03/30/2026 City Council Meeting Minutes March 30, 2026
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Monday, March 30, 2026
6:00 PM
Main Library - Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes March 30, 2026
Roll Call
Present: 4 - Mayor Bruce Rector, Vice Mayor Lina Teixeira, Councilmember Ryan
Cotton and Councilmember Michael Mannino
Absent: 1 - Councilmember David Allbritton
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, Alfred Battle —Assistant City Manager, David Margolis —
City Attorney, Rosemarie Call — City Clerk, and Nicole Sprague —
Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Rector
The meeting was called to order at 6:00 p.m.
2. Invocation
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.)
4.1 Clearwater For Youth Scholarship Recipients - Eric Harris, CFY Program Manager
4.2 Salvation Army Centennial Day Proclamation, March 16, 2026 - Majors Ted & Pamala
Morris, Corps Officers
4.3 Donate Life Month Proclamation, April 2026 - Sonia Piatt, LifeLink
4.4 Fair Housing Month Proclamation, April 2026
4.5 Earth Month 2026 Proclamation, April 2026 - Cassie Cordova, PW Sustainability Division
Manager
5. Approval of Minutes
5.1 Approve the minutes of the March 5, 2026 City Council meeting as submitted in written
summation by the City Clerk.
Vice Mayor Teixeira moved to approve the minutes of the March 5,
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City Council Meeting Minutes March 30, 2026
2026 City Council meeting as submitted in written summation by the
City Clerk. The motion was duly seconded and carried
unanimously.
Public Hearings - Not before 6:00 PM
6. Administrative Public Hearings
6.1 Approve amendments to the Clearwater Comprehensive Plan to establish a new Planned
Redevelopment District (PRD) Overlay future land use category with associated bonuses,
incorporate policies for a new North Greenwood Community Overlay District, and add
Comprehensive Plan policy support for existing nonconformity procedures in the
Community Development Code; and pass Ordinance 9860-26 on first reading.
(CPA2025-10001)
Project Background
Over the past several years, the city and community partners have advanced a
coordinated planning effort for North Greenwood. This included completion of a
Finding of Necessity Study in August 2020 with extensive public outreach,
establishment of the North Greenwood CRA boundaries, and adoption of the
North Greenwood Community Redevelopment Area Plan (CRA Plan) on
January 12, 2023 (Resolution No. 23-01).
This work is intended to support reinvestment by existing property owners in a
way that matches the community vision for North Greenwood. This ordinance
sets the maximum bonus density and intensity that may be available under the
PRD Overlay if a property owner chooses to use it. It is part of a coordinated
effort that also includes a Future Land Use Map amendment and upcoming
Community Development Code and zoning updates that will establish the North
Greenwood-specific standards that apply when PRD bonuses are utilized.
Proposed Ordinance Summary
Proposed Ordinance No. 9860-26 amends Clearwater 2045, the city's
Comprehensive Plan. It creates a new Planned Redevelopment District (PRD)
Overlay category and related bonus provisions to support reinvestment and
redevelopment in North Greenwood. The PRD Overlay will be applied on the
Future Land Use Map through a companion map amendment. Where the
overlay is applied, use of PRD bonuses would be optional. Any project that
chooses to use the bonuses must meet the applicable Community
Development Code standards, including the North Greenwood overlay
requirements being developed through the upcoming code updates (such as
standards for building placement and setbacks, height, parking, and housing
types, including missing middle housing types).
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The ordinance includes North Greenwood-focused amendments that advance
implementation of the CRA Plan vision and provide policy direction for use of the
PRD Overlay. It also includes a limited set of citywide policy updates that
support existing nonconformity procedures already contained in the Community
Development Code. The proposed amendments include four primary
components:
1. Establish a new PRD Overlay future land use category that provides
potential residential, nonresidential, mixed-use, and impervious surface
ratio bonus provisions, subject to meeting applicable criteria.
2. Apply PRD Overlay bonus provisions within multiple existing future land
use categories in the Quality Places chapter so the overlay can function
as an optional tool where it is applied.
3. Add and update North Greenwood implementation policies, including
direction for a new North Greenwood Community Overlay District to be
established through companion Community Development Code
amendments and later applied on the Zoning Atlas.
4. Add Comprehensive Plan policy support for existing nonconformity
procedures already provided in the Community Development Code,
including provisions related to termination of nonconformities.
The Community Development Board reviewed the proposed amendments and
unanimously recommended approval at its meeting on February 19, 2026.
Staff-Requested Revisions for First Reading
Since the Community Development Board hearing, staff has identified minor
revisions to Ordinance No. 9860-26 that are requested for City Council
consideration on first reading. These revisions do not change the overall intent
of the proposed amendments. The revisions clarify that the PRD Overlay
framework and related implementing standards are not proposed for parcels
designated Industrial Limited on the Future Land Use Map, and remove the
Industrial, Research and Technology zoning district from the list of zoning
districts shown as consistent with the PRD Overlay category. (See Table QP 1
on pages 12 and 15 of the ordinance materials.) The companion Future Land
Use Map amendment agenda item addresses the PRD Overlay geography and
any proposed boundary adjustments.
Review and Transmittal
The proposed Comprehensive Plan amendments will be transmitted to Forward
Pinellas staff for consistency review with the Countywide Plan and Countywide
Rules prior to final adoption.
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This application follows the expedited state review process under Florida
Statutes section 163.3184. Following City Council action on first reading, the
proposed amendment will be transmitted to the state land planning agency, the
Florida Department of Commerce, and other applicable reviewing agencies for
review. After the close of the expedited review period and receipt of agency
comments, the ordinance will return to City Council for second reading and
adoption consideration.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
STRATEGIC PRIORITY:
The proposed Comprehensive Plan amendments advance the City Council
Strategic Plan by supporting the Economic and Housing Opportunity and
Community Well-Being priority areas. The PRD Overlay policies support
targeted revitalization and reinvestment in North Greenwood, consistent with the
adopted North Greenwood CRA Plan. These policy changes create a clear path
for future updates to the Community Development Code. Those code updates
will guide how redevelopment and infill occur over time and will support
neighborhood stability and compatibility. This approach aligns with Community
Well-Being Objective 3.2 by supporting targeted revitalization through
coordinated planning and follow-up implementation actions.
Planning and Development Director Lauren Matzke provided a
PowerPoint presentation.
Three individuals spoke in opposition.
In response to questions, Ms. Matzke said the community engagement
was good prior to the storms. The presentation was provided to the North
Greenwood Citizens Advisory Committee. She said the proposed density
and intensity bonuses allows property owners to opt-in if they choose and
enables missing middle housing and mixed-use developments. Based on the
concerns raised this evening, Ms. Matzke said she would include churches
to receive future notices and include the hearing dates in future utility
statements. She said the overlay allows property owners to do a little more
with their property.
Ordinance 9860-26 was presented and read by title only.
Councilmember Mannino moved to approve amendments to the
Clearwater Comprehensive Plan to establish a new Planned
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Redevelopment District (PRD) Overlay future land use category with
associated bonuses, incorporate policies for a new North
Greenwood Community Overlay District, and add Comprehensive
Plan policy support for existing nonconformity procedures in the
Community Development Code; and pass Ordinance 9860-26 on
first reading. The motion was duly seconded and upon roll call, the
vote was:
Ayes: 4 - Mayor Rector, Vice Mayor Teixeira, Councilmember Cotton and
Councilmember Mannino
6.2 Approve a city-initiated Future Land Use Map amendment to apply the Planned
Redevelopment District (PRD) Overlay within the North Greenwood Community
Redevelopment Area (CRA), excluding areas designated Central Business District
(CBD) and parcels designated Industrial Limited (IL), Transportation/Utility (T/U), Water,
Preservation (P), and Recreation/Open Space (R/OS), and pass Ordinance 9861-26 on
first reading. (LUP2025-11005)
Project Background
Over the past several years, the city and community partners have advanced a
coordinated planning effort for North Greenwood, including adoption of the North
Greenwood Community Redevelopment Area Plan (CRA Plan) in January 2023.
This Future Land Use Map amendment is part of a broader set of coordinated
actions intended to support reinvestment and redevelopment opportunities for
existing property owners in a manner consistent with the community vision for
North Greenwood.
Proposed Ordinance Summary
This agenda item is a city-initiated Future Land Use Map amendment to apply
the Planned Redevelopment District (PRD) Overlay within the North Greenwood
CRA boundary. The overlay would be applied in addition to the underlying Future
Land Use categories and does not, on its own, rezone property or approve a
development project.
The PRD Overlay area is generally located south of Sunset Point Road; north of
Palmetto Street, the CSX rail line, and Jones Street; east of Clearwater Harbor,
North Osceola Avenue, and North Myrtle Avenue; and west of Kings Highway
and North Missouri Avenue.
The ordinance applies the PRD Overlay to eligible portions of the CRA and
excludes those portions designated Central Business District (CBD) (which are
governed by the Clearwater Downtown Redevelopment Plan), as well as areas
designated Recreation/Open Space (R/OS), Preservation (P), and Water on
the Future Land Use Map. The companion Community Development Code
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amendments are in progress and will establish the North Greenwood-specific
design and development requirements that apply when an applicant chooses to
use PRD bonuses.
Based on staff's review of the applicable criteria in Section 4-603.F of the
Clearwater Community Development Code, the Planning and Development
Department recommends approval of the proposed Future Land Use Map
amendment. Staff finds that the proposed amendment is consistent with the
Clearwater Community Development Code as follows:
• The proposed amendment is consistent with the Comprehensive Plan
and the Countywide Plan Rules.
• The proposed amendment is compatible with the surrounding properties
and character of the neighborhood.
• Sufficient public facilities are available to serve the property.
• The proposed amendment will not have an adverse impact on the
natural environment.
• The proposed amendment will not have an adverse impact on the use of
property in the immediate area.
The Community Development Board reviewed the proposed amendment at its
February 19, 2026, public hearing and unanimously recommended approval.
Staff-Requested Revisions for First Reading
Since the Community Development Board hearing, staff identified revisions to
the ordinance for City Council consideration on first reading. These revisions do
not change the overall intent of the request and are intended to keep the map
amendment aligned with the companion Comprehensive Plan and Community
Development Code work.
1. Industrial Limited (IL): Remove references to applying the PRD Overlay
to parcels designated Industrial Limited (IL). This change is
recommended because the companion Community Development Code
amendments are in progress and do not include North Greenwood
overlay standards for parcels designated Industrial Limited and zoned
Industrial, Research and Technology (IRT).
2. Transportation/Utility (T/U) and the Marshall Street facility: As revised,
the PRD Overlay boundary would be adjusted to remove the only parcel
designated Transportation/Utility in the North Greenwood CRA, which is
the city-owned Marshall Street Water Reclamation Facility site. Because
this is an active utility facility, redevelopment of the site would require a
separate planning effort and Future Land Use considerations at the
appropriate time.
The revised boundary is shown in the redlined version of the Ordinance, and the
PRD Overlay would apply only to the eligible portions of the CRA as depicted.
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These adjustments align the map amendment with the scope of the companion
Community Development Code work and the intended North Greenwood
redevelopment focus.
Review and Transmittal
In accordance with the Countywide Plan Rules, this land use plan amendment
is subject to review and approval by Forward Pinellas, in its role as the Pinellas
Planning Council, and the Pinellas County Board of County Commissioners
acting as the Countywide Planning Authority. Because this is a large-scale
Future Land Use Map amendment, the amendment is also subject to expedited
state review pursuant to Florida Statutes section 163.3184. Following City
Council action on first reading, the proposed amendment will be transmitted to
the state land planning agency, the Florida Department of Commerce, and other
applicable reviewing agencies, as well as through the required Countywide
review process. After completion of Countywide and expedited state review and
receipt of agency comments, the ordinance will return to City Council for
second reading and adoption consideration.
STRATEGIC PRIORITY:
This proposal advances the City Council Strategic Plan by supporting the
Economic and Housing Opportunity and Community Well-Being priority areas.
Applying the PRD Overlay on the Future Land Use Map is a key implementation
step that makes voluntary bonus density and intensity options available within
the designated area. This supports reinvestment by existing property owners,
incremental infill, and a wider range of housing types, including missing middle
housing types. Follow-up Community Development Code updates will provide
North Greenwood-specific requirements that apply when PRD bonuses are
used. Together, these actions support targeted revitalization while maintaining
compatibility over time.
Planning and Development Director, Lauren Matzke provided a
PowerPoint presentation.
Ordinance 9861-26 was presented and read by title only.
Councilmember Cotton moved to approve a city-initiated Future
Land Use Map amendment to apply the Planned Redevelopment
District (PRD) Overlay within the North Greenwood Community
Redevelopment Area (CRA), excluding areas designated Central
Business District (CBD) and parcels designated Industrial Limited
(IL), Transportation/Utility (T/U), Water, Preservation (P), and
Recreation/Open Space (R/OS), and pass Ordinance 9861-26 on first
reading. The motion was duly seconded and upon roll call, the vote
was:
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Ayes: 4 - Mayor Rector, Vice Mayor Teixeira, Councilmember Cotton and
Councilmember Mannino
6.3 Amend the City's fiscal year 2025/26 operating and capital improvement budgets at first
quarter and pass Ordinances 9901-26 and 9902-26 on first reading.
The fiscal year 2025/26 operating and capital improvement budgets were
adopted in September 2025 by ordinances 9849-25 and 9850-25. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects.
STRATEGIC PRIORITY:
The budgeting process aligns resource allocation to the advancement of our
community in all five strategic priorities: high performing government, economic
and housing opportunity, community well-being, environmental stewardship,
and superior public service.
Ordinances 9901-26 and 9902-26 were presented and read by title
only.
Vice Mayor Teixeira moved to amend the City's fiscal year 2025/26
operating and capital improvement budgets at first quarter and pass
Ordinances 9901-26 and 9902-26 on first reading. The motion was
duly seconded and upon roll call, the vote was:
Ayes: 4 - Mayor Rector, Vice Mayor Teixeira, Councilmember Cotton and
Councilmember Mannino
6.4 Approve an Annual General Permit, in the amount of$4,000.00, with Pinellas County to
construct and maintain natural gas facilities and authorize the appropriate officials to
execute same.
This permit will allow CGS Energy to install and maintain natural gas mains and
service lines within the Pinellas County right-of-way that are placed more than
five feet from the back of curb or edge of road pavement. This permit covers
regular and recurring activities and specifies the construction standards for
installation of our gas infrastructure. All other gas work outside the scope of this
General Permit will require a Specific Utilization Permit for each job/project prior
to commencement.
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Pinellas County experienced delays in providing the updated General Permit to
CGS Energy, which typically starts at the beginning of the fiscal year (i.e.
October). Therefore, this permit will become effective on April 1, 2026 and
expire on December 31, 2026.
Section Five of this General Permit contains language that indemnifies Pinellas
County against any damage claims resulting from negligence caused by CGS
Energy. However, the City's limitation and protection under Section 768.28 of
the Florida Statutes is not waived.
APPROPRIATION CODE AND AMOUNT:
Funding is available in the CGS Energy cost code 4232075-543700, fees and
permits. CGS Energy is funded by revenues from the Gas Utility Enterprise
Fund.
USE OF RESERVE FUNDS: N/A
STRATEGIC PRIORITY:
High Performing Government
1.2 - Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
Councilmember Mannino moved to approve an Annual General
Permit, in the amount of $4,000.00, with Pinellas County to construct
and maintain natural gas facilities and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.5 Authorize Purchase Orders to multiple vendors listed for the purchase of fleet parts in the
annual not-to-exceed amount of$3,000,000.00 for a one-year term with three, one-year
renewal options pursuant to ITB 10-26 and Clearwater Code of Ordinances Sections
2.563 (1)(a), Single Source, and 2.563(1)(c), Piggyback, and authorize the appropriate
officials to execute same.
The Fleet Division is responsible for the repair and maintenance of all
city-owned vehicles and equipment. To ensure timely repairs, continuity of
operations, and consistent availability of OEM and aftermarket parts, the City
utilizes multiple sourcing methods, including competitively solicited contracts,
piggyback agreements, and single source procurements when manufacturer
exclusivity applies.
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Invitation to Bid (ITB) 10-26, Fleet Parts, was released on November 18, 2025,
and 14 submissions were received on December 18, 2025. Following a full
evaluation, multiple vendors were identified as responsive and responsible
bidders capable of meeting the City's requirements. Because pricing, catalog
depth, and delivery timelines vary significantly across manufacturers, no single
vendor can provide adequate coverage for all part categories. Awarding to
multiple vendors ensures competitive pricing, supply chain redundancy, and
uninterrupted sourcing for all vehicle and equipment types. The purchase of
fleet parts will be made to the vendor who submitted the lowest price.
In addition to the ITB 10-26 awardees, the Fleet Division relies on existing
piggyback contracts and single source vendors to obtain manufacturer specific
parts that are not available through competitive bid. Single source is being
requested because certain fleet parts can only be obtained directly from that
manufacturer or authorized representative.
Authorization is requested to add additional vendors and/or contracts, including
updated cooperative (piggyback) agreements and sole-source procurements,
as needed, subject to review and approval by the Procurement Division.
Upon approval, this agenda item will replace Contract No. 902523 (Fleet Vehicle
Parts, FY25-FY26) with a new contract established under ITB 10-26. Contract
902523 will be closed, and all ITB, piggyback, and single-source vendors listed
below will transition to a new consolidated contract authorization for the
purchase of fleet parts. The estimated annual expense is $3,000,000.00, and
the contract term is one year with three optional one-year renewals, for a
maximum potential value of$12,000,000.00 contingent upon annual budget
appropriations.
RECOMMENDED VENDORS (Combined):
ITB 10-26 Vendors
1. 2396 Tampa Spring Co.
2. AutoNation Parts Center Clearwater
3. Collision Auto Pros
4. Construcciones IMB LLC
5. Cummins Inc.
6. Dayton Andrews Inc.
7. EFE, Inc.
8. Fleet Acquisitions LLC d.b.a. Fleet Products
9. GPM Truck Center, Inc.
10. Neopart Transit LLC
11. Parts Authority LLC
12. Rush Truck Centers of Florida, Inc.
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13. TPH Holdings, LLC d.b.a. The Parts House
14. Walker Ford
Piggyback Vendors
1. Amazon Com Inc. (Omnia Partners, Contract R-TC-17006 - valid
through January 18, 2028)
Single Source Vendors
1. Atmax Equipment
2. Environmental Products Group Inc.
3. H Barber & Sons Inc.
4. Ring Power Corporation (CAT products)
5. Ten-8
6. Wesco Turf Inc.
APPROPRIATION CODE AND AMOUNT:
Funding for the current year's portion of this contract is available in the General
Services Department- Fleet Maintenance operating cost code 5666611-
550600, Vehicle Parts. Future year's funding will be requested as part of the
annual budget process. The Fleet Maintenance Division of General Services is
funded by revenues from the Garage Fund, an internal service fund established
to account for citywide fleet purchases and maintenance.
STRATEGIC PRIORITY:
This purchase supports the objectives of a High Performing Government (1.2)
and Superior Public Service by ensuring reliable, well-equipped operational
fleets.
Councilmember Cotton moved to authorize Purchase Orders to
multiple vendors listed for the purchase of fleet parts in the annual
not-to-exceed amount of $3,000,000.00 for a one-year term with
three, one-year renewal options pursuant to ITB 10-26 and
Clearwater Code of Ordinances Sections 2.563 (1)(a), Single Source,
and 2.563(1)(c), Piggyback, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.6 Authorize a purchase order to Jeffrey Allen, Inc of Tampa, FL for the purchase of eleven
2026 Club Car Carryall 1700D 4WD Carts in the amount of$248,439.84 pursuant to
Clearwater Code of Ordinances Section 2.563(1)(c), piggyback; authorize lease
purchase under the City's Master Lease Purchase Agreement or internal financing via an
interfund loan from the Capital Improvement Fund, whichever is deemed to be in the
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City's best interest; declare G5263 G5264 G5265 G5266 G5267 G5268 G5269 G5270
G5271 G5272 and G5273 surplus and authorize disposal by auction or trade-in pursuant
to Code Sections 2.623(6) and (7), whichever is deemed to be in the City's best interest,
and authorize the appropriate officials to execute same.
The Parks and Recreation Department uses utility carts to support daily
maintenance operations on Clearwater Beach. Eleven carts are listed on the
Vehicle Replacement List (VRL) for Fiscal Year 2027. Due to continuous
exposure to salt, wind, and heavy daily use, these units typically require
replacement on a 36-month cycle.
The General Services Department, in coordination with the Parks and
Recreation Department, requests authorization for an expenditure not to exceed
$248,439.84 for the purchase of 11 2026 Club Car Carryall 1700 carts. The
estimated lead time is four to six weeks.
Pricing is based on a competitively awarded contract through the Omnia
Partners, Contract No. EV-2671-01, which is valid through December 31,2026.
Authorization is requested to piggyback this contract pursuant to Clearwater
Code of Ordinances Section 2.563(1)(c). Jeffrey-Allen is a servicing dealer
under this contract.
If it is determined that disposal by auction is in the City's best interest, units
G5263 G5264 G5265 G5266 G5267 G5268 G5269 G5270 G5271 G5272 and
G5273 will be declared surplus and sent to Royal Auction Group, which was
competitively solicited by Pinellas County under Contract No. 190-537-R, valid
through November 16, 2027.
APPROPRIATION CODE AND AMOUNT:
3667366-564100-Ll 910.
This purchase order will be coded to capital project L1910, Garage Motorized
Equipment Replacement, planned for short-term (three-year) financing via
interfund loan. Funding for future debt payments will be included in the Parks
and Recreation operating budget, funded by General Fund revenues.
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance Government
(1.2) and continue to provide Superior Public Service.
Vice Mayor Teixeira moved to authorize a purchase order to Jeffrey
Allen, Inc of Tampa, FL for the purchase of eleven 2026 Club Car
Carryall 1700D 4WD Carts in the amount of$248,439.84 pursuant to
Clearwater Code of Ordinances Section 2.563(1)(c), piggyback;
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authorize lease purchase under the City's Master Lease Purchase
Agreement or internal financing via an interfund loan from the
Capital Improvement Fund, whichever is deemed to be in the City's
best interest; declare G5263 G5264 G5265 G5266 G5267 G5268
G5269 G5270 G5271 G5272 and G5273 surplus and authorize
disposal by auction or trade-in pursuant to Code Sections 2.623(6)
and (7), whichever is deemed to be in the City's best interest, and
authorize the appropriate officials to execute same. The motion was
duly seconded and carried unanimously.
6.7 Approve a purchase order to Universal Protection Service, LLC d/b/a Allied Universal
Security Services for security services in the annual not to exceed amount of
$300,000.00, which includes additional added services throughout term of contract
including special events, for a one-year term with four one-year renewal options pursuant
to RFP 01-26, Security Services, and authorize the appropriate officials to execute same.
Request for Proposal (RFP) 01-26, Security Services, was released on
November 26, 2025, to obtain licensed security service companies to provide
trained, uniformed, unarmed security guards/officers for various City
departments and locations. Proposals were evaluated based on
responsiveness, responsibility, demonstrated experience, references,
qualifications and availability of personnel, ability to meet scheduling
requirements, and pricing.
The Selection Committee consisting of representatives from General Services,
Parks & Recreation and Public Works, in coordination with the Procurement
Division, completed its evaluation and ranked Universal Protection Service, LLC
d/b/a Allied Universal Security Services, (Allied Universal) as the highest-scoring
proposer, as documented in the Notice of Intent to Award dated January 22,
2026. Negotiations with the selected vendor were successful and resulted in
final contract pricing and service terms consistent with the RFP.
This award will replace Contract No. 901449 with Sentry Event Services, Inc.,
which initially expired on January 31, 2026, but was extended for ninety (90)
days with approval by the City Manager to allow award of a new contract. Upon
approval, Contract 901449 will be closed, and Allied Universal will assume
responsibility for all Citywide security services.
The contract term is one year with four optional one-year renewals, contingent
upon annual budget appropriations.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract is budgeted in the contractual services cost codes
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(530300) for various departments/operating funds which include: General
Services-Building & Maintenance (5656531), funded by revenues from the
General Services Fund (an internal service fund); Public Works-Parking
Operations (4351333), funded by revenues from the Parking Enterprise Fund;
and City Offices (0107010) and Parks & Recreation-Special Events (0101804,
0101831, 0101836), funded by revenues from the General Fund.
STRATEGIC PRIORITY:
This purchase supports the objectives of a High Performing Government (1.2)
and Superior Public Service by ensuring reliable, well-equipped- operational
fleets.
Councilmember Mannino moved to approve a purchase order to
Universal Protection Service, LLC d/b/a Allied Universal Security
Services for security services in the annual not to exceed amount of
$300,000.00, which includes additional added services throughout
term of contract including special events, for a one-year term with
four one-year renewal options pursuant to RFP 01-26, Security
Services, and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.
6.8 Authorize a purchase order to PowerNet, Inc., Cincinnati, OH, for software licensing,
maintenance, voice trunking, long-distance services, hardware, backup services, and
professional services supporting the City's Microsoft Teams telephony and Genesys call
center systems, originally implemented under RFP No. 06-23, for an 11-month term from
April 9, 2026 through March 9, 2027, in a not-to-exceed amount of$167,600.10, pursuant
to Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchase, and
authorize the appropriate officials to execute same.
The City provides telephone services to more than 80 service locations. In
2023, the City transitioned from its legacy phone system to Microsoft Teams as
its enterprise telephony platform and implemented a Genesys Cloud CX contact
center solution through RFP No. 06-23, with PowerNet, Inc. selected as the
awarded vendor.
PowerNet's proposal included implementation, ongoing support, and carrier
services for both the Microsoft Teams telephony system and Genesys contact
center solution, establishing PowerNet as the City's standardized provider for
telecommunications network operations center (NOC) services, SIP trunking,
and related support services.
This purchase supports the continued operation of the City's established
telephony and contact center environment. Services include software licensing
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and maintenance, voice trunking services, long-distance services, system
hardware, emergency backup services, and associated professional services
necessary to ensure reliable and uninterrupted communications across all city
departments.
Due to the City's existing configuration and reliance on PowerNet for SIP
trunking and network operations, transitioning to an alternate provider is not
practical. PowerNet's services are fully integrated with the City's Microsoft
Teams telephony environment and Genesys call center platform. Replacing this
provider would require significant reconfiguration of system architecture,
procurement and implementation of new infrastructure, and re-establishment of
all integrations and routing. This would result in duplication of costs, extended
implementation timelines, and increased risk of service disruption to critical city
operations, including Utility Customer Service functions. The total
not-to-exceed amount for this 11-month term is $167,600.10.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology department,
cost code 5559862-542100, Utilities-Telephone. The Information Technology
department is funded by revenues from the Administrative Services Fund, an
internal service fund of the city responsible for the administration of city-wide
technology services.
STRATEGIC PRIORITY:
These purchases help achieve strategic objectives 1.2, 1.3, and 1.4 for High
Performing Government. The Information Technology Department maintains
critical public infrastructure to deliver sustain a high level of service to support a
safe and healthy community.
Councilmember Cotton moved to authorize a purchase order to
PowerNet, Inc., Cincinnati, OH, for software licensing, maintenance,
voice trunking, long-distance services, hardware, backup services,
and professional services supporting the City's Microsoft Teams
telephony and Genesys call center systems, originally implemented
under RFP No. 06-23, for an 11-month term from April 9, 2026
through March 9, 2027, in a not-to-exceed amount of$167,600.10,
pursuant to Clearwater Code of Ordinances Section 2.563(1)(d),
Non-Competitive Purchase, and authorize the appropriate officials
to execute same. The motion was duly seconded and carried
unanimously.
6.9 Approve a Construction Contract and Purchase Order to Bandes Construction Company,
for the new Air Park Terminal project in the amount of$13,659,750.00 per Invitation to
Bid (ITB) 23-0015-AP and authorize the appropriate officials to execute same. (consent)
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Clearwater Executive Airport (CLW) is owned and operated by the City of
Clearwater. Through the combination of state aviation grant funding and private
sector participation from the airport's FBO operator, the City will modernize
Clearwater Executive Airport's facilities while maximizing outside funding
sources and reducing financial impact on City resources. The project will
significantly enhance operational efficiency, improve airfield safety, and support
continued aviation activity and economic development within the region.
The airport operates under a long-term Lease and Property Operating
Agreement with FIyUSA, Inc., which serves as the airport's Fixed Base
Operator (FBO). Under this agreement, FIyUSA is responsible for operating the
terminal facility and providing aviation services including fueling, hangar and
tie-down management, flight training, aircraft services, and other aeronautical
activities. In addition, FIyUSA is responsible for reimbursing the City for the
majority of the required local match associated with FDOT grant funding for the
terminal facility and certain related improvements, ensuring private investment
also contributes to the project's design and construction.
This project consists of three Bid Packages; all are integral to the completion of
the Air Park project. Bandes Construction Company was selected through ITB
23-0015-AP and is the lowest responsive bidder out of five responses received.
Construction duration is 18 months from issuance of the notice to proceed.
Bid Packages A includes the design and construction of a new
17,800-square-foot, two-story terminal facility at the Clearwater Executive
Airport (formerly Clearwater Airpark). The terminal will accommodate a Fixed
Base Operator (FBO), flight training school, flight simulator, and corporate
offices and amenities for airport tenants.
Bid Package B includes the project scope associated with terminal apron
improvements, entrance roadway, and the design of a 200-space surface
parking lot to support the new terminal operations.
Bid Package C is additional airfield improvements that include lined dry
stormwater retention ponds with underdrain piping, bituminous mill and overlay
of aprons and taxi lanes, taxiway reconstruction and reconfiguration compliant
with Federal Aviation Administration (FAA) and Florida Department of
Transportation (FDOT) regulations, and sealcoating and remarking of various
airfield pavements.
The Clearwater Executive Airport Terminal and related projects are supported
by significant state aviation grant funding secured by the City through FDOT. To
date, the City has secured $7,797,788 in FDOT aviation grant funding. These
grants provide substantial participation from the State of Florida and significantly
offset the overall capital cost associated with the airport improvements.
The City is not responsible for cost overruns associated with the terminal or
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parking lot components. The City responsibility for the terminal and parking lot
is limited to $760,000 (future Penny funding) based on the current lease
agreement between the City and FIyUSA.
The City is financially responsible for the mill and overlay, apron, and specific
airfield improvements of the project (Bid Package C), except for a $94,447
contribution provided by FIyUSA.
The total project budget for the Apron Relayment and Aviation Operations
Center projects, including design and construction costs, is anticipated to be
approximately $14,735,000. Approved budgets total $11,885,235 which includes
future Penny funding of$760,000 available in fiscal year 2026/27. A mid-year
budget amendment will increase project G2307-Aviation Operations Center by
$400,000 to recognize an approved FDOT Grant not currently included in the
approved budget.
If approved, additional resources which total $2,499,765 will need to be
allocated. Of this total, $350,000 is required by the City to fund Apron Relayment
costs. The remaining funding for cost overages exceeding the FDOT grant
amount for terminal construction will be the responsibility of the City's FBO (per
Article 12, section 1, paragraph b, of the Lease and Property Operation
Agreement between the City and FIyUSA). City staff is currently pursuing
additional grant funding from FDOT to align the grant request with total
construction costs now defined.
APPROPRIATION CODE AND AMOUNT:
3027302-563600-G2307 $11,203,936
3027302-563600-G2306 $ 2,455,814
Mid-year budget amendments will increase capital project G2306, Apron
Relayment by $350,000 representing an allocation of Airpark Fund reserves;
and increase capital project G2307, Aviation Operations Center by $400,000 in
FDOT Grant revenue and $2,099,765 representing reimbursement revenues
from FIyUSA to provide additional project funding necessary for this
construction contract.
USE OF RESERVE FUNDS:
Funding for this contract will be provided by a mid-year budget amendment
allocating Airpark Fund reserves in the amount of$350,000 to capital
improvement project G2306, Apron Relayment. The remaining balance of
Airpark Fund reserves after 25% working capital reserves is approximately
$869,567 or 33% of the current Airpark Fund operating budget.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
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resources, and historic features through systematic management efforts.
2.3: Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
Vice Mayor Teixeira moved to approve a Construction Contract and
Purchase Order to Bandes Construction Company, for the new Air
Park Terminal project in the amount of $13,659,750.00 per Invitation
to Bid (ITB) 23-0015-AP and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
The Council recessed from 7:52 p.m. to 7:58 p.m.
6.10Accept Florida Department of Transportation (FDOT) Grant Agreement Amendment (No.
450563-1-94-01) in the amount of$2,400,000 for the Construction of Terminal and FBO
Building at Clearwater Executive Airport and authorize the appropriate officials to execute
same.
On January 12, 2023, City Council approved the Lease and Property Operating
Agreement (Operating Agreement) with FIyUSA to manage Clearwater
Executive Airport and subsequently approved the First Amendment to the Lease
and Property Operating Agreement on March 7, 2024.
On September 4, 2024, Council approved Resolution 24-12 and a Public
Transportation Grant Agreement with the Florida Department of Transportation
in the amount of$1,500,000 for the Construction of Terminal and FBO Building
at the Clearwater Executive Airport.
This will bring the total PTGA grant amount to $7,800,000, with FDOT
contributing $3,900,000 (50%) and a required match of$3,900,000 (50%) to be
funded by an allocation of$760,000 from Penny for Pinellas planned in FY27
and the remaining local matching funds reimbursed by FIyUSA.
This increase in funding is the result of an increase in expected construction
costs, determined through the bidding process.
APPROPRIATION CODE AND AMOUNT:
FDOT, FIyUSA reimbursements, and Penny revenues are budgeted in capital
project G2307, Aviation Operations Center.
STRATEGIC PRIORITY:
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High Performing Government: 1.2 Maintain public infrastructure, mobility
systems, natural lands, environmental resources, and historic features through
systematic management efforts.
Economic & Housing Opportunity: 2.2 Cultivate a business climate that
welcomes entrepreneurship, inspires local investment, supports Eco-friendly
enterprises, and encourages high-quality job growth.
Councilmember Mannino moved to accept Florida Department of
Transportation (FDOT) Grant Agreement Amendment (No.
450563-1-94-01) in the amount of $2,400,000 for the Construction of
Terminal and FBO Building at Clearwater Executive Airport and
authorize the appropriate officials to execute same. The motion was
duly seconded and carried unanimously.
6.11 Award a construction contract to Creative Contractors, Inc., of Clearwater, FL for
BayCare Ball Park Berm Wall Repair in the amount of$1,626,534.60 pursuant to
Invitation to Bid 26-0002-PR and authorize the appropriate officials to execute same.
BayCare Ballpark Berm Wall Repairs - ITB #25-002-PR went out to bid on
January 21, 2026. Two pre-qualified firms (Creative Contractors, Inc. and
Concrete Protection & Restoration, LLC) submitted bids. Creative Contractors,
Inc. was the lowest and most responsible bidder. Creative Contractors, Inc.,
has a vast portfolio of prior completed projects, both private and public, and just
recently completed a similar project at BayCare Ballpark as part of the
installation of a new scoreboard.
The existing berm wall, known as an earthen berm wall, provides reinforcement
with synthetic non-woven geotextile fabric to stabilize soil, prevent erosion,
provide support and structure in lieu of a more traditional masonry wall.
Pennoni Associates, Inc., the city's consulting engineer, has monitored the
berm wall for over ten years and during the most recent inspection reported that
while safe the wall was beginning to shift. A typical earthen berm wall lasts
approximately 20 to 30 years, with this wall being 22 years old. If this earthen
berm wall continues to shift, the top of the wall and sidewalk in center field could
become unusable. The engineer of record is recommending constructing a
new wall, which would provide long-term and more permanent structural
support for the current berm wall.
This contract will provide for the construction in the form of soil nail shotcrete
walls along the berm. The shotcrete wall will span the entire height of the berm
with a concrete curb one foot above the top of soil at the top of wall. The
proposed repairs and renovation will not interfere with any future renovations or
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additions to the ballpark and are needed regardless of what projects are
contemplated in the future.
This repair work is estimated to take 90 consecutive calendar days, to be
completed with work commencing immediately after the completion of Phillies
Spring Training 2026. The work is being coordinated with the tenant and the
work will not interfere with events at the stadium.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project M2204, Carpenter & BayCare R&R, to
fund this contract, funded by revenues from the General Fund.
USE OF RESERVE FUNDS: N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
Councilmember Cotton moved to award a construction contract to
Creative Contractors, Inc., of Clearwater, FL for BayCare Ball Park
Berm Wall Repair in the amount of$1,626,534.60 pursuant to
Invitation to Bid 26-0002-PR and authorize the appropriate officials
to execute same. The motion was duly seconded and carried
unanimously.
6.12Approve a Construction Manager at Risk (CMAR) agreement and preconstruction phase
proposal from PJ Hayes Inc dba Tandem Construction for Eddie C. Moore Complex
Renovations project (25-0032-PR), in the amount of$93,882.00 pursuant to RFQ 13-26
and authorize the appropriate officials to execute same.
The Eddie C. Moore complex includes fields 1-4 and the multipurpose fields
east and west. The project includes design and construction of a new press
box to replace the existing building and renovation of the surrounding field areas
to enhance functionality, safety, and aesthetics, and to meet current
accessibility and operational standards. The project will involve structural and
civil engineering evaluations, press box design, site improvements, and utility
coordination. The existing building is inadequate to meet the current needs of
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the local teams, and these proposed improvements will increase sports tourism
use.
January 15, 2026, City Council approved a $1,430,149.00 design work order to
PBK Architects to provide design services for the renovation of the Eddie C.
Moore complex pursuant to RFQ 41-25.
In December 2025, Request for Qualifications (RFQ) No. 13-26 was issued to
provide Construction Manager at Risk (CMAR) services for the renovation of the
Eddie C. Moore complex.
The RFQ selection committee, consisting of five representatives from the Parks
and Recreation and Public Works departments, conducted reviews of six firms
that submitted qualifications. The committee selected Tandem Construction for
Construction Manager at Risk (CMAR) services for the renovation of the Eddie
C. Moore complex.
Tandem Construction was chosen due to its extensive, directly relevant
experience delivering large-scale tournament-ready sports complexes via the
CMAR delivery method with guaranteed maximum pricing. With 46 years of
experience and a portfolio that includes high-profile facilities such as the Atlanta
Braves and IMG Academy complexes, Tandem has demonstrated success
managing accelerated schedules, active campus constraints, and
community-sensitive sites. Their structured preconstruction process, robust
value engineering and subcontractor management systems, and sports field
supervision collectively demonstrate their strong capability to deliver a
high-quality, on-time, and on-budget project.
This comprehensive preconstruction services proposal includes cost
estimating at schematic, 30%, and 60% design stages; development of
Guaranteed Maximum Price (GMPs) including early release packages for
long-lead items; subcontractor prequalification and scope packaging; pre-bid
conferences; site investigation; evaluation of subcontractor pricing; preparation
of design and construction schedules; participation in city, design, and user
group meetings; value engineering; constructability review; development of
mobilization/staging, safety, and quality control plans; identification of early
procurement items; sales tax savings analysis; and permitting assistance.
If the project team cannot agree on a negotiated GMP, the City will terminate
negotiations and reach out to the next ranked CMAR firm.
It is anticipated the design services will be completed within 10 months,
followed by 12 months for construction from issuance of Notice to Proceed. The
GMP will be presented to Council for approval in late 2026.
The preconstruction fees were refined through scope clarification and
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corrections.
Total budgeted funds planned for this project is $21,850,000.00, of which
$7,750,000.00 is from a grant from the Tourist Development Council (TDC) and
the remainder General Fund revenues. Current funding available for design
services and this agreement is $1,800,000.00 (which includes a 1 st quarter
budget transfer/increase amendment approved January 15, 2026). The
remainder of funding for this project is budgeted in fiscal years 2026/27 through
2028/29.
APPROPRIATION CODE AND AMOUNT:
Sufficient funding is available in project C2510, E.C. Moore Renovations, for this
agreement funded by General Fund Revenue.
STRATEGIC PRIORITY:
High Performing Government
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
Economic & Housing Opportunity
2.3 Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
Vice Mayor Teixeira moved to approve a Construction Manager at
Risk (CMAR) agreement and preconstruction phase proposal from
PJ Hayes Inc dba Tandem Construction for Eddie C. Moore
Complex Renovations project (25-0032-PR), in the amount of
$93,882.00 pursuant to RFQ 13-26 and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.13Authorize an Agreement between the City of Clearwater and the Carlouel Yacht Club
located at 1091 Eldorado Avenue, authorizing the limited use of certain vehicles on public
beaches by permit pursuant to recent amendments to F.S. 161.58; and authorize the
appropriate officials to execute same.
F.S. 161.58 was amended to allow for the operation of certain private sector
off-highway vehicles as defined pursuant to F.S. 317.0003 for the setup and
retrieval of rental equipment. The proposed Agreement will establish an ongoing
agreement between the City and Carlouel Yacht Club (Contractor), allowing
them to utilize certain off-highway vehicles as defined in F.S. 317.0003 to
collect, maintain, or distribute rental equipment on the beach. A permit will be
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required to be applied for and then renewed annually on or by September 30 in
conjunction with the renewal of the related business's Business Tax Receipt
(BTR).
The Agreement authorizes Contractor to operate off-highway vehicles, as
defined under F.S. 317.0003, solely for the purpose of removing, maintaining, or
distributing rental equipment owned by or rented from the Contractor or its
agents. Operations are limited to the hours between sunrise and sunset. Prior
to commencing any operations, the Contractor must submit a detailed route
map to the City for review and approval. The City retains sole discretion to
approve, modify, or deny the proposed route. A copy of the approved route map
must be kept in the vehicle at all times and produced upon request by any city
staff or law enforcement officer.
The permit process will be administered by the Parks and Recreation
Department. Prior to the issuance of any permit, the Contractor must provide
the City with the following: vehicle details including make, model, year, and VIN;
proof of insurance meeting the requirements outlined in Addendum A of the
Agreement; and an executed Agreement along with payment of the required
fees. Upon receipt of all required documentation and fees, a permit sticker will
be issued and must be affixed in a clearly visible location on the back of the
authorized vehicle at all times during operation.
Enforcement of the permit conditions and any violations will be handled by the
Police Department. The Contractor is required to comply with all applicable
federal, state, and local laws and regulations, including F.S. 161.58. Any vehicle
found operating without a valid, displayed permit sticker or outside the terms of
the Agreement may be subject to enforcement action.
It should be noted that at a later date a similar agenda item may be brought
forward to address other businesses operating on the beach.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the proposed Agreements support several Strategic Plan
Objectives, including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
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• 1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
• 2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
In response to questions, Assistant City Manager Dan Slaughter said
the vendors were informed of the timeline to be in compliance and that
date has since passed. There is one more agreement pending, staff is
working through some insurance concerns.
Councilmember Mannino moved to Authorize an Agreement
between the City of Clearwater and the Carlouel Yacht Club located
at 1091 Eldorado Avenue, authorizing the limited use of certain
vehicles on public beaches by permit pursuant to recent
amendments to F.S. 161.58; and authorize the appropriate officials
to execute same. The motion was duly seconded and carried
unanimously.
6.14Award a construction contract to Razorback LLC, for the Marshall Street Water
Reclamation Facility (MS WRF) Clarifier Improvements in the amount of$689,700.00
pursuant to Invitation to Bid 24-0066-UT and authorize the appropriate officials to execute
the same.
This project consists of installation of density current baffles in all four (4)
secondary clarifiers at the MS WRF, located at 1605 Harbor Dr, Clearwater, FL
33755. Construction will be performed on one clarifier at a time and will required
coordination with ongoing plant operations and weather related events. The
Contractor will drain, clean, and inspect each clarifier; verify pressure relief
valves; and adjust effluent weir elevations as needed.
The purpose of the project is to improve clarifier performance by enhancing
solids removal efficiency, resulting in more consistent treated effluent quality
and increased operational reliability of the wastewater treatment facility.
The Public Utilities Engineering Department issued ITB 24-0066-UT, which
closed on January 14, 2026. The lowest responsive and responsible bid,
submitted in accordance with the plans and specifications, was received from
Razorback LLC. The Engineer of Record (EOR) AECOM evaluated the bids
and recommends award of the construction contract to Razorback, LLC.
On March 6, 2025, City Council approved an initial work order to AECOM for
design, bidding, engineering and construction inspection services for this
project in the amount of$118,892.00.
The construction duration is 240 consecutive calendar days from the issuance
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of the Notice to Proceed.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining the MS WRF.
APPROPRIATION CODE AND AMOUNT:
3217321-563800-96213
Funds are available in capital improvement project 96213 - Marshall Street
Upgrades/Improvements to fund this contract. This project is funded with
revenues from the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
This project aligns with the Council's Strategic Plan objective of achieving a
High Performing Government through proactive maintenance of public
infrastructure. Approval of this construction award will help ensure the continued
efficiency and reliability of the City's wastewater treatment operations.
Councilmember Cotton moved to award a construction contract to
Razorback LLC, for the Marshall Street Water Reclamation Facility
(MS WRF) Clarifier Improvements in the amount of$689,700.00
pursuant to Invitation to Bid 24-0066-UT and authorize the
appropriate officials to execute the same. The motion was duly
seconded and carried unanimously.
6.15Ratify and confirm a purchase order with Gulf To Bay Blvd TLC Diversified Inc., a current
Construction Manager at Risk (CMAR) for the City, for an emergency procurement to
repair a 10-inch water main at the intersection of South Keystone Avenue and Gulf to Bay
Boulevard in the estimated amount of$199,402.00, pursuant to City Code 2.563(1)(k)
emergency and authorize the appropriate officials to execute same.
On the night of January 6, 2026, a critical water main break occurred in a
high-traffic area. While City crews responded immediately, a permanent repair
was not initially possible due to the age of the infrastructure (universal pipe) and
its proximity to an FDOT storm box. To ensure a safe and successful
resolution, the Public Utilities Department determined that specialized actions
were required, including the installation of cast-in-place concrete thrust blocks
to protect the FDOT roadway and the use of"Team valves" and temporary
service lines to maintain water continuity for local hotels and restaurants.
Because these complex repairs required resources beyond internal capabilities,
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the City Manager granted emergency authorization on January 8, 2026. The
repair progressed through the following milestones:
• January 9-12: Excavation and pouring of two concrete thrust blocks to
stabilize the line.
• January 13-14: Installation of two Team valves and a temporary 2-inch
water line to maintain service to local businesses during the excavation
of the 10-inch main.
• January 15: Repairs to the 10-inch water main were successfully
completed, and full system pressure was restored.
• January 16: Roadway restoration commenced, with final concrete and
asphalt work scheduled for completion next week.
APPROPRIATION CODE AND AMOUNT:
3277327-546900-96721 $199,402.00
Funding for this purchase order were available in capital project
3277327-96721, Water System R&R Maintenance. The Public Utilities
Department, and capital projects are funded by revenue from the Water and
Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
This meets the City's Strategic Plan to achieve a High Performing Government
by maintaining public infrastructure through systematic management efforts and
superior public service.
Vice Mayor Teixeira moved to ratify and confirm a purchase order
with Gulf To Bay Blvd TLC Diversified Inc., a current Construction
Manager at Risk (CMAR) for the City, for an emergency procurement
to repair a 10-inch water main at the intersection of South Keystone
Avenue and Gulf to Bay Boulevard in the estimated amount of
$199,402.00, pursuant to City Code 2.563(1)(k) emergency and
authorize the appropriate officials to execute same. The motion was
duly seconded and carried unanimously.
6.16Authorize a purchase order to ACF Standby Systems, LLC of Tampa, FL for the
purchase of three mobile diesel engine-driven generator sets in the amount of
$223,285.56 pursuant Clearwater Code of Ordinances Section 2.563 (1)(c), piggyback;
declare G3053, G3062 and G3063 surplus effective upon completion of new generators
and authorize disposal at auction or trade-in, whichever is deemed to be in the best
interest of the City, pursuant to Sections 2.623 (7) and (8), and authorize the appropriate
officials to execute.
The Public Utilities Department is requesting authorization to replace three
mobile generators (G3053, G3062, and G3063) that were lost during recent
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storm events. To ensure preparedness for the upcoming hurricane season and
maintain operational readiness, staff recommends the purchase of three
Generac MDG100DF4 mobile diesel generator units.
Authorization to purchase these generators through a competitively bid
piggyback contract with the Florida Sheriffs Association (FSA), specifically
contract FSA23EQU21.0, Item 159, is requested. Utilizing this cooperative
contract allows the City to leverage pre-established pricing and terms, thereby
avoiding the delays associated with conducting a separate formal solicitation.
The purchase includes three trailer-mounted 100kW standby generators
powered by John Deere engines. Each unit will be equipped with a four-position
voltage selector switch, battery disconnect switch, aluminum storage box, and
a pintle ring hitch. The total purchase cost of$223,285.56 includes the base
units, optional equipment, freight to the job site, and on-site start-up and
commissioning services, including up to four hours of owner training per unit.
This purchase is critical for maintaining the Public Utilities Department's ability
to provide emergency power and ensure continuity of municipal services during
power outages and natural disasters.
Upon receipt and completion of necessary upfitting, including graphics,
accessories, and any required modifications, approval to surplus the
corresponding vehicles and equipment identified for replacement is requested.
Surplus assets will be sent to Royal Auction Group under Pinellas County
Contract No. 190-537-R, valid through November 16, 2027.
APPROPRIATION CODE AND AMOUNT:
This purchase will be coded to Public Utilities cost code
3217321-591000-D2402, Hurricane Helene. Approximately 95% of the total cost
is anticipated to be reimbursed through insurance proceeds, with the remaining
5% to be submitted for FEMA reimbursement. The initial purchase, and any
balance not reimbursed, will be funded by the Water and Sewer Utility
Enterprise Fund.
STRATEGIC PRIORITY:
Establishing this purchase order supports the City's strategic priority of High
Performing Government by maintaining vital public infrastructure (1.2) and
fostering safe and healthy communities through enhanced emergency
response capabilities (1.4).
Councilmember Mannino moved to authorize a purchase order to
ACF Standby Systems, LLC of Tampa, FL for the purchase of three
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City Council Meeting Minutes March 30, 2026
mobile diesel engine-driven generator sets in the amount of
$223,285.56 pursuant Clearwater Code of Ordinances Section 2.563
(1)(c), piggyback; declare G3053, G3062 and G3063 surplus effective
upon completion of new generators and authorize disposal at
auction or trade-in, whichever is deemed to be in the best interest of
the City, pursuant to Sections 2.623 (7) and (8), and authorize the
appropriate officials to execute. The motion was duly seconded and
carried unanimously.
6.17Award a purchase order to Odyssey Manufacturing Co of Tampa, FL, for the purchase
and delivery of liquid sodium hypochlorite for water and wastewater treatment facilities, in
the not-to-exceed annual amount of$2,000,000.00, for a one-year term with two, one-year
renewal options, pursuant to Invitation to Bid No. 12-26, and authorize the appropriate
officials to execute same.
This item requests Council approval to award a purchase order to Odyssey
Manufacturing Co for the supply of liquid sodium hypochlorite (Bleach) used at
water treatment plants and water reclamation facilities. Sodium hypochlorite is
required for disinfection of drinking water and wastewater and is a critical
operational chemical.
On December 18, 2025, Invitation to Bid (ITB) No. 12-26 for Liquid Sodium
Hypochlorite was issued. Three bids were received on January 20, 2026.
Following the initial review and subsequent protest process, it was determined
that one of the bidders submitted a Certificate of Analysis that did not meet the
mandatory requirements of the solicitation and was therefore deemed
non-responsive. As a result, the bid was disqualified from further consideration.
Of the remaining qualified bidders, Odyssey Manufacturing Co. submitted the
lowest responsive and responsible bid meeting all solicitation requirements.
The unit cost for liquid sodium hypochlorite has increased from approximately
$0.514 per gallon in 2020 to $1.65 per gallon under the current ITB 12-26, which
represents an overall increase of about 221% over the course of the past six
years. More recently, the unit price increased from $1.48 per gallon in 2025 to
$1.65 per gallon in 2026, or about 11.5%.
Award of this contract is recommended to Odyssey Manufacturing Co. in a
not-to-exceed annual amount of$2,000,000.00 for an initial one-year term, with
two optional one-year renewal terms at the City's discretion.
Funding is available within the adopted Public Utilities operating budgets, and
expenditures will be made on an as-needed basis.
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City of Clearwater
City Council Meeting Minutes March 30, 2026
APPROPRIATION CODE AND AMOUNT:
Budgeted funds for FY26 are available in various Public Utilities cost centers,
cost code 551700 Bulk Chemicals, funded by revenues from the Water&
Sewer Utility Enterprise Fund. Funding for future fiscal years (FY27, FY28) will
be requested within contract calendar and spending limits.
STRATEGIC PRIORITY:
This item supports the City's Strategic Plan objective of High Performing
Government by maintaining reliable water and wastewater treatment operations
and protecting public health through uninterrupted chemical supply.
Councilmember Cotton moved to award a purchase order to
Odyssey Manufacturing Co of Tampa, FL, for the purchase and
delivery of liquid sodium hypochlorite for water and wastewater
treatment facilities, in the not-to-exceed annual amount of
$2,000,000.00, for a one-year term with two, one-year renewal
options, pursuant to Invitation to Bid No. 12-26, and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.18Approve a professional service agreement with CHA Consulting, Inc. of Tampa, FL to
serve as the Water, Reclaimed Water, and Well Program Consultant (26-0007-UT), in the
not-to-exceed amount of$9,000,000.00 for a five-year term, pursuant to Request for
Qualification (RFQ) 39-25 and authorize the appropriate officials to execute same.
In August 2025, RFQ 39-25 Consulting Services -Water, Reclaimed Water,
and Well Program, was issued seeking qualified firms to provide consulting
services for water, reclaimed water, and well projects throughout the City of
Clearwater. The City received two responsive submittals on September 29,
2025.
On October 16, 2025, the RFQ selection committee, consisting of
representatives from Public Utilities Engineering and Public Utilities, carefully
reviewed each of the submittals received from the two qualified firms. Each
submittal was ranked based upon the RFQ criteria and overall responsiveness
to the RFQ requirements. CHA Consulting, Inc. was selected to provide the
requested Water, Reclaimed Water, and Well Program consulting Services.
Services include, but are not limited to, the assessment of: existing pipeline
conditions, replacement of water mains, reconnection of water services to
newly installed mains, removal of existing piping networks, well support
services, and restoration and upgrades to all disturbed areas. Additional
services include design, permitting, construction engineering and inspection
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City Council Meeting Minutes March 30, 2026
services for water, reclaimed water, and well projects, as well as construction
management and contractor oversight services provided over a five-year term.
The professional services agreement is anticipated to be funded at
$1,800,000.00 per year for a five-year term, for a total of$9,000,000.00. CHA is
currently supporting five identified projects/programs with known dollar amounts
totaling approximately $38.93 million, including two annual programs and one
projected bid-pending project. In addition to those funded efforts, the contract
also supports several ongoing engineering and regulatory assignments that do
not have a single discrete CIP value attached.
The City of Clearwater's Public Utilities Department owns, operates, and
maintains the potable water system, reclaimed water system, and 44 wells that
supply raw water to its three water treatment plants.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96721 $ 1,360,000.00
3277327-530100-96784 $ 340,000.00
4212056,4212057,4212058-530100 $ 100,000.00
Funding for the first year's portion is available in capital project 96721, Water
System R&R; 96784, Reclaimed Distribution System, and in various Public
Utilities operating cost centers (4212056, 4212057, 4212058) code 530100,
professional services. The Public Utilities Department and associated capital
projects are funded by revenues from the Water & Sewer Utility Enterprise
Fund.
Funding for future years will be requested as part of the annual capital and
operating budgets process.
STRATEGIC PRIORITY:
To further the Council's Strategic Plan to achieve High Performing Government
by upgrading current services related to Water, Reclaimed Waters, and Wells
Projects through systematic management. The project also aligns with the
City's strategic goals of Environmental Stewardship.
Vice Mayor Teixeira moved to approve a professional service
agreement with CHA Consulting, Inc. of Tampa, FL to serve as the
Water, Reclaimed Water, and Well Program Consultant (26-0007-UT),
in the not-to-exceed amount of $9,000,000.00 for a five-year term,
pursuant to Request for Qualification (RFQ) 39-25 and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
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City Council Meeting Minutes March 30, 2026
6.19Approve a Construction Contract Amendment between the City of Clearwater and TLC
Diversified, Inc. for the Lift Station 16 Pierce Street Project (20-0008-UT) to revise the
contract completion date to January 14, 2026 and finalize project closeout; approve
Stantec Supplemental Work Order (SWO) No. 6 in the amount of$13,200.00 for
additional engineering services associated with the extended project duration and
authorize the appropriate officials to execute same.
On August 8, 2023, the City entered into a contract with TLC Diversified, Inc. for
construction of the Lift Station 16 Pierce Street Project (20-0008-UT). The
contract required completion of the project by November 28, 2024.
Prior to the completion date, TLC Diversified notified the City that delays were
encountered due to the electrical subcontractor's supplier causing delays in the
production and shipment of a critical project component, the Motor Control
Center (MCC). Despite multiple attempts by the contractor to expedite
production and delivery, the MCC shipment was substantially delayed which
extended the project schedule and resulted in additional engineering and project
management costs to the City.
This Contract Amendment revises the project completion date to January 14,
2026, reflecting the actual date the work was completed. As part of this
agreement, TLC Diversified will reduce the final payment by $166,390.27 to
compensate the City for the additional engineering and project management
costs incurred due to the extended project duration.
Due to the extended construction duration, the Engineer of Record, Stantec,
provided additional construction phase engineering services beyond the
originally anticipated construction support period. Supplemental Work Order No.
6, in the amount of$13,200.00 is for Stantec to complete the project closeout
documentation such as drafting the record drawings from the Contractor
provided red-lines, Engineers of Record signing and sealing the record
drawings, completing the FDEP permit closeout, and reviewing the final
Contractor invoices. This will increase the work order value from $855,743.00 to
$868,943.00.
Approval of these items will allow the City to formally revise the contract
completion date, finalize the project closeout with TLC Diversified, and
compensate the Engineer of Record for additional services required to support
completion of the project.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining Lift Station 16.
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APPROPRIATION CODE AND AMOUNT:
3217321-561300-96686 $13,200.00
Funds are available in capital improvements Project 96686, Pump Station
Replacement, for this Supplemental Work Order. The Public Utilities
department and associated projects are funded by Water and Sewer Utility
Enterprise Fund revenues.
STRATEGIC PRIORITY:
This project aligns with the Council's Strategic Plan objective of achieving a
High Performing Government through proactive maintenance of public
infrastructure. Approval of this item will support final project closeout and ensure
continued reliability of the City's wastewater conveyance system.
Councilmember Mannino moved to approve a Construction
Contract Amendment between the City of Clearwater and TLC
Diversified, Inc. for the Lift Station 16 Pierce Street Project
(20-0008-UT) to revise the contract completion date to January 14,
2026 and finalize project closeout; approve Stantec Supplemental
Work Order (SWO) No. 6 in the amount of $13,200.00 for additional
engineering services associated with the extended project duration
and authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
6.20Approve six individual work orders with Advanced Engineering Design, Inc. of Pinellas
Park, FL, to provide, design, bidding services and construction administration services
associated with the FEMA funded Slope Stabilization Annual Contract (26-0006-EN)
totaling $347,923.01 pursuant to RFQ 34-23, Professional Services Continuing Contract,
and authorize the appropriate officials to execute same.
This project is being undertaken with the expectation of submitting for
reimbursement through the Federal Emergency Management Agency (FEMA).
As a condition of FEMA funding, the City of Clearwater is required to adhere to
all applicable FEMA program guidelines, documentation standards, and
compliance requirements throughout project development and execution. These
requirements directly influence project scoping, documentation, design,
permitting, and cost-tracking methodologies.
Advanced Engineering Design, Inc. (AED) prepared packages for all six sites
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City Council Meeting Minutes March 30, 2026
that provide justification for their design approach, along with an Engineer's
Opinion of Probable Cost for each site. The total estimated construction cost for
all sites combined is $2,795,195.03, with design and permitting costs totaling
$347,923.01, for a total estimated project cost of$3,143,118.04.
In accordance with FEMA requirements, the scope of work has been divided
into six individual work orders based on discrete project site locations. FEMA
mandates that each eligible damage site be independently identified,
documented, and tracked using exact GPS coordinates. Each site constitutes a
unique damage location and therefore requires its own site-specific evaluation,
engineering design, and permitting. Separating the work into unique work orders
ensures that all FEMA documentation, cost tracking, and reimbursement
requests remain clearly attributable to each distinct site, maintaining
compliance with FEMA eligibility, reporting, and audit requirements. This
approach also provides transparency in project management, minimizes the
risk of ineligible cost commingling, and supports efficient coordination with
FEMA and other regulatory agencies throughout the design and permitting
process.
Advanced Engineering Design, Inc. was selected to provide engineering and
consulting services for slope stabilization in creek sections affected by the high
stormwater volume from Hurricane Milton. AED was chosen based on their
extensive experience and demonstrated expertise in FEMA programs, including
compliance with FEMA reporting standards, eligibility requirements, and
documentation protocols. Their familiarity with FEMA's technical and
administrative expectations ensures that project deliverables are prepared with
the level of detail and accuracy required to support grant eligibility,
reimbursement, and audit review.
Scope of Services Per Site
Joe Dimaggio:
The upstream reaches of the main channel of Alligator Creek begin west of
Hercules Avenue and flow in an easterly direction prior to discharging into
Alligator Lake near Bayshore Boulevard. Post Hurricane Milton inspections of
Alligator Creek revealed three locations where the creek embankment failed
within the Joe DiMaggio Sports Complex.
The three locations are located near each other along the western edge of the
property. The failure occurred where Alligator Creek transitions from a
gabion-lined section to an earthen embankment section. All are located along
the eastern bank of the channel. Location 1 is approximately 132-feet in length,
Location 2 is approximately 31-feet in length and Location 3 is approximately
42-feet in length.
Alligator Creek Repairs:
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Post Hurricane Milton inspections of Alligator Creek revealed two locations of
channel bank erosion and one location of pond bank erosion near the BayCare
Ballpark.
The first location of bank erosion is along the northern end of the BayCare
Ballpark facility, immediately east of the City's waste transfer station driveway
and adjacent to the Ream Wilson Trail. Side bank erosion was observed along
the southern bank of the Creek. This is referred to as Site 1.
The city-owned pond located between the BayCare Ballpark and US 19
experienced pond bank erosion along the top of bank and western edge of the
concrete weir. This is referred to as Site 2.
The second location of bank erosion is immediately east of US 19 where the
Creek turns north to parallel US 19. The channel bank along the outside radius
of the bend sustained significant erosion and is threatening to undermine the
drive aisle of the private commercial property. This is referred to as Site 3.
Scope for all locations includes preparation of repair plans and specifications for
bidding including development of specific quantities and budgets, permitting,
bidding support and construction administration.
Breakdown of Engineer of Record Work Order Costs by Location (Total:
$347,923.01)
1. Joe Dimaggio Site 1: $64,862.69
2. Joe Dimaggio Site 2: $15,467.26
3. Joe Dimaggio Site 3: $19,458.81
4. Alligator Creek Site 1: $69,827.03
5. Alligator Creek Site 2: $86,737.79
6. Alligator Creek Site 3: $91,569.43
APPROPRIATION CODE AND AMOUNT:
These work orders will be coded to Stormwater Fund capital project D2501,
Hurricane Milton. This project is funded by revenues from the Stormwater Utility
Enterprise Fund and reimbursements from FEMA will be pursued.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historical features through systematic management efforts.1.3
Adopt responsive levels of service for public facilities and amenities, and identify
resources required to sustain that level of service. 1.4 Foster safe and healthy
communities in Clearwater through first-class public safety and emergency
response services. 1.5 Embrace a culture of innovation that drives continuous
improvement and successfully serves all our customers. 2.2 Cultivate a
business climate that welcomes entrepreneurship, inspires local investment,
supports Eco-friendly enterprises, and encourages high-quality job growth. 2.3
Promote Clearwater as a premier destination for entertainment, cultural
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experiences, tourism, and national sporting events. 2.5 Facilitate partnerships
with educational and research institutions to strengthen workforce development
opportunities. 3.2 Preserve community livability through responsible
development standards, proactive code compliance, and targeted revitalization.
3.3 Promote marketing and outreach strategies that encourage stakeholder
engagement, enhance community education and build public trust. 3.4 Inspire
citizen participation through civic engagement and volunteerism to build strong,
inclusive and engaged communities. 4.1 Support proactive climate resiliency
strategies based in science to protect natural and built environments from
impacts associated with sea level rise. 4.2 Adopt renewable resource usage
and waste reduction practices to ensure a vibrant City for current and future
generations.
Councilmember Cotton moved to approve six individual work
orders with Advanced Engineering Design, Inc. of Pinellas Park, FL,
to provide, design, bidding services and construction
administration services associated with the FEMA funded Slope
Stabilization Annual Contract (26-0006-EN) totaling $347,923.01
pursuant to RFQ 34-23, Professional Services Continuing Contract,
and authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
6.21Approve the Standard Grant Agreement in the amount of$3,000,000 between the State
of Florida Department of Environmental Protection (FDEP) and the City of Clearwater for
the design and construction of four living seawalls and associated shoreline elevation
improvements pursuant to the Clearwater Living Seawall Project (25-0045-EN), providing
State funding with no required match, and authorize the appropriate officials to execute
same.
The Clearwater Living Seawall Project is part of the City's broader coastal
resilience strategy focused on strengthening shoreline infrastructure, enhancing
habitat value, and reducing tidal flooding risks along Clearwater's waterfront.
The State of Florida Legislature appropriated $3,000,000 to the City of
Clearwater for the design and construction of approximately four living seawalls
across several locations within the City, including elevating existing seawalls to
mitigate wave energy and seawall overtopping events. FDEP has issued
Standard Grant Agreement L0167, which provides up to $3,000,000 in State
reimbursement with no required local match.
The Agreement term begins July 1, 2025, and expires June 30, 2028, allowing
adequate time for design, permitting, bidding, and construction. The scope
includes design and construction of living seawall segments and elevation of
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existing seawalls. No equipment purchases or land acquisition activities are
authorized under the Agreement. $300,000 of the award is earmarked as
reimbursable for preconstruction activities (design) and $2,700,000
reimbursable for construction costs under the agreement.
The City's Living Seawall initiative supports Clearwater's goals of improving
coastal resilience, enhancing water quality, supporting marine habitat, and
providing shoreline protection that is compatible with recreational and aesthetic
uses.
Quarterly progress reporting to FDEP is required throughout the term of the
Agreement. The Agreement includes a provision requiring the City to indemnify
FDEP; however, nothing in the Agreement constitutes a waiver of the City's
sovereign immunity.
APPROPRIATION CODE AND AMOUNT:
Grant funds will be budgeted in and reimbursed to capital project ENGF180006,
Citywide Docks & Seawalls.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historical features through systematic management efforts.1.3
Adopt responsive levels of service for public facilities and amenities, and identify
resources required to sustain that level of service. 1.4 Foster safe and healthy
communities in Clearwater through first-class public safety and emergency
response services. 1.5 Embrace a culture of innovation that drives continuous
improvement and successfully serves all our customers. 2.2 Cultivate a
business climate that welcomes entrepreneurship, inspires local investment,
supports Eco-friendly enterprises, and encourages high-quality job growth. 2.3
Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events. 2.5 Facilitate partnerships
with educational and research institutions to strengthen workforce development
opportunities. 3.2 Preserve community livability through responsible
development standards, proactive code compliance, and targeted revitalization.
3.3 Promote marketing and outreach strategies that encourage stakeholder
engagement, enhance community education and build public trust. 3.4 Inspire
citizen participation through civic engagement and volunteerism to build strong,
inclusive and engaged communities. 4.1 Support proactive climate resiliency
strategies based in science to protect natural and built environments from
impacts associated with sea level rise. 4.2 Adopt renewable resource usage
and waste reduction practices to ensure a vibrant City for current and future
generations.
Vice Mayor Teixeira moved to approve the Standard Grant
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Agreement in the amount of $3,000,000 between the State of Florida
Department of Environmental Protection (FDEP) and the City of
Clearwater for the design and construction of four living seawalls
and associated shoreline elevation improvements pursuant to the
Clearwater Living Seawall Project (25-0045-EN), providing State
funding with no required match, and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.22Approve a work order and design professional agreement with WSP USA, Inc., for the
Pier 60 Repair project (25-0007-PR), to assist in developing rehabilitation plans to repair
and harden the existing Pier 60, in the amount of$708,227.00 per RFQ 55-25, and
authorize the appropriate officials to execute same.
Pier 60, a well-known landmark on Clearwater Beach situated just west of the
roundabout at Mandalay Avenue and Coronado Drive, sustained significant
damage to its T-section from Hurricanes Idalia, Helene and Milton.
At the Council Work Session held on June 2, 2025, staff sought direction from
council on design options presented for permanent repairs and were directed to
pursue replacement of the T-section in kind.
In July 2025, a Request for Qualifications (RFQ #55-25) was issued seeking an
engineering firm to provide design and construction administration services for
the Pier 60 Repair Project.
The RFQ selection committee, consisting of five representatives from the Parks
and Recreation and Public Works departments, reviewed submittals from five
engineering firms. The committee selected WSP USA, Inc. to design and
provide construction administration services for the Pier 60 Repair Project.
WSP assembled a highly qualified team of local professionals to provide
comprehensive engineering, marine, architectural, environmental, permitting,
and mechanical, electrical, plumbing (MEP) services. Their multi-disciplinary
team is equipped to manage the full scope of this project, from marine structure
rehabilitation through design, permitting, and construction with minimal reliance
on subconsultants.
This work order includes in-depth hands-on investigation and development of a
summary report, alternative analysis, and a 60% design allowance that will be
refined once the extent of damage is identified and a repair method selected.
WSP will coordinate and review results of the site investigation to determine the
scope of repairs to prioritize systems and components needing repairs or
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City Council Meeting Minutes March 30, 2026
rehabilitation. The report will include preliminary construction costs for the
recommended scope of repairs and architectural concepts for updating the pier.
Once a repair alternative is selected, WSP will prepare engineering plans for
60% design. A supplemental work order will be presented to City Council to
include fees to complete design and permitting of the selected alternative repair
scope and provide construction administration services.
Total design and construction administration fees are estimated to be 12-17%
of construction costs due to the necessary in-depth inspection/investigation and
analysis phase and complicated and lengthy permitting efforts.
It is anticipated the on-site inspection, final report and analysis will be completed
within 3 months. Thereafter, the 60% design phase will be completed within 4
months.
The design fees were refined by negotiating a reduction in hourly rates of senior
WSP staff.
The total project budget for Pier 60 repairs, which includes resiliency
enhancements, is estimated at $10 million with current approved project funding
at $5 million from General Fund revenues. If approved at these design
specifications, additional resources or approximately $5 million will need to be
allocated.
APPROPRIATION CODE AND AMOUNT:
3157575-530100-M2505 $708,227.00
Funding for this work order is available in capital project M2505, Pier 60 R&R,
funded by revenues from the General Fund.
STRATEGIC PRIORITY:
This item falls under objective 1.2 (maintaining public infrastructure) within High
Performing Government.
Councilmember Mannino moved to approve a work order and
design professional agreement with WSP USA, Inc., for the Pier 60
Repair project (25-0007-PR), to assist in developing rehabilitation
plans to repair and harden the existing Pier 60, in the amount of
$708,227.00 per RFQ 55-25, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.23Approve a Work Order to WSP-USA, Inc., for the Living Seawall project (25-0045-EN) to
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City Council Meeting Minutes March 30, 2026
provide living seawall design services, converting four existing seawalls into living
seawalls/shorelines, in the amount of$405,533.00 pursuant to Request for Qualifications
(RFQ) 34-23, Engineer of Record Consulting Services (EOR) and authorize the
appropriate officials to execute same.
The Clearwater Living Seawall Project is part of the City's broader coastal
resilience strategy focused on strengthening shoreline infrastructure, enhancing
habitat value, and reducing tidal flooding risks along Clearwater's waterfront.
The proposed seawall locations are along Coachman Park near the Pierce 100
Condominiums, under the north side of the Sand Key bridge, east side of
Mandalay Channel and on Tampa Bay at S. Bayview Avenue. The scope
includes field investigation, limited bathymetric and topographic survey,
analysis, permitting, design development, bid support and construction phase
services.
The State of Florida Legislature appropriated $3,000,000 to the City of
Clearwater for the design and construction of approximately four living seawalls
across several locations within the City, including elevating existing seawalls to
mitigate wave energy and seawall overtopping events. Florida Department of
Environmental Protection (FDEP) issued Standard Grant Agreement L0167,
which provides up to $3,000,000 in State reimbursement with no required local
match. The Grant Agreement is pending City Council approval as a companion
item on the March 30, 2026 city council meeting agenda.
WSP-USA was selected as the Engineer of Record (EOR) due to its extensive
expertise in coastal engineering, bridge and seawall inspections and proven
track record in infrastructure resilience, and ability to deliver comprehensive
structural assessments.
Design is anticipated to be completed by June 2026. Public Works staff will
return to City Council to present a low bid construction contract for approval in
Fall 2026.
The proposed design fees were refined through negotiations that further defined
and clarified the scope of services. As a result, the total cost was reduced from
$568,257.00 to $405,533.00, yielding savings of$162,724.00.
APPROPRIATION CODE AND AMOUNT:
ENGF180006 - $405,533.00
Funding for this work order is available in capital project ENGF180006, Citywide
Docks & Seawalls, funded by revenues from the General Fund and/or grant
revenues from FDEP.
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STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historical features through systematic management efforts.1.3
Adopt responsive levels of service for public facilities and amenities, and identify
resources required to sustain that level of service. 1.4 Foster safe and healthy
communities in Clearwater through first-class public safety and emergency
response services. 1.5 Embrace a culture of innovation that drives continuous
improvement and successfully serves all our customers. 2.2 Cultivate a
business climate that welcomes entrepreneurship, inspires local investment,
supports Eco-friendly enterprises, and encourages high-quality job growth. 2.3
Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events. 2.5 Facilitate partnerships
with educational and research institutions to strengthen workforce development
opportunities. 3.2 Preserve community livability through responsible
development standards, proactive code compliance, and targeted revitalization.
3.3 Promote marketing and outreach strategies that encourage stakeholder
engagement, enhance community education and build public trust. 3.4 Inspire
citizen participation through civic engagement and volunteerism to build strong,
inclusive and engaged communities. 4.1 Support proactive climate resiliency
strategies based in science to protect natural and built environments from
impacts associated with sea level rise. 4.2 Adopt renewable resource usage
and waste reduction practices to ensure a vibrant City for current and future
generations.
One individual supported the City pursuing grants to fund living sea walls.
Councilmember Cotton moved to approve a Work Order to
WSP-USA, Inc., for the Living Seawall project (25-0045-EN) to
provide living seawall design services, converting four existing
seawalls into living seawalls/shorelines, in the amount of
$405,533.00 pursuant to Request for Qualifications (RFQ) 34-23,
Engineer of Record Consulting Services (EOR) and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.24Approve an increase to the palm pruning contract with Brigan Enterprises, of Safety
Harbor, FL; Superior Landscaping and Lawn Service, of Miami, FL; and Wright Tree
Service, of Des Moines, IA, for palm tree pruning services on a unit-price basis,
increasing the initial cumulative amount by $250,000.00 for a revised not-to-exceed
amount of$300,000.00 for the initial term, and approve two, one-year renewal options in
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City Council Meeting Minutes March 30, 2026
the annual cumulative not-to-exceed amount of$300,000.00, pursuant to Request for
Proposal (RFP) 11-26, and authorize the appropriate officials to execute same.
The City of Clearwater maintains approximately 2,000 palm trees of various
species located throughout high-visibility areas, including Clearwater Beach,
Memorial Causeway, Downtown, athletic complexes, and other major corridors.
These locations serve as key tourist destinations, sports venues, and
community gathering spaces. To support a resilient and well-maintained urban
forest that enhances the City's economy, environment, and community
character, routine maintenance of these palm trees is required. Most palms
require annual pruning, while certain species and locations require bi-annual
service to maintain public safety, tree health, and aesthetics.
On December 4, 2025, the Procurement Division issued Request for Proposal
(RFP) #11-26, Palm Pruning and Maintenance Services. Nine vendors
submitted proposals, and after evaluation, three firms were selected. The
solicitation included pruning and maintenance services for multiple palm
species across three designated service areas. Due to the specialized nature
of the work, the volume and diversity of palm species, and the seasonal timing
required for proper pruning, it was determined to be in the City's best interest to
award multiple service areas to multiple qualified vendors to ensure adequate
coverage, scheduling flexibility, and performance capacity.
On February 2, 2026, a temporary contract in the amount of$50,000.00 was
issued to allow continue uninterrupted services during peak event season,
including Phillies Spring Training at BayCare Ballpark and ESPN NCAA Softball
tournaments at the Eddie C. Moore Softball Complex. Although the temporary
contract included all three vendors, only Wright Tree Service performs work
within Service Area C, which covers these two sites.
The RFP evaluation process identified the lowest responsive and responsible
bidder for each of the three service areas. Based on the unit prices submitted
and the estimated service needs within each area, staff anticipates that the
cumulative amount to be expended during the first year of this contract will not
to exceed $300,000.00. This amount includes funding for all three contractors
within their respective service areas and incorporates the $50,000.00 previously
issued under the temporary contract.
The Procurement Division, Public Works Department and Parks & Recreation
Department recommend awarding the service areas as follows:
Service Area A- Clearwater Beach
• Brigan Enterprises LLC d/b/a Monster Tree Service of Pinellas County
Service Area B - Memorial Causeway and Downtown Clearwater
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• Superior Landscaping & Lawn Service LLC
Service Area C -Athletic Sports Fields and Clearwater City Limits East of
Highland Avenue
• Wright Tree Service
Approval of this contract, including the increase for the initial term and renewal
terms in a cumulative annual not-to-exceed amount of$300,000.00, will provide
sufficient funding to maintain these high-profile locations in accordance with
established service levels and community expectations.
APPROPRIATION CODE AND AMOUNT:
0101312-530300 $300,000.00
Funds for the first year of this contract are available in Public Works Urban
Forestry Division cost code 0101312-530300, Contractual Services, funded by
revenues from the General Fund. Funding for future years will be requested in
the annual budget process.
STRATEGIC PRIORITY:
1.3 Adopt responsive levels of service for public facilities and amenities, and
identify resources required to sustain that level of service. 2.3 Promote
Clearwater as a premier destination for entertainment, cultural experiences,
tourism, and national sporting events. 4.3 Protect the conservation of urban
forests and public green spaces to promote biodiversity and reduce our carbon
footprint.
Vice Mayor Teixeira moved to approve an increase to the palm
pruning contract with Brigan Enterprises, of Safety Harbor, FL;
Superior Landscaping and Lawn Service, of Miami, FL; and Wright
Tree Service, of Des Moines, IA, for palm tree pruning services on a
unit-price basis, increasing the initial cumulative amount by
$250,000.00 for a revised not-to-exceed amount of $300,000.00 for
the initial term, and approve two, one-year renewal options in the
annual cumulative not-to-exceed amount of $300,000.00, pursuant
to Request for Proposal (RFP) 11-26, and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.25Elect a Councilmember to serve as Vice Mayor.
The city charter requires the City Council to elect one of its members as Vice
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City Council Meeting Minutes March 30, 2026
Mayor at the first meeting in April.
Per City Council Rule 5, the office of Vice Mayor shall be rotated amongst the
councilmembers annually, with Seat 2 (Councilmember Cotton) serving in this
capacity in 2026.
Council may follow the rotation schedule as designated or appoint another
councilmember.
Councilmember Mannino moved to elect Councilmember Cotton to
serve as Vice Mayor. The motion was duly seconded and carried
unanimously.
6.26Appoint individuals to the Public Art and Design Board as listed.
APPOINTMENT WORKSHEET
BOARD: Public Art and Design Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater resident except for the
Clearwater Arts Alliance, Inc., formerly, Clearwater Arts Foundation, and the
Creative Pinellas representative
MEMBERS: 7
Liaison: Amber Brice, Cultural Affairs Coordinator
CHAIR:
MEETING DATE: Quarterly - January, March, June, Sep.
TIME/PLACE: 2:00 PM/Chambers
APPOINTMENTS NEEDED: 7
1. Appoint Sheri Aquilar as the Clearwater Arts Alliance representative with
a term expiring March 30, 2030.
Sheri Aquilar - 606 Belleview Boulevard, Clearwater, 33756 - Clearwater
Arts Alliance Representative
2. Appoint Maggie Duffy as the Creative Pinellas representative with a term
expiring February 29, 2030.
Maggie Duffy - 4225 8th Avenue N, St. Petersburg - Creative
Pinellas, Digital Managing Partner
3. Appoint Mark Lutz as the Architect with a term expiring January 15,
2030.
Mark Lutz - 1312 Moreland Drive, Clearwater, 33764 -Architect
Appointed 1/15/26; serving 1st term
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Mr. Lutz is currently filling a term through January 15, 2030 in the Citizen
category. Staff is requesting to change the appointment category to
Architect as Mr. Lutz is a professional architect (a category difficult to
fill). The expiration date to the current term remains the same.
4. Reappoint Bryan Voliton as the Active Professional Artist with a term
expiring March 30, 2030.
Bryan Voliton - 1101 Grant Street, Clearwater, 33755 - Greenwood
Grove, Exec. Dir.
Appointed 6/8/23; completed partial term.
5. Reappoint Jonathan Barnes and Gregory Byrd as Citizens
knowledgeable in fields of public art, education, or community affairs
with terms expiring March 31, 2030.
Jonathan Barnes - 1613 Maple Street, Clearwater 33765 - St.
Petersburg College, Adjunct Ceramics Professor
Appointed 8/18/23; completing partial term on 3/31/26
Gregory Byrd - 1400 Pinebrook Drive, Clearwater, 33755 - St.
Petersburg College, Professor
Appointed 3/3/22; completing 1st term on 3/31/26
6. Appoint an individual to serve as the Citizen knowledgeable in fields of
public art, education, or community affairs to an unexpired term through
May 1, 2029.
The following individuals submitted applications for council
consideration:
1. David Lingenfelter - 100 Hampton Road, Lot 264, Clearwater, 33759
- Dunrite Metal Fabricators, Inc., Owner/Designer
2. Judy Morton - 1881 N Hercules Avenue, Apt. 802, Clearwater, 33765
- Pinellas Community Foundation, Donor Advisor and Writer
3. Aleena Rivera Sayetta - 1001 N MLK, Jr. Avenue, Apt. 1812,
Clearwater, 33755 - Muralist
4. Michaela Sorensen - 500 N Osceola Avenue, Apt. 703, Clearwater,
33755 - Theta Creative, Vice President, Visual Artist
5. Valorie Vogel - 1471 Jacaranda Circle N, Clearwater, 33755 -
Independent Visual Artist
There was consensus to appoint Judy Morton as the Citizen knowledgeable
in fields of public art, education, or community affairs.
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City Council Meeting Minutes March 30, 2026
Councilmember Cotton moved to appoint individuals to the Public
Art and Design Board as listed and Judy Morton as the Citizen
knowledgeable in fields of public art, education, or community affairs to
an unexpired term through May 1, 2029. The motion was duly seconded
and carried unanimously.
6.27Appoint Karen Cunningham to the Pinellas Opportunity Council, Inc. (Regional Board) to
fill an unexpired term through February 2, 2028.
APPOINTMENT WORKSHEET
BOARD: Pinellas Opportunity Council, Inc. (Regional Board)
TERM: 5 years
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: Required
SPECIAL QUALIFICATIONS: Clearwater has an at-large member who serves
on the Board of Directors. Members do not have to meet specific qualification
requirements. However, individuals appointed to serve on the board are
expected to be adults interested in or having some familiarity with education,
welfare, health, housing, or other related needs and services in Pinellas County
and a keen awareness of and sensitivity to supporting poverty programs and
initiatives aimed at helping low-income people become self-sufficient. The
Clearwater City Council identifies the Clearwater representative, and the
Pinellas County Board of Commissioners confirms the appointment.
CHAIR: N/A
MEETING DATES: Meets bi-monthly on the last Tuesday of the month at 4:00
PM
PLACE: Park Sation, 5851 Park Boulevard N, Pinellas Park
APPTS. NEEDED: 1
THE FOLLOWING INDIVIDUAL RESIGNED:
1. Janel Griffeth Donatto - 1010 Spencer Ave., Clearwater, 33756
Resigned 2/24/26 due to work schedule
THE FOLLOING INDIVIDUALS SUBMITTED APPLICATIONS FOR THE
PINELLAS OPPORUTNITY COUNCIL, INC. (REGIONAL BOARD):
1. Karen Cunningham - 3178 Eagles Landing Circle W, Clearwater 33761 -
retired transportation planner
Vice Mayor Teixeira moved to appoint Karen Cunningham to the
Pinellas Opportunity Council, Inc. (Regional Board) to fill an
unexpired term through February 2, 2028. The motion was duly
seconded and carried unanimously.
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City Council Meeting Minutes March 30, 2026
6.28Approve an agreement with Bryant Miller Olive P.A. for legal services and representation
to the City of Clearwater Community Development Board and authorize the appropriate
officials to execute same.
The Community Development Board Rules of Procedure states under Section
4 that outside legal counsel is to be provided to the Community Development
Board (CDB) to assist the CDB with its responsibilities. The CDB was
previously represented by Jay Daigneault of Trask Daigneault, LLP, dating back
several years. Since Mr. Daigneault resigned from representing the CDB on
February 3, 2026, it has become necessary for the City to select new legal
counsel for the CDB.
The City Attorney's Office recommends retaining Bryant Miller Olive to
represent the CDB. The City has collaborated with Bryant Miller Olive for more
than 20 years, and they have agreed to undertake this representation pursuant
to the attached legal services agreement. The City Council authorizes the City
Attorney to approve legal fee invoices in this matter up to the not-to-exceed
amount of$50,000.00.
This agreement is exempt from bidding pursuant to Section 2.563(1)(g),
Clearwater Code of Ordinances.
APPROPRIATION CODE AND AMOUNT:
A budget amendment may be needed in cost code 01009600-530100,
Professional Services, to fund this contract. The operating budget of the City
Attorney's Office is funded by General Fund revenue.
Councilmember Mannino moved to approve an agreement with
Bryant Miller Olive P.A. for legal services and representation to the
City of Clearwater Community Development Board and authorize
the appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
7. Citizens to be Heard on topics pertaining to city business but not on the agenda.
Ursula Snow opposed the project being proposed at The Landings and
expressed a concern that the project will not require a referendum.
8. City Manager Reports
The City Manager thanked staff and participating neighborhoods for
another successful Neighborhoods Day.
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9. City Attorney Reports — None.
10. Other Council Action
10.1 Provide direction regarding the September 3, 2026 council meeting.
At the March 2, 2026 work session, staff was requested to determine if
rescheduling the September 3, 2026 council meeting, which is the City's first
budget hearing, was possible.
Due to the School Board and County's budget hearings, the City may not
reschedule the September 3rd budget hearing to September 8th or September
10th.
Based on council calendars, the budget hearing could be moved to
Wednesday, September 9th. Please note Councilmember Allbritton has a
conflict due to PSTA's budget hearing scheduled at 6:00 p.m.
If Council chooses to reschedule the September 3rd budget hearing to
September 9th, staff recommends holding the council meeting on August 31,
2026 at 6:00 p.m. and cancelling the work session at 1:30 p.m.
At the March 5, 2026 council meeting, staff was directed to confirm if the budget
hearing could be held on September 15, 2026. Staff placed holds on council
calendars to schedule the first budget hearing on Tuesday, September 15th and
the second budget hearing on Monday, September 21 st, with both meetings
beginning at 6:00 p.m.
In addition, staff is seeking direction to hold a special work session on Monday,
August 10, 2026 at 1:30 p.m. or Tuesday, August 11, 2026 at 1:30 p.m. to
review the proposed budget.
There was consensus to hold the budget meetings on September 15, 2026
and September 21, 2026 and a special work session on August 11, 2026.
11. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Cotton said Neighborhood's Day was a success and he
thanked Public Communications and all the staff who participated in the
event. He said Easter Weekend is coming up and that he is looking
forward to serving as Vice-Mayor.
Councilmember Mannino said The Landings project is an unsolicited
proposal that was submitted and staff has 90 days to review the proposal,
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City Council Meeting Minutes March 30, 2026
draft the findings and recommendations, then meet one -one -one with
each Councilmember. The proposal is still under staff review and he
encouraged everyone to respect the process. He said Neighborhood's
Day was amazing and commended the neighborhood leaders and staff
for a great day. He said Sugar Sand Festival has started and hopes
everyone takes the time to attend.
Vice Mayor Teixeira said Mr. Ken Hamilton passed away last week and
said his service to the community and generosity touched many lives.
She thanked everyone involved in Neighborhood's Day, she enjoyed the
conversations with both the residents and staff and she saw the pride of
the community.
12. Closing Comments by Mayor
13. Adjourn
Attest
Mayor Rector said Mr. Ken Hamilton's celebration of life was well
attended and it was apparent that he was involved with all aspects of the
community and he expressed sympathies to Mr. Hamilton's family. He
said he enjoyed Neighborhood's Day, it was well organized and he was
excited to see how many people supported the day. It is important for
residents to connect with all the different departments, and it is important
to connect with each other. He said he hopes everyone is able to attend
the Sugar Sand Festival and that the Purina Dog Challenge will take
place on April 11, 2026, the same day as the Market Marie.
The meeting adjourned at 9:06 p.m.
Mayor
City of Clearwater
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City of Clearwater