SHIP SUBRECIPIENT AGREEMENTSHIP SUBRECIPIENT AGREEMENT BY AND BETWEEN
THE CITY OF CLEARWATER AND
TAMPA BAY COMMUNITY DEVELOPMENT CORPORATION, INC.
d/b/a Suncoast Housing Connections
THIS SUBRECIPIENT AGREEMENT (this "Agreement") is made and entered into by
and between THE CITY OF CLEARWATER, FLORIDA, a Florida municipal corporation,
whose mailing address is P.O. Box 4748, Clearwater, Florida 33758 (the "City") and TAMPA BAY
COMMUNITY DEVELOPMENT CORPORATION, INC, a Florida not-for-profit
corporation, whose mailing address is 2139 N.E. Coachman Road, Clearwater, FL 33765
("Subrecipient" and collectively with the City the "Parties").
WITNESSETH:
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership ("SHIP")
Program funds (CSFA 40.901) established in accordance with Sections 420.907-9079, Florida
Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program was created for the
purpose of providing funds to local governments as incentive for the creation of public-private
partnerships to produce and preserve affordable housing. The City of Clearwater has met all
prerequisites for participation in the SHIP Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the SHIP Program for eligible housing activities and projects; and
WHEREAS, the City desires to use a portion of said grant funds for the improvement of
the social and economic welfare of its citizens through the provision of affordable housing for low
to moderate -income persons; and
1
WHEREAS, the City, through Resolution Number 24-08, approved its Local Housing
Assistance Plan ("LHAP") under the SHIP Program for FY 2024 through FY 2027 by which
certain goals shall be implemented; and
WHEREAS, Subrecipient operates a Homeownership Educational Workshops and
Housing Counseling Program which includes an eight (8) -hour homebuyer education class, as well
as pre -purchase and foreclosure counseling for low -to moderate -income eligible households
residing within the City of Clearwater city limits (Tax District CW, CWD, or CWDO), as specified
in the LHAP; and
WHEREAS, on August 7, 2025, the City of Clearwater City Council (the "City Council")
,through approval of its Annual Action Plan, authorized the City of Clearwater City Manager (the
"City Manager") to execute an Agreement with Subrecipient to provide services under its
Homeownership Educational Workshops and Housing Counseling Program, utilizing up to TEN
THOUSAND DOLLARS AND 00/100 CENTS ($10,000.00) in SHIP funds for residents residing
within the City limits.
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WHEREAS, the City through its City Council has authorized and appropriated a portion
of its SHIP funds to support the provision of (i) an 8 -hour homebuyer education class, (ii) pre-
purchase counseling including up to three (3) pre -purchase homeownership follow-up
appointments, (iii) foreclosure prevention counseling to eligible persons who are current residents
of the City of Clearwater, and (iv) additional program funding to Subrecipient for successfully
assisting qualified participants in achieving homeownership within the City limits. These services
are provided through the Pre -Purchase Counseling Program and implementation of the Purchase
Assistance Strategy, which are activities specified in the LHAP; and
WHEREAS the Parties desire to carry out the aforementioned housing activities as further
specified in this Agreement; and
WHEREAS, the regulations contained in Sections 420.907-9079 of the Florida Statutes
and Chapter 67-37 of the Florida Administrative Code, as are now in effect and as may be amended
from time to time govern this Agreement; and
NOW THEREFORE, the Parties hereby execute this Agreement to undertake the
aforementioned services and agree as follows:
I. RECITALS, DEFINITIONS, AND PURPOSE
A. RECITALS
The recitals set forth above are true and correct and are incorporated herein and made a part of
this Agreement.
B. DEFINITIONS
2. "F. A.C." means the Florida Administrative Code.
3. "FHFC" means the Florida Housing Finance Corporation.
4. "Very low- income person" or "very low-income household" means one or more natural
persons or a family, that has a total annual anticipated gross household income that does
not exceed fifty percent (50%) of the median annual income for the Tampa -St. Petersburg
MSA, adjusted for household size.
5. "Low-income person" or "low-income household" means one or more natural persons
or a family, that has a total annual anticipated gross household income that does not exceed
eighty percent (80%) of the median annual income for the Tampa -St. Petersburg Clearwater
Metropolitan Statistical Area (MSA).
6. "Moderate -income person" or "moderate low-income household" means one or more
natural persons or a family, that has a total annual anticipated gross household income that
does not exceed one hundred twenty percent (120%) of the median annual income for the
Tampa -St. Petersburg MSA, adjusted for household size.
C. PURPOSE
The purpose of this Agreement is to state the covenants and conditions under which the
Subrecipient will implement the services indicated in Section II of this Agreement.
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II. SCOPE OF SERVICES
A. SCOPE
Subrecipient shall provide an 8 -hour homebuyer education class, one-on-one pre -purchase
counseling including up to three (3) pre -purchase homeownership follow-up appointments
and foreclosure prevention counseling to low to moderate -income households within the
City limits (collectively the "Activities"). The Activities provided will be for income -
eligible households at or below one hundred twenty percent (120%) Area Median Income
("AMI") within the city limits of the City of Clearwater, Florida. Further details regarding
the Activities are provided in Exhibit "D" attached hereto.
Additional program funding will be provided to Subrecipient in accordance with Exhibit
"D" for successfully stewarding any person whose household income is at or below one
hundred twenty percent (120%) AMI, City resident or otherwise, to homeownership within
the city limits after successfully completing Subrecipient's pre -purchase homeownership
counseling (collectively such funding for stewardship with the Activities are the "Project").
B. MARKETING
Subrecipient shall affirmatively market the Project to eligible low to moderate -income
households. Low to moderate income is defined as having an annual gross income at or
below 120% AMI for the Tampa St. Petersburg -Clearwater Metropolitan Statistical Area
(MSA), as determined by the income limits chart provided by the Florida Housing Finance
Corporation attached hereto as Exhibit "A". Subrecipient shall provide the City with a copy
of their Affirmative Marketing Plan at the time of execution of this Agreement.
C. PROJECT COMPLETION
Subrecipient shall complete the Project by September 30, 2026, unless a time extension is
requested by Subrecipient in writing and granted by the City in writing. Any such time
extension shall be attached to and made a part of this Agreement.
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect beginning
October 1, 2025, and all services required hereunder shall be completed by the expiration
of this Agreement on September 30, 2026 in accordance with this Agreement. Once this
Agreement has been executed, Subrecipient can submit payment request to the City for
services completed until this Agreement expires.
IV. PROJECT FUNDING
A. DUTIES
The City of Clearwater hereby approves SHIP Program funding in an amount not to exceed
TEN THOUSAND DOLLARS AND 00/100 CENTS ($10,000.00) for the Project.
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Subrecipient will serve as the primary contact for the Project. [Ai]
B. INCOME QUALIFICATION GUIDELINES
Subrecipient shall determine that each household's annual income level does not exceed
120% AMI for each activity.
• 8 -Hour Homeownership Education Class: Clients shall report their total household
size and total annual household income through self -certification on Subrecipient's
client form.
• Pre -Purchase and Foreclosure Counseling Services: Subrecipient shall request
income, debt, and average monthly expenses on their client forms. In addition,
Subrecipient shall collect supporting documentation including but not limited to
proof of income and bank statements to determine a client's income level and
housing affordability analysis.
V. PAYMENT
A. PAYMENT GENERALLY
It is expressly agreed and understood that the total amount to be paid by the City for each
person served under this Agreement is detailed in Exhibit "C" — Budget (the "Budget").
Payment of funds under this Agreement may be requested only for the allowable services
described in the Budget. Upon compliance with the terms and conditions of this Agreement,
the City will disburse funds only after receipt and approval by appropriate City personnel
of draw requests. Draw requests shall be submitted no more frequently than once a month
and shall be in accordance with the Budget. Upon compliance with the terms of this
Agreement, the City will disburse funds to Subrecipient after verification of the services
by the City's Economic Development and Housing Department. Draw requests shall
include adequate documentation of clients served and all other information as described in
the Section B. below and Exhibit "D". All draw requests submitted to the City must be
submitted by an authorized signatory of Subrecipient. Notwithstanding anything to the
contrary in this Agreement, the City reserves the right to request additional supporting
documentation to verify the reasonableness and validity of all draw requests.
B. METHOD OF PAYMENT:
Payments shall be made based on completed services and submission of documentation as
outlined in this Agreement. Subrecipient shall submit monthly requests for payment to the
City, via the City's Participant Portal of Neighborly Software, in accordance with the
following:
1. The City shall authorize payments to Subrecipient for services provided as outlined
in the Budget.
2. Provided that the requests for payment are complete and undisputed, the City shall
authorize payment of approved requests within thirty (30) days of receipt of such
requests.
3. The monthly requests for payment shall include:
• An invoice on Subrecipient's letterhead, signed by an authorized representative,
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that includes the name and address of each client receiving services and
signature verifying their attendance;
• Brief description of services or activities undertaken during the month for which
payment is being requested;
• Evidence that the clients served live in the appropriate Clearwater tax districts
and are income qualified; and
• Certificates of Completion for the workshops.
VI. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
Subrecipient agrees to comply with all applicable requirements as outlined in Sections
420.907-9071 of the Florida Statutes and F.A.C. 67-37. Subrecipient also agrees to comply
with all other applicable state and local laws, regulations, and policies governing the funds
provided under this Agreement. Subrecipient agrees to utilize funds available under this
Agreement to provide the Project to eligible persons and households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating, or establishing the relationship of employer/employee between the Parties.
Subrecipient shall at all times remain an "independent contractor" with respect to the
services to be performed under this Agreement. The City shall be exempt from payment
of all unemployment compensation, FICA, retirement benefits, life and/or medical
insurance and workers' compensation insurance, as Subrecipient is an independent eligible
Subrecipient.
C. INSURANCE
Subrecipient shall carry the following insurance types:
• COMMERCIAL GENERAL LIABILITY INSURANCE COVERAGE,
including but not limited to, bodily injury, personal injury, death, property
damage, advertising liability, premises operations, products/completed
operations, severability of interest, and contractual liability in the minimum
amount of One Million Dollars and 00/100 Cents ($1,000,000.00) per
occurrence and Two Million Dollars and 00/100 Cents ($2,000,000.00) general
aggregate.
• PROFESSIONAL LIABILITY/ERRORS OR OMISSIONS INSURANCE
COVERAGE appropriate for the type of business engaged in by the Contractor
with minimum limits of One Million Dollars and 00/100 Cents ($1,000,000.00)
per occurrence. If a claims made form of coverage is provided, the retroactive
date of coverage shall be no later than the inception date of claims made
coverage, unless prior policy was extended indefinitely to cover prior acts.
Coverage shall be extended beyond the policy year either by a supplemental
extended reporting period (ERP) of as great a duration as available, and with no
less coverage and with reinstated aggregate limits, or by requiring that any new
FY 2025-26 Case ID 16440 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 5 of 22
policy provide a retroactive date no later than the inception date of claims made
coverage.
• EMPLOYEE THEFT/DISHONESTY/FRAUD OR COMMERCIAL CRIME
COVERAGE APPROPRIATE FOR EMPLOYEE DISHONESTY AND
FRAUD, with minimum limits of One Million Dollars and 00/100 Cents
($1,000,000.00) per occurrence. Coverage must protect against loss of money,
securities, or other property caused by dishonest acts committed by
Subrecipient's employees, officers, directors, agents, or volunteers whether
acting alone or in collusion with others, including but not limited to theft,
forgery, embezzlement, fraud, or other dishonest acts. Additionally, the
coverage shall remain in force for the duration of this Agreement and for a
minimum of three (3) years following the final expenditure of grant funds.
• WORKERS' COMPENSATION
Subrecipient shall provide workers' compensation insurance coverage for all of
its employees involved in the performance of this Agreement in an amount
specified by state law.
NOTE: The above insurance limits may be achieved by a combination of primary and
umbrella/excess liability policies. Subrecipient's insurance as outlined above shall be
primary and non-contributory coverage for Contractor's negligence.
E. INDEMNIFICATION
Subrecipient shall indemnify, defend, and hold the City, its employees, officials, directors,
and agents harmless from any and all claims, losses, damages and causes of actions which
may arise out of the performance of this Agreement, including costs and expenses for or
on account of any or all suits relating to this Agreement, and shall pay all costs and
judgments which may be issued thereon. In particular, Subrecipient will hold the City
harmless and will indemnify the City for any obligations imposed by the State arising out
of the conduct of activities under this Agreement.
F. GRANTOR RECOGNITION
Subrecipient shall ensure recognition of the role of the City and the SHIP Program during
the administration of the Program. All publicity materials or notices pursuant to this
Agreement shall be prominently labeled as to funding source.
G. AMENDMENTS
The City and Subrecipient may mutually agree to amend this Agreement at any time
provided that such amendments make specific reference to this Agreement, and are
executed in writing, signed by a duly authorized representative of both organizations. Such
amendments shall not invalidate this Agreement, nor relieve or release the City or
Subrecipient from its obligations under this Agreement.
Additionally, the City may, in its sole discretion, amend this Agreement to conform with
State or local governmental guidelines, policies, and available funding amounts, or for
other reasons. If such amendments result in a change in the funding, the scope of services,
FY 2025-26 Case ID 16440 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 6 of 22
or schedule of the activities to be undertaken as part of this Agreement, such modifications
will be incorporated only by written amendment signed by both the City and Subrecipient.
H. SUSPENSION OR TERMINATION
Either party may terminate this Agreement at any time by giving written notice to the other
party of such termination and specifying the effective date thereof at least thirty (30) days
before the effective date of such termination. In the event of any termination for
convenience, all finished or unfinished documents, data, reports or other materials prepared
by Subrecipient under this Agreement shall, at the option of the City, become the property
of the City. The City may also suspend or terminate this Agreement, in whole or in part, if
Subrecipient materially fails to comply with any term of this Agreement, or with any of the
rules, regulations or provisions referred to herein, in addition to other remedies as provided
by law. If, through any cause, Subrecipient shall fail to fulfill in a timely and proper manner
its obligations under this Agreement, or violates any of the covenants, agreements, or
stipulations of this Agreement, the City shall have the right to terminate this Agreement or
suspend payment in whole or part by giving written notice to Subrecipient of such
termination or suspension of payment and specify the effective date thereof, at least five
(5) working days before the effective date of termination or suspension. If payments are
withheld, the City shall specify, in writing, the actions that must be taken by Subrecipient
as a condition precedent to resumption of payments and shall specify a reasonable date for
compliance. Sufficient cause for suspension of payments shall include, but not be limited
to:
• Failure to comply with Section II, Scope of Service or Exhibit "D" of this Agreement.
• Failure to submit periodic reports as determined by the City.
VII. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the City that are pertinent to the
activities to be funded under this Agreement.
B. RETENTION
Subrecipient shall retain all records pertinent to expenditures incurred under this
Agreement for a period of five (5) years after the funds have been expended and accounted
for or after the SHIP closeout annual report for these funds has been submitted, whichever
is later. Notwithstanding the above, if there is litigation, claims, audits, negotiations or
other actions that involve any of the records cited and that have started before the expiration
of the five-year period, then such records must be retained until completion of the actions
and resolution of all issues, or the expiration of the five (5) -year period, whichever occurs
later.
C. DISCLOSURE
Subrecipient shall maintain records in accordance with Florida's Public Information Law
(F.S. Chapter 119).
D. CLOSEOUTS
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Subrecipient's obligation to the City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to,
making final payments and determining the custodianship of records.
E. AUDITS & INSPECTIONS
1. In the event that Subrecipient expends a total amount of state financial assistance
equal to or in excess of $1,000,000.00 in any fiscal year of such Subrecipient, the
Subrecipient must have a State single or project -specific audit for such fiscal year
in accordance with Section 215.97, Florida Statutes; applicable rules of the
Department of Financial Services; and Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General. State financial assistance is being awarded through the City by this
Agreement. Exhibit "1" to this Agreement indicates state financial assistance
awarded through the City by this Agreement. In determining the state financial
assistance expended in its fiscal year, Subrecipient shall consider all sources of state
financial assistance, including state financial assistance received from the City, other
state agencies, and other nonstate entities. State financial assistance does not
include Federal direct or pass-through awards and resources received by a nonstate
entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in this Subsection E, Paragraph
1, Subrecipient shall ensure that the audit complies with the requirements of Section
215.97(8), Florida Statutes. This includes submission of a financial reporting
package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General.
3. If Subrecipient expends less than $1,000,000.00 in state financial assistance in its
fiscal year, an audit conducted in accordance with the provisions of Section 215.97,
Florida Statutes, is not required. In the event that Subrecipient expends less than
$1,000,000.00 in state financial assistance in its fiscal year and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e.,
the cost of such an audit must be paid from the Subrecipient's resources obtained
from other than State entities). Full audit language is attached as Exhibit "B".
4. Copies of financial reporting packages required by this Article shall be submitted
by or on behalf of Subrecipient directly to the City, at the address set forth in Section
XII. herein, and to the Auditor General's Office at the following address:
Auditor General's Office
Local Government Audits/251
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
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5. In the event the audit shows that the entire funds disbursed hereunder, or any
portion thereof, were not expended in accordance with the conditions of this
Agreement, Subrecipient shall be held liable for reimbursement to the City of all
funds not expended in accordance with these applicable regulations and Agreement
provisions within thirty (30) days after the City has notified Subrecipient of such
non-compliance. Said reimbursement shall not preclude the City from taking any
other action as provided in Section VI, Subsection H herein or otherwise available
at law or at equity.
6. If expenditure does not exceed $1,000,000.00 during an operating year, Subrecipient
shall submit to the City, within one hundred eighty (180) days after the end of the
Subrecipient's fiscal year, and otherwise upon request by the City, audited financial
statements, which must comply with Generally Accepted Accounting Principles
(GAAP), covering the entire Term of this Agreement. If Subrecipient fails to provide
its audited financial statements within the one hundred eighty (180) -day time period
referenced above, then, Subrecipient shall be in default hereunder. Notwithstanding
the foregoing, the City may grant Subrecipient an extension of the one hundred
eighty (180) -day time period to provide its audited financials, but such extension
shall be solely at the City's discretion.
F. PROGRESS REPORTS:
Subrecipient shall submit Progress Reports to the City in the form, content and frequency
required by the City.
G. CONFLICTS OF INTEREST:
In accordance with 24 CFR 214.303(f) A director, employee, officer, contractor, or agent
of a participating agency shall not engage in activities that create a real or apparent conflict
of interest.
Counselors must not advise or steer clients to any specific for-profit entities. Their role is
to simply make clients aware of their options. Safeguards and disclosures must be used as
described in HUD's Handbook 7610.1 04/2024.
VIII. CIVIL RIGHTS COMPLIANCE
Subrecipient agrees that no person shall, on the ground of race, creed, color, religion,
national origin, sex, handicap, familial status, marital status or age be excluded from the
benefits of or be subjected to discrimination under any activity carried out by Subrecipient
in performance of this Agreement. Upon receipt of evidence of such discrimination, the
City shall have the right to terminate this Agreement. Subrecipient will take affirmative
action to ensure that all employment practices are free from such discrimination. Such
employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rate of pay
or other forms of compensation, and selection for training, including apprenticeship.
Subrecipient agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
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IX. PROHIBITED ACTIVITY
Subrecipient is prohibited from using funds provided herein or personnel employed in the
administration of the program for: political activities; sectarian or religious activities;
lobbying, political patronage, and nepotism activities.
X. DRUG AND ALCOHOL POLICY
Subrecipient will administer, in good faith, a policy designed to ensure that Subrecipient's
workplace is free from the illegal use, possession, or distribution of drugs or alcohol.
XI. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall
not be affected thereby, if such remainder would then continue to conform to the terms and
requirements of applicable law.
XII. NOTICE
All notice required to be given under this Agreement shall be sufficient when delivered to
the City's Economic Development & Housing Department Office at P.O. Box 4748,
Clearwater, Florida 33758 and to Subrecipient at its mailing address of 2139 N.E.
Coachman Road, Clearwater, FL 33765.
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement and the exhibits contained herein, may be executed in multiple
counterparts, each of which shall be deemed to be an original, and any such counterparts
will constitute one and the same instrument.
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IN WITNESS WHEREOF, the Parties hereto have executed this Agreement and have
set their hands and seals this /' day ofLI-J{J , 2025.
Approved as to form:
Matthew J. Myty, Esq.
Assistant City Attorney
Date: I 2/11/1
(CITY SIGNATURE PAGE)
CITY OF CLEARWATER, FLORIDA,
a Florida municipal corporation.
By:
Je
ni • r "�• irrie
City Manages /
Date: a AE
1(1 ems.
Rosemarie Call
City Clerk ! ,'
Date: LOME/ a 15/ W ZS
FY 2025-26 Case ID 16440 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 11 of 22
(SUBRECIPIENT SIGNATURE PAGE)
Tampa Bay Community Development
Corporation, Inc,
a Florid. • e .. orporation.
Title: President / CEO
Print Name: Frances Pheeny
Date: la 0.+Ealr
STATE OF FLORIDA
COUNTY OF PINELLAS )
THE FOREGOING AGREEMENT was acknowledged before me by means of physical
presence ❑ or online notarization, this �— day of OAD-2Y , 2025, by Frances
Pheeny as President / CEO of Tampa Bay Community Development Corporation, Inc. He/She,Xl
is personally known to me n or has produced as
identification.
(Notary Seal/Stamp)
SARAH L JON
Notary Public
State of Florida
Comm# HH629336
raiblres1/16/2029
A ' P .' LIC
Print name:. gnt `j �, „ da!%
My Commission Expires: j/(, /
FY 2025-26 Case ID 16440 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 12 of 22
Exhibit "A"
SHIP INCOME LIMITS
Effective April 9, 2025
SHIP Income Limits
Effective April 9, 2025
Household Size
1 Person
1 0 to 30% AMI
(Extremely Low)
$21,950
a 30+ to 50% AMI
, (Very Low)
$36,500
r
50+ to 80%AMI
(Low)
$58,450
1 80+ to 120% AMI
1 (Moderate)
$87,600
2 Persons
$25,050
$41,700
$66,800
$100,080
3 Persons
$28,200
$46,950
$75,150
$112,680
4 Persons
$32,150
$52,150
$83,450
$125,160
5 Persons
$37,650
$56,350
$90,150
$135,240
6 Persons
$43,150
$60,500
S96,850
$145,200
7 Persons
$48,650
$64,700
$103,500
$155,280
8 Persons
554,150
$68,850
$110,200
$165,240
Median Family Income (MFI) Rounded -$98,400
FY 2025-26 Case ID 16440 - Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 13 of 22
Exhibit "B"
The administration of resources awarded by the City of Clearwater to Subrecipient may be subject
to audits and/or monitoring by the City of Clearwater or other applicable government agencies as
described in this exhibit.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F - Audit
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below),
monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater staff,
limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering into this
Agreement, Subrecipient agrees to comply and cooperate with any monitoring procedures or
processes deemed appropriate by the City of Clearwater. In the event the City of Clearwater
determines that a limited scope audit of Subrecipient is appropriate, Subrecipient agrees to comply
with any additional instructions provided by City of Clearwater staff to Subrecipient regarding
such audit. Subrecipient further agrees to comply and cooperate with any inspections, reviews,
investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor
General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if Subrecipient is a state or local government, or a nonprofit organization as
defined in 2 CFR §200.1., §200.64, and 200.70.
A recipient that expends $1,000,000.00 or more in federal awards in its fiscal year must have a
single or program -specific audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. EXHIBIT "1" to this form lists the federal resources awarded
through the City of Clearwater by this agreement. In determining the federal awards expended in
its fiscal year, Subrecipient shall consider all sources of federal awards, including federal resources
received from the City of Clearwater. The determination of amounts of federal awards expended
should be in accordance with the guidelines established in 2 CFR §§200.502-503. An audit of
Subrecipient conducted by the Auditor General in accordance with the provisions of 2 CFR
§200.514 will meet the requirements of this Part I.
For the audit requirements addressed in Part I, Subrecipient shall fulfill the requirements relative
to auditee responsibilities as provided in 2 CFR §§200.508-512.
A recipient that expends less than $1,000,000.00 in federal awards in its fiscal year is not required
to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit
Requirements. If Subrecipient expends less than $1,000,000.00 in federal awards in its fiscal year
and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F
- Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e., the cost
of such an audit must be paid from Subrecipient resources obtained from other than federal
entities).
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PART II: STATE FUNDED
This part is applicable if Subrecipient is a non -state entity as defined by Section 215.97(2), Florida
Statutes.
In the event that Subrecipient expends a total amount of state financial assistance equal to or in
excess of $1,000,000.00 in any fiscal year of such Subrecipient (for fiscal years ending June 30,
2017, and thereafter), Subrecipient must have a state single or project -specific audit for such fiscal
year in accordance with Section 215.97, Florida Statutes; Rule Chapter 69I-5, F.A.C., State
Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state
financial assistance awarded through the City of Clearwater by this agreement. In determining the
state financial assistance expended in its fiscal year, Subrecipient shall consider all sources of state
financial assistance, including state financial assistance received from the City of Clearwater, other
state agencies, and other nonstate entities. State financial assistance does not include federal direct
or pass-through awards and resources received by a nonstate entity for federal program matching
requirements.
For the audit requirements addressed in this Part II, Subrecipient shall ensure that the audit
complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission
of a financial reporting package as defined by Section 215.97(2), Florida Statutes and Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of
the Auditor General.
If Subrecipient expends less than $1,000,000.00 in state financial assistance in its fiscal year (for
fiscal years ending June 30, 2017, and thereafter), an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, is not required. If Subrecipient expends less than
$1,000,000.00 in state financial assistance in its fiscal year and elects to have an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be
paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from
Subrecipient's resources obtained from other than state entities).
PART III: OTHER AUDIT REQUIREMENTS
Note: This Part should be used to specify any additional audit requirements imposed by the
state awarding entity that are solely a matter of that state awarding entity's policy (i.e., the
audit is not required by federal or state laws and is not in conflict with other federal or state
audit requirements). Pursuant to Section 215.97(2), Florida Statutes state agencies may
conduct or arrange for audits of state financial assistance that are in addition to audits
conducted in accordance with Section 215.97, Florida Statutes. In such an event, the state
awarding agency must arrange for funding the full cost of such additional audits.
PART IV: REPORT SUBMISSION
1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F -
Audit Requirements, and required by Part I of this form shall be submitted, when required by 2
CFR §200.512, by or on behalf of Subrecipient directly to the Federal Audit Clearinghouse (FAC)
as provided in 2 CFR §200.36 and 200.512.
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The FAC's website provides a data entry system and required forms for submitting the single audit
reporting package. Updates to the location of the FAC and data entry system may be found at the
OMB website.
2. Copies of financial reporting packages required by Part II of this form shall be submitted by or
on behalf of Subrecipient directly to each of the following:
The City of Clearwater at the following address:
City of Clearwater
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
The Auditor General's Office at the following address:
Auditor General
Local Government Audits/251
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website provides instructions for filing an electronic copy of a financial
reporting package.
3. If applicable, copies of reports or the management letter required by Part III of this form shall
be submitted by or on behalf of Subrecipient directly to:
The City of Clearwater at the following address:
City of Clearwater
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
Any reports, management letters, or other information required to be submitted to the City of
Clearwater or the Auditor General pursuant to this agreement shall be submitted timely in
accordance with 2 CFR §200.512, Section 215.97, Florida Statutes, and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, as applicable.
Recipients, when submitting financial reporting packages to the Auditor General for audits done
in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, or Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, should indicate the date on which the reporting package was delivered to Subrecipient.
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PART V: RECORD RETENTION
Subrecipient shall retain sufficient records demonstrating its compliance with the terms of the
award(s) and this agreement for a period of five (5) years from the date the audit report is issued,
and shall allow the City of Clearwater, or its designee, the CFO, or Auditor General access to such
records upon request. Subrecipient shall ensure that audit working papers are made available to
the City of Clearwater, or its designee, the CFO, or Auditor General upon request for a period of
three (3) years from the date the audit report is issued, unless extended in writing by the City of
Clearwater.
Note Recordsneed to be retained for at least five years to comply with, record retention requirements related to
;original vouchers as prescribed by the. Department ofState, Division of Library and Information Services- Bureau of
Archives' and Records Management.
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EXHIBIT "1" OF EXHIBIT "B"
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
Note If the Yesources awarded, to the rectpte""nt for matching represent more than one federal'
program, provide the same information shown below for :each federal program and ;show total;
state resources awaked f
,, or matching.
Federal Program A: N/A
1. List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Federal Program B:
2. List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Subject to Section 215.97, F.S.:
Note .7f the resources awarded:to the recipient' represent Morel an one state project, provide the;
same 'inforrization shown below for eachstate .project!and show total state financial assistance{
,ava!ded that is subject to section- 215 97 F.S. ,.
State Project A:
3. List state awarding agency, Catalog of State Financial Assistance title and number, and
$ (amount).
State Project B:
4. List state awarding agency, Catalog of State Financial Assistance title and number, and
$ (amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
Note . List apphcablecompliance-requirements in the'same-manner as illustrated above for federal;
resources For- matching resources provided =by,the City of Clearwater for federal programs, the;
requirements,mtght',,be similar to the requirements for;`the applicable federal programs.. Also; $to
'the extent that Ctifferent requirements pertainto d fferent amounts1'of the non fecleral Yesources,;
tliere'may be more.than,one grouping (i e . 1,:2; 3. etc.) hsted.under this category
Note2 CFR -=200 513 and section 215.97), .FS, require that ahe information about federal;
programs and state projects.tncluded io EXHI/111 1 be provided,to the recipient
For questions-- regarding- Form DFS A2=CL, .contact your ,FSAA` state.: agency liaison or:.the
,Department=of Financial Services; Bureau of Auditing, ai FSAA@NlyFlortda(FO conz,or;(850)
413=3060
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EXHIBIT "C"
Budget
Project Funding Source: SHIP
Amount of Funding: $10,000.00
Services Funded
1. 8 -Hour Homebuyer Education Class,
2. Pre -Purchase Counseling,
3. Up to three (3) Pre -Purchase Homeownership Follow -Up Appointments,
4. Foreclosure Prevention Counseling
(See additional information below)
Benefit:
Beneficiaries assisted through the above -referenced services must reside within the City of
Clearwater limits (Tax District CW, CWD, or CWDO) and household income must be at or below
120% AMI based on the SHIP income limits in effect at the time assistance is provided.
Payment Structure to Subrecipient:
1. 8- hour Homebuyer Education Class: $75.00 per class participant.
2. Pre -Purchase and Foreclosure Counseling: $250.00 for each initial counseling session.
3. Pre -Purchase Homeownership Follow -Up Appointments: Up to three (3) appointments
per household residing in the City at $75.00 per session.
4. Additional Program Funding: $250.00 per household purchased in the City upon proof of
purchase following a participant's completion of pre -purchase counseling regardless of
whether such participant resided in the City before household purchase.
Note: Payment for classes and counseling shall only be provided for participants residing in the
City. City staff may shift encumbered funds from one housing counseling agency to another.
Income eligibility is determined by household.
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EXHIBIT "D"
SCOPE OF SERVICES
The City of Clearwater's LHAP identified the goal of providing "Support Services and
Counseling". Support Services and Counseling includes but is not limited to homeownership
counseling (pre and post), credit counseling, tenant counseling, foreclosure counseling, and
transportation with the objective of assisting qualified low to moderate income households in
becoming homeowners and understanding foreclosure alternatives for households who are in
danger of becoming delinquent, are delinquent, or in default. The City, through Subrecipient, will
facilitate this goal by providing funding for the 8 -hour homebuyer education classes, pre -purchase
counseling, and foreclosure prevention counseling.
Scope of Work
At a minimum, the Subrecipient must perform the following services at no cost to
persons/households:
1. Pre -Purchase Homeownership Counseling Services. Subrecipient will conduct the
following activities and be provided with the following funding opportunity in relation to
its services:
• Conduct intake and make assessment of client's mortgage readiness status.
• Create a budget and discuss debt management.
• Draft an action plan with a path to homeownership.
• Discuss funding opportunities for down payment and closing cost assistance, which
includes the City's "Purchase Assistance Program".
• When a Pre -Purchase Counseling participant successfully purchases a home in the
City of Clearwater, the City shall provide $250.00 in program funding to
Subrecipient per home purchase upon submittal of the following documentation to
the City:
• The Original Intake Form;
• The Original Action Plan, showing verified total gross income;
• The Closing Disclosure; and
■ Copy of the Mortgage.
• Lead Safety. When the housing counseling will cover the rental or purchase of housing
that may include pre -1978 housing, the work plan must include informing clients of
their rights and the procedures under the Lead Disclosure Rule (24 CFR part 35, subpart
A) and the EPA Renovation, Repair and Painting (RRP) Rules (40 CFR part 745,
subpart E), If the housing counseling will cover the rental or purchase of housing that
may be HUD -assisted pre -1978 housing, their rights and the procedure under the Lead
Safe Housing Rule (24 CFR part 35, subpart B, R and, as applicable, F -M).
2. Pre -Purchase Homeownership Follow-up Appointments. Up to three (3) follow-up
appointments are allowable per household. Follow-up appointments are counseling
appointments that continue after the initial counseling appointment and are to be conducted
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by a HUD certified housing counselor. During these appointments counselors should
address clients' obstacles, outcomes achieved, and/or modify the next steps towards
homeownership. These sessions shall be productive and educational and should be a
minimum of 45 minutes. Calling for a status update is not considered an appointment.
Proof of each appointment, per client shall be provided by the means of an updated action
plan and/or the counselors notes from the Client Management System (CMS).
3. 8 -Hour Homebuyer Education Class. Each client that successfully completes the
homebuyer education workshop shall receive a certificate by Subrecipient which shall be
valid for a two (2) year period commencing from the date the client completed the
homebuyer's education workshop. The Subrecipient will include the following subjects in
every class:
• Are You Ready to Buy a Home? -- assessing your financial outlook,
setting financial vision, making a financial action plan.
• Managing Your Money — budgeting and saving.
• Understanding Credit — learning about credit related to homeownership, protecting
credit, and knowing your rights.
• Fair housing.
• Obtaining a Mortgage — how to qualify, understanding the variety of products, access-
ing assistance, and working through the process with a lender.
• Shopping for a Home — analyzing the neighborhoods and housing options, working
with an agent, making an offer and working through the closing process.
• Protecting Your Investment — managing your home and your money after your pur-
chase, understanding refinancing, and avoiding foreclosure.
4. Foreclosure Prevention Counseling. Subrecipient will conduct the following activities
in relation to its services:
• Conduct an assessment of the client's current situation, review of all documentation.
• Develop an action plan with steps to prevent the loss of client's home.
• Engage in ongoing interactions with client and mortgage holder to ensure that all
required paperwork is submitted for a positive outcome.
5. Additional Program Funding. Additional program funding shall be provided to
Subrecipient upon proof of home purchases in the City by qualified persons after
completion of pre -purchase counseling, Payment request must include proof of purchase,
the Action Plan, and client's financial analysis.
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EXHIBIT "E"
NO COERCION FOR LABOR OR SERVICES ATTESTATION
Pursuant to Section 787.06(13), F.S., this form must be completed by an officer or representative
of a non-governmental entity when a contract is executed, renewed, or extended between the non-
governmental entity and a governmental entity.
Tampa Bay Community Development Corporation does not use coercion for labor or services
as defined in this Section 787.06, F.S.
Under penalty of perjury, I declare that I have read the foregoing statement and that the facts stated
in it are true and correct.
Printed Name: Frances Pheeny
Title: President /
Signature:
Date: /6 / 0e2
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