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SOLICITATION CONTRACT rft..r:~:.L .L - '.L-n.t:. O::>L.n.t:.LJUL.tI ~.AWARD/CONTRACT !;' '.,' .. '2."CI6NTRAC1' (Proc, In.t,'1del4l.) Np. 1/5010/0018- t>t;C'l'J.UN A - ~OL.LCJ.'l'A'l'J.UN/ CUN'l'.t<AC'l' !,'URM CODE 6. ADMINISTERED BY (If other than Item 5) EQUAL EMPLOYMENT OPPORT~ ISSION MIAMI DISTRICT OFFICE 1 NORTHEAST FIRST STREET, 6TH FLOOR MIAMI, FL 33132 RATING 1, THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 3501 3. EFFECTIVE DATE 10/01/90 :;0 5, ISSUED BY EQUAL EMPLOYMENT OPPORTUNITY COMM. PROCUREMENT MANAGEMENT DIVISION 1801 L STREET, N.W., ROOM 2505 WASHINGTON, DC 20507 7. NAME AND ADDRESS OF CONTRACTOR (No" street, city, county, State and ZIP Cod<') 8. DELIVERY CLEARWATER (FL) DEPARTMENT POST OFFICE BOX CLEARWATER, FL COMMUNITY RELATIONS FOB DESTINATION D FOB ORIGIN ~ eT+tE-R,.""rln'mar) 9. DISCOUNT FOR PROMPT PAYMENT 4748 33518 ~~rll~If ~mb'~M N/A CODE 11. SHIP TO/MARK FOR FACILITY CODE 10, SUBMIT INVOICES (4 copies unless other. wi... specified) TO THE ADDRESS SHOWN IN: 12. PAYMENT WILL BE MADE BY ITEM ~LOCK 6 ABOVE CODE CODE EOC - FINANCIAL MANAGEMENT DIVISION 801 L STREET, N.W., ROOM 2005 ASHINGTON, DC 20507 14. ACCOUNTING AND APPROPRIATION DATA SAME AS BLOCK 6 13. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPEl;'. TION; D 10 use 2304(c)( 6(] 41 U S C 253t )( 5 1/5010/8/4106 $1,448.00 1/5010/15/16/4116 $51 990 00 c , . 15A, ITEM NO_ 15B, SUPPLIES/SERVICES 15C, QUANTITY 15D, UNIT 15E_ UNIT PRICE 15F AMOUNT JROCESSING OF FISCAL YEAR 1991 EP AGENCY TITLE VII CHARGE SEl SECT ON B lliSOLUTIONS AND PROCESSING ~HARGES FOR INTAKE SERVICES, J FIRM FIXED-j rYPE CONTRi ~ND GENERAL FEP AGENCY RICE r I\.CT IPRAINING. ------------ ----- --------- 15G. TOTAL AMOUNT OF CONTRACT ~ $53,438.00 16. TABLE OF CONTENTS ~ 1.') SEe. DESCRIPTION PAGElS) WI SEe. DESCRIPTION PAGE(S) PART I - THE SCHEDULE PART II - CONTRACT CLAUSES X A SOLICITATION/CONTRACT FORM 1 xl I CONTRACT CLAUSES n.8-21 X B SUPPLIES OR SERVICES AND PRICES/COSTS 2 PART III - LIST OF DOCUMENTS, EXHIBITS ANO OTHER ATTACH. X C DESCRIPTlON/SPECS,/wORK STATEMENT ]-7 xl J ' LIST OF ATTACHMENTS 22 V D PACKAGING AND MARKING B PART IV - REPRESENTATIONS AND INSTRUCTIONS Y E INSPECTION AND ACCEPTANCE q X K REPRESENTATIONS. CERTIFICATIONS AND y F DELIVERIES OR PERFORMANCE 1 n OTHER STATEMENT<; OF QFFERORS v G CONTRACT ADMINISTRATION DATA h 1 -1 A- X L INSTRS, CONDS" AND NOTICES TO OFFERORS , v H SPECIAL CONTRACT REQUIREMENTS " 1:\ .'7 X M -'EVALUATION FACTORS FOR AWARD CONTRACTING OFFICER WILL COMPLETE ITEM 17 OR 18 AS APPLICABLE 17. tJ CONTRACTOR'S NEGOTIATED AGREEMENT (Contractor i. r(', quired to sign this document and ret6rn!=: T~NF.D copies to issuing office,) Contractor agrees to furnish and deliver all items or perform all the services set forth or otherwise identified al)ove and on any continuation sheets for the consideration stated herein, The rights and obligations of the parties to this contract shall be subject to and governed by the following documents: (a) this award/contract, (b) the solicitation, if any, and (c) such provisions, representa. - ns, certifications, and specifications. as are attached or incorporated by ce herein. (A ttachmen ts are listed herein,) 18. D AWARD (Contractor is not required to si,n this document,) Your offer on Solicitation Number , including the additions or changes made by you which additions or changes are set forth in full above, ;s hereby acc_ted as to the items listed above and on any continuation sheets. This award ~nsummates the contract which con. sists of the following documents; ta) the Government's solicitation a,nd your offer, and (b) this award/contract. ''lU furt,her contractual document IS neces. sary, 19C. DATE SIGNED If l/9/ 20C. DATE SIGNED ME AND TITLE OF SIGNER (Type or print) Ron H. Rabun, City Manager BLE 26. J 0 7 STANDARD FORM 26 (REV. 4-85) Prescrobed by GSA ) FAR (48 CFRI 53.2J4(al. U,j' , ". d "'f~. C! J c'" 0"" J C? * GPO 1985 0 - 461-275 (418) ~~ " f , r. .. Page 2 of 22 ~ it ,,,~ . SECTION B - SUPPLIES FOR SERVICES AND PRICES/ COSTS ITEM NUMBER DESCRIPTION AMOUNT 1. Processing of 115 TITLE VII Charges filed during the period October 1, 1981 through September 30, 1991, at the price of $450.00 per charge, b~ the FEP Agency. Processing of & TITLE VII AND ADEA CHARGES FOR INTAKE SERVICES filed during the period October 1, 1990 through September 30, 1991, at the.price of $40.00 per charge, by the FEP Agency. $ 51,750.00 2. $ 240.00 3. Training $ 1,448.00 TOTAL CONTRACT AMOUNT $ 53,438.00 i; . ~ I Page 3 of 22 SECTION C - DESCRIPTION/SPEC./WORK STATEMENT: TASK I - TITLE VII CHARGES A. Develooment and'Maintenance of Effort 1. Whereas, there is an acknowledged need to ensure the employment rights of individuals granted by Federal, State and Local anti-discrimination laws, and, 2. Whereas, the Equal Employment Opportunity Commission is authorized by statute to utilize the services of State and Local FEP Agenc i es to ass i st it in meeting its statutory mandate to enforce Title VII of the Civil Rights Act of 1964, as amended, and the Age Discrimination in Employment Act of 1967, as amended, and, 3 . Whereas, the Equa 1 Employment Opportunity Commission, pursuant to Congressional mandate to establish an integrated system for more exped it i ous process i ng of employment discrimination charges, has committed itself to developing such a system in partnership with Fair Employment Practices Agencies. Now, therefore, the FEP Agency hereby agrees to cooperate with the Equal Employment Opportunity Commission in the development of a national, integrated employment discrimination charge processing system by pursuing various objectives which include, but are not limited to, the following: a. Implementation by the FEP Agency of procedures that provide for professionalized intake, prompt notification to respondents, resolution of new charges on a current bas is. determi nat ions supported by evidence and resolutions with remedies; b. The training of FEP Agency personnel in charge processing procedures compatible with those of the EEOC, inclUding ADEA charge proceSSing with those agencies with ADEA contracts; c. Uti 1 i zat i on by the FEP Agency of an emp 1 oyment discrimination charge form which, within statutory limitations, is acceptable to the EEOC and the FEP Agency; d. Utilization by the FEP Agency of processlng terminology (such as common language pertaining to types of closures) that is the same as or compatlble with that utilized by the EEOC; " '! I I Page 4 of 22 " ~ SECTION C - TASK I - TITLE VII CHARGES (Continued) e. Implementation of an internal management ~rogram by the FEP Agency which governs its charge resolution systems by estab 1i shi ng annua 1 charge reso 1 uti on objectives, and monitoring mechanisms which fix accountabil i ty and measure the FEP Agency's progress in meeting its objectives during the course of the contract year; f. The maintenance of a record keeping system between the Commission and the participating FEP Agency which records all actions on charges filed with the Commission and the FEP Agency; g. The deve 1 opment of a system to insure that the Commission and the FEP Agency maintain compatible procedural and substantive standards; and h. The identification by the FEP Agency and the Commission of legislative changes that may be appropriate for the establishment of integrated and efficient charge processing systems. 4. The FEP Agency further agrees that when agreement on implementation of any of ,the above mentioned items is reached, such agreement shall be incorporated in a Workshari ng Agreement whose effect i ve dates wi 11 run consi,stent with the effective dates of this contract. Upon execution, the Worksharing Agreement is incorporated by reference into this contract. 5. It is further understood and expressly agreed to by both parties to this contract that, as a condition to the maintenance of this contract, the FEP Agency shall: a. Implement in cooperation with the Commission, a system which permits each party to perform various functions on behalf of the other, inter alia, accepting charges for each other, within such statutory limits as may exist; and b. Commit itself to maintenance of effort. It is the intention of the EEOC to purchase services from the FEP Agency. Therefore, should the FEP Agency or the governmental body which provides its funds reduce the FEP Agency's resources in anticipation of or as a result of EEOC contract funds, the EEOC may consider any reduction in the FEP Agency's I I Page 5 of 22 ." SECTION C - TASK I - TITLE VII CHARGES (Continued) funding from its funding source, restriction placed on the use of i tsfunds or changes in the FEP Agency's law or regulations, which impact on its ability to perform under its contract(s), as a material breach of this contract requiring the FEP Agency to return a 11 or aport i on of the funds provided by the EEOC under this contract. 6. It is understood and expressly agreed to by both parties to this contract that, as a condition to the maintenance of this contract, there be a Worksharing Agreement in effect between the FEP Agency and EEOC. It is understood and agreed to that, at a minimum, the Worksharing Agreement contain a provision effecting a waiver of initial processing rights on Title VII charges during the 60 day deferral period on Charges to be initially processed by EEOC. NotWithstanding the FEP Agency's capability to process all new charges it receives, the Worksharing Agreement shall note that EEOC may assert initial exclusive juriSdiction for processing a certain number or kind,of charges. Once the EEOC or FEP Agency has been des i gnated to process the charge, the other shall refrain from processing the charge pending completion by the initial processor to minimize duplication of effort. 7. It is understood and expressly agreed to by both parties to this contract that all provisions of the current year's Principles of EEOC's Title VII and ADEA Program for State and Local Fair Employment Practices Agencies are incorporated in their entirety into this contract. 8. ProcessinQ of CharQes 1. The FEP Agency as the Contractor, covenants and agrees for adequate consideration, as stated in Section 8, during the term of this contract to process individual charges of employment discrimination which have been filed with the Contractor and with the EEOC during the period of October 1, 1981 through September 30, 1991. The Oistrict Oirector shall be responsible for transmitting Charges initially received by eEOC to the Agency. The Agency further covenants and agrees that the charges submitted 'for contract credit review shall include, inter Al.i.A, no cause find i ngs , successfu 1 set t 1 ements , successful conciliations, administrative closures, final orders issued fOllowing and pursuant to administrative '- J I Page 6 of 22 SECTION C - TASK I - TITLE VII CHARGES (Continued) hearings and litigation. No contract credit will be awarded by EEOC for closures by the FEP Agency based on no jurisdiction (except in cases where an investigation is actually required to determine jurisdiction) or closure based on the charging party's failure to establish a bona fide charge. 2. A 11 charges processed unde r th is contract by the FEP Agency shall be processed as follows: a. All charges will be evaluated and determinations made in accordance with the theories of non- discrimination in employment as developed under Title VII of the Civil Rights Act of 1964, as amended. b. Investigation and resolution of individual charges pursuant to this agreement shall be conducted in a manner designed to effectuate relief for the charging party and shall be carried out as expeditiously as possible. c. All final actions, 1 itigation and intake services for which payment is requested under this contract will be processed and awarded contract credit, in compliance with EEOC Order 916. d. A contract credit for the closure of a charge (i.e. final action) will be given upon final disposition of the charge. When administrative appeal rights exist, final disposition of a charge occurs only after the time for appeal has expired or the appeal has been processed to completion. In cases where the administrative appeal has been processed, the date of the notice of the final result of the appeal is the operative date. This applies in all cases where an administrative appeal is provided, whether the case is administratively closed, dismissed, decided, or when no cause is found. The fifteen day perlod during which Substantial Weight Review may be requested and/or the period during which a Substantial Weight Review is conducted is not considered for the purposes of computing the operative date for contract closure purposes. " J I Page 7 of 22 SECTION C - TASK I TITLE VII CHARGES (Continued) e. A contract credit for a charge that is not a closure will be given for the fOllowing types of charge processing actions (i.e., litigation, intake services and substantial investigations in accordance with the Substantial Weight Review Manual). Contract credit for 1 itigationwi 11 be given upon rece i pt by the EEOC of a copy of the complaint bearing confirmation of the filing date with the Court, or other appropriate official confirmation of the filing date of the complaint. Contract credit for intake services will be given when EEOC accepts for processing a charge initially filed but not Jurisdictional with the Agency, and for which the Agency has prepared all charge intake documentation required by the EEOC. Contract credit will also be given for certain types of charges even though EEOC is not accepting the final finding of the FEP Agency. The circumstances under which such credit will be given is specified in EEOC Order 916, Appendix A, Section 4(1). f. Charges processed pursuant to this agreement will be designated in a monthly status report from the Agency to EEOC's District Office. g. All charges wi 11 be processed by the Agency in accordance with the applicable State and Local Law of the Agency. 3. Charges processed under this contract shall be charges of employment discrimination filed with the Contractor and with the EEOC during the period of October 1, 1981 through September 30, 1991 and shall be exclusive of any charge processing resulting from other contracts for the resolution of charges under Title VII that may be in effect between the FEP Agency and the EEOC during the term of this contract. '. , I Page 8 of 22 SECTION 0 - PACKAGING AND MARKING : Charge/case file material and reports to be furnished to the District Office shall be adequately packaged to assure safe delivery to the designated office. FEP Agency shall preserve all case files and records relevant to all charges or actions until final disposition of such charges or actions by the FEP Agency and the Commission and other federal authorities including federal courts. , I I Page 9 of 22 SECTION E - INSPECTION AND ACCEPTANCE E.1 INSPECTION AND ACCEPTANCE Inspection and Acceptance shall be made by the District Office Director or his/her designee on behalf of the Director, Office of Program Operations, Equal Employment ,Opportunlty Commission. Inspection and Acceptance shall be made pursuant to the standards set forth in EEOC's Comoliance Manual and ln the applicable section(s) of EEOC Order 916. E.2 NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference: FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES 52.246-4 INSPECTION OF SERVICES - FIXED PRICE (APR 84) ,. - I Page 10 of 22 . . SECTION F - DELIVERIES OR PERFORMANCE The work to be performed hereunder shall be completed by September 30, 1991. A. The FEP Agency shall submit for each month during the period of performance a Monthly Report to the District Office for review. This monthly report shall consist of EEOC Forms 322 and 472. The Monthly Reports, beginning with the report for the month of October 1990, are due in the Contract Administation Office (the Commission's District Office) on or before November 8, 1990. The monthly report must be submitted to and received by the Contract Administration Office not later than the 8th calendar day of each subsequent month. B. Separately, the FEP Agency shall furnish to the Office of Program Operations, Field Management Programs and the State and Local Branch, WaShington, D.C., written reports as may be expressly required by either of those units. I I Page 11 of 22 SECTION G - CONTRACT ADMINISTRATION DATA Contracting Officer Karen W. Chambers Contract Specialist Cassandra Bates EEOC - Contract Specialist Telephone: (202) 663-4253 Inspection and Acceptance Accounting and Appropriation Data See Section E of the Schedule See Block 14 of Page 1, SF-26 Contracting Officer's Technical Representative (COTR) Technical functions are assigned to: District Director Miami District Office Overall Contract Administra- tion functions are assigned to the Contract Specialist. , Paying Office See Block 12 of Page 1, SF-26 Project' Officer James Troy, Director Office of Program Operations 1801 L Street, N.W., Rm 8002A Washington, D.C. 20507 Telephone: (202) 663-4801 G-1 CONTRACTING OFFICER Notwithstanding any of the prOV1Slons of this contract, the Contracting Officer shall be the only individual ~uthorized to amend or modify any of the terms of the contract or redirect the efforts of the contractor. G-2 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (COTR) The Equal Employment Opportunity Commission's District Director listed above is the COTR in connection with the performance of this contract. The COTR shall monitor the contract for the Director, Office of Program Operations and provide the Contractor with technical guidance. Technical guidance shall mean filling in the details or otherwise explaining the scope of work and the requirements set forth in the contract. It is intended that the detatls or suggestions furnished shall not constitute any changes in terms and conditions of the contract. The COTR has the responsibility for monitoring and evaluating r I I Page 12 of 22 SECTION G - CONTRACT ADMINISTRATION DATA (Continued) all phases of the Contractor's performance in order tc determi ne comp 1 i ance wi th the techn i ca 1 requ i rements of the contract. G-3 DISTRICT OFFICE STATE AND LOCAL COORDINATOR The District Office State and Local Coordinator is the designee of the COTR in connection with the performance of this contract and shall perform those duties specified in paragraph G-2 above. G-4 INVOICE INSTRUCTIONS a. GeneraJ. Strict compliance wi~h the invoice instructlons will facilitat~ early payment of invoices. No payments. however, can be made until this contract and subsequent modifications are returned, properly executed,. to the Equal Employment Opportunity Commission, 1801 L Street, N.W., Washington, D.C. 20507, Attn: Contracting Officer, Room 2505. b. Invoice Forms. The Contractor must use coples of the "Publ ic Voucher for Purchases and Services Other Than Personal", Standard Form 1034. Copies of the form may be obtained from the Contract Administration Office. Payments shall be i nvoi ced in accordance wi th the payment schedule attached to this contract. Step 1 - The Contractor will prepare, sign and submit copies of "PubllC Voucher for Purchases and Servi ces Other Than Persona'''. Standard Form 1034, to the COTR. Vouchers for advance payments must be recei ved by the COTR by the 10th of the month 1 f payment is wi shed near the first of the subsequent month. Vouchers for payment of final actions actually produced should be submitted to the COTR as soon after completlon cf a fiscal Quarter as possible. For advance payment, the Contractor wll1 check "Advance" in the "Payment" section of each Form 1034 submitted. For actual prOduction payments prior to the completion of the contract, the Contractor will check "Progress" in the "Payment section and will type the followlng certification in the "ArtiCles or Services" sectlon of each For~, 1034 subm~tted: Contr~ctor certi~ie: ;ha; ~l~ final act 1 ons for wh, ch oavment 1 s reaueste_ _er _ _ro_e_sed ln comoliance with the aoolicable section(s) of EEOC Order 916. For actual prOduction payments upon completion of the contract. the Contractor will check "Final" in the "Payment sectlon, and the certification cited above will be typed in the "Artlcles or Services" section of the final Form 1034 submltted. " -:f-' I I Page 13 of 22 SECTION G - CONTRACT ADMINISTRATION DATA (Continued) Step 2 - The COTR will recei ve and review the Standard Form 1034. If found correct and proper for payment, the Contract Administration Officer will sign the Standard Form 1034 on the "Authorized Certifying Officer" line. The Contract Administration Officer, however, is empowered to modify payment amounts on vouchers submitted for actual production payments b.sed upon assessment of the final actions received and accepted, and will advise the Contractor of any modification in payments made in light of the requirements of the contract between the parties. Step 3 - The COTR will detach one yellow copy of the Standard Form 1034, then mail the original and remaining copies of the Standard Form 1034 to: Equal Employment Opportunity Commission Office of Program Operations Field Management Programs - (East or West) 1801 L Street, N.W., 8th Floor Washington, D.C. 20507 Step 4 _ The Office of Program Operations, after processing the voucher, will forward the original and one copy of the voucher to Financial Management Division, Room 2005, for payment. Step 5 - The COTR will mail the detached yellow copy to the Contracting Officer for inclusion in the contract file, addressed as follows: Equal Employment Opportunity Commission Director, Procurement Management Division 1801 L Street, N.W., Room 2505 Washington, D.C. 20507 G-5 PAYMENT INSTRUCTIONS a. Payments made under this contract will be made by vouchers submitted to the COTR (District Director) and shall be in accordance with one of the two methods of payment listed below: (1) An advance payment not to exceed fifty (50) percent of the total contract may be mad a commencing with the effective date of the contract .for the first quarter by voucher submitted with the contract. SUbsequent payment in the second, and fourth quarters _will be based on the Agency's actual prOduction of accepted charge resolutions. In the third quarter the Agency may request payment that will equal no more than 75~ of its total contract, unless its actual " ) I Page 14 of 22 SECTION G - CONTRACT ADMINISTRATION DATA (Continued) production warrants higher payment or the Agency completes performance reQuired by the contract. (see Attachment A, Section J.) (2) An advance payment not to exceed twenty (20) percent of the total contract may be made commencing with the effective date of the contract for the first Quarter by voucher submitted with the contract. Subsequent Quarterly advance payments may be vouchered no later than the tenth of the 1 ast month in each quarter (December, March, June) to insure receipt of advance funds as near to the beginnlng of each quarter as possible~ (See Attachmen~ S, Section J.) b. The COTR is empowered to amount of the contract comp 1 etes the number of contract. authorize payment for the full at any time that an agency f i na 1 act ions requ i red by the c. The COTR will review production on a Quarterly basis. In the event a Contractor's production at the end of the second Quarter is Tess than the amount for which advance payment has been rece i ved , the COTR is empowe red to withhold approval of all further advance payments unt,l all prior advances have been liQuidated. '" I I Page 15 of 22 SECTION H - SPECIAL CONTRACT REQUIREMENTS H-1 TITLE VII CONFIDENTIALITY PROVISIONS The Contractor agrees to abide by the confidentiality provisions of Title VII as those prov1s10ns are interpreted by EEOC. The Contractor shall not make public in any manner whatever the following information if said information fs furnished by EEOC. 1. The existence of a Title VII charge fi led by a particular charging party against a particular respondent, unless a Title VII lawsuit has been instituted. 2. Information obtained by the EEOC pursuant to its investigation authority (709(a)), unless a Title VII lawsuit involving that information has been instituted and: 3. Things said or done by the parties (i.e. Title VII charg i ng parties and respondents, and the EEOC) during the settlement efforts or conciliation of a Title VII charge, unless the parties give their consent in writing to such disclosure. 4. Pursuant to Paragraph 5(b) of the EEOC Memorandum of Understanding with the OFCCP, information compi led by OFCCP and provided to EEOC may be provided to 706 Agencies upon their reQuest. It is further understood and agreed that the 706 Agency will not disclose to the public any such information without first reQuesting and obtaining the express written approval of the Director of OFCCP. EEOC-Furnished EEO Reports may be made publ ic by the contractor at or after a 706 Agency hearing involving such information. H-2 MAINTENANCE OF EFFORT It is the intention of the EEOC to provide funds to the FEP Agency in order to supplement its current level of funding. Therefore should the FEP Agency or the government body which provides its funds reduce the FEP Agency's resources, restri ct the use of its funds or change the FEP Agency's law or regulation, in anticipation of or as a result of EEOC's contract, such action may be a material breach of this contract which may reQuire the FEP Agency to return all or a portion of the funds provided by EEOC under this contract. '. I I Page 16 of 22 SECTION H - SPECIAL CONTRACT REQUIREMENTS (Continued) H-3 CONTRACT ADJUSTMENTS The COTR will review production on a quarterly basis. The Contractor is expected to produce approximately 1/4 of the total charges required under the contract each quarter. If the annual i zed 1 i near product i on of the Contractor's actual production at the end of the second and third quarter indicates that the Contractor is producing at a rate which would not meet the number of charges requ i red under the contract, the Contract i ng Officer may unilaterally modify the contract price and the total number of charges be i ng purchased upward or downward to ref 1 ect the annual i z.ed charge product ion projection. H-4 RIGHTS IN DATA The Government and the FEP Agency shall exercise joint ownership over all case files created and developed in the performance of this contract. The Government shall have access to such case files at all reasonable times when they are in the possession of the FEP Agency. The FEP Agency shall have access to such case files at all reasonable times while they are in the possession of the Equal Employment Opportunity Commission. No case files, reports, studiea, findings or other information collected or created in the performance of this contract shall be re 1 eased by the FEP Agency, except as authori zed in accordance with the Confidentiality Provisions set forth at paragraph H-1 above. H-5 INDEMNIFICATION The FEP Agency agrees to indemnify the Government, its officers, agents, employees and assignees, for all claims of any nature arising out of the performance of this contract, including costs and expenses resulting from such claims. H-6 ACKNOWLEDGEMENT OF SPONSORSHIP The FEP Agency agrees that in the communication or release of all information concerning work performed or work to 'be performed under this contract, such communi cat i on or re 1 ease, whether in wr it i n9 or otherwise, shall be jOintly approved by the Contract Admi n i strat i on Off ice and the FEP Agency, and sha 1 1 include a statement to the effect that the project or effort depi cted was or is co-sponsored by the Equa 1 Employment Opportunity Commission. "- I I Page 17 of 22 SECTION H - SPECIAL CONTRACT REQUIREMENTS (Continued) H-7 DIRECT AND INDIRECT COSTS FEP Agencies are hereby informed that no additional funds will be added for direct or indirect costs that are not already included in the total cost of this contract. H-8 NOTICE OF ADVERSE COURT ACTION The Contractor will provide written notification to the Director, Field Management Programs, Office of Program Operations, of any adverse local, state, or federal court decision issued against the Contractor relevant to the Employment Opportunity clauses, ,Section I, of this contract. S~ch notice shall be provided within 10 days of the courts decision. H-9 PRIVACY ACT This contract requires the collection, creation and maintenance of records which are sUbject to the Privacy Act of 1974. See the Privacy Act Notification Clause and the Privacy Act Clause incorporated into this contract in Section I. The records compiled, created and maintained pursuant to this contract are included in EEOC's Privacy Act System EEOC-3, "Charge of Discrimination Case Files", or Privacy Act System EEOC-1, "Age and Equal Pay Discrimination Case Fi les". The contents and operation of these systems are described in the appendix to EEOC's Privacy Act regulations included in Section J of this contract. I I Page 18 of 22 PART II - CONTRACT CLAUSES SECTION I - CONTRACT CLAUSES - FIXED PRICE SERVICE 1-1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (JUN 1988) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon reQuest, the Contracting Officer will make their full text available. 1-2 NOTICE: The following solicitation prOV1Slons and/or contract clauses pertinent to this section are hereby incorporated by reference: FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES 52.202-1 52.203-1 52.203-3 52.203-5 52.203-6 52.203-7 52.203-10 52.203-12 52.209-6 52.215-1 52.215-2 52.215-33 52.219-8 52.219-13 52.220-3 52.222-1 52.222-3 52.222-4 52.222-26 52.222-35 52.222-36 Definitions Officials Not to Benefit Gratuities Covenant Against Contingent Fees Restrictions on Subcontractor Sales to the Government Anti-Kickback Procedures Remedies for Illegal or Improper Activity Limitation on Payments to Influence Certain Federal Transactions Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Examination of Records by Comptroller General Audit--Negotiation APR 1988 Order of Precedence JAN 1986 Utilization of Small Business Concerns FEB 1990 and Small Disadvantaged Business Concerns Utilization of Women-Owned Small AUG 1986 Businesses Utilization of Labor Surplus Area Concerns Notice to the Government of Labor Disputes Convict Labor Contract Work Hours and Safety Standards Act--Overtime Compensation EQual Opportunity Affirmative Action for Special Disabled and Vietnam Era Veterans Affirmative Action for Handicapped Workers APR APR APR 'APR JUL 1984 1984 1984 1984 1985 OCT 1988 MAY 1989 JAN 1990 MAY 1989 APR 1984 APR 1984 APR 1984 APR 1984 MAR 1986 APR 1984 APR 1984 APR 1984 .. 52.223-2 52.223-6 52.224-1 52.224-2 52.225-13 52.229-4 52.229-5 52.232-1 52.232-11 52.232-17 52.232-23 52.232-25 52.232-28 52.233-1 52.233-3 52.242-2 52.243-1 52.245-4 52.249-4 52.249-8 I I Page 19 of 22 Employment Reports on Special Disabled JAN Veterans and Veterans of the Vietnam Era Clean Air and Water APR Drug-Free Workplace JUL Privacy Act Notification APR Privacy Act APR Restrictions on Contracting with MAY Sanctioned Persons Federal, State, and Local Taxes (Noncompetitive Contract) Taxes--Contracts Performed in U.S. Possessions or Puerto Rico Payments Extras Interest Assignment of Claims Prompt Payment Electronic Funds Transfer Payment Methods Disputes Protest After Award Production Progress Reports Changes--Fixed Price--Alternative III Government Furnished Property (Short Form) Termination for Convenience of the Government (Services) (Short Form) Default (Fixed-Price Supply and Service)APR 1988 1984 1990 1984 1984 1989 APR 1984 APR 1984 APR APR APR JAN APR APR APR AUG APR AUG APR 1984 1984 1984 1986 1989 1989 1984 1989 1984 1987 1984 APR 1984 1-3 52.203-9 REQUIREMENT FOR CERTIFICATE OF INTEGRITY--MODIFICATION (MAY 1989) 1984 PROCUREMENT (a) Definitions. The definitions set forth in FAR 3.104-4 are hereby incorporated in this clause. (b) The Contractor agrees that it will execute the certification set forth in paragraph (c) of this clause, when requested by the contracting officer in connection with the execution of any modification 'of this contract. A contract modification may not be executed without the certification. (c) Certification. As required in paragraph (b) of this clause, the officer or employee responsible for the mod if i cat ion proposa 1 sha 11 execute the fo 11 ow i ng certification: <, I I Page 20 of 22 SECTION I - CONTRACT CLAUSES (Continued) CERTIFICATE OF PROCUREMENT INTEGRITY--MODIFICATION (MAY 1989) (1) I, [Name of certifier] am the officer or employee responsible for the preparation of this modification proposal and hereby certify that, to the best of my knowledge and belief, with the exception of any information described in this certification, I have no information concerning a violation or possible violation of subsection 27(a), (b), (c), or (e) of the Office of Federal Procurement Policy Act* (41 U.S.C. 423), (hereinafter referred to as the Act), as implemented in the FAR, occurring during the conduct of this procurement (contract and modification number). (2) As reQuired by subsection 27(d)(1)(B) of the Act, I further certify that each officer, employee, agent, representative, and consultant of [Name of offeror] who has participated personally and substantially in the preparation or submission of this proposal has certified that he or she is familiar with, and will comply with, the reQuirements of subsection 27(a) of the Act, as implemented in the FAR, and will report immediately to me any information concerning a violation or possible violation of subsections 27(a), Cb}, (c), or (e) of the Act, as implemented in the FAR, pertaining to this procurement. (3) Violations or possible violations: (Continue on plain bond paper if necessary and label Certificate of Procurement Integrity--Modification (Continuation Sheet), ENTER "NONE" IF NONE EXISTS) [Signature of the Officer or Employee Responsible for the Modification Proposal and date] [Typed Name of the Officer or Employee Responsible for the Modification Proposal] *Section 27 became effective on July 18, 1989. THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER TITLE 18, UNITED STATES CODE, SECTION 1001. (End of certification) ... '. I . I Page 21 of 22 SECTION I - CONTRACT CLAUSES (Continued) (d) In making the certification in paragraph (2) of the certificate, the Contractor may rely upon the certification by an officer, employee, agent, representative, or consultant that such person is in cOMpliance with the reQuirements of subsections 27(a), (b), (c), or (e) of the Office of Federal Procurement Policy Act (41 U.S.C. 423), as implemented in the FAR, unless the Contractor knows, or should have known, of reasons to the contrary. The Contractor may re 1 y up'on periodic certifications that must be obtained at least annually, supplemented with periodic training programs. These certifications shall be maintained by the Contractor for a period of 6 years from the date of execution. (e) The certification reQuired by paragraph (c) of this clause is a material representation of fact upon which reliance will be placed in executing this modification. . 1 I Page 22 of 22 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS SECTION J - LIST OF ATTACHMENTS Attachment A - Payment Schedule for Vouchering Under FY91 TITLE VII Contracts and FY91 ADEA Contracts - Option I 1 Page Attachment B - Payment Schedule for Vouchering Under FY91 TITLE VII Contracts and FY91 ADEA Contracts - Option II 1 Page Attachment C - EEOC's Privacy Act Regulations, 29 C.F.R. Part 1611 14 Pages } Voucher Date 10/01/90 01/07/91 04/08/91 07/08/91 I I PAYMENT SCHEDULE FOR VOUCHERING UNDER FY 91 TITLE VII CONTRACTS ANDFY 91 ADEA CONTRACTS Percentage of Total Contract Allocation 50" Not to exceed 75" of Contract Amount ATTACHMENT A Type of Voucher Payments Advance Based on Actua 1 Production Advance Based on Actua 1 Production ." J Voucher Date 10/01/90 12/10/90 01/07/91 03/11/91 04/08/91 06/10/91 07/08/91 10/07/91 1 , PAYMENT SCHEDULE FOR VOUCHERING UNDER FY 91 TITLE VII CONTRACTS AND FY 91 ADEA CONTRACTS Percentage of Total Contract Allocation 20~ 20~ 20~ 20~ Not to Exceed Contract ,Amount ATTACHMENT B Type of Voucher Payments Advance Advance Based on Actua' Production Advance Based on Actua' Production Advance Based on Actua' Production Based on Actua' Production -' I , EEOC's Privacy Act ReQulations 29 C.F.R. Part 1611 ATTACHMENT C I ( . . ..... E.pIe,...... Oppottunity c:........ IftI ral~ndar yurto th~ S~ak~r of 1M Houae of I&pre.ntallves and PrtSid~nt of th~ Sena~. Th~ report Iball Inelud~ thOlle mat~ra required bf 5 U:aC. 552 (d). 140 FR 1.'1. ~b. H. ItI5... amend" at 41 f'R .6215. Oct. II. IH21 s.bpcNt ~ 1ft ....n.. t. Sut....... ... Qe-.M' .f (ourt. ., Other AuthoritIe. . . AlmIOIITT: See. 1I3(a). 11 StaL 285; 42 U.s.e. 2000e-12..5 CAe. 552. SonCl: 32 Fa 1.2fI. Nov. 21. I"'. unless otllernse noted. t 11.1.30 ......... ucllCOpe. This subpart contains the recula. lions of the. Colllll1.isaion concernin, procedures to be followed when asub- pena. order. or other d~mandCherein. alter In this subpart r~ferred to as a -ckmand") of a court. or other author. II)' Is issued for the production or dis. clOIure of Ca) any materl&! contained in the lUes of the Commission; Cb) any lIIformaUon relatlne to material con. lIined In th~ files of the Commission: or (e) UlJ information or materi&! ac. Quired b, any person while such persoD ..... an' employee of the Com. IIisaioD as a part of the performance or his offldal duties or because of his oIfld&lltatuL t IIIU2 Production pnlaJWled ..... .,. ........ ~ &he LepI CouIeI. Noemplo,ee or former employee of :Jw CommiaIIon ahall. in response to a dnaaDd of a court. or other authorit,. ~ aD)' mater1&1 contained In the bIes of the Co-_I-.fOll or cUaclOle any zfonuUoD or produce an)' matertaJ ICll\Iired as part. of the performance of . official dutlea or becauIe of h1I of. Za1 statui without the prior approVe II at the LeIal COUDIeL II II PR 1..1. How. .. 1..,. .. UMIIded at r. PI 412'11. 0cL II. ltaJ 'MlUt ......... Ia &he ....t or . ...... ,. ......... _ 4IJKIoHn. 'a) WbeDeYer a demand .. made '-ID emplo,.. or former employee :: tile ""--....on for the production ::.1WertaI or the cUaclOlW'e of infor. :alioD **=rtbed In 11I10.JO. be aba11 I ( f 161G.36 immediately notify lhe ~Ul Council If possibl~. the ~lal Cou~1 shall ~ notified befor~ the employee or former employee concerned replies to or appears before the court or oth~r authOrity. C b) If response to th~ d~mand is reo quired . before instrucllons from the Le,al Counsel ar~ rec~ived. an attor. ney desienated for that purpose by the Commission sh&!1 appear with th~ em. ploye~ or former employee upon whom th~ d~mand has been mad~. and shall furnish the court or other au. thoritywlth a copy of th~ reculallons ccmtained in this Part and inform th~ court. or other authority that the demand has been or is beine. as the case may be. ref~rred for prompt con. sideratlon by the Le,al Counsel. The court or other authority shall be reo quested respectfUlly to stay th~ d~mand ~ndine receipt 01 the re- quested instructions Irom th~ Le,al Counsel. [32 Fa 1.21.. Nov. 29. .N7. .. amended at 41 FR .1215. Oct. II. .1121 . .1.0.. ProcftIU" in the e..enl 'or In ad. vaw rulin,. If the court or other authOrity d~. clines to stay the effect of th~ demand In response to a request made an ac. cordance with 11610.34Cb) pendinr re- ceipt of Instructions from th~ LepJ Counsel. or if the court or other au. thority rules that the d~mand Dlust be complied with Irrespective of the in. structions from the LepJ Counsel not to produce th~ matertaJ or c:Uac:10lle the Information $OUCht. the employee or former employee upon whom the demand has been made shall respect. fully dee1lne to comply witl\ th~ demand CUnited States ex rel :t'ouhy v. Racen. 340 U.s. 412 <1.SlU. [32 Fa 112f1. Nov. !t. .",. .. amended at 41 Fa 41211. Oct. I'. 1..21 PAlT 1611-ftIVACY ACf .EGULAnONS See. I.IU P\Ir1IeIe and aope. 1.11.2 Defln.lu-. I.IU ProcedlU'el lor req\lestl ~ to IndIYiduaJ recorda in a I'IClOI'd QIl.e& 20'1 .... I - ( I ( f 1611.1 &'C. ISI1.4 Tlmrs. plarl'S. and rf'quirrmrnl~ for id~ntlflcaUon of Indl\'iduals maki"ll rl', quesu- 1111.5 Oiac:losun ot nqueslt'd Information to IndividuaJs, ' , 1811.1 SPt'eial prO<'t'dures: M~ieal rt'COrd.~. 1611.' Request for eorr~etion or am~nd. ment to rt'COrd. '111.' Acene)' re\'ieYo' ot request for eorrt'C. Uon or amendment to rt'Cord. llU... Ap~al of initial adverse alene)' d~, termination on eorrt'Ction or amend. ment. .111..0 Disclosure ot rt'COrd to Pt'rson other than the indi\'idual to whom it Pt'rtatns. ISII.II F'Hs. 11111.12 PenaIUt'S. 11111.13 OeneraJ Exemptions, r~~servt'dJ 11111.14 SPt'ellie Ezemptions, AVTHO.rn: 5' U.s.C. 552a. Sou.a:: 42 FR 1H9. F~b. 8. 19'71. unlas otherwise nolt'd. .' , 2901 Ch.XIV (7-147 Editie.) ~ I" 11.3 l'rftC'f'dur~ Ill, '"lUt'llb Pf . inlf CII indi..idual ~II'd" in a ,~ ".....ct'fft. ... (a) Any ~rson who wishes to lit titied it a SY5tem ot records m;;: tained by the CommiSSion con~ any record ~rtalninr to him or her to request access to such records 0;: an account/nc ot diaclosurei made at such rec,ords. ~hal1 submit a written re. quest. eIther In person or by mail in accordance with the Instrucuons'set torth In the system notice: ( lIThe name ot the individll&J maklnr the request: (21 The name ot the system at records (as set torth In the sYSlelll notice to "..hlch the request relates): (31 Any other Intonn&tion Specitied in the system notice: and (4) When the request Is one tor access. a statement as to Whether the requester desires to make a personal Inspection ot the records. or be IU~ plied ...ith copies by maJl. (b) Requesta .pertain!nr to personnel records contained in .ystem CSCI GOVT-I (Appeals. Grievances and Compl&inta Records) 01 which notice has been published by the Ch1J Serv. Ice COmmission!n the f'Da.u. RIelS- TEll should be directed to the Director. PeI'$OMel Manacement Services, Washln&1on. D.C. 20501. Requesll per. tainJnc to pel'$Onnel records cont&lned in system CSC/OOVT-2 (ContldenUal EmploYlDent and PInancJaJ Interest Statementa) shouJd be dIrected to the Ottlce 01 Len! Counsel. O.s. Ch1J Service CommJaa!on. WuhJncton. D.C. 20415. or the Office ot Lecal CounseL ace, Washincton. D.C. 20506. Reo Questa per1aJnJnc. 'io penonnel records contained in system. CSC/GOVT-3 (General Penonnel Records) and CSC/OOVT-S (RecnatUnc. Exam1ninr and Placement Records) ahould be dI. rected to ComnUuton offices as' tol. 10111'1: ( I) For Present CollUDJaaton emplo,. ees ot 08-13 and lesser crade or nOD, General, ScheduJe employees of equiv. alent It'&de. whoae normal dut, sta. Uon is . Dlatrtct. Area or Local ot the COmmisaion. l'eQueata may be CUrected to the DlstJiet Diree&or haYinc Jurii- cUctlon over the duty I&aUon. The l~ . 1611.1 Purpoee and KOPt'. ThJs Part contains the rerulations ot the Equal E!nploYtnent OPportunity COmmission (COmmission) implement- inr the Privacy Actot 1974. 5 U.s.C. 552&. It'sets lorth the basic responai. bUities of the Commission with recard to the Commission's compliance with the requirements ot the Privacy Act (the Act) and otters ruiclance to memo bers ot the pubUc who 1II'1sh to exercise &n7 of the rtchtsestablJshed by the Act With rerard to records maintained by the CollUDlss1on. Those COmmJs- sion records which are contained in the ,OVetnment Wide systems ot per. sonnel records. of which notices have been pubUshed by the Civil Service Commlaaion. are aubJect to the CivU Semce COmmisaJon'a Privacy Act ReC' ulaUoaa. 5 CPR Part 29'1. Where Civil Semce CommJsajon Privacy Act n0- tices permit &ecess to these records throUCb the employin, &lency. the in. cUt1dual should submJt requests for acceu or for an aceountinr ot dJsclo- aures to the CommJsslon ottices as de. 8CI1bec1 in II'U.3Cb) below. "'11.2 0eIIId&I0.a. Por PU1POIes of this Part. the terms "individual. .. "maJntaJn. .. "record." and "a)'atem 01 records" shall have the IDaDInp set forth in 5 U.s.C. SS2&. 208 , ... -' ... I . ( ..... E",p'.y...~t Opportunity eo....... ."Iions of the District Offices are set forO! in 29 cm 1610.4(c). c%1 For aU other present Commission tlIIploy~. requesLs shall be dlrec~ :0 the Director. Personnel Manace- lIIenl Services. WashlnltOn. D.C. ~506. (3) For aU former Commission em. _ ployees. requaLs for access to ,overn- ment.wlde syStem CSC/OOVT-3 .General Personnel Records) shall be directed to the National Personnel Records Center. General &rvlces Ad- ministration. St. Louis. Miasouri63118. (,:1 Any person whose request Jor access under p&racnph (a) of this sec. tion is denied, may appeal that denial inacc:ordance with 1 1611.5(c). 142 PR '1H8, Peb. I, 187'1. AI amendflJ at 4'7 FR 4'2'15, Oct. II. 1.82: 49 FR 130U. Apr. 2. Itl4) I ( f 1611.5 authorizin, disclosure of the record in such person's or person's presence. (d) I( an Individual submlttln, a reo quest by mall under 11611.3 wishes to have copies furnished by mail. he or she must Include with the request a simed and notarized statement assert. In, his or her Identity and stlpulatln, that he or she understands that . knowlln,ly or Willfully seeking or ob- talnlnl access to records abolo~ an. other individual under lalse pretenses is a misdemeanor punishable by line up to '5,000. (e) A request flied by the parent 01 any minor or the legal ,uardian 01 any Incompetent person shall: state the reo lationship 01 the requester to the Indl. vidual to who", the record pertains: present sufficient Identlllcatlon: and. II not evl. 'ent !~Ar' 1nlormation al. ready alrallable to the Commission. present appropriate proof 01 the rela- tionship or ,uardianshlp. el) A person makin, a request pursu. ant to a power of attorney must pos. sess a specillc power of attorney to make that request. (I) No verification of Identity Will be required where the records sou,ht are publicly available under the Freedom of Information Act. f'" U Time. ,1-, and requiftmen&l lor Identlncatlon o( Individual., ntal"n, requee.... (a) If a person submlttln, a request for access under 11611.3 has asked wtthe Commission authorize a per- IOnaI Inspection, 01 records pertainin, to that person. and the appropriate Commission olllcl&1 has cranted that request the requester shall present himself or herSelf at the time and place spedfled in the Commisslon's re- . 1111.5 DiKlonft o( requft&ed Inl...... SPODSe or &n'UlIe another. mutually tlOIIIo IncliyicluaJa. CODvement time with the appropriate Co~",I-on offldaL (a) Upon receipt 01 request lor noti- (b) Prior to lnapectlon of the flcatJon as to whether the Commllaion reCords. the requester ah&U present maintains a record about an individual sutfldent personalldenWlc&tion (e.,.. and/or request for ac:cesa to auch , driver's l1ceDae, empl01ee IdenWIca- record: , tIon card. IOCIa1 aecw1t1 card. credit (I) The appropriate Commission of- cards). If the requester Is unable to flc:ia1 &hall acknowled,e such request proVtdesuch IdenWlcatlon. the reo In wrttlnc within 10 worklnr _,. of qutster aba11 complete and aim In the receipt of the requesL Whemer prac- presence of a CoDualsalon official a t1cable. the acknowledrement ahould lilDed statement. uMrt.IDc his 'or her contain the notification and/or deter. l4entJt.1 and at.1puJatIDc that he or &he minatJon requlred in pararraph (a) (2) tIDdent&nda t.b&t kDowInal1 or wWtul.: of this aec:Uon. " eeeIdDI or obt&ln1nc acceU to (2) The appropriate ColDllllsalon of. ,recorda about. another individual flclal ahall provide. within 30 worklnc lIDder talae pretenles Is a mlsdemean- _,. of receipt of the request. written or P"ft..hahle b1 fIDe up to IS.OOO. noWlc:aUon to the requester as to the (c) AI17 penon who baa reques\ed existence of the recorda and/or a de- ICCeIlI under. t 1.11.1 to records termination as to whether or DOt UuoUCh personal 1nspecUon. and who acceaa will be lranted. In some cuea. · wishes to be &clCOIDPU1ied b1 another such u where recorda have to be re- I person or persona durtnr this lnapec- called from the Federal Recorda I &Ion. aha1l submit. a ~tten statement Center, noWlcatJon and/or a detenDJ. 209 'C -' .. . - I ( t 1611.6 < ' nation of a.c:cess may be delayed. In the event of such a delay, the Commis. sion offldalshalllnlorm the requester of this fact. the reasons for tht delay. and an estimate of the date on which notification and/or a determination wlu be forthcomin,. (3) If accesa to a record is crantect. the determination shall Indicate when and where the record will be avallable lor personal inspection. If a copy of the record haa been requested. the Commission official shan mall that COpy or retain it at the Commfssion to present to the individual. upon receipt of . check or money order in an amount compuLed punuant to 11611.11. (4) When access to a record is to be II'&Dtecl the appropriate Commission official will normally provide aeces.s within 30 .,-orkine days of receipt of the request unless. for Cood cause shown. he or she is unable to do 10. in which case the requester Jlhall be In. formed within 30 workinc days of reo celpt of the request aa to those reaaons and when It is anticipated that access will be cnnted. (5) The Commission shall not deny any request under 11611.3 conceminc the existence of records about the reo quester in an)' s)'Stem of records it maintains. or any request for access to such records. unless that s)'Stem is ex. empted from therequlrements 01 5 U.s.C. 552& in I Ulll.13 or 11611.14. (e) If the Commission receives a reo quest pursuant to 11611.3 foracc:ess to records In a syatem 01 recorda it main. ta1ns which is 10 exempt. the appropri. ate Commission official shall deny the ,.equest. (b) Upon request. the appropriate Co--l-\on oflic:i&l shall make avall. '&bIt, aD ac:countlnc of discloSures pur. IUUlt &0 5 U.s.C. 552&(cK3). ' (c) If &ceeSI to a record is denied punuut &0 paracraphs (aK2) or (b) of this' 1eC&1on. the determination shall spedf1 the reasons therefor. and shall advise the 1nd1v1dual that he or she ma1 appeal that denl&l In' writlnc to the ChaIrman Equal Emplorment Op- portUDIt1 ,COmmJIalon. Wuhinaton. D.C. 2050&. U the request was for aece. &0 a system cleslcnated as an I:EOC I)'It.em of records. An appeal from a denial of acc:ess &0 a lovern. I (" 29 Cfa Ch. XIV (7.1..7 Edi,.) ment.wide system of records. CSC, OOVT 1.5. shaU.be macle to t.he Direc. tor. Bureau of Manpo....er Information Syatems. U.s. Civil Service Commis- sion. Washincton. D.C. 20415 (see S cm 291.113). When takine an appeaJ. the requester should clearly label the envelOpe "Personal Information Ac:cess Appeal." (d) In the event that u'pon an appeal under paracraPh (c) of t.his section aCcess 'to a record is denied by th~ Chairman. the Chalrman shall advise the Individual of his or her richl. to brinl . civil action in federal district court to seek revle.... of the denial in &c:cOrdanee ....Ith 5 U.s.C. 552&(c), (e) Nothine In 5 U.s.C. 552& or this Part.allo....s an individual acc:ess to any Information compiled In reuoDable anticipation of a civil action or pro- c:eedinc. I "11.1 Special procecluJ'ft: Me4ica1 recordL In the event the Commission re- ceives a request punuant to 11811.3 for access to medical records (includ. in, psycholoelcal records) whose dis. . closure of which the appropriate Com. mission official .determlne! could be harmful to the: individual to whom they relate. he or she may refuse to disclose the recorda directly to the re- queSter but shall transmJt them to a physician cleatrn&ted by that indJv1d. ual. . 1111.7 ....... I. cerncdoft or ___ IMftt CO record. (a) An, person who wishes to re- quest correc:tlon or amendment of an1 record pert&lnlnr &0 him or her which is contained. In a system of records maintained la)' the Commission. shall submit that request. In writinc in ac. cordance with the Instruc:tlons set forth In the s'lltem notice for tbat s)'Stem of records. If the request 11 submitted by mall. the envelope should be dearly labeled "PersonallD. formation AmenclmenL" The request shall Include: ( 1) The DUDe of the 1nd1v1dusl ID&ItInI the request; (2) The DUDe of the IJIteID of records as aet forth in the systeID notice to wbJcb the ~uest. relates; 210 -J '. Ie J .. . ..... E......y....t Opportunity Com.... (3) A descnplion or th~ nature (e.... moditlcatlcfn. addition or deletion) and substance or the c:orrec:lion or amend. IMnt requested; and - (4) Any Other InronnatJon .pecitfed in the .ystem notJee. Cb) Any person lubmltlln. a request pursuant to P&rar.'aph (a) or this sec. tlon shan Include lurrleient Inrorma. (Jon m suPPOrt or that request to allow" the COmmission to apply the s&and&rds aet forth In 1 U.s.C. 552a ce). (c) All reqUests to amend pertainin. &0 persoMel rec:ords described in f 16U.3Cb) 'shall c:onform to the reo quirements of P&rqraphs Ca) and Cb) or this seelion and lDay be dJrec:ted to the appropriate o((fciaJa a.s Indicated In I 16U.3Cb). Such requests may alao be dJrec:ted to the SyStem man&Cer sPecified In the Cfvil Semee Commis- sion's syStems noliee.. Cd) Any person WhOk request under P&I'&Iraph ea) of this seelion is denied may' appeal that denJaJ in accordance with f 1611.1<a). · I'U" ApIlCJ' ....w. o( .....uett (or ror. recdon or --ment 10 record. Ca) When the Commission receives a request for amendment or c:orrection under I Ulll.'7ea). the appropnate COmmlasfon otrieiaJshaU actnowled.e tbat request m wriUnc Within 10 Work. iIIr cia,. of receipt. He OJ' &he .hall JIfOIIlPU, either. CU Det.enDJDe to ll'ant all or any IlOrUoD of & request for c:orrection or lIDendment; and: en Ad... tile IDdlYlclU&1 of that de- IenD1nation: CD) Mate the requesced COrrection or lIDeDclment; and eW) 1Af0na UlJ Ptnon or &Cene, OUllfde the o--I-sfon to wbolD the record bu bea d~1OMd. aDd where III lCICOunUar of that dIIc1o.ure is Ill&iDt&Ined m MCordance With I U.a.C. l12alc). of the occurrence and .......~ ot &be COIftCUoa or amend- --"or: (2) 1Af0l'lll the requester of the re: r.t to UDeDdthe record In' accord. UlCewtth the request; the reason for Ilat refUlal: and the PI'OCedura where- ., lbe requester can &ppeaJ the refus- .. to the Chalrman of the Commfs. lion. Ie- ~ 1611.9 Cb) It the Commission oflicial In. (orms the requester o( the determina. lion within the 10-day deadline. a aep. arate acknOwled,ement .. not reo qulred. fC) In c:onduclin, the review o( are. quest for correc:Uon or amendment. the Commission o((fclal shaJJ be .ulded by the requirements or 5 U.s.C. 552&Ce). Cd) In the eVent that the Commls. slon receives rrom the &cency WhiCh malntalnsthe record a nollce or c:or. rection or amendment to In(ormatlon in a record Contained In a syatem o( records which It maintains. It shall c:omply With paracraph CaX 1) o( this section In the same manner a.s j( the Commission itself had made the on,i. naJ c:orrectlon or amendment. Ce) Requests (or amendment or Cor. recllo". o( r~-d$ maintained In the .....c:1 nment.wide systems (or which nollces have ~n published by the Civil Service Commission shall be 10V. . emed by 1297.112 o( the CSC Privacy Act rerulations. 5 CPR 297. · 161.., Appeal o( inlliaJ adY~ne .,.nc1 decel'ftlinalion on rorren;on or amend. mtnL fa> It the apPropnate Commfssjon otflclal determines not to ll'ant all or any POrtion of a request for correction or amendment. the requester may appeal this determination In writint to the Chairman. Equal EmplOyment Op. portunJty Commission. Waahfncton. D.C. 20106. When laJt!n. such an appeal. the requester should clearly IabeJ the envelope "Per.onaJ Informa. tion Amendment Appeal." With reo apec:t to the per.oMel recorda main- tained In the .ovemment-Wfde ante. of recorda for Which notices were pub- lished by the CfvU Serviee ColIUDJa. alon. the appeal of a CollUDisaion dec:i. alon pertinent thereto ahaU be Ift&de to the Director. Bureau of Manpower lnformaUon SYStems. U.s. CfYll Sen- lee Commiuion. Waahlncton. D.C. 20UI. The CfvQ Service COIIUDJujon Privacy Aet I'eCUlatfona., I CPR 2t1.113. .h&Jlrovem aid &ppeaJa, eb) The Chalnnan ahaU mate a final detennlnation With recard to an appeal submitted uncler PVacraph <a> of thJa aectJon not later than 30 wort. 211 .J I. e .' . f 1611.10 .-- In, daya from the date on which the Individual requests a review. unless for ,ood cause shown. the Chairman ex. tends this 3O-day period and 'aonoti. fles the requester tolether with an es. tlmate of the date on which a final de. termination will be made. The author. Ity t.oextend this period may not be delepted. Such extension should be utUIzed only In exceptional circum- atanc:el and should not normally exceed 30 days. (c) In conducLlnI the review of an appeal submitted under pararr&ph(a) of this Metlon. the Chairman shall be CUlded by the requirements or 5 U.s.C. 552&<e). (d) U the Chairman determines t.o II'&Jlt all or any portion of a request on an appeal submitted under para- craPh (a) of this section. he' or she sh&llao Inform the requester. and the apprOpriate CommisSion official shall comply with the procedures set forth In 1 1811.8(a)(1) (Ii) and (iil). (e) If the Chairman determines In accordance with paracraPhs (b) and (c) of this section not tocnnt all or any portion of a request on an appeal submitted under paf&ll"&ph (a) of this section. he or she shall Inform the re- queSter: (UOf this determination and the reuons therefor: (2) Of the requester's ri,ht to fOe a concise at.atement of reasons for dIs- acreemeDt with the determination of the Cb&1nD&n: (3) That auch statements of dis- aCreement wW be made available t.o UlJ'one t.o whom the record Is auble- quenLIY diaclGMCl. tolether with (If the CoM_i_OD deems It approprlaLe) a brief at.atement swnmartzinl the Com. mIsaIon's reuons for refualnC to amend the record: (4) That prior recipients of the dls- puted record wiU be providedwtth a copy of the at.atement of dlsacreement tocether with (If the commlsllon .... It appropriate) a brief at.ate- meDt of the Commilalon's reuons for refuaiDC t.o amend the record. to the extent . that an accountinc ofdlsc1o- ... IS maintained under 5 U.s.C. l12a<ct. and " (5) Of the requester', richt t.o me a civil action III federal district court t.o ..k a review of the ChaIrman's deter. I( 29 CN Ch. XIV (7.1-17 .....11 minaLlon. in accordance with 5 U.s C 552&(1). . , (f) The Chalrman ,hall ensure that any statements of dlsacreement SUb- mitted by a requester are handled ill accordance with paracraphs (e)(3) and (4) of thla seeLlon. . un 1.10 OiK"'ure.' reconI to ~ elM than lhe indi.,ldual to ...... il peruln.. The Commission shall not dlscl_ any record which l.s contained In , system of records it maintains. by an, means of communication to an, person or to another &lency. except punuant t.o a written request by, or with the prior written consent or the individual to whom the record per. talns. unless the disclosure Is author. Ized by one or more provisiOns or S U.s.C.552a(b). . 1111.11 Fees. (a) No fee shall be charced for searches necessary to locate records. No charle shall be made if the total lees authorized' are less than 11.00. Fees shall be charced for services ren. dered under this part as follows: (1) Copies made by phOtocoPY device or otherwise (per pace). 1.05. (2) Attestation of each "record as a true copy. $.15. , (3) Certification of each record as a true copy under the seal of the Com. mJuion. $1.00. (b) All required lees shall be paid In lull prior t.o issuance 01 requested copies of recorda. Fees are payable tAl "TreaSurer of the United States." . 1111.12 PeuhieL The criminal ~nalti. wblch ban been establlahed for violations of the PrIvacy Act. 01 1114 are set forth in S U.s.C. 152&(1). Pena1t1a are applicable to any olflcer or employee of the Com- million: t.o contn.ctors and emplOyees of aueh contractors wbo enter intAl contracta with the Commiuion on or alter September 2'1.11". and who are considered t.o be emplOYees of the Com",waton within the meaninc of S U.s.C. 552&<mt. and t.o any penon who IulowinIly and wWluUy requata or. ta1ns any record concemlnC an 1J\dlYid- 212 '- "" 1 I " . I ( ( " " ..,.. IMPloy.....t opportunitY (om",. -;I from t.h~ CommisSion und~r false ....ensn. : "".13 Ceft~ral EuftlptiOftL IIttM"ed I : 1,,,.11 S,~dnc EumptiollL Pursuant. t.o subSeCtion (kX2) of t.he ~. 5 U.s.C. 552a(kX2). Syst.em ~tOC-3.Charte of ,DisCriminat.ion :I$f Files is exempt. from subSect.ions . :K3I. (dl.(eXU. (eX4). (01. (HI. and II. and (() of t.he Act.. system EEOC- :, Me and Equal Pay ACt. DisCrlmina. i '.on case Files is exempt. from subsec' ]01\5 (c)(31. (d).__e)(l). (eX4)(HI. and 1I of the Act.. The Commlsslon has de. :rrmined to exempt t.hese systems :rolD t.he above named provisions of , :lIe Privacy Act. for the followtnc rea. , ;Qns: ; (al The (ilea in these systems con. :ain information obwned by t.he Com. _on in the course of investiptions ), ch&1'les and eompialnta that viola. :IOns of Title VII of the Civil Rishta .\C\ of 1964. as amended. 42 U.s.C. :oooe d uq.. th~ Ale Dlsc:riminatlon :II Employment Act of 196'. as amend. rei 2t U.s.c. In. et uq.. and the EQual Pay Act of 1963. as amended. 29 u.s.c. -1OI<d). have oc:currecL M a part of ita lIIYeSt1Ptions. the eoDUDiaion often obt&iDS information reprdlnC unlaw. luI employment pncUeea other than thOle comp1&1ned of by the subject In. ditkSual of the fUe. Therefore. it IOlI1d UDpede the law enforcement ac. Urit1es of the COII'",laion for it to be resUicted to malnt&lnlnC lIa an lndlvid. IIl'S cue fUe onlY lDformaUon which iI relevant and necessarY to the sub- jeCt lndlvldual'l alleptlons. ' (b) The subject IndlWSuaJa of the cue fUes in these QICeIDI mow that tile COII'",a..IOD II malDtaIDlnI a fUe . their cbUPS or complalDta. and \be pDera! D&tUn of the information coae.a&nedthereln. (c) The subject, IndlvlcluaJa of the cue fUes in sJIt.eIDI EEQC-l and EIX)C-S. bawe been proWled a maM II ..,... to their recorda by the Com. UIloD's prreedoID of Information Act IecU1atlODl. 2t CPR Pu\ 1110. Sub- ilcllndlvlduall of the cue rues In SpteID poc-S bave also been pro- tided a', iDeans of aCCeII to their ~ ,bY aeet10n 13 of the CoaUDJI- 11Dn'1 compliance Manual .- . t 1612.2 (d) The Commission has determined that the nonexemptlon of these sys. Lems from the above named subsection of t.he Privacy Act. would imped~ the &lency's law enforcement ~ffort.s. (41 FR lUtl. Apr. 30. lt12) .AIT 1612-GOVEINMENT IN THE SUNSHINE ACT REGULATIONS Sec. &612.1 PurllOM and scope. 1&&2.2 Definitions. 1112.3 Open meetln. poliCY. &11&2.4 Exemptions to open meetlftl poliey. &612.1, C10Rd meetln. proc:edures: acenc:y InlUated requesu. &612.1 CIORd meetlnc proc:edures: request Initiated by an Interested penon. &612.1 Public announcement or acency meetlncs. 1112.1 Public announcement of chanCes In meetinp. lil2.t Lecal Counsel'. c:ertUic:a\.ion In clOl' In. a meetinl. 1112.10 Recordkeepinc requirem~nU. 1112.11 Public ac:c:esa to records. 1112.12 Fees. &612.13 Meetlnp clORd by reculatlon. 1112.14 Judicial review. ,AUTHORITY: I U.s.C. 112b. sec. 113.- 11 StaL 2.1: 42 U.s.C. 20C)0e-12. Souace 42 FR 13130. Mar. 14, ltTJ. unless otberwlle noted. . lIlU h..... and ecope. This part eontalna the relUlations of the EQual Employment Opportunlt.Y ColDlDlsllon (hereinafter. the Comnli.. sion) lIDplementlnl the Government in the Sunshlrie Act of 1"1. 5 UAC. 552b. which entitles the publiC to the fullest practlcable Information reprd. lnI the declsion.1D&klnC pro~lves of the eolDlDlalon. The provlslons of this part set forth lhe bulc reaponst- blllties of the Coaunlsslon with reprd to the eoaunlsalon's compUance with the reQuirements of the Sunshine Act and offen lUictance to memben of the public who wlah to exercise ~ of the rtcbll es\abllshed by the Act. I ,.IU I)eCbIldoM. The foUowlnI deflD1tloD1 applY for purpolel of thls part: Ca) The term .'acencY" means the Equal Employment Opportunity ColD. 213 ". - .2 .. .~~. . ; ,.. . . 10/83 . . I . ~ f' ,,& . Ie EEOC' s t~otice of Privacy Act Systems of Records Ie Order lS6 Appendix B ". <.l ~ ,Appendix I ' 8/0rder 156( , I( lO/R1 - ,..... ...... , Vol 4'1. No. 14 i rrid." Apnl 31\ l!l'lZ I Notticel .-. u ........... ....... ..... 11 J ,..Ir-....... ,~.-. In- 11.... IIlilillr. II II ...... ... ,.,.....~ 141 OIl... .... _ ___ II MII'IIWIr tktilMll... ..... ... __ '" ""_floe ... .., .. ........ h ..... ... ....... ....... ...... Ie ~...... ~ ........... "'" ....IICJ ri..... ., .a. lIIdlwidula. II "Ie." ..... ,..,. wIlaI W-.... _, .. ......... .lId.... It -r .. ........ Willa ..... to ... paulble ftIIaliGa II.... ~ die c.-'__ ... ... .......1Udl ......... In ........... NftwtM... 11_,.. --., for... ,.--'-v- Ie ...... CIUtIla w-IIoe ....... .. c.ul7 ... III r...... .... _po--WJIIie1 .... ... .. Ae& Ia ............. - ..1%....11 .._me -w ..... fa ,..... ..__ .. en...... .. ..... II ADIA .... EJ'A. Apia II ...... .. .pa......-.t tIl.1 L'" c-.... don ...1IIIelld .. diecbe all ___floe ... llll1aa IIuI IinqIlr ....l1li_.... .... II ,.ie"... fa 1M ,.,...,-. T1la <r--'""", ... ... ... dl...- .. .......'41 '" IMI'lIIdIM _..... T1la"""'" -*- .. ,.,..... Cdl'" .... ........ to ....... diacIonN IIW-........ -~ ..... ..... ... ...... '" 11M ClII'r"--- II...... "".... ..... ...., :I U.s.c. JIa .. .... - .... - ...... _ lIeUU. .... cIIlu;ea ..... abe......... ........C~ n. ..... .cIautr~ 11M ... 4aINd ... ... ,.,... .".... ........ ... ... ...... ...._ ... ...& ",daa. n.- ............ (' ,. .. __ W-1iIa .. ....W....... ..... _ I V '. ........... m.1lIIIL 1\ia ... ... ... ..111..... .. .... - ........., ...... III ~ ....... .,.... ...........-. .. ........C...:'I.... ..... ... ..... fila ........ II ... T'" s.intI AA 1. U.s.c. 1IlIL n. T'" s.a.e. Act ..... - II.........,... "'_ .....,..lId c-' .. .... .. ..... twadar III ..... ... ... ..... ".... "...__n.a.-Act " 111&.&1.. CIIlIiAN II II U.s.c. 21. Cl'" . T.... c:..-IaIlo~ ........ ... ~.... use. ..C....... C v:. U ~ - . ........ .... ...... ..11 u.sc.1M ~ n. ,. -' ....., don III ..... .......... ... 0....- ~ 11~ ...... -a. . ...... ..... ... .. ~ "'.......... n.... ....... In ....., "'. ..".. ..... .... '" ft. ........... Ill:. n. Tnde ..... AocI_" ......... .. _... "'" '" II T __... II ... _....,.... ",.t ........ "'.. ......'ald"lI. nUl .. w.-.......u,..u.a.d br .. C I-.J . -'-II ... .... .". '" .......... tUt IaIII wiaiD lie '-.. '" dila AA AlWi-.ar. 1M c:-t III au,._... ...... ..1 U.s. _ (1C'II,1lIdreued ... ....... .... qscr lWpIalialll ..w prwridt ItpJ '11"'_ ,.. ...... ., __ iIII_liolI,dIal ....lIIheroNe .. ........... .. fa.Ulnt widlln die .........liye -.. .1 .. U.s.C 1-. ne eo.. "WlIIa' ...., ~... CUI ~ *is"" II ..., -. ....... willi ...... ~"...,..... Ud.._ willa _ ....... ~ clIad_ '" ~ 1IIIanu~ ne PriYIC)' Act ndIoriIu diIc!aacw IIIr'IIIcb ill routiA. _ pI'lIWIaiaI ad ~ c;uIWa u lbe _I"~ 11lenlara buiMU IDI_.. alIf .. cIiIdoMd br ... ,.-~- . n. ..., I4IdIlkmal cIl.ra8. ..de fa die .......... .,.... i. .I IlIOdWcaIion 10 ... MCliDa ....... ~Iftllioa aDd lJI8paML.11aIa .... II idalical fa ... aecJiDa ftl1IlW "lleIftlli_ ud DWpaMr "'s,.-~.Qarp of 1lIImaiMa. c:u. FUn. II ...,.. .... .,... r..... ....... ... ....... .... aIIO ........... .. . ~-ll. . 1111.14 .r II ~ Act......... a en Put 1111. .. ..-pt ... .,.._ rr- Drtaiia ........ II ... AA ........ fa flt ClllIII CkIC:I"''''AA. S U.s.c. lUICk.a).... c-lu_" '..-,1iIlI ... .,.... II ~ ... aIIIICIiou "PI. (4 (Ill), .....H1. ... (Q II .... AA ' 'I'M" .. -""_.. t-. -.a r_".'!MI .... ....................--. - .." ........... 1M Princy 1fI'- t- ...... ........ ., ilia PrlwIC)' Act. ... ,. '~v wtIl .. ......., .. ............. I: -II d''IIaaI.... fi-.I'" ............ baIed_ ...... III ... .., die J J' .'-~ ... .., ... f: ., .......-. ,.. fItftcr AocIs,.... ... - ....... ... ~ ' ~......1Iptm llIIltwll, .... ...1l:IcI1I..... " ... -....... ........ ,.. ... '" III .....1nwtIp.... ... (' , ...- af'_...... w.w,"- ........ -.1&"'" .. " ).... ....... .... .... ... ..,r.ilIa4 ., ., die ......1IIItmttuI "'... .. ., -.-. ... .,.... "- ..a..cu.. "1(11 "'.. AA. die <:1 '_I", will.. .... to ..... ... .......fIoe.... ~................ ' ~ .......... ........lIft......., .... ... ........ '" ... ........ "'... .,-a "'" ......, B-2 IINW Aca S,.teIft -', ...... ace to aWa~" ca.. ilia .., IfIIllftt.... cUlllio'l;...., _ ad.... fartla pldMcI.....nliq _...... Ilk AlIn ClllIIlderiaI..... -... ... .c-au.... ba........ _ Ie_Lot Illy mille.. to ... pI'DIIOMd I)...... wllida .11 preWIuJ, ,..wuMd III .:.., ,..... ...... II 41 n .ur., C.-\"", , 14. tIlSL.aa,t fer...... cIlMiw IIUCed abow.. ' n. .,._ II -.II.,... EquI :;:",""""1l1 Opp,,"IIlU" Coatlli..icm puGIiaJIed below... ClIIftll' ..of lIle ..... ., IIIiI ,.bllaJloL ....... .. w.......- D.C. ....... wi IoIeICIl. 1_ r.... ~_-.l~ c:..w. A............ ~~....r . . ._ ~(/--_..-- T.... '" c:....&I L EEOC Pri"1C)' Act S,II'" 01__'" (al EEOC-t. 10;. ud EquJ Pa, Act Dilaiaiullo.. ~.. Fi.... Ibl ErOC-l. AtlonWy ~.:r.aI UaI lei ~ Quje 01 tlllGilllinal" CAN File. (d} EEOC-4. c-d__' 1I0118"1licaI Fila (.) E:E.OC-4. Corftt,.,... a.-. .lId c:.on.-....... Iaqwn.. IQ EEOC:04 t.pIo,.. A.coNl!>-..... Ofte Abaa --.&.r III E::EOC-I. ~ Pa, ud W4" IlecDrda (hI EEClC-& r..,ao,.. Tn", ud INI"---' ItaconIe (II EEOC:04 ....... .'.-'ll!" AI NlIlICIallcl A",,-" en EEQC-\G. ....... Ckl aoe.l1. Conwr-'-- r. (I) aoe.u. OCDciaI...........' tile (.1 aoe.lS. r.,lo,.. Pwf__ 1&cIi__ ud E......... S,._ (Ill aoe.14 CriIw_--... (al EIOC/COYr-L...... r~r' ~--~I,c..,lat'" .-.1& ud Afpeal..... I&. A..-4la (AI Uat '" FWd oman .M ............ ocr_ ... .. EotMl EnI, '.,.-_ o"or..me, e.--"--.. (II AoIdIIIau.I .... ~- ,. s,.- acc.a ud r-u' aoec., -- Ate .... ........., AocI DiIat....,. c:.. file. EICC. --- DIetItcl oec. . ANI 0IIaI.... die.............. '" r"\ 'J ,. , \. e o '. . ....... . .' .. n --. '- -~ I ( 1.0/83 I( .....pcndix B/Order 156 111131 ,..... a.... I Vol, .:. No. 84 I Frid.,.. April a 1011: I NOlicn 4;:_... ... Glad 1-........ and ~ia'lGe '.-roll: ClIpin.f ~ . ~1pIlIl!aftca W1111-rLailrint ..- .1llI """"'1 re;ardiDt l!a. ...lU .lIll clupaeililll ollila ColIC .... 01 naIpU for IWUlulioll.f otllNld W'"I: ..... ..., acldilioll.1 "*- ..III.... danat ilia _ 01 .... "_plIO" , ::-......1 ..._..._ Aft, ...... 'pIItJ II .plaiftul who ..... lIIal UI """""1 ...... ... ...I.wful b, ilia "" UiaataiaallGe i. Eaa~ Act 01 I~. .. ............ _ ilia Equl"',. Ad at I~ u ----. ta.a. beft _lied br .. ...,.".,. ...1.,... ..-r . ..'- ........... ...-..-.--- w,;,.... ---... Glad br ......---- pan,.~, 1IIeai.. -- di___..... ..... -..aia..... perf...... .,... .--'ad dlarp. . -r......... ....-a .......... lla'-t ." 01 ref.,.....", .. SUlC -..aicI1I.1II NqWI'" ....,_ el ~ Naipt far ." III dlarp. ClIpJ ., adIMw~ .. _,'~lod.. partJ of rl!a'Iplel ...._ el" auJ,.. 01 Nfenal ....,. acIioe . BMIClioa;...... pIItJ',., -......IIl.. Ilal_""" aNewtlll ..,." at 1ai1lal,IllI.U1lDleme_ Iou...., _.. Pl' - ... cbrIIaI part, ., -.u....t ........" ... aU.....1I 01 wlinenea r....w. .. ....... portJ: .la_1I 01 rnpondnt aod WI_ ,....bIe .."..,.ndftI: .11_'" iadtlldillc _aMalial ..-. .............. 0I11OC ........ ___ f , ;oAr. ...~el~_.-.-...d_ .... ~lalioa mated lIIento: ~laIJ"-- pdleNd'" f;WIJ AI....... u.........-.., ...... .... -.II .,....... ,..,,.. jobo .... ....... ., CIIMlIlIrbn. ......,.. ......., .....1ItIioritJ .." job ...... job __ ~ I.... .."ucuc .... _ .. ....,... .,.... .....,. ...... ., "''-11 .,.., ......llouI ____ ~.._.4"" .....,.., , .,., ........... .., .... . . ~-.........., I J . ". faciII............. 1-'" __.....- -no." --... by..........- __ radii..... Em"" 110;;;'- ro.-. -.i', bact...~""''' .....,., : ._,........ L'tl ClI6IcIi..~. 'n .. __ . .... ...... .. .... .... .... ....... .' JJ' -... I". . ..... .,.., '. - ..... .. .., ..... ...." .....-......, .., ...,...,.-A l . 4.......... ....... . . ,.NIW....._ b. '_ I -.... .. ...,..., ....11'_11 ' .' . .. . 11111 1.....,...__ -..,............ .... '.. ...... .,......... - ,.... ~...~..... W1MI - . u~c. :IlII.::I u~c. ::DI. :n. :s.. 111. m. UIlII:I: 44 UAC. _.1. --...---- ___co._... ----...-.... n. ,.,.... .f lIIII .,.,.. of recorda II 10 "....,.. for lIla feel... prvlu!lillOft .piUl....."...' ~1iOII" ilia pft..... ud ""bile IIClCirab.MCIl111 ilia Ace Dlaai:nlaalioll i. Ea,I,,,,",1 Act. ilia Equ.1 P., A~ '111. racorda IN lIaa .1Icia11ll. .. be 0IiIiud by .ollloriud DOC ,.-aL IOdIllbat- !n....lt&..__c:iIIatora. '1_,.. NMan:Ia ...i.I...II .nd uaI,.ia. c.--,..'-..... ampIi_ paraotIIIOI II1II DlIlI'icr aod An. DIraclen. ill 1lU.in. .. oIIicIal d.......U.. ........ Ille ...lIe1l.,. of lh cIw1. 01' .....lnl ol diaa'iauU1I_ ..... II au,porti... ....rial far en, ClMlwhich .n .1IIIMqun1lr COIlCiIialed. ....Ii..ed 01' Ullpled br lIle aoc. T1Ina I'ICMI. .., be lIMII: .. T. diad_ ""_1 "'_ri.. Co ilia .ppnpria.. FedaraL SIal.. ..local qancr u .., be .ppropnall 01' -.aI7 .. aft7lDI- 11M ' . ColiIau...'. '-Ii... Wldar die Ace Dlacriama..... 1aIpI''''1Il Acl.. 14ul"" Ad. It. To diodoae 1aI...... ~ Ia .... -.II . SU.. aodlocal ...... ........... ..... . ... fair I.p.l~... ~ &._ Co T. ..... .. ..... aoc eI1Icbl. ... IN ...-ur . . ,'''1'11. ... ..--. ... ........... ollila.... .,......... ., ,. -..w . ,1IotL.udl .......... - Ie ........, -ia17 .. r..~.,...,. ... ,....... .,-..,&alal. .. To.... W-dIII"...... N1CNDA _ ru.lo ct.ed .... - .... ... (' , """- .... .......... . .... IlIlMftClplioe aM ........... -1.cIws:.. ...... - II J' -........., ...,.. ... "- __ Mtlt'aed br .. c-iuIaa of dIeir pamlO npu .... a UAC. 11. Ie ...... ..... ... __ ......11_... .........'"- ...,. ....... Wowiae -.II ..... wllI. be....... 1. IIOC r_ UI.. z. ....'......~ B-3 3. OelilMr.lh.. _.... .... II. .. ftOIlictiled I.. I........... __ ,n ..1Il/Ia1l" II .. ........1ClIaa. Ial"....cr _lIIlra....-r _...... .IC. 4. L..-,.I ......... S. AIr.....II., 'Ia~" incll..wlllll ....illll.........Utr. IlMr.li', of con1Wn,1ai _ . u, "'{onnali_ wlaicll .tp1...1il, . ~lial_.. .. Speca8c ........ a8_ 1. Recarda 01.. ..,.,.. ole pe,nlll 0' patIOIlnOl Mlun. ..,..r .. ... ulllll 1II.1 ..u racorda an ,...,UI .. COIllpi.illalll'. .. ......1*'7.. ,..,..ed Of pudiftlUIlp'" ... ..",cia -'d III~" "-... Ntpond.., by . "'1*'7 .. colilptaiau' .. . c1YilIClloa. .. \VIlli tlCard .. -'ndo VII end ADEA/UA 1'lIqOftla, _ . !nf_ll_ roI.liq .. ntla VII .U...,.. will be ......... .., ".... ~~ end _. lO........ N"llll; .. ai,l,., ADE.'., EPA all..all_ WIll be ......... br.,.. EEC)C.l. f. ~ of lIle .Ia.. 01... '=-uIaC 01. .... ., .......' ., alllploJlUllI dllaWlaallon _, be ...d. 10 . Cotllnsaioul oIIca he ilia ~ ol.. illcliYldualia ......... 10 .. 1II4lu:tr "- ilia c:..., . Ii oIIIcw ..... IIlIIa ......1 of lila, ............L ----..-. -_ac-.~__ -....-.-- """- "... -u 'N ..la....... III m. ,...,. _..pe .... ...... "...... -~ n...--....__' .. --'br ~ "",...... '-. .~.... _ ct.uJo 1IUIbor. n. --.b _, be ftlftlftcl br OJ' 01Il1o abaft .... Ie..... ......-.r ---..: -..... -~:-........-.. .~. Ia ...ioJl..., ....... pan...& ..... ___ "-II...... _.,... ,...... .. ~ Ie ..... ,..... ..... ...... ~ ....... ... - 11..........-........ cIIe ~ el--._...... 1'YoNIuwI... ~..,....... ................... .. .. ,...... ... ....... .............. ,..~... MI.". ---.au c:... . ..... ... ........ .. ... 0fIIce., r.... Somcaa... Il1o om... c.-.I ~...... ... ...... Ie'" . ...,...... ......... c:.. ..... _ ..L . I, ; , ~ I. _ 1(" Appendix B/Order 156 1(' 10/83 ~: ,..... ...... , Vol .7. No. M , Fnd~y. Apnl 3Q. IMZ I NO'ien IC"....'"7 . - ~ dlMIiaMtI..... ...... .... .. a_ an.. .. ........ .. ... ..... IoU_.... 1M.,. '" ~. clot...., No a_ 111ft wllId an ., "&1118 ill ... ...11, ... "'..... cia.. Ieu.. ,.,..... ..... cun... raliNCl .. tile ,1dInJ ..... en.. .. (t) ,.., ati. ... da.. '" "'''It .ctioa ud dn,",," Iller *" (3) .eldllI.&I ,..... All.... _ a...... .re _'""tel _ III ,.., ."., ... da.. .,.... ..... ~1elI......., III" an .....,... _ (t) ,.., .,... ... caJncIar ,.., Ia -'icII ... ~ '..-, illiptd . ..aa ... ......... ..... ... ........ ... , "IUW.~_.....~ -.." ........ ... ........ .. "'q1-'- .,lquIhf. .... nile VB Ca_ 1M IIIe II ....... ,. 1M 'tdenl Il-.la c... _ (tl ,.., .,.. ... u.. e( .... .... .. ....,.... lWeI 121 )'..,.Ie..,. Odw .... ... ...... Ie 1M ,...., ~ c:... _ (I),.., .Iler 1M ... '" ... .... ..... Iadudiec lIdiea Ia 1M ....... .... . Ill. Iul -.u.- ......... (... .... ,.,., .......1elI .., 1M ........'".. aeciIi.Iilea to ....,. -....._, u4 .,...,.., II\er Me 13' eddilloUJ ,._ 'UI1Il &udautl 0.... ~ a_.......,.....,.... ..- ,tdenI--. c... lWeI III ,..,. .,.., ....... eclIoII .... eireNCl .. ... He..... AIdlma ... (to, run .n. .... ... ..... , --- . Ilfl__ Dlalricl DirIcW .. Alee DiNcIer '" IMIeW ... .... ..... _ ..... __ ...I_ "".... -...,.......... .... .. .1-.1_ ... ... --;..,," .. dlIa .,.. ...... ---........,rIa,. ~....... ... .... - ...... .. ........-. .....-.......... ..... .............. "'~- ~. "'-M: LN_ ...~. .."'...'" ..... ...... Co a...-- .. WMW.............. .... .........I ,.~..... . -.... ... J' ~A& ..,,.. ~ .. ....... fI __I III L ...... . .......-.. ..--............... .. ..... ",~.......... I'L - 1Gl1"'''A& ... o.a......" I'ItlIeea '" ......... ..... Co 0.-..." ___., IWp 11..11: .. c...rp I .1'*........,... ........... ..- ...------- __,,_MIl ....IIU' to .ubNctl. "1(11 .,... Act. 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"'''_1 lI....lIoIl: c.mlpeedna ....s dKuIen"'*' /'I1a1H tllentc ~.." ---............ ...pond... IIICII It ........ ,.,.,.. Nardl.I iolIt 1M IMIIllII.. rtcordt eI jobt .nd _... ol-un. Mftion" Ill\. iN II.... 0IId .. ...,... 01._ cIocunIenrc tlllcIa"," . '''_11 ,'.n, edditioeol wi...... lft.--..... end ca,i.. 01.., ~n.. ...lImilted II, e..: ."-...... ... .. . ... 01 , ~. r..ull... ..UlIu....... cIluu......... __ .1 _u.. -.d.lly ..pjoyftI fWIVdiaI .... laalilin. EEO e1.1A. EEO It...... 1- _" lN~ e1.1I111c1l II neial .... .dullc ......1iM. .....-- ......lly ~" ..,.u... .lIcI .... ......... ....lly ...." ICI... ucI .... 0IId ~UIrJ eI ..,..,.... ""1iaUIlipc ClIl..... !lap..... "'-11 ...... ......... .. ... iu.. .... ........ ","-11. ...wIca.... .. ... _lNCU: ClIpift ., .., ........ i8...t. u4 ur ,.1IlI8u .. ...., . ......... ..... ...., ...,..." I'll..... ..... ....... .. 11ft ........, .... ... _ III........'. ...... u4 ....,.. .. 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Aaao.1UA AdaiIIia..__ ... .... ,...., ...... .. -, lie .",..,ne.. or -...,.. ~... tllo "-..,.._'.1wIclaou lIAdat ... lid. (- 42 U.5.C.1DlDM(1lI1L I (\11IId 'efll: 121"-' inI__ _:....cr . .... -.II WI" SIa.. .AcIIocaI .............1NlI S.... .1oc&I Iut """"D& pnc1ice. 10_1_ 42 U.s.~ JaOlIH(aJ(lL I (\1.... Iell): IJI .......l1li--. a...... Wlm . ... IoUowinI """1 ill _......_ 01., ill ___ WI" 11110 V1I 1ID1.II_ (., QaIIiDI"'" 0IId "'ir '''-JC (Ill AaNftlI..- la .... .... III........ c-u_ a.,..... .... ""."-7' ".",....c1 ""'. ... .....- .....-... ...Ged .Il/leli' NftII .. .......... ...-. ""'111' .. MCIIoa1801~clellb. ~"II.' Plwceclur.. ......lIou: lel'- or ....-.....IIiAI.. ......., .,.. .~ PI'- /II'O"'4IecI ... ... ....... .....llu ..... .".... ..1IIanu1ioll .. ... ..... ... IIecJ .. ~ . .. btMlI.. act II ... IIP'''''' penoo.. ..-, I. ... ,.."... .... ...., "-")'1; (d' raplll'" 01 ,.--.......fl&AcI... ~...... 1M .......~ ...... De'- .... ....... 'ueI .... La..,.,.. c-...... for Ci"" Ii"" UlIcIor Law for 1M ...... III -W\llI .,.....laca.. &lot ...,.,... .. tppI'OpnO...... 01 ,,'anI.. pri..... .......,. .. . .ma .. ........ ....... ,....,..... .... .. c::..u..... ......... It ---... w-iiu 01 ... ....... 01... ....... JIOI'r. (0'11 'f 1111... .........~ .......... .... ... ....... ,.,., ... ....- ,.,..... 6Ie.i .... .... 1'hIo ~ UIIIltJ .......1UlI.... .....lIdo va IilIetou .. I- . J .. t1IIo V1I........ by ...... .....~_.. ......... .. ...... .. ....,.... "'_N" I..1.~""" ........ ill ... .... ...lIIao iI ......... ....... Ie ... "'10 --...r. _ . ~ III..........,... II . ~ 011......., T ,'...- ............. -, lie ... .. II ,...... -~ .... ... ... -" .. .. ...,... .. ........ .. .. ....." ... ... ~ _ ,.. ... ... It ... ...... 01_ ......... BooS -- Mo.A...... la ral. ,...... 10,. UIII -.... pnac_1A. --- O'......ucIl1r daartutt p.", - .............. oMI cIIarto ......!Ior: -r lie NInnft br ur .,... ...... IIIno ....... ....-....~ R.-u ... ha.eII... br .ucIlonaacI ,.....,.., 01 lb. r.oI !a~, ()pporruj" c-..- .nd elIIon: _ -- ...... Pn_ _Iod.... ..... . ...1IlonaacI ,.__1 ... _ .. ....". llwr:ocIIe _" dMcU .... --'-ICJ .......... --- Cu. Ill.. .tIiC an naiwcI ill Ill. O!!lca 01 F1a11l ....... nO ... omc. 01 wMnl c:o..n..J 1ft /'I...... .. IIl.v ...peclI... fI.1d omen. Ct_ wllica .... e1i.eIINcI . dOM4 lor .Illar .... ... u...., .... .. ... cia'",," ala III _cIu foUo'""l1lle U.. el cru.iaaaI. clel--. No a_II.. wllica 1ft II ..aiuo . 1M e1......,...II 01 limn due actlOlI., ,.II_.nd /II'OCIICa UM''''' I'ItInCI .. III. ,.......-... en_ - 111,.., aIIw.. U.. 0:"'1aac .en. ud e1....,.. ofter lIlrN IJI .deIi...., ,..,.. AI "* ... _ .... an.......,.cr _ "1,.., ollar... U.. "Iu, 0CII0& ~IH ......, GI.. .... .....,... _ III ,., oIIor .. c.aioAcIat rev. wtliQ ... ~ .....-.18 ....,. .... &\I olllie''- ..... ... .....-. .... MIiAaIocL ____ _ ..... W'-e --.cuy bluJla _ rtoIiMcI .. ..- If.... Ac& ,..... ..,. U1111'1lIe V1I Ct_ ... lIIo iI ...... .. .. ,...... .... c... -111,.. ollar.. U.. ella" ...... .... ......... ""-121 ,..,. ..,.. 0G0r .... .... ...... II ... ,...., ....... c.... -111 '"' .1.11' .. U.. .... Ia., ..... ~........,..... -. ... .... 'I' b__ ....... (.. .... ..............llr... - . 1'''' ofter ....... 10..... -P"...I.... ....,.. aIlar ...... ('. .......... ,..,.. uapc ........ - ........... - ... ......... .. 1M ....,......... c.u. ""-121 ,.ort .AIr llAoI_ .... ........ .... ~ AIUnw _ (101,..,. aIw.... ........ ---- 1"'_- DIOCNI DlI.-or. Me 0.-. III .................. _IW. -r .. ....f _",-_ 6 f .." .. .~..~." . Ie . . . I Appendix 8/0rd~ 156 '" I( 10/83 ,...... ..... I Vol .7. No. It I Fnday. April .. 1112 , NotIce. 1.$1 ...------- -- -_.wr.: 5,.... l8 ...... ..... I u.s.c. WalIlI(Za. aClC-4 ...,. .... c.----l_.u. ..-...~'I AI.- EEOC. ...,.-- Of" of c:....,...... .ur..... &ruel Em,"""1 Oppomw" eo-._ :tOt 1 5--. N.W. Wu",_ D.c. ':DIOI. '. . . , u"-.... .J1II.I...- n,. ..-.- . c.n.t......... ~--...i_lfI., EEOC. ca,-.._._~ ..... _ UIO.... plea of biftIl. ....... .... _.-,...., 1Ii.....~-"'-.. IMuiIIt nucnpc. ....... ud plllllla...... ~ .----- ..-- -- .. u.s.c. -..a. ------- -""'_ca__ -------- u... ., .. .d of ... Otrict of eo....llioII.I.ur1ln .. ...... PIIbUc IIIcI CoI..... ,-.... ~ ........ EEOC ('-'-'--. DiadoRn _, lie... ... ..... '--I................ of u iIIIIIwIdlIU .. ........ .. u ...., ... .. ~1....a1"''''.I .. ~ 1M' IDdIWIuL ----"-' ..--.-.--.- ---.--- ..... ~....... ~" oWf_...~ Waall..........,., ...._ of....~._.........., ..- 11 ............... lie ........ A........ ....... I' ,I .__.. ". .. ~ .- ---.., .-' . .. ~ ~r'1llr. ..... 11__ .-.-. OtIaIeI ~ JI ... A&in......,IJ.~ClJJ_ '. (-""-'-- MIl SINet N.W. w......... D.C.__ ---- roe ...... ........ .... .,.... of '-dI ....... lie........ 10 the ~ -IIW. All...... ...... ...... .. 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