The URL can be used to link to this page

PROJECT AGREEMENT FOR STATE AQUATIC PLANT CONTROL FUNDS -' .-1' ; .,t I f ~~' I Project Agreement for State r~ :;' :-:: ~r>;. t" .'..~~' ,~... : ':i" ,r " ......,.;11 ~~.;l...;;J t; d ,'i..J ~~QQ- Aquatic Plant Control Funds This Project Agreement is entered into this \5. day of oc.'T oB efl.- , 1985, between the State of Florida, Department of Natural Resources, hereinafter referred to as the Department, and the City of Clearwater hereinafter referred to as the Grantee. WITNESSETH I WHEREAS, the Legislature has appropriated funds to the Department to provide state assistance to local 90vernmental entities for the management of aquatic plants, and WHEREAS, the Department has the responsibility for disburse- ment of.. state funds in accordance with the rules of Chapters Statutes, l6C-50 and l6C-20, Florida Administrative Code and 369.20, Florida Statutes, and WHEREAS, the Grantee is responsible for the management of aquatic plants in public waters and has made application for such funds to conduct work for which it has been determined eligible. NOW THEREFORE, in consideration of the mutual covenants, promises and representations herein, the Department and Grantee do hereby agree as follows: ARTICLE 1. Purpose of Project Agreement 'The purpose of this Project Agreement is to provide supple- mentary support to the Grantee for the proper management and con- trol of aquatic plants. ARTICLE 2. Scope of Service ill Covenant for Service The Grantee agrees to perform Aquatic Plant Control as defined herein and in accordance with the requirements of the rules of Chapters 16C-50 and 16C-20, F.A.C, and 369.20, F.S., upon the terms and conditions set forth in this Project Agreement and Attachment "A" attached thereto. -1- "', I C. c. ~"/ r' ! (.4.,. t':,~.,K.-,.-.., / .:) l? Ii /t...... 1>?()IL{DI :) \,~I -," t I L ~, ~ Definition, Scope and Quality of Service (a) The Grantee shall perform and render as an inde- pendent Contractor and not as an agent, represen- tative or employee of the Department, services described herein in a proper and satisfactory manner as determined by the Department in its sole discretion. The services to be performed shall be known as the "Aquatic Plant Control Work Plan" (DNR #50-028) and are described in Attachment "A-l" of this Project Agreement with which the Grantee agrees to comply. (b) The Grantee shall confer with the Department to clarify any questions that might arise concerning contractual responsibilities and requirements necessary for completion of the aquatic plant control work plan. (c) The Grantee shall permit the Department through its duly authorized representative(s) to monitor the work plan pertaining to this Project Agreem~nt, as deemed appropriate by the Department. ARTICLE 3. Eligible and Ineligible Costs Costs eligible under the terms of this Project Agreement and outlined in the Total Budget (DNR#50-15A) as detailed in Attachment "A-2" the rules of Chapter 16C-50, P.A.C. and Section 369.20, P.S. are as follows: l!l Contractual Services (a) Eligible - Costs of work performed by private or independent contractors that is directly related to the field activities necessary to accomplish the aquatic plant control activities designated in the work plan. (b) Ineligible - Costs for work performed by private or independent contractors pursuant to cost plus or contingency fee contracts. ill Salaries and Wages (a) Eligible - Salaries and wages of employees for the -2- l~ I I ~: performance of work directly related to the field activities necessary for the accomplishment of the approved work plan. Hourly wage rates shall be calculated by dividing the employees regular gross annual salary for pay purposes by 2,088 gross annual work hours. Overtime charges for such employees shall be eligible costs provided they are necessary and approved by the Grantee's normal policy for payment of overtime to employees. (b) Ineligible - Salaries and wages of employees responsible for administration and general activi- ties who do not perform work directly related to the field activities necessary for the accomplish- ment of the approved aquatic plant control work plan, and the salaries and wages of employees per- . forming routine daily servicing of equipment including general maintenance and repair work. ill Employee Benefits (a) Eligibl~ - Up to 40% of eligible salaries and wages of employees shall be allowed as a reaso- nable reimbursement for: 1. Accrued annual, sick, and holiday leave based upon a maximum of 15% of salaries and wages of employees who accrue such benefits from the Grantee. 2. Employee benefits (FICA, Retirement, Health '<: and Life -Insurance, Workmens Compensation, etc.) based upon a maximum of 25% of salaries and wages of employees who receive such bene- fits from the Grantee. (b) Ineligible - Employee benefits in excess of the standard allowance paid to or for the account of employees. lil Material and Supplies (a) Eligible- 1. All costs of herbicides and enhancing agents -3- I I expended in accomplishing the approved work plan through withdrawals from Grantee's stock. 2. Biological controls which have been proven effective through scientific research and for which control methods have been published in accepted scientific journals. (b) Ineligible - Costs of small tools (shovels, saws, hammers, drills, etc.), clothing, uniforms or safety equipment worn by employees, operating expendables or replacement parts purchased for Grantee owned equipment used on the project. ill Equipment (a) Eligible - All reasonable costs for equipment ren- tal which is required to be used or to be kept available at the site for the accomplishment of the project, as outlined below. 1. The actual cost incurred for the rental of equipment by. the Grantee from independent sources for the time such equipment is us~d or required to be available to accomplish the project. 2. Rental rates as established by the Department, and detailed in Attachment "A-S" , for the use of Grantee owned equipment provided the use of each piece of equipment and applicable rental rate are agreed upon in writing by both the Department's and Grantee's Project Administrators prior to the commencement of the project. These rates shall not exceed SO% of the Blue Book operating rate. (b) Ineligible- 1. Costs for the purchase of any equipment. 2. Costs of repairs or servicing of Grantee owned equipment or rental charges subsequent to completion of the need for a piece of equipment for the project. ill Travel and Per Diem (a) Eligible - Travel and Per Diem expenses approved -4- j 1 in writing in advance by the Department, for attendance at professional or scientific seminars, conferences or conventions, or meetings called by the Department. Travel and per diem shall be re- imbursed in accordance with Section 112.061, Florida statutes as may be in effect at the time the project is authorized. (b) Ineligible - Travel and per diem expenses of Grantee employees incurred in efforts to obtain grant and contract funds or any other travel and per diem expenses not specifed or approved in accordance with subsection 16C-50.08(6) (a) of this chapter. 121 Indirect Costs (a) Eligible - Fifteen percent of the amount of eli- gible salaries and wages of Grantee employees shall be allowed as a reasonable reimbursement for indirect costs of Grantees. Indirect costs include but are not limited to general operating expenses (such as insurance, storage, office space, utilities, telephones, postage, office supplies, etc.) and general administrative service (such as personnel, purchasing, fiscal, etc.). (b) Ineligible - Indirect costs in excess of the .stan- dard allowance. ARTICLE 4. Supporting Documentation l!l Contractual Services Services provided for a Grantee by private or independent contractor shall be negotiated in accordance with established local contract bidding procedures and shall be evidenced by a formal agreement or contract executed by all appropriate parties specifying the exact terms and conditions. Competitive bid spe- cifications and actual bids received shall be maintained by the Grantee. Invoices and cancelled checks shall be maintained to support the payments made for such contractual services. Any -5- l I 1 contractor who is not eligible for a permit under the provisions of Chapter 16C-20, F.A.C. or as a result of penalties levied in accordance with Department procedures shall not be eligible for payment by the Grantee from funds acquired through reimbursement from the State Aquatic Plant Control Funding Program. ~ Salaries and Wages Payroll registers or journals, payroll warrants, and other financial source documents shall be maintained to substantiate the rates of pay and actual payments to Grantee employees. Hours of work reported for all Grantee in-house aquatic plant control activities shall be maintained on the Weekly Report of Operations (DNR form #50-027(16)) or equivalent form, approved by the Department in advance, signed at a minimum by the immediate field supervisor (foreman) and approved by the Grantee's project admi- nistrator. These records shall reflect the general categories of work performed (e.g., spraying hyacinths - Lake Louise). ~ Employee Benefits Up to 40% of eligible salaries is provided for employee benefits and no specific supporting documentation need be main- tained for such costs. lil Materials and Supplies Herbicides and enhancing agents taken from Grantee's stock or inventory shall be supported by material requisitions or other job order/project cost records signed by the storekeeper and Grantee employee assigned to work on the project. These source documents shall describe items in detail and identify the general use of such materials in the project. Appropriate records (i.e., vendor invoices, cancelled checks, etc.) shall be maintained to support unit costs of the materials based upon the Grantee's nor- mal method of inventory valuation. No warehouse or overhead charges added by the Grantee shall be allowed. Records of daily use of materials and supplies for all Grantee in-house aquatic plant control activities shall be maintained on the Weekly Report of Operations (DNR form #50-027(16)) or equivalent form, approved by the Department in advance as detailed in Attachment "A_4". These records shall be signed at minimum by the immediate field supervisor (foreman) and approved by the Grantee's project admi- nistrator. -6- , I ill Equipment Equipment usage logs, project activity reports, or other operational cost reports shall be maintained to reflect the daily use of each piece of equipment. These records shall reflect the general work performed and equipment operator as well as the actual dates and hour~ of use. These records shall be maintained by the Grantee for all in-house aquatic plant control activities on (DNR form #50-027(16)) or equivalent form approved by the Department in advance. These records shall be signed at a mini- mum by the immediate field supervisor (foreman) and the Project Administrator. Invoices and other documentation such as can- celled checks and purchase orders shall be maintained to support charges for rental costs of equipment obtained from independent sources. ( 6 ) Travel and Per Diem Travel and per diem costs must be supported by a completed State of Florida travel voucher (Form C676C) or Grantee travel voucher, if approved by the Department, with appropriate receipts as required. The travel voucher must identify in detail the spe- cific purpose of such travel and be signed by the Grantee's employee and approved by the project administrator. Reimbursement for travel and per diem shall be allowed to the extent permitted by Section 112.061, Florida Statute at the time the project is authorized. ARTICLE 5. Compensation The Department agre~s to pay the Grantee a monetary sum not to exceed the amount specified in Attachment "A-6". Payment(s) shall be made by quarterly reimbursement of a percen- tage, as provided in Section l6C-SO.06(3), F.A.C. and specifed in Attachment "A, of eligible costs as defined in this Agreement, Chapter 16C-50, F.A.C., and Florida Statutes. Such sum may be subject to adjustment as imposed by State Appropriations pursuant to law, the rules of Chapter l6C-50, F.A.C. and approval by the Department. The Department and the Grantee agree that the estimated costs of eligible items for the proposed project are as specified in Article 3 of this Project Agreement and detailed in the Attachment "A"-2. The Department and the Grantee fully understand and agree that there shall be no reimbursement of -7- I I funds by the Department for any obligation or expenditure made prior to the execution of this Project Agreement. All expen- ditures must be in accordance with the provisions of this agreement to be eligible for reimbursement. Payment shall be made following receipt of the cumulative Monthly Recap of Expenditures (DNR form #50-026(16)), Quarterly Activities (DNR form #50-029) and Quarterly Invoice (DNR form #50-016(16)) as detailed in Attachment "A-4", by the Department applicable to this Project Agreement or on other forms as may be approved in advance by the Department's Contract Manager. Costs shall be reported in accordance with the provisions of the rules of Chapter 16C-50, F.A.C. Invoices shall be certified by the Grantee's Project Administrator and Project Financial Officer. Payment requests by the Grantee shall be made quarterly. ARTICLE 6. Duration of Project Agreement This Project Agreement will be amended at least annua~ly to reflect changes in the aquatic plant control work plan, as detailed in the Attachment "A-I", and legislative appropriation changes. ARTICLE 7. Termination of Project Agreement (l) Termination of Convenience This Project Agreement may be terminated by the Department or by the Grantee at any time prior to fulfillment following thirty (30) days written notice to the other party. The Grantee shall be paid for services per- formed and/or costs incurred based on that portion of the ".f.. work that has been completed, as determined by the Department. (~) Termination of Cause If, through any cause, the Grantee shall fail to fulfill in a timely and proper manner their obligations under the rules of Chapter 16C-50, F.A.C. or if the Grantee shall violate any of the covenants, agreements, or stipula- tions, the Department may cancel this Project Agreement by giving written notice to the Grantee of such termination and specifying the effective date thereof. In that event, any -8- I I finished or unfinished reports, notes, or field data pre- pared by the Grantee shall immediately be delivered to a place designated by the Department and the Grantee shall be entitled to receive just and equitable compensation for any satisfactory work or services completed. This Project Agreement can be unilaterally cancelled by the Department should the Grantee refuse to allow public access to all documents, papers, letters, or other material made or received in conjunction with the Project Agreement pursuant to the provisions of Chapter 119, Florida Statutes. The Grantee shall not be relieved of liability to the Department for damages sustained by the Department by virtue of any breach of the Project Agreement by the Grantee, and the Department may withhold any payments to the Grantee for the pur- pose of recovery until such time as the exact amount is deter- mined. ARTICLE 8. Modification of Project Agreement The rules of Chapter 16C-50, F.A.C., this contract and any exhibit or attachment made thereto, represents the entire agreements of the parties. Any alterations, variations, changes, expanded scope, modifications, or waivers on provisions of this Project Agreement shall only be valid when they have been sub- mitted in writing, duly signed by' all parties hereto and attached to the original Project Agreement. ARTICLE 9. Responsibilities of the Department The Department shall: 1. Provide guidance, assistance and coordination to the extent necessary and feasible; 2. Provide for timely review of the Aquatic Plant Control Work Plans and interim reports, and furnish comments, suggestions or approval as appropriate. 3. Provide quarterly reimbursement of state aquatic plant control funds, up to the maximum state funds allocation, on the basis of the percentage calculated as provided in the rules of Chapter 16C-50, of the Grantee's cumulative total of reported monthly expenditures. -9- I I ARTICLE 10. Disclaimer of Liability The Grantee hereby agrees to indemnify, defend, save and hold harmless the Department from all claims, demands, lia- bilities, and suits of any nature whatsoever arising out of, because of, or due to any act or occurrence of omission or com- mission of the Department or their agents, or employees .to the extent permitted by Florida law. ARTICLE 11. Interest of the Grantee The Grantee covenants that they presently have no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed under this Project Agreement. The Grantee further covenants that in the performance of this Project Agreement no person having any such interest shall be employed. ARTICLE 12. Notices (1) Any notices or other written communication from the Grantee to the Department shall be considered delivered when posted by certified mail or delivered in person to the Executive Director of the Department, the Director's designated represen- tatives, or the Contract Manager. (2) Any notice or other necessary formal written com- munications from the Department to the Grantee shall be con- sidered delivered when posted by certified mail or delivered in person to the Grantee's principle investigator(s) or appointed representative. ARTICLE 13. Personnel (1) The Grantee hereby insures that the County has in force and shall maintain in force throughout the project period all insurance coverage to include those classifications as listed in Standard Liability Insurance Manuals, which most clearly reflect the operations of the County which are necessary for the project and which are appropriate and allowable pursuant to Florida Statutes. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida. The Grantee further insures that the County has in force and -10- I I shall maintain in force throughout the project period all self- insurance coverage to include those classifications as listed in Standard Liability Insurance Manuals, which most nearly reflect the operations of the County which are necessary for the project and appropriate and allowable pursuant to Florida Statutes. (2) The Grantee assures that the program supported by the grant will be conducted in compliance with Title VI of the Civil Rights Act of 1964 (P.L. 88-352) as amended, (42 USC 2000d) and the requirements imposed by the regulations of the Department of Commerce (15 CFR Part 8) issued pursuant to that Title. In accordance therewith no person in the United States shall, on the grounds of race, color, or national origin, be excluded from par- ticipation in, be denied the benefits of, or be otherwise sub- jected to discrimination ~nder any program or activity for which the Grantee received public funds. This requirement shall apply, but not be limited to, the following: employment, upgrading! demo- tion or transfer, recruitment or compensation, and selection of training, including apprenticeship. The Grantee shall comply with Executive Order 11375 and as supplemented in Department of Labor regulations (41 CFR 60) . ARTICLE 14. Compliance with Laws. The Grantee shall fully comply wi~h all applicable laws, ordinances, and codes of state, federal and local governments which are applicable to the specific project in the area. If obtainment of required permits and/or licenses is sought by the Grantee for the performance of this contract in good faith and is refused, neither the Department nor the Grantee shall have an obligation. The Grantee shall, at a minimum, comply with the monetary limits for competitive acquisition of both materials and services as required by Chapter 287, Florida Statutes. -11- I I ARTICLE 15. State Government Involvement The Grantee agrees that the Department, or any of its duly authorized representatives shall, until the expiration of three years after completion of this Project Agreement have access to and the right to examine any directly pertinent books, documents, papers, and records of the Grantee involving transactions related to this Project Agreement. Following receipt of an audit report identifying any reimbursement due the Department for non- compliance with the Project Agreement, the Grantee will be allowed a maximum of 60 days to submit any additional pertinent documentation to offset the amount identified as being due the Department. The Grantee agrees that payments made under this Project Agreement shall be subject to reduction for amounts charged thereto which are found on the basis of audit examination not to constitute allowable costs under this Project Agreement. The Grantee shall refund by check payable to the Department the amount of such reduction of payments. All required records shall be maintained until an audit is completed and all questions arising therefrom are resolved, or three (3) years after comple- tion of the project and submission of a final "Financial Report", whichever occurs last. ARTICLE 16. Documents (1) The Grantee shall submit to the Department all docu- ments required by the rules of Chapter 16C-50, F.A.C. within the required time limits. (2) The Resolution (DNR Form#50-012(16)) as detailed in -\ Attachment "A-3". (3) The Aquatic Plant Control Work Plan will include a listing of all equipment that is to be used. The rental rates for this equipment will be those established by the Department as set forth in the Attachment "A-S". .The rates provided shall not exceed 50% of the Blue Book operating rate. -12- . , I I (4) All costs included in the quarterly invoices submitted by the Grantee shall be supported by appropriate documents. Financial records, supporting documentation, statistical and all other records pertinent to this Project Agreement shall be retained for a period of three years, except that such records shall be retained until final resolution of matters resulting from any litigation, claim, or audit that started prior to the expiration of the three year retention period. The retention period commences from the date of the submission of the final expenditure report, or for annual renewable grants or contracts, from the date of submission of the annual financial status report. (4) 'Ownership of Documents All reports produced and other data gathered by the Grantee for purposes of this Project Agreement shall become the mutual property of the Department without restriction or limitation of use, and shall be made available by the Grantee at any time upon request of the Department. Dissemination or publication of results of this Project Agreement in part or in whole is prohibited without express writ- ten permission from the Department. Such publication(s) shall contain acknowledgements as provided below. (5) Acknowledgements The cover, documentation, title or acknowledgement pages of all reports, papers or other documents, whichever is appropriate depending on publication formats, resulting from contracts sup- ported in whole or in part by this grant shall document the financial and/or review assistance provided by the Department. ARTICLE 17. Officials Not to Benefit No member of or delegate to the state legislature, or resi- dent Commissioner, shall be admitted to any share or part of this grant or to any benefit that may arise therefrom. ARTICLE 18. Workmanship and Materials. All work performed under this Project Agreement shall be the best practice in the tradei all work shall be performed by com- petent employees experienced and qualified to do the work spe- cified, and that all work will be performed in accordance with -13- I I the best commercial practices and without unnecessary delays. The Grantee shall have available suitable, modern equipment necessary for the satisfactory execution of the Project Agreement. ARTICLE 19. Covenant Against Contingent Fees. The Grantee warrants that no person, selling agency, or other organization has been employed or retained to solicit or secure this Project Agreement upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant, the Department shall have the right to annul this Project Agreement without liability, or in its discretion to deduct from the compensation, or otherwise to recover the full amount of such commission, percentage, bro- kerage, or contingent fee. ARTICLE 20. Assignability. The Grantee shall not assign any interest in this Project Agreement and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the Department as specified in the rules of Chapter l~C-SO F.A.C. The Grantee may employ, at its expense, con- sultants to assist in the performance of its responsibilities under this Project Agreement subject to provisions of ARTICLE 14. ARTICLE 21. Incorporation ~ Reference All of the attached documents or exhibits are affixed hereto and incorporated herein by reference. Although the Attachment "A" is incorporated herein by reference in this Project Agreement, modifications to the Attachment "A" fo~ changes in the Work Plan (Attachment A-I), Total Budget (Attachment A-2) (not to exceed the total amount budgeted), Resolution (Attachment A-3) and Equipment Rental Rates (Attachment A-S), Funding Allocation Sheet (Attachment A-6) and Approved Chemical Control Methods (Attachment A-7) for different projects approved pursuant to this contract can be accomplished by written approval by the Department's Executive Director or his designee and such approval shall constitute an amendment to the Attachment "A" then in effect and to this contract. -14- I I IN WITNESS WHEREFORE, the parties have caused these pre- sents to be executed the day and year first above mentioned. CITy cJ+ e-Le A,c (-"oJ /'t7etC. (Contractor's Name) 4J-1r:{L (Witness) Date, ~~!tO on beh If Anthony L. Shoemaker (Title) City Manager City of Clearwater State of Florida Department of Natural Resources ~~~ (Witne BY: Date~JRJ- Elton J. G' sendanner Executive Director or his Designee for the Department of Natural Resources. ~~~ ~~ (Title of Designee) Approved as to form and Legality: -15- ) I Attachment "A" State Aquatic Plant Control Funding Program Fiscal Year 1985-86 October 1,1985 thru September 30,1986 Grantee City of Clearwater A. Department Approvals Grpgory A. Rr~r.ko (N ame ) GrantsSperiialistv (Title) or successor is he~eby designated as the Department's Contract Manager for the purpose of this contract and shall be responsible for insuring performance of contract terms and conditions and shall serve as a liaison with the contractor and shall approve all invoices prior to payment. B. Attachment A-l (Work Plan) as approved by the Department of Natural Resources, outlining in detail the area covered and method of control is incorporated and made a part of this Attachment "A". All work conducted under this Project Agreement shall be in accordance with the approved work plan, which may be modified by mutual consent of both parties in writing. C. Attachment A-2 (Total Budget) outlines the total detailed anticipated expenditures including both local and anticipated state funds, which are within the categories designated eli- gible under the terms and conditions of the Project Agreement. D. Attachment A-3 (Resolution) designates by the Grantee a Project Administrator to serve as a liaison agent in routine matters and provide direct project supervision and administra- tion, and a Project Financial Officer who is primarily respon- sible for maintaining the financial and accounting records of the Grantee. E. Attachment A-4 (Reporting Forms) for the purpose of maintaining adequate supporting documentation and determination of payment(s) due to the Grantee. Costs shall be reported in accordance with the rules of Chapter 16C-50, F.A.C. and the terms and conditions of this Project Agreement. -1- I I -2- I I L. Within 60 days Cifter receipt of payment request, the Contract Manager shall conduct, or delegate to DNR staff, any required site inspections to examine work accomplished, review sub- mitted project documentation and, if complete and in order, approve the request for payment. In witness whereof, the parties hereto have executed this Attachment "A" and agree that it shall continue in effect until subsequent Attachments are approved or until the Project Agreement is terminated. c "'/ o.{ c.<. e Ale l..v f\ 7e({. (Contractor's Name) (Witnes~~ Date: tJl;;<lj(j on behaf-fWJ\ Anthonv L. Shoemaker (Title) City Manager Ci ty of Clearwater State of Florida Department of Natural Resources ~~ (Witnes ~r~oA~~i~e:ia~er Date~1 J &>s- Executive Director or his Designee for the Department of Natural Resources. (Ti~~Si~b Approved to form and Legality: (Attorney for Depart Natural Resources) of -3- Wa terbody Water Body Acreage t~11(~5 IN C~tfl(1)11rrq r.'s" ijS'5 Th 4N /O!} _:,...;--,-~"-'-;;----------:_..:._:.::+. .:.:.::.::= DEPA~TMENT OF NATURAL RESOURCES I APPLICA~ION FOR AQUATIC PLANT CONTRCL ( 1 6C - 5 0 F. A. c. l Attachment A-l / I -' 'I I.., 1....'/1. .,/ :;<".' l,. /' ."'y , I , ,~' 1. Applicant's Siqnature Address Nam~ CITY Or Q.eA~WAre/( C v~ 'T. :&~ BtJX 117'f r P 4 R Dl?pr C1-eAIf w;f T ~It, Ft.., 33~-1 f "3' 1(6Z . bj-)I ()7/3d/ t.,r o Permt # Telephone ? Date Filed r I I I I I I I , I , , l Check One Priority Level(Please use one page for each priority level of work to be permitted. ) - ~ "~"la~ 0--; :n:ati ve macrophytes in-:;::;:~e: - - - - - - -l Sovereignty Lands 2. ~nor non-native macrophytes in aquatic sites: I Sovereignty Lands 3. Native macrophytes in aquatic sites which are I recreational waters: Sovereignty Lands I ~ 4. ~~jor non-native macrophytes in aquatic sites: I Privately Owned Lands 5. Minor non-native macrophytes in aquatic sites: I Privately Owned Lands I 6. Native macrophytes in aquatic sites which are I recreational waters: Privately Owned Lands 7. Native macrophytes in aquatic sites which are ~ flood control waters within the boundaries of I the applicant's jurisdiction. '~ 8. Ditchbank plants , 9. Planktonic algae t ~-~ - -------------~~~----~~ 2. Control Method: " A. Chemical Cont~ol (Approved control methods listed in Attachment A-i) ';2otal anticipated acres to be Total Total Target treated for Estima.ted Estimated Plants Fiscal Year Cost/acre Cost 1-1 If l)~1 L /, t9 3 (xl 5,0 /6.5"0 , f{Vfico, iff I (xl ISD = ISO I' (x) 3 (xl ISO = t-fS-O (x) = (xl (x) (xl (xl " J .~., ~ . - .' t. - c) (o{)/tlTf?YSI/J( t4rt;. ( /0 Ifllle/NTH DNR * 50-028 (16l ::l.e'7:.sed 5/12/85 B. Mechanical Control APPLICATION FOR AQUATIC PLANT CONTROL PER~IT ....1:.L"""'.U.U:..,~ vc L'rl.lUI:I..M..L ~J:.;:'UUKCt;::; I :'ia ter Bodv Target Plants C. Biological Control '.'later Body Stocking Date D. Water Level Fluctuation (;later Body Drawdown Begin Date I Type of Harvester Total Acres To Be Harvested Method of Disposal /. '.-;, '/ " ~.$({ ,. /1. / C;.// ~:) t.' I~-/' Total Estimated Cost Total Estimated Cost Total Estimated Cost Estimated subtotal = 3. ~~blic ~otification Procedures (Check Appropriately) wlA , I Estimated Grand Total for this Priority Level 2- 2.S-0. &0 I Estimated subtotal = Target Plants Control Agent Stocking Rate ~ Estimated subtotal Drawdown End Date ~ Water Level Change Target Plants Signs Posted At Access Points Notices Distributed to Residents Contact made with Citizen Coordinators Other Public Notices in Newspaper Signal or Marker System Public Meetings 4. ~t~ach a ~ap of Hater bodies, Hith name or number code or each, describing lecation and area of target species to expedite inspection of water body ~~d ~e~~~~~~g process- DNR#SQ-028 (16) Re vi..;ed 4/1/8 S Attachment A-1 DEPA1TMENT OF NATURAL RESOURCES APPLICA_ION FOR AQUATIC PLANT CONTRCL (16C-SO F.A.C.) I I C ,jf '/.'....., / ,,'') <- .)'-;/;: : 1. Appl.icant'sName CfTY Or::: (L~,..'h'c'.ePermit# ~~~;:~~re R~~7 Ji~ $.~ (' L..r7w<' i .fA n-,.;::. F LA . ::]'2 5- 18 Telephone # ,?13-4tZ-{,5'3' Date Filed 7/.3'~' /J"5' r I I I I I I I I I , , l Check One Priority Level(Please use one page for each priority level of work to be permitted. ) -~.-Ma~or non-nativ: mac:~;:;:n~;:~;:~e:-------l Sovereignty Lands 2. ~li:lor non-native macrophytes in aquatic s~tes: I Sovereignty Lands 3. Native macrophytes in aquatic sites which are , recreational waters: Sovereignty Lands I 4. Major non-native macrophytes in aquatic sites: I Privately Owned Lands ~ 5. Minor non-native macrophytes in aquatic sites: I Privately Owned Lands , 6. Native macrophytes in aquatic sites which are I recreational waters: Privately Owned Lands 7. Native macrophytes in aquatic sites which are' flood control waters within the boundaries of i the applicant's jurisdiction. '~ 8. Ditchbank plants : 9. Planktonic algae ... -, . , ---------_.-.:.._------~~---~ 2. Control Method: A. Chemical Control (Approved control methods listed in Attachment A-7) \<la t2r Body Wa terbody Acreage CI-VGA L S 'I I), TCHE';, 35"':) it- /7H 1/1, (,lS' 0'::: (~i\l', L-A,u-"'~ .i7V CLw' t-,L)" iltAA' j{) N. 7 I-'I,-')E')~ LA K.:..l~ Iv / Ii: L t;'Euc::,/t-(C 2.u ,~I.'-, )~;:: ~'~'TPdt=7v5 III DNR # 50-028 (16l ?evised 5/12/85 Target Plants RlZtl5H' / C;.(40C 5 I+LL-'CItTlI2 l;,'illJ w A TZ::J? L, L 1.( ALL I(;A7?Rlu:-tlJ ~ L2i-F1KH l'1t 55 CAITA , L Tt'/2flE~.;C'h/5S IIlL-i (tt Tllt":':'~lJ Total anticipated acres to be Total Total treated for Estimated Es tima ted Fiscal Year Co st/ acre Cost .2-5' (xl ~~O l~ 7':)U , I 7 (x) ?- (J () 3. )L)(} , 3. - 5/1, 1'16= . '78'1. I Cj ':::> (xl I . . . .2- (xl 5"60 I) Od () , (xl 5~-D 5 'J- () 3 (xl '-/00 /200 , if (xl S-II. ,9 ~ (J tI'I. 7t . ~ (xl 5'00 25L) 0 , (x) -- ~;tl AiL'711L 2t;'~33. 9) 3. Mechanical Control DEPA RTM::::-;''ll' 0p'NA:TlfR:AL RESc5uRCES~-'-~--------;-----"------ APPLICATION FOR AQUATIC PLANT CONTROL I I ;-later Bodv Target Plants Type 0 f Harvester !l'otal Acres To Be Harvested PER.'1IT ')' '//.,: I..... ),.....',' /...) /' ,--11"'./' [' \( ,~I., f;.' , . /- Method of Disposal To tal Estimated Cost N/A Estimated subtotal C. Biological Control '~a ter Body Stocking Date Target Plants Control Agent Stocking Rate Total Estimated Cost /:;j / A Estimated subtotal D. water Level Fluctuation Wa ter Body Drawdown Begin Date Drawdown End Date Water Level Change Target Plants Total Estimated Cost N./A Estimated subtotal = Estimated Grand Total for this Priority Level U.333.(f> , 3. ~Jblic ~otification Procedures (Check Appropriately) Signs Posted At Access Points Notices Distributed to Residents Contact made with Citizen Coordinators Ot~er Public Notices in Newspaper Signal or Marker System Public Meetings ~. .:l...t ~c.c:-: a :nap of '...a ter bodies, ....ith name or number code of each, descrioii1g location ai1d area of target species to expedite inspection of water body a~d 2er~tt~~g process. DNR;F50-028 (16) Revised ~I 1 18 5 DEP~Tr1ENT OF NATURAL RESOURCES APPLICA~ION FOR AQUATIC PLANT CONTROL ( 1 6C - 5 0 F. A. C. ) 1. .:l.ppEcant I s Name CITY "r Ct...el9~ WIJTC'1l. Signature ~~r ff1a Add=ess !?() P Dc' r C'L~AIl..I-1;"rt~ FL 3351pt Permit # Telephone # Date Filed Check One I Attachment A-1 " I I j- 'i'" /' /7' ~, . .~L c;-?Jj {) . / f 13. '162.6503 i 7 / 3tJ / l' .s- . , Priority Level(Please use one page for each priority level of work to be permitted. ) r 1. Major non-native ::-c:;;yt:s~n-:qua~~~e:-- ---~. I Sovereignty Lands . 1 2. ~nor non-native macrophytes in aquatic sites: , I Sovereignty Lands I 3. Native macrophytes in aquatic sites which are , recreational waters: Sovereignty Lands I I 4. ~~jor non-native macrophytes in aquatic sites: I I Privately Owned Lands I 5. Minor non-native macrophytes in aquatic sites: I Privately Owned Lands , I ~ 6. Native macrophytes in aquatic sites which are ., I recreational waters: Privately Owned Lands 1 7. Native macrophytes in aquatic sites which are ~ flood control waters within the boundaries of , I the applicant's jurisdiction. t i 8. D~tchbank plants t l~-_~~~nk~=~~~___________~~__~~ 2. Control Method: A. Chemical Control (Approved control methods listed in Attach.rnent A-7) ''';03. tar Body tfJf(e)' 1# clrttRlN17r1l L f'S') 7hl1N j () /} Waterbody Acreage To tal anticipated acres to be treated for Fiscal Year Target Plants /.7~- /J L till I:. /.2.5 DNR # 50-028 (16) 2e'lised 5/12/85 Total Total Estimated Estimated Cost/acre Cost (x) 300 '1S-0 (x) (x) (x) (x) (x) (x) (x) (x) o Ut;<JARTME~T OF NATURAL RESOURCEs APPLICATION FOR AQUATIC PLANT CONTROL PE&~IT B. Mechanical Control J 'lia ter Bodv Target Plants Type 0 f Harvest.er tJl^ C. Biological Control Wa ter Body Stocking Date Target Plants Al/A I / D. Water Level Fluctuation Water Body Drawdown Begin Date Drawdown End Date NIA I I, Total Acres To Be Harvested Method of Disposal , - / .0' '{, ( . / / t ... .;; Total Estimated Cost Total Estimated Cost Total Estimated Cost Estimated subtotal = 3. ~Jblic Notification Procedures (Check Appropriately) Estimated Grand Total for this Priority Level 45" (). ...,,) Signs Posted At Access Points Notices Distributed to Residents Contact made with Citizen Coordinators Other Public Notices in Newspaper Signal or Marker System Public Meetings ~. ~t~~c~ a ~ap of water bodies, with na~e or number code of each, describing iocation and area of target species to expedite inspection of water body ~~d ~er~~~i~g process. DNR,*SO-028 (16) Revised 4/1/85 Estimated subtotal Control Agent Stocking Rate Estimated subtotal Water Level Change Target Plants DEPARTMENT OF NATURAL RESOURCES slATE AQUATIC PLANT CONTROL FUNDIIG PROGRAM AQUATIC PLANT CONTROL BUDGET FOR FISCAL YEAR 19 f'~ - fG Grantee C,TY , ~r Ct.c//!f WATeR. ---.'-_0__- ATTACHMENT A. ,1 ,) 1/ ,';' PI')GC , c/'2 Daniel J" Deignan ~. "r----.J name typed signature Project Financial Officer I. Contractual Services Sub-Total II. Salaries & Wages Employee (name and title) A /,,6 E/? T POJ,i-tlCK. >>",4Y TEC/1. , I D IJ 1// J) F()H /) ?.4I?f/S Wt)RI(t'1? E C /.. f/,l e!,/J //I iJ C '-4!?/(E. ?"tl(S hbR,(tIIll A. Hours Worked X in APC B. Hourly Rate = F,/j- ~,61 t I Of! '00 '1so If 5" () Sub-Total III. Eligible Ernr10yee Benefits Total Eligible Salaries % Up to 40% of Eligible Salaries & Wages (II.C) Used Maximum of 25% (FICA, Retirement, Health and Life Insurance, Workers Compensation,etc.) ~\~ I fttS: 2.f' Maximum of 15% (accrued annual,sick and holiday leave) I I) $ N/A C. Salary for time spent in direct APC /4> 1 0 I 00 3010.sa /). 7 tjo. SO $ 731'1.00 1107.1..; $ "21SJ.'Ie Sub-Total DNR #50-015A(16) Revised 9/29/82 $;)'1Sd..~O I I A 7'~" P :'1 l..-, C: () IJ ~ 2. IV. Eligible Materials and Supplies Price/Unit Total Name Quantity (Specify Units) Price J? () J) E 0 too (-At.. '1 'I. S-O q tt >-0. 00 D UpU IJ, 1.1 0 (i-,f L- S-S,&:lO ). 2 00. 00 /JV 70 Cu f' 0 6-11 L- ~ J J,-.z 6f/,60 171 (J RT If () t-J 0 (..II L I ). ~ 6 ,1, 5'tJt{, 70 PO"I CON Tile'/" }.S' 1-1 L ).3 . ao 5'7S", 00 ,~, 'i-O ro If./ll- 'J ;;ll 3 i o. ,;-0 now POI\! 1'1 7,S-" U] .2 ,c.J 0 I)() 0, 00 Sub-Total $ I S-:22.1.'10 V. Eligible Equipment Costs Type of Equipment .~ -r -tl( qr.t( / >fJ I/:1 'I f? I t- ( , , Hours to be used in APC Rental Ra te/hr . Annual Rental Cost S. J- 7 == If SO x ) 37 /. 5"'0 x == x == x == Sub-Total $ 237/. 50 VI. Travel & Per Diem Sub-Total $ NIA VII. Indirect Costs 15% of Total Salaries & Wages (II.C) Sub-Total $ I If) 7. '5- i Grand Total of All Aquatic Plant Control Costs for fiscal year 19 r S- - r6 $ ;1,033.QS , DNR #50-15A(16) Revised 9/29/82 . / < ,~ l 1 I /;} - .,} RES 0 L UTI 0 N No. 85 - 69 A ~ESOLUTION AUTHORIZING THE CITY MANAGER TO FI~E AN APPLICTION FOR AN AQUATIC PLANT CONTROL GRANT, TO ACCEPT FUNDS FROM THE STATE OF FLORIDA FOR AQUATIC PLANT CONTROL, TO ASSURE THAT THE STATE FUNDS ARE USED ON WATERS THAT ARE MANAGED FOR PUBLIC FLOOD PREVENTION, TO APPOINT A PROJECT AD~ININSTRATOR, AND TO APPOINT, A PROJECT FI ~~ANCIAL OFFICER, IN CLEf,RWATER, FLORIDA. WHEREAS, tne City of Clearwater has certain responsibilities [or aquatic plant control in waters within its jurisdiction; and WHEREAS~ the City of Clearwater currently conducts an aquatic plont contrel program for creeks, ditches, and other waters within its ]urisdi=tion, for purposes of flood control; and WHEREAS, the City of Clearwater will benefit from financial assistance 2vailable from the State of Florida, Deoartment ot Natural Resources; and WHEREAS, the City of Clearwate~ is a City as defined 1n the De~)2r1:.n!ent of Natur3l Resources I administrative rules of Chapter 16C-SO, Flo~ida Administrative Code; and WHEREAS. the City of Clearwater acknowledges the necessity of assigning a ProJect Administrator to serve as a liason with the Department (~f Natural Resources in routine matters and provide direct supe~vision and administration; and WHEREAS, the City of Clearwater ac~nowledges tne necessity of assi9ning a Project Financial Officer vJho is primarily responsible foJ':' rn.2intair:ing f irlancial and accourlting records; NOK, THEREFORE, BE IT RESOLVED BY THE CITY CO~~IISSION OF THE CITY OF CLEARWATER, FLORIDA, IN SESSION DULY AND REGULARLY ASSEMBLED, AS FOLLOh'S : 1. Tha~ the City Manager 1S authorized to file an application for an Rquatic plant control grant from the State of Florida, Depart- ~e~~ o~ ~at~ral Resources. T~a~ ~he City Manager 1S authorized to accept a grant from ~l1e S::.atc: 0= Florida, Department of Natural Resources, pro\'iding ~ina!lCla: f~ndin9 assistance for tile aquatic plant control progranl. -1- ~('.~/ co) 3. That the ~ters to be managed for a.qlatic plant control ) ,/-- /) ~j) \Ji tli tih", use of funds from the Ci ty of Clearwater aquatic plant control budget, which is submitted as pa.rtial fulfillment of the State Aquatic Plant Control Fund1ng Program application requirements and coinc1des with the approved City of Clea.rwater work plan, are accessible to the general public or are managed for flood prevention for ~)Ubl1C benefit. ~. Tnat Ream Wilson, Director, Park~, and Recreation Department, 15 assigned by the City as Project Administrator who is knowledgeable of all provisions of the State Aquatic Plant Control Funding Program and Cnapter 16C-50, Florida Administrative Code. s. That Daniel J. Deignan, Finance Director, 1S assigned by the City as Project Financial Officer who 1S knowledgeable of all financial and accounting requirements of the State Aquatic Plant Control Funding Program and Cllapter 16C-50, Florida hdministrativve 6. That this Resolution shall become effective immediately upon its passage. PASSED AND ADOPTED this 1st day of August, A.D. 19$5. /s/ Kathleen F. Kelly Mayor-Comrrissioner Attest: /s/ Cynthia E. Goudeau Deputy City Cler~ . h t H~i" is a true and I hereby certify t a ,:J. ~na\ as it of the ong. correct copy fI of the City of a"l}l':'ars In the ,es ., ~ ;-r.1 . '. \~Jinn"s mv h,.r" C. ,""tpr ,1\\'..' , le2, ,n' Y . C't 0' C\n~r\"aler. offc:al seal of the \ Y I ,....'-' . 1fJ~ I ........H1 Ci.JJ..t:4L ~ 19.a::l. lhis-t:J=; . day ~f. 2.. j-~~ Q~- ~~-------- b"t"'\ City C\er~ -2- I , Monthly Recap of Expenditures ATTACHMENT A-4 Page 1 of 7 !:'or -Ch~ mont:l of__. , 19 Grantee 1. Contractual Services Sub-Total 1. 2. Chemical/Biological Agent Control (Circle one) A.. Salaries Ti tIe Total Hours Worked Hour ly Salary Ra tes TOTAL Employee . Total Salaries Employees Benefits'(Up to 40% of Eligible Salaries and wages) % Used Total of Eligible Salaries 1. Maximum of 25% (FICA, Retirement, Health and Life Insurance, Workers Compensation, etc.) $ 2. Maximum of 15% (accrued annual, sick and holiday leave) $ 3. Indirect Costs Allowance (15% of 2. A Total) $ Sub-Total $ B. Equipment Rental EqUipment Type Rental Rate Total Hours Used TOTAL Sub-Total 2. B Revised 9/29/82 (continued on back) I DEPARTMENT OF NATURA!. SZSOURCES , .---~ -----~ Attachment A-4 Page 3 of 7 AQUATIC PLANT CONTROL QUARTERLY ACTIVITIES REPORT For Quarter Beginning 1. Permit Number 2. Name of Permittee 3. Address 4. Signature (month) and Ending 7. Chemical Information (if applicable) Water Body Total Name or Number. Acreage County DNR 50-029 Revised 5/19/82 Treatment Date 5. Control Method Chemical 6. Date Target Plant(s) ( month) Biological Mechanical Drawdown other (attach) Trade Name Acreage Application of Chemical Treated Rate/Acre (year) -- (cont'd on back) ~EPARTMENT OF NATURAL R'":.c:'URCES 1 STATE AQUATIC PLANT CONTRC~ ~UNDING PROGRAM QUARTERLY C~dOICE QUarter Beginning Ending Grantee: ATTACHMENT A-4 Page 5 of 7 (attach monthly recap of expenditures) I~ A. Contractual Services Sub-Total I. II. Chemical/Biological Control (circle one) (This section to be completed for in-house activities only) A. Salaries B. Employee Benefits (Up to 40% of Eligible Salaries and Wages) % Used Total Eligible Salaries 1. Maximum of 25% (FICA, Retirement, Health Insurance, Workers Compens~tion, etc.) 2. Maximum of 15% (accrued annual, sick and holiday leave) C. Indirect Cost Allowance (15% of A) D. Equipment Rental E. Chemical Usage F. Biological Control Agent Costs Sub-Total II. III. Mechanical Control (This section to be completed for in-house activities only) A. Salaries B. Employee Benefits (Up to 40% of Eligible Salaries and Wages) Total Eligible Salaries % Used 1. Maximum of 25% (FICA, Retirement, Health Insurance, Workers Compensation, etc.) 2. Maximum of 15% (accrued annual, sick and holiday leave) C. Indirect Cost Allowance (15% of A) D. Equipment Rental Sub-Total III. IV. Travel & Per Diem Sub-Total IV. Grand Total I + II + III + IV. I certify that the above financial report is correct and just; and that payment thereof has not been received. I further certify that the information contained in this report is in accordance with the provisions and require- ments of Chapter l6C-50. project Financial Officer Project Administrator DNR#50-016(16} Revised 9/29/82 . - -, _.- .,'--', ,.~.---_.~ ...._..-.-.. -." ,-"".-,,- I 1 Attach1rent A'""4 DEPARTMENT OF NATURAL RESOURCES STATE AQUATIC PLANT CONTROL FUNDING PROGRAM WEEKLY REPORT OF OPERATIONS Page 6 of 7 -------- '------ Grantee Contractor Dates: Thru (Name) AQUATIC PLANT CONTROL OPERATIONS - CHEMICAL Section 1 - to be completed by grantees conducting in-house activities Mon Total Hrs. Employee Name Equipment Type Operatin Time (Hours) Section 2 - Description of work by day (to be filled out for all activities) a. Control Information Treatment Date Target Plant(s) Trade Name of Chemical Total Chemical Usage Acreage Controlled Water Body Name or Number b. Other Activities (Explain other work performed) Approved: crew Chief: signature Date: DNR#=50-027(16)A Revised 5/28/82 , .. I E UIPMENT Air Compressor 200 cfm @ 200 psi Airboat w/spray rig Aircraft Barge, 20' self-propelled alumin~ Bulldozer Crane, mobile Cutterboat Dragline/Crawler Dragline/Truck Mounted Dump Truck (diesel) Dump Truck (gas) Gradall Harvester Helicopter Hydraulic Back Hoe Kickerboat, , 16' Kickerboat, 16' w/spray rig Motrim Pontoon Boat 15' Se dan Snagboat, 14' wood w/outboard Spray Rig Station Wagon I Revised Attachment A-5 RENTAL RATES RATE E UIPMENT 2.14 Towboat, 14' diesel power wi A Frame 9.12 Tractor w/mower (diesel) or spray 95.00 Tractor w/mower (gas) or spray 1.18 Trailer, semi low bed 16.40 Trailer, 12 ton tilt 19.81 3.43 Truck, 4x2 1/2 ton 3/4 ton 1/2 ton Truck, 4x4 1/2 ton 3/4 ton 13.92 6.34 11.37 Truck, 1 ton (includes batch) Truck, 2 ton flat bed Truck, 2 1/2 tOll flat bed Truck, 2 1/2 ton spray Utility Trailer w/spray rig 13.35 11.38 24.76 109.29 17.80 1. 33 2.33 5.58 3.65 4.08 1.42 1.00 4.62 RATE 6.44 6.69 7.60 2.37 .57 3.52 3.52 4.90 4.27 4.27 4.56 4.87 5.16. 8.22 1.07 , ' I DEPARTMENT OF NATURAL RESOURCJl STATE AQUATIC PLANT CONTROL FUNDING PROGRAM FUNDING ALLOCATION SHEET Fiscal Year 19f5. - f' Grantee (; I T'I , ~p Ct.~ A!?1AI/J Tel? Frojt::ct:. Financial Officer Daniel J. Deiqnan Name Typed Pri9r,i ty Level Estimated Amount 1. Major non-native macrophytes in aquatic sites; sovereignty lands. $ -0- 2. Minor non-native macrophytes in aquatic sites: sovereignty lands. -ey- $ 3. Native macrophytes in aquatic sites which are recreational wat~rs: sovereignty lands. $ -0- 4. Major non-native macrophytes in aquatic sites: privately owned lands. $ ~ZS-O. (' c. 5. Hin,:)r non-native macrophytes in aq~dtic sites: privately cwnec: lands. $ 2(,) 333, q~- 6, Native macrophytes in aquatic sites which are recreational waters: privately owned lands. $ '1 jO. (I L) 7. NatlV(: macrophytes in aquatic Sl_CS which are flood control '"',,, ':_;L', wi thin the boundaries $ -G .. ,)f t r,e Applicant' s jurisdiction. 8. ~~tchbank plants $ - CJ- 9. Plani(tonic algae $ -0- T~t01 Estimated Costa. $ ;). q ,on. '/5" Attachment A-6 ~ signa, re 0---- For DNR Use Only Funding Percentage x S orD '" x 500/0 = X SOrD '" x So y" '" x soo/o x 500;0 x ~ Solt) x o 0/., Funding Allocation $ - ,,- x () 0/0 Total Funding Allocation $ -0- $ --<0- $ I,/A S. 00 $ 13, I f&,(P. qg = $ ::;..,,~.oo $ -0- $ -0- '" $ --0- $ 1'1, s II~. 98 *The t.)tal estimated cost for all priority levels must equal the grand total of all aquatic plant control costs budgeted in Attachment A-2. ., to, ~ ~ "0 ...... t-'. a t-'. ::l Pi n 8 ~ n (I) ~ t-'. ~ B 11 11 (I) ~ ~ 1.0 t-'. en rt' (I) 11 a ...... Pi i ~ t-'. ::l en rt' 2 n rt' t-'. 8 en . I I 9 ~. @ ...... en ~Q~~J~6~~ ~~R9Q~~i !rt'rt'n. cPirt'I1......m~::l~......~(I)(I)~PiIPi 11 (I) (I);.or 11 Pi en cT' a t-'. ::l ...... ~ Pi HI 11 a 11 ::l 11 ~ Pi en 1111(1) rt'enPi~ rt'~~~o~n~rt'Pi ~(I)(I) 11 t-'. (I) t-'.:f Pi .. en (I) t-'. ...... ::f Pi Pi (I) ~ t"" (I) ::T n en ~ (I) rt' ::s (I) ...... ...... Pi t-'. Z g .. "0 t-'. ~ 11 t-'. en Pi 0 (I) ~ Pi 11 ...... t-'. ......11......~rt'~~~ ~~ 11 ~ rt' Pi t-'. (I) Pi t-"::l ~ t-'. en (I) 11 ::lrt' (l) rt' (I) Pi ~ r+ rt'(I) ~ (I) (I) ...... ~ en ~ Pi & ~ (I) t-'. 11 ~ "0 ...... t-'. ~ t-'. 8 ~ 11 f rt' t-'. n "0 ...... Pi ~ ~ 8 ...... x x x xx x x x x e en rt' x x x x xxx xxx x xx xxxx xxx xxxxxxxxxxxx x x x x xxxxxxxxxxxx x x x xxxxxx xx Attachment A-7 Page 1-2 ~"O ~r; &~~~ ...... rt' Pi ~ 0 t-" ~ <:r+n ......::l.. t-'. C t-'. ......:u:: ::l n::l Pij" ~. (I) ~ a x xxxxx ~. rt' 8 ...... (I) ~f ~ ~. rt'~ (I) i ~ 11 & ...... -Pi ] o t-'.. Nn ~~ )('I o t-'. '@ Pi rt' o t-'. C 8 ::l ~ ~ ~ Pi ...... ...... "lj (I) ~ n "lj ...... C 11 t-'. ~ 8 (I) .. . I. I Attachment A-7 Page 2-2 9 ~. @ ~ 01 I~ g; (1) 1-'" t1 PJ o ~ ~ ~~ ~If~~ ~g~~~~~~~ ~~n9g~~~w~ er~i ~~ CPJ~~~(1)~~~~~ (1) PJ ~~~PJ o~m i (1) (I) ~ 11 PJ 01 ~ Q I-'-:::l ~ ~ PJ H1 11 ~ ~ ~~. ~ Odll en <: ~ () ~ ~ .. . 11 11 (1) ~ en PJ ~ rt' 1-'- ~ ~ 0 1-'- 1-" rt' PJ 0. (1) (1) 1-" C 1-" ~ ~ 1-" (1) I-",.J PJ .. en (1) 1-'" ~ PJ PJ (1) 0. :::l ():::l SlI" ~ ~ (1) :3" () en ~ (1) ~ :::l (1) ~ ..... PJ 1-'- Z ~ .. 1-'" (1) ~. (1) ~ 1-" t::" 11 1-'- en SlI 0 (1) ~ SlI ~ ~ 1-" SlI:r 0. ..... 11 ..... <Co ~ ~ Cf) 1-'" ~ I"j ~ 1-" ~ SlI 1-'" (1) SlI 1-'- :::l ~ 1-'" en (1) ~ :::l~ (1) rt' (1) OJ ~ rt' ~(1) 0. m a ~ ~ 1-" ~ 1-'" 8 Ig ~ x x x x xxx xx x ~ ~ ~ 8 :::l 8 ~ I~ III ~ x lb' SlI () ~ ~ () (1) xxx xx x I~ 8 11 @ ~ x ~ Ii x xxxxx x xxx xx xxx x ..... ~ ..... 1-" :::l en ~ C ~ 1-" 8 01 . G".l ~ @ OJ rt' (1) w: ~ 1-'" ~ (1) H ~" ~ ~ 1-" ~ ~ ~. t'l 1-'" ~ <03 ~ 1-'" C 9 !\J I .j:::. .. o I I Effective July 8, 1985 RULES OF THE STATE OF FLORIDA DEPARTMENT OF NATURAL RESOURCES CHAPTER l6C-50 STATE FUNDING FOR AQUATIC PLANT CONTROL l6C-50.0l Intent l6C-50.02 Definitions l6C-50.03 Waters Eligible for State Aquatic Plant Control Funds l6C-50.04 Eligibility Requirements for State Aquatic Plant Control Funds l6C-50.05 Application Requirements for State Aquatic Plant Control Funds l6C-50.06 Approval, Allocation, and Disbursement Procedures of State Aquattc Plant Control Funds l6C-50.07 Reporting for State Aquatic Plant Control Funds Reimbursement l6C-50.08 Eligible Costs l6C-50.09 Supporting Documentation l6C-50.0l Intent Pursuant to section 369.20, F.S., this chapter and the Rules of Chapter l6C-20, F.A.C., the Department of Natural Resources shall implement this chapter as part of the state aquatic plant control plan as follows: (1) The Department shall administer the aquatic plant control funding program of the State, pursuant to section 369.20 F.S., through a program of contracts and permits to protect human'health, safety, and recreation and to the greatest degree practicable, prevent injury to plant and animal life and property. (2) The Department of Natural Resources may disburse funds to any special district or other local authority charged with the responsibility of -1- I I controlling or eradicating aquatic plants subject to the eligibility requirements in this chapter and Section 369.20, F.S. (3) The Department shall require an application for funds which will include a work plan which describes the aquatic plant control needs and the techniques to be used. Review and approval of the application will be based on the requirements of this chapter and the Rules of Chapter 16C-20, F.A.C., Aquatic Plant Control Permits. (4) The Department is responsible for determining that funds are spent in accordance with program intent, and therefore shall require an accounting of all funds disbursed in the State Aquatic Plant Control Funding Program. The Department shall provide guidelines in this chapter for disbur- sement of funds pursuant to Section 369.20, F.S. in accordance with State Law and generally accepted accounting principles for govern~ental agencies. (5) The Department in accordance with the provisions of subsection 369.20(5)(a), F.S., shall disburse state aquatic plant control funds among program participants based on available funds appropriated by the legislature, program eligibility, and the method of allocation as defined in this chapter. General Authority is section 370.021, F.S. Law Implemented is Section 369.20, F.S. History, New 9/1/82, previously Chapter l6C-15, F.A.C., amended l6C-50.02 Definitions (1) "Amendment" - means a formalized modification of an existing project agreement. (2) "Applicant" - means any special district, or other -2- I I local authority charged with the responsibility of controlling or eradicating aquatic plants which has requested financial assistance for such control or eradication from the.Department. (3) "Aquatic Plant" - means any plant growing in, or closely associated with the aquatic environment and includes "floating", "emersed", "submersed", and "ditchbank" species. (4) "Aquatic Plant Control" - means any technique de- signed to regulate growth of undesirable aquatic plants as provided by law . (5) "Aquatic Plant Eradication" - means techniques uti- lized in an attempt to eliminate all aquatic plants on a permanent basis in a given geographical area. (6) "Aquatic Site" - means any permanent body of water except in drought conditions, and shall not include intermittent drainage districts. (7) "Budget" - means the total detailed anticipated expenditures including both local and anticipated state funds, which are within the categories desig- nated eligible by this chapter, for the fiscal year for which state funding is being requested. (8) "Bureau"- means the Bureau of Aquatic Plant Research and Control, an administrative subdivision of the Department. (9) "Contractual Service" - means the rendering by a contractor of its time, effort, and expertise rather than the furnishing of specific commodities. (10) "Department" - means the State of Florida Department of Natural Resources. (11) "Direct Costs" - means costs that can be specifi- cally identified as being incurred for the accom- plishment of approved aquatic plant control activ- ities in eligible waters. (12) "Disallowed Costs" - means reported project costs which are ineligible for reimbursement as determined by the Department, due to noncompliance with state -3- I , laws, rules, regulations, or the project agreement. (13) "Ditchbank" - means the land immediately adjacent to an aquatic site. (14) "Donated Materials, Property, and Services" - means materials, property or services contributed or pro- vided at no cost to the Grantee from others. (15) "Eligible Costs" - means costs identified by state laws, rules or the project agreement, as being reim- bursable with state funds. (16) "Executive Director" - means the chief administrative officer of the Department. (17) "Flood Control Waters" - means any permanent water body, which is primarily used to manage the flow of water to protect human health and safety and prevent injury to plant and animal life and property. (18) "Grantee"- means any applicant which has been ap- proved for state aquatic plant control funding. (19) "Indirect Costs" - means costs incurred for corrunon or joint purposes that cannot be readily identified as being incurred solely for the accomplishment of the aquatic plant control activities specified in the approved work plan. (20) "Local authority" - means a county or municipal government or other local public body. (21) "Macrophyte" - means any aquatic vascular plant and any alga plainly visible without magnification. This includes any member of the family Charophyaceae and any large filamentous algae. (22) "Major Non-native Macrophyte" - means any of the following plant species: Hydrilla verticillata (Hydrilla), Eichhornia crassipes (Water-hyacinth), Pistia stratiotes (Water-lettuce). (23) "Minor Non-native Macrophyte" - means any of the following plant species: Salvinia rotundifolia (Salvinia), Alternanthera philoxeroides (Alligator- weed), Hygrophila polysperma (Hygrophila), Bracharia purpurascens (paragrass), Phragmites austral is (Giant -4- I , reed), Myriophyllum aquaticum (Parrots feather), Myriophyllum spicatum (Eurasian watermilfoil), Egeria densa (Brazilian elodea), Limnophila sessilflora (Limnophila), Panicum repens (Torpedograss). (24) Native aquatic plant" - means any aquatic plant that is indigenous to the State of Florida, as determined by the Department. (25) "Non-native aquatic plant" - means any aquatic plant that, is nonindigenous to the State of Florida, as determined by the Department. (26) "Planktonic Algae" - means any free-floating aquatic algae not individually visible without magnification. (27) "project" - means a planned undertaking identified in an eligible program application with fixed beginning and ending dates in which all actions or activities have a clear-cut identity and a well-defined, common objective. (28) "Project Agreement (Contract)" - means a written contract executed by the Department and Grantee set- ting forth in detail the mutual obligations of both parties. (29) "Project Administrator" - means the official designated by the Grantee to serve as a liaison agent with the Department in routine matters and pro- vide direct project supervision and administration. The Bureau Chief or other designated person shall serve as the Department's project administrator. (30) "Project Financial Officer" - means the official who .."" is primarily responsible for maintaining the finan- cial and accounting records of the Grantee. (31) "Recreational Waters" - means any waters accessible to the general public and used primarily for recreational purposes. (32) "Special District" - means a local unit of special government, except district school boards and com- munity college districts, created pursuant to gen- -5- I , eral or special law for the purpose of performing prescribed specialized functions, including controlling or eradicating aquatic weeds. (33) "State Funds" - means those aquatic plant control funds provided by the Department in accordance with Section 369.20, F.S. and this chapter. (34) "Waters" - means rivers, streams, lakes, navigable waters and associated tributaries, canals, meandered lakes, enclosed water systems, and any other bodies of water. General Authority is Section 370.021, F.S. Law Implemented is Section 369.20, F.S. History, New 9/2/82,previously Chapter 16C-15, F.A.C., amended 16C-50.03 Waters Eligible for State Aquatic Plant Control Funds Eligible waters shall include the waters of special districts and local authorities charged with the responsibility of controlling or eradicating aquatic plants. General Authority is Section 370.021, F.S. Law Implemented is Section 369.20, F.S. History, New , pre- viously Chapter 16C-50, F.A.C. 16C-50.04 Eligibility for State Aquatic Plant Control Funds (1) An applicant shall be eligible to receive state funds for the control or eradication of aquatic plants when the applicant complies with the provisions of this chapter and section 369.20(5), F.~. (2) Department approval shall be the execution of the Project Agreement between the Grantee and the Department. The Grantee shall be notified in writ- ing of work plan deficiencies or denial. General Authority is Section 370.021, F.S. Law Implemented is Section 369.20, F.S. History, New 9/1/82, previously Chapter 16C-15, F.A.C., amended -6- I I 16C-50.05 Application for State Aquatic Plant Control Funds Application for state funds for aquatic plant control shall be made for the 1985-86 fiscal year (October 1, 1985 - September 30, 1986) by submitting a completed application to the Department no later than August 1, 1985. For the purpose of administering the State Funding for Aquatic Plant Control Program the fiscal year referred to shall be from October 1 - September 30. Applications for all subsequent years shall be due no later than June 1 prior to the fiscal year for which funding is being requested. Applica- tions post-marked after the deadline dates shall not be considered for funding and shall be returned to the sender. An application for state aquatic plant control funding consists of the following: (1) Work Plan - The work plan shall provide the same information required by the Aquatic Plant Control Permitting Rules of Chapter 16C-20, F.A.C. Information shall be submitted on DNR form #50-028 or equivalent form approved by the Department in advance. All waters in which aquatic plants will be controlled under the State Aquatic Plant Control Funding Program must be in- cluded in the work plan to be eligible for reim- bursement. The work plan shall be the appli- cant's Aquatic Plant Control permit application, (2) Budget - The budget is the detailed anticipated expenditures as defined in subsection 16C-50.02(7) of this chapter. Funding needs specified in the budget shall coincide with the anticipated work plan activities as described in subsection 16C-50.05(l) of this chapter. This information shall be submitted on DNR form #50-015(A)(16), (3) Resolution (DNR form #50-012(16)) - The resolu- tion designates: -7- I I (a) an individual to function as the Grantee's Project Administrator, , (b) an individual to function as the Grantee's Project Financial Officer, (c) that the waters to be treated for aquatic plant control with the assistance of state funds are within the applicant's jurisdic tion. (d) that the Grantee has sufficient funds on hand to match the state funds on an equal basis. Application forms shall be provided free of charge by the Bureau. Applications shall be submitted on these forms provided by the Bureau or equivalent forms approved in advance by the Bureau. General Authority is Section 370.021, F.S. Laws Implemented are Sections 369.20, and 120.60, F.S. History, New 9/1/82, Revised 10/11/84, previously Chapter 16C-15, F.A.C., amended 16C-SO.06 Approval, Allocation, and Disbursement of State Aquatic Plant Control Funds (1) The applications for state funds shall be reviewed by the Bureau staff to determine compliance with Section 369.20(5), F.S. and this chapter. Applicants submitting insufficient information or unreasonable cost estimates to support the allocation of state aquatic plant control funds will be notified and advised of such deficiency in writing within 30 days of the application due date. The applicant shall have 30 days from the date of notification to furnish the additional information. The date of notification shall be the date received by the applicant as deter- mined by the date specified on the return receipt of certified mail. The date of submission of the addi- tional information shall be the post marked date. Applicants denied state funds shall be notified in writing with the reason for such denial. The appli- cant or any substantially affected person may file a -8- I I petiti6n, pursuant to section l2a~57, Florida Statutes, concerning the issuance or denial of any application for state funding pursuant to this chap- ter. Applicants shall be approved for state aquatic plant control funding, for the direct aquatic plant control costs designated as being eligible by this chapter for aquatic plant control activities of an approved program. (2) Funds shall be allocated according to the following prio~ity levels (The priority level is shown in parentheses): (1) Major non-native macrophytes in aquatic sites Sovereignty lands (priority Levell) (2) Minor non-native macrophytes in aquatic sites Sovereignty lands (Priority Level 2) (3) Native macrophytes in aquatic sites which are recreational waters: Sovereignty lands (Priority Level 3) (4) Major non-native Macrophytes in aquatic sites: Privately owned lands (priority Level 4) (5) Minor non-native macrophytes in aquatic sites: Privately owned lands (Priority Level 5) (6) Native macrophytes in aquatic sites which are recreational waters: Privately owned lands (Priority Level 6) (7) Native macrophytes in aquatic sites which are flood control waters within the boundaries of the applicant's jurisdiction (priority Level 7) (8) Ditchbank plants (priority Level 8) Eligible ditchbank areas shall be those areas within five (5) feet of the water1s edge at the time of treatment. (9) Planktonic Algae (Priority Level 9) (3) Depending on available funds, the Department shall beginning at Priority Levell, allocate state funds at 50% of all applicants' reasonably estimated project costs for the control of major non-native macrophytes -9- I in aquatic sites. I Each subsequent priority level, in descending order, shall be funded at 50% of all applicants' estimated project costs depending on the availability of funds. The priority level at which funding becomes insufficient to provide a 50% alloca- tion of state funds shall be funded at the highest funding level possible, depending on the availability of funds. (4) Recommendation shall be made by the Department to the Governor and Cabinet, as head of the Department, for approval of state aquatic plant control funds allocations to applicants that have met all require- ments. (5) A project agreement shall be executed by the Exec- utive Director between the Department and the Grantee prior to any Aquatic Plant Control activi- ties to be eligible for state funds reimbursement. This contract shall contain the mutual obligations of the Department and the Grantee. The execution of this contract also constitutes the permit for aquatic plant control activities performed pursuant to the Grantee's work plan as approved by the Department. (6) Quarterly reimbursement of state aquatic plant control funds, up to the maximum state funds alloca- tion, shall be made on the basis of the percentage, established by the Department in accordance with the provisions of subsection 16C-50.06(3) of this chapter, of the Grantee's cumulative total of reported monthly expenditures. General Authority is Section 370.021, F.S. Laws Implemented are Sections 369.20, and 120.60, F.S. History, New 9/1/82, pre- viously Chapter 16C-15, F.A.C., amended 16C-50.07 Reporting for State Aquatic Plant Control Funds Reimbursement The Grantee shall submit the Monthly Recap of Expenditures (DNR form #50-026(16)), the Quarterly -10- Activ}ties Report (DNR form #50-J29) and a Quarterly Invoice (DNR form #50-0l6(16)} or forms containing equivalent information, if approved by the Depart- ment in advance, within 45 calendar days, as evi- denced by the postmark, of the end of each quarter. All aquatic plant control operations permitted under this chapter shall be reported on the quarterly acti- vities report (DNR Form #50-029). Control operations funded at a reimbursement percentage less than 50% shall be invoiced separately from operations eligible for the maximum reimbursement on the quarterly invoice (DNR Form #50-016(16)}. The quarters referenced in this chapter are: first quarter - Oct 1 - Dec. 31, second quarter - Jan 1 - March 31, third quarter - April 1 - June 30, and fourth quarter July 1 - Sept. 30. Any work performed during any quarter, or portion of any quarter, for which this information is not submitted shall not be eligible for state aquatic plant control funds reimbursement. In the event that' the reports cannot be filed within the 45 day limit, then a written notice of delinquency shall be filed by the Grantee to the Department. This notice shall be postmarked no later than the original 45 day deadline to be acceptable. The notice of delin- quency, if filed within the required time limit, will automatically allow the Grantee a 45 day exten- sion. No quarterly reports for reimbursement of state aquatic plant control funds shall be accepted if postmarked later than the final day of the exten- sion period, unless adequate justification, as deter- mined by the Department, is submitted and approved in advance. Incomplete or incorrect reports submitted within the required time limits shall be returned by the Department for correction by the Grantee. The Grantee must then resubmit a corrected report post- marked within 45 days from the date of notification, as evidenced by the date specified on the return -11- I , receipt of certified mail. General Authority is Section 370.021, F.S. Law Implemented is Section 369.20, F.S. History, New 9/1/82, Revised 10/11/84, pre- viously Chapter 16C-lS, F.A.C., amended l6C-SO.08 Eligible Costs The Florida Statutes and this chapter establish eli- gible costs. It is the Department's intent that aquatic plant control grant funds be obligated for worX not yet undertaken, rather than paying for work that has already commenced or been completed. Costs connected with the obtainment of grant funds shall be the responsibility of the Grantee and not eligible for reimbursement. The value of donated materials, pro- perty or services are not eligible costs for state reimbursement; nor may they be used as costs of the Grantee's percentage or amount of the total costs. Eligible costs are as follows: (1) Contractual Services (a) Eligible - Costs of work performed by private or independent contractors that is directly related to the field activi- ties necessary to accomplish the aquatic plant control activities designated in the work plan. (b) Ineligible - Costs for work performed pursuant to cost plus or contingency fee contracts. (2) Salaries and Wages (a) Eligible - Salaries and wages of employees for the performance of work directly related to the field activities necessary for the accomplishment of the approved work plan. Hourly wage rates shall be calculated by dividing the employees regular gross annual salary for pay purposes by 2,088 gross annual -12- I I work hours. Overtime charges for such employees shall be eligible costs pro- vided they are necessary and approved by the Grantee's normal policy for payment of overtime to employees. (b) Ineligible -'Salaries and wages of employees responsible for administration and general activities who do not per- form work directly related to the field activities necessary for the accomplish- ment of the approved aquatic plant control work plan, and the salaries and wages of employees performing routine daily servicing of equipment including general maintenance and repair work. (3) Employee Benefits (a) Eligible - Up to 40% of eligible salaries and wages of employees shall be allowed as a reasonable reimbursement for: 1. Accrued annual, sick, and holiday leave based upon a maximum of 15% of salaries and wages of employees who accrue such benefits from the Grantee. 2. Employee benefits (FICA, Retirement, Health and Life Insurance, Workmens Compensation, etc.) based upon a maximum of 25% of salaries and wages of employees who receive such bene- fits from the Grantee. (b) Ineligible - Employee benefits in excess of the standard allowance paid to or for the account of employees. (4) Material and Supplies (a) Eligible- 1. All costs of herbicides and -13- I , ,# enhancing agents expended in accomplishing the approved work plan through withdrawals from Grantee's stock. 2. Biological controls which have been proven effective through scientific research and for which control methods have been published in accepted scientific journals. (b) Ineligible - Costs of small tools (shovels, saws, hammers, drills, etc.), clothing, uniforms or safety equipment worn by employees, operating expendables or replacement parts purchased for Grantee owned equipment used on the pro- ject. (S) Equipment (a) Eligible - All reasonable costs for equipment rental which is required to be used or to be kept available at the site for the accomplishment 'of the project, as outlined below. 1. The actual costs incurred for the rental of equipment by the Grantee from independent sources for the time such equipment is used or required to be available to accomplish the project. 2. Rental rates established by the Department, and detailed in Attach- ment "A-S", for the use of Grantee owned equipment provided the use of each piece of equipment and applic- able rental rate are agreed upon in writing by both the Department's and Grantee's Project Administrator prior to the commencement of the -14- I I project. These rates shall not exceed 50% of the Blue Book opera- ting rate. (b) Ineligible- 1. Costs for the purchase of any equip- ment. 2. Costs of repairs of servicing of Grantee owned equipment for the project. (6) Travel and Per Diem (a) Eligible - Travel and Per Diem expenses approved in writing in advance by the Department, for attendance at pro- fessional or scientific seminars, con- ferences or conventions, or meetings called by the Department. Travel and per diem shall be reimbursed in accordance with Section 112.061, F.S. as may be in effect at the time the project is authorized. (b) Ineligible - Travel and per diem expen- ses of Grantee employees incurred in efforts to obtain grant and contract funds or any other travel and per diem expenses not specified or approved in accordance with subsection 16C-50.08(6) (a) of this chapter. (7) Indirect Costs (a) Eligible - Fifteen percent of the amount of eligible salaries and wages of Grantee employees 'shall be allowed as a reasonable reimbursement for indirect costs of Grantees. Indirect costs include but are not limited to general operating expenses (such as insurance, storage, office space, utilities, telephones, postage, office supplies, -15- I I ~ etc.) and general administrative service (such as personnel, purchasing, fiscal, etc. ) . (b) Ineligible Indirect costs in excess of the standard allowance. General Authority is Section 370.021, F.S. Law implemented is Section 370.023, F.S. History, New 9/2/82, Revised 10/11/84, previously Chapter l6C-15, F.A.C., amended l6C-50.09 Supporting Documentation The,Grantee shall set up and maintain an accounting system in accordance with generally accepted accoun- ting principles for government agencies. These records and supporting documentation shall be main- tained for a minimum of three years commencing from the date of submission of the final quarterly in- voice for each fiscal year and shall be subject to audit by the Auditor General, Department auditors and/or other authorized representatives of the Department. The Grantee shall permit the Depart- ment representatives to review on-site records, books and premises pertaining to the aquatic plant control program. Determination by the Department that state funds have not been properly or ade- quately documented or used as required by this chapter and section 369.20(5), F.S. may require that all or part of the state funds be returned to the Department. Following receipt of an audit report identifying any reimbursement due the Department for noncompliance with this chapter, the Grantee will be allowed a maximum of 60 days to submit any additional pertinent documentation to substantiate aquatic plant control expenditures to offset the amount identified as being due the Department in the final audit eva- luation. All reimbursements due from the Grantee to the Department shall be made by check and postmarked within 30 days after receipt of a request for such refund by the Department. -16- ~ . (1) cJltractual Services I Services provided for a Grantee by private or independent contractor shall be negotiated in accordance with established local contract bidding procedures and shall be evidenced by a formal agreement or 'contract executed by all appropriate parties specifying the exact terms and conditions. Competitive bid specifications and actual bids received shall be maintained by the Grantee. Invoices and cancelled checks shall be maintained to support the payments made for such contractual services. Any contractor who is not eligible for a permit under the provisions of Chapter 16C-20, F.A.C. or as a result of penalties levied in accordance with Department procedures shall not be eligible for payment by the Grantee from funds acquired through reimbur- sement from the State Aquatic Plant Control Funding Program. (2) Salaries and Wages Payroll registers or journals, payroll warrants, and other financial source documents shall be maintained to substantiate the rates of pay and actual payments to Grantee employees. Hours of work reported for all Grantee in-house aquatic plant control activities shall be maintained on the Weekly Report of Operations (DNR form #50-027(16)) or equivalent form, approved by the Department in advance, signed at a minimum by the immediate field supervisor (foreman) and approved by the Grantee's project administrator. These records shall reflect the general categories of work performed (e.g., spraying hyacinths - Lake Louise) . (3) Employee Benefits Up to 40% of eligible salaries is provided for -17- I I ,. .. employee benefits and no specific supporting docu- mentation need be maintained for such costs. (4) Materials and Supplies Herbicides and enhancing agents taken from Grantee's stock or inventory shall be supported by material requisitions or other job order/project cost records signed by the storekeeper and Grantee employee assigned to work on the project. These source documents shall describe items in detail and identify the general use of such materials in the project. Appropriate records (i.e., vendor invoices, cancelled checks, etc.) shall be main- tained to support unit costs of the materials based upon the Grantee's normal method of inven- tory valuation. No warehouse or overhead charges added by the Grantee shall be allowed. Records of daily use of materials and supplies for all Grantee in-house aquatic plant control activities shall be maintained on the Weekly Report of Operations (DNR form #50-027(16)) or equivalent form, approved by the Department in advance as de- tailed in Attachment IA-4". These records shall be signed at minimum by the immediate field supervisor (foreman) and approved by the Grantee's project administrator. (5) Equipment Equipment usage logs, project activity reports, or other operational cost reports shall be maintained to reflect the daily use of each piece of equip- mente These records shall reflect the general work performed and equipment operator as well as the actual dates and hours of use. These records shall be maintained by the Grantee for all in- house aquatic plant control activities on (DNR form #50-027(16)) or equivalent form approved by the Department in advance. These records shall be -18- ~ SIgned at a minimum by the iJLediate field super- visor (foreman) and the Project Administrator. Invoices and other documentation such as cancelled checks and purchase orders shall .be maintained to support charges for rental costs of equipment obtained from independent sources. (6) Travel and Per Diem Travel and per diem costs must be supported by a completed State of Florida travel voucher (Form ,C676C) or Grantee travel voucher, if approved by the Department, with appropriate receipts as required. The travel voucher must identify in detail the specific purpose of such travel and be signed by the Grantee's employee and approved by the project administrator. Reimbursement for tra- vel and per diem shall be allowed to the extent permitted by Section 112.061, F.S. at the time the project is authorized. General Authority is Section 370.021, F.S. Law implemented is Sections 369.20 and 370.023, F.S. History, New 9/1/82, Revised 10/11/84, previously Chapter 16C-15, F.A.C., amended -19-