12/13/2007
LIBRARY ADVISORY BOARD MEETING
CITY OF CLEARWATER
December 13, 2007
Present:
Robert Brumback Chairperson
Frederick Dunn Vice-Chair
Elizabeth Drayer Board Member
Lorelei Keif Board Member
Jan Regulski Board Member
Absent: Marilyn Garte Board Member
Also Present: Barbara Pickell Library Director
Holly Ausanio Administrative Analyst
Chair Bob Brumback called the meeting to order at 10:30 a.m. at the Main Library.
To provide continuity for research, items are in agenda order although not
necessarily discussed in that order.
ITEM #1 – Welcome
ITEM #2 – Minutes
Member Jan Regulski moved to approve the minutes of the November 8, 2007 meeting
motioncarried
as submitted. The was duly seconded and unanimously.
ITEM #3 – Library Director’s Report
Library Director Barbara Pickell reported the City Council reappointed Jan Regulski to
serve another term on the Board, and appointed Elizabeth O’Brien to fill the vacancy.
a) Beach Branch Progress
Director Barbara Pickell reported award of a contract is scheduled for the January 17,
2008 City Council meeting. The project is being phased for completion of the interior
renovations first, providing for the Library move in May.
There were some initial issues with the soil boring samples being too sandy, which may
require pilings for the addition to the recreation center. FEMA limitations no longer
apply since the facility is a ‘sealed building’. Storm window replacement will now be
possible.
In response to a question, Director Pickell reported patrons know of the Beach Library’s
temporary location and are using it regularly.
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b) Countywide Library Automation System
Library Director Barbara Pickell reported the City Council approved participation, and
implementation is planned for the end of April 2008. All participating libraries are
working toward consensus to keep policies the same at all locations.
In response to questions, Director Pickell stated changes Clearwater will make include a
new fine maximum of $5 for all materials, and the loan period for new books will change
from 7 to 14 days. There would be no change to the computer reserves process. Fines
will be collected and kept by the library at which the item is returned. Fees for lost or
damaged items, however, will be returned to the owning library for replacement of the
item. Fewer fines will impact Palm Harbor and East Lake since they are funded by a
special taxing district.
In response to questions, Director Pickell stated PPLC (Pinellas Public Library
Cooperative) employees deliver books between libraries in the Cooperative. Clearwater
Library staff delivers materials between Clearwater branches - an estimated 1,000 items
per day. Communities that do not participate in the PPLC include Kenneth City, Indian
Rocks Beach, South Pasadena, Belleair, and Belleair Beach.
Director Pickell reported the server for the countywide system would be located with the
vendor in Syracuse, New York. Mary Brown, Executive Director for the Cooperative, is
currently the point person since a designated position has not yet been established.
There are currently six systems countywide, including one used by colleges, which is
mandated by the State. Seminole, as a joint use library with Saint Petersburg College,
will not be able to join the countywide system, but there will be a way to link to their
system and copy catalog and patron information.
ITEM #4 – Unfinished Business
a) Library Directors’ Recognition
Vice-Chair Fred Dunn reported 30-40 spaces would be needed for past and future
directors. He recommended a wood plaque with individual metal plates for each
director’s name and dates of service. Mr. Dunn submitted a draft letter requesting
funding for the project. Consensus of the Board was to send the letter to the Foundation
and the Friends of the Library.
ITEM #5 – New Business - none.
ITEM #6 - Reports
a) Foundation
Director Barbara Pickell reported the Foundation appointed Richard Clemens as the new
President of the Board effective January 1, 2008.
b) Friends – no report.
ITEM #7 - Board Comments
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Vice-Chair Fred Dunn requested additional western books be purchased for the Main
Library collection.
ITEM #8 - Adiournment
The meeting was adjourned at 11 :20 a.m.
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