceable any other section or any part of any section in this Agreement.
4) Jurisdiction and Venue. For purposes of any suit, action or other proceeding arising out of or
relating to this Agreement, the parties hereto do acknowledge, consent, and agree that venue
thereof is Pinellas County, Florida.
Each party to this Agreement hereby submits to the jurisdiction of the State of Florida, Pinellas
County and the courts thereof and to the jurisdiction of the United States District Court for the
Middle District of Florida, for the purposes of any suit, action or other proceeding arising out of or
relating to this Agreement and hereby agrees not to assert by way of a motion as a defense or
otherwise that such action is brought in an inconvenient forum or that the venue of such action is
improper or that the subject matter thereof may not be enforced in or by such courts.
If, at any time during the term of this Agreement, the Grantee is not a resident of the State of
Florida or has no office, employee, agency, registered agent or general partner thereof available
for service of process as a resident of the State of Florida, or if any permitted assignee thereof
shall be a foreign corporation, partnership or other entity or shall have no officer, em ployee, agent,
or general partner available for service of process in the State of Florida, the Applicant hereby
designates the Secretary of State, State of Florida, its agent for the service of process in any court
action between it and the Agency arising out of or relating to this Agreement and such service
shall be made as provided by the laws of the State of Florida for service upon a nonresident;
provided, however, that at the time of service on the Florida Secretary of State, a copy of such
service shall be delivered to the Applicant at the address for notices as provided in Article VI.
4
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date
and year first written above.
(DDB Signature Page)
Countersigned:
Downtown Development Board
Bruce Rector,
Date: G'
Approved as to form:
DDB Attorney,
�s� oi0
Date:
Matthew J. Mytych
5
Attest:
Rosemie Call, City Clerk
Date: tLO—e- 3/ n)p
(GRANTEE SIGNATURE PAGE)
The Florida Orchestra Inc., a Florida not-for-profit corporation.
By:
Print name: pin tko,'Sa,mc,n-Z
Title: U f r.ncancQ ivi t AdmintSWAtor7
Date: (o1I2ezte,
STATE OF FLORIDA
COUNTY OF PINELLAS
The foregoing instrument was acknowledged before me by means phy ical presence
or ❑ lopoqin. notarization, this Mk day ofU1nR Q«G�1m
, 2026 by��(1 a/OD, as
NIrakh 1Qt* . ontile Rori O1Cln 3/4To'. ❑ who is/are personally known to me or rvho
has/have produced a driver's license as identification.
Notary Public State of Florida d :;
•
• w
Name of Notary: kiln a-- i� 'SI U'- i 01119 •
My Commission Expires:Itiit
My Commission No.: t N14628405 .Iry:
(7,7,4;:% 4341. ii is ) 945f3"..
eeeeeeeeeeeeeeeeeee
(NOTARIAL SEA
6
EXHIBIT "A"
FUNDING APPLICATION
7
Downtown Development Board
Grant Application
Row 1
Applicant /
Primary
Contact:
Anita Samaroo
Type of Grant Special Event
Request
Name of The Florida Orchestra, Inc
Organization:
Street Address: 244 2nd Avenue North
City:
St. Petersburg
State:
FL
Zip:
33701
Cell Phone:
Office Phone:
727-362-5423
Email Address:
ASamaroo@floridaorchestra.org
Website /
Social Media
Link(s):
Website: https://floridaorchestra.org/ Facebook:
haps://www.facebook.com/FloridaOrchestra/ , Linkedin:
https://www.linkedin.com/company/the-florida-orchestra Instagram:
https://www.instagram.com/thefloridaorchestra/?hl=en Youtube:
haps://www.youtube.com/c/thefloridaorchestra TikTok:
https://www.tiktok.com/@thefloridaorchestra?Tang=en
Description of
Project:
The Florida Orchestra (TFO) is a non-profit 501 (c)(3) with offices
based in Pinellas County. As Tampa Bay's premier performing arts
institution — and the largest professional orchestra in Florida — TFO
is led by internationally acclaimed Music Director Michael Francis
and features 70 full-time musicians and conductors. Now celebrating
its 58th season, TFO is widely recognized as one of the most vibrant
and innovative orchestras in the nation. TFO has a continuous
history of delivering high quality live orchestra music performances at
Ruth Eckerd Hall and parks concerts such as at Coachman Park,
that serve and positively impact our community. The free Symphony
by the Sea concert at The Sound will be a shared experience and
social activity linking people of all ages — adults, young adults and
children — regardless of socio-economic status, including for those
who would not otherwise afford or have access to such opportunities.
At this concert, audiences will EXPERIENCE the magic and thrill of a
live orchestra performance, in a safe environment where all are
welcomed. This concert will also feature and invite
nonprofit/community organization partners. We are in contact with
several partners. The list includes: Clearwater Library, Clearwater
Marine Aquarium, The Arc of Tampa Bay, Community Dental Clinic,
Total Project
Cost ($):
Amount of
Grant Funds
Requested ($):
Applicant's
Financial
Contribution
($):
' --- -
Third -Party
Contributions
($):
UFT Academy, and a few local Clearwater schools to have students
perform before the actuaconcert. The repertoire will offer something
for everyone, ranging from epic classical masterpieces, symphonic
favorites, and familiar, upbeat pops and fi|mmusic. The program
includes patriotic favorites such as the Star -S | d Banner, Stars
& Stripes Forever and Armed Forces Salute, famed film composer
John Williams' music from Star Wars and Jaws, Gershwin's Porgy
and Bess, film music from Skyfall and An Orchestral Suite from
Aladdin, Tchiko 1812 Overture, and more. Resident
Conductor Chelsea GaIlo conducts. Gailo is a rising star in the world
of conducting. She has been an Artistic Contributor for NASA, and
recorded music for Lincoln Motor Company (TM) Aviator commercials.
Ms. GaIlo has conducted across national and international stages.
She completed graduate studies at Vienna Konservatorium and
earned her Doctorate from the University of Michigan. The
attendance from the previous Symphony by the Sea concert was
2146.
$114.658.94
$50,000.00
When will the
event take May 8, 2026
place?
Who will
implement the
project?
Where will the
The B�c �Sound
project occur?
~~
Project
Attraction
The extent to which individuals may access cultural resources and
engage in cultural activitiis part of whcan offer to improve
quality of life for its residents and to attract visitors. TFO free live
orchestra concert at The Sound will help promote awareness and
appreciation of Clearwater's diverse, world-class artistic and cultural
offerings that contribute to a healthy, thriving arts -cultural -community
ecosystem.. TFO free concert at The Sound will showcase the best
of Clearwater, by attracting audiences first to downtown for
convenient parking. There residents and visitors will have ample
opportunities to discover downtown Clearwater's businesses where
they can shop, dine, and make new discoveries. Residents and
visitors attending the free TFO concert will be able to stroll to the
beautiful waterfront park, experience its attractions, stay and play,
and enjoy the thrill of Clearwater's newest outdoor venue featuring
TFO's world-class performance.
Applicant
Signature:
Title of Event: The Florida Orchestra Concert at the Sound
Date(s) of
Event:
Friday May 8, 2026
Description of A performance by the Florida Orchestra conducted by Chelsea Gallo,
Special Event: Resident Conductor.
Intended
Audience /
Anticipated
Attendance
Residents and visitors to the City of Clearwater and the greater
surrounding area. Anticipated Audience is 2,500.
Total Event
Cost ($):
Event Grant
Funds
Requested ($)
Where will the The Sound, 255 Drew Street Clearwater, FL 33755
event be held?
Contacted
Special Events
Department?
Additional
Sponsors or
Media Outlets
for Event:
Funded by DDB Yes
Before?
Applicant
Signature
Applied for:
Anita Samaroo
Current BTR: No
Is 501 501(c)(3)? Yes
Timeframe of 7:30 PM - 9:30 PM
Event:
Free to Public? Yes
Agreement
I 15
Checkbox
Applied / No
Awarded
Community
Sponsorship
Program?
EXHIBIT "B"
BUDGET
8
A
B
C
D
E
F
1
—z—
TFO "Deal Sheet" FY26
Concert
Concert
The Sound Performance 5/8/2026 Concert
Account Description
Option 1
Option 2
Option 3
Comments
5
6
REVENUE
Earned Revenue
8
alsoalo
Subscription Revenue
$
-
$
-
$
-
9
4151015
Single Ticket Revenue-
10
4150020
Sold Service Revenue
$
-
$
$
-
11
4140030
Other Performance Revenue
$
$
-
-
$
$
$
$
12
4150018
Facility Fees/Service Charges Revenue
13
Total Earned Revenue
14
Contributed Revenue
15
4351000
Private Support incl single gifts
$
65,000.00
16
4351025
Corporate Support-
17
4351020
Foundation Support
$
-
18
4351005
Bequests
19
4351010
Designated Gifts
$
-
20
4351015
Guild Activites-
$
65,000.00
$
$
-
21
Total Contributed Revenue
22
Grant Revenue
A
B
C
D
E
F
3
Concert
The Sound Performance 5/8/2026 Concert
4
Account Description
Option 1
Option 2
Option 3
Comments
27
a3szlao Total Grant Revenue-DDB Funding
$ 50,000.00
28
TOTAL REVENUE
EXPENSES
$ 115,000.00
$ -
$
29
30
31
Artists & Conductors
32
5564125
TFO Conductors
33
Gala Guest Artists & Conductors
34
ss641oo
Guest Artists & Conductors
35
5564150
Guest Artists Travel and Meals
$ -
36
Contract Musicians
Total Artists & Conductors
$ 5,500.00
$ -
$
37
38
Salaries & Wages
$ 28,558.84
39
Principal Premium Pay
$
40
Assistant Principal Premium Pay
$
41
s1o6o12
Doubling
$ 511.77
42
Total Salaries & Wages - CM
$ 29,070.61
43
5106110
Payroll Taxes
$ 2,223.90
44
5106210,11,12,13,20,
30
Group Insurance
$ -
45
5106312
Pension Plan
$ 2,091.34
A
B
C
D
E
F
3
Concert
The Sound Performance 5/8/2026 Concert
4
Account Description
Option 1
Option 2
Option 3
Comments
46
5161075
Musical Instrument Insurance
$
47
5106024
Cartage
$
48
Per Diem
$
49
Parking$
-
50
Non-Contract
5106016
Total CM Wages & Benefits
$
33,385.85
$
-
$
-
51
Musicians
52
Extra Musicians
53
5106017
Substitute Musicians
$
4,094.16
54
Total Salaries & Wages - NC
$
6,141.24
$
$
55
5106110
Payroll Taxes
$
469.80
$
$
56
5106312
Pension Plan
$
441.80
$
$
57
Travel
$
1,450.00
58
Total Non-Contract Musicians
$
14,644.09
$
-
$
A
B
C
D
E
F
3
Concert
The Sound Performance 5/8/2026 Concert
4
Account Description
Option 1
Option 2
Option 3
Comments
59
Hall Expenses
5464400
$
$
$
$ 0
$
$
7,200.00
10,390.00
17,340.001
15,700.00
4,500.00
55,130.00
$
60Hall
Rental
61
5464401
Front of House
$
62
5464540,30
Stagehands plus stagehand and staff meals
1
S
$
-
$
-
63
5464545
Staging
$
64
5464402
Facility Fees
-
$
65
Other Direct Expense
5464200
Total Hall Expenses
$
$
66
67
Music Rental
$
$
68
5564210
Music Purchase
$
-
$
69
5464210,5510950
Licenses and Fees
$
$
$
7o
sa6assz
Instrument Rental
$
$
$
71
5464500
Instrument Repair
$
$
$
72
Instrument Purchase
$
$
$
-
73
5464546,47
Recording Fees (includes streaming)
$
$
-
$
-
74Commissions
5564255
$
$
-
$
75
5514550
Courier & Special Delivery
$
-
$
$
-
76
5464550
Truck
$
-
$
-
$
77
5461120
Storage Rental
$
$
$
-
A
B
C
D
E
F
3
Concert
The Sound Performance 5/8/2026 Concert
4
Account Description
Option 1
Option 2
Option 3
Comments
�s
5664600
Community Engagement Programs
$
$
79
Total Other Direct Expense
$
1,000.00
$
$
80
Marketing
81
Subscription
$
$
$
82
Single TIX Advertising
$
$-
$
83
Promotions
"°'$
$
84
Production and Printing/PhotogtaphyNideography
$
$-
$
85
House Program Book & Notes
$
$
$
86
Ticket Center and Tessitura
$
$
$
87
Receptions
$
$
$
88
Website & Email
$
$
$
89
Community Engagement Marketing
$
$
$
90
Direct Mail Bulk Permit/Postage/Mail Service
$
$
$
91
Total Marketing
$
5,000.00
$
$
92
Development
95
Total Development
$
$
$
96
Personnel
103
Total Personnel
$
$
$
104
Other/Admin
A
B
C
D
E
F
3
Concert
The Sound Performance 5/8/2026 Concert
4
Account Description
Option 1
Option 2
Option 3
Comments
105
Total Other/Admin
$
$
$
106
Travel
111
Total Travel
$
$
$
112
Total Expenses
$ 114,659.94
$ -
$ -
113
Net
$ 340.06
$ -
$ _
114
Exhibit "C"
NO COERCION FOR LABOR OR SERVICES ATTESTATION
Pursuant to Section 787.06(13), F.S., this form must be completed by an officer or
representative of a nongovernmental entity when a contract is executed, renewed, or extended
between the nongovernmental entity and a governmental entity.
Grantee does not use coercion for labor or services as defined in Section 787.06, F.S.
Under penalty of perjury, I declare that I have read the foregoing statement and that the facts
stated in it are true and rrect.
Signature:
Printed Name: b b' tsa. 5arr woD
Title: V( c2L F.nanM- o.t,d h .
Date: (o 13 2o2b
9