11/13/2007
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WORK SESSION AGENDA
Council Chambers - City Hall
11/13/2007 - 1:30 PM
1. Presentations
1.1 3CMA Awards - Joe11e Castelli
@l Attachments
1.2 Service Awards
I@l Attachments
2. Fire Department
2.1 A ward a contract to Harbor Guard Boats of Costa Mesa, California in the amount of $172,000.00 for the
purchase of one (1) new FIREHA WK 28 MCD, Fire/Rescue boat in accordance with sec. 2.564 - (IV)(A)-
authorize lease purchase under the City's master lease purchase agreement, and authorize the appropriate
officials to execute same.
~ Attachments
3. Financial Services
3.1 Declare the list of vehicles and equipment surplus to the needs of the City and authorize disposal through
sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida, and authorize the appropriate
offficia1s to execute same. (consent)
I@l Attachments
4. Marine and Aviation
4.1 Approve the Marina five-year business plan for FY 2008 through FY 2012, including increasing slip fees
to market rates, charging commercial tenants for slip location in the marina, decreasing the amount of
discount on fuel sales, and amending the dock permit to provide a value back to the city if tenant sells
vessel.
I@l Attachments
4.2 Approve amendment to Chapter 33, Section 33.028 of the Code of Ordinances to include market surveys
of local area marinas, not just municipal marinas when comparing rates and pass Ordinance 7899-07 on
first reading.
I@l Attachments
5. Parks and Recreation
5.1 Accept funding and approve the corresponding agreement from the Juvenile Welfare Board totaling
$113,717 for funding of three teen programs, and authorize the appropriate officials to execute same.
(consent)
I@l Attachments
6. Police
6.1 Approve an agreement between The Florida Commission on Community Service and the City of
Clearwater renewing the AmeriCorps Clearwater program for the period of January 1,2008 through
December 31,2008, including a cash match in the amount of $63,318, and authorize the appropriate
officials to execute same. (consent)
@) Attachments
7. Solid Waste/General Support Services
7.1 Award a Contract (Purchase Order) to Pat's Pump and Blower of Orlando, FL for the purchase of one
Sterling LT 7500 Cab and Chassis with Aquatech Sewer Cleaner Body at a cost of $217,000.00, authorize
lease purchase under City's master lease purchase agreement and declare G2435, 2001 Sterling Chassis
with Vac-Con Sewer Cleaner Body as surplus to the needs of the City for trade-in and authorize the
appropriate oficia1s to execute same. (consent)
I@l Attachments
7.2 Approve an Interloca1 Agreement between the City of Clearwater and the City of Safety Harbor for three
years commencing November 16, 2007 to receive, process and market Safety Harbor's recyclable
commodities and authorize the appropriate officials to execute the same. (consent)
@) Attachments
8. Engineering
8.1 Approve the applicant's request to vacate the 30-foot street right-of-way of Hart Street lying between
Block 3, Jones Subdivision and Block 3, Harts Second Addition, as more particularly described in the
ordinance, (A.K.A. 405 Fort Harrison A venue North), subject to the retention of a drainage and utility
easement over the full width of the right-of-way to be vacated, and pass Ordinance 7896-07 on first
reading, (V AC2007-05 Gangelhoff),
I@l Attachments
9. Planning
9.1 Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1474 Sandy Lane (Lot 29,
Terra-Alto Estates, Section 02, Township 29 South, Range 15 East); and pass Ordinances 7887-07, 7888-
07 & 7889-07 on first reading. (ANX2007-08022)
@) Attachments
9.2 Approve the Annexation, Initial Land Use Plan Designation of Industrial Limited (IL) and Initial Zoning
Atlas Designation of Industrial, Research and Technology (IRT) District for 2000 Calumet Street (Lot 8,
Clearwater Industrial Park, Section 01, Township 29 South, Range 15 East); and Pass Ordinances 7890-
07,7891-07 & 7892-07 on first reading. (ANX2007-08023)
@) Attachments
9.3 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 1404 Satsuma Street (Lot 20,
Highland Oak, Section 23, Township 29 South, Range 15 East); and pass Ordinances 7893-07, 7894-07 &
7895-07 on first reading. (ANX2007-09024)
I@l Attachments
9.4 Approve a work order in the amount of $30,750 to DKS Associates, an Engineer of Record, for
professional services to prepare a traffic study to evaluate the feasibility of increasing hotel density on
Clearwater Beach and establish capital project 315-92837, Beach Area Traffic Study, in the amount of
$30,750 funded from unallocated transportation impact fees and authorize the appropriate officials to
execute same. (consent)
~ Attachments
10. Legal
10.1 Adopt Ordinance No. 7885-07 on second reading, amending Appendix A, Division XXV, Section (2)(a),
Code of Ordinances, changing the cost of a fire hydrant to current market price.
@) Attachments
10.2 Adopt Ordinance No. 7901-07 on second reading, submitting to the City electors proposed amendments to
the City Charter amending Section 2.01(5)(d); allowing the donation of city-owned real property for
workforce or affordable housing; defining workforce or affordable housing; amending Section 2.01(d)(7)
allowing the Council at a duly advertised public hearing to grant easements for underground public
utilities.
@) Attachments
10.3 Adopt Ordinance No. 7902-07 on second reading, submitting to the City electors proposed amendments to
the City Charter amending Section 2.03, providing that all counci1members and the mayor shall be elected
for four year terms; providing that two counci1members and the mayor will be elected one year and the
additional two counci1members will be elected two years later; providing that newly elected
counci1members shall take office the next business day following certification of the city election returns.
I@l Attachments
10.4 Adopt Ordinance No. 7903-07 on second reading, submitting to the City electors proposed amendments to
the City Charter amending Section 7.02, requiring the Council to appoint a Charter Review Committee
every eight years.
I@l Attachments
10.5 Adopt Ordinance No. 7904-07 on second reading, submitting to the City electors proposed amendments to
the City Charter amending Section 8.05(d), providing that the Canvassing Board be comprised of
counci1members whose names do not appear on the ballot and allowing for citizens to be appointed if
necessary.
@) Attachments
10.6 Adopt Ordinance No. 7905-07 on second reading, submitting to the City electors proposed amendments to
the City Charter amending Article IX, deleting the requirement that revenue bonds for projects in excess
of one million dollars be put to referendum.
@) Attachments
11. City Manager Verbal Reports
11.1 City Manager Verbal Reports
I@l Attachments
12. Other Council Action
12.1 Other Council Action
@) Attachments
13. Adjourn
14. Presentationes) for Council Meeting
14.1 Care Cup 2007 from CareFest
@) Attachments
14.2 Citizen's Academy Graduation
@) Attachments
14.3 Ironman Presentation
~ Attachments
14.4 Nagano Teacher Presentation - Margo Wa1bolt
@) Attachments
14.5 Neighborhood of the Quarter, Home of the Quarter and Business Beautification A wards
I@l Attachments
14.6 State of the City Presentation
I@l Attachments
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
3CMA Awards - Joelle Castelli
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: I) Clerk
Cover Memo
Item # 1
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Service Awards
SUMMARY:
5 Years of Service
Earl B. Gloster
Jayme C. Weaver
Alexander Lane
Charles N. McAbee
Min H. Haley
Randy M. Pothier
Jason Gray
Kevin R. Duffy, Jr.
Charles W. Thornton
Thomas Hunter
Solid Waste/Admin
Public Utilities
Public Utilities
Public Utilities
Customer Service
Public Services
Public Utilities
Public Utilities
Public Services
Parks & Recreation
10 Years of Service
Sandra L. Lear Information Technology
Kathleen A. McMullen Information Technology
John R. Olson Solid Waste Gen Svc/Fleet
15 Years of Service
Vincent R. Booker
Ruben J. Hernandez
William F. Keller, Jr.
David J. Lane
Stephanie Z. Stefanelli
Louis A. Corona II
Gary A. Johnson
20 Years of Service
Michael D. Pryor
Timothy S. Charles
James M. Quinlan
Todd J. Still
25 Years of Service
Anna M. Fierstein
Fire
Fire
Fire
Library
Engineering
Police
Public Services/Admin
Solid Waste
Public Utilities
Police
Public Utilities
Human Resources
35 Years of Service
Lawrence V. Dowd III Parks & Recreation
Meeting Date: 11/13/2007
Review Approval: I) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Item # 2
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
A ward a contract to Harbor Guard Boats of Costa Mesa, California in the amount of $172,000.00 for the purchase of one (1) new
FlREHA WK 28 MCD, Fire/Rescue boat in accordance with sec. 2.564 - (IV)(A)- authorize lease purchase under the City's master lease
purchase agreement, and authorize the appropriate officials to execute same.
SUMMARY:
. The Department currently has al998 19' APEX Inflatable boat driven by a Yamaha 119 hp outboard motor that is used for water
rescue and dive platform operations. This boat is very unstable in gusty wind conditions and provides no marine firefighting
capability. Due to it's inflatable hull the boat is subject to damage from sharp objects.
. The Department researched and determined its needs. Specifications were developed and submitted for competitive bid on
September 28, 2007. Harbor Guard Boats of Costa Mesa, California submitted the lowest responsive bid in the amount of
$172,000.00 for a 28' FlREHA WK Fire/Rescue/Dive boat including trailer and delivery.
. The FlREHA WK boat is of a rigid hull construction powered by twin 250 hp Mercury Marine Verado 4-stroke outboard engines
and a third 315 HP Mercruiser MPI Mag V8 inboard engine with Legend Jet Drive.
. The boat also is designed with ELECTRIC ALL Y CONTROLLED DUAL COLLAPSIBLE DIVE DOORS (Patent Pending),
which allows for multiple patient waterline access and platform for diving.
. The boat uses ajet drive diverter to turn the inboard motor into a fire pump capable of delivering 2000 to 3000 gallons per
minute of water to supply 2 deck fire nozzles and hand line connections.
. Lease purchase funding in the amount of $165,000 for this purchase is budgeted in capital improvement project 316-91226,
Other Fire Vehicles. A first quarter budget amendment will reflect an increase of $7,000 in lease purchase financing to project
316-91226, Other Fire Vehicles, to provide for the balance of this contract.
. Estimated annual operating costs include $38,460 for the annual debt service cost in each of the next five years, approximately
$1,000 for the operation training of personnel, and approximately $1500 for fuel. Other one-time costs include $5,000 for
installation of the radar unit and $111 for the cost of maritime registration. All current year operating costs are included in the
Fire Department 2007/08 proposed operating budget. The boat has a 10 year hull warranty and standard warranty on engines. For
the first year we should not have any maintenance costs. The existing inflatable will be surplused.
. The FlREHA WK boat will provide the Department with the widest capability in both marine firefighting and water rescue
within the available budget.
Type:
Current Year Budget?:
Purchase
Yes
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$172,000.00
Annual Operating Cost:
Total Cost:
$46,071.00
$212,771.00
10/01107 to 09/30/08
Appropriation Code
316-91226
Amount
Appropriation Comment
172,000.00
Cover Memo
Bid Required?:
Other Bid / Contract:
Yes
Bid Number:
Bid Exceptions:
44-07
Item # 3
None
Review Approval: I) City Manager 2) Clerk 3) City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 3
Attachment number 1
Page 1 of 8
BACKUP FOR AGENDA ITEM REQUESTING PURCHASE OF
HARBOR GUARD 28' FIREHA WK BOAT
Florida led the nation with 988,652-registered watercraft in 2006. Pinellas County had 8,060-
registered personal watercraft, placing it 18t in the state. Pinellas County also placed 2nd with 30
boating accidents including 1 fatality. Clearwater Fire & Rescue responded to 51 marine
emergencies. Clearwater is also in the process of adding both public and private marina boat
slips. With an ever-increasing number of recreational and commercial boating activities
occurring, the need for water rescue and firefighting will also increase.
Clearwater Fire & Rescue currently provides limited water rescue and shore only firefighting
services. The Coast Guard provides assistance with water rescue but does not provide assistance
with firefighting. They do not have the capability or training.
Marina fires have the potential of being one of the most dangerous and costly types of fire
emergencies. The close proximity of other boats to a burning boat, and the heavy concentration
of high-temperature rapidly burning fuel, makes fire spread a highly probably occurrence. If a
marina fire occurred today, firefighters would have to carry and extend heavy hose lines and
equipment to the fire from shore and work very close to the water while dressed in heavy
firefighting gear. Not only is this a dangerous practice for firefighters, but shore lines may not
provide enough water or foam to rapidly extinguish or prevent the spread of fire.
With the purchase of the proposed 28 f1. rescue boat with firefighting capability, the Department
would be able to attack a fire from the water and provide large volumes of water and foam to a
fire. It will also have the ability to tow nearby boats away from the burning boat in order to
prevent fire spread. Another benefit is that it would allow personnel on the boat to provide as an
additional source of water to firefighters on shore.
The boat would primarily be used to provide rapid response to water rescue emergencies in
varying water depths and provide a stable platform for patient treatment and rescue diver
operations. This is a capability that the Department currently does not have.
The Department chose the Harbor Guard 28 f1. Firehawk boat for the fact that it can provide the
primary rescue function with the added benefit of providing a significant firefighting capability
(at a much lower cost than traditional fireboats that do not provide the rescue options). This boat
will serve the needs of Clearwater for many years to come.
Clearwater Fire & Rescue Page I of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev I0/25/01tem # 3
Attachment number 1
Page 2 of 8
CURRENT FIRE & RESCUE BOA T CAPABILITY
Marine 45 is a 1998 rigid hull inflatable. It is powered by a 115 hp Yamaha outboard. While it
has proved useful in some situations, it has quite a few limitations. It is time to upgrade to a
larger, more versatile vessel. Some of the limitations are as follows:
. The boat has inflatable pontoons. Besides needing constant monitoring for proper
inflation pressures, we have had two instances where they were punctured by small, sharp
objects floating in the water.
. It is an extremely difficult and manpower intensive task to get a patient in a stokes basket
over the pontoons and into the boat.
. The boat has very little deck space because of the wide pontoons. There is little room for
tools and equipment.
. The boat is our main vessel for dive operations. There is no room for dive gear and
divers. We were forced to call mutual aid on an offshore dive because we couldn't carry
enough gear and men to the site.
. In rough weather, the boat has severe limitations. The bow is so light that wind and
waves can literally stand the boat up on its transom. Too rapid acceleration with the
throttle does the same thing even on a calm day.
. We respond as mutual aid to neighboring communities that do no have boats, and in any
kind of moderately rough weather, we have extended response times and people are at
risk.
. The boat has no firefighting capabilities. On several boat fires we had to leave the boat
behind because there was no way to flow water. We had to fight a brush fire on a spoil
island in the ICW with 5 gallon buckets because we had no firefighting abilities.
. There are minimal storage compartments on the boat so we have the bare necessities
needed for operation. Our medical bag has to be stored in a plastic trash bag to prevent it
from getting soaked.
. With the large boats in Clearwater Harbor, as well as dinner boats and tourist boats with
high passenger counts, our current boat could only rescue 2-3 people at a time. This is
very inadequate.
. The motor is 7 years old. It may have served its usefulness and will probably need to be
replaced by a newer technological four-stroke motor.
This boat served us well, but with the number of boats and population in Pinellas County
increasing every year, we need a modern craft that is larger, faster, safer, and customized with
the ability to fight fires and rescue victims.
Clearwater Fire & Rescue Page 2 of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev I0/25/01tem # 3
Attachment number 1
Page 3 of 8
EXISTING 19' RIGID HULL INFLATABLE
115HP MOTOR
This craft has no firefighting capability, is unstable in high wind high sea conditions, and can
only carry two rescue victims.
Clearwater Fire & Rescue Page 3 of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev I0/25/01tem # 3
Attachment number 1
Page 4 of 8
BOA T FIRE AT CLEARWATER MARINA
SUMMER OF 2005
Firefighters had to hand lay several hundred feet of hose line, carry 5 gal. containers of
firefighting foam and use a very limited water supply to attempt extinguishment and to protect
adjacent watercraft. The $500,000.00 boat was a total loss.
Clearwater Fire & Rescue Page 4 of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev I0/25/01tem # 3
Attachment number 1
Page 5 of 8
HARBOR GUARD
28' FIREHA WK BOAT
Normal Capacity: 9 Emergency Capacity 13
Fold down sides for easy patient loading and rescue.
Clearwater Fire & Rescue Page 5 of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev I0/25/01tem # 3
Attachment number 1
Page 6 of 8
Standard Fire Equipment
Multi-function Combo Get) Drive System capable of diverting 3,000 gpm.
Stem and Aft mounted fire monitor
Elkhart Foam System/ nozzle rated for 1000 GPM
50 gallon foam tank and foam level gauge
2.5" NFT Water Discharge System
4 separate Connections for 2" supply lines
Clearwater Fire & Rescue Page 6 of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev I0/25/01tem # 3
Attachment number 1
Page 7 of 8
HARBOR GUARD FIREHA WK 28
2008
General Specifications
Model- F-28-T250MCD
MAIN ENGINE / DRIVE
. Twin Mercury Verado 250 HP 4-stroke Outboards w/ SS Propellers
PUMP SYSTEM (patented) - Multi-function Combo Drive (MCD)System_- 3rd Engine / Jet Drive mounted
between Outboards, 315 HP Mercruiser MPI Mag V8 with 10" Dia Legend jet drive, Jet Drive used for slow
maneuvering in shallow draft situations, and as a fire pump - Diverting approx 2000 GPM to I or 3000 GPM to 2
monitors (split 1750, 1250) Jet drive can also be used in conjunction with the Outboards for additional speed if
needed,
TECHNICAL
. Marine Grade Electrical Harness
. 12 Volt System w/Alternator , and circuit fuse protection, circuit breakers
. 3 Way Main Power Control (battery) Switch / battery
. Marine Grade 316 Stainless Hardware
. Automatic and manual 1500 gph Bilge Pump System
. I set of Mercury SmartCraft Gauges / outboard engine
. I set of Mercury Gauges for Jet Drive Inboard Mrcruiser engine
. I Cruise Log / engine
. Fuel Gauge
. Illuminated labeled rocker switches, waterproof
. Mercury DTS Throttle and Steering Assembly / Outboard
. (1) Cabled Throttle and Steering assembly for Jet Drive
. 140 Gallon Aluminum - baffled Fuel Tank
. Group 27 Marine Battery / Engine
HULL AND DECK
. Patented Progressive Deep V-Hull
. Hand Laid- "S- Glass" - Double Bias biaxial (kevlar family)
. Full closed cell injected flotation foam with Secondary Impact Wall ("unsinkable" hull)
. Self Bailing Deck
. Self Contained Operators Helm for Vessel Operation w/ storage compartment
. Water Tight built-in Storage Compartments:
Clearwater Fire & Rescue Page 7 of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev 10/25/01tem # 3
Attachment number 1
Page 8 of 8
. (2) Gunwale lockers
. Bow locker,
. Large below deck compartment in bow
. Helm compartment
. (2) Back board storage along inner dive door
. 8' Port and Starboard electrically controlled side platform dive doors (with built -in flotation) - Patented
. Hydraulically controlled engine hatch
. Non skid flooring entire deck and dive doors
. (2) Back board storage along inner dive door
. White Gelcoat /Red Vinyl Graphics
. Upholstery - Heavy duty marine grade custom vinyl with UV inhibitor protection
. (3) backboard retainment areas (1 in bow, 2 in stem)
STANDARD EQUIPMENT
. Navigation Lights
. (2) 12 - volt receptacle
. Plexiglass Windshield with grab rail
. Tubular Polished Anodized AL gunwale hand rails
. Fiberglass hard top canopy with overhead helm light w/ tubular polished anodized AL structure
. Whelen Mini Series Light Bar 28" colored lenses with Front, back clear halogens and alley lights
. Whelen 100w low profile Siren/Hailer/P A System
. Shore Power Connection w/ onboard battery charger w/ 50' cord
. (2) Remote controlled - Model 8120 GoLight -mounted Port and starboard - separate remote controlled
joy sticks
. Bow mounted Deck Monitor: Elkhart Vulcan
. Elkhart Quad Stack Tip w/ flow straightener
STANDARD EQUIPMENT OPTIONS INCLUDED
. Stem mounted Elkhart Vulcan Deck Monitor
. Elkhart Select-O- Matic Nozzle - 2000 GPM
. Elkhart Quad Stack Tip w/ flow straightener for stem monitor
. TFT Shut-off Valve on stem monitor
. Foam system - Elkhart Foam Eductor / Nozzle rated for 1000 GPM Foam System (Pick-ups, SS Ball
Valve, 50 Gal. Tank and foam level gauge)
. Bow 2,5" NFT Water Discharge System, (3) Separate gated Connections for (1) 2" and (2) 11/2" supply
lines, Chrome plated caps and holders
. Stem 2,5" NFT Water Discharge System, (2) Separate Connections for 2" supply lines, Chrome plated
caps and holders
. (2) 1-1/2 gated wyes on stem water discharges
. Elkhart Wrench Holder w/ (2) T -464 Spanner Wrenches
. Bow Crown Push Bumper
. Outboard Engine Tubular Guard - Polished Anodized AL
. SS Heavy Duty Tow Bit
. Mounted Shakespeare YHF Antenna, cable routed to radio mount area
. Standard Horizon YHF Radio
. Tandem Galvanized Trailer w/ brakes 9,999#
. Mounted Spare tire
. WARRANTIES - Harbor Guard 10 year Hull Limited Warranty, Accessories I year Limited
Warranty, Mercury - engine/drive Government Warranty - 3 year
Clearwater Fire & Rescue Page 8 of 8
Agenda Item - Purchase Fire Boat 11/13 WS
Rev 10/25/01tem # 3
Attachment number 2
Page 1 of 5
HARBOR GUARD BOATS
Manufacturers of the World's Most Innovative
Fire, Rescue, Port Security Boats
October 29 , 2007
City of Clearwater
Fire and Rescue Department
Attn.: Chief Weiss
610 Franklin Street
Clearwater, Florida 33756
Contract for the supply and delivery of one Harbor Guard Firehawk 28' Fire Rescue Boat and Trailer per Bid #44.07
Specifications submitted October 18th, 2007 to the City of Clearwater Fire and Rescue Department
This contract is in accordance with and subject to all rules and regulations promulgated by the City of Clearwater Procurement
Division as may be amended from time to time, which rules and regulations are incorporated herein by reference. In the event of
any conflict between the provisions of this contract and the rules and regulations promulgated by the City of Clearwater.
Modena Sport Design LLC d/b/a Harbor Guard Boats shall build a boat according to the bid specifications which also includes
Harbor Guards Standard Specifications for the Firehawk 28 attached. This unit will meet or exceed bid specifications required.
This contract shall not be assigned by Modena Sport Design LLC without the express 'Written consent of Clearwater Fire Rescue
Total cost for this project shall be $172,000.00 fob customer location. Clearwater Fire Rescue will provide $86,000.00 with a
Purchase Order to Modena Sport Design LLC d/b/a Harbor Guard Boats upon an award of the contract. $86,000.00 will be accepted
upon delivery in accordance with the Clearwater Fire Rescue normal payment policy.
Construction on the project will start immediately upon award of the contract and will be completed in a timely manner to insure
Clearwater Fire Rescue has a boat in service at the earliest date. Delivery date not to exceed 90 days, unless Clearwater Fire
Rescue agrees to time extension.
Up to one day of training on the unit will be scheduled with Clearwater Fire Rescue after the unit arrives at the customers
location.
All necessary documentation for placing title to the boat and trailer in the name of Clearwater Fire Rescue shall be provided to
Clearwater Fire Rescue at or prior to delivery ofthe boat and trailer. Said documentation shall be in proper form for registration of the
boat in the State of Florida.
Tim Spooner
VP of Sales and Distribution
H.rl>or Guard Boats a
Harbor Guard Boats ;/l./J/~
Date:IC-/:2.r;/~ ?
City of Clearwater:
Date:
2051 PLACENTIA BOULEVARD COSTA MESA
PHONE (949) 722w726 1 FAX (949) 722-7854
CALIFORNIA 92627
www.harborguardboats.com
Item # 3
Attachment number 2
Page 2 of 5
City of Clearwater Signature Page for
Harbor Guard Boats Contract
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne II
City Manager
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Camilo A. Soto
Assistant City Attorney
Item # 3
Attachment number 2
Page 3 of 5
(i)'"
~.\.;If..
~~
Harbor Guard Boats
2051 Placentia Blvd
Costa Mesa, CA 92627
585-350-5531 fu.x 315-462-2478
Invoice No. CFR-F28-08
INVOICE !!!!!!!
Customer
Name Clearwater Fire and Rescue
Address 610 Franklin Street
Date
Order No.
11/15/2007
CFR-F28-08
Rep
FOB
Tim Spooner
CFR
City Clearwater
Phone: 727-562.-4334
State FL ZIP 33756
Fax 727-562.-4328
Qty Descriotion Unit Price TOTAL
1 2007 Demo Firehawk 28 Boat with standard features $172,000.00 $172,000.00
attached Twin 250 Mercury Verado Outboards with
Mutl-function Combo Drive System - Mercruiser 315 HP
MAG MPI V8 w/ Legend Jet Drive
1 Pacific Galvanized tandem axle $0.00 $0.00
1 Garmin 3210 - Customer supplied, Install only $0.00 $0.00
1 Mounted VHF Antenna-cable routed to Radio mount area $0.00 $0.00
1 Standard Horizon VH F Radio $0.00 $0.00
1 Dual Dive Tank Holders $0.00 $0.00
1 Elkhart Stern mounted monitor w/ quad stack tips $0.00 $0.00
1 Dual Water discharges under stem monitor wI caps $0.00 $0.00
1 Dual Water discharges on bow w/caps and holders $0.00 $0.00
1 Foam System for Bow monitor $0.00 $0.00
1 Bow Crown push bumper $0.00 $0.00
1 SS Tow Blt $0.00 $0.00
1 Outboard Engine Guard Rail $0.00 $0.00
1 Plexiglass side helm curtains $0.00 $0.00
1 Scheduled day of training $0.00 $0.00
2 Engine / Operators manuals $0.00 $0.00
On the PO, Please list the Mercury engines ordered
(this is needed for Mercury Government Pricing)
SubTotal $172,000.00
Payment Terms Shipping & Handling $0.00
Taxes State $0.00
TOTAL $172,000.00
PO with 50% / Balance upon
delivery
10ffice Use On~
Delivery with in 90 days of order
Quotation valid for 180 days
Signature :
Date:
Item # 3
Attachment number 2
Page 4 of 5
HARBOR GUARD FIREHA WK 28
FIREHAWK - Fire I Patrol I Dive I Rescue Model
2008
General Specifications
Model- F-28- T250MCD
ht on trailer
28'
95"
11'9"
26"
6500lbs
4500lbs
10,000 Ibs
140 allon
5
MAIN ENGINE I DRIVE
. Twin Mercury Verado 250 lIP 4-stroke Outboards w/ SS Propellers
PUMP SYSTEM (patented) - Multi-function Combo Drive (MCD)System_- 3rd Engine / Jet Drive mounted between
Outboards. 315 HP Mercruiser MPI Mag V8 with 10" Dia Legend jet drive. Jet Drive used for slow maneuvering in shallow draft
situations, and as a fire pump - Diverting approx 2000 GPM to I or 3000 GPM to 2 monitors (split 1750, 1250) Jet drive can also be
used in conjunction with the Outboards for additional speed if needed
TECHNICAL
. Marine Grade Electrical Harness
. 12 Volt System w/Altemator, and circuit fuse protection, circuit breakers
. 3 Way Main Power Control (battery) Switch / battery
. Marine Grade 316 Stainless Hardware
. Automatic and manual 1500 gph Bilge Pump System
. ] set of Mercury SmartCraft Gauges / outboard engine
. 1 set of Mercury Gauges for Jet Drive Inboard Mrcruiser engine
. I Cruise Log / engine
. Fuel Gauge
. Illuminated labeled rocker switches, waterproof
. Mercury DTS Throttle and Steering Assembly I Outboard
· (1) Cabled Throttle and Steering assembly for Jet Drive
. 140 Gallon Aluminum - baffled Fuel Tank
. Group 27 Marine Battery / Engine
HULL AND DECK
. Patented Progressive Deep V.Hull
. Hand Laid- "S- Glass" - Double Bias biaxial (kevlar family)
. Full closed cell injected flotation foam with Secondary Impact Wall ("unsinkable" hull)
. Self Bailing Deck
. Self Contained Operators Helm for Vessel Operation w/ storage compartment
· Water Tight built-in Storage Compartments:
. (2) Gunwale lockers
. Bow locker,
. Large below deck compartment in bow
Item # 3
Attachment number 2
Page 5 of 5
. Helm compartment
. (2) Back board storage along inner dive door
. 8' Port and Starboard electrically controlled side platform dive doors (with built-in flotation) - Patented
. Hydraulically controlled engine hatch
. Non skid flooring entire deck and dive doors
. (2) Back board storage along inner dive door
. White Gelcoat /Red Vinyl Graphics
. Upholstery - Heavy duty marine grade custom vinyl with UV inhibitor protection
. (3)backboard retainment areas(1 in bow, 2 in stem)
STANDARD EQUIPMENT
. Navigation Lights
. (2) 12 - volt receptacle
. Plexiglass Windshield with grab rail
. Tubular Polished Anodized AL gunwale hand rails
. Fiberglass hard top canopy with overhead helm light w/ tubular polished anodized AL structure
. Whelen Mini Series Light Bar 28" colored lenses with Front, back clear halogens and alley lights
. Whelen lOOw low profile Siren/Hailer/PA System
. Shore Power Connection w/ onboard battery charger wI 50' cord
. (2) Remote controlled - Model 8120 GoLight -mounted Port and starboard - separate remote controlled joy sticks
. Bow mounted Deck Monitor: Elkhart Vulcan
. Elkhart Quad Stack Tip wI flow straightener
STANDARD EQUIPMENT OPTIONS INCLUDED
. Stem mounted Elkhart Vulcan Deck Monitor
. Elkhart Select-O- Matic Nozzle - 2000 GPM
. Elkhart Quad Stack Tip w/ flow straightener for stem monitor
. TFT Shut-offValve on stem monitor
. Foam system - Elkhart Foam Eductor I Nozzle rated for 1000 GPM Foam System (pick-ups, SS Ball Valve, 50 Gal. Tank.
and foam level gauge)
. Bow 2.5" NFT Water Discharge System, (3) Separate gated Connections for (1) 2" and (2) 1112" supply lines, Chrome plated
caps and holders
· Stem 2.5" NFT Water Discharge System, (2) Separate Connections for 2" supply lines, Chrome plated caps and holders
. (2) 1-112 gated wyes on stem water discharges
. Elkhart Wrench Holder w/ (2) T-464 Spanner Wrenches
. Bow Crown Push Bumper
· Outboard Engine Tubular Guard - Polished Anodized AL
. SS Heavy Duty Tow Bit
. Mounted Shakespeare VHF Antenna, cable routed to radio mount area
. Standard Horizon VHF Radio
. Tandem Galvanized Trailer wI brakes 9,999#
· Mounted Spare tire
· WARRANTIES - Harbor Guard 10 year Hull Limited Warranty ,Accessories I year Limited Warranty, Mercury -
engine/drive Government Warranty - 3 year
Item # 3
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Declare the list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder at
the Tampa Machinery Auction, Tampa, Florida, and authorize the appropriate offficials to execute same. (consent)
SUMMARY:
The listed vehicles have previously been replaced.
Tampa Machnery Auction, Tampa, Florida is the Pinellas County Purchasing Cooperative Auctioneer of Record.
Appropriation Code
0010-00000-365900-000-0000
Amount
Appropriation Comment
Revenue to be determined at time of sale.
Review Approval: I) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 4
Attachment number 1
Page 1 of 1
Surplus for November 15, 2007
DESCRIPTION
SERIAL NUMBER
REASON FOR
SURPLUS I DISPOSAL
1 G0189 1970 Empire Portable Generator 283123 N/A Age and Condition
2 G0428 1994 FORD F250 PICK UP TRUCK 1FTEF25NORNB62862 93520 Age and Condition
3 G0513 1991 Chevrolet Caprice Police Chassis 1 G1 BL5378MR138000 61248 No Air Conditioning
4 G0665 1989 Ford F700 wi A Frame & winch 1FDNF70HOKVA38283 8302 Age and Condition
5 G0668 1989 Ford F450 Tree Spade Truck 2FDLF47G4KCA27764 7207 Age and Condition
6 G0726 1985 Crosley Trailer 1 C R 1 084C61 0890539 N/A Age and Condition
7 G1302 1977 Homelite XL98 Cut Saw 6348T186 N/A Age and Condition
8 G1528 1995 FORD F150 PICK UP TRUCK 1FTEF25NORNB62862 96231 Age and Condition
9 G1571 1996 DODGE RAM 1500 PICK UP 1 B7HC16Y3TS650432 90541 Age and Condition
10 G1970 1998 JCB LR Backhoe SLP214TCVVE0469165 N/A Age and Condition
11 G2050 1998 HITCHKING TRAILER HITK71 03500092998 N/A Age and Condition
12 G2114 1999 Hustler 3200Z Riding Mower 98121457 N/A Age and Condition
13 G0714 1982 Haulette Trailer 2805N N/A Age and Condition
14 G2160 1999 CHEW TAHOE 1 GNEC13R5XR152396 80601 Age and Condition
15 G2214 2000 GMC 3500 EXT CAB PICK-UP 1 GTHC39J6YF454933 85524 Age and Condition
16 G2273 2000 Mack Front End Refuse Loader 1 M2K195CXYM015263 63981 Age and Condition
17 G2276 2000 Mack Front End Refuse Loader 1 M2K195C6YM016040 69190 Age and Condition
18 G2334 2000 Caterpillar DP25K Fork Lift A T18B-05126 N/A Condition
19 G2369 2001 GMC Sonoma Pick Up 1 GTCS 14VVX 18222687 91667 Major repairs needed
20 G2477 2002 CHEVROLET 2500HD PICKUP 1 GCHC24U62E280368 123717 Condition
21 G2830 2004 Toro Z Master Mower 24000322 N/A Bad Engine
22 N/A 2003 Jim Hardee Dump Body w/cyls, M # JHE12D4BS S # 0644 N/A Condition
23 Unk UNK Club Car Electric Golf Cart E G9419378655 N/A Not working
24 2 Ton Air Operated Auto Frame Jack Obsolete Equipment
25 4 Kerosene Space Heaters Obsolete Equipment
26 3 Pallets of Aluminum VVindows Obsolete
27 G2077 19991FORD CROVVN VIC POLICE CAR 2FAFP71VV8XX172554 52705 VVrecked-for Scrap Metal
28 G0889 19931Broyhill Load n Pack BMC LP80 93469 5,13 N/A For Scrap Metal
Item # 4
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Approve the Marina five-year business plan for FY 2008 through FY 2012, including increasing slip fees to market rates, charging
commercial tenants for slip location in the marina, decreasing the amount of discount on fuel sales, and amending the dock permit to
provide a value back to the city if tenant sells vessel.
SUMMARY:
In order to improve the financial status of the Marina operation, the business plan sets forth goals, objectives and strategies to be
implemented in FY 2008. To reach these goals, we respectfully request that City Council approve the:
1. Incremental increases as submitted to reach average market rate for private residential, non-residential and commercial rates.
2. Direct staff to prepare an amendment to Sec. 33.028 of Code of Ordinances to include market surveys of all local area marinas,
not just municipal marinas when comparing rates.
3. Charge commercial slips for location in the marina.
4. Increase marketing and advertisement toward transient recreational boaters.
5. Maintain control over city slips by amending the dock permit to provide a value back to the city.
6. Decrease the amount of discount on fuel sales
1 and 2. Incremental increases to reach average market rate.
Do away with a different slip rate for residents and non-residents.
The slip rates for resident privaterecreational slips will be increased to bring the municipal marina rates to market rate and in line with
the downtown boat slip rates by 2012.
2008 - 31.5%
2009 - 31.5%
2010 - 31.5%
2011 - 31.5%
2012 - $0.50
The slip rates for non-resident privaterecreational slips will be raised:
2008 - 15%
2009 - 25%
2010 - 20%
2011 - $0.25
2012 - $0.25
In 2010 the slip rates will be at market and equal to the downtown boat slip rates.
The slip rates for commercial slipswill be raised:
2008 - 15%
2009 - 10%
2010 - 10%
2011 - 25%
2012 - 25%
Cover Memo
3. Charge commercial slips for location in the marina
Item # 5
The preferred location in the Marina are the slips along Coronado Drive and those renting those slips should pay a premium over the
lower visibility areas of the Marina.
4. Increase marketing and advertisement toward transient recreational boaters.
Increasing the number of transient slip nights has the ability to generate significant additional revenues without impacting our current
tenants.
5. Maintain control over city slips by amending the dock permit to provide a value back to the city.
Amend the commercial & private dock permits.
Amend the commercial dock permit to provide a value back to the city when a boat is sold and the slip is transferred to a new
boater. The commercial dock permit will also be amended or changed to a lease term or use agreement. The term will be a five (5) year
agreement with the option to renew at the end of the term agreement. A new (5) year "use" term will coincide with the transfer of
ownership.
. The sale of a private boat.
When a boat is sold, the slip will be vacated and the next person on the private waiting list will have to opportunity to rent the slip.
. The sale of a commercial slip.
The sale of a commercial slip will provide value back to the city by providing a transfer fee each time the slip is turned over. When a
commercial business is changed a transfer fee equivalent to the 2007 slip rate will be used to determine basis for the appropriate transfer
fee. The increase will be based on the Consumer Price Index for all Urban Consumers (CPI-U) South Urban area, for the twelve-month
period ending June 30th. The 2008 slip rate will have CPI increases applied from the June 30th index. This will allow the CPI to be
applied by the October I each fiscal year.
Businesses remaining as the same business will have a transfer fee equivalent to one year's slip rent based on 2007 rates with annual
CPI increases applied.
Businesses that are changing the type of business operation will have a transfer fee equivalent to two year's slip rent based on the 2007
rates with annual CPI increases applied.
The fee will be based on the current business operation slip rate.
Harbormaster reserves the right to maintain a diversified selection of commercial boating activities.
6. Decrease the amount of discount on fuel sales.
Revised strategy for fuel discounts:
Bring fuel price to market average. This would provide a 7l-cent markup over the current cost of diesel fuel and a 54-cent markup over
the current cost of gasoline.
Discontinue the 5-cent discount for a volume purchase of 500 gallons of diesel or more.
Discontinue the 14-cent discount for diesel for private recreational boaters.
Decrease the 27 -cent discount for diesel for commercial tenants to a 20-cent discount.
Provide an II-cent discount for gasoline for commercial tenants.
Provide a 4-cent volume discount in addition to the 20-cent discount for commercial tenants that purchase more than 500 gallons of fuel
in a single month. The quantity will be tracked and a credit will be applied to the slip rent at the end of the month.
Review
Approval:
Cover Memo
I) Office of Management and Budget 2) Legal 3) Clerk 4) Financial Services 5) Clerk 6) City Manager 7) Clerk 8) City
Manager 9) Clerk Item # 5
Attachment number 1
Page 1 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
EXECUTIVE SUMMARY
Background
The Marine and Aviation Department is divided into five different divisions that are
funded by both the general and enterprise fund programs. The two enterprise fund
programs are the Clearwater Airpark and the Clearwater Municipal Marina. The general
fund programs are: Clearwater Sailing Center, Beach Patrol and Pier 60. In FY 2003,
the Sailing Center was transferred to a 501 C(3) not for profit organization under a
management agreement with the city and work in partnership with the city. The
Clearwater Beach Patrol was moved from the parking fund to the general fund
beginning in FY 2007.
Each program has a separate business plan under which it operates. The intent of this
document is to provide a five-year plan for the municipal marina and project it's financial
performance under both status quo operations and projections to improve financial
performance. In past Department Business plans, any proposals to raise rates in excess
of 10% would be brought forward to the City Council for approval. The Airpark has an
approved master plan and is a separate plan to the marina business plan.
The Clearwater Municipal Marina is an enterprise fund of the City of Clearwater, as
such it is required to operate both efficiently and effectively to generate those revenues
needed in excess of expenses to be not only self sustaining but to build reserves
sufficient to offset or at least minimize borrowing funds for future development, or future
replacement. Current projections for Fiscal year 2007 indicate a deficit of ($175,000)
with increasing shortfalls in future years without reversing its current trend. Revenues
must exceed expenses, costs must be controlled.
The municipal marina was established to provide a public service, provide both facilities
and access to the Clearwater marine community. Further, the facility takes advantage
of city-owned waterfront property and fills an increasing void for marine facilities in the
area. With the present dock configuration, the municipal marina has a total of 209 boat
slips and can accommodate vessels up to 130 feet in length.
The Seminole Street Launch Ramp was constructed in 1967, to serve the boat
launching marine community of Clearwater on a seven day a week, twenty-four hour a
day basis. Parking permits are necessary between the hours of 6:00 AM and sunset
and are sold on site in a cost sharing agreement with the management of the adjacent
privately owned Bait House. This facility is currently self-sustaining. Changes in
operation of the Seminole Street Launch Ramp Facility will be addressed as dictated by
changes in the support received from adjoining properties.
Clearwater Municipal Marina Mission Statement
"Maintain the Clearwater municipal marina as a revenue-producing
department with a dedicated staff that provides high quality service with
excellent customer satisfaction to the citizens and customers."
Committed to Excellent Customer Service
Item # "Is
Attachment number 1
Page 2 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
The municipal marina is one of the best-equipped and most diverse marinas on the
West coast of Florida. It is currently one of the larger marinas in the immediate area. Its
most important features are the clean and well-maintained facility, security system and
the friendly, highly trained and professional staff. Marina staff members strive to ensure
boaters make the municipal marina their homeport or port away from home.
The municipal marina offers the following services for the boaters convenience: fresh
water, electricity, free pump-outs, free fishing piers, waste oil disposal, laundry,
showers, restrooms, tide and weather information, security, diesel and gasoline fuels,
competitive slip rates, wi-fi internet access, and a variety of shops within the marina
building and surrounding area.
Our strategies for meeting the growth demands at the municipal marina are to provide
excellent customer service, provide appropriate slip rental rates and fuel margins that
also produce revenues that will sustain a well-maintained facility, research development
opportunities to provide additional slips and water access, and to improve services.
Visitors of the municipal marina indicate that we provide excellent customer service.
Goals
The goals of the Business Plan propel the municipal marina into a prominent position
within the marine community and are in alignment with the City of Clearwater's
elements and priorities. These goals are required to maintain the marina as an
enterprise fund within the city. Fiscal year 2007 projections indicate a deficit of
approximately $175,000. The marina operations cash will be at a loss of $25,000 and
marina operations unrestricted net assets will be at a loss of $220,000 if these goals are
not accomplished. To accomplish the goals, objectives and strategies have been
developed to guide the direction and focus of the business plan. The goals for the
manna are:
y Operate the marina efficiently to maximize revenues.
y Provide excellent customer service.
y Maintain facilities in clean operational condition.
y Maintain waterways with appropriate signage.
y Conduct assessments to increase water access.
There are objectives and strategies to achieve each goal in the Business Plan.
Some of the objectives and strategies for the building rent and slip rent were based on
previous performance measures conducted during the previous five-year business plan.
ATM (Applied Technology Management) conducted a survey of slip rates for the
downtown boatslips. The survey demonstrated that Clearwater's rates were on the
lower end of the market rates.
MANAGEMENT
The municipal marina and airpark, beach safety, pier 60, sailing center and launch
ramps are under the direct management of the Marine and Aviation Director also known
as the Harbormaster. The Director is the property manager for the marina building
Committed to Excellent Customer Service ,_
Item #"";)
Attachment number 1
Page 3 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
leases and land leases assigned to the Marine and Aviation Department. He is assisted
by an Assistant Director also known as the Assistant Harbormaster, the airpark
operations manager and each division has a supervisor. The marine operations
supervisor oversees all of the fuel dock, dock and waterway maintenance. The pier
supervisor manages the Pier 60 bait/gift shop operations. The beach chief manages
beach safety (lifeguards) on Clearwater Beach and the administrative analyst oversees
all administrative functions for the entire department as well as slip and building rental
management. Each member of the management staff is trained in marine and aviation
related activities and services and is capable of dealing with the public and providing
excellent customer service.
Marine & Aviation Department Organizational Chart
William D. Morris
Director
Deb Lutz
Sr. Staff Assistant
Beverly A. Buysse
Assistant Director
Go
Clearwater Airpark, Inc
Fixed Base Operator
"FBO"
A irpa rk Secu rity
Police Aide
Administrative Support
Administrative Analyst
Catherine Yellin
Marina Operations
Mike R. Willis
Marine Operations Supervisor
Beach Safety Operations
Jce Lain
Beach Chief
Pier 60 Operations
Roo Melton
Marine Rec Prog Supervisor
Sailing Center Operations
501(c)3 Managed
Customer Service Accounting Tech
Patricia Pride
Tradesworker II
4 Full Time
Senior Marine Lifeguard
Luke Semple
Leadman
Marine Facility Operators
3 Full Time Staff
2 Part Time Staff
.6 Seasooal
Marine Facility Operator
3 Full Time
.4 Seasonal
Custodial Worker
2 Full Time
.5 Part-time
Security
Police ,Ajde
Lifeguard
Rebert Saker
Leadman
Lifeguard
8 Full Time
2 Part Time
4.5 Seasonal
Committed to Excellent Customer Service
Item #30
Attachment number 1
Page 4 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
GOALS, OBJECTIVES, & STRA TEGIES
GOALS for 2008 - 2012
Goals:
1. Operate marina efficiently to maximize revenues.
2. Provide excellent customer service.
3. Maintain facilities in clean operational condition.
4. Maintain waterways with appropriate signage.
5. Conduct assessments to increase water access.
The following objectives and strategies have been developed to support each goal.
Performance measures developed during 2002-2007 analyzed various aspects of the
marina operations and assisted in determining the objectives and strategies for the next
five years. The performance measures included:
Analysis of revenue sources
Surveys of other marinas
Analysis of seasonal usage
Analysis of personnel requirements
Goal 1 : Operate the marina efficientlv to maximize revenues.
Objective 1: Increase slip fees to average market rates.
Surveys conducted over the past five years determined that Clearwater Municipal
Marina is well below the average market rate. The slip fees will be increased for private
recreational boaters each year until rates are "at market" as determined by our June
2006 slip feasibility study and a survey conducted by the Association of Marina
Industries (AMI) of which we are a member organization. Starting in 2008 the slip fee
will increase for Clearwater residents in private slips from $5.29 to $6.94 per foot until
the rates reach the market average. Based on AMI feedback, commercial operations
are charged between $100 to $250 dollars a month above recreational rates to account
for the additional wear and tear on the marina and additional liability. The positives of
increased foot traffic and fuel sales were noted as a benefit.
Strategy 1: Conduct market survey to find average market rate.
Market surveys have been conducted to find the average wet slip rate. The
survey was conducted with marinas throughout Pinellas County in May 2007.
This included both private and municipal marinas. Clearwater Municipal Marina
is currently well below the average market rate of $10.09 per foot for private
recreational tenants.
Strategy 2: Incremental increases to reach average market rate.
. Do away with a different slip rate for residents and non-residents.
Committed to Excellent Customer Service
Item #45
Attachment number 1
Page 5 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
. The slip rates for resident private recreational slips will be increased to
bring the municipal marina rates to market rate and in line with the
downtown boat slip rates by 2012.
o 2008 - 31.5%
o 2009 - 31.5%
o 2010 - 31.5%
02011-31.5%
o 2012 - $0.50
. The slip rates for non-resident private recreational slips will be raised:
o 2008 - 15%
o 2009 - 25%
o 2010 - 20%
o 2011 - $0.25
o 2012 - $0.25
In 2010 the slip rates will be at market and equal to the downtown boat
slip rates.
. The slip rates for commercial slips will be raised:
o 2008 -15%
o 2009 -10%
o 2010 -10%
o 2011 - 25%
o 2012 - 25%
Based on the current mix of slips and the above rate increase schedule the
following projection of revenues was established.
2008** 2009 2010 2011 2012
Commercial $467,570 $514,328 $565,760 $707,201 $884,002
Private Non-res $301,611 $377,013 $452,416 $459,203 $466,090
Private Resident $224,664 $295,433 $388,495 $509,316 $525,614
Total $993,845 $1,186,774 $1,406,671 $1,675,720 $1,875,706
**Figures are from finance calculations of actual 07 rates and new status quo
Strategy 3: Amend the City of Clearwater Code of Ordinances
The municipal marina is operated as an enterprise fund and does not operate off
of the millage rate Clearwater citizens pay. Further the marina is required to pay
a "Pilot" fee or Payment in Lieu of Taxes of 5.5% of gross revenues in addition to
administrative fees to the City of Clearwater's general fund. The marina should
be compared to both private marinas and not just municipal marinas to get a fair
market rate and value for each slip. There were 33 marinas surveyed in Pinellas
County. The average slip fee for a 40-foot private recreational boat was $10.09
per foot per month.
. Currently market surveys of slip rates are suppose to be compared to
other municipal marinas as per Section 33.028 of the Code of Ordinances.
The marina operates as an enterprise fund and is required to make a profit
to be both self- sustaining, provide adequate reserves for future re-
development, and provide a return to the general fund. Market surveys
Committed to Excellent Customer Service
Item #50
Clearwater Marine and Aviation Department Business Plan 2008-2012
Attachment number 1
Page 6 of 21
should include all local area marinas not just municipal marinas. The
ordinance should be amended to include all marinas.
.
The following chart illustrates the results of a survey of recreational boat slip
rates that was taken in June 2007 from marinas in Pinellas County.
Marina Wet Slip Rate Survey June 2007
Clearwater Municipal Marina
Dunedin Municipal
Belleair Beach Marina
St. Petersburg Municipal Marina
Tarpon Springs City Marina
Gulfport Municipal Marina
Madeira Beach Marina
The Harborage Marina Bayboro
The Landings at Tarpon Springs
Belle Harbor Marina
Anclote Isles Marina
Port Tarpon Marina
MAR-MARina
Anclote Village Marina
Marions Marina
Homeport Marina
Island Harbor Marina
Marker 1 Marina
Pirates Cove Marina
Holiday Inn Harbourside Marina
Indian Springs Marina
Pasadena Marina
Lighthouse Point Marina
Bay Pines Marina
ABC Marina of Madeira Beach
Johns Pass Marina
Blind Pass Marina
Pass-A-Grille Marina
Mariner's Cove Marina
Maximo Marina
O'Neill's Marina
Tierra Verde Marina
Tierra Verde Resort & Marina
$10.09avg.
I I
I I
I I
I
I
I I
I
I
I
~
0,00 2,00 4,006,00 8,00 10,00 12,00 14,00 16,00 18,00
Committed to Excellent Customer Service
Item #60
Clearwater Marine and Aviation Department Business Plan 2008-2012
Attachment number 1
Page 7 of 21
Projected Slip Rates for Types of Slips
PRIVATE TENANTS
2008 2009 2010 2011 2012
Resident Recreational 6.94 9.13 12.01 15.75 16.25
Percent of Increase 31.5% 31.5% 31.5% 31.5% $0 .50
Non-Res Recreational 10.51 13.14 15.75 16.00 16.25
Increase 15% 25% 20% $0.25 $0.25
COMMEROAL TENANTS
Percentage of Increase
4 Passengers
6 Passengers
7 to 19 Passengers
20 to 39 Passengers
40 to 69 Passengers
70 to 89 Passengers
90 to 100 Passengers
101 to 160 Passengers
161 and over
Special Purpose - Parasail
Yacht repairs - Island
Estates
Marine Aquarium
2008 2009 2010 2011 2012
15% 10% 10% 25% 25%
R R R R R
$331.42 $364.56 $401.02 $501.27 $626.59
$389.91 $428.90 $471.79 $589.74 $737.17
$448.40 $493.24 $542.56 $678.21 $847.76
$487.37 $536.11 $589.72 $737.15 $921.43
$633.58 $696.94 $766.63 $958.29 $1,197.86
$771.33 $848.46 $933.31 $1,166.64 1,458.30
$881.52 $969.67 $1,066.64 $1,333.30 $1,666.62
$969.66 $1,066.63 $1,173.29 $1,466.61 $1,833.26
$1,586.74 $1,745.41 $1,919.96 $2,399.94 $2,999.93
$908.16 $998.98 $1,098.87 $1,373.59 $1,716.99
$233.96 $257.36 $283.09 $353.86 $442.33
$233.96 $257.36 $283.09 $353.86 $442.33
Objective 2: Charge commercial slips for location in the marina.
Commercial locations in the marina are along the seawall to benefit the commercial
operation for ease of boarding and visibility. Certain locations in the marina Such as
Along Coronado Dr. have more visibility than others from drive by and walk up traffic.
These locations should pay a premium for the location.
Strategy 1: Conduct a market survey on location.
Businesses on Clearwater Beach pay according to the location of the business.
Busier or more visible strips have a higher rate than businesses in a less
favorable location. Have a consultant provide a market survey.
Have an independent appraiser provide a survey of the commercial slip locations
and provide a value amount for each location.
Committed to Excellent Customer Service
Item #75
Attachment number 1
Page 8 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Strategy 2: Determine a fair and equitable fee for location of slip.
Once the market survey is completed, determine rates for each commercial slip
in the marina. Starting with slips along Coronado that are in the most visible
location and proceeding along the seawall in the marina basin.
Strategy 3: Provide a fee according to use as well as location.
There are a variety of commercial operations in the marina. Some of the
operations can provide several trips per day allowing for a higher customer
volume, while others may only offer one or two trips per day with a much less
customer volume. The fee will be adjusted in the next five-year period to
differentiate by commercial use and potential volume.
Objective 3: Focus marketing and advertisement toward transient recreational
boaters.
Clearwater Municipal Marina uses 21 slips exclusively for transient boaters. In FY
2006, transient boaters generated $229,000 in revenues. This was 24% of total slip
revenues generated by 10% of the slips. This was accomplished with only a 62%
annual occupancy rate. There is a strong growth potential for transient revenues, at
100% occupancy; revenues would have increased by over $100,000.
The advertising material for the marina is dated and needs to be revitalized and target
the correct demographic market. Since the private recreational slips have a waiting list,
it would be wise to market to the transient recreational boater.
Strategy 1: Conduct surveys of transient boaters
Advertising monies should try to hit the transient boating demographic. Conduct
surveys with current transient boaters to determ ine how they heard about
Clearwater municipal marina.
. Use customer surveys to assist in developing a marketing plan.
. Determine the demographics of the transient boater.
. Develop advertising based on transient boater needs.
Strategy 2: Revise marketing plan
The current marketing plan advertises the whole marina and the various activities
and commercial operators that are moored here. The municipal marina has a
potential to increase revenues by increasing the occupancy of the transient
boaters and should focus advertising in those publications that are used by the
transient demographic.
Committed to Excellent Customer Service
Item #80
Attachment number 1
Page 9 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Strategy 3: Include downtown boat slips in marketing plan.
The completion of the downtown boat slips in mid to late FY 2009 will provide
another choice for transient boaters, to stay closer to downtown and away from
the beach area, or stay at the beach. These slips have not been advertised and
need to be added to the marketing plan for the municipal marina.
Strategy 4: Streamline the current transient rate structure.
The current rate structure provides a daily, weekly, and monthly rate. The daily
rate is $2.00 per foot per day. The weekly rate is $7.10 per foot per week and
the monthly is $22.21 per foot per month. There are 11 slips allowed to provide a
weekly and monthly rate at any given time. The rest of the slips remain at the
daily rate. Our average length of stay at the marina is 3 days.
Propose to have only a daily rate. If a transient boater stays for six nights, the
seventh night will be free. This will be offered for all slips.
Objective 4: Maintain control over the city slips
In the past, when a boat or business is sold the slip turned over to the new boat owner
or business owner. The Commercial wait list would not move individuals through it.
The price of the business would be inflated due to the location or type of business
without the city receiving compensation for the slip location. In order to avoid the
waiting list or transfer fees, business owners would change corporate members and
member percentages to give a slip to another owner/business, then sell out of the
business.
Strategy 1: Amend the commercial & private dock permits.
Amend the commercial dock permit to provide a value back to the city when a
boat is sold and the slip is transferred to a new boater. The commercial dock
permit will also be amended or changed to a lease term or use agreement. The
term will be a five (5) year agreement with the option to renew at the end of the
term agreement. A new (5) year "use" term will coincide with the transfer of
ownership.
. The sale of a private boat.
When a boat is sold, the slip will be vacated and the next person on
the private waiting list will have to opportunity to rent the slip.
. The sale of a commercial business.
The sale of a commercial business will provide value back to the city
by providing a transfer fee each time the business is turned over.
When a commercial business is changed a transfer fee equivalent to
the 2007 slip rate will be used to determine basis for the appropriate
transfer fee. The increase will be based on the Consumer Price Index
Committed to Excellent Customer Service
Item #%
Attachment number 1
Page 10 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
for all Urban Consumers (CPI-U) South Urban area, for the twelve-
month period ending June 3Oth.The 2008 slip rate will have CPI
increases applied from the June 30th index. This will allow the CPI to
be applied by the October 1 fiscal year.
Businesses remaining as the same business will have a transfer fee
equivalent to one year's slip rent based on 2007 rates with annual CPI
increases applied.
Businesses that are changing the type of business operation will have
a transfer fee equivalent to two year's slip rent based on the 2007 rates
with annual CPI increases applied.
The fee will be based on the current business operation slip rate.
Harbormaster reserves the right to maintain a diversified selection of commercial
boating activities.
Objective 5: Decrease the amount of discount on fuel sales.
Currently the marina offers discounts to all marina commercial tenants, private
"recreational" tenants and large volume transients. The discounts are:
.05 off for any boater receiving 500 or more gallons of diesel;
.14 off for any of the private tenants receiving any amount of fuel;
.27 off for any of the commercial tenants receiving any amount of fuel.
In FY 2006, a total of 300,431 gallons of gasoline were sold. 67% of total sales
received a discount; only 33% of all gasoline sales were paid at actual pump price. A
total of 692,421 gallons of diesel were sold. 98% of total sales received a discount,
only 2% actually paid pump price. A one-penny decrease of the discount on diesel
sales would have generated $6,924 increase in revenues in 2006. A seven-cent
decrease would have generated $48,469.47 in revenues.
Strategy 1: Proposed discount for commercial tenants.
Continue to conduct surveys of other marinas to determine market rates.
In February 2007 a survey of fuel prices was conducted with 27 marinas on the
west coast of Florida. The average retail diesel price was $2.45 per gallon.
Clearwater was selling diesel for $2.22 per gallon before discounts. There were
only three marinas with diesel at a less expensive rate.
The average retail gas price was $2.81 per gallon. Clearwater was selling
gasoline at $2.59 per gallon before discounts. Again, only three marinas were at
a less expensive rate on gasoline.
Committed to Excellent Customer Service
Item !<5
Attachment number 1
Page 11 of21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Bring fuel price to market average. This would provide a 71-cent markup over
the current cost of diesel fuel and a 54-cent markup over the current cost of
gasoline.
Discontinue the 5-cent discount for a volume purchase of 500 gallons of diesel or
more.
Discontinue the 14-cent discount for diesel for private recreational boaters.
Decrease the 27 -cent discount for diesel for commercial tenants to a 20-cent
discount.
Provide an 11-cent discount for gasoline for commercial tenants.
Provide a 4-cent volume discount in addition to the 20-cent discount for
commercial tenants that purchase more than 500 gallons of fuel in a single
month. The quantity will be tracked and a credit will be applied to the slip rent at
the end of the month.
Committed to Excellent Customer Service
Item! 5
Clearwater Marine and Aviation Department Business Plan 2008-2012
Charts of the fuel survey results.
Tam pa YCC
Madeira Beach Municipal
Panam a City Mari na
Miller's Marine
Sea Hag Marina
Twin Rivers
Port Tarpon
Holiday Inn Harborside
Gulfport
Maxi m 0
Harborage
Regatta Point
Bradenton
Moorings Long Boat Key
Crow's Nest
Sannabel
Burnt Store
Gasparilla
Bay Point
Destin
City of Ft. Myers
Marine Jacks
Marco Island
Naples
St. Pete Municipal
Marker 1
Clearwater Municipal
Diesel Price Survey February 2007
Average
$2.45
0,00
0,50
1,00
1,50
2,00
2,50
3,00
Committed to Excellent Customer Service
Attachment number 1
Page 12 of 21
3,50
Item !7s
Clearwater Marine and Aviation Department Business Plan 2008-2012
Attachment number 1
Page 13 of 21
Tampa YCC
Madeira Beach Municipal
Panama City Marina
Miller's Marine
Sea Hag Marina
Twin Rivers
Port Tarpon
Holiday Inn Harborside
Bay Pines
Gulfport
Maxima
Harborage
Regatta Point
Bradenton
Moorings Long Boat Key
Craw's Nest
Sannabel
Burnt Store
Gasparilla
Bay Point
Destin
The Landings
City of Ft. Myers
Marine Jacks
Marco Island
Naples
St. Pete Municipal
Marker 1
Clearwater Municipal
Gas Price Survey February 2007
Average
$2.81
di
2,61
,92
2,53
2,53
2,59
2186
2,65
2,71
2,66
2,713
3,06
3,02
12,95
2.49
3,05
2, 1
2,99
3,039
3,04
2, 5
3,01
2,71
2,65
2,69
?
I;; 899
2 89
2,63
2,59
o
0,5
1,5
2
2,5
3
3,5
Committed to Excellent Customer Service
Item !30
Attachment number 1
Page 14 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Goal 2: Provide excellent customer service.
One of the best marketing strategies is providing excellent customer service. Then the
customer will sell the marina for you. Word of mouth in the boating community is an
excellent tool to market and advertise the marina.
Objective 1: Provide appropriate resources and services to the existing and
targeted customer base.
Strategy 1: Appropriately staff and train for marina management and
operations.
Determine the number of personnel required to maintain and operate the marina
in an exceptional manner. There are three main functions of this marina:
Administration
Operations and maintenance
Fuel dock
Develop correct job descriptions specific to marina management and operations.
A large percentage of our administrative and operations and maintenance is
dedicated to managing our 3 general fund activities (payroll, cash handling,
employee management) for Pier 60, the beach guards and a lesser extent the
sailing center. These costs are offset by Seminole Launch revenues and land
rent revenues such as Crabby Bills. These two funds provide over $200,000
offset back to the marina fund.
Strategy 2: Utilize technology to efficiently administer marina management.
The administrative responsibilities of a 209 slip marina with approximately 50
commercial operators can be arduous, therefore, policies, procedures and new
computer technology should be used to assist in managing the daily requests,
tenant files, and accounting of the marina. The additional 129 boat slips at the
downtown location will require a unique program that allows information from the
two locations to be easily accessed.
New technology has also been instrumental in the maintenance of the docks. A
new material, such as trex deck or choice deck, is made out of recycled plastics
and is proving to last significantly longer and wear better than wood decking.
Fuel dock operations were evaluated and a new fuel vendor selected for a
treated fuel that will enhance the operation of diesel engines. In 2006 a new fuel
storage system was installed that improved the accountability of fuel stored in the
tanks and run through the system.
Point of sale software was implemented to improve tracking of sales against
meter readings, allowing for a cross check of fuel sold.
Committed to Excellent Customer Service
Item !4s
Attachment number 1
Page 15 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Objective 2: Improve customer service
Customer satisfaction is important. A satisfied customer will provide positive feedback
and assist in advertising the marina.
Strategy 1: Provide a customer satisfaction survey.
The use of a customer survey can assist in evaluating how well your facility and
services compare to other marinas your guest has experienced. This survey can
be utilized as a benchmark. Changes to services or amenities may be initiated
from these surveys.
Strategy 2: Coordinate between office and fuel dock transient guest
information.
Improve customer service by coordinating information between the fuel dock and
main office on transient guest. This will be necessary when the downtown boat
slips are built also.
Provide customer with a "welcome kit" with city information and contacts, local
attractions, restaurants, pools, stores, bus schedules, boat supply stores, and
public docks.
Strategy 3: Cross train office staff.
Office staff is cross-trained on all administrative responsibilities. Customer does
not have to wait for one particular person but can be assisted by all
administrative staff. Supervisors are cross-trained also with an awareness of the
other divisions duties and responsibilities.
Strategy 4: Track requests for slip adjustments or amenities.
It is sometimes necessary to make slip adjustments to accommodate the tenant
for new boats or changing commercial operations. To ensure the tenant receives
prompt service, tracking the request from time of inception to completion of the
adjustment will be done.
Goal 3: Maintain facilities in clean operational condition.
The municipal marina is a primary attraction on Clearwater Beach and has millions of
tourist visiting each year. The cleanliness and safety of the marina are of utmost
importance.
Objective 1: Provide tenants with facilities and services of the highest quality.
Strategy 1: Maintenance.
Conduct daily, weekly, and monthly maintenance inspection of the marina
facilities:
Committed to Excellent Customer Service
Item !5.s
Attachment number 1
Page 16 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Docks
Buildings
Electrical utility stations
Sewage pump-out systems
Fuel dispensing systems
Proactively maintain facilities with a preventative maintenance plan.
Strategy 2: Upgrade services and facilities.
Research improved methods and procedures for marina equipment and facility
maintenance. Maintain appropriate capital improvement funds for major
improvements. Current reserves are below levels needed to provide electrical
upgrades or marina basin dredging.
Objective 2: Provide reasonable security.
Provide physical security through onsite patrols and cameras.
Strategy 1: Provide a security system that overlooks the entire marina.
Remove or relocate trees blocking camera view of marina.
Maintain cameras in operable condition.
Strategy 2: Provide a secure dock through the installation of a privacy gate
leading to the docks.
A new gate and fence has been installed.
Goal 4: Maintain waterwayS with appropriate sianaae.
The waterway management plan has been developed and provides guidelines prior to
implementing new wake and speed zones throughout Clearwater Harbor. Currently
there are 409 waterway signs including buoys that need to be maintained. The marina
operations crew conducts periodic inspections of the waterways to ensure signage is on
station and the emblems are clear.
Objective 1: Funding waterway signage.
Strategy 1: Sources of funding for maintenance.
Prior to additional signage being installed in Clearwater Harbor, funding sources
must be identified to maintain the signage.
Objective: 2: Assessment for need.
Strategy 1: Analyze situation and waterway areas for changes
Committed to Excellent Customer Service
Item !6.s
Attachment number 1
Page 17of21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Determ ine if the current situation poses a threat to safety. If a threat exists then
proceed to determine the corrective measures necessary.
Goal 5: Conduct assessments to increase water access.
Water access is diminishing throughout the state, however, Clearwater is taking a
proactive stance by adding 129 boat slips to the downtown area and additional side-tie
moorings for transient boaters and conducting feasibility studies for additional boating
storage facilities.
Objective 1: Determine locations for additional water access
Strategy 1: Conduct feasibility studies
Conduct feasibility studies for alternative storage methods such as dry storage.
Objective 2: Improve and enhance current water access facilities
Strategy 1: Funding for improvements to facilities
Identify who is responsible for maintaining various launch ramps, seawalls, and
public docks.
Fund capital improvements.
Goal 6: Provide marine related recreational opportunities.
This department also oversees three general fund activities that provide marine/aquatic
related recreational opportunities. The Beach Safety program provides safety of
Clearwater Beach that is host to millions of touring beach goers each year. Pier 60
provides a fixed pier to fish from year round and is host to the Make-A-Difference
Fishing Tournament and several other fishing tournaments. The Clearwater Sailing
Association provides sailing, canoeing and kayaking opportunities to all. Its Summer
Sailing Camp routinely trains over 600 youth many new to sailing in its summer camp
programs. Addition activities undertaken by the sailing center in non peak times include
teambuilding seminars for corporate clients as a way to best utilize the facility during the
week in the off season months.
FINANCIAL PROJECTIONS
The projected 5-year program statement projects revenues and expenditures for each
of the five years of the Marina Operations Program. These projections are based on
past experiences and the goals and objectives outlined in this business plan. The
financial projections will illustrate the difference between how we currently are
conducting business and what the impact will be if the goals are achieved. Revenues
saved each year are accumulated in specific CIP projects, both for routine maintenance
and major project expenses such as electrical upgrades and dredging. Excess funds,
above and beyond those needed for payment of pilot fees will accumulate in un-
appropriated retained earnings of the Marine & Aviation Department.
Committed to Excellent Customer Service
Item ! 75
Attachment number 1
Page 18 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Implementation of Business Plan Objectives
Projected Revenues:
The foundation of the financial projections for the next five years are the implementation
of the goals, objectives and strategies implemented in FY 2008. The table below
illustrates the projections. The first column illustrates revenues based on the standard
5% bi-annual increase. The second column is based on Goal 1: Operate the marina
efficiently to maximize revenues, Objective 1: Increase slip fees to average market
rates; and the third column is based on Objective 5: Decrease the amount of discount
on all fuel sales as listed in the plan.
FY08 Revenues Projection with goals met
2007 Actual Obj #1, Obj. #2 Obj. #3 Obj. #4 Obj # 5 fuel
(Status increase slip Charge Focus Maintain decrease in
Quo) rates to rates by marketing control over discount
market location toward slips
average transient
Slip Rentals $808,420 $993,845 Impact Impact Impact $993,845
Transient Slip Rent $244,410 $244,410 To To To $244,410
Gas & Oil Sales Be Be Be
Mar $2,833,000 $2,833,000 $3,135,925
All other revenues $557,500 $557,500 Determined Determined Determined $557,500
SUBTOTAL $4,443,330 $4,628,755 -0- -0- -0- $4,931,680
Slip Revenue Projection with goals met
2008 2009 2010 2011 2012
Commercial $467,570 $514,328 $565,760 $707,201 $884,002
Private Non-resident $301,611 $377,013 $452,416 $459,203 $466,090
Private Resident $224,664 $295,433 $388,495 $509,316 $525,614
Total $993,845 $1,186,774 $1,406,671 $1,675,720 $1,875,706
Slip Revenues with 5% increase bi-annually (status quo)
2008 2009 2010 2011 2012
Commercial $429,192 $429,192 $450,652 $450,652 $473,184
Private Non-resident $262,270 $262,270 $275,384 $275,384 $289,153
Private Resident $170,847 $170,847 $179,389 $179,389 $188,359
Total $862,309 $862,309 $905,425 $905,425 $950,696
Committed to Excellent Customer Service
Item !8.s
Attachment number 1
Page 19 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Five Year Projection with goals met
2008 2009 2010 2011 2012 Totals
Revenues
Commercial slip rent $467,570 $514,328 $565,760 $707,201 $884,002 $3,138,861
Private NR slip rent $301,611 $377,013 $452,416 $459,203 $466,090 $2,056,333
Private R slip rent $224,664 $295,433 $388,495 $509,316 $525,614 $1,943,522
Transient $244,410 $244,410 $244,410 $244,410 $244,410 $1,222,050
Gas & Oil $3,135,925 $3,262,657 $3,394,459 $3,531,533 $3,674,090 $16,998,664
All Other $557,500 $570,057 $583,002 $596,349 $610,111 $2,917,019
Total Revenues $4,931,680 5,263,899 $5,628,542 $6,048,012 $6,404,316 $28,276,449
Exoenditures
Personal Services $1,003,560 $1,043,702 $1,085,450 $1,128,869 $1,174,023 $5,435,605
Other Operating $3,168,540 $3,295,282 $3,427,093 $3,564,177 $3,706,744 $17,161,835
I nternal Services $81 ,460 $84,718 $88,107 $91,631 $95,297 $441,214
Interfund Transfer $228,480 $237,619 $247,124 $257,009 $267,289 $1,237,521
CIP Transfers $240,000 $280,000 $340,000 $340,000 $340,000 $1,540,000
Total Exp before Depr $4,722,040 $4,941,322 $5,187,774 $5,381,685 $5,583,353 $25,816,174
Depreciation Exp $175,000 $170,000 $165,000 $165,000 $165,000 $840,000
Total Exp including Depr $4,897,040 $5,111,322 $5,352,774 $5,546,685 $5,748,353 $26,656,174
Net Income (Loss) $34,640 $152,577 $275,768 $501,327 $655,963 $1,620,275
Five Year Projection with no changes (status quo)
2008 2009 2010 2011 2012 Totals
Revenues
Commercial slip rent $429,192 $429,192 $450,652 $450,652 $473,184 $2,232,871
Private NR slip rent $262,270 $262,270 $275,384 $275,384 $289,153 $1,364,460
Private R slip rent $170,847 $170,847 $179,389 $179,389 $188,359 $888,832
Transient $244,410 $244,410 $244,410 $244,410 $244,410 $1,222,050
Gas & Oil $2,833,000 $2,946,320 $3,064,173 $3,186,740 $3,314,209 $15,344,442
All Other $557,500 $570,057 $583,002 $596,349 $610,111 $2,917,019
Total Revenues $4,497,219 $4,623,096 $4,797,009 $4,932,923 $5,119,426 $23,969,673
Exoenditures
Personal Services $1,003,560 $1,043,702 $1,085,450 $1,128,869 $1,174,023 $5,435,605
Other Operating $3,168,540 $3,295,282 $3,427,093 $3,564,177 $3,706,744 $17,161,835
I nternal Services $81 ,460 $84,718 $88,107 $91,631 $95,297 $441,214
Interfund Transfer $228,480 $237,619 $247,124 $257,009 $267,289 $1,237,521
CIP Transfers $40,000 $41 ,600 $43,264 $44,995 $46,794 $216,653
Total Exp before Depr $4,522,040 $4,702,922 $4,891,038 $5,086,680 $5,290,147 $24,492,827
Depreciation Exp $175,000 $170,000 $165,000 $165,000 $165,000 $840,000
Total Exp including Depr $4,697,040 $4,872,922 $5,056,038 $5,251,680 $5,455,147 $25,332,827
Net Income (Loss) -$199,821 -$249,825 -$259,029 -$318,757 -$335,722 -$1,363,154
Committed to Excellent Customer Service
Item !%
Attachment number 1
Page 20 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
Assumptions:
1. Slip rent tied to the business plan objectives and will increase by a specific
percentage.
2. Building rent and land rent increases are set at 2% for future CPI increases.
3. Marina fuel sales will increase by 4% annually.
4. Service charge from parking is set at 4%, as this is salary related.
5. Electric will increase 4% annually.
6. Dock Office rentals will increase 2% annually.
7. Dumpster fee will increase 4% annually.
8. All others are set and will not increase at this time.
Downtown boat slips are marketed but projected revenues are not in these figures.
Expenditure Assumptions:
1. Discretionary spending has been reduced to minimum ($100K).
2. CIP's have been cut to minimum for repair and replacement.
3. No major projects in near future.
4. Vacancies left open.
PROJECTIONS FOR GROWTH
The development of the downtown boat-slips provides a strong potential for growth for
the municipal marina. This will add 129 boat slips of various sizes along with over 1,000
feet of linear dock space for transient boaters.
The dry storage feasibility study conducted in FY 2007 determined the potential for a
dry storage facility in Clearwater, however cost concerns have deferred further action
without a market study or private party proposal to support future development.
Conducting a study for market location value within the marina will provide information
on how the slips should be priced according to their location and visibility.
Development of a marketing plan that will focus in on the transient boaters will assist in
targeting the demographic most likely to visit the marina for a short stay.
Providing reservations for transient boaters is another area that may bring more boat
clubs willing to stay if there is a guarantee for a slip.
Long-range projections of redeveloping the marina building and land also provide
potential growth opportunities.
Capital Improvement Program
The objectives of the Capital Improvement Projects from FY 08/09 TO FY 12/13 are to
plan ahead and better manage the growth and expenditures of the municipal marina.
The CIPs will continue to be funded to maintain the municipal marina. Total CIP
amounts for the five years of the Business Plan are outlined in detail in the City of
Clearwater Annual Operating and Capital Improvement Budget Book.
Committed to Excellent Customer Service
Item a<s
Attachment number 1
Page 21 of 21
Clearwater Marine and Aviation Department Business Plan 2008-2012
CONCLUSION
The municipal marina enjoys a track record of excellent customer service in the marine
community and is strongly committed to the City of Clearwater's elements and priorities.
The intent of the Marina Business Plan is to provide goals that will assist in making the
marina financially feasible by providing reasonable market rates that are consistent with
other marinas in Pinellas County.
Committed to Excellent Customer Service
Item as
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Approve amendment to Chapter 33, Section 33.028 of the Code of Ordinances to include market surveys of local area marinas, not just
municipal marinas when comparing rates and pass Ordinance 7899-07 on first reading.
SUMMARY:
Currently market surveys of slip rates are based on rates charged by other municipal marinas as per Section 33.028 of the Code of
Ordinances. The marina operates as an enterprise fund and is required to make a profit to be both self-sustaining, provide adequate
reserves for future re-development, and provide a return back to the general fund. Market surveys should include all local area marinas
not just municipal marinas as recommended in the Marina 2008-2012 Business Plan. The code needs to be amended to include all
marmas.
Review Approval: I) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 6
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7899-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING CHAPTER 33, SECTION 33.028, CODE OF
ORDINANCES, RELATING TO RENTAL CHARGES, TO INCLUDE
MARKET SURVEYS OF LOCAL AREA MARINAS, NOT JUST
MUNICIPAL MARINAS WHEN COMPARING RATES; PROVIDING AN
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 33.028 is amended to read:
Sec. 33.028. Rental charges.
The city manager shall establish charges for the use of boat slips and docking spaces, which
charges shall be uniform as to type of space or services to be furnished, shall be established
in writing, shall be posted at the marina building on Clearwater Beach, and shall be effective
72 hours after written notice of a change thereof has been so posted. The city manager is
authorized to approve vessel slip rent increases up to ten percent annually, based on surveys
of rates charged by other municipal and local area marinas.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Camilo A. Soto
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 6
Ordinance No. 7899-07
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Accept funding and approve the corresponding agreement from the Juvenile Welfare Board totaling $113,717 for funding of three teen
programs, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater Parks and Recreation Department has been awarded funding totaling $113,717 for FY 07/08 from the Juvenile
Welfare Board. Council approval is required for each year of the agreement.
Clearwater Parks and Recreation "Charting a Course for Youth" program was developed in 2000 to nurture teenagers at the Clearwater
neighborhoods in which teens need the most direction. The program leaders have developed a safe haven for community teens and pre-
teens ages 12-18; a space that they can call their own at Ross Norton Recreation Complex, North Greenwood Recreation and Aquatic
Complex, and Wood Valley Recreation Center.
To maintain interest and to keep children active in the program, the actual program format, program specifics, and times are developed
by the teen groups. Program activities include community service; volunteer activities; sports and games; cultural, performing, and
visual arts; field trips; and educational programs such as prevention of HIV/AIDS, teen pregnancy, and drug abuse. Each facility has a
room that has been completely dedicated to teens and teen programming equipped with lounge furniture, computers, and video games.
As in previous years, the grant will cover 100% of the "Charting the Course for Youth" program staffing cost. The full-time Recreation
Leader positions were funded in FY 00/01 and will continue to be funded by this grant. The North Greenwood Recreation and Aquatic
Complex site was added in July of 2003. In FY 03/04, one teen lounge was moved from Joe DiMaggio Sports Complex to Wood
Valley Center. Clearwater's in-kind contribution includes overall program supervision and coordination. Although there has been an
increase of 1% over last year's funding, salary and benefits have increased by 10%, therefore program participant fundraising will cover
operating expenses.
There is no requirement to continue the program when the grant ends.
The following special project numbers have been established for accounting purposes: 181-99822- Juvenile Welfare Board/Ross
Norton Complex Teens
181-99835 - Juvenile Welfare Board/North Greenwood Teens
181-99847 - Juvenile Welfare Board/Wood Valley Center Teens
Last year, this grant was combined with funding for middle school aged summer camps at Ross Norton and North Greenwood
Complexes. This year, the Juvenile Welfare Board has separated the programs into two agreements. The summer camp grant is expected
to be awarded in March.
Type:
Current Year Budget?:
Budget Adjustment Comments:
JWB Grant
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
181-99822
181-99835
Other
Yes
Budget Adjustment:
No
$113,717.00
$113,717.00
2007 to 2008
Annual Operating Cost:
Total Cost:
$113,717.00
$113,717.00
Amount
$41,903.00
$36,288.00
Appropriation Comment
Item # 7
181-99847 $35,526.00
Review Approval: I) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 7
AGREEMENT
Between
THE JUVENILE WELFARE BOARD
and
City of Clearwater, Florida, Parks and Recreation Department
(Charting the Course for Youth)
Attachment number 1
Page 1 of 27
I. PURPOSE
The Juvenile Welfare Board of Pinellas County, hereinafter referred to as "JWB", and City of
Clearwater, Florida, Parks and Recreation Department I hereinafter referred to as "Provider", enter
into this mutual Agreement, including all attachments referred to herein, for the period commencing
October 1, 2007 and extending through September 30, 2008.
II. STAFF
Provider agrees to employ staff, at its expense, to execute services provided in accordance with this
Agreement. Such individuals shall not be considered employees of JWB or the County of Pinellas,
and are subject to the supervision, personnel practices and policies of the provider. Unless otherwise
approved by JWB, all staff shall meet qualifications as stated in the application and any approved
revisions which are submitted for fiscal year 07-08 funding.
III. SERVICES
Provider agrees to deliver services as stated in the currently approved program methodology on file at
JWB and to accomplish objectives stated in Attachment 2 in accordance with recognized child welfare
practices, as determined by JWB, in service areas stated in Attachment 3, and pursuant to the
General Conditions listed in Attachment 1, and any special conditions as stated in Section VIII of this
Agreement.
IV. FUNDS
The budget for both JWB and other funds (if any) for accomplishing the above stated services shall be
as set forth in Attachment 4. JWB agrees to reimburse up to $113,717 for Charting the Course for
Youth for actual costs incurred for services rendered pursuant to this Agreement.
V. METHOD OF PAYMENT
1. JWB issues reimbursements in accordance with the schedule listed on Attachment V (or on the
preceding working day in case of a holiday). The Provider may select to submit a request for
payment every other week or once a month. Request for payment must be accompanied by the
appropriate documentation as prescribed by JWB.
2. Requests for advance funds may be made, consistent with JWB policy.
VI. TERMINATION
1 . It is the intent of the JWB to assure a consistent and orderly delivery of children's services. It is
the further intent of JWB to terminate Agreements only in those situations where such action is
essential to protection of its interests and the interests of children, as determined by JWB.
2. Except as provided in subparagraphs 3 and 4 below, this Agreement may be terminated by either
party upon no less than thirty (30) days notice. Said notice shall be delivered by certified mail,
return receipt requested, or in person with proof of delivery.
3. In the event funds to finance this Agreement become unavailable, JWB may terminate the
contract upon no less than twenty-four (24) hours notice in writing to the Provider. Said notice
Agency: City of Clearwater
Page 1 of 3
Section I
09/26/074:29:21 PM
Item # 7
Attachment number 1
Page 2 of 27
shall be delivered by certified mail, return receipt requested, or in person with proof of delivery.
JWB shall endeavor, whenever possible and consistent with its legal obligations and principles of
prudent management to provide 30 days notice for Termination for Lack of Funds. JWB shall be
the final authority as to the availability of funds and extension of notice beyond the minimum time
herein stated.
4. In addition to the rights as set forth in paragraph VI., 2 above, this Agreement may be terminated
by JWB for any breach by Provider of the terms of this Agreement, including all attachments,
upon twenty-four (24) hours written notice. Said notice shall be delivered by certified mail, return
receipt requested, or in person with proof of delivery. JWB at its discretion may waive any breach
by the Provider in writing, but such waiver shall not constitute a waiver of any future breaches,
including breaches of the same type.
5. The above provisions shall not limit JWB's right to remedies at law or to damages.
VII. COMMENCEMENT OF PAYMENT
Unless specifically authorized by JWB, payment for services rendered under this Agreement shall not
commence prior to its effective date.
VIII. SPECIAL CONDITIONS
The following condition(s) apply to all listed programs within City of Clearwater.
1. General Condition #3 (Audit and Management Letter) is waived.
2. General Condition #6 (Board Members and Meetings) is waived.
3. FY 07-08 is a baseline year; contract compliance will not be evaluated for new MOs.
The following condition applies to the following program(s):
--- Charting the Course for Youth
The measurable objectives in this agreement shall be effective at least until April 1, 2008. The
provider agrees to accept any new measurable objectives developed by JWB during FY 07-08. An
amendment to the contract will be processed to identify expiring measurable objectives and
establishing new measurable objectives.
Agency: City of Clearwater
Page 2 of 3
Section I
09/26/074:29:21 PM
Item # 7
Attachment number 1
Page 3 of 27
INDEMNIFICATION
The Parties recognize and agree to abide by the provisions of S768.28, Fla. Stat.
IN WITNESS WHEREOF, the parties hereto have set their hands and seal this day
of
,2007.
Signed, sealed and delivered
In the presence of:
JUVENILE WELFARE BOARD OF
PINELLAS COUNTY
Witness Signature
Executive Director
Print Name:
Print Name:
Witness Signature
Date
Print Name:
IN WITNESS WHEREOF, the parties hereto have set their hands and seal this day
of
,2007.
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
William B. Horne, II
City Manager
Frank Hibbard
Mayor
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Laura Lipowski
Assistant City Attorney
Agency: City of Clearwater
Page 3 of 3
Section I
9/26/074:29:21 PM
Item # 7
Attachment number 1
Page 4 of 27
ATTACHMENT 1
GENERAL CONDITIONS OF THE AGREEMENT
1. Agreement Revisions
This Agreement, and its attachments constitute the contractual relationship between the Provider and JWB. If
there is any discrepancy between program-related documents, this contract preempts all other documents. No
amendments to this Agreement or its attachments may be made without the prior written approval of JWB and
Provider, except as may be provided in General Condition #4.
2. Fiscal Responsibilitv - Provider agrees:
A. To maintain books, records and documents in accordance with generally accepted accounting
procedures and practices which accurately and appropriately reflect all expenditures of funds listed in
Attachment 4.
B. That all financial records and supporting documentation shall be subject at all times to inspection, review,
or audit by JWB personnel or its duly authorized agent.
C. To maintain and file with JWB in a timely fashion reports related to services provided under this
Agreement.
D. To retain all financial records, supporting documentation, statistical records, and any other documents
pertinent to this Agreement for a period of five (5) years after termination of this Agreement. If an audit
has been initiated and audit findings have not been resolved at the end of five (5) years, all records shall
be retained until resolution of audit findings.
E. Payments During Disaster Recovery: JWB agrees to support previously approved funded programs
unable to provide normal services for a period of at least 60 days after a disaster has been declared,
provided the program agrees to comply with requests of JWB and the Human Services Disaster
Recovery Task Force. This period may be extended at the discretion of the Board upon recommendation
of the Executive Director.
3. Audit and Mana~ement Letter
The Provider agrees to submit to JWB an independent audit of the financial statements of the entity in its
entirety and any accompanying management letter(s) immediately upon receipt by the Provider's board, but
within a period not to exceed 120 days of the close of the agency's fiscal year. The audit must be performed by
a firm licensed to perform audits in the State of Florida and conducted in accordance with generally accepted
auditing standards and standards established by the American Institute of Certified Public Accountants.
The provider's auditor shall not provide any non-audit service to an issuer contemporaneously with the audit,
including: (1) bookkeeping or other services related to the accounting records or financial statements of the
audit client; (2) financial information systems design and implementation; (3) appraisal or valuation services,
fairness opinions, or contribution-in-kind reports; (4) actuarial services; (5) internal audit outsourcing services;
(6) management functions or human resources; (7) broker or dealer, investment adviser, or investment banking
services; (8) legal services and expert services unrelated to the audit. The audit will separately identify JWB
revenues, fees and donations, and expenditures by program.
4. Other Financial Support
A. Provider will report within fifteen working days any changes in non-JWB revenue as they occur during the
JWB fiscal year.
B. JWB funds will not be used for expenditures also funded by other sources.
Agency: City of Clearwater
Page 1 Of 3
Section II
09/26/074:29:21 PM
Item # 7
. c.
Attachment number 1
Page 5 of 27
Generally, JWB encourages use of its funds as financial match for securing funds from other sources.
However, in such instances Provider is required to obtain prior approval from JWB.
Revenues earned in a JWB funded program must remain in that program as a condition of funding.
D.
5. Promam Monitorin~
Provider agrees to submit progress reports and other information in such format and at such times as may be
prescribed by JWB (including SAMIS and A.S.S.E.T.), and to cooperate in site visits and other on-site
monitoring (including, but not limited to, access to sites, staff, fiscal and client records, and logs and the
provision of related information). Program staff will adhere to SAMIS Business Rules and all staff who have
any responsibility (supervisory or direct) for SAMIS data entry will be trained in SAMIS within sixty (60) calendar
days of hire. Provider agrees to cooperate with JWB corrective action policy and procedures. Provider agrees
to provide funder representatives access, without presence of the Provider supervisor, to staff or program
participants during any monitoring with or without advance notice. Programs charging a fee for services
supported by JWB funding must forward a copy of the fee schedule to JWB. Lead agencies are responsible for
monitoring subcontracts funded by JWB.
6. Board Members and Meetin~s
Within 30 days of the effective date of this Agreement, Provider will submit to JWB a calendar of scheduled
Board meetings for the current fiscal year. Approved Board minutes and an updated list of Board Members
shall be submitted in accordance with JWB policy.
7. Nondiscrimination
Programs receiving funding from the Juvenile Welfare Board shall not discriminate against an employee,
volunteer, or participant of the provider on the basis of race, color, gender, religion, national origin, citizenship,
disability, marital status, or age except that programs may target services for specific participant groups as
defined in the application. Additionally, agencies receiving funds shall demonstrate the standards, policies, and
practices necessary to render services in a manner that respects the worth of the individual and protects and
preserves the dignity of people of diverse cultures, classes, races, religions, and ethnic backgrounds.
8. Publicizin~ of JWB Support
Provider agrees to identify JWB support on its letterhead, agency newsletter, and other printed materials, and
to utilize every reasonable opportunity to publicize the support received from JWB.
9. Publications
Provider agrees to supply JWB, without charge, up to three (3) copies of any publication developed in
connection with implementation of programs addressed by this Agreement. Such publications will state that the
program is supported by JWB. Provider agrees that JWB will have unlimited use of copyrighted materials
developed under this Agreement.
10. Assi~nments and Subcontracts
Provider shall not assign the responsibility of this Agreement to another party nor subcontract for any of the
work contemplated under this Agreement, unless so specified in Attachment 4, without prior written approval of
JWB. No such approval by JWB of any assignment or subcontract shall be deemed in any event or in any
manner to provide for the incurrence of any obligation by JWB in addition to the total dollar amount stated in
this Agreement. All such assignments or subcontracts shall be subject to the conditions of this Agreement and
to any conditions of approval that JWB shall deem necessary.
Agency: City of Clearwater
Page 2 Of 3
Section II
09/26/074:29:21 PM
Item # 7
Attachment number 1
Page 6 of 27
11. Confidential Information
Provider shall not use or disclose any information which specifically identifies a recipient of services under this '
Agreement, and shall adopt appropriate procedures for employees' handling of confidential data with the
following exceptions: a) such information may be revealed as may be necessary to implement General
Conditions 2 and 5; b) such information may be revealed as may be necessary pursuant to applicable federal,
state, or local law and related regulations; and c) such information may be revealed with the written consent
(authorization) of the recipient, or the recipient's responsible parent or guardian, where authorized by law. The
provider is responsible to adopt appropriate policies, notifications, authorizations, and other relevant information
that allows for the sharing of confidential information.
12. Return of Funds
Provider agrees to return to JWB any overpayment due to unearned funds or funds disallowed pursuant to the
terms of this Agreement that were disbursed to Provider by JWB, and such funds shall be considered JWB
funds and shall be refunded to JWB in accordance with its instructions.
13. Special Situations
Provider agrees to inform JWB in a timely manner of any circumstances or events which may reasonably be
considered to jeopardize its capability to continue to meet its obligations under the terms of this Agreement.
This includes the reporting of any critical incidents, incl uding anything that may reflect negatively or critically
upon JWB.
14. Provider Staff Membership on Board
Provider agrees that provider staff shall not serve as members of the Provider's governing board.
15. Measurable Obiectives
Provider agrees to negotiate measurable outcomes for services covered by this contract consistent with
established JWB policies and procedures.
16. Waiver
JWB reserves the right to waive requirements of the above stated Agreement and General Conditions where
warranted by special circumstances.
17. AQencv & ProQram Data Maintained In 2-1-1 Database
Provider agrees to maintain accurate and up-to-date agency and program data in the 2-1-1 Tampa Bay Cares
database. The Provider will review and update (as necessary) this data at least once annually. The Provider
will list data for newly funded program(s) within thirty (30) calendar days of the date that JWB funds the
program.
18. Funded AQencv Staff BackQround Checks
All staff employed in a program funded by JWB are required to undergo a national background check.
19 . Youth Worker TraininQ
Best training for year round staff working directly with youth (ages 11 to 17) is required.
20. Attendance .
All Programs are required to keep attendance records.
Agency: City of Clearwater
Page 3 Of 3
Sectio n "
09/26/074:29:21 PM
Item # 7
ATTACHMENT 2
Attachment number 1
Page 7 of 27
City of Clearwater
Charting the Course for Youth
MEASURABLE OBJECTIVES
FY 07-08
Client Level Measurable Objectives (COG)
All Primary Participants will be measured through the Measurable Objective reporting module in SAMIS within the
contract period. Measured is defined as each participant having all the appropriate administration points required
during the fiscal year based on the language of each Measurable Objective.
Service Component: General Youth Services
Objective 10 Objective Description
2417 Ninety percent (90%) of primary youth will improve interpersonal skills measured by at least a nine
(9) point increase in scores from pre to post on the Interpersonal Assessment Scale. Program
staff will complete the Interpersonal Assessment Scale when the youth enter the program (pre)
and the six (6) month anniversary date of enrollment, the twelve (12) month anniversary date of
enrollment, the twenty-four (24) month anniversary date of enrollment, the thirty-six (36) month
anniversary date of enrollment, the forty-eight (48) month anniversary date of enrollment, the sixty
(60) month anniversary date of enrollment, and the seventy-two (72) month anniversary date of
enrollment, or at case closure, whichever occurs first (post). (COG-Summary)
2451 Ninety percent (90%) of primary youth will express satisfaction with the program as indicated by a
score of at least 49 points on the Youth Satisfaction Survey. Program staff will administer the
. self-report Youth Satisfaction Survey at the twelve (12) month anniversary date of enrollment, the
twenty-four (24) month anniversary date of enrollment, the thirty-six (36) month anniversary date
of enrollment, the forty-eight (48) month anniversary date of enrollment, the sixty (60) month
anniversary date of enrollment, and the seventy-two (72) month anniversary date of enrollment, or
at case closure, whichever occurs first (post). Data will be entered into SAMIS as it is collected.
(COG - Summary)
Manual Measurable Objectives
Objective 10 Objective Description
MMO-515 Program will document all community activities and events sponsored. (SAMIS Group Activity)
Contracted Service Levels
Client Level Minimum Service Levels (COG)
Primary Participants
Contracted Primary Youth: 125
Contracted Primary Adults: 0
Total Contracted Primary Youth and Adults: 125
Secondary Participants
Estimated Secondary Youth: 0
Estimated Secondary Adults: 0
Total Secondary Youth and Adults: 0
Agency: City of Clearwater
Page 1 Of 2
Section III
09/26/074:29:21 PM
Status: Submitted
Item # 7
Group level Minimum Service levels (Group Activity)
Section I: Minimum Service levels for Group Activities
Contracted Youth: 0
Contracted Adults: 0
Total Contracted Youth and Adults: 0
Section II: Number of Activities
Activity Type
Quantity
Section III: Number of Youth and Adults per Activity
Activity Type Youth
Agency: City of Clearwater
Page 2 Of 2
Section 11/
Attachment number 1
Page 8 of 27
Adults
09/26/074:29:21 PM
Status: Submitted
Item # 7
ATTACHMENT 3
Attachment number 1
Page 9 of 27
GEOGRAPHICAL SERVICE AREA
Provider agrees whenever possible to maintain service sites which are accessible by public transportation and
convenient to the target client group. Provider will advise JWB of any changes made in service sites.
The geographical service area for this agreement is as follows:
Program Name
Service will be
provided
countywide
Services will be provided less
than countywide. Service will
be provided in the following zip
codes (list all zip codes of the
target area)
Charting the Course for Youth
33755, 33756
Agency: City of Clearwater
Page 1 Of 1
Section IV
09/26/074:29:21 PM
Item # 7
Attachment number 1
Page 10 of 27
ATTACHMENT 4
BUDGET(S)
The provider will deliver services according to the budget(s) following this page.
Revised budgets should be submitted by the provider in accordance with the provision of General Condition 4A as
found in Attachment 1 of this agreement.
Provider may make budget amendments during the fiscal year in accordance with JWB forms and procedures as
delineated in the budget amendment approval guidelines established on 10/05/00. Copies of these guidelines are
available from JWB upon request. In all instances, budget amendments require electronic approval in SAMIS by
JWB staff. For all amendments, the following guidelines apply:
A. Funded programs shall make adjustments in accordance with forms and procedures as established
by JWB staff.
B. A change in an individual position salary or fringe expenditure shall be considered as separate line
items. The program may make transfers between individual salary and fringe lines, but such
transfers may not exceed 10% of individual salary and may not exceed the aggregate amount of
approved salary and fringe.
C. Any adjustments made by funded agencies which are not in accordance with JWB policy shall be
subject to reimbursement of JWB at the discretion of JWB.
No adjustment may be made after the budget amendment closing date in September.
Reimbursement on per diem contracts may not exceed one-fourth of the total annual JWB allocation in any quarter
of the fiscal year without prior JWB approval. Any unused per diem in one quarter may be carried over to a
subsequent quarter within the fiscal year given adequate justification and with the prior approval of JWB.
Agency: City of Clearwater
Page 1 Of 1
Section V
09126/07 4:29:21 PM
Item # 7
Attachment number 1
Page 11 of 27
FORM 2
CHARTING THE COURSE FOR YOUTH
CURRENT & PROPOSED OPERATING BUDGET
(ROUND NUMBERS UP TO THE NEAREST DOLLAR)
(1 ) (2) (3) (4) (5) (6)
06-07 07-08 06-07 07 -08
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
Salary Accounts:
569.120 Regular Salaries and Wages $117,092 $128.546\ 10% $77,002 $84,7581 10%
Total Salary :
$117,092
$128,546
10%
$77,002
$84,758
10%
Fringe Accounts:
569,210 FICA $1,697 $1.8641 10% $1,116 $1,2291 10%
569.220 Retirement Contributions $15,221 $20,5671 35% $10,009 $9,100 1 -9%
569.230 Life and Health Insurance $25,160 $24,5041 -3% $19,230 $18,630 1 -3%
569,240 Workers Compensation $3,349 $3,349\ 0% $1,887 $0 I -100%
569.250 Unemployment Compensation $0 $0 I 0% $0 $0 I 0%
Total Fringe:
$45,427
$50,284
11%
$32,242
$28,959
-10%
Operating Expense Accounts:
569.310 Professional Services $0 $0 I 0% $0 $0 I 0%
569.311 Professional ServiceslWorkshops $0 $0 0% $0 $0 I 0%
569.320 Accounting and Auditing $0 $0 0% $0 $0 I 0%
569.321 Bank Services $0 $0 I 0% $0 $0 I 0%
569.330 Court/Legal Services $0 $0 I 0% $0 $0 I 0%
569,340 Other Contractual Services $0 $0 0% $0 $0 I 0%
569.350 Investigations $0 $0 I 0% $0 $0 I 0%
569.400 Travel and Per Diem $0 $0 0% $0 $0 I 0%
569.401 Conference $0 $0 I 0% $0 $0 I 0%
Agency: City of Clearwater
Page 1 Of 3
Section VI
09126/074:29:21 PM
Status: Submitted
Item # 7
(1 ) (2) (3) (4) (5) (6)
06-07 07-08 06-07 07-08
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLOC. CHG.
569.402 Transportation $0 $0 0% $0 $0 I 0%
569.410 Communications-Telephone $0 $0 0% $0 $0 0%
569.411 Communications-Long Distance $0 $0 0% $0 $0 0%
569.412 Communications-Postage and $0 $0 I 0% $0 $0 I 0%
Shipping
569.413 Commun ication-I nternet $0 $0 I 0% $0 $0 I 0%
569.430 Utility Services $0 $0 0% $0 $0 I 0%
569.431 Water/Sewer/Sa nitation $0 $0 0% $0 $0 0%
569.440 Rentals & Leases (Building & Land) $0 $0 I 0% $0 $0 I 0%
569.441 Rentals & Leases - Equipment $0 $0 I 0% $0 $0 I 0%
569.450 Insurance $0 $0 I 0% $0 $0 I 0%
569.460 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Equipment
569.461 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Property
569.462 Repair & Maintenance Services - $0 $0 I 0% $0 $0 I 0%
Grounds
569.463 Vehicle Repair and Maintenance $0 $0 0% $0 $0 I 0%
Services
569.470 Printing & Binding $0 $0 0% $0 $0 0%
569.471 Copying & Binding $0 $0 I 0% $0 $0 I 0%
569.480 Promotional Activities $0 $0 I 0% $0 $0 I 0%
569.481 Advertising $0 $0 I 0% $0 $0 I 0%
569.493 Match $0 $0 I 0% $0 $0 I 0%
569.494 Administrative Cost $0 $0 I 0% $0 $0 I 0%
569.495 Residential Per Diem $0 $0 I 0% $0 $0 I 0%
569.496 Day Program Per Diem $0 $0 I 0% $0 $0 I 0%
Attachment number 1
Page 12 of 27
Agency: City of Clearwater
Page 2 Of 3
Section VI
09/261074:29:21 PM
Status: Submitted
Item # 7
Attachment number 1
Page 13 of 27
(1 ) (2) (3) (4) (5) (6)
06-07 07 -08 06-07 07-08
ACCT# TITLE
PROG. PROG. % JWB JWB %
BUDG. BUDG. CHG. ALLOC. ALLoe. CHG.
569497 Day Program Subsidy $0 $0 I 0% $0 $0 I 0%
569498 Day Program Hourly Unit Cost $0 $0 0% $0 $0 I 0%
569.510 Office Supplies $200 $200 0% $0 $0 0%
569.515 Participant Expenses $688 $900 I 31% $688 $0 I -100%
569.520 Operating Supplies $900 $900 I 0% $900 $0 I -100%
569.521 Food & Nutrition $1,759 $1,7591 0% $1,759 $0 -100%
569.540 Subscriptions $0 $0 0% $0 $0 I 0%
569,541 Books $0 $0 I 0% $0 $0 I 0%
569542 Dues & Memberships $0 $0 I 0% $0 $0 0%
569,543 Educational Materials $0 $0 I 0% $0 $0 0%
569.544 Educational Training $0 $0 0% $0 $0 0%
569.590 Depreciation $0 $0 I 0% $0 $0 I 0%
569.600 Other/Miscellaneous $0 $0 0% $0 $0 I 0%
569.640 Machinery & Equipment (Capital $0 $0 I 0% $0 $0 I 0%
Outlay)
569.660 Books, Publications, and Library $0 $0 I 0% $0 $0 I 0%
I Materials (Capital)
Total Operating Expense:
Total Program Expenses:
Agency: City of Clearwater
$3,547
$3,759
$0 -100%
$3,347
6%
$166,066
$182,589
$113,717 1%
$112,591
10%
Page 3 Of 3
Section VI
09/26/07 4:29:21 PM
Status: Submitted
Item # 7
Attachment number 1
Page 14 of 27
FORM 3
CHARTING THE COURSE FOR YOUTH
SALARY AND FRINGE PREPARATION
FISCAL YEAR 07 -08
% Time Gross Salary In Fringe In JWB Request JWB Request Salary
Position Staff HrslWk Salary Program Program For Salary For Fringe Funding %
#Wks 07-08 07-08 07-08 07 -08 07-08
Recreation Coordinator LaTerza, Kathleen 15% $61,691 $9,254 $2,900 $0 $0 0.00%
40
Recreation Leader Buchanan, Serita 100% $24,960 $24,960 $11 ,195 $24,960 $10,566 100,00%
40
Recreation Program Clayton, Sandra 5% $51,700 $2,585 $847 $0 $0 0,00%
Coordinator
40
Recreation Dixon, Freda 100% $29,408 $29,408 $11,970 $29,408 $6,880 100.00%
Programmer 40
Recreation McClintick, Tim 100% $30,390 $30,390 $12,142 $30,390 $11,513 100,00%
Programmer 40
Recreation Supervisor Lewellyn, Dawn 20% $43,828 $8,766 $3,112 $0 $0 0.00%
I
40
Recreation Supervisor Halios, Jim 25% $45,123 $11,281 $4,061 $0 $0 0.00%
II
40
Recreation Supervisor Moon, Barbara 25% $47,607 $11,902 $4,057 $0 $0 0.00%
II
40
[ TOTALS $334,707 $128,546 $50,284 $84,758 $28,959 65.94%
Agency: City of Clearwater
Page 1 Of 1
Section VII
09/26/074:29:21 PM
Status: Submitted
Item # 7
FORM 4
Attachment number 1
Page 15 of 27
CHARTING THE COURSE FOR YOUTH
SALARY AND FRINGE PREPARATION NARRATIVE
FISCAL YEAR 07-08
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
PERCENT
INCREASE/
DECREASE
569.120
Regular Salaries and
Wages
$128,546
10%
9/19/2007 Employees receive a merit increase of 3% for program employees, Buchanan, Dixon,
and McClintick, and 4% for supervisors, Halios, Moon, Lewellyn, LaTerza, Clayton per City
Union and Civil Service agreements.
The City will cover $6,350 in fringe due to difference between JWB funding and City staff
expense.
569.210
FICA
$1,864
10%
8/29/2007 Municipal employees with a pension plan hired after 1986 only pay FICA-Med at 1.45
percent of annual salary,
134+164+127+426+37+362+173+441=1864
569.220
Retirement
Contributions
$20,567
35%
7/31/2007 City pension plan is calculated at 16% of annual salary. This percentage increased
from 13% in last year due to the state of the economy. The increase is needed to keep the
account fiscally viable. There has been a decrease in the percentage of interest made by the
account. All grant employees are elegible for the pension plan.
1481+1805+1402+4705+414+3994+1904+4862=20567
569.230
Life and Health
Insurance
$24,504
-3%
7/31/2007 Full time employees receive medical insurance at no cost to the employee;
employer's cost is set by bid, FY 07/08= $6,200. All employees receive Group Life insurance at
$10 annually. Coordinators and Supervisors receive additional management level life
insurance.
1041+1686+1258+6210+315+6210+1574+6210=24,504
569.240
Workers Compensation
$3,349
0%
7/31/2007 The City of Clearwater pays $1625 per full time employee for Worker's
Compensation for City paid program employees (5) and $629 for grant paid employees-Dixon,
McClintick, and Buchanan. Worker's Comp is set per Department depending on the number and
cost of claims made previously. The grant paid employees are in a separate category (special
programs) and therefore are not charged the same rate as the City paid P&R staff.
Due to the difference in City staff expenses and JWB funding, the City will pay for all WC as part
of our in-kind contribution.
244+406+325+629+81+629+406+629=3349
Agency: City of Clearwater
Page 1 Of 9
Section VIII
09/26/074:29:21 PM
Status: Submitted
Item # 7
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
Attachment number 1
~~C~~o/ 27
INCREASE/
DECREASE
569,250
Unemployment
Compensation
$0
0%
8/29/2007 The City of Clearwater is self insured and does not budget for unemployment
compensation insurance, Unemployment compensation is only paid when we get a claim. There
have been no claims for this budget.
Agency: City of Clearwater
Page 2 Of 9
Section VIII
09/26/07 4:29:21 PM
Status: Submitted
Item # 7
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASEIDECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
Attachment number 1
.... ...... .............
-'--=9'"
PERCENT
INCREASE/
DECREASE
OPERATING EXPENSE BUDGET NARRATIVE
569,310
Professional Services
$0
0%
8/30/2006 Deleted due to increased salaries. Will use free services from programs such as
GAPP,
Original Budget Calculation
=0
569,311
Professional
ServiceslWorkshops
$0
0%
Original Budget Calculation
=0+0
569,320
Accounting and Auditing
$0
0%
Original Budget Calculation
=0+0
569.321
Bank Services
$0
0%
Original Budget Calculation
=0+0
569.330
CourULegal Services
$0
0%
Original Budget Calculation
=0+0
569.340
Other Contractual
Services
$0
0%
Original Budget Calculation
=0+0
569.350
Investigations
$0
0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 3 Of 9
Section VIII
09/26/07 4:29:21 PM
Status: Submitted
Item # 7
--~---------._-~-- --------- -- ~.,--._.. --------
Attachment number 1
D~nn 1 Q nf ')7
DERIVATION OF FIGURES AND LINE ITEM $ PERCENT
JUSTIFICA TION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569.400 Travel and Per Diem $0 0%
Original Budget Calculation
=0+0
569.401 Conference $0 0%
Original Budget Calculation
=0+0
569.402 Transportation $0 0%
08/07/2003 0
Original Budget Calculation
=0
569.410 Commu n ications- T eleph $0 0%
one
Original Budget Calculation
=0+0
569.411 Communications-Long $0 0%
Distance
Original Budget Calculation
=0+0
569.412 Communications-Postag $0 0%
e and Shipping
Original Budget Calculation
=0+0
569.413 Communication-Internet $0 0%
Original Budget Calculation
=0+0
569.430 Utility Services $0 0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 4 Of 9
Section VIII
09/26/07 4:29:21 PM
Status: S~~'mttf'7
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
Attachment number 1
Page 19 of 27
PERCENT
INCREASE/
DECREASE
569.431
Water/Sewer/Sanitation
$0
0%
Original Budget Calculation
=0+0
569.440 Rentals & Leases $0 0%
(Building & Land)
Original Budget Calculation
=0+0
569.441 Rentals & Leases - $0 0%
Equipment
Original Budget Calculation
=0+0
569.450 Insurance $0 0%
Original Budget Calculation
=0+0
569.460 Repair & Maintenance $0 0%
Services - Equipment
Original Budget Calculation
=0+0
569.461 Repair & Maintenance $0 0%
Services - Property
Original Budget Calculation
=0+0
569.462 Repair & Maintenance $0 0%
Services - Grounds
Original Budget Calculation
=0+0
569.463 Vehicle Repair and $0 0%
Maintenance Services
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 5 Of 9
Section VIII
09/26/07 4:29:21 PM
Status: S~M1W117
Agency: City of Clearwater
Page 6 Of 9
Section VIII
09/26/07 4:29:21 PM
Status: Submitted
Item # 7
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
Attachment number 1
Pa e 21 of 27
PERCENT
INCREASE/
DECREASE
569.497
Day Program Subsidy
$0
0%
Original Budget Calculation
=0+0
569.498
Day Program Hourly
Unit Cost
$0
0%
Original Budget Calculation
=0+0
569,510
Office Supplies
$200
0%
7/31/2007 Norton-Office =$50
Wood Valley-$50
N. Greenwood-$100
Office supplies will be provided from the City's in kind contribution.
Original Budget Calculation
50+50+100
569.515
Participant Expenses
$900
31%
9/19/2007 Ross Norton Field trips $300
Wood Valley Field trips $300
N. Greenwood Field trips $300
Trips include destinations such as Busch Gardens Hallowscream, Florida State Fair, Movies.
Movies-20 x $5 = $100
Fair-10 x $20 = $200
Hallowscream-20 x $30 = $600
This expense will be covered by fund raising and donations since there is no longer enough
funds from JWB to support it.
Original Budget Calculation
=100+200+600
Agency: City of Clearwater
Page 7 Of 9
Section VIII
09/26/07 4:29:21 PM
Status: s~r~meR 7
ACCOUNT #
ACCOUNT NAME
DERIVATION OF FIGURES AND
JUSTIFICATION OF
INCREASE/DECREASE OR OTHER
EXPLANATION AS NEEDED
LINE ITEM $
AMOUNT
Attachment number 1
Pane 22 of 27
PERCENT
INCREASE/
DECREASE
569.520
Operating Supplies
$900
0%
8/24/2007 Ross Norton
Video games, sports equipment, games, homework/educational materials. $300
Wood Valley
Video games, sports equipment, games, homework/educational materials. $300
N. Greenwood
Video games, sports equipment, games, homework/educational materials. $300
Each facility's budget was increased this year by $70 or $72 due to increased direct costs. $70
+ $70 + $72 = $212. Last year's total budget in this line was $688; $688 + $212 = $900.
This expense will be covered by fund raising and donations since there is no longer enough
funds from JWB to support it.
Original Budget Calculation
=300+300+300
569.521
Food & Nutrition
$1,759
0%
8/24/20077/31/2007 Ross Norton-pizza and snacks $586
Wood Valley-pizza and snacks $586
N. Greenwood-pizza and snacks $587
This expense will be covered by fund raising and donations since there is no longer enough
funds from JWB to support it.
Original Budget Calculation
=586+586+587
569.540 Subscriptions $0 0%
8/16/2004 not used.
Original Budget Calculation
=0
569.541 Books $0 0%
Original Budget Calculation
=0+0
569.542 Dues & Memberships $0 0%
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 8 Of 9
Section VIII
09/26/074:29:21 PM
Status: S~~r1W~7
Attachment number 1
P::lne 23 of 27
DERIVATION OF FIGURES AND LINE ITEM $ PERCENT
JUSTIFICA TION OF AMOUNT INCREASE/
ACCOUNT # ACCOUNT NAME INCREASE/DECREASE OR OTHER DECREASE
EXPLANATION AS NEEDED
569,543 Educational Materials $0 0%
Original Budget Calculation
=0+0
569,544 Educational Training $0 0%
Original Budget Calculation
=0+0
569.590 Depreciation $0 0%
Original Budget Calculation
=0+0
569.600 Other/Miscellaneous $0 0%
Original Budget Calculation
=0+0
569.640 Machinery & Equipment $0 0%
(Capital Outlay)
Original Budget Calculation
=0+0
569.660 Books, Publications, and $0 0%
Library Materials
(Capital)
Original Budget Calculation
=0+0
Agency: City of Clearwater
Page 9 Of 9
Section VIII
09/26/07 4:29:21 PM
Status: S~~ttff7
FORM 5
Charting the Course for Youth
SOURCES OF REVENUE
Attachment number 1
Page 24 of 27
Funder Type/Funder
07-08
Total
Percent
Increase/
Decrease
05-06
Total
06-07
Budget
06-07
Amend
06-07
Total
07 -08
Budget
07-08
Amend
Government - Local
(City/County)
City of Clearwater
Grand Total
FY 07-08 Totals
$56,573
$56,573
$53,475
$53,475
$0
$0
$53,475
$53,475
$68,872
$68,872
$0
$0
$68,872
$68,872
29%
29%
$56,573
29%
$53,475
$0
$53,475
$68,872
$0
$68,872
Total Program Revenue
Total Program Budget
Difference
Total CSC Allocation
Agency: City of Clearwater
$182,589
$182,589
$0
$113,717
Page 1 Of 1
Section IX
09/26/074:29:21 PM
Status: Submitted
Item # 7
Attachment number 1
Page 25 of 27
FORM 6
Charting the Course for Youth
SOURCES OF REVENUE
NARRA TIVE
Funder Type/Funder
Narrative
FY 07 -08 Total
Government - Local (City/County)
City of Clearwater
Agency: City of Clearwater
$68,872
The City of Clearwater Parks and Recreation Department provides in
kind staff and revenue support for this program. The Department is
funded by the general fund which recieves most of its funding from Ad
Valorem taxes.
In kind supervisory salary = $58,763,
In kind staff fringe = $6,350
In kind operating = $200
Fundraising and sponsors = $3,559
Page 1 Of 1
Section X
09/26/074:29:21 PM
Status: Submitted
Item # 7
Agency: City of Clearwater
END OF PROGRAM BUDGET FOR
Charting the Course for Youth
Page 1 Of 1
Section XI
Attachment number 1
Page 26 of 27
09/26/074:29:21 PM
Item # 7
- .... .
ATTACHMENT 5
JWB REIMBURSEMENT SCHEDULE
07 -08 Submission Reimbursement
Reimbursement Date Date
Schedule
1 09/28/07 10/05/07
2 I 10/12/07
3 I 10/26/07
4 I 11/09/07
5 I 11/23/07
6 I 12/07/07
7 I 12/21/07
8 I 01/04/08
9 I 01/18/08
10 I 02/01/08
11 I 02/15/08
12 I 02/29/08
13 I 03/14/08
14 I 03/28/08
15 I 04/11/08
16 I 04/25/08
17 I 05/09/08
18 I OS/23/08
19 I 06/06/08
20 I 06/20/08
21 I 07/04/08
22 I 07/18/08
23 I 08/01/08
24 I 08/15/08
25 I 08/29/08
26 I 09/12/08
10/19/07
11/02/07
11/16/07
11/30/07
12/14/07
12/28/07
01/11/08
01/25/08
02/08/08
02/22/08
03/07/08
03/21/08
04/04/08
04/18/08
05/02/08
05/16/08
05/30/08
06/13/08
06/27/08
07/11/08
07/25/08
08/08/08
08/22/08
09/05/08
09/19/08
Agency: City of Clearwater
Page 1 Of 1
Section XII
09/26/074:29:21 PM
Attachment number 1
Page 27 of 27
Item # 7
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Approve an agreement between The Florida Commission on Community Service and the City of Clearwater renewing the AmeriCorps
Clearwater program for the period of January 1,2008 through December 31,2008, including a cash match in the amount of $63,318,
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Clearwater Police Department has been a participating member of the AmeriCorps program since 1995, and for the past three (3)
years has been the lead agency and grantee for AmeriCorps Clearwater.
AmeriCorps Clearwater is a public safety program designed to foster citizen responsibility, build neighborhood unity, provide
educational opportunities, and save police officer time by members performing non-hazardous public safety duties. Each full-time
program member provides 1,700 hours annually and each part-time member provides 900 hours annually, resulting in a savings of over
18,000 hours of valuable police officer time. This allows police officers to devote more time to hazardous and critical crime mitigation
tasks. AmeriCorps members promote a safe and friendlier place to live and visit. They also serve as conduit for dissemination of
information to residents and visitors who are most affected by ongoing changes in the City.
The Clearwater Police Department benefits from the members' assistance with community policing efforts and the opportunity to
mentor and mold the potential police officers of the future. Eight (8) full-time AmeriCorps members, five (5) part-time AmeriCorps
members and one (1) AmeriCorps Program Coordinator are assigned to the Clearwater Police Department. The full-time AmeriCorps
members receive a minimum living allowance/stipend of $11,100 per year, and part-time AmeriCorps members receive a living
allowance/stipend of $5,876 per year.
A continuation funding request and application was submitted and approved by The Corporation for National and Community Service
for Federal Assistance in the amount of $130,924. Special Project 181-99269 has been set up for AmeriCorps Clearwater 2008. A
budget amendment will provide the cash match of $63,318. This will consist of $50,895.78 from excess match funds in the AmeriCorps
Clearwater 2006 project 181-99280 and $12,422.22 from excess match funds in the AmeriCorps Clearwater 2007 project 181-99273.
Type:
Current Year Budget?:
Other
Yes
Budget Adjustment:
Yes
Budget Adjustment Comments:
Current Year Cost:
$63,318
Annual Operating Cost:
Not to Exceed:
Total Cost:
$
63,318
For Fiscal Year:
to
Appropriation Code
181-99280
181-99273
Amount
$50,895.78
$12,422.22
Appropriation Comment
Review Approval: I) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) CitjCM"!lf1~) Clerk
Item # 8
2007-2008 STANDARD CONTRACT
Grant # 06AFHFLOOI0008
This agreement is made BETWEEN
The Florida Commission on Community Service
commonly referred to as Volunteer Florida
401 South lVlonroe Street
Tallahassee, Florida 32301
referred to herein as the "Commission"
AND
City of Clearwater on behalf of
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756-5400
referred to herein as the "Provider"
Attachment number 1
Page 1 of 32
The Provider, to be commonly referenced as "AmeriCorps Clearwater" will utilize AmeriCorps
Members in accordance with submitted proposal (Attachment II). In consideration of the
contracted services by the Commission and of the advantages and benefits received by the
Provider by virtue of such relationship, the receipt and adequacy of all of which considerations are
hereby acknowledged, now therefore, in consideration of the mutual covenants hereinafter set
forth, the parties hereto agree as follows:
I. PROVIDER AGREEMENTS
A. Compliance.
1. The Provider is responsible for the compliance requirements applicable to CFDA
# 94.006 Federal Programs and all applicable Florida Statutes. These
requirements are inclusive of the Provisions provided as Attachment III.
2. The Provider will rectify all compliance issues identified by the Commission in
writing within the time period set forth or all future reimbursements will be
withheld until the deficiencies are corrected. Written documentation should
include how all noted deficiencies were corrected or an acceptable justification,
action plan and timeline of compliance for any deficiencies not corrected within
the time period set forth.
3. By signing this contract, the Provider acknowledges receipt of the AmeriCorps
Provisions and AmeriCorps Regulations. The Provider further agrees to adhere to
the most current policies of both governing documents. The Provider is
responsible for ensuring that all staff manages the program in accordance with
hoth governing documents.
B. Program Name. The Provider may not change the program name without the prior
written approval of the Commission.
IO!lYI07
Item # 8
Attachment number 1
Page 2 of 32
C. Program Pel'formance Measures
Performance Measures Revisions. Program performance measures may be revised
unly with prior writtt'n appl\1\alof the CllI11mission and through the Corporation for
National and COI11munity Service"s Weh Based Rl'purting System (WBRS) or other
apprmcd on-line n.:porting system.
Needs and Service Activities (output) - Saving Police Officer Time After one
year. I11emhers will save 4,200 hours of police officer time as measured hy
member timesheets.
Needs and Service Activities (Intermediate Outcome) - Saving Police Officer
Time After one year, members will save a minimum of 4,200 hours of .issisting
police units with non-emergency details including crime prevention and patrol
services that will result in saving $111,930 worth of police officer time as
measured by program spreadsheet.
Needs and Service Activities (End Outcome) - Saving Police Officer Time
After one year, members will save a minimum of 4,200 hours of assisting police
units with non-emergency details including crime prevention and patrol services
that will result in saving $111,930 worth of police officer time. As a result, 70%
of community stakeholders will report a sense of feeling safer as measured hy
stakeholder surveys.
Community Strengthening (Output) - Volunteer Recruitment
After one year, 39 volunteers will collectively provide at least 975 hours of
volunteer services as measured by volunteer logs.
D. Budget. Both a budget and budget narrative for the delivery of services described in
this contract are provided in Attachment II.
1. Match Requirements and In-Kind Contributions
a. The Provider must provide matching funds (cash) at a mInImum of the
percentage stated in Attachment II of the total for Member costs.
b. The Provider must provide matching funds (cash) and/or in-kind contributions
at a minimum of the percentage stated in Attachment II of the total for all
other costs.
2. Budget Revisions. The Commission must be notified in writing of all changes
and the purposes of changes to the budget. The Commission reserves the right to
disallow any revisions.
3. Property. The Provider agrees to set:k prior approval tu purchase any equipment
and/or furniturt: not listeJ in Attachment II with a purchase price of $500 or more
to bt: reil1lhurseJ by the Commission.
10/llJ/07
Item # 8
Attachment number 1
E. Intel'net Access. The Provider agrees to provide the AmeriCorps Program FJItte:V'lJlCl2
access and e-mail capability as is necesliary fl)I' program reporting and
communicat ion.
F. Reporting
I. Monthly Progl'ess Reports. "AmeriCurps Cleamatcr" \\ ill he required to
complete a monthly report by the fifteenth (15'11) calendar day of each month
during the contr.H.:t period. The Commission reserves the right to request monthly
reports he submitted at any point during the program year.
2. WBRS Progress Reports. The Provider will submit Quarterly Progress Reports
via the Web Based Reporting System (WBRS) or other approved on-line
reporting system in accordance with the requirements and prescribed schedule of
the Commission and the Corporation for National Service.
3. Recruitment Plan for Persons with Disabilities. The Provider will submit a
plan to recruit persons with disabilities utilizing the format provided by the
Program Accessibility Courdinator three months after contract execution.
4. Administration of Members with Disabilities Survey. The Provider will
provide a time and place for all members to complete the Commission's Survey to
Determine the Number of Persons with Disabilities Serving Florida's
Communities and ensure the survey is administered according to Commission
guidelines.
5. Review of Facilities for Readily Achievable Barrier Removal. The Provider
will conduct annually a review of their facilities, policies, procedures and
provision of service delivery to ensure any barriers preventing the potential
participation of applicants with disabilities are removed or mitigated.
6. Sustainability Plan. The Provider will develop or update a sustainability plan in
accordance with the requirements of the Commission and Section [, W. of this
contract.
7. WBRS FSR Reports. The Provider will submit Quarterly Financial Status
Reports using Form SF269A in WBRS or other approved on-line reporting
system.
8. WBRS Financial Reports for Reimbursement. The Provider will submit to the
Commission monthly financial reports for reimbursement consisting of a Periodic
Expense Report and Income Report. Both reports are standard forms on WBRS
or other approved on-line reporting system. With the exception of the Final
Financial Reports, all reports for reimbursement are due within the month
following the period of report. If circumstances occur delaying the reimbursement
request, an explanation should be scnt to the Commission before the
rcimbursement request is duc.
9. Finall<'inancial Reports for Reimbursement. The Provider agrees to submit the
FINAL REPORT OF EXPENDITURES AND INCOME for paymcnt within
forty-five (45) calendar days after the cnding date of this contract or the date of
contract termination, whichever is earlier. If thc Provider fails to submit the final
financial reports within the specified time, all rights to payment are forfeited.
10, Supporting Documentation. The Provider will submit supporting documentation
for all expenditures for the first quarter. After thc first quarter the level of
documentation will be determined based on risk. The Provider will be notified in
10/19/07
Item # 8
Attachment number 1
writing by the Commission on the required level of documentation after~lP~ ti~'~,,12
quarter.
II. Property. At the end of the contract the Provider agrees to submit a current
inventory list of all property (i.e. equipment and furniture) with a purchase price
of S750.00 or more bought with funds provided through this contract. This
property listing must include a description of the property. model number, serial
number. date of acquisition. cost. inventory number and information on the
location, condition. transfer. replacement or disposition of the property. The
Commission reserves the right to retrieve. upon termination of this contract, any
and all equipment and furniture purchased with funds provided through this
contract, or to receive repayment for funds provided through this contract used in
the purchase or any portion of such equipment or furniture.
12. Audits. The Provider agrees to provide the Commission financial and compliance
audits of the Provider with the management letter within ninety (90) l1ays of the
end of the Provider's fiscal year and to ensure that all related party transactions
are disclosed to the auditor.
13. Other Reports. The Provider agrees to provide other rep0l1s as may be requested
by the Commission by an established deadline.
G. Staff Recruitment and Responsibilities
I. Staff positions, duties. responsibilities and the number of staff working in this
program may be revised if requested in writing by the provider and approved in
writing by the Commission, provided such revisions do not exceed original
budgeted amounts for staff. The Provider will hire and maintain one (1) full-time
Program Director to be responsible for the overall management of the program.
2. The Provider will maintain one (1) person (Deputy Chief of Police) at 5% to
provide administrati ve oversight to the program.
3. The Provider will maintain one (1) person (Sergeant of Special Operations) at
20% to provide day to day program oversight.
4. The Provider will maintain one (1) person (Lieutenant of Special Operations) at
5% to provide administrative oversight.
5. The Provider will maintain one (1) person (Administrative Support Manager) at
5% to provide fiscal oversight.
H. AmeriCorps Member Recruitment and Responsibilities
I. Recruit a minimum of eight (8) AmeriCorps Members into full-time service
within sixty (60) days of implementation of this contract. Members will be
provided with a living allowance in accordance with the AmeriCorps Provisions
(Attachment HI).Members will provide direct service in areas outlined in the
approved proposal (Attachment II).
2. Recruit a minimum of five (5) AmeriCorps Members into half-time service.
Members will be provided with a living allowance in accordance with the
AmeriCorps Provisions (Attachment I1I).Members will provide direct service in
areas outlined in the approved proposal (Attachment m.
3. The Provider agrees to implement the Commission approved Recruitment Plan for
Persons with Disabilities.
10/ 19107
Item # 8
Attachment number 1
Page 5 of 32
4. The posItIons. pOSitIon descriptions. and number of Members serving in this
program may be revised if requested in writing by the provider and approved in
writing by the Commission.
5. A National Service Enrollment Form must he completed via WBRS for all
~1cll1bers. The program should keep a hard copy of the memher enrollment form
in a memher file.
6. Memher positiuns may only be revised through a Memher Change of Status Form
completed via WBRS for each Memher for the following conditions:
a. suspensIOn;
h. ending service early;
c. reinstatement to service;
d. utilization of the Family Medical Leave Act; or
e. transfer to another AmeriCorps program. The program should keep a hard
copy in a member file.
7. A National Service Trust End of Term of ServicelExit Form must be completed
via WBRS for each Member upon completion of her/his term of service. The
program should keep a hard copy in a member file.
8. The Provider will submit approved forms in WBRS within 30 days upon a
member's enrollment in, completion of, lengthy or indefinite suspension from, or
release from, a term of service.
9. The Provider will submit approved time-logs in WBRS within 30 days of payroll
period ending.
I. Partnership Development and Site Agreements
1. The Provider may enter into agreements with other private and public
organizations in the targeted communities to cooperate and coordinate the
provision of services under the terms of this contract.
2. Such partnerships may include; but are not limited to, the following agreements:
I. contributions of cash support for the services provided under the
terms of this contract
2. contributions of in-kind support for the services provided under the
terms of this contract.
3. coordination of service activities to prevent duplication of effort;
4. evaluation of service activities, Member development, etc.;
5. fundraising;
6. promotions or public relations; and
7. provision of member supervision and/or service site supervision.
3. Agreements with partners to provide Member supervision and/or service sites
must be in writing and include the following items:
3. description of services to be provided by Memhers;
h. designation of person(s) responsihle for memher supervision and "erification
of memher service hours;
c. description of prohibited member activities; and
d. other supervision or programmatic responsihilities.
4. The Provider shall include a list of its partner organizations on materiab as
appropriate including;
a. brochures;i
1011 9107
Item # 8
b. tlyers;
c. pllstcrs: and
d. puhlic scnicc annOlllH.:emcnts.
J. Disaster Preparedness, Response, Reco\"el'y.and/or Mitigation. The C\lrporation
for National Senict: (ul1lkr agrt:emt:nt with tht: Federal Emergency ~1anagemcnt
Agency) and the ('llmI1lission (under agreement with the Florida Department of
ComI1lunity Affairs Division of Emergency Managemcnt) rcquirt:s the availability of
AmeriCorps I\kl11bers to be assigned to provide assistance in disaster preparedness,
response, recovery, and/or mitigation activities. As part of its commitment to
community service, the provider agrees to train its members and staff tll assist in disaster
prep<.U"t~dness, response, recovery and mitigation activities. Volunteers working with the
program will be given the option to pmticipate in the training. The typcs of events that
could impact Florida include hurricanes, tornadoes, t1oods, other weather related events
and man-made events, such as hazardous materials accidents. Program' members,
volunteers, and staff, based on the nature of the program, will he trained to assist with any
of the following activities: community preparedness education, shelter operations, mass
teeding, debris removal, community outreach, and other disaster recovery related
activities. Program members and volunteers may be requested to provide assistance
anywhere in the State of Florida. Provider staff and AmeriCorps Members shall serve
under the direction and control of the Provider and shall not be considered volunteers to
FEMA, DCA or DEM for plllposes of Chapter llO(IV) F.S. Requests for disaster
preparedness, response, recovery and mitigation assistance will be made on behalf of
the Florida Governor's State Coordinating Officer through the Commission's Director
of Emergency Management after consulting with the state Corporation for National
Service office disaster coordinator, All related activities undertaken by a program will
be done in cooperation with the local office of emergency management. Approved
expenses incurred as a result of provider activities related to disaster preparedness,
response, recovery and mitigation would be reimbursed. According to State of Florida
and Federal regulations, non-profit entities responding in times of disaster may request
reimbursement from the Federal Emergency Management Agency. Up to 75% of
eligible expenses may be reimbursed. The State of Florida, on a disaster specific basis,
may cover the remaining 25% of eligible expenses for private non-profit entities.
Providers responding at the request of the State Coordinating Officer would be eligible
for reimbursement of disaster related expenses. The Commission will furnish the
provider with additional information about expenditure reimbursement. Training costs
will not be reimbursable unless arrangements are made in advance. The Commission
has identified low and no cost training opportunities statewide. Providers may
contact the Commission's Director of Emergency Management for specific training
questions and opportunities.
K. Training and Technical Assistance. Training and/or technical assistance provided
to staff and/or AmeriCorps Members under this contract must be designed to facilitate
the improvement of the services, strengthen the development of skills and knowledge
fur the staff and the AmeriCorps Memhcrs, and strengthen the communities in which
services are provided. Training and/or tcchnical assistance may be provided directly
by the Provider, a community partner (such as u local volunteer center) or other local
resources requested from the Commission or coordinated through the Commission.
Attachment number 1
Page 6 of 32
10/ILJ/07
Item # 8
Attachment number 1
1. Staff. The Provider will ensure the provision of trammg and/or tt.~fAnlc~rf2
assistance to ensure successful program implementation and operation. Required
trainings include;
a. four (4) Quarterly Program Director Meetings; and
b. two (2) disability specific trainings with the first two of a new program
directors tenure covering titles I. II and III of the Americans with Disabilities
Act. Training not provided by the Commission must be approved in advance
by Commission staff designated to oversee the Commission's disabi lity
inclusion responsibilities.
Other suggested topics are, but are not limited to;
a. supervisory techniques:
b. AmeriCorps member evaluation;
c. working with the media;
d. AmeriCorps member motivation; and
e. report writing.
2. AmeriCorps Members. The Provider will ensure the provlSlon of training
and/or technical assistance for members. Required trainings include:
a. American Red Cross-certified or comparable CPR and First Aid training; The
Provider will have all members trained or certified in CPR and First Aid.
b. diversity appreciation;
c. citizenship;
d. Disability awareness and sensitivity training adhering to the Commission's
approved content.
e. Introduction to Disaster and one additional training in the area of disaster
preparedness or response.
Other suggested topics are, but are not limited to:
a. team building;
b. conflict resolution;
c. career development;
d. Life after AmeriCorps.
L. National Service Activities. The Provider will schedule and conduct a at least one
direct service activity designed for and conducted as part of the Seasons of Service,
the designated national service days of the Corporation of National Service, during
the contract period.
M. Quality Assurance and Evaluation
1. The Provider will track and document progress made toward accomplishing the
performance measures and specific deliverables of this contract.
2. The Provider agrees to facilitate, conduct and participate in technical assistance.
external reviews. and other continuous improvement activities related to the
servIces.
3. The Provider agrees to permit persons duly authorized by the Commission to
inspect any records, papers, documents, facilities. goods and services of the
Provider that are relevant to this contract, and/or to interview any clients,
employees. volunteers, or any other parties affiliated with the Provider to be
assured of satisfactory performance of the terms and conditions of this contract.
10/ I <.J/07
Item # 8
Attachment number 1
4. The Provider wi II conduct a minimum of one surwy annually to examine Pr5l\iM~flfy2
stakeholder satisfaction with the program services. including at a minimum to:
a. Al11eriCorps members;
h. servke recipients:
c. community residents: and
d. community partners.
5. Provide any requested information in a timely fashion in the format specified hy
the Commission:
6. Facilitate contact with community agencies and /01' individuals for the
Commission or its consultant;
N. Records and Documentation.
I. The Provider agrees to maintain records of dcliverables, including reports and
program and participant data.
2. The Provider agrees to maintain fiscal records and documents (including
electronic storage media) in accordance with generally accepted accounting
principles and practices which sufficiently and properly reflect all revenues and
expenditures of funds related to this grant.
3. The Provider agrees to assure that records will be subject, at all reasonable times,
to inspection, review or audit by Commission personnel and/or individuals
authorized by the Commission.
4. The Provider agrees to allow public access to aU documents, papers, letters, or
other materials subject to the provisions of Chapter 119, F.S. and made or
received by the Provider in conjunction with this contract. The Provider's refusal
to comply with this provision will constitute a breach of contract.
O. Safeguarding Information. The Provider agrees not to use or disclose information
concerning a recipient of services under this contract for any purpose not in
conformity with the state regulations (119, F.S) and federal regulations (45 CFR, Part
205.50), except upon wriUen consent of the recipient or the recipient's responsible
parent or guardian when authorized by law.
P. Assignments and Subcontracts. The Provider agrees not to assign responsibility of
this contract to another party or to subcontract any portion of the work contemplated
under this contract without prior written approval of the Commission. No such
approval by the Commission will be deemed in any manner to provide for the
incurrence of any obligation of the Commission in addition to the total dollar amount
agreed upon in this contract. All such assignments or subcontracts will be subject to
the terms and conditions of this contract and to any conditions of approval that the
Commission may deem necessary. The Provider agrees to include audit and record
keeping requirements in all approved agreements entered into by the Provider for any
other subcontracted services in the amount of $25,000 or greater.
Q. Indemnification. Each party hereto agrees that it shall be solely responsible for the
\\-rongful acts of its employees and agents. However, nothing contained herein shall
constitute a waiver hy either party of its sovcreign immunity or the provision of
Section 76H.2H Florida Statute.
R. Incident Reporting. In compliance with Chapter 415 F.S. and 39 F.S., an employee
or agent of the Provider who knows, or has reasonable calise to suspect that a child,
elder, or adult with a disability is or has been abused, neglected or exploited, shall
I [)/ I 1)107
Item # 8
Attachment number 1
immediately report such knowledge or suspicion to the ahuse registry operated'try YIYP2
Florida Department of Children and Families on the single statewide toll-free
telephone number. 1-800-96-ABUSE (SOO-l)62-2873).
S. Sponsorship
l. The Pwyider agrees to, in publicizing. adyertising. or describing the sponsorship
of a program funded wholly or in part by the Commission. state "Sponsored by
Clearwater Police Department and Volunteer Florida", If the sponsorship
reference is in written material, the words "Volunteer Florida" shall appear in the
same size letter or type as the name l)f the Provider.
2. The Provider agrees to incorporate the Volunteer Florida logo as appropriate on
all letterhead, brochures, newsletters, business cards, stationery, posters, flyers,
and other written and pictorial communication media for all programs funded
wholly or in part by the Commission.
3. The Provider agrees to notify the Communications Director of the Commission as
soon as possible when engaging in contact with the media; and to provide the
Commission's tag line to all media contacts for all programs funded wholly or in
part by the Commission.
T. Purchasing, Procurement of Materials with Recycled Content. The Provider
agrees that any products or materials that are the subject or are required to carry out
this contract shall be procured in accordance with the provisions of s.403.7065 and
287.045, F.S.
U. Conflict of Interest. The Provider shall affirm that neither the Provider nor any of its
directors, officers, members or employees has any interest nor shall acquire any
interest, directly or indirectly, which would conflict in any manner or degree with
performance of the service hereunder. The Provider further agrees that in the
performance of the service, no person having such interest shall be employed by the
Provider.
V. Nepotism. No person may hold ajob or position with the Provider in which a
member of his/her immediate family exercises supervisory authority within the
program. A member of an immediate family includes: husband, wife, father, father-
in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, son, son-
in-law, daughter, daughter-in-law and separated spouses.
W. Sustainability. It is understood that the funding provided by the Commission for this
program is "seed money" to be used by the Provider to provide services to the
community, with the assistance of the Commission, that will eventually be continued
and managed locally with minimal federal funds or responsibility for the program.
Resources that are acquired during the course of this contract will be reported to the
Commission utilizing the WBRS Income Report.
X. Accessibility and Prohibited Discrimination. The Provider will ensure accessibility
and prohibit discrimination in accordance with AmeriCorps Provisions C. 30.
II. COMMISSION AGREEMENTS
A. Reimbursements. Complete and accurate reimbursement requests (Periouic Expense
Report and Income Report) will be processed by the Commission and submitted to
the Commission's fiscal agent, Tallahassee Community College. for payment.
B. Technical Assistance. The Commission agrees to provide or assist the Provider in
obtaining technical assistance and training as needed by the Provider for this contract.
IO/Il.)/()7
Item # 8
Attachment number 1
C. Site Visits. Following any qual ity assurance/continuous improvement rcvie'R~OO1~ of 32
Commission will deliver in a timely fashion to the Providcr a writtcn report with
".'ommcnts and recommendations regarding the manner in which services are being
provided.
D. Contract Continuation. The Commission \vill notify the Provider in writing of the
submission date and requirements for the continuing application and continuation will
be executed hy contract amendment.
III. PROVIDER AND COMMISSION MUTUAL AGREEMENTS
A. Effective and Ending Dates. The contract shall begin January I, 2008 and end on
December 31, 2008
B. Contract Funding Amount. The maximum amount reimbursable under this
agreement is $130, 924.
C. Type of Contract. This will he a cost reimbursement contract. Payment for the
contracted services will be contingent upon the documented allowable expenditures
for the specified contract period. The Commission's performance and obligation to
pay for services rendered under this contract is contingent upon available funding
from the Corporation for National and Community Service and the State of Florida.
D. Ownership and Sharing of Grant Products. Unless otherwise specified, the
Provider owns and may copyright any work that is subject to copyright, including
software designs, training manuals, curricula, videotapes and other products produced
under the grant. However, the Provider may not sell any work that includes the
Commission logo without prior Commission written approval. The Provider, to the
extent possible, agrees to make products produced under this contract available at the
cost of reproduction to others in the field. The Commission retains royalty-free, non-
exclusive and irrevocable licenses to obtain, use, reproduce, publish or disseminate
products, including data, produced under this contract and to authorize others to do
so. The Commission may distribute such products through a designated
clearinghouse.
E. Contact Protocol. The primary contact for all matters relating to this program shall
be the staff listed in Section III. H. of this Contract, unless otherwise specified in
writing. The primary contact person will notify all parties in writing of alternative
contacts should he/she not be available.
F. Contract Amendments. All contract amendments will utilize the format of
Attachment I and must be executed by authorized representatives of the Commission
and the Provider.
G. Termination.
1. Termination at Will. This contract may be terminated by cither party upon
no less than sixty (60) calendar days notice in writing, without cause, unless
both parties mutually agree upon a lesser time. Said notice shall be delivered
by certified mail, return receipt requested, or in person with proof of delivery.
2. Termination Because of Lack of }'unds. In the event funds to finance this
<.:ontract become unavailable, the Commission may tcrminate the contract
upon no less than twenty-four (24) hours notice in writing to the Provider.
Said notice shall be delivered by <.:ertified mail, rdurn re<.:eipt requested or in
person with proof of delivery. The Commission shall be the final authority as
to the availability of funds.
1O!I()/07
Item # 8
Attachment number 1
Page 11 of 32
.~. Termination for Bre~lch. This contract may be terminated for non-
compliance and/or breach of l'ontract by the Pruvic!t:r upon no less than
twenty-four (2-1-) hours notice. If applicable, the Commission may employ the
default pruvision in Chapter 60A-I,006(J). FAC. Waiver of breach of any
pn1\isi\JI1s (If this contract shall not he deemed tn be a waiver of any other
breach and shall not be construed to be a Illodification of the terms of this
contract. The provisions herein dCl not limit the COlllmission's right to
remcdies at law or to damages.
4. Overpayment In the event that the Commission, the Pruvider or an auditor
discovers an overpayment has been made, the Provider will repay the
Llverpayment within thirty (30) calendar days unless extenuating
circumstances are deemed to exist by the Commission.
H. Notice and Contact.
l. The name, address and telephone number of the Commission's Program
Consultant for the contract is:
Ericka Zdenek
401 South Monroe Street
Tallahassee, FL 32301
(850) 922-0471
edcka (a) volunteel'f1ol"id~1.()1'2
2. The name, address, and telephone number of the representati ve for the
Provider responsible for the administration of the program under this contract
is:
Rebecca Davis
AmeriCorps Program Director
Clearwater Police Department
645 Pierce Street
Clearwater, FL 33756-5400
(727) 562-4142
ReheC('a.da,'is (ill mvclearwater.com
3. In the event that different representatives are designated by either party after
execution of this contract, notice of the name, address and telephone number
of the new representative will be rendered in writing to the other party and
said notification attached to originals of this contract.
I. All Terms and Conditions Included. This contract and its attachments as
referenced below contain all the terms and conditions agreed upon by the parties.
Attachment I - Contract Amendment Form
Attachment II - Approved AmcriCorps Proposal
Attachment III - AmcriCorps Provisions
1011 1.)107
Item # 8
IN WITNESS THEREOF, the parties hereto have caused this contract to be eXOO~bYmber1
their undersigned officials as duly authorized. Page 12 of 32
PROVIDER
Countersigned:
CITY OF CLEARWATER, FLORIDA
By:
Frank V. Hibbard
Mayor
William B. Horne II
City Manager
Approved as to form:
Attest:
Ro bert J. Surette
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
COMMISSION
Signed by:
Signature
Wendy Spencer
Chief Executive Officer
Date
Item # 8
Amendment
FORMAT
Attachment number 1
Page 13 of 32
This amendment is made BETWEEN
The Florida Commission on Community Service
401 South Monroe Street
Tallahassee, Florida 32301
referred to herein as the "Commission"
AND
City of Clearwater on behalf of
Clearwater Police Department
645 Pierce Street
Clearwater, FL 3375-6-5400
referred to herein as the "Provider" amends
Contract # 06AFHFL0010008
1. Section _, Paragraph _ is hereby amended to read:
2. This amendment shall begin on , or on the date on which
the amendment has been signed by both parties, whichever is later.
3. All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
4. All provisions not in conflict with this amendment are still in effect and are to be performed
at the level specified in the contract.
5. This amendment and all its attachments are hereby incorporated into and made a part of the
above cited contract.
IN WITNESS THEREOF, the parties hereto have caused this contract to be executed by their
undersigned officials as duly authorized.
Countersigned:
CITYOF CLEARWATER
By:
Frank V. Hibbard
Mayor
William B. Home II
City Manager
Approved as to form:
Attest:
Cynthia E. Goudeau
City Clerk
Robert J. Surette
Assistant City Attorney
10/26/07
Item # 8
THE FLORIDA COMMISSION ON COMMUNITY SERVICE,
commonly referred to as VOLUNTEER FLORIDA
Attachment number 1
Page 14 of 32
By:
Wendy Spencer
Executive Director
Approved as to form:
Attest:
10/26/07
Item # 8
PART I - FACE SHEET
APPLICATION FOR FEDERAL ASSISTANCE 1. TYPE OF SUBMISSION:
Attachment number 1
Page 15 of 32
MlM..d Standard Form 424 (Rev.02/07 to confirm to the Corporation's eGrants System)
Application X Non-ConstructIOn
2a, DATE SUBMrTTED TO CORPORA TION
FOR NATIONAL AND COMMUNITY
SERVICE (CNCS):
3, DATERECENEDBY STATE
STATE AFR.ICA TION IDENTIFIER:
31-MAY-07
2b, APPLICA TION ID:
07AC0773S0
4, DATE RECENED BY FEDERAL AGENCY:
FEDERAL IDENTIFIER:
06A FHFLOO 1 0008
5. AFR.ICA TION INFORMA TION
DUNS NUrv'l3ER:
078307303
NAME AND CONTACT INFORMA TION FOR PROJECT DIRECTOR OR OTHER
PERSON TO BE CONTACTED ON MA TIERS INVOLVING THIS APPLICA TION (give
area codes):
NAI\iE: Rebecca Davis
LEGAL NAME: Clearwater AJllce Departrrent
ADDRESS (give street address. city, state. zip code and county):
645 Pierce Street
Clearwater FL 33756 - 5400
County:
TaEA-lONENUMBER: (727) 562-4142
FAX NUMBER:
INTERNET E-MAIL ADDRESS:Rebecca.davis@myclearwater.com
6. EM'LOYER IDENTIFICATION NUMBER (BN):
596000289
7. TYPE OF APPLICANT:
7a. Local Government - rv'unicipal
7b. Law Enforcement Agency
8. TYPE OF AFR.ICA TION (Check appropriate box),
NEW
NEW/PREVIOUS GRANTEE
A Iv'ENDIllENT
X CONTINUATION
W Amendment. enter appropriate letter{s) In box{es):
A, AUGMENTATlON
B BUDGEfREVISION
C, NO COST EXTENSION D. OTHER (specify be/ow):
9, NAIVE OF FBJERAL AGENCY:
Corporation for National and Community Service
lOa. CATALOG OF FEDERAL DOIVESTIC ASSISTANCE NUrv'l3ER: 94.006
lOb. TITLE: AmeriCorps.State
11.a. DESCRIPHIIE TlTLE OF APPLICANTS PROJECT:
AmeriCorps Clearw ater
12. AREAS AFFECTED BY PROJECT lUst Cities. Counties, States. etc):
The area affected by the program is the City of Clearwater, FL. The county in
which Clearwater resides Is Plnellas County,
11.b. CNCS PROGRAM INITIAHIIE (IF ANY):
13. PROPOSED PROJECT: START DATE: 01/01108
END DATE: 12/31/08
14. CONGRESSIONAL DISTRICT OF: a.Appllcant FL 09
b.Program
15, ESTIMATED FUNDING: Year#: 2
a, FBJERAL $ 132.299.00
b, AFR.ICA NT $ 170,905,00
c, STATE $ 0,00
d. LOCAL $ 0,00
e, OTHER $ 0,00
f, PROGRAMINCOM: $ 0,00
16, IS APPLICATlON SUBJECT TO REVIEW BY STATEEXECUTNE
ORDER 12372 PROCESS?
YES. THIS PREAPPLICATlOIII/APPLICATION WAS MADE AVAILABLE
TO THE STA TE EXECUTNE ORDER 12372 PROCESS FOR
REV IEW ON:
DATE
X NO. PROGRAM IS NOT COVERED BY E.O.12372
17, IS THE APPLICANT DaINQUENT ON ANY FEDERAL DEBT?
YES t "Yes," attach an explanation. X NO
g, TOTAL $ 303,204.00
18, TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS A PPLICATION/PREAPPLICATlON ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN
DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COM"LY WITH THEA TTACHEDASSURANCES IF THE ASSISTANCE
IS AWARDED.
a, TYPED NAME OF AUTHORIZED REFRESENTATNE:
Rebecca Davis
b. TITLE:
Program Director
c, TB..EA-lONE NUrv'l3ER:
(727) 562-4142
d. SIGNATURE OF AUTHORIZED REPRESENTA TIVE:
e. DATE SIGNED:
05/30107
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Page 16 of 32
Narratives
Executive Summary
Not Applicable
Summary of Accomplishments
Progress To Date:
In the current year, the program is continuing to work towards meeting and exceeding program goals
and performance measures.
Saving Police Officer Time performance measure, as of April 30, 2007, AmeriCorps Clearwater has:
.Saved over $83,850 of police officer time.
. Provided 1,368.50 hours of patrolling neighborhood parks and other pubic areas.
.Provided 334.25 hours to patrolling of the Clearwater Beach area, providing a safer and friendlier
environment to the businesses, tourists and residents of Clearwater.
. Provided traffic detail and direction at over 15 major special events.
.Provided 214.25 hours of safety patrols to 401 critical infrastructures related to homeland security.
As a result, $3,124 of police officer time was saved.
.Established a committee consisting of AmeriCorps members who are creating, implementing, and
facilitating workshops to community members related to homeland security.
.Provided 1,035 hours of patrolling the grounds of two area high schools, and assisted in solving over
30 crim inal cases.
Volunteer Recruitment performance measure, over the course of the program year, AmeriCorps
Clearwater is:
.In the beginning stage of recruiting 10 volunteers to begin service on June 1, 2007.
.Improving community knowledge of members through collaborations and service with many
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Narratives
community-based social service organization.
.Volunteering in community-based service projects such as Paint Your Heart Out Clearwater, Bicycle
Sufety Rodeos and Neighborhood Clean-Ups.
Rationale and Approach
Sustainability
AmeriCorps Clearwater plans to sustain community service efforts in two ways. The first is by
building capacity in the community through the engagement of more volunteers in the Clearwater
Police Department and with local community agencies. The second is through creating a new
internship program sponsored by the Clearwater Police Department. This model is currently in the
beginning planning stages and will encompass the following component: As an institution of higher
learning, St. Petersburg College complies with the federal government's requirement to support
community service through Federal Work Study (FWS). A portion of the FWS allocation is spent in
the support of community service activities and placements. These placements are typically in public
schools supporting tutoring efforts in reading and math, and are planned to continue in the future.
When this plan is in place, the students will perform similar tasks as the AmeriCorps members,
including neighborhood patrols, safety awareness seminars and community involvement projects.
Students will work 10-15 hours per week and will gain valuable experience in law enforcement and
public safety. In turn, sustaining AmeriCorps services to the community.
According to the sustainability plan, as of April 30, 2007, AmeriCorps Clearwater is on target towards
meeting this year's goal. The first component is to recruit and enhance the volunteer program already
in place at the Clearwater Police Department. To date, 10 volunteers are scheduled to begin service on
.June 1, 2007. The second component of the sustainability plan is the FWS program. A workgroup
has been established, which consists of community partners, stakeholders, an AmeriCorps Alum, and
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Page 18 of 32
Narratives
lead agency staff. The workgroup is scheduled to have their first meeting in July of 2007. The
objective of this meeting is to discuss and im plement the beginning stages of the sustainability plan.
Program staff will work towards developing a partnership with St. Petersburg College, and focus on
creating the FWS program to be implemented in .January 2009.
Member Outputs and Outcomes
Enrollment and Retention
The current member retention rate is at 63%, which is slightly lower than our 2005-2006 rate of 70%.
This year, the program was allotted 13 member slots, however; only 10 members were recruited.
Currently, there are seven members actively serving, and the remaining three slots will be filled by
June 11, 2007, resulting in 10 members successfully completing the program. Due to the program
falling below the expected 90% retention rate, the following strategies will be implemented in the
current year and in the 2008 program year. Since we anticipate that the majority of our members are
interested in a law enforcement career, we will design a training program that will provide the
members with unique professional development opportunities. Specialized sections in the police
department provide trainings to the members on a monthly basis, members are given the opportunity
to go on ride-alongs, participate in police scenarios, and have a one-on-one mentor for the program
year. I n addition, program staff recognizes the importance of building solid relationships among
members of the Corps, and promoting team unity. Members are continuously involved in
team building activities and service projects to bring them together. From experience, team unity and
esprit de corps is a significant piece to member retention. Finally, our program believes that member
recognition is also essential for retaining members. The program director will recognize great service
efforts on a monthly basis by providing letters of appreciation, certificates, and member luncheons.
The program seeks to provide these growth opportunities to the members to keep them involved,
motivated and committed to the program. The incentive for the members' to complete their term of
service is the overall unique experience, the education award, and the possibility of being offered a job
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Page 19 of 32
Narratives
at the end of their service year. Program staff realizes the importance of member retention, and will
work diligently to improve the retention rate for the 2008 program year.
Community Outputs and Outcomes
Not Applicable
Organizational Capability
Not Applicable
Cost Effectiveness and Budget Adequacy
Not Applicable
Evaluation Summary or Plan
Not Applicable
Amendment Justification
Not Applicable
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Performance Measures
Attachment number 1
Page 20 of 32
Service Categories
Community Policing/Community Patrol
Primary x
Secondary
Service Category: Community Policing/Community Patrol
Measure Category: Needs and Service Activities
Needs and Activities
Briefly describe the need to l:Je addressed (Max. 4,000 characters)
The Clearwater Police Department faces increasing pressure to provide neighborhood patrols and
crime prevention to our growing communities.
Briefly describe how you will achieve this result (Max 4,000 chars.)
Members will assist police units in the execution of crime prevention that will result in saving
valuable police officer time.
Activity Start Date: 01 Januar'l 2008
Activity End Date: 31 December 2008
Nurrtler of Members: 13
Hours per Day (on average);
Days per Week (on average)1
Results
Result: End Outcome
An increase in the community feeling safer due to crime prevention and patrol services.
Indicator: Percentage of corrmunity stakeholders that report a sense of feeling safer in their
community.
Number of service activites
Target: As a result, 70% of community stakeholders w ill report a sense of feeling safer as measured by
stakeholder surveys.
Target Value: 70%
Instruments: Stakeholder Su rvey
Prv'I Statement: After one year. rTembers w ill save a rrinimum of 4,200 hours of assisting police units with non-
emergency details including crime prevention and patrol services that w ill result in saving $111,930
worth of police office time. As a result, 70% of community stakeholders w ill report a sense of feeling
safer as measured by stakeholder surveys.
Prev. Yrs. Data: During 2005-2~OE, AmeriCorps members saved $348,471 of police officer time, provided 7,179.5 hours
of patrolling of rleighborhood parks, high schools, and other public areas, provided 561.5 hours to
patrolling of the dow ntow n Clearwater area, provided traffic detail and direction at over 20 major special
events, and served as role-players in more than 10 emergency response team scenarios. In addition,
AmeriCorps rl"'embers supported the Clearwater Police Department with 3 internet safety seminars r
eaching over 97 middle-school aged youth. 98% of students Strongly Agreed or Agreed that their
participation in the seminar helped them understand the importance of being safe while using the
internet.
Result: Intermediate Outcome
After one year, members will save a total of $111,930 of police officer time.
Indicator: Number of dollars saved
For Official Use Only
Page 6
Item # 8
For OffIcial Use Only
Attachment number 1
Page 21 of 32
Result: Intermediate Outcome
Results of seminar surveys
Target: After one year, members w ill save a minimum of 4,200 hours of assisting police units with non-
emergency details that w ill result in saving $111,930 worth of police officer time as measured by
a program s
Target Value: *....
Instruments: Program Spreadsheet
PI'v1 Statement: After one year, meniJers w ill save a minimum of 4,200 hours of assisting police units with non-
emergency details including crime prevention and patrol services that w ill result in saving $111,930
worth of police officer time.
Prev. Yrs. Data: See above in the prior years' data from the End-Outcome.
Result: Output
Saving officer time.
Indicator: Hours of service activities
Hours of service activities
Target: 4,200 hours of police officer time saved.
Target Value: 4200
Instruments: Member timesheets
PI'v1 Statement: After one year, members w ill save 4,200 hours of police officer time as measured by meniJer
timesheets.
Prev. Yrs. Data: See above in the prior years' data from the End-Outcome.
t'
":ill
Service Category: Community Policing/Community Patrol
Measure Category: Strengthening Communities
Needs and Activities
Briefly describe the need to be addressed (Max. 4,000 characters)
Enhancing public safety awareness and neighborhood strengthening to the residents of Clearwater.
Briefly describe how you will achieve this result (Max 4,000 chars.)
Members will support the Clearwater Police Department's efforts to promote community
strengthening by recruiting 39 volunteers to serve as volunteers in AmeriCorps and policing
programs.
Activity Start Date: 01 January 2008
Activity End Date: 31 December 2008
Number of Members: 13
Hours per Day (on average)2
Days per Week (on average)3
Results
Result: Output
39 volunteers will collectively provide at least 975 hours of volunteer services.
Indicator: Number of volunteers and volunteer hours.
Number of volunteers and volunteer hours
Target: 39 volunteers w ill provide 975 hours of service to the commun~y.
Target Value: 39
Instruments: Volunteer logs
For OffIcial Use Only
Page 7
Item # 8
For OffIcial Use Only
Attachment number 1
Page 22 of 32
Result: Output
PI'v1 Statement: After one year, 39 volunteers w ill collectively provide at least 975 hours of volunteer services as
measured by volunteer logs.
Prev. Yrs. Data: During 2005-2006 AmeriCorps members recruited 101 volunteers to participate in 2 community
service projects/events. Volunteers contributed 441 hours of service to the community.
For OffIcial Use Only
Page 8
Item # 8
For Official Use Only
Required Documents
Document Name
Status
Audit
Not Applicable
Evaluation
Not Applicable
For OffIcial Use Only
Page 9
Attachment number 1
Page 23 of 32
Item # 8
July 23, 2007 8:59 AM
Application 10: 07AC077380
Section I. Program Operating Costs
A. Personnel Expenses
B. Personnel Fringe Benefits
C. Travel
Staff Travel
MentJer Travel
D. Equipment
E. Supplies
F. Contractual and Consultant Services
G. Training
Staff Training
MentJer Training
H. Evaluation
I. Other Program Operating Costs
Travel to CNCS-Sponsored Meetings
Section I. Subtotal
Section I Percentage
Section II. Member Costs
A. Living Allowance
Full Time (1700 hrs)
1- Year Half Time (900 hours)
Reduced Half Time (675 hrs)
Quarter Time (450 hrs)
Mnimum Time (300 hrs)
2-Year Half Time (2nd Year)
2-Year Half Time (1st Year)
8. MentJer Support Costs
FICA for MentJers
Worker's Compensation
Health Care
Section II. Subtotal
Section II. Percentages
Section III. Administrativellndirect Costs
A. Corporation Fixed Percentage
Corporation Fixed Amount
Corrmssion Fixed Amount
B. Federally Approved Indirect Cost Rate
Section ill. Subtotal
Section III Percentage
Section I + III. Funding Percentages
Budget Totals
Budget Total Percentage
Required Match
# of years Receiving CNCS Funds
Form 424A
340 2,514
$340 $2,514
0 36,524
500 0
$500 $36,524
$19,543 $137,510
12% 88%
74,592 14,208
24.679 4.701
0 0
0 0
0 0
0 0
0 0
$99,271 $18,909
7,594 1 ,446
0 12,180
4.516 860
$12,110 $14,486
$111,381 $33,395
77% 23%
0 0
1,375 0
$1,375 $0
$1,375 $0
100% 0%
13% 87%
$132,299 $170,905
44% 56%
0%
2
~dified SF-424A (4/88 and 12/97)
AmeriCorps Clearwater
Clearwater Police Department
Budget Dates:
Total Amt CNCS Share Grantee Share
73.218 13.705 59,513
23.295 4,339 18.956
269 269 0
13,968 0 13.968
Total $14.237 $269 $13,968
6.425 390 6.035
2,854
Total $2,854
36,524
500
Total $37,024
$157,053
Total
88,800
29,380
o
o
o
o
o
$118,180
Total
9,040
12,180
5,376
$26,596
$144,776
Total
o
1,375
$1,375
$1,375
$303,204
Page 1
RPT _ BGT _ 424
Attachment number 1
Page 24 of 32
Item # 8
RPT_BGT_424
July 23, 2007 8:59 AM
AmeriCorps Clearwater
Clearwater Police Department
Attachment number 1
Page 25 of 32
Total MSYs
CostlMSY
10,50
$12,600
Form 424A
MJdified SF-424A (4/88 and 12/97)
Page 2
Item # 8
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Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award a Contract (Purchase Order) to Pat's Pump and Blower of Orlando, FL for the purchase of one Sterling LT 7500 Cab and Chassis
with Aquatech Sewer Cleaner Body at a cost of $217,000.00, authorize lease purchase under City's master lease purchase agreement and
declare G2435, 2001 Sterling Chassis with Vac-Con Sewer Cleaner Body as surplus to the needs of the City for trade-in and authorize
the appropriate oficials to execute same. (consent)
SUMMARY:
Piggback the City of Punta Gorda Bid #R07002/YEH- V ACTRUCK/1622
with options for $315,000.00
Discount for Demonstrator of $ 37,000.00
Trade-in Value of G2435 of $ 61,000.00
Net Award Amount of $217,000.00
This Cab and Chassis replaces G2435 that is included in the Garage ClP Replacement List for Budget Year 07/08 and will be assigned
to Public Services.
Type:
Current Year Budget?:
Purchase
Yes
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$44,268.00
Annual Operating Cost:
Total Cost:
$26,199.00
$70,467.00
2007 to 2008
Appropriation Code Amount
0316-94234-564100-519- $217,000
000-0000
Appropriation Comment
LIP ClP
Bid Required?: No
City of Punta
Gorda
#R07002/YEH-
V ACTRUCK/1622
Bid Number:
Other Bid / Contract:
Bid Exceptions:
None
Review
Approval:
1) Financial Services 2) Financial Services 3) Office of Management and Budget 4) Legal 5) Clerk 6) Assistant City Manager
ED 7) Clerk 8) City Manager 9) Clerk
Cover Memo
Item # 9
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve an lnterlocal Agreement between the City of Clearwater and the City of Safety Harbor for three years commencing November
16,2007 to receive, process and market Safety Harbor's recyclable commodities and authorize the appropriate officials to execute the
same. (consent)
SUMMARY:
Safety Harbor is establishing their own curbside recycling collection program within its city limits. Prior to now, collection and
marketing of recyclable commodities was performed by a private company. The City of Clearwater's Solid Waste/General Services
Department's recycling operations would like to receive, process and market Safety Harbor's recycling (recovered) commodities for a
fee of $20.50 per ton processed. This project is in the best interest of both cities' residents. Both cities will cooperatively work together
under the provisions of this formal agreement. No additional resources or FTEs will be needed to support this agreement.
Type:
Current Year Budget?:
Other
Yes
Budget Adjustment:
No
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
None
Annual Operating Cost:
Total Cost:
to
Bid Required?:
Other Bid / Contract:
No
Bid Number:
Bid Exceptions:
None
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager ED 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 10
Attachment number 1
Page 1 of 11
INTERLOCAL AGREEMENT
This Agreement entered into this day of ,2007, by and
between the CITY OF CLEARWATER, Florida, a municipal corporation of the
State of Florida, (hereinafter referred to as the "Buyer") and the CITY OF
SAFETY HARBOR, Florida, a municipal corporation of the State of Florida,
(hereinafter referred to as the "Supplier").
WITNESSETH
WHEREAS, the Supplier is establishing a curbside recycling program within its
city limits hereinafter referred to as the "Project"; and
WHEREAS, the Buyer desires to accept, process and market the recovered
materials collected by the Supplier for a fee; and
WHEREAS, the Supplier and the Buyer desire to enter into this Agreement
pursuant to Section 163.01, Florida Statues, for the purpose of cooperatively
working together on the Project; and
WHEREAS, the Supplier and the Buyer have determined that it is in their best
interest to cooperate in this matter under certain conditions and provisions.
WHEREAS, the Project and the mutual cooperation of the Supplier and Buyer
serves a public purpose, and is in the best interest of the residents of the Buyer
and Supplier; and
NOW THEREFORE, in consideration of the promises and mutual
covenants contained herein, the parties hereto agree as follows:
1. Introduction
1.1 The above recitals are true and correct and incorporated herein as
if set forth in full.
1.2 This agreement is entered into in accordance with Chapter 163,
Florida Statues.
1.3 The purpose of this Interlocal Agreement is to define the
obligations and responsibilities of the Supplier, and the Buyer with
respect to the following service:
Item # 10
Attachment number 1
Page 2 of 11
1.3.1 Processing recovered materials collected by the Supplier
and delivered to the Buyer at 1701 N. Hercules Ave.,
Clearwater, FL 33765 (hereinafter referred to as the
"Location").
1.3.2 Marketing of those same recovered materials collected by
the Supplier and delivered to the Buyer.
1.3.3 Provide payment and documentation to the Supplier for
recovered materials collected by the Supplier and delivered
to the Buyer.
2. Definitions
2.1 Contaminants: Any materials that are not recovered materials
collected by the Supplier and delivered to the Buyer.
2.2 Net Revenue: Revenue derived from the sale of recovered
materials after deductions for Processing Fees and, if any,
contam inants.
2.3 ProcessinQ Fee: Fee charged by the Buyer for processing
recovered materials. Processing fees are subject to change with
thirty (30) days written notice by mail or email. The Supplier shall
have (30) days after receipt of such notice to terminate this contract
should the processing fee increase by ten percent (10%) or greater
of what the previous processing fee was. Current processing fees
are: Newspaper $20.50 per ton; Cardboard $20.50 per ton; Mixed
Paper $21.50 per ton; Plastic Bottles $20.50 per ton; Steel Cans
$20.50 per ton; Aluminum Cans $0.20 per pound. If the Supplier
elects to terminate this agreement due to the aforementioned
increased processing fee, the Supplier shall notify the Buyer of its
intent to terminate the contract in writing. All other provisions under
the Agreement shall apply.
2.4 Recovered Materials: Newspaper, cardboard, mixed paper, plastic
bottles, steel cans, and aluminum cans,
3. Recovered Materials to be Processed and Marketed
3,1 Newspaper - Includes only clean, dry, non-sun-bleached
newspaper and its inserts.
3.2 Cardboard - Includes only clean corrugated cardboard,
Item # 10
Attachment number 1
Page 3 of 11
3.3 Mixed Paper - Includes all other clean paper (e.g., any clean paper
product that can be torn by hand).
3.4 Plastic Bottles - Includes only #1 and #2 narrow-neck plastic
bottles.
3.5 Steel Cans
3.6 Aluminum Cans
4. Responsibilities of the Supplier
4.1 Contact Person: The Supplier shall designate in writing a person or
persons through whom the Buyer will communicate regarding this
Agreement. (See Appendix A).
4.2 Recovered Materials: The Supplier shall provide uncontaminated
and properly sorted recovered materials to the Buyer. Should the
recovered materials be contaminated or not sorted properly, the
Buyer may deduct a percentage of the materials as contaminated.
3.2 Processinq and Marketinq Services: If the Buyer determines that a
delivery contains an excessive amount of contamination (10% or
greater), the Buyer may charge the Supplier to dispose of the
contaminants.
3.2 Risk, Liabilitv. and Indemnitv: The Supplier assumes, and, to the
fullest extent allowed by State law (Constitutional and/or Statutory,
as amended), shall defend, indemnify, and hold the Buyer
harmless from and against all liability, which the Buyer may incur or
in any way be subjected to, on account of death of or injury to any
person whomsoever (including officers, agents, employees or
invitees of the Buyer), and for damage to or loss of or destruction of
any property whatsoever, arising out of, resulting from, or in any
way connected with the Supplier's delivering of recovered materials
to the Location, EXCEPT when such liability is proven to have been
caused solely by the willful misconduct or negligence of the Buyer.
5. Responsibilities of the Buver
5.1 Commencement of Duties: The Buyer shall begin providing the
services defined within this Agreement on October 1, 2007.
5.2 Hours of Operation: The Buyer shall accept delivery of recovered
Item # 10
Attachment number 1
Page 4 of 11
materials from the Supplier between the hours of 7:00 a.m. and
3:00 p.m. on weekdays excluding Buyer's recognized holidays for
Thanksgiving, Christmas and New Years.
5.3 Processinq and Marketinq Services:
5.3.1 The Buyer shall process and market all recovered materials.
5.3.2 The Buyer shall share revenue generated from the sale of
recovered materials received from the Supplier in
accordance with Section 6.1.
5.3.3 The Buyer is responsible for the disposal of a nominal
amount (less than 10%) of non-toxic contaminants included
in the recovered materials delivered by the Seller.
5.4 Reportinq: The Buyer shall provide a monthly report by the 10th
business day of the month for the immediately preceding month in
accordance with Section 6.2.
5.5 Contact Person: The Buyer shall designate in writing a person or
persons through whom the Supplier will communicate about this
Agreement. (See Appendix A).
6. Compensation and Net Revenue Share
6.1 Net Revenues: The Buyer shall compensate the Supplier for
recovered materials based on the market price that the Buyer
receives and the following formulas:
6.1.1 Newspaper: 75% of the Market Price per ton less the
Processing Fee per ton.
For Example:
Market Price = $100 per ton
Processing Fee = $20.50 per ton
Formula: 75% of ($100-20.50)
Or 75% of $79.50
Or $59.63 per ton
6.1.2 Cardboard: 75% of the Market Price per ton less the
Processing Fee per ton.
6.1.3 Mixed Paper: 60% of the Market Price per ton less the
Processing Fee per ton.
6.1.4 Plastic: 60% of the Market Price per ton less the Processing
Item # 10
Attachment number 1
Page 5 of 11
Fee per ton.
6.1.5 Steel Cans: 60% of the Market Price per ton less the
Processing Fee per ton.
6.1.6 Aluminum Cans: Market Price per pound less $0.20 per
pound after a 5% contamination deduction by weight is
made. (NOTE: This 5% deduction is based on the historical
deduction that Clearwater's market partner makes on
shipments of clean, sorted aluminum cans.)
For Example:
Market Price = $0.70 per pound
Processing Fee = $0.20 per pound
Pounds Delivered = 1,000 pounds
Formula: ($0.70 - $0.20) x (95% of 1,000 pounds)
Or ($0.50 x 950 pounds)
Or $475.00
6.1.7 All revenue shall be credited or paid to the Supplier in
accordance with Section 6.1.1 through 6.1.6.
6.2 Reportinq: By the tenth (10th) business day of each month, the
Buyer shall send via fax or email a recap of recovered materials
processed and marketed for the immediately preceding month to
the Supplier. This recap will state the total weight of each
recovered material type collected, the market price at which each
material was sold, and net revenues due to the Supplier. The
Buyer will at the same time request a check to pay to the Supplier
the amount identified as the net revenues due to the Supplier. All
the payments shall be made in accordance with Section S218.70,
Florida Statutes.
6. Audit
The Supplier may audit all Buyer records with respect to this contract. Records
shall be maintained for three years from date of payment.
8. Term
This Agreement shall be in effect for a period of thirty-six (36) months from the
effective date of the Agreement. This Agreement shall renew for successive
terms. only upon written approval by both parties prior to expiration of this
Item # 10
Attachment number 1
Page 6 of 11
Agreement.
9. Assianment and Termination
The rights and obligations of either party under this Agreement shall not be
assigned without prior written consent of the other party. Further, this Agreement
may be terminated by either party at the end of any term without cause upon
providing thirty (30) days prior written notice to the other party; This Agreement
may be terminated, should either party fail substantially to perform in accordance
with the terms of this Agreement through no fault of the other party or if
conditions arise, such as lack of available funding, that dictates that it is in the
public interest to terminate. Upon breach of this Agreement by a party, the party
will give written notice of the termination of this Agreement specifying the
claimed breach and the action required to cure the breach. If the breaching
party fails to cure the breach within ten (10) days from receipt of said notice, then
this Agreement will terminate fifteen (15) days from receipt of the written notice.
10. Waiver of Breach
The failure of any party hereto to enforce any provision of this Agreement shall
not be construed to be a waiver of such or any other provision, nor in any way to
affect the validity of all or any part of this Agreement or the right of such party
thereafter to enforce each and every such provision. No waiver of any breach of
this Agreement shall be held to constitute a waiver of any other or subsequent
breach.
11. Hold Harmless
Subject to Florida Statutory limits on the Waiver of sovereign immunity, the
parties agree that each will save the other, hold harmless and defend the other
of, from and against all liability and expenses, including reasonable attorney's
fees on account of the negligent acts of its employees, servants or agents in any
way related to or in connection with the recycling program. Each party will agree
to provide each other, if requested, proof of insurance coverage or self-insurance
in the amounts set forth in Florida Statutes. Nothing contained herein shall be
construed as a waiver of any immunity from or limitation of liability the Supplier or
the Buyer may be entitled to under the doctrine of sovereign immunity or Section
768.28, Florida Statutes.
12. Relationship of the Parties
Nothing contained herein shall be deemed or construed by the parties hereto, nor
by any third party, as creating the relationship of principal and agent, or a
partnership or joint venture between the parties hereto, it being understood and
agreed that neither the method of computation of purchase price, nor any other
Item # 10
Attachment number 1
Page 7 of 11
provision contained herein, nor any acts of the parties herein shall be deemed to
create any relationship between the parties hereto other than the relationship of
Buyer and Supplier.
13. Notice
All notices and communications regarding this Agreement shall be addressed to
the respective party at the following addresses:
The Buyer: Solid Waste/General Services Department
1701 N. Hercules Avenue
Clearwater, FL 33765-1112
The Supplier:Public Works Department
1200 Railroad Avenue
Safety Harbor, FL 34695
Unless otherwise expressly stated elsewhere in this Agreement, all such notices
shall be in writing and sent via Certified or Registered Mail, Return Receipt
Requested, or by courier, and shall be effective upon (a) actual receipt, or (b)
date of refusal of such delivery.
14. Recording
This Interlocal Agreement and all amendments shall be effective immediately
upon filing a fully executed copy of this lnterlocal Agreement with the Clerk of the
Circuit Court for Pinellas County, Florida pursuant to Section 163.01 (11),
Florida Statutes.
15. Unforeseen Question
The Buyer and the Supplier agree that in the event of unforeseen questions
arising of the relationship of the parties in connection with the curbside recycling
program, the question will be settled in writing between the City Managers or
their respective designees for resolution of such questions concerning this
Agreement. In the event that the unforeseen question is not resolved, either
party may elect to have the dispute heard before a court of local jurisdiction
according to paragraph 20 of this agreement.
Item # 10
Attachment number 1
Page 8 of 11
16. Amendment
This Agreement shall be amended only by mutual written agreement by and
between the Buyer and the Supplier.
17. HeadinQs
The headings of this Agreement are for convenience and reference only and in
no way define, limit or describe the scope of the intent of this Agreement or any
part hereof, or in any way affect the same, or construe any provision thereof.
18. Entire AQreement
18.1 This Agreement together with the attached appendix embodies the
whole agreement of the parties hereto. There are no promises,
terms, conditions or allegations other than those contained herein
and this document shall supersede all previous communications,
representations and/or agreements, whether written or verbal,
between the parties hereto. This Agreement may be modified only
in writing, executed by all parties. This Agreement shall be binding
upon the parties, their successors, assigns and legal
representatives.
18.2 Except as otherwise provided herein, neither the form of this
Agreement, nor the language herein, shall be interpreted or
construed in favor of or against either party hereto as the sole
drafter thereof.
19. Severability
This Agreement is executed under current interpretation of applicable Federal,
State, County, Municipal or other local statute, ordinance or law(s). However,
each separate provision herein shall have independent and severable status for
the determination of legality, so that if any separate provision is determined to be
void or unenforceable for any reason, such determination shall have no effect
upon the validity or enforceability of each other separate provision, or any
combination thereof.
20. GoverninQ Law and Venue
This Agreement shall be governed by, and construed in accordance with, the
laws of the State of Florida. Venue for any dispute pertaining to this Agreement
Item # 10
Attachment number 1
Page 9 of 11
shall lie exclusively in Pinellas County, Florida.
[Remainder of page intentionally left blank]
Item # 10
IN WITNESS WHEREOF, said City of Safety Harbor, Florida, acting by and
through its governing body, the Board of City Commissioners of Safety Harbor,
Florida, its corporate seal to be hereunto affixed, attested by the Clerk of said
City acting as City Clerk of Safety Harbor, Florida; and said City of Clearwater,
Florida acting by and through its City Council, has caused this Agreement to be
executed in its name and on behalf by its Mayor/Councilmember, and its
corporate seal to be hereunto attached, and attested by its City Clerk.
Attachment number 1
Page 10 of 11
CITY OF SAFETY HARBOR, FLORIDA
by and through its7MaYOr
//}
By: ~ ~~, /"JojJlyz-'/' . J
Ci Y Clerk Dati ' -, City Mayor
ATTEST:
CATHY BENSON, CLERK
/() '~(:5- -07
Date
By:
CITY OF CLEARWATER,
By:
Frank Hibbard
Mayor -Councilmember
By:
William B. Horne II
City Manager
APPROVED AS TO FORM:
ATTEST:
By:
Camilo Soto
Assistant City Attorney
By:
Cynthia E. Goudeau
City Clerk
10
Item # 10
Attachment number 1
Page 11 of 11
APPENDIX A
CONTACT LIST
NAME/TITLE Contact Reason Office # CELL #
City of Clearwater
Thomas King Weight Tickets! 562-4920 224-7394
Recycling Supervisor Contamination
Processing Center
David Powers Contract Amendments! 562-4938 224-7386
Senior Accountant Contract Negotiations!
Billing
Thomas Glenn Contract Amendments! 562-4923 224-7388
Program Coordinator Contract Negotiations!
Processing Center
Earl Gloster Contract Amendments! 562-4930 224-41 09
Assistant Director, Contract Negotiations
Solid Waste!General Services Department
City of Safety Harbor
John Crayton
Sanitation Supervisor
Delivery Issues!
Contamination Concerns
724-1550
Sherri Kennedy
Recycling Coordinator
Contract Amendments!
Contract Negotiations!
Recycling Information
724-1550
Ext. 224
Charles Brewer
Director of Public
Works
Contract Amendments!
Contract Negotiations
724-1550
Item # 10
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the applicant's request to vacate the 30-foot street right-of-way of Hart Street lying between Block 3, Jones Subdivision and
Block 3, Harts Second Addition, as more particularly described in the ordinance, (A.K.A. 405 Fort Harrison Avenue North), subject to
the retention of a drainage and utility easement over the full width of the right-of-way to be vacated, and pass Ordinance 7896-07 on
first reading, (V AC2007 -05 Gangelhoff),
SUMMARY:
The subject of this request is a dead end right-of-way that provides no vehicular access to any other property and
therefore is not necessary for municipal use.
The applicant is seeking to vacate the subject street right-of-way to improve the redevelopment potential of the
property. If the property is redeveloped, the property owner may seek vacation of the proposed retained drainage and
utility easement and pay affected utility companies for utility relocations.
Verizon, Progress Energy, Bright House Cable and Knology have facilities in the subject right-of-way and have no objections provided
that a utility easement is retained over the full width of the right-of-way to be vacated.
The City of Clearwater has a 2-inch water main in the subject right-of-way.
The City Engineering Department has no objections to the vacation request provided a drainage and utility easement is retained over the
full width of the street right-of-way to be vacated.
Type:
Current Year Budget?:
Purchase
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review Approval: 1) Planning 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 11
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7896-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, VACATING, THE 3D-FOOT RIGHT-OF-WAY OF
HART STREET LYING BETWEEN BLOCK 3, JONES
SUBDIVISION OF NICHOLSON'S ADDITION TO
CLEARWATER HARBOR AND BLOCK 3, HARTS SECOND
ADDITION TO THE TOWN OF CLEARWATER, SUBJECT
TO A DRAINAGE AND UTILITY EASEMENT WHICH IS
RETAINED OVER THE FULL WIDTH THEREOF;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, David J. Gangelhoff, owner of real property located in the City of
Clearwater, has requested that the City vacate the right-of-way depicted in Exhibit A
attached hereto; and
WHEREAS, the City Council finds that said right-of-way is not necessary for
municipal use and it is deemed to be in the best interest of the City and the general public
that the same be vacated; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following:
3D-foot right-of-way of Hart Street lying between Block 3, Jones Subdivision of
Nicholson's Addition to Clearwater Harbor as recorded in Plat Book 1, Page 13, of the
Public Records of Hillsborough County, Florida of which Pinellas County was formerly a
part, and Block 3, Harts Second Addition to the Town of Clearwater, as recorded in Plat
Book 3, Page 47, Public Records of Pinellas County, Florida
is hereby vacated, closed and released, and the City of Clearwater releases all of
its right, title and interest thereto, except that the City of Clearwater hereby retains
a drainage and utility easement over the described property for the installation and
maintenance of any and all public utilities thereon.
Section 2. The City Clerk shall record this ordinance in the public records of
Pinellas County, Florida, following adoption.
Section 3. This ordinance shall take effect immediately upon adoption.
Ordinance No.I~-#l711
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Camilo A. Soto
Assistant City Attorney
Attachment number 1
Page 2 of 2
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance NoI.teroo#r111
Attachment number 2
Page 1 of 1
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City of Clearwater Engineering Department
Vacate the 30' R.OW. of Hart SI. from the west right of way line of
Garden Ave. to the East line of a vacated right of way lying
adjacent to the East property lines of Lots 1 & 2, FI. Harrison Sub.
Ordinance 7896-07
Drawn By
S.F.
2778
Reviewed By:
S.D. Scale: N.T.S.
DlNG.NO VAC 2007-05 Grid #
S.T.R
09-29s-15e C\3te: 09/21/07
Item # 11
Attachment number 3
Page 1 of 1
GEORGIA ST
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City of Clearwater Engineering Department
Vacate the 30' R.OW. of Hart SI. from the west right of way line of
Garden Ave. to the East line of a vacated right of way lying
adjacent to the East property lines of Lots 1 & 2, FI. Harrison Sub.
Grid #
S.F.
2778
Reviewed By:
S.D. Scale: N.T.S.
DNG. NO
7896-07
VAC 2007-05
Drawn By
Ordinance
S.T.R
09-29s-15e C\3te: 09/21/07
Item # 11
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Urban (RU) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1474 Sandy Lane (Lot 29, Terra-Alto Estates, Section 02, Township 29 South, Range
15 East); and pass Ordinances 7887 -07, 7888-07 & 7889-07 on first reading. (ANX2007 -08022)
SUMMARY:
This voluntary annexation petition involves a 0.164-acre property consisting of one parcel ofland occupied by a single-family
dwelling. It is located at the north side of Sandy Lane approximately 225 feet west of North Highland Avenue. The applicant is
requesting this annexation in order to receive solid waste service from the City. The Planning Department is requesting that the 0.081-
acres of abutting Sandy Lane right-of-way not currently within the City limits also be annexed. The property is contiguous to existing
City boundaries to the north and west. It is proposed that the property be assigned a Future Land Use Plan designation of Residential
Urban (RU) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.E:
. The City already provides sewer service to this property. Collection of solid waste will be provided by the City of Clearwater.
The property is located within Police District II and service will be administered through Police Headquarters located at 645
Pierce Street. Fire and emergency medical services will be provided to this property by Station 48 located at 1700 North Belcher
Road. The City has adequate capacity to serve this property with solid waste, police, fire and EMS service. The proposed
annexation will not have an adverse effect on public facilities and their levels of service;
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Community Development Code.
. The proposed RU Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to
be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The
proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community
Development Code; and
Cover Memo
. The property proposed for annexation is contiguous to existing City boundaries to the north and west; thereforelfl3lrfIJ-~~tion is
consistent with Florida Statutes Chapter 171.044. The Pinellas Planning Council (PPC) staff has reviewed this annexation and no
objections were raised.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 12
cJ
Owner Ruby Wiggins
Site: 1474 Sandy Lane
Land Use
From: RU (County)
To: RU (City)
Attachment number 1
Page 1 of 7
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Location Map
Case:
ANX2007 -08022
Property Size (Acres):
0.164
Size R-Q-W (Acres):
ORl
Zoning
PIN: 02-29-15-90288-000-0290
R-3 (County)
LMDR (City)
Atlas Page:
261A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.08022. 1474 Sandy Lane. Wiggins\Maps\Location,d!tem # 12
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner Ruby Wiggins
Site: 1474 Sandy Lane
Land Use
From: RU (County)
To: RU (City)
Case:
ANX2007 -08022
Property Size (Acres):
0.164
Size R-Q-W (Acres):
ORl
Zoning
PIN: 02-29-15-90288-000-0290
R-3 (County)
LMDR (City)
Atlas Page:
261A
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Proposed Annexation Map
Owner Ruby Wiggins
Site: 1474 Sandy Lane
Land Use Zoning
From: RU (County) R-3 (County)
To: RU (City) LMDR (City)
Case:
Property Size (Acres):
Size R-Q-W (Acres):
PIN:
Atlas Page:
--,
--.J
ANX2007 -08022
0.164
ORl
02-29-15-90288-000-0290
261A
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Atlas Page:
ANX2007 -08022
0.164
.081
PIN: 02-29-15-90288-000-0290
261A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.08022. 1474 Sandy Lane. Wiggins\Maps\future,doJtem # 12
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PIN: 02-29-15-90288-000-0290
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Existing Surrounding Uses Map
Owner Ruby Wiggins
Site: 1474 Sandy Lane
Land Use Zoning
From RU (County) R-3 (County)
To: RU (City) LMDR (City)
Case:
ANX2007 -08022
Property Size (Acres):
0.164
Size R-Q-W (Acres):
.081
PIN:
02-29-15-90288-000-0290
Atlas Page:
261A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.08022. 1474 Sandy Lane. Wiggins\Maps\existing,dd!em # 12
View looking north at 1474 Sandy Lane
View looking northwest of 1474 Sandy Street
View looking east of 1474 Sandy Lane toward North Highland
Avenue
ANX2007 -08022
Ruby Wiggins
1474 Sandy Lane
Attachment number 1
View looking south of 1474 Sandy Lane
View looking northeast of 1474 Sandy Street
View looking west of 1474 Sandy Lane toward Weston Drive
Item # 12
Attachment number 2
Page 1 of 2
ORDINANCE NO. 7887-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED ON THE NORTH SIDE OF SANDY LANE
APPROXIMATELY 225 FEET WEST OF NORTH
HIGHLAND AVENUE, CONSISTING OF LOT 29, TERRA-
ALTO ESTATES, WHOSE POST OFFICE ADDRESS IS
1474 SANDY LANE, TOGETHER WITH THE ABUTTING
RIGHT-OF-WAY OF SANDY LANE, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING
THE BOUNDARY LINES OF THE CITY TO INCLUDE SAID
ADDITION; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 29, Terra-Alto Estates, according to plat thereof recorded in Plat Book
45, Page 5, Public Records of Pinellas County, Florida, together with the
abutting right-of-way of Sandy Lane
(ANX2007 -08022)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption. The City
Clerk shall file certified copies of this ordinance, including the map attached hereto, with
the Clerk of the Circuit Court and with the County Administrator of Pinellas County,
Florida, within 7 days after adoption, and shall file a certified copy with the Florida
Department of State within 30 days after adoption.
PASSED ON FIRST READING
Ordinance NoI.tem7#r112
Attachment number 2
Page 2 of 2
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance NoI.tem7#r112
Attachment number 3
Page 1 of 2
ORDINANCE NO. 7888-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE NORTH SIDE OF
SANDY LANE APPROXIMATELY 225 FEET WEST OF
NORTH HIGHLAND AVENUE, CONSISTING OF LOT 29,
TERRA-ALTO ESTATES, WHOSE POST OFFICE
ADDRESS IS 1474 SANDY LANE, TOGETHER WITH THE
ABUTTING RIGHT-OF-WAY OF SANDY LANE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL URBAN (RU) PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 29, Terra-Alto Estates, according to plat
thereof recorded in Plat Book 45, Page 5, Public
Records of Pinellas County, Florida, together with
the abutting right-of-way of Sandy Lane
(ANX2007 -08022)
Land Use Cateqorv
Residential Urban (RU)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7887-07.
PASSED ON FIRST READING
Ordinance No. 7888-07
Item # 12
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No. 7888-07
Attachment number 3
Page 2 of 2
Item # 12
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7889-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTH SIDE OF SANDY LANE APPROXIMATELY
225 FEET WEST OF NORTH HIGHLAND AVENUE,
CONSISTING OF LOT 29, TERRA-ALTO ESTATES,
WHOSE POST OFFICE ADDRESS IS 1474 SANDY LANE,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
SANDY LANE UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 29, Terra-Alto Estates, according to plat
thereof recorded in Plat Book 45, Page 5, Public
Records of Pinellas County, Florida, together with
the abutting right-of-way of Sandy Lane
(ANX2007 -08022)
Zoninq District
Low Medium Density
Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7887-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 12
Ordinance No. 7889-07
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Industrial Limited (IL) and Initial Zoning Atlas Designation of
Industrial, Research and Technology (IRT) District for 2000 Calumet Street (Lot 8, Clearwater Industrial Park, Section 01, Township 29
South, Range 15 East); and Pass Ordinances 7890-07, 7891-07 & 7892-07 on first reading. (ANX2007 -08023)
SUMMARY:
This voluntary annexation petition involves a 5.00-acre property consisting of one parcel of land occupied by a warehouse and
distribution center. It is located at the northeast corner of Calumet Street and North Hercules Avenue. The applicant is requesting this
annexation in order to receive solid waste and sanitary sewer service from the City. The Planning Department is requesting the 0.67
acres of abutting North Hercules Avenue right-of-way not currently within the City limits also be annexed. The property is contiguous
to existing City boundaries to the north, south and east. It is proposed that the property be assigned a Future Land Use Plan designation
of Industrial Limited (IL) and a zoning category of Industrial, Research and Technology (IRT).
Due to timing constraints, the applicant wished to commence construction prior to annexation. To facilitate this, the City's Planning and
Engineering Departments reviewed the building permit prior to issuance by Pinellas County to confirm the site plan is compliant with
the Community Development Code and City stormwater codes. After City review, Pinellas County issued a building permit for a 6,040
square foot addition to the western end of the building on the site from Pinellas County. The addition will house laundry facilities,
which will produce wastewater that cannot be discharged into a septic system. The Pinellas County Building and Development Review
Services Department will not issue the applicant a Certificate of Occupancy until the property is connected to the City's sanitary sewer
system for discharge of wastewater. Before the City will issue a permit to the applicant to connect to the City's sanitary sewer system,
the applicant's petition must be approved at the first reading of City Council. Second reading of City Council will be postponed until the
applicant is issued a Certificate of Occupancy from Pinellas County. After the issuance of the Certificate of Occupancy, this petition
will be placed on the City Council's agenda for second reading.
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
. The closest sanitary sewer line is located in the adjacent North Hercules Avenue right-of-way and the applicant has paid the
City's sewer impact and assessment fee and is aware of the additional costs to extend City sewer service to the
property. Collection of solid waste will be provided by the City of Clearwater. The property is located within Police District III
and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and
emergency medical services will be provided to this property by Station 48 located at 1700 North Belcher Road. The City has
adequate capacity to serve this property with solid waste, police, fire and EMS service. The proposed annexation will not have an
adverse effect on public facilities and their levels of service;
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Cover Memo
Item # 13
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Community Development Code;
. The proposed Industrial Limited (IL) Future Land Use Plan category is consistent with the current Countywide Plan designation
of this property. This designation primarily permits industrial uses with a Floor Area Ratio of 0.65. The proposed zoning
district to be assigned to the property is the Industrial, Research and Technology (IRT) District. The use of the subject property is
consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The
proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community
Development Code; and
. The property proposed for annexation is contiguous to existing City boundaries to the north, south and east; therefore the
annexation is consistent with Florida Statutes Chapter 171.044. The Pinellas Planning Council (PPC) staff has reviewed this
annexation and no objections were raised.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 13
Attachment number 1
Page 1 of 7
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Location Map
Owner Church Of Scientology Case: ANX2007 -08023
Site: 2000 Calumet Street Property Size 5.0
R.O.W. (acres) .67
Land Use Zoning
PIN: 01-29-15-16488-000-0080
From: IL (County) M-1 (County)
To: IL (City) IRT (City) Atlas Page: 262B
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.08023 .2000 Calumet Street. Church of
Scientology\Maps\Location,doc Item # 13
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner Church Of Scientology Case: ANX2007 -08023
Site: 2000 Calumet Street Property Size 5.0
R.O.W. (acres) .67
Land Use Zoning
PIN: 01-29-15-16488-000-0080
From: IL (County) M-1 (County)
To: IL (City) IRT (City) Atlas Page: 262B
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.08023 .2000 Calumet Street. Church of
Scientology\Maps\AERIAL.doc Item # 13
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Proposed Annexation Map
Owner Church Of Scientology
Site: 2000 Calumet Street
Land Use
From:
IL (County)
To:
IL (City)
Case:
Property Size
R.O.W. (acres)
Zoning
Attachment number 1
Page 3 of 7
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Case
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67
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Land Use
From
IL (County)
To
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Zoning
PIN 01-29-15-16488-000-0080
M-1 (County)
IRT (City)
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Zoning Map
Owner Church Of Scientology Case ANX2007 -08023
Site 2000 Calumet Street Property Size 5.0
R.O.W. (acres) 67
Land Use Zoning
PIN 01-29-15-16488-000-0080
From IL (County) M-1 (County)
To IL (City) IRT (City) Atlas Page 262B
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.08023 .2000 Calumet Street. Church of
Scientology\Maps\Zoning Map,doc
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Existing Surrounding Uses Map
Owner Church Of Scientology
Site 2000 Calumet Street
Land Use
From
IL (County)
To
IL (City)
Case
ANX2007 -08023
5.0
.67
Property Size
R.O.W. (acres)
Zoning
PIN 01-29-15-16488-000-0080
M-1 (County)
IRT (City)
Atlas Page
262B
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.08023 .2000 Calumet Street. Church of
Scientology\Maps\Existing,doc Item # 13
View looking north at 2000 Calumet Street from Calumet Street
View looking east of 2000 Calumet Street toward Sunshine
Drive
View looking north of 2000 Calumet Street along North
Hercules Avenue toward Sunnydale Avenue
ANX2007 -08023
Church of Scientology
2000 Calumet Street
Attachment number 1
View looking east at 2000 Calumet Street from North Hercules
Avenue
View looking south of 2000 Calumet Street along North
Hercules Avenue toward Sherwood Street
View looking south of 2000 Calumet Street
Item # 13
Attachment number 2
Page 1 of 2
ORDINANCE NO. 7890-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ANNEXING CERTAIN REAL PROPERTY
LOCATED AT THE NORTHEAST CORNER OF CALUMET
STREET AND HERCULES AVENUE, CONSISTING OF LOT
8, CLEARWATER INDUSTRIAL PARK, WHOSE POST
OFFICE ADDRESS IS 2000 CALUMET STREET,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
NORTH HERCULES AVENUE, INTO THE CORPORATE
LIMITS OF THE CITY, AND REDEFINING THE BOUNDARY
LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the owner of the real property described herein and depicted on the
map attached hereto as Exhibit A has petitioned the City of Clearwater to annex the
property into the City pursuant to Section 171.044, Florida Statutes, and the City has
complied with all applicable requirements of Florida law in connection with this ordinance;
now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of
Clearwater and the boundary lines of the City are redefined accordingly:
Lot 8, Clearwater Industrial Park, according to the map or plat thereof as
recorded in Plat Book 44, Page 46, Public Records of Pinellas County,
Florida, together with the abutting right-of-way of North Hercules Avenue
(ANX2007 -08023)
Section 2. The provisions of this ordinance are found and determined to be
consistent with the City of Clearwater Comprehensive Plan. The City Council hereby
accepts the dedication of all easements, parks, rights-of-way and other dedications to the
public, which have heretofore been made by plat, deed or user within the annexed
property. The City Engineer, the City Clerk and the Planning Director are directed to
include and show the property described herein upon the official maps and records of the
City.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon the recordation of a 20-foot wide sidewalk maintenance easement extending along
the entire length of the Hercules Avenue property frontage with the City of Clearwater as
Grantee, in form acceptable to the City Attorney, being recorded in the Pinellas County
Records prior to second reading/ordinance adoption. The City Clerk shall file certified
copies of this ordinance, including the map attached hereto, with the Clerk of the Circuit
Court and with the County Administrator of Pinellas County, Florida, within 7 days after
Ordinance No.Iftm1)-#l713
Attachment number 2
Page 2 of 2
adoption, and shall file a certified copy with the Florida Department of State within 30
days after adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance NoI.temo#r113
Attachment number 3
Page 1 of 2
ORDINANCE NO. 7891-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED AT THE NORTHEAST
CORNER OF CALUMET STREET AND HERCULES
AVENUE, CONSISTING OF LOT 8, CLEARWATER
INDUSTRIAL PARK, WHOSE POST OFFICE ADDRESS IS
2000 CALUMET STREET, TOGETHER WITH THE
ABUTTING RIGHT-OF-WAY OF NORTH HERCULES
AVENUE, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS INDUSTRIAL LIMITED (IL); PROVIDING
AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 8, Clearwater Industrial Park, according to
the map or plat thereof as recorded in Plat Book
44, Page 46, Public Records of Pinellas County,
Florida, together with the abutting right-of-way
of North Hercules Avenue
(ANX2007 -08023)
Land Use Cateqorv
Industrial Limited (IL)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7890-07.
PASSED ON FIRST READING
Ordinance No. 7891-07
Item # 13
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Leslie K. Dougall-Sides
Assistant City Attorney
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No. 7891-07
Attachment number 3
Page 2 of 2
Item # 13
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7892-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED AT
THE NORTHEAST CORNER OF CALUMET STREET AND
HERCULES AVENUE, CONSISTING OF LOT 8,
CLEARWATER INDUSTRIAL PARK, WHOSE POST
OFFICE ADDRESS IS 2000 CALUMET STREET,
TOGETHER WITH THE ABUTTING RIGHT-OF-WAY OF
NORTH HERCULES AVENUE, UPON ANNEXATION INTO
THE CITY OF CLEARWATER, AS INDUSTRIAL,
RESEARCH AND TECHNOLOGY (IRT); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 8, Clearwater Industrial Park, according to the
map or plat thereof as recorded in Plat Book 44,
Page 46, Public Records of Pinellas County, Florida,
together with the abutting right-of-way of No. Hercules Ave.
(ANX2007 -08023)
Zoninq District
Industrial, Research and
Technology (IRT)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7890-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 13
Ordinance No. 7892-07
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 1404 Satsuma Street (Lot 20, Highland Oak, Section 23, Township 29 South, Range
15 East); and pass Ordinances 7893-07, 7894-07 & 7895-07 on first reading. (ANX2007-09024)
SUMMARY:
This voluntary annexation petition involves a 0.22-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the north side of Satsuma Street approximately 300 feet east of S. Hillcrest A venue. The applicant is
requesting this annexation in order to receive sanitary sewer service from the City. The property is contiguous to existing City
boundaries to the north, south and west. It is proposed that the property be assigned a Future Land Use Plan designation of Residential
Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
. The City's sanitary sewer impact fee has been paid. The sanitary sewer assessment fee has not been paid and the applicant is
aware of the additional costs to extend City sewer service to the property. Collection of solid waste will be provided by the City
of Clearwater. The property is located within Police District II and service will be administered through Police Headquarters
located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 47 located at 1460
Lakeview Road. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS
service. The proposed annexation will not have an adverse effect on public facilities and their levels of service;
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall be promoted through application of the Clearwater
Community Development Code.
. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be
assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent
with the uses allowed in the District and the property exceeds the District's minimum dimensional requirements. The proposed
annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code;
and
Cover Memo
Item # 14
. The property proposed for annexation is contiguous to existing City boundaries to the north and west; therefore the annexation is
consistent with Florida Statutes Chapter 171.044. The Pinellas Planning Council (PPC) staff has reviewed this annexation and no
objections were raised.
Review Approval: 1) Legal 2) Clerk 3) Assistant City Manager 4) Clerk 5) City Manager 6) Clerk
Cover Memo
Item # 14
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Location Map
Owner Monique G. Bouchard Case: ANX200 7-09024
Site: 1404 Satsuma Street Property
Size (Acres): 0.22
Land Use Zoning
PIN: 23-29-15-38952-000-0200
From: RL (County) R-3 (County)
To: RL (City) LMDR (City) Atlas Page: 307A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.09024. 1404 Satsuma Street. Bouchard\Maps\Location ~ # 14
Attachment number 1
Page 2 of 7
Aerial Photograph
Owner Monique G. Bouchard Case: ANX200 7-09024
Site: 1404 Satsuma Street Property
Size (Acres): 0.22
Land Use Zoning
PIN: 23-29-15-38952-000-0200
From: RL (County) R-3 (County)
To: RL (City) LMDR (City) Atlas Page: 307A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.09024. 1404 Satsuma Street. Bouchard\Maps\Aerial MaltElilal # 14
Attachment number 1
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Proposed Annexation Map
Owner
Monique G. Bouchard
Site:
1404 Satsuma Street
Case:
Property
Size (Acres):
ANX200 7-09024
0.22
Land Use
Zoning
PIN: 23-29-15-38952-000-0200
From:
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
307A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.09024. 1404 Satsuma Street. Bouchard\Maps\Proposed
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Future Land Use Map
Case
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Size (Acres)
ANX200 7-09024
0.22
Zoning
PIN 23-29-15-38952-000-0200
R-3 (County)
LMDR (City)
Atlas Page
307A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.09024. 1404 Satsuma Street. Bouchard\Maps\Future Land Use
Map,doc Item # 14
Attachment number 1
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Zoning Map
Owner
Monique G. Bouchard
Site:
1404 Satsuma Street
Case:
Property
Size (Acres):
ANX200 7-09024
0.22
Land Use
Zoning
PIN: 23-29-15-38952-000-0200
From:
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
307A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.09024. 1404 Satsuma Street. Bouchard\Maps\Zoning Md~am # 14
Attachment number 1
Page 6 of 7
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Iii
Existing Surrounding Uses Map
Owner
Monique G. Bouchard
Site:
1404 Satsuma Street
Case:
Property
Size (Acres):
ANX200 7-09024
0.22
Land Use
Zoning
PIN: 23-29-15-38952-000-0200
From:
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
307A
S:\Planning Department\C D B\Annexations\ANX. 2007\ANX2007.09024. 1404 Satsuma Street. Bouchard\Maps\Existinl,';
Surrounding Uses Map,doc Item # 14
View looking north at 1404 Satsuma Street
View looking west of 1404 Satsuma Street toward South
Hillcrest Avenue
View looking northwest of 1404 Satsuma Street
ANX2007 -09024
Bouchard, Monique G.
1404 Satsuma Street
Attachment number 1
View looking south of 1404 Satsuma Street
View looking east of 1404 Satsuma Street toward South
Highland Avenue
View looking southwest of 1404 Satsuma Street
Item # 14
Attachment number 2
Page 1 of 1
ORDINANCE NO. 7893-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF SATSUMA STREET APPROXIMATELY 300
FEET EAST OF HILLCREST AVENUE, CONSISTING OF LOT 20,
HIGHLAND OAK, WHOSE POST OFFICE ADDRESS IS 1404
SATSUMA STREET, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 20, Highland Oak, according to the plat thereof as recorded in Plat Book 40,
Page 25, Public Records of Pinellas County, Florida
(ANX2007-09024)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 14
Ordinance No. 7893-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7894-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE NORTH SIDE OF
SATSUMA STREET APPROXIMATELY 300 FEET EAST
OF HILLCREST AVENUE, CONSISTING OF LOT 20,
HIGHLAND OAK, WHOSE POST OFFICE ADDRESS IS
1404 SATSUMA STREET, UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 20, Highland Oak, according to the plat
thereof as recorded in Plat Book 40, Page 25,
Public Records of Pinellas County, Florida
(ANX2007 -09024)
Land Use Cateqorv
Residential Low (RL)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7893-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 14
Ordinance No. 7894-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7895-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTH SIDE OF SATSUMA STREET
APPROXIMATELY 300 FEET EAST OF HILLCREST
AVENUE, CONSISTING OF LOT 20, HIGHLAND OAK,
WHOSE POST OFFICE ADDRESS IS 1404 SATSUMA
STREET, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 20, Highland Oak, according to the plat
thereof as recorded in Plat Book 40, Page 25,
Public Records of Pinellas County, Florida
(ANX2007 -09024)
Zoninq District
Low Medium Density
Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7893-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 14
Ordinance No. 7895-07
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a work order in the amount of $30,750 to OKS Associates, an Engineer of Record, for professional services to prepare a traffic
study to evaluate the feasibility of increasing hotel density on Clearwater Beach and establish capital project 315-92837, Beach Area
Traffic Study, in the amount of $30,750 funded from unallocated transportation impact fees and authorize the appropriate officials to
execute same. (consent)
SUMMARY:
At the August 16, 2007 City Council meeting, the Planning Department presented an analysis and proposal for increased overnight
accommodation density on Clearwater Beach. At that time the Department recommended that the City pursue increasing hotel density
from 50 to 150 - 210 units per acre for properties governed by Beach by Design. The proposed increase was based on an economic
analysis prepared by Dr. Owen Beitsch that concluded hotel density must be greatly increased if economic parity is to be achieved
between condominium and hotel development. The Department's proposal indicated that an infrastructure analysis would need to be
conducted to ensure that the adopted Levels of Service for water, sewer and transportation could be maintained with such substantial
increases in hotel density. To date, the water and sewer analyses have been completed.
The Planning Department is requesting that OKS Associates, an Engineer of Record, be retained to conduct a traffic analysis to
determine whether there is adequate capacity in the road network to support the proposed increase in hotel density. OKS Associates is
very familiar with the traffic issues on Clearwater Beach due to the significant amount of work the firm has done on various beach
traffic projects. The proposed scope of work includes an analysis of maximum build-out conditions on Clearwater Beach and Sand Key
incorporating the proposed density for the Beach and the density allowed by the Pinellas Planning County for the areas of Sand Key
where hotels can be constructed. If the analysis identifies Level of Service issues, the report will identify low-cost and easily
implemented mitigation measures. If the study forecasts significant failures, OKS Associates will determine the threshold of
development that can be supported without creating LOS deficiencies.
The Planning Department is requesting that a capital project be established for this study and the contract be awarded to OKS
Associates in the amount of $30,750. A first quarter budget amendment will transfer $30,750 of unallocated transportation impact fees
to establish capital project 315-92559, Beach Area Traffic Study.
Type:
Current Year Budget?:
Other
No
Budget Adjustment:
Yes
Budget Adjustment Comments:
See Item
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$30,750
$30,750
2007 to 2008
Annual Operating Cost:
Total Cost:
o
$30,750
Appropriation Code
315-92559
Amount
$30,750
Appropriation Comment
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 15
Study Area
Attachment number 1
Page 1 of 4
Page 1 of 3
ATTACHMENT "A" - SCOPE OF SERVICES
CLEARWATER BEACH TRAFFIC STUDY
The study area encompasses the Clearwater Beach/Sand Key planning area from the city limits on the
south to Acacia Street on the north, from the Gulf on the west to Clearwater Bay to the east. DKS will
examine existing land use data for this area to identify the potential development growth in this area
which could occur as a result of increased density allowance for hotel uses in the range of 150-210 units
per acre,
Scope of Services
Task 1
Task 2
Task 3
Attend a Proj ect Scoping meeting with city staff. The purpose of this meeting will be to
review the study methodology, procedures and schedule and to verify the study area and basis
for development projections,
Conduct a reconnaissance of the roadway system serving the study area and compile
available traffic counts, roadway geometries, signal timings, programmed roadway
improvements and any recently approved traffic impact studies, It is anticipated that peak
period turning movement counts will be obtained by the City at the following intersections:
. Baymont Street @ Mandalay Avenue
. The Roundabout
. South Gulfview Boulevard @ Clearwater Pass Avenue
. Gulf Boulevard @ (Bellaire) Causeway Boulevard
. Court Street @ Fort Harrison
. Chestnut Street @ Fort Harrision
Additionally, 24 hour traffic volumes will be obtained on Gulf Boulevard (south of
Clearwater Pass) and on the Memorial Causeway Bridge, This information will be obtained
by the City either from recent counts performed by Pinellas County or from new counts
performed by the City of Clearwater.
The above six intersections (and connecting segments) are anticipated to represent the extent
of the significantly impacted (1 % LOS D) roadway system under the Pinellas County traffic
impact study methodology, If the results of Task 5 indicate a more extensive impact area we
would modify the study scope as needed to include the analysis of additional intersections
and/or segments,
Determine existing land use for parcels located within the defined study area utilizing land
use data provided by the City of Clearwater. This will be supplemented and verified by field
data and data obtained from the Pinellas County Property Appraiser's web site as required,
This data shall be quantified as existing gross floor area (GF A) for commercial and retail
uses, existing dwelling units (DU) for single and multi-family uses, and number of rooms for
existing Hotel/Resorts/Overnight Accommodations, This assumes data for the North Beach
area study (completed in 2006) will be updated only for projects completed in the last year.
DKS will review and update data provided by the City for the Beach Walk, Small Motel,
South Beach/Clearwater Pass and Sand Key areas,
Item # 15
Attachment number 1
Page 2 of 4
Task 4
ATTACHMENT "A"-- SCOPE OF SERVICES
Page 2 of3
Task 5
Task 6
Task 7
Task 8
Schedule
Determine maximum build out development potential within the defined study area using
information provided by the City of Clearwater Planning Department. This will include all
major development projects approved by the City and an assessment of the development
potential for hotel uses based upon an increased density consistent with the density range
between 150 and 210 units per acre, DKS will obtain concurrence from the Planning
Department regarding these projections prior to performing the assessment of traffic impacts
(Task 5),
DKS will estimate the additional daily, AM and PM peak hour trips generated by the build
out of development in the study area using trip rates compiled in the current edition of the
ITE Trip Generation Report, The distribution of this traffic on the roadway system will be
determined based upon existing travel patterns (traffic counts) as well as distribution patterns
estimated using the Tampa Bay Regional Transportation Model. This analysis will consider
internal (to the study area) as well as external trips, New AM and PM peak hour trips will be
assigned to the critical intersections and roadway segments and added onto the background
traffic volumes,
A comparison of existing and future level of service conditions will be performed to identify
expected impacts of the build out development. The analysis methodology will comply with
the most current MPO guidelines for traffic studies, Low cost, readily implemented,
mitigation measures will be identified where minor Level of Service deficiencies are
projected to occur. If significant failures are forecasted we will determine the threshold of
development which can occur to avoid the deficiencies,
Prepare a draft report and meet with City Staff to review findings and recommendations,
Prepare a signed and sealed traffic engineering report summarizing the findings and
recommendations of our traffic study, In addition to the signed and sealed traffic report a
digital copy of all information associated with the study will be provided,
Based upon receipt of traffic count and land use data from the City by November 16, 2007 the
CONSULTANT will complete the draft report by December 17,2007, The final report will be submitted
within one week after receipt of comments on the draft report from the City, Any other delays beyond
CONSULTANT'S control will be documented in writing by CONSULTANT and submitted to CITY for
consideration to grant a schedule time extension,
City Responsibilities
In addition to supplying CONSULTANT with all necessary traffic count data identified in Task 2 above
and the Land Use and development data identified in Task 3, the CITY will make available to
CONSULTANT all information available in CITY files pertaining to this project. CITY does not
guarantee the accuracy of information in its possession, CONSULTANT will be responsible for the
prudent application of the information provided and will be responsible for checking and verifying the
accuracy of all information prior to its use,
Item # 15
Attachment B--Study Fee
Attachment number 1
Page 3 of 4
We propose to conduct the previously described scope of services for a total lump sum amount of
$30,750, The following is the expected breakdown by task.
Summary of Study Cost
Task Description
Task 1 Proj ect Scoping Meeting
Task 2 Roadway/Intersection Inventory and Traffic
Count Data Compilation
Task 3 Summarize/Verify Existing Study Area
Land Use Data
Task 4 Identify Approved Development and Build
Out Land Use Potential
Task 5 Existing and Future Trip Generation
Distribution/Assignment Analysis
Task 6 Roadway/Intersection Level of Service and
Mitigation Analysis
Task 7 Prepare/Review Draft Report
Task 8 Prepare Final Traffic Study Report
Study Total
Estimated
Cost
$750,00
$2,500,00
$5,500,00
$4,000,00
$5,750,00
$7,500,00
$3,500,00
$1,250,00
$30,750,00
Item # 15
Preliminary Schedule
Schedule
Task Description
Task 1 Proj ect Scoping Meeting
Task 2 Roadway Survey and Traffic Count
Data Compilation
Task 3 Existing Land Use Data
Compilation/Review
Task 4 Identify Build Out Development
Potential
Task 5 Trip GenerationlDistribution
Assignment and Roadway Capacity/Link
Anal ysi s
Task 6 Submit Draft Report
Task 7 Prepare Final Traffic Study Report
Attachment number 1
Page 4 of 4
Proiected Completion Date
10/21/2007
11/21/2006
11/26/2006
12/03/2007
12/10/2006
12/17/2007
Within 7 days of receipt of Task
6 Comments
Item # 15
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7885-07 on second reading, amending Appendix A, Division XXV, Section (2)(a), Code of Ordinances, changing
the cost of a fire hydrant to current market price.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 16
Attachment number 1
Page 1 of 1
ORDINANCE NO. 7885-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, RELATING TO FIRE HYDRANT FEE;
AMENDING CODE OF ORDINANCES, AMENDING
SUBJECT AMOUNT AS FOLLOWS: APPENDIX A,
DIVISION XXV, SECTION (2)(A), CHANGING COST OF
FIRE HYDRANT TO CURRENT MARKET PRICE;
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA.
Section 1. Appendix A, Division XXV, Section (2) (a), Code of
Ordinances, is amended to change subject amount to read as follows:
Fire Hydrant Installation
Charge for furnishing and installing one fire hydrant exclusive of the
required tap and charge for such tap. . . $775.00
Fire Hvdrant charqe to be determ ined bv the Water Division based on
current market pricinq.
* * * * *
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No. 78~1BDfl # 16
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7901-07 on second reading, submitting to the City electors proposed amendments to the City Charter amending
Section 2.01(5)(d); allowing the donation of city-owned real property for workforce or affordable housing; defining workforce or
affordable housing; amending Section 2.01(d)(7) allowing the Council at a duly advertised public hearing to grant easements for
underground public utilities.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 17
Attachment number 1
Page 1 of 3
ORDINANCE NO. 7901-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
SUBMITTING TO THE CITY ELECTORS PROPOSED
AMENDMENTS TO THE CITY CHARTER AMENDING SECTION
2.01 (D)(5); ALLOWING THE DONATION OF CITY-OWNED
REAL PROPERTY FOR WORKFORCE OR AFFORDABLE
HOUSING; DEFINING WORKFORCE OR AFFORDABLE
HOUSING; AMENDING SECTION 2.01 (D)(7), ALLOWING THE
COUNCIL AT A DULY ADVERTISED PUBLIC HEARING TO
GRANT EASEMENTS FOR UNDERGROUND PUBLIC
UTILITIES; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Section 2.01 (d)(5) of the City Charter be
amended as follows:
Section 2.01. Council; composition; powers.
*****
(d) Limitations. The legislative power provided herein shall have the following
limitations:
*****
(5) Real property.
(i) Prior to the sale, donation, lease for a term longer than five years, or other transfer
of any municipal real property, the real property must be declared surplus and no longer
needed for municipal public use by the council at an advertised public hearing. Except
in the case of right-of-way dedications, the granting of easements, Sf transactions with
governmental entities as described herein, or conveyance for Workforce or Affordable
Housinq no real property may be given away or donated without prior approval at
referendum. Followinq a public hearinq, the City Council may approve the donation or
sale for less than fair market value of city-owned property of not more than one-half
acre in size for workforce or affordable housinq. Workforce or Affordable Housinq
means housinq affordable to persons or families whose total annual income does not
exceed 120 percent of the Area Median Income (AM!), adiusted for household size, as
published by the U.S. Department of Housinq and Urban Development (HUD) for
Pinellas County or metropolitan area.
Section 2. It is hereby proposed that Section 2.01 (d)(7) of the City Charter be
amended as follows:
Section 2.01. Council; composition; powers.
Ordinance No.IVOOlI-#l717
Attachment number 1
Page 2 of 3
*****
(d) Limitations. The legislative power provided herein shall have the following
limitations:
*****
(7) No city owned real property in the area bounded on the north by Drew Street, on
the east by Osceola Avenue, on the south by Pierce Street, and on the west by the
waters of Clearwater Harbor, shall be sold, donated, leased, or otherwise transferred or
used for other than city facilities except upon a finding by the council at a duly
advertised public hearing that such transfer or use is necessary and in the interest of
the public health, safety and welfare of the citizens of the city and the approval of
suchfinding such findinq at referendum; except for that structure known as Harborview
Center, as described in Appendix B.
Which structure may be leased for and used in furtherance of any municipal purpose
consistent with the charter and ordinances of the city.
Additionally, the council at a duly advertised public hearinq, may qrant easements for
underqround utilities.
Section 3. A referendum election is hereby called and will be held on January
29, 2008, at the general city election for the consideration of the voters of the City of
Clearwater for the proposed charter amendments. The questions to appear on the
referendum ballot reflecting the proposed amendment to the charter at the regular
municipal election scheduled for January 29,2008, shall be as follows:
DONATION OF PROPERTY FOR WORKFORCE HOUSING
Shall Section 2.01 (d)(5)(i) of the City Charter relating to limitations on the conveyance
of real property be amended as provided in Ordinance No. 7901-07 to allow the city to
donate real property which does not exceed one-half acre for workforce or affordable
housing which means housing affordable to people and families whose total annual
income does not exceed 120% of the Area Median Income?
YES
NO
GRANTING EASEMENTS FOR UNDERGROUND UTILITIES
Shall Section 2.01 (d)(7) of the City Charter relating to limitations of the conveyance of
real property bounded on the north by Drew Street, the east by Osceola Avenue, the
south by Pierce Street and the west by the water of Clearwater Harbor be amended as
2
Ordinance No.IVOOlI-#l717
Attachment number 1
Page 3 of 3
provided in Ordinance No. 7901-07 to allow council to grant easements for underground
utilities?
YES
NO
Section 3. The City Clerk is directed to notify the Pinellas County Supervisor
of Elections that the referendum item provided above shall be considered at the
election to be held on January 29, 2008.
Section 4. This ordinance shall take effect immediately upon adoption. The
amendments to the City Charter provided for herein shall take effect only upon approval
of a majority of the City electors voting at the referendum election on these issues and
upon the filing of the Amended Charter with the Secretary of State.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
3
Ordinance No.IVOOlI-#l717
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7902-07 on second reading, submitting to the City electors proposed amendments to the City Charter amending
Section 2.03, providing that all councilmembers and the mayor shall be elected for four year terms; providing that two councilmembers
and the mayor will be elected one year and the additional two councilmembers will be elected two years later; providing that newly
elected councilmembers shall take office the next business day following certification of the city election returns.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 18
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7902-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
SUBMITTING TO THE CITY ELECTORS PROPOSED
AMENDMENTS TO THE CITY CHARTER AMENDING SECTION
2.03, ELECTIONS AND TERMS; PROVIDING THAT ALL
COUNCIL MEMBERS AND THE MAYOR SHALL BE ELECTED
FOR FOUR YEAR TERMS; PROVIDING THAT TWO
COUNCILMEMBERS AND THE MAYOR WILL BE ELECTED
ONE YEAR AND THE ADDITIONAL TWO COUNCIL MEMBERS
WILL BE ELECTED TWO YEARS LATER; PROVIDING THAT
NEWLY ELECTED COUNCIL MEMBERS SHALL TAKE OFFICE
THE NEXT BUSINESS DAY FOLLOWING CERTIFICATION OF
CITY ELECTION RETURNS; PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Section 2.03 of the City Charter be
amended as follows:
Section 2.03. Election and terms.
Commencinq with the terms beqinninq in 2008, all AU council members, including
the mayor, shall be elected for terms of tJ::lFee four years. Terms shall overlap, with two
council members and the mayor elected one year, and the additional two council
members and the mayor elected the following year two years later.
No person who has, or but for resignation or forfeiture of office would have,
served as a council member for two consecutive full terms shall serve as a council
member other than mayor for the succeeding tJ::lFee four-year term. No person who has,
but for resignation or forfeiture of office would have, served as mayor for two
consecutive full terms, shall serve as mayor or council member for the succeeding tJ::lFee
four-year term. Term limits shall be effective for each respective seat on the date of the
next election forthat for that seat after 1994.
Newly elected council members shall take office at the next council meeting the
next business day following certification of city election returns.
Section 2. A referendum election is hereby called and will be held on January
29, 2008, at the general city election for the consideration of the voters of the City of
Clearwater for the proposed charter amendments. The question to appear on the
referendum ballot reflecting the proposed amendment to the charter at the regular
municipal election scheduled for January 29,2008, shall be as follows:
Ordinance No.IVOO12-#l718
Attachment number 1
Page 2 of 2
LENGTH OF COUNCIL TERM OF OFFICE AND EFFECTIVE DATE OF
OFFICE
Shall Section 2.03 of the City Charter be amended as provided in
Ordinance No. 7902-07 to change the term of office for Council members
including the Mayor from three (3) years to four (4) years commencing
with the 2008 election and provide that council members including the
Mayor take office the next business day following certification of the
election returns?
YES
NO
Section 3. The City Clerk is directed to notify the Pinellas County Supervisor
of Elections that the referendum item provided above shall be considered at the
election to be held on January 29, 2008.
Section 4. This ordinance shall take effect immediately upon adoption. The
amendments to the City Charter provided for herein shall take effect only upon approval
of a majority of the City electors voting at the referendum election on these issues and
upon the filing of the Amended Charter with the Secretary of State.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance No.IVOO12-#l718
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7903-07 on second reading, submitting to the City electors proposed amendments to the City Charter amending
Section 7.02, requiring the Council to appoint a Charter Review Committee every eight years.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 19
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7903-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
SUBMITTING TO THE CITY ELECTORS PROPOSED
AMENDMENTS TO THE CITY CHARTER AMENDING SECTION
7.02, GENERAL PROVISIONS; REQUIRING THE COUNCIL TO
APPOINT A CHARTER REVIEW ADVISORY COMMITTEE
EVERY EIGHT YEARS; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Section 7.02 of the City Charter be
amended as follows:
Section 7.02. Charter review advisory committee.
The commission shall appoint a charter review advisory committee in January,
W94, 2007 and at least every eiqht f.i.ve years thereafter provided the appointments are
made in January of a year preceding a city election. The charter review advisory
committee shall be composed of not less than ten members. It shall review the existing
charter and make recommendations to the commission for revisions thereto.
Section 2. A referendum election is hereby called and will be held on January
29, 2008, at the general city election for the consideration of the voters of the City of
Clearwater for the proposed charter amendments. The question to appear on the
referendum ballot reflecting the proposed amendment to the charter at the regular
municipal election scheduled for January 29,2008, shall be as follows:
APPOINTMENT OF CHARTER REVIEW ADVISORY COMMITTEE
Shall Section 7.02 of the City Charter be amended as provided in
Ordinance No. 7903-07 to require the appointment of a Charter Review
Advisory Committee every eight years instead of every five years?
YES
NO
Section 3. The City Clerk is directed to notify the Pinellas County Supervisor
of Elections that the referendum item provided above shall be considered at the
election to be held on January 29, 2008.
Section 4. This ordinance shall take effect immediately upon adoption. The
amendments to the City Charter provided for herein shall take effect only upon approval
of a majority of the City electors voting at the referendum election on these issues and
upon the filing of the Amended Charter with the Secretary of State.
Ordinance No.IVOO13-#l719
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Approved as to form:
Pamela K. Akin
City Attorney
Attachment number 1
Page 2 of 2
Frank V. Hibbard
Mayor
Attest:
Cynthia E. Goudeau
City Clerk
2
Ordinance No.IVOO13-#l719
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7904-07 on second reading, submitting to the City electors proposed amendments to the City Charter amending
Section 8.0S(d), providing that the Canvassing Board be comprised of councilmembers whose names do not appear on the ballot and
allowing for citizens to be appointed if necessary.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 20
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7904-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
SUBMITTING TO THE CITY ELECTORS PROPOSED
AMENDMENTS TO THE CITY CHARTER AMENDING SECTION
8.05, ELECTIONS, AMENDING SECTION 8.05(D), PROVIDING
THAT THE CANVASSING BOARD BE COMPRISED OF
COUNCILMEMBERS WHOSE NAMES DO NOT APPEAR ON
THE BALLOT AND ALLOWING FOR CITIZENS TO BE
APPOINTED IF NECESSARY; CHANGING THE DATE FOR THE
CANVASSING BOARD TO MEET; PROVIDING AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Section 8.05(d) of the City Charter be
amended as follows:
Section 8.05. Elections.
*****
(d) Canvassing board. The canvassinq board shall have at least three members. It
shall consist of the City Council members whose names do not appear on the ballot. In
the event that there are less than three council members eliqible to serve, the Council
shall appoint as many citizen members as necessary to have three members. council
shall meet as a The canvassing board shall canvass the election returns no later than
within 24 hours after the final election results are provided to the City Clerk by the
Supervisor of Elections after any municipal election, closing of the polls in any municipal
election and shall canvass the election returns except when such election is held in
conjunction with an election conducted by Pinellas County, in which case certification of
the returns by the county canvassing board may be accepted as the certification of the
municipal election returns.
Section 2. A referendum election is hereby called and will be held on January
29, 2008, at the general city election for the consideration of the voters of the City of
Clearwater for the proposed charter amendments. The question to appear on the
referendum ballot reflecting the proposed amendment to the charter at the regular
municipal election scheduled for January 29,2008, shall be as follows:
CANVASSING BOARD
Shall section 8.05 of the City Charter be amended as provided in
Ordinance 7904-07 to provide that the canvassing board consist of
Council members whose names do not appear on the ballot and when
Ordinance No.lfOOll..ftrt20
Attachment number 1
Page 2 of 2
necessary to achieve a three member canvassing board, citizen members
appointed by Council; and to provide that the canvassing board shall
canvass the election returns within 24 after the final election results are
provided by the Supervisor of elections?
YES
NO
Section 3. The City Clerk is directed to notify the Pinellas County Supervisor
of Elections that the referendum item provided above shall be considered at the
election to be held on January 29, 2008.
Section 4. This ordinance shall take effect immediately upon adoption. The
amendments to the City Charter provided for herein shall take effect only upon approval
of a majority of the City electors voting at the referendum election on these issues and
upon the filing of the Amended Charter with the Secretary of State.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance No.lfOOll..ftrt20
Meeting Date: 11/13/2007
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Adopt Ordinance No. 7905-07 on second reading, submitting to the City electors proposed amendments to the City Charter amending
Article IX, deleting the requirement that revenue bonds for projects in excess of one million dollars be put to referendum.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 21
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7905-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
SUBMITTING TO THE CITY ELECTORS PROPOSED
AMENDMENTS TO THE CITY CHARTER AMENDING ARTICLE
IX, FISCAL MANAGEMENT PROCEDURE, DELETING THE
REQUIREMENT THAT REVENUE BONDS FOR PROJECTS IN
EXCESS OF ONE MILLION DOLLARS BE PUT TO
REFERENDUM; PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby proposed that Article IX of the City Charter be amended
as follows:
ARTICLE IX. FISCAL MANAGEMENT PROCEDURE
The city's fiscal management procedure shall include provisions relating to the
operating budget, capital budget, and capital program, and provide for hearings on the
budget, capital budget, and capital program and the amendment of the budget following
adoption. The ordinance shall contain a provision requiring that revenue bonds for
projects in excess of one million dollars be put to referendum with the exception of
revenue bonds for public health, safety or industrial development and revenue bonds
for refunding.
Section 2. A referendum election is hereby called and will be held on January
29, 2008, at the general city election for the consideration of the voters of the City of
Clearwater for the proposed charter amendments. The question to appear on the
referendum ballot reflecting the proposed amendment to the charter at the regular
municipal election scheduled for January 29,2008, shall be as follows:
REQUIREMENT FOR REFERENDUM ON REVENUE BONDS FOR
PROJECTS IN EXCESS OF $1,000,000.
Shall Article IX. Of the City Charter, relating to fiscal management, be
amended as provided in Ordinance No. 7905-07 to remove the
requirement that revenue bonds for projects in excess of one million
dollars be put to referendum unless they are for public health, safety, or
industrial development or revenue bonds for refunding while not affecting
the Florida Constitutional requirement for referendum on general
obligation bonds?
YES
NO
Ordinance No.lfOOD.#rt21
Attachment number 1
Page 2 of 2
Section 3. The City Clerk is directed to notify the Pinellas County Supervisor
of Elections that the referendum item provided above shall be considered at the
election to be held on January 29, 2008.
Section 4. This ordinance shall take effect immediately upon adoption. The
amendments to the City Charter provided for herein shall take effect only upon approval
of a majority of the City electors voting at the referendum election on these issues and
upon the filing of the Amended Charter with the Secretary of State.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance No.lfOOD.#rt21
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
City Manager Verbal Reports
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 22
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 23
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Care Cup 2007 from CareFest
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 24
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Citizen's Academy Graduation
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 25
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Ironman Presentation
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 26
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Nagano Teacher Presentation - Margo Walbolt
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 27
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Neighborhood of the Quarter, Home of the Quarter and Business Beautification A wards
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 28
Work Session
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
State of the City Presentation
SUMMARY:
Meeting Date: 11/13/2007
Review Approval: 1) Clerk
Cover Memo
Item # 29