MEMORANDUM OF UNDERSTANDING (2)MOU 2026
City of Clearwater and St. Petersburg College — Clearwater East Community Library
MEMORANDUM OF UNDERSTANDING
BETWEEN THE
CITY OF CLEARWATER
AND
BOARD OF TRUSTEES OF ST PETERSBURG COLLEGE - CLEARWATER
EAST COMMUNITY LIBRARY
THIS MEMORANDUM OF UNDERSTANDING ("MOU"), is made and
entered into as of the date of the last signature hereto, by and between the Board of Trustees
of St. Petersburg College - Clearwater East Community Library, whose mailing address is
PO Box 13489, St. Petersburg, Florida 33733, hereinafter referred to as "Contract Agency"
or "CA," and the City of Clearwater Emergency Management Office, whose mailing
address is 1140 Court Street, Clearwater, Florida 33756, hereinafter referred to as "CITY."
WITNESSETH
WHEREAS, CITY, and CA, and the Clearwater East Community Library located
on CA's campus at 2465 Drew Street, Clearwater, FL, are within the boundaries of the City
of Clearwater, and;
WHEREAS, CITY wishes to utilize CA's parking lot for the purpose of a Point of
Distribution for water supplies/food dispensing to the community and utilize CA's first
flooras a staging point(s) for volunteers to sign up, get their background checks, and be
assigned to various functions throughout the City, and: non-essential city staff will man
this staging point(s) as well as provide material and resources to the community for
emergencies during hurricane season (June 1st — November 30th), and for extreme
emergencies/events occurring during non -hurricane season within the boundaries of the
City of Clearwater and;
WHEREAS, Clearwater Emergency Manager intends to request usage of the
parking lot and its routing system as well as the first -floor library for the purposes of
providing organized distribution of necessities to the community within the boundaries of
the City of Clearwater.
NOW, THEREFORE, the parties hereto agree as follows:
L Point of Contacts: The parties agree that the CITY designated Fire Division Chief and
Emergency Manager, or his or her designee, as points of contact so the City of Clearwater
and the Clearwater Fire & Rescue Department can allocate its resources at 2465 Drew
Street to meet the needs of emergency events within the boundaries of the City of
Clearwater, communicate general operations, notice of cancellation, notice of termination,
and collaborator of damages, accidents, and losses, and; the CA designated the Emergency
Management Director at 727-341-4501 or the Associate Vice President of Public Safety
at 727-341-4373, as the points of contact so the St. Petersburg College can communicate
general operations, notice of cancellation, notice of termination, and collaborator of
damages, accidents, and losses for CA.
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MOU 2026
City of Clearwater and St. Petersburg College — Clearwater East Community Library
2. Term: The parties agree that this MOU shall become effective upon the date of
signature of both parties, and shall be automatically renewed from year to year unless
either party requests a change or termination thereof.
3. Point of Distribution (POD) Site Usage: The CITY and CA agree that the parking lot
and/or first floor of the library on the CA campus may be utilized as a Point of Distribution
(POD) site only when the college is closed to normal business activity. This restriction is
in place to avoid disruptions to the college's normal operations, including parking
limitations and potential business interruptions. If the CITY requires POD site activation
during an emergency when the college is in session, alternative arrangements must be
made.
4. Fees and Expenses: The parties agree that there are no charges to the CITY for the
usage of the parking lot and the 1st floor of the Clearwater East Library, and; any labor
provided by the CITY will be paid by the CITY during the course of the emergency
event's setup, manning, and breakdown at this same location.
The parties agree that at the end of the emergency event, the CA will meet with the
CITY's Emergency Manager to review any damages, accidents, or losses to the CA and
restitution will be coordinated through the City of Clearwater or the State of Florida,
Division of Emergency Management by the CITY's Emergency Manager.
5. Cancellation: Upon notification by the CITY of its need for the use of the parking lot
and/or first floor of the library, the CA shall promptly inform the CITY's representative
regarding the availability and safety of these spaces, taking into consideration whether
the CA is operational. The CITY's Emergency Manager can be reached at 727-562-4334
ext. 3205 or 727-385-5510. If outside of normal business hours, the CA shall contact cell
phone number 727-385-5510.
6. Termination: This MOU may be terminated upon either party providing sixty (60)
days written notice to the other party.
7. Indemnification Clause: The CA will hold harmless and indemnify the City of
Clearwater, including all of its officers and employees, from any claim, loss, damage,
cost, or expense, including attorney's fees and any costs incurred in enforcing this
indemnity agreement, arising out of any act, error, omission, or negligent act by officers
and employees of the CA, during the emergency event(s) covered by the terms of this
Memorandum of Understanding. However, neither the CA nor its officers or employees
shall be liable for any claim, loss, damage, cost, expense, or attorney's fees attributable
to any error, omission, or negligent act by the City of Clearwater, including its officers
and employees. Notwithstanding the provisions herein, of the Agreement, any indemnity
or hold harmless provided herein shall be statutorily limited and subject to the monetary
limits as provided for in Section 768.28, Florida Statutes. Nothing herein shall be
construed to waive or modify the provisions of Section 768.28, Florida Statutes or the
doctrine of sovereign immunity.
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MOU 2026
City of Clearwater and St. Petersburg College — Clearwater East Community Library
8. Insurance: The City of Clearwater shall maintain at its sole cost and expense at least
the following insurance covering its obligations under this Agreement:
a. Commercial General Liability Insurance coverage, including but not
limited to, premises operations, products/completed operations, products
liability, contractual liability, advertising injury, personal injury, death, and
property damage in the minimum amount of $1,000,000 (one million dollars)
per occurrence and $2,000,000 (two million dollars) general aggregate.
b. Commercial Automobile Liability Insurance coverage for any owned, non -
owned, hired or borrowed automobile is required in the minimum amount of
$1,000,000(one million dollars) combined single limit.
c. Unless waived by the State of Florida, statutory Workers' Compensation
Insurance coverage in accordance with the laws of the State of Florida, and
Employer's Liability Insurance in the minimum amount of $100,000 (one
hundred thousand dollars) each employee each accident, $100,000 (one
hundred thousand dollars) each employee by disease and $500,000 (five
hundred thousand dollars) aggregate by disease with benefits afforded under
the laws of the State of Florida. Coverage should include Voluntary
Compensation, Jones Act, and U.S. Longshoremen's and Harbor Worker's
Act coverage where applicable. Coverage must be applicable to employees,
contractors, subcontractors, and volunteers, if any.
d. The CA shall also maintain at its sole cost and expense the same insurance
coverages as the CITY and provide proof of same to be effective during the
term of this Agreement.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
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MOU 2026
City of Clearwater and St. Petersburg College — Clearwater East Community Library
IN WITNESS WHEREOF, the parties have executed this MOU on the dates
hereinafter stated:
CITY OF CLEARWATER, FLORIDA
By:
J r(nifer Poirrier
City Manager
Owen Kohler
Lead Assistant City Attorney
BOARD OF TRUSTEES OF
ST PETERSBURG COLLEGE
By:
Janet Hunt
Vice President,
Finance & Business Operations
General Counsel's Office:
Appr. as to Form/Content SWps
Appr. by JH 12/15/25
Date: ai0 L) 7 O
Attest:
0
Rosemarie Call
City Clerk
Date: 3/30/26
"EQUA!. EMPLOYMENT HENT M\n AFFIR ATiVE Aun(1 EAf('I.oyER
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