12/17/2007
PENSION TRUSTEES AGENDA
Location: Council Chambers - City Hall
Date: 12/17/2007- 1 :30 PM
1. Call to Order
2. Approval of Minutes
2.1 Approve the minutes of the October 15, 2007 and November 13, 2007 Pension Trustees meetings as
submitted in written summation by the City Clerk.
~ Attachments
3. Pension Trustee Items
3.1 Accept the employees listed below into membership in the City of Clearwater's Employees' Pension PIan.
~ Attachments
3.2 Michael Willis, Marine & Aviation Department, and Gloria Nims, Library Department; be granted regular
pensions under Section(s) 2.393 and 2.397 of the Employees' Pension PIan as approved by the Pension
Advisory Committee.
@ Attachments
3.3 Kelly Legg, Information Technology Department, and Fred Mills, Public Utilities Department, be allowed
to vest their pensions under Section(s) 2.397 and 2.398 of the Employees' Pension PIan as approved by
the Pension Advisory Committee.
@ Attachments
4. Other Business
5. Adjourn
Meeting Date: 12/17/2007
Pension Trustees Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the minutes of the October 15, 2007 and November 13, 2007 Pension Trustees meetings as submitted in written summation by
the City Clerk.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 1
Attachment number 1
Page 1 of 3
COMMUNITY REDEVELOPMENT AGENCY MEETING MINUTES
CITY OF CLEARWATER
October 15, 2007
Unapproved
Present:
Frank Hibbard
Carlen Petersen
John Doran
George N. Cretekos
Paul Gibson
Also present:
William B. Horne II
Joe Roseto
Rod Irwin
Pamela K. Akin
Cynthia E. Goudeau
Brenda Moses
Chair/CRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
CRA Trustee
City Manager
Interim Assistant City
Assistant City Manage
City Attorney
City Clerk
Board Reporter
The Chair called the meeting to order at 1 :51 p.m.
To provide continuity for research, item
necessarily discussed in that order.
2- Approval of Minutes
Trustee Petersen moved t
Agency meeting of Septembe
City Clerk to each Trustee.
1
nity Redevelopment Agency) approved the
eveland Street. The loan documents have been
F
pro
busin
and pri
revitalize
mber 4, 2007, the CRA approved the Cleveland Street District
The Fagade Improvement Program creates incentives for the
ses on Cleveland Street to improve the appearance of their
s. It is hoped that this program will foster and encourage investment
gades along Cleveland Street and add to the Cafe District envisioned in a
n Clearwater.
Jon Heneghan, the property owner at 534 Cleveland Street, applied for a Cleveland
Street Fagade Improvement Program Financial Incentive. As part of the application process,
the property owner provided an itemized list of expenses for the building, with eligible fagade
improvements totaling $82,040. The program matches improvements dollar-for-dollar and the
Community Redevelopment Agency 2007-10-15
1
Item # 1
Attachment number 1
Page 2 of 3
CRA staff recommended covering half of those expenses for a total of $41,020. The CRA
Executive Director approved a $10,000 grant leaving the balance of $31 ,020 as a zero interest
(0%) loan to be paid upon sale of the property.
Mr. Heneghan is already underway with building renovation and restoration of the
"Telephone Exchange Building". He has expended over $250,000 in removing the stucco
panels that covered the original brick building. He anticipates that the final cost 0 enovating
the exterior and interior of the building will be in excess of $400,000. The 'mefr for
completion of the exterior is December 2007.
As described in the Fagade Program Guidelines, the loan
and note on the property to be repaid upon sale of the property. T
property owner for improvements already completed. Once the ad
are completed and the requisite mortgage and note are executed, th
a stipulation of the loan, the property owner will maintain the fagade i
in good condition, for a period of five (5) years from completion.
Trustee Doran moved to approve the Cleveland Str
Program loan documents, (1) Financial Incentive Con
amount of $31,020 for the property located at 534
seconded.
It was remarked that one of the a
homesteaded. However, there still
om Secretary of State,
al Florida Main Conference awards dinner, on
o districts statewide at the event. Downtown
munity in 1998. Since its inception, volunteers
exceeding $50,000 for events and projects to
fagade design assistance for downtown
lunteers, 10 businesses, the Clearwater Downtown
ders who support Clearwater's Main Street Community
Sales Promotion Honor Award was received for the Buy 1 Get 1
ncluded: 1) Nancy Beckmann, the Outstanding Local Florida Main Street
r for her work with the Clearwater Main Street Joint Venture; 2) Outstanding
Private-Pu artnership for the Downtown Farmer's Market sponsored by CRA and
Downtown Development Board; and 3) Outstanding Sign/Display Project for Business
Identification Signs sponsored by the Downtown Development Board.
The Mayor thanked everyone for their partnership.
Community Redevelopment Agency 2007-10-15
2
Item # 1
Attachment number 1
Page 3 of 3
4 - Other Business - None.
5 - Adjourn
The meeting adjourned at 1 :55 p.m.
Chair
Community Redevelop
Attest:
City Clerk
Community Redevelopment Agency 2007-10-15
3
Item # 1
Attachment number 2
Page 1 of 4
TRUSTEES OF THE EMPLOYEES' PENSION FUND MEETING MINUTES
CITY OF CLEARWATER
November 13, 2007
Unapproved
Present:
Frank Hibbard
Carlen Petersen
John Doran
Paul Gibson
Chair
Trustee
Trustee
Trustee
Absent:
George N. Cretekos
Trustee
Also Present:
William B. Horne, II
Joe Roseto
Pamela K. Akin
Allen Del Prete
Cynthia E. Goudeau
Brenda Moses
City Manager
Interim Assistant
City Attorney
Interim Human
City Clerk
Board
The meeting was called to order at 1 :46 p.
To provide continuity for research, it
necessarily discussed in that order.
2.
8/6/07
9/4/07
9/4/07
8/20/07
9/10/07
9/4/07
9/4/07
9/17/07
9/17/07
9/17/07
9/17/07
9/17/07
Pension Elig.
Date
8/6/07
9/4/07
9/4/07
8/20/07
9/10/07
9/4/07
9/4/07
9/17/07
9/17/07
9/17/07
9/17/07
9/17/07
Trustee Petersen moved to accept the listed employees into membership in the City of
Clearwater's Employees' Pension Plan. The motion was duly seconded and carried
unanimously.
Pension Trustees 2007-11-13
Item # 1
Attachment number 2
Page 2 of 4
2.2 Delores Nichelson, Library Department; Barbara Miller, Parks & Recreation Department;
and Greqory Bickel. Police Department. be qranted reqular pensions under Section(s) 2.393
and 2.397 of the Employees' Pension Plan as approved by the Pension Advisory Committee.
Delores Nichelson, Librarian I, Library Department, was employed by the City on July 1,
1991, and her pension service credit is effective on that date. Her pension will be ffective
February 1, 2008. Based on an average salary of approximately $39,910 er ye ver the past
five years, the formula for computing regular pensions, and Ms. Nichel sel f the ife
Annuity, this pension will approximate $19,669 annually.
Barbara Miller, Recreation Specialist, Parks & Recreation
the City on March 14, 1977, and her pension service credit is effect
pension will be effective July 1, 2008. Based on an average salary 0
per year over the past five years, the formula for computing regular p
selection of the 1 O-year Certain & Life Annuity, this pension will ap
Gregory Bickel, Police Officer, Police Department, w
19, 1985, and his pension service credit is effective 0
November 1, 2007. Based on an average salary of
past five years, the formula for computing regular:;
2/3 Joint & Survivor Annuity, this pension will a
n October
has reached
of cred ited
ction 2.393 also
twenty years of
ted service in a type of
as a Police Officer as
ichelson quali I r the age 65 and ten years of
thirty years of service criteria; and Mr. Bickel
on, Barbara Miller, and Gregory Bickel be
and 2.397 of the Employees' Pension Plan as
The motion was duly seconded and carried
hart, Container Maintenance Worker, Solid Waste Department, was
employed e City on May 13, 1996, and his pension service credit was effective on that
date. Mr. Gearhart passed away on September 22,2007. Marianne Gearhart, widow of James
Gearhart, applied for death benefits on September 25, 2007. Mr. and Mrs. Gearhart were
legally married on October 26, 1979, thereby entitling her to death benefits under provisions of
the Employees' Pension Plan.
Pension Trustees 2007-11-13
2
Item # 1
Attachment number 2
Page 3 of 4
Mrs. Gearhart's request for death benefits was approved by the Pension Advisory
Committee on October 11,2007. The amount of Mrs. Gearhart's pension will be computed by
the Finance Department at a later date. This pension will be effective October 1, 2007. Based
on an average salary of approximately $29,126 per year over the past five years, this pension
will approximate $9,098 annually.
Member Gibson moved to grant Marianne Gearhart a death be
of the Employees' Pension Plan as approved by the Pension Advis
was duly seconded and carried unanimously.
2.4
2.397 and 2.398 of the Em
Committee.
John Laird, Public Utilities Technician III, Public Utilities Depa en
the City on January 14,1991, and began participating in th sion Plan 0
Laird terminated from City employment on October 12
The Employees' Pension Plan provides t
employee of the City of Clearwater after compl
(pension participation), such employee shall a
Vested pension payments commen he fi
employee normally would have be e fo
Pension Trustees 2007-11-13
r ant has
leted 30 years of
ited service. Mr. Laird
on January 14, 2011.
pproved by the Pension
3
Item # 1
Attachment number 2
Page 4 of 4
Member Petersen moved to allow John Laird to vest his pension under Section(s) 2.397
and 2.398 of the Employees' Pension Plan as approved by the Pension Advisory Committee.
The motion was duly seconded and carried unanimously.
3. Other Business - None.
4. Adjourn
The meeting adjourned at 1 :48 p.m.
Chair
Employee's Pen
Attest:
City Clerk
Pension Trustees 2007-11-13
4
Item # 1
Meeting Date: 12/17/2007
Pension Trustees Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Accept the employees listed below into membership in the City of Clearwater's Employees' Pension Plan.
SUMMARY:
Name, Job Class, & Department/Division Hire Date
Marcos Toros, Parks Ser. Tech./Pks. & Rec. 9/17/07
Michael Mouroukis, Network Anal./Info. Tech. 9/17/07
David Foltz, WWTP Oper. Tr./Public Utilities 10/1/07
Joseph Hall, WWTP Oper. Tr./Public Utilities 10/1/07
Diane Devol, Pol. Com. Oper. Tr.lPolice 10/1/07
Vicki Fletcher, Field Ser. Rep.lCustomer Service 10/1/07
Russell Canavan, WWTP Oper. Tr./Pub. Util. 10/1/07
Marianne Paz, Recreation Leader/Pks. & Rec. 10/15/07
Judith Kolmer, Dev. Rev. Tech. I/Dev. & Neigh. Ser. 10/15/07
Tammy Vrana, Com. Dev. Coord./Econ. Dev. & Hsg. 10/15/07
Christopher Miller, Police Cadet/Police 7/23/07
Herman Winthrop, Pks. Ser. Tech. I/Pks. & Rec. 10/1/07
Noemi Senf, Police Information Technician/Police 10/15/07
Kristopher Kindt, Licensed Electrician/Gen. Ser. 10/1/07
Pension Elig.
Date
9/17/07
9/17/07
10/1/07
10/1/07
10/1/07
10/1/07
10/1/07
10/15/07
10/15/07
10/15/07
7/23/07
10/1/07
10/15/07
10/1/07
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Item # 2
Meeting Date: 12/17/2007
Pension Trustees Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Michael Willis, Marine & Aviation Department, and Gloria Nims, Library Department; be granted regular pensions under Section(s)
2.393 and 2.397 of the Employees' Pension Plan as approved by the Pension Advisory Committee.
SUMMARY:
Michael Willis, Marine Operations Supervisor, Marine & Aviation Department, was employed by the City on March 2, 1987, and
his pension service credit is effective on that date. His pension will be effective February 1,2008.
Based on an average salary of approximately $50,369 per year over the past five years, the formula for computing regular pensions, and
Mr. Willis' selection of the 100% Joint & Survivor Annuity, this pension will approximate $28,212 annually.
Gloria Nims, Librarian I, Library Department, was employed by the City on September 9, 1991, and her pension service credit is
effective on that date. Her pension will be effective November 1,2007.
Based on an average salary of approximately $31,048 per year over the past five years, the formula for computing regular pensions, and
Ms. Nims' selection of the Joint & Survivor Annuity, this pension will approximate $13,756 annually.
These pensions were approved by the Pension Advisory Committee on November 8,2007. Section 2.393 provides for normal retirement
eligibility when a participant has reached age 55 and completed twenty years of credited service, has completed thirty years of credited
service, or has reached age 65 and completed ten years of credited service. Mr. Willis qualifies under the age 55 and 20 years of service
criteria and Ms. Nims qualifies under the age 65 and ten years of service criteria.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Item # 3
Meeting Date: 12/17/2007
Pension Trustees Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Kelly Legg, Information Technology Department, and Fred Mills, Public Utilities Department, be allowed to vest their pensions under
Section(s) 2.397 and 2.398 of the Employees' Pension Plan as approved by the Pension Advisory Committee.
SUMMARY:
Kelly Legg, Telecommunications Analyst, Information Technology Department, was employed by the City on November 27, 1995,
and began participating in the Pension Plan on that date. Ms. Legg transferred to part-time with the City on September 28, 2007.
Fred Mills, Industrial Pretreatment Technician, Public Utilities Department, was employed by the City on May 19, 1986, and
began participating in the Pension Plan on that date. Mr. Mills terminated from City employment on October 26,2007.
The Employees' Pension Plan provides that should an employee cease to be an employee of the City of Clearwater after completing ten
or more years of creditable service (pension participation), such employee shall acquire a vested interest in the retirement
benefits. Vested pension payments commence on the first of the month following the month in which the employee normally would
have been eligible for retirement.
Section 2.393 (p) provides for normal retirement eligibility when a participant has reached age 55 and completed twenty years of
credited service, has completed 30 years of credited service, or has reached age 65 and completed ten years of credited service. Ms.
Legg would have completed at least 20 years of service and reached age 55 on August 11, 2022. Her pension will be effective
September 1,2022. Mr. Mills would have completed at least 20 years of service and reached age 55 on December 29,2011. His pension
will be effective January 1,2012. These pensions were approved by the Pension Advisory Committee on November 8, 2007.
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Clerk
Cover Memo
Item # 4