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11/17/2025Monday, November 17, 2025 1:30 PM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Council Work Session Work Session Agenda November 17, 2025Council Work Session Work Session Agenda 1. Call to Order 2. Presentations October Service Awards2.1 November Service Awards2.2 3, Gas System Authorize a purchase order to Benchmark VA LLC, Subsurface Utility Services of Ashland, VA for gas leak surveys, corrosion inspections and meter maintenance services, in the estimated annual not-to-exceed amount of $230,000.00 for a period of one year with two, one-year renewal options, pursuant to ITB 23-25, and authorize the appropriate officials to execute same. (consent) 3,1 4. Parks and Recreation Authorize a purchase order to Sport Surfaces, LLC. of West Palm Beach, Florida, for cleaning and refurbishment of tennis and pickleball courts at three Parks and Recreation facilities, including Morningside Recreation Center, Coachman Ridge Park and Bay Park Sand Key, in the cumulative amount of $103,935.00, pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, and 2.563(1)(d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent) 4.1 Award a construction contract to Bandes Construction Company, Inc., of Dunedin, FL for renovations and structural repairs for the Aquatic facilities at the North Greenwood Recreation and Aquatic Center in the amount of $1,979,529.21 pursuant to Invitation to Bid 25-0020-PR and authorize the appropriate officials to execute the same (consent) 4.2 5. Police Department Approve a purchase order to Pinellas Regional Information Management Enterprise (PRIME) for the personnel and operating expense of PRIME in the amount of $323,537.00 and authorize the appropriate officials to execute same. (consent) 5.1 Approve acceptance of the Florida Department of Transportation (FDOT) Speeding and Aggressive Driving 2026 Grant Award in the amount of $75,000.00 for police overtime and authorize the appropriate officials to execute same. (consent) 5.2 Page 2 City of Clearwater Printed on 2/27/2026 November 17, 2025Council Work Session Work Session Agenda Approve a five-year agreement with Axon, Incorporated, of Scottsdale, AZ, for the Axon Sky Hero Drone Packages consisting of drones, robots, pole cameras, associated accessories, warranty, and training in the amount of $96,760.80 in accordance with City Code of Ordinances Section 2.563(1) (a) Single Source and authorize the appropriate officials to execute same. (consent) 5.3 6. Public Works Approve First Amendment to the Clearwater Undergrounding of Electric Utilities Project Interlocal Agreement (ILA) with Pinellas Suncoast Transit Authority (PSTA) and authorize the appropriate officials to execute same. (consent) 6.1 Approve an amendment to the Interlocal Agreement between Pinellas County, City of Clearwater and other NPDES co-permittees for water quality monitoring and assessment and authorize appropriate officials to execute same. (consent) 6.2 Award a Construction Contract to Gator Grading and Paving LLC of Palmetto, Florida for the 2025 Street Resurfacing Project (24-0045-EN) in the annual amount of $3,000,000.00 for an initial one-year term with options for three additional one-year terms on an unit price basis, pursuant to Invitation to Bid (ITB) 24-0045-EN and authorize the appropriate officials to execute same. (consent) 6.3 7. Fire Department Approve Pinellas County EMS ALS First Responder Agreement Amendment No. 1 between Pinellas County and City of Clearwater, which will include a budget increase of 2%, funding for vehicle maintenance for Authority funded apparatus, and update Appendix E - Personnel Reimbursement Process and Forms, and authorize the appropriate officials to execute same. (consent) 7.1 8. Planning Approve amendments to the Community Development Code updating the city’s platting process to address statutory changes pursuant to Senate Bill 784 (2025), An Act Relating to Platting; and pass Ordinance No. 9856-25 on first reading. 8.1 Approve amendments to the Community Development Code updating certain development review processes and timeframes to reflect current processes and address statutory changes pursuant to Senate Bill 1080 (2025), An Act Relating to Local Government Land Regulation, and pass Ordinance No. 9857-25 on first reading. 8.2 Page 3 City of Clearwater Printed on 2/27/2026 November 17, 2025Council Work Session Work Session Agenda 9. City Clerk Approve the 2026 city council meeting schedule. (consent)9.1 10. City Attorney Approve legal representation agreement with Gray Robinson to defend claims bills relating to plaintiff Maximus Giannikos. (consent) 10.1 Adopt Ordinance 9854-25 on second reading, adjusting the minimum monthly wastewater collection (sewer) rates for customers with meters under one inch. 10.2 Adopt Ordinance 9855-25 on second reading, amending Clearwater Code of Ordinances by establishing Division 3 - Community Resiliency and Leisure Services Advisory Board, amending the membership composition of the Sister Cities Advisory Board. 10.3 11. City Manager Verbal Reports 12. City Attorney Verbal Reports 13. New Business (requests by Councilmembers to add discussion items to the next work session or, if agreed to by the majority of Council, at the upcoming council meeting instead) 14. Council Comments 15. Closing Comments by Mayor 16. Adjourn 17. Presentation(s) for Council Meeting November Service Awards17.1 Page 4 City of Clearwater Printed on 2/27/2026 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0528 Agenda Date: 11/17/2025 Status: FiledVersion: 1 File Type: PresentationIn Control: Council Work Session Agenda Number: 2.1 SUBJECT/RECOMMENDATION: October Service Awards SUMMARY: 5 Years of Service: William Spelman Police Alexis Kelsey Police Julio Bonet Fire Gabriel David Cerpa Fire Zachary Zarra Police Gregory Georges Fire Emina Tabak Police Nicholas Stucker Fire James Behan General Services Teairra Dixon Utility Customer Service David Whittington Police 10 Years of Service: Meredith Kambic Library Brighid McCann Library Justin Hennis Police 15 Years of Service: Cheri Drigan Gas Joseph Czop Police Michael Mailles Gas Ronald Hayes Gas Raymond Croze Police 20 Years of Service: Clifford Patterson Parks & Recreation Christopher Melone Public Works Rafael Gray Public Utilities Terri Rowland Solid Waste Timothy Smith Fire Christopher Hannigan Fire Vincent Supernor Fire Mauricio Perdigon Fire Shawn Lawrentz Fire James Perz Police Christopher VanOpdorp Fire Jason Thibault Fire Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-0528 25 Years of Service: Jason Jones Police Lenshawn Price Police Kevin Klein Police Alex Monte Fire Mark Roberson Parks & Recreation Gail Rini Utility Customer Service 30 Years of Service: Judy Martin Gas 35 Years of Service: Kevin Garriott Planning & Development STRATEGIC PRIORITY: The city of Clearwater celebrates its employees and the Superior Public Service they provide to our citizens. The city strives to attract and retain top-quality personnel through the maintenance of a competitive compensation program. The service awards are a testament to the city and our high performing government. Page 2 City of Clearwater Printed on 2/27/2026 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0750 Agenda Date: 11/17/2025 Status: FiledVersion: 1 File Type: PresentationIn Control: Council Work Session Agenda Number: 2.2 SUBJECT/RECOMMENDATION: November Service Awards SUMMARY: 5 Years of Service: Amy Kuhle Marine & Aviation Joel McGraw Public Works Marcus Blackwell Public Utilities Michael Krukemeier Parks & Recreation Jillian Sparks Parks & Recreation 10 Years of Service: Travis Presley General Services Stephanie Catlyn Library Laura Burgess Library Jason Slanina Fire 15 Years of Service: Chaddrick Cann Solid Waste Steven King Fire 20 Years of Service: Chrystal Ryals Finance/Audit Lynn Vincent Finance Konrad Ciolko Fire Paul Cooper Utility Customer Service Amber Nahorodny Police 35 Years of Service: Lisa Perkins CGS Energy STRATEGIC PRIORITY: The city of Clearwater proudly recognizes its employees for the Superior Public Service they deliver to our community. The city is committed to attracting and retaining top talent by maintaining a competitive compensation program. These service awards reflect our dedication to excellence and highlight the strength of our high-performing government. Page 1 City of Clearwater Printed on 2/27/2026 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1123 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Gas System Agenda Number: 6.1 SUBJECT/RECOMMENDATION: Authorize a purchase order to Benchmark VA LLC, Subsurface Utility Services of Ashland, VA for gas leak surveys, corrosion inspections and meter maintenance services, in the estimated annual not-to-exceed amount of $230,000.00 for a period of one year with two, one-year renewal options, pursuant to ITB 23-25, and authorize the appropriate officials to execute same. (consent) SUMMARY: Procurement issued Invitation to Bid (ITB) 23-25, Surveys and Corrosion Prevention Coating Services, on behalf of CGS Energy (CGSE). The City received three responsive bids. After review, both procurement and CGSE recommend award to Benchmark VA LLC, Subsurface Utility Services of Richmond, VA, the lowest and most responsible bidder in accordance with the bid specifications. These inspections and maintenance activities are required under Title 49, Code of Federal Regulations, Part 192 (49 CFR 192), and Chapter 25-12 of the Florida Administrative Code. Compliance with these regulations is verified annually by the Public Service Commission inspector during the City’s audit. Gas leak surveys involve walking or driving along the gas distribution system to detect the presence of natural gas in the atmosphere. Surveys are required annually in Business Districts and every three years in Non-Business Districts. As part of these surveys, Benchmark will also inspect customer gas meter sets for visible corrosion and perform any required maintenance. The term of this contract will be from January 1, 2026 through December 31, 2026, and includes two, one-year renewal options. APPROPRIATION CODE AND AMOUNT: Funding for this purchase order is available in CGSE account codes 4232066-530300 (Pinellas - Contractual Services) - $138,000.00 and 4232173-530300 (Pasco - Contractual Services) - $92,000.00. CGSE is funded by revenues from the Gas Utility Enterprise Fund. USE OF RESERVE FUNDS: STRATEGIC PRIORITY: Deliver effective and efficient services by optimizing City Assets and Resources. 1.2, 1.3. Page 1 City of Clearwater Printed on 2/27/2026 v. 7.2024 Procurement Division PO Box 4748 33758-4748 Clearwater FL 727-562-4630 INVITATION TO BID 23-25 SURVEYS AND CORROSION PREVENTION COATING SERVICES NOTICE Tuesday, September 2, 2025 NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Clearwater (City) until 10:00 am, Local Time, on Thursday, October 2, 2025 to provide: Clearwater Gas System Energy (CGSE) is soliciting sealed bids from qualified Vendors to conduct a Gas System Leak Survey, an Atmospheric Corrosion Survey, and Atmospheric Corrosion Prevention Coating Services. Bids must be in accordance with the provisions, specifications and instructions set forth herein and will be received by the Procurement Division until the above noted time, when they will be publicly acknowledged and accepted. Bid packets, any attachments and addenda are available for download at: https://procurement.opengov.com/portal/myclearwater/projects/160555. Please read the entire solicitation package and submit the bid in accordance with the instructions. This document (less this invitation and the instructions) and any required response documents, attachments, and submissions will constitute the bid. General, Process, or Technical Questions concerning this solicitation shall be submitted through the City's e-Procurement Portal located at: https://procurement.opengov.com/portal/myclearwater/projects/160555. All answers to inquiries will be posted on the City’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. This Request for Proposals is issued by: Lori Vogel, CPPB Procurement ManagerLori.vogel@myclearwater.com v. 7.2024 2 INSTRUCTIONS 2.1 Vendor Questions All questions regarding the contents of this solicitation, and solicitation process (including requests for ADA accommodations), shall be submitted through the City's e-Procurement Portal, located at https://procurement.opengov.com/portal/myclearwater. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City’s e-Procurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries. 2.2 Addenda/Clarifications Any changes to the specifications will be in the form of an addendum. Vendors are required to register for an account via the City’s e-Procurement Portal hosted by OpenGov. Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/myclearwater. The City cannot be held responsible if a vendor fails to receive any addenda issued. The City shall not be responsible for any oral changes to these specifications made by any employees or officer of the City. Failure to acknowledge receipt of an addendum may result in disqualification of a bid. 2.3 Due Date & Time for Submission and Opening Date: Thursday, October 2, 2025 Time: 10:00 am The City will open all bids properly and timely submitted and will record the names and other information specified by law and rule. All bids become the property of the City and will not be returned except in the case of a late submission. Respondent names, as read at the bid opening, will be posted on the City website. Once a notice of intent to award is posted or 30 days from day of opening elapses, whichever occurs earlier, bids are available for inspection by contacting the Procurement Division. 2.4 Bid Firm Time Bids shall remain firm and unaltered after opening for 30 days. The City may accept the bid, subject to successful contract negotiations, at any time during this time. 2.5 Bid Submittals It is recommended that bids are submitted electronically through the City's e-Procurement Portal located at https://procurement.opengov.com/portal/myclearwater. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. E-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a bid that is not properly addressed and identified. 2.6 Late Bids The bidder assumes responsibility for having the bid delivered on time at the place specified. All bids received after the date and time specified shall not be considered and will be returned unopened to the bidder. The bidder assumes the risk of any delay in the mail or in handling of the mail by employees of the City of Clearwater, or any private courier, regardless whether sent by mail or by means of personal delivery. It shall not be sufficient to show that you mailed or commenced delivery before the due date and v. 7.2024 3 time. All times are Clearwater, Florida local times. The bidder agrees to accept the time stamp in the City’s Procurement Office as the official time. 2.7 Lobbying; Lobbying No-Contact Period; Questions Regarding Solicitation From the time a competitive solicitation is posted until such time as the contract is awarded by the city or the solicitation is cancelled, all bidders, offerors, respondents, including their employees, representatives, and other individuals acting on their behalf, shall be prohibited from lobbying city officers, city employees, and evaluation committee members. Violation of this section may result in rejection/disqualification from award of the contract arising out of the competitive solicitation. All questions regarding the competitive solicitation must be submitted through the City's e-Procurement Portal, who will respond in writing and post such response to ensure that all respondents receive the same information during the No-Contact Period. The penalty for violating the No-Contact Period may include suspension or debarment. 2.8 Commencement of Work If bidder begins any billable work prior to the City’s final approval and execution of the contract, bidder does so at its own risk. 2.9 Responsibility to Read and Understand Failure to read, examine and understand the solicitation will not excuse any failure to comply with the requirements of the solicitation or any resulting contract, nor shall such failure be a basis for claiming additional compensation. If a vendor suspects an error, omission or discrepancy in this solicitation, the vendor must immediately and in any case not later than seven (7) business days in advance of the due date notify the contact listed on this solicitation The City is not responsible for and will not pay any costs associated with the preparation and submission of the bid. Bidders are cautioned to verify their bids before submission, as amendments to or withdrawal of bids submitted after time specified for opening of bids may not be considered. The City will not be responsible for any bidder errors or omissions. 2.10 Form and Content of Bids Bids, including modifications, must be certified by an authorized representative and submitted electronically. In the event of a disparity between the unit price and the extended price, the unit price shall prevail unless obviously in error, as determined by the City. The City requires that an electronic copy of the bids be submitted through the City's e-Procurement portal located at https://procurement.opengov.com/portal/myclearwater. The bids must provide all information requested and must address all points. The City does not encourage exceptions. The City is not required to grant exceptions and depending on the exception, the City may reject the bids. 2.11 Specifications Technical specifications define the minimum acceptable standard. When the specification calls for “Brand Name or Equal,” the brand name product is acceptable. Alternates will be considered upon demonstrating the other product meets stated specifications and is equivalent to the brand product in terms of quality, performance and desired characteristics. Minor differences that do not affect the suitability of the supply or service for the City’s needs may be accepted. Burden of proof that the product meets the minimum standards or is equal to the brand name, product, is on the bidder. The City reserves the right to reject bids that the City deems unacceptable. v. 7.2024 4 2.12 Modification/Withdrawal of Bids For bids submitted electronically, vendors may use the "Unsubmit Response" button located on the Response Details page of their submission. Responses may be resubmitted once they have been edited or modified as needed. For mailed in or hand delivered bids, written requests to modify or withdraw the bid received by the City prior to the scheduled opening time will be accepted and will be corrected after opening. Written requests must be addressed and labeled in the same manner as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. No oral requests will be allowed. Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the City’s discretion. 2.13 Debarment Disclosure If the vendor submitting this bid has been debarred, suspended, or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state, or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the bidder shall include a letter with its bid identifying the name and address of the governmental unit, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating the suspension or debarment. 2.14 Reservations The City reserves the right to reject any or all bids or any part thereof; to rebid the solicitation; to reject non- responsive or non-responsible bids; to reject unbalanced bids; to reject bids where the terms, prices, and/or awards are conditioned upon another event; to reject individual bids for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; to make multiple awards; to waive minor irregularities, defects, omissions, technicalities or form errors in any bid. The City may seek clarification of the bid from bidder at any time, and failure to respond is cause for rejection. Submission of a bid confers on bidder no right to an award or to a subsequent contract. The City is charged by its Charter to make an award that is in the best interest of the City. All decisions on compliance, evaluation, terms and conditions shall be made solely at the City’s discretion and made to favor the City. No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. 2.15 Official Solicitation Document Changes to the solicitation document made by a bidder may not be acknowledged or accepted by the City. Award or execution of a contract does not constitute acceptance of a changed term, condition or specification unless specifically acknowledged and agreed to by the City. The copy maintained and published by the City shall be the official solicitation document. 2.16 Copying of Bids Bidder hereby grants the City permission to copy all parts of its bid, including without limitation any documents and/or materials copyrighted by the bidder. The City’s right to copy shall be for internal use in evaluating the proposal. 2.17 Contractor Ethics It is the intention of the City to promote courtesy, fairness, impartiality, integrity, service, professionalism, economy, and government by law in the Procurement process. The responsibility for implementing this v. 7.2024 5 policy rests with each individual who participates in the Procurement process, including Respondents and Contractors. To achieve this purpose, it is essential that Respondents and Contractors doing business with the City also observe the ethical standards prescribed herein. It shall be a breach of ethical standards to: A. Exert any effort to influence any City employee or agent to breach the standards of ethical conduct. B. Intentionally invoice any amount greater than provided in Contract or to invoice for Materials or Services not provided. C. Intentionally offer or provide sub-standard Materials or Services or to intentionally not comply with any term, condition, specification or other requirement of a City Contract. 2.18 Gifts The City will accept no gifts, gratuities or advertising products from bidders or prospective bidders and affiliates. The City may request product samples from vendors for product evaluation. 2.19 Right to Protest Pursuant to Section 2.562(3), Clearwater Code of Ordinances, a bidder who submitted a response to a competitive solicitation and was not selected may appeal the decision through the bid protest procedures, a copy of which shall be available in the Procurement Division. A protesting bidder must include a fee of one percent of the amount of the bid or proposed contract to offset the City’s additional expenses related to the protest. This fee shall not exceed $5,000.00 nor be less than $50.00. Full refund will be provided should the protest be upheld. No partial refunds will be made. ADDRESS PROTESTS TO: City of Clearwater - Procurement Division 1255 Cleveland St, 3rd FL Clearwater FL 33755 or PO Box 4748 Clearwater FL 33758-4748 2.20 Evaluation Process Bids will be reviewed by the Procurement Division and representative(s) of the respective department(s). The City staff may or may not initiate discussions with bidders for clarification purposes. Clarification is not an opportunity to change the bid. Bidders shall not initiate discussions with any City employee or official. Respondent is hereby notified that Section 287.05701, Florida Statutes, requires that the City may not request documentation of or consider a vendor's social, political, or ideological interests when determining if the vendor is a responsible vendor. 2.21 Criteria for Evaluation and Award The City evaluates three (3) categories of information: responsiveness, responsibility, and price. All bids must meet the following responsiveness and responsibility criteria to be considered further. A. Responsiveness. The City will determine whether the bid complies with the instructions for submitting bids including completeness of bid which encompasses the inclusion of all required v. 7.2024 6 attachments and submissions. The City must reject any bids that are submitted late. Failure to meet other requirements may result in rejection. B. Responsibility. The City will determine whether the bidder is one with whom it can or should do business. Factors that the City may evaluate to determine "responsibility" include, but are not limited to: excessively high or low priced bids, past performance, references (including those found outside the bid), compliance with applicable laws-including tax laws, bidder's record of performance and integrity - e.g. has the bidder been delinquent or unfaithful to any contract with the City, whether the bidder is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. A bidder must at all times have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. City staff may also use Dun & Bradstreet and/or any generally available industry information. The City reserves the right to inspect and review bidder’s facilities, equipment and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection. C. Price. We will then evaluate the bids that have met the requirements above 2.22 Cost Justification In the event only one response is received, the City may require that the bidder submit a cost proposal in sufficient detail for the City to perform a cost/price analysis to determine if the bid price is fair and reasonable. 2.23 Contract Negotiations and Acceptance Bidder must be prepared for the City to accept the bid as submitted. If bidder fails to sign all documents necessary to successfully execute the final contract within a reasonable time as specified, or negotiations do not result in an acceptable agreement, the City may reject bid or revoke the award, and may begin negotiations with another bidder. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the bidder and the City until the City executes a written contract or purchase order. 2.24 Notice of Intent to Award Notices of the City’s intent to award a Contract are posted to Purchasing’s website. It is the bidder’s responsibility to check the City of Clearwater’s website at https://procurement.opengov.com/portal/myclearwater/projects/160555 to view the Procurement Division's Intent to Award postings. 2.25 ITB Timeline Dates are tentative and subject to change. Release ITB: September 2, 2025 Advertise Tampa Bay Times: September 10, 2025 Question Submission Deadline: September 22, 2025, 10:00am Due Date & Time for Submissions and Opening: October 2, 2025, 10:00am Review Bids: October 2-10, 2025 v. 7.2024 7 Council Authorization: November 2025 Contract Begins: January 2026 STANDARD TERMS AND CONDITIONS In the event of a conflict between the Standard Terms & Conditions and the Professional Services Agreement, the terms of the Professional Services Agreement shall prevail. 3.1 Definitions Uses of the following terms are interchangeable as referenced: “vendor, contractor, consultant, supplier, proposer, company, persons”, “purchase order, PO, contract, agreement”, “City, Clearwater”, “bid, proposal, response, quote”. 3.2 Independent Contractor It is expressly understood that the relationship of Contractor to the City will be that of an independent contractor. Contractor and all persons employed by Contractor, either directly or indirectly, are Contractor’s employees, not City employees. Accordingly, Contractor and Contractor’s employees are not entitled to any benefits provided to City employees including, but not limited to, health benefits, enrollment in a retirement system, paid time off or other rights afforded City employees. Contractor employees will not be regarded as City employees or agents for any purpose, including the payment of unemployment or workers’ compensation. If any Contractor employees or subcontractors assert a claim for wages or other employment benefits against the City, Contractor will defend, indemnify and hold harmless the City from all such claims. 3.3 Subcontracting Contractor may not subcontract work under this Agreement without the express written permission of the City. If Contractor has received authorization to subcontract work, it is agreed that all subcontractors performing work under the Agreement must comply with its provisions. Further, all agreements between Contractor and its subcontractors must provide that the terms and conditions of this Agreement be incorporated therein. 3.4 Assignment This Agreement may not be assigned either in whole or in part without first receiving the City’s written consent. Any attempted assignment, either in whole or in part, without such consent will be null and void and in such event the City will have the right at its option to terminate the Agreement. No granting of consent to any assignment will relieve Contractor from any of its obligations and liabilities under the Agreement. 3.5 Successor and Assigns, Binding Effect This Agreement will be binding upon and inure to the benefit of the parties and their respective permitted successors and assigns. 3.6 No Third Party Beneficiaries This Agreement is intended for the exclusive benefit of the parties. Nothing set forth in this Agreement is intended to create, or will create, any benefits, rights, or responsibilities in any third parties. 3.7 Non-Exclusivity v. 7.2024 8 The City, in its sole discretion, reserves the right to request the materials or services set forth herein from other sources when deemed necessary and appropriate. No exclusive rights are encompassed through this Agreement. 3.8 Amendments There will be no oral changes to this Agreement. This Agreement can only be modified in a writing signed by both parties. No charge for extra work or material will be allowed unless approved in writing, in advance, by the City and Contractor. 3.9 Time of the Essence Time is of the essence to the performance of the parties’ obligations under this Agreement. 3.10 Compliance with Applicable Laws A. General. Contractor must procure all permits and licenses, and pay all charges and fees necessary and incidental to the lawful conduct of business. Contractor must stay fully informed of existing and future federal, state, and local laws, ordinances, executive orders, and regulations that in any manner affect the fulfillment of this Agreement and must comply with the same at its own expense. Contractor bears full responsibility for training, safety, and providing necessary equipment for all Contractor personnel to achieve throughout the term of the Agreement. Upon request, Contractor will demonstrate to the City's satisfaction any programs, procedures, and other activities used to ensure compliance. B. Drug-Free Workplace. Contractor is hereby advised that the City has adopted a policy establishing a drug-free workplace for itself and those doing business with the City to ensure the safety and health of all persons working on City contracts and projects. Contractor will require a drug-free workplace for all Contractor personnel working under this Agreement. Specifically, all Contractor personnel who are working under this Agreement must be notified in writing by Contractor that they are prohibited from the manufacture, distribution, dispensation, possession, or unlawful use of a controlled substance in the workplace. Contractor agrees to prohibit the use of intoxicating substances by all Contractor personnel and will ensure that Contractor personnel do not use or possess illegal drugs while in the course of performing their duties. C. Federal and State Immigration Laws. Contractor agrees to comply with the Immigration Reform and Control Act of 1986 (IRCA) in performance under this Agreement and to permit the City and its agents to inspect applicable personnel records to verify such compliance as permitted by law. Contractor will ensure and keep appropriate records to demonstrate that all Contractor personnel have a legal right to live and work in the United States. 1. As applicable to Contractor, under this provision, Contractor hereby warrants to the City that Contractor and each of its subcontractors will comply with, and are contractually obligated to comply with, all federal immigration laws and regulations that relate to their employees (hereinafter “Contractor Immigration Warranty”). 2. A breach of the Contractor Immigration Warranty will constitute as a material breach of this Agreement and will subject Contractor to penalties up to and including termination of this Agreement at the sole discretion of the City. 3. The City retains the legal right to inspect the papers of all Contractor personnel who provide services under this Agreement to ensure that Contractor or its subcontractors are complying v. 7.2024 9 with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any such inspections. 4. The City may, at its sole discretion, conduct random verification of the employment records of Contractor and any subcontractor to ensure compliance with the Contractor Immigration Warranty. Contractor agrees to assist the City in regard to any random verification performed. 5. Neither Contractor nor any subcontractor will be deemed to have materially breached the Contractor Immigration Warranty if Contractor or subcontractor establishes that it has complied with the employment verification provisions prescribed by Sections 274A and 274B of the Federal Immigration and Nationality Act. D. Nondiscrimination. Contractor represents and warrants that it does not discriminate against any employee or applicant for employment or person to whom it provides services because of race, color, religion, sex, national origin, or disability, and represents and warrants that it complies with all applicable federal, state, and local laws and executive orders regarding employment. Contractor and Contractor’s personnel will comply with applicable provisions of Title VII of the U.S. Civil Rights Act of 1964, as amended, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.), and applicable rules in performance under this Agreement. 3.11 Sales/Use Tax, Other Taxes Contractor is responsible for the payment of all taxes including federal, state, and local taxes related to or arising out of Contractor’s services under this Agreement, including by way of illustration but not limitation, federal and state income tax, Social Security tax, unemployment insurance taxes, and any other taxes or business license fees as required. If any taxing authority should deem Contractor or Contractor employees an employee of the City or should otherwise claim the City is liable for the payment of taxes that are Contractor’s responsibility under this Agreement, Contractor will indemnify the City for any tax liability, interest, and penalties imposed upon the City. The City is exempt from paying state and local sales/use taxes and certain federal excise taxes and will furnish an exemption certificate upon request. 3.12 Amounts Due the City Contractor must be current and remain current in all obligations due to the City during the performance of services under the Agreement. Payments to Contractor may be offset by any delinquent amounts due the City or fees and charges owed to the City. 3.13 Public Records In addition to all other contract requirements as provided by law, the Contractor executing this Agreement agrees to comply with public records law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, Rosemarie Call, Phone: 727-444-7151 or Email: Rosemarie.Call@myclearwater.com, 600 Cleveland Street, Suite 600, Clearwater, FL 33755. The Contractor agrees to comply with the following: v. 7.2024 10 A. Keep and maintain public records required by the City of Clearwater (hereinafter “public agency” in this section) to perform the service being provided by the contractor hereunder. B. Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided for in Chapter 119, Florida Statutes, as may be amended from time to time, or as otherwise provided by law. C. Ensure that the public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the records to the public agency. D. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the contractor or keep and maintain public records required by the public agency to perform the service. If the contractor transfers all public records to the public agency upon completion of the contract, the contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the contractor keeps and maintains public records upon completion of the contract, the contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. E. A request to inspect or copy public records relating to a public agency’s contract for services must be made directly to the public agency. If the public agency does not possess the requested records, the public agency shall immediately notify the contractor of the request and the contractor must provide the records to the public agency or allow the records to be inspected or copied within a reasonable time. F. The contractor hereby acknowledges and agrees that if the contractor does not comply with the public agency’s request for records, the public agency shall enforce the contract provisions in accordance with the contract. G. A contractor who fails to provide the public records to the public agency within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. H. If a civil action is filed against a contractor to compel production of public records relating to a public agency’s contract for services, the court shall assess and award against the contractor the reasonable costs of enforcement, including reasonable attorney fees, if: 1. The court determines that the contractor unlawfully refused to comply with the public records request within a reasonable time; and 2. At least eight (8) business days before filing the action, the plaintiff provided written notice of the public records request, including a statement that the contractor has not complied with the request, to the public agency and to the contractor. I. A notice complies with subparagraph (h)2. if it is sent to the public agency’s custodian of public records and to the contractor at the contractor’s address listed on its contract with the public agency or to the contractor’s registered agent. Such notices must be sent by common carrier delivery service or by registered, Global Express Guaranteed, or certified mail, with postage or shipping paid by the sender and with evidence of delivery, which may be in an electronic format. v. 7.2024 11 A Contractor who complies with a public records request within eight (8) business days after the notice is sent is not liable for the reasonable costs of enforcement. 3.14 Audits and Records Contractor must preserve the records related to this Agreement for five (5) years after completion of the Agreement. The City or its authorized agent reserves the right to inspect any records related to the performance of work specified herein. In addition, the City may inspect any and all payroll, billing or other relevant records kept by Contractor in relation to the Agreement. Contractor will permit such inspections and audits during normal business hours and upon reasonable notice by the City. The audit of records may occur at Contractor’s place of business or at City offices, as determined by the City. 3.15 Background Check The City may conduct criminal, driver history, and all other requested background checks of Contractor personnel who would perform services under the Agreement or who will have access to the City’s information, data, or facilities in accordance with the City’s current background check policies. Any officer, employee, or agent that fails the background check must be replaced immediately for any reasonable cause not prohibited by law. 3.16 Security Clearance and Removal of Contractor Personnel The City will have final authority, based on security reasons: (i) to determine when security clearance of Contractor personnel is required; (ii) to determine the nature of the security clearance, up to and including fingerprinting Contractor personnel; and (iii) to determine whether or not any individual or entity may provide services under this Agreement. If the City objects to any Contractor personnel for any reasonable cause not prohibited by law, then Contractor will, upon notice from the City, remove any such individual from performance of services under this Agreement. 3.17 Default A. A party will be in default if that party: (i) is or becomes insolvent or is a party to any voluntary bankruptcy or receivership proceeding, makes an assignment for a creditor, or there is any similar action that affects Contractor’s capability to perform under the Agreement; (ii) is the subject of a petition for involuntary bankruptcy not removed within sixty (60) calendar days; (iii) conducts business in an unethical manner or in an illegal manner; or (iv) fails to carry out any term, promise, or condition of the Agreement. B. Contractor will be in default of this Agreement if Contractor is debarred or suspended in accordance with the Clearwater Code of Ordinances Section 2.565 or if Contractor is debarred or suspended by another governmental entity. C. Notice and Opportunity to Cure. In the event a party is in default then the other party may, at its option and at any time, provide written notice to the defaulting party of the default. The defaulting party will have thirty (30) days from receipt of the notice to cure the default; the thirty (30) day cure period may be extended by mutual agreement of the parties, but no cure period may exceed ninety (90) days. A default notice will be deemed to be sufficient if it is reasonably calculated to provide notice of the nature and extent of such default. Failure of the non-defaulting party to provide notice of the default does not waive any rights under the Agreement. D. Anticipatory Repudiation. Whenever the City in good faith has reason to question Contractor’s intent or ability to perform, the City may demand that Contractor give a written assurance of its intent and ability to perform. In the event that the demand is made and no written assurance is v. 7.2024 12 given within five (5) calendar days, the City may treat this failure as an anticipatory repudiation of the Agreement. 3.18 Remedies The remedies set forth in this Agreement are not exclusive. Election of one remedy will not preclude the use of other remedies. In the event of default: A. The non-defaulting party may terminate the Agreement, and the termination will be effective immediately or at such other date as specified by the terminating party. B. The City may purchase the services required under the Agreement from the open market, complete required work itself, or have it completed at the expense of Contractor. If the cost of obtaining substitute services exceeds the contract price, the City may recover the excess cost by: (i) requiring immediate reimbursement to the City; (ii) deduction from an unpaid balance due to Contractor; (iii) collection against the proposal and/or performance security, if any; (iv) collection against liquidated damages (if applicable); or (v) a combination of the aforementioned remedies or other remedies as provided by law. Costs includes any and all, fees, and expenses incurred in obtaining substitute services and expended in obtaining reimbursement, including, but not limited to, administrative expenses, attorneys’ fees, and costs. C. The non-defaulting party will have all other rights granted under this Agreement and all rights at law or in equity that may be available to it. D. The City will not be liable for incidental, special, or consequential damages. 3.19 Breach of contract during emergency recovery periods for natural emergencies Pursuant to F. S. § 252.505, any vendor who breaches a contract for commodities or services related to an emergency response for a natural emergency during an emergency recovery period shall pay a $5,000 penalty and damages, which may be either actual and consequential damages or liquidated damages. As used in this section, the term “emergency recovery period” means a 1-year period that begins on the date that the Governor initially declared a state of emergency for a natural emergency. 3.20 Continuation During Disputes Contractor agrees that during any dispute between the parties, Contractor will continue to perform its obligations until the dispute is settled, instructed to cease performance by the City, enjoined or prohibited by judicial action, or otherwise required or obligated to cease performance by other provisions in this Agreement. 3.21 Termination for Convenience The City reserves the right to terminate this Agreement at its convenience, in part or in whole, upon thirty (30) calendar days’ written notice. 3.22 Termination for Conflict of Interest The City may cancel this Agreement after its execution, without penalty or further obligation, if any person significantly involved in initiating, securing, drafting, or creating the Agreement for the City becomes an employee or agent of Contractor. 3.23 Termination for Non-Appropriation and Modification for Budgetary Constraints The City is a governmental agency which relies upon the appropriation of funds by its governing body to satisfy its obligations. If the City reasonably determines, in its sole discretion, that it does not have funds v. 7.2024 13 to meet its obligations under this Agreement, the City will have the right to terminate the Agreement without penalty on the last day of the fiscal period for which funds were legally available. In the event of such termination, the City agrees to provide written notice of its intent to terminate thirty (30) calendar days prior to the stated termination date. 3.24 Payment to Contractor Upon Termination Upon termination of this Agreement, Contractor will be entitled only to payment for those services performed up to the date of termination, and any authorized expenses already incurred up to such date of termination. The City will make final payment within thirty (30) calendar days after the City has both completed its appraisal of the materials and services provided and received Contractor’s properly prepared final invoice. 3.25 Non-Waiver of Rights There will be no waiver of any provision of this Agreement unless approved in writing and signed by the waiving party. Failure or delay to exercise any rights or remedies provided herein or by law or in equity, or the acceptance of, or payment for, any services hereunder, will not release the other party of any of the warranties or other obligations of the Agreement and will not be deemed a waiver of any such rights or remedies. 3.26 Indemnification/Liability A. To the fullest extent permitted by law, Contractor agrees to defend, indemnify, and hold the City, its officers, agents, and employees, harmless from and against any and all liabilities, demands, claims, suits, losses, damages, causes of action, fines or judgments, including costs, attorneys’, witnesses’, and expert witnesses’ fees, and expenses incident thereto, relating to, arising out of, or resulting from: (i) the services provided by Contractor personnel under this Agreement; (ii) any negligent acts, errors, mistakes or omissions by Contractor or Contractor personnel; and (iii) Contractor or Contractor personnel’s failure to comply with or fulfill the obligations established by this Agreement. If applicable, this paragraph shall be construed in harmony with F. S. § 725.06. B. Contractor will update the City during the course of the litigation to timely notify the City of any issues that may involve the independent negligence of the City that is not covered by this indemnification. C. The City assumes no liability for actions of Contractor and will not indemnify or hold Contractor or any third party harmless for claims based on this Agreement or use of Contractor-provided supplies or services. D. Nothing contained herein in intended to serve as a waiver by the City of its sovereign immunity, to extend the liability of the City beyond the limits set forth in Section 768.28, Florida Statutes, or be construed as consent by the City to be sued by third parties. 3.27 Warranty Contractor warrants that the services and materials will conform to the requirements of the Agreement. Additionally, Contractor warrants that all services will be performed in a good, workman-like, and professional manner. The City’s acceptance of service or materials provided by Contractor will not relieve Contractor from its obligations under this warranty. If any materials or services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at no additional charge to the City, will provide materials or redo such services until in accordance with this Agreement and to the City’s reasonable satisfaction. Unless otherwise agreed, Contractor warrants that materials will be new, unused, of most current manufacture and not discontinued, will be free of defects in materials and workmanship, will be v. 7.2024 14 provided in accordance with manufacturer's standard warranty for at least one (1) year unless otherwise specified, and will perform in accordance with manufacturer's published specifications. If applicable, this paragraph shall be construed in harmony with F. S. § 725.06. 3.28 City's Right to Recover Against Third Parties Contractor will do nothing to prejudice the City’s right to recover against third parties for any loss, destruction, or damage to City property, and will at the City’s request and expense, furnish to the City reasonable assistance and cooperation, including assistance in the prosecution or defense of suit and the execution of instruments of assignment in favor of the City in obtaining recovery. 3.29 No Guarantee of Work Contractor acknowledges and agrees that it is not entitled to deliver any specific amount of materials or services or any materials or services at all under this Agreement and acknowledges and agrees that the materials or services will be requested by the City on an as needed basis at the sole discretion of the City. Any document referencing quantities or performance frequencies represent the City's best estimate of current requirements, but will not bind the City to purchase, accept, or pay for materials or services which exceed its actual needs. 3.30 Ownership All deliverables, services, and information provided by Contractor or the City pursuant to this Agreement (whether electronically or manually generated) including without limitation, reports, test plans, and survey results, graphics, and technical tables, originally prepared in the performance of this Agreement, are the property of the City and will not be used or released by Contractor or any other person except with prior written permission by the City. 3.31 Use of Name Contractor will not use the name of the City of Clearwater in any advertising or publicity without obtaining the prior written consent of the City. 3.32 FOB Destination Freight Prepaid and Allowed All deliveries will be FOB destination freight prepaid and allowed unless otherwise agreed. 3.33 Risk of Loss Contractor agrees to bear all risks of loss, injury, or destruction of goods or equipment incidental to providing these services and such loss, injury, or destruction will not release Contractor from any obligation hereunder. 3.34 Safeguarding City Property Contractor will be responsible for any damage to City real property or damage or loss of City personal property when such property is the responsibility of or in the custody of Contractor or its employees. 3.35 Warranty of Rights Contractor warrants it has title to, or the right to allow the City to use, the materials and services being provided and that the City may use same without suit, trouble, or hindrance from Contractor or third parties. 3.36 Proprietary Rights Indemnification Without limiting the foregoing, Contractor will without limitation, at its expense defend the City against all claims asserted by any person that anything provided by Contractor infringes a patent, copyright, trade secret, or other intellectual property right and must, without limitation, pay the costs, damages and attorneys' fees awarded against the City in any such action, or pay any settlement of such action or v. 7.2024 15 claim. Each party agrees to notify the other promptly of any matters to which this provision may apply and to cooperate with each other in connection with such defense or settlement. If a preliminary or final judgment is obtained against the City’s use or operation of the items provided by Contractor hereunder or any part thereof by reason of any alleged infringement, Contractor will, at its expense and without limitation, either: (a) modify the item so that it becomes non-infringing; (b) procure for the City the right to continue to use the item; (c) substitute for the infringing item other item(s) having at least equivalent capability; or (d) refund to the City an amount equal to the price paid, less reasonable usage, from the time of installation acceptance through cessation of use, which amount will be calculated on a useful life not less than five (5) years, plus any additional costs the City may incur to acquire substitute supplies or services. Nothing contained herein in intended to serve as a waiver by the City of its sovereign immunity, to extend the liability of the City beyond the limits set forth in Section 768.28, Florida Statutes, or be construed as consent by the City to be sued by third parties. 3.37 Contract Administration This Agreement will be administered by the Purchasing Administrator and/or an authorized representative from the using department. All questions regarding this Agreement will be referred to the administrator for resolution. Supplements may be written to this Agreement for the addition or deletion of services. Payment will be negotiated and determined by the contract administrator(s). 3.38 Force Majeure Failure by either party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its reasonable control, including acts of nature, acts of the public enemy, riots, fire, explosion, legislation, and governmental regulation. The party whose performance is so affected will within five (5) calendar days of the unforeseeable circumstance notify the other party of all pertinent facts and identify the force majeure event. The party whose performance is so affected must also take all reasonable steps, promptly and diligently, to prevent such causes if it is feasible to do so, or to minimize or eliminate the effect thereof. The delivery or performance date will be extended for a period equal to the time lost by reason of delay, plus such additional time as may be reasonably necessary to overcome the effect of the delay, provided however, under no circumstances will delays caused by a force majeure extend beyond one hundred-twenty (120) calendar days from the scheduled delivery or completion date of a task unless agreed upon by the parties. 3.39 Cooperative Use of Contract This Agreement may be extended for use by other municipalities, counties, school districts, and government agencies with the approval of Contractor. Any such usage by other entities must be in accordance with the statutes, codes, ordinances, charter and/or procurement rules and regulations of the respective government agency. Orders placed by other agencies and payment thereof will be the sole responsibility of that agency. The City is not responsible for any disputes arising out of transactions made by others. 3.40 Fuel Charges and Price Increases No fuel surcharges will be accepted. No price increases will be accepted without proper request by Contractor and response by the City’s Procurement Division. 3.41 Notices All notices to be given pursuant to this Agreement must be delivered to the parties at their respective addresses. Notices may be (i) personally delivered; (ii) sent via certified or registered mail, postage prepaid; (iii) sent via electronic mail; (iv) sent via overnight courier; or (v) sent via facsimile. If provided by personal delivery, receipt will be deemed effective upon delivery. If sent via certified or registered mail, receipt will be deemed effective three (3) calendar days after being deposited in the United States mail. If sent via electronic mail, overnight courier, or facsimile, receipt will be deemed effective two (2) calendar days after the sending thereof. v. 7.2024 16 3.42 Governing Law, Venue This Agreement is governed by the laws of the State of Florida. The exclusive venue selected for any proceeding or suit in law or equity arising from or incident to this Agreement will be Pinellas County, Florida. 3.43 Integration Clause This Agreement, including all attachments and exhibits hereto, supersede all prior oral or written agreements, if any, between the parties and constitutes the entire agreement between the parties with respect to the work to be performed. 3.44 Provisions Required by Law Any provision required by law to be in this Agreement is a part of this Agreement as if fully stated in it. 3.45 Severability If any provision of this Agreement is declared void or unenforceable, such provision will be severed from this Agreement, which will otherwise remain in full force and effect. The parties will negotiate diligently in good faith for such amendment(s) of this Agreement as may be necessary to achieve the original intent of this Agreement, notwithstanding such invalidity or unenforceability. 3.46 Surviving Provisions Notwithstanding any completion, termination, or other expiration of this Agreement, all provisions which, by the terms of reasonable interpretation thereof, set forth rights and obligations that extend beyond completion, termination, or other expiration of this Agreement, will survive and remain in full force and effect. Except as specifically provided in this Agreement, completion, termination, or other expiration of this Agreement will not release any party from any liability or obligation arising prior to the date of termination. DETAILED SPECIFICATIONS 4.1 Introduction The City of Clearwater (City) is a coastal community on Florida's West Coast and the third-largest city in the Tampa Bay area with a population of approximately 118,463 residents. Clearwater Beach, a renowned international destination in Pinellas County, attracts millions of tourists annually and most recently received the prestigious TripAdvisor Traveler’s Choice Award for 2024. It consistently ranks among the top vacation spots in both national and international publications, offering year-round attractions such as pristine "sugar sand" beaches, diverse dining options, and venues like the Philadelphia Phillies Spring Training and Clearwater Threshers Minor League Baseball. The acclaimed Clearwater Marine Aquarium, nationally recognized for its innovative work in marine rescue, rehabilitation, and release, remains a major draw for visitors. The City of Clearwater is committed to advancing sustainability through eco-friendly initiatives that enhance our economy, safeguard our environment, and fortify our community. 4.2 Background Clearwater Gas System Energy (CGSE), owned and operated by the City of Clearwater, functions as an enterprise natural gas utility. CGSE is responsible for the supply and distribution of natural gas across both Pinellas and Pasco Counties. The system currently includes over 1,118 miles of underground distribution mains and approximately 33,416 natural gas service lines. 4.3 Scope of Services v. 7.2024 17 The City of Clearwater’s Gas System Energy (CGSE) is seeking sealed bids from qualified contractors to perform the following services at customer locations: gas system leak surveys, atmospheric corrosion surveys, and the application of atmospheric corrosion prevention coatings to gas meters. All inspection and maintenance work must be performed in full compliance with Title 49 of the Code of Federal Regulations (CFR), Part 192: Transportation of Natural and Other Gas by Pipeline, and the Florida Administrative Code, Chapter 25-12: Safety of Gas Transportation by Pipeline. The project will include: • Atmospheric Corrosion Surveys, to be conducted over a three (3) year period. • Leak Surveys in “Outside Business District” areas, to be divided into three (3) sections and also conducted over a three (3) year period. • “Inside Business District” survey areas, which must be surveyed annually, as required by federal and state regulations. The following exhibits are provided for reference: • Exhibit A – Survey Procedures • Exhibit B – Atmospheric Corrosion Prevention Coating Application • Exhibit C – Pasco County Business District and Leak Survey Map • Exhibit D – Pinellas County North Area Business District and Leak Survey Map • Exhibit E – Pinellas County South Area Business District and Leak Survey Map • Exhibit F – Previous Bid Tabulation 4.4 Gas System Leak/Atmospheric Corrosion Surveys The contractor shall perform walking gas leak and atmospheric corrosion surveys across the CGSE service area, covering: • Approximately 1,118+ miles of gas main across Pinellas and Pasco Counties o Pasco County: ~311 miles total, with 94 miles in business districts o Pinellas County: ~807 miles total, with 303 miles in business districts • Approximately ±33,416 service lines o Pasco County: ~12,817 services (497 in business districts) o Pinellas County: ~20,599 services (2,767 in business districts) Surveys shall be divided into geographic grids as specified in the Pricing Sheet and performed using approved industry equipment, including: • Flame Ionization Detectors (FID) • Remote Methane Leak Detectors (RMLD) • Combustible Gas Indicators (CGI) Survey Requirements: v. 7.2024 18 • Surveys must be completed within nine (9) months from the contract start date • Work hours: Monday–Friday, 7:00 A.M. to 3:30 P.M. (any exceptions require pre-approval from an authorized City representative) • Daily schedules must be submitted to CGSE Dispatch and the Operations Section Manager • CGSE reserves the right to reject any non-compliant work Reporting & Documentation: • Daily submission of completed survey records, including: o Streets and addresses surveyed o Miles of main and services inspected o Atmospheric corrosion locations o Survey hours and technician activities • Immediate reporting of any failures or Abnormal Operating Conditions (AOCs) • All leak locations must be classified as Grade 1, 2, or 3 and documented with CGI readings • Grade 1 leaks must be immediately reported and monitored until relieved by CGSE personnel • GPS coordinates for all leaks must be captured and included in daily reports • Leak survey equipment must be calibrated daily and calibration logs maintained • Technicians must remain onsite at any Grade 1 leak or serious corrosion site until properly relieved Identification & Safety: • CGSE will provide vehicle magnetic signs and identification letters for field staff • All contractor vehicles must display CGSE-issued signage while performing surveys • Safety protocols must be followed, including hot zone establishment and evacuations where needed 4.5 Minimum Qualifications Personnel Requirements: • All personnel must have a minimum of two (2) years’ experience in walking and mobile gas leak surveys • Resumes for all qualified personnel assigned to this contract shall be submitted with the bid • Technicians must be Operator Qualification (OQ) Certified per 49 CFR 192.801–192.809 • Proof of training and certifications must be submitted prior to contract start or when adding personnel Drug & Alcohol Compliance: v. 7.2024 19 • Vendors must have (or implement) a compliant DOT Part 199 Drug and Alcohol Program • Quarterly and annual compliance reports must be submitted to CGSE Operations Technical Supervision: • Administrative oversight must be provided by the vendor to monitor technician performance, productivity, and accuracy General Requirements: • Technicians must carry dependable electronic devices (minimum 5MP camera) for documentation • GIS Data must meet the following: o ESRI-compatible format o Collected with sub-meter accuracy o Delivered in State Plane NAD 83 horizontal datum Additional Submittals Required with Bid: • Leak survey procedure/methodology • Sample as-built drawing or field sketch • Biweekly work hour estimates per grid • Provide a list of all proposed survey equipment including: o Flame Ionization (FI) Unit (e.g., Bascom Turner Gas Rover w/ GPS or equivalent) o Combustible Gas Indicator (CGI) Unit o Remote Methane Leak Detector (TDLAS or equivalent) o GPS Unit (submeter accuracy) 4.6 References Vendor shall provide with bid a minimum of three (3) customer references demonstrating experience with similar services.  INSURANCE REQUIREMENTS A list of Insurance Policies that may be required. 5.1 Requirements The Vendor shall, at its own cost and expense, acquire and maintain (and cause any subcontractors, representatives or agents to acquire and maintain) during the term with the City, sufficient insurance to adequately protect the respective interest of the parties. Coverage shall be obtained with a carrier having an AM Best Rating of A-VII or better. In addition, the City has the right to review the Contractor’s deductible or self-insured retention and to require that it be reduced or eliminated. v. 7.2024 20 Specifically the Vendor must carry the following minimum types and amounts of insurance on an occurrence basis or in the case of coverage that cannot be obtained on an occurrence basis, then coverage can be obtained on a claims-made basis with a minimum three (3) year tail following the termination or expiration of this Agreement: 5.2 Commercial General Liability Insurance Coverage, including but not limited to, premises operations, products/completed operations, products liability, contractual liability, advertising injury, personal injury, death, and property damage in the minimum amount of $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) general aggregate. 5.3 Commercial Automobile Liability Insurance Coverage for any owned, non-owned, hired or borrowed automobile is required in the minimum amount of $1,000,000 (one million dollars) combined single limit. 5.4 Professional Liability/Malpractice/Errors or Omissions Insurance Coverage appropriate for the type of business engaged in by the Respondent with minimum limits of $2,000,000 (two million dollars) per occurrence. If a claims made form of coverage is provided, the retroactive date of coverage shall be no later than the inception date of claims made coverage, unless the prior policy was extended indefinitely to cover prior acts. Coverage shall be extended beyond the policy year either by a supplemental extended reporting period (SERP) of as great a duration as available, and with no less coverage and with reinstated aggregate limits, or by requiring that any new policy provide a retroactive date no later than the inception date of claims made coverage. 5.5 Workers’ Compensation Insurance Unless waived by the State of Florida and proof of waiver is provided to the City, statutory Workers’ Compensation Insurance coverage in accordance with the laws of the State of Florida, and Employer’s Liability Insurance in the minimum amount of $1,000,000 (one million dollars) each employee each accident, $1,000,000 (one million dollars) each employee by disease, and $1,000,000 (one million dollars) disease policy limit. Coverage should include Voluntary Compensation, Jones Act, and U.S. Longshoremen’s and Harbor Worker’s Act coverage where applicable. Coverage must be applicable to employees, contractors, subcontractors, and volunteers, if any. 5.6 Waiver of Subrogation With regard to any policy of insurance that would pay third party losses, Contractor hereby grants City a waiver of any right to subrogation which any insurer of the Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect such waiver, but this provision shall apply to such policies regardless of whether or not the city has received a waiver of subrogation endorsement from each insurer. The above insurance limits may be achieved by a combination of primary and umbrella/excess liability policies. 5.7 Other Insurance Provisions Prior to the execution of this Agreement, and then annually upon the anniversary date(s) of the insurance policy’s renewal date(s) for as long as this Agreement remains in effect, the Vendor will furnish the City with a Certificate of Insurance(s) (using appropriate ACORD certificate, SIGNED by the Issuer, and with applicable endorsements) evidencing all of the coverage set forth above and naming the City as an “Additional Insured” on the Commercial General Liability Insurance and the Commercial Automobile Liability Insurance. In addition when requested in writing from the City, Vendor will provide the City with certified v. 7.2024 21 copies of all applicable policies. The address where such certificates and certified policies shall be sent or delivered is as follows: City of Clearwater Attn: Procurement Division, 23-25 P.O. Box 4748 Clearwater, FL 33758-4748 Vendor shall provide thirty (30) days written notice of any cancellation, non-renewal, termination, material change or reduction in coverage. Vendor’s insurance as outlined above shall be primary and non-contributory coverage for Vendor’s negligence. Vendor reserves the right to appoint legal counsel to provide for the Vendor’s defense, for any and all claims that may arise related to Agreement, work performed under this Agreement, or to Vendor’s design, equipment, or service. Vendor agrees that the City shall not be liable to reimburse Vendor for any legal fees or costs as a result of Vendor providing its defense as contemplated herein. The stipulated limits of coverage above shall not be construed as a limitation of any potential liability to the City, and City’s failure to request evidence of this insurance shall not be construed as a waiver of Vendor’s (or any contractors’, subcontractors’, representatives’ or agents’) obligation to provide the insurance coverage specified. 5.8 Pollution and/or Asbestos Legal Liability Insurance Where the Agreement involves asbestos and/or environmental hazards/contamination risks (defined broadly, e.g. lead, mold, bacteria, fuel storage, underground work, cleanup (owned or non-owned sites),pollutant generation/transportation, marine/natural resource damage, contamination claim, restitution, business interruption, mold, fungus, lead-based paint, 3rd party claims/removal, etc.), with limits of at least $1,000,000 (one million dollars) per occurrence and $2,000,000 (two million dollars) aggregate, maintained for at least 3 years after Agreement completion. MILESTONES 6.1 Anticipated Beginning and End of Initial Term The initial term is estimated to be from January 1, 2026 through December 31, 2026. If the commencement of performance is delayed because the City does not execute the contract on the start date, the City may adjust the start date, end date and milestones to reflect the delayed execution. 6.2 Renewal At the end of the initial term of this contract, the City may initiate renewal(s) as provided herein. The decision to renew a contract rests solely with the City. The City will give written notice of its intention to renew the contract no later than thirty (30) days prior to the expiration. Two (2), one (1) year renewal(s) are possible at the City’s option. 6.3 Extension The City reserves the right to extend the term of this contract, provided however, that the City shall give written notice of its intentions to extend this contract no later than thirty (30) days prior to the expiration date of the contract. 6.4 Prices v. 7.2024 22 All pricing shall be firm for the initial term of one (1) year except where otherwise provided by the specifications, and include all transportation, insurance and warranty costs. The City shall not be invoiced at prices higher than those stated in any contract resulting from this proposal. A. The Contractor certifies that the prices offered are no higher than the lowest price the Contractor charges other buyers for similar quantities under similar conditions. The Contractor further agrees that any reductions in the price of the goods or services covered by this proposal and occurring after award will apply to the undelivered balance. The Contractor shall promptly notify the City of such price reductions. B. During the sixty (60) day period prior to the renewal anniversary of the contract effective date, the Contractor may submit a written request that the City increase the prices in an amount for no more than the twelve month change in the Consumer Price Index for All Urban Consumers (CPI-U), US City Average, All Items, Not Seasonally Adjusted as published by the U.S. Department of Labor, Bureau of Labor Statistics for Tampa-St. Petersburg-Clearwater, FL (https://www.bls.gov/cpi/home.htm). The City shall review the request for adjustment and respond in writing; such response and approval shall not be unreasonably withheld. C. At the end of the initial term, pricing may be adjusted for amounts other than inflation based on mutual agreement of the parties after review of appropriate documentation. Renewal prices shall be firm for each renewal term listed above. D. No fuel surcharges will be accepted. BID SUBMISSION 7.1 Bid Submission The City prefers responses are submitted electronically through the City's e-Procurement Portal located at https://procurement.opengov.com/portal/myclearwater. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The City strongly recommends completing your response well ahead of the deadline. Bidders can get help through OpenGov Assist, located on the bottom right of the OpenGov portal. Submittal Requirements can be found under Section 9. of this solicitation. PRICING SHEET Pursuant to the contract specifications enumerated and described in this solicitation, we agree to furnish Surveys and Corrosion Prevention Coating Services to the City of Clearwater at the price(s) stated below. • Business District - Gas Leak Survey: Annual Survey (100% Complete each year for contract term). • Business District - Atmospheric Corrosion Survey: Annual survey (100% Complete each year for contract term). • Outside Business District – Gas Leak Survey: Outside of the business district, a third of the system must be surveyed each year. The entire system must be surveyed outside business district, every three years, therefore one-third is surveyed each year. v. 7.2024 23 • Outside Business District – Atmospheric Corrosion Survey: Outside of the business district, a third of the system must be surveyed each year. The entire system must be surveyed outside of the business district, every three years, therefore one-third is surveyed each year. DELIVERY REQUIREMENTS FOB: Destination, Freight Prepaid and Allowed Freight Costs: Unit prices should include all freight and transportation charges PAYMENT TERMS: • City of Clearwater’s standard payment terms are NET30 ANNUAL COST FOR SURVEYS TO BE PERFORMED Line Item Description Year One Amount Year Two Amount Year Three Amount 1 Business District - Gas Leak Survey Percentage of district to be surveyed/year 100% 100% 100% 2 Business District - Atmospheric Corrosion Survey Percentage of district to be surveyed/year 100% 100% 100% 3 Outside Business District - Gas Leak Survey Percentage of district to be surveyed/year 33 1/3 % 33 1/3% 33 1/3% 4 Outside Business District - Atmospheric Corrosion Survey Percentage of district to be surveyed/year 33 1/3% 33 1/3% 33 1/3% ATMOSPHERIC CORROSION PREVENTION WORK Line Item Description Unit of Measure Unit Cost 1 Coating services (including all labor, misc. materials, equipment, etc.) Meter 2 Miscellaneous Work Hour GAS LEAK SURVEY WORK v. 7.2024 24 Line Item Description Unit of Measure Unit Cost 1 Business District - Gas Leak Survey (Approx. Number of Survey Hours) Base Rate/Hour 2 Outside Business District - Gas Leak Survey (Approx. Number of Survey Hours) Base Rate/Hour SUBMITTAL REQUIREMENTS 1 Exceptions* Proposers shall indicate any and all exceptions taken to the provisions or specifications in this solicitation document. Exceptions that surface elsewhere and that do not also appear under this section shall be considered invalid and void and of no contractual significance. Do you have any exceptions to the provisions or specifications? ☐ Yes ☐ No *Response required When equals "Yes" Exceptions Taken* **Special Note – Any material exceptions taken to the City’s Terms and Conditions may render a Proposal non-responsive. Upload a copy of any exceptions taken to the provisions or specifications in this solicitation. *Response required 2 Additional Materials* Have you included any additional materials? ☐ Yes ☐ No *Response required When equals "Yes" Description of Additional Materials* Provide a brief description of the additional materials included. *Response required 3 Certified Business* Are you a Certified Small Business or a Certified Minority, Woman or Disadvantaged Business Enterprise? ☐ Yes ☐ No v. 7.2024 25 *Response required When equals "Yes" Certified Business Type* Pick one of the following. ☐ Certified Small Business ☐ Certified Minority, Woman, or Disadvantaged Business Enterprise *Response required When equals "Yes" Certifying Agency* List the Agency that provided your certification. *Response required When equals "Yes" Certification Documentation* Provide a copy of your certification. *Response required 4 Vendor Certification* By submitting this response, the Vendor hereby certifies that: A. It is under no legal prohibition on contracting with the City of Clearwater. B. It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. C. It has no known, undisclosed conflicts of interest. D. The prices offered were independently developed without consultation or collusion with any of the other vendors or potential vendors or any other anti-competitive practices. E. No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the commodities or services covered by this contract. The Vendor has not influenced or attempted to influence any City employee, officer, elected official, or consultant in connection with the award of this contract. F. It understands the City may copy all parts of this response, including without limitation any documents or materials copyrighted by the Vendor, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. Chapter 119) or other applicable law, subpoena, or other judicial process; provided that the City agrees not to change or delete any copyright or proprietary notices. G. It hereby warrants to the City that the Vendor and its subcontractors will comply with, and are contractually obligated to comply with, all federal, state, and local laws, rules, regulations, and executive orders. v. 7.2024 26 H. It certifies that Vendor is not presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded, or disqualified from participation in this matter from any federal, state, or local agency. I. It will provide the commodities or services specified in compliance with all federal, state, and local laws, rules, regulations, and executive orders if awarded by the City. J. It is current in all obligations due to the City. K. It will accept all terms and conditions as set forth in this solicitation if awarded by the City. L. The signatory is an officer or duly authorized representative of the Vendor with full power and authority to submit binding offers and enter into contracts for the commodities or services as specified herein. ☐ Please confirm *Response required 5 E-Verify System Certification* PER FLORIDA STATUTE 448.095, CONTRACTORS AND SUBCONTRACTORS MUST REGISTER WITH AND USE THE E-VERIFY SYSTEM TO VERIFY THE WORK AUTHORIZATION STATUS OF ALL NEWLY HIRED EMPLOYEES. The affiant, by virtue of confirming below, certifies that: A. The Contractor and its Subcontractors are aware of the requirements of Florida Statute 448.095. B. The Contractor and its Subcontractors are registered with and using the E-Verify system to verify the work authorization status of newly hired employees. C. The Contractor will not enter into a contract with any Subcontractor unless each party to the contract registers with and uses the E-Verify system. D. The Subcontractor will provide the Contractor with an affidavit stating that the Subcontractor does not employ, contract with, or subcontract with unauthorized alien. E. The Contractor must maintain a copy of such affidavit. F. The City may terminate this Contract on the good faith belief that the Contractor or its Subcontractors knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c). G. If this Contract is terminated pursuant to Florida Statute 448.095(2)(c), the Contractor may not be awarded a public contract for at least 1 year after the date on which this Contract was terminated. H. The Contractor is liable for any additional cost incurred by the City as a result of the termination of this Contract. ☐ Please confirm *Response required 6 Resumes* Resumes for all qualified personnel assigned to this contract shall be submitted with bid. *Response required v. 7.2024 27 7 Procedure and Methodology* Outline of leak survey procedures and methodology to be used during this contract *Response required 8 As-Built Drawing / Field Sketch* Sample of a typical leak corrosion as-built drawing or field sketch *Response required 9 Biweekly Work Hours * Biweekly average anticipated work hours per grid section of CGSE *Response required 10 Survey Equipment / Devices* List of leak survey equipment/device(s) to be used during this contract *Response required 11 References* Please download the below documents, complete, and upload. • REFERENCES.pdf *Response required 12 Scrutinized Company Certification* Please download the below documents, complete, and upload. • SCRUTINIZED_COMPANIES_AND_B... *Response required 13 Compliance with Anti-Human Trafficking Laws* Please download the below documents, complete, and upload. • Compliance_with_787.06_form... *Response required 14 W-9* Upload your current W-9 form. (available at http://www.irs.gov/pub/irs-pdf/fw9.pdf) *Response required v. 7.2024 28 Attachment A ITB #23-25 – Survey Procedures 1 WALKING GAS MAIN/SERVICE LINE SURVEY PROCEDURE This procedure outlines the walking survey of all non-paved/ non traffic rights-of-way, meters, regulator stations, bridge waterway crossings and related gas equipment. The walking survey shall be conducted by walking along the route of the pipeline to be surveyed. The sampling of atmosphere shall be at ground level whenever possible, and at the most logical venting locations for gas leaking below ground. The technician shall document each main and each service surveyed, and the type of leak detected (if any, Grade 1, Grade 2, or Grade 3). Whenever a leakage indication is detected, bar holes shall be made with a plunger bar and tests performed with a combustible gas indicator to confirm, center and classify the leakage location area. Each location where combustible vapors are detected and centered shall be evaluated and classified as a Grade 1, Grade 2, or Grade 3 leak. The highest concentration of percent gas shall be marked on the ground or pavement surface. Corresponding notes shall be recorded on the leak survey case form. • Use Flame Ionization (FI), Remote Methane Leak Detector, and Combustible Gas Indicator (CGI) on all above ground gas carrier piping and gas equipment. Use Flame Ionization or Remote Methane Leak Detector as much as possible and visual for the remainder. • Document river/creek & waterway crossings. • Document all atmospheric corrosion and any other abnormal operating conditions. • Document survey route using logs and addresses of meter sites surveyed and or GPS tracking, daily with weekly summary. • Document and grade leaks: o GPS bar-hole locations o Bar-hole all 4 directions until 0% gas found o Classify leaks per CGS- O&M manual per the FAC 25-12. • Notify CGS Gas Dispatch immediately of all Grade 1 leaks by phone as they are found and stand-by until relieved by CGS responder. Consideration shall be given to life safety including establishing a hot zone and necessary evacuations. • Notify CGS support staff of all Grade 2 & 3 leaks in a weekly summary report. • Verify and provide documentation of all missing mains/service lines not plotted on leak survey map and then resurvey. • Provide a bi-weekly report which includes the following: o GIS map of all mains & service lines surveyed o All leak reports with quality digital pictures o Atmospheric corrosion with quality digital pictures and any other abnormal operating conditions o Congregate buildings and areas surveyed o River/creek & waterway crossing surveys o List of any buildings that have inside meter set that could not be surveyed Attachment A ITB #23-25 – Survey Procedures 2 ATMOSPHERIC CORROSION SURVEY DETAILS AND PROCEDURE 1. The CGS natural gas distribution system includes all pipeline facilities used in the transportation of gas, including, but not limited to, metallic line pipe, valves and other appurtenances connected to line pipe, fabricated assemblies, and residential, commercial & metering stations. 2. Metallic gas pipeline distribution systems or portions thereof, are subject to atmospheric corrosion or moisture penetration and retention, shall be inspected to assure detection of corrosion before detrimental damage Atmospheric Corrosion shall be classified using the following classifications: • Severe Atmospheric Corrosion (Class 1) – A condition in which severe metal loss creates concern for the integrity of the pipe or structural component; requiring singular, multiple piping or component replacements, including connections to line pipe, fabricated assemblies or the entire commercial or residential meter installation requires rebuilding. • Slight Atmospheric Corrosion (Class 2) – A condition in which pitting or scaling is beginning to take place on a singular, multiple piping or component replacements, including connections to line pipe, fabricated assemblies or the entire commercial or residential meter installation requires rebuilding. Scraping the pipe or components, washing and repainting would correct the surface corrosion issue. • Mild Atmospheric Corrosion (Class 3) – Minimal or no corrosion where the service will be fine for an additional survey cycle of three (3) years. 3. The gas facilities’ operating history, future anticipated operating conditions, evidence of possible corrosion found during routine observations, and actual inspection results shall be considered when establishing inspection frequencies in addition to the required established PHMSA and PSC timelines, frequency will increase in known corrosive environments. 4. Inspection for atmospheric corrosion shall include, but not be limited to, areas such as all above ground piping between pipe and pipe supports, gas risers and meter sets, piping at pipe penetrations of building walls, special attention shall be given to piping at ground level at the soil air interface and any thermally insulated meter piping. The CGS natural gas system includes all pipeline facilities used in the transportation of gas, including but not limited to metallic line pipe, and all residential and commercial metering stations. 5. At three (3) year intervals, check the condition of wear pads, supports or sleeves, and risers to confirm continued protection of the pipe, especially in areas conducive to corrosion. Such areas would typically be those where moisture including, and salt and reclaimed water spray is present on the pipe due to reasons other than normal precipitation; and at soil-to air interfaces. The results of inspections, geographic location, and pipe environment will be used to determine any additional appropriate continuing inspection level. 6. Corrosion, leaks, and defects may be safety related conditions. All Grade 1 leaks shall be reported immediately. Refer to the Reporting of Safety Related Conditions procedure. All areas surveyed will be submitted daily with a bi-weekly summary. All areas of active corrosion will be photographed with a digital camera producing high quality pictures. Attachment A ITB #23-25 – Survey Procedures 3 7. CGS has previously cleaned and coated each pipeline or portion of pipeline that is exposed to the atmosphere. However, operator does NOT have to clean and coat the pipeline if the operator can demonstrate by test, investigation, or experience appropriate to the environment that corrosion will: • Only be a light surface oxide; OR • Will not affect the safe operation of the pipeline before the next scheduled inspection. SURVEY PROCEDURE • Inspect all aboveground onshore piping every three (3) calendar years. During inspections, particular attention must be given to soil-to-air interfaces, under thermal insulation, under disbanded coatings, at pipe supports, in corrosive splash zones, at deck penetrations, at ground level and in spans over waterways. • The primary method of inspection is visual. Further non-destructive testing (NDT) techniques (such as ultrasonic thickness measurements, pit depth gauge readings, radiography, etc.) may be implemented by CGS if visual evidence of corrosion damage or other conditions warrant (See Section h). • CGS has instituted and maintains a continuing program of painting based upon results of the external inspection program. • Inspect the transition zone (soil to air interface) of pipe entering the ground to confirm it is properly coated whereby penetration of moisture between the pipe and coating is prevented. Whenever a condition is observed where moisture may be retained between the coating and pipe, remove the coating, inspect the pipe, and evaluate severity of corrosion if present, classify and notify CGS on atmospheric corrosion survey report, and provide high quality digital pictures. • For any thermally insulated systems, visual inspection of the external jacket to ensure its integrity against moisture intrusion under the jacket is usually sufficient; if the integrity of the external jacket has been breached and liquid water may be present against the carrier pipe surface, additional inspection techniques may be required to detect possible corrosion. • Areas where liquid water may accumulate or be trapped against the outside of the pipeline may require special attention. Caulks, mastics or other sealants should be used to prevent water accumulation at these sites. Notify on atmospheric survey report, provide high quality digital pictures. • Repairs and preventive maintenance actions necessitated by these inspections shall be completed prior to the next inspection. • In cases where pipe wall loss exceeds 10% of the nominal new pipe wall thickness, the survey technician shall recommend prompt remedial action/or recommend pipeline repairs and provide high quality digital pictures with documentation of conditions found. Attachment A ITB #23-25 – Survey Procedures 4 • References for determining the remaining strength of a pipeline are: 1) ASME/ANSI B31G (49CFR192 currently referenced edition), “Manual for Determining the Remaining Strength of Corroded Pipelines.” 2) AGA Pipeline Research Committee, Project PR-3-805, “A Modified Criterion for Evaluating the Remaining Strength of Corroded Pipe”(49CFR192 currently referenced edition). • If atmospheric corrosion is found during an inspection, the operator CGS must provide protection against the corrosion as required by 192.479 (cleaning and coating). RECORDS • Complete the CGS atmospheric survey form to document the location inspected and the extent of external corrosion on aboveground facilities and provide quality digital pictures. • Complete the CGS Pipeline Maintenance and Surveillance Forms whenever external corrosion is identified and a repair or a preventive maintenance action, other than painting, is required. Provide quality digital pictures. • CGS will maintain the above records for the life of the facility. • All Gas Survey Technicians will be Operator Qualification certified per Code of Federal Regulations 49 CFR, Sections 192.479, 192.481, 192.485, 192.491, 192.605, 192.613 and 192.709. Proof of Training, experience and Operator Qualification will be provided to Clearwater Gas System Attachment B ITB #23-25 – Atmospheric Corrosion Prevention Coating Application 1 ATMOSPHERIC CORROSION PREVENTION COATING APPLICATION One of the most important CGS goals of coating and corrosion protection programs is to provide the most economical protection of gas meters and applicable line piping and structures. Numerous surveys and statistics have depicted the consequences of neglecting or scrimping on surface preparation, coatings application, materials, or inspection. The results of the Atmospheric Corrosion Survey that are depicted in the classification of Class 2 corrosion category will clearly meet the requirements for coating renewal, similarly the resulting Class 3 corrosion category of metallic gas pipeline distribution systems or portions thereof, including meter sets and assemblies in potentially high corrosion plagued areas will also be coated to mitigate the need for future remedial actions resulting from current corrosive environmental conditions. Workmanship A. Use skilled craftsmen and experienced supervision. For all jobs involving lead-based paint removal or repair, require the presence of a certified Competent Person or Lead per OSHA requirements. B. Apply coating to produce an even film of uniform thickness. Give special attention to edges, corners, bottom, back-side, crevices, and joints. Ensure thorough cleaning and an adequate thickness of coating material. Apply coatings to produce finished surfaces free from runs, drips, ridges, waves, laps, brush marks, and variations in color, texture and finish. Effect complete hiding so that the addition of another coat would not increase the hiding. Give special attention to ensure that edges, corners, crevices, welds, and similar areas receive a film thickness equivalent to adjacent areas. Apply a brushed stripe coat to all edges and welds after priming submerged or severe service areas, such as the soil/ air interface at ground level. C. Remove, mask or otherwise protect building structure, equipment, hardware, name plates, serial numbers AMR’s on gas meters, and other surfaces not to be painted. Provide drop cloths to prevent coating materials from falling on or marring adjacent surfaces. Protect the working parts of mechanical and electrical equipment from damage during surface preparation and coating operations. Mask openings to prevent entry of coating or other materials. D. Do not damage adjacent work during cleaning operations. Conduct painting under carefully controlled conditions. Promptly repair any damage to adjacent work or adjoining property occurring from cleaning or coating operations and chemical/ detergent run off. E. Coordinate cleaning and coating so that dust and other contaminants from the cleaning process will not fall on wet, newly coated surfaces. Surface Preparation Metal Max is surface tolerant and self-priming on tight rust. Remove all loose rust, paint, and mill scale by scraping, sanding, or wire brushing. Remove all dirt, oil, mildew and salt contamination. Surface must be dry before applying product. Glossy surfaces should be de-glossed by manual or mechanical methods and wiped clean. Attachment B ITB #23-25 – Atmospheric Corrosion Prevention Coating Application 2 Coating performance is directly affected by surface preparation. Coating integrity and service life will be reduced because of improperly prepared surfaces. As high as 80% of all coating failures can be directly attributed to inadequate surface preparation that affects coating adhesion. Selection and implementation of the proper surface preparation ensures coating adhesion to the underlying base and prolongs the service life of the coating system. The majority of paintable surfaces, ferrous metal surfaces, galvanizing and aluminum require protection to keep them from corroding in aggressive environments. Selection of the proper method for surface preparation depends on the substrate, the environment, the coating selected and the expected service life of the coating system Previously Coated Surfaces Maintenance painting will frequently not permit or require complete removal of all old coatings prior to repainting. However, all surface contamination such as oil, grease, loose paint, mill scale, dirt, foreign matter, rust, mold, mildew, mortar, efflorescence and sealers must be removed to assure sound bonding to the tightly adhering old paint. Glossy surfaces of old paint films must be clean and dull before repainting. Of most concern are water-soluble salts such as chlorides, sulfates, and nitrates, which are deposited on the steel surface by acid rain, marine spray, reclaimed irrigation water and occasionally by chemical splash and spillage. Washing with an abrasive cleanser will clean and dull in one operation, or, wash thoroughly and dull by sanding. Spot prime any bare areas with an appropriate primer. Coating Product The current coating product: “DYCO” METAL MAX INDUSTRIAL CORROSION RESISTANT ENAMEL 3605, 3606, 3607, 3608S, SP0976, and SP01002, will be provided by CGS Coating Application Apply with a brush or roller. Brush: Use appropriate premium latex paint brushes for best results. Roller: Use a 1/4”- 3/8” nap cover for smooth surfaces, a 1/2” nap cover for semi-rough surfaces. Work quickly to maintain a wet edge, but avoid over brushing and/or rolling. Heavily rusted or pitted areas should receive adequate coating to fill and flow smoothly. Apply two or more coats to achieve four mils DFT. Recoat within one hour. Additional coats must be applied within four hours. Post Coating Upon completion of final coating and after it has thoroughly dried, a two week follow-up inspection shall be scheduled to determine if additional coating application is needed. During the inspection, an identifying decal (provided by CGS) shall be affixed to the exposed line pipe, fabricated assemblies or the center front body of the commercial and/or residential gas meter or metering station. 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0499B 0306A 0173A 0306B 0429B 0138B 0004A 0137B 0584A 0254B 0214A 0676A0674A 0380A 0500B 0254A 0632A 0634A 0662A 0010B 0094B 0336B 0803A 0431A 0469B 0177A 0389B 0957A 0957B 0269A 0057A 0591B0589B 0508A 0750B 0175B 0914A 0257B 0553A 0309B 0348B 0758A 0760A 0349B 0143B 0226B 0842A 0346A 0916B 0054B 0340A 0592B0590B 0542A 0716A 0718A 0011A 0803B 0389A 0707A 0309A 0183B 0297A 0143A 0958A 0958B 0098B 0055B 0350A 0915B 0057B 0386A 0875B 0005B 0550B 0101B 0510B 0131A 0791B0791A 0553B 0175A 0757A 0759A 0429A 0346B 0801B0799B 0579A 0873B 0308A 0584B 0268A 0385B 0305B 0214B 0349A 0307A 0260A 0135A 0141B0134B 0265B 0297B 0552B 0620A 0186B 0268B 0174B 0307B 0096B 0186A 0308B 0841A0840A 0792B 0495B 0663B 0376A 0915A 0089B 0705B 0386B 0267A 0056B 0257A 0595B 0013B 0345B 0581B 0046B 0376B 0579B 0916A 0537A 0578A 0091A 0012B 0623B 0664A 0510A 0537B 0228B 0709B 0142B0134A 0620B 0261B 0220B 0800A 0802A 0497B 0005A 0663A 0495A 0541B 0338B 0667A 0219B 0338A 0385A0378B0378A 0053B 0088B 0228A0226A 0667B 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0635B 0420A 0460B 0470B 0416A 0456B 0416B 0456A 0459B 0418A 0419B 0458A 0458B 0414B 0455B0455A 0457B0454B0454A0457A 0417A 0417B 0460A 0414A 034B 0459A 034A 035A 035B 037A036A036B 037B 038A 039B039A038B 040B040A033B 019B017A 0185A 0708B 0621A 0621B 0918B0918A 0709A 0135B0131B 0140A 0716B 0717A 0418B0415B0415A 0419A 024B 015B 004B Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS UserCommunity NOTE:GAS MAINS ARE SHOWN IN THEIR APPROXIMATE LOCATION AND MUST BE FIELD VERIFIED PRIOR TO ANY CONSTRUCTION. Revision Date: P A S C O C O U N T YINSPECTION M A P E N T I R E C O U N T Y q 777 MAPLE STREETCLEARWATER, FL 33755 Feb 11, 2025 0 2,000 4,000 6,0001,000 Feet Legend District !H Business District Business District Main Business District Service High Pressure Main Low Pressure Main Service Line Zones ¶ 6 3 1 5 2 8 4 71 2 21 3 155A 061A 154B 238B 141A 131B 238A 090A 155B 188A 141B 053B 166B 210A 221A 142A 243A 071B 131A 132A 079A 111A 232A 154A 199A 025B 227A 151B 227B 025A 070A 254A 054A 145A 111B 091A 060A 048A 119A 119B 133A 177A 253B 188B 093B 142B 166A 122A 140A 046B 153B 132B 047A 211B211A 121A 143A 054B 140B 093A 246B 221B 024B 153A 177B 210B 223B 174A 144B 040B 258B 199B 121B 078A 220A 089B 258A 031B 133B 134A 134B 242B 110A 029B 039B 246A 143B 088B 047B046A 013B013A 223A 162A 117B 234B 079B 015B 168B 118B 015A 224A 233B 168A 234A 145B 118A 219B 245B 030A 043B 088A 174B 224B 078B 175A 255B 048B 222B 232B 029A 052A 120B 169B 055A 180B 164A 201B 097A 212A 030B 241A 092A 144A 091B 180A 081A 200B 256B 240B 229B 169A 201A 097B 233A 049B 167B 222A 189B 229A 243B 071A 042B 254B 129A 178B 179A 089A 157A 230A 187B 120A 156B 053A 241B 212B 179B 255A 235B 055B 235A 158A 190A 231A 257A 219A 069A 146A 146B 167A 200A 240A 059A 213B 122B 202A 256A 190B 158B 072A 130B 230B 049A 231B 220B 213A 152B152A 257B 189A 039A 117A 245A 043A 156A 056B 096B 207A 028A 252A 157B 178A 165B 244A 244B 209A 073A 251B 087A 176B 165A 129B 164B 175B 251A 051A 096A 186B 225B 209B 060B 208A 016A 202B 186A 106B 073B 016B 051B 187A 106A 197A 130A 197B 009B 033A 252B 105B 041A 218B 196A 044B 038A033B 028B 191A 207B 034B 198B 056A 162B 191B 176A 208B 198A 037A 026B 196B 019A 087B 163B 064A 108A 052B 242A 100A 009A 014B 037B 150B 019B 109A 150A 218A 259A 105A 225A 170A 101A 064B 024A 050B 044A 185B 107A 110B 074A 042A 008B 027B 065B 027A 063B 070B 092B 226B 109B 074B 108B 253A 014A 163A 059B 061B 082A 018A 050A 099A 181A 082B 185A 214B 170B 181B 017B 041B 065A 083A 107B 100B 018B 192B 040A 008A 226A 192A 102B 032B 214A 032A 020B 080A 171A 102A 069B 182A 090B 020A 249A 193B 203B 193A 216B 203A 182B 080B 083B 023A 204B 036B 171B 062A 026A 045B 023B 216A 062B 249B 215A 215B 086B 072B 007A 204A 035A 098B 063A 045A 007B 086A 031A 099B 260A 036A 260B 035B 081B 261A 261B 262B 017A 262A 263A 263B 264B 006B 265A 266A 002B 266B265B 002A 259B 003A 005B004A004B005A003B 006A 0011B0011A0010B0003A0004B0009B0010A0009A0008B0007A0008A0004A0007B0006B0005B0005A0006A0003B 038B034A 098A 101B 264A Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS UserCommunity NOTE:GAS MAINS ARE SHOWN IN THEIR APPROXIMATE LOCATION AND MUST BE FIELD VERIFIED PRIOR TO ANY CONSTRUCTION. Revision Date: P I N E L L A S C O U N T YINSPECTION M A PNORTH P I N E L L A S q 777 MAPLE STREETCLEARWATER, FL 33755 Jan 30, 2025 0 1,600 3,200 4,800800Feet Legend Business District District Business District No Business District High Pressure Main Low Pressure Main Service Line Business District Main Sheets ¶ !H!H !H !H !H!H !H!H !H !H!H !H!H!H!H !H !H !H !H !H !H !H !H!H !H!H!H !H!H!H !H !H !H!H!H !H!H!H !H!H !H !H!H !H !H !H !H !H!H!H!H!H !H!H !H !H !H !H !H !H!H !H !H !H !H !H !H !H!H !H!H!H !H !H !H !H!H !H!H !H !H !H !H !H !H!H!H !H !H !H!H!H !H!H !H !H!H!H!H!H!H!H !H !H !H !H !H!H !H!H !H !H !H !H !H !H!H !H !H !H!H !H!H !H !H !H!H!H !H !H !H!H!H !H !H !H!H!H!H !H !H!H!H !H !H !H !H !H !H !H!H!H!H!H !H !H !H !H!H !H !H !H !H!H!H!H!H!H!H!H !H !H!H!H!H !H !H !H !H !H!H!H !H!H !H !H!H!H !H !H !H !H !H!H !H !H!H !H !H !H!H!H!H !H!H !H!H!H!H!H!H!H !H !H !H !H !H !H!H!H !H !H!H !H !H !H !H !H !H !H !H!H!H!H!H !H!H!H!H!H !H !H !H !H!H !H !H!H!H!H !H !H !H !H !H !H !H!H !H !H !H !H !H !H !H !H!H!H !H !H !H !H !H !H !H !H!H !H !H!H !H !H !H!H!H!H !H !H!H !H !H !H !H !H !H!H!H!H!H!H!H !H !H!H!H!H!H!H!H!H!H!H !H !H !H!H !H !H !H !H !H !H !H !H !H!H !H !H !H !H !H !H !H!H!H!H !H !H!H!H!H!H!H!H!H !H!H !H !H !H !H !H!H!H !H!H !H!H!H!H !H!H!H !H !H !H !H !H !H !H!H !H!H!H !H!H!H !H!H!H !H!H !H!H !H!H !H!H!H !H !H!H!H!H !H!H!H!H !H!H !H !H !H!H!H!H !H!H !H !H !H !H !H !H!H!H !H!H!H !H!H !H !H!H !H !H!H !H!H!H !H!H !H!H !H!H!H!H!H!H!H!H !H !H!H!H!H!H!H !H!H!H!H!H!H!H!H!H!H!H!H!H!H!H!H!H!H !H!H !H!H !H !H !H!H!H!H!H !H!H !H!H !H !H !H !H !H !H !H!H!H !H !H !H !H !H!H !H!H !H !H!H !H!H!H!H !H !H !H !H!H !H !H !H !H !H !H !H !H !H !H !H !H !H !H !H !H!H !H!H !H !H !H !H!H!H!H!H !H!H!H!H!H!H !H !H !H!H!H!H !H !H !H!H!H!H !H !H!H!H!H!H!H!H!H!H!H!H!H!H!H!H !H !H !H !H!H!H !H !H !H!H!H !H !H !H !H !H !H!H !H !H !H !H!H!H !H!H !H!H!H!H !H !H !H !H!H !H !H !H !H!H!H !H !H!H !H !H !H !H !H !H!H !H!H!H !H !H !H !H !H !H !H !H!H !H !H!H !H !H!H!H !H !H !H !H!H !H!H !H!H!H!H !H !H!H!H !H !H !H !H !H!H !H !H !H !H !H!H !H!H !H!H!H !H !H !H!H !H!H !H!H!H !H !H!H !H!H !H!H!H!H!H !H !H!H!H!H!H!H !H!H!H!H !H !H!H!H !H!H !H !H!H!H !H !H!H !H!H!H!H!H !H!H!H!H !H!H!H !H !H !H !H!H !H !H !H !H !H!H !H !H !H !H!H !H !H !H !H!H!H !H !H !H!H!H !H!H!H!H !H !H!H!H!H !H!H!H !H!H !H !H!H !H !H !H!H !H!H!H!H !H !H!H!H !H !H !H!H!H !H !H!H !H !H!H !H !H !H !H !H !H!H !H !H!H!H !H!H !H!H!H !H!H !H!H !H !H!H !H !H !H !H !H !H !H !H !H !H!H !H !H !H!H!H!H!H!H !H !H !H!H !H !H!H!H !H !H !H!H!H!H !H !H !H!H !H !H !H !H !H !H!H !H !H !H !H !H !H !H !H !H !H !H !H !H!H !H !H!H !H !H !H!H!H!H!H!H !H!H !H!H !H !H !H !H !H !H!H !H !H!H !H !H !H!H!H !H !H !H !H!H!H!H !H!H !H !H!H !H !H !H !H !H!H !H !H!H!H!H !H !H!H!H !H !H !H !H!H!H!H !H !H !H !H !H !H !H !H !H !H !H!H !H!H !H!H !H!H!H!H!H !H!H!H!H !H !H !H!H!H !H!H!H !H!H !H !H!H!H!H!H !H!H!H!H !H !H!H !H !H!H !H !H!H!H!H!H!H !H!H !H !H!H !H !H !H!H!H!H!H!H!H!H!H!H!H !H!H!H!H!H !H!H !H!H!H!H!H!H!H!H!H !H!H!H!H !H!H!H!H !H !H !H!H!H !H !H!H!H !H !H!H !H!H!H !H!H!H!H!H !H!H !H!H !H!H !H !H !H !H !H !H !H !H !H !H !H!H !H!H !H!H!H !H !H !H !H!H!H!H!H !H !H !H !H !H !H !H !H!H!H !H!H !H!H !H !H!H !H!H!H !H !H !H !H !H !H !H !H !H !H !H!H!H !H !H !H !H !H!H !H!H !H!H!H!H !H !H !H!H !H !H!H!H!H !H !H!H !H!H !H!H !H !H !H !H !H !H!H !H!H !H !H !H!H !H !H!H!H !H !H !H !H!H!H!H !H!H!H !H!H !H !H !H !H!H !H !H !H!H!H !H !H !H!H !H!H!H!H!H !H!H !H !H !H !H !H !H!H !H !H !H!H !H!H!H!H!H!H !H !H!H !H !H!H !H!H !H !H!H !H !H !H !H !H !H !H!H !H !H !H !H!H !H !H!H!H!H!H!H!H!H !H !H!H!H!H!H!H!H!H !H !H !H !H !H!H!H!H !H !H !H !H !H !H !H !H !H !H !H!H!H!H!H!H !H !H!H!H !H!H!H !H!H !H !H !H !H!H !H !H !H!H!H !H !H !H !H !H!H!H!H!H !H !H!H !H!H!H !H !H !H !H!H !H !H !H!H!H!H!H !H !H!H !H !H!H !H !H !H !H !H !H !H!H !H !H !H !H !H !H !H !H !H!H !H !H!H !H !H!H!H!H !H!H!H !H !H !H !H !H !H !H !H!H!H !H !H !H!H !H !H !H !H!H !H!H!H!H !H!H!H !H!H!H!H !H!H !H !H !H!H!H !H !H!H!H !H!H !H!H !H !H !H !H !H!H !H!H!H !H!H !H!H !H!H !H !H!H !H !H !H !H!H!H!H!H !H !H !H !H!H !H !H!H !H!H !H !H!H !H !H !H!H!H!H !H!H!H!H!H!H!H!H!H !H !H !H !H !H !H !H !H !H !H !H !H !H!H !H !H!H !H!H !H !H!H!H!H !H!H!H !H !H !H !H !H !H !H !H !H !H!H !H !H!H!H!H!H!H !H!H !H !H!H !H!H !H !H!H !H!H !H !H!H !H !H !H !H!H !H!H!H!H !H !H!H!H !H !H !H !H!H!H !H !H !H!H!H !H !H !H !H !H!H!H!H!H!H !H !H !H !H!H!H !H!H !H !H !H !H !H !H!H !H !H !H !H!H !H !H !H!H!H!H!H!H !H !H !H !H!H !H!H !H !H !H !H!H !H !H!H!H !H !H !H !H !H !H!H!H!H !H !H !H!H !H !H!H !H !H!H !H !H!H !H !H!H!H !H !H !H!H !H!H !H!H !H !H !H !H!H!H !H !H !H !H !H !H!H !H !H !H !H !H!H!H !H!H !H !H !H!H !H !H !H !H !H !H!H !H !H !H !H !H !H !H!H !H !H !H!H!H !H !H !H !H!H !H!H !H !H !H !H !H !H!H !H!H !H !H !H !H !H!H !H !H!H !H !H!H !H !H!H !H !H!H !H !H !H !H !H!H !H !H!H !H !H !H !H!H!H!H!H !H !H !H !H !H !H !H!H!H !H !H!H !H !H !H!H !H!H !H !H !H!H !H !H!H!H !H!H !H!H !H!H !H !H!H!H !H!H!H !H !H!H!H!H!H!H !H!H !H!H!H !H !H!H !H !H!H!H !H !H!H !H!H!H!H !H !H!H !H !H !H !H !H !H !H !H !H !H !H !H !H!H!H!H!H!H !H !H!H!H!H!H!H!H!H!H!H!H!H!H!H!H !H !H !H!H!H!H !H !H !H!H !H !H!H!H!H !H !H !H!H!H!H!H!H!H !H!H!H !H !H!H!H!H!H!H!H!H!H!H!H!H!H !H !H !H!H!H!H !H !H!H!H!H!H!H !H !H !H !H !H !H !H!H!H!H!H!H!H!H !H !H!H !H !H!H!H !H !H !H!H !H !H!H!H !H !H !H!H !H !H !H !H !H !H !H!H!H !H !H !H!H !H !H!H !H !H !H !H !H!H!H!H!H !H!H !H !H !H !H !H!H !H !H !H !H !H!H !H!H !H!H !H !H !H !H!H !H!H !H !H!H !H!H !H !H !H !H !H!H!H !H !H !H !H !H!H !H !H !H !H !H!H!H !H!H!H!H!H !H !H!H !H !H!H!H!H !H !H !H !H !H!H !H!H!H !H !H !H!H!H!H !H !H !H !H !H!H !H !H!H!H !H !H !H !H !H !H !H !H!H !H!H !H!H 1 3 4 2 5 87 6 65 276A 304B 294B 285A 320A 304A 400A 340B 312B312A 355B 370B 321A 294A 385A 258B 300B 370A 238B 330A 238A 326A320B 301A 377A 318A 385B 221A 321B 243A 355A 232A 358A 285B 377B376B 343A 258A 227A 333A 227B 254A 259A 300A 354B 277A 332B 276B 358B 310A 282B 331A 253B 291B 406A 267A 323B 343B 324B 221B 347A 223B 324A 363B 297B 342A 307B 313A 363A 220A 376A 266A 322A 323A 336A 519A 282A 242B 391A 289B 273A 246A 415A 331B 344A 405A 223A 359B 404B 551B 288B 234B 291A 273B 264A 224A 233B 271A 359A 234A 219B 245B 390A 280A 301B 362A 332A 322B 255B 281B 222B 232B 361B 341B 333B 369B 289A 280B 360A 267B 309B 241A 262B 271B 283A 286B 256B 240B 264B263A 229B 233A 314A 389B 222A 290B 315B 360B 229A 334B 243B 431B 268A 254B 375A 357A 306A 265A 230A 298B 342B 241B 534A 501B 340A 319A 308B 265B 315A 255A 446B 292A 551A 371B 235A 375B 502B 231A 344B 257A 219A 307A 272B 240A 274A 256A 533A 299B 269A 390B 263B 230B 401A 262A 231B 220B 296B 313B 245A 334A 417B 501A 416B 387B 270A 252A 373B 244A 244B 516B 502A 251B 417A 296A 372B 357B 403A 279A 297A 499B 431A 287A 388A 308A 550A 261A 261B 306B 272A 279B 251A 316B 374A 305B 533B 402A 430A 288A 270B 519B 414B 400B 481A 330B 401B 310B 402B 345A 373A 317B 260A 389A 516A 287B 432A 550B 430B 386B 269B 499A 278B 405B 517A 252B 260B 278A 432B 404A 481B 500B 275A 517B 218B 416A 387A 407A 295B 415B 392A 345B 518A 593A 329B 336B 498A 298A 500A 372A 535A 429B 391B 347B 362B 314B 403B 406B 392B 274B 388B386A 242A 515A 329A 374B 463B 407B 281A 283B 218A 535B 498B 515B 325B 316A 371A 292B 532B 549B 253A 290A 518B 547A 563A 346B 534B 563B 531B 335B 532A 249A 549A 346A 531A 216B 384B 548A 564B 305A 216A 299A 249B 547B 341A 335A 309A 578A 319B 578B 295A 548B 318B 325A 564A 317A 399B 286A 326B 579A 593B 311A 259B 277B 311B 268B 356A 303B303A 579B 480B 497B 212A210A210B211A 213A212B209B209A208B208A207B207A 497A 480A 361A356B 211B 429A 446A 463A 414A 399A 384A 369A 275B Sources: Esri, HERE, Garmin, Intermap, increment P Corp., GEBCO, USGS, FAO, NPS, NRCAN, GeoBase, IGN, Kadaster NL, Ordnance Survey, Esri Japan, METI, Esri China (Hong Kong), (c) OpenStreetMap contributors, and the GIS UserCommunity NOTE:GAS MAINS ARE SHOWN IN THEIR APPROXIMATE LOCATION AND MUST BE FIELD VERIFIED PRIOR TO ANY CONSTRUCTION. Revision Date: P I N E L L A S C O U N T YINSPECTION M A PSOUTH P I N E L L A S q 777 MAPLE STREETCLEARWATER, FL 33755 Feb 11, 2025 0 1,500 3,000 4,500750Feet Legend District !H Business District Service Business District Main Business District Service High Pressure Main Low Pressure Main Service Line Zones ¶ r Surveys to be Performed Description Year One Amount Year Two Amount Year Three Amount Year One Amount Year Two Amount Year Three Amount Year One Amount Year Two Amount Year Three Amount Business District - Gas Leak Survey Percentage of 100%$60,955.00 100%$60,955.00 100%$62,784.00 100%$204,305.66 100%$209,413.30 100%$214,648.63 100%$164,758.18 100%$171,348.50 100%$178,202.44Business District - Atmospheric Corrosion Survey 100%$16,225.00 100%$16,225.00 100%$16,743.00 100%$80,485.85 100%$82,498.00 100%$84,560.45 100%$37,728.00 100%$39,237.12 100%$40,806.60Outside Business District - Gas Leak Survey Perce 33.33%$89,401.00 33.33%$89,401.00 33.33%$92,083.00 33.33%$124,024.34 33.33%$127,124.95 33.33%$130,303.07 33.33%$99,740.26 33.33%$103,729.87 33.33%$107,879.06 Outside Business District - Atmospheric Corrosio 33.33%$36,573.00 33.33%$36,573.00 33.33%$37,670.00 33.33%$247,844.15 33.33%$254,040.25 33.33%$260,391.26 33.33%$98,747.80 33.33%$102,697.71 33.33%$106,805.62Total$203,154.00 $203,154.00 $209,280.00 $656,660.00 $673,076.50 $689,903.41 $400,974.24 $417,013.20 $433,693.72 Description Unit of Measure Unit Cost Unit Cost Unit Cost Coating services (including all labor, misc. mater per Meter $12.50 $290.00 $25.00Miscellaneous Work per Hour $52.50 $141.00 $65.00 Description Unit of Measure Unit Cost Unit Cost Unit Cost Business District - Gas Leak Survey (Approx. Num Base Rate/Hour $1,253.00 $70.55 $115.59 Outside Business District - Gas Leak Survey (Appr Base Rate/Hour $1,803.00 $88.34 $115.59 Line Item 1 Rate was based on estimated annual number of hours (x) hrly rate not per/hr. The per hour rate is $53.46 per technician 2 Benchmark VA LLC, Subsurface Utility Services Pond & Company 2 Reconn Holdings, LLCPond & Company 4 Line Item Benchmark VA LLC, Subsurface Utility Services Benchmark VA LLC, Subsurface Utility Services Pond & Company Reconn Holdings, LLC Line Item Atmospheric Corrosion Prevention Work 1 Reconn Holdings, LLCGas Leak Survey Work BID TABULATION ITB 23-25 Surveys and Corrosion Prevention Coating Services Indicates Intent to Award 123 1) Benchmark VA LLC, Subsurface Utility Services 2) Pond & Company 9500 King Air Court 3500 Parkway Lane Ashland, VA 23005 Suite 500 Peachtree Corners, GA 30092 3) Reconn Holdings, LLC 1500 Ocean Ave Suite A Bohemia, NY 11716 ADVERTISED: TAMPA BAY TIMES 09.10.25 POSTED:OpenGov 09.02.25-10.02.25 FOR THE CITY OF CLEARWATER Due/Opening: October 2, 2025; 10:00 a.m. INVITATION TO BID No. 23-25 Surveys and Corrosion Prevention Coating Services Solicitation Response Listing October 24, 2025 NOTICE OF INTENT TO AWARD CGS Energy and the Procurement Division recommend award of ITB No. 23-25, Surveys and Corrosion Prevention Coating Services, to Benchmark VA LLC, Subsurface Utility Services, of Ashland, VA, the lowest most responsible bidder, in accordance with the bid specifications, in the estimated annual amount of $230,000.00, for a period of one (1) year with two (2), one (1) year renewal options. This Award recommendation will be considered by the City Council on November 17, 2025, Work Session (1:30 p.m.) and voted on November 20, 2025, Council Meeting (6:00 p.m.) These meetings are held at Clearwater Main Library, at 100 N. Osceola Ave., Clearwater, FL 33755. Inquiries regarding this Intent to Award can be directed to the City’s Procurement Analyst at milisa.harris@myclearwater.com or mailed to City of Clearwater, Attn: Procurement Division, PO Box 4748, Clearwater, FL 33758-4748. Posted on this date by: Milisa Harris Milisa Harris Procurement Analyst Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1103 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 6.2 SUBJECT/RECOMMENDATION: Authorize a purchase order to Sport Surfaces, LLC. of West Palm Beach, Florida, for cleaning and refurbishment of tennis and pickleball courts at three Parks and Recreation facilities, including Morningside Recreation Center, Coachman Ridge Park and Bay Park Sand Key, in the cumulative amount of $103,935.00, pursuant to Clearwater Code of Ordinances Sections 2.563 (1)(c), Piggyback, and 2.563(1) (d), Non-competitive purchase, and authorize the appropriate officials to execute same. (consent) SUMMARY: The Parks and Recreation Department oversees more than 110 parks and facilities encompassing approximately 1,846 acres of parkland. Many of these parks feature sports and athletic amenities, including tennis and pickleball courts, which provide residents with opportunities for recreation, exercise, and community engagement. This proposal includes the cleaning and refurbishment of eight existing tennis and pickleball courts within the noted City parks. The scope of work includes pressure washing, resurfacing, court restriping, installation of fiberglass membranes, replacement of posts and nets, and the removal of tree roots contributing to surface damage. The cleaning and refurbishment of these courts will extend the useful life of the facilities by restoring surfaces that have deteriorated over time due to age and heavy use. The proposed pricing for Sport Surfaces, LLC is based on a competitively awarded contract with Martin County, pursuant to RFB No. 2023-3466. Sport Surfaces, LLC was approved by the Martin County Board of County Commissioners on February 21, 2023, as the most responsive bidder for Recreational Court Resurfacing, under an initial term expiring February 21, 2026, with two (2), one-year renewal options. Sport Surfaces, LLC was selected after reviewing numerous active municipal contracts based on competitive pricing, craftmanship, past reliability and professionalism, their ability to deliver quality services, expedite designated timelines, and communicating clearly with the client makes them the resurfacing contractor to be considered for this project. A total of $98,300.00 will be procured through a piggyback contract with Marion County. The procurement of nets, asphalt repair, temporary electricity, and water access, totaling $22,553.00, is identified as impractical due to these items being ancillary components directly associated with the resurfacing project. These elements must be performed concurrently with the primary scope of work to maintain quality control, warranty coverage, and proper installation sequencing. Procuring them separately would create scheduling conflicts and reduce accountability. An additional discount of $16,918.00 has been provided by Sport Surfaces, LLC, resulting in a final project cost of $103,935.00. This contract is for a period of 90 days, beginning upon the issuance of a notice to proceed. This item is consistent with the Community Development Code as well as the Comprehensive and Strategic Plans. APPROPRIATION CODE AND AMOUNT: Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-1103 Funding is available in capital improvement project M2207, Athletic Fields R&R, funded by General Fund revenues. USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: Approval of the purchase order supports several Strategic Plan Objectives, including:  ·1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. ·1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. ·2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events. ·3.1: Support neighborhood identity through services and programs that empower community pride and belonging. ·3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization. Page 2 City of Clearwater Printed on 2/27/2026 Page 1 of 15 RFB2023-3466 Recreational Court Resurfacing This document may be reproduced upon request in an alternative format by contacting the County ADA Coordinator (772) 320-3131, the County Administration Office (772) 288-5400, Florida Relay 711, or by completing our accessibility feedback form at www.martin.fl.us/accessibility-feedback AGREEMENT BETWEEN COUNTY AND CONTRACTOR FOR GOODS AND SERVICES THIS AGREEMENT, effective this 21st day of February in the year, 2023, between: MARTIN COUNTY BOARD OF COUNTY COMMISSIONERS, a political subdivision of the State of Florida, (hereinafter COUNTY), located at 2401 S.E. Monterey Road, Stuart, FL 34996 AND the CONTRACTOR: Sport Surfaces, LLC (hereinafter CONTRACTOR) 7011 Wilson Road West Palm Beach, FL 33413 Contract Name: Recreational Court Resurfacing Contract Number: RFB2023-3466 Contract Term: Three (3) years plus two (2) 1-year renewal options (Not to exceed 5 years) Not to Exceed Amount: $500,000.00 Page 2 of 15 RFB2023-3466 Recreational Court Resurfacing WHEREAS, COUNTY has previously determined that it has a need for goods and/or services more specifically outlined in the Request for Bids (RFB) and the Scope of Services; and WHEREAS, COUNTY solicited competitive bids for such services pursuant to the Martin County bid number referenced on Page 1 of this Agreement; and WHEREAS, COUNTY awarded the Bid to CONTRACTOR; and WHEREAS, CONTRACTOR has represented that it is able to satisfactorily provide the services and or materials according to the terms and conditions of the RFB, which is incorporated herein by reference, and the terms and conditions contained herein; and NOW THEREFORE, in consideration of the above and mutual covenants contained herein, the parties agree as follows: 1. Services to be Performed. The CONTRACTOR hereby agrees to provide the COUNTY with goods and services, as requested and more specifically outlined in the Scope of Services attached hereto and made a part hereof as Exhibit A, this Agreement and all subsequent official documents that form the Contract Documents for this Agreement, including any additional contract terms contained herein. 2. Time of Service. Services shall be performed in a timely manner, as specified in the Request for Bid or as set forth herein. 3. Term of Agreement/Option of Renewal. This Agreement shall be in effect from the date of execution and for the term and agreed upon renewal options indicated on Page 1 of this Agreement. This Agreement may be extended subject to execution of a written agreement between the COUNTY and CONTRACTOR for up to 90 additional days beyond the term and agreed upon renewal options. This option shall be exercised only if all prices, terms and conditions remain the same, or decrease. 4. Amendment of the Agreement. This Agreement may be amended only by mutual written agreement signed by the parties. No statement, representations, warranties, either written or oral, from whatever source arising, except as expressly stated in this Agreement, shall have any legal validity between the parties or is binding upon any of them. The parties acknowledge that this agreement contains the entire understanding and agreement of the parties. No modifications hereof shall be effective unless made in writing and executed by the parties hereto with the same formalities as this Agreement is executed. 5. Assignment/Subcontracting. The CONTRACTOR shall perform all services and provide all goods and equipment required by this Agreement. No assignment or subcontracting shall be allowed without the prior written consent of the COUNTY. In the event of a corporate acquisition and/or merger, the CONTRACTOR shall provide written notice to the COUNTY within thirty (30) business days of CONTRACTOR’S notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this Agreement, which shall not be unreasonably exercised by the COUNTY, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state or federal laws. Action by the COUNTY awarding a bid to a bidder, Page 3 of 15 RFB2023-3466 Recreational Court Resurfacing which has disclosed its intent to assign or subcontract in its response to the RFB, without exception shall constitute approval for purpose of this Agreement. 6. Termination. 6.1 COUNTY shall notify CONTRACTOR of any failure to comply with any requirement in the Scope of Work and shall notify CONTRACTOR in writing of such failure/default. CONTRACTOR shall correct such failure/default within five (5) working days. COUNTY shall have the right to terminate this Agreement if such correction is not made within the time specified above. 6.2 Failure of the CONTRACTOR to comply with any of the provisions of this Agreement shall be considered a material breach of Agreement and shall be cause for immediate termination of the Agreement at the sole discretion of the COUNTY. 6.3 COUNTY reserves the right to cancel this Agreement, without cause, by giving thirty (30) days prior written notice to the CONTRACTOR of the intention to terminate. 7. Compensation. COUNTY shall pay CONTRACTOR upon CONTRACTOR’s completion of, and COUNTY’s acceptance of, the services required herein, in the amounts specified in the Price Schedule attached hereto and made a part hereof as Exhibit B. Price escalations will be considered at the end of each year and must be documented with written verifications of industry price increases. 7.1 The County may in its sole discretion make an equitable adjustment in the pricing if pricing or availability of supply is affected by extreme and unforeseen volatility in the marketplace that is by circumstances that satisfy all of the following: a. The volatility is due to causes wholly beyond the successful bidder's control. b. The volatility affects the marketplace or industry, not just the particular successful bidder source of supply. c. The effect on pricing or availability of supply is substantial. d. The volatility so affects the successful bidder that continued performance of the contract would result in a substantial loss. 7.2 Any adjustment would require irrefutable evidence and written approval by the Purchasing Manager. 7.3 If an adjustment to pricing is granted, beginning quarterly on dates agreed to between the County and the awardee, the awardee shall provide the Purchasing Manager with written justification to continue the pricing adjustment. If awardee does not provide the quarterly update, pricing shall revert back to the original pricing submitted by the awardee. 7.4 COUNTY shall pay invoices in accordance with the Local Government Prompt Payment Act. 8. Permit/ Licenses. CONTRACTOR must secure and maintain any and all permits and licenses required to complete this Agreement. Page 4 of 15 RFB2023-3466 Recreational Court Resurfacing 9. Public Records. 9.1 CONTRACTOR shall comply with the provisions of Chapter 119, Fla. Stat. (Public Records Law), in connection with this Agreement and shall provide access to public records in accordance with §119.0701, Fla. Stat. and more specifically Contractor shall: 9.1.1 Keep and maintain public records required by the County to perform the Agreement. 9.1.2 Upon request from the County’s custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Fla. Stat. or as otherwise provided by law. 9.1.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the CONTRACTOR does not transfer the records to the County. 9.1.4 Upon completion of the Agreement, transfer, at no cost, to the County all public records in possession of the CONTRACTOR or keep and maintain public records required by the County to perform the Agreement. If the CONTRACTOR transfers all public records to the County upon completion of the Agreement, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the Agreement, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County’s custodian of public records, in a format that is compatible with the information technology systems of the County. 9.1.5 All blueprints, schematics and design drawings received by the CONTRACTOR from the COUNTY shall not be re-copied or forwarded to another party unless documented permission has been received by COUNTY. Documents shall be documented as retained, returned, or destroyed by CONTRACTOR accepting said documents. In accordance with the Florida Public Records Act, these documents are exempt from Public Disclosure as described in 119.071, Fla. Stat., general exemptions from inspection or copying of public records. 9.2 IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (772) 419-6959, public_records@martin.fl.us, 2401 SE MONTEREY ROAD, STUART, FL 34996. Page 5 of 15 RFB2023-3466 Recreational Court Resurfacing 9.3 Failure to comply with the requirements of this Article shall be deemed a default as defined under the terms of this Agreement and constitute grounds for termination. 10. Minimum Insurance Requirement. The CONTRACTOR must maintain insurance in at least the amounts required throughout the term of this Agreement or any renewals or extensions. The CONTRACTOR must provide a Certificate of Insurance in accordance with the Insurance Requirements and as set forth herein naming the COUNTY as an additional named insured evidencing such coverage prior to issuance of a purchase order or commencement of any work under this Agreement. a. Loss Deductible Clause: The COUNTY shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Contractor and/or subcontractor providing such insurance. b. Worker's Compensation Insurance: The Contractor shall take out and maintain during the life of this Agreement, Worker's Compensation Insurance for all of its employees connected with the work of this project and, in case any work is sublet, the Contractor shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Contractor. Such insurance shall comply fully with the Florida Worker's Compensation Law. In case any class of employees engaged in hazardous work under this contract at the site of the project is not protected under the Worker's Compensation statute, the Contractor shall provide, and cause each subcontractor to provide adequate insurance, satisfactory to the COUNTY for the protection of its employees not otherwise protected. Coverage to include Employers Liability $100,000 each accident, $100,000 each Disease/Employee and $500,000 each Disease/Maximum. c. Commercial Automobile Liability Insurance: The Contractor shall take out and maintain during the life of this agreement Comprehensive Automobile Liability Insurance for “Any Auto” (owned, hired and non-owned) for a minimum of $1,000,000 Combined Single Limit. d. Commercial General Liability Insurance: The Contractor shall take out and maintain during the life of this agreement Commercial General Liability Insurance including coverage for bodily injury, property damage, personal/advertising injury and products/completed operations for negligent acts which may arise from operations under this Agreement whether such operations are alone or by anyone directly or indirectly employed by it. The policy should include Contractual Liability to cover the hold harmless and indemnity provision as set forth in this agreement. A per project limit of liability is required. The amounts of such insurance shall be the minimum limit as follows: Each Occurrence - $1,000,000 Personal/Advertising Injury - $1,000,000 Products/Completed Operations Aggregate - $2,000,000 General Aggregate - $2,000,000 Fire Damage - $100,000 and 1 fire Page 6 of 15 RFB2023-3466 Recreational Court Resurfacing Medical Expense - $10,000 any 1 person e. Commercial Automobile and General Liability Insurance: The Contractor shall require each of its subcontractors to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of his subcontractors in its policy, as specified above. f. Waiver of Subrogation. The CONTRACTOR hereby waives any and all rights of Subrogation against the COUNTY, its officers, employees and agents for each required policy. When required by the insurer or should a policy condition not permit an insured to enter into a pre-loss agreement to waive subrogation without an endorsement, then the CONTRACTOR shall agree to notify the insurer and request the policy be endorsed with a Waiver of Transfer of rights of Recovery Against Others, or its equivalent. 11. Indemnification. CONTRACTOR shall indemnify and hold harmless the COUNTY and Federal government from all suits, actions or claims of any character brought on account of any injuries or damages received or sustained by any person, person or property by or from the said CONTRACTOR; or by, or in consequence of any neglect in safeguarding the work; or by the use of unacceptable materials in the construction of improvements; or on account of any act or omission, neglect or misconduct of the said CONTRACTOR; or by, or on account of, any claim or amounts recovered under the “Workers Compensation Law” or of any other laws, by-laws, ordinance, order or decree, except only such injury or damage as shall have been occasioned by the sole negligence of the COUNTY. The first ten dollars ($10.00) of compensation received by the CONTRACTOR represents specific consideration for this indemnification obligation. 12. Governing Law. The laws of the State of Florida shall govern this Agreement. 13. Independent Contractor Status and Compliance with the Immigration Reform and Control Act of 1986. The CONTRACTOR is and shall remain an independent contractor and is neither agent, employee, partner nor joint venture of COUNTY. CONTRACTOR acknowledges that it is responsible for complying with the provisions of the Immigration Reform and Control act of 1986 located at 8 U.S.C. 1324, et. Seq., and regulations relating thereto, as either may be amended from time to time. Failure to comply with the above provisions shall be considered a material breach and shall be grounds for immediate termination of the Agreement, at the discretion of COUNTY. 14. Severability. The terms and conditions of this Agreement shall be deemed to be severable. Consequently, if any clause, term, or condition hereof shall be held to be illegal or void, such determination shall not affect the validity or legality of the remaining terms and conditions, and notwithstanding any such determination, this Agreement shall continue in full force and effect unless the particular clause, term, or condition held to be illegal or void renders the balance of the Agreement to be impossible or performance. 15. Conflict of Interest. CONTRACTOR represents that it has no interest and shall acquire no interest(s), which conflict in any manner with the performance of services required hereunder, as provided for in Chapter 112, Part 111, of the Florida Statutes, CONTRACTOR further represents that no person having any interest shall be employed for said performance. CONTRACTOR shall notify COUNTY in writing by certified mail of all potential conflicts of Page 7 of 15 RFB2023-3466 Recreational Court Resurfacing interest for any prospective business association, interest or other circumstance which may influence or appear to influence CONTRACTOR’S judgment or quality of services being provided hereunder. Such written notification shall identify the prospective business association, interest or circumstance, the nature of work that CONTRACTOR may undertake and request an opinion from COUNTY, the prospective business association, interest or circumstance would not constitute a conflict of interest by CONTRACTOR, COUNTY shall so state in the notification and CONTRACTOR shall, at its option, enter into said association, interest or circumstance and it shall be deemed not in conflict with respect to services provided to COUNTY by CONTRACTOR under the terms of this Agreement. 16. Documents Comprising Agreement. The Agreement documents shall include this Agreement as well as the following documents, which are incorporated herein by reference. e. Martin County’s Request for Bid and all of its addenda and attachments which are part of the RFB set forth above. f. Contractor’s Certificate of Insurance required in the Request for Bid; g. Contractor’s response to the RFB or soliciting document. 17. Dispute Resolution. 17.1 As a condition precedent to the filing of any legal proceedings, the parties shall endeavor to resolve claim disputes or other matters in question by mediation. Mediation shall be initiated by any party by serving a written request for same on the other party. The party shall, by mutual agreement, select a mediator within 15 days of the date of the request for mediation. If the parties cannot agree on the selection of a mediator, then the COUNTY shall select the mediator, who, if selected solely by the COUNTY, shall be a mediator certified by the Supreme Court of Florida. The mediator’s fee shall be paid in equal shares by each party to the mediator. 17.2 Attorney’s Fees. The parties expressly agree that each party will bear its own attorney’s fees incurred in connection with this Agreement. 17.3 Venue. This Agreement and the terms hereof shall be construed in accordance with the laws of the State of Florida and venue for all actions in a court of competent jurisdiction shall lie in Martin County, Florida. 17.4 Non-jury trial. The parties expressly and specifically hereby waive the right to a jury trial as to any issue in any way connected with this Agreement. 17.5 The parties expressly and specifically hereby waive all tort claims and limit their remedies to breach of contract as to any issue in any way connected with this Agreement. 18. Confidential Information. 18.1 Any information such as specifications, drawings, sketches, business information, forecasts, models, samples, data, computer programs and other software, and documentation of one Party (a “Disclosing Party”) that is furnished or made available or otherwise disclosed to the other Party or to such other Party’s employees, contractors, or agents (a “Receiving Party”) pursuant to this Agreement (“Proprietary Information”) shall be Page 8 of 15 RFB2023-3466 Recreational Court Resurfacing deemed the property of the Disclosing Party. Proprietary Information, if written, shall be clearly and conspicuously marked “Proprietary”. Such information may be disclosed to those persons who have a need for it in connection with the provision of services required to fulfill this Agreement and shall be used by those persons only for such purposes; and may be used for other purposes only upon such terms and conditions as may be mutually agreed to in advance of such use in writing by the Parties. Notwithstanding the foregoing sentence, COUNTY shall be entitled to disclose or provide Proprietary Information as required by any governmental authority or applicable law, including but not limited to Section 119, Fla. Stat. Existence and terms of this Agreement shall constitute a public record and shall be subject to Section 119, Fla. Stat. CONTRACTOR agrees to comply with the requirements of Sec. 119.0701, Fla. Stat. 18.2 If COUNTY receives a public records request for public records received from CONTRACTOR, including any public records request for Proprietary Information or for records that may be or may contain Proprietary Information, COUNTY shall promptly notify CONTRACTOR. The notice shall inform CONTRACTOR that it must promptly inform COUNTY, in writing, whether or not CONTRACTOR claims an exemption to the release of part or all of the requested public record. If CONTRACTOR claims that part or all of a public record is exempt from inspection and copying, that writing shall state the basis of the exemption that it contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute. If CONTRACTOR claims that an exemption applies to part of a requested public record, CONTRACTOR shall, in that writing, identify for redaction the part of that public record to which the exemption is asserted and validly applies, and the remainder of that public record shall be produced for inspection and copying. If CONTRACTOR promptly notifies COUNTY of a claim of exemption, COUNTY shall review the exemption claimed and decide whether to release the public records. If CONTRACTOR fails to promptly notify COUNTY that it claims an exemption to the release of the requested public record, that failure constitutes a waiver of any claim of trade secret or confidentiality, and COUNTY shall release the record as requested. 18.3 CONTRACTOR will indemnify, defend, and hold COUNTY, COUNTY’s elected officials, employees, agents, and attorneys and their successors (each an “Indemnitee”) harmless of and from any claim brought or threatened against any Indemnitee by any person or entity on account of or related to any public records request for public records, as that term is defined in Section 119.011, Fla. Stat., that are or may be or may contain Proprietary Information, each of which may be defended, settled or pursued by COUNTY with counsel of COUNTY’s choice but at the expense of CONTRACTOR, including reasonable attorneys’ fees and costs, including attorneys’ fees and costs in litigation and on appeal incurred by or awarded against any Indemnitee or agreed upon by any Indemnitee as part of any settlement of any claim for attorney’s fees and costs for failure to produce requested public records disclosed to an Indemnitee by CONTRACTOR. 18.4 In the event of the expiration or termination of this Agreement for any reason whatsoever, each Party shall return to the other Party Proprietary Information and other documents, work papers and other material (including all copies thereof) obtained from the other Party in connection with this Agreement, subject to Chapter 119 and other public records retention requirements set forth in Florida law. 19. E-Verify. In compliance with Section 448.095, Fla. Stat., the CONTRACTOR and its subcontractors shall register with and use the E-Verify system to verify work authorization status of all employees hired after January 1, 2021. Page 10 of 15 RFB2023-3466 Recreational Court Resurfacing EXHIBIT A SCOPE OF SERVICES Includes, but is not limited to all labor, materials, and services necessary to furnish and install surfacing and/or striping for basketball, tennis, pickleball, roller hockey and other asphalt/concrete athletic courts located at various Parks facilities throughout Martin County. This specification shall define the color coating system application and striping applications for asphalt tennis courts. All work required for sub-base construction, drainage, fencing, concrete, and asphalt is outlined in the specification of the American Sports Builders Association (USTC & TBA) Type V. A. Submittals 1) Comply with submittal procedures and submit proposed products to County for approval prior to beginning work. 2) Product Data: Submit manufacturer’s product data, including surface and crack preparations and application instructions 3) Samples: Submit manufacturer’s color samples of color coating. 4) Manufacturer’s Certifications: Submit manufacturer’s certification that materials comply with specified requirements and are suitable for intended application. 5) Manufacturer’s Project References: Submit manufacturer’s list of successfully completed asphalt tennis court surface color coating system projects, including project name, location, and date of application. 6) Applicator’s Project References: Submit applicator’s list of successfully completed asphalt tennis court surface color coating system projects, including project name, location, type, and quantity of color coating system applied and date of application. 7) Warranty Documentation: Submit manufacturer’s standard warranty. B. Quality Assurance 1) Manufacturer’s Qualifications: • Manufacturer regularly engaged, for the past five (5) years, in manufacture of asphalt tennis court surface color coating systems of similar type to that specified. • United States owned company. 2) Applicator’s Qualifications: • Applicator regularly engaged, for the past three (3) years, in application of tennis court surface color coating systems of similar type to that specified. • Employ persons trained for application of tennis court surface color coating systems. C. Delivery, Storage and Handling 1) Delivery and Acceptance Requirements: Deliver materials to site in manufacturer’s original, unopened containers and packaging, with labels clearly identifying product name and manufacturer. Page 11 of 15 RFB2023-3466 Recreational Court Resurfacing 2) Storage and Handling Requirements: • Store and handle materials in accordance with manufacturer’s instructions. • Keep materials in manufacturer’s original, unopened containers and packaging until application. • Store materials in clean, dry area indoors. • Store materials out of direct sunlight. • Keep materials from freezing. • Protect materials during storage, handling, and applications to prevent contamination or damage. • Close containers when not in use. D. Ambient Conditions 1) Do not apply asphalt tennis court surface color coating system when air or surface temperatures are below 50 degrees F during application or within twenty- four (24) hours after application. 2) Do not apply asphalt tennis court surface color coating system when rain is expected during application or within twenty-four (24) hours after application. E. Court Resurfacing Specifications 1) Court Preparation: Pressure Clean all surfaces to remove all loose dirt, mildew, oil spots and foreign matter from courts. Machine sand surface as necessary. 2) Patching: All areas holding 1/8 inches of water for more than one (1) hour after flooding shall be patched with acrylic patch binder. All patches shall be sanded level with surrounding court area. 3) Crack Repair: Fill all cracks 1/16 of an inch with acrylic crack filler. All filled cracks shall be sanded level with surrounding court. 4) Acrylic Resurfacer Course: Over the entire court area, apply one (1) coat of acrylic resurfacer, a concentrated and pigmented emulsion fortified with silica sand to provide a levelling and filler coat for succeeding color applications. 5) Acrylic Color Course: Apply two (2) coats of multi-purpose color plus silica sand to provide a tough, durable, textured playing surface. 6) Color: Colors are to be determined prior to work commencing. Contractor to supply available color chart. Martin County Parks colors will be blue and green, unless otherwise specified. Lines are to be white in color unless a specific job requires and different color with County’s approval. 7) Repaint posts where applicable. 8) Playing Lines: Accurately locate, mark and paint appropriate playing lines, using heavy bodied acrylic latex compound with pigments and mineral filler to form a high hiding line for application of asphalt or acrylic color coated surfaces. White in color unless specified differently with Martin County Parks approval. F. Exceptions to Specifications 1) A fiberglass membrane over repaired cracks or over the entire court surface may be required and will be determined on a case-by-case basis. 2) Additional coat of resurfacer may be necessary if fiberglass membrane is used and shall be determined on a case-by-case basis. Page 12 of 15 RFB2023-3466 Recreational Court Resurfacing G. Warranty 1) Contractor will warrant the completed resurfacing to be free of significant defects in workmanship and materials for a period of no less than one (1) year from the date of completion of the work. H. Examination 1) Contractor, along with a representative of the Martin County Parks Department, will examine courts prior to commencement of work to determine the extent of the repair work needed. 2) Contractor shall notify Martin County of conditions that would adversely affect application or subsequent use. 3) Contractor shall not begin surface preparation or application until unacceptable conditions are corrected and reviewed by the County Parks staff. 4) Contractor will verify with County Parks staff, each application fiberglass, surfacer, and topcoat. 5) Prior to any post placement or line painting, Contractor will confirm measurements with County Parks staff. I. Protection 1) Allow a minimum of twenty-four (24) hours curing time before opening tennis courts for play. 2) Protect applied asphalt tennis court surface color coating system to ensure that, except for normal weathering, coating system will be without damage or deterioration at the time of Substantial Completion. J. Contractor Responsibilities 1) Safety - The Contractor shall conduct his operations in strict accordance with all applicable Federal, State and Local safety codes and statutes and shall be fully responsible and obligated to maintain procedures for safety of the public as well as work personnel and equipment involved in the project. The area being resurfaced must be clean and orderly, with all supplies and tools properly stored to prevent a safety issue. Site, materials, and tools must be secure when workers are not present. 2) Measurement and Payment for Unspecified Work • The work covered by this item consists of unforeseen items of work not included in other bid items, but necessary for accomplishing the work, and shall apply only to extra work or additional items over and above those specified. • The cost of this additional work shall be agreed upon in writing and approved by the authorized representative of Martin County prior to starting any additional work. The value of the work shall be based on unit prices of similar bid items called for in the bid. 3) Other Requirements • Furnish owner with an estimated start date. Actual start must be no more than two weeks past estimated start time to eliminate scheduling conflicts Page 13 of 15 RFB2023-3466 Recreational Court Resurfacing with Martin County Parks. Contractor also agrees to stay on job once started until completed, inspected by the Parks Department, and signed off as completed. • Start and complete project within two weeks of confirmation of start date, as specified in the contract documents. • Furnish all labor, materials, and equipment to fully execute job. • Furnish and maintain temporary flagging and barricades as required to protect employees and the public at all times. • Daily clean-up of trash and debris. Excess material to be disposed offsite by Contractor, NO dumping of any materials into or onto the grounds of the Park System. ALL materials removed such as asphalt, concrete, old nets, poles, and any miscellaneous construction materials are to be disposed of properly by the Contractor with their onsite dumpster or vehicle. • Contractor must use materials that meet the guidelines and specifications for the “American Sports Builders Association” (United States Tennis Court and Track Builders Association). K. Subcontractors 1) Contractor will be required to establish, to the satisfaction of the County, the reliability and responsibility of the subcontractors, if any, proposed to furnish and perform the work described herein. 2) Contractor must have vehicles marked with the logo or lettering of the company, and the workers must wear shirts identifying the business doing the work. Uniform, shirt and, shoes, and safety equipment must be worn at all times. 3) Prior to the award of the contract, the County will notify the Contractor in writing if, after due investigation, the County has reasonable objection to any such proposed person or entity. If the County has reasonable objection to any proposed subcontractor, the Contractor shall submit an acceptable substitute person or entity with no adjustment in his bid price. 4) Subcontractors proposed by the Contractor and to whom the County has made no reasonable objection must be used on the work for which they were proposed and shall not be changed without written consent and approval by the County. 5) Contractor shall be fully responsible to the County for the acts and omissions of his subcontractors, and of persons either directly or indirectly employed by them, as he is for the acts and omissions of persons directly employed by him. 6) Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the work to require compliance by each subcontractor with the applicable provisions of the contract. Nothing contained in the contract shall create any contractual relationship between any subcontractor and the County. Contractor shall not execute any agreement with any subcontractor or permit any subcontractor to perform any work included in the contract until he has received written approval of the subcontractor from the County. Page 14 of 15 RFB2023-3466 Recreational Court Resurfacing PROJECT LIST (As funding allows) SSG. Justin Johnson Park at Banner Lake - 12212 SE Lantana Ave., Hobe Sound • Two (2) Basketball Courts in One (1) Battery Stuart Beach – 889 SE Ocean Blvd., Stuart • Two (2) Basketball Courts (Line Only) Wojcieszak Park – 4733 SE Grouper Ave., Stuart • One (1) Combination Tennis/Pickleball • One (1) Futsal Court • Six (6) Racquetball Courts • One (1) Basketball Court Halpatiokee Park – 8303 SW Lost River Rd., Stuart • Twelve (12) Pickleball Courts in Two (2) Batteries • Six (6) Combination Tennis/Pickleball in Three (3) Batteries • One (1) Roller Hockey Arena LCpl Justin Wilson Park – 2050 SW Mapp Rd., Palm City • Two (2) Tennis Courts in one (1) battery • Six (6) Pickleball Courts in one (1) battery • Four (4) Racquetball Courts (line only) • One (1) Basketball Court County Line Park – 18530 SE County Line Rd., Tequesta • Two (2) Tennis Courts in One (1) Battery Fire Station # 36 – 18405 SE County Line Rd., Tequesta • One (1) Basketball Court Pettway Park – 8243 SE Pettway Ave., Hobe Sound • One (1) Basketball Court (Line Only) New Monrovia Park – 4450 SE Field St., Stuart • One (1) Basketball Court (line only) William “Doc” Meyers Park – 10000 SE Dixie Hwy., Hobe Sound • Two (2) Tennis Courts in one (1) battery • Six (6) Pickleball Courts in one (1) battery • Two (2) Basketball Courts (Line Only) Langford Park- 2369 NE Dixie Hwy., Jensen Beach • Four (4) Tennis Courts in Two (2) Batteries • Four (4) Pickleball Courts in One (1) Battery • Four (4) Racquetball Courts (Line Only) • Two (2) Basketball Courts in One (1) Battery Page 15 of 15 RFB2023-3466 Recreational Court Resurfacing Lamar Howard Park – 2824 SE Ellendale St., Stuart • One (1) Futsal Court • One (1) Basketball Court • One (1) Basketball Court (line only) JV Reed Park – 9004 SE Athena Ave., Hobe Sound • Four (4) Tennis Courts in Two (2) Batteries • Two (2) Racquetball Courts (Line Only) • Two (2) Basketball Courts (Line Only) Martin County makes no guarantee that any or all of these projects will be done and shall not be held to any minimum/maximum quantities or dollars during the term of this contract. The goods and/or services listed in this bid are for the purposes of price comparison and are not intended to be all inclusive. The County may add goods and/or services at any time during the term of this Agreement at a cost to be agreed upon by the Vendor and the County. EXHIBIT A ITEM NO. 1 2 3 4 5 6 7 RFB2023-3466 RECREATIONAL COURT RESURFACING This form shall be typewritten. Handwritten forms will not be accepted. DESCRIPTION EST UNIT UNIT P~ICE QTY Court Resurfacing Complete; 3 Coat Sportmaster System 12,960 SF $ 0.84 Line Painting 960 LF $ 0.50 Fiberalass Membrane Reoair, Larae 12,960 SF $ 0.42 Fiberalass Membrane Reoair, Cracks 500 LF $ 3.39 Post Removal & Reolacement 4 EA $ 175.00 New Tennis/Pickleball Post Installation 8 EA $ 1,000.00 Concrete Court Pressure Washina 12,960 SF $ 0.09 TOTAL CHECK TOTALS! The County is not responsible for mathematical errors. INSTRUCTIONS TOTAL $ 10,886.40 $ 480.00 $ 5,443.20 $ 1,695.00 $ 700.00 $ 8,000.00 $ 1,166.40 $ 28,371.00 Bids must be received no later than the date and time stated in the Advertisement. Bids received after that time & date will not be •' This form must be returned with bid. Bids on any other form will not be accepted. Sport Surfaces LLC Company Name 7011 Wilson Road Street Address West Palm Beach FL 33413 City, State, Zip 561-964-2001 Telephone "':I f.8u8 Bid Form Page 1 of 1 Paul Gold Name of Authorized Representative (Print) Manager Title pgold@sportsurfaces.com/sandra@sportsurfaces.com Authorized Signature 7011 Wilson Rd. West Palm Beach Fl. 33413 561-964-2001 l Fax: 561-964-5009 www.sportsurfaces.com PROPOSAL/AGREEMENT October 10, 2025 City Of Clearwater The City of Clearwater Bay Park 1551 Gulf Blvd Clearwater FL 33767 Agreement made between Sports Surfaces LLC. hereinafter called the Contractor and The City of Clearwater hereinafter called the Customer for resurfacing and repair of tennis courts at the following locations: Bay, Morningside and Coachmen Ridge parks, with respect to the following terms and specifications. This contract is for a duration of 90 days, to begin upon issuance of a notice to proceed.: BAY PARK COURT PREPARATION: Court Size: (2) Tennis Courts 123’ x 123’ (court apron outside of fence will be painted also and included.) The Contractor will pressure clean and power blow court(s) as necessary to remove loose dirt, mildew and oil. The Contractor will patch depressions greater than 1/16” after 1 hour drying time in sunlight, grind down any ridges as necessary. Depressions are low spots that hold water on the court. Up to 30 gallons of patching material included. The Contractor will remove and replace approximately 125 square feet of damaged asphalt via cold patch method. The Contractor will install a fiberglass membrane over all surfaces. Note: court must have a minimum of 1% slope in one plane in order to guarantee removal of water. SURFACING OF TENNIS COURT(S) The Contractor will apply (2) Coat of Acrylic Resurfacer over entire court area to fill voids and provide smooth surface. The Contractor will apply (2) Coats of Acrylic Color Concentrate (two-tone), To provide in depth color over court surface. Color Choice_______________________________________________________________ (Colors may be selected by visiting https://sportsurfaces.com/design/surface-color-selector/The Contractor will accurately locate, mark, and paint two inch wide playing lines in accordance with USTA regulations using white textured heavy bodied acrylic latex paint for (2) tennis courts. The Contractor will accurately locate, mark, and paint two inch wide playing lines in accordance with USAPA regulations using white textured heavy bodied acrylic latex paint for (1) pickleball court. EQUIPMENT The Contractor will cut out (2) pairs of net posts, install (2) pairs of concrete footers with sleeves to make posts removable for future replacement and install (2) pairs of new tennis net posts. The Contractor will supply and install (2) new heavy duty double weave tennis nets. FEE The Contractor agrees to provide tools, materials, labor, supervision and insurance to complete the above work for a sum of TWENTY SEVEN THOUSAND FOUR HUNDRED TWENTY SIX DOLLARS ($27,426.00) Pricing per Matin County Board of County Commissioners Contract # RFB2023-3466 Recreational Court Resurfacing 7011 Wilson Rd. West Palm Beach Fl. 33413 561-964-2001 l Fax: 561-964-5009 www.sportsurfaces.com Term Pricing Breakdown: Item # 1: 15,129 sq. ft x $ 0.84 (2) Coats of Color $ 12,708.00 Item # 1: 15,129 sq. ft. x $0.28 2) Coats of Acrylic Resurfacer $ 4,237.00 Item # 2: 1,032’ x $ 0.50 2 Sets of Tennis Court Lines $ 516.00 Item # 3: 15,129 x $ 0.42 Fiberglass Membrane $ 6,353.00 Item # 6: (4) x $ 1,000.00 New Net Post Installation $ 4,000.00 Item # 7: 15,129 x $ 0.09 Pressure Cleaning $ 1,362.00 Item # 8: (2) x $ 350.00 (2) new tennis nets $ 700.00 Item #: 9: 128’ x $ 0.50 1 Pickleball Court Lines $ 64.00 Item #10: 125 sq, ft. X $6.00 Asphalt Repair $ 750.00 Item #: Electricity $ 550.00 Item#: Water (clean) $ 650.00 Sub Total: $ 31,890.00 Additional Vendor Discount $ 4,464.00 Total $ 27,426.00 COACHMEN RIDGE COURT PREPARATION: Court Size: (2) Tennis Courts 122’ x 122’ The Contractor will pressure clean and power blow court(s) as necessary to remove loose dirt, mildew and oil. The Contractor will patch depressions greater than 1/16” after 1 hour drying time in sunlight, grind down any ridges as necessary. Depressions are low spots that hold water on the court. Up to 20 gallons of patching material included. The Contractor will install a fiberglass membrane over all surfaces. Note: court must have a minimum of 1% slope in one plane in order to guarantee removal of water. SURFACING OF TENNIS COURT(S) The Contractor will apply (2) Coat of Acrylic Resurfacer over entire court area to fill voids and provide smooth surface. The Contractor will apply (2) Coats of Acrylic Color Concentrate (two-tone), To provide in depth color over court surface. Color Choice_______________________________________________________________ (Colors may be selected by visiting https://sportsurfaces.com/design/surface-color-selector/The Contractor will accurately locate, mark, and paint two inch wide playing lines in accordance with USTA regulations using white textured heavy bodied acrylic latex paint for (2) tennis courts. The Contractor will accurately locate, mark, and paint two inch wide playing lines in accordance with USAPA regulations using white textured heavy bodied acrylic latex paint for (1) picklebal court. EQUIPMENT The Contractor will cut out (2) pairs of net posts, install (2) pairs of concrete footers with sleeves to make posts removable for future replacement and install (2) pairs of new tennis net posts. The Contractor will supply and install (2) new heavy duty double weave tennis nets. FEE The Contractor agrees to provide tools, materials, labor, supervision and insurance to complete the above work for a sum of TWENTY SIX THOUSAND FOUR HUNDRED THIRTY SIX DOLLARS ($26,436.00) Pricing per Martin County Board of County Commissioners Contract #RFB2023-3466: Recreational Court Resurfacing 7011 Wilson Rd. West Palm Beach Fl. 33413 561-964-2001 l Fax: 561-964-5009 www.sportsurfaces.com Term Pricing Breakdown: Item # 1: 14,884 sq. ft x $ 0.84 (2) Coats of Color $ 12,502.00 Item # 1: 14,884 sq. ft. x $0.28 (2) Coats of Acrylic Resurfacer $ 4,167.00 Item # 2: 1,032’ x $ 0.50 2 Sets of Tennis Court Lines $ 516.00 Item # 3: 14,884 x $ 0.42 Fiberglass Membrane $ 6,251.00 Item # 6: (4) x $ 1,000.00 New Net Post Installation $ 4,000.00 Item # 7: 14,884 x $ 0.09 Pressure Cleaning $ 1,339.00 Item # 8: (2) x $ 350.00 (2) new tennis nets $ 700.00 Item # 9:128’ x $ 0.50 1 Pickleball Court Lines $ 64.00 Item # 10: Electricity $ 550.00 Item # 11: Water (clean) $ 650.00 Sub Total: $ 30,739.00 Additional Vendor Discount $ 4,303.00 Total $ 26,436.00 MORNINGSIDE PARK COURT PREPARATION: Court Size: (4) Tennis Courts 121’ x 242’ (court apron outside of fence will be painted also included if currently painted.) The Contractor will pressure clean and power blow court(s) as necessary to remove loose dirt, mildew and oil. The Contractor will patch depressions greater than 1/16” after 1 hour drying time in sunlight, grind down any ridges as necessary. Depressions are low spots that hold water on the court. Up to 60 gallons of patching material included. The Contractor will install a fiberglass membrane over all surfaces. Note: court must have a minimum of 1% slope in one plane in order to guarantee removal of water. SURFACING OF TENNIS COURT(S) The Contractor will apply (2) Coat of Acrylic Resurfacer over entire court area to fill voids and provide smooth surface. The Contractor will apply (2) Coats of Acrylic Color Concentrate (two-tone), To provide in depth color over court surface. Color Choice_______________________________________________________________ (Colors may be selected by visiting https://sportsurfaces.com/design/surface-color-selector/The Contractor will accurately locate, mark, and paint two inch wide playing lines in accordance with USTA regulations using white textured heavy bodied acrylic latex paint for (2) tennis courts. The Contractor will accurately locate, mark, and paint two inch wide playing lines in accordance with USAPA regulations using white textured heavy bodied acrylic latex paint for (1) pickleball court. EQUIPMENT The Contractor will cut out (4) pairs of net posts, install (4) pairs of concrete footers with sleeves to make posts removable for future replacement and install (4) pairs of new tennis net posts. The Contractor will supply and install (4) new heavy duty double weave tennis nets. FEE The Contractor agrees to provide tools, materials, labor, supervision and insurance to complete the above work for a sum of FIFTY THOUSAND SEVENTY THREE DOLLARS ($50,073.00) Pricing per Matin County Board of County Commissioners Contract # RFB2023-3466 Recreational Court Resurfacing 7011 Wilson Rd. West Palm Beach Fl. 33413 561-964-2001 l Fax: 561-964-5009 www.sportsurfaces.com Term Pricing Breakdown: Item # 1: 29,282 sq. ft x $ 0.84 (2) Coats of Color $ 24,596.00 Item # 1: 29,282 sq. ft. x $0.28 (2) Coats of Acrylic Resurfacer $ 8,199.00 Item # 2: 2,064’ x $ 0.50 (4) Sets of Tennis Court Lines $ 1,032.00 Item # 3: 29,282 x $ 0.42 Fiberglass Membrane $ 12,298.00 Item # 6: (8) x $ 1,000.00 New Net Post Installation $ 8,000.00 Item # 7: 29,282 x $ 0.09 Pressure Cleaning $ 2,635.00 Item # 8: (4) x $ 350.00 (4) new tennis nets $ 1,400.00 Item #: 9: 128’ x $ 0.50 1 Pickleball Court Lines $ 64.00 Sub Total: $ 58,224.00 Additional Vendor Discount $ 8,151.00 Total $ 50,073.00 PROJECT TOTAL Bay Park - $31,890.00 Coachmen Ridge - $30,739.00 Morningside - $58,224.00 Sub Total - $120,853.00 Less Additional Vendor Discounts - $16,918.00 Total - $103,935.00 PROVISIONS: Per Purchase Order GUARANTEE The Contractor guarantees all work against defects in workmanship or materials for a period of (2) years from date of completion. This guarantee excludes Normal wear and tear, physical abuse or neglect and any other conditions beyond the contractor’s control, such as sub- base settling, structural cracks, asphalt shrinkage cracks, hydrostatic pressure or water vapor pressure bubbles, intrusion of weeds or grass, etc. Existing cracks may reappear at any time. Proper tennis shoes must be worn on court. Some sneakers, street shoes, dark soled shoes, skateboards, roller blades, etc. will scuff and damage surface. Guarantee shall become void upon owner’s failure to adhere and comply with the payment schedule . TERMS & CONDITIONS All terms and conditions of the Martin County Board of County Commissioners Contract #RFB2023-3466: Recreational Court Resurfacing are hereby incorporated into this reference of terms and conditions. Paul Gold - CEO 10/20/2025 7011 Wilson Rd. West Palm Beach Fl. 33413 561-964-2001 l Fax: 561-964-5009 www.sportsurfaces.com CITY OF CLEARWATER, FLORIDA Approved as to form: Attest: ____________________________ By: _______________________________ Melissa Isabel Rosemarie Call Senior Assistant City Attorney City Clerk Countersigned: ____________________________ ___________________________________ Bruce Rector Jennifer Poirrier Mayor City Manager ____________________________ ___________________________________ Date Date Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1145 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 6.3 SUBJECT/RECOMMENDATION: Award a construction contract to Bandes Construction Company, Inc., of Dunedin, FL for renovations and structural repairs for the Aquatic facilities at the North Greenwood Recreation and Aquatic Center in the amount of $1,979,529.21 pursuant to Invitation to Bid 25-0020-PR and authorize the appropriate officials to execute the same (consent) SUMMARY: The City issued Invitation to Bid (ITB) 25-0020-PR, North Greenwood Aquatic Center Renovation Project, on August 27, 2025. Three firms submitted bids in response by the October 15, 2025, deadline. Of these, two firms, Bandes Construction Company, Inc. and Khors Construction Company, Inc, were prequalified to perform the services, while Electro Mechanic Industries Inc. dba Vermana did not meet the pre-qualification requirements. Among the two prequalified firms, Bandes Construction Company, Inc., submitted the lowest and most responsible bid. Bandes Construction Company, Inc., has extensive local experience in construction and pool renovations, both public and private. The scope of work includes resurfacing all three existing water bodies with a Hydrazzo finish: ·Lap Pool (approximately 4,470 sf) ·Water Activity Pool (approximately 2,000 sf) ·Plunge Pool (approximately 300 sf) Additional work includes: ·Removing and replacing the existing concrete deck; ·Replacing coping for the Lap and Activity Pools; ·Repairing the pool shell crack in the Lap Pool; ·Installing a new water feature in the Water Activity Pool; ·Providing new mechanical room equipment, tile and signage; and ·Modifying the Lap and Activity Pool equipment room. Select alternates are included in this project, primarily related to installation of a new water feature in the Water Activity Pool and demolition of the retaining wall currently separating the pool decks. This renovation work is estimated to take 196 consecutive calendar days or to be completed by May 25, 2026, whichever comes first. APPROPRIATION CODE AND AMOUNT: Funds are available in capital project 315-M2205, Recreation R & R, to fund this construction contract. This project is funded with revenues from the General Fund. USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-1145 Approval of the purchase order supports several Strategic Plan Objectives, including: ·1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. ·1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. ·2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events. ·3.1: Support neighborhood identity through services and programs that empower community pride and belonging. Page 2 City of Clearwater Printed on 2/27/2026 SECTION V -Contract Documents CONTRACT (1) This CONTRACT made and entered into this_ day of _____ ., 20_ by and between the City of Clearwater, Florida, a municipal corporation, hereinafter designated as the "City", and Bandes Construction Company, Inc, of the City of Dunedin County of Pinellas and State of Florida, hereinafter designated as the "Contractor". -·--· - - ----�·· --·---· --·---· ---• -------·-•••• -- ---·-· -------·----·--- ------=· -- _,_ ____ ·- ·---- - ... /This CONTRACT made and entered into this_._· .day of __ --'----' 20_· _ by and between th� City :of Clearwater,• Florida, a municipal corporation, hereinafter designated as the ;'City", and I , a/an . • (State) Corporation authorized to do business • in the State of Florida, of the • City of • • • County of �---�-------and __ S;_at� Qf ______ ,. h�r.:eLJ:!a�_er_d�s_igr:isite_d as_the "C_o._gtract_of� _; WITNESSETH: That the parties to this contract each in consideration of the undertakings, promises and agreements on the part of the other herein contained, do hereby undertake, promise, and agree as follows: The Contractor, and his or its successors, assigns, executors or administrators, in consideration of the sums of money as herein after set forth to be paid by the City and to the Contractor, shall and will at their own cost and expense perform all labor, furnish all materials, tools and equipment for the following: PROJECT NAME: North Greenwood Aquatic Center Renovation PROJECT NO.: 25-0020-PR • ·- -- - -- • ----- - i in the amount of$1,979,529.21 In accordance with such proposal and technical supplemental specifications and such other special provisions and drawings, if any, which will be submitt�d by the City, together with any advertisement, instructions to bidders, general conditions, technical specifications, proposal and bond, which may be hereto attached, and any drawings if any, which may be herein referred to, are hereby made a part of this contract, and all of said work to be performed and completed by the contractor and its successors and assigns shall be fully completed in a good and workmanlike manner to the satisfaction of the City. If the Contractor should fail to comply with any of the terms, conditions, provisions or stipulations as contained herein within the time specified for completion of the work to be performed by the Contractor, then the City, may at its option, avail itself of any or all remedies provided on its behalf and shall have the right to proceed to complete such work as Contractor is obligated to perform in accordance with the provisions as contained herein. SECTION V Page 4 of 20 Updated: 7/9/2025 25 25 Bandes Construction Company, Inc.Florida Clearwater Pinellas Florida November November Type text here Line Item Description Quantity Unit of Measure Unit Cost Total Lap Pool Activity Pool, Plunge Pool, Equipment, Hardscape 1.0 Mobilization and Site Preparation 1.1 Maintenance of Traffic 1 LS $20,000.00 $20,000.00 1.2 Mobilization 1 LS $439,340.00 $439,340.00 1.3 Demolition 1 LS $88,000.00 $88,000.00 1.4 Erosion and Sediment Control 600 LF $5.00 $3,000.00 1.5 Sprinklers (Yard Frontage)1 LS $0.00 $0.00 1.6 Sod - St. Augustine (if needed)(1,000 SF 1000 SF $0.00 $0.00 1.7 Sod - Bahia (if needed)(1,000 SF ALLOWANCE)1000 SF $0.00 $0.00 1.8 Template) 1 LS $2,000.00 $2,000.00 1.9 Fence Removal & Storage 1 LS $2,000.00 $2,000.00 1.1 Pool Deck Removal & Disposal 13.235 SF $3.00 $39.705 1.11 Tree/Palm Removal & Disposal `1 LS $0.00 $0.00 1.12 Dumpster Rental & Disposal (Must be obtained from City of Clearwater Waste Management Dept., No Outside Vendors) 1 EA $5,000.00 $5,000.00 2.0 Hardscape 2.1 New Concrete Pool Deck 13235 SF $10.00 $132,350.00 2.2 Pool Deck Light Broom Finish- Material Only 13235 SF $1.00 $13,235.00 2.3 Pool Deck Light Broom Finish- Labor Only 1 LS $13,000.00 $13,000.00 2.4 Drain Grates- Material Only 4 EA $5,000.00 $20,000.00 2.5 Drain Structure- Existing Elevation Change- Labor 1 EA $4,000.00 $4,000.00 2.6 Drain Structure -New 3 EA $5,000.00 $15,000.00 2.7 Deck Drain Piping-New 127 LF $100.00 $12,700.00 2.8 Shower Towers-New 2 EA $9,262.50 $18,525.00 3.0 Lap Pool North Greenwood Recreation and Aquatic Center Renovations and Improvements Bandes Construction Company, Inc 3.1 Poltank 42" Horizontal Sand Filter, Fluidra- Model #4260-100-E w/ Activated Glass Media 2 EA $46,962.50 $93,925.00 3.2 BecSys5 Chemical Controller GBIT Ethernet VFD CP- 1 Ready, 1 BecSys Backplate Vertical Mount 1 EA $10,400.00 $10,400.00 3.3 10" Butterfly Valves 2 EA $2,600.00 $5,200.00 3.4 Pulsar Precision Chlorinator System- CES Model #BM 73250 1 EA $8,255.00 $8,255.00 3.5 Framing/Support System over Existing Concrete Vault/Tanks to Support New Filters 1 LS $28,600.00 $28,600.00 3.6 Widen Existing Single Access door to Equipment Room into Double Door w/ Louvers (Required to fit new Filters in Room)1 LS $10,000.00 $10,000.00 3.7 SR Smith 'Pal-2' Mobile ADA Lift 1 EA $13,000.00 $13,000.00 3.8 Aladdin 'Skamp' Mobile Pool Vacuum 1 EA $4,550.00 $4,550.00 3.9 900 Gallon Vertical Backwash Tank by Chemical Containers, Inc.1 EA $3,250.00 $3,250.00 3.1 Float New Concrete Floor in Collector Tank for Positive Drainage to Floor Drain 1 EA $1,950.00 $1,950.00 3.11 Removal/Storage/Reinstall Existing Diving Board 1 EA $1,950.00 $1,950.00 4.0 Activity Pool 4.1 Poltank 42" Horizontal Sand Filter, Fluidra- Model #4260-100-E w/ Activated Glass Media 2 EA $46,962.50 $93,925.00 4.2 BecSys5 Chemical Controller GBIT Ethernet VFD CP- 1 Ready, 1 BecSys Backplate Vertical Mount 1 EA $10,400.00 $10,400.00 4.3 7.5 HP Yaskawa P7, VFD, 31 amps- Yaskawa Model #CIMR-P7U27P51, Drive Model #CIMR-P7U27P51A 2 EA $9,880.00 $19,760.00 4.4 Pulsar Precision Chlorinator System- CES Model #BM 73250 1 EA $8,255.00 $8,255.00 4.5 10" Butterfly Valves 2 EA $2,600.00 $5,200.00 4.6 SR Smith 'Pal-2' Mobile ADA Lift 1 EA $13,000.00 $13,000.00 4.7 Aladdin 'Skamp' Mobile Pool Vacuum 1 EA $4,550.00 $4,550.00 Pool Materials 5.0 Lap Pool Materials 5.1 Lap Pool Drain, Dewatering 1 LS $104,000.00 $104,000.00 5.2 Water Blasting- Entire Pool Shell 1 LS $23,249.20 $23,249.20 5.3 Tork-Lock Staple Repair & Expansion Joint Repair 1 LS $3,250.00 $3,250.00 5.4 Flowable Fill- Under Pool Shell Expansion Joint Area to Fill Void 1 LS $7,150.00 $7,150.00 5.5 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 7486 SF $7.80 $58,390.80 5.6 Gutter Fittings (2.5" x 6"), Hayward SP-1019/SCP- Hay-25-1500 36 EA $32.50 $1,170.00 5.7 Floor Return Inlets, Hayward SP-1019/SCP-Hay25- 1501 40 EA $32.50 $1,300.00 5.8 12"x12" Main Drain Frame & Grate (365 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1212 2 EA $325.00 $650.00 5.9 18"x18" Main Drain Frame & Grate (816 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1818 2 EA $585.00 $1,170.00 5.1 New Waterline Tile 380 LF $26.00 $9,880.00 5.11 New Gutter Cap Tile 376 LF $26.00 $9,776.00 5.12 New Step Cap Tile 'Non Skid'100 LF $26.00 $2,600.00 5.13 New Lap Lane Tile 355 LF $26.00 $9,230.00 5.14 New Depth Marker Tile w/ No Diving 19 EA $390.00 $7,410.00 5.15 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick)388 LF $50.00 $19,400.00 5.16 Replace Pool Lights w/ Blanco LED 8 EA $1,300.00 $10,400.00 5.17 Saw Cut & Install New 8" Backwash Line w/ Connection to Storm Drain on Pool Deck 1 LS $3,900.00 $3,900.00 6.0 Activity Pool Materials 6.1 Activity Pool Drain & Dewatering 1 LS $650.00 $650.00 6.2 Water Blasting- Entire Pool Shell 1 LS $13,000.00 $13,000.00 6.3 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 2346 SF $7.80 $18,298.80 6.4 Remove Existing Zero Entry Concrete where cracking exisits & Re-Pour w/ Brushed finish to Meet ADA Requirements 310 SF $20.00 $6,200.00 6.5 Gutter Fittings (2.5" x 6"), Hayward SP-1019/SCP- Hay-25-1500 21 EA $32.50 $682.50 6.6 Floor Return Inlets, Hayward SP-1019/SCP-Hay25- 1501 41 EA $32.50 $1,332.50 6.7 12"x12" Main Drain Frame & Grate (365 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1212 2 EA $325.00 $650.00 6.8 18"x18" Main Drain Frame & Grate (816 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1818 2 EA $585.00 $1,170.00 6.9 New Waterline Tile 178 LF $26.00 $4,628.00 6.1 New Gutter Cap Tile 160 LF $26.00 $4,160.00 6.11 New Step Cap Tile 'Non Skid'154 LF $26.00 $4,004.00 6.12 New Depth Marker Tile w/ No Diving 11 EA $390.00 $4,290.00 6.13 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick)310 LF $50.00 $15,500.00 6.14 Replace Pool Lights w/ Blanco LED 4 EA $1,300.00 $5,200.00 6.15 Play Feature Restoration Gel Coat (Safe Slide or City approved equal)1 LS $0.00 $0.00 6.16 Run New 1 1/2" Spray Jets Line back to New Valve Box & New Line back to equipment Pack 1 LS $8,450.00 $8,450.00 7.0 Plunge Pool Materials 7.1 Plunge Pool Drain & Dewatering 1 LS $325.00 $325.00 7.2 Water Blasting- Entire Pool Shell 1 LS $9,750.00 $9,750.00 7.3 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 594 SF $19.50 $11,583.00 7.4 New Fittings & Main Drain Covers 1 LS $975.00 $975.00 7.5 New Waterline Tile 79 LF $26.00 $2,054.00 7.6 New Step Cap Tile 'Non Skid'30 LF $26.00 $780.00 7.7 New Depth Marker Tile w/ No Diving 4 EA $390.00 $1,560.00 7.8 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick)94 LF $50.00 $4,700.00 7.9 Replace Pool Lights w/ Blanco LED 2 EA $1,300.00 $2,600.00 7.1 Slide Tower Sand Blast & Painting 1 LS $0.00 $0.00 7.11 Slide Restoration Gel Coat (Safe Slide or City approved equal)1 LS $0.00 $0.00 8.0 Add Alternates 8.1 Remove Existing Concrete Planter, Soil, and Debris 1 LS $4,000.00 $4,000.00 8.2 New Concrete Pool Decking to Match Adjacent Pool Decking 946 SF $10.00 $9,460.00 8.3 Pool Deck Stain- Material Only 946 SF $0.00 $0.00 8.4 Pool Deck Stain- Labor Only 1 LS $0.00 $0.00 8.5 Re-install Fencing on New Pool Decking 1 LS $3,000.00 $3,000.00 8.6 Activity Pool Water Feature (Complete Removal and Replacement w/ New Feature)1 LS $238,283.50 $238,283.50 8.7 Lap Pool (Complete Removal and Replacement of Diving Board w/ New Diving Board)1 LS $0.00 $0.00 8.8 Lap Pool (Metal restoration of Existing Diving Board Frame & Platform)1 LS $0.00 $0.00 8.9 Install New 6' High Black Aluminum Fencing to replace white PVC vinyl Fencing in Planter 1 LS $21,000.00 $21,000.00 8.1 Install New Pool Safety/Pool Rules Signage for Lap Pool, Activity Pool & Plunge Pool 1 LS $4,000.00 $4,000.00 Total $1,799,572.005 Line Item Description Quantity Unit of Measure Unit Cost Total 1 10% OF TOTAL ABOVE 1 LS $179,957.2005 Total $1,979,529.2055 Contigency Bandes Construction Company, Inc v. 7.2024 Procurement Division PO Box 4748 33758-4748 Clearwater FL 727-562-4630 INVITATION TO BID 25-0020-PR NORTH GREENWOOD AQUATIC CENTER RENOVATION INSTRUCTIONS TO BIDDERS SECTION II INSTRUCTIONS TO BIDDERS 1. COPIES OF BIDDING DOCUMENTS 1.1. Bid Documents, any attachments and addenda are available for download at: https://procurement.opengov.com/portal/myclearwater/projects/192260. Bidding Documents may include, but are not limited to, plans, specifications, bond forms, contract form, affidavits, bid/proposal form, and addendums. 1.2. Complete sets of Bidding Documents must be used in preparing bids. Neither the City nor the Engineer shall be liable for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents, by Bidders, sub-bidders, or others. 2. QUALIFICATION OF BIDDERS 2. 1 Each prospective Bidder must pre-qualify to demonstrate, to the complete satisfaction of the City of Clearwater, that the Bidder has the necessary facilities, equipment, ability, financial resources and experience to perform the work in a satisfactory manner. An application package for pre-qualification may be obtained by contacting the City of Clearwater, Engineering Division by phone at (727) 562- 4750. Pre-qualification requirement information is also available on the City of Clearwater Website at address: www.myclearwater.com/government/city-departments/engineering/construction- management. Contractors wanting to pre-qualify to bid on a project as a General Contractor must do so two weeks (ten workdays) prior to the bid opening date. Bidders currently pre-qualified by the City do not have to make reapplication. It is the Contractor’s responsibility to confirm pre- qualification status before a Bid Opening. The Contractor shall include copies of their current license/registration with the State of Florida and Pinellas County (if applicable) with their bid response. 3. EXAMINATION OF CONTRACT DOCUMENTS AND SITE 3.1.It is the responsibility of each Bidder, before submitting a Bid, to (a) examine the Contract Documents thoroughly; (b) visit the site to become familiar with local conditions that may in any manner affect cost, progress, performance or furnishing of the work; (c) consider and abide by all applicable v. 7.2024 2 federal, state and local laws, ordinances, rules and regulations; and (d) study and carefully correlate Bidder's observations with the Contract Documents, and notify Engineer in writing of all conflicts, errors or discrepancies in the Contract Documents. 3.2.For the purposes of bidding or construction, bidder may rely upon the accuracy of the technical data contained in reports of explorations and tests of subsurface conditions at the site which have been utilized by the Engineer in the preparation of the Contract Documents, but not upon non-technical data, interpretations or opinions contained therein or for the completeness thereof. Drawings relating to physical conditions of existing surface and subsurface conditions (except Underground Facilities) which are at or contiguous to the site and which have been utilized by the Engineer in preparation of the Contract Documents, may be relied upon by Bidder for accuracy of the technical data contained in such drawings but not upon the completeness thereof for the purposes of bidding or construction. 3.3.Information and data reflected in the Contract Documents with respect to Underground Facilities at or contiguous to the site are based upon information and data furnished to the City and Engineer by owners of such Underground Facilities or others, and the City does not assume responsibility for the accuracy or completeness thereof unless expressly provided in the Contract Documents. 3.4.Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on subsurface conditions, Underground Facilities, other physical conditions, possible conditions, and possible changes in the Contract Documents due to differing conditions appear in the General Conditions. 3.5. Before submitting a Bid, each Bidder shall, at Bidder's own expense, make or obtain any additional examinations, investigations, explorations, tests and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing the work in accordance with the time, price and other terms and conditions of the Contract Documents. 3.6. On request in advance, City will provide each Bidder access to the site to conduct such explorations and tests at Bidder's own expense as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes and clean up and restore the site to its former condition upon completion of such explorations and tests. 3.7. The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by the Contractor in performing the Work are identified in the Contract Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by the Contractor. Easements for permanent structures or permanent changes in existing structures are to be obtained and paid for by the City unless otherwise provided in the Contract Documents. 3.8. The submission of a Bid will constitute an unequivocal representation by the Bidder that the Bidder has complied with every requirement of these Instructions to Bidders and that, without exception, the Bid is premised upon performing and furnishing the Work required by the Contract Documents by such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions of performance and furnishing of the work. 4. INTERPRETATIONS AND ADDENDA 4.1. All questions as to the meaning or intent of the Contract Documents are to be directed in writing to the Engineer. Interpretations or clarifications considered necessary by the Engineer in response to such v. 7.2024 3 questions will be issued by Addenda, via OpenGov. Questions received after the time frame specified on the pre-bid meeting agenda, prior to the date for opening of Bids, may not be answered. Only information provided by formal written Addenda will be binding. Oral and other interpretations of clarifications will be without legal effect. 4.2. Addenda may also be issued to modify the Bidding Documents as deemed advisable by the City or Engineer. 5. BID SECURITY OR BID BOND 5.1. Each Bid must be accompanied by Bid Security made payable to the City of Clearwater in an amount equal to ten percent (10%) of the Bidder’s maximum Bid price and in the form of a certified or cashier’s check or a Proposal/Bid Bond (on form provided in Section V) issued by a surety meeting the requirements of the General Conditions. 5.2. The Bid Security of the Successful Bidder will be retained until such Bidder has executed the Agreement and furnished the required Payment and Performance bonds, whereupon the Bid Security will be returned. If the Successful Bidder fails to execute, deliver the Agreement and furnish the required Bonds within ten (10) days after the award of contract by the City Council, the City may annul the bid and the Bid Security of the Bidder will be forfeited. The Bid Security of any Bidder whom the City believes to have a reasonable chance of receiving the award may be retained by the City until the successful execution of the agreement with the successful Bidder or for a period up to ninety (90) days following bid opening. Security of other Bidders will be returned approximately fourteen (14) days after the Bid Opening. 5.3. The Bid Bond shall be issued in the favor of the City of Clearwater by a surety company qualified to do business in, and having a registered agent in, the State of Florida. 6. CONTRACT TIME 6.1. The number of consecutive calendar days within which the work is to be completed is set forth in the Technical Specifications. 7. LIQUIDATED DAMAGES 7.1. Provisions for liquidated damages are set forth in the Contract Agreement, Section V. 8. SUBSTITUTE MATERIAL AND EQUIPMENT 8.1. The contract, if awarded, will be on the basis of material and equipment described in the Drawings or specified in the Specifications without consideration of possible substitute or "or equal" items. Whenever it is indicated in the Drawings or specified in the Specifications that a substitute or "or equal" item may be furnished or used, application for its acceptance will not be considered by the Engineer until after the effective date of the Contract Agreement. The procedure for submittal of any such application is described in the General Conditions and as supplemented in the Technical Specifications. 9. SUBCONTRACTORS 9.1. If requested by the City or Engineer, the Successful Bidder, and any other Bidder so requested, shall, within seven (7) days after the date of the request, submit to the Engineer an experience statement with pertinent information as to similar projects and other evidence of qualification for each Subcontractor, supplier, person and organization to be used by the Contractor in the completion of the Work. The amount of subcontract work shall not exceed fifty percent (50%) of the Work except as may v. 7.2024 4 be specifically approved by the Engineer. If the Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, supplier, other person or organization, he may, before recommending award of the Contract to the City Council, request the Successful Bidder to submit an acceptable substitute without an increase in Contract Price or Contract Time. If the Successful Bidder declines to make any such substitution, the City may award the contract to the next lowest and most responsive Bidder that proposes to use acceptable Subcontractors, Suppliers, and other persons and organizations. Declining to make requested substitutions will not constitute grounds for sacrificing the Bid Security to the City of any Bidder. Any Subcontractor, supplier, other person or organization listed by the Contractor and to whom the Engineer does not make written objection prior to the recommendation of award to the City Council will be deemed acceptable to the City subject to revocation of such acceptance after the Effective Date of the Contract Agreement as provided in the General Conditions. 9.2. No Contractor shall be required to employ any Subcontractor, supplier, person, or organization against whom he has reasonable objection. 10. BID/PROPOSAL FORM 10.1. The Bid/Proposal Form is included with the Contract Documents and shall be printed in ink or typewritten. All blanks on the Bid/Proposal Forms must be completed. Unit Prices shall be to no more than two decimal points in dollars and cents. The Bidder must state in the Bid/Proposal Form in words and numerals without delineation’s, alterations or erasures, the price for which they will perform the work as required by the Contract Documents. Bidders are required to bid on all items in the Bid/Proposal form. The lump sum for each section or item shall be for furnishing all equipment, materials, and labor for completing the section or item as per the plans and contract specifications. Should it be found that quantities or amounts shown on the plans or in the proposal, for any part of the work, are exceeded or should they be found to be less after the actual construction of the work, the amount bid for each section or item will be increased or decreased in direct proportion to the unit prices bid for the listed individual items. 10.2. Bids by corporations shall be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal shall be affixed. The corporate address and state of incorporation shall be shown below the Signature. If requested, the person signing a Bid for a corporation or partnership shall produce evidence satisfactory to the City of the person's authority to bind the corporation or partnership. 10.3. Bids by partnerships shall be executed in the partnership name and signed by a general partner, whose title shall appear under the signature and the official address of the partnership shall be shown below the signature. 10.4. All names shall be typed or printed below the signature. 11. SUBMISSION OF BIDS 11.1. It is recommended that bids are submitted electronically through the City's e-Procurement Portal located at https://procurement.opengov.com/portal/myclearwater. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. Sealed Bids not submitted electronically shall be submitted at or before the time and at the place indicated in the Advertisement for Bids and shall be submitted in a sealed envelope with the project name and number on the bottom left-hand corner. If forwarded by mail, the Bid shall be enclosed in another envelope with the notation "Bid Enclosed" on the face thereof and addressed to the City of Clearwater, v. 7.2024 5 attention Purchasing Manager. Bids will be received at the office indicated in the Advertisement until the time and date specified. Bids in any other form will not be accepted. E-mail or fax submissions will not be accepted. No responsibility will attach to the City of Clearwater, its employees or agents for premature opening of a bid that is not properly addressed and identified. 11.2. If submitting a hard copy, the sealed bid envelope shall contain, but not be limited to, the Proposal/Bid Bond and corresponding Power of Attorney, Affidavit, Non-Collusion Affidavit, Proposal (pages one and two), Addendum Sheet, Bidder’s Proposal, Scrutinized Companies and Business Operations with Cuba and Syria Certification Form, and E-Verify form. 12. MODIFICATION AND WITHDRAWAL OF BIDS 12.1. For bids submitted electronically, vendors may use the "Unsubmit Response" button located on the Response Details page of their submission. Responses may be resubmitted once they have been edited or modified as needed. For mailed in or hand delivered bids, written requests to modify or withdraw the bid received by the City prior to the scheduled opening time will be accepted and will be corrected after opening. Written requests must be addressed and labeled in the same manner as the bid and marked as a MODIFICATION or WITHDRAWAL of the bid. No oral requests will be allowed. Requests for withdrawal after the bid opening will only be granted upon proof of undue hardship and may result in the forfeiture of any bid security. Any withdrawal after the bid opening shall be allowed solely at the City’s discretion. 13. REJECTION OF BIDS 13.1. To the extent permitted by applicable State and Federal laws and regulations, the City reserves the right to reject any, and all Bids, and to waive any, and all informalities. Grounds for the rejection of a bid include but are not limited to a material omission, unauthorized alteration of form, unauthorized alternate bids, incomplete or unbalanced unit prices, or irregularities of any kind. Also, the City reserves the right to reject any Bid if the City believes that it would not be in the best interest of the public to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by the City. The City reserves the right to decide which bid is deemed to be the lowest and best in the interest of the public. 14. DISQUALIFICATION OF BIDDER 14.1. Any or all bids will be rejected if there is any reason for believing that collusion exists among the bidders, the participants in such collusion will not be considered in future proposals for the same work. Each bidder shall execute the Non-Collusion Affidavit contained in the Contract Documents. 15. OPENING OF BIDS 15.1. Bids will be opened and read publicly at the location and time stated in the Advertisement for Bids. Bidders are invited to be present at the opening of bids. 16. LICENSES, PERMITS, ROYALTY FEES AND TAXES v. 7.2024 6 16.1. The Contractor shall secure all licenses and permits (and shall pay all permit fees) except as specifically stated otherwise in the Technical Specifications. The Contractor shall comply with all Federal and State Laws, County and Municipal Ordinances and regulations, which in any manner effect the prosecution of the work. City of Clearwater building permit fees and impact fees will be waived except as specifically stated otherwise in the Technical Specifications. 16.2. The Contractor shall assume all liability for the payment of royalty fees due to the use of any construction or operation process, which is protected by patent rights except as specifically stated otherwise in the Technical Specifications. The amount of royalty fee, if any, shall be stated by the Contractor. 16.3. The Contractor shall pay all applicable sales, consumer, use, and other taxes required by law. The Contractor is responsible for reviewing the pertinent State Statutes involving the sales tax and sales tax exemptions and complying with all requirements. 16.4. The City of Clearwater is exempt from state sales tax on materials purchased by the City and incorporated into the WORK. The City of Clearwater reserves the right to implement the Owner Direct Purchase (ODP) Option, as may be indicated in the Scope of Work Description in Section IV – Technical Specifications and as defined in Section III – General Conditions. 17. IDENTICAL TIE BIDS/VENDOR DRUG FREE WORKPLACE 17.1. In accordance with the requirements of Section 287.087 Florida Statutes regarding a Vendor Drug Free Workplace, in the event of identical tie bids, preference shall be given to bidders with drug- free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none or all of the tied bidders have a drug-free workplace program. In order to have a drug- free workplace program, a contractor shall supply the City with a certificate containing the following six statements and the accompanying certification statement: (1)Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. (2) Inform employees as to the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. (3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1). (4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of chapter 893, or of any controlled substance law, of the United States, or of any state, for a violation occurring in the workplace no later than five (5) days after such conviction. (5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. v. 7.2024 7 (6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. I certify that this firm does/does not (select only one) fully comply with the above requirements. 18. AWARD OF CONTRACT 18.1. Discrepancies between words and figures will be resolved in favor of words. Discrepancies in the multiplication of units of work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. 18.2. In evaluating the Bids, the City will consider the qualifications of the Bidders, whether the Bids comply or not with the prescribed requirements, unit prices, and other data as may be requested in the Bid/Proposal form. The City may consider the qualifications and experience of Subcontractors, suppliers and other persons and organizations proposed by the Contractor for the Work. The City may conduct such investigations as the City deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of Bidders, proposed Subcontractors, Suppliers and other persons, and organizations to perform and furnish the Work in accordance with the Contract Documents to the City's satisfaction within the prescribed time. 18.3. If the Contract is to be awarded, it will be awarded to the lowest responsible, responsive Bidder whose evaluation by the City indicates to the City that the award will be in the best interest of the City. 18.4. Award of contract will be made for that combination of base bid and alternate bid items in the best interest of the City, however, unless otherwise specified all work awarded will be awarded to only one Contractor. 18.5. The successful bidder/contractor will be required to comply with Section 119.0701, Florida Statutes, specifically to: A. Keep and maintain public records that ordinarily and necessarily would be required by the City of Clearwater in order to perform the service; B. Provide the public with access to public records on the same terms and conditions that the City of Clearwater would provide the records and at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law; C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law; and D. Meet all requirements for retaining public records and transfer, at no cost, to the City of Clearwater all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the public agency in a format that is compatible with the information technology systems of the City of Clearwater. 19. BID PROTEST 19.1. RIGHT TO PROTEST: Pursuant to Section 2.562(3), Clearwater Code of Ordinances, a bidder who submitted a response to a competitive solicitation and was not selected may appeal the decision through v. 7.2024 8 the bid protest procedures, a copy of which shall be available in the Procurement Division. A protesting bidder must include a fee of one percent of the amount of the bid or proposed contract to offset the City’s additional expenses related to the protest. This fee shall not exceed $5,000.00 nor be less than $50.00. Full refund will be provided should the protest be upheld. No partial refunds will be made. 20. TRENCH SAFETY ACT 20.1. The Bidder shall comply with the provisions of the City of Clearwater’s Ordinance related to trench digging (Ordinance No. 7918-08) along with the Florida Trench Safety Act (Sections 553.60- 553.64, Florida Statutes) and the provisions of the Occupational Safety and Health Administration's (OSHA) excavation safety standards, 29 C.F.R.s 1926.650 Subparagraph P, or current revisions of these laws. 21. CONSTRUCTION SITE EROSION AND SEDIMENT CONTROL MANAGEMENT MEASURES 21.1. The Bidder shall comply with the provisions of the Environmental Protection Agency (EPA) National Pollution Discharge Elimination System (NPDES) stormwater permit and implement stormwater pollution prevention plans (SWPPP’s) or stormwater management programs (both using best management practices (BMPs) that effectively reduce or prevent the discharge of pollutants into receiving waters. A. The control of construction-related sediment loadings is critical to maintaining water quality. The implementation of proper erosion and sediment control practices during the construction stage can significantly reduce sediment loadings to surface waters. B. Prior to land disturbance, prepare and implement an approved erosion and sediment control plan or similar administrative document that contains erosion and sediment control provisions. NPDES Management Measures available at City of Clearwater Engineering Environmental Division and EPA websites to help address construction-related Best Management Practices. GENERAL CONDITIONS Section III - General Conditions can be found on the City's website at: https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering- Construction-Bid-Information/Contract-Specifications TECHNICAL SPECIFICATIONS 3.1 SCOPE OF WORK Project Name: North Greenwood Aquatic Center Renovation Project Number: 25-0020-PR Scope of Work: The City of Clearwater is seeking qualified general contractors to submit bids for the City’s North Greenwood Recreation and Aquatic Center will undergo improvements and renovations to its aquatic amenities and equipment. The improvements and v. 7.2024 9 renovations will include the resurfacing of all three existing water bodies with a Hydrazzo finish: a) the Lap Pool (approximately 4,470 sf) b) the Water Activity Pool (approximately 2,000 sf) c) the Plunge Pool (approximately 300 sf) The project will also include removing and replacing the existing concrete deck, replacing the Lap Pool and Activity Pool Coping, repairing the pool shell crack in the Lap Pool, Rehabilitating the existing Water Feature in the Water Activity Pool, rehabilitating the existing Slide and Slide Tower in the Plunge Pool, and modifying the Lap Pool and Activity Pool equipment room. Add alternatives will be under consideration for this project. The following plan set (36 pages) digitally signed on 08/05/25 by City Engineer shall be used for bidding purposes and describe the specific project scope: 1. Lap Pool Resurfacing & Equipment Modification Plans 2. Activity Pool Resurfacing & Equipment Modification Plans 3. Plunge Pool Resurfacing Plans 4. Deck Modification Plans 3.2 Section IV - Technical Specifications Section IV - Technical Specifications can be found on the City's website at: https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering- Construction-Bid-Information/Contract-Specifications 3.3 Section V - Contract Documents Section V - Contract Documents can be found on the City's website at: https://www.myclearwater.com/Business-Development/Doing-Business-with-the-City/Engineering- Construction-Bid-Information/Contract-Specifications PRICING SHEET NORTH GREENWOOD RECREATION AND AQUATIC CENTER RENOVATIONS AND IMPROVEMENTS Line Item Description Quantity Unit of Measure Unit Cost Total Lap Pool Activity Pool, Plunge Pool, Equipment, Hardscape 1.0 Mobilization and Site Preparation 1.1 Maintenance of Traffic 1 LS 1.2 Mobilization 1 LS v. 7.2024 10 Line Item Description Quantity Unit of Measure Unit Cost Total 1.3 Demolition 1 LS 1.4 Erosion and Sediment Control 600 LF 1.5 Sprinklers (Yard Frontage) 1 LS 1.6 Sod - St. Augustine (if needed)(1,000 SF ALLOWANCE) 1,000 SF 1.7 Sod - Bahia (if needed)(1,000 SF ALLOWANCE) 1,000 SF 1.8 Project Sign (fixed) (Per City of Clearwater Template) 1 LS 1.9 Fence Removal & Storage 1 LS 1.10 Pool Deck Removal & Disposal 13.235 SF 1.11 Tree/Palm Removal & Disposal ` 1 LS 1.12 Dumpster Rental & Disposal (Must be obtained from City of Clearwater Waste Management Dept., No Outside Vendors) 1 EA 2.0 Hardscape 2.1 New Concrete Pool Deck 13,235 SF 2.2 Pool Deck Light Broom Finish- Material Only 13,235 SF 2.3 Pool Deck Light Broom Finish- Labor Only 1 LS 2.4 Drain Grates- Material Only 4 EA 2.5 Drain Structure- Existing Elevation Change- Labor 1 EA 2.6 Drain Structure -New 3 EA 2.7 Deck Drain Piping-New 127 LF 2.8 Shower Towers-New 2 EA v. 7.2024 11 Line Item Description Quantity Unit of Measure Unit Cost Total 3.0 Lap Pool 3.1 Poltank 42" Horizontal Sand Filter, Fluidra- Model #4260-100-E w/ Activated Glass Media 2 EA 3.2 BecSys5 Chemical Controller GBIT Ethernet VFD CP-1 Ready, 1 BecSys Backplate Vertical Mount 1 EA 3.3 10" Butterfly Valves 2 EA 3.4 Pulsar Precision Chlorinator System- CES Model #BM 73250 1 EA 3.5 Framing/Support System over Existing Concrete Vault/Tanks to Support New Filters 1 LS 3.6 Widen Existing Single Access door to Equipment Room into Double Door w/ Louvers (Required to fit new Filters in Room) 1 LS 3.7 SR Smith 'Pal-2' Mobile ADA Lift 1 EA 3.8 Aladdin 'Skamp' Mobile Pool Vacuum 1 EA 3.9 900 Gallon Vertical Backwash Tank by Chemical Containers, Inc. 1 EA 3.10 Float New Concrete Floor in Collector Tank for Positive Drainage to Floor Drain 1 EA 3.11 Removal/Storage/Reinstall Existing Diving Board 1 EA 4.0 Activity Pool 4.1 Poltank 42" Horizontal Sand Filter, Fluidra- Model #4260-100-E w/ Activated Glass Media 2 EA v. 7.2024 12 Line Item Description Quantity Unit of Measure Unit Cost Total 4.2 BecSys5 Chemical Controller GBIT Ethernet VFD CP-1 Ready, 1 BecSys Backplate Vertical Mount 1 EA 4.3 7.5 HP Yaskawa P7, VFD, 31 amps- Yaskawa Model #CIMR- P7U27P51, Drive Model #CIMR- P7U27P51A 2 EA 4.4 Pulsar Precision Chlorinator System- CES Model #BM 73250 1 EA 4.5 10" Butterfly Valves 2 EA 4.6 SR Smith 'Pal-2' Mobile ADA Lift 1 EA 4.7 Aladdin 'Skamp' Mobile Pool Vacuum 1 EA Pool Materials 5.0 Lap Pool Materials 5.1 Lap Pool Drain, Dewatering 1 LS 5.2 Water Blasting- Entire Pool Shell 1 LS 5.3 Tork-Lock Staple Repair & Expansion Joint Repair 1 LS 5.4 Flowable Fill- Under Pool Shell Expansion Joint Area to Fill Void 1 LS 5.5 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 7,486 SF 5.6 Gutter Fittings (2.5" x 6"), Hayward SP-1019/SCP-Hay-25-1500 36 EA 5.7 Floor Return Inlets, Hayward SP- 1019/SCP-Hay25-1501 40 EA 5.8 12"x12" Main Drain Frame & Grate (365 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1212 2 EA v. 7.2024 13 Line Item Description Quantity Unit of Measure Unit Cost Total 5.9 18"x18" Main Drain Frame & Grate (816 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1818 2 EA 5.10 New Waterline Tile 380 LF 5.11 New Gutter Cap Tile 376 LF 5.12 New Step Cap Tile 'Non Skid' 100 LF 5.13 New Lap Lane Tile 355 LF 5.14 New Depth Marker Tile w/ No Diving 19 EA 5.15 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick) 388 LF 5.16 Replace Pool Lights w/ Blanco LED 8 EA 5.17 Saw Cut & Install New 8" Backwash Line w/ Connection to Storm Drain on Pool Deck 1 LS 6.0 Activity Pool Materials 6.1 Activity Pool Drain & Dewatering 1 LS 6.2 Water Blasting- Entire Pool Shell 1 LS 6.3 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 2,346 SF 6.4 Remove Existing Zero Entry Concrete where cracking exisits & Re-Pour w/ Brushed finish to Meet ADA Requirements 310 SF 6.5 Gutter Fittings (2.5" x 6"), Hayward SP-1019/SCP-Hay-25-1500 21 EA 6.6 Floor Return Inlets, Hayward SP- 1019/SCP-Hay25-1501 41 EA v. 7.2024 14 Line Item Description Quantity Unit of Measure Unit Cost Total 6.7 12"x12" Main Drain Frame & Grate (365 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1212 2 EA 6.8 18"x18" Main Drain Frame & Grate (816 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1818 2 EA 6.9 New Waterline Tile 178 LF 6.10 New Gutter Cap Tile 160 LF 6.11 New Step Cap Tile 'Non Skid' 154 LF 6.12 New Depth Marker Tile w/ No Diving 11 EA 6.13 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick) 310 LF 6.14 Replace Pool Lights w/ Blanco LED 4 EA 6.15 Play Feature Restoration Gel Coat (Safe Slide or City approved equal) 1 LS 6.16 Run New 1 1/2" Spray Jets Line back to New Valve Box & New Line back to equipment Pack 1 LS 7.0 Plunge Pool Materials 7.1 Plunge Pool Drain & Dewatering 1 LS 7.2 Water Blasting- Entire Pool Shell 1 LS 7.3 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 594 SF 7.4 New Fittings & Main Drain Covers 1 LS 7.5 New Waterline Tile 79 LF 7.6 New Step Cap Tile 'Non Skid' 30 LF v. 7.2024 15 Line Item Description Quantity Unit of Measure Unit Cost Total 7.7 New Depth Marker Tile w/ No Diving 4 EA 7.8 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick) 94 LF 7.9 Replace Pool Lights w/ Blanco LED 2 EA 7.10 Slide Tower Sand Blast & Painting 1 LS 7.11 Slide Restoration Gel Coat (Safe Slide or City approved equal) 1 LS 8.0 Add Alternates 8.1 Remove Existing Concrete Planter, Soil, and Debris 1 LS 8.2 New Concrete Pool Decking to Match Adjacent Pool Decking 946 SF 8.3 Pool Deck Stain- Material Only 946 SF 8.4 Pool Deck Stain- Labor Only 1 LS 8.5 Re-install Fencing on New Pool Decking 1 LS 8.6 Activity Pool Water Feature (Complete Removal and Replacement w/ New Feature) 1 LS 8.7 Lap Pool (Complete Removal and Replacement of Diving Board w/ New Diving Board) 1 LS 8.8 Lap Pool (Metal restoration of Existing Diving Board Frame & Platform) 1 LS 8.9 Install New 6' High Black Aluminum Fencing to replace white PVC vinyl Fencing in Planter 1 LS v. 7.2024 16 Line Item Description Quantity Unit of Measure Unit Cost Total 8.10 Install New Pool Safety/Pool Rules Signage for Lap Pool, Activity Pool & Plunge Pool 1 LS TOTAL CONTIGENCY Line Item Description Quantity Unit of Measure Unit Cost Total 1.0 10% OF TOTAL ABOVE 1 LS TOTAL SUBMITTAL REQUIREMENTS 1 Certified Business* Are you a Certified Small Business or a Certified Minority, Woman or Disadvantaged Business Enterprise? ☐ Yes ☐ No *Response required When equals "Yes" Certified Business Type* Pick one of the following Select all that apply ☐ Certified Small Business ☐ Certified Minority, Woman, or Disadvantaged Business Enterprise *Response required When equals "Yes" Certifying Agency* List the Agency that provided your certification. *Response required When equals "Yes" Certification Documentation* Provide a copy of your certification v. 7.2024 17 *Response required 2 Vendor Certification* By submitting this response, the Vendor hereby certifies that: A. It is under no legal prohibition on contracting with the City of Clearwater. B. It has read, understands, and is in compliance with the specifications, terms and conditions stated herein, as well as its attachments, and any referenced documents. C. It has no known, undisclosed conflicts of interest. D. The prices offered were independently developed without consultation or collusion with any of the other vendors or potential vendors or any other anti-competitive practices. E. No offer of gifts, payments or other consideration were made to any City employee, officer, elected official, or consultant who has or may have had a role in the procurement process for the commodities or services covered by this contract. The Vendor has not influenced or attempted to influence any City employee, officer, elected official, or consultant in connection with the award of this contract. F. It understands the City may copy all parts of this response, including without limitation any documents or materials copyrighted by the Vendor, for internal use in evaluating respondent’s offer, or in response to a public records request under Florida’s public records law (F.S. Chapter 119) or other applicable law, subpoena, or other judicial process; provided that the City agrees not to change or delete any copyright or proprietary notices. G. It hereby warrants to the City that the Vendor and its subcontractors will comply with, and are contractually obligated to comply with, all federal, state, and local laws, rules, regulations, and executive orders. H. It certifies that Vendor is not presently debarred, suspended, proposed for debarment, declared ineligible, voluntarily excluded, or disqualified from participation in this matter from any federal, state, or local agency. I. It will provide the commodities or services specified in compliance with all federal, state, and local laws, rules, regulations, and executive orders if awarded by the City. J. It is current in all obligations due to the City. K. It will accept all terms and conditions as set forth in this solicitation if awarded by the City. L. The signatory is an officer or duly authorized representative of the Vendor with full power and authority to submit binding offers and enter into contracts for the commodities or services as specified herein. ☐ Please confirm *Response required 3 E-Verify System Certificattion* PER FLORIDA STATUTE 448.095, CONTRACTORS AND SUBCONTRACTORS MUST REGISTER WITH AND USE THE E-VERIFY SYSTEM TO VERIFY THE WORK AUTHORIZATION STATUS OF ALL NEWLY HIRED EMPLOYEES. v. 7.2024 18 The affiant, by virtue of confirming below, certifies that: A. The Contractor and its Subcontractors are aware of the requirements of Florida Statute 448.095. B. The Contractor and its Subcontractors are registered with and using the E-Verify system to verify the work authorization status of newly hired employees. C. The Contractor will not enter into a contract with any Subcontractor unless each party to the contract registers with and uses the E-Verify system. D. The Subcontractor will provide the Contractor with an affidavit stating that the Subcontractor does not employ, contract with, or subcontract with unauthorized alien. E. The Contractor must maintain a copy of such affidavit. F. The City may terminate this Contract on the good faith belief that the Contractor or its Subcontractors knowingly violated Florida Statutes 448.09(1) or 448.095(2)(c). G. If this Contract is terminated pursuant to Florida Statute 448.095(2)(c), the Contractor may not be awarded a public contract for at least 1 year after the date on which this Contract was terminated. H. The Contractor is liable for any additional cost incurred by the City as a result of the termination of this Contract. ☐ Please confirm *Response required 4 Scrutinized Company Certification* Please download the below documents, complete, notarize, and upload. • SCRUTINIZED_COMPANIES_AND_B... *Response required 5 Compliance with Anti-Human Trafficking Laws* Please download the below documents, complete, and upload. • Compliance_with_787.06_form... *Response required 6 Section V - Contract Documents* Please download the below documents, complete, and upload. • Section_V_-_Contract_Docume... *Response required 7 W-9* Upload your current W-9 form. (available at https://www.irs.gov/pub/irs-pdf/fw9.pdf) *Response required v. 7.2024 19 October 28, 2025 NOTICE OF INTENT TO AWARD Public Works, Parks and Recreation and Procurement recommend award of ITB No. 25-0020-PR North Greenwood Aquatic Center Renovation, to Bandes Construction Company, Inc the lowest most responsible bidder in accordance with the plans and bid specification. This award recommendation to be considered by the City Council is tentatively scheduled for November 17,2025 Work Session (1:30 p.m.) and voted on at the November 20, 2025, Council Meeting (6:00 p.m.). These meetings are held at Clearwater Main Library, at 100 N. Osceola Ave., Clearwater, FL 33755. Note that this date is tentative and subject to change. Inquiries regarding this Intent to Award can be directed to the City's Procurement Manager at lori.vogel@myclearwater.com, or mailed to City of Clearwater, Attn: Procurement Division, PO Box 4748, Clearwater, FL 33758-4748. Posted on this date by: Jennifer Burgett Contract Procurement Specialist Engineering Department Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Lap Pool Activity 1.0 Mobilization 1.1 Maintenance of Traffic 1 LS $20,000.00 $20,000.00 $6,490.00 $6,490.00 1.2 Mobilization 1 LS $439,340.00 $439,340.00 $202,122.15 $202,122.15 1.3 Demolition 1 LS $88,000.00 $88,000.00 $2,950.00 $2,950.00 1.4 Erosion and Sediment Control 600 LF $5.00 $3,000.00 $5.31 $3,186.00 1.5 Sprinklers (Yard Frontage)1 LS $0.00 $0.00 $0.00 $0.00 1.6 Sod - St. Augustine (if needed)(1,000 SF ALLOWANCE)1000 SF $0.00 $0.00 $0.00 $0.00 1.7 Sod - Bahia (if needed)(1,000 SF ALLOWANCE)1000 SF $0.00 $0.00 $0.00 $0.00 1.8 Project Sign (fixed) (Per City of Clearwater Template) 1 LS $2,000.00 $2,000.00 $1,416.00 $1,416.00 1.9 Fence Removal & Storage 1 LS $2,000.00 $2,000.00 $14,217.82 $14,217.82 1.1 Pool Deck Removal & Disposal 13.235 SF $3.00 $39.705 $8.13 $107.6006 1.11 Tree/Palm Removal & Disposal `1 LS $0.00 $0.00 $0.00 $0.00 1.12 Dumpster Rental & Disposal (Must be obtained from City of Clearwater Waste Management Dept., No Outside Vendors) 1 EA $5,000.00 $5,000.00 $14,750.00 $14,750.00 2.0 Hardscape 2.1 New Concrete Pool Deck 13235 SF $10.00 $132,350.00 $10.75 $142,276.25 2.2 Pool Deck Light Broom Finish- Material Only 13235 SF $1.00 $13,235.00 $6.36 $84,174.60 2.3 Pool Deck Light Broom Finish- Labor Only 1 LS $13,000.00 $13,000.00 $58,104.88 $58,104.88 2.4 Drain Grates- Material Only 4 EA $5,000.00 $20,000.00 $354.00 $1,416.00 2.5 Drain Structure- Existing Elevation Change- Labor 1 EA $4,000.00 $4,000.00 $590.00 $590.00 2.6 Drain Structure -New 3 EA $5,000.00 $15,000.00 $3,115.20 $9,345.60 2.7 Deck Drain Piping-New 127 LF $100.00 $12,700.00 $40.12 $5,095.24 2.8 Shower Towers-New 2 EA $9,262.50 $18,525.00 $15,281.00 $30,562.00 3.0 Lap Pool 3.1 Poltank 42" Horizontal Sand Filter, Fluidra- Model #4260-100-E w/ Activated Glass Media 2 EA $46,962.50 $93,925.00 $118,264.60 $236,529.20 3.2 BecSys5 Chemical Controller GBIT Ethernet VFD CP-1 Ready, 1 BecSys Backplate Vertical Mount 1 EA $10,400.00 $10,400.00 $25,076.78 $25,076.78 3.3 10" Butterfly Valves 2 EA $2,600.00 $5,200.00 $15,068.13 $30,136.26 3.4 Pulsar Precision Chlorinator System- CES Model #BM 73250 1 EA $8,255.00 $8,255.00 $14,274.99 $14,274.99 3.5 Framing/Support System over Existing Concrete Vault/Tanks to Support New Filters 1 LS $28,600.00 $28,600.00 $99,638.98 $99,638.98 3.6 Widen Existing Single Access door to Equipment Room into Double Door w/ Louvers (Required to fit new Filters in Room)1 LS $10,000.00 $10,000.00 $12,390.00 $12,390.00 North Greenwood Recreation and Aquatic Center Renovations and Improvements Bandes Construction Company, Khors Construction, Inc. 3.7 SR Smith 'Pal-2' Mobile ADA Lift 1 EA $13,000.00 $13,000.00 $23,877.19 $23,877.19 3.8 Aladdin 'Skamp' Mobile Pool Vacuum 1 EA $4,550.00 $4,550.00 $8,219.38 $8,219.38 3.9 900 Gallon Vertical Backwash Tank by Chemical Containers, Inc.1 EA $3,250.00 $3,250.00 $3,863.31 $3,863.31 3.1 Float New Concrete Floor in Collector Tank for Positive Drainage to Floor Drain 1 EA $1,950.00 $1,950.00 $2,950.00 $2,950.00 3.11 Removal/Storage/Reinstall Existing Diving Board 1 EA $1,950.00 $1,950.00 $4,130.00 $4,130.00 4.0 Activity Pool 4.1 Poltank 42" Horizontal Sand Filter, Fluidra- Model #4260-100-E w/ Activated Glass Media 2 EA $46,962.50 $93,925.00 $118,288.20 $236,576.40 4.2 BecSys5 Chemical Controller GBIT Ethernet VFD CP-1 Ready, 1 BecSys Backplate Vertical Mount 1 EA $10,400.00 $10,400.00 $23,128.00 $23,128.00 4.3 7.5 HP Yaskawa P7, VFD, 31 amps- Yaskawa Model #CIMR-P7U27P51, Drive Model #CIMR-P7U27P51A 2 EA $9,880.00 $19,760.00 $4,617.66 $9,235.32 4.4 Pulsar Precision Chlorinator System- CES Model #BM 73250 1 EA $8,255.00 $8,255.00 $14,274.99 $14,274.99 4.5 10" Butterfly Valves 2 EA $2,600.00 $5,200.00 $15,068.13 $30,136.26 4.6 SR Smith 'Pal-2' Mobile ADA Lift 1 EA $13,000.00 $13,000.00 $23,877.08 $23,877.08 4.7 Aladdin 'Skamp' Mobile Pool Vacuum 1 EA $4,550.00 $4,550.00 $8,219.38 $8,219.38 Pool Materials 5.0 Lap Pool Mat 5.1 Lap Pool Drain, Dewatering 1 LS $104,000.00 $104,000.00 $30,031.00 $30,031.00 5.2 Water Blasting- Entire Pool Shell 1 LS $23,249.20 $23,249.20 $15,948.88 $15,948.88 5.3 Tork-Lock Staple Repair & Expansion Joint Repair 1 LS $3,250.00 $3,250.00 $6,844.00 $6,844.00 5.4 Flowable Fill- Under Pool Shell Expansion Joint Area to Fill Void 1 LS $7,150.00 $7,150.00 $9,864.80 $9,864.80 5.5 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 7486 SF $7.80 $58,390.80 $29.56 $221,286.16 5.6 Gutter Fittings (2.5" x 6"), Hayward SP-1019/SCP- Hay-25-1500 36 EA $32.50 $1,170.00 $53.10 $1,911.60 5.7 Floor Return Inlets, Hayward SP-1019/SCP-Hay25- 1501 40 EA $32.50 $1,300.00 $171.10 $6,844.00 5.8 12"x12" Main Drain Frame & Grate (365 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1212 2 EA $325.00 $650.00 $1,020.70 $2,041.40 5.9 18"x18" Main Drain Frame & Grate (816 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1818 2 EA $585.00 $1,170.00 $1,475.00 $2,950.00 5.1 New Waterline Tile 380 LF $26.00 $9,880.00 $41.30 $15,694.00 5.11 New Gutter Cap Tile 376 LF $26.00 $9,776.00 $41.30 $15,528.80 5.12 New Step Cap Tile 'Non Skid'100 LF $26.00 $2,600.00 $53.10 $5,310.00 5.13 New Lap Lane Tile 355 LF $26.00 $9,230.00 $53.10 $18,850.50 5.14 New Depth Marker Tile w/ No Diving 19 EA $390.00 $7,410.00 $53.10 $1,008.90 5.15 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick)388 LF $50.00 $19,400.00 $126.86 $49,221.68 5.16 Replace Pool Lights w/ Blanco LED 8 EA $1,300.00 $10,400.00 $1,475.00 $11,800.00 5.17 Saw Cut & Install New 8" Backwash Line w/ Connection to Storm Drain on Pool Deck 1 LS $3,900.00 $3,900.00 $5,310.00 $5,310.00 6.0 Activity Pool 6.1 Activity Pool Drain & Dewatering 1 LS $650.00 $650.00 $18,224.70 $18,224.70 6.2 Water Blasting- Entire Pool Shell 1 LS $13,000.00 $13,000.00 $8,101.88 $8,101.88 6.3 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 2346 SF $7.80 $18,298.80 $31.87 $74,767.02 6.4 Remove Existing Zero Entry Concrete where cracking exisits & Re-Pour w/ Brushed finish to Meet ADA Requirements 310 SF $20.00 $6,200.00 $52.53 $16,284.30 6.5 Gutter Fittings (2.5" x 6"), Hayward SP-1019/SCP- Hay-25-1500 21 EA $32.50 $682.50 $53.10 $1,115.10 6.6 Floor Return Inlets, Hayward SP-1019/SCP-Hay25- 1501 41 EA $32.50 $1,332.50 $171.10 $7,015.10 6.7 12"x12" Main Drain Frame & Grate (365 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1212 2 EA $325.00 $650.00 $1,020.70 $2,041.40 6.8 18"x18" Main Drain Frame & Grate (816 GPM Capacity at 1.5 Ft/S)- Lawson #MLD SG-1818 2 EA $585.00 $1,170.00 $1,475.00 $2,950.00 6.9 New Waterline Tile 178 LF $26.00 $4,628.00 $41.30 $7,351.40 6.1 New Gutter Cap Tile 160 LF $26.00 $4,160.00 $41.30 $6,608.00 6.11 New Step Cap Tile 'Non Skid'154 LF $26.00 $4,004.00 $53.10 $8,177.40 6.12 New Depth Marker Tile w/ No Diving 11 EA $390.00 $4,290.00 $53.10 $584.10 6.13 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick)310 LF $50.00 $15,500.00 $101.48 $31,458.80 6.14 Replace Pool Lights w/ Blanco LED 4 EA $1,300.00 $5,200.00 $1,475.00 $5,900.00 6.15 Play Feature Restoration Gel Coat (Safe Slide or City approved equal)1 LS $0.00 $0.00 $0.00 $0.00 6.16 Run New 1 1/2" Spray Jets Line back to New Valve Box & New Line back to equipment Pack 1 LS $8,450.00 $8,450.00 $18,998.00 $18,998.00 7.0 Plunge Pool M 7.1 Plunge Pool Drain & Dewatering 1 LS $325.00 $325.00 $18,224.70 $18,224.70 7.2 Water Blasting- Entire Pool Shell 1 LS $9,750.00 $9,750.00 $2,950.00 $2,950.00 7.3 Hydrazzo Interior Finish w/ Required Prep-Work & Waterproofing 594 SF $19.50 $11,583.00 $27.22 $16,168.68 7.4 New Fittings & Main Drain Covers 1 LS $975.00 $975.00 $11,752.80 $11,752.80 7.5 New Waterline Tile 79 LF $26.00 $2,054.00 $82.60 $6,525.40 7.6 New Step Cap Tile 'Non Skid'30 LF $26.00 $780.00 $53.10 $1,593.00 7.7 New Depth Marker Tile w/ No Diving 4 EA $390.00 $1,560.00 $53.10 $212.40 7.8 Remove & Replace Poured Concrete Coping (2'-0" wide X 3" Thick)94 LF $50.00 $4,700.00 $101.48 $9,539.12 7.9 Replace Pool Lights w/ Blanco LED 2 EA $1,300.00 $2,600.00 $1,475.00 $2,950.00 7.1 Slide Tower Sand Blast & Painting 1 LS $0.00 $0.00 $0.00 $0.00 7.11 Slide Restoration Gel Coat (Safe Slide or City approved equal)1 LS $0.00 $0.00 $0.00 $0.00 8.0 Add Alternat 8.1 Remove Existing Concrete Planter, Soil, and Debris 1 LS $4,000.00 $4,000.00 $15,477.47 $15,477.47 8.2 New Concrete Pool Decking to Match Adjacent Pool Decking 946 SF $10.00 $9,460.00 $11.80 $11,162.80 8.3 Pool Deck Stain- Material Only 946 SF $0.00 $0.00 $0.00 $0.00 8.4 Pool Deck Stain- Labor Only 1 LS $0.00 $0.00 $0.00 $0.00 8.5 Re-install Fencing on New Pool Decking 1 LS $3,000.00 $3,000.00 $25,145.80 $25,145.80 8.6 Activity Pool Water Feature (Complete Removal and Replacement w/ New Feature)1 LS $238,283.50 $238,283.50 $433,503.95 $433,503.95 8.7 Lap Pool (Complete Removal and Replacement of Diving Board w/ New Diving Board)1 LS $0.00 $0.00 $0.00 $0.00 8.8 Lap Pool (Metal restoration of Existing Diving Board Frame & Platform)1 LS $0.00 $0.00 $0.00 $0.00 8.9 Install New 6' High Black Aluminum Fencing to replace white PVC vinyl Fencing in Planter 1 LS $21,000.00 $21,000.00 $20,425.80 $20,425.80 8.1 Install New Pool Safety/Pool Rules Signage for Lap Pool, Activity Pool & Plunge Pool 1 LS $4,000.00 $4,000.00 $177.00 $177.00 Total $1,799,572.005 $2,589,169.5006 Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total 1 10% OF TOTAL ABOVE 1 LS $179,957.2005 $258,916.9501 Total $1,979,529.2055 $2,848,086.4506 Contigency Bandes Construction Company, Khors Construction, Inc. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1111 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 6.4 SUBJECT/RECOMMENDATION: Approve a purchase order to Pinellas Regional Information Management Enterprise (PRIME) for the personnel and operating expense of PRIME in the amount of $323,537.00 and authorize the appropriate officials to execute same. (consent) SUMMARY: In 2019, a consortium of public safety entities in Pinellas County began working on a unified CAD/RMS (Computer Aided Dispatch/Records Management System) for public safety entities in Pinellas County. Since 2007, the Clearwater Police Department (CPD) has been using TriTech. While this product has serviced the department’s needs, it does not integrate with all public safety entities in Pinellas County. In May 2021, the Pinellas County Sheriff published Request for Proposal (RFP) 21-02 for a CAD and RMS system based on the specifications determined by the consortium. In October 2021, the consortium entered a memorandum of understanding to establish a protocol on how to establish the PRIME work group to evaluate the vendor responses received from Pinellas County Sheriff RFP 21-02 and to provide the Pinellas County Sheriff feedback to make a purchasing decision. On May 19, 2022, Council approved an Interlocal Agreement (ILA) between the City of Clearwater, City of Largo, City of Pinellas Park, Pinellas County, and Pinellas County Sheriff to create the administrative entity of PRIME and agreed to participate in the purchase, implementation, and operation of a shared CAD and RMS. Through a competitive procurement process conducted by the Pinellas County Sheriff’s Office, Hexagon was selected as the vendor to provide a CAD/RMS product for all parties. The resulting contract negotiation process was accomplished and pricing for each party was set in the manner defined in the ILA. Each Party of the ILA is responsible to pay a pro rata share of the cost of the CAD/RMS product to the Pinellas County Sheriff and the pro rata share for the personnel and operating costs of PRIME, based on the number of user licenses per Party. The total costs of the Hexagon Contract for the initial purchase, not including future maintenance costs, is $9,704,825.00. In the ILA, Pinellas County committed to paying a not to exceed amount of $9.3M of the initial purchase price of the CAD/RMS product, which included an additional RMS product specific to the needs of FIRE and EMS. Per the interlocal agreement that governs PRIME, the Board of Directors approved the fiscal year 2026 budget, including allocations for each entity. Based on the approved PRIME budget, the City of Clearwater’s pro rata responsibility for the CAD/RMS software products and for the personnel and operating expenses of PRIME for fiscal year 2026 is $323,537.00. From this pro rata amount, PRIME reimburses the City of Clearwater $246,320.40 to pay for the maintenance costs for the department’s current CAD provider. After the CAD reimbursement, the actual cost to PRIME is $77.216.60. PRIME has agreed to cover the cost of the current CAD system due Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-1111 to delivery and implementation delays on the part of the CAD/RMS software vendor. The PRIME Board of Directors has met with the leadership of the software vendor about the delays and has a tentative agreement on fee concessions, updated timeline for deliverables, and established a schedule for liquidated damages if deliverables are not met. APPROPRIATION CODE AND AMOUNT: Funding for this purchase order is available in capital project C2201 - Police CAD Project. This project is funded by revenues from the General Fund and reimbursements from PRIME. STRATEGIC PRIORITY: This project is relevant towards accomplishing the strategic goal of a High Performing Government, specifically strategic objective 1.4 to foster safe and healthy communities in Clearwater through first-class public safety and emergency response services. Page 2 City of Clearwater Printed on 2/27/2026 PRIME Attention: Fiscal Contracts P.O. Drawer 2500 DATE Largo, FL 33779-2500 10/1/2025 TERMS Chief Eric Gandy Due Upon Receipt Clearwater Police Department 645 Pierce St Clearwater, FL 33756 (727) 562-4242eric.gandy@myclearwater.com DESCRIPTION QTY UNIT PRICE AMOUNT 1 323,537.00 323,537.00 323,537.00 323,537.00$ INVOICE Sean DiLuzio - 727-582-6062 - Fiscal-PRIME@pcsonet.com INVOICE # PR-1025-CPD CUSTOMER ID CPD BILL TO Thank you SUBTOTAL Shipping & Handling TOTAL If you have any questions about this invoice, please contact Office Use Only PRIME Contracted Services FY26 Acct Name:PRIME Bank Name:PNC Bank Routing #:021052053 Account #:76677876 Acct Type:Checking Remit EFT To: 1 INTERLOCAL AGREEMENT FOR THE CREATION OF THE PINELLAS REGIONAL INFORMATION MANAGEMENT ENTERPRISE (PRIME) This Interlocal Agreement (“Agreement”) is made and entered into this 10th day of June, 2022, by and between the City of Clearwater, City of Largo, City of Pinellas Park, City of St. Petersburg, City of Tarpon Springs, Pinellas County, and Pinellas County Sheriff (Sheriff), hereinafter collectively referred to as "Parties." Recitals WHEREAS, section 163.01, Florida Statutes, permits political subdivisions, agencies, or officers of the State, including, but not limited to counties, cities, school districts, single and multipurpose special districts, single and multipurpose public authorities, metropolitan or consolidated governments, separate legal entities or administrative entities created under Section 163.01(7), Florida Statutes, or independently elected county officers (collectively, "Public Agencies"), to enter into an interlocal agreement to jointly exercise any power, privilege, or authority which such Public Agencies share in common and which each might exercise separately, permitting the Public Agencies to make the most efficient use of their powers by enabling them to cooperate on a basis of mutual advantage and thereby provide for the sharing of their powers in a manner and pursuant to forms of governmental organization that are in the best interests of the Public Agencies; and WHEREAS, each of the Parties are Public Agencies authorized to provide law enforcement dispatch emergency response services within its respective jurisdiction; and WHEREAS, Pinellas County operates Pinellas County's Primary 911 Public Safety Answering Point (hereafter, "PRIMARY PSAP"); and WHEREAS, Pinellas County is responsible for all 911 call-taking and dispatch for all Pinellas County fire departments and emergency medical service (EMS) first responders throughout Pinellas County, Florida, from the PRIMARY PSAP; and WHEREAS, the Sheriff provides primary law enforcement dispatch service for unincorporated Pinellas County and nineteen of Pinellas County's twenty-four cities; and WHEREAS, the City of St. Petersburg, City of Clearwater, City of Largo, City of Pinellas Park, and City of Tarpon Springs provide the primary law enforcement dispatch service for their respective jurisdictions, and each operates a Secondary PSAP; and WHEREAS, the Parties recognize and acknowledge that immediate response of first responders is 2 an essential component of effective public safety and that seconds matter in response to a call for help involving an active and imminent threat to life or great bodily harm; and WHEREAS, the Parties further recognize the benefits of a shared common computer-aided dispatch system, including increasing efficiency in workflow, reducing repetition of data entry, and saving time in an emergency situation, which could save lives; and WHEREAS, the Parties further recognize the benefits of shared data through a common records management system, including increasing the efficiency of solving crimes, identifying trends in criminal activity, and forecasting workforce staffing levels for law enforcement; and WHEREAS, in the exercise of its statutory duties, Pinellas County desires to implement a new computer-aided dispatch system to ensure the dispatch of an appropriate emergency response to telephone calls placed to 911; and WHEREAS, many of the computer-aided dispatch and record management systems currently in use throughout Pinellas County have reached or are rapidly approaching the end of their useful life; and WHEREAS, the replacement of the existing independent computer-aided dispatch and records management systems with advanced technology adhering to national data standards is a crucial priority of the Parties; and WHEREAS, the Parties entered into a Memorandum of Understanding which establishes a temporary advisory body, Pinellas Regional Information Management Enterprise (PRIME) to assist in evaluating and making recommendations as to the selection of a vendor pursuant to that certain Request for Proposals No. #21-02 issued by the Sheriff on May 28, 2021 (the “RFP”) the scope of which provides for a shared computer-aided dispatch and records management system to the Parties and Participants; and WHEREAS, the Parties now desire to more permanently establish and maintain PRIME, as a separate legal entity and public body corporate politic pursuant to section 163.01(7), Florida Statutes, with the goal of integrating the various information systems used by emergency response agencies throughout Pinellas County, Florida through advanced integrated technology and standardized reporting methods; and WHEREAS, establishing and maintaining PRIME is in the best interest of the Parties and Participants, their officials, officers, and citizens in that PRIME will (a) offer integrated and standardize response mechanism to meet emergency response needs, (b) create greater purchasing powers through economies of scale, (c) lower the costs associated with the investment and reinvestment into individualized system; and (d) provide assistance on emergency response alternatives and other issues of concern to the Parties; and WHEREAS, the joint exercise of the power to integrate the various existing information systems will be benefited and made more efficient if (a) all computer-aided dispatch systems and records management systems were administered by the same body, and (b) the record-keeping and other administrative functions to be performed by PRIME; and WHEREAS, each of the Parties has duly taken all official action necessary and appropriate to 3 become a party to this Agreement and perform hereunder, including, the passing of any ordinances, resolutions, or taking of other actions required under its respective charter, and other applicable laws and regulations; and WHEREAS, by this Interlocal Agreement, the Parties define the powers of PRIME to include the performance of the duties set forth in this Agreement; and NOW, THEREFORE, in consideration of the mutual covenants and agreements contained herein, the Parties hereby agree as follows: Article I. General Provisions Section 1.01 Recitals Incorporated. The recitals set forth above are agreed upon as true, correct, and intended to be incorporated and made a part of this Agreement as if fully contained herein. Section 1.02 Purpose. In addition to the public purposes stated in the incorporated recitals, the Parties have entered this Agreement to implement, operate, and maintain the new unified Computer- Aided Dispatch and Records Management System as procured and provided through the Vendor throughout the entire geographic area of Pinellas County, Florida (the "System"), to provide for the long-term operation and maintenance of the System. Section 1.03 Scope. The Parties intend that this Agreement shall in all respects govern and provide for the powers, duties, and responsibilities of PRIME as a separately created entity governing the implementation, operation, maintenance, and upgrade of the System. Section 1.04 Definitions. As used in this Agreement, (a) "Board" means the governing body of PRIME by a Board of Directors as defined in Article V of this Agreement. (b) "Executive Director" is the individual responsible for the oversight of PRIME and managing staff assigned to PRIME as defined in Article VI. (c) "FIBRS" means Florida Incident-Based Reporting System, an incident-based reporting system used by law enforcement agencies throughout Florida for collecting and reporting data on crimes. Local agencies generate FIBRS data from their records management systems. (d) "NIBRS" means National Incident-Based Reporting System, an incident-based reporting system used by law enforcement agencies in the United States for collecting and reporting data on crimes. Local, state, and federal agencies generate NIBRS data from their records management systems. (e) “NFIRS” means National Fire Incident Reporting System, an incident-based reporting system used by fire departments in the United States for collecting and reporting data on fire, emergency medical services, and severe weather or natural disasters. Local, state, and federal agencies generate NFIRS data from their records. (f) “NEMSIS” means National Emergency Medical Services Information System, an incident- based reporting system used by Emergency Medical Services agencies in the United States and territories for collecting and reporting data for patient care information resulting from an 4 emergency 911 call. (g) "Participant" means any Party or other duly authorized entity separately contracting to participate in the System in accordance with the provisions of this Agreement. (h) "Party/Parties" means the City of Clearwater, City of Largo, City of Pinellas Park, City of St. Petersburg, City of Tarpon Springs, Pinellas County Safety and Emergency Services (SES), and Pinellas County Sheriff collectively. (i) "PRIME" means the Pinellas Regional Information Management Enterprise entity formed and established by this Agreement. (j) "Sheriff" means the Pinellas County Sheriff's Office. (k) “System” means the unified computer-aided dispatch and joint records management system provided by the Vendor pursuant to the contract awarded by the Sheriff pursuant to the RFP. (l) "User" means an employee or other authorized agent of a Participant to whom secure and unique credentials are assigned for access to the System on a Participant's behalf. (m) "Vendor" means Intergraph Corporation by and through its Hexagon Safety, Infrastructure & Geospatial division, the entity awarded the contract through the RFP, or its proper successor or assignee. Article II. Establishment of PRIME Section 2.01 Establishment. The Parties hereby jointly establish PRIME as a separate administrative legal entity and public body corporate politic with the specific common power of emergency dispatch and response as specifically authorized in section 163.01, Florida Statutes, and herein. Specifically, PRIME shall have the following powers solely to carry out the purposes of this Agreement and is authorized in its own name under section 163.01, Florida Statutes to: make and enter into contracts; to employ employees; to acquire, manage, maintain, or operate buildings; and to incur debts, liabilities, or obligations which do not constitute the debts, liabilities, or obligations of any of the Parties and which does not constitute borrowing money or issuing bonds. PRIME shall not have the power to levy or collect taxes, nor does this Agreement delegate any police or other governmental regulatory power. Section 2.02 Board of Directors. PRIME will be governed by the Board as described in Article V. Section 2.03 Administration. PRIME will administer the System on behalf of the Participants pursuant to the terms, conditions, powers, authorities, and limitations set forth in this Agreement. Section 2.04 Staffing. PRIME staff will oversee the implementation of the System and maintain its associated database. Section 2.05 Project Management. PRIME will provide project management services for the implementation and maintenance of the System and the Parties. Section 2.06 Deliverables. PRIME will ensure that the Vendor performs its responsibilities under the Vendor contract. 5 Section 2.07 System Configuration. PRIME will configure the System as one unified, countywide application adhering to NIBRS, NFIRS and FIBRS standards. The System map will be configured as one unified, map throughout all of Pinellas County, Florida to allow seamless reporting and analytics. Although the generally applicable configurations will be set by PRIME, each individual Party may nevertheless undertake such unique configurations as are available and desirable to that Party and that do not disrupt the purpose, function, or performance of the county- wide system as determined by the Board. Section 2.08 Party Rights. Each Party will retain the following rights and privileges: a. Data entered into the System by each Party may only be merged, modified, deleted, or edited through a process approved by that Party. b. Each Party retains the right to add or remove User(s) and define User authority levels within their respective organization. c. PRIME will manage global custom form fields as outlined in its bylaws. Additionally, PRIME will support adding local custom fields for each Party and make every reasonable effort to satisfy a Party request for a custom field within three (3) business days. Each Party retains the right to add custom fields to its respective local layouts and forms. d. No Party will be required to “go-live” with its respective local layouts and forms on the System until the Party approves of the individual Party layout, and to the extent the System allows, the configuration options available to the Party. e. Each Party retains the right to extract its data from the System’s data warehouse. This includes the use of third-party applications purchased or developed by the Party as long as the data extraction does not negatively impact performance or other Parties. The Parties understand that the vendor has certain monthly data egress limits and that parties may incur a fee if data extract amounts are above the Party’s share of the total monthly egress limits as determined by the Board. Article III. Responsibilities of the Parties Section 3.01 Procurement. The Sheriff has awarded the contract for the acquisition of the System to the Vendor. Pinellas County, subject to the limitations contained herein, will pay from its funds, the costs of System licensing and implementation for the first two (2) years of System operation. Following the initial two (2) years of this Agreement, the cost of System operation will be allocated in accordance with Article VII. Section 3.02 Staff. The Parties may be called upon to assign experienced personnel from their respective agencies to assist the Executive Director in maintaining and managing the System, including its operating system, system software, database management software, and other necessary hardware and software components to operate and manage the System. Personnel may be assigned full-time or part-time. The Party assigning a staff member will remain responsible for establishing the salary and benefits, including any applicable overtime and workers compensation and making all 6 payments due to any person assigned to PRIME as staff until the term of this Agreement expires or the person is removed from the PRIME staff assignment. Since continuity is required, a Party will not remove their assigned staff members during the term of this Agreement absent good cause, which is solely determined by the assigning Party’s own policies and procedures. Any Party removing a staff member from PRIME shall notify the Executive Director as soon as possible who will immediately request a replacement the staff member from the same Party. If a replacement staff member is not provided within ten business days by the removing Party, a replacement staff member may be requested by the Executive Director from another Party. Section 3.03 PRIME Operation Fund. The Sheriff will establish an internal intergovernmental fund for the benefit of PRIME operations, which shall be known as the PRIME Operation Fund. The Board is authorized to make and approve expenditures from the PRIME Operation Fund consistent with this Agreement. All funds held in the PRIME Operation Fund shall be invested in an interest-bearing account consistent with all respective investment policies adopted by the Parties pursuant to chapter 218, Florida Statutes, and the title to such interest shall vest in the PRIME Operation Fund for the purposes of authorizing expenditures from the PRIME Operation Fund consistent with this Agreement. The funds therein shall not be co-mingled with any other funds. Section 3.04 System Oversight. The Board shall oversee the System as described in Article V. Section 3.05 Auditing. Consistent with section 163.01(5)(q), Florida Statutes, the Sheriff will require an independent, external auditor or the Inspector General to audit all receipts and disbursements from the PRIME Operation Fund annually for compliance with this Agreement and generally accepted accounting principles (GAAP), and will report thereon to the Board and the Parties. Any Party may inspect the books and records of the PRIME Operation Fund at any time. Section 3.06 Additional Administrative Responsibilities. The Parties shall provide PRIME with reasonable assistance in performing its duties under this Agreement. Such assistance shall include administrative, clerical and compliance-related functions, including those required by the Florida Sunshine Act. Participant staff shall assist PRIME in the preparation of its annual budget and quarterly or other financial reports. Section 3.07 Deposit of Funds. The Sheriff will deposit all money collected from Parties and Participants for the operation of the System into the PRIME Operation Fund. Section 3.08 Participant Responsibilities. The Parties shall further have all responsibilities of Participants as set forth in Article IV of this Agreement. Article IV. Responsibilities of Participants Section 4.01 Payment. Participants will, subject to appropriation, make annual payments to the Sheriff f/b/o the PRIME Operation Fund to be expended for the purposes set forth in this Agreement in accordance with the cost allocations of Article VII and in accordance with the schedule in Section 7.04. Section 4.02 Operation. Participants will ensure that their personnel utilize the System according to 7 FDLE CJIS policies, this Agreement, NENA NG9-1-1 Geographic Information Systems Data Model Standards where applicable, and the policies and procedures that PRIME may, from time to time, adopt and amend, including those that require the standardization of data and data entry procedures. Section 4.03 Network Connectivity. Participants will, at their own expense, provide network connectivity to the System that must conform to the minimum specifications adopted by PRIME, which may from time to time be amended based on the operating needs of the System. Section 4.04 Hardware. Participants shall, at their own expense, procure and maintain such hardware as may be necessary for use of the System by personnel and that must conform to minimum specifications adopted by PRIME, which may from time to time be amended based on the operating needs of the System. Section 4.05 Data Ownership. Participants will retain ownership of all electronic data they provide to the System. Section 4.06 Non-party Participants. All Participants which are not otherwise a Party to this Agreement shall be required by separate contract to comply with all terms and conditions of a Participant under this Agreement. Article V. PRIME BOARD Section 5.01 Composition. PRIME shall be governed by, and all its powers, authorities, privileges, rights, protections and immunities exercised and protected by a board of directors. The Board shall consist of members appointed as follows: (a) A designee appointed by the Pinellas Police Standards Council; (b) City of Clearwater Chief of Police, or their designee; (c) City of Largo Chief of Police, or their designee; (d) City of Pinellas Park Chief of Police, or their designee; (e) A designee appointed by the Pinellas Fire Chiefs Association; (f) City of St. Petersburg Chief of Police, or their designee; (g) City of Tarpon Springs Chief of Police, or their designee; (h) Director of Pinellas County Safety and Emergency Services, or their designee; and (i) Sheriff, or their designee. Board members shall receive no compensation for their services, but shall be entitled to receive their necessary expenses incurred in the performance of their official duties as set forth in the PRIME Bylaws. Section 5.02 Powers and Duties. The Board shall, subject to applicable law and the terms of this Agreement, have full and complete power to take all actions, do all things, and execute all instruments as it deems necessary or desirable in order to carry out, promote, or advance the objectives, interests, and purposes of PRIME. The Board shall use ordinary care and reasonable diligence in the 8 administration of PRIME. Nothing contained in this Agreement, either expressly or by implication, shall be deemed to impose any duties or responsibilities on the Board other than those expressly set forth in this Agreement. Any determination as to what is in the best interest of PRIME made by the Board in good faith will be conclusive establishment of the proper public interest. Specifically, the Board will: (a) Elect a Board Chair and Vice-Chair; (b) Adopt Bylaws which shall provide for the governance and on-going administration and operation of the Board and its functions related to the System but which shall not provide for additional powers or authorities outside of that established and delegated by this Agreement; (c) Establish a process for each Party to have licensed access for the users in each Party. It is understood the number of Users of each Party may change during a calendar year. No process will restrict the ability of each Party to add licenses for a fraction of a calendar year at the prorated User cost established by the Board; (d) Determine the budget for the annual operation of the System subject to annual acceptance and approval by the Parties; (e) Develop policies and procedures in accordance with Florida's public records laws governing the documentation, retention, ownership, and management of electronic data storage; and (f) Perform any other administrative tasks necessary and proper to carry out the purposes of this Agreement and the goals of standardization and interoperability not otherwise provided for herein. Section 5.03 Finance and Procurement Policies. (a) Authorization. The Board has the exclusive authority to authorize PRIME Operation Fund expenditures. The Board further has the authority to apply for and receive gifts, grants, assistance funds, or bequests which align with the purposes of and which would not create any conflict or issue with the powers delegated under this Agreement, and for which the Board has formally adopted a plan for assuring compliance with any and all terms, conditions, restrictions, or limitations placed on the gift, grant, assistance fund, or bequest. All such funds received shall be deposited into the PRIME Operation Fund unless otherwise restricted. (b) Expenditures from the PRIME Operation Fund. The Board will use monies in the PRIME Operation Fund for the purposes of: (i) Paying the ongoing periodic costs associated with maintaining the System; (ii) Paying the costs of system upgrades or enhancements when such funds have been approved and transferred from the respective Participants; and (iii) Any other purpose the Board may expressly authorize, provided that funds shall only be authorized for costs associated with the System. Section 5.04 Meetings of the Board. All meetings of the Board shall be conducted in accordance with Florida's Sunshine Laws. No Board member shall vote upon any measure which would inure to his or her special private gain or loss (as defined in Section 112.3143(1)(d), 9 Florida Statutes); which he or she knows would inure to the special private gain or loss of any principal by whom he or she is retained or to the parent organization or subsidiary of a corporate principal by which he or she is retained, other than an agency (as such term is defined in Section 112.312(2), Florida Statutes); or which he or she knows would inure to the special private gain or loss of a relative or business associate of the Board member. Section 5.05 Fiscal Year. The Board will operate on a fiscal year of October 1 to September 30. Article VI. Executive Director Section 6.01 Appointment. The Board is authorized to appoint and remove an Executive Director, who will serve the Board and report to the Board Chair. Article VII. Finance Section 7.01 Initial Cost Allocations. Pinellas County agrees to pay a not to exceed amount of nine million three hundred thousand dollars ($9,300,000.00), excluding pro rata costs, from its available funds for the initial costs of the System for the first two (2) years of this Agreement on a schedule as defined in the contract with Vendor, which is attached hereto and incorporated herein as Exhibit A. All parties, other than Pinellas County, agree to pay any remaining balance for the initial costs of the System for the first two (2) years of this Agreement, excluding pro rata costs, as set forth in the preliminary estimate of the initial cost as shown in Exhibit B. The total initial cost of the System, not including reoccurring maintenance, shall not exceed fifteen million dollars ($15,000,000.00). Following the first two (2) years, all costs will be allocated in accordance with Section 7.03. Pro rata costs distributions are further set forth below. Preliminary estimates of the initial pro-rata cost allocations are attached as Exhibit B. Not later than 14-days after contract signing with Vendor, the Board shall provide each Party and Participant with an estimated total initial cost for the first year of the System and the cost attributable to each Party and Participant. The initial cost estimate will include the total costs of the System acquisition, maintenance, operation and the total number of user licenses System- wide. As set forth in section 3.02 and 3.06, Parties assigning a staff member to PRIME will be subject to approval by the Board. Once approved, the respective party will receive a credit to their attributable costs for an amount equal to the hourly rate of such staff member based on reimbursement rates established by the Board. If a Party removes a staff member, any credit applied to the Party’s attributable cost will be adjusted based on the length of service in the billing cycle and the Party’s attributable cost will be adjusted. Section 7.02 Costs Attributable to System and PRIME. All costs will be allocated at the beginning of each year. No refunds will be issued if a Participant chooses to terminate its participation during a term of this Agreement. The following costs are deemed attributable to the System and PRIME, and shall be paid from the PRIME Operation Fund: 10 (a) The total cost of annual System licensing and maintenance paid to the Vendor; (b) The full salary and benefits approved by the Board of the Executive Director and personnel devoting 100% of their duties to the maintenance or operating of the System; (c) Ongoing maintenance costs of System and PRIME equipment; (d) Other costs related to System or PRIME when expressly determined and authorized by the Board including commodities, hardware, professional services, and capital. Section 7.03 System Cost Allocation Formula. The Board shall allocate the cost of System and PRIME among Participants based on the number of users of each participant. Costs that are attributable to law enforcement only will use a formula based on the number of users from law enforcement entities. Costs that are attributable to Pinellas County only (i.e., R911, Fire, EMS) will be paid by Pinellas County Costs that are attributable to all Parties will use a formula based on the total number of users from all Parties. The Board will allocate costs in accordance with the following formulas: Cost per user = (𝑅𝑦𝑟𝑟𝑎𝑙 𝑙𝑙𝑎𝑟𝑎𝑟�ℎ𝑙𝑙 𝑎𝑙𝑎 𝑙𝑎�ℎ𝑙𝑟𝑎𝑙𝑎𝑙𝑎𝑎 𝑎𝑙𝑟𝑟)+(𝑃𝑅𝐼𝑀𝐸 𝑙𝑎𝑟𝑟𝑙𝑙𝑙𝑎𝑙 𝑎𝑙𝑎 𝑙𝑙𝑎𝑟𝑎𝑟�ℎ𝑙𝑎 𝑎𝑙𝑟𝑟𝑟) 𝑅𝑙𝑟𝑎𝑙 𝑀𝑟𝑙𝑎𝑎𝑟 𝑙𝑎 𝑎𝑟𝑟�𝑙𝑟�ℎ𝑦𝑎𝑎 𝑟𝑟𝑎𝑟𝑟 Annual Participant Cost = (Cost per user) x (number of users per participant) Section 7.04 User licenses. Annually, on a date determined by the Board, each Participant will provide a projected number of users anticipated for the next one-year term for the purpose of establishing the PRIME budget and billing of each Participant. Additional users may be added by any Participant at any time during the term of this agreement. Any increase in additional users will be reflected in future billing of the participants. The number of licensed users can only be reduced annually. Section 7.05 Invoice Schedule. The Board, through the Sheriff Finance Director, shall annually invoice each Participant for System operation. Each Participant shall pay such invoices in accordance with the provisions of the Florida Prompt Payment Act. Section 7.06 Fiscal Non-Funding. In the event sufficient budgeted funds are not available or allocated in any fiscal year to a Party during the term of this Agreement, the Party shall immediately notify the Board and all other Parties upon becoming aware of the unavailability of funds and this Agreement shall terminate as to that Party on the last date for which funds are available without penalty or cost to the Party. In the event of termination due to lack of funding, the Party shall be responsible to pay for those costs and services rendered in the current fiscal year up to the date of termination. Non-party Participants which are governmental entities may include fiscal non-funding clauses in its separate agreement. Article VIII. Term and Termination Section 8.01 Effective Date. This Agreement shall become effective upon filing with the Clerk 11 of the Circuit Court for Pinellas County, Florida, as required by section 163.01(11), Florida Statutes. Section 8.02 Term of Agreement. The term of this Agreement shall commence upon the Effective Date and shall continue in full force and effect for five (5) years (the “Initial Term”) subject only to Section 7.06. Thereafter, the Agreement shall automatically renew for successive one (1) year terms, each a “Renewal Term”) unless terminated pursuant to this Agreement. The maximum term, including the Initial Term and all Renewal Term(s) shall be ten (10) years. Any length of term beyond the maximum term established herein must be approved by each Party’s respective governing body. Section 8.03 Termination by Election of Parties. Any Party may terminate this Agreement during the term of the Agreement with or without cause by written notification consistent with section 9.02 after the Initial Term. No monies paid will be refunded. If after the Initial Term, any Party elects not to participate in the next term of the Agreement, the Party must notify the Board and all other Parties in writing pursuant to 9.02 at least one hundred twenty (120) days prior to the expiration of the then- current term so costs may be reconsidered and/or re-allocated among the remaining Parties and Participants. Section 8.04 Completion of Purpose. Upon full and final termination by all Parties the purposes of this Agreement will be complete and any surplus money shall be returned in proportion to the contributions made by the participating Parties pursuant to section 163.01(5)(l), Florida Statutes. Article IX. Miscellaneous Terms Section 9.01 No Joint Venture. This Agreement shall not be construed in such a way that any one Party is or is deemed to be the representative, agent, employee, partner, or joint venture of another Party. The Parties shall neither have the authority to enter into any agreement, nor assume any liability on behalf of any other Party, nor bind or commit the other Party in any manner, except as expressly provided herein. Section 9.02 Notice. All notices required to be given pursuant to this Agreement shall be in writing to the Parties and Board as set forth on the Parties signature page. This information may be updated as set forth in the Bylaws. Notice shall be effective upon being sent electronically with no error message or by being mailed with proper U.S. postage. Section 9.03 Entire Agreement. This Agreement constitutes the entire Agreement with respect to the subject matter hereof and supersedes all other prior and contemporary agreements, understandings, representations, negotiations, and commitments between the Parties with respect to the subject matter hereof. Section 9.04 Approval Required and Binding Effect. This Agreement shall not become effective unless authorized by each Party's respective corporate authorities or governing body. 12 Upon authorization, this Agreement constitutes a legal, valid, and binding agreement, enforceable against the Parties. Section 9.05 Representations. Each Party represents that it has the authority to enter into this Agreement and undertake the duties and obligations contemplated by this Agreement and that it has taken or caused to be taken all necessary action to authorize the execution and delivery of this Agreement. Section 9.06 Indemnification. Each Party agrees to be responsible for their respective employees' acts of negligence when acting within the scope of their employment and agrees to be liable for only such damages resulting from said negligence to the extent permitted by section 768.28, Florida Statutes. Nothing herein is intended to nor shall it be construed as a waiver of any immunity by the Participant or a waiver of any limitation from liability that the Participants are entitled to under the doctrine of sovereign immunity (section 768.28, Florida Statutes). Nothing herein shall be construed as consent by the Parties or Participants to be sued by third Parties in any manner arising out of this Agreement. Section 9.07 Board Liabilities. Subject to the limited waiver of sovereign immunity as provided in section 768.28, Florida Statutes, the entity created by this Agreement will have all protections and limitations of liability afforded by the doctrine of sovereign immunity. Expenses in connection with the preparation and presentation of a defense to any claim, action, suit, or proceeding of the character against the Board may be paid as an expense of the PRIME Operation Fund from time to time upon approval by the Board. No Board liabilities shall be borne by any of the Parties hereto. Subject to applicable law, the Board may, if requested in writing by a Board member, undertake the defense of any claim, action, or proceeding in connection with a matter within the scope of PRIME. The Board may further purchase one or more policies pursuant to the policy of insurance covering potential liabilities, claims, or damages, and/or director and officer coverage, in its discretion. Section 9.08 Amendments. This Agreement may be amended upon the written agreement of the Parties. Section 9.09 Recording. The Sheriff is responsible for recording this Interlocal Agreement. WHEREFORE, this Interlocal Agreement takes effect on the 10th day of June, 2022; the Parties have signed and executed this Agreement as of the dates written below in the County of Pinellas, State of Florida. 18 PINELLAS COUNTY, FLORIDA, by and through its Board of County Commissioners: _______________________________ Charlie Justice, Chairman PINELLAS COUNTY Official Notice: Safety & Emergency Services Director Administration 10750 Ulmerton Rd. Building 1, Suite 343 Largo, FL 33778 (727)464-3835 jfogarty@pinellascounty.org Copy to: Pinellas County Attorney’s Office 315 Court St., 6th Floor Clearwater, FL 33756 Fax: (727) 464-3354 WHEREFORE, this Interlocal Agreement was executed in the County of Pinellas, State of Florida, this _______day of ___________ 2022. DFlIA>TY SHERIFF'S OFFICE Bob Gualtieri,Sheriff PINELLAS COUNTY SHERIFF'S OFFICE Official Notice: Tom Lancto I 0750 Ulmerton Rd Largo,FL 33778 (727)582-6719 TLancto@pcsonet.com Copy to: General Counsel I 0750 Ulmerton Road Largo,FL 33778 Fax:(727)582-6459 19 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1115 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 6.5 SUBJECT/RECOMMENDATION: Approve acceptance of the Florida Department of Transportation (FDOT) Speeding and Aggressive Driving 2026 Grant Award in the amount of $75,000.00 for police overtime and authorize the appropriate officials to execute same. (consent) SUMMARY: The Clearwater Police Department (CPD) applied to the Florida Department of Transportation (FDOT) for a grant-funded Speeding and Aggressive Driving project. The grant has been awarded in the amount of $75,000.00. The grant agreement requires indemnification of FDOT by the City; therefore, CPD seeks approval to accept the award. Over the past three years, the City of Clearwater has experienced a significant number of traffic crashes, largely attributed to its fluctuating population. The Clearwater Police Department’s Traffic Homicide Team identified the following contributing factors: eight fatalities linked to impairment and speed combined with aggressive driving, four involving pedestrians, and four involving scooters or motorcycles. According to the National Highway Traffic Safety Administration (NHTSA), there was a 3.2% decrease in traffic fatalities nationwide in early 2024, with an estimated 8,650 fatalities. Despite this improvement, Florida ranks third in the nation for fatal crashes. Pinellas County currently ranks eighth out of 26 counties for incidents involving speeding or aggressive driving, based on the Fiscal Year (FY) 2026 Highway Safety Matrix. These rankings underscore the continued need for proactive traffic safety measures. Recognizing the need to enhance traffic safety efforts, the Clearwater Police Department has faced challenges in dedicating regular-duty personnel solely to traffic enforcement. This grant will allow CPD to implement additional targeted enforcement and educational initiatives focusing on speeding and aggressive driving. Personnel selected for this project will be officers who have demonstrated a strong interest and aptitude for traffic enforcement. High-Visibility Enforcement operations will be conducted along roadways where speeding and/or aggressive driving crashes are known to occur, as well as in areas identified as high-risk or where citizen complaints are prevalent. The project period will commence upon execution of the contract and conclude on or before September 30, 2026. During the grant period, CPD will: • Conduct at least two high-visibility overtime enforcement operations per month targeting speeding and/or aggressive driving. • Conduct a minimum of one educational or community outreach event per quarter to increase public awareness of the dangers associated with speeding and aggressive driving. • Disseminate educational materials through multimedia outlets (e.g., message boards, local media, social media, press releases, and printed materials) at least once per month. There will be no adverse impact on the Police Department’s annual operating budget, nor is a local match required. APPROPRIATION CODE AND AMOUNT: A first quarter budget amendment will establish special project, 1817521-G2606 - FDOT Speeding and Aggressive Driving Grant 2026, to account for all related grant expenditures. Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-1115 STRATEGIC PRIORITY: This project aligns with the City’s strategic goal of maintaining a High-Performing Government, specifically Strategic Objective 1.4 - to foster safe and healthy communities in Clearwater through first-class public safety and emergency response services. Page 2 City of Clearwater Printed on 2/27/2026 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1136 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Police Department Agenda Number: 6.6 SUBJECT/RECOMMENDATION: Approve a five-year agreement with Axon, Incorporated, of Scottsdale, AZ, for the Axon Sky Hero Drone Packages consisting of drones, robots, pole cameras, associated accessories, warranty, and training in the amount of $96,760.80 in accordance with City Code of Ordinances Section 2.563(1)(a) Single Source and authorize the appropriate officials to execute same. (consent) SUMMARY: The Police Department is seeking to replace existing equipment and accessories due to the equipment being at end of life. The requested equipment would be utilized by the Special Weapons and Tactics Team (SWAT) and the Patrol Division. The package for SWAT will include the following: ·2 Interior Drones, 1 Robot, 1 Pole Camera, and all accessories ·Full Warranty (Replace or fix any damage to the devices throughout the 5 years) ·TAP Upgrade (Upgrade to the next generation Drones, pole cam, robot and controller when released) ·Operator course for training up to 8 officers. The package for Patrol will include the following: ·1 Robot, Controller, 1 Pole Camera, and all accessories ·Full warranty (Replace or fix any damage to the devices throughout the five years) ·TAP Upgrade on the controller, robot, and pole camera when next generation released. For the SWAT package, the technology will be used during SWAT operations to gather intelligence and to clear area from a safer location without inserting officers. For the Patrol package, the robot and the camera can be utilized by patrol level officers to help clear a structure during a call for service from a safe distance. Both products allow officers to leverage technology to increase officer and citizen safety. The cost for the SWAT package is $61,956.60 over five years, specifically $15,283.32 for the first year and $11,668.32 annually for the remaining four years. The cost for the Patrol package is $34,804.20 over five years, specifically $6,960.84 annually. Authorize Clearwater Police Chief Eric Gandy to sign the Quote Appendix. APPROPRIATION CODE AND AMOUNT: Funding for the first year of the agreement in the amount of $22,244.16 is available in capital project 315-P1802, Police Equipment Replacement. Funding for the four subsequent years ($18,629.16 per year) will be requested as part of the annual Police Department budget process. This project, and the operating budget of the Police Department, is funded by revenues from the General Fund. Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-1136 STRATEGIC PRIORITY: This project is relevant towards accomplishing the strategic goal of a High Performing Government, specifically strategic objective 1.4 to foster safe and healthy communities in Clearwater through first-class public safety and emergency response services. Page 2 City of Clearwater Printed on 2/27/2026 Page 1 Q-744461-45902MT Q-744461-45902MT Issued: 09/02/2025 Quote Expiration: Estimated Contract Start Date: 01/01/2026 Account Number: 110543 Payment Terms: N30 Mode of Delivery: UPS-GND Credit/Debit Amount: $0.00 SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Clearwater Police Dept - FL645 Pierce St Clearwater, FL 33756-5400 USA Clearwater Police Dept - FL 645 Pierce St Clearwater FL 33756-5400USA Email: Jamie Gorsuch Phone: Email: jgorsuch@axon.com Fax: Justin Howard Phone: 727-422-1341 Email: justin.howard@myclearwater.com Fax: Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $3,191.76 TOTAL COST $34,804.20 ESTIMATED TOTAL W/ TAX $34,804.20 TOTAL SAVINGS $15,958.80 Axon Enterprise, Inc. 17800 N 85th St Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic:(800) 978-2737 International: +1.800.978.2737 Page 2 Q-744461-45902MT Payment Summary Date Subtotal Tax Total Dec 2025 $6,960.84 $0.00 $6,960.84 Dec 2026 $6,960.84 $0.00 $6,960.84 Dec 2027 $6,960.84 $0.00 $6,960.84 Dec 2028 $6,960.84 $0.00 $6,960.84 Dec 2029 $6,960.84 $0.00 $6,960.84 Total $34,804.20 $0.00 $34,804.20 Page 3 Q-744461-45902MT Quote Unbundled Price:$50,764.80 Quote List Price:$34,804.20 Quote Subtotal:$34,804.20 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program A00027 PREMIUM PATROL BUNDLE 1 60 $846.08 $580.07 $580.07 $34,804.20 $0.00 $34,804.20 Total $34,804.20 $0.00 $34,804.20 Delivery Schedule Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date PREMIUM PATROL BUNDLE 100882 AXON SKY-HERO SIGYN GROUND ROBOT STARTER KIT 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100883 AXON SKY-HERO NARFI POLE CAMERA STARTER KIT 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100884 AXON SKY-HERO GROUND CONTROL SYSTEM STARTER KIT 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100887 AXON SKY-HERO LED PAYLOAD 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100889 AXON SKY-HERO SIGYN SPARE PARTS KIT 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100890 AXON SKY-HERO FIRMWARE UPDATE KIT 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100901 AXON SKY-HERO P7 SIGYN LEG SHROUD 100902 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100902 AXON SKY-HERO P7 GCS HOLDER 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100905 AXON SKY-HERO P7 SIGYN POUCH 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100909 AXON SKY-HERO TACTICAL SCREEN STARTER KIT 1 1 12/01/2025 PREMIUM PATROL BUNDLE 100910 AXON SKY-HERO SIGYN PAYLOAD ATTACHMENT SYSTEM 1 1 12/01/2025 PREMIUM PATROL BUNDLE 101268 AXON SKY-HERO SIGYN REPLACEMENT FRONT WHITE LED 1 1 12/01/2025 PREMIUM PATROL BUNDLE 101270 AXON SKY-HERO P7 NARFI POUCH 1 1 12/01/2025 PREMIUM PATROL BUNDLE 101272 AXON SKY-HERO P7 TACTICAL BAG 1 1 12/01/2025 PREMIUM PATROL BUNDLE 101892 AXON SKY-HERO TAP REFRESH GCS 1 1 06/01/2028 PREMIUM PATROL BUNDLE 101899 AXON SKY-HERO TAP REFRESH POLE 1 1 06/01/2028 PREMIUM PATROL BUNDLE 101903 AXON SKY-HERO TAP REFRESH UGV 1 1 06/01/2028 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date PREMIUM PATROL BUNDLE 101918 AXON SKY-HERO WARRANTY UGV 1 PREMIUM PATROL BUNDLE 101919 AXON SKY-HERO WARRANTY POLE 1 PREMIUM PATROL BUNDLE 101920 AXON SKY-HERO - WARRANTY GCS 5YR 1 Page 4 Q-744461-45902MT Shipping Locations Location Number Street City State Zip Country 1 645 Pierce St Clearwater FL 33756-5400 USA Payment Details Dec 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 A00027 PREMIUM PATROL BUNDLE 1 $6,960.84 $0.00 $6,960.84 Total $6,960.84 $0.00 $6,960.84 Dec 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 A00027 PREMIUM PATROL BUNDLE 1 $6,960.84 $0.00 $6,960.84 Total $6,960.84 $0.00 $6,960.84 Dec 2027 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 A00027 PREMIUM PATROL BUNDLE 1 $6,960.84 $0.00 $6,960.84 Total $6,960.84 $0.00 $6,960.84 Dec 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 A00027 PREMIUM PATROL BUNDLE 1 $6,960.84 $0.00 $6,960.84 Total $6,960.84 $0.00 $6,960.84 Dec 2029 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 A00027 PREMIUM PATROL BUNDLE 1 $6,960.84 $0.00 $6,960.84 Total $6,960.84 $0.00 $6,960.84 Page 5 Q-744461-45902MT Sky-hero products are manufactured in European Union and are classified as military grade, transfer and re-export is strictly prohibited. Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Page 6 Q-744461-45902MT \s1\\d1\ Signature Date Signed 9/2/2025 Page 1 Q-744444-45908MT Q-744444-45908MT Issued: 09/08/2025 Quote Expiration: Estimated Contract Start Date: 01/01/2026 Account Number: 110543 Payment Terms: N30 Mode of Delivery: UPS-GND Credit/Debit Amount: $0.00 SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT Clearwater Police Dept - FL645 Pierce St Clearwater, FL 33756-5400 USA Clearwater Police Dept - FL 645 Pierce St Clearwater FL 33756-5400USA Email: Jamie Gorsuch Phone: Email: jgorsuch@axon.com Fax: Justin Howard Phone: 727-422-1341 Email: justin.howard@myclearwater.com Fax: Quote Summary Discount Summary Program Length 60 Months Average Savings Per Year $2,969.48 TOTAL COST $61,956.60 ESTIMATED TOTAL W/ TAX $61,956.60 TOTAL SAVINGS $14,847.40 Axon Enterprise, Inc. 17800 N 85th St Scottsdale, Arizona 85255 United States VAT: 86-0741227 Domestic:(800) 978-2737 International: +1.800.978.2737 Page 2 Q-744444-45908MT Payment Summary Date Subtotal Tax Total Dec 2025 $13,293.32 $0.00 $13,293.32 Jan 2026 $1,990.00 $0.00 $1,990.00 Dec 2026 $11,668.32 $0.00 $11,668.32 Dec 2027 $11,668.32 $0.00 $11,668.32 Dec 2028 $11,668.32 $0.00 $11,668.32 Dec 2029 $11,668.32 $0.00 $11,668.32 Total $61,956.60 $0.00 $61,956.60 Page 3 Q-744444-45908MT Quote Unbundled Price:$76,807.20 Quote List Price:$61,956.60 Quote Subtotal:$61,956.60 Pricing All deliverables are detailed in Delivery Schedules section lower in proposal Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total Program A00018 PREMIUM ROBOTICS BUNDLE 1 60 $1,219.87 $972.36 $972.36 $58,341.60 $0.00 $58,341.60 A la Carte Hardware 100895 AXON SKY-HERO LOKI 2 LIPO DUAL HUB FAST CHARGER 1 $225.00 $225.00 $225.00 $0.00 $225.00 100909 AXON SKY-HERO TACTICAL SCREEN STARTER KIT 2 $700.00 $700.00 $1,400.00 $0.00 $1,400.00 A la Carte Services 101716 AXON TRAINING - SKY-HERO OPERATOR CERTIFICATION COURSE 2 $995.00 $995.00 $1,990.00 $0.00 $1,990.00 Total $61,956.60 $0.00 $61,956.60 Delivery Schedule Hardware Bundle Item Description QTY Shipping Location Estimated Delivery Date PREMIUM ROBOTICS BUNDLE 100880 AXON SKY-HERO LOKI 2 PAYLOAD ATTACHMENT SYSTEM 2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100881 AXON SKY-HERO LOKI 2 DRONE STARTER KIT 2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100882 AXON SKY-HERO SIGYN GROUND ROBOT STARTER KIT 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100883 AXON SKY-HERO NARFI POLE CAMERA STARTER KIT 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100884 AXON SKY-HERO GROUND CONTROL SYSTEM STARTER KIT 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100887 AXON SKY-HERO LED PAYLOAD 3 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100889 AXON SKY-HERO SIGYN SPARE PARTS KIT 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100890 AXON SKY-HERO FIRMWARE UPDATE KIT 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100891 AXON SKY-HERO LOKI 2 INSERT DUCT SET (4 PCS)2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100892 AXON SKY-HERO LOKI 2 PROPELLER SET (4 PCS)2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100893 AXON SKY-HERO LOKI 2 MOTOR SET (4 PCS)2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100894 AXON SKY-HERO LOKI 2 SPARE PARTS KIT 2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100901 AXON SKY-HERO P7 SIGYN LEG SHROUD 100902 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100902 AXON SKY-HERO P7 GCS HOLDER 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100907 AXON SKY-HERO P7 TACTICAL BAG KIT 1 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100909 AXON SKY-HERO TACTICAL SCREEN STARTER KIT 2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 100910 AXON SKY-HERO SIGYN PAYLOAD ATTACHMENT SYSTEM 1 1 12/01/2025 A la Carte 100895 AXON SKY-HERO LOKI 2 LIPO DUAL HUB FAST CHARGER 1 1 12/01/2025 A la Carte 100909 AXON SKY-HERO TACTICAL SCREEN STARTER KIT 2 1 12/01/2025 PREMIUM ROBOTICS BUNDLE 101892 AXON SKY-HERO TAP REFRESH GCS 1 1 05/30/2028 PREMIUM ROBOTICS BUNDLE 101895 AXON SKY-HERO TAP REFRESH UAV 2 1 05/30/2028 PREMIUM ROBOTICS BUNDLE 101899 AXON SKY-HERO TAP REFRESH POLE 1 1 05/30/2028 PREMIUM ROBOTICS BUNDLE 101903 AXON SKY-HERO TAP REFRESH UGV 1 1 05/30/2028 Page 4 Q-744444-45908MT Services Bundle Item Description QTY A la Carte 101716 AXON TRAINING - SKY-HERO OPERATOR CERTIFICATION COURSE 2 Warranties Bundle Item Description QTY Estimated Start Date Estimated End Date PREMIUM ROBOTICS BUNDLE 101917 AXON SKY-HERO WARRANTY UAV 2 PREMIUM ROBOTICS BUNDLE 101918 AXON SKY-HERO WARRANTY UGV 1 PREMIUM ROBOTICS BUNDLE 101919 AXON SKY-HERO WARRANTY POLE 1 PREMIUM ROBOTICS BUNDLE 101920 AXON SKY-HERO - WARRANTY GCS 5YR 1 Page 5 Q-744444-45908MT Shipping Locations Location Number Street City State Zip Country 1 645 Pierce St Clearwater FL 33756-5400 USA Payment Details Dec 2025 Invoice Plan Item Description Qty Subtotal Tax Total Year 1 A00018 PREMIUM ROBOTICS BUNDLE 1 $11,668.32 $0.00 $11,668.32 Invoice Upon Fulfillment 100895 AXON SKY-HERO LOKI 2 LIPO DUAL HUB FAST CHARGER 1 $225.00 $0.00 $225.00 Invoice Upon Fulfillment 100909 AXON SKY-HERO TACTICAL SCREEN STARTER KIT 2 $1,400.00 $0.00 $1,400.00 Total $13,293.32 $0.00 $13,293.32 Jan 2026 Invoice Plan Item Description Qty Subtotal Tax Total Invoice Upon Fulfillment 101716 AXON TRAINING - SKY-HERO OPERATOR CERTIFICATION COURSE 2 $1,990.00 $0.00 $1,990.00 Invoice Upon Fulfillment A00018 PREMIUM ROBOTICS BUNDLE 1 $0.00 $0.00 $0.00 Total $1,990.00 $0.00 $1,990.00 Dec 2026 Invoice Plan Item Description Qty Subtotal Tax Total Year 2 A00018 PREMIUM ROBOTICS BUNDLE 1 $11,668.32 $0.00 $11,668.32 Total $11,668.32 $0.00 $11,668.32 Dec 2027 Invoice Plan Item Description Qty Subtotal Tax Total Year 3 A00018 PREMIUM ROBOTICS BUNDLE 1 $11,668.32 $0.00 $11,668.32 Total $11,668.32 $0.00 $11,668.32 Dec 2028 Invoice Plan Item Description Qty Subtotal Tax Total Year 4 A00018 PREMIUM ROBOTICS BUNDLE 1 $11,668.32 $0.00 $11,668.32 Total $11,668.32 $0.00 $11,668.32 Dec 2029 Invoice Plan Item Description Qty Subtotal Tax Total Year 5 A00018 PREMIUM ROBOTICS BUNDLE 1 $11,668.32 $0.00 $11,668.32 Total $11,668.32 $0.00 $11,668.32 Page 6 Q-744444-45908MT Sky-hero products are manufactured in European Union and are classified as military grade, transfer and re-export is strictly prohibited. Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit prior to invoicing. Standard Terms and Conditions Axon Enterprise Inc. Sales Terms and Conditions Axon Master Services and Purchasing Agreement: This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement (posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as described below. ACEIP: The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program. Acceptance of Terms: Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote. Page 7 Q-744444-45908MT \s1\\d1\ Signature Date Signed 9/8/2025 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1140 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Public Works Agenda Number: 6.7 SUBJECT/RECOMMENDATION: Approve First Amendment to the Clearwater Undergrounding of Electric Utilities Project Interlocal Agreement (ILA) with Pinellas Suncoast Transit Authority (PSTA) and authorize the appropriate officials to execute same. (consent) SUMMARY: On March 17, 2025, City Council approved an ILA with PSTA providing funding and management of Duke to underground electric utilities along the west side of Myrtle Ave., Cleveland St. to Court St. in support of the new city hall, MSB renovations and the PSTA multi modal transit center projects. The city paid Duke a total of $671,431.56 with PSTA reimbursing the city for 25% of the total cost or $167,858. Council approved use of CRA funds to cover the city’s portion of this utility undergrounding work. This first amendment provides for PSTA’s additional contribution of $14,967.49 for work required to connect CSX equipment, not originally anticipated. PSTA’s payment to Duke will be a pass-through cost to the city. No additional funding is needed by the city. STRATEGIC PRIORITY: Investment in undergrounding of overhead power lines in the downtown core supports all five of the strategic priorities below. Page 1 City of Clearwater Printed on 2/27/2026 1 First Amendment to Clearwater Undergrounding of Electric Utilities Project Interlocal Agreement THIS First Amendment to Clearwater Undergrounding of Electric Utilities Project Interlocal Agreement (“First Amendment”) is made and entered into on this ____ day of __________________, 2025, by and between the CITY OF CLEARWATER, a political subdivision of the State of Florida (“the City”) and the PINELLAS SUNCOAST TRANSIT AUTHORITY, an independent special district created by Chapter 2000-424, as amended, (“PSTA”) (collectively the “Parties”), and amends that certain Clearwater Undergrounding of Electric Utilities Project Interlocal Agreement entered into by the Parties on March 20, 2025 (“Interlocal Agreement”). WHEREAS, the Parties entered into the Interlocal Agreement to provide for the funding and management of the undergrounding of electric utilities project to be undertaken by Duke Energy pursuant to an agreement with the City: and WHEREAS, the Interlocal Agreement provides that PSTA’s share of the total cost of the Project will be 25% or $167,858.00; and WHEREAS, Duke Energy has identified additional undergrounding work required to connect CSX equipment; and WHEREAS, PSTA’s proportionate share of this additional work is $14,967.49; and WHEREAS, the Parties wish to amend the Interlocal Agreement to provide for this additional contribution by PSTA. NOW, THEREFORE, for and in consideration of the foregoing recitals (all of which are adopted as an integral part of this First Amendment), the mutual promises, covenants and conditions herein contained and other good and valuable consideration, the receipt and adequacy of which are acknowledged, the City and PSTA agree as follows: 1. Section 3 of the Interlocal Agreement is amended to add the following provision: In addition to the amount provided elsewhere in this Section, PSTA shall contribute $14, 967.49 towards the cost of additional undergrounding work necessary to connect CSX equipment. PSTA shall make this contribution to the City within thirty (30) days of the Effective Date of the First Amendment. 2. All terms not defined in this First Amendment shall have the same meaning as provided in the Interlocal Agreement. 2 3. All other terms of the Interlocal Agreement shall apply to the additional undergrounding work necessary to connect CSX equipment. Additionally, all other terms of the Interlocal Agreement not amended by this First Amendment shall remain in full force and effect. 4. This First Amendment shall become effective on the Effective Date. 5. PSTA shall file a copy of this First Amendment with the Clerk of the Court in and for Pinellas County, Florida and this First Amendment shall be effective on the date of such filing (“Effective Date”). IN WITNESS WHEREOF, the undersigned have set their hands and seals as of the date and year first above written. CITY OF CLEARWATER, FLORIDA BY:_____________________________ Bruce Rector, as its Mayor ATTEST: Approved as to Form: _____________________________ ___________________________ Rosemary Call, City Clerk Jerrod Simpson, Senior Assistant City Attorney (SEAL) PINELLAS SUNCOAST TRANSIT AUTHORITY By:______________________________ Brad Miller, as its Chief Executive Officer ATTEST: Approved as to Form: __________________________ _____________________________ Rachael Cappolla, Executive Assistant Alan S. Zimmet, General Counsel Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1143 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Public Works Agenda Number: 6.8 SUBJECT/RECOMMENDATION: Approve an amendment to the Interlocal Agreement between Pinellas County, City of Clearwater and other NPDES co-permittees for water quality monitoring and assessment and authorize appropriate officials to execute same. (consent) SUMMARY: The monitoring program is a requirement of the MS4 (Municipal separate storm sewer system) National Pollutant Discharge Elimination System (NPDES) permit issued by Florida Department of Environmental Protection. The program assesses the status and long-term trends of water quality parameters in watersheds, measures the effectiveness of the Stormwater Management Plan implementation in watersheds, identifies potential water quality pollutant “hotspot” areas to be targeted for corrective action, and supports the development and implementation of Total Maximum Daily Loads (TMDLs). The City is responsible for 12.19% of costs based on percentage of acreage in Pinellas County. The annual cost for Clearwater is estimated to be around $79,000. The amendment extends the original five-year September 2020 agreement, another five years, until 2030. APPROPRIATION CODE AND AMOUNT: Funds are available in cost code 4191365-530300, Contractual Services, funded by revenues from the Stormwater Utility Enterprise Fund. For future fiscal years funds will be requested as part of the City’s budget process. USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: [Delete priority area that is not appropriate to this item. Please describe how this agenda item accomplishes an individual objective listed underneath the selected priority area, if applicable.] Page 1 City of Clearwater Printed on 2/27/2026 PINELLAS COUNTY PUBLIC WORKS MANAGES ENVIRONMENTAL, STORMWATER, AND TRANSPORTATION SYSTEMS TO PROVIDE A SAFE SUSTAINABLE, AND VIBRANT COMMUNITY FOR THE PEOPLE OF PINELLAS COUNTY FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY AND NPDES MS4 CO-PERMITTEES FOR WATER QUALITY MONITORING AND ASSESSMENT (PID No. 002318) AGREEMENT PREPARED BY DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL MANAGEMENT NOVEMBER 2025 Page 2 of 6 FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY AND NPDES MS4 CO-PERMITTEES FOR WATER QUALITY MONITORING AND ASSESSMENT THIS FIRST AMENDMENT (hereinafter this “First Amendment”) to the INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY AND NPDES MS4 CO-PERMITTEES FOR WATER QUALITY MONITORING AND ASSESSMENT dated September 10, 2020 (hereinafter the “Interlocal Agreement”), entered into this _____ day of ______________________, 2025, between PINELLAS COUNTY, a political subdivision of the State of Florida (hereinafter the “COUNTY”) and the following municipalities in Pinellas County, Florida: Town of Belleair, City of Belleair Beach, City of Belleair Bluffs, City of Clearwater, City of Dunedin, Town of Kenneth City, City of Gulfport, City of Indian Rocks Beach, City of Largo, City of Madeira Beach, Town of North Redington Beach, City of Oldsmar, City of Pinellas Park, Town of Redington Beach, Town of Redington Shores, City of St. Pete Beach, City of Safety Harbor, City of Seminole, City of South Pasadena, City of Tarpon Springs, and City of Treasure Island (although separate parties hereto collectively the “CO-PERMITTEES”); collectively the COUNTY and CO-PERMITTEES are referred to as the “PARTIES.” WITNESSETH: WHEREAS, the PARTIES entered into the Interlocal Agreement on September 10, 2020; and WHEREAS, the Interlocal Agreement terminates upon the CO-PERMITTEES full payment of COUNTY invoices for Fiscal Year 2025; and WHEREAS, the PARTIES wish to extend the COUNTY’S performance of the Water Quality Monitoring and Assessment Program and term of the Interlocal Agreement for an additional five (5) years; and WHEREAS, the Florida Department of Environmental Protection (“FDEP”) NPDES MS4 Permit FLS000005 (“MS4 Permit”) is still in effect as the COUNTY submitted an MS4 Permit re-application with the Cycle 4 Year 4 Annual Report to FDEP on February 28, 2023, and pursuant to Rule 62-624.420, F.A.C., the existing MS4 Permit “shall not expire until the [FDEP] has taken final action on the application for renewal or until the last day for seeking judicial review of the agency order or a later date fixed by order of the reviewing court” provided the renewal application is “timely and sufficient”; and WHEREAS, the PARTIES wish to update the contact information in SECTION 4. Page 3 of 6 NOW THEREFORE, the Interlocal Agreement is amended as follows: 1. The COUNTY’S performance of the Water Quality Monitoring and Assessment Program, as set forth in SECTION 2 (COUNTY PERFORMANCE OF ASSESSMENT PROGRAM), is hereby extended an additional five (5) years to include Fiscal Years 2026, 2027, 2028, 2029, and 2030. 2. That SECTION 4. (NOTICE) shall be amended to read as follows: All notices, payments, and other written communications between the parties shall be sent by electronic mail, certified U.S. mail, or recognized courier delivery service. Such notices shall be deemed effective upon delivery, as evidence by an electronic mail read receipt, a certified mail delivery receipt, or a courier service delivery receipt. Any notices, invoices, payments, and written communications shall be delivered to the PARTIES at their respective contact information as set forth below: Belleair Bluffs: Belleair: Debra Sullivan City Administrator Ryan Womack Public Works Superintendent City of Belleair Bluffs 2747 Sunset Blvd. Belleair Bluffs, FL 33770 727-584-2151 dsullivan@belleairbluffs-fl.gov Town of Belleair 1075 Ponce De Leon Blvd. Belleair, FL 33756 727-588-3769 rwomack@townofbelleair.net Clearwater: Belleair Beach: Sarah Kessler CRS/MS4 Coordinator Kyle Riefler City Manager City of Clearwater P.O. Box 4748 Clearwater, FL 33758 727-444-8233 sarah.kessler@myclearwater.com City of Belleair Beach 444 Causeway Blvd. Belleair Beach, FL 33786 727-229-8431 kyle.riefler@cityofbelleairbeach.com Gulfport: Dunedin: Tom Nicholls Public Works Director Michelle Monteclaro Assistant Public Works Director City of Gulfport 2401 53rd St. South Gulfport, FL 33707 727-893-1090 tnicholls@mygulfport.us City of Dunedin 1405 County Road 1 Dunedin, FL 34698 727-298-3232 michelle.monteclaro@dunedin.gov Page 4 of 6 Kenneth City: Indian Rocks Beach: Kristin Cook Deputy Clerk Dean Scharmen Public Works Director Town of Kenneth City 6000 54th Ave. N. Kenneth City, FL 33709 727-498-8948 kcook@kennethcityfl.org City of Indian Rocks Beach 1507 Bay Palm Blvd. Indian Rocks Beach, FL 33785 727-595-6889 dscharmen@irbcity.com Madeira Beach: Largo: Megan Wepfer Director of Public Works Brooke Driskell Stormwater Program Administrator City of Madeira Beach 300 Municipal Drive Madeira Beach, FL 33708 727-543-8154 mwepfer@madeirabeachfl.gov City of Largo P.O. Box 296 Largo, FL 33779 727-587-6713 bdriskell@largo.com Oldsmar: North Redington Beach: Johna Jahn Interim Public Works Director Russ Schmader Public Works Supervisor City of Oldsmar 100 State Street West Oldsamr, FL 34677 813-749-1233 jjahn@oldsmarfl.gov Town of North Redington Beach 190 173rd Ave. North Redington Beach, FL 33708 727-391-4848 publicworks@townofnrb.com Redington Beach: Pinellas Park: Adriana Nieves Town Clerk Kyle Arrison Transportation, Stormwater, Construction Town of Redington Beach 105 164th Ave. Redington Beach, FL 33708 727-391-3875 townclerk@townofredingtonbeach.com Division Director City of Pinellas Park 6250 82nd Ave. N. Pinellas Park, FL 33781 727-369-5621 karrison@pinellaspark.com Safety Harbor: Redington Shores: Renee Cooper Public Works Director Margaret Carey Town Clerk City of Safety Harbor 1200 Railroad Ave. Safety Harbor, FL 34695 727-724-1550 rcooper@cityofsafetyharbor.com Town of Redington Shores 17425 Gulf Blvd. Redington Shores, FL 33708 727-397-5538 townclerk@redshoresfl.com Seminole: South Pasadena: Rodney Due Public Works Director Shawn Shimko Public Works Director City of Seminole 9199 113th St. N. Seminole, FL 33772 727-397-6383 rdue@myseminole.com City of South Pasadena 7047 Sunset Dr. S. South Pasadena, FL 33707 727-384-0701 sshimko@mysouthpasadena.com Page 5 of 6 St. Pete Beach: Tarpon Springs: Frances Robustelli City Manager Anthony “Tony” Mannello Streets and Stormwater Supervisor City of St. Pete Beach 155 Corey Avenue St. Pete Beach, FL 33706 727-426-3521 frobustelli@stpetebeach.org City of Tarpon Springs 325 E. Pine Street Tarpon Springs, FL 34689 727-942-5606 amannello@ctsfl.us Treasure Island: Gary Volenec Public Works Director City of Treasure Island 10451 Gulf Blvd. Treasure Island, FL 33706 727-547-4575 gvolenec@mytreasureisland.org 3. The term of the Interlocal Agreement, as set forth in SECTION 5 (AGREEMENT TERM), is hereby extended an additional five (5) years and shall remain in effect until all invoices for Fiscal Year 2030 are paid by CO-PERMITTEES. 4. This First Amendment will be effective upon execution by all PARTIES and filing with the Clerk of the Circuit Court of Pinellas County pursuant to F.S. § 163.01(11). 5. All other provisions and conditions of the Interlocal Agreement shall remain in full force and effect. Page 6 of 6 FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY AND NPDES MS4 CO-PERMITTEES FOR WATER QUALITY MONITORING AND ASSESSMENT IN WITNESS WHEREOF, the parties hereto have caused this First Amendment to be executed on the day and year first above written. PINELLAS COUNTY, FLORIDA, by and through its Board of County Commissioners By: _________________________________ Brian Scott, Chair ATTEST: ___________________________________ Ken Burke, Clerk of the Circuit Court APPROVED AS TO FORM: By: _________________________________ Office of County Attorney FIRST AMENDMENT TO THE INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY AND NPDES MS4 CO-PERMITTEES FOR WATER QUALITY MONITORING AND ASSESSMENT CITY OF CLEARWATER, FLORIDA, A municipal corporation and political subdivision of the State of Florida Bruce Rector Jennifer Poirrier Mayor City Manager Seal Approved as to form: Attest: David Margolis Rosemarie Call Attorney City Clerk EXHIBIT B PINELLAS COUNTY JURISDICTIONAL ACREAGE FY18 PINELLAS COUNTY ACREAGE* Jurisdiction Acreage % Acreage 1 Pinellas County 65,871.065 47.19% 2 Town of Belleair 1,130.100 0.81% 3 City of Belleair Beach 310.290 0.22% 4 City of Belleair Bluffs 293.841 0.21% 5 City of Clearwater 17,008.123 12.19% 6 City of Dunedin 6,871.520 4.92% 7 City of Gulfport 1,782.589 1.28% 8 City of Indian Rocks Beach 520.417 0.37% 9 Town of Kenneth City 485.602 0.35% 10 City of Largo 12,246.074 8.77% 11 City of Madeira Beach 570.930 0.41% 12 Town of North Redington Beach 156.101 0.11% 13 City of Oldsmar 5,911.322 4.24% 14 City of Pinellas Park 10,688.716 7.66% 15 Town of Redington Beach 204.275 0.15% 16 Town of Redington Shores 202.011 0.14% 17 City of Safety Harbor 3,184.449 2.28% 18 City of St. Pete Beach 1,322.451 0.95% 19 City of Seminole 3,477.262 2.49% 20 City of South Pasadena 386.043 0.28% 21 City of Tarpon Springs 6,020.590 4.31% 22 City of Treasure Island 937.667 0.67% TOTALS 139,581.438 100.00% * Data ran: 2_10_2020.SOURCE:Pinellas County Planning Department. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1146 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Public Works Agenda Number: 6.9 SUBJECT/RECOMMENDATION: Award a Construction Contract to Gator Grading and Paving LLC of Palmetto, Florida for the 2025 Street Resurfacing Project (24-0045-EN) in the annual amount of $3,000,000.00 for an initial one-year term with options for three additional one-year terms on an unit price basis, pursuant to Invitation to Bid (ITB) 24-0045-EN and authorize the appropriate officials to execute same. (consent) SUMMARY: The City of Clearwater annual Street Resurfacing Program is designed to prevent deterioration as well as preserve roadway wearing surfaces and maintain the integrity of the roadway subsurface throughout the city street system. ITB 24-00465-EN was issued on September 24, 2025, for Roadway Resurfacing. The City received five responses on October 29, 2025. Of these responses, Gator Grading and Paving represented the lowest, most responsible bidder for Sections 1.0 (Resurfacing) and 2.0 (Stormwater). Although Preferred Materials submitted the lowest bid for Section 3.0 (ADA Improvements), the ADA work will instead be performed under an existing contract with Central Florida Contractors (ITB 25-0001-EN), whose pricing is significantly lower. In the best interest of the city, the City Manager approved canceling the Section 3.0 award, and all ADA-related work moving forward will be directed to Central Florida Contractors for greater cost efficiency. Gator Grading and Paving has successfully completed numerous resurfacing contracts with the city, demonstrating their ability to provide cost effective, high-quality and best overall value in milling, paving and sidewalk repair/construction. During Fiscal Year 2025, the City resurfaced approximately 30 lane miles of roadway, including improvements in the Virginia Groves, North Harbor Oaks, Grove & Cleveland, Sunny Lake, Beverly Heights, Skycrest, and Imperial Park neighborhoods. The streets scheduled for resurfacing in this contract are from the City’s pavement management efforts, citizens' requests, and staff observations; and have all been determined to warrant inclusion by virtue of an inspection and prioritization process performed by Transportation and Right-Of-Way Division staff. Major Roads Include: Island Way and Windward Passage; Pierce Street and Park Street, as well as other various streets throughout the city. Local Roads/Neighborhoods Include: Woodgate III, Clearwater Manor/Sunnydale Neighborhoods, Tropic Hills Dr Neighborhoods. This is a unit price contract with a not to exceed $3,000,000.00 annually with an estimated start date of December 15, 2025. The City reserves the option to extend the contract on a yearly basis up to three additional one-year renewal terms, through December 2029. Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-1146 APPROPRIATION CODE AND AMOUNT: ENRD180004-CONS-CNSTRC $3,000,000.00 Funding for this construction contract is available in capital project ENRD180004, Streets & Sidewalks. This project is funded by Road Millage, Fuel Tax, and General Fund revenues. STRATEGIC PRIORITY: High Performing Government [1.2, 1.3], Environmental Stewardship [4.4] Page 2 City of Clearwater Printed on 2/27/2026 Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total STREETS AND SIDEWALKS 1.01 PREPARATION, INSTALLATION AND MAINTENANCE OF PROJECT SIGNS 1 LS $3,100.00 $3,100.00 $1,800.00 $1,800.00 $4,576.52 $4,576.52 $6,500.00 $6,500.00 $14,250.00 $14,250.00 1.02 ADVANCED ARROW WARNING PANEL 40 DAY $7.00 $280.00 $14.00 $560.00 $8.19 $327.60 $10.00 $400.00 $13.70 $548.00 1.03 SIGN, VARIABLE MESSAGE, 3 LINES,40 DAY $15.00 $600.00 $28.00 $1,120.00 $17.55 $702.00 $30.00 $1,200.00 $25.50 $1,020.00 1.04 REMOVED 0 SY $0.00 $0.00 $10.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1.05 MILLING EXISTING ASPHALT PAVEMENT, 2" THICKNESS OR LESS,FULL WIDTH 120000 SY $3.30 $396,000.00 $3.50 $420,000.00 $2.62 $314,400.00 $6.00 $720,000.00 $5.60 $672,000.00 1.06 MILLING EXISTING ASPHALT PAVEMENT –MORE THAN 2" THICKNESS TO 4" THICKNESS, FULL WIDTH 5000 SY $13.00 $65,000.00 $5.65 $28,250.00 $3.81 $19,050.00 $8.00 $40,000.00 $5.65 $28,250.00 1.07 SUPERPAVE ASPHALT BASE, TYPE B 12.5, VARIABLE THICKNES 300 TN $553.00 $165,900.00 $250.00 $75,000.00 $196.59 $58,977.00 $170.00 $51,000.00 $221.00 $66,300.00 1.08 SUPERPAVE ASPHALT CONCRETE, LEVELING COURSE, TYPE SP 9.5 OR SP 12.5, FINE, TRAFFIC LEVEL C, VARIABLE 470 TN $223.01 $104,814.70 $176.00 $82,720.00 $182.67 $85,854.90 $170.00 $79,900.00 $183.00 $86,010.00 1.09 SUPERPAVE ASPHALT CONCRETE, TYPE SP 9.5 , FINE, TRAFFIC LEVEL C, VARIABLE THICKNESS, ARTERIALS/COLLECTORS 2300 TN $200.00 $460,000.00 $176.00 $404,800.00 $170.31 $391,713.00 $155.00 $356,500.00 $168.00 $386,400.00 1.1 SUPERPAVE ASPHALT CONCRETE, TYPE SP 9.5 , FINE, TRAFFIC LEVEL C, VARIABLE THICKNESS, LOCAL ROADS 4700 TN $192.00 $902,400.00 $180.00 $846,000.00 $175.84 $826,448.00 $155.00 $728,500.00 $185.00 $869,500.00 1.11 SUPERPAVE ASPHALT CONCRETE, TYPE SP 12.5, FINE, TRAFFIC LEVEL C, VARIABLE THICKNESS, ARTERIALS/COLLECTORS 3200 TN $195.00 $624,000.00 $173.00 $553,600.00 $170.10 $544,320.00 $155.00 $496,000.00 $165.00 $528,000.00 1.0 ROADWAY RESURFACING SUPERIOR ASPHALT, INC. Ajax Paving Industries of Florida, LLC Gator Grading & Paving LLC Hubbard Construction Company Preferred Materials SUPERIOR ASPHALT, INC. Ajax Paving Industries of Florida, LLC Gator Grading & Paving LLC Hubbard Construction Company Preferred Materials 1.12 SUPERPAVE ASPHALT CONCRETE, TYPE SP 12.5, FINE, TRAFFIC LEVEL C, VARIABLE THICKNESS, LOCAL ROADS 1 TN $400.00 $400.00 $180.00 $180.00 $174.01 $174.01 $218.95 $218.95 $217.00 $217.00 1.13 OPTIONAL BASE GROUP 01 (see latest FDOT 100 SY $265.00 $26,500.00 $65.00 $6,500.00 $43.10 $4,310.00 $58.65 $5,865.00 $106.00 $10,600.00 1.14 OPTIONAL BASE GROUP 04 (see latest FDOT 100 SY $265.00 $26,500.00 $65.00 $6,500.00 $43.10 $4,310.00 $58.65 $5,865.00 $110.00 $11,000.00 1.15 OPTIONAL BASE GROUP 09 (see latest FDOT 100 SY $425.00 $42,500.00 $95.00 $9,500.00 $60.96 $6,096.00 $73.80 $7,380.00 $120.00 $12,000.00 1.16 ADJUST MANHOLE RING & COVER TO FINISHED GRADE, IN PAVEMENT, RISER PROVIDED BY CONTRACTOR 50 EA $238.00 $11,900.00 $300.00 $15,000.00 $270.76 $13,538.00 $396.08 $19,804.00 $500.00 $25,000.00 1.17 ADJUST MANHOLE RING & COVER TO FINISHED GRADE, IN PAVEMENT, RISER PROVIDED BY CITY 50 EA $51.00 $2,550.00 $120.00 $6,000.00 $74.25 $3,712.50 $173.40 $8,670.00 $225.00 $11,250.00 1.18 SHOULDER WITH SOD, INCLUDING TOP SOIL 150 SY $48.00 $7,200.00 $35.00 $5,250.00 $11.98 $1,797.00 $25.00 $3,750.00 $14.25 $2,137.50 1.19 STABILIZED AGGREGATE SHOULDER 200 CY $346.00 $69,200.00 $85.00 $17,000.00 $79.65 $15,930.00 $160.00 $32,000.00 $160.00 $32,000.00 1.2 CONDUIT, SIGNALS, F & I, UNDERGROUND, 2"100 LF $22.00 $2,200.00 $18.00 $1,800.00 $19.06 $1,906.00 $18.56 $1,856.00 $70.00 $7,000.00 1.21 CONDUIT, SIGNALS, F & I, SAWCUT & PLACE UNDER EXISTING PAVEMENT, 2"100 LF $98.00 $9,800.00 $28.00 $2,800.00 $29.78 $2,978.00 $29.00 $2,900.00 $70.00 $7,000.00 1.22 CONDUIT, F & I, DIRECTIONAL BORE < 6"50 LF $69.00 $3,450.00 $40.00 $2,000.00 $42.89 $2,144.50 $41.76 $2,088.00 $145.00 $7,250.00 1.23 PULL & JUNCTION BOXES, F & I, PULL BOX 100 EA $2,200.00 $220,000.00 $250.00 $25,000.00 $1,161.50 $116,150.00 $575.00 $57,500.00 $2,300.00 $230,000.00 1.24 LOOP ASSEMBLY, TYPE A, 6' X 20', F&I 16 EA $2,800.00 $44,800.00 $1,000.00 $16,000.00 $1,578.45 $25,255.20 $2,262.00 $36,192.00 $3,500.00 $56,000.00 1.25 SAW CUT LEAD-INS 50 LF $12.00 $600.00 $20.00 $1,000.00 $8.34 $417.00 $9.00 $450.00 $50.00 $2,500.00 1.26 CORE DRILL 2" THROUGH GUTTER FOR LOOP WINDOW, F&I, 2" SWEEP 5 AS $420.00 $2,100.00 $500.00 $2,500.00 $297.82 $1,489.10 $300.00 $1,500.00 $750.00 $3,750.00 1.27 LEAD-IN CABLE (BELDEN WIRE)50 LF $8.50 $425.00 $10.00 $500.00 $4.47 $223.50 $9.00 $450.00 $6.50 $325.00 1.28 PAVEMENT MARKING - CROSSWALKS 7 EA $1,500.00 $10,500.00 $600.00 $4,200.00 $689.75 $4,828.25 $1,000.00 $7,000.00 $685.00 $4,795.00 1.29 PAVEMENT MARKING - STOP BARS 10 EA $455.00 $4,550.00 $180.00 $1,800.00 $172.44 $1,724.40 $575.00 $5,750.00 $170.00 $1,700.00 1.3 PAVEMENT MARKING - SCHOOL CROSSING/RR 10 EA $167.00 $1,670.00 $100.00 $1,000.00 $344.88 $3,448.80 $400.00 $4,000.00 $340.00 $3,400.00 SUPERIOR ASPHALT, INC. Ajax Paving Industries of Florida, LLC Gator Grading & Paving LLC Hubbard Construction Company Preferred Materials 1.31 PAVEMENT MARKERS, RETRO-REFLECTIVE, REMOVE AND REPLACE 50 EA $60.00 $3,000.00 $25.00 $1,250.00 $6.90 $345.00 $12.00 $600.00 $6.85 $342.50 1.32 PAVEMENT MARKERS, RETRO-REFLECTIVE, NEW 25 EA $30.00 $750.00 $12.00 $300.00 $6.90 $172.50 $12.00 $300.00 $6.85 $171.25 1.33 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 6"10000 LF $1.25 $12,500.00 $.50 $5,000.00 $.57 $5,700.00 $3.50 $35,000.00 $.60 $6,000.00 1.34 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 8"1 LF $8.00 $8.00 $1.00 $1.00 $1.15 $1.15 $3.50 $3.50 $1.15 $1.15 1.35 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 12"1 LF $10.00 $10.00 $3.00 $3.00 $2.30 $2.30 $3.50 $3.50 $2.30 $2.30 1.36 PAINTED PAVEMENT MARKING, STD, WHITE, SOLID, 18"1 LF $12.00 $12.00 $5.00 $5.00 $2.30 $2.30 $3.50 $3.50 $2.30 $2.30 1.37 PAINTED PAVEMENT MARKING, STD, WHITE, 10'- 30', SKIP, 6"1 LF $5.00 $5.00 $1.25 $1.25 $.28 $.28 $3.50 $3.50 $.30 $.30 1.38 PAINTED PAVEMENT MARKING, STD, WHITE, DOTTED/GUIDELINE/ 2'-4' GAP EXTENSION 6"1 LF $5.00 $5.00 $1.25 $1.25 $.40 $.40 $3.50 $3.50 $.40 $.40 1.39 PAINTED PAVEMENT MARKING, STD, WHITE, DOTTED/GUIDELINE/ 6'-10' GAP EXTENSION 6"1 LF $5.00 $5.00 $1.25 $1.25 $.28 $.28 $3.50 $3.50 $.30 $.30 1.4 PAINTED PAVEMENT MARKING, STD, WHITE, MESSAGE 10 EA $150.00 $1,500.00 $65.00 $650.00 $68.98 $689.80 $50.00 $500.00 $70.00 $700.00 1.41 PAINTED PAVEMENT MARKING, STD, WHITE, ARROWS 10 EA $150.00 $1,500.00 $65.00 $650.00 $45.98 $459.80 $50.00 $500.00 $45.00 $450.00 1.42 PAINTED PAVEMENT MARKING, STD, WHITE, ISLAND NOSE 1 SF $50.00 $50.00 $8.00 $8.00 $11.49 $11.49 $50.00 $50.00 $15.00 $15.00 1.43 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 6"10000 LF $1.25 $12,500.00 $.50 $5,000.00 $.57 $5,700.00 $3.50 $35,000.00 $.60 $6,000.00 1.44 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 8"1 LF $8.00 $8.00 $1.00 $1.00 $.58 $.58 $3.50 $3.50 $.75 $.75 1.45 PAINTED PAVEMENT MARKING, STD, YELLOW, SOLID, 18"1 LF $10.00 $10.00 $5.00 $5.00 $2.30 $2.30 $3.50 $3.50 $2.50 $2.50 1.46 PAINTED PAVEMENT MARKING, STD, YELLOW, SKIP, 6"500 LF $5.00 $2,500.00 $1.00 $500.00 $.29 $145.00 $3.50 $1,750.00 $.30 $150.00 SUPERIOR ASPHALT, INC. Ajax Paving Industries of Florida, LLC Gator Grading & Paving LLC Hubbard Construction Company Preferred Materials 1.47 PAINTED PAVEMENT MARKING, STD, YELLOW, DOTTED/GUIDELINE/2'-4' GAP EXTENSION 6"1 LF $5.00 $5.00 $1.25 $1.25 $.28 $.28 $3.50 $3.50 $.50 $.50 1.48 PAINTED PAVEMENT MARKING, STD, YELLOW, DOTTED/GUIDELINE/ 6'-10' GAP EXTENSION 6"1 LF $5.00 $5.00 $1.25 $1.25 $.28 $.28 $3.50 $3.50 $.50 $.50 1.49 PAINTED PAVEMENT MARKING, STD, YELLOW, ISLAND NOSE 1 SF $100.00 $100.00 $8.00 $8.00 $11.49 $11.49 $3.50 $3.50 $15.00 $15.00 1.5 PAINTED PAVEMENT MARKINGS, STD, BLUE, SOLID FOR PARKING LOT- ACCESSIBLE MARKINGS, 6”60 LF $10.00 $600.00 $4.00 $240.00 $2.30 $138.00 $3.50 $210.00 $2.30 $138.00 1.51 PAINTED PAVEMENT MARKINGS, STD, BLUE "HANDICAPPED SYMBOL", PARKING LOT, (2.7 SF W/ NO BACKGROUND)1 EA $1,000.00 $1,000.00 $125.00 $125.00 $114.96 $114.96 $200.00 $200.00 $115.00 $115.00 1.52 THERMOPLASTIC, PAVEMENT MARKINGS, REMOVE 100 SF $50.00 $5,000.00 $12.00 $1,200.00 $11.50 $1,150.00 $30.00 $3,000.00 $11.50 $1,150.00 1.53 FULL DEPTH RECLAMATION (FDR)25000 SY $13.00 $325,000.00 $17.00 $425,000.00 $17.82 $445,500.00 $15.15 $378,750.00 $16.85 $421,250.00 1.54 EMULSION (FDR)75000 GAL $4.10 $307,500.00 $3.70 $277,500.00 $4.60 $345,000.00 $3.25 $243,750.00 $3.70 $277,500.00 1.55 PORTLAND CEMENT (FDR)500 TN $236.00 $118,000.00 $255.00 $127,500.00 $223.02 $111,510.00 $225.00 $112,500.00 $256.50 $128,250.00 1.56 COMPACT & GRADING (FDR)25000 SY $5.60 $140,000.00 $6.60 $165,000.00 $8.62 $215,500.00 $5.75 $143,750.00 $6.55 $163,750.00 1.57 HAULING OF MILLING MATERIAL TO CITY'S YARD (1650 N ARCTURAS AVE) 100 CY $5.00 $500.00 $20.00 $2,000.00 $15.38 $1,538.00 $125.00 $12,500.00 $45.00 $4,500.00 1.58 CONTRACTOR RETAINS PROJECT MILLINGS (DEDUCT)15000 TN ($3.00) ($45,000.00) ($.01) ($150.00) ($1.13) ($16,950.00) ($.01) ($150.00) ($5.75) ($86,250.00) 1.59 EROSION AND SEDIMENT CONTROL / INLET PROTECTION SYSTEMS 10 LS $2,000.00 $20,000.00 $400.00 $4,000.00 $574.80 $5,748.00 $5,000.00 $50,000.00 $5,700.00 $57,000.00 1.6 ADDITIONAL PAYMENT FOR CLEANING AND FILLING CRACKS 1/4 INCH OR GREATER WHERE 31%–60% OF A ONE- SQUARE-YARD AREA IS AFFECTED. MODERATE 1 SY $185.00 $185.00 $100.00 $100.00 $17.24 $17.24 $1,000.00 $1,000.00 $285.00 $285.00 SUPERIOR ASPHALT, INC. Ajax Paving Industries of Florida, LLC Gator Grading & Paving LLC Hubbard Construction Company Preferred Materials 1.61 ADDITIONAL PAYMENT FOR CLEANING AND FILLING CRACKS 1/4 INCH OR GREATER WHERE MORE THAN 61% OF A ONE-SQUARE-YARD AREA IS AFFECTED. HEAVY 1 SY $240.00 $240.00 $100.00 $100.00 $17.24 $17.24 $1,500.00 $1,500.00 $570.00 $570.00 1.62 PAYMENT FOR REMOVING THE EXISTING BASE AND SUBGRADE, AND THE CONTRACTOR IS RESPONSIBLE FOR 10 CY $460.00 $4,600.00 $150.00 $1,500.00 $55.98 $559.80 $100.00 $1,000.00 $405.00 $4,050.00 TOTAL $4,121,037.70 $3,555,882.25 $3,579,889.75 $3,704,987.45 $4,066,365.25 Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 1.63 10% CONTINGENCY FEE FROM SECTION 1 ROADWAY RESURFACING 1 LS $412,104.00 $412,104.00 $355,588.23 $355,588.23 $357,988.98 $357,988.98 $370,498.74 $370,498.74 $406,636.52 $406,636.52 Total $4,533,141.70 $3,911,470.48 $3,937,878.73 $4,075,486.19 $4,473,001.77 2.0 STORMWATER SUPERIOR ASPHALT, INC. Ajax Paving Industries of Florida, LLC Gator Grading & Paving LLC Hubbard Construction Company Preferred Materials Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 2.01 MODIFIED CURB, R&R 5000 LF $55.00 $275,000.00 $45.00 $225,000.00 $0.00 $0.00 $44.17 $220,850.00 $93.00 $465,000.00 2.02 VALLEY CURB, R&R 2500 LF $59.00 $147,500.00 $46.00 $115,000.00 $0.00 $0.00 $50.36 $125,900.00 $71.75 $179,375.00 2.03 TYPE 1 CURB, R&R 5000 LF $63.00 $315,000.00 $45.00 $225,000.00 $0.00 $0.00 $39.95 $199,750.00 $51.30 $256,500.00 2.04 CONCRETE SWALE CURB 300 LF $80.00 $24,000.00 $69.00 $20,700.00 $0.00 $0.00 $66.13 $19,839.00 $94.20 $28,260.00 2.05 8" CRUSHED CONCRETE (LBR 100) 500 SY $267.00 $133,500.00 $40.00 $20,000.00 $0.00 $0.00 $46.91 $23,455.00 $66.85 $33,425.00 2.06 12" STABILIZED SUBGRADE (LBR40)1000 SY $255.00 $255,000.00 $25.00 $25,000.00 $0.00 $0.00 $37.07 $37,070.00 $52.85 $52,850.00 2.07 CONCRETE DRIVEWAY RESTORATION R&R 1000 SF $20.00 $20,000.00 $18.00 $18,000.00 $0.00 $0.00 $19.85 $19,850.00 $28.30 $28,300.00 2.08 TREE REMOVAL (12"DIA - 24" DIA)5 EA $2,100.00 $10,500.00 $900.00 $4,500.00 $0.00 $0.00 $948.74 $4,743.70 $1,350.00 $6,750.00 2.09 TREE REMOVAL (25"DIA - 36" DIA)5 EA $3,700.00 $18,500.00 $1,400.00 $7,000.00 $0.00 $0.00 $1,566.43 $7,832.15 $3,920.00 $19,600.00 2.1 TREE REMOVAL (GREATER THAN 36'' DIA)5 EA $5,300.00 $26,500.00 $2,300.00 $11,500.00 $0.00 $0.00 $3,201.69 $16,008.45 $4,560.00 $22,800.00 2.11 TREE REMOVAL (PALM)5 EA $2,100.00 $10,500.00 $1,400.00 $7,000.00 $0.00 $0.00 $723.36 $3,616.80 $6,730.00 $33,650.00 $1,236,000.00 $678,700.00 $0.00 $678,915.10 $1,126,510.00 Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 2.12 10% CONTINGENCY FEE FROM SECTION 2 STORMWATER 1 LS $123,600.00 $123,600.00 $67,870.00 $67,870.00 $0.00 $0.00 $67,891.51 $67,891.51 $112,651.00 $112,651.00 Total $1,359,600.00 $746,570.00 $0.00 $746,806.61 $1,239,161.00 Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 3.01 (INSTALLED ON EXISTING CONCRETE)10 EA $400.00 $4,000.00 $430.00 $4,300.00 $0.00 $0.00 $413.13 $4,131.30 $470.00 $4,700.00 3.02 ADA RAMP WITH MAT, FDOT 304, CR-E, CR-F, CR-L & City Index 109 10 EA $3,250.00 $32,500.00 $2,900.00 $29,000.00 $0.00 $0.00 $1,535.15 $15,351.50 $2,190.00 $21,900.00 3.03 ADA RAMP W/ MODIFIED CURB 17 EA $3,000.00 $51,000.00 $2,900.00 $49,300.00 $0.00 $0.00 $1,166.34 $19,827.78 $1,660.00 $28,220.00 Total $87,500.00 $82,600.00 $0.00 $39,310.58 $54,820.00 Line Item Description Quantity Unit of Measure Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total Unit Cost Total 3.04 10% CONTINGENCY FEE FROM SECTION 3 ADA IMPROVEMENTS 1 LS $8,750.00 $8,750.00 $8,260.00 $8,260.00 $0.00 $0.00 $3,931.05 $3,931.05 $5,482.00 $5,482.00 Total $8,750.00 $8,260.00 $0.00 $3,931.05 $5,482.00 96,250.0000 90,860.0000 0.0000 43,241.6300 #VALUE!60,302.0000 Grand Total 5,988,991.7000 4,748,900.48 3,937,878.73 4,865,534.43 5,772,464.77 3.0 ADA ACCESSIBILITY November 4, 2025 NOTICE OF INTENT TO AWARD Public Works and Procurement recommend awarding ITB No. 24-0041-EN, Roadway Resurfacing, to Gator Grading & Paving LLC as the lowest and most responsible bidder in accordance with the plans and bid specification for Group 1 - Roadway Resurfacing and Group 2 - Stormwater. The City will not be awarding Group 3 - Americans with Disabilities Act (ADA) Improvements at this time. This award recommendation to be considered by the City Council is tentatively scheduled for December 1, 2025, Work Session (1:30 p.m.) and voted on at December 4, 2025, Council Meeting (6:00 p.m.). These meetings are held at Clearwater Main Library, at 100 N. Osceola Ave., Clearwater, FL 33755. Note that this date is tentative and subject to change. Inquiries regarding this Intent to Award can be directed to the City's Procurement Manager at lori.vogel@myclearwater.com, or mailed to City of Clearwater, Attn: Procurement Division, PO Box 4748, Clearwater, FL 33758-4748. Posted on this date by: Jennifer Burgett Contract Procurement Specialist Engineering Department © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin © 2025 Microsoft Corporation © 2025 TomTom © 2025 Zenrin Time-Sensitive Priority Site LEGEND 1 ROAD RESURFACING 2026 - 2030 RECORD DRAWINGS SURVEYED BY: APPROVED BY: REVIEWED BY: PROJECT ENGINEER DRAWN BY: DATE DATE REVISION BY DATE CALL 811 SHEET NO.: CONTRACT NO.:DATE DRAWN: DESIGNED BY: SURVEYED BY: APPROVED BY HORIZ. DRAWN BY: VERT. SCALE:DWG NAME:FIELD BOOK: CHECKED BY: DATE JOB NO.: INVESTIGATE BEFORE YOU EXCAVATE SUNSHINE STATE ONE CALL OF FLORIDA www.callsunshine.com (800) 432-4770 MIN. 48 HOURS BEFORE YOU EXCAVATE OF CITY OF CLEARWATER, FLORIDA DEPARTMENT OF PUBLIC WORKS - ENGINEERING 100 S. MYRTLE AVE. CLEARWATER, FL 33756 Road Resurfacing Plan Citywide Plan View 11/06/2025 LS AH N/A 1" = 20' 1 1 1 N S EW “Public information data is furnished by the City of Clearwater Engineering Department, and must be accepted and used by the recipient with the understanding that the data received was collected for the purpose of developing a graphic infrastructure inventory. As such, the City of Clearwater makes no warranties, expressed or implied, concerning the accuracy, completeness, reliability, or suitability of this data for any other particular use. Furthermore, the City of Clearwater assumes no liability whatsoever associated with the use or misuse of such data.” Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1144 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: Fire Department Agenda Number: 6.10 SUBJECT/RECOMMENDATION: Approve Pinellas County EMS ALS First Responder Agreement Amendment No. 1 between Pinellas County and City of Clearwater, which will include a budget increase of 2%, funding for vehicle maintenance for Authority funded apparatus, and update Appendix E - Personnel Reimbursement Process and Forms, and authorize the appropriate officials to execute same. (consent) SUMMARY: The Pinellas County Emergency Medical Services Authority (EMS Authority) is a special district created for the purpose of providing Emergency Medical Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws of Florida, and Chapter 54, Article III, Pinellas County Code, as amended. City Council approved renewal of the Emergency Medical Services ALS First Responder Agreement for five years, commencing October 1, 2024, and ending at midnight September 30, 2029. Through this agreement, Clearwater Fire & Rescue will provide advanced life support services to the residents of the City of Clearwater and to individuals within the unincorporated area of Pinellas County that is located within the Clearwater Fire Control District. This contract provides for reimbursement of engine and rescue units, EMS Coordination positions, and projected capital. A budget request of $9,369,655 for FY25-26 was submitted and approved by the EMS Authority, resulting in an increase of 2% or $186,223. Vehicle maintenance for Pinellas County’s funded engines, squads and trucks are allowable costs and may be included in budgets submitted less 20% for non-EMS activity. Vehicle maintenance for Pinellas County funded medic units and rescue units are allowable costs and may be included in budgets submitted at 100%. Appendix E - Personnel Reimbursement Process and Forms to include language to allow Pinellas County to update the reimbursement process and /or forms for CME Instructors, Public Education, Countywide Quality Improvement Committees, and Advanced Practice Paramed Training. Upon approval of this amendment, all terms of the initial agreement will remain in full force, and the effective date of this amendment will be October 1, 2025. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: Foster safe and healthy communities through first-class public safety and emergency response services. Page 1 City of Clearwater Printed on 2/27/2026 EMERGENCY MEDICAL SERVICES ALS FIRST RESPONDER AGREEMENT AMENDMENT NO. 1 CITY OF CLEARWATER 2025 PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY 12490 Ulmerton Road Largo, Florida 33774 Emergency Medical Services ALS First Responder Agreement Page 2 ALS FIRST RESPONDER AGREEMENT AMENDMENT NO. 1 THIS FIRST AMENDMENT amending the Emergency Medical Services ALS First Responder Agreement, made this _______ day of ____________ 2025, between the CITY OF CLEARWATER, a Florida municipal corporation (“Contractor”), and the PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY, a special district (“Authority”). In consideration of the mutual benefits set forth below, the parties agree as follows: 1. Contractor currently contracts with the Authority to provide Advanced Life Support (ALS) First Responder Services. The Contractor and the Authority are currently parties to the Emergency Medical Services ALS First Responder Agreement, dated October 1, 2024, which contract is referred to herein as the “Agreement”. 2. The Contractor’s funding for FY24-25 totaled $9,186,432 and a budget request of $9,369,655 for FY25-26 has been submitted, resulting in an increase of 2.0% or $183,223. 3. The Authority hereby agrees to and has funded and authorized the Contractor’s budget request of $9,369,655 for FY25-26, which change is reflected on Appendix A hereto. 4. Vehicle maintenance for Authority funded ALS Engines, Squads, and Ladder Trucks are allowable costs may be included in budgets submitted in accordance with Section 701(b) less 20% for non-EMS activity. Vehicle maintenance for Authority funded Medic Units and Rescue Units are allowable costs may be included in budgets submitted in accordance with Section 701(b) at 100%. 5. Authority and Contractor agree to update Appendix E as amended. 6. Except as is otherwise set out herein, the Contractor and the Authority agree that upon approval by the respective Boards of the Contractor Emergency Medical Services ALS First Responder Agreement Page 3 and the Authority and upon signing this Amendment, all terms of the Agreement will remain in full force and effect. 7. Contractor and Authority agree that the effective date is October 1, 2025. [Signature Page to Follow] Emergency Medical Services ALS First Responder Agreement Page 4 IN WITNESS WHEREOF the parties hereto, by and through their undersigned authorized officers have caused this Agreement to be executed on this _______ day of ___________________________, 2025. ATTEST: KENNETH BURKE, CLERK by: Deputy Clerk Countersigned: by: _____________________________ Mayor Approved as to form: by: ______________________________ Assistant City Attorney PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY By and through its Board of County Commissioners by: Chairman CITY OF CLEARWATER, FLORIDA by: City Manager Attest: by: City Clerk Emergency Medical Services ALS First Responder Agreement Page 5 Appendix A ALS First Responder Profile Fiscal Year 2025-2026 Contractor Clearwater EMS District(s) Clearwater EMS District Authority Funded Units Engine 44 Engine 45 Medic 45 Rescue 46 Medic 47 Rescue 48 Engine 49 Rescue 49 Engine 50 Engine 51 Contractor Funded Units Engine 46 Engine 47 Engine 48 EMS Coordination EMS Coordinator – 1 FTE (Clearwater 500) EMS Administrative Coordinator – 1 FTE (Clearwater 501) Rescue Lieutenant – 1 Position 24/7 (Rescue Lieutenant 45) EMS Administrative Support – 1 FTE FY25-26 Annual Compensation $9,369,655 Projected Capital FY25-26 Rescue 48, Medic 45 FY26-27 Rescue 46; Rescue 47 FY27-28 Clearwater 500 FY28-29 None FY29-30 None Contractor Reviewed: Initials ___________ Date ________ County Reviewed: Initials ___________ Date ________ Emergency Medical Services ALS First Responder Agreement Page 6 Appendix E Personnel Reimbursement Process and Forms 702(b) CME Instructors Follow the then current Authority provided process as outlined below. Authority staff may update the process and/or forms. 702(c) Public Education Submit the then current Authority provided reimbursement form. Authority staff may update the process and/or forms. 702(d) Countywide Quality Improvement Committees Submit the then current Authority provided reimbursement form. Authority staff may update the process and/or forms. 702(e) Advanced Practice Paramed Training Submit the then current Authority provided reimbursement form. Authority staff may update the process and/or forms. Emergency Medical Services ALS First Responder Agreement Page 7 Processing CME Instructor Reimbursement Invoices The following are the instructions for a Contractor to submit for Instructor reimbursement. 1. Open a new Excel “EMS Instructor Reimbursement Form.” a. Choose from one of the two tabs, 1-25 or 1-75 entries. 2. Open the Aladtec program. a. In the “Reports” menu, select “Scheduled Time Report.” b. In the filter, choose your department. c. Select the time frame you are seeking reimbursement i. Make sure the start time is 00:00 and the end time is 23:45 d. Click the “Export CSV” button e. Open the CSV file and copy the data from line 3 down (do not include the headers) f. Paste this information into the open Excel file 3. Enter your information in the form. a. The first entry is the type of reimbursement: i. Straight Time (ST) is when the instructor is paid straight time. ii. Overtime (OT) is when the instructor is paid overtime. iii. Backfill (BF) is when someone other than the instructor is paid while the instructor is teaching. iv. No Reimbursement (NR) is when the Contractor is not seeking reimbursement for the instructor's hours. b. “Backfill Name” is the member providing the backfill for the instructor. c. “Hourly Rate w/benefits” is the rate at which the contractor seeks reimbursable hours ($75 per hour cap). If the time type is backfill, the rate is that of the member providing the backfill. If no reimbursement is being sought, then this is left blank. d. The total cost is automatically calculated and totaled at the bottom. 4. Save the form as a PDF and sign at the bottom. 5. Return to the "scheduled Time Report" in Aladtec and click the "print" button in the upper right corner. Save(Print) this report as a PDF. 6. Combine your invoice, the "EMS Instructor Reimbursement Form," and the Aladtec report into one PDF. 7. Send the signed PDF to EMSInstructorlogistics@co.pinellas.fl.us within 20 days following the last day of each month. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: TA2025-09002 Agenda Date: 11/20/2025 Status: Second ReadingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 7.1 SUBJECT/RECOMMENDATION: Approve amendments to the Community Development Code updating the city’s platting process to address statutory changes pursuant to Senate Bill 784 (2025), An Act Relating to Platting; and pass Ordinance No. 9856-25 on first reading. SUMMARY: Currently, in the City of Clearwater, preliminary plats may be approved administratively by the Community Development Coordinator or by the Community Development Board at a public hearing, while final plats require City Council approval. Proposed Ordinance No. 9856-25 updates the Community Development Code to align with recent state legislation. Senate Bill 784 (effective July 1, 2025) transfers final plat and replat approvals from City Council to administrative review and establishes new requirements for written notice. The Planning and Development Department has determined that the proposed text amendments to the Community Development Code are consistent with and further the goals, objectives, and policies of the Comprehensive Plan and the Community Development Code, as outlined in the staff report. The Community Development Board, in its capacity as the Local Planning Agency (LPA), will review the proposed amendments to the Community Development Code at its regularly scheduled meeting on November 18, 2025. Staff will present the Board’s recommendation to the City Council at its meeting. STRATEGIC PRIORITY: These proposed amendments support the Economic & Housing Opportunity goal of the city’s Strategic Plan by streamlining the platting process through administrative review, which may be perceived as reducing barriers to new development. Page 1 City of Clearwater Printed on 2/27/2026 PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: November 18, 2025 AGENDA ITEM: ID# 25-1129 CASE: TA2025-09002 ORDINANCE NO.: 9856-25 REQUEST: Amendments to the Community Development Code to make final platting an administrative process, consistent with Senate Bill 784 (2025). INITIATED BY: City of Clearwater, Planning and Development Department BACKGROUND & AMENDMENT PROPOSAL Proposed Ordinance No. 9856-25 contains staff-initiated amendments to the Community Development Code to address changes to state statutes through recent legislation. Specifically, Senate Bill 784 (2025), effective July 1, 2025, requires local governments to review, process, and approve plats or replat submittals without action or approval by the governing body (i.e., City Council). Instead, these shall be processed administratively by a designated authority. Senate Bill 785 further establishes requirements for written notice when applications for plat are received. Unless the applicant requests an extension, final plat applications must be approved, approved with conditions, or denied within the timeframe identified in the initial written notice. A denial must be accompanied by an explanation of why the submittal was denied, specifically citing unmet requirements. Community Development Code Article 4, Division 7. Subdivisions/Plats establishes the city’s procedures and standards for the subdivision of land. The proposed ordinance grants the Community Development Coordinator (i.e., Planning and Development Director) the authority to approve both preliminary and final plats, thereby modifying the city’s process so that all stages are administrative. The statutory requirements for notices have also been added to the city’s Code. The proposed ordinance incorporates certain staff-recommended changes to Section 4-701 to provide Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09002 – Page 2 better clarity regarding which scenarios may be processed as minor lot adjustments instead of platting. CRITERIA FOR TEXT AMENDMENTS CDC Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: 1. The proposed amendment is consistent with and furthers the goals, policies, and objectives of the Comprehensive Plan. Objective QP 1.2 Guide development and public investment in neighborhoods to preserve community character and promote strategic infill development and redevelopment. Goal QP 5 Plan and regulate land use and development in the city to protect public health and safety and promote high quality development. Proposed Ordinance No. 9856-25 addresses the statutory requirements for platting. Although it is not directly referenced in Clearwater 2045, the city’s Comprehensive Plan, the purpose of Article 4, Division 7 states that the Division aims to "... ensure the orderly layout of property, ... and to implement the comprehensive plan." Since Clearwater is largely built out, redevelopment often necessitates re-platting of existing parcels. Preliminary plats will continue to be reviewed by the Development Review Committee, ensuring that infill development adheres to city standards. The change to make the final plat approval process administrative aligns with the city’s Comprehensive Plan. 2. The proposed amendments further the purposes of the Community Development Code (CDC) and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purposes of the CDC in that it will be consistent with the following purposes set forth in CDC Section 1-103: • It is the purpose of this Development Code to implement the Comprehensive Plan of the city; to promote the health, safety, general welfare and quality of life in the city; to guide the orderly growth and development of the city; to establish rules of procedure for land development approvals; to enhance the character of the city and the preservation of neighborhoods; and to enhance the quality of life of all residents and property owners of the city. (Section 1-103.A., CDC) Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09002 – Page 3 • It is the further purpose of this Development Code to create value for the citizens of the City of Clearwater by [a]llowing property owners to enhance the value of their property through innovative and creative redevelopment. (Section 1-103.B.1, CDC) The amendments proposed in Ordinance No. 9856-25 will advance the stated purposes by maintaining the city's platting process, which ensures the orderly layout of property. Additionally, the proposed clarifications on when a plat is not required can offer property owners more options to maximize their property's use by subdividing it appropriately. RECOMMENDATION The Development Review Committee (DRC) reviewed the proposed text amendments to the Community Development Code at the DRC meeting of October 2, 2025. The Planning and Development Department, having reviewed the requirements of the Community Development Code, recommends APPROVAL of Ordinance 9856-25. Prepared by Planning and Development Department Staff: ___________________________ Lauren Matzke, AICP Planning & Development Director ATTACHMENTS: Ordinance No. 9856-25 Resume ORDINANCE NO. 9856-25 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 4. DEVELOPMENT REVIEW AND OTHER PROCEDURES, DIVISION 7. SUBDIVISIONS/PLATS, SECTION 4-701. PURPOSE AND APPLICABILITY, SECTION 4-702. REQUIRED APPROVALS, SECTION 4-704. STAFF REVIEW AND REPORT/DECISION, SECTION 4-706. FINAL PLAT REVIEW/STAFF, AND SECTION 4-709. STANDARDS FOR REVIEW; ADDING NEW SECTION 4-704 SUBMITTAL OF PLATTING APPLICATION, DELETING SECTION 4-705. COMMUNITY DEVELOPMENT BOARD DECISION AND SECTION 4-707. CITY COMMISSION REVIEW/DECISION/FINAL PLAT, AND RENUMBERING REMAINING SECTIONS ACCORDINGLY; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater (the “City”) adopted the Community Development Code (the “Code”) on January 21, 1999, which took effect on March 8, 1999; and WHEREAS, the City has made numerous amendments to the Code to account for changing conditions within the City; and WHEREAS, the Governor of Florida signed into law Senate Bill 784 (2025), An Act Relating to Platting, which requires that certain plat or replat submittals be administratively approved, and amendments to the Code are needed to comply with those statutory changes; and WHEREAS, the City has determined that these amendments to the Code promote and support the public health, safety, morals, and welfare, of the City’s residents; and WHEREAS, the City desires for the Community Development Code to function effectively and equitably throughout the City; and WHEREAS, at a duly noticed public meeting the Clearwater Community Development Board, pursuant to its responsibilities as the Local Planning Agency, has reviewed this amendment, conducted a public hearing, considered all public testimony and has determined that this amendment is consistent with the City of Clearwater’s Comprehensive Plan and recommended that the City Council adopt this amendment; and WHEREAS, the City Council has fully considered the recommendation of the Community Development Board and testimony and evidence submitted at its public hearing; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Article 4. Development Review and Other Procedures, Division 7. Subdivisions/Plats, Section 4-701. Purpose and Applicability, Community Development Code, be amended to read as follows: ARTICLE 4. - DEVELOPMENT REVIEW AND OTHER PROCEDURES * * * * * * * * * * 2 Ordinance No. 9856-25 DIVISION 7. – SUBDIVISIONS/PLATS Section 4-701. Purpose and applicability. The purpose of this division is to establish procedures and standards for the subdivision of land to ensure the orderly layout of property, to ensure proper legal descriptions and monumenting of subdivided property, and to implement the comprehensive plan. In the event of conflict between the provisions of this division and other provisions of this community development code regarding the processing of plat applications, this division shall govern. A. A plat shall be requiredapproved for all subdivisions and condominiums within the corporate limits of the city, except where a project qualifies as a minor lot adjustment under one of the following scenarios: 1.A. The reversion, combination, or recombination of portions of previously platted lots. where no Such action shall not create new parcels. or residual parcels are created which are smaller than any of the original lots or Such platted lots may be smaller than the applicable minimum lot area requirements in Article 2 of this Development Code. 2.B. The conveyance of a lot or tract to an adjacent lot or tract which neither reduces any lot or tract to an area or width less than required in Article 2 of this Development Code for the zoning district in which the lot or tract is located nor is inconsistent with any other provision of this development code. 3. C. The division of previously plattedReal property (platted or otherwise) is divided in a manner where: a. 1.Not more than two tracts or lots are createdinvolved; b. 2.No new street, or alley, additions, or re-subdivisions areis proposed or additional right-of-way is required or proposed; c. 3.No vacation or elimination of streets, alleys, setback lines, access control or easements is required or proposed; d. 4.All easement requirements have been or will be satisfied; e. 5.The division will not result in a tract or lot that does not have direct access to a street; and f. 6.The division complies with all the provisions of this development code. B. D.Applications for minor lot adjustments shall include a survey of the existing lots and a survey and legal description of the proposed new lots. The community development coordinator shall process applications as a Level One (minimum standard) approval and all new lots shall comply with the minimum lot size, width, setback, ISR and FAR requirements required by the zoning district in which the property is located. After such new lots are recorded in the county, the applicant shall file copies of the recorded legal descriptions and survey with the community development director. The city engineer shall be responsible for recording such approved lot adjustments on the city's Zoning Atlas. Section 2. That Article 4. Development Review and Other Procedures, Division 7. Subdivisions/Plats, Section 4-702. Required Approvals, Community Development Code, be amended to read as follows: Section 4-702. Required platting approvals. 3 Ordinance No. 9856-25 Plat If plat approval is required, approval is obtained in two stages: preliminary and final plat approval. Such approval and is intended to be processed simultaneously with other required development approvals. Both pPreliminary plat approval and final plat approval areis granted by city staff for Level One (flexible standard) approvals and the Ccommunity Ddevelopment Coordinator. board for Level Two approvals. In the event a Level Two approval is required, the preliminary plat is a required submission and will be reviewed and approved by the community development board as part of that approval process. While city council approval is required by state law for final plats, Tthe approval process for final plats is ministerial, assuming the final plat compliesance with the preliminary plat approval and all requirements of the City Code. If plat approval is required, final plat approval must be obtained before a building permit may be issued. Section 3. That a new Article 4. Development Review and Other Procedures, Division 7. Subdivisions/Plats, Section 4-704. Submittal of Platting Application, Community Development Code, be added to read as follows: Section 4-704. Submittal of Platting Application. Within seven business days of receipt of a plat application, the applicant shall be provided a written notice acknowledging receipt of the application and identifying any missing documents or information necessary to process the application. The notice shall provide information regarding the approval process including completeness requirements and the timeframes for review. Section 4. That Article 4. Development Review and Other Procedures, Division 7. Subdivisions/Plats, Section 4-704. Staff review and report/decision, Community Development Code, be renumbered, renamed and amended and Section 4-705. Community Development Board Decision, Community Development Code be deleted to read as follows: Section 4-7054. Preliminary Plat Staff review and Community Development Coordinator reviewreport/decision. After tThe Ccommunity Ddevelopment Ccoordinator shallhas reviewed an application for a preliminary platLevel One approval with the development review committee in accordance with the provisions of Section 4-202(C) and (D)to determine compliance with this community development code and state law. If compliance is determined, the coordinator shall approve the preliminary plat to proceed to the final plat review phase.or, in the case of a Level Two approval, transmit a written recommendation to the community development board with a copy to the applicant, setting forth recommended findings concerning the application. Section 4-705. Community development board decision. In the event a preliminary plat is required in conjunction with a Level Two approval, the community development board shall consider the application in the same manner as required in Section 4-405 for the Level Two approval. Section 5. That Article 4. Development Review and Other Procedures, Division 7. Subdivisions/Plats, Section 4-706. Final Plat Review, Community Development Code, be renamed and amended, Section 4-707. City Commission Review/Decision/Final Plat, Community 4 Ordinance No. 9856-25 Development Code, be deleted, and Section 4-708. Recording of Final Plat, Community Development Code, be renumbered, to read as follows: Section 4-706. Final plat review and Community Development Coordinator decision/staff. After a preliminary plat approvalLevel One or Level Two approval is granted, the applicant shall submit a final plat for review. and approval in accordance with the provisions of Section 4- 202(C), (D), and (E). If the community development coordinator determines that the final plat is in substantial conformity with the preliminary plat and complies with all the provisions of this Development Code, the coordinator shall submit his recommendation of approval of the final plat to the city commission. Unless the applicant requests an extension of time, the plat shall be approved, approved with conditions, or denied within the timeframe identified in the written notice provided to the applicant under CDC Section 4-704. The Community Development Coordinator, an official, an employee, an agent, or any other designee of the City, may not request or require the applicant to file a written extension of time. If the Community Development Coordinator determines that the final plat is in substantial conformity with the preliminary plat and complies with all the provisions of this Development Code and state law, the coordinator shall approve the final plat setting forth findings concerning the application. If the Community Development Coordinator does not approve the plat, they must notify the applicant in writing of the reasons for declining to approve the submittal. The notice must identify all areas of noncompliance and include specific citations to each requirement the plat submittal fails to meet. Section 4-707. City commission review/decision/final plat. Upon receipt of the recommendation of the community development coordinator, the city clerk shall place the final plat on the city commission's consent agenda at its next regularly scheduled meeting. The city commission shall approve the final plat as part of the consent agenda unless four members of the city commission vote to remove the final plat from the consent agenda. In the event the final plat is removed from the consent agenda, the city commission shall approve the final plat by a majority vote unless it specifically finds that the plat does not conform to the standards of this Development Code. Section 4-7078. Recording of final plat. * * * * * * * * * * Section 6. That Article 4. Development Review and Other Procedures, Division 7. Subdivisions/Plats, Section 4-709. Standards for Review, Community Development Code, be renumbered and amended to read as follows: Section 4-7089. Standards for review. All plats shall be in conformity with Article 3 of this Development Code, unless modified by the community development board, as part of a Level Two approval. 5 Ordinance No. 9856-25 * * * * * * * * * * Section 7. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 8. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 9. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 10. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 11. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ Bruce Rector Mayor Approved as to form: Attest: ____________________________ ____________________________ Matthew J. Mytych, Esq. Rosemarie Call, MPA, MMC Senior Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: TA2025-09003 Agenda Date: 11/20/2025 Status: Second ReadingVersion: 1 File Type: Planning CaseIn Control: Planning & Development Agenda Number: 7.2 SUBJECT/RECOMMENDATION: Approve amendments to the Community Development Code updating certain development review processes and timeframes to reflect current processes and address statutory changes pursuant to Senate Bill 1080 (2025), An Act Relating to Local Government Land Regulation, and pass Ordinance No. 9857-25 on first reading. SUMMARY: Ordinance No. 9857-25 proposes amendments to the Community Development Code (CDC) to align development review procedures and timelines with recent legislative changes adopted through Senate Bill 1080 (2025), effective July 1, 2025. The Ordinance also updates the Minimum Standard Development review process to reflect longstanding permitting practices and includes several clarifications to improve internal consistency and implementation. These changes maintain regulatory compliance, enhance procedural transparency, and support predictable review timelines for applicants. Key Amendment Areas 1. Minimum Standard Development Process ·Clarifies that projects meeting Minimum Standard Development criteria may proceed directly to building permitting without a separate Level One application, consistent with current practice. ·Updates applicable diagrams and references in Article 4 to reflect this workflow and terminology. 2. Development Timeframes (Senate Bill 1080 Consistency) ·Establishes required notification of application receipt within 5 business days. ·Provides applicants up to 30 calendar days to submit missing items during completeness review, with applications withdrawn if not made complete within this timeframe. ·Extends the Development Review Committee’s legal sufficiency review period from 18 to 25 business days to better align with review schedules and allow earlier issuance of comments. ·Extends the timeframe for scheduling the Community Development Board hearing from 33 to 38 days to align with the Board’s existing third Tuesday monthly meeting schedule. (No change to actual meeting dates or public noticing practices.) ·Codifies maximum review durations of 180 days (quasi-judicial) and 120 days (administrative) for final action, consistent with statutory requirements. ·Updates process flow diagrams to reflect revised timeframes. 3. Code Clarifications & Minor Amendments ·Clarifies respective responsibilities of the Community Development Coordinator and Building Official during building permit review. ·Streamlines procedures for denial notices and resubmittal timing. ·Aligns the validity of Development Orders with the building permit review stage and refines criteria for extension requests, providing clearer guidance for applicants and reducing uncertainty during the permitting process. ·Adjusts minor revision provisions for consistency across zoning districts, including Downtown and Page 1 City of Clearwater Printed on 2/27/2026 File Number: TA2025-09003 U.S. 19. ·Incorporates clerical and terminology corrections for internal consistency. The Planning and Development Department has determined that the proposed text amendments to the Community Development Code are consistent with and further the goals, objectives, and policies of the Comprehensive Plan and the Community Development Code, as outlined in the staff report. The Community Development Board, in its capacity as the Local Planning Agency (LPA), will review the proposed amendments to the Community Development Code at its regularly scheduled meeting on November 18, 2025. Staff will present the Board’s recommendation to the City Council at its meeting. STRATEGIC PRIORITY: The proposed amendments in Ordinance No. 9857-25 support the High Performing Government priority by improving clarity and predictability in the development review process, aligning procedures with state law, and ensuring consistent implementation across applications. The amendments also support Economic & Housing Opportunity by providing a more reliable and efficient permitting framework that facilitates reinvestment and development activity within the city. Page 2 City of Clearwater Printed on 2/27/2026 ORDINANCE NO. 9857-25 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA MAKING AMENDMENTS TO THE COMMUNITY DEVELOPMENT CODE BY AMENDING ARTICLE 3. DEVELOPMENT STANDARDS, SECTION 3-914 GENERAL STANDARDS FOR LEVEL ONE AND LEVEL TWO APPROVALS; BY AMENDING ARTICLE 4. DEVELOPMENT REVIEW AND OTHER PROCEDURES, DIVISION 1. REQUIRED PERMITS AND APPROVALS, DIVISION 2. GENERAL PROCEDURES, DIVISION 3. PERMITTED USES: LEVEL ONE, DIVISION 4. PERMITTED USES: LEVEL TWO, DIVISION 5. APPEALS, AND DIVISION 6. LEVEL THREE APPROVALS; BY AMENDING ARTICLE 5. DECISIONMAKING AND ADMINISTRATIVE BODIES, DIVISION 7. COMMUNITY DEVELOPMENT COORDINATOR; CERTIFYING CONSISTENCY WITH THE CITY’S COMPREHENSIVE PLAN AND PROPER ADVERTISEMENT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Clearwater (the “City”) adopted the Community Development Code (the “Code”) on January 21, 1999, which took effect on March 8, 1999; and WHEREAS, the City has made numerous amendments to the Code to account for changing conditions within the City; and WHEREAS, the Governor of Florida signed into law Senate Bill 1080 (2025), An Act Relating to Local Government Land Regulation, which, among other changes, revises certain procedures and timeframes municipalities must follow when processing development applications and orders; WHEREAS, amendments to the Code are needed to comply with statutory changes and provide clarification on certain development procedure; and WHEREAS, the City has determined that these amendments to the Code promote and support the public health, safety, morals, and welfare, of the City’s residents; and WHEREAS, the City desires for the Code to function effectively and equitably throughout the City; and WHEREAS, at a duly noticed public meeting the Clearwater Community Development Board, pursuant to its responsibilities as the Local Planning Agency, has reviewed this amendment, conducted a public hearing, considered all public testimony and has determined that this amendment is consistent with the City of Clearwater’s Comprehensive Plan and recommended that the City Council adopt this amendment; and WHEREAS, the City Council has fully considered the recommendation of the Community Development Board and testimony and evidence submitted at its public hearing; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Article 3. Development Standards, Division 9. General Applicability Standards, Section 3-914. General standards for Level One and Level Two approvals, Community Development Code, be renamed and amended to read as follows: 2 Ordinance No. 9857-25 ARTICLE 3. - DEVELOPMENT STANDARDS * * * * * * * * * * DIVISION 9. - GENERAL APPLICABILITY STANDARDS * * * * * * * * * * Section 3-914. General standards for Level One (Flexible Standard Development) and Level Two approvals. A. Level One (Flexible Standard Development) applications, in order to be approved by the Ccommunity Ddevelopment Ccoordinator, and Level Two applications, in order to be approved by the Ccommunity Ddevelopment Bboard, shall meet each and every one of the following criteria: 1. The proposed development of the land will be in harmony with the scale, bulk, coverage, density, and character of adjacent properties in which it is located. 2. The proposed development will not hinder or discourage the appropriate development and use of adjacent land and buildings or significantly impair the value thereof. 3. The proposed development will not adversely affect the health or safety or persons residing or working in the neighborhood of the proposed use. 4. The proposed development is designed to minimize traffic congestion. 5. The proposed development is consistent with the community character of the immediate vicinity of the parcel proposed for development. 6. The design of the proposed development minimizes adverse effects, including visual, acoustic and olfactory and hours of operation impacts, on adjacent properties. * * * * * * * * * * Section 2. That Article 4. Development Review and Other Procedures, Division 1. Required Permits and Approvals, Community Development Code, be amended to read as follows: ARTICLE 4. - DEVELOPMENT REVIEW AND OTHER PROCEDURES DIVISION 1. - REQUIRED PERMITS AND APPROVALS This Development Code establishes the following types of development approvals: Level One (Flexible Standard Development), Level Two, and Level Three. Level One (Flexible Standard Development) approvals involve those development proposals which are reviewed and approved by the city's professional staff. Level Two approvals are those development proposals which are more complex and involve the use of greater discretion by an appointed board accountable, through the appointment process, to the city commissioncouncil. Level Three approvals are those approvals which state law requires action by the city council because they involve issues of public policy in the first instance. The following graphic portrays this concept of different levels of approval: DELETE CURRENT GRAPHIC AND FOOTNOTES REPLACE WITH A NEW GRAPHIC AND FOOTNOTES 3 Ordinance No. 9857-25 * Hotel Density Reserve Development Agreements are not reviewed by the Community Development Board. Both required public hearings take place before City Council. 1. Building permit applications that meet the requirements for Level One (Minimum Standard Development) shall not be required to complete a development application and may proceed through the building permit application review process. 4 Ordinance No. 9857-25 2. Hotel Density Reserve Development Agreements are not reviewed by the Community Development Board. Both required public hearings take place before City Council. The divisions in this article establish the requirements for each type of approval beginning with general procedures which are applicable to all three levels of approval and a graphic (flow chart) describing the process for each type of approval. Section 3. That Article 4. Development Review and Other Procedures, Division 2. General Procedures, Community Development Code, be amended to read as follows: DIVISION 2. - GENERAL PROCEDURES * * * * * * * * * * Section 4-202. Applications for development approval. A. All applications for development approval shall include the following information in addition to the information that the Ccommunity Ddevelopment Ccoordinator may generally require unless waived or modified by the Ccommunity Ddevelopment Ccoordinator: 1. An application with plans and relevant support materials (the number to be established by the Ccommunity Ddevelopment Ccoordinator). 2. Data sheet. 3. Written responses (or narrative) explaining how compliance with the general applicability criteria and applicable flexibility criteria is being achieved by the development proposal. 4. Affidavit to authorize agent/representative. 5. If the application would result in the removal or relocation of mobile home owners residing in a mobile home park as provided in F.S. § 723.083, the application must provide information sufficient to show that adequate mobile home parks or other suitable facilities exist for the relocation of the mobile home owners. Mobile home owners shall be defined as those persons who own their coach but rent a lot space within the subject property and are subject to the provisions and protections provided for in F.S. Ch. 723. The application shall include the following information: a. The total number of mobile homes in the park that are owned by mobile home owners; and b. Monthly rent charged for each space occupied by a mobile home owner; and c. A list of the names and mailing addresses of the present mobile home owners within the subject property. This list should identify those units that are suitable for moving and for which only vacant replacement lots will be identified; and d. Household profile for each owner-occupied mobile home within the park, including number of adults, number of children, and whether pets have been allowed in the park. Replacement units identified should be suitable for similar household profiles; and e. A list of other mobile home parks or other suitable facilities with vacant units available at the time of application that are of a similar cost profile to which owners residing in the subject property could reasonably expect to relocate. This list will include, at a minimum, name and address of the park, park contact name and phone number, the number of vacant spaces available and the cost of those spaces, park guidelines on age and condition of acceptable units, number of rental units available and the cost of those rentals. All parks or other suitable facilities must be located within a ten-mile 5 Ordinance No. 9857-25 radius of the subject property and serve the same age, household, and occupancy profiles as the subject property. f. Any other information that the applicant deems necessary to demonstrate that adequate mobile home parks or other suitable facilities exist for the relocation of the mobile home owners. B. Simultaneous applications. If more than one approval is required (for example, Level One (Flexible Standard Development) and Level Three) for a particular development proposal, with the exception of an application for a building permit, certificate of occupancy or business tax receipt, an applicant may beis required to submit all applications for development approval at the same time if the Community Development Coordinator determines it would be in the best interest of development of the City. C. Determination of completeness. 1. Determination of completeness. Within 5 business days after receiving an application, the Community Development Coordinator shall notify the applicant of receipt of the application using contact information provided by the applicant. Within 7 businessseven working days after the published application deadline, the Ccommunity Ddevelopment Ccoordinator shall determine whether an application is complete. a. Application complete. If the Ccommunity Ddevelopment Ccoordinator determines that the application is complete, theyhe shall notify the applicant in writing that the application has been accepted for filing. b. Notice of application to abutting property owners. After the Ccommunity Ddevelopment Ccoordinator has accepted a Level One (Fflexible Sstandard Ddevelopment) or Level Two (Fflexible Ddevelopment) application for filing, notice of the application shall be mailed to each owner of record of any land within a 200-foot radius of the perimeter boundaries of the subject property. Notice shall also be mailed to any affected registered local neighborhood association and to any citywide neighborhood association. Notice shall be mailedprovided no less than ten calendar days prior to the review of the application before the development review committee (determination of sufficiency). All notices shall include a summary of the proposal under consideration, the procedure for consideration of the application, the address of the subject property, and contact information for both the applicant and the city. c. Application not complete. If the Ccommunity Ddevelopment Ccoordinator determines that the application is not complete, theyhe shall notify the applicant, specifying the deficiencies of the application, and provide 30 calendar days for the applicant to submit the required information. No further development review shall be taken by the community development coordinator until the deficiencies are corrected and the application is deemed complete. If the required information is not submitted within the 30-day timeframe, the application will be deemed withdrawn. Further completeness timeline procedures are as governed by Fla. Stat. § 166.033, as may be amended from time to time. 2. Determination of legal sufficiency: Level one (minimum standard development). Within five working days after a determination that a level one (minimum development standards) application is complete, the community development coordinator shall determine whether the application is legally sufficient, that is whether the required application materials have been prepared in a substantively competent manner. If the community development coordinator determines that any portion of the application is insufficient, the community development coordinator shall notify the applicant of the reasons that the application is 6 Ordinance No. 9857-25 legally insufficient, that the application is deemed withdrawn and no further development review shall be conducted until the application is resubmitted. Such notification shall constitute an administrative decision which may be appealed to the community development board pursuant to Section 4-501(A)(2). 23. Determination of legal sufficiency: Level One (Fflexible Sstandard Ddevelopment), Level Two or Level Three approvals. a. Within 2518 businessworking days after the published application deadline unless an application is incompleteafter a determination that the application is complete, the members of the development review committee in the case of Level One (Flexible Standard Development), Level Two, or Level Three approvals shall determine whether athe completed application is legally sufficient, that is whether the required application materials have been prepared in a substantively competent manner. If any member of the development review committee determines that any portion of the application is insufficient, the Ccommunity Ddevelopment Ccoordinator shall notify the applicant of the reasons that the application is legally insufficient, that the application is deemed withdrawn and shall either 1. inform the applicant that and no further development review shall be conducted until the application is resubmitted or 2. if the application is determined to be legally insufficient in such a way that cannot be remedied, deny such application for legal insufficiency. Such notification shall constitute an administrative decision which may be appealed to the community development board pursuant to Section 4-501(A)(2).Any denial of an application for legal insufficiency shall constitute an administrative decision which may be appealed to the Community Development Board pursuant to Section 4-501.A.2 for a determination regarding whether or not the application is legally sufficient. b. If a Level One (Flexible Standard Development) application remains legally insufficient for 120 days after being deemed complete, the Community Development Coordinator shall deny the application unless the applicant and the City mutually agree to an extension of time. c. If a Level Two or Level Three (Zoning Atlas Amendment only) application remains legally insufficient for 180 days after being deemed complete, the Community Development Coordinator shall deny the application unless the applicant and the City mutually agree to an extension of time. d. The applicant may request to withdraw a Level One (Flexible Standard Development), Level Two, or Level Three application at any time during the development review process up until a final decision is rendered on the application. D. Review by development review committee. After an application for development approval is determined to be complete and legally sufficient, the development review committee shall review the application in accordance with Division 3 of this Article if a Level One (Flexible Standard Development) approval, Division 4 if a Level Two approval and Division 6 if a Level Three approval. E. Issuance of development order. 1. The Ccommunity Ddevelopment Ccoordinator shall issue a development order for a Level One (Flexible Standard Development) approval or denial. 2. The Community Development Coordinator shall issue a development order for a Level Two approval or denial after a decision is rendered on a Level Two application by the Community Development Board which shall contain all findings and conditions required by the Board. 7 Ordinance No. 9857-25 F. Fees. Except for those applications submitted on behalf of governmental agencies, all applications for development approval shall be accompanied by the payment of a fee established from time-to-time by the city councilcommission and maintained as Appendix A to the City Code. G. Resubmission of application affecting same property. 1. No application shall be accepted during the following time periods after the denial of a substantially similar application affecting the same property or any portion thereof: a. Nine months for Level Two approvals, except in the case of Level Two applications denied for legal insufficiency not appealed to the Community Development Board. b. Twelve months for Level Three approvals, except in the case of Level Three applications denied for legal insufficiency not appealed to the Community Development Board. 2. The time periods specified in this subsection shall be deemed to have commenced only after the completion of any administrative or judicial review which may have been sought. Section 4-203. Building permit. A. Permit required. 1. No person shall commence any construction, demolition, modification or renovation of a building or structure without first obtaining a building permit. 2. No seawall, bulkhead, groin, marine improvement, bridge or other similar marine structure shall be built within the city until the building official has issued a building permit for such work. 3. A building permit shall authorize only the use, arrangement and/or construction permitted under Level One (Minimum Standard Development),described in a Level One (Flexible Standard Development) approval, orand a Level Two approvals and no other use, arrangement or construction. 4. Complete engineering and architectural plans for each component of a development project shall be required to be submitted prior to the issuance of a building permit. For any phased project, such plans shall be required for each phase of the development. B. Procedure: All applications for building permits shall be submitted in a form required by this Development Code and the building official. Upon receipt of an application, including a declaration of unity of title, in accordance with Article 4 Division 16, the building official shall forward a copy to the Ccommunity Ddevelopment Ccoordinator in order to determine whether the application conforms to the Level One (Minimum Standard Development) requirements of this Community Development Code or conforms with a Level One (Flexible Standard Development) conforms to an approved Level One or Level Two approval. Upon receipt of the determination of the Ccommunity Ddevelopment Ccoordinator, the building official shall determine whether the application conforms to all applicable requirements contained in the building code. If the building official and the Community Development Coordinator determines that the application does conform to all applicable standards, the building permit shall be issued. If the building official determines that the application does not conform to applicable building code provisions, or the Community Development Coordinator determines that the application does not conform to the applicable provisions of this Development Code or applicable development approval, they shall identify the application's deficiencies and deny the application. C. Appeal: A denial of a building permit may be appealed in the manner provided in Article 4 Division 5. 8 Ordinance No. 9857-25 * * * * * * * * * * Section 4-207. Time frames for review of applications. A. Level One (Flexible Standard Development), Level Two, and Level Three Approvals. Consistent with the time limits and other requirements established in this Community Development Code, the Community Development Coordinator shall prepare an annual schedule based upon those requirements that specify the time frames for review of applications submitted for Level One (Flexible Standard Development), Level Two, and Level Three Approvals. The schedule shall utilize the calendar for the year and shall reflect the regular schedule of meetings of the development review committee, the Ccommunity Ddevelopment Bboard, and the city councilcommission. B. Extensions of time frames. After an application has been determined to be complete and legally sufficient, Aan applicant and the City may mutually agree to extend the established time frames for review especially in the case of extraordinary circumstances such as force majeure events. Substantive changes to an application made by the applicant shall restart the timeframes provided in this Development Code. A “substantive change” is defined as an applicant-initiated change of 15% or more in the proposed density, intensity, or square footage of a parcel. and decision for the purpose of evaluating information and/or collecting additional information necessary to make a decision. C. Denial of Applications.Failure to act within established time limits. After an application has been determined to be both complete and legally sufficient for the purposes of further review, the application shall be deemed denied if the community development coordinator, the community development board, or any other administrative official or body, other than the city commission, fail to act as required within the time limits established by this Community Development Code or any mutually agreed extension of applicable time frame, or within the time limits provided by any other applicable law, rule, policy, or regulation then in effect. Any denial of an application shall be evidenced by a written order or notice to the applicant that includes citation to the applicable portions of the ordinance, rule, statute, or other legal authority for the denial of the application. Such a denial may be appealed as set forth in the provisions of Section 4-501, except denials by the city councilcommission shall be appealed by writ of certiorari to circuit court in accordance with applicable Florida law. Section 4. That Article 4. Development Review and Other Procedures, Division 3. Permitted Uses: Level One, Community Development Code, be amended to read as follows: DIVISION 3. - PERMITTED USES: LEVEL ONE DELETE CURRENT GRAPHIC AND REPLACE WITH A NEW GRAPHIC 9 Ordinance No. 9857-25 10 Ordinance No. 9857-25 11 Ordinance No. 9857-25 Section 4-301. - Purpose and applicability. This division establishes the approval process for Level One approvals and affordable housing developments pursuant to Section 3-920. Depending on the proposed use and the zoning district in which the parcel proposed for development is located, the Level One approval submittal requirements and the scope of administrative review may vary. Depending on the nature and character of the use, the development projectapplication may require a site plan, plat approval, transportation management plan and/or a traffic impact study, and/or a certificate of concurrency capacity, as part of its application for approval. After a Level One approval is obtained, a building and an occupancy permit are required, as well as any required licenses. Section 4-302. Application/approval by Ccommunity Ddevelopment Ccoordinator. A. Level One approval (Mminimum development Sstandards Development). 1. Building permit applications that meet the requirements for Level One (Minimum Standard Development) shall not be required to complete a development application and may proceed through the building permit application review process. Building permit applications not satisfying Level One (Minimum Standard Development) shall require approval of a requisite development application as provided under CDC Section 4-202 before further processing. The determination that a development application is required shall constitute an administrative decision which may be appealed to the Community Development Board pursuant to Section 4-501.A.2. An applicant for a Level One approval (minimum development standards) shall submit an application in accordance with the requirements of Sections 4-202.A and F to the community development coordinator who shall review the application in accordance with the requirements of Sections 4-202.C and D and determine whether the application demonstrates compliance with the requirements of this Development Code. Within 15 working days of a determination of sufficiency, the community development coordinator shall approve the application, deny the application or approve with conditions necessary to make the proposed development conforming with the applicable general and specific requirements set out in Articles 2 and 3 including the provisions of Section 3-914 in regard to general standards for approval conditions. 2. It is acknowledged that changes of use may be proposed whereby conformance with all of the applicable general and specific requirements set out in Article 2 may not be possible or practicable. In those situations, the following provisions shall apply: a. If there is no difference in the established development standards between an existing use and a proposed use that is permissible as a Level One (Mminimum Sstandard Development) use in the zoning district of the subject property, then the change of use may be processed without need for a development approvalas a Level One (minimum standard) approval even if the structures and/or properties involved are nonconforming with regard to said development standards, provided that the site is brought into compliance to the greatest extent practicable with the parking and landscaping standards set out in Article 3 as determined by the Community Development Coordinator. b. If there is a difference in the established development standards between an existing use and a proposed use that is permissible as a Level One (Mminimum Sstandard Development) use in the zoning district of the subject property, but the proposed use would have a lesser impact, then the change of use may be processed without need for a development approvalas a Level One (minimum standard) approval even if the structures and/or properties involved are nonconforming with regard to said 12 Ordinance No. 9857-25 development standards, provided that the site is brought into compliance to the greatest extent practicable with the parking and landscaping standards set out in Article 3. c. If there is a difference in the established development standards between an existing use and a proposed use that is permissible as a Level One (Mminimum Sstandard Development) use in the zoning district of the subject property and the proposed use would have a greater impact, but still meet the parameters established below, then the change of use may be processed without need for a development approvalas a Level One (minimum standard) approval even if the structures and/or properties involved are nonconforming with regard to said development standards, provided the site is brought into compliance to the greatest extent practicable with the parking and landscape standards set forth in Article 3. 1. The building or tenant space, as applicable, is less than 5,000 square feet; and 2. The change of use cannot create a nonconforming situation with regard to the provision of off-street parking. In the instance where the existing use is currently nonconforming with regard to the provision of off-street parking, the resulting change of use cannot exacerbate this nonconformity by more than ten percent; and 3. Eligible uses include only offices, retail sales and services, and mixed-use (the commercial component of which may only include office or retail sales and services); and 4. If the existing development was part of a Level Two (Flexible Development) development approval, then the proposed change of use must comply with the provisions of Section 4-406. d. With regard to the above provisions, "lesser impact" and "greater impact" shall be based upon the difference in development standards between the two uses. B. Level One approval (Fflexible Sstandard Ddevelopment) approval. An applicant for Level One approval (Fflexible Sstandard Ddevelopment) approval shall submit an application in accordance with the requirements of Section 4-202. (A) and (F) to the Ccommunity Ddevelopment Ccoordinator who shall review the application with the development review committee in accordance with the requirements of Section 4-202. (C) and (D) and determine whether the application demonstrates compliance with this Development Code. Within 20 businessworking days of a determination of legal sufficiency, the Ccommunity Ddevelopment Ccoordinator shall approve the application , or approve with conditions necessary to make the proposed development conforming with the applicable general and specific requirements set out in Articles 2 and 3, including the provisions of Section 3-913 in regard to general standards for approval conditions, or deny the application for failure to meet the applicable requirements and standards. Notwithstanding the foregoing, a Level One (Flexible Standard Development) application shall be approved, approved with conditions, or denied by the Community Development Coordinator within 120 days after being deemed complete unless the City and the applicant agree to an extension of time. Section 4-303. Effect of Level One (Fflexible Sstandard Ddevelopment) approval. A Level One (Fflexible Sstandard Ddevelopment) Aapproval authorizes only the particular use approved and entitles the recipient to apply for a building permit or any other permit required by this Development Code, the city or regional, state or federal agencies. Such approval shall be evidenced by a written development order issued by the Ccommunity Ddevelopment Ccoordinator 13 Ordinance No. 9857-25 and shall be effective upon the date the development order is issued. Unless otherwise specified in the Level One (Fflexible Sstandard Ddevelopment) approval, an application for a building permit shall be made within 1one year of the date of the Level One (Fflexible Sstandard Ddevelopment) approval or such approval shall expire. Upon application for a building permit within the timeframe provided in this section, the Level One (Flexible Standard Development) approval shall remain valid unless the building permit is denied or revoked. In the event a building permit is denied or revoked within 6 months of the submittal of the initial building permit application, the Level One (Flexible Standard Development) approval shall expire at the end of the 6-month period unless a subsequent building permit application is filed before the expiration of this period. Otherwise, a Level One approval shall expire with denial or revocation of a building permit. , and all required certificates of occupancy shall be obtained within two years of the date of issuance of the initial building permit. The permit must be obtained within six months of the initial permit application. This timeframe may be extended for an additional six months for cause by the community development coordinator. Permitted time frames do not change with successive owners and an extension of time to initiate a building permit may be granted by the Ccommunity Ddevelopment Ccoordinator for a period not to exceed one year and only within the original period of validity. The Ccommunity Ddevelopment Ccoordinator may approve an additional extension of time not to exceed one year for good cause shown and documented in writing. The coordinator must receive the request for this extension within the one-year period of validity after the original time extension. Good causes may include, but are not limited to, an unexpected national crisis (acts of war, significant downturn in the national economy, etc.), excessive weather-related delays, and the like. The Ccommunity Ddevelopment Ccoordinator may also consider whether significant progress on the project is being made and whether or not there are pending or approved Code amendments which would significantly affect the project. In the event a project is governed by a development agreement, the timeframes established in the agreement shall supersede supercede these requirements. Section 5. That Article 4. Development Review and Other Procedures, Division 4. Permitted Uses: Level Two, Community Development Code, be amended to read as follows: DIVISION 4. - PERMITTED USES: LEVEL TWO DELETE CURRENT GRAPHIC AND REPLACE WITH A NEW GRAPHIC 14 Ordinance No. 9857-25 15 Ordinance No. 9857-25 16 Ordinance No. 9857-25 Section 4-401. - Purpose and applicability. This division establishes the approval required to commence development of a use in a zoning district which is identified in that district as requiring a Level Two approval and affordable housing developments pursuant to Section 3-920. A Level Two approval is granted by the Ccommunity Ddevelopment Bboard, based on a recommendation of the Ccommunity Ddevelopment Ccoordinator. As with Level One approvals, depending on the nature and character of the use, the application may require a site plan, plat approval, transportation management plan and/or a traffic impact study, and/or a certificate of concurrency capacity, as part of its application for approval. After a Level Two approval is obtained, a building and an occupancy permit are required, as well as any required licenses. Section 4-402. Application. An applicant for a Level Two approval shall submit an application in accordance with the requirements of Section 4-202. (A) and (FE) to the Ccommunity Ddevelopment Ccoordinator who shall review the application in accordance with the requirements of Section 4-202. (C) and (D). * * * * * * * * * * Section 4-404. Community development board decision. A. Upon receipt of the recommendation of the Ccommunity Ddevelopment Ccoordinator, the Ccommunity Ddevelopment Bboard shall review the application, the recommendation of the Ccommunity Ddevelopment Ccoordinator, conduct a quasi-judicial public hearing on the application in accordance with the requirements of Section 4-206, shall make findings of fact, and may grant the approval, grant the approval subject to specified conditions, or deny the application for development approval. Level Two approvals shall not be considered or construed as special exceptions or variances. The burden of proof in a Level Two case shall be upon the applicant to demonstrate to the Ccommunity Ddevelopment Bboard that all required criteria for approval are met. The review and public hearing shall be held within 3833 businessworking days after determination of legal sufficiency, unless the time frame is extended by mutual consent of the applicant and the city. The Ccommunity Ddevelopment Bboard shall render a decision not later than 70 days after the initial hearing unless the time frame is extended by mutual consent of the applicant and the city. The Ccommunity Ddevelopment Bboard shall attach such conditions to the approval which are necessary to ensure compliance with the applicable general and specific flexibility requirements and standards set out in Articles 2 and 3. B. Notwithstanding Subsection A., a legally sufficient Level Two application shall be approved, approved with conditions, or denied by the Community Development Board within 180 days after being deemed complete unless an extension of time is agreed to by the City and the applicant. Section 4-406. - Changes to Level Two development approvals. A. Minor revisions. The Ccommunity Ddevelopment Ccoordinator is authorized to allow minor revisions to an approved Level Two applicationapproved after receipt of comments from the development review committee. A minor revision is one which: 17 Ordinance No. 9857-25 1. Does not result in conflicts in on-site circulation and/or negative impacts with ingress/egress. 2. Does not change the use unless such change is of a similar or less intensity, as determined by the community development coordinator. 3. Does not increase the density or intensity of the development 4. Does not result in a reduction of setback or previously required landscape area except in the case of the Downtown or US 19 Districts where a reduction in setback is permissible as a minor revision but an increase in setback will not be considered a minor revision. 5. Does not result in a substantial change to the location of a structure previously approved. 6. Does not result in a substantial modification or the cancellation of any condition placed upon the application as originally approved. 7. Does not add property to the parcel proposed for development. 8. Does not increase the height of the buildings in a manner that will change the overall height of the project, will not alter the scale of the project, does not exceed the maximum height permitted in by the applicable special area plan and zoning district. 9. Any other minor revision that does not substantially alter the character and design of the project. B. Other revisions. Any other adjustments or changes not specified as "minor" shall be granted only in accordance with the procedures for original approval. Section 4-407. Expiration of a Level Two approval. Unless otherwise specified in the approval, an application for a building permit shall be made within 1one year of the date of the Level Two approval or such approval shall expire. Upon application for a building permit within the timeframe provided in this section, the Level Two approval shall remain valid unless the building permit is denied or revoked. In the event a building permit is denied or revoked within 6 months of the submittal of the initial building permit application, the Level Two approval shall expire at the end of the 6-month period unless a subsequent building permit application is filed before the expiration of this period. Otherwise, a Level Two approval shall expire with denial or revocation of a building permit., and all required certificates of occupancy shall be obtained within two years of the date of issuance of the initial building permit. The permit must be obtained within six months of the initial permit application. This timeframe may be extended for an additional six months for cause by the community development coordinator. Permitted time frames do not change with successive owners. An extension of time to initiate a building permit may be granted by the Ccommunity Ddevelopment Ccoordinator provided it is for a period not to exceed one year, is for the project originally approved and provided good cause is shown and documented in writing within the original period of validity. The Ccommunity Ddevelopment Ccoordinator may also consider whether significant progress on the project is being made and whether or not there are pending or approved Code amendments which would significantly affect the project. The Ccommunity Ddevelopment Bboard may approve one additional extension of time after the Ccommunity Ddevelopment Ccoordinator's extension to initiate a building permit application. Such extension shall not exceed one year, shall be for the project originally approved and shall be for good cause shown and documented in writing. The Ccommunity Ddevelopment Bboard must receive the request for this extension within the one-year period of validity after the original extension approved by the Ccommunity Ddevelopment Ccoordinator. 18 Ordinance No. 9857-25 Good causes may include but are not limited to an unexpected national crisis (acts of war, significant downturn in the national economy, etc.), excessive weather-related delays, and the like. In the event a project is governed by a development agreement, the timeframes established in the agreement shall supercedesupersede these requirements. The community development board may also consider whether significant progress on the project is being made and whether or not there are pending or approved Code amendments which would significantly affect the project. Amendments which will require no or minor amendments (as provided by Section 4- 406(A)) may be approved. Amendments which will require a major revision to the subject project shall be required to be approved as part of a new Level Two application. Transfer of development rights are exempt from this provision. Section 6. That Article 4. Development Review and Other Procedures, Division 5. Appeals, Community Development Code, be amended to read as follows: DIVISION 5. – APPEALS * * * * * * * * * * Section 4-502. - Application/notice of appeal. A. An appeal of a Level One (Flexible Standard Development) decisionapproval flexible standard may be initiated by an applicant or property owners within the required notice area and who presented competent substantial evidence in the Level 1One review, which is the subject of the decisionapproval within seven days of the date the development order is issued. The filing of an application/notice of appeal shall stay the effect of the decision pending the final determination of the case. B. Appeal of all other applications other than a Level One (Flexible Standard Development) decisionapproval flexible standard may be initiated by the applicant, or by any person granted party status within 14 days of the decision. Such application shall be filed with the city clerk in a form specified by the Ccommunity Ddevelopment Ccoordinator identifying with specificity the basis for the appeal and accompanied by a fee as required by Section 4-202.F(E). The filing of an application/notice of appeal shall stay the effect of the decision pending the final determination of the case. C. No building permit shall be issued for a Level Two or Level Three approval prior to the expiration of the appeal period. Section 7. That Article 4. Development Review and Other Procedures, Division 6. Level Three Approvals, Community Development Code, be amended to read as follows: DIVISION 6. - LEVEL THREE APPROVALS DELETE CURRENT GRAPHIC AND REPLACE WITH A NEW GRAPHIC 19 Ordinance No. 9857-25 20 Ordinance No. 9857-25 1. Hotel Density Reserve Development Agreements follow a slightly different process and have both public hearings at City Council instead of one at the Community Development Board and one at City Council. * * * * * * * * * * 21 Ordinance No. 9857-25 Section 4-602. Zoning Atlas amendments. A. Purpose and applicability. It is the purpose of this section to establish a procedure for amending the Zoning Atlas of the city in accordance with Florida Statutes. B. Application/initiation requirements. An application for an amendment of the Zoning Atlas of the city may be initiated by the Ccity Ccouncil, the Ccommunity Ddevelopment Ccoordinator, the Ccommunity Ddevelopment Bboard or by the owner of the property or his representative which is the subject of the amendment. Proposed Zoning Atlas amendment applications shall include such information as is applicable in Section 4-202.A and the fee required by Section 4-202.F. C. Staff review and recommendation. After the Ccommunity Ddevelopment Ccoordinator has reviewed the application with the development review committee in accordance with the provisions of Section 4-202(C) and (D), theyhe shall send a written report and recommendation to the Ccommunity Ddevelopment Bboard, with a copy to the applicant, if any, setting forth whether the application should be approved, approved with conditions or denied and the grounds for such recommendation. D. Community development board review/recommendation. Upon receipt of the recommendation of the Ccommunity Ddevelopment Ccoordinator, the Ccommunity Ddevelopment Bboard shall conduct a public hearing on the application in accordance with the requirements of Section 4-206 and issue a recommended order to the city council setting forth the Bboard's findings in regard to whether the proposed amendment will satisfy the standards set forth in Section 4-602.(F) and may include any proposed modifications or conditions to the proposed amendment. E. City council review/decision. Upon receipt of the recommended order of the Ccommunity Ddevelopment Bboard, the Ccity Ccouncil shall conduct a public hearing in accordance with the provisions of Section 4-206 and shall approve, approve with conditions, or deny the amendment. Upon adoption of an ordinance amending the Zoning Atlas, the Zoning Atlas shall be deemed amended as of the effective date of the ordinance. The Ccommunity Ddevelopment Ccoordinator shall revise and may republish from time to time the Zoning Atlas or portions thereof as amended, but a failure to revise or republish shall not affect the validity of any ordinance amending the Zoning Atlas. A legally sufficient Zoning Atlas Amendment application shall be approved, approved with conditions, or denied by the City Council within 180 days after being deemed complete unless an extension of time is agreed to by the City and the applicant. F. Standards for review. No amendment to the Zoning Atlas shall be approved unless the Ccity Ccouncil finds that such amendment complies with the following standards: 1. The proposed amendment is consistent with and furthers the goals, policies and objectives of the comprehensive plan and furthers the purposes of this Development Code and other city ordinances and actions designed to implement the plan. 2. The available uses to which the property may be put are appropriate to the property which is subject to the proposed amendment and compatible with existing and planned uses in the area. 3. The amendment does not conflict with the needs and character of the neighborhood and the city. 4. The amendment will not adversely or unreasonably affect the use of other property in the area. 22 Ordinance No. 9857-25 5. The amendment will not adversely burden public facilities in an unreasonablyunreasonable or disproportionate manner. 6. The district boundaries are appropriately drawn with due regard to locations and classifications of streets, ownership lines, existing improvements and the natural environment. * * * * * * * * * * Section 8. That Article 5. Decisionmaking and Administrative Bodies, Division 7. Community Development Coordinator, Community Development Code, be amended to read as follows: ARTICLE 5. - DECISIONMAKING AND ADMINISTRATIVE BODIES * * * * * * * * * * DIVISION 7. - COMMUNITY DEVELOPMENT COORDINATOR The Ccommunity Ddevelopment Ccoordinator shall be the director of the community development department and is the official charged with the overall administration of this development code and shall have the following powers and duties: POWERS & DUTIES APPLICABLE PROCEDURES Administer the provisions of this Development Code Delegate authority to appropriate City staff Interpret this Development Code Review and determine compliance of applications for development approval with this Development Code and deny such applications for legal insufficiency when necessary Coordinate the meetings and recommendations of the Development Review Committee Section 4-202; Section 5-302 Approve applications for Level One Approval Article 4, Division 3 Recommend approval of applications for Level Two and Level Three Approvals Section 4-403 (Level Two); Article 4, Division 6 (Level Three) Act as liaison between City departments and Boards Periodically review this Development Code and recommend adoption of changes as are appropriate Report to City Manager and City Attorney regarding administrative and enforcement issues Require inspections of property as needed to determine that the building, structure or use is in accordance with the terms of all approvals 23 Ordinance No. 9857-25 Section 9. Amendments to the Community Development Code of the City of Clearwater (as originally adopted by Ordinance No. 6348-99 and subsequently amended) are hereby adopted to read as set forth in this Ordinance. Section 10. The City of Clearwater does hereby certify that the amendments contained herein, as well as the provisions of this Ordinance, are consistent with and in conformance with the City’s Comprehensive Plan. Section 11. Should any part or provision of this Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole, or any part thereof other than the part declared to be invalid. Section 12. Notice of the proposed enactment of this Ordinance has been properly advertised in a newspaper of general circulation in accordance with applicable law. Section 13. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ____________________________ PASSED ON SECOND AND FINAL ____________________________ READING AND ADOPTED ____________________________ Bruce Rector Mayor Approved as to form: Attest: ____________________________ ____________________________ Matthew J. Mytych, Esq. Rosemarie Call, MPA, MMC Senior Assistant City Attorney City Clerk PLANNING & DEVELOPMENT DEPARTMENT COMMUNITY DEVELOPMENT BOARD STAFF REPORT MEETING DATE: November 18, 2025 AGENDA ITEM: ID# 25-1130 CASE: TA2025-09003 ORDINANCE NO.: 9857-25 REQUEST: Amendments to the Community Development Code to update certain development review processes and timeframes to reflect current processes and address statutory changes pursuant to Senate Bill 1080 (2025), An Act Relating to Local Government Land Regulation. INITIATED BY: City of Clearwater, Planning and Development Department BACKGROUND & AMENDMENT PROPOSAL Proposed Ordinance No. 9857-25 includes a series of staff-initiated amendments to the Community Development Code (CDC) to align local procedures with recent changes to state law. Over the past several years, the Florida Legislature has revised statutes governing development application and building permit review timelines, with an intent to increase consistency among municipalities. In many instances, the City’s existing timeframes already met or exceeded these statutory requirements, and no local amendments were needed. However, the most recent changes enacted through Senate Bill 1080 (2025), effective July 1, 2025, include additional adjustments to processing procedures and timeframes. To ensure consistency with these new requirements, staff is proposing several amendments, which are detailed in this report. In addition, the current CDC, adopted in 1999, includes a “Level One Minimum Standard” review procedure that provides for an abbreviated review by the Development Review Committee, followed by a decision of the Community Development Coordinator (i.e., Planning and Development Director) prior to building permit application. In practice, the Planning and Development Department has been conducting this review concurrently as part of the building permit process. Proposed Ordinance No. 9857-25 updates the applicable sections of the Code to reflect this current practice. Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09003 – Page 2 Finally, staff has identified several clarifying amendments to improve readability and internal consistency within sections of the Code already being amended through this Ordinance. A detailed explanation of each proposed amendment is provided in the Analysis section below. ANALYSIS Proposed Ordinance No. 9857-25 includes amendments to multiple sections of the Community Development Code (CDC). As noted above, several of these amendments are required to maintain consistency with Senate Bill 1080 (2025), while others are staff-initiated updates based on long- standing practices or needed clarification. The amendments fall into three general categories, described below. 1. Minimum Standard Development Process [Ordinance Pages 2-3, 5-7, 9-12, and 18] The CDC currently identifies two types of Level One applications –Minimum Standard Developments and Flexible Standard Developments – and directs both through the process outlined in Article 4, Division 3. Minimum Standard Developments are those that meet the basic zoning standards for their district (e.g., minimum lot size, setbacks, building height, and required parking). Projects that meet the Minimum Standard criteria do not require a Level One development application and may proceed directly to building permitting. To codify this longstanding practice, the proposed amendments state: • Section 4-302 is amended to confirm that no Level One development application is required for projects meeting Minimum Standard Development criteria that proceed through building permitting (Ordinance pages 11-12). • The Level of Approval graphic in Article 4, Division 1 is updated with a footnote reflecting the same (Ordinance page 3). • The process graphic in Article 4, Division 3 is modified to remove steps for a Level One Minimum Standard Development approval (Ordinance pages 9-10). • References to “Level One approval” are revised to correctly identify “Flexible Standard Development” where applicable. These changes align the Code with actual review practice and remove unnecessary procedural steps. 2. Development Timeframes [Ordinance Pages 5-6, 8–10, 12, 14–16, and 19–21] Senate Bill 1080 (2025) establishes specific timeframes for reviewing development applications. Many of these timeframes are already consistent with the City’s current review practices; however, Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09003 – Page 3 the proposed amendments formally incorporate them into the Community Development Code to ensure clarity and consistency. Application Receipt & Completeness (Section 4-202.C; Ordinance page 5) Under current practice, staff reviews newly submitted applications to determine whether all required materials have been provided. Applicants are notified of any deficiencies and are given the opportunity to submit missing materials before further review proceeds. The proposed amendments formalize this process and incorporate state-required timeframes. • Applicants must be notified of application receipt within 5 business days. • Applicants must be granted up to 30 calendar days to provide any missing materials. • Applications will be withdrawn if they are not resubmitted and complete during that timeframe. Note: When applications are withdrawn at this early completeness stage, the Planning and Development Department refunds the application fee because only limited review time has occurred. DRC Legal Sufficiency Review (Section 4-202.C.2.a; Ordinance page 6) The timeframe for the Development Review Committee (DRC) to determine legal sufficiency is proposed to increase from 18 to 25 business days. This adjustment does not change DRC meeting schedules or agenda publication timing. Instead, it provides a more accurate reflection of the internal review cycle and allows completeness letters to be issued earlier, giving applicants additional time to address comments and supporting a more efficient review experience. Community Development Board Scheduling (Section 4-404.A; Ordinance page 16) The maximum timeframe between the DRC determination of legal sufficiency and the Community Development Board hearing is proposed to be extended from 33 to 38 days. The CDB will continue to meet on the third Tuesday of each month. This adjustment ensures that the Code aligns with real-world calendar conditions, particularly in months with longer intervals, and provides more consistent scheduling for applicants. Maximum Review Durations (Sections 4-202.C.2.b-d, Ordinance page 6; Section 4-302.B, Ordinance page 12; Section 4-404.B, Ordinance page 16; Section 4-602.E, Ordinance page 21) State law establishes maximum total review periods based on the type of application: • 180 days for applications requiring quasi-judicial review (i.e., Level Two Flexible Development approvals and Zoning Atlas amendments) • 120 days for applications processed administratively (i.e., Level One Flexible Standard Developments) Consistent with Senate Bill 1080, these timeframes restart if an applicant submits substantive revisions to the application (Section 4-207.B; Ordinance page 8). Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09003 – Page 4 Process Graphics (Ordinance pages 9-10, 14-15, and 19-20) The process diagrams for Level One, Level Two, and Level Three reviews are updated to reflect the revised timeframes and procedural steps. 3. Code Clarifications & Minor Amendments [Ordinance Pages 5-8, 11-13, 16-18, and 22] In addition to the amendments described above, staff identified several sections of the Community Development Code where clarification would improve implementation, readability, or consistency with current practices. These amendments are generally minor in nature but help ensure the Code is clear and internally aligned. This Ordinance also incorporates clerical revisions, such as correction of typographical errors, capitalization for consistency, and updated references from “Commission” to “City Council,” which are not described individually. The remainder of the recommendations are addressed generally in the order in which they appear in the Ordinance. General Procedures for Development Applications (Section 4-202; Ordinance pages 5-7) Section 4-202 sets forth the procedures for processing development applications. The proposed amendments: • Clarify in Section 4-202.C.2 that applicants may revise applications determined legally insufficient, rather than requiring automatic withdrawal, and specify the outcome when a deficiency cannot be corrected (Ordinance page 5). • Add in Section 4-202.E when the Community Development Coordinator issues a Development Order for Level Two decisions, which was not previously stated (Ordinance page 6). • Revise Section 4-202.G to allow an applicant to resubmit an application sooner than the standard nine months if the prior denial was based on legal insufficiency, rather than project merits (Ordinance page 7). These clarifications provide transparency and remove ambiguity in how applications proceed through the review process. Role of the Community Development Coordinator and Building Official (Section 4-203; Ordinance page 7) Amendments to Section 4-203 clarify the respective responsibilities for determining compliance during the building permit review stage: • The Community Development Coordinator determines compliance with the Community Development Code; and • The Building Official determines compliance with the Florida Building Code. Each official is responsible for denying building permit applications that do not meet the code requirements within their authority. This clarification aligns the Code with standard practice and reflects the division of authority already in place. Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09003 – Page 5 Standards for Denial (Section 4-207.C; Ordinance page 8) Section 4-207.C is streamlined to clearly state that any denial of an application must include citations to the applicable ordinance, statute, rule, or other legal authority. This ensures transparency and supports applicants in understanding the basis for decisions. Level One and Level Two Development Provisions (Sections 4-301, 4-303, and 4-407; Ordinance pages 11, 13, and 17-18) The proposed amendments: • Update Section 4-301 to reflect prior changes allowing certain affordable housing projects receiving a density bonus to be approved as Level One applications (Ordinance page 11). • Incorporate the option to submit a Transportation Management Plan instead of a traffic impact study where permitted under the mobility management system (Sections 4-301 and 4-401; Ordinance pages 11 and 16). • Amend Sections 4-303 and 4-407 to clarify that Development Orders remain valid through the building permit review stage, unless the associated building permit is denied or revoked (Ordinance pages 13 and 17-18), and streamline the criteria for extending Development Orders. These updates ensure internal consistency and reflect both previous amendments and current practices. Minor Revisions to Approved Plans (Section 4-406; Ordinance page 17) Section 4-406 allows the Community Development Coordinator to approve minor revisions to projects previously approved by the Community Development Board, provided certain conditions are met. In most zoning districts, minimum setback standards apply; however, in the Downtown and US 19 Districts, maximum setbacks apply instead. The proposed amendment allows minor revisions in these districts under similar circumstances, ensuring the provision functions consistently across zoning districts. Powers and Duties of the Community Development Coordinator (Article 5, Division 7; Ordinance page 22) Finally, the Ordinance clarifies that the Community Development Coordinator may deny an application for legal insufficiency, consistent with the authority described elsewhere in the Code. CRITERIA FOR TEXT AMENDMENTS CDC Section 4-601 sets forth the procedures and criteria for reviewing text amendments. All text amendments must comply with the following: 1. The proposed amendment is consistent with and furthers the goals, policies, and objectives of the Comprehensive Plan. Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09003 – Page 6 Objective QP 5.8 Ensure standards of the CDC and applicable housing codes are met and properties are maintained through building inspections and code enforcement activities. Policy QP 5.8.3 Continue to administer the Florida Building Code and the permitting process in a fair and equitable manner to create safe buildings. Goal PI 8 Consider all relevant information including that of the property owner and the public health, safety, and welfare in all land use decisions. The proposed amendments are consistent with Clearwater 2045. Objective QP 5.8 promotes maintaining regulatory standards and review procedures that are clear, predictable, and support high-quality development outcomes. The amendments improve clarity and alignment with state statute, refine review timeframes, and codify practices already in place, helping applicants understand expectations and reducing uncertainty in the process. Consistent with Policy QP 5.8.3, the changes support the fair and equitable administration of development and permitting reviews by ensuring that each step in the process is implemented uniformly and transparently. Additionally, the amendments further Goal PI 8 (Property Rights) by reinforcing a development review framework that balances the rights of property owners with the public interest and provides clear, timely, and accessible procedures. Together, these amendments strengthen the reliability and predictability of the development review process for customers and the community. 2. The proposed amendments further the purposes of the Community Development Code (CDC) and other City ordinances and actions designed to implement the Plan. The proposed text amendment will further the purposes of the CDC in that it will be consistent with the following purposes set forth in CDC Section 1-103: • It is the purpose of this Development Code to implement the Comprehensive Plan of the city; to promote the health, safety, general welfare and quality of life in the city; to guide the orderly growth and development of the city; to establish rules of procedure for land development approvals; and to enhance the quality of life of all residents and property owners (Section 1-103.A, CDC). • It is the purpose of the Community Development Code to create value for the citizens of Clearwater by allowing property owners to enhance the value of their property through predictable and well-understood development review procedures (Section 1-103.B.1, CDC). • It is the further purpose of this Development Code to protect the character and social and economic stability of the city through the establishment of reasonable standards which encourage the orderly and beneficial development of land (Section 1-103.E.2, CDC). Community Development Code Text Amendment Planning & Development Department Community Development Board – November 18, 2025 TA2025-09003 – Page 7 The proposed amendments in this Ordinance further these purposes by clarifying and refining the City’s development review procedures, improving alignment with state law, and ensuring that applicants and staff have a shared understanding of the steps and timeframes involved in the review process. These updates enhance transparency, consistency, and predictability, which support property owners in advancing reinvestment and development while also maintaining clear standards that guide orderly and beneficial growth. As such, Proposed Ordinance No. 9857- 25 furthers the purposes of the Community Development Code. RECOMMENDATION The Development Review Committee (DRC) reviewed the proposed text amendments to the Community Development Code at the DRC meeting of October 2, 2025. The Planning and Development Department, having reviewed the requirements of the Community Development Code, recommends APPROVAL of Ordinance 9857-25. Prepared by Planning and Development Department Staff: ___________________________ Lauren Matzke, AICP Planning & Development Director ATTACHMENTS: Ordinance No. 9857-25 Resume Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1179 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: City Clerk Agenda Number: 6.11 SUBJECT/RECOMMENDATION: Approve the 2026 city council meeting schedule. (consent) SUMMARY: Per City Council Rule 1, Scheduling Council Meetings/Work Session Agendas, city council meetings are at 6:00 p.m. on the first and third Thursday of each month. The accompanying work sessions are at 1:30 p.m. on the preceding Monday, unless the Monday is a holiday, in which case the work session is on Tuesday. No meetings are held the first Thursday in January and July, or the third Thursday in December. Staff has identified the following conflicts: 1.To accommodate the observance of Passover, staff recommends scheduling a council meeting only that week (no consent agenda): a.Passover - April 1, 2026 through April 9, 2026. Council Meeting: Monday, March 30, 2026. 2.To accommodate Jazz Holiday (October 15-18, 2026), staff recommends moving the Thursday, October 15 council meeting to Wednesday, October 14. 3.To accommodate councilmember travel, staff is seeking direction with the following suggestions: a.Not hold a second council meeting in March (cancel the Monday, March 16 work session and Thursday, March 19 council meeting). b.Move the Monday, April 13 work session and Thursday, April 16 council meeting to Monday, April 20 and Thursday, April 23. In addition, staff is proposing a special council meeting on Wednesday, September 16 at 6:00 p.m. to adopt the millage. At the November 17, 2025 work session, there was council consensus to cancel the March 16 work session and the March 19 council meetings; move the April 13 work session and April 16 council meetings to Monday, April 20 and Thursday, April 23. Page 1 City of Clearwater Printed on 2/27/2026 2026 Council Schedule Intranet (last rev. 09-12-2025) 2026 CITY COUNCIL MEETING SCHEDULE DRAFT WORK SESSION Time CITY COUNCIL MEETING Time Items & attachments must complete internal workflow by noon All approvals must be completed by noon Monday January 12 9:00 a.m. Thursday January 15 6:00 p.m. December 31, 25 January 5 Monday February 2 9:00 a.m. Thursday February 5 6:00 p.m. January 21 January 26 Tuesday February 17 9:00 a.m. Thursday February 19 6:00 p.m. February 4 February 9 Monday March 2 9:00 a.m. Thursday March 5 6:00 p.m. February 18 February 23 Monday March 30 6:00 p.m. March 18 March 23 Monday April 20 9:00 a.m. Thursday April 23 6:00 p.m. April 1 April 6 Monday May 4 9:00 a.m. Thursday May 7 6:00 p.m. April 22 April 27 Monday May 18 9:00 a.m. Thursday May 21 6:00 p.m. May 6 May 11 Monday June 1 9:00 a.m. Thursday June 4 6:00 p.m. May 20 May 25 Monday June 15 9:00 a.m. Thursday June 18 6:00 p.m. June 3 June 8 Monday July 13 9:00 a.m. Thursday July 16 6:00 p.m. July 1 July 6 Monday August 3 9:00 a.m. Thursday August 6 6:00 p.m. July 22 July 27 Monday August 17 9:00 a.m. Thursday August 20 6:00 p.m. August 5 August 10 Monday August 31 9:00 a.m. Thursday September 3 6:00 p.m. August 19 August 24 Monday September 14 9:00 a.m. Thursday September 17 6:00 p.m. September 2 September 7 Wednesday September 16 6:00 p.m. Special Council - Budget Monday September 28 9:00 a.m. Thursday October 1 6:00 p.m. September 16 September 21 Monday October 12 9:00 a.m. Wednesday October 14 6:00 p.m. September 29 October 5 Monday November 2 9:00 a.m. Thursday November 5 6:00 p.m. October 21 October 26 Monday November 16 9:00 a.m. Thursday November 19 6:00 p.m. November 4 November 9 Monday November 30 9:00 a.m. Thursday December 3 6:00 p.m. November 18 November 23 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1177 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: City Attorney Agenda Number: 6.12 SUBJECT/RECOMMENDATION: Approve legal representation agreement with Gray Robinson to defend claims bills relating to plaintiff Maximus Giannikos. (consent) SUMMARY: Plaintiff Maximus Giannikos was a pedestrian crossing Gulf to Bay Blvd at a crosswalk in May 2019. The crosswalk signal was red, indicating he should not cross. The plaintiff was struck by an oncoming motorist; the vehicle was driven by a private citizen. In January 2022, he sued the City. He alleged that the City negligently maintained the crosswalk signal, forcing it to be stuck on red. A jury trial was held in September 2024, with Senior Asst. City Attorney Michael Fuino representing the City. At the conclusion of the trial, the jury found the plaintiff 55% responsible for his own injuries, and the City 45% at fault. Given the severity of the plaintiff's injuries, this apportionment resulted in an amended final judgment against the City in the amount of $15,687,889.50. Pursuant to Florida law, the judgment directed the City to pay the plaintiff $200,000 - the sovereign immunity limit. This payment has already been authorized by the City Council, to be paid from the City's central insurance fund. That payment was temporarily on hold while Mr. Fuino appealed the judgment on behalf of the City. The appellate court has now affirmed the verdict and judgment. The exposure for taxpayers is capped at $200,000 unless the Legislature increases that exposure via claims bill. Two claims bills have been filed this session: HB6413 and SB12. When claims bills are filed, the Florida Legislature typically refers them to a special master. The special master is a lawyer who serves as a hearing officer. The special master will conduct a bench trial de novo, meaning a brand new trial. The special master then makes a non-binding recommendation to the Legislature. The City has been advised by its lobbyists at Johnston & Stewart that the City is expected to participate in the special master process. The special master has reached out to the City to begin this coordination. With Mr. Fuino's departure from the City, the City must engage outside legal defense. Attorney Jason Unger is an experienced lawyer with the Tallahassee office of Gray Robinson. Mr. Unger is available to assist the City immediately, and has an exceptionally strong track record of claims bill defense. His firm's hourly rates are attached; they are the same rates he charges the Orange County Sheriff's Office for claims bill defense, and lower than the rates he charges the Preferred Government Insurance Trust (PGIT). The City Attorney's Office has been Page 1 City of Clearwater Printed on 2/27/2026 File Number: ID#25-1177 advised that the total cost for this representation is estimated at $50,000. However, the speed at which legislation is considered will require immediate action and responsiveness in the event of unexpected developments. For that reason, the City Attorney's Office recommends approving this engagement with a not-to-exceed appropriation of $100,000. A future budget amendment will almost certainly be needed to pay this expense. APPROPRIATION CODE AND AMOUNT: This expense will be coded to 0109600-530100, Professional Services. A budget amendment will be needed later in fiscal year 2025/2026 to provide additional funding utilizing General Fund reserves. The operating budget of the City Attorney’s Office is funded by General Fund revenue. Page 2 City of Clearwater Printed on 2/27/2026 I#:2025006820 BK:23025 PG:2484,01/08/2025 at 11:25 AM,RECORDING 2 KEN BURKE,CLERK OF COURT AND COMPTROLLER PINELLAS COUNTY,FL BY DEPUTY CLERK: CLK102189 IN THE CIRCUIT COURT OF THE SIXTH JUDICIAL CIRCUIT IN AND FOR PINELLAS COUNTY,FLORIDA CASE NO.22-OOO424-CI HONORABLE THOMAS RAMSBERGER MAXHVIUS GIANNIKOS, Plaintiff, VS. CITY OF CLEARWATER, Defendant. / AMENDED FINAL JUDGMENT THIS MATTER was tried before a jury on September 9,2024 through September 13,2024.The jury returned a verdict of $8,496,781.68 on September 13,2024,and apportioned 55%liability to the Plaintiffand 45%liability to the Defendant,resulting in a Final Judgment of $17,323,55 1 .76.On December 17,2024,Defendant’s Motion for Partial Judgment In Accordance With The Defendant’s Motion for Directed Verdict On The Issue Of Damages was granted as to the Plaintiff’s loss of fiJture earning capacity and benefits claim,reducing the verdict amount to $34,861,976.68,and with jury’s apportion of liability, an Amended Final Judgment shall be entered in the amount of$15,687,88950. Based on the foregoing,it is hereby, ORDERED AND ADJUDGED that judgment is rendered in favor of plaintiff,MAXIMUS GIANNIKOS,whose address is 4453 2nd Ave N.,St.Petersburg,FL 33713,and against defendant,CITY OF CLEARWATER,whose address is 100 S.Myrtle Ave,Clearwater,FL 33759,in the sum of $5,687,889.50,and with taxable costs,that shall bear interest at the rate of 9.46%a year,for which let execution issue. IT IS FURTHER ORDERED AND ADJUDGED that Defendant’s liability for payment is $200,000.00 inclusive of all attorneys’fees,costs,and pre-and post-judgment interest pursuant to § ***ELECTRON|CALLY FILED 1/6/2025 9:47:55 AM KEN BURKE,CLERK OF THE CIRCUIT COURT,PINELLAS COUNTY*** PINELLAS COUNTY FL OFF.REC.BK 23025 PG 2485 768.28(5),Fla.Stat;Plancher v.UCFAIhlen'cs Ass’n,Inc,175 So.3d 724 (Fla.2015);and Pinellas Cnly. v.Bern's,659 So.2d 1365,1368 (Fla.2d DCA 1995).The Defendant shall therefore pay $200,000.00 to the Plaintiff.The Plaintiffmay report the excess ofthe judgment to the Legislature and pursue a claims bill if the Plaintiff desires. DONE AND ORDERED at Pinellas County Courthouse PINELLAS County,Flonda this— Wrflfi}3%”W? 33L:“3m!Wm:~25 M‘gz tsbwg‘rg t» 22-000424-CI 1/6/2025 9.47.55 AM day ofDecember,2024. The Hon.Thomas Ramsberger CIRCUIT COURT JUDGE Copies fumished to: Michael Fuino,Esq.(michael.fuino@myclearwater.com),Mailing Address:Attorney for Clearwater of P.O.Box 4748,Clearwater,FL 33758 Chn'stopher Waggener,Esq.,(chfis@waggenerlaw.com),Waggener Law,PLLC ,1700 66th St.N.,Suite 203,St. Petersburg,FL 337 10 Jason Unger | Jason.Unger@gray-robinson.com | T 850.577.9090 301 South Bronough Street, Suite 600, Tallahassee, Florida 32301 | F 850.577.3311 Boca Raton | Fort Lauderdale | Fort Myers | Gainesville | Jacksonville | Key West | Lakeland Melbourne | Miami | Naples | Orlando | Pensacola | Tallahassee | Tampa | Washington, D.C. | West Palm Beach November 7, 2025 Mr. David Margolis City Attorney City of Clearwater 600 Cleveland St. Clearwater, FL 33755 Re: Engagement Letter Dear Mr. Margolis: We are pleased that you have asked GrayRobinson, P.A. (“GrayRobinson” or “Firm”) to serve as your legal counsel. I appreciate the confidence you have placed in our Firm, and I look forward to working with you. It has been our experience that things go more smoothly if both our client and we have a clear understanding in writing of the scope of the engagement and the role we have agreed to play. Consequently, our representation is limited to the matter as described below. This engagement letter will also govern all subsequent matters in which we may become involved on your behalf unless a separate arrangement is made that differs materially from the terms of this engagement letter. Scope of Representation You have asked that we advise the City of Clearwater (“Clearwater” or “you”) as to the Special Master claims process as well as provide claims bill defense for HB 6513 Relief/Max Giannikos/City of Clearwater and SB 12 Relief of Maximus Giannikos by the City of Clearwater for the 2026 legislative session. Billing, Fees and Expenses Our Firm will charge for professional services on an hourly basis. George Levesque, Joseph Salzverg, and I will be primarily overseeing this matter and billing most of the time. Our time will be billed at the discounted hourly rate of $695. We reserve the right to utilize other members of the Firm whenever, in our discretion, we deem it appropriate. Shareholders time will be billed at the discounted hourly rate of $695. Associates will bill at the discounted hourly rate of $265, and paralegals will bill at the discounted hourly rate of $145. Our hourly rates vary and are subject to change in the future; generally, in August of each year. In addition to our professional services, we will bill Clearwater for all disbursements and out-of-pocket expenses made or incurred. These typically include such items as document reproduction, travel expenses, long distance telephone calls, mailing charges, facsimile charges, messenger services and filing or recording fees. We may also use computerized research or other technology services to assist in handling your matters. Those services will be used when we believe that it is appropriate to do so. Expenses incurred or advanced on your behalf will be itemized on our billing invoice. Please note, if we anticipate that substantial expenses will be incurred, we will require that you pay the vendor directly and/or we may require a deposit from you in order to cover such expenses. You will be billed periodically, usually monthly. We are happy to discuss our billing invoice with you at any time and will welcome the opportunity to address any questions you may have. In the event you should disagree with or question any amount, you agree to communicate such disagreement or question to us, in writing, November 7, 2025 Page 2 within thirty (30) days of the invoice date. Any disagreement you may have with a bill that is not communicated to us within that period shall be deemed waived. Lobbyist Registration As part of this representation, it may be necessary to register as lobbyists with the state. Lobbyist registrations are effective when they are received by the state, and lobbying may not occur prior to proper registration. The registration and fee cycle is a calendar year beginning January 1 and ending December 31. Therefore, Clearwater consents for the Firm's lobbyists to register to represent Clearwater, and Clearwater agrees to reimburse the Firm for the cost of lobbyist registrations. Lobbyist registration fees are:  Legislature: $20 for each person from the point of registration until December 31; then renewed in January each calendar year thereafter.  Executive: $25 for each person from the point of registration until December 31; then renewed in January each calendar year thereafter. Retainers We may request an advance Retainer for any professional fees and/or costs associated with this matter. The Firm also reserves the right to require an additional or increased Retainer in the future based upon the scope of service anticipated. Retainers will be held without interest in the Firm’s Trust Account until disbursed. Such funds may be applied in payment of professional fees owed or expenses incurred. Additionally, you may be required to replenish the funds as they are used. Dispute Resolution Should there arise any dispute concerning fees and costs earned and owed to the Firm and, if it becomes necessary for this Firm to retain an attorney or otherwise utilize the Firm’s own attorneys to collect such fees and costs, the prevailing party to such dispute will be entitled to recover its attorney’s fees, costs and expenses necessarily incurred. 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Please call if you have any questions regarding this matter. Your privacy, our professional ethics, and the ability to provide you with quality legal services are very important to us. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1180 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: City Attorney Agenda Number: 8.1 SUBJECT/RECOMMENDATION: Adopt Ordinance 9854-25 on second reading, adjusting the minimum monthly wastewater collection (sewer) rates for customers with meters under one inch. SUMMARY: Page 1 City of Clearwater Printed on 2/27/2026 City of Clearwater, FL FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis- Final Report August 22, 2025 August 22, 2025 Mr. Jay Ravins Finance Director City of Clearwater 100 S. Myrtle Avenue Clearwater, FL 33756 Re: Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Final Report Dear Mr. Ravins, Stantec Consulting Services Inc. is pleased to present this Final Report of the FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis (Study) that we completed for the City of Clearwater, Florida (City) and its Water and Sewer Department. We appreciate the fine assistance provided by you and each of the members of City staff who participated in this Study. If you or others at the City have any questions, please do not hesitate to call me at (813) 269-6010 or email me at leticia.doohaluk@stantec.com. We appreciate the opportunity to be of service to the City and look forward to working with you again in the near future. Sincerely, Leticia Doohaluk Senior Manager 777 S. Harbour Island Blvd., Suite 600 Tampa, Florida 33602 (813) 269-6010 leticia.doohaluk@stantec.com Enclosure City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 1 TABLE OF CONTENTS Introduction ........................................................................................................... 2 Background ................................................................................................................................. 2 Objectives ................................................................................................................................... 2 Revenue Sufficiency Analysis ............................................................................. 4 Source Data & Assumptions ....................................................................................................... 4 2.1.1 Beginning Fund Balances .................................................................................................... 4 2.1.2 Revenues ............................................................................................................................. 4 2.1.3 Operating Expenditure ......................................................................................................... 4 2.1.4 Payment in Lieu of Taxes (PILOT) ...................................................................................... 5 2.1.5 Renewal & Replacement (R&R) Contributions .................................................................... 5 2.1.6 Capital Improvement Program (CIP) ................................................................................... 5 2.1.7 Cost Escalation .................................................................................................................... 6 2.1.8 Interest Earnings (Interest Income) ..................................................................................... 6 2.1.9 Price Elasticity...................................................................................................................... 6 2.1.10 Total Demand and Purchased Water Expenses ............................................................... 7 2.1.11 Customer Growth & Volume Forecast ............................................................................... 7 2.1.12 Minimum Operating Reserve Policy .................................................................................. 8 2.1.13 Future Borrowing & Capital Funding .................................................................................. 9 2.1.14 Debt Service and Coverage ............................................................................................... 9 Conclusions and Recomendations ........................................................................................... 10 Water & Sewer Rate Survey ............................................................................... 14 Appendix: Supporting Financial Schedules ............................................................. 16 1. Introduction City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 2 INTRODUCTION Stantec Consulting (Stantec) has conducted the Fiscal Year (FY) 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis (RSA) for the City of Clearwater’s Water and Sewer Enterprise Fund (Utility or Fund). This report describes the objectives, data, and assumptions, as well as the conclusions and recommendations of the RSA. BACKGROUND The City of Clearwater (City) regularly retains Stantec to evaluate the sufficiency of the revenues provided by the City’s water, sewer, irrigation and reclaimed water rates, to meet both the current and projected cost requirements of the Utility. Stantec has been working with the City of Clearwater since 2003, and, most recently, completed Revenue Sufficiency Analyses (RSAs) in FY 20231 and FY 20242. Historically, City Council has approved a 5-year plan of annual rate adjustments for its Water and Sewer Utility. The FY 2022 RSA identified the current 5-year plan (FY 2023 through FY 2027) of 3.00% annual rate adjustments starting on October 1, 2022. This 5-year plan was adopted by Council in August 2022. Since the COVID pandemic, the Utility has not been immune to the inflationary pressures present throughout the Country. Moreover, Pinellas County, the City of Clearwater’s wholesale water provider, has continued to increase its wholesale rates driving up the City’s operating costs. Furthermore, conservation awareness has caused many of the Utility’s customers to reduce the quantity of water they are using while aging infrastructure, resiliency needs as well as regulatory requirements continue to drive the Utility’s capital improvement plan higher. As such, the City has again retained Stantec to evaluate the adequacy of the revenues provided by its current Utility rates to meet its financial requirements over a ten-year projection period. OBJECTIVES The principal objectives of this Study were as follows: Revenue Sufficiency Analysis – To evaluate the sufficiency of current water, sewer, irrigation and reclaimed water rate revenues to satisfy the Utility’s projected operating cost requirements through FY 2035, including 1) operating expenses, 2) capital improvement program (CIP) costs, 3) adequate operating reserves, 4) sufficient debt service coverage levels; and, to develop a plan of future rate revenue adjustments that will satisfy these projected requirements during each year of the projection. 1 Final Report dated June 2, 2023 2 Final Report dated September 5, 2024 1. Introduction City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 3 Conduct a Residential Water & Sewer Fee Survey – To compare the City’s typical monthly water and sewer bill for a typical single-family residential customer to those of other single-family customers in the City’s surrounding geographic area. 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 4 REVENUE SUFFICIENCY ANALYSIS This section presents the financial management plan developed and described herein, which includes the source data and assumptions, as well as conclusions and recommendations of the RSA. The Appendix includes detailed supporting schedules for the financial management plan. SOURCE DATA & ASSUMPTIONS The following presents the key source data and assumptions relied upon in conducting the RSA. 2.1.1 Beginning Fund Balances The FY 2024 trial balance schedules provided by City staff were used to establish FY 2025 beginning balances, as of October 1, 2024. It is important to note that funds reserved or encumbered for specific capital projects were included in the beginning fund balances and the associated capital project costs were also included in the capital improvement program. 2.1.2 Revenues Revenues consist of rate revenue, other operating revenues (such as service taps, pre-treatment charges, late payments and other miscellaneous charges) impact fees and interest income. Rate revenues for each type of service (Water, Sewer, Irrigation and Reclaimed Water) are based upon FY 2024 actual results, adjusted for projected growth in FY 2025 and the 3.0% rate increase that went in effect October 1, 2024 (FY 2025). Beyond FY 2025, rate revenues are adjusted annually based upon assumed annual changes in accounts, changes in billed volumes, as well as recommended annual rate increases shown in the results section of this report. The FY 2025 Budget serves as the basis for all other revenues, except for interest income (which is calculated annually based upon projected average annual fund balances and assumed interest rates and is discussed in more detail in Section 2.1.8 of this report) and revenues from impact fees (which are calculated based upon assumed new accounts and the impact fees identified in City Ordinance). All details of projected revenues to the Utility are presented in Schedule 3 of the Appendix. 2.1.3 Operating Expenditure The Utility’s operating expenditure includes all personnel services costs, operations and maintenance (O&M) expenses, transfers (including payment in lieu of taxes and contributions to renewal and replacement), debt service requirements and minor capital outlay. The RSA based operating expenditure projections on the individual expense categories and expense amounts contained in the FY 2025 Budget. 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 5 Starting in FY 2026, each expense line item is annually adjusted based upon assumed cost escalation factors discussed in Section 2.1.7 of this report, which were validated with City staff. Furthermore, based on the evaluation of historical O&M budget execution and discussion with City staff, the analysis includes an assumption of 96% execution to personnel services expenses and of 98% execution to O&M expenses. Existing annual debt service expenses reflect schedules for each outstanding issuance of the Utility. Projected (model calculated) annual debt service costs are presented in Schedules 4 and 11 of the Appendix. The complete list of all future O&M costs is presented in Schedule 4 of the Appendix. 2.1.4 Payment in Lieu of Taxes (PILOT) The FY 2025 payment in lieu of taxes (PILOT) reflect the FY 2025 Budget amount as provided by City staff. Starting in FY 2026, the annual calculation of the PILOT to be transferred to the City’s General Fund is based upon 5.50% of the prior year’s audited total operating revenues in each year of the projection period. The total annual PILOT payments, allocated by department, are listed in Schedule 4 of the Appendix. 2.1.5 Renewal & Replacement (R&R) Contributions The Utility’s bond covenant requires annual transfers of 5.0% of the prior year’s operating revenues into a Renewal & Replacement Fund. Based on discussion with City staff, this RSA includes an additional R&R transfer to comply with updated rating agency criteria for funding capital projects with cash, rather than additional borrowing. This additional R&R transfer began in FY 2019 in the amount of $4,000,000 and increases by $1,000,000 in each year of the projection period, such that by FY 2026, the additional R&R transfer will equal $10,000,000 and will stay at the $10,000,000 amount through FY 2034. Once transferred into the R&R fund, these deposits become a source of capital restricted to the funding for renewal and replacement of the Utility’s infrastructure. Given the size of renewal & replacement projects included in the Utility’s CIP, these deposits are projected to be used in full in each fiscal year. Further details are provided in both Schedule 4 and Schedule 10 of the Appendix. 2.1.6 Capital Improvement Program (CIP) The Capital Improvement Program (CIP) was provided by City staff through FY 2035. It is also important to note that starting in FY 2026, the RSA includes an annual cost inflation factor of 3.0% based on the Engineering News Record’s Construction Cost Index 10-year average annual increase. The CIP is provided by City staff and reflects staff’s best estimate of annual spending based on current existing appropriations and City priorities. The total CIP is from FY 2025 through FY 2035 is approximately $1.74 billion in future year dollars. It is important to note that City staff will regularly re- evaluate and re-prioritize its appropriated capital improvement projects as well as the funding of future projects. Furthermore, actual spending can be impacted by inflationary pressures, labor supply, project management and other items, which is to say that actual spending can vary significantly from projections 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 6 herein. A list of projected annual spending by projects and by fiscal year is presented in Schedule 6 of the Appendix. Notably, since the 2022 RSA, which identified the current plan of annual rate increases, the City has gone through a Master Plan process which identified new capital needs of the Utility. Moreover, the current CIP includes approximately $730M of projected spending associated with the Water Reclamation Facilities (WRF) Consolidation and Senate Bill 64 discharge elimination regulatory requirements. Per Council approval, the Utility is planning on consolidating its East and Marshall Street Plants’ flows into its Northeast Plant, thereby moving plant operations farther away from coastal lines, in an effort to reduce the risk of wastewater overflows or plant interferences driven by storms, which are a constant risk in the gulf coast region of Florida, where the City of Clearwater is located. Lastly, the WRF plant consolidation is expected to generate operational savings for the City through reduced energy and utility costs and from higher efficiencies stemming from utilizing newer technologies. As such, the projection includes average annual operating costs savings of approximately $3.1 million starting in FY 2032, as presented in Schedule 4 of the Appendix. 2.1.7 Cost Escalation Annual cost escalation factors for the various types of O&M expenses were discussed with City staff and applied in each year of the projection period beginning in FY 2026. In general, operating expenses are projected to track with overall inflation patterns, and most other cost line items are projected to increase at annual rates of between 2.50% and 7.00%. Notably, employee pension plan expenditures are calculated as a percentage of salaries and wages and in every year of the projection. The weighted average annual increase in O&M expenses for the 10-year projection period is 4.5%. The specific escalation factors assumed for each type of expense are presented on Schedule 5 of Appendix. 2.1.8 Interest Earnings (Interest Income) The interest rate assumptions on invested funds (including funds dedicated for CIP projects) were provided by City staff and reflect a rate of 2.25% in FY 2025 and throughout the remainder of the projection. Projected interest earnings are calculated annually based upon projected average annual fund balances and assumed interest rates provided by City staff. Interest Income is presented in Schedule 3 of the Appendix. 2.1.9 Price Elasticity A price elasticity adjustment is incorporated into the analysis to reflect the reverse relationship between rates adjustments and discretionary use. Typically, as rates increase, discretionary water usage by customers will likely decline. As such, to generate sufficient revenue, projected rate increases will have to be adjusted upward to reflect a smaller usage base to which they will be applied, thus causing the projected rate increases to be larger. The price elasticity adjustment reduces all usage revenues by the 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 7 product of the annual rate increase and the annual assumed price elasticity coefficient. In each year of the projection period, the price elasticity coefficient is 0.30, meaning for every 10% increase in rates, there is a resulting 3% reduction in consumption. 2.1.10 Total Demand and Purchased Water Expenses The total projected demand including projected water loss is based upon the billed demand projections described in Section 2.1.11 of this report and is estimated to be approximately 11.73 million gallons per day (MGD) in FY 2025. This demand is projected to be met by the City’s water production of 7.12 MGD and purchases from Pinellas County of 4.60 MGD. Annual total billed demands, annual water purchases, and annual water produced are presented in Schedule 1 of the Appendix. The City’s CIP as provided by staff and discussed in Section 2.1.6 of this report reflects certain CIP projects designed to significantly reduce the amount of water purchases from Pinellas County throughout the projection period, consistent with City plans. As such, projected purchase water demands from the County are reduced by approximately 0.5 MGD in FY 2026, 2.0 MGD in FY 2031 and an additional 1.0 MGD in FY 2032, representing a total reduction of 3.5 MGD by 2032. This reduction represents cost savings of approximately $5.56 million by 2032. Furthermore, with increased City water production, it is assumed that the City will incur additional energy and chemical costs, estimated at approximately $990,000 a year by FY 2032. As such, the total savings from lower County purchases are partially offset by the added cost of increased production. It is the goal of the City to provide as much of the City’s average daily flow demand locally but maintain reliance upon the County and Regional System for maintenance, peaking demands, and emergency supply. The annual amount of water purchased is multiplied by the projected wholesale water rate in each year for Pinellas County, to determine the purchased water expense in each year of the RSA. Projections of purchased water expenses and increased production costs are presented in Schedules 1 and 4 of the Appendix. Consistent with Pinellas County’s most recent rate study, available at the time this RSA was being conducted, 5.00% annual rate increases are approved through FY 2027 and are projected to be maintained in each year thereafter through FY 2035. 2.1.11 Customer Growth & Volume Forecast Account Growth The analysis specifically reviewed changes in the number of active accounts by month during the past ten years. Based upon this review and discussion with City staff, the RSA developed annual projections of active accounts for each service type over the next ten years. Schedule 1 of the Appendix includes detailed projections of active accounts for water, irrigation, sewer, and reclaimed water service. 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 8 Projection of Billed Demands The analysis of historical billed demands was based upon a review of the Utility’s monthly billing consumption by service and customer class for the past ten years. The results of this analysis concluded that in recent years, despite a minor increase in accounts, the Utility has experienced a decrease in demand per account, most likely due to a combination of increased efficiency in use, conservation efforts, and variable weather patterns seen across the industry. Schedule 1 of the Appendix includes detailed projections of annual billed demands by water, sewer, and reclaimed water system. Reclaimed Water Use As reclaimed water is made available to more customers and reclaimed water usage increases, the analysis assumes a reduction in the Utility’s potable irrigation customers and demands, as well as a corresponding reduction in the amount of wholesale water that must be purchased. Furthermore, the analysis includes a reduction in lawn irrigation revenues, as potable irrigation use is replaced by lower priced reclaimed water use. The net effect of these reclaimed water impacts causes projected rate increases to be larger. The customer and demand projections for lawn irrigation and reclaimed water service are presented in Schedule 1 of the Appendix and include the impact of the continued expansion/growth of the reclaimed water system. 2.1.12 Minimum Operating Reserve Policy The operating reserve is a balance maintained to meet short-term cash flow requirements as well as minimize the risk associated with meeting the financial obligations and continued operational and capital needs under adverse conditions. The level of reserves maintained by a utility is an important component and consideration of developing a utility system’s multi-year financial management plan. Many utilities, rating agencies, and the investment community places a significant emphasis on having sufficient reserves available for potentially adverse conditions. The rationale related to the maintenance of adequate reserves is twofold. First, it helps to ensure that a utility will have adequate funds available to meet its financial obligations during unusual periods (i.e. when revenues are unusually low and/or expenditures are unusually high). Second, it provides funds that can be used for emergency repairs or replacements to the system that can occur because of natural disasters or unanticipated system failures. Moreover, reserves are an important financial indicator considered by rating agencies in establishing credit ratings for municipal utility systems, thereby impacting the terms and costs of future borrowing requirements. Rating agency guidance as to the level of operating reserve for utility systems tends to be consistent with the level recommended by AWWA and our industry experience. Based upon Stantec’s industry experience, effective utilities often target a minimum operating reserve in the range of 3 – 12 months of annual O&M expenses, depending on other reserve funds and practices, local economic conditions and other financial management policies and procedures. For the City of Clearwater, the RSA reflects a target minimum operating reserve equal to 6 months of O&M expenses. This objective is generally not established as a strict minimum, as many factors could create circumstances under which a utility may elect to allow fund balances below that target for a period of time. 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 9 In this case, the City is projected to reduce its existing reserves down to the six months operating reserve target over time and projected operating fund balances are maintained at the six months target level in every year of the projection as presented in Figure 2-1. Figure 2-1 Projected Annual Operating Reserves 2.1.13 Future Borrowing & Capital Funding For projected new long-term debt as identified within the RSA during the projection period, a 30-year term is assumed at an interest rate of 5.00% and 1.5% cost of issuance. The City’s actual future financing and funding decisions will reflect actual future conditions and broader City-wide financing objectives, but the projections in the RSA reflect realistic overall conditions for planning purposes. 2.1.14 Debt Service and Coverage The Utility must maintain annual net revenue (gross revenue minus operating & maintenance expenses) that is at least 1.15 times greater than the annual debt service requirement (i.e. the annual principal and interest payments) on its outstanding debt. This coverage requirement is a minimum bond covenant requirement. To the extent a utility is unable to meet this requirement, it could be found in technical default, which could result in reductions in credit ratings, which would affect the interest rate and terms of future financing initiatives. As a policy decision, well-managed utilities almost always measure revenue sufficiency and set rates based upon higher coverage levels, to ensure compliance with these covenants, in the event future projections of revenue and expenses do not occur as predicted. This practice tends to enhance a utility’s effectiveness over time as it tends to provide funds which can be available to implement programs and capital projects, without the issuance of additional debt. The utility is projected to exceed its targeted coverage requirement of 1.50x in each year of the projection period. 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 10 CONCLUSIONS AND RECOMENDATIONS As discussed in the Background section of this report, the current 5-year plan of rate adjustments was approved and implemented based on results from the FY 2022 RSA (FY 2022 Study). Since the FY 2022 RSA, additional operating costs, and new capital costs driven by: 1) the 2023 Master Plan, 2) aging infrastructure, 3) resiliency (specifically the WRF consolidation) as well as 4) regulatory requirements continue to drive the Utility’s 10-year capital improvement plan (capital costs) much higher. The 10-year capital costs of the utility as discussed in this report represent an increase of approximately $900M since the FY 2022 RSA, mostly driven by projects such as the WRF Consolidation, Senate bill 64 discharge requirements, water pollution control and other renewal and replacement. Figure 2-2 below presents the 10-year capital needs for the FY 2022 and FY 2025 RSAs. Figure 2-2 10-Year Capital Costs Comparison The increase in capital costs resulted in a projected increase to future borrowing of $874M. Figure 2-3 below presents the 10-year capital funding sources for each of the FY 2022 and FY 2025 RSAs. Figure 2-3 10-Year CIP Funding Sources Comparison $1,743 $839 $0 $200 $400 $600 $800 $1,000 $1,200 $1,400 $1,600 $1,800 $2,000 MillionsFY 2025 RSA FY 2022 RSA $23 $1,078 $204 $194 $180 $471 $432 0 200 400 600 800 1,000 1,200 1,400 1,600 1,800 2,000 MillionsOperating R&R Debt Other Sources FY 2022 RSAFY 2025 RSA 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 11 Moreover, the City has not been immune to inflationary pressures present throughout the Country. Since the FY 2022 Study, operating expenditures are larger due to increased salary and benefit costs, chemicals costs, purchased water costs and minor capital outlays. As previously stated, the revenue sufficiency analysis’ objective is to evaluate the sufficiency of the current water, sewer, irrigation and reclaimed water rate revenues to generate the level of revenues necessary to satisfy the Utility’s projected 1) operating expenses, 2) capital improvement costs, 3) adequate operating reserves, and 4) adequate debt service coverage during the 10-year projection. Given the source data and assumptions as described within this report, Stantec concludes that the current plan of rate adjustments approved thru FY 27 will not be enough to meet projected needs of the Utility. This is a result of the sizeable increase to the Utility’s projected 10-year capital costs, which leads to additional future borrowing and its associated annual debt service costs. As such, for FY 26, Stantec recommends that a new 5-year plan of rate adjustments equal to 8.00% be implemented on October 1, 2025, and continue through FY 2030. This change is needed so that the Utility can maintain reliable service by executing its identified capital needs. Furthermore, the identified rate plan aims to maintain equilibrium between competing forces such as 1) appropriate level of total borrowing, 2) maintenance of suitable reserves, 3) funding of the Utility’s needs, 4) meeting bond covenants, and 5) limiting impact to Utility customers. Table 2.1 – Proposed Rate Water & Sewer Rate Adjustments effective October 1st *Annual rate adjustments also apply to irrigation, and reclaimed water rates. 2025 RSA Annual Rate Adjustments FY 2026 - FY 2030 FY 2031 – FY 2035 Water* 8.00% 8.00% Sewer 8.00% 8.00% 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 12 The results of the FY 2025 Water, Sewer, Irrigation and Reclaimed water revenue sufficiency analysis are summarized in Figure 2-4. Figure 2-4 FY 2025 RSA Results Stantec strongly recommends that the City continue to perform annual or bi-annual updates to the revenue sufficiency analysis to re-evaluate the adequacy of its water, sewer, irrigation and reclaimed water rates. Doing so will allow for the incorporation of updated revenue and expense information, as well as changes in economic conditions, customer accounts and usage levels, regulatory requirements, and other factors that can materially affect the results of this revenue sufficiency analysis. This will also ensure that the City’s Utility will continue to meet its financial and operating requirements in the future and minimize rate impacts to customers from future events occurring differently than currently projected. It is important to note that the projections of future conditions underlying this analysis are not intended to be predictions. Applicable to many water, sewer, irrigation and reclaimed water utility systems, there are multiple factors beyond the City’s control, such as weather, regulatory changes, national, regional, and local economic conditions, the rate of growth in new customers, customer reaction to rate adjustments, operating and capital cost inflation, and changes in the timing and composition of the Utility’s capital improvement program, that will have material impacts on the future financial condition of the City’s utility operations. Further, the projections in this Study rely upon data and guidance provided during the Study, and while the information utilized in this Study is believed to be reliable, detailed independent reviews or auditing of the data were not conducted. CLEARWATER, FL FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 FY 2029 FY 2035 Water 3.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%36.05%115.89% Sewer Rate Plan 3.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%36.05%115.89% Reclaimed Rate Plan 3.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00% Senior-Lien DSC 6.51 7.12 7.60 4.04 3.85 2.40 2.43 1.97 1.97 1.77 1.77 Scenario Manager All-In DSC 6.51 7.12 7.60 4.04 3.85 2.40 2.43 1.97 1.97 1.77 1.77 Water & Sewer Bill @ 3 Kgals $65.10 $70.31 $75.93 $82.01 $88.57 $95.65 $103.31 $111.57 $120.49 $130.13 $140.55 Proceeds ($M)$1,077.9$ Change in Mo. Bill $5.21 $5.62 $6.08 $6.56 $7.08 $7.65 $8.26 $8.93 $9.64 $10.41 $0.0M $50.0M $100.0M $150.0M $200.0M $250.0M $300.0M 25 26 27 28 29 30 31 32 33 34 35 R&R -327 Operating - 421 Debt $0.0M $50.0M $100.0M $150.0M $200.0M $250.0M $300.0M 24 25 26 27 28 29 30 31 32 33 34 35 Current Plan Target $0.0M $50.0M $100.0M $150.0M $200.0M $250.0M $300.0M 25 26 27 28 29 30 31 32 33 34 35 Current Plan $0.0M $50.0M $100.0M $150.0M $200.0M $250.0M $300.0M 25 26 27 28 29 30 31 32 33 34 35 Cash Out Less CIP Cash In Cash Out $0.0M$50.0M$100.0M $150.0M$200.0M$250.0M $300.0M$350.0M 25 26 27 28 29 30 31 32 33 34 35 Current Plan Operating Fund -421 CIP Spending Revenues vs. Expenses CIP Funding Borrowing CALC SAVE CTRL LAST OVR $0.0M $50.0M $100.0M $150.0M $200.0M $250.0M $300.0M 25 26 27 28 29 30 31 32 33 34 35 Current Plan Interim Financing 2. Revenue Sufficiency Analysis City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 13 As a result, there will usually be differences between forecast and actual results because events and circumstances frequently do not occur as expected, and those differences may be material. While we have no responsibility to update this report for events and circumstances occurring after the date of this report, future management actions must be informed by and adjusted to reflect future results as they occur. These comments are provided to emphasize the importance of active management informed by the actual future results of utility operations by the City. While the planning effort supported by this Study will serve to guide and inform the City in balancing future revenue and spending decisions, it is only through observation of future results that the City will be able to determine the actions required to ensure its financial and operational objectives are met. The Appendix includes detailed schedules presenting all components of the financial management plan developed for the Utility. 3. Water & Sewer Residential Rate Survey City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 14 WATER & SEWER RATE SURVEY As part of this RSA, Stantec prepared a comparative residential water and sewer rate survey of the City’s surrounding geographic area. The green and blue bars in Figure 3-1 reflect a monthly water and sewer bill for a single-family residential water and sewer customer using 3,000 gallons (this reflects the most commonly billed usage amount for City of Clearwater residential customers) per month, calculated with rates in effect as of October 1, 2024 (FY 2025). The rates used in the surveys were based upon information available on each utility’s website, provided by its billing department, and/or published in rate ordinances as available on Municode.com. The survey below shows the City’s water and sewer typical monthly bill is in a comparable position to those of surrounding communities and below the regional average. It is important to note that this survey reflects a snapshot in time for FY 2025. With the multitude of financial pressures each surveyed utility is currently facing, many of the other monthly bills shown in this survey are likely to change in FY 2026 and beyond. Figure 3-1 FY 2025 Monthly Water & Sewer Residential Bill Survey @ 3,000 Gallons / Month Disclaimer City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 15 Disclaimer This document was produced by Stantec Consulting Services Inc. (“Stantec”) for the City of Clearwater, FL and is based on a specific scope agreed upon by both parties. Stantec’s scope of work and services do not include serving as a “municipal advisor” for purposes of the registration requirements of the Dodd- Frank Wall Street Reform and Consumer Protection Act (2010) or the municipal advisor registration rules issued by the Securities and Exchange Commission. Stantec is not advising the City of Clearwater, FL, or any municipal entity or other person or entity, regarding municipal financial products or the issuance of municipal securities, including advice with respect to the structure, terms, or other similar matters concerning such products or issuances. In preparing this report, Stantec utilized information and data obtained from the City of Clearwater, FL or public and/or industry sources. Stantec has relied on the information and data without independent verification, except only to the extent such verification is expressly described in this document. Any projections of future conditions presented in the document are not intended as predictions, as there may be differences between forecasted and actual results, and those differences may be material. Additionally, the purpose of this document is to summarize Stantec’s analysis and findings related to this project, and it is not intended to address all aspects that may surround the subject area. Therefore, this document may have limitations, assumptions, or reliance on data that are not readily apparent on the face of it. Moreover, the reader should understand that Stantec was called on to provide judgments on a variety of critical factors which are incapable of precise measurement. As such, the use of this document and its findings by the City of Clearwater, FL should only occur after consultation with Stantec, and any use of this document and findings by any other person is done so entirely at their own risk. Appendix: Supporting Financial Schedules City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Stantec | 16 APPENDIX: SUPPORTING FINANCIAL SCHEDULES Schedule 1 Projected Accounts, Billed Volumes and Other Assumptions Schedule 2 FY 2025 Beginning Balances Schedule 3 Projection of Cash Inflows Schedule 4 Projection of Cash Outflows Schedule 5 Cost Escalation Factors Schedule 6 Capital Improvement Program Schedule 7 FAMS - Control Panel Schedule 8 Forecast of Net Revenues & Debt Service Coverage Schedule 9 Capital Project Funding Summary Schedule 10 Funding Summary by Fund Schedule 11 Long-Term Borrowing Projections Appendix: Supporting Financial Schedules Projected Accounts, Billed Volumes and Other Assumptions Schedule 1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Projected Rate Increase Adoption Dates 10/1/2024 10/1/2025 10/1/2026 10/1/2027 10/1/2028 10/1/2029 10/1/2030 10/1/2031 10/1/2032 10/1/2033 10/1/2034 Annual Account Growth & Billed Volume Projections Water Number of Accounts 34,358 34,423 34,488 34,553 34,618 34,683 34,748 34,813 34,878 34,943 35,008 Annual Growth in Accounts 65 65 65 65 65 65 65 65 65 65 65 Annual % Change in Accounts 0.19%0.19%0.19%0.19%0.19%0.19%0.19%0.19%0.19%0.19%0.19% % of New Accounts Projected to Pay Impact Fees 100%100%100%100%100%100%100%100%100%100%100% Monthly Usage per Account in each Fiscal Year (kgals)8.52 8.46 8.41 8.35 8.29 8.24 8.18 8.12 8.07 8.01 7.95 % Change in Monthly Usage Per Account -0.66%-0.67%-0.67%-0.68%-0.68%-0.69%-0.69%-0.70%-0.70%-0.71%-0.71% Total Billed Volume (kgals)3,513,489 3,496,621 3,479,664 3,462,618 3,445,483 3,428,260 3,410,948 3,393,547 3,376,057 3,358,478 3,340,811 % Change in Projected Total Billed Volume -0.48%-0.48%-0.48%-0.49%-0.49%-0.50%-0.50%-0.51%-0.52%-0.52%-0.53% Sewer Number of Accounts 34,868 34,948 35,028 35,108 35,188 35,268 35,348 35,428 35,508 35,588 35,668 Annual Growth in Accounts 80 80 80 80 80 80 80 80 80 80 80 Annual % Change in Accounts 0.23%0.23%0.23%0.23%0.23%0.23%0.23%0.23%0.23%0.23%0.22% % of New Accounts Projected to Pay Impact Fees 100%100%100%100%100%100%100%100%100%100%100% Monthly Usage per Account in each Fiscal Year (kgals)8.55 8.49 8.43 8.37 8.32 8.26 8.20 8.14 8.08 8.03 7.97 % Change in Monthly Usage Per Account -0.67%-0.67%-0.68%-0.68%-0.69%-0.69%-0.70%-0.70%-0.71%-0.71%-0.72% Total Billed Volume (kgals)3,575,721 3,559,760 3,543,688 3,527,506 3,511,212 3,494,809 3,478,295 3,461,670 3,444,934 3,428,088 3,411,131 % Change in Projected Total Billed Volume -0.44%-0.45%-0.45%-0.46%-0.46%-0.47%-0.47%-0.48%-0.48%-0.49%-0.49% Reclaimed Metered Number of Accounts 6,473 6,544 6,688 6,832 6,976 7,120 7,264 7,336 7,408 7,479 7,551 Annual Growth in Accounts 72 144 144 144 144 144 72 72 72 72 72 Annual % Change in Accounts 1.11%2.20%2.15%2.11%2.06%2.02%0.98%0.98%0.97%0.96%0.95% Monthly Usage per Account in each Fiscal Year (kgals)23.05 22.67 22.31 21.97 21.64 21.32 21.22 21.12 21.02 20.92 20.83 % Change in Monthly Usage Per Account -0.56%-1.63%-1.59%-1.55%-1.51%-1.48%-0.47%-0.47%-0.46%-0.46%-0.45% Total Billed Volume (kgals)1,810,116 1,819,836 1,829,502 1,839,116 1,848,678 1,858,189 1,867,649 1,877,061 1,886,424 1,895,738 1,905,006 % Change in Projected Total Billed Volume 0.54%0.54%0.53%0.53%0.52%0.51%0.51%0.50%0.50%0.49%0.49% Reclaimed Flat Number of Accounts 1,406 1,370 1,333 1,297 1,260 1,224 1,188 1,151 1,115 1,078 1,042 Annual Growth in Accounts (36) (36) (36) (36) (36) (36) (36) (36) (36) (36) (36) Annual % Change in Accounts -2.52%-2.59%-2.66%-2.73%-2.81%-2.89%-2.97%-3.07%-3.16%-3.27%-3.38% % of New Accounts Projected to Pay Impact Fees 100%100%100%100%100%100%100%100%100%100%100% Monthly Usage per Account in each Fiscal Year (kgals)- - - - - - - - - - - % Change in Monthly Usage Per Account 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% Total Billed Volume (kgals)- - - - - - - - - - - % Change in Projected Total Billed Volume 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00% Reclaimed Combined (Metered & Flat) Number of Accounts 7,950 8,058 8,166 8,273 8,381 8,488 8,524 8,559 8,594 8,629 8,664 Annual Growth in Accounts 35 108 108 108 108 108 35 35 35 35 35 Annual % Change in Accounts 0.44%1.35%1.34%1.32%1.30%1.28%0.41%0.41%0.41%0.41%0.41% Monthly Usage per Account in each Fiscal Year (kgals)18.97 18.82 18.67 18.52 18.38 18.24 18.26 18.28 18.29 18.31 18.32 % Change in Monthly Usage Per Account -0.56%-1.63%-1.59%-1.55%-1.51%-1.48%-0.47%-0.47%-0.46%-0.46%-0.45% Total Billed Volume (kgals)1,810,116 1,819,836 1,829,502 1,839,116 1,848,678 1,858,189 1,867,649 1,877,061 1,886,424 1,895,738 1,905,006 % Change in Projected Total Billed Volume 0.54%0.54%0.53%0.53%0.52%0.51%0.51%0.50%0.50%0.49%0.49% City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projected Accounts, Billed Volumes and Other Assumptions Schedule 1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Irrigation Number of Accounts 1,995 1,990 1,985 1,980 1,975 1,970 1,965 1,959 1,954 1,949 1,944 Annual Growth in Accounts (5) (5) (5) (5) (5) (5) (5) (5) (5) (5) (5) Annual % Change in Accounts -0.25%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26% % of New Accounts Projected to Pay Impact Fees 100%100%100%100%100%100%100%100%100%100%100% Monthly Usage per Account in each Fiscal Year (kgals)8.88 8.88 8.88 8.88 8.88 8.88 8.88 8.88 8.88 8.89 8.90 % Change in Monthly Usage Per Account 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.05%0.10% Total Billed Volume (kgals)212,693 212,150 211,607 211,064 210,521 209,978 209,435 208,891 208,348 207,912 207,582 % Change in Projected Total Billed Volume -0.25%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26%-0.26%-0.21%-0.16% Capital SpendingAnnual Capital Budget (Future Year Dollars)61,625,734$ 96,632,119 165,736,428 194,816,001 187,172,473 203,626,855 211,745,665 194,068,035 209,360,405 118,150,269 100,489,735 Annual CIP Redistribution -$ - - (60,000,000) (110,000,000) (110,000,000) (60,000,000) - 75,000,000 50,000,000 60,000,000 Impact Fees Water Impact Fees 600$ 660 720 720 720 720 720 720 720 720 720 Sewer Impact Fees 978$ 978 978 978 978 978 978 978 978 978 978 Lawn Impact Fees 88$ 96 105 105 105 105 105 105 105 105 105 Average Annual Interest Earnings Rate On Fund Balances 2.25%2.25%2.25%2.25%2.25%2.25%2.25%2.25%2.25%2.25%2.25% Operating Budget Reserve Target (Number of Months of Reserve)6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 Operating Budget Execution Percentage 1 Personnel Services 96%96%96%96%96%96%96%96%96%96%96% Purchased Water Cost 100%100%100%100%100%100%100%100%100%100%100% Operations & Maintenance 98%98%98%98%98%98%98%98%98%98%98% Capital Outlay (Equip & Lease Purchase Program)100%100%100%100%100%100%100%100%100%100%100% Purchased Water Projections Projected Total Billed Demand in MGD 10.21 10.16 10.11 10.06 10.02 9.97 9.92 9.87 9.82 9.77 9.72 Projected Total Billed Demand Adj. for Loss in MGD 2 1.52 1.51 1.50 1.50 1.49 1.48 1.47 1.47 1.46 1.45 1.45 Projected Total Water Produced in MGD 7.12 7.50 7.50 7.50 7.50 7.50 9.50 10.50 10.50 10.50 10.50 Projected Water Purchases in MGD 3 4.60 4.17 4.12 4.06 4.01 3.95 1.89 1.50 1.50 1.50 1.50 Pinellas County Rates Per Kgal 4.83$ 5.07 5.32 5.59 5.87 6.16 6.47 6.79 7.13 7.49 7.86 Projected Annual Rate Adjustments 5.0%5.0%5.0%5.0%5.0%5.0%5.0%5.0%5.0%5.0%5.0% Projected Annual Purchased Water Expense 8,111,706$ 7,717,281 7,996,170 8,283,084 8,578,101 8,881,283 4,470,633 3,718,611 3,904,541 4,099,768 4,304,757 1 Execution is based on discussion with City staff and reflects historical comparison of budget to actual spending. 2 Non-revenue water factor adjustment of 16% for the projection based on prior years' actuals. 3 Utility staff expects the completion of the WTP 2 expansion by the end of FY 20232, appearing in phases being an increase of 0.5 MGD in FY 2026, 2.0 MGD in 2031, and 1.0 MGD in 2032. As such FY 2033, reflects City staff's expectation to purchase the minimum contract amount of 1.5 MGD and produce about 10.5MGD, lowering overall projected water purchase costs. City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Schedule 2 Stantec Grouping of Funds in Model Revenue Fund (421)Restricted Reserves Water Impact Fees Sewer Impact Fees Renewal & Replacement (327) Current Unrestricted AssetsCash and Cash Equivalents 192,489,389$ - - - - Restricted Cash and Investments - 12,621,250 - - - Interest Receivable 659,763 - - - - Billed 4,724,163 - - - - Unbilled Charges Estimated 4,593,800 - - - - Less: Allowances for Uncollectible Accounts (40,922) - - - - Lease Receivables 26,181 - - - - Other receivables - - - - - Due From Other Governmental Entities 1,228,095 - - - - Inventories at Cost 1,684,010 - - - - Prepaid Expenses and Other Assets 552,956$ - - - - Total Assets 205,917,435$ 12,621,250 - - - Current LiabilitiesAccounts and Contract Payable (7,831,655)$ - - - - Accrued Payroll (476,067) - - - - Accrued Interest Payable (211,393) - - - - Compensated Absences (519,340) - - - - Other Postemployment Benefits (114,238) - - - - Lease Liabilities - - - - - Due to Other Funds (75,610) - - - - Claims Payable - - - - - Construction Contracts Payable - (2,763,001) - - - Accrued Interest Payable - (1,401,850) - - - Current Portion of Long-Term Liabilities, Bonds Payable)- (3,854,167) - - - Customer Deposits - (4,602,232) - - - Net Fund Balance 195,772,996$ - - - - Plus/(Less): Inventories at Cost (1,684,010)$ - - - - Plus/(Less): Renewal and Replacement (1,747,320) - - - 1,747,320 Plus/(Less): Water and Sewer Impact Fees (4,500,000) - 950,000 3,550,000 - Plus/(Less): Water And Sewer Impact Fees 187,841,666$ - 950,000 3,550,000 1,747,320 Available Fund Balance 187,841,666$ - 950,000 3,550,000 1,747,320 Fund Summary Revenue Fund (421)187,841,666$ Restricted Reserves - Water Impact Fees 950,000 Sewer Impact Fees 3,550,000 Renewal & Replacement (327)1,747,320 Available Fund Balance 194,088,986$ FY 2025 Beginning Balances as of 10/1/2024 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Schedule 3 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 1 Assumed Rate Revenue Increases 2 Water Rate Increase 3.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00% 3 Sewer Rate Increase 3.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00% 4 Reclaimed Rate Increase 3.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00% 5 Water Rate Revenue 6 Base Rate Revenue 26,744,754$ 28,938,979 31,313,114 33,881,901 36,661,290 39,668,536 42,922,310 46,442,810 50,251,886 54,373,181 58,832,270 7 Usage Rate Revenue 18,489,493 19,431,166 20,419,803 21,457,680 22,547,182 23,690,803 24,891,153 26,150,964 27,473,093 28,860,527 30,316,393 8 Total Water Rate Revenue 45,234,247$ 48,370,146 51,732,917 55,339,581 59,208,471 63,359,339 67,813,464 72,593,774 77,724,979 83,233,708 89,148,663 9 Lawn Irrigation 10 Base Rate Revenue 3,238,915$ 3,489,097 3,758,580 4,048,849 4,361,506 4,698,276 5,061,016 5,451,724 5,872,556 6,325,830 6,814,043 11 Usage Rate Revenue 698,976 752,966 811,122 873,764 941,237 1,013,914 1,092,195 1,176,512 1,267,330 1,365,849 1,472,777 12 Total Irrigation Rate Revenue 3,937,891$ 4,242,064 4,569,702 4,922,613 5,302,743 5,712,190 6,153,211 6,628,236 7,139,886 7,691,679 8,286,820 13 Sewer Rate Revenue 14 Base Rate Revenue 36,466,142$ 39,473,793 42,729,284 46,253,021 50,067,089 54,195,389 58,663,787 63,500,278 68,735,160 74,401,221 80,533,947 15 Usage Rate Revenue 19,105,824 20,085,690 21,114,726 22,195,330 23,330,011 24,521,395 25,772,231 27,085,396 28,463,900 29,910,891 31,429,66316Total Sewer Rate Revenue 55,571,966$ 59,559,483 63,844,010 68,448,352 73,397,100 78,716,783 84,436,018 90,585,674 97,199,060 104,312,112 111,963,610 17 Reclaimed Rate Revenue 18 Base Rate Revenue 1,689,207$ 1,849,034 2,023,623 2,214,311 2,422,559 2,649,955 2,873,800 3,116,500 3,379,640 3,664,937 3,974,252 19 Usage Rate Revenue 2,369,400 2,461,363 2,557,934 2,659,325 2,765,760 2,877,476 3,024,302 3,178,757 3,341,241 3,512,177 3,692,009 20 Total Reclaimed Rate Revenue 4,058,607$ 4,310,397 4,581,557 4,873,637 5,188,320 5,527,432 5,898,102 6,295,257 6,720,881 7,177,114 7,666,260 21 Other Operating Revenue 22 Other Water Revenue 75,000$ 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 23 Water Service Charges 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 24 Water Taps 95,000 95,000 95,000 95,000 95,000 95,000 95,000 95,000 95,000 95,000 95,00025Material & Water Service 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 26 Fire Line Detect Install 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,00027WPC Fee Safety Harbor 1,626,090 1,678,938 1,729,306 1,781,185 1,834,621 1,889,659 1,946,349 2,004,740 2,064,882 2,126,828 2,190,633 28 Sewer Taps 270,000 270,000 270,000 270,000 270,000 270,000 270,000 270,000 270,000 270,000 270,000 29 Grease Ord Revenue 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 55,000 30 Industrial Pretreatment Rev 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 45,000 31 Late Payment Fee 271,000 271,000 271,000 271,000 271,000 271,000 271,000 271,000 271,000 271,000 271,000 32 Rents Commercial Property 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 4,200 33 Sale of Scrap 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,000 5,00034Total Other Operating Revenue 2,721,290$ 2,774,138 2,824,506 2,876,385 2,929,821 2,984,859 3,041,549 3,099,940 3,160,082 3,222,028 3,285,833 35 Non-Operating Revenue 36 Interfund Svc Chgs Fund 010 37,890$ 39,785 41,774 43,862 46,056 48,358 50,776 53,315 55,981 58,780 61,719 37 Interfund Svc Chgs Fund 419 6,310 6,626 6,957 7,305 7,670 8,053 8,456 8,879 9,323 9,789 10,278 38 Interfund Svc Chgs Fund 423 3,160 3,318 3,484 3,658 3,841 4,033 4,235 4,446 4,669 4,902 5,147 39 Interfund Svc Chgs Fund 424 3,160 3,318 3,484 3,658 3,841 4,033 4,235 4,446 4,669 4,902 5,14740Interfund Svc Chgs Fund 432 3,160 3,318 3,484 3,658 3,841 4,033 4,235 4,446 4,669 4,902 5,147 41 Interfund Svc Chgs Fund 433 3,160 3,318 3,484 3,658 3,841 4,033 4,235 4,446 4,669 4,902 5,14742Interfund Svc Chgs Fund 435 3,160 3,318 3,484 3,658 3,841 4,033 4,235 4,446 4,669 4,902 5,147 43 Total Non-Operating Revenue 60,000$ 63,000 66,150 69,458 72,930 76,577 80,406 84,426 88,647 93,080 97,734 44 Interest Income 45 Unrestricted 4,130,390 3,376,879 1,819,957 837,488 871,795 905,502 918,429 911,652 929,125 969,061 1,010,763 46 Total Interest Income 4,130,390$ 3,376,879 1,819,957 837,488 871,795 905,502 918,429 911,652 929,125 969,061 1,010,763 Projection of Cash Inflows City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Schedule 3 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Projection of Cash Inflows 47 Impact Fees1 48 Water Impact Fees 39,000$ 42,900 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800 49 Sewer Impact Fees 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,24050Total Impact Fees 117,240$ 121,140 125,040 125,040 125,040 125,040 125,040 125,040 125,040 125,040 125,040 51 Total Cash Inflows 115,831,631$ 122,817,247 129,563,839 137,492,552 147,096,220 157,407,722 168,466,218 180,324,000 193,087,700 206,823,822 221,584,724 1 Although Impact Fee revenues are reflected in this schedule, these revenues are restricted for expansion related capital and as such are deposited into impact fee sub-funds. The revenues are used to fund expansionary capital projects as identified by staff. For further details see Schedules 6 (Capital improvement Program) and 10 (Funding Summary By Fund). City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Pub Util AdministrationPersonnel Services 1 PS 01345-510100 Full Time Salaries & Wages 1,203,124$ 1,263,280$ 1,326,444$ 1,392,766$ 1,462,405$ 1,535,525$ 1,612,301$ 1,692,916$ 1,777,562$ 1,866,440$ 1,959,762$ 2 PS 01345-510500 Overtime 27,000 28,350 29,768 31,256 32,819 34,460 36,183 37,992 39,891 41,886 43,980 3 PS 01345-520100 Life Ins $2500 Empl & Pens 99 106 114 123 132 142 152 164 176 189 203 4 PS 01345-520300 Samp Life Insurance 3,221 3,453 3,712 3,990 4,290 4,611 4,957 5,329 5,729 6,158 6,620 5 PS 01345-520400 Major Medical Ins-Emp 194,340 208,332 223,957 240,754 258,811 278,222 299,088 321,520 345,634 371,556 399,423 6 PS 01345-520600 Social Security-Employee 36,314 38,130 40,036 42,038 44,140 46,347 48,664 51,097 53,652 56,335 59,152 7 PS 01345-520700 Emp Pension Plan 58,215 57,478 70,116 102,245 88,966 89,803 97,755 102,643 107,775 113,164 118,822 8 PS 01345-520900 Workers Compensation 8,850 9,293 9,757 10,245 10,757 11,295 11,860 12,453 13,075 13,729 14,416 9 PS 01345-521000 Disability Insurance 1,054 1,130 1,215 1,306 1,404 1,509 1,622 1,744 1,875 2,015 2,166 10 PS 01345-522000 CWA Life 728 780 839 902 970 1,042 1,120 1,204 1,295 1,392 1,496 Operations and Maintenance11O&M 01345-530100 Professional Services 55,000 56,788 58,491 60,246 62,053 63,915 65,832 67,807 69,841 71,937 74,095 12 O&M 01345-530300 Other Contractual Serv 2,200 2,272 2,340 2,410 2,482 2,557 2,633 2,712 2,794 2,877 2,964 13 O&M 01345-540100 Garage Services 1,550 1,628 1,709 1,794 1,884 1,978 2,077 2,181 2,290 2,405 2,525 14 O&M 01345-540300 Telephone Service Variable 4,520 4,746 4,983 5,232 5,494 5,769 6,057 6,360 6,678 7,012 7,363 15 O&M 01345-540400 Messenger Service - - - - - - - - - - - 16 O&M 01345-540500 Radio Svc-Fixed 1,770 1,859 1,951 2,049 2,151 2,259 2,372 2,491 2,615 2,746 2,883 17 O&M 01345-540700 Postal Service 1,500 1,575 1,654 1,736 1,823 1,914 2,010 2,111 2,216 2,327 2,443 18 O&M 01345-540900 Risk Mgmt Service 4,427 4,648 4,881 5,125 5,381 5,650 5,933 6,229 6,541 6,868 7,211 19 O&M 01345-541000 Info Technology Charge 134,930 141,677 148,760 156,198 164,008 172,209 180,819 189,860 199,353 209,321 219,787 20 O&M 01345-541600 Bldg & Maint-Variable 1,000 1,050 1,103 1,158 1,216 1,276 1,340 1,407 1,477 1,551 1,629 21 O&M 01345-542000 Employee Benefits-Fixed 4,525 4,751 4,989 5,238 5,500 5,775 6,064 6,367 6,685 7,020 7,371 22 O&M 01345-542500 Postage 100 103 106 110 113 116 120 123 127 131 135 23 O&M 01345-542800 Interfd Other Serv Chgs 41,480 43,554 45,732 48,018 50,419 52,940 55,587 58,367 61,285 64,349 67,567 24 O&M 01345-542900 Interfd Admin Service Chg 313,100 328,755 345,193 362,452 380,575 399,604 419,584 440,563 462,591 485,721 510,007 25 O&M 01345-543100 Advertising 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 26 O&M 01345-543200 Other Promotion Activity 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 27 O&M 01345-543400 Printing & Binding 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 28 O&M 01345-544100 Equipt Rental 600 620 638 657 677 697 718 740 762 785 808 29 O&M 01345-544200 Rentals-Building 45,000 46,463 47,856 49,292 50,771 52,294 53,863 55,479 57,143 58,857 60,623 30 O&M 01345-544600 Uniform Rental 200 207 213 219 226 232 239 247 254 262 269 31 O&M 01345-545100 Insurance 6,580 6,794 6,998 7,208 7,424 7,647 7,876 8,112 8,356 8,606 8,864 32 O&M 01345-546100 Ofc Equip Svc & Repair 50 52 53 55 56 58 60 62 63 65 67 33 O&M 01345-546200 Other Equip Svc & Repair 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 34 O&M 01345-547100 Uniforms-Employee 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 35 O&M 01345-547200 Travel Expense-Emp 7,790 8,043 8,284 8,533 8,789 9,053 9,324 9,604 9,892 10,189 10,495 36 O&M 01345-547300 Mileage Reimbursement 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 37 O&M 01345-547400 Meals-Employee 300 310 319 329 338 349 359 370 381 392 404 38 O&M 01345-549300 Recruitment Expense 4,000 4,130 4,254 4,382 4,513 4,648 4,788 4,931 5,079 5,232 5,389 39 O&M 01345-550100 Office Supplies 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 40 O&M 01345-550400 Operating Supplies & Matls 30,000 30,975 31,904 32,861 33,847 34,863 35,909 36,986 38,095 39,238 40,415 41 O&M 01345-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 42 O&M 01345-557100 Memberships/Subs/Lic Emp 37,355 38,569 39,726 40,918 42,145 43,410 44,712 46,053 47,435 48,858 50,324 43 O&M 01345-557200 Officl Recognition-Emp 10,100 10,428 10,741 11,063 11,395 11,737 12,089 12,452 12,825 13,210 13,607 44 O&M 01345-557300 Training & Ref Employee 20,000 20,650 21,270 21,908 22,565 23,242 23,939 24,657 25,397 26,159 26,944 45 Total Pub Util Administration 2,282,022$ 2,392,658$ 2,522,439$ 2,677,819$ 2,794,232$ 2,931,551$ 3,083,144$ 3,239,223$ 3,403,508$ 3,576,449$ 3,758,519$ Wastewater CollectionPersonnel Services46PS01346-510100 Full Time Salaries & Wages 1,433,292$ 1,504,957$ 1,580,204$ 1,659,215$ 1,742,175$ 1,829,284$ 1,920,748$ 2,016,786$ 2,117,625$ 2,223,506$ 2,334,682$ 47 PS 01346-510200 Part Time Salaries & Wages - - - - - - - - - - - 48 PS 01346-510400 Special Pay 61,980 65,079 68,333 71,750 75,337 79,104 83,059 87,212 91,573 96,151 100,959 49 PS 01346-510500 Overtime 65,000 68,250 71,663 75,246 79,008 82,958 87,106 91,462 96,035 100,836 105,878 50 PS 01346-520400 Major Medical Ins-Emp 334,046 358,097 384,955 413,826 444,863 478,228 514,095 552,652 594,101 638,659 686,558 51 PS 01346-520600 Social Security-Employee 21,587 22,666 23,800 24,990 26,239 27,551 28,929 30,375 31,894 33,489 35,163 52 PS 01346-520700 Emp Pension Plan 103,961 72,904 88,934 129,686 112,843 113,905 123,991 130,191 136,700 143,535 150,712 53 PS 01346-520900 Workers Compensation 26,700 28,035 29,437 30,909 32,454 34,077 35,781 37,570 39,448 41,420 43,491 54 PS 01346-522000 CWA Life 4,550 4,878 5,243 5,637 6,059 6,514 7,002 7,528 8,092 8,699 9,352 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Operations and Maintenance 55 O&M 01346-530100 Professional Services 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 56 O&M 01346-530300 Other Contractual Serv 73,500 75,889 78,165 80,510 82,926 85,413 87,976 90,615 93,334 96,134 99,018 57 O&M 01346-542100 Telephone-Util Chgs 5,500 5,679 5,849 6,025 6,205 6,391 6,583 6,781 6,984 7,194 7,409 58 O&M 01346-542300 Gas,Water & Sanitation Utl 8,000 8,260 8,508 8,763 9,026 9,297 9,576 9,863 10,159 10,464 10,777 59 O&M 01346-542500 Postage 200 207 213 219 226 232 239 247 254 262 269 60 O&M 01346-542700 Interfd Svc Chg-Other Fund 50,450 52,973 55,621 58,402 61,322 64,388 67,608 70,988 74,538 78,265 82,178 61 O&M 01346-542800 Interfd Other Serv Chgs 193,970 203,669 213,852 224,545 235,772 247,560 259,938 272,935 286,582 300,911 315,957 62 O&M 01346-542900 Interfd Admin Service Chg 489,240 513,702 539,387 566,356 594,674 624,408 655,628 688,410 722,830 758,972 796,920 63 O&M 01346-543100 Advertising 200 207 213 219 226 232 239 247 254 262 269 64 O&M 01346-543200 Other Promotion Activity 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 65 O&M 01346-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 66 O&M 01346-543500 Dump Fee 500 516 532 548 564 581 598 616 635 654 674 67 O&M 01346-544100 Equipt Rental 55,000 56,788 58,491 60,246 62,053 63,915 65,832 67,807 69,841 71,937 74,095 68 O&M 01346-544600 Uniform Rental 18,000 18,585 19,143 19,717 20,308 20,918 21,545 22,191 22,857 23,543 24,249 69 O&M 01346-545100 Insurance 1,082,060 1,117,227 1,150,744 1,185,266 1,220,824 1,257,449 1,295,172 1,334,027 1,374,048 1,415,270 1,457,728 70 O&M 01346-546100 Ofc Equip Svc & Repair - - - - - - - - - - - 71 O&M 01346-546200 Other Equip Svc & Repair 30,000 30,975 31,904 32,861 33,847 34,863 35,909 36,986 38,095 39,238 40,415 72 O&M 01346-547100 Uniforms-Employee 7,500 7,744 7,976 8,215 8,462 8,716 8,977 9,246 9,524 9,810 10,104 73 O&M 01346-547200 Travel Expense-Emp 7,200 7,434 7,657 7,887 8,123 8,367 8,618 8,877 9,143 9,417 9,700 74 O&M 01346-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 75 O&M 01346-547400 Meals-Employee 800 826 851 876 903 930 958 986 1,016 1,046 1,078 76 O&M 01346-550100 Office Supplies 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 77 O&M 01346-550400 Operating Supplies & Matls 180,000 185,850 191,426 197,168 203,083 209,176 215,451 221,915 228,572 235,429 242,492 78 O&M 01346-551300 Small Tools & Implements 20,000 20,650 21,270 21,908 22,565 23,242 23,939 24,657 25,397 26,159 26,944 79 O&M 01346-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 80 O&M 01346-552500 $1,000-$4,999 Mach & Equip 9,000 9,293 9,571 9,858 10,154 10,459 10,773 11,096 11,429 11,771 12,125 81 O&M 01346-557100 Memberships/Subs/Lic Emp 1,120 1,156 1,191 1,227 1,264 1,302 1,341 1,381 1,422 1,465 1,509 82 O&M 01346-557300 Training & Ref Employee 30,000 30,975 31,904 32,861 33,847 34,863 35,909 36,986 38,095 39,238 40,415 83 O&M 01346-540100 Garage Services 537,890 564,785 593,024 622,675 653,809 686,499 720,824 756,865 794,709 834,444 876,166 84 O&M 01346-540300 Telephone Service Variable 33,900 35,595 37,375 39,243 41,206 43,266 45,429 47,701 50,086 52,590 55,220 85 O&M 01346-540500 Radio Svc-Fixed 12,350 12,968 13,616 14,297 15,012 15,762 16,550 17,378 18,247 19,159 20,117 86 O&M 01346-540900 Risk Mgmt Service 6,917 7,263 7,626 8,007 8,408 8,828 9,269 9,733 10,220 10,731 11,267 87 O&M 01346-541000 Info Technology Charge 191,980 201,579 211,658 222,241 233,353 245,021 257,272 270,135 283,642 297,824 312,715 88 O&M 01346-541500 Garage Variable 40,000 42,000 44,100 46,305 48,620 51,051 53,604 56,284 59,098 62,053 65,156 89 O&M 01346-541800 Administrative Charge 760,750 798,788 838,727 880,663 924,696 970,931 1,019,478 1,070,452 1,123,974 1,180,173 1,239,182 90 O&M 01346-542000 Employee Benefits-Fixed 7,071 7,425 7,796 8,186 8,595 9,025 9,476 9,950 10,447 10,969 11,518 Capital Outlay91CO01346-591000 Contrib To Garage Fund 11,000 11,550 12,128 12,734 13,371 14,039 14,741 15,478 16,252 17,065 17,918 92 CO 01346-571300 Principal-Leased Equipment 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 6,340 93 CO 01346-571500 Principal-Interfund Loans 61,360 61,360 61,360 61,360 61,360 61,360 61,360 61,360 61,360 61,360 61,360 94 CO 01346-572300 Interest-Leased Equipt 40 40 40 40 40 40 40 40 40 40 40 95 CO 01346-572500 Interest-Interfund Loans 5,300 5,300 5,300 5,300 5,300 5,300 5,300 5,300 5,300 5,300 5,300 96 Total Wastewater Collection 6,002,454$ 6,243,120$ 6,541,225$ 6,877,880$ 7,171,483$ 7,498,285$ 7,850,200$ 8,215,153$ 8,598,223$ 9,000,355$ 9,422,547$ Wastewater MaintenancePersonnel Services 97 PS 01347-510100 Full Time Salaries & Wages 2,008,623$ 2,109,054$ 2,214,507$ 2,325,232$ 2,441,494$ 2,563,569$ 2,691,747$ 2,826,334$ 2,967,651$ 3,116,034$ 3,271,835$ 98 PS 01347-510400 Special Pay 147,774 155,163 162,921 171,067 179,620 188,601 198,031 207,933 218,330 229,246 240,708 99 PS 01347-510500 Overtime 120,000 126,000 132,300 138,915 145,861 153,154 160,811 168,852 177,295 186,159 195,467 100 PS 01347-510900 Special Acting Pay 3,981 4,180 4,389 4,609 4,839 5,081 5,335 5,602 5,882 6,176 6,485 101 PS 01347-520100 Life Ins $2500 Empl & Pens 45 48 52 56 60 64 69 74 80 86 92 102 PS 01347-520300 Samp Life Insurance 1,506 1,614 1,736 1,866 2,006 2,156 2,318 2,492 2,678 2,879 3,095 103 PS 01347-520400 Major Medical Ins-Emp 370,004 396,644 426,393 458,372 492,750 529,706 569,434 612,142 658,052 707,406 760,462 104 PS 01347-520600 Social Security-Employee 31,196 32,756 34,394 36,113 37,919 39,815 41,806 43,896 46,091 48,395 50,815 105 PS 01347-520700 Emp Pension Plan 146,839 106,365 129,753 189,208 164,635 166,185 180,900 189,945 199,442 209,414 219,885 106 PS 01347-520900 Workers Compensation 30,870 32,414 34,034 35,736 37,523 39,399 41,369 43,437 45,609 47,890 50,284 107 PS 01347-521000 Disability Insurance 347 372 400 430 462 497 534 574 617 663 713 108 PS 01347-522000 CWA Life 4,550 4,878 5,243 5,637 6,059 6,514 7,002 7,528 8,092 8,699 9,352 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Operations and Maintenance109O&M 01347-530300 Other Contractual Serv 5,500 5,679 5,849 6,025 6,205 6,391 6,583 6,781 6,984 7,194 7,409 110 O&M 01347-542500 Postage 100 103 106 110 113 116 120 123 127 131 135 111 O&M 01347-542800 Interfd Other Serv Chgs 77,790 81,680 85,763 90,052 94,554 99,282 104,246 109,458 114,931 120,678 126,712 112 O&M 01347-542900 Interfd Admin Service Chg 587,090 616,445 647,267 679,630 713,612 749,292 786,757 826,095 867,399 910,769 956,308 113 O&M 01347-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 114 O&M 01347-543400 Printing & Binding 30 31 32 33 34 35 36 37 38 39 40 115 O&M 01347-543700 Fees & Permits 25 26 27 27 28 29 30 31 32 33 34 116 O&M 01347-544100 Equipt Rental 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 117 O&M 01347-544600 Uniform Rental 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 118 O&M 01347-545100 Insurance 52,510 54,217 55,843 57,518 59,244 61,021 62,852 64,737 66,680 68,680 70,740 119 O&M 01347-546200 Other Equip Svc & Repair 16,000 16,520 17,016 17,526 18,052 18,593 19,151 19,726 20,318 20,927 21,555 120 O&M 01347-547100 Uniforms-Employee 9,000 9,293 9,571 9,858 10,154 10,459 10,773 11,096 11,429 11,771 12,125 121 O&M 01347-547200 Travel Expense-Emp 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 122 O&M 01347-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 123 O&M 01347-547400 Meals-Employee 1,250 1,291 1,329 1,369 1,410 1,453 1,496 1,541 1,587 1,635 1,684 124 O&M 01347-550100 Office Supplies 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 125 O&M 01347-550400 Operating Supplies & Matls 150,000 154,875 159,521 164,307 169,236 174,313 179,543 184,929 190,477 196,191 202,077 126 O&M 01347-551300 Small Tools & Implements 15,000 15,488 15,952 16,431 16,924 17,431 17,954 18,493 19,048 19,619 20,208 127 O&M 01347-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 128 O&M 01347-552500 $1,000-$4,999 Mach & Equip 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 129 O&M 01347-557100 Memberships/Subs/Lic Emp 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 130 O&M 01347-557300 Training & Ref Employee 43,610 45,027 46,378 47,769 49,203 50,679 52,199 53,765 55,378 57,039 58,750 131 O&M 01347-540100 Garage Services 436,270 458,084 480,988 505,037 530,289 556,803 584,644 613,876 644,569 676,798 710,638 132 O&M 01347-540300 Telephone Service Variable 14,125 14,831 15,573 16,351 17,169 18,027 18,929 19,875 20,869 21,913 23,008 133 O&M 01347-540500 Radio Svc-Fixed 15,910 16,706 17,541 18,418 19,339 20,306 21,321 22,387 23,506 24,682 25,916 134 O&M 01347-540900 Risk Mgmt Service 7,194 7,554 7,931 8,328 8,744 9,182 9,641 10,123 10,629 11,160 11,718 135 O&M 01347-541000 Info Technology Charge 209,580 220,059 231,062 242,615 254,746 267,483 280,857 294,900 309,645 325,127 341,384 136 O&M 01347-541100 Bldg & Maint Dept Svc Fx 12,770 13,409 14,079 14,783 15,522 16,298 17,113 17,969 18,867 19,810 20,801 137 O&M 01347-541500 Garage Variable 14,000 14,700 15,435 16,207 17,017 17,868 18,761 19,699 20,684 21,719 22,805 138 O&M 01347-542000 Employee Benefits-Fixed 7,354 7,722 8,108 8,513 8,939 9,386 9,855 10,348 10,865 11,408 11,979 Capital Outlay 139 CO 01347-571300 Principal-Leased Equipment 138,970 138,970 138,970 138,970 138,970 138,970 138,970 138,970 138,970 138,970 138,970 140 CO 01347-572300 Interest-Leased Equipt 930 930 930 930 930 930 930 930 930 930 930 141 Total Wastewater Maintenance 4,730,943$ 4,914,954$ 5,174,778$ 5,483,036$ 5,720,298$ 5,997,425$ 6,302,203$ 6,616,586$ 6,947,528$ 7,295,930$ 7,662,747$ WPC Plant OperationsPersonnel Services 142 PS 01351-510100 Full Time Salaries & Wages 199,752 209,740 220,227 231,238 242,800 254,940 267,687 281,071 295,125 309,881 325,375 143 PS 01351-520100 Life Ins $2500 Empl & Pens 18 19 21 22 24 26 28 30 32 34 37 144 PS 01351-520300 Samp Life Insurance 642 688 740 795 855 919 988 1,062 1,142 1,227 1,319 145 PS 01351-520400 Major Medical Ins-Emp 12,192 13,070 14,050 15,104 16,237 17,454 18,763 20,171 21,683 23,310 25,058 146 PS 01351-520600 Social Security-Employee 8,693 9,128 9,584 10,063 10,566 11,095 11,649 12,232 12,844 13,486 14,160 147 PS 01351-520700 Emp Pension Plan 5,773 9,333 11,386 16,603 14,447 14,583 15,874 16,668 17,501 18,376 19,295 148 PS 01351-520900 Workers Compensation 1,570 1,649 1,731 1,817 1,908 2,004 2,104 2,209 2,320 2,436 2,557 149 PS 01351-521000 Disability Insurance 343 368 395 425 457 491 528 567 610 656 705 Operations and Maintenance150O&M 01351-530100 Professional Services 30,000 30,975 31,904 32,861 33,847 34,863 35,909 36,986 38,095 39,238 40,415 151 O&M 01351-530300 Other Contractual Serv 500 516 532 548 564 581 598 616 635 654 674 152 O&M 01351-540100 Garage Services 2,470 2,594 2,723 2,859 3,002 3,152 3,310 3,476 3,649 3,832 4,023 153 O&M 01351-540300 Telephone Service Variable 5,085 5,339 5,606 5,887 6,181 6,490 6,814 7,155 7,513 7,889 8,283 154 O&M 01351-540400 Messenger Service 1,636 1,718 1,804 1,894 1,989 2,088 2,192 2,302 2,417 2,538 2,665 155 O&M 01351-540500 Radio Svc-Fixed 1,770 1,859 1,951 2,049 2,151 2,259 2,372 2,491 2,615 2,746 2,883 156 O&M 01351-540700 Postal Service 50 53 55 58 61 64 67 70 74 78 81 157 O&M 01351-540900 Risk Mgmt Service 553 581 610 640 672 706 741 778 817 858 901 158 O&M 01351-541000 Info Technology Charge 55,820 58,611 61,542 64,619 67,850 71,242 74,804 78,544 82,472 86,595 90,925 159 O&M 01351-542000 Employee Benefits-Fixed 566 594 624 655 688 722 758 796 836 878 922 160 O&M 01351-542500 Postage 200 207 213 219 226 232 239 247 254 262 269 161 O&M 01351-542800 Interfd Other Serv Chgs 5,190 5,450 5,722 6,008 6,308 6,624 6,955 7,303 7,668 8,051 8,454 162 O&M 01351-542900 Interfd Admin Service Chg 39,140 41,097 43,152 45,309 47,575 49,954 52,451 55,074 57,828 60,719 63,755 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 163 O&M 01351-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 164 O&M 01351-543200 Other Promotion Activity 100 103 106 110 113 116 120 123 127 131 135 165 O&M 01351-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 166 O&M 01351-543700 Fees & Permits 1,100 1,136 1,170 1,205 1,241 1,278 1,317 1,356 1,397 1,439 1,482 167 O&M 01351-544100 Equipt Rental 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 168 O&M 01351-544600 Uniform Rental 1,600 1,652 1,702 1,753 1,805 1,859 1,915 1,973 2,032 2,093 2,155 169 O&M 01351-545100 Insurance 1,020 1,053 1,085 1,117 1,151 1,185 1,221 1,258 1,295 1,334 1,374 170 O&M 01351-547100 Uniforms-Employee 600 620 638 657 677 697 718 740 762 785 808 171 O&M 01351-547200 Travel Expense-Emp 2,200 2,272 2,340 2,410 2,482 2,557 2,633 2,712 2,794 2,877 2,964 172 O&M 01351-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 173 O&M 01351-547400 Meals-Employee 200 207 213 219 226 232 239 247 254 262 269 174 O&M 01351-550100 Office Supplies 500 516 532 548 564 581 598 616 635 654 674 175 O&M 01351-550400 Operating Supplies & Matls 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 176 O&M 01351-557100 Memberships/Subs/Lic Emp 870 898 925 953 982 1,011 1,041 1,073 1,105 1,138 1,172 177 O&M 01351-557300 Training & Ref Employee 4,075 4,207 4,334 4,464 4,598 4,736 4,878 5,024 5,175 5,330 5,490 Capital Outlay 178 CO 01351-572200 Interest Other 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 179 Total WPC Plant Operations 417,928$ 440,070$ 461,549$ 487,162$ 506,420$ 529,041$ 553,943$ 579,530$ 606,402$ 634,624$ 664,265$ WPC Laboratory OperationsPersonnel Services 180 PS 01352-510100 Full Time Salaries & Wages 186,958 196,306 206,121 216,427 227,249 238,611 250,542 263,069 276,222 290,033 304,535 181 PS 01352-510500 Overtime 4,300 4,515 4,741 4,978 5,227 5,488 5,762 6,051 6,353 6,671 7,004 182 PS 01352-520100 Life Ins $2500 Empl & Pens 27 29 31 33 36 39 42 45 48 52 55 183 PS 01352-520300 Samp Life Insurance 649 696 748 804 864 929 999 1,074 1,154 1,241 1,334 184 PS 01352-520400 Major Medical Ins-Emp 36,576 39,209 42,150 45,311 48,710 52,363 56,290 60,512 65,050 69,929 75,174 185 PS 01352-520600 Social Security-Employee 2,717 2,853 2,995 3,145 3,303 3,468 3,641 3,823 4,014 4,215 4,426 186 PS 01352-520700 Emp Pension Plan 13,350 8,736 10,656 15,539 13,521 13,649 14,857 15,600 16,380 17,199 18,059 187 PS 01352-520900 Workers Compensation 1,350 1,418 1,488 1,563 1,641 1,723 1,809 1,900 1,995 2,094 2,199 Operations and Maintenance 188 O&M 01352-530100 Professional Services 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 189 O&M 01352-530300 Other Contractual Serv 33,370 34,455 35,488 36,553 37,649 38,779 39,942 41,141 42,375 43,646 44,955 190 O&M 01352-540100 Garage Services 6,570 6,899 7,243 7,606 7,986 8,385 8,804 9,245 9,707 10,192 10,702 191 O&M 01352-540300 Telephone Service Variable 1,695 1,780 1,869 1,962 2,060 2,163 2,271 2,385 2,504 2,630 2,761 192 O&M 01352-540900 Risk Mgmt Service 830 872 915 961 1,009 1,059 1,112 1,168 1,226 1,288 1,352 193 O&M 01352-541000 Info Technology Charge 60,030 63,032 66,183 69,492 72,967 76,615 80,446 84,468 88,692 93,126 97,783 194 O&M 01352-541100 Bldg & Maint Dept Svc Fx 72,530 76,157 79,964 83,963 88,161 92,569 97,197 102,057 107,160 112,518 118,144 195 O&M 01352-541200 Custodial Service 420 441 463 486 511 536 563 591 621 652 684 196 O&M 01352-541600 Bldg & Maint-Variable 80 84 88 93 97 102 107 113 118 124 130 197 O&M 01352-542000 Employee Benefits-Fixed 849 891 936 983 1,032 1,084 1,138 1,195 1,254 1,317 1,383 198 O&M 01352-542300 Gas,Water & Sanitation Utl 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 199 O&M 01352-542500 Postage 50 52 53 55 56 58 60 62 63 65 67 200 O&M 01352-542800 Interfd Other Serv Chgs 7,790 8,180 8,588 9,018 9,469 9,942 10,439 10,961 11,509 12,085 12,689 201 O&M 01352-542900 Interfd Admin Service Chg 58,710 61,646 64,728 67,964 71,362 74,930 78,677 82,611 86,741 91,078 95,632 202 O&M 01352-543400 Printing & Binding 100 103 106 110 113 116 120 123 127 131 135 203 O&M 01352-543700 Fees & Permits 500 516 532 548 564 581 598 616 635 654 674 204 O&M 01352-544100 Equipt Rental 500 516 532 548 564 581 598 616 635 654 674 205 O&M 01352-544600 Uniform Rental 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 206 O&M 01352-545100 Insurance 1,150 1,187 1,223 1,260 1,297 1,336 1,376 1,418 1,460 1,504 1,549 207 O&M 01352-546200 Other Equip Svc & Repair 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 208 O&M 01352-547100 Uniforms-Employee 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 209 O&M 01352-547200 Travel Expense-Emp 2,475 2,555 2,632 2,711 2,792 2,876 2,962 3,051 3,143 3,237 3,334 210 O&M 01352-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 211 O&M 01352-550100 Office Supplies 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 212 O&M 01352-550400 Operating Supplies & Matls 14,350 14,816 15,261 15,719 16,190 16,676 17,176 17,692 18,222 18,769 19,332 213 O&M 01352-551000 Lab Chem Supplies 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 214 O&M 01352-551300 Small Tools & Implements 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 215 O&M 01352-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 216 O&M 01352-557100 Memberships/Subs/Lic Emp 150 155 160 164 169 174 180 185 190 196 202 217 O&M 01352-557300 Training & Ref Employee 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 218 Total WPC Laboratory Operations 541,276$ 562,375$ 591,204$ 624,361$ 652,057$ 683,415$ 717,450$ 752,700$ 789,759$ 828,723$ 869,695$ City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Industrial Pretreatment PlPersonnel Services219PS01353-510100 Full Time Salaries & Wages 460,108 483,113 507,269 532,633 559,264 587,227 616,589 647,418 679,789 713,779 749,467 220 PS 01353-510400 Special Pay 20,660 21,693 22,778 23,917 25,112 26,368 27,686 29,071 30,524 32,050 33,653 221 PS 01353-510500 Overtime 4,300 4,515 4,741 4,978 5,227 5,488 5,762 6,051 6,353 6,671 7,004 222 PS 01353-520100 Life Ins $2500 Empl & Pens 9 10 10 11 12 13 14 15 16 17 18 223 PS 01353-520300 Samp Life Insurance 288 309 332 357 384 412 443 476 512 551 592 224 PS 01353-520400 Major Medical Ins-Emp 73,152 78,419 84,300 90,623 97,420 104,726 112,581 121,024 130,101 139,858 150,348 225 PS 01353-520600 Social Security-Employee 6,664 6,997 7,347 7,714 8,100 8,505 8,930 9,377 9,846 10,338 10,855 226 PS 01353-520700 Emp Pension Plan 31,973 22,665 27,649 40,318 35,081 35,412 38,547 40,475 42,498 44,623 46,854 227 PS 01353-520900 Workers Compensation 2,980 3,129 3,285 3,450 3,622 3,803 3,993 4,193 4,403 4,623 4,854 228 PS 01353-522000 CWA Life 910 976 1,049 1,127 1,212 1,303 1,400 1,506 1,618 1,740 1,870 Operations and Maintenance 229 O&M 01353-530100 Professional Services 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 230 O&M 01353-530300 Other Contractual Serv 60,100 62,053 63,915 65,832 67,807 69,841 71,937 74,095 76,318 78,607 80,965 231 O&M 01353-542500 Postage 250 258 266 274 282 291 299 308 317 327 337 232 O&M 01353-542800 Interfd Other Serv Chgs 15,570 16,349 17,166 18,024 18,925 19,872 20,865 21,909 23,004 24,154 25,362 233 O&M 01353-542900 Interfd Admin Service Chg 117,420 123,291 129,456 135,928 142,725 149,861 157,354 165,222 173,483 182,157 191,265 234 O&M 01353-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 235 O&M 01353-543200 Other Promotion Activity 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 236 O&M 01353-543400 Printing & Binding 250 258 266 274 282 291 299 308 317 327 337 237 O&M 01353-544600 Uniform Rental 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 238 O&M 01353-545100 Insurance 13,950 14,403 14,835 15,281 15,739 16,211 16,697 17,198 17,714 18,246 18,793 239 O&M 01353-547100 Uniforms-Employee 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 240 O&M 01353-547200 Travel Expense-Emp 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 241 O&M 01353-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 242 O&M 01353-547400 Meals-Employee 200 207 213 219 226 232 239 247 254 262 269 243 O&M 01353-550100 Office Supplies 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 244 O&M 01353-550400 Operating Supplies & Matls 6,500 6,711 6,913 7,120 7,334 7,554 7,780 8,014 8,254 8,502 8,757 245 O&M 01353-551000 Lab Chem Supplies 800 826 851 876 903 930 958 986 1,016 1,046 1,078 246 O&M 01353-551300 Small Tools & Implements 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 247 O&M 01353-552500 $1,000-$4,999 Mach & Equip 8,000 8,260 8,508 8,763 9,026 9,297 9,576 9,863 10,159 10,464 10,777 248 O&M 01353-557100 Memberships/Subs/Lic Emp 915 945 973 1,002 1,032 1,063 1,095 1,128 1,162 1,197 1,233 249 O&M 01353-557300 Training & Ref Employee 5,320 5,493 5,658 5,827 6,002 6,182 6,368 6,559 6,756 6,958 7,167 250 O&M 01353-540100 Garage Services 14,100 14,805 15,545 16,323 17,139 17,996 18,895 19,840 20,832 21,874 22,967 251 O&M 01353-540300 Telephone Service Variable 3,955 4,153 4,360 4,578 4,807 5,048 5,300 5,565 5,843 6,136 6,442 252 O&M 01353-540500 Radio Svc-Fixed 1,180 1,239 1,301 1,366 1,434 1,506 1,581 1,660 1,743 1,831 1,922 253 O&M 01353-540700 Postal Service 150 158 165 174 182 191 201 211 222 233 244 254 O&M 01353-540900 Risk Mgmt Service 1,660 1,743 1,830 1,922 2,018 2,119 2,225 2,336 2,453 2,575 2,704 255 O&M 01353-541000 Info Technology Charge 79,260 83,223 87,384 91,753 96,341 101,158 106,216 111,527 117,103 122,958 129,106 256 O&M 01353-542000 Employee Benefits-Fixed 1,697 1,782 1,871 1,964 2,063 2,166 2,274 2,388 2,507 2,633 2,764 257 Total Industrial Pretreatment Pl 976,021$ 1,013,101$ 1,066,709$ 1,130,496$ 1,179,005$ 1,235,848$ 1,298,414$ 1,362,844$ 1,430,610$ 1,501,892$ 1,576,879$ WET Marshall Street PlantPersonnel Services258PS01354-510100 Full Time Salaries & Wages 891,545 936,122 982,928 1,032,075 1,083,679 1,137,862 1,194,756 1,254,493 1,317,218 1,383,079 1,452,233 259 PS 01354-510400 Special Pay 6,820 7,161 7,519 7,895 8,290 8,704 9,139 9,596 10,076 10,580 11,109 260 PS 01354-510500 Overtime 71,000 74,550 78,278 82,191 86,301 90,616 95,147 99,904 104,899 110,144 115,652 261 PS 01354-520400 Major Medical Ins-Emp 146,304 156,838 168,601 181,246 194,839 209,452 225,161 242,048 260,202 279,717 300,696 262 PS 01354-520600 Social Security-Employee 13,501 14,176 14,885 15,629 16,411 17,231 18,093 18,997 19,947 20,944 21,992 263 PS 01354-520700 Emp Pension Plan 64,581 45,294 55,253 80,571 70,107 70,767 77,033 80,885 84,929 89,176 93,634 264 PS 01354-520900 Workers Compensation 11,020 11,571 12,150 12,757 13,395 14,065 14,768 15,506 16,282 17,096 17,950 265 PS 01354-522000 CWA Life 2,366 2,536 2,727 2,931 3,151 3,387 3,641 3,914 4,208 4,524 4,863 Operations and Maintenance266O&M 01354-530100 Professional Services 50,000 51,625 53,174 54,769 56,412 58,104 59,848 61,643 63,492 65,397 67,359 267 O&M 01354-530300 Other Contractual Serv 774,700 799,878 823,874 848,590 874,048 900,269 927,278 955,096 983,749 1,013,261 1,043,659 268 O&M 01354-530400 Lot Mowing 35,960 37,129 38,243 39,390 40,572 41,789 43,042 44,334 45,664 47,034 48,445 269 O&M 01354-540100 Garage Services 59,760 62,748 65,885 69,180 72,639 76,271 80,084 84,088 88,293 92,707 97,343 270 O&M 01354-540500 Radio Svc-Fixed 1,770 1,859 1,951 2,049 2,151 2,259 2,372 2,491 2,615 2,746 2,883 271 O&M 01354-540700 Postal Service 100 105 110 116 122 128 134 141 148 155 163 272 O&M 01354-540900 Risk Mgmt Service 3,874 4,068 4,271 4,485 4,709 4,944 5,192 5,451 5,724 6,010 6,310 273 O&M 01354-541000 Info Technology Charge 89,590 94,070 98,773 103,712 108,897 114,342 120,059 126,062 132,365 138,983 145,933 274 O&M 01354-541100 Bldg & Maint Dept Svc Fx 246,240 258,552 271,480 285,054 299,306 314,272 329,985 346,484 363,809 381,999 401,099 275 O&M 01354-541200 Custodial Service 48,300 50,715 53,251 55,913 58,709 61,644 64,727 67,963 71,361 74,929 78,676 276 O&M 01354-541600 Bldg & Maint-Variable 2,000 2,100 2,205 2,315 2,431 2,553 2,680 2,814 2,955 3,103 3,258 277 O&M 01354-542000 Employee Benefits-Fixed 3,960 4,158 4,366 4,584 4,813 5,054 5,307 5,572 5,851 6,143 6,450 278 O&M 01354-542200 Elec-Util Charges 800,000 826,000 850,780 876,303 902,593 929,670 957,560 986,287 1,015,876 1,046,352 1,077,743 279 O&M 01354-542300 Gas,Water & Sanitation Utl 125,000 129,063 132,934 136,922 141,030 145,261 149,619 154,107 158,731 163,493 168,397 280 O&M 01354-542500 Postage 500 516 532 548 564 581 598 616 635 654 674 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 281 O&M 01354-542800 Interfd Other Serv Chgs 33,710 35,396 37,165 39,024 40,975 43,023 45,175 47,433 49,805 52,295 54,910 282 O&M 01354-542900 Interfd Admin Service Chg 254,410 267,131 280,487 294,511 309,237 324,699 340,934 357,980 375,879 394,673 414,407 283 O&M 01354-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 284 O&M 01354-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 285 O&M 01354-543500 Dump Fee 500 516 532 548 564 581 598 616 635 654 674 286 O&M 01354-543700 Fees & Permits 7,800 8,054 8,295 8,544 8,800 9,064 9,336 9,616 9,905 10,202 10,508 287 O&M 01354-544100 Equipt Rental 65,000 67,113 69,126 71,200 73,336 75,536 77,802 80,136 82,540 85,016 87,567 288 O&M 01354-544600 Uniform Rental 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 289 O&M 01354-545100 Insurance 161,440 166,687 171,687 176,838 182,143 187,607 193,236 199,033 205,004 211,154 217,488 290 O&M 01354-546100 Ofc Equip Svc & Repair 250 258 266 274 282 291 299 308 317 327 337 291 O&M 01354-546200 Other Equip Svc & Repair 337,380 348,345 358,795 369,559 380,646 392,065 403,827 415,942 428,420 441,273 454,511 292 O&M 01354-547100 Uniforms-Employee 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 293 O&M 01354-547200 Travel Expense-Emp 4,000 4,130 4,254 4,382 4,513 4,648 4,788 4,931 5,079 5,232 5,389 294 O&M 01354-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 295 O&M 01354-547400 Meals-Employee 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 296 O&M 01354-550100 Office Supplies 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 297 O&M 01354-550400 Operating Supplies & Matls 803,500 829,614 854,502 880,137 906,541 933,738 961,750 990,602 1,020,320 1,050,930 1,082,458 298 O&M 01354-551000 Lab Chem Supplies 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 299 O&M 01354-551300 Small Tools & Implements 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 300 O&M 01354-551500 Medical Supplies 400 413 425 438 451 465 479 493 508 523 539 301 O&M 01354-551700 Bulk Chemicals 852,500 880,206 906,612 933,811 961,825 990,680 1,020,400 1,051,012 1,082,543 1,115,019 1,148,470 302 O&M 01354-557100 Memberships/Subs/Lic Emp 2,180 2,251 2,318 2,388 2,460 2,533 2,609 2,688 2,768 2,851 2,937 303 O&M 01354-557300 Training & Ref Employee 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 304 Total WET Marshall Street Plant 6,026,161$ 6,236,905$ 6,476,275$ 6,740,247$ 6,978,091$ 7,237,141$ 7,512,330$ 7,796,108$ 8,091,576$ 8,399,265$ 8,719,729$ WET Northeast PlantPersonnel Services 305 PS 01355-510100 Full Time Salaries & Wages 832,181 873,790 917,480 963,354 1,011,521 1,062,097 1,115,202 1,170,962 1,229,510 1,290,986 1,355,535 306 PS 01355-510400 Special Pay 6,820 7,161 7,519 7,895 8,290 8,704 9,139 9,596 10,076 10,580 11,109 307 PS 01355-510500 Overtime 76,000 79,800 83,790 87,980 92,378 96,997 101,847 106,940 112,287 117,901 123,796 308 PS 01355-510900 Special Acting Pay 2,840 2,982 3,131 3,288 3,452 3,625 3,806 3,996 4,196 4,406 4,626 309 PS 01355-520400 Major Medical Ins-Emp 169,236 181,421 195,028 209,655 225,379 242,282 260,453 279,987 300,986 323,560 347,827 310 PS 01355-520600 Social Security-Employee 12,504 13,129 13,786 14,475 15,199 15,959 16,757 17,594 18,474 19,398 20,368 311 PS 01355-520700 Emp Pension Plan 60,823 42,753 52,154 76,053 66,175 66,798 72,713 76,349 80,166 84,174 88,383 312 PS 01355-520900 Workers Compensation 9,440 9,912 10,408 10,928 11,474 12,048 12,651 13,283 13,947 14,645 15,377 313 PS 01355-522000 CWA Life 2,366 2,536 2,727 2,931 3,151 3,387 3,641 3,914 4,208 4,524 4,863 Operations and Maintenance 314 O&M 01355-530100 Professional Services 100,000 103,250 106,348 109,538 112,824 116,209 119,695 123,286 126,984 130,794 134,718 315 O&M 01355-530300 Other Contractual Serv 1,112,400 1,148,553 1,183,010 1,218,500 1,255,055 1,292,707 1,331,488 1,371,432 1,412,575 1,454,953 1,498,601 316 O&M 01355-530400 Lot Mowing 59,240 61,165 63,000 64,890 66,837 68,842 70,907 73,035 75,226 77,482 79,807 317 O&M 01355-540100 Garage Services 71,390 74,960 78,707 82,643 86,775 91,114 95,669 100,453 105,476 110,749 116,287 318 O&M 01355-540300 Telephone Service Variable 565 593 623 654 687 721 757 795 835 877 920 319 O&M 01355-540500 Radio Svc-Fixed 2,360 2,478 2,602 2,732 2,869 3,012 3,163 3,321 3,487 3,661 3,844 320 O&M 01355-540700 Postal Service 100 105 110 116 122 128 134 141 148 155 163 321 O&M 01355-540900 Risk Mgmt Service 3,320 3,486 3,660 3,843 4,035 4,237 4,449 4,672 4,905 5,150 5,408 322 O&M 01355-541000 Info Technology Charge 78,610 82,541 86,668 91,001 95,551 100,328 105,345 110,612 116,143 121,950 128,047 323 O&M 01355-541100 Bldg & Maint Dept Svc Fx 265,360 278,628 292,559 307,187 322,547 338,674 355,608 373,388 392,058 411,660 432,243 324 O&M 01355-541200 Custodial Service 16,380 17,199 18,059 18,962 19,910 20,905 21,951 23,048 24,201 25,411 26,681 325 O&M 01355-541600 Bldg & Maint-Variable 2,000 2,100 2,205 2,315 2,431 2,553 2,680 2,814 2,955 3,103 3,258 326 O&M 01355-542000 Employee Benefits-Fixed 3,394 3,564 3,742 3,929 4,125 4,332 4,548 4,776 5,014 5,265 5,528 327 O&M 01355-542200 Elec-Util Charges 1,000,000 1,032,500 1,063,475 1,095,379 1,128,241 1,162,088 1,196,950 1,232,859 1,269,845 1,307,940 1,347,178 328 O&M 01355-542300 Gas,Water & Sanitation Utl 150,000 154,875 159,521 164,307 169,236 174,313 179,543 184,929 190,477 196,191 202,077 329 O&M 01355-542500 Postage 700 723 744 767 790 813 838 863 889 916 943 330 O&M 01355-542800 Interfd Other Serv Chgs 34,000 35,700 37,485 39,359 41,327 43,394 45,563 47,841 50,233 52,745 55,382 331 O&M 01355-542900 Interfd Admin Service Chg 254,410 267,131 280,487 294,511 309,237 324,699 340,934 357,980 375,879 394,673 414,407 332 O&M 01355-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 333 O&M 01355-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 334 O&M 01355-543500 Dump Fee 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 335 O&M 01355-543700 Fees & Permits 7,025 7,253 7,471 7,695 7,926 8,164 8,409 8,661 8,921 9,188 9,464 336 O&M 01355-544100 Equipt Rental 100,000 103,250 106,348 109,538 112,824 116,209 119,695 123,286 126,984 130,794 134,718 337 O&M 01355-544600 Uniform Rental 12,500 12,906 13,293 13,692 14,103 14,526 14,962 15,411 15,873 16,349 16,840 338 O&M 01355-545100 Insurance 195,660 202,019 208,080 214,322 220,752 227,374 234,195 241,221 248,458 255,912 263,589 339 O&M 01355-546100 Ofc Equip Svc & Repair 500 516 532 548 564 581 598 616 635 654 674 340 O&M 01355-546200 Other Equip Svc & Repair 455,000 469,788 483,881 498,398 513,349 528,750 544,612 560,951 577,779 595,113 612,966 341 O&M 01355-547100 Uniforms-Employee 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 342 O&M 01355-547200 Travel Expense-Emp 3,600 3,717 3,829 3,943 4,062 4,184 4,309 4,438 4,571 4,709 4,850 343 O&M 01355-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 344 O&M 01355-547400 Meals-Employee 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 345 O&M 01355-550100 Office Supplies 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 346 O&M 01355-550400 Operating Supplies & Matls 500,000 516,250 531,738 547,690 564,120 581,044 598,475 616,429 634,922 653,970 673,589 347 O&M 01355-551000 Lab Chem Supplies 31,000 32,008 32,968 33,957 34,975 36,025 37,105 38,219 39,365 40,546 41,763 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 348 O&M 01355-551300 Small Tools & Implements 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 349 O&M 01355-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 350 O&M 01355-551700 Bulk Chemicals 976,250 1,007,978 1,038,217 1,069,364 1,101,445 1,134,488 1,168,523 1,203,579 1,239,686 1,276,877 1,315,183 351 O&M 01355-557100 Memberships/Subs/Lic Emp 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 352 O&M 01355-557300 Training & Ref Employee 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 353 Total WET Northeast Plant 6,631,674$ 6,863,190$ 7,120,587$ 7,402,297$ 7,660,477$ 7,939,852$ 8,235,684$ 8,540,897$ 8,858,471$ 9,188,958$ 9,532,941$ WET East PlantPersonnel Services 354 PS 01356-510100 Full Time Salaries & Wages 767,874 806,268 846,581 888,910 933,356 980,023 1,029,025 1,080,476 1,134,500 1,191,225 1,250,786 355 PS 01356-510400 Special Pay 6,820 7,161 7,519 7,895 8,290 8,704 9,139 9,596 10,076 10,580 11,109 356 PS 01356-510500 Overtime 130,000 136,500 143,325 150,491 158,016 165,917 174,212 182,923 192,069 201,673 211,756 357 PS 01356-520400 Major Medical Ins-Emp 129,080 138,374 148,752 159,908 171,901 184,794 198,653 213,552 229,569 246,787 265,296 358 PS 01356-520600 Social Security-Employee 12,551 13,179 13,837 14,529 15,256 16,019 16,820 17,661 18,544 19,471 20,444 359 PS 01356-520700 Emp Pension Plan 60,236 42,272 51,567 75,196 65,430 66,046 71,894 75,489 79,263 83,226 87,388 360 PS 01356-520900 Workers Compensation 7,870 8,264 8,677 9,111 9,566 10,044 10,547 11,074 11,628 12,209 12,819 361 PS 01356-522000 CWA Life 1,820 1,951 2,097 2,255 2,424 2,606 2,801 3,011 3,237 3,480 3,741 Operations and Maintenance362O&M 01356-530100 Professional Services 15,000 15,488 15,952 16,431 16,924 17,431 17,954 18,493 19,048 19,619 20,208 363 O&M 01356-530300 Other Contractual Serv 261,860 270,370 278,482 286,836 295,441 304,304 313,433 322,836 332,522 342,497 352,772 364 O&M 01356-530400 Lot Mowing 15,560 16,066 16,548 17,044 17,555 18,082 18,625 19,183 19,759 20,352 20,962 365 O&M 01356-540100 Garage Services 26,840 28,182 29,591 31,071 32,624 34,255 35,968 37,767 39,655 41,638 43,720 366 O&M 01356-540500 Radio Svc-Fixed 590 620 650 683 717 753 791 830 872 915 961 367 O&M 01356-540700 Postal Service 100 105 110 116 122 128 134 141 148 155 163 368 O&M 01356-540900 Risk Mgmt Service 2,767 2,905 3,051 3,203 3,363 3,531 3,708 3,893 4,088 4,293 4,507 369 O&M 01356-541000 Info Technology Charge 58,230 61,142 64,199 67,409 70,779 74,318 78,034 81,935 86,032 90,334 94,851 370 O&M 01356-541100 Bldg & Maint Dept Svc Fx 92,590 97,220 102,080 107,184 112,544 118,171 124,079 130,283 136,798 143,637 150,819 371 O&M 01356-541200 Custodial Service 7,410 7,781 8,170 8,578 9,007 9,457 9,930 10,427 10,948 11,495 12,070 372 O&M 01356-541600 Bldg & Maint-Variable 2,000 2,100 2,205 2,315 2,431 2,553 2,680 2,814 2,955 3,103 3,258 373 O&M 01356-542000 Employee Benefits-Fixed 2,828 2,969 3,118 3,274 3,437 3,609 3,790 3,979 4,178 4,387 4,607 374 O&M 01356-542200 Elec-Util Charges 425,000 438,813 451,977 465,536 479,502 493,887 508,704 523,965 539,684 555,875 572,551 375 O&M 01356-542300 Gas,Water & Sanitation Utl 35,000 36,138 37,222 38,338 39,488 40,673 41,893 43,150 44,445 45,778 47,151 376 O&M 01356-542500 Postage 500 516 532 548 564 581 598 616 635 654 674 377 O&M 01356-542800 Interfd Other Serv Chgs 25,920 27,216 28,577 30,006 31,506 33,081 34,735 36,472 38,296 40,210 42,221 378 O&M 01356-542900 Interfd Admin Service Chg 195,700 205,485 215,759 226,547 237,875 249,768 262,257 275,370 289,138 303,595 318,775 379 O&M 01356-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 380 O&M 01356-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 381 O&M 01356-543500 Dump Fee 500 516 532 548 564 581 598 616 635 654 674 382 O&M 01356-543700 Fees & Permits 6,500 6,711 6,913 7,120 7,334 7,554 7,780 8,014 8,254 8,502 8,757 383 O&M 01356-544100 Equipt Rental 30,000 30,975 31,904 32,861 33,847 34,863 35,909 36,986 38,095 39,238 40,415 384 O&M 01356-544600 Uniform Rental 6,000 6,195 6,381 6,572 6,769 6,973 7,182 7,397 7,619 7,848 8,083 385 O&M 01356-545100 Insurance 67,200 69,384 71,466 73,609 75,818 78,092 80,435 82,848 85,334 87,894 90,530 386 O&M 01356-546100 Ofc Equip Svc & Repair 250 258 266 274 282 291 299 308 317 327 337 387 O&M 01356-546200 Other Equip Svc & Repair 160,000 165,200 170,156 175,261 180,519 185,934 191,512 197,257 203,175 209,270 215,549 388 O&M 01356-547100 Uniforms-Employee 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 389 O&M 01356-547200 Travel Expense-Emp 1,600 1,652 1,702 1,753 1,805 1,859 1,915 1,973 2,032 2,093 2,155 390 O&M 01356-547300 Mileage Reimbursement 250 258 266 274 282 291 299 308 317 327 337 391 O&M 01356-547400 Meals-Employee 4,000 4,130 4,254 4,382 4,513 4,648 4,788 4,931 5,079 5,232 5,389 392 O&M 01356-550100 Office Supplies 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 393 O&M 01356-550400 Operating Supplies & Matls 300,000 309,750 319,043 328,614 338,472 348,626 359,085 369,858 380,953 392,382 404,153 394 O&M 01356-551000 Lab Chem Supplies 50,000 51,625 53,174 54,769 56,412 58,104 59,848 61,643 63,492 65,397 67,359 395 O&M 01356-551300 Small Tools & Implements 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 396 O&M 01356-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 397 O&M 01356-551700 Bulk Chemicals 320,000 330,400 340,312 350,521 361,037 371,868 383,024 394,515 406,350 418,541 431,097 398 O&M 01356-557100 Memberships/Subs/Lic Emp 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 399 O&M 01356-557300 Training & Ref Employee 6,000 6,195 6,381 6,572 6,769 6,973 7,182 7,397 7,619 7,848 8,083 400 Total WET East Plant 3,244,446$ 3,358,591$ 3,501,832$ 3,665,306$ 3,801,567$ 3,954,689$ 4,119,837$ 4,289,852$ 4,467,516$ 4,653,201$ 4,847,302$ Water DistributionPersonnel Services401PS02051-510100 Full Time Salaries & Wages 2,354,767 2,472,505 2,596,131 2,725,937 2,862,234 3,005,346 3,155,613 3,313,394 3,479,063 3,653,016 3,835,667 402 PS 02051-510400 Special Pay 41,320 43,386 45,555 47,833 50,225 52,736 55,373 58,141 61,048 64,101 67,306 403 PS 02051-510500 Overtime 142,000 149,100 156,555 164,383 172,602 181,232 190,294 199,808 209,799 220,289 231,303 404 PS 02051-520100 Life Ins $2500 Empl & Pens 18 19 21 22 24 26 28 30 32 34 37 405 PS 02051-520300 Samp Life Insurance 674 723 777 835 898 965 1,037 1,115 1,199 1,289 1,385 406 PS 02051-520400 Major Medical Ins-Emp 484,759 519,662 558,636 600,534 645,574 693,992 746,042 801,995 862,144 926,805 996,315 407 PS 02051-520600 Social Security-Employee 40,072 42,076 44,179 46,388 48,708 51,143 53,700 56,385 59,205 62,165 65,273 408 PS 02051-520700 Emp Pension Plan 167,187 118,592 144,669 210,959 183,561 185,289 201,696 211,781 222,370 233,488 245,163 409 PS 02051-520900 Workers Compensation 20,400 21,420 22,491 23,616 24,796 26,036 27,338 28,705 30,140 31,647 33,229 410 PS 02051-521000 Disability Insurance 347 372 400 430 462 497 534 574 617 663 713 411 PS 02051-522000 CWA Life 6,552 7,024 7,551 8,117 8,726 9,380 10,083 10,840 11,653 12,527 13,466 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Operations and Maintenance412O&M 02051-530100 Professional Services 45,000 46,463 47,856 49,292 50,771 52,294 53,863 55,479 57,143 58,857 60,623 413 O&M 02051-530300 Other Contractual Serv 25,400 26,226 27,012 27,823 28,657 29,517 30,403 31,315 32,254 33,222 34,218 414 O&M 02051-540100 Garage Services 483,070 507,224 532,585 559,214 587,175 616,533 647,360 679,728 713,714 749,400 786,870 415 O&M 02051-540300 Telephone Service Variable 9,605 10,085 10,590 11,119 11,675 12,259 12,872 13,515 14,191 14,901 15,646 416 O&M 02051-540400 Messenger Service 1,636 1,718 1,804 1,894 1,989 2,088 2,192 2,302 2,417 2,538 2,665 417 O&M 02051-540500 Radio Svc-Fixed 26,190 27,500 28,874 30,318 31,834 33,426 35,097 36,852 38,695 40,629 42,661 418 O&M 02051-540900 Risk Mgmt Service 10,237 10,749 11,286 11,851 12,443 13,065 13,719 14,404 15,125 15,881 16,675 419 O&M 02051-541000 Info Technology Charge 268,220 281,631 295,713 310,498 326,023 342,324 359,440 377,412 396,283 416,097 436,902 420 O&M 02051-541500 Garage Variable 50,000 52,500 55,125 57,881 60,775 63,814 67,005 70,355 73,873 77,566 81,445 421 O&M 02051-541600 Bldg & Maint-Variable 1,000 1,050 1,103 1,158 1,216 1,276 1,340 1,407 1,477 1,551 1,629 422 O&M 02051-541800 Administrative Charge 1,185,850 1,245,143 1,307,400 1,372,770 1,441,408 1,513,478 1,589,152 1,668,610 1,752,041 1,839,643 1,931,625 423 O&M 02051-542000 Employee Benefits-Fixed 10,465 10,988 11,538 12,115 12,720 13,356 14,024 14,725 15,462 16,235 17,046 424 O&M 02051-542100 Telephone-Util Chgs 4,500 4,646 4,786 4,929 5,077 5,229 5,386 5,548 5,714 5,886 6,062 425 O&M 02051-542500 Postage 100 103 106 110 113 116 120 123 127 131 135 426 O&M 02051-542700 Interfd Svc Chg-Other Fund 112,160 117,768 123,656 129,839 136,331 143,148 150,305 157,820 165,711 173,997 182,697 427 O&M 02051-542800 Interfd Other Serv Chgs 272,410 286,031 300,332 315,349 331,116 347,672 365,055 383,308 402,474 422,597 443,727 428 O&M 02051-542900 Interfd Admin Service Chg 743,650 780,833 819,874 860,868 903,911 949,107 996,562 1,046,390 1,098,710 1,153,645 1,211,327 429 O&M 02051-543100 Advertising 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 430 O&M 02051-543200 Other Promotion Activity 45,000 46,463 47,856 49,292 50,771 52,294 53,863 55,479 57,143 58,857 60,623 431 O&M 02051-543400 Printing & Binding 4,000 4,130 4,254 4,382 4,513 4,648 4,788 4,931 5,079 5,232 5,389 432 O&M 02051-543700 Fees & Permits 2,200 2,272 2,340 2,410 2,482 2,557 2,633 2,712 2,794 2,877 2,964 433 O&M 02051-544100 Equipt Rental 4,000 4,130 4,254 4,382 4,513 4,648 4,788 4,931 5,079 5,232 5,389 434 O&M 02051-544600 Uniform Rental 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 435 O&M 02051-545100 Insurance 382,700 395,138 406,992 419,202 431,778 444,731 458,073 471,815 485,970 500,549 515,565 436 O&M 02051-546200 Other Equip Svc & Repair 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 437 O&M 02051-546900 R & R Infrastructure 120,000 123,900 127,617 131,446 135,389 139,451 143,634 147,943 152,381 156,953 161,661 438 O&M 02051-547100 Uniforms-Employee 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 439 O&M 02051-547200 Travel Expense-Emp 7,500 7,744 7,976 8,215 8,462 8,716 8,977 9,246 9,524 9,810 10,104 440 O&M 02051-547300 Mileage Reimbursement 250 258 266 274 282 291 299 308 317 327 337 441 O&M 02051-547400 Meals-Employee 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 442 O&M 02051-550100 Office Supplies 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 443 O&M 02051-550400 Operating Supplies & Matls 558,000 576,135 593,419 611,222 629,558 648,445 667,898 687,935 708,573 729,831 751,725 444 O&M 02051-551000 Lab Chem Supplies 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 445 O&M 02051-551300 Small Tools & Implements 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 446 O&M 02051-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 447 O&M 02051-557100 Memberships/Subs/Lic Emp 10,320 10,655 10,975 11,304 11,643 11,993 12,353 12,723 13,105 13,498 13,903 448 O&M 02051-557300 Training & Ref Employee 31,405 32,426 33,398 34,400 35,432 36,495 37,590 38,718 39,879 41,076 42,308 Capital Outlay 449 CO 02051-591000 Contrib To Garage Fund 20,000 21,000 22,050 23,153 24,310 25,526 26,802 28,142 29,549 31,027 32,578 450 CO 02051-571500 Principal-Interfund Loans 25,290 25,290 25,290 25,290 25,290 25,290 25,290 25,290 25,290 25,290 25,290 451 CO 02051-572200 Interest Other 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 452 CO 02051-572500 Interest-Interfund Loans 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 1,800 453 Total Water Distribution 7,826,554$ 8,145,859$ 8,556,447$ 9,026,647$ 9,423,577$ 9,871,128$ 10,355,988$ 10,858,351$ 11,386,308$ 11,941,215$ 12,524,506$ Water SupplyPersonnel Services454PS02053-510100 Full Time Salaries & Wages 353,258 370,921 389,467 408,940 429,387 450,857 473,400 497,069 521,923 548,019 575,420 455 PS 02053-510400 Special Pay 2,600 2,730 2,867 3,010 3,160 3,318 3,484 3,658 3,841 4,033 4,235 456 PS 02053-510500 Overtime 5,000 5,250 5,513 5,788 6,078 6,381 6,700 7,036 7,387 7,757 8,144 457 PS 02053-520100 Life Ins $2500 Empl & Pens 18 19 21 22 24 26 28 30 32 34 37 458 PS 02053-520300 Samp Life Insurance 726 778 837 899 967 1,039 1,117 1,201 1,291 1,388 1,492 459 PS 02053-520400 Major Medical Ins-Emp 60,228 64,564 69,407 74,612 80,208 86,224 92,691 99,642 107,116 115,149 123,785 460 PS 02053-520600 Social Security-Employee 4,790 5,030 5,281 5,545 5,822 6,113 6,419 6,740 7,077 7,431 7,802 461 PS 02053-520700 Emp Pension Plan 24,599 16,861 20,569 29,994 26,098 26,344 28,677 30,110 31,616 33,197 34,857 462 PS 02053-520900 Workers Compensation 1,830 1,922 2,018 2,118 2,224 2,336 2,452 2,575 2,704 2,839 2,981 463 PS 02053-521000 Disability Insurance 324 347 373 401 431 464 499 536 576 619 666 464 PS 02053-522000 CWA Life 364 390 419 451 485 521 560 602 647 696 748 Operations and Maintenance465O&M 02053-530100 Professional Services 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 466 O&M 02053-530300 Other Contractual Serv 80,000 82,600 85,078 87,630 90,259 92,967 95,756 98,629 101,588 104,635 107,774 467 O&M 02053-530400 Lot Mowing 14,320 14,785 15,229 15,686 16,156 16,641 17,140 17,655 18,184 18,730 19,292 468 PWC 02053-531100 Inv Purchase-Resale 8,111,706 7,717,281 7,996,170 8,283,084 8,578,101 8,881,283 4,470,633 3,718,611 3,904,541 4,099,768 4,304,757 469 O&M 02053-540100 Garage Services 18,530 19,457 20,429 21,451 22,523 23,649 24,832 26,074 27,377 28,746 30,183 470 O&M 02053-540300 Telephone Service Variable 5,085 5,339 5,606 5,887 6,181 6,490 6,814 7,155 7,513 7,889 8,283 471 O&M 02053-540500 Radio Svc-Fixed 590 620 650 683 717 753 791 830 872 915 961 472 O&M 02053-540900 Risk Mgmt Service 1,107 1,162 1,220 1,281 1,346 1,413 1,483 1,558 1,636 1,717 1,803 473 O&M 02053-541000 Info Technology Charge 108,980 114,429 120,150 126,158 132,466 139,089 146,044 153,346 161,013 169,064 177,517 474 O&M 02053-541100 Bldg & Maint Dept Svc Fx 4,690 4,925 5,171 5,429 5,701 5,986 6,285 6,599 6,929 7,276 7,640 475 O&M 02053-541500 Garage Variable 20,000 21,000 22,050 23,153 24,310 25,526 26,802 28,142 29,549 31,027 32,578 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 476 O&M 02053-542000 Employee Benefits-Fixed 1,131 1,188 1,247 1,309 1,375 1,443 1,516 1,591 1,671 1,755 1,842 477 O&M 02053-542200 Elec-Util Charges 4,000 4,130 4,254 4,382 4,513 4,648 4,788 4,931 5,079 5,232 5,389 478 O&M 02053-542700 Interfd Svc Chg-Other Fund 22,520 23,646 24,828 26,070 27,373 28,742 30,179 31,688 33,272 34,936 36,683 479 O&M 02053-542800 Interfd Other Serv Chgs 10,380 10,899 11,444 12,016 12,617 13,248 13,910 14,606 15,336 16,103 16,908 480 O&M 02053-542900 Interfd Admin Service Chg 78,280 82,194 86,304 90,619 95,150 99,907 104,903 110,148 115,655 121,438 127,510 481 O&M 02053-543100 Advertising 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 482 O&M 02053-543200 Other Promotion Activity 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 483 O&M 02053-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 484 O&M 02053-543700 Fees & Permits 6,075 6,272 6,461 6,654 6,854 7,060 7,271 7,490 7,714 7,946 8,184 485 O&M 02053-544100 Equipt Rental 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 486 O&M 02053-544600 Uniform Rental 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 487 O&M 02053-545100 Insurance 138,800 143,311 147,610 152,039 156,600 161,298 166,137 171,121 176,254 181,542 186,988 488 O&M 02053-547100 Uniforms-Employee 900 929 957 986 1,015 1,046 1,077 1,110 1,143 1,177 1,212 489 O&M 02053-547200 Travel Expense-Emp 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 490 O&M 02053-547300 Mileage Reimbursement 100 103 106 110 113 116 120 123 127 131 135 491 O&M 02053-547400 Meals-Employee 100 103 106 110 113 116 120 123 127 131 135 492 O&M 02053-550100 Office Supplies 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 493 O&M 02053-550400 Operating Supplies & Matls 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 494 O&M 02053-551000 Lab Chem Supplies 2,500 2,581 2,659 2,738 2,821 2,905 2,992 3,082 3,175 3,270 3,368 495 O&M 02053-551300 Small Tools & Implements 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 496 O&M 02053-551500 Medical Supplies 500 516 532 548 564 581 598 616 635 654 674 497 O&M 02053-557100 Memberships/Subs/Lic Emp 2,250 2,323 2,393 2,465 2,539 2,615 2,693 2,774 2,857 2,943 3,031 498 O&M 02053-557300 Training & Ref Employee 2,350 2,426 2,499 2,574 2,651 2,731 2,813 2,897 2,984 3,074 3,166 499 Total Water Supply 9,149,631$ 8,794,016$ 9,124,797$ 9,471,660$ 9,815,765$ 10,174,764$ 5,824,738$ 5,135,303$ 5,386,903$ 5,651,044$ 5,928,358$ City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Reclaimed WaterPersonnel Services 500 PS 02054-510100 Full Time Salaries & Wages 926,295 972,610 1,021,240 1,072,302 1,125,917 1,182,213 1,241,324 1,303,390 1,368,560 1,436,988 1,508,837 501 PS 02054-510400 Special Pay 20,660 21,693 22,778 23,917 25,112 26,368 27,686 29,071 30,524 32,050 33,653 502 PS 02054-510500 Overtime 49,000 51,450 54,023 56,724 59,560 62,538 65,665 68,948 72,395 76,015 79,816 503 PS 02054-520100 Life Ins $2500 Empl & Pens 9 10 10 11 12 13 14 15 16 17 18 504 PS 02054-520300 Samp Life Insurance 350 375 403 434 466 501 539 579 622 669 719 505 PS 02054-520400 Major Medical Ins-Emp 194,340 208,332 223,957 240,754 258,811 278,222 299,088 321,520 345,634 371,556 399,423 506 PS 02054-520600 Social Security-Employee 13,777 14,466 15,189 15,949 16,746 17,583 18,462 19,386 20,355 21,373 22,441 507 PS 02054-520700 Emp Pension Plan 67,419 46,536 56,769 82,781 72,030 72,708 79,146 83,104 87,259 91,622 96,203 508 PS 02054-520900 Workers Compensation 15,800 16,590 17,420 18,290 19,205 20,165 21,174 22,232 23,344 24,511 25,737 509 PS 02054-522000 CWA Life 2,548 2,731 2,936 3,157 3,393 3,648 3,921 4,215 4,532 4,871 5,237 Operations and Maintenance510O&M 02054-530100 Professional Services 20,000 20,650 21,270 21,908 22,565 23,242 23,939 24,657 25,397 26,159 26,944 511 O&M 02054-530300 Other Contractual Serv 5,560 5,741 5,913 6,090 6,273 6,461 6,655 6,855 7,060 7,272 7,490 512 O&M 02054-540100 Garage Services 95,000 99,750 104,738 109,974 115,473 121,247 127,309 133,675 140,358 147,376 154,745 513 O&M 02054-540300 Telephone Service Variable 5,650 5,933 6,229 6,541 6,868 7,211 7,572 7,950 8,348 8,765 9,203 514 O&M 02054-540500 Radio Svc-Fixed 10,020 10,521 11,047 11,599 12,179 12,788 13,428 14,099 14,804 15,544 16,322 515 O&M 02054-540900 Risk Mgmt Service 4,150 4,358 4,575 4,804 5,044 5,297 5,561 5,839 6,131 6,438 6,760 516 O&M 02054-541000 Info Technology Charge 121,250 127,313 133,678 140,362 147,380 154,749 162,487 170,611 179,141 188,099 197,503 517 O&M 02054-541500 Garage Variable 20,000 21,000 22,050 23,153 24,310 25,526 26,802 28,142 29,549 31,027 32,578 518 O&M 02054-541800 Administrative Charge 290,870 305,414 320,684 336,718 353,554 371,232 389,794 409,283 429,747 451,235 473,797 519 O&M 02054-542000 Employee Benefits-Fixed 4,243 4,455 4,678 4,912 5,157 5,415 5,686 5,970 6,269 6,582 6,911 520 O&M 02054-542500 Postage 100 103 106 110 113 116 120 123 127 131 135 521 O&M 02054-542800 Interfd Other Serv Chgs 38,890 40,835 42,876 45,020 47,271 49,635 52,116 54,722 57,458 60,331 63,348 522 O&M 02054-542900 Interfd Admin Service Chg 293,550 308,228 323,639 339,821 356,812 374,652 393,385 413,054 433,707 455,392 478,162 523 O&M 02054-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 524 O&M 02054-543400 Printing & Binding 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 525 O&M 02054-543900 Other Refunds 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 526 O&M 02054-544600 Uniform Rentals 13,000 13,423 13,825 14,240 14,667 15,107 15,560 16,027 16,508 17,003 17,513 527 O&M 02054-545100 Insurance 311,140 321,252 330,890 340,816 351,041 361,572 372,419 383,592 395,100 406,952 419,161 528 O&M 02054-546200 Other Equip Svc & Repair 2,400 2,478 2,552 2,629 2,708 2,789 2,873 2,959 3,048 3,139 3,233 529 O&M 02054-547100 Uniforms-Employee 6,000 6,195 6,381 6,572 6,769 6,973 7,182 7,397 7,619 7,848 8,083 530 O&M 02054-547200 Travel Expense-Emp 4,150 4,285 4,413 4,546 4,682 4,823 4,967 5,116 5,270 5,428 5,591 531 O&M 02054-547300 Mileage Reimbursement 300 310 319 329 338 349 359 370 381 392 404 532 O&M 02054-547400 Meals-Employee 550 568 585 602 621 639 658 678 698 719 741 533 O&M 02054-550100 Office Supplies 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 534 O&M 02054-550400 Operating Supplies & Matls 150,000 154,875 159,521 164,307 169,236 174,313 179,543 184,929 190,477 196,191 202,077 535 O&M 02054-551300 Small Tools & Implements 12,000 12,390 12,762 13,145 13,539 13,945 14,363 14,794 15,238 15,695 16,166 536 O&M 02054-551500 Medical Supplies 800 826 851 876 903 930 958 986 1,016 1,046 1,078 537 O&M 02054-557100 Memberships/Subs/Lic Emp 1,090 1,125 1,159 1,194 1,230 1,267 1,305 1,344 1,384 1,426 1,468 538 O&M 02054-557300 Training & Ref Employee 15,000 15,488 15,952 16,431 16,924 17,431 17,954 18,493 19,048 19,619 20,208 Capital Outlay539CO02054-572200 Interest Other 500 500 500 500 500 500 500 500 500 500 500 540 Total Reclaimed Water 2,720,911$ 2,827,452$ 2,970,704$ 3,136,446$ 3,272,487$ 3,427,396$ 3,595,900$ 3,770,174$ 3,953,339$ 4,145,869$ 4,348,267$ Water Supply RO 1Personnel Services541PS02056-510100 Full Time Salaries & Wages 501,584 526,663 552,996 580,646 609,678 640,162 672,171 705,779 741,068 778,121 817,027 542 PS 02056-510400 Special Pay 30,990 32,540 34,166 35,875 37,669 39,552 41,530 43,606 45,786 48,076 50,479 543 PS 02056-510500 Overtime 48,000 50,400 52,920 55,566 58,344 61,262 64,325 67,541 70,918 74,464 78,187 544 PS 02056-520400 Major Medical Ins-Emp 92,504 99,164 106,602 114,597 123,191 132,431 142,363 153,040 164,518 176,857 190,122 545 PS 02056-520600 Social Security-Employee 7,889 8,283 8,698 9,133 9,589 10,069 10,572 11,101 11,656 12,238 12,850 546 PS 02056-520700 Emp Pension Plan 37,590 27,127 33,092 48,256 41,989 42,384 46,137 48,444 50,866 53,409 56,080 547 PS 02056-520900 Workers Compensation 3,670 3,854 4,046 4,248 4,461 4,684 4,918 5,164 5,422 5,693 5,978 548 PS 02056-522000 CWA Life 1,274 1,366 1,468 1,578 1,697 1,824 1,961 2,108 2,266 2,436 2,618 Operations and Maintenance 549 O&M 02056-530100 Professional Services 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 550 O&M 02056-530300 Other Contractual Serv 198,600 205,055 211,206 217,542 224,069 230,791 237,714 244,846 252,191 259,757 267,550 551 O&M 02056-530400 Lot Mowing 13,960 14,414 14,846 15,291 15,750 16,223 16,709 17,211 17,727 18,259 18,807 552 O&M 02056-540100 Garage Services 19,330 20,297 21,311 22,377 23,496 24,671 25,904 27,199 28,559 29,987 31,487 553 O&M 02056-540300 Telephone Service Variable 1,130 1,187 1,246 1,308 1,374 1,442 1,514 1,590 1,670 1,753 1,841 554 O&M 02056-540500 Radio Svc-Fixed 1,770 1,859 1,951 2,049 2,151 2,259 2,372 2,491 2,615 2,746 2,883 555 O&M 02056-540900 Risk Mgmt Service 2,214 2,325 2,441 2,563 2,691 2,826 2,967 3,115 3,271 3,435 3,606 556 O&M 02056-541000 Info Technology Charge 59,740 62,727 65,863 69,157 72,614 76,245 80,057 84,060 88,263 92,676 97,310 557 O&M 02056-541100 Bldg & Maint Dept Svc Fx 72,720 76,356 80,174 84,182 88,392 92,811 97,452 102,324 107,441 112,813 118,453 558 O&M 02056-541200 Custodial Service 7,870 8,264 8,677 9,111 9,566 10,044 10,547 11,074 11,628 12,209 12,819 559 O&M 02056-541600 Bldg & Maint-Variable 80 84 88 93 97 102 107 113 118 124 130 560 O&M 02056-542000 Employee Benefits-Fixed 2,263 2,376 2,495 2,620 2,751 2,888 3,033 3,184 3,343 3,511 3,686 561 O&M 02056-542200 Elec-Util Charges 700,000 722,750 744,433 766,765 789,768 813,461 837,865 863,001 888,891 915,558 943,025 562 O&M 02056-542300 Gas,Water & Sanitation Utl 5,500 5,679 5,849 6,025 6,205 6,391 6,583 6,781 6,984 7,194 7,409 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 563 O&M 02056-542500 Postage 200 207 213 219 226 232 239 247 254 262 269 564 O&M 02056-542800 Interfd Other Serv Chgs 18,150 19,058 20,010 21,011 22,061 23,165 24,323 25,539 26,816 28,157 29,564 565 O&M 02056-542900 Interfd Admin Service Chg 136,990 143,840 151,031 158,583 166,512 174,838 183,580 192,759 202,397 212,516 223,142 566 O&M 02056-543100 Advertising 500 516 532 548 564 581 598 616 635 654 674 567 O&M 02056-543200 Other Promotion Activity 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 568 O&M 02056-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 569 O&M 02056-543500 Dump Fee 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 570 O&M 02056-544100 Equipt Rental 7,500 7,744 7,976 8,215 8,462 8,716 8,977 9,246 9,524 9,810 10,104 571 O&M 02056-544600 Uniform Rental 6,000 6,195 6,381 6,572 6,769 6,973 7,182 7,397 7,619 7,848 8,083 572 O&M 02056-545100 Insurance 4,000 4,130 4,254 4,382 4,513 4,648 4,788 4,931 5,079 5,232 5,389 573 O&M 02056-546200 Other Equip Svc & Repair 60,000 61,950 63,809 65,723 67,694 69,725 71,817 73,972 76,191 78,476 80,831 574 O&M 02056-547100 Uniforms-Employee 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 575 O&M 02056-547200 Travel Expense-Emp 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 576 O&M 02056-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 577 O&M 02056-547400 Meals-Employee 200 207 213 219 226 232 239 247 254 262 269 578 O&M 02056-550100 Office Supplies 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 579 O&M 02056-550400 Operating Supplies & Matls 485,000 500,763 515,785 531,259 547,197 563,613 580,521 597,937 615,875 634,351 653,381 580 O&M 02056-551000 Lab Chem Supplies 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 581 O&M 02056-551300 Small Tools & Implements 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 582 O&M 02056-551500 Medical Supplies 200 207 213 219 226 232 239 247 254 262 269 583 O&M 02056-551700 Bulk Chemicals 485,000 500,763 515,785 531,259 547,197 563,613 580,521 597,937 615,875 634,351 653,381 584 O&M 02056-557100 Memberships/Subs/Lic Emp 750 774 798 822 846 872 898 925 952 981 1,010 585 O&M 02056-557300 Training & Ref Employee 6,025 6,221 6,407 6,600 6,798 7,002 7,212 7,428 7,651 7,880 8,117 586 Total Water Supply RO 1 3,075,893$ 3,183,881$ 3,308,275$ 3,446,719$ 3,568,804$ 3,702,853$ 3,845,802$ 3,993,101$ 4,146,577$ 4,306,516$ 4,473,218$ Water Supply RO 2Personnel Services 587 PS 02057-510100 Full Time Salaries & Wages 576,765 605,603 635,883 667,678 701,061 736,115 772,920 811,566 852,145 894,752 939,489 588 PS 02057-510400 Special Pay 30,990 32,540 34,166 35,875 37,669 39,552 41,530 43,606 45,786 48,076 50,479 589 PS 02057-510500 Overtime 48,000 50,400 52,920 55,566 58,344 61,262 64,325 67,541 70,918 74,464 78,187 590 PS 02057-520400 Major Medical Ins-Emp 108,996 116,844 125,607 135,028 145,155 156,041 167,744 180,325 193,849 208,388 224,017 591 PS 02057-520600 Social Security-Employee 9,007 9,457 9,930 10,427 10,948 11,495 12,070 12,674 13,307 13,973 14,671 592 PS 02057-520700 Emp Pension Plan 42,774 30,640 37,378 54,505 47,426 47,872 52,111 54,717 57,453 60,325 63,342 593 PS 02057-520900 Workers Compensation 3,670 3,854 4,046 4,248 4,461 4,684 4,918 5,164 5,422 5,693 5,978 594 PS 02057-522000 CWA Life 1,456 1,561 1,678 1,804 1,939 2,084 2,241 2,409 2,589 2,784 2,992 Operations and Maintenance595O&M 02057-530100 Professional Services 26,000 26,845 27,650 28,480 29,334 30,214 31,121 32,054 33,016 34,006 35,027 596 O&M 02057-530300 Other Contractual Serv 199,800 206,294 212,482 218,857 225,422 232,185 239,151 246,325 253,715 261,326 269,166 597 O&M 02057-530400 Lot Mowing 11,560 11,936 12,294 12,663 13,042 13,434 13,837 14,252 14,679 15,120 15,573 598 O&M 02057-540100 Garage Services 32,240 33,852 35,545 37,322 39,188 41,147 43,205 45,365 47,633 50,015 52,516 599 O&M 02057-540300 Telephone Service Variable 565 593 623 654 687 721 757 795 835 877 920 600 O&M 02057-540500 Radio Svc-Fixed 1,770 1,859 1,951 2,049 2,151 2,259 2,372 2,491 2,615 2,746 2,883 601 O&M 02057-540700 Postal Service 100 105 110 116 122 128 134 141 148 155 163 602 O&M 02057-540900 Risk Mgmt Service 2,214 2,325 2,441 2,563 2,691 2,826 2,967 3,115 3,271 3,435 3,606 603 O&M 02057-541000 Info Technology Charge 46,360 48,678 51,112 53,667 56,351 59,168 62,127 65,233 68,495 71,920 75,516 604 O&M 02057-541100 Bldg & Maint Dept Svc Fx 93,360 98,028 102,929 108,076 113,480 119,154 125,111 131,367 137,935 144,832 152,074 605 O&M 02057-541200 Custodial Service 7,870 8,264 8,677 9,111 9,566 10,044 10,547 11,074 11,628 12,209 12,819 606 O&M 02057-541600 Bldg & Maint-Variable 1,000 1,050 1,103 1,158 1,216 1,276 1,340 1,407 1,477 1,551 1,629 607 O&M 02057-542000 Employee Benefits-Fixed 2,263 2,376 2,495 2,620 2,751 2,888 3,033 3,184 3,343 3,511 3,686 608 O&M 02057-542200 Elec-Util Charges 500,000 516,250 531,738 547,690 564,120 581,044 598,475 616,429 634,922 653,970 673,589 609 O&M 02057-542300 Gas,Water & Sanitation Utl 50,000 51,625 53,174 54,769 56,412 58,104 59,848 61,643 63,492 65,397 67,359 610 O&M 02057-542500 Postage 400 413 425 438 451 465 479 493 508 523 539 611 O&M 02057-542800 Interfd Other Serv Chgs 20,730 21,767 22,855 23,998 25,197 26,457 27,780 29,169 30,628 32,159 33,767 612 O&M 02057-542900 Interfd Admin Service Chg 156,560 164,388 172,607 181,238 190,300 199,815 209,805 220,296 231,310 242,876 255,020 613 O&M 02057-543100 Advertising 200 207 213 219 226 232 239 247 254 262 269 614 O&M 02057-543200 Other Promotion Activity 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 615 O&M 02057-543400 Printing & Binding 500 516 532 548 564 581 598 616 635 654 674 616 O&M 02057-543700 Fees & Permits 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 617 O&M 02057-544100 Equipt Rental 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 618 O&M 02057-544600 Uniform Rental 7,000 7,228 7,444 7,668 7,898 8,135 8,379 8,630 8,889 9,156 9,430 619 O&M 02057-545100 Insurance 5,640 5,823 5,998 6,178 6,363 6,554 6,751 6,953 7,162 7,377 7,598 620 O&M 02057-546200 Other Equip Svc & Repair 50,000 51,625 53,174 54,769 56,412 58,104 59,848 61,643 63,492 65,397 67,359 621 O&M 02057-547100 Uniforms-Employee 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 622 O&M 02057-547200 Travel Expense-Emp 1,800 1,859 1,914 1,972 2,031 2,092 2,155 2,219 2,286 2,354 2,425 623 O&M 02057-547300 Mileage Reimbursement 200 207 213 219 226 232 239 247 254 262 269 624 O&M 02057-547400 Meals-Employee 300 310 319 329 338 349 359 370 381 392 404 625 O&M 02057-550100 Office Supplies 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 626 O&M 02057-550400 Operating Supplies & Matls 330,000 340,725 350,947 361,475 372,319 383,489 394,994 406,843 419,049 431,620 444,569 627 O&M 02057-551000 Lab Chem Supplies 25,000 25,813 26,587 27,384 28,206 29,052 29,924 30,821 31,746 32,699 33,679 628 O&M 02057-551300 Small Tools & Implements 3,000 3,098 3,190 3,286 3,385 3,486 3,591 3,699 3,810 3,924 4,042 629 O&M 02057-551500 Medical Supplies 200 207 213 219 226 232 239 247 254 262 269 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 630 O&M 02057-551700 Bulk Chemicals 450,000 464,625 478,564 492,921 507,708 522,940 538,628 554,787 571,430 588,573 606,230 631 O&M 02057-557100 Memberships/Subs/Lic Emp 1,620 1,673 1,723 1,775 1,828 1,883 1,939 1,997 2,057 2,119 2,182 632 O&M 02057-557300 Training & Ref Employee 6,250 6,453 6,647 6,846 7,052 7,263 7,481 7,705 7,937 8,175 8,420 Capital Outlay 633 Total Water Supply RO 2 2,875,160$ 2,977,527$ 3,099,702$ 3,237,215$ 3,355,702$ 3,487,139$ 3,628,052$ 3,773,284$ 3,924,883$ 4,083,157$ 4,248,426$ Water Supply RO 3Personnel Services634PS02058-510100 Salaries & Wages-Full Time 73,389 77,058 80,911 84,957 89,205 93,665 98,348 103,266 108,429 113,850 119,543 635 PS 02058-510400 Special Pay 3,900 4,095 4,300 4,515 4,740 4,977 5,226 5,488 5,762 6,050 6,353 636 PS 02058-520400 Major Medical Insurance 12,192 13,070 14,050 15,104 16,237 17,454 18,763 20,171 21,683 23,310 25,058 637 PS 02058-520600 Social Security 1,023 1,074 1,128 1,184 1,243 1,306 1,371 1,439 1,511 1,587 1,666 638 PS 02058-520700 Pension Plan Contribution 5,093 5,320 5,595 5,996 6,353 6,717 7,115 7,537 7,984 8,457 8,959 639 PS 02058-522000 Life Ins CWA 182 195 210 225 242 261 280 301 324 348 374 640 O&M 02058-530100 Professional Services 10,000 10,325 10,635 10,954 11,282 11,621 11,970 12,329 12,698 13,079 13,472 641 O&M 02058-530300 Other Contractual Serv 20,000 20,650 21,270 21,908 22,565 23,242 23,939 24,657 25,397 26,159 26,944 642 O&M 02058-530400 Lot Mowing 6,360 6,567 6,764 6,967 7,176 7,391 7,613 7,841 8,076 8,318 8,568 643 O&M 02058-540100 Garage Services 2,990 3,140 3,296 3,461 3,634 3,816 4,007 4,207 4,418 4,638 4,870 644 O&M 02058-540300 Telephone Service Variable 565 593 623 654 687 721 757 795 835 877 920 645 O&M 02058-541000 Info Technology Charge 16,000 16,800 17,640 18,522 19,448 20,421 21,442 22,514 23,639 24,821 26,062 646 O&M 02058-541100 Bldg & Maint Dept Svc Fx 71,200 74,760 78,498 82,423 86,544 90,871 95,415 100,186 105,195 110,455 115,977 647 O&M 02058-541600 Bldg & Maint-Variable 300 315 331 347 365 383 402 422 443 465 489 648 O&M 02058-542200 Elec-Util Charges 180,000 185,850 191,426 197,168 203,083 209,176 215,451 221,915 228,572 235,429 242,492 649 O&M 02058-542300 Gas,Water & Sanitation Utl 5,500 5,679 5,849 6,025 6,205 6,391 6,583 6,781 6,984 7,194 7,409 650 O&M 02058-542500 Postage 200 207 213 219 226 232 239 247 254 262 269 651 O&M 02058-542800 Interfd Other Serv Chgs 4,280 4,494 4,719 4,955 5,202 5,462 5,736 6,022 6,324 6,640 6,972 652 O&M 02058-542900 Interfd Admin Service Chg 19,570 20,549 21,576 22,655 23,787 24,977 26,226 27,537 28,914 30,359 31,877 653 O&M 02058-543100 Advertising 200 207 213 219 226 232 239 247 254 262 269 654 O&M 02058-543400 Printing & Binding 200 207 213 219 226 232 239 247 254 262 269 655 O&M 02058-544100 Equipt Rental 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 656 O&M 02058-545100 Insurance 440 454 468 482 496 511 527 542 559 575 593 657 O&M 02058-546200 Other Equip Svc & Repair 22,000 22,715 23,396 24,098 24,821 25,566 26,333 27,123 27,937 28,775 29,638 658 O&M 02058-550100 Office Supplies 150 155 160 164 169 174 180 185 190 196 202 659 O&M 02058-550400 Operating Supplies & Matls 60,000 61,950 63,809 65,723 67,694 69,725 71,817 73,972 76,191 78,476 80,831 660 O&M 02058-551000 Lab Chem Supplies 15,000 15,488 15,952 16,431 16,924 17,431 17,954 18,493 19,048 19,619 20,208 661 O&M 02058-551300 Small Tools & Implements 2,000 2,065 2,127 2,191 2,256 2,324 2,394 2,466 2,540 2,616 2,694 662 O&M 02058-551500 Medical Supplies 150 155 160 164 169 174 180 185 190 196 202 663 O&M 02058-551700 Bulk Chemicals 70,000 72,275 74,443 76,677 78,977 81,346 83,787 86,300 88,889 91,556 94,302 664 Total Water Supply RO 3 607,884$ 631,571$ 655,288$ 680,083$ 705,826$ 732,612$ 760,516$ 789,576$ 819,843$ 851,372$ 884,220$ Lift Stations MaintenancePersonnel Services 665 PS 01348-510100 Salaries & Wages-Full Time 306,151 321,459 337,531 354,408 372,128 390,735 410,272 430,785 452,324 474,941 498,688 666 PS 01348-510400 Special Pay 35,500 37,275 39,139 41,096 43,150 45,308 47,573 49,952 52,450 55,072 57,826 667 PS 01348-510500 Salaries & Wages-Overtime 17,000 17,850 18,743 19,680 20,664 21,697 22,782 23,921 25,117 26,373 27,691 668 PS 01348-520400 Major Medical Insurance 76,000 81,472 87,582 94,151 101,212 108,803 116,964 125,736 135,166 145,304 156,201 669 PS 01348-520600 Social Security 4,677 4,911 5,156 5,414 5,685 5,969 6,268 6,581 6,910 7,256 7,618 670 PS 01348-520700 Emp Pension Plan 22,427 16,758 20,443 29,810 25,939 26,183 28,501 29,926 31,423 32,994 34,643 671 PS 01348-520900 Workers Compensation 2,690 2,825 2,966 3,114 3,270 3,433 3,605 3,785 3,974 4,173 4,382 672 PS 01348-522000 Life Insurance-CWA 910 976 1,049 1,127 1,212 1,303 1,400 1,506 1,618 1,740 1,870 673 PS 01348-542000 Emp Benefits Fixed Chgs 1,697 1,782 1,871 1,964 2,063 2,166 2,274 2,388 2,507 2,633 2,764 Operations and Maintenance 674 O&M 01348-530100 Professional Services 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 675 O&M 01348-530300 Other Contractual Serv 5,000 5,163 5,317 5,477 5,641 5,810 5,985 6,164 6,349 6,540 6,736 676 O&M 01348-540100 Garage Services-Fixed 30,680 32,214 33,825 35,516 37,292 39,156 41,114 43,170 45,328 47,595 49,974 677 O&M 01348-541600 Bldg & Maint Chgs-Variable 500 525 551 579 608 638 670 704 739 776 814 678 O&M 01348-542200 Utilities-Electric 280,000 289,100 297,773 306,706 315,907 325,385 335,146 345,201 355,557 366,223 377,210 679 O&M 01348-542300 Utilities-Gas Water Sanitation 17,000 17,553 18,079 18,621 19,180 19,755 20,348 20,959 21,587 22,235 22,902 680 O&M 01348-542500 Postage 500 516 532 548 564 581 598 616 635 654 674 681 O&M 01348-542700 Interfund Svc Chgs-Enterprise 16,650 17,483 18,357 19,274 20,238 21,250 22,313 23,428 24,600 25,830 27,121 682 O&M 01348-542800 Interfund Svc Chgs-Gen Fd Ops 36,600 38,430 40,352 42,369 44,488 46,712 49,048 51,500 54,075 56,779 59,618 683 O&M 01348-542900 Interfund Svc Chgs-Gen Fd Adm 97,850 102,743 107,880 113,274 118,937 124,884 131,128 137,685 144,569 151,797 159,387 684 O&M 01348-543100 Advertising 250 258 266 274 282 291 299 308 317 327 337 685 O&M 01348-543400 Printing Services 50 52 53 55 56 58 60 62 63 65 67 686 O&M 01348-544100 Rentals-Equipment 7,500 7,744 7,976 8,215 8,462 8,716 8,977 9,246 9,524 9,810 10,104 687 O&M 01348-544600 Rentals-Uniforms 7,500 7,744 7,976 8,215 8,462 8,716 8,977 9,246 9,524 9,810 10,104 688 O&M 01348-545100 Ins Premiums 3,280 3,387 3,488 3,593 3,701 3,812 3,926 4,044 4,165 4,290 4,419 689 O&M 01348-546200 Repairs & Svc-Other Equip 370,000 382,025 393,486 405,290 417,449 429,973 442,872 456,158 469,843 483,938 498,456 690 O&M 01348-547100 Uniforms-Employee 1,200 1,239 1,276 1,314 1,354 1,395 1,436 1,479 1,524 1,570 1,617 691 O&M 01348-547200 Travel Expense-Employee 1,120 1,156 1,191 1,227 1,264 1,302 1,341 1,381 1,422 1,465 1,509 692 O&M 01348-547300 Mileage Reimb-Employee 200 207 213 219 226 232 239 247 254 262 269 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 693 O&M 01348-547400 Meals-Employee 200 207 213 219 226 232 239 247 254 262 269 694 O&M 01348-550100 Office Supplies 500 516 532 548 564 581 598 616 635 654 674 695 O&M 01348-550400 Operating Supplies 281,500 290,649 299,368 308,349 317,600 327,128 336,942 347,050 357,461 368,185 379,231 696 O&M 01348-557100 Memberships Subs Lic Emp 500 516 532 548 564 581 598 616 635 654 674 697 O&M 01348-557300 Training & Ref Emp 5,650 5,834 6,009 6,189 6,375 6,566 6,763 6,966 7,175 7,390 7,612 698 O&M 01348-541000 Info Tech Chgs-Fixed 49,830 52,322 54,938 57,684 60,569 63,597 66,777 70,116 73,622 77,303 81,168 699 O&M 01348-540300 Telephone Service Chgs-Var 565 583 601 619 637 657 676 697 717 739 761 700 O&M 01348-540900 Risk Mgt Fixed Chgs 1,660 1,714 1,765 1,818 1,873 1,929 1,987 2,047 2,108 2,171 2,236 Capital Outlay 701 O&M 01348-543700 Fees & Permits 30 31 32 33 34 35 36 37 38 39 40 702 O&M 01348-551300 Small Tools & Implements 4,500 4,646 4,786 4,929 5,077 5,229 5,386 5,548 5,714 5,886 6,062 703 Total Lift Stations Maintenance 1,692,867$ 1,755,022$ 1,827,161$ 1,907,945$ 1,978,592$ 2,056,607$ 2,140,104$ 2,226,280$ 2,316,273$ 2,410,269$ 2,508,464$ PU EngineeringPersonnel Services704PS01344-510100 Salaries & Wages-Full Time 562,580 590,709 620,244 651,257 683,820 718,010 753,911 791,607 831,187 872,746 916,384 705 PS 01344-520100 Life Ins $2500 Empl & Pens 54 57 60 63 66 69 72 76 80 84 88 706 PS 01344-520300 Life Ins SAMP 1,718 1,842 1,980 2,128 2,288 2,460 2,644 2,842 3,055 3,285 3,531 707 PS 01344-520400 Major Medical Insurance 85,344 91,489 98,350 105,727 113,656 122,180 131,344 141,195 151,784 163,168 175,406 708 PS 01344-520600 Social Security 8,021 8,422 8,843 9,285 9,750 10,237 10,749 11,286 11,851 12,443 13,065 709 PS 01344-520700 Pension Plan Contribution 37,930 39,618 41,666 44,658 47,315 50,021 52,988 56,130 59,458 62,984 66,719 710 PS 01344-520900 Workers Compensation 2,690 2,825 2,966 3,114 3,270 3,433 3,605 3,785 3,974 4,173 4,382 711 PS 01344-522000 Life Ins CWA 182 195 210 225 242 261 280 301 324 348 374 Operations and Maintenance 712 O&M 01344-530100 Professional Services 775,000 800,188 824,193 848,919 874,386 900,618 927,637 955,466 984,130 1,013,654 1,044,063 713 O&M 01344-540300 Telephone Service Chgs-Var 5,650 5,933 6,229 6,541 6,868 7,211 7,572 7,950 8,348 8,765 9,203 714 O&M 01344-540900 Risk Mgt Fixed Chgs 1,660 1,743 1,830 1,922 2,018 2,119 2,225 2,336 2,453 2,575 2,704 715 O&M 01344-541000 Info Tech Chgs-Fixed 61,140 64,197 67,407 70,777 74,316 78,032 81,933 86,030 90,332 94,848 99,591 716 O&M 01344-542000 Emp Benefits Fixed Chgs 1,697 1,782 1,871 1,964 2,063 2,166 2,274 2,388 2,507 2,633 2,764 717 O&M 01344-542500 Postage 50 52 53 55 56 58 60 62 63 65 67 718 O&M 01344-542900 Interfund Svc Chgs-Gen Fd Adm 117,420 123,291 129,456 135,928 142,725 149,861 157,354 165,222 173,483 182,157 191,265 719 O&M 01344-543100 Advertising 1,500 1,549 1,595 1,643 1,692 1,743 1,795 1,849 1,905 1,962 2,021 719 O&M 01344-543400 Printing Services 100 103 106 110 113 116 120 123 127 131 135 720 O&M 01344-545100 Ins Premiums 2,210 2,282 2,350 2,421 2,493 2,568 2,645 2,725 2,806 2,891 2,977 721 O&M 01344-547100 Uniforms-Employee 750 774 798 822 846 872 898 925 952 981 1,010 722 O&M 01344-547200 Travel Expense-Employee 3,300 3,407 3,509 3,615 3,723 3,835 3,950 4,068 4,190 4,316 4,446 723 O&M 01344-547300 Mileage Reimb-Employee 100 103 106 110 113 116 120 123 127 131 135 724 O&M 01344-550100 Office Supplies 1,000 1,033 1,063 1,095 1,128 1,162 1,197 1,233 1,270 1,308 1,347 725 O&M 01344-550400 Operating Supplies 1,400 1,446 1,489 1,534 1,580 1,627 1,676 1,726 1,778 1,831 1,886 726 O&M 01344-557100 Memberships Subs Lic Emp 3,430 3,541 3,648 3,757 3,870 3,986 4,106 4,229 4,356 4,486 4,621 727 O&M 01344-557300 Training & Ref Emp 6,230 6,432 6,625 6,824 7,029 7,240 7,457 7,681 7,911 8,148 8,393 728 O&M 01344-542800 Interfund Svc Chgs-Gen Fd Ops 15,550 16,328 17,144 18,001 18,901 19,846 20,838 21,880 22,974 24,123 25,329 729 Total PU Engineering 1,696,706 1,769,338 1,843,793 1,922,493 2,004,326 2,089,847 2,179,448 2,273,237 2,371,425 2,474,236 2,581,906 Incremental O&M 730 PWC Incremental Cost of Increased Water Production 2 - 127,514 131,339 135,279 139,337 143,518 687,629 986,933 1,016,541 1,047,038 1,078,449 731 O&M Projected O&M Savings From Wastewater Plants Consolidation 3 - - - - - - - (3,097,786) (3,097,786) (3,097,786) (3,097,786) 732 Total Incremental O&M - 127,514 131,339 135,279 139,337 143,518 687,629 (2,110,853) (2,081,245) (2,050,748) (2,019,337) Total Expenses by Category733PSPersonnel Services 18,829,888$ 19,540,019 20,700,238 22,142,650 23,118,922 24,320,832 25,671,272 27,056,294 28,518,168 30,061,306 31,690,383 734 PWC Purchased Water Cost 8,111,706 7,844,795 8,127,509 8,418,363 8,717,438 9,024,801 5,158,263 4,705,544 4,921,083 5,146,806 5,383,205 735 O&M Operations & Maintenance 33,225,407 34,519,251 35,811,649 37,155,661 38,553,477 40,007,384 41,519,773 39,995,357 41,632,316 43,335,593 45,108,036 736 CO Capital Outlay (Equip & Lease Purchase Program)331,530 333,080 334,708 336,416 338,211 340,095 342,073 344,150 346,331 348,621 351,026 737 Total Expenses 60,498,531$ 62,237,145 64,974,104 68,053,091 70,728,048 73,693,111 72,691,381 72,101,345 75,417,898 78,892,326 82,532,651 Expense Execution Factors 4 738 Personnel Services 96%96%96%96%96%96%96%96%96%96%96% 739 Purchased Water Cost 100%100%100%100%100%100%100%100%100%100%100%740 Operations & Maintenance 98%98%98%98%98%98%98%98%98%98%98%741 Capital Outlay (Equip & Lease Purchase Program)100%100%100%100%100%100%100%100%100%100%100% Total Expenses at Execution 742 Personnel Services 18,076,692$ 18,758,418 19,872,228 21,256,944 22,194,165 23,347,999 24,644,421 25,974,043 27,377,442 28,858,854 30,422,768 743 Purchased Water Cost 8,111,706 7,844,795 8,127,509 8,418,363 8,717,438 9,024,801 5,158,263 4,705,544 4,921,083 5,146,806 5,383,205 744 Operations & Maintenance 32,560,899 33,828,865 35,095,416 36,412,548 37,782,407 39,207,236 40,689,378 39,195,450 40,799,670 42,468,881 44,205,875 745 Capital Outlay (Equip & Lease Purchase Program)331,530 333,080 334,708 336,416 338,211 340,095 342,073 344,150 346,331 348,621 351,026 746 Total Expenses at Execution 59,080,827$ 60,765,159 63,429,861 66,424,272 69,032,222 71,920,130 70,834,134 70,219,186 73,444,525 76,823,162 80,362,874 Transfers Out City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Renewal & Replacement Transfers by Department 5 747 Wastewater Collection 10,045,880$ 4,016,444 4,258,779 4,492,818 4,768,023 5,101,367 5,459,279 5,843,119 6,254,702 6,697,730 7,174,510 748 WET Northeast Plant 172,060 68,791 72,942 76,950 81,664 87,373 93,503 100,078 107,127 114,715 122,881 749 Water Distribution 1,196,010 478,177 507,028 534,891 567,656 607,342 649,953 695,651 744,652 797,397 854,160 750 Reclaimed Water 3,057,220 1,222,307 1,296,056 1,367,280 1,451,032 1,552,477 1,661,399 1,778,211 1,903,467 2,038,292 2,183,388 751 Water Supply RO 3 - - - - - - - - - - - 752 Additional R&R - 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 10,000,000 Payment in Lieu of Taxes By Department 6 753 Pub Util Administration 462,360$ 500,989 535,718 572,982 612,991 655,955 702,100 751,693 804,962 862,190 923,683 754 Wastewater Collection 722,440 782,797 837,062 895,287 957,802 1,024,934 1,097,036 1,174,524 1,257,757 1,347,176 1,443,259 755 Wastewater Maintenance 866,925 939,353 1,004,471 1,074,340 1,149,358 1,229,916 1,316,438 1,409,424 1,509,304 1,616,606 1,731,905 756 WPC Plant Operations 57,795 62,624 66,965 71,623 76,624 81,994 87,763 93,962 100,620 107,774 115,460 757 WPC Laboratory Operations 86,690 93,933 100,444 107,431 114,932 122,988 131,640 140,938 150,926 161,656 173,186 758 Industrial Pretreatment Pl 173,385 187,871 200,894 214,868 229,872 245,983 263,288 281,885 301,861 323,321 346,381 759 WET Marshall Street Plant 375,670 407,056 435,274 465,551 498,058 532,967 570,460 610,754 654,036 700,534 750,497 760 WET Northeast Plant 375,670 407,056 435,274 465,551 498,058 532,967 570,460 610,754 654,036 700,534 750,497 761 WET East Plant 288,975 313,118 334,824 358,113 383,119 409,972 438,813 469,808 503,101 538,869 577,302 762 Water Distribution 1,098,110 1,189,853 1,272,336 1,360,837 1,455,860 1,557,901 1,667,496 1,785,278 1,911,793 2,047,710 2,193,757 763 Water Supply 115,590 125,247 133,930 143,245 153,248 163,989 175,525 187,923 201,240 215,547 230,921 764 Reclaimed Water 433,460 469,674 502,233 537,167 574,676 614,955 658,215 704,708 754,648 808,298 865,948 765 Water Supply RO 1 202,280 219,180 234,374 250,676 268,180 286,977 307,165 328,861 352,167 377,203 404,106 766 Water Supply RO 2 231,180 250,494 267,859 286,491 306,495 327,978 351,050 375,846 402,481 431,095 461,841 767 Water Supply RO 3 28,900 31,314 33,485 35,814 38,315 41,001 43,885 46,985 50,314 53,892 57,735 767 Lift Stations Maintenance 144,490 156,562 167,415 179,060 191,563 204,990 219,410 234,908 251,555 269,439 288,656 768 Total Transfers Out 20,135,090$ 21,922,840 22,697,363 23,490,976 24,377,527 25,384,025 26,464,879 27,625,310 28,870,750 30,209,977 31,650,074 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Projection of Cash Outflows Schedule 4 Account Code Expense Line Item1 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Debt Service 769 Series 2017 Principal 805,000 850,000 885,000 930,000 975,000 1,020,000 1,070,000 1,125,000 1,180,000 7,220,000 7,530,000 770 Series 2017 Interest 2,837,425 2,796,050 2,752,675 2,707,300 2,659,675 2,609,800 2,557,550 2,502,675 2,445,050 2,235,050 1,922,775 771 Series 2017B Principal 2,395,000 2,455,000 2,510,000 2,575,000 2,635,000 2,695,000 2,760,000 2,830,000 2,895,000 - - 772 Series 2017B Interest 541,260 483,060 423,480 362,460 299,940 235,980 170,520 103,440 34,740 - - 773 Series 2020 Principal 1,425,000 1,490,000 1,565,000 1,640,000 1,715,000 1,805,000 1,885,000 1,975,000 2,060,000 - - 774 Series 2020 Interest 742,375 669,500 593,125 513,000 429,125 341,125 248,875 152,375 51,500 - - Interim Financing Interest Payments - - - - - - - - - - - 775 Cumulative New Debt Service for CIP - - - 8,933,583 11,622,848 26,941,290 31,552,580 47,369,103 52,130,330 64,120,775 70,385,844 776 Total Debt Service 8,746,060$ 8,743,610 8,729,280 17,661,343 20,336,588 35,648,195 40,244,525 56,057,593 60,796,620 73,575,825 79,838,619 777 Total Cash Outflows 87,961,977$ 91,431,608 94,856,504 107,576,591 113,746,336 132,952,350 137,543,539 153,902,089 163,111,895 180,608,964 191,851,567 1 FY 2025 values reflect City's 2025 Budget. Starting in FY 2026, costs are escalated using annual cost escalation factors presented in Schedule 5 of this report. 2 The City anticipates water production of 10.5 MGD by Fiscal Year 2032, reflected as a 0.5 MGD increase in FY 2026, a 2.0 MGD increase in FY 2031, and a 1.0 MGD increase in FY 2032. As such, these annual costs reflect projected added costs of chemicals and electricity. 3 Reflects operating cost savings identified by Black & Veatch for the consolidation both Marshal Street and East water reclamation facilities into the North East water reclamation facility 4 Execution is based on discussion with City staff and reflects historical comparison of budget to actual spending. 6 Reflects 5.5% of operating revenues as established by City Council. 5 The analysis includes an additional annual transfer for $1.0M a year, capping at $10M by FY 2026 in order to comply with bond covenants and maintain a reasonable balance between cash versus bond funded capital projects. Furthermore, transfers are distributed proportionally by department and are based upon 5.00% of the prior year's operating revenue. City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Cost Escalation Factors Schedule 5 Description Escalation Factor FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Full Time Salaries & Wages Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Overtime Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Life Ins $2500 Empl & Pens Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50% 1% Life Insurance-Employee Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50% Samp Life Insurance Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50% Major Medical Ins-Emp Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50% Social Security-Employee Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Emp Pension Plan1 Pension Contribution 4.45%5.17%7.18%5.95%5.72%5.93%5.93%5.93%5.93%5.93%Workers Compensation Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Disability Insurance Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%CWA Life Insurance Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%Professional Services Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Other Contractual Serv Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Inv Purchase-Resale Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Garage Services Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Telephone Service Variable Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Messenger Service Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Radio Svc-Fixed Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Telephone Svc Fixed Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Postal Service Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Risk Mgmt Service Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Info Technology Charge Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Bldg & Maint Dept Svc Fx Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Custodial Service Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Garage Variable Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Bldg & Maint-Variable Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Administrative Charge Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Employee Benefits-Fixed Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Telephone-Util Chgs Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Elec-Util Charges Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Gas,Water & Sanitation Utl Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Postage Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Interfd Svc Chg-Other Fund Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Interfd Other Serv Chgs Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Interfd Admin Service Chg Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Advertising Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Other Promotion Activity Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Freight Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Printing & Binding Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Dump Fee Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Taxes Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Equipt Rental Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Uniform Rental Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Insurance Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Ofc Equip Svc & Repair Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Other Equip Svc & Repair Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Cost Escalation Factors Schedule 5 Description Escalation Factor FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Uniforms-Employee Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Travel Expense-Emp Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Mileage Reimbursement Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Meals-Employee Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Other Services Or Charges Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Bad Debt Expense Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Obsolete Inventory Loss Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Loss-Disposal of Assets Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Recruitment Expense Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% P-Card Disputes Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Office Supplies Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Operating Supplies & Matls Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Construction Materials Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Lab Chem Supplies Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Medical Supplies Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%$750-5000 Computer Softwar Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%$750-5000 Mach & Equip Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Memberships/Subs/Lic Emp Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Officl Recognition-Emp Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Training & Ref Employee Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%>$5,000 Machinery & Equip Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% >$5,000 Computer Software Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Cost Matl & Services Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Contrib To Garage Fund Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% OPEB Expense Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 1345 - Administration Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 1346 - Sanitary Sewer Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 1347 - Sanitary Sewer Maintenance Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 1351 - WPC Operations Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 1352 - WPC Lab Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 1353 - Industrial Pretreatment Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2051 - Water Distribution Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2053 - Water Supply Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% 2054 - Reclaimed Water Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% CWA Life Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%$1,000-$4,999 Mach & Equip Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Interest-Leased Equipt No Escalation 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%Interest Other No Escalation 0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%Uniform Rentals Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Salaries & Wages-Full Time Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Salaries & Wages-Overtime Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Major Medical Insurance Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%Social Security Pay 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%Pension Plan Contribution Pension Contribution 4.45%5.17%7.18%5.95%5.72%5.93%5.93%5.93%5.93%5.93%Life Insurance-CWA Health Insurance 7.20%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%7.50%Utilities-Electric Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Cost Escalation Factors Schedule 5 Description Escalation Factor FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Utilities-Gas Water Sanitation Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Interfund Svc Chgs-Gen Fd Ops Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Interfund Svc Chgs-Gen Fd Adm Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Printing Services Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Rentals-Equipment Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Rentals-Uniforms Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Ins Premiums Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Repairs & Svc-Other Equip Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Travel Expense-Employee Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Mileage Reimb-Employee Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Other Charges Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Operating Supplies Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Memberships Subs Lic Emp Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Training & Ref Emp Inflation 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%Info Tech Chgs-Fixed Internal Service Charges 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Default Inflation Factor 3.25%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00%3.00% Weighted Average Increase2 2.86%4.41%4.74%3.94%4.20%-1.52%-0.88%4.61%4.62%4.63% 1 Reflects the percentage of Salaries & Wages as provided by staff. 2 The Weighted Average cost escalation in O&M Expenses is reflective of the cost escalation factors presented on this Schedule and execution percentages presented in Schedules 1 and 4. FY 26 is impacted by projected reduction in purchased water costs from lower purchases, recurring again in FY 31 and FY 32. FY 32 is impacted by projected annual savings in O&M from the consolidation of Marshal Street and East water reclamation facilities into the North East plant. City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Capital Improvement Program Schedule 6 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Total CIP Spending From Water & Sewer Revenue 1 2023 Sewer Point Repair and Improvements $ 32,000,000 $ 32,000,000 $ 32,000,000 $ 32,000,000 $ 32,000,000 $ 32,000,000 $ - $ - $ - $ - $ - 192,000,000 2 SB 64 Program - 7,142,857 32,142,857 32,142,857 32,142,857 47,142,857 40,000,000 - - - - 190,714,286 3 Annual Water and RCW Repair - 4,500,000 9,000,000 9,000,000 9,000,000 9,000,000 9,000,000 - - - - 49,500,000 4 WWCS Improvements Program - 2,100,000 2,100,000 2,100,000 2,100,000 2,100,000 2,100,000 2,500,000 - - - 15,100,000 5 NE WRF Sand Filters Rehab 2,000,000 2,000,000 - - - - - - - - - 4,000,000 6 ONHOLD WF Interconnect 42,000 2,000,000 - - - - - - - - - 2,042,000 7 Lift Station Program (Tetra Tech) 1,942,734 1,942,734 1,942,734 1,942,734 1,942,734 1,942,734 1,942,734 - - - - 13,599,138 8 Water-RCW Program 1,500,000 1,800,000 1,800,000 1,800,000 1,800,000 1,800,000 1,800,000 - - - - 12,300,000 9 Water CIP30 Elevated Storage Tanks Demolition and Remov 1,150,000 1,150,000 - - - - - - - - - 2,300,000 10 East WRF Sand Filter Bldg - Feed Pump Station Improveme 1,000,000 1,000,000 - - - - - - - - - 2,000,000 11 Water CIP28 Fire Flow - Hydraulic Improvements Phase 1 - 1,000,000 1,331,947 2,404,238 2,478,769 2,555,611 - - - - - 9,770,565 12 Load Bank Testing 500,000 700,000 - - - - - - - - - 1,200,000 13 Lightning Protection Plan and Standards 225,000 500,000 1,500,000 1,000,000 - - - - - - - 3,225,000 14 NE WRF Digester Repairs 500,000 500,000 - - - - - - - - - 1,000,000 15 Subaqueous Pipeline Master Plan 300,000 - - - - - - - - - - 300,000 16 Sewer Relocation at Allen's Creek Crossing 50,000 - 400,000 - - - - - - - - 450,000 17 NE WRF Clarifier Gates 51,000 - - - - - - - - - - 51,000 18 Lift Station 16 Pierce St Rehab - - - - - - - - - - - - 19 NE WRF MCC-1, DC-1 & DC-2 Replacement 1,000,000 - - - - - - - - - - 1,000,000 20 Water CIP17 Island Estates - Windward Passage Water Mai 1,000,000 - - - - - - - - - - 1,000,000 21 Water CIP19 Island Estates - Cast Iron Water Main Replacem 550,000 - - - - - - - - - - 550,000 22 RO1 Dual Media Filters 1,400,000 - - - - - - - - - - 1,400,000 23 Hach WIMs Support Services 15,000 - - - - - - - - - - 15,000 24 FDEP UIC Class I and V Renewal (NE WRF) - - - 50,000 - - - - - - - 50,000 25 Energy Efficiency Study - Public Utilities (Siemen's) 200,000 - - - - - - - - - - 200,000 26 JPA Lakeview at Keene Drainage and Road Imp 250,000 - - - - - - - - - - 250,000 27 Permanent Generator/ ATS Evaluation - 1,500,000 2,000,000 2,000,000 2,000,000 3,000,000 3,000,000 - - - - 13,500,000 28 Automated Meter Reading (AMR) Evaluation 2,000,000 2,000,000 4,231,690 4,231,690 4,231,690 4,231,690 4,231,690 - - - - 25,158,450 29 SLR LS Improvements - 1,000,000 2,000,000 1,000,000 - - - - - - - 4,000,000 30 SCADA MP Implementation 500,000 - 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 - - - - 13,000,000 31 Water CIP29 Fire Flow - Hydraulic Improvements Phase 2 - - - - 1,000,000 1,634,835 2,716,515 2,800,727 2,887,549 - - 11,039,625 32 Subaqueous Crossing MP Implementation - - - 500,000 1,500,000 6,000,000 6,000,000 6,000,000 - - - 20,000,000 33 RotoMix Drum Screen (KSA) 250,000 - - - - - - - - - - 250,000 34 Replace Court St. Line 1,000,000 - - - - - - - - - - 1,000,000 35 WRF Maintenance and Repair Program 1,000,000 5,759,000 6,000,000 7,000,000 8,000,000 9,000,000 10,000,000 - - - - 46,759,000 36 Rerouting Collection System 1,000,000 1,000,000 6,000,000 12,000,000 12,000,000 12,000,000 12,000,000 11,000,000 - - - 67,000,000 37 NE WRF Upgrades 1,000,000 1,000,000 10,000,000 35,000,000 35,000,000 35,000,000 35,000,000 29,000,000 - - - 181,000,000 38 Primary Lift Stations/ Force Mains - - 1,000,000 20,600,000 45,600,000 45,600,000 45,600,000 45,600,000 39,600,000 - - 243,600,000 39 MS/NE Replacement of sludge conveyor system - - 250,000 - - - - - - - - 250,000 40 WWCS R&R Force Mains 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 - - - 40,000,000 41 WWCS R&R Lift Stations 3,000,000 4,000,000 12,000,000 12,000,000 12,000,000 12,000,000 12,000,000 - - - - 67,000,000 42 GTB Interconnect Relocation - 500,000 2,500,000 1,500,000 - - - - - - - 4,500,000 43 WWCS R&R Gravity Mains - - 1,000,000 3,000,000 6,000,000 10,000,000 10,000,000 11,110,000 11,110,000 11,110,000 11,110,000 74,440,000 44 WWCS R&R Manholes - - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 3,663,800 3,663,800 3,663,800 3,663,800 29,655,200 45 LS H2S control feasibity study - - - - 400,000 500,000 1,000,000 - - - - 1,900,000 46 ON HOLD Water CIP07 RO1 - Residuals Management Syste - - 1,175,905 - - - - - - - - 1,175,905 47 Upgrade SCADA Software at all facilities - 654,000 - - - - - - - - - 654,000 48 MS/NE/E Entrance Upgrades - - - 60,000 540,000 - - - - - - 600,000 49 WWCS Master Plan Update - - 300,000 300,000 - - - - - - - 600,000 50 Water Master Plan Update - - - - 250,000 250,000 - - - - - 500,000 51 Replace MW 19-60 - 150,000 150,000 - - - - - - - - 300,000 52 MS/E/NE WRF - Upgrade Sludge Thickening 1,000,000 1,000,000 1,000,000 - - - - - - - - 3,000,000 53 Water CIP06 RO1 - High Service Pump Station and Building - - - - 504,112 6,234,156 5,891,563 - - - - 12,629,831 54 2025 ERP RRA Update - 150,000 - - - - - - - - - 150,000 55 Water CIP02 Wellfield #2 Improvements - - 1,234,500 10,606,069 9,622,632 9,920,933 - - - - - 31,384,134 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Capital Improvement Program Schedule 6 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Total 56 Water CIP10 RO2 - Process Improvements for 2-Skid Opera - - - 6,413,851 6,061,535 - - - - - - 12,475,386 57 Water CIP11 RO2 - Blending and Process Improvements - - - 536,449 6,634,691 6,270,142 - - - - - 13,441,282 58 Water CIP15 WTP#3 - Convert to RO Treatment Process - - - - - - 1,201,753 19,411,114 20,012,858 20,633,257 - 61,258,982 59 Develop a comprehensive library of SCADA standards and p - - - 144,000 - - - - - - - 144,000 60 Water CIP03 Wellfield #3 Improvements - - - - - - 762,956 9,437,539 8,919,111 - - 19,119,606 61 ON HOLD Water CIP04 Wellfield #1 to Wellfield #2 Interconn - - - - - - - - 277,719 3,145,286 - 3,423,005 62 Water CIP09 RO1 - New Brackish Water RO System - - - - - 427,356 5,287,250 4,996,892 - - - 10,711,498 63 Mitigate PLC and RTU panels risk of flooding - - - - 6,960,000 - - - - - - 6,960,000 64 Distribution South Side Interconnect - 100,000 1,000,000 - - - - - - - - 1,100,000 65 Imagine Station and Distribution Control Improvements (FH) - 285,000 - - - - - - - - - 285,000 66 Water CIP01 Wellfield #1 Improvements - - 904,846 11,192,351 10,577,498 - - - - - - 22,674,695 67 WRF Master Plan Update - - - - - 540,000 - - - - - 540,000 68 NE - Biosolid Treatment - Secondary Anaerobic Digester Mod - 440,000 2,200,000 - - - - - - - - 2,640,000 69 Master Reuse Permit Renewal - - - - - - - 75,000 - - - 75,000 70 Performance Benchmarking Study - - 100,000 - - - - - - - - 100,000 71 RO1 IPP Sewer Re-alignment (FH) - - 50,000 560,000 - - - - - - - 610,000 72 LS Maintenance Point Repair - 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 - - - 35,000,000 73 WWCS CIP MAR-02 - 5,556,000 - - - - - - - - - 5,556,000 74 WWCS CIP NRE-01 and NRE 02 - - - 500,000 2,324,800 8,000,000 8,299,200 - - - - 19,124,000 75 WWCS CIP EAS-03 - - - 200,000 1,536,000 - - - - - - 1,736,000 76 WWCS CIP NRE-03 - - - 350,000 2,630,000 - - - - - - 2,980,000 77 WWCS CIP EAS-01 - - - 200,000 1,288,000 - - - - - - 1,488,000 78 Rehab or replace Quad odor control unit at Marshall Street B - - 200,000 800,000 - - - - - - - 1,000,000 79 Upgrade PLC's at the Remote Stations - - 784,800 - - - - - - - - 784,800 80 Update the Facilities PLC Hardware - - 1,874,000 - - - - - - - - 1,874,000 81 Add redundant fiber optic loops to facility networks - - - 6,960,000 - - - - - - - 6,960,000 82 Water Facilities Program (Consultant) - - 500,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 - 14,500,000 83 Chemical system updates RO1, RO2, WTP3 (FH) - - 100,000 790,000 - - - - - - - 890,000 84 WTP3 Wellhead Rehab (FH) - - - 510,000 - - - - - - - 510,000 85 RO1 Control System Updates (FH) - - - 50,000 425,000 - - - - - - 475,000 86 NE - Fuel Tank Addition - New Convault Armorcast 6000 gal - - - 90,000 - - - - - - - 90,000 87 Manual Controls tied to SCADA for the Sand Filters at Marsh - - 140,000 - - - - - - - - 140,000 88 Utilities Finance & Land Development Code Updates - 50,000 - - - - - - - - - 50,000 89 MS/NE/E - Storage (Operations) - General Storage - - - - - - - 200,000 1,800,000 - - 2,000,000 90 Well 45 Assessment & Modifications - - 150,000 - - - - - - - - 150,000 91 Solid Waste Truck Wash 200,000 - - - - - - - - - - 200,000 92 NE Parking Lot Resurfacing & Striping - 80,000 800,000 - - - - - - - - 880,000 93 Hydropower and Solar Initiatives Facility-Wide (CG) - - - 250,000 250,000 - - - - - - 500,000 94 Develop Tagging Strategy for all Devices - 114,000 - - - - - - - - - 114,000 95 Develop a comprehensive library of PLC standards and polici - - 784,800 - - - - - - - - 784,800 96 Train SCADA Team and Technicians on new PLC standards - - 50,400 - - - - - - - - 50,400 97 Develop change management procedures - 144,000 - - - - - - - - - 144,000 98 Develop contractor qualifications standards - - 24,000 - - - - - - - - 24,000 99 Total CIP Budget (in current dollars) $ 61,625,734 93,817,591 156,222,479 238,284,239 276,300,318 285,650,314 237,333,661 157,795,072 90,271,037 40,552,343 14,773,800 1,652,626,587 100 Cumulative Projected Cost Escalation 1 0.00%3.00%6.09%9.27%12.55%15.93%19.41%22.99%26.68%30.48%34.39% 101 Total CIP Budget (future year dollars) $ 61,625,734 96,632,119 165,736,428 260,379,621 310,978,442 331,147,003 283,388,803 194,068,035 114,352,649 52,911,610 19,854,752 1,891,075,195 102 Annual CIP Execution Percentage 100.00%100.00%100.00%74.82%60.19%61.49%74.72%100.00%183.08%223.30%506.12% 103 CIP Redistribution 2 - - - (65,563,620) (123,805,969) (127,520,148) (71,643,138) - 95,007,756 65,238,659 80,634,983 (147,651,477) 104 Final CIP Funding Level $ 61,625,734 $ 96,632,119 $ 165,736,428 $ 194,816,001 $ 187,172,473 $ 203,626,855 $ 211,745,665 $ 194,068,035 $ 209,360,405 $ 118,150,269 $ 100,489,735 1,743,423,718 1 CIP Escalation factors applied reflect the Engineering News Record Construction Cost Index. 2 Per discussion with City staff, the Utility anticipates to spend approximately $75M in R&R and approximately $125M a year in other projects for total annual spending of $200M a year. As such, the analysis uses this redistribution assumption in order to match the Utility's projected annual City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules FAMS - Control Panel Schedule 7 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Forecast of Net Revenues & Debt Service Coverage Schedule 8 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 1 Operating Revenue 2 Water, Sewer And Reclaimed Rate Revenue 104,864,820$ 104,864,820$ 112,240,026$ 120,158,484$ 128,661,569$ 137,793,891$ 147,603,554$ 158,147,583$ 169,474,705$ 181,644,920$ 194,722,934$ 3 Change in Revenue From Growth - (55,490) (54,299) (52,816) (51,002) (48,814) (40,815) (39,373) (37,527) (35,225) (32,413) 4 Subtotal 104,864,820$ 104,809,330$ 112,185,727$ 120,105,668$ 128,610,567$ 137,745,077$ 147,562,739$ 158,108,210$ 169,437,178$ 181,609,695$ 194,690,521$ 5 Weighted Average Rate Increase 8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00%8.00% 6 Additional Rate Revenue From Rate Increase - 8,384,746 8,974,858 9,608,453 10,288,845 11,019,606 11,805,019 12,648,657 13,554,974 14,528,776 15,575,242 7 Price Elasticity Adjustment - (954,050) (1,002,101) (1,052,553) (1,105,522) (1,161,129) (1,220,175) (1,282,162) (1,347,233) (1,415,536) (1,487,229) 8 Total Rate Revenue 104,864,820$ 112,240,026$ 120,158,484$ 128,661,569$ 137,793,891$ 147,603,554$ 158,147,583$ 169,474,705$ 181,644,920$ 194,722,934$ 208,778,534$ 9 Plus: Other Operating Revenue 6,719,181 7,079,202 7,460,358 7,868,455 8,305,494 8,773,626 9,275,165 9,812,602 10,388,615 11,006,787 11,670,387 10 Equals: Total Operating Revenue 111,584,001$ 119,319,228$ 127,618,842$ 136,530,024$ 146,099,385$ 156,377,180$ 167,422,749$ 179,287,307$ 192,033,535$ 205,729,721$ 220,448,921$ 11 Less: Operating Expenses 12 Personal Services (18,076,692)$ (18,758,418)$ (19,872,228)$ (21,256,944)$ (22,194,165)$ (23,347,999)$ (24,644,421)$ (25,974,043)$ (27,377,442)$ (28,858,854)$ (30,422,768)$ 13 Purchased Water Costs (8,111,706) (7,844,795) (8,127,509) (8,418,363) (8,717,438) (9,024,801) (5,158,263) (4,705,544) (4,921,083) (5,146,806) (5,383,205) 14 Operations & Maintenance Costs (32,560,899) (33,828,865) (35,095,416) (36,412,548) (37,782,407) (39,207,236) (40,689,378) (39,195,450) (40,799,670) (42,468,881) (44,205,875) 15 Equals: Net Operating Income 52,834,704$ 58,887,149$ 64,523,688$ 70,442,169$ 77,405,374$ 84,797,145$ 96,930,687$ 109,412,271$ 118,935,341$ 129,255,180$ 140,437,072$ 16 Plus: Non-Operating Income/(Expense) 17 Interest Income 4,130,390$ 3,376,879$ 1,819,957$ 837,488$ 871,795$ 905,502$ 918,429$ 911,652$ 929,125$ 969,061$ 1,010,763$ 18 Water Impact Fees 39,000 42,900 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800 19 Sewer Impact Fees 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 20 Equals: Net Income 57,082,334$ 62,385,168$ 66,468,685$ 71,404,697$ 78,402,209$ 85,827,687$ 97,974,157$ 110,448,963$ 119,989,506$ 130,349,281$ 141,572,875$ 21 Less: Revenues Excluded From Coverage Test 22 Impact Fees (117,240)$ (121,140)$ (125,040)$ (125,040)$ (125,040)$ (125,040)$ (125,040)$ (125,040)$ (125,040)$ (125,040)$ (125,040)$ 23 Equals: Net Income Available For Debt Service 56,965,094$ 62,264,028$ 66,343,645$ 71,279,657$ 78,277,169$ 85,702,647$ 97,849,117$ 110,323,923$ 119,864,466$ 130,224,241$ 141,447,835$ 24 Senior Lien Debt Service Coverage Test 25 Net Income Available for Senior-Lien Debt Service 56,965,094$ 62,264,028$ 66,343,645$ 71,279,657$ 78,277,169$ 85,702,647$ 97,849,117$ 110,323,923$ 119,864,466$ 130,224,241$ 141,447,835$ 26 Existing Senior-Lien Debt 8,746,060 8,743,610 8,729,280 8,727,760 8,713,740 8,706,905 8,691,945 8,688,490 8,666,290 9,455,050 9,452,775 27 Cumulative New Senior Lien Debt Service (calculated) 1 - - - 8,933,583 11,622,848 26,941,290 31,552,580 47,369,103 52,130,330 64,120,775 70,385,844 28 Total Annual Senior-Lien Debt Service Req.8,746,060$ 8,743,610$ 8,729,280$ 17,661,343$ 20,336,588$ 35,648,195$ 40,244,525$ 56,057,593$ 60,796,620$ 73,575,825$ 79,838,619$ 29 Calculated Senior-Lien Debt Service Coverage 1.50 6.51 7.12 7.60 4.04 3.85 2.40 2.43 1.97 1.97 1.77 1.77 30 Cash Flow Test31Net Income Available For Debt Service 56,965,094$ 62,264,028$ 66,343,645$ 71,279,657$ 78,277,169$ 85,702,647$ 97,849,117$ 110,323,923$ 119,864,466$ 130,224,241$ 141,447,835$ 32 Less: Non-Operating Expenditures 33 Net Interfund Transfers (In - Out)(20,135,090) (21,922,840) (22,697,363) (23,490,976) (24,377,527) (25,384,025) (26,464,879) (27,625,310) (28,870,750) (30,209,977) (31,650,074) 34 Net Debt Service Payment (8,746,060) (8,743,610) (8,729,280) (17,661,343) (20,336,588) (35,648,195) (40,244,525) (56,057,593) (60,796,620) (73,575,825) (79,838,619) 35 Capital Outlay (331,530) (333,080) (334,708) (336,416) (338,211) (340,095) (342,073) (344,150) (346,331) (348,621) (351,026) 36 Net Cash Flow 27,752,414$ 31,264,498$ 34,582,295$ 29,790,921$ 33,224,844$ 24,330,332$ 30,797,640$ 26,296,870$ 29,850,765$ 26,089,817$ 29,608,117$ City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Forecast of Net Revenues & Debt Service Coverage Schedule 8 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 37 Unrestricted Reserve Fund Test 38 Balance At Beginning Of Fiscal Year 187,841,666$ 170,186,836$ 120,624,592$ 31,547,577$ 33,043,928$ 34,347,005$ 35,790,018$ 35,246,031$ 34,937,518$ 36,549,097$ 38,237,270$ 39 Cash Flow Surplus/(Deficit)27,752,414 31,264,498 34,582,295 29,790,921 33,224,844 24,330,332 30,797,640 26,296,870 29,850,765 26,089,817 29,608,117 41 Projects Paid With Non Specified Funds (45,407,244) (80,826,742) (123,659,310) (28,294,570) (31,921,767) (22,887,320) (31,341,627) (26,605,383) (28,239,186) (24,401,644) (27,839,463) 42 Balance At End Of Fiscal Year 170,186,836$ 120,624,592$ 31,547,577$ 33,043,928$ 34,347,005$ 35,790,018$ 35,246,031$ 34,937,518$ 36,549,097$ 38,237,270$ 40,005,924$ 43 Minimum Working Capital Reserve Target 29,374,648 30,216,039 31,547,577 33,043,928 34,347,005 35,790,018 35,246,031 34,937,518 36,549,097 38,237,270 40,005,924 44 Excess/(Deficiency) Of Working Capital To Target 140,812,187$ 90,408,553$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1 For additional information regarding model calculated debt service, see Schedule 11 of this report. City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Capital Project Funding Summary Schedule 9 Final Capital Projects Funding Sources FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Renewal & Replacement (327)16,218,490$ 15,805,377 16,135,026 16,471,942 16,868,376 17,348,559 17,864,134 18,417,059 19,009,948 19,648,133 20,334,939 Revenue Fund (421)45,407,244$ 80,826,742 123,659,310 28,294,570 31,921,767 22,887,320 31,341,627 26,605,383 28,239,186 24,401,644 27,839,463 Senior-Lien Debt Proceeds - - 25,942,091 150,049,489 138,382,331 163,390,976 162,539,904 149,045,593 162,111,271 74,100,492 52,315,333 Total Projects Paid 61,625,734$ 96,632,119 165,736,428 194,816,001 187,172,473 203,626,855 211,745,665 194,068,035 209,360,405 118,150,269 100,489,735 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Funding Summary by Fund Schedule 10 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Water Impact Fees Balance At Beginning Of Fiscal Year 950,000$ 989,000 1,031,900 1,078,700 1,125,500 1,172,300 1,219,100 1,265,900 1,312,700 1,359,500 1,406,300 Annual Revenues 39,000 42,900 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800 46,800 Less: Annual Expenses - - - - - - - - - - - Less: Payment Of Debt Service - - - - - - - - - - - Subtotal 989,000 1,031,900 1,078,700 1,125,500 1,172,300 1,219,100 1,265,900 1,312,700 1,359,500 1,406,300 1,453,100 Less: Restricted Funds - - - - - - - - - - - Total Amount Available For Projects 989,000 1,031,900 1,078,700 1,125,500 1,172,300 1,219,100 1,265,900 1,312,700 1,359,500 1,406,300 1,453,100 Amount Paid For Projects - - - - - - - - - - - Subtotal 989,000 1,031,900 1,078,700 1,125,500 1,172,300 1,219,100 1,265,900 1,312,700 1,359,500 1,406,300 1,453,100 Add Back: Restricted Funds - - - - - - - - - - - Plus: Interest Earnings 21,814 22,735 23,744 24,797 25,850 26,903 27,956 29,009 30,062 31,115 32,168 Less: Interest Allocated To Cash Flow (21,814) (22,735) (23,744) (24,797) (25,850) (26,903) (27,956) (29,009) (30,062) (31,115) (32,168) Balance At End Of Fiscal Year 989,000$ 1,031,900 1,078,700 1,125,500 1,172,300 1,219,100 1,265,900 1,312,700 1,359,500 1,406,300 1,453,100 Sewer Impact Fees Balance At Beginning Of Fiscal Year 3,550,000$ 3,628,240 3,706,480 3,784,720 3,862,960 3,941,200 4,019,440 4,097,680 4,175,920 4,254,160 4,332,400 Annual Revenues 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 78,240 Less: Annual Expenses - - - - - - - - - - - Less: Payment Of Debt Service - - - - - - - - - - - Subtotal 3,628,240 3,706,480 3,784,720 3,862,960 3,941,200 4,019,440 4,097,680 4,175,920 4,254,160 4,332,400 4,410,640 Less: Restricted Funds - - - - - - - - - - - Total Amount Available For Projects 3,628,240 3,706,480 3,784,720 3,862,960 3,941,200 4,019,440 4,097,680 4,175,920 4,254,160 4,332,400 4,410,640 Amount Paid For Projects - - - - - - - - - - - Subtotal 3,628,240 3,706,480 3,784,720 3,862,960 3,941,200 4,019,440 4,097,680 4,175,920 4,254,160 4,332,400 4,410,640 Add Back: Restricted Funds - - - - - - - - - - - Plus: Interest Earnings 80,755 82,516 84,276 86,036 87,797 89,557 91,318 93,078 94,838 96,599 98,359 Less: Interest Allocated To Cash Flow (80,755) (82,516) (84,276) (86,036) (87,797) (89,557) (91,318) (93,078) (94,838) (96,599) (98,359) Balance At End Of Fiscal Year 3,628,240$ 3,706,480 3,784,720 3,862,960 3,941,200 4,019,440 4,097,680 4,175,920 4,254,160 4,332,400 4,410,640 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Funding Summary by Fund Schedule 10 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Renewal & Replacement (327) Balance At Beginning Of Fiscal Year 1,747,320$ 19,657 221 2 0 0 0 0 0 0 0 Annual Revenues 14,471,170 15,785,720 16,134,805 16,471,940 16,868,376 17,348,559 17,864,134 18,417,059 19,009,948 19,648,133 20,334,939 Less: Annual Expenses - - - - - - - - - - - Less: Payment Of Debt Service - - - - - - - - - - - Subtotal 16,218,490 15,805,377 16,135,026 16,471,942 16,868,376 17,348,559 17,864,134 18,417,059 19,009,948 19,648,133 20,334,939 Less: Restricted Funds - - - - - - - - - - - Total Amount Available For Projects 16,218,490 15,805,377 16,135,026 16,471,942 16,868,376 17,348,559 17,864,134 18,417,059 19,009,948 19,648,133 20,334,939 Amount Paid For Projects (16,218,490) (15,805,377) (16,135,026) (16,471,942) (16,868,376) (17,348,559) (17,864,134) (18,417,059) (19,009,948) (19,648,133) (20,334,939) Subtotal - - - - - - - - - - - Add Back: Restricted Funds - - - - - - - - - - - Plus: Interest Earnings 19,657 221 2 0 0 0 0 0 0 0 0 Less: Interest Allocated To Cash Flow - - - - - - - - - - - Balance At End Of Fiscal Year 19,657$ 221 2 0 0 0 0 0 0 0 0 Revenue Fund (421) Balance At Beginning Of Fiscal Year 187,841,666$ 170,186,836 120,624,592 31,547,577 33,043,928 34,347,005 35,790,018 35,246,031 34,937,518 36,549,097 38,237,270 Net Cash Flow 27,752,414 31,264,498 34,582,295 29,790,921 33,224,844 24,330,332 30,797,640 26,296,870 29,850,765 26,089,817 29,608,117 Less: Cash-Funded Capital Projects - - - - - - - - - - - Less: Payment Of Debt Service - - - - - - - - - - - Subtotal 215,594,080 201,451,334 155,206,887 61,338,498 66,268,772 58,677,338 66,587,657 61,542,901 64,788,283 62,638,915 67,845,387 Less: Restricted Funds (29,374,648) (30,216,039) (31,547,577) (33,043,928) (34,347,005) (35,790,018) (35,246,031) (34,937,518) (36,549,097) (38,237,270) (40,005,924) Total Amount Available For Projects 186,219,432 171,235,295 123,659,310 28,294,570 31,921,767 22,887,320 31,341,627 26,605,383 28,239,186 24,401,644 27,839,463 Amount Paid For Projects (45,407,244) (80,826,742) (123,659,310) (28,294,570) (31,921,767) (22,887,320) (31,341,627) (26,605,383) (28,239,186) (24,401,644) (27,839,463) Subtotal 140,812,187 90,408,553 - - - - - - - - - Add Back: Restricted Funds 29,374,648 30,216,039 31,547,577 33,043,928 34,347,005 35,790,018 35,246,031 34,937,518 36,549,097 38,237,270 40,005,924 Plus: Interest Earnings 4,027,821 3,271,629 1,711,937 726,654 758,148 789,042 799,156 789,565 804,224 841,347 880,236 Less: Interest Allocated To Cash Flow (4,027,821) (3,271,629) (1,711,937) (726,654) (758,148) (789,042) (799,156) (789,565) (804,224) (841,347) (880,236) Balance At End Of Fiscal Year 170,186,836$ 120,624,592 31,547,577 33,043,928 34,347,005 35,790,018 35,246,031 34,937,518 36,549,097 38,237,270 40,005,924 City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis Appendix: Supporting Financial Schedules Schedule 11 FY 2025 FY 2026 FY 2027 FY 2028 FY 2029 FY 2030 FY 2031 FY 2032 FY 2033 FY 2034 FY 2035 Term (Years)30 30 30 30 30 30 30 30 30 30 30 Interest Rate 5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00%5.00% Sources of Funds Par Amount -$ - - 178,671,655 - 306,368,839 - 316,330,454 - 239,808,896 53,112,013 Uses of Funds Proceeds -$ - - 175,991,580 - 301,773,306 - 311,585,497 - 236,211,763 52,315,333 Cost of Issuance 1.50%of Par -$ - - 2,680,075 - 4,595,533 - 4,744,957 - 3,597,133 796,680 Underwriter's Discount - per $1,000 -$ - - - - - - - - - - Bond Insurance 0 times total Debt Service -$ - - - - - - - - - - Capitalized Interest 0 Years Interest -$ - - - - - - - - - - Debt Service Surety 0.00%of Debt Service -$ - - - - - - - - - - Debt Service Reserve 0 Year(s) of Debt Service -$ - - - - - - - - - - Other Costs -$ - - - - - - - - - - Total Uses -$ - - 178,671,655 - 306,368,839 - 316,330,454 - 239,808,896 53,112,013 1 Year Interest -$ - - 8,933,583 - 15,318,442 - 15,816,523 - 11,990,445 2,655,601 Annual Debt Service -$ - - 11,622,848 - 19,929,733 - 20,577,750 - 15,599,913 3,455,013 Total Debt Service -$ - - 348,685,427 - 597,891,979 - 617,332,500 - 467,997,385 103,650,380 Required Proceeds for Capital Funding -$ - 25,942,091 150,049,489 138,382,331 163,390,976 162,539,904 149,045,593 162,111,271 74,100,492 52,315,333 Cumulative New Annual Senior Lien Debt Service1 -$ - - 8,933,583 11,622,848 26,941,290 31,552,580 47,369,103 52,130,330 64,120,775 70,385,844 1Reflects interest-only payment due in year of issuance. Interim Financing Interim Financing being Utilized?Y Y N N N N N N N N N Interim Financing Proceeds -$ - - - - - - - - - - Interest Payments -$ - - - - - - - - - - EOY Balance -$ - - - - - - - - - - Proceeds to be Bond-Funded -$ - - 175,991,580 - 301,773,306 - 311,585,497 - 236,211,763 52,315,333 Long-Term Borrowing Projections City of Clearwater | FY 2025 Water, Sewer, Irrigation and Reclaimed Water Revenue Sufficiency Analysis ORDINANCE NO. 9854-25 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, AMENDING CODE OF ORDINANCES, APPENDIX A – SCHEDULE OF FEES, RATES AND CHARGES, ARTICLE XXIV PUBLIC WORKS – FEES, RATES AND CHARGES; AMENDING SECTION 3 RATES FOR WASTEWATER COLLECTION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Appendix A, Article XXIV sets forth the schedule of fees, rates, and charges to be paid by customers of the City’s water, wastewater collection, and reclaimed water systems; WHEREAS, in July 2025, Stantec Consulting Services, Inc. completed a Water and Sewer Rate Study Analysis (“Study”), which evaluated the sufficiency of the revenues provided by existing water, wastewater collection, and reclaimed water rates; WHEREAS, the Study recommended an 8% increase to domestic water rates, lawn water rates, wastewater collection rates, and reclaimed water rates. WHEREAS, the Study noted that while the previously adopted 3% annual increase was sufficient for previous fiscal years, recent increases in capital costs, borrowing levels, and operating costs necessitates an increase in rates; WHEREAS, the Public Utilities Department conducted an internal review of the Study and recommends increases to these rates in order to sustainably fund the identified infrastructure needs to maintain safe and reliable drinking and wastewater services; WHEREAS, the City Council adopted Ordinance 9841-25 on September 18, 2025, which implemented the 8% increase as recommended by the Study; however, there was a scrivener’s error regarding the Wastewater Collection Rates; WHEREAS, after a properly noticed public hearing, the City Council determines that the adoption of this Ordinance correcting the scrivener’s error is in the best interest of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: SECTION 1: Appendix A, Article XXIV, Section 3 (b) 1 of the City of Clearwater Code of Ordinances, is amended with the following underlined language to be added and the strikethrough language to be deleted as written below: “(b) Wastewater collection utility rates. 1.There is hereby established a uniform schedule of rates and charges for the availability of use of the wastewater collection system. The wastewater collection utility rate shall be a monthly fee, as provided in the table below, based on the meter size and volume allowance of domestic water, with an additional charge per 1,000 gallons of water consumed over the allowance per the table below. Such rates shall take effect for bills issued on or after the dates as shown in the following table, and shall remain in effect thereafter unless amended: Base Monthly Charge With or Without Consumption Size of Meter October 1, 2025 October 1, 2026 October 1, 2027 October 1, 2028 October 1, 2029 Allowance (gallons) Under 1-inch Effective December 1, 2025 $40.74 $34.73 $44.01 $37.51 $47.52 $40.51 $51.33 $43.75 $55.44 $47.25 3,000 or less SECTION 2: Should any of the clauses, sentences, paragraphs, sections, or parts of this Ordinance be deemed invalid, unconstitutional, or unenforceable by a court of law or administrative agency with jurisdiction over the matter, such action shall not be construed to affect any other valid portion of this Ordinance. SECTION 3: This Ordinance shall become effective November 20, 2025. PASSED ON FIRST READING ____________________ PASSED ON SECOND AND FINAL ____________________ READING AND ADOPTED __________________________ Bruce Rector Mayor Approved as to form: Attest: _______________________ __________________________ Jerrod Simpson Rosemarie Call Senior Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1178 Agenda Date: 11/20/2025 Status: PassedVersion: 1 File Type: Action ItemIn Control: City Clerk Agenda Number: 8.2 SUBJECT/RECOMMENDATION: Adopt Ordinance 9855-25 on second reading, amending Clearwater Code of Ordinances by establishing Division 3 - Community Resiliency and Leisure Services Advisory Board, amending the membership composition of the Sister Cities Advisory Board. SUMMARY: Page 1 City of Clearwater Printed on 2/27/2026 ORDINANCE NO. 9855-25 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, REPEALING SECTIONS 2.160 - 2.64, 2.191 - 2.195, AND 2.231 – 2.234; ESTABLISHING SECTIONS 2.101 – 2.104; AMENDING THE COMPOSITION OF THE SISTER CITIES ADVISORY BOARD IN SECTION 2.251; PROVIDING AN EFFECTIVE DATE. WHERAS, the City of Clearwater adopted the Code of Ordinances on February 4, 1993; and WHEREAS, the City has made numerous amendments to the Code of Ordinances to account for changing conditions within the city; and WHEREAS, the City may, from time to time, create or dissolve advisory boards by ordinance as an element of the City’s Home Rule powers granted to the City under Florida law; and WHEREAS, the City Council directed staff on August 6, 2025 to consolidate the Environmental Advisory Board, the Library Board, and the Parks and Recreation Advisory Board into one board; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Chapter 2, Article III – Appointed Authorities, Boards, Committees, Divisions 5.1, 7, and 10 are hereby repealed. Section 2. That Division 3, Community Resiliency and Leisure Services Advisory Board is hereby established and reads as follows: Section 2.101 – Creation. There is hereby created a community resiliency and leisure services advisory board. Section 2.102 – Composition. The community resiliency and leisure services advisory board shall consist of seven at-large members; three members with environmental science professional background preferred. Section 2.103 – Terms of members. The members of the community resiliency and leisure services advisory board shall be appointed by the city council with four-year staggered terms, staggered such that not more than three terms shall expire in any calendar year. Section 2.104 – Powers and duties. The community resiliency and leisure services advisory board shall provide feedback and guidance to the city council on endeavors that enhance sustainable recreation, parks, athletic fields, library services, and cultural programs at city facilities and foster community interest in events and initiatives that promote community well-being and environmental stewardship. Advise on the establishment of rules or regulations governing the library system as requested. Review challenges from a citizen who questions the inclusion of any item in the library collection as requested by the Library Director. If requested by City staff, the board shall hold public hearings for requests to rename a city park or a portion of a recreation facility and provide the city council with a recommendation for a final decision. In the absence of a request for review by City staff, the board shall have no jurisdiction to review or conduct hearings regarding the renaming of any City asset or property. Prioritize recreational needs for inclusion in the parks and recreation master plan. Seek public sentiment on prospective grant applications as requested by the Parks and Recreation Director and Sustainability and Environmental Division Manager. Provide insight to city council on environmental activities within and affecting the city. Identify educational opportunities and community outreach sessions on topics or initiatives supporting the city’s community well-being and environmental stewardship objectives identified in the strategic plan. Engage residents to build and strengthen community support and feedback on existing and future projects. Notwithstanding the previous paragraph. the board shall not advise or conduct hearings on matters on which the city council has already made a decision at a public meeting. The board shall submit reports to the city council regarding their recommendations, to include an annual activity report. Section 3. Amend Division 12 – Sister Cities Advisory Board, Section 2.251, Composition, as follows: The sister cities advisory board shall consist of seven members; one member of the city council, a representative of the local business community, the School Board's World Language Coordinator or designee a Pinellas County Schools employee who has participated in an exchange program as a host or chaperone, a Clearwater Sister Cities Inc. representative, a Clearwater Arts Alliance, Inc. representative a Clearwater resident with an arts education or professional background preferred, a youth member who shall be nineteen years old or younger, and an at-large member. Representatives of tThe Clearwater Sister Cities Inc. representative and Clearwater Arts Alliance, Inc. shall be nominated by their respective organizations. Section 2.063, Code of Ordinances notwithstanding, the representatives of Clearwater Sister Cities Inc., and the local business community, the School Board's World Language Coordinator or designee, and the Clearwater Arts Alliance, Inc. representative shall not be required to reside within the City of Clearwater. Section 4. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ___________________ PASSED ON SECOND READING AND FINAL READING AND ADOPTED ___________________ Approved as to form: Attest: ________________________ ________________________ Owen Kohler Rosemarie Call, MPA, MMC Lead Assistant City Attorney City Clerk ORDINANCE NO. 9855-25 AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA, REPEALING SECTIONS 2.160 - 2.64, 2.191 - 2.195, AND 2.231 – 2.234; ESTABLISHING SECTIONS 2.101 – 2.104; AMENDING THE COMPOSITION OF THE SISTER CITIES ADVISORY BOARD IN SECTION 2.251; PROVIDING AN EFFECTIVE DATE. WHERAS, the City of Clearwater adopted the Code of Ordinances on February 4, 1993; and WHEREAS, the City has made numerous amendments to the Code of Ordinances to account for changing conditions within the city; and WHEREAS, the City may, from time to time, create or dissolve advisory boards by ordinance as an element of the City’s Home Rule powers granted to the City under Florida law; and WHEREAS, the City Council directed staff on August 6, 2025 to consolidate the Environmental Advisory Board, the Library Board, and the Parks and Recreation Advisory Board into one board; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CLEARWATER, FLORIDA: Section 1. That Chapter 2, Article III – Appointed Authorities, Boards, Committees, Divisions 5.1, 7, and 10 are hereby repealed. Section 2. That Division 3, Community Resiliency and Leisure Services Advisory Board is hereby established and reads as follows: Section 2.101 – Creation. There is hereby created a community resiliency and leisure services advisory board. Section 2.102 – Composition. The community resiliency and leisure services advisory board shall consist of seven at-large members; three members with environmental science professional background preferred. Section 2.103 – Terms of members. The members of the community resiliency and leisure services advisory board shall be appointed by the city council with four-year staggered terms, staggered such that not more than three terms shall expire in any calendar year. Section 2.104 – Powers and duties. The community resiliency and leisure services advisory board shall provide feedback and guidance to the city council on endeavors that enhance sustainable recreation, parks, athletic fields, library services, and cultural programs at city facilities and foster community interest in events and initiatives that promote community well-being and environmental stewardship. Advise on the establishment of rules or regulations governing the library system as requested. Review challenges from a citizen who questions the inclusion of any item in the library collection as requested by the Library Director. If requested by City staff, the board shall hold public hearings for requests to rename a city park or a portion of a recreation facility and provide the city council with a recommendation for a final decision. In the absence of a request for review by City staff, the board shall have no jurisdiction to review or conduct hearings regarding the renaming of any City asset or property. Prioritize recreational needs for inclusion in the parks and recreation master plan. Seek public sentiment on prospective grant applications as requested by the Parks and Recreation Director and Sustainability and Environmental Division Manager. Provide insight to city council on environmental activities within and affecting the city. Identify educational opportunities and community outreach sessions on topics or initiatives supporting the city’s community well-being and environmental stewardship objectives identified in the strategic plan. Engage residents to build and strengthen community support and feedback on existing and future projects. Notwithstanding the previous paragraph, the board shall not advise or conduct hearings on matters on which the city council has already made a decision at a public meeting. The board shall submit reports to the city council regarding their recommendations, to include an annual activity report. Section 3. Amend Division 12 – Sister Cities Advisory Board, Section 2.251, Composition, as follows: The sister cities advisory board shall consist of seven members; one member of the city council, a representative of the local business community, the School Board's World Language Coordinator or designee a Pinellas County Schools employee who has participated in an exchange program as a host or chaperone, a Clearwater Sister Cities Inc. representative, a Clearwater Arts Alliance, Inc. representative a Clearwater resident with an arts education or professional background preferred, a youth member who shall be nineteen years old or younger, and an at-large member. Representatives of tThe Clearwater Sister Cities Inc. representative and Clearwater Arts Alliance, Inc. shall be nominated by their respective organizations. Section 2.063, Code of Ordinances notwithstanding, the representatives of Clearwater Sister Cities Inc., and the local business community, the School Board's World Language Coordinator or designee, and the Clearwater Arts Alliance, Inc. representative shall not be required to reside within the City of Clearwater. Section 4. This ordinance shall take effect immediately upon adoption. PASSED ON FIRST READING ___________________ PASSED ON SECOND READING AND FINAL READING AND ADOPTED ___________________ Approved as to form: Attest: ________________________ ________________________ Owen Kohler Rosemarie Call, MPA, MMC Lead Assistant City Attorney City Clerk Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-1046 Agenda Date: 11/20/2025 Status: Agenda ReadyVersion: 1 File Type: Special recognitions and Presentations (Proclamations, service awards, or other special recognitions. Presentations by government agencies or groups providing formal updates to Council will be limited to ten minutes.) In Control: Council Work Session Agenda Number: 4.1 SUBJECT/RECOMMENDATION: November Service Awards SUMMARY: 35 Years of Service: Lisa Perkins CGS Energy STRATEGIC PRIORITY: The city of Clearwater proudly recognizes its employees for the Superior Public Service they deliver to our community. The city is committed to attracting and retaining top talent by maintaining a competitive compensation program. These service awards reflect our dedication to excellence and highlight the strength of our high-performing government. Page 1 City of Clearwater Printed on 2/27/2026