SUBGRANT FOR HIGHWAY TRAFFIC SAFETY FUNDS - SC-2026-00460 FD
Florida Department of Transportation
RON DESANTIS 605 Suwannee StreeL j tz n W.PERDUE,P.E.
GOVERNOR Tallahassee,FL 32399-0450 SECRETARY
ARY
September 20, 2025
Eric Gandy
Clearwater Police Department
645 fierce St
Clearwater, Florida 33765
RE: FY2026 highway Traffic Safety Concept Paper Selection - CPG-2026-Clearwater-00460
Dear Eric Gandy:
The Florida Department of Transportation(FDOT) State Safety Office is pleased to inform you that the
following concept paper has been selected to receive subgrant funding in FY2026 for your traffic safety
initiative..
PLEASE Lr ;. 2'lllS IS NOTl I0 lglttt °P tib '!TIt ALM, A TIS✓ rT L
i 5 S � S tfd l{ ' s#'D N'4'[Tl Tz_ 4 x ff It,FP P F f . A separate subgrant
agreement must be signed and executed by both your agency and the FDOT State Safety Office before any
activity or purchases are authorized for reimbursement. Step-by-step instructions for subgrant development
are provided later in this letter.
Funding amounts allocated in FY2026 are based upon funding levels awarded to the State of Florida for the
federal fiscal year by the National Highway Traffic Safety Administration (NETSA) and may not be the
same as the amount requested in your concept paper and does not mean that everything listed in the concept
paper, including any equipment requests, were approved and/or funded.
For FY2026 your agency applied for funding with the following Concept Paper Information:
Concept Paper Number
CPG-2026-Clearwater-00460
Implementing Agency
Clearwater Police Department
Project"Title:
Speeding and Aggressive Driving 2026
Amount Requested
575,000
www.dot.state.fl.us11,ige I or?
After a comprehensive review, CPG-2026-Clearwater-00460 was funded for FY2026 with the following
project number,title, and funding levels below:
FY2026 Project Number
SC-2026-00460
Implementing Agency
Clearwater Police Department
Project Title:
Speeding and Aggressive Driving 2026
Amount to be Awarded
$75,000
Subgrant agreement forms are now accessible in the FDOT Traffic Safety Subgrant Management System
and include guidance and program manager notes regarding anything that was unallowable or restricted.
The following video link provides step-by-step instructions for accessing the forms and completing
subgrant development and execution within the Subgrant Management System::!-,On gratulAjiqna. r
coiiccr)t has been sc1ectedL1-_1cTy,:�1_cy_t Lie_L1_QA_t �Jrc�d for—subgrant dev6ommmit-1
We look forward to working with you on this project. If you have any questions after reviewing the
provided video instructions, please feel free to reach out the FDOT State Safety Office at 850-414-4017
and ask to speak with a Subgrant Program Manager. Additional information can also be found on our
website at: 1etv/ n Oura ni.
LO—t.g -a. g La its-lac I—10 n i o__s h i
Sincerely,
Chris Craig, CPM, FCCM
Traffic Safety Administrator
Florida Department of Transportation
www.dot.state.fl.us Page 2 oF2
Project Title:Speeding and Aggressive Drivng 2026 500-365-01
Project Number.SC.2026.00460 SAFETY
FDOT Contract Number. 09/2.5
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION(FDOT)
SUBGRANT FOR HIGHWAY TRAFFIC SAFETY FUNDS
For FDOT Use Only FDOT Contract Number:
Project Number: SC-2026-00460
Federal Funds Awarded:$75,000 FDOT UEI Number: RFKGNHR7ZH37
Subgrant Award(Start)Date: Subgrant End Date:09/30/2026
Part I: GENERAL ADMINISTRATIVE INFORMATION
1. Project Title:Speeding and Aggressive Driving 2026
2. Federal Funding: $75,000 Match: $0 Total Cost: $75,000
3. Subrecipient Agency: 4. Implementing Agency:
Agency Name:City of Clearwater Agency Name:Clearwater Police Department
Address: 100 South Myrtle Avenue Address: 645 Pierce Street
City:Clearwater City: Clearwater
State:Florida State: Florida
Zip:33756 Zip: 33756
5. Federal ID Number or 29 Digit FLAIR Account Number(State Agencies): 596000289
6. Federal Unique Entity identifier(UEI)Number: SG2DQRMWJYl.6
7. Chief Financial Officer: 8. Project Director:(cannot receive any benefit under this subgrant)
Name:Jay Ravins Name: Deputy Chief Michael Walek
Address:100 South Myrtle Avenue Address: 645 Pierce Street
City: Clearwater City:Clearwater
State: Florida State: Florida
Zip: 33756 Zip:33756
Telephone: 727-444-8501 Telephone:727-224-7085(cell phone)
E-mail: jay.ravins@myclearwater.com E-mail:Michael.Waleko@myclearwater.com
9. Financial Reimbursement Contact: 10. Project Activity Contact:
Name:Brian Solka Name:Jarred Stiff
Title:Administrative Support Division Manager Title:Lieutenant
Telephone:727-4447207 Telephone:727-224-7193(cell phone)
E-Mail: Brian.Solka@myclearwater.com E-Mail:jarred.stiff@myclearwater.com
11. Payment Remittance Address:
Name:City of Clearwater Finance Department
Address:100 South Myrtle Avenue
City:Clearwater
State: Florida
Zip: 33756
SUB-2026-Clearwater-00460 Page 1 of 31 Amendment Number.Original
Project Tate:Speeding and Aggressive Driving 2026 500.065-01
Project Number.SC-2026-00460 SAFETY
MOT Contrad Number. 0=5
Part II: PROJECT PLAN AND SUPPORTING DATA
State clearly and in detail the aims of the Project, precisely what will be done,who will be involved,and what is
expected to result. Use the following major headings:
1. Statement of the Problem
2. Proposed Solution
3. Project Objectives
4. Evaluation
1. Statement of the Problem:
The City of Clearwater, located on Florida's Gulf Coast, is centrally situated on the Pinellas County peninsula
near the cities of Tampa and St. Petersburg.Clearwater is a short drive from two international airports,which
collectively serve 13 million passengers annually. Renowned for the world-famous Clearwater Beach,the city is
the heart of Pinellas County tourism,attracting five million visitors each year. Based on millions of reviews,the
2019 TripAdvisor Traveler's Choice Awards ranked Clearwater Beach as the number one beach in the United
States for two consecutive years and the sixth most popular beach in the world overall.
As of July 2024, Clearwater's population is 116,850, making it the 19th largest city in Florida and the 247th
largest in the United States.The city's population is currently growing at a rate of 0.53%annually,with an
increase of 10.33%since the 2010 census,which recorded a population of 107,685.
Clearwater offers a variety of entertainment and social options, ranging from professional sports teams to
cultural events,attracting people to the city during non-business hours. In 2021,the City of Clearwater launched
the"Imagine Clearwater"project, investing in the redevelopment of the Downtown Clearwater Waterfront.This
Initiative includes the construction of The BayCare Sound at Coachman Park,a new covered 4,000-seat
amphitheater with a total venue capacity of 9,000 people, designed to be a premier destination in the Tampa
Bay area.
The city also experiences a seasonal influx of temporary residents, including returning snowbirds,spring
breakers,and summer vacationers. Clearwater is home to 29 public and 18 private schools,serving over 19,721
students daily,which contributes to substantial vehicular traffic.With both day and evening business activities,
Clearwater's population increases by 35%due to commuters and visitors, necessitating efficient traffic
management and infrastructure planning to ensure safety and smooth traffic flow.
Over the past three years, Clearwater has experienced a significant number of traffic crashes, largely attributed
to its fluctuating population.The Clearwater Police Department's Traffic Homicide Team identified the primary
causes:eight fatalities were linked to impairment and speed combined with aggressive driving,while four
Involved pedestrians,and four involved scooters or motorcycles.The National Highway Transportation and
Safety Administration (NHTSA)reported a 3.2%decrease in traffic fatalities nationwide in early 2024,with an
estimated 8,650 fatalities. Despite this improvement, Florida ranks third in the nation for fatal crashes."One life
lost is one too many."
To combat these trends,the Clearwater Police Department adopted a philosophy of education through
enforcement.The department created a comprehensive traffic enforcement and citizen education campaign to
reduce traffic fatalities by 25%,ultimately striving for zero fatalities.Additionally,the department partnered with
the city's Traffic Engineering Department to identify high-violation areas using data-driven strategies.Strategic
enforcement operations aim to reduce injury crashes while educating drivers during traffic stops.
According to the Florid Department of Transportation (FDOT)rankings for fiscal year(FY)2026,the City of
Clearwater ranked 23rd out of 38 cities in Group 1 (populations of 75,000 and above). However, Clearwater is
located within Pinellas County,which is currently ranked 8th out of 26 counties for incidents involving speeding
or aggressive driving, based on the FY 2026 Highway Safety Matrix ranking of Florida counties emphasizing
the urgency for action.
Based on the aforementioned facts,The Clearwater Police Department has recognized a need to increase
traffic safety efforts but has found it challenging to dedicate regular duty personnel to specifically address traffic
safety.This is due to several reasons relating to the availability of personnel to conduct education and
enforcement.Officers are committed to a substantial number of special events that take place within the City of
Clearwater each year,and police calls for service.The department would like to implement additional focused
patrols and educational efforts which would result in added costs for the city.The city has been unable to
SUB-2026-Clearwater-00460 Page 2 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Driving 2026 5100.055-01
Project Number.SC-2026-00460 SAFETY
FDOT Contract Number. 06125
commit to funding overtime for enforcement and education efforts promoting traffic safety. If awarded funding,
the Clearwater Police Department will implement overtime funded traffic patrols and outreach utilizing officers
specifically dedicated to improving traffic safety as it relates to Speeding and Aggressive Driving.This funding
will allow officers to exclusively concentrate on traffic safety to change driver behavior and improve roadway
safety in the City of Clearwater for all roadway users.
2. Proposed Solution:
The Clearwater Police Department recognizes that the success of any traffic safety program is not solely
dependent on a single component—enforcement, education,or engineering—but rather on a comprehensive
approach that integrates all three.This program is designed to reduce traffic crashes,fatalities,and serious
injuries related to speed and aggressive driving through the implementation of the following initiatives.
To effectively target high-risk areas,the Clearwater Police Department will conduct a weekly review of crash
data to identify locations with a high frequency of crashes,serious injuries,and fatalities within our jurisdiction.
Based on this analysis,traffic personnel will be scheduled to conduct"zero tolerance"overtime high-visibility
enforcement operations at these identified locations.The project director will oversee the weekly data review to
ensure the list of targeted locations remains up to date.Our agency is committed to identifying and focusing on
at least ten high-risk locations for this program.Additionally,the project director will distribute this list to all traffic
personnel,enabling them to concentrate efforts on these specific areas and enhance law enforcement visibility.
The City of Clearwater will utilize the countermeasure of High Visibility Enforcement(HVE), as indicated in
Chapter 4-9 of Countermeasures that Work, 11th edition,2023. Officers will conduct High Visibility Enforcement
(HVE)along roadways where crashes involving speed are known to occur or in areas where excessive speed is
posing a danger to other roadway users. Crash Data will be used to ensure the extra patrols are conducted in
areas experiencing a high number of Speed and Aggressive Driving related crashes.Additionally,areas
experiencing a high number of citizen complaints relating to excessive speed will also be addressed to bring
drivers into compliance with the law. Officers will distribute traffic safety educational materials provided by
Florida Department of Transportation to educate drivers on the dangers of Speeding and Aggressive Driving
and raise public awareness on the need for increased traffic safety.
Beyond enforcement,the Clearwater Police Department will engage in educational initiatives to raise public
awareness of speed-related issues.These efforts will include outreach programs in local high schools,senior
centers, businesses, civic organizations,and public forums.A data-driven approach will be used to identify
population groups most frequently involved in traffic crashes within our jurisdiction,allowing for targeted
awareness campaigns.
Special emphasis will be placed on educating these high-risk groups by implementing tailored traffic safety
initiatives.To enhance the effectiveness of these efforts,the Clearwater Police Department will collaborate with
key community partners, including the Community Traffic Safety Team,the Law Enforcement Liaison Program,
neighboring law enforcement agencies,and local media outlets.Additionally,the department will actively
participate in statewide public awareness and enforcement campaigns sponsored by the Florida Department of
Transportation Safety Office.
Through this multifaceted approach,the Clearwater Police Department aims to improve traffic safety,reduce
roadway incidents, and protect the well-being of all community members.
The Project Director will be responsible for the allocation of personnel to achieve the greatest impact on
speeding and aggressive driving.The Project Director will coordinate these enforcement and educational
campaigns and ensure daytime/nighttime enforcement is alternated from week to week.This will prevent
motorists from predicting times and locations of enforcement activities to adjust their driving behaviors to only
those of known enforcement periods.Also,the Project Director will ensure that funds from this program are
used prudently and conservatively to ensure that the award will extend the entire subgrant cycle. Every officer
that performs under this subgrant will complete any mandated training and will complete the required Daily
Activity Log for each day of enforcement during the subgrant cycle.Those logs will be maintained by the Project
Director,who will ensure that copies are attached to each monthly reimbursement invoice submitted to the
FDOT State Safety Office.
3. Project Objectives:
a. Start enforcement activities within 60 days of subgrant award, unless otherwise approved by the FDOT
State Safety Office.
SUB-2026-Clearwater-00480 Page 3 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Driving 2026 500-065-01
Project Number.SC-2026-00460 SAFETY
FDOT Cont ad Number. 09125
b. Strive to decrease speed and/or aggressive driving crashes and fatalities citywide by 5%when compared to
the 10/01 to 06/30 time period from the previous year.
c. Conduct at least 2 speed and/or aggressive driving high visibility overtime enforcement operations per
month.
d. Participate in the Southern Slow Down campaign through speed and/or aggressive driving overtime
enforcement operations and educational/community activities.
e. Conduct a minimum 1 educational/community outreach event to increase speed and/or aggressive driving
awareness per quarter and provide details.
f. Provide speed and/or aggressive driving information and education to the public through the use of
multimedia outlets(i.e., message boards, local media outlets, social media, press releases, and/or printed
materials)at least 1 time per month.
4. Evaluation:
a. Enforcement activity start date.
b. Speed and/or aggressive driving crashes and fatalities are reduced by 5%citywide when compared to the
10101 to 06/30 time period from the previous year.
c. The number of speed and/or aggressive driving high visibility overtime enforcement operations conducted
per month.
d. The number of speed and/or aggressive driving overtime enforcement operations conducted,and
education/community activities conducted/participated in during the Southern Slow Down campaign.
e. Detail all educational/community outreach events conducted or participated in to increase speed and/or
aggressive driving awareness per quarter.
f. The number of instances that speed and/or aggressive driving information and education is provided to the
public through the use of multimedia outlets per month.
SUB-2026-Clearwater-00460 Page 4 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Driving 2026 500-06541
Project Number.SC-2026-00460 SAFETY
FOOT Contract Number. Dam
Part III: PROJECT DETAIL BUDGET
Project Title: Speeding and Aggressive Driving 2026
Project Number: SC-2026-00460
FDOT Contract Number:
Each budget category subtotal and individual line item costs listed below cannot be exceeded. The FDOT State
Safety Office may approve shifts between budget categories and line items via an amendment.
BUDGET CATEGORY NARRATIVE FEDERAL MATCH TOTAL INDIRECT
FUNDS COST ELIGIBLE
A.Pejrsonnemervices'
Overtime Salary and Overtime salary and benefits for law $75,000 $0 $75,000 No
Benefits enforcement officers and dispatchers,benefits
to include FICA(Social Security and
Medicare),Retirement,and Worker's
Compensation.
Subtotal: $75,000 $0 $75,000
B ;Contractual,Services
Subtotal: $0 $0 $0
C Expenses
Subtotal: $0 $0 $0
D arquipment Costing$10,000 or More
Subtotal: $0 $0 $0
E.'IndirectCost -
% $0 $0
Subtotal: $0 $0
Total Cost of Project: $75,000 $0 $75,000
SUB-2026-Clearwater-00460 Page 5031 Amendment Number:Original
Projed Title:Speeding and Aggressive Driving 2026 500.065-01
Projed Nurnber.SC.2026-00460 SAFETY
FDOT Contract Number. 0826
Part IV: PERFORMANCE REPORT
Project Title: Speeding and Aggressive Driving 2026
Project Number: SC-2026-00460
FDOT Contract Number:
Minimum Performance Standards
The following are the minimum performance standards required in this subgrant agreement.The status of these standards will be
reported using FDOT form number 500-065-19 Performance Report and shall be included with each request for reimbursement.
1. Submit request(s)for financial reimbursement.
2. Provide performance report(s).
3. Collect and analyze crash data to determine focus areas for targeted speed and aggressive driving enforcement.
4. Conduct speed and aggressive driving high visibility enforcement operations.
5. Conduct outreach/educational activities for speed and aggressive driving.
National Highway Traffic Safety Administration(NHTSA)Required Activity Reporting
The following statistics are required reporting for any traffic safety enforcement grant.(enforcement grants only)
1. Number of seat belt citations issued during subgrant-funded enforcement activities.
2. Number of impaired driving arrests made during subgrant-funded enforcement activities.
3. Number of speeding citations issued during subgrant-funded enforcement activities.
SUB-2026-Clearwater-00460 Page 6 of 31 Amendment Number.original
Project Title:Speeding and Aggressive Driving 2026 50D.06501
Project Number.SC-2026.00460 SAFETY
FOOT Conbact Number. 09125
Part V: Acceptance and Agreement
Conditions of Subgrant Agreement. Upon execution of this Subgrant Agreement("Agreement")for highway safety
funds,the following terms and conditions shall become binding.The term"Subrecipient"referred to herein,will
reference both the Subrecipient Agency and its Implementing Agency.This Agreement is line item specific and an
amendment to the Agreement is required for any reallocation of funds provided herein.
FEDERAL REGULATIONS
1. Access to Public Records and Monitoring.The Florida Department of Transportation(FDOT or
"Department"), National Highway Traffic Safety Administration (NHTSA), Federal Highway Administration
(FHWA), Chief Financial Officer(CFO),and Auditor General(AG)of the State of Florida,or any of their duly
authorized representatives, shall have access for the purpose of audit and examination of books,documents,
papers,and records of the Subrecipient and to relevant books and records of the Subrecipient which are not
protected from disclosure by State or Federal law,and its consultants and contractors under this Agreement,as
provided under applicable State or Federal law.
In addition to review of audits conducted in accordance with 2 CFR Part 200, herein incorporated by reference,
monitoring procedures will include on-site visits by Department staff, limited scope audits as defined by 2 CFR
Part 200,and status checks of subgrant activity via telephone calls from FDOT State Safety Office staff to
Subrecipients. By entering into this Agreement,Subrecipients agree to comply and cooperate with monitoring
procedures. In the event that a limited scope audit of the Subrecipient is performed,the Subrecipient agrees to
bring the Project into compliance with this Agreement.The Subrecipient further agrees to comply and cooperate
with any inspections, reviews, investigations,or audits deemed necessary by the CFO or AG to the extent
allowed by State or Federal law.
2. Audit.The administration of resources awarded through the Department to the Subrecipient by this Agreement
may be subject to audits and/or monitoring by the Department.The following requirements do not limit the
authority of the Department to conduct or arrange for the conduct of additional audits or evaluations of Federal
awards or limit the authority of any State agency inspector general,the State of Florida Auditor General or any
other State official.With the exception of documents protected by State law,the Subrecipient shall comply with
all audit and audit reporting requirements as specified below.
(a) In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F—Audit
Requirements, monitoring procedures may include but not be limited to on-site visits by Department staff
and/or other procedures including reviewing any required performance and financial reports,following up,
ensuring corrective action,and issuing management decisions on weaknesses found through audits when
those findings pertain to Federal awards provided through the Department by this Agreement. By entering
into this Agreement,the Subrecipient agrees to comply and cooperate fully with any monitoring
procedures/processes deemed appropriate by the Department.The Subrecipient further agrees to comply
and cooperate with any inspections, reviews, investigations,or audits deemed necessary by the Department,
State of Florida Chief Financial Officer(CFO)or State of Florida Auditor General.
(b) The Subrecipient,a non-Federal entity as defined by 2 CFR Part 200, Subpart F—Audit Requirements,as a
subrecipient of a Federal award awarded by the Department through this Agreement is subject to the
following requirements:
I. In the event the Subreciplent expends a total amount of Federal awards equal to or in excess of the
threshold established by 2 CFR Part 200, Subpart F—Audit Requirements,the Subreciplent must have
a Federal single or program-specific audit for such fiscal year conducted in accordance with the
provisions of 2 CFR Part 200,Subpart F—Audit Requirements. Part VI to this Agreement provides the
required Federal award identification information needed by the Subrecipient to further comply with the
requirements of 2 CFR Part 200,Subpart F—Audit Requirements. In determining Federal awards
expended in a fiscal year,the Subrecipient must consider all sources of Federal awards based on when
the activity related to the Federal award occurs, including the Federal award provided through the
Department by this Agreement.The determination of amounts of Federal awards expended should be in
accordance with the guidelines established by 2 CFR Part 200,Subpart F—Audit Requirements.An
audit conducted by the State of Florida Auditor General in accordance with the provisions of 2 CFR Part
200, Subpart F—Audit Requirements,will meet the requirements of this part.
ii. In connection with the audit requirements,the Subrecipient shall fulfill the requirements relative to the
auditee responsibilities as provided in 2 CFR Part 200,Subpart F—Audit Requirements.
SUB-2026-Clearwater-00460 Page 7 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Dnvmg 2026 500-065-
Project Number:SC-2026-00460 SAFETY
FDu/Contract Number: oez
iii. In the event the Subrecipient expends less than the threshold established by 2 CFR Part 200, Subpart F
—Audit Requirements, in Federal awards, the Subrecipient is exempt from Federal audit requirements
for that fiscal year. However, the Subrecipient must provide a single audit exemption statement to the
Department sdFDUTSingUeAodit(c�dot.s1a1a,fl.um molater than nine months after the end ufthe
Subrecipient's audit period for each applicable audit year. In the event the Subnecipiemtexpends 8aeo
than the threshold established by2CFR Part 2OQ. Subpart F—Audit Requirements, inFederal awards
imafiscal year and elects tmhave anaudit conducted inaccordance with the provisions cf2CFR Part
200, Subpart F—Audit Requirements,the cost of the audit must be paid from non-Federal resources
(i.e. the cost ofsuch enaudit must bepaid from the Subnecipien[sresources obtained from other than
Federal entities).
iv. Copies ofreporting packages for audits conducted inaccordance with 2CFR Part 200, Subpart F—
Audit Requirements, and required by this section, shall be submitted, when required by 2 CFR
§2OQ.612. byormmbehalf ofthe Subrecipiemtdirectly tothe Federal Audit Clearinghouse (F4C) aa
provided in 2 CFR §200,332 and 512. The F4C'owebsite provides adata entry system and
required forms for submitting the single audit reporting package. Updates to the location of the FAC and
data entry system may be found at the Office of Management and Budget(OMB)website. The FAC is
the repository ofrecord for audits required by2CFR Part 20O. Subpart F—Audit Requirements, and this
Agreement. However,the Department requires a copy of the audit reporting package also be submitted
to FDOTSingleAudit@dot.state.fl.us within the earlier of 30 calendar days after receipt of the auditor's
report(s)or nine months after the end of the audit period as required by 2 CFR Part 200, Subpart F—
Audit Requirements.
v. Within six months of acceptance of the audit report by the FAC, the Department will review the
8ubrenipienys audit reporting package, including corrective action plans and management letters, to the
extent necessary to determine whether timely and appropriate action on all deficiencies has been taken
pertaining to the Federal award provided through the Department by this Agreement. If the Subrecipient
fails tnhave anaudit conducted inaccordance with 2 CFR Part 2DO. Subpart F—Audit Requirements,
the Department may impose additional conditions toremedy noncompliance. |fthe Department
determines that noncompliance cannot be remedied by imposing additional conditions, the Department
may take appropriate actions to enforce compliance, which actions may include but not be limited to the
following:
1. Temporarily withhold cash payments pending correction of the deficiency by the Subrecipient or
more severe enforcement action bythe Department;
2. Disallow(deny both use offunds and any applicable matching credit for)all urpart ufthe cost of
the activity oraction not incompliance;
3. Wholly or partly suspend orterminate the Federal mward|
4. Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and Federal
awarding agency regulations(or in the case of the Department, recommend such a proceeding be
initiated bythe Federal awarding agoncy);
5. Withhold further Federal awards for the Project orprogram; and/or
G. Take other remedies that may be legally available.
vi. Aeacondition cfreceiving this Federal award, the Subreoipientshall permit the Department, orits
designee, the CFO or State of Florida Auditor General access to the Subrecipient's records including
financial statements, the independent auditor's working papers and Project as necessary.
Records related tounresolved audit findings, appeals urlitigation shall bnretained until the action ie
complete urthe dispute iaresolved.
vii. Copies of financial reporting packages required bythis section shall besubmitted byoronbehalf ofthe
Subm*oipientdirectly 10each ofthe following:
Office mfComptroller, MS 24
G8SSuwannee Street
Tallahassee, Florida 32309:-0450
The Auditor General's Office m1the following address:
mua-206~:/earwaw�0*60 Page uu/x/ Amendment Number:Original
Project Tice:Speeding and Aggressive Driving 2026 5OM65-01
Project Number,SC-2026-00460 SAFETY
,DO/Contract Number: 09125
Auditor General
Local Government Audits/342
Claude Pepper Building, Room 4O1
111West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website )provides instrucUonsfor�|inganelectronic copy of
efinancial reporting package.
viii. Any reports or other information required to be submitted to the Department pursuanttothis Agreement
shall bosubmitted timely imaccordance with 2CFR§20Q.G12' Section 215.87. F. S., and Chapters
10.S5O (local government entities)and 1O.8SO (nonprofit and for-profit organize|iona). Rules cf the
Auditor General, as applicable.
ix. The Subrecipient, when submitfing financial reporting packages to the Department for audits done in
accordance with 2 CFR Part 200, Subpart F—Audit Requirements, or Chapters 10.550 (local
government entities)and 1O.850 (nonprofit and for-profit o iza8oma). Ru|oaoftheAuditorGwnona|^
should indicate the date that the reporting package was delivered to the Subreciplent in correspondence
accompanying the reporting package.
(c) The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of the award and
this Agreement for a period of five years from the date the audit report is issued and shall allow the
Department, or its designee, the CFO or State of Florida Auditor General access to such records upon
request. The Subneuipientshall ensure that the audit working papers are made available tothe Department,
or its designee,the CFO, or State of Florida Auditor General upon request for a period of five years from the
date the audit report is issued unless extended in writing by the Department. The Submmc[piontshall further
permit access toall Project records the Secretary and Inspector General ofthe United States Department
of Transportation (USDOT)and the Comptroller General of the United States, or their designees.
(d) The Subrecipient shall permit, and shall require its contractors to permit, the Department's, FHWA's and/or
NHT8A'sauthnr|zed representatives Uoaccess the Project site; inspect all work, moterim|s, poyro||o, and
records; and to audit the books, records and accounts pertaining to the financing and development of the
Project.
3. Offsets. If, after Agreement completion, any claim is made by the Department resulting from an audit or for work
or services performed pursuant to this Agreement, the Department may offset the amount claimed from
payments due for work or services under any other agreement it has with the Subrecipient if, upon demand,
payment cfthe claimed amount isnot made within 6Odays tothe Department, Offsetting any amount pursuant
to this paragraph shall not be considered a breach of contract by the Department.
4. Buy America Act. The Subrecipient agrees to comply and require consultants and contractors to comply with
USDOT. FHVVA' and/or NHTSA Buy America roqoivamenta, including all applicable standards, orders,
naQu8atiomn. and waivers. For NHTBAfunded Projects, Gmbreoipiemtagrees to comply with NHTGAGuidamce
Buy American Act Procedure for Highway Safety Grant Programs (revised 11-20-2015)as amended, herein
incorporated by reference, The 8ubnacipientshall include the following Buy America provisions in all subcontract
awandm:
The Buy America Act prohibits the use nfFederal highway safety grantfunds Umpurchase any manufactured
product or software/information technology systems whose unit purchase price is$5,000 or more, including
motor vehicles, that is not produced in the United States. FHWA and/or NHTSA may waive those requirements if
(1)their application would be inconsistent with the public interest; (2)such materials and products are not
produced imthe United States insufficient and reasonably available quantities and ofasatisfactory quality; or(3)
the inclusion of domestic material will increase the cost of the overall Project contract by more than 25 percent.
Each manufactured end product must comply with the provisions of the Buy America Act. Additionally, any
manufactured add-on to an end product is, itself, an end product that must comply with the Act.
Tob* reimbursed with Federal highway safety grant funds for a purchase, aStatemuatoomp|yviththe
requirements of the Buy America Act. Non-compliance will result in denial of reimbursement.
5. Clean Air Act and Federal Water Pollution Control Act.Subgrant agreements for amounts in excess of
$150,000 must comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act
(42 U.S.C. 7401-7871q)meamended, and the Federal Water Pollution Control Act(33 U.S.C� 1251-1387)as
amended.Violations must bereported tothe Federal awarding agency and the Regional [)f0oeofthe
Environmental Protection Agency (EPA). The Sobnecipientshall include this provision in afl subcontract awards
inexcess of$15Q.000.
uuB-2026-ouerwate,00*60 Page umo1 Amendment m"*uecOriginal
Project Title:Speeding and Aggressive Driving 2026 600-06641
Project Number.SC.2026410460 SAFETY
FOOT Contract Number. 08126
6. Code of Conduct.The Subrecipient has established,will maintain,and enforce a written code or standard of
conduct applicable to its officers, employees, board members or agents,and those individuals'relatives,that
prohibits their involvement in the selection, award,or administration of any contract in connection with the Project
if they have a present or potential financial or other significant interest therein and prohibits the acceptance of
any gratuity,favor, or other thing of monetary value from any person interested or involved in the performance of
work on the Project.
(a) The Subrecipient agrees to the following disclosures:
i. The Subrecipient shall disclose any conflict of interest identified as soon as reasonably possible, making
an immediate and full disclosure in writing to FHWA and/or NHTSA.The disclosure shall include a
description of the action which the Subrecipient has taken or proposes to take to avoid or mitigate such
conflict.
ii. FHWA and/or NHTSA will review the disclosure and may require additional relevant information from the
Subrecipient. If a conflict of interest is found to exist, FHWA and/or NHTSA may(a)terminate the award,
or(b)determine that it is otherwise in the best interest of FHWA and/or NHTSA to continue the award
and include appropriate provisions to mitigate or avoid such conflict.
Ill. Conflicts of interests that require disclosure must include all past, present,or currently planned
organizational,financial,contractual,or other interest(s)with an organization regulated by FHWA and/or
NHTSA or with an organization whose interests may be substantially affected by FHWA and/or NHTSA
activities,and which are related to this award.The interest(s)that require disclosure include those of any
subrecipient, affiliate,proposed consultant, proposed subcontractor,and key personnel of any of the
above. Past interest shall be limited to within one year of the date of the award. Key personnel shall
include any person owning more than 20 percent interest in a Subrecipient,and the officers, employees
or agents of a Subrecipient who are responsible for making a decision or taking an action under an
award where the decision or action can have an economic or other impact on the interests of a regulated
or affected organization.
7. Conferences and Inspection of Work.Conferences may be held at the request of any party to this Agreement.
Representatives of the Department or the USDOT,or both,shall be privileged to visit the site for the purpose of
inspection and assessment of work being performed at any time.
8. Contract Work Hours and Safety Standards Act.Where applicable,all subcontracts under this Agreement in
excess of$100,000 that involve the employment of mechanics or laborers must include a provision for
compliance with 40 U.S.C. 3702 and 3704,as supplemented by Department of Labor regulations(29 CFR Part
5). Under 40 U.S.C. 3702 of the Act,each contractor must be required to compute the wages of every mechanic
and laborer on the basis of a standard work week of 40 hours.Work in excess of the standard work week is
permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate
of pay for all hours worked in excess of 40 hours in the work week.The requirements of 40 U.S.C.3704 are
applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings
or under working conditions which are unsanitary, hazardous,or dangerous.These requirements do not apply to
the purchases of supplies or materials or articles ordinarily available on the open market,or contracts for
transportation or transmission of intelligence.
9. Debarment and Suspension. No subcontract issued under this Agreement,will be made to parties listed on the
governmentwide Excluded Parties List System in the System for Award Management(SAM), in accordance with
the OMB guidelines at 2 CFR 180 and 1200 that implement Executive Orders 12549(3 CFR Part 1986 Comp.,p.
189)and 12689(3 CFR Part 1989 Camp., p.235), "Debarment and Suspension."The Excluded Parties List
System in SAM contains the names of parties debarred,suspended,or otherwise excluded by agencies,as well
as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
10. Disadvantaged Business Enterprises(DBE).
(a) The Subrecipient agrees to the following assurance:
The Subrecipient shall not discriminate on the basis of race,color, national origin,or sex in the award and
performance of any USDOT-assisted contract or in the administration of its DBE program required by 49
CFR, Part 26, herein incorporated by reference.The Subreciplent shall take all necessary and reasonable
steps under 49 CFR, Part 26 to ensure nondiscrimination in the award and administration of USDOT-
assisted contracts. Implementation of this program is a legal obligation and failure to carry out its terms shall
be treated as a violation of this Agreement. Upon notification to the Subrecipient of its failure to carry out its
approved program,the USDOT may impose sanctions as provided for under Part 26 and may,in appropriate
cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act
of 1986(31 U.S.C.3801 et seq.),herein incorporated by reference.
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FOOT Contrad Number. 09M
(b) The Subrecipient agrees to include the following assurance in each contract with a consultant or contractor
and to require the consultant or contractor to include this assurance in all subcontract agreements:
The consultant or contractor and subconsultant or subcontractor shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this contract.The consultant or contractor shall carry out
applicable requirements of 49 CFR, Part 26 in the award and administration of USDOT-assisted contracts.
Failure by the consultant or contractor to cavy out these requirements is a material breach of this contract,
which may result in the termination of this contract or such other remedy,as the Subrecipient or the
Department deems appropriate.
11. Methods of Procurement.Subrecipients must follow the procurement standards in 2 CFR 200 sections 200.318
through 200.327.
12. Contracting with Small and Minority Businesses,Women's Business Enterprises,and Labor Surplus
Area Firms.
(a) The Subrecipient must take all necessary affirmative steps to assure that minority businesses,women's
business enterprises, and labor surplus area firms are used when possible.
(b) Affirmative steps must include:
(1) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(2) Assuring that small and minority businesses,and women's business enterprises are solicited whenever
they are potential sources;
(3) Dividing total requirements,when economically feasible, into smaller tasks or quantities to permit
maximum participation by small and minority businesses,and women's business enterprises;
(4) Establishing delivery schedules,where the requirement permits,which encourage participation by small
and minority businesses,and women's business enterprises;
(5) Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce;and
(6) Requiring the prime contractor, if subcontracts are to be let,to take the affirmative steps listed in
paragraphs(b)(1)through (5)of this section.
13. Domestic Preference for Procurements.As appropriate and to the extent consistent with law,the Subrecipient
should,to the greatest extent practicable under this subgrant, provide a preference for the purchase,acquisition,
or use of goods, products, or materials produced in the United States(including but not limited to iron, aluminum,
steel, cement, and other manufactured products).The requirements of this section must be included in all
subcontracts including all purchase orders for work or products under this subgrant.
For purposes of this section:
(1) "Produced in the United States"means,for iron and steel products,that all manufacturing processes,from
the initial melting stage through the application of coatings,occurred in the United States.
(2) "Manufactured products"means items and construction materials composed in whole or in part of non-
ferrous metals such as aluminum;plastics and polymer-based products such as polyvinyl chloride pipe;
aggregates such as concrete;glass,including optical fiber;and lumber.
14. Equal Employment Opportunity.No person shall,on the grounds of race, color, religion, sex, handicap, or
national origin, be excluded from participation in, be refused the benefits of,or be otherwise subjected to
discrimination under this Agreement,or any Project, program, or activity that receives or benefits from this
Agreement.The Subrecipient agrees to comply with 41 CFR, Part 60, herein incorporated by reference.The
Equal Opportunity Clause contained in 41 CFR section 60-1.4 is included in this Agreement by reference.
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FOOT Contract Number. 09/25
In connection with the carrying out of the Project,the Subrecipient shall not discriminate against any employee or
applicant for employment because of race,age,creed,color,sex or national origin and will comply with all
Federal statutes and implementing regulations relating to nondiscrimination.The Subrecipient will take
affirmative action to ensure that applicants are employed,and that employees are treated during employment,
without regard to their race,age,creed,color,sex,or national origin. Such action shall include, but not be limited
to,the following:employment upgrading,demotion,or transfer; recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation;and selection for training, including apprenticeship.The
Subrecipient shall insert the foregoing provision modified only to show the particular contractual relationship in all
its contracts in connection with the development or operation of the Project,except contracts for standard
commercial supplies or raw materials,and shall require all such contractors to insert a similar provision in all
subcontracts,except subcontracts for standard commercial supplies or raw materials.When the Project involves
installation, construction, demolition, removal,site improvement,or similar work,the Subrecipient shall post,in
conspicuous places available to employees and applicants for employment for Project work, notices.
15. No Federal Obligation.This Agreement is financed by federal funds. However, payments to the Subrecipient
will be made by the Department.The United States is not a party to this Agreement and no reference in this
Agreement,to the United States, USDOT, FHWA and/or NHTSA,or any representatives of the federal
government makes the United States a party to this Agreement.
16. Nondiscrimination. Subrecipients will comply with all Federal statutes and implementing regulations relating to
nondiscrimination("Federal Nondiscrimination Authorities").These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964(42 U.S.C.2000d et seq., 78 stat.252), (prohibits discrimination on the
basis of race,color, national origin),49 CFR part 21,and 28 CFR 50.3;
(b) The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C.4601),
(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or
Federal-aid programs and projects);
(c) Federal-Aid Highway Act of 1973, (23 U.S.C. 324 at seq.), and Title IX of the Education Amendments of
1972,as amended(20 U.S.C. 1681-1683 and 1685-1686)(prohibit discrimination on the basis of sex);
(d) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C.794 et seq.),as amended, (prohibits discrimination
on the basis of disability)and 49 CFR part 27;
(e) The Age Discrimination Act of 1975,as amended, (42 U.S.C.6101 et seq.), (prohibits discrimination on the
basis of age);
(f) The Civil Rights Restoration Act of 1987, (Pub. L. 100-259), (broadens scope,coverage and applicability of
Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the
Rehabilitation Act of 1973, by expanding the definition of the terms"programs or activities"to include all of
the programs or activities of the Federal aid recipients, Subrecipients and contractors,whether such
programs or activities are Federally-funded or not);
(g) Titles II and III of the Americans with Disabilities Act(42 U.S.C. 12131-12189)(prohibits discrimination on
the basis of disability in the operation of public entities,public and private transportation systems, places of
public accommodation,and certain testing)and 49 CFR parts 37 and 38;and
(h) Nondiscrimination Clause.
During the performance of this subgrant,the Subrecipient agrees:
(1) To comply with all Federal nondiscrimination laws and regulations,as may be amended from time to
time;
(2) Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination
law or regulation, as set forth in Appendix B of 49 CFR Part 21 and herein;
(3) To permit access to its books, records,accounts,other sources of information,and its facilities as
required by the FDOT State Safety Office, USDOT, FHWA and/or NHTSA;
(4) That, in the event the Subrecipient fails to comply with any nondiscrimination provisions in this subgrant,
the FDOT State Safety Office will have the right to impose such subgrant sanctions as it or FHWA
and/or NHTSA determine are appropriate,including but not limited to withholding payments to the
Subrecipient under the contractlagreement until the Subrecipient complies;and/or cancelling,
terminating,or suspending a contract or funding agreement, in whole or in part;and
(5) To insert this clause, including paragraphs(a)through(e), in every subcontract and sub-agreement and
in every solicitation for a subcontract or sub-agreement,which receives Federal funds under this
program.
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FDOT contract Number ows
17. Ownership of Data and Creative Material.The ownership of material,discoveries,inventions and results
developed,produced,or discovered by this Agreement are governed by the terms of 2 CFR, Section 200.315,
Intangible Property,herein incorporated by reference.
The Subrecipient may copyright any work that is subject to copyright and was developed,or for which ownership
was acquired, under this subgrant.The Federal and State awarding agency reserves a royalty-free, nonexclusive
and irrevocable right to reproduce, publish,or otherwise use the work for Federal and State purposes,and to
authorize others to do so.
The Federal Government has the right to:
(1) Obtain, reproduce,publish,or otherwise use the data produced under a Federal award;and
(2) Authorize others to receive, reproduce, publish, or otherwise use such data for Federal and State purposes.
18. Political Activity.The Subrecipient will comply with provisions of the Hatch Act(5 U.S.C. 1501-1508),which
limits the political activities of employees whose principal employment activities are funded in whole or in part
with Federal funds.
19. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment.Subrecipients
are prohibited from obligating or expending loan or subgrant funds to:
(1) Procure or obtain;
(2) Extend or renew a contract to procure or obtain;or
(3) Enter into a contract(or extend or renew a contract)to procure or obtain equipment,services,or systems
that uses covered telecommunications equipment or services as a substantial or essential component of any
system,or as critical technology as part of any system.As described in Public Law 115-232,section 889,
covered telecommunications equipment is telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
20. Properly Accountability.The Subrecipient shall establish and administer a system to control, protect, preserve,
use,and maintain and dispose of any property furnished by the Department, or purchased pursuant to this
Agreement in accordance with Federal Property Management Standards as set forth in 49 CFR,Section 18.32,
49 CFR 19,Section 19.34,or 2 CFR,200.310-200.316, herein incorporated by reference.This obligation
continues as long as the property is retained by the Subrecipient notwithstanding the ending of this Agreement.
21. Restrictions on Lobbying.The Subrecipient agrees to comply and require consultants and contractors to
comply with 49 CFR, Part 20, New Restrictions on Lobbying, herein incorporated by reference,for filing of
certification and disclosure forms.
(a) Certification Regarding Federal Lobbying. The Subrecipient certifies,to the best of his or her knowledge
and belief,that:
i. No Federal appropriated funds have been paid or will be paid,by or on behalf of the undersigned,to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection
with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal
loan,the entering into of any cooperative agreement,and the extension,continuation, renewal,
amendment,or modification of any Federal contract,grant, loan,or cooperative agreement;
ii. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an
officer or employee of Congress,or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement,the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions;
iii. The Subrecipient shall require that the language of this certification be included in the award documents
for all sub-award at all tiers(including subcontracts, subgrants,and contracts under grant, loans,and
cooperative agreements)and that all Subrecipients shall certify and disclose accordingly;and
iv. This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by section 31 U.S.0 1352.Any person who fails to file the required
certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for
each such failure.
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(b) Restriction on State Lobbying. None of the funds under this program will be used for any activity
specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any
specific legislative proposal pending before any State or local legislative body.Such activities include both
direct and indirect(e.g., "grassroots")lobbying activities,with one exception.This does not preclude a State
official whose salary is supported with FHWA and/or NHTSA funds from engaging in direct communications
with State or local legislative officials,in accordance with customary State practice,even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative
proposal.
22. Termination and Suspension.
(a) Generally. If: (i)the Subrecipient abandons or,before the end of the state fiscal year for which financial
assistance for the Project is provided under this Agreement,finally discontinues the Project; (ii)the
Subrecipient fails to comply with applicable law or the terms of this Agreement;or(iii)for any other reason,
the commencement, prosecution,or timely completion of the Project by the Subrecipient is rendered
improbable, infeasible,impossible, or illegal,the Department may,by written notice to the Subrecipient,
suspend any or all of its obligations under this Agreement until such time as the event or condition resulting
in such suspension has ceased or been corrected,or the Department may terminate any or all of its
obligations under this Agreement. Termination of this Agreement shall be governed by the provisions of 2
CFR§200.340 through 200.343.
(b) Actions Upon Termination or Suspension. Upon receipt of any final termination or suspension notice from
the Department,the Subrecipient shall proceed promptly to carry out the actions required in such notice,
which may include any or all of the following: (1)necessary action to terminate or suspend,as the case may
be, Project activities and contracts and such other action as may be required or desirable to keep to the
minimum the costs upon the basis of which the financing is to be computed; (2)furnish a statement of the
Project activities and contracts,and other undertakings the cost of which are otherwise includable as Project
costs;and, (3)remit to the Department such portion of the financing and any advance payment previously
received as is determined by the Department to be due under the provisions of this Agreement.The
termination or suspension shall be carried out in conformity with the latest schedule, plan,and budget as
approved by the Department or upon the basis of terms and conditions imposed by the Department upon the
failure of the Subrecipient to furnish the schedule, plan,and budget within a reasonable time.The approval
of a remittance by the Subrecipient shall not constitute a waiver of any claim which the Department may
otherwise have arising out of this Agreement.
(c) Termination for Convenience. In accordance with Appendix 11 to 2 CFR Part 200—Contract Provisions for
Non-Federal Entity Contracts Under Federal Awards,either Party may terminate this Agreement for
convenience upon thirty(30)calendar days'advance written notice to the other Party.Termination of this
Agreement,as such,will not affect payment for services satisfactorily fumished prior to the termination.
23. Human Trafficking.The Subrecipient shall include a provision in each contract it enters into with a private entity
in connection with the Project by which the Subrecipient's contractor agrees that it and its employees that
perform any work on the Project shall not,during the term of this Agreement,engage in trafficking in persons,
procure a commercial sex act, or use forced labor in the performance of work on the Project.
24. Unauthorized Aliens.The Department shall consider the employment by the Subrecipient of unauthorized
aliens a violation of Section 274A of the Immigration and Nationality Act. If the Subrecipient knowingly employs
unauthorized aliens,such violation will be cause for unilateral cancellation of this Agreement.
25. Title VII-Civil Rights Act of 1964.Execution of this Agreement constitutes a certification that the Subrecipient
will comply with all the requirements imposed by Title VII of the Civil Rights Act of 1964(42 U.S.C.2000e et
seq.),which among other things, prohibits discrimination in employment on the basis of race,color, national
origin,creed, sex,and age.
26. Americans with Disabilities Act of 1990(ADA).Execution of this Agreement constitutes a certification that the
Subrecipient will comply with all the requirements imposed by the ADA(42 U.S.C. 12101 et seq.),the regulations
of the federal government issued thereunder,and the assurance by the Subrecipient pursuant thereto.
27. Integrity Certification.By signing this Agreement,the Subrecipient certifies that neither it nor its contractors are
presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from
participating in this Agreement by any federal department or agency.This certification is a material
representation of fact upon which the Department is relying in entering this Agreement. If it is later determined
that the Subrecipient knowingly rendered an erroneous certification, in addition to other remedies available to the
federal government,the department or agency with which this transaction originated may pursue available
remedies,including suspension and/or debarment.The Subrecipient shall provide to the Department immediate
written notice if at any time the Subrecipient learns that its certification was erroneous when submitted or has
become erroneous by reason of changed circumstances.
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FDOT Contract Number. 0125
28. Federal Encouragements.
(a) Vehicle Pursuits. Pursuant to 23 U.S.C.4020), all law enforcement agencies are encouraged to follow the
guidelines established for vehicular pursuits issued by the International Association of Chiefs of Police that
are currently in effect.
(b) Policy on Banning Text Messaging While Driving. In accordance with Executive Order 13513, Federal
Leadership on Reducing Text Messaging While Driving,and DOT Order 3902.10,Text Messaging While
Driving, Subrecipients are encouraged to:
i. Adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including
policies to ban text messaging while driving company-owned or rented vehicles, Govemment-awned,
leased or rented vehicles,or privately-owned vehicles when on official business or when performing any
work on behalf of the Subrecipient agency and/or the Government;
ii. Conduct workplace safety initiatives in a manner commensurate with the size of the business,such as
establishment of new rules and programs or re-evaluation of existing programs to prohibit text
messaging while driving,and education, awareness,and other outreach to employees about the safety
risks associated with texting and driving;and
iii. Insert the substance of this section,including this sentence, in all sub-agreement/subcontracts funded
with the subaward provided under this Agreement that are$15,000 or more.
29. Reversion of Unexpended Subgrant Funds. All funds granted by the Department under this Agreement that
have not been expended during the term of this Agreement shall revert to the Department.
STATE REGULATIONS
30. Compliance with State Procurement of Personal Property and Services Laws. The Subrecipient agrees to
comply with all applicable provisions of Chapter 287, Florida Statutes(F.S.).The following provisions are stated
in this Agreement pursuant to sections 287.133(2)(a)and 287.134(2)(a), F.S.
(a) Section 287.133(2)(a), F.S. A person or affiliate who has been placed on the convicted vendor list following
a conviction for a public entity crime may not submit a bid,proposal,or reply on a contract to provide any
goods or services to a public entity; may not submit a bid, proposal,or reply on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on
leases of real property to a public entity;may not be awarded or perform work as a contractor,supplier,
subcontractor,or consultant under a contract with any public entity;and may not transact business with any
public entity in excess of the threshold amount provided in section 287.017 for CATEGORY TWO for a
period of 36 months following the date of being placed on the convicted vendor list.
(b) Section 287.134(2)(a), F.S. An entity or affiliate who has been placed on the discriminatory vendor list may
not submit a bid, proposal,or reply on a contract to provide any goods or services to a public entity; may not
submit a bid,proposal, or reply on a contract with a public entity for the construction or repair of a public
building or public work;may not submit bids, proposals,or replies on leases of real property to a public
entity;may not be awarded or perform work as a contractor,supplier, subcontractor,or consultant under a
contract with any public entity;and may not transact business with any public entity.
(c) The convicted vendor list and discriminatory vendor list can be found on the Florida Department of
Management Services(DMS)website.
31. Compliance with State Public Records Laws. The Subrecipient agrees to comply with all provisions provided
in Chapter 119 F.S. If the Subrecipient receives a public records request concerning its work undertaken
pursuant to this Agreement,the Subrecipient must take appropriate action as required by Chapter 119, F.S. If the
Subrecipient is unable to ascertain how best to comply with its obligations, it should seek the advice of counsel
and/or FDOT State Safety Office.
The Department shall unilaterally cancel this Agreement if the Subrecipient refuses to allow public access to all
documents, papers,letters,or other material subject to the provisions of Chapter 119, F.S.,and made or
received by the Subrecipient in conjunction with this Agreement.
32. Cooperation with Inspector General. It is the duty of every Subrecipient to cooperate with the inspector
general in any investigation, audit,inspection,review,or hearing pursuant to this Agreement. Section 20.055(5),
F.S.The Subrecipient agrees to comply with Section 20.055(5), F.S.,and to incorporate in all subcontracts the
obligation to comply with Section 20.055(5), F.S.
33. E-Verify. Subrecipients:
(a) Shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility
of all new employees hired by the Vendor/Contractor during the term of the Agreement;and
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(b) Shall expressly require any subcontractors performing work or providing services pursuant to the state
contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during the Agreement term.
(c) Shall adhere to the requirements in Section 448.095, F.S.
34. Indemnification and Insurance.
(a) Indemnification.To the extent permitted by law and as limited by and pursuant to the provisions of Section
768.28, F.S.,the Subrecip€ent shall indemnify and hold harmless the Department, including the Department's
officers and employees,from liabilities,damages, losses,and costs,including,but not limited to, reasonable
attorney's fees,to the extent caused by the negligence,recklessness,or intentional wrongful misconduct of
the Subrecip€ent and persons employed or utilized by the Subrecipient in the performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is
intended to nor shall it constitute a waiver of the State of Florida and the Subrecip€ent's sovereign immunity.
(b) Subrecipient Contracts.Subrecip€ent agrees to include the following indemnification clause in all contracts
with contractors,subcontractors,consultants,or subconsultants who perform work in connection with this
Agreement(modified to appropriately identify the parties):
"To the fullest extent permitted by law,the Subrecipient's contractor/consultant shall indemnify and hold
harmless the Subrecipient and the State of Florida, Department of Transportation, including the
Department's officers and employees,from liabilities,damages,losses and costs,including, but not limited
to, reasonable attorney's fees,to the extent caused by the negligence, recklessness or intentional wrongful
misconduct of the contractor/consultant and persons employed or utilized by the contractor/consultant in the
performance of this Agreement.
This indemnification shall survive the termination of this Agreement. Nothing contained in this paragraph is
intended to nor shall it constitute a waiver of the State of Florida and the Subrecipient's sovereign immunity."
(c) Workers' Compensation.The Subrecipient shall provide Workers'Compensation Insurance in accordance
with Florida's Workers' Compensation law for all employees. If contracting for any of the work,the
Subrecipient shall ensure that its contractors have Workers'Compensation Insurance for their employees in
accordance with Florida's Workers'Compensation law. If using"leased employees"or employees obtained
through professional employer organizations("PEO's"),the Subrecipient shall ensure that such employees
are covered by Workers'Compensation insurance through the PEO's or other leasing entities.The
Subrecipient shall ensure that any equipment rental agreements that include operators or other personnel
who are employees of independent contractors, sole proprietorships or partners are covered by insurance
required under Florida's Workers'Compensation law.
35. Reimbursement Obligation. The State of Florida's performance and obligation to reimburse the Subrecipient
shall be subject to the availability of Federal highway safety funds and an annual appropriation by the
Legislature.
36. Responsibility for Claims and Liability.To the extent permitted by law and subject to the limitations of Section
768.28, F.S.,the Subrecipient shall be required to defend, hold harmless and indemnify the Department,
NHTSA, FHWA,and USDOT,from all claims and liability,or both,due to negligence, recklessness,or Intentional
wrongful misconduct of Subrecipient,and its contractor, consultant,agents and employees.The Subrecipient
shall be liable for any loss of,or damage to,any material purchased or developed under this Agreement which is
caused by the Subrecipient's failure to exercise such care in regard to said material as a reasonable careful
owner of similar materials would exercise.
The parties executing this Agreement specifically agree that no provision in this Agreement is intended to create
in the public or any member thereof, a third-party beneficiary, or to authorize anyone not a party to this
Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this
Agreement.
37. Restrictions on Lobbying. No funds subgranted hereunder shall be used for the purpose of lobbying the
legislature,judicial branch,or state agencies, per Section 216.347, F.S.
38. Retention of Records.The Subrecipient shall retain sufficient records demonstrating its compliance with the
terms of this Agreement for a period of five years from the date the audit report is issued,and shall allow the
Department,or its designee,the state CFO, or AG access to such records,which are not protected by State law,
upon request.The Subrecipient shall ensure that the independent audit working papers are made available to the
Department, or its designee,the state CFO, or AG upon request for a period of at least five years from the date
the audit report is issued, unless extended in writing by the Department.
39. Tangible Property. Property purchased under this subcontract does not qualify as Tangible Personal Property
as defined by Chapter 273, F.S.
SUB-2026-Clearwater-00460 Page 16 or 31 Amendment Number:originai
Project Title:Speeding and Aggressive Oriving 2026 500.065-01
Project Number.SC-2026-00460 SAFETY
FDOT Contract Number. 09125
MISCELLANEOUS PROVISIONS
40. Prohibited Interests.The Subrecipient shall not enter into a contract or arrangement in connection with the
Project or any property included or planned to be included in the Project,with any officer, director or employee of
the Subrecipient, or any business entity of which the officer,director or employee or the officer's,director's or
employee's spouse or child is an officer, partner,director,or proprietor or in which such officer, director or
employee or the officer's,director's or employee's spouse or child, or any combination of them,has a material
interest.
I. "Material Interest"means direct or indirect ownership of more than 5%of the total assets or capital stock of
any business entity.
ii. The Subrecipient shall not enter into any contract or arrangement in connection with the Project or any
property included or planned to be included in the Project,with any person or entity who was represented
before the Subrecipient by any person who at any time during the immediately preceding two(2)years was
an officer, director or employee of the Subrecipient.
iii. The provisions of this subsection shall not be applicable to any agreement between the Subrecipient and its
fiscal depositories,any agreement for utility services the rates for which are fixed or controlled by the
government,or any agreement between the Subrecipient and an agency of state government.
41. Interest of Members of,or Delegates to, Congress or Legislature. No member or delegate to the Congress
of the United States,or the State of Florida legislature,shall be admitted to any share or part of the Agreement or
any benefit arising therefrom.
42. Department Not Obligated to Third Parties.The Department shall not be obligated or liable under this
Agreement to any party other than the Subrecipient. It is specifically agreed between the Parties executing this
Agreement that it is not intended by any of the provisions of any part of this Agreement to create in the public or
any member thereof, a third-party beneficiary under this Agreement,or to authorize anyone not a party to this
Agreement to maintain a suit for personal injuries or property damage pursuant to the terms or provisions of this
Agreement.
43. Relationship of Parties.The Subrecipient, its employees, contractors,subcontractors, consultants,and
subconsultants are not agents of the Department as a result of this Agreement.
44. When Rights and Remedies Not Waived. In no event shall the making by the Department of any payment to
the Subrecipient constitute or be construed as a waiver by the Department of any breach of covenant or any
default which may then exist,on the part of the Subrecipient,and the making of such payment by the
Department while any such breach or default shall exist shall in no way Impair or prejudice any right or remedy
available to the Department with respect to such breach or default.
45. Governing Law.This Agreement shall be governed by and construed in accordance with the laws of the State of
Florida.
46. Sovereign Immunity.Nothing in this Agreement shall constitute a waiver by either party of its sovereign
immunity for any damages claimed by third parties.
47. Bonus or Commission. By execution of this Agreement the Subrecipient represents that it has not paid and,
also,agrees not to pay,any bonus or commission for the purpose of obtaining an approval of its application for
the financing hereunder.
48. Notices.Any notice, demand, or request which is required to be given under this Agreement in writing shall be
delivered to the following address:
Florida Department of Transportation
Attn:Traffic Safety Administrator
State Safety Office, MS 53
605 Suwannee Street
Tallahassee, Florida 32399-0450
49. Agreement Format.All words used in this Agreement in the singular form shall extend to and include the plural.
All words used in the plural form shall extend to and include the singular.All words used in any gender shall
extend to and include all genders.
50. Jury Trial Waiver.The Subrecipient and the Department hereby irrevocably and unconditionally waive trial by
jury in any legal action or proceeding relating to this agreement and for any counterclaim therein.
51. Execution of Agreement.This Agreement may be simultaneously executed in a minimum of two counterparts,
each of which so executed shall be deemed to be an original,and such counterparts together shall constitute one
in the same instrument.
SUB-2028-Clearwater-00460 Page 17 of 31 Amendment plumber.Original
Project Title:Speeding and Aggressive Driving 2026 600-065-01
Projed Number.SC-2026-00460 SAFETY
FDOT Contrad Number. OW5
52. Agreement not Assignable.The Subrecipient may not assign any of its rights or obligations under this
Agreement.
GRANT MANAGEMENT
53. Amendments.The Subrecipient shall obtain prior written approval from the FDOT State Safety Office for
changes to this Agreement.Amendments to this Agreement will be approved if the modification(s)to be made
will achieve or improve upon the outcome of this Agreement's scope of work, or where factors beyond the control
of the Subrecipient require the change. Requested amendments to this Agreement shall be in the form of a
written request signed by one of the original signatories of this Agreement,or successor in the same position.
Speck delegation(s)for amendments must be provided in writing from the original signatory of the Subrecipient.
54. Disputes and Appeals.Any dispute, disagreement,or question of fact arising under this Agreement may be
addressed to the Traffic Safety Administrator of the FDOT State Safety Office in writing within 6 months of the
end of the subgrant period.The Traffic Safety Administrator's decision may be appealed in writing within 30
calendar days from the notification to the Governor's Highway Safety Representative,whose decision is final.
Addresses are:
Florida Department of Transportation Florida Department of Transportation
Attn:Traffic Safety Administrator Attn:Governor's Highway Safety Representative
State Safety Office, MS 53 State Safety Office, MS 53
605 Suwannee Street 605 Suwannee Street
Tallahassee, Florida 32399-0450 Tallahassee, Florida 32399-0450
The Subrecipient shall proceed diligently with the performance of this Agreement and in accordance with the
Department's decision(s).
55. Equipment.Any equipment purchased under this Agreement with highway safety funds shall not replace
previously purchased equipment that is damaged,stolen, lost, or that wears out as a result of misuse,whether
the equipment was purchased with federal,state,or local funds.All equipment should be purchased by the
Subrecipient within the first ninety days of the subgrant award date unless otherwise approved in writing by the
FDOT State Safety Office.
(a) Use of Equipment.All equipment shall be used for the originally authorized Agreement purpose(s)for as
long as needed for those purposes.Subrecipients must maintain an inventory control system that has
adequate safeguards in place to prevent loss,damage,or theft.
(b) Equipment Costing$10,000 or More.Equipment with a useful life of more than one year and an acquisition
cost of$10,000 or more per unit shall be subject to the following requirements:
i. Biannual certification of appropriate use and condition of equipment shall be provided to the FDOT State
Safety Office.
ii. Dispositions must be requested and shall receive prior written approval from the FDOT State Safety
Office.
(c) Disposition of Equipment Costing$10,000 or More.In the event the equipment is no longer needed for
the originally authorized Agreement purpose(s)or has reached the end of its useful life, Subrecipients shall
use the Equipment Disposition Request Form 500-065-26 to coordinate with the FDOT State Safety Office to
obtain required approvals to dispose of the equipment or transfer the equipment to another agency for use.
(d) Disposition of Equipment Costing Less than$10,000. Equipment that does not meet the unit purchase
price threshold of$10,000 shall be disposed of in accordance with the agency's own procurement and
disposition policies. Documentation of this disposition shall be noted in the Subreciplent files.
(e) Equipment Replacement or Repair.The Subrecipient is responsible, at their own cost,for replacing or
repairing any equipment purchased with Federal highway safety funds that is damaged,stolen,or lost, or
that wears out as a result of misuse.The FDOT State Safety Office retains the right to replace or repair any
equipment for statewide programs based on exceptional individual circumstances.
SUB-2026-Clearwater-00460 Page 18 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Driving 2026 50406541
Project Number.Sc-2026-0040 SAFETY
FOOT Contract Number. 0M
(f) Equipment Repossession.Ownership of all equipment purchased with Federal highway safety funds rests
with the Subrecipient; however,the USDOT maintains an interest in the equipment and title vests in the
Subrecipient subject to several conditions and obligations under 2 CFR§200.313.The Subrecipient must
use the equipment for the authorized purposes of the Project,whether or not the Project continues to be
supported by the Federal award, unless the FDOT State Safety Office,on behalf of USDOT,provides written
authorization for another use of the equipment that is permissible under 2 CFR§200.313.Any equipment
purchased with Federal highway safety funds that is not being used by the Subrecipient for the purposes
described in the Project or in accordance with other authorized uses under 2 CFR§200.313, is subject to
repossession by the FDOT State Safety Office,on behalf of the USDOT. Items that are repossessed shall be
disbursed to agencies that agree to use the equipment for the activity described in this Project or for other
uses authorized by USDOT.
56. Expense Purchases for$200 or more:Any office,training,communication,or computer supplies(including
computers)with a per item unit cost of$200 or more within the Expense Category, excluding software,must
have FDOT State Safety Office written approval, prior to purchase.
57. Excusable Delays. Except with respect to the defaults of Subrecipient's consultants and contractors which shall
be attributed to the Subrecipient,the Subrecipient shall not be in default by reason of any failure in performance
of this Agreement in accordance with its terms if such failure arises out of causes beyond the control and without
the fault or negligence of the Subrecipient. Such causes are acts of God or of the public enemy,acts of the
Government in either its sovereign or contractual capacity,fires,floods,epidemics,quarantine restrictions,
strikes,freight embargoes,and unusually severe weather, but in every case the failure to perform must be
beyond the control and without the fault or negligence of the Subrecipient. If the failure to perform is caused by
the failure of the Subrecipient's consultant or contractor to perform or make progress,and if such failure arises
out of causes beyond the control of the Subrecipient and its consultant or contractor,and without the fault or
negligence of any of them,the Subrecipient shall not be deemed to be in default, unless(1)the supplies or
services to be furnished by the consultant or contractor were obtainable from other sources, (2)the FDOT State
Safety Office shall have ordered the Subrecipient in writing to procure such supplies or services from other
sources,and(3)the Subrecipient shall have failed to comply reasonably with such order.
Upon request of the Subrecipient,the FDOT State Safety Office shall ascertain the facts and extent of such
failure and, if it shall be determined that any failure to perform was occasioned by any one or more of the said
causes,the delivery schedule shall be revised accordingly.
If the Subrecipient is unable to fulfill the activities stated in the Proposed Solution or Project Objectives in this
agreement(Part II: PROJECT PIAN AND SUPPORTING DATA)due to the COVID-19 pandemic,the
Subrecipient must contact the FDOT State Safety Office immediately to discuss potential amendments and/or
alternate plans.
58. How this Agreement is Affected by Provisions Being Held Invalid. If any provision of this Agreement is held
invalid,the remainder of this Agreement shall not be affected. In such an instance,the remainder would then
continue to conform to the terms and requirements of applicable law.The Subrecipient acknowledges that
federal grant requirements are subject to change and agrees that the most recent requirements shall govem its
obligations under this Agreement at all times.
59. Ineligibility for Future Funding.The Subrecipient agrees that the Department shall find the Subrecipient
ineligible for future funding for any of the following reasons:
(a) Failure to provide the required audits;
(b) Failure to provide required performance and final narrative reports in the required time frame;
(c) Failure to perform work described in Part 11 of this Agreement;
(d) Failure to provide reimbursement requests and performance reports in the required time frame;
(e) Providing fraudulent performance reports or reimbursement requests;or
(f) Misuse of equipment purchased with Federal highway safety funds.
60. Performance. In the event of default, noncompliance,or violation of any provision of this Agreement by the
Subrecipient,the Subrecipient's consultant(s)or contractor(s)and supplier(s),the Subreciplent agrees that the
Department will impose sanctions.Such sanctions include withholding of reimbursements, retainage,
cancellation,termination, or suspension of this Agreement in whole or in part. In such an event,the Department
shall notify the Subrecipient of such decision 30 days in advance of the effective date of such sanction.The
sanctions imposed by the Department will be based upon the severity of the violation,the ability to remedy,and
the effect on the Project.The Subrecipient shall be paid only for those services satisfactorily performed prior to
the effective date of such sanction.
SUB-2026-Clearwater-00460 Page 19 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Driving 2026 500.055-01
Project Number.SC-2026-00460 SAFETY
FDOT Contract Number: 09725
61. Personnel Hired or Paid Under this Agreement.
(a) Project Director. Persons holding the position of Project Director for this Agreement shall not receive
reimbursement for personnel hours nor receive any other benefit under this Agreement.
(b) Employer Responsibility.Any and all employees of the Subrecipient whose positions are funded, in whole
or in part through this Agreement,shall be the employee of the Subrecipient only, and any and all claims that
may arise from said employment relationship shall be the sole obligation and responsibility of the
Subrecipient. Personnel hours will only be reimbursed based on actual hours worked on this Agreement.No
other allocation method is allowable for reimbursement.
(c) Bonuses or Stipends. Bonuses or one-time stipends issued to Subrecipient employees will not be eligible
for subgrant reimbursement,as they are not considered salary and are an addition to the salary amounts
approved for subgrant execution. Increases in subgrant employee salary must be approved by the FDOT
State Safety Office.Annual fluctuations in benefits approved in the Agreement are allowable and eligible for
reimbursement.
(d) Overtime.
L Overtime Hours.Subgrant funds cannot be used to supplant standard activity hours;therefore,only
hours qualifying as`overtime", per the Subrecipient policies will be eligible for reimbursement by this
Agreement. In the event a Subrecipient is awarded more than one subgrant agreement within a federal
fiscal year, overtime hours for each traffic safety effort must be tracked, reported, and billed based on
hours worked for each subgrant agreement type.
ii. Reserve Officer Hours.Subgrant funds can be used to reimburse detail pay for reserve officers to
perform traffic safety enforcement.An agency must have an active policy authorizing payment for
reserve officer detail to receive reimbursement for reserve officer hours.A copy of the policy shall be
maintained by the Subrecipient and made available for review if requested.
iii. Extra Duty Detail Pay.Subgrant funds can be used to reimburse extra duty detail pay for officers to
perform traffic safety enforcement.An agency must have an active policy authorizing payment for detail
or extra duty pay outside of regular duties to receive reimbursement for officer hours.A copy of the
policy shall be maintained by the Subrecipient and made available for review if requested.
iv. Overtime Rate.Overtime hours are intended for enhanced/increased traffic safety activities.The
overtime pay rate for personnel is based on actual cost per employee in accordance with the
SubrecipienVs payroll policy. Each Subrecipient shall comply with Fair Labor Standards Act(FLSA)
requirements and thresholds for overtime accrual and payment and its own policies and procedures,
insofar as those policies apply uniformly to both federally financed and other activities of the
Subrecipient,as required by 2 CFR 200.403(c).Additional hours may be called overtime, off duty,extra,
additional,etc., as long as it enhances/increases traffic safety activities.A copy of the policy shall be
maintained by the Subrecipient and made available for review if requested.
62. Reports.The following reports are required for reimbursement of subgrant funding:
(a) Performance Reports.(FDOT Form No. 500-065-19).A performance report shall be provided with each
request for financial reimbursement, providing the status of the subgrant minimum performance standards,
as described in Part IV of this Agreement.
(b) Final Narrative Report. (FDOT Form No. 500-065-20).A Final Narrative Report giving a chronological
history of the subgrant activities,problems encountered, major accomplishments,and NHTSA Required
Activity Reporting shall be submitted by October 31, unless otherwise approved in writing by the MOT State
Safety Office.A Final Narrative Report for a project funded by FHWA must meet the same standards and
shall be submitted by July 31, unless otherwise approved in writing by the FDOT State Safety Office.
Requests for reimbursement will not be processed and will be returned to the Subrecipient as unpaid if the
required reports are not provided,following notification.
(c) Enforcement Activity Reports. Enforcement Activity Report(s)for each type of enforcement shall be
provided with each request for financial reimbursement for overtime worked.Agency specific activity reports
may be used,if those reports include all information detailed in each FDOT Activity Form.
(d) Other Reports.The MOT State Safety Office reserves the right to require other reports not specified
above,as necessary,for Agreement monitoring.
SUB-2026-Clearwater-00460 Page 20 of 31 Amendment Number.Original
ProjW TiOe:Speodfng and Aggressive Driving 2026 500-065-01
Project Number.SC-2026-00460 SAFETY
FDOT Contract Number. 09!25
63. Term of this Agreement.This Agreement shall begin on the date the last party signs and shall end on
September 30 for NHTSA funded agreements and June 30 for FHWA funded agreements, unless otherwise
stipulated by the FDOT State Safety Office on the first page on this Agreement. In the event this Agreement is
for services in excess of$25,000.00 and a term for a period of more than 1 year,the provisions of Section
339.135(6)(a), F.S., are hereby incorporated:
"The Department,during any fiscal year,shall not expend money, incur any liability,or enter into any contract
which, by its terms, involves the expenditure of money in excess of the amounts budgeted as available for
expenditure during such fiscal year.Any contract,verbal or written, made in violation of this subsection is null
and void,and no money may be paid on such contract.The Department shall require a statement from the
Comptroller of the Department that such funds are available prior to entering into any such contract or other
binding commitment of funds. Nothing herein contained shall prevent the making of contracts for periods
exceeding 1 year,but any contract so made shall be executory only for the value of the services to be rendered
or agreed to be paid for in succeeding fiscal years;and this paragraph shall be incorporated verbatim in all
contracts of the Department which are for an amount in excess of$25,000.00 and which have a term for a period
of more than 1 year."
64. Travel.
(a) Required Forms.Travel costs for approved travel shall be submitted on the FDOT Contractor Travel Form
(FDOT Form No. 300-000-06)or other approved Florida Department of Financial Services form and will be
reimbursed in accordance with Section 112.061, F.S.and the most current version of the Disbursement
Handbook for Employees and Managers.
(b) Authorization and Restriction.All travel authorized under this Agreement shall be subject to any additional
authorization requirements or restrictions imposed by Executive Order or other guidance from the Governor
of Florida;any requirements or forms for travel cost reimbursement imposed by the Subrecipient that do not
violate FDOT travel cost reimbursement requirements;and/or FDOT during the Agreement period.
(c) Prerequisite Approvals.All Agreement travel that has billable costs shall require a written request for
approval from the FDOT State Safety Office prior to the incurring of actual travel costs. Request should
include sufficient justification to prove that the travel will have significant benefits to the outcome of the
Agreement activities and is within the travel budget of the Project and relevant to the Project.Additional
detail is required if the travel meets any of the following criteria:
I. Purchase of airfare;
ii. Travel to conference;
iii. Travel which includes a registration fee;
iv. Out-of-subgrant-specified work area travel;or
v. Out-of-state travel.
Failure to receive prior written approval will deem the entire travel cost ineligible for payment,regardless of
available funding in the travel budget.
(d) Lodging Reimbursement Limit.The FDOT State Safety Office shall not pay for overnight lodging/hotel
room rates that exceed$225.00 per night(before taxes and fees).A Subrecipient and/or traveler will be
required to expend his or her own funds for paying the overnight lodging/hotel room rate in excess of
$225.00 plus the applicable percentage of fees(other than flat fees). If multiple travelers share a room and
the individual cost of the lodging/hotel exceeds the$225.00 per night limit,the Subrecipient and/or travelers
Will be required to expend his or her awn funds for paying the excess amount. If another entity is covering the
cost of the overnight lodging/hotel then this paragraph does not apply.An exception to this lodging
reimbursement limit may be granted for out-of-state travel if specifically approved in advance,in writing by
the FDOT State Safety Office.
(e) Lodging for Subgrant Funded Statewide Coalition Meetings and Conferences.Lodging contracts may
be funded to accommodate attendance of subgrant funded statewide coalition meetings,conferences,and
programs. If a lodging contract is executed to cover lodging cost,all travelers shall be expected to use the
contract,and any attendees choosing alternate lodging accommodations based on preference,shall do so at
their own out of pocket costs.Cost for these lodging contracts will be reviewed and approved for program
appropriateness and costs savings to the State, as determined and approved by the FDOT State Safety
Office.
(f) Rental Vehicles.Some rental companies will offer electric vehicles(EV); however,these types of vehicles
are not allowable under this subgrant.Any electric vehicle rentals and associated fees will not be reimbursed
under this subgrant.
SUB-2026-Clearwater--00460 Page 21 of 31 Amendment Number:Original
Project Title:Speeding and Aggressive Driving 2026 500-06501
Project Number.SG2026-00460 SAFETY
FDOT Contract Number. 08!25
65. Vehicles. Any Subrecipient receiving subgrant funds to purchase a vehicle(excluding law enforcement vehicles)
shall maintain a travel log that contains the beginning and ending mileage, location, and purpose of travel.All
agencies must report any vehicle use(excluding law enforcement vehicles)and maintenance with each request
for reimbursement using the Safety Grant Vehicle Use Form(FDOT Form No. 500-065-21)and the Safety Grant
Equipment Maintenance Form(FDOT Form No.500-065-22).
Vehicles purchased with federal highway safety funds shall be used for program use only and in accordance with
Rule 60B-1.004 F.A.C.Subrecipients who are responsible for the operation and use vehicles for official state
business are allowed to permit persons other than state officials or employees to travel in the vehicle provided
these persons are conducting official state business or only on special occasions if the purpose of the travel can
be more usefully served by including such persons and no additional expense is involved.
It is permissible to transport persons other than state officials and employees during disasters and emergency
situations where the state must protect life and property. Providing assistance to motorists whose vehicles are
disabled may be considered as an emergency when there is a need to protect life and property.
Any vehicles used for personal reasons or not being used by the Subreciplent for the purposes described in this
Agreement shall be subject to repossession by the FDOT State Safety Office.
FINANCIALIFISCAL
66. Allowable Costs.The allowability of costs incurred under this Agreement shall be determined in accordance
with the general principles of allowability and standards for selected cost items set forth in the Applicable Federal
Law,state law,and the FDOT Disbursement Handbook for Employees and Managers,to be eligible for
reimbursement.All funds not spent in accordance with the Applicable Federal Law will be subject to repayment
by the Subrecipient. Only costs directly related to this Agreement shall be allowable.
67. Subcontract Agreements.
(a) Requirement for Pre-Approval.All subcontract agreements must be submitted to the FDOT State Safety
Office in draft form for review and written approval.Approval of this Agreement does not constitute approval
of subcontract agreements.
(b) Minimum Mandatory Subcontract Language.All subcontract agreements shall include at a minimum the
following information:
I. Beginning and end dates of the subcontract agreement(not to exceed this Agreement period);
ii. Total contract amount;
iii. Scope of work/Services to be provided;
iv. Quantifiable, measurable,and verifiable units of deliverables;
v. Minimum level of service to be performed and criteria for evaluating successful completion;
vi. Budget/Cost Analysis;and
vii. Method of compensation/Payment Schedule.
(c) Additional Required Clauses.
I. All subcontract agreements shall contain the following statement:
"The parties to this contract shall be bound by all applicable sections of Part V:Acceptance and
Agreement of Project#(insert Project number).A final invoice must be received by(insert date)or
payment will be forfeited."
ii. Buy American Act Clause (see Section 4 of Part V)
Ill. Certification Regarding Federal Lobbying (see Section 21(a)of Part V)
iv. Cooperation with Inspector General (see Section 32 of Part V)
v. DBE Clause(see Section 10 of Part V)
A. E-Verify Clause(see Section 33 of Part V)
vii. Nondiscrimination Clause (see Section 16(h)of Part V)
viii. Clean Air Act and Federal Water Pollution Control Act Clause(subcontracts in excess of$150,000)
(see Section 5 of Part V)
SUB-2026-Clearwater-00460 Page 22 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Driving 2026 500-065-01
Project Number.SC-2026-00460 SAFETY
FOOT Contract Number. 08125
ix. Integrity Certification Clause(see Section 27 of Part V)
x. Contract Work Hours and Safety Standards Act(subcontracts in excess of$100,000)(see Section 8
of Part V)
A. Indemnification and Insurance (see Section 34(b)of Part V)
xii. Policy on Banning Text Messaging While Driving Act(subcontracts in excess of$95,000) (see
Section 28(b)of Part V)
xiii. Human Trafficking Clause(see Section 23 of Part V)
xiv. Contracting with Small and Minority Businesses,Women's Business Enterprises,and Labor
Surplus Area Firms (see Section 92 of Part V)
xv. Termination for Convenience (see Section 22(c)of Part V)
68. Indirect Costs. Indirect costs included in this Agreement in Part III, under the indirect line item are based on the
Indirect costs rate the Subrecipient used in the competitive concept paper application process.The rate will be
applied in accordance with 2 CFR Part 200,OMB's Uniform Grants Guidance 2024 Revision,and the
Subrecipient's federally approved rate agreement. If the Subrecipient does not have a federally approved costs
rate agreement,a maximum de minimis rate of 15%of modified total direct costs in the manner described in 2
CFR§200.414 will be used unless the Subrecipient elected to use a reduced indirect rate in the competitive
concept paper application process. (The de minimis rate is available only to entities that have never had a
negotiated indirect cost rate.When selected,the de minimis rate must be used consistently for all federal awards
until such timb the Subrecipient chooses to negotiate a rate.A de minimis certification form must be submitted to
the Department for review and written approval.] All subgrant awards are based on cost benefit,available
funding,and if the indirect costs rate requested significantly affects the proposed project's ability to adequately
address the traffic safety need.
Subrecipients will be reimbursed for indirect costs up to the first$50,000 of each subcontractlsubaward based on
their federally approved negotiated indirect cost rate agreement. Under this Agreement,a subcontract and
subaward are treated the same based on their requirement to contribute to the goals and objectives of the
project,their purpose in carrying out a portion of the Federal award, and their overall contribution to project
implementation.
69. Obligation of Subgrant Funds.Subgrant funds shall not be obligated prior to the effective date or subsequent
to the end date of this Agreement period.Only Project costs incurred on or after the effective date and on or prior
to the end date of this Agreement are eligible for reimbursement.A cost is incurred when the Subrecipient's
employee or approved contractor or consultant performs the service required or when goods are received by the
Subrecipient, notwithstanding the date of order.
70. Procedures for Reimbursement.
(a) Overview.The Department agrees to compensate the Subrecipient for services described in Part 11 (Project
Plan and Supporting Data). The Schedule of Financial Assistance is included as Part III (Project Detail
Budget).
(b) Required Forms.All requests for reimbursement of subgrant costs must be submitted on forms provided by
the Department(FDOT Form Numbers 500-065-04 through 09 and 19)unless otherwise approved. Forms
must be completed In detail sufficient for a proper pre-audit and post audit based on the quantifiable,
measurable, and verifiable units of deliverables and costs, including supportive documentation as
established in Parts II (Project Plan and Supporting Data), III (Project Detail Budget),and IV(Performance
Report).ALL requests for reimbursement shall include FDOT Form 500-065-19 Performance Report
for the period of reimbursement.Deliverables must be received and accepted in writing by the
Department's Project Manager prior to payments.
SUB-2026-Clearwater-00460 Page 23 of 31 Amendment Number.Original
Drivaigo026 500-065-01
Project NurnberSC-2026-00460 SAFETY
FDOT Contract 09/25
(o) Supporting Documentation. Supporting documentation must establish that the defiverables were received
and accepted in writing by the Subrecipient and must also establish that the required minimum level of
service to be performed based on the criteria for evaluating successful completion as specified in Parts 11
(Project Plan and Supporting Data), III (PjectOetai| Bud0et). amd |V(PedbmnanoeRapodDwmunmat. All
costs invoiced shall be supported by properly executed payrolls, time records, invoices, contracts or
vouchers evidencing in proper detail the nature and propriety of charges. Invoices for cost reimbursement
subgrantsmuntbesuppmrtedbyanitemized ||shngofe di (salary, travel, expenses,
etc.), Supporting documentation shall be submitted for each amount for which reimbursement is being
claimed, indicating that the item has been paid. Documentation for each amount for which reimbursement is
being claimed must indicate that the item has been paid. Check numbers may be provided in lieu of copies of
actual checks. Each piece of documentation should clearly reflect the dates of service. Only expenditures for
categories in the approved subgrant budget may be reimbursed. These expenditures must be allowable
(pursuant to law) and directly related to the services being provided. Contracts between state agencies may
submit alternative documentation to substantiate the reimbursement request, which may be in the form of
FLAIR reports orother detailed reports.
The Florida Department wfFinancial Services, online Reference Guide for State Expenditures can be
found atthis web address:
Listed below are types and examples ofsupporting documentation:
i. Personnel Services.
a. Salaries: Timesheets that support the hours worked on the Project or activity must be kept. A
payroll register, or similar documentation should be maintained. The payroll register should show
gross salary charges, fringe benefits, other deductions, and net pay. |famindividual for whom
reimbursement is being claimed is paid by the hour, a document reflecting the hours worked times
the rate of pay can be submitted. If this document does not reflect the information needed for a
more thorough financial analysis, the Subrecipient shall submit additional pay documentation in a
timely manner when requested.
b. Fringe Benefits: Fringe benefits should be supported by invoices showing the amount paid on
behalf of the employee, e.g., insurance premiums paid. If the contract specifically states that
fringe benefits will be based on a specified percentage rather than the actual cost of fringe
benefits, then the calculation for the fringe benefits amount must be shown. Exception:
Governmental entities are not required to provide check numbers or copies of checks for fringe
benefits.
o. Workers' Compensation: Smbnaoip|entashall provide a Contribution Indication and Bind Order,
or other documentation deemed equivalent, prior to the reimbursement of costs associated with
workers' compensation, Self-insurers (municipalities and counties)shall be reimbursed using the
current rate for class code 7720, as set by the National Council on Compensation Insurance
(NCCI), unless sufficient documentation is provided to justify the use of a different rate or to show
a lower rate was requested. All reimbursement of workers compensation costs shall be calculated
imaccordance with Rule 2 "Premium Basis and Payroll Allocation" ofthe NCC|'nBasic Manual.
ii. Contractual Services. Should be supported by a copy of the approved, fully executed subcontract
agreement, aninvoice showing payment request and dates ufservice from the vendor, and proof of
payment bythe SubrecipiemL
iii, Expenses. Should be supported by a copy of any required pre-approvals, an invoice showing payment
request from the vendor, and proof ufpayment bythe Subnacipient
iv. Travel. Reimbursement for travel must be in accordance with s, 11 Z061, F.S. and the most recent
version of the FDOT Disbursement Handbook, which includes submission of the travel costs on an
approved state travel form along with supporting receipts and invoices.
v. Equipment Costing $10,000 or More. Should be supported by a copy of any required pre+approvals,
an invoice showing payment request from the vendor, and proof of payment by the Subrecipient.
v|. Indirect Cost. lfthe aubgmamtstipulates that indirect costs will bepaid based onaspecified rate, then
the calculation should beshown. Indirect costs must be |nthe approved agreement budget and the
entity must be able to demonstrate that the costs are not duplicated elsewhere as direct costs. All
indirect cost rates must beevaluated for reasonableness and for allowability and must be allocated
consishandy,
auB-2026-:men°ater-00460 Page,4wu1 Amendment Number:Original
Project Title:Speeding and Aggressive Driving 2026 500-065-01
Projed Number.SC-202600460 SAFETY
FDOT Contred Number. 08!25
All documentation should be readable and include the necessary calculations to support the amounts being
requested. Illegible documents or documents for the wrong time-period or calculation amounts will require
resubmittal by the Subreciplent. If documents provided do not equal the totals requested,additional
documentation may be requested, or amounts reimbursed will be reduced to totals supported by
documentation.
Subgrant agreements between state agencies, and/or subgrant agreements between colleges and
universities may submit alternative documentation to substantiate the reimbursement request that may be in
the form of FLAIR reports or other detailed reports and do not have to include check numbers.
(d) Non-Aligned Purchases Pre-Approval Requirement: Pre-approval is required if there are any purchases
that cross subgrant years(October list—September 301h)for NHTSA funded agreements.A letter
requesting pre-approval for purchases crossing into the next subgrant year must be submitted to the FDOT
State Safety Office within the first 90 days of the subgrant start date in draft form for review and approval.
Only after the written approval from the FDOT State Safety Office is received can a purchase be made.
(e) Frequency and Deadlines for Submission.
I. Partial Claims.Subrecipients should submit all costs for reimbursement monthly unless no costs were
incurred within a month. Reimbursement for personnel costs may be submitted after each pay period,if
desired. Failure to submit reimbursement requests in a timely manner,or failure to establish and
maintain communication with the FDOT State Safety Office regarding claim submissions, may result in
this Agreement being terminated.
ii. Final Claim.A final financial request for reimbursement shall be submitted and/or postmarked no later
than October 31 for NHTSA funded agreements and July 31 for FHWA funded agreements following the
end of this Agreement period, unless otherwise approved in writing by the FDOT State Safety Office.
Such a request should be distinctly identified as Final and include FDOT Form 500-065-20 Final
Narrative Report.
The Subreciplent agrees to forfeit reimbursement of any amount incurred or expended if the final
request is not submitted and/or postmarked by October 31 for NHTSA funded agreements and
July 31 for FHWA funded agreements following the end of this Agreement period,unless
otherwise approved in writing by the FDOT State Safety Office.
(f) Travel Reimbursement. Bills for travel expenses specifically authorized in this Agreement shall be
submitted on the FDOT Contractor Travel Form(300-000-06)and will be paid in accordance with Section
112.061, F.S.and the most current version of the FDOT Disbursement Handbook for Employees and
Managers.
(g) Equipment Reimbursement.All requests for reimbursement of equipment having a unit cost of$10,000 or
more and a useful life of one year or more shall be accompanied by an Equipment Accountability Form
(FDOT Form No.500-065-09). Reimbursement of these equipment costs shall not be made before receipt of
this form.
(h) Media Purchase Reimbursement.Proof of performance(e.g., copies and/or images of posters,air
schedules,etc.)of all paid media purchased with subgrant funds shall be attached to reimbursement
requests.
(i) Artificial Intelligence(Al)Reimbrsement.The purchase of software whose primary purpose is Artificial
Intelligence(AI)software such as ChatGPT, Google Al,etc.are not an allowable expense under the
subgrant.Any purchases of this software and associated fees will not be reimbursed under this subgrant.
(j) Signature Requirements.All requests for reimbursement shall be signed by an Authorized Representative
of the Subrecipient.
(k) Reimbursement Timeline.Subrecipients providing goods and services to the Department should be aware
of the following time frames.The FDOT State Safety Office has a 30-day review process to approve goods
and services that starts on the date of receipt of financial reimbursement request.After that review and
approval,the Department has 20 days to deliver a request for payment(voucher)to the Department of
Financial Services.The 20 days are measured from the latter of the date the invoice is received or the goods
or services are received, inspected,and approved. Financial reimbursement requests may be returned if not
completed properly. If a payment is not available within 40 days from the FDOT State Safety Office approval,
a separate interest penalty at a rate as established pursuant to Section 55.03(1), F.S.,will be due and
payable, in addition to the financial reimbursement request amount,to the Subrecipient. Interest penalties of
less than one(1)dollar will not be enforced unless the Subrecipient requests payment. Financial
reimbursement requests that have to be returned to a Subrecipient because of Subrecipient preparation
errors will result in a delay in the payment.The financial reimbursement request payment requirements do
not start until a properly completed financial reimbursement request is provided to the Department.
SUB-2026-Clearwater-00460 Page 25 of 31 Amendment Number.Original
Project Tile:Speeding and Aggressive Driving 2026 500-065-01
Project Number.SC.20264XXW sA OY
FDOT Contract Number. 09f25
(1) Financial Consequences.Payment shall be made only after receipt and approval of deliverables and costs
incurred. If the Department determines that the performance of the Subrecipient is unsatisfactory,the
Department shall notify the Subrecipient of the deficiency to be corrected,which correction shall be made
within a timeframe to be specified by the Department.The Subrecipient shall,within five days after notice
from the Department, provide the Department with a corrective action plan describing how the Subrecipient
will address all issues of Agreement non-performance, unacceptable performance,failure to meet the
minimum performance levels,deliverable deficiencies,or Agreement noncompliance. If the corrective action
plan is unacceptable to the Department,the Subrecipient will not be reimbursed to the extent of the non-
performance.The Subrecipient will not be reimbursed until the Subreciplent resolves the deficiency. If the
deficiency is subsequently resolved,the Subrecipient may bill the Department for the unpaid reimbursement
request(s)during the next billing period. if the Subrecipient is unable to resolve the deficiency,the funds shall
be forfeited at the end of this Agreement term.
(m) Vendor Ombudsman.A Vendor Ombudsman has been established within the Department of Financial
Services.The duties of this individual include acting as an advocate for Subrecipients who may be
experiencing problems in obtaining timely payment(s)from a state agency.The Vendor Ombudsman may be
contacted at(850)413-5516.
(n) Projects with Non-profit Entities.Pursuant to Section 216.1366, F. S.,the Subrecipient shall provide
documentation to indicate the amount of state funds:
i. Allocated to be used during the full term of this Agreement for remuneration to any member of the board
of directors or an officer of the Subrecipient.
ii. Allocated under each payment by the Department to be used for remuneration of any member of the
board of directors or an officer of the Subrecipient.The documentation must indicate the amounts and
recipients of the remuneration.
Such information will be posted by the Department to the Florida Accountability Contract Tracking System
maintained pursuant to Section 215.985, F.S.and must additionally be posted to the Subrecipient's website,
if the Subrecipient is a non-profit organization and maintains a website. The Subrecipient shall utilize FDOT
Form No.350-090-19, Compensation to Non-Profits Using State Funds,for purposes of documenting the
compensation. The subject form is required for every contract for services executed, amended,or extended
on or after July 2023,with non-profit organizations.
Pursuant to Section 216.1366, F.S.,the term:
iii. "Officer"means a chief executive officer, chief financial officer,chief operating officer,or any other
position performing an equivalent function.
iv. "Remuneration"means all compensation earned by or awarded to personnel,whether paid or accrued,
regardless of contingency, including bonuses,accrued paid time off,severance payments, Incentive
payments,contributions to a retirement plan,or in-kind payments, reimbursements,or allowances for
moving expenses,vehicles and other transportation,telephone services,medical services,housing,and
meals.
v. "State funds"means funds paid from the General Revenue Fund or any state trust fund,funds allocated
by the Federal Government and distributed by the state,or funds appropriated by the state for
distribution through any grant program.The term does not include funds used for the state Medicaid
program.
71. Tracking and Retention of Financial Records.The Subrecipient shall maintain an accounting system or
separate accounts to ensure funds and Projects are tracked separately. Records of costs incurred under the
terms of this Agreement shall be maintained and made available upon request to the Department at all times
during the period of this Agreement and for five years after final payment is made. Copies of these documents
and records shall be furnished to the Department upon request. Records of costs incurred include the
Subrecipients general accounting records and the Project records,together with supporting documents and
records,of the contractor and all subcontractors performing work on the Project,and all other records of the
Contractor and subcontractors considered necessary by the Department for a proper audit of costs.
72. Program Income.Program income means gross income earned by Subrecipient that is directly generated by a
supported activity or earned as a result of the Agreement award during the Agreement period of performance.
Program income must be deducted from total allowable costs to determine the net allowable costs. Program
income must be used for current costs and any remaining program income must be offset against the final
request for reimbursement. Program income that the Subrecipient did not anticipate at the time of the Agreement
award must be used to reduce the Federal award and Subrecipient contributions rather than to increase the
funds committed to the Project.
SUB-2026-Clearwater-00460 Page 26 of 31 Amendment Number.Original
Project Title:Speeding and Aggressive Driving 2026 500.06501
Project Number:SC•2026-00460 SAFETY
FDOT Contract Number. 09125
73. Registration for Attendance.No activities funded under this Agreement shall charge a registration fee for
attendance.
74. Responsibility of Subreciplent.The Subrecipient shall establish fiscal control and fund accounting procedures
that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures.All
monies spent on this Project shall be disbursed in accordance with the provisions of the Project Detail Budget
(Part III of this Agreement)as approved by the FDOT State Safety Office.All expenditures and cost accounting
of funds shall conform to 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards,herein incorporated by reference, (hereinafter referred to as Applicable
Federal Law).
REQUIREMENTS
75. Child Safety Seats.Any agency that receives child safety seats must have at least one staff member who is a
current Certified Child Passenger Safety Technician.
76. Enforcement.
(a) Automated Traffic Enforcement.No subgrant funds will be awarded or expended to cavy out a program to
purchase, operate,or maintain an automated traffic enforcement system. (23 U.S.C.402(c)(4)).The term
"automated traffic enforcement system"includes any camera that captures an image of a vehicle for the
purposes only of red light and speed enforcement and does not include handheld radar and other devices
operated by law enforcement officers to make an on-the-scene traffic stop,issue a citation,or other
enforcement action at the time of violation.Subgrant funding will not be utilized or reimbursed for continuing
priorly initiated investigations,court or Administrative Hearings,and enforcement from aircraft.
(b) Aircraft Enforcement. Subgrant funding will not be utilized or reimbursed for enforcement from aircraft
(airplane, helicopter,drone, etc.)without prior written approval from the FDOT State Safety Office.
(c) Investigations and Court.Subgrant funding will not be utilized or reimbursed for continuing priorly initiated
investigations,court, or administrative hearings.
(d) Data Driven.Selection of enforcement activity locations should be based on current data that identifies high-
risk areas with the greatest number of crashes,serious injuries,fatalities,and/or traffic violations(citations).
Data should be reviewed periodically to ensure that the most current high-risk areas are continually
addressed throughout this Agreement period.
(e) High Visibility Enforcement.All law enforcement agencies shall conduct High Visibility Enforcement while
conducting enforcement under this Agreement.
High Visibility Enforcement is defined as:
Intense: Enforcement activities are over and above what normally takes place.
Frequent: Enforcement occurs often enough to create general deterrence.
Visible: A majority of the public sees or hears about the enforcement.
Strategic: Enforcement targets high-risk locations during high-risk times.
(f) Hours Limit. Each officer is limited to a maximum of eight(8)hours of reimbursable overtime in any single
day(defined as 12:00 a.m.to 11:59 p.m.), unless there are extenuating circumstances at the end of a shift
that causes the hours to exceed this limit. Extenuating circumstances must be documented in the activity
report.There is no pay period limit on hours worked.
(g) Conforming Product List.Any speed measuring device purchased with subgrant funding shall be in
accordance with State approved Speed Measuring Devices listed in 158-2.013 F.A.C.
(h) Impaired Driving Enforcement.
I. Hours of Emphasis.A strong emphasis of enforcement operations should be during the hours of 6:00
pm to 6:00 am. Expansion of enforcement operation hours can be adjusted based on supporting data
and prior written approval by the FDOT State Safety Office.Agencies should ensure that enforcement
saturation/wolfpack/roving patrols are conducted in periods of no fewer than 3 consecutive hours.The
FDOT State Safety Office reserves the right to request a copy of any subgrant funded checkpoint After
Action Report.
ii. Mobilization Participation.All law enforcement agencies that receive impaired driving subgrant funding
should participate in all NHTSA impaired driving moblizations for the following holidays and events: New
Year's Day, NFL Super Bowl, St. Patrick's Day,Cinco de Mayo, Independence Day, Labor Day,
Halloween,and the end of year holiday season.
SUB-2026-Clearwater-00460 Page 27 of 31 Amendment Number.Original
Project Tile:Speeding and Aggressive Driving 2026 500.06541
Project Number.SC-202640460 SAFETY
FDOT Contract Number. 09125
iii. Required Credentials for Impaired Driving Enforcement.Any law enforcement officer who takes
enforcement action and receives compensation under an impaired driving subgrant must have
successfully completed at least one of the following within the last five years:
a. NHTSA/IACP 24 hour DWI Detection and Standardized Field Sobriety Testing (SFST)course;
b. NHTSA/IACP 4 hour DWI Detection and Standardized Field Sobriety Testing(SFST)refresher
coarse;
c. NHTSA/IACP DWI Detection and Standardized Field Sobriety Testing (SFST)Instructor
Development course;
d. NHTSA/IACP 8-hour DWI Detection and Standardized Field Sobriety Testing(SFST)Instructor
Update course;
e. NHTSA/IACP Advanced Roadside Impaired Driving Enforcement(ARIDE)course;or
f. Be an active certified Drug Recognition Expert(DRE).
(i) Motorcycle Enforcement. No subgrant funds will be used for programs to check helmet usage or to create
checkpoints that specifically target motorcyclists.
I. Required Credentials for High Visibility Enforcement.Any law enforcement officer who is using a
radar or laser speed detection system,must be certified in the use of that piece of equipment. Officers
not certified to use radar or laser speed detection system may work in a saturationtwoifpack/roving patrol
with prior written approval by the FDOT State Safety Office.
(j) Occupant Protection Enforcement.All law enforcement agencies that receive occupant protection
subgrant funding should participate in all NHTSA occupant protection mobilizations for Click It or Ticket and
are encouraged to participate in Child Passenger Safety Week and National Seat Check Saturday.Safety
belt enforcement is encouraged for both day and nighttime.
(k) Speed and Aggressive Driving Enforcement.All law enforcement agencies that receive speed and
aggressive driving subgrant funding should participate in the NHTSA Regional speed and aggressive driving
moblization for Operation Southern Slow Down.
I. Required Credentials for High Visibility Enforcement.Any law enforcement officer who is using a
radar or laser speed detection system, must be certified in the use of that piece of equipment. Officers
not certified to use radar or laser speed detection system may work in a saturation/wolfpack/roving patrol
with prior written approval by the FDOT State Safety Office.
(1) Teen Safe Driving Enforcment.
I. Hours of Emphasis. Emphasis of enforcement operations should be during the hours of 11:00 pm to
6:00 am aligning with the parameters of Florida's Graduated Driver Licensing(GDL)Laws. Expansion of
enforcement operation hours can be adjusted based on supporting data and prior written approval by the
FDOT State Safety Office.The agency will maintain detailed records of enforcement operations.
ii. Required Credentials for High Visibility Enforcement.Any law enforcement officer who is using a
radar or laser speed detection system must be certified in the use of that piece of equipment.Officers
not certified to use radar or laser speed detection system may work in a saturation/woifpack/roving patrol
with prior written approval by the FDOT State Safety Office.
(m) Campaign Reporting.All law enforcement agencies that receive subgrant funding are strongly encouraged
to report activity in NHTSA mobilizations to the Florida Law Enforcement Liaison Program during the
campaign reporting periods
(n) Administrative Hours Limitation.Administrative hours may be charged to the subgrant; however,the total
cost associated with administrative time shall not exceed 10 hours per month. It is the responsibility of the
Subrecipient to ensure that all administrative charges are reasonable, necessary,and properly documented.
(o) Emergency Response During Subgrant Funded Activities. If a law enforcement emergency occurs
during a subgrant-funded detail and response is required by an officer(s)working that detail,the officer(s)is
allowed up to one hour of subgrant-time to respond and return to the traffic enforcement patrol. Any time
beyond that hour,or costs related to additional emergencies during the detail, must be covered by the
Subrecipient.
(p) Additional Reports.The FDOT State Safety Office reserves the right to request a copy of any subgrant-
funded Computer Aided Report(CAD).
77. Public Service Announcements, Marketing,and Advertisements.
SUB-2026-Clearwater-00460 Page 28 of 31 Amendment Number original
Project Title:Speeding and Aggressive Driving 2026 500.065.01
Project Number.SC-2026*0460 SAFETY
FDOT Contract Number. 08!25
(a) Closed Caption Requirement.All public service announcements produced with Federal highway safety
funds shall be closed captioned for the hearing impaired.
(b) Media Plan.All paid media reimbursed with subgrant funds shall contain a traffic safety message. In order to
maximize the effectiveness of the paid media,when marketing or advertising is included in subgrant
activities, it shall be done only in conjunction with proven, effective countermeasures,and when the message
of the media is designed to call attention to those countermeasures. Before incurring costs related to the paid
media,a final draft of the media and media plan shall be submitted to the FOOT State Safety Office for
review.
Media plans should include the following:
L What program/policy the paid media is supporting;
ii. How the paid media will be implemented to support an operational enforcement program whether it be a
periodic crackdown/mobilization or an on-going saturation or roving patrol;
iii. The amount allocated for paid media;
iv. Anticipated creative costs associated with the paid media;and
v. The measures that will be used to assess message recognition and penetration of the target audience.
(c) Tagging.All subgrant funded public service announcements,marketing,and advertisements shall be tagged
"Funding provided by the Florida Department of Transportation",or"Funded by FDOT",or FOOT logo,
"Brought to you by...."or"Provided by ..."may also be used for this requirement.Television commercials
must include a statement as set forth above.The name of the Subreciplent and its logo can appear on the
paid media, if approved by the FOOT State Safety Office, but the names of individuals connected with the
Subrecipient shall not appear when paid for with Federal highway safety funds,unless otherwise approved
by the FOOT State Safety Office.
(d) Prohibition of Gifts.Contractual agreements for marketing and advertising which include communications,
public information,and paid media expenditures shall not include gifts as defined by Section 112.312, F.S.,
which includes items such as tickets,seats,food,travel,apparel, memorabilia,etc.,to any representative of
this Agreement or any of their traffic safety partners unless the item or service is regularly made available to
the general public at no cost.
78. Public Information and Education Items. Public Information and Education Items are defined as materials
whose purpose is to convey substantive information about highway safety. Paper,pamphlets,flash drives,CD-
ROMs,and similar media that contain educational materials are all allowable because their purpose is to contain
and convey educational information. In order to be considered educational, distributed material must provide
substantial informational and educational content to the public(not merely a slogan)and have the sole purpose
of conveying that information. If a Subrecipient chooses to provide educational content on a flash drive, CD-
ROM,or similar device,that device must be an economical method of conveying the information.
Before printing or ordering any public information and education items,a final draft or drawing of the items shall
be submitted to the FOOT State Safety Office for review and written approval.
Requests should include the following:
(a) What public information or educational item is being requested;
(b) What program/policy is the item supporting;
(c) Who the target audience is;
(d) How the item will be distributed;
(e) Estimated unit cost(s)for the item;and
(f) Current inventory levels(if any)of the item.
The FOOT State Safety Office shall provide written approval for reimbursement if the items are appropriate for
purchase under this Agreement.Copies and/or images of all public information and education items purchased
with highway safety funds shall be attached to the forms requesting reimbursement for the items.
SUB-2026-Clearwater-00460 Page 29 of 31 Amendment Number.Original
Project Tide:Speeding and Aggressive Driving 2026 500.065-01
Project Number.SC-2026-00460 SAFETY
FDOT Contract Number. 09/25
Printed materials(tip cards, brochures,safety pledges,surveys,activity books, booklets,guides,etc.)can be
freely distributed, however tangible items(helmets, DVDs, CD-ROMs,flash or thumb drives, reflective tape,etc.)
require the person receiving the item to interact with the Subrecipient in some manner related to the goal of the
Project in order to receive the item. Interaction includes attending a presentation, having a discussion with a
program representative,signing a pledge sheet,filling out a survey form,answering a traffic safety question, etc.
The results of this interaction must be reported in the performance report.
Where feasible,either the Florida Department of Transportation logo or the words"Funding provided by the
Florida Department of Transportation"or"Funded by FDOT"shall appear on or in all items."Brought to you by"
or"Provided by"may also be used for this requirement.The name of the Subrecipient and its logo can appear on
any of the public information and education items.The names of individuals connected with the Subrecipient
shall not appear on any printed materials,and advertisements paid for with highway safety funds.
Per 2 CFR 200 and NHTSA Memo"Use of NHTSA Highway Safety Grant Funds for Certain Purchases"(dated
May 18,2016), use of NHTSA grant funds to purchase promotional items or memorabilia(backpacks,cups,
flashlights, key chains,magnets,shirts,stickers,sunglasses, umbrellas,etc.)is prohibited and therefore
unallowable under this Agreement.
79. Publication and Printing of Observational Surveys and Other Reports.
(a) Review and Publication. During this Agreement period, but before publication or printing,the final draft of
any report or reports required under this Agreement or pertaining to this Agreement shall be submitted to the
FDOT State Safety Office for review and concurrence.After Agreement period has concluded, Subrecipients
may publish after providing the FDOT State Safety Office with at least a 15-day prior written notice.
(b) Discussion. Both written and oral releases are considered to be within the context of publication. However,
there is no intention to limit discussion of the study with small technical groups or lectures to employees or
students. Lectures that describe plans but discuss neither data nor results may be given to other groups
without prior written approval.
(c) Required Language. Each publication or other printed report covered by Paragraph 79(a)above shall
include the following statement on the cover page:
I. This report was prepared for the FDOT State Safety Office, Department of Transportation, State of
Florida, in cooperation with the National Highway Traffic Safety Administration, U.S. Department of
Transportation and/or Federal Highway Administration, U.S. Department of Transportation.
ii. The conclusions and opinions expressed in these reports are those of the Subrecipient and do not
necessarily represent those of the FDOT State Safety Office, Department of Transportation, State of
Florida,and/or the National Highway Traffic Safety Administration, U.S. Department of Transportation
and/or Federal Highway Administration,or any other agency of the State or Federal Government.
80. Safety Belt Policy.Each Subrecipient shall have a written safety belt policy,which is enforced for all employees.
A copy of the policy shall be maintained by the Subrecipient and made available for review if requested.
81. Special Conditions.
SUB-2026-Clearwater-00460 Page 30 of 31 Amendment Number:Original
Project TiUe:Speeding and Aggressive Driving 2026 500-065-01
Project Number:SC-2026--00460 SAFETY
FOOT Contract Number: 09125
Part Vl: Federal Financial Assistance (Single Audit Act)
Federal rpsourpps awarded pursuant to this Agreement are as follows:
CFQA Number and Title:
❑ 20.600 - State and Community Highway Traffic Safety Program (NHTSA 402 Funds)
❑ 20.614- National Highway Traffic Safety Administration Discretionary Safety Grants
(NHTSA 403 funds)
❑ 20.616- National Priority Safety Program (NHTSA 405 Funds)
❑ 20.205 - Highway Planning and Construction (FHWA Federal Aid Highway Program)
*Federal Funds Awarded: J75 0_00
Awarding Agency: Florida Department of Trans-pQ!Iation
Indirect Cost Rate: 0y,
"Award is for R&D: No
*The federal award amount may change with supplemental agreements
"Research and Development as defined at 2 CFR§200.87
Federal resour cea awarded Dursuant to this Agreemgnt-arg subJect to the following audit requirements.
(a) 2 CFR Part 200- Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal
Awards
w—Ww—&—C—rr-00—v
Federal resources awarded pursuant to this Agreement may also be subiect to the following,
(a) Federal Funding Accountability and Transparency Act(FFATA) System for Award Management(SAM)
www.sarn,g,aLv
(b) Infrastructure Investment and Jobs Act (IIJA) (Public Law 117-58)
https:ZLwww.grongi-Qss^ ov 117 bills/hi-368�BILLS-11/hr3684enr.r)df
Federal Award Identification Number(FAIN): FAIN Award Date:
SUB-2026-Clearwater-00+460 Page 31 of 31 Amendment Number:Original
Signature Page, State of Florida Department of Transportation, Sublorant For Highway Traffic Safety Funds, Project
Number SC-2026-0046
Signature Page —Subgrant for Highway Traffic Safety Funds.
Countersigned: CITY OF CLEARWATER, FLORIDA
7 ry
By
Bruce Re(tor Jenniferoirrier
Mayor City Manager
Approved as to form: Attest:
WA
'A"11
M_@issa Isabel Rosemarie Call 6
t, 7�
Senior Assistant City Attorney City Clerk
C7
NS
ISHEIDNq
32
City of Clearwater