10/15/2025 City Council Meeting Minutes October 15, 2025
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Wednesday, October 15, 2025
6:00 PM
Main Library - Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes October 15, 2025
Rollcall
Present: 5 - Mayor Bruce Rector, Vice Mayor Lina Teixeira, Councilmember David
Allbritton, Councilmember Ryan Cotton and Councilmember Michael
Mannino
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, Alfred Battle —Assistant City Manager, David Margolis —
City Attorney, Rosemarie Call — City Clerk, and Nicole Sprague —
Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Unapproved
1. Call to Order— Mayor Rector
The meeting was called to order at 6:00 p.m.
2. Invocation
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 Manufacturing Month Proclamation, October 2025 - Beth Galic, President of Bay Area
Manufacturers Association
4.2 Rotary Club of Clearwater Centennial Day Proclamation, Jan. 1, 2025 - Adam Blackwell,
Clearwater Rotary Club President
5. Approval of Minutes
5.1 Approve the minutes of the September 29, 2025 city council meeting and the September
17, 2025 special city council meeting as submitted in written summation by the City Clerk.
Vice Mayor Teixeira moved to approve the minutes of the
September 29, 2025 city council meeting and the September 17,
2025 special city council meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
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City Council Meeting Minutes October 15, 2025
Public Hearings - Not before 6:00 PM
6. Administrative Public Hearings
6.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 2714 Woodring Drive, and pass Ordinances 9842-25, 9843-25 and 9844-25 on first
reading. (ANX2025-08008)
This voluntary annexation petition involves a 0.17-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
the north side of Woodring Drive, approximately 50 feet west of Marilyn Drive.
The applicant is requesting annexation in order to receive sanitary sewer and
solid waste service from the city. The property is located within an enclave and
is contiguous to existing city boundaries to the east and south. The property is
proposed to be assigned a Future Land Use Map designation of Residential Low
(RL) and a Zoning Atlas designation of Low Medium Density Residential
(LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The city has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The property currently
receives water service from Pinellas County. The closest sanitary sewer
line is located in the adjacent Woodring Drive right-of-way. The applicant
has paid the city's sewer impact and assessment fees and is aware of
the additional costs to extend city sewer service to this property.
Collection of solid waste will be provided by the city of Clearwater. The
property is located within Police District III and service will be
administered through the district headquarters located at 2851 McMullen
Booth Road. Fire and emergency medical services will be provided to
this property by Station #48 located at 1700 N Belcher Road. Therefore,
the proposed annexation will not have an adverse effect on public
services and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objective and policy of Clearwater 2045, the city's Comprehensive Plan:
Objective PI 9.1 Continue to work with Pinellas County in the
orderly annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map designation is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 7.5
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units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the city's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the east and south; therefore, the annexation is consistent
with Florida Statutes Chapter 171.044.
STRATEGIC PRIORITY:
This annexation petition supports the Deliver Effective and Efficient Services by
Optimizing City Assets and Resources goal of the city's Strategic Plan by
reducing enclaves and delivering city services to properties within the city's
service boundary. This petition also supports Ensure Exceptional Communities
and Neighborhoods Where Everyone Can Thrive goal by better unifying
neighborhoods and reducing issues with multiple jurisdictions.
Ordinances 9842-25, 9843-25 and 9844-25 were presented and
read by title only.
Councilmember Allbritton moved to approve the annexation,
initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density
Residential (LMDR) District for 2714 Woodring Drive, and pass
Ordinances 9842-25, 9843-25 and 9844-25 on first reading. The
motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
6.2 Approve the annexation, initial Future Land Use Map designations of Residential Low
(RL) and Preservation (P) and initial Zoning Atlas designations of Low Medium Density
Residential (LMDR) and Preservation (P) Districts for 2743 Morningside Drive and pass
Ordinances 9845-25, 9846-25 and 9847-25 on first reading. (ANX2025-08009)
This voluntary annexation petition involves a 0.20-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
the south side of Morningside Drive approximately 360 feet east of Evans Drive.
The applicant is requesting annexation in order to receive sanitary sewer and
solid waste service from the city. The property is located within an enclave and
is contiguous to existing city boundaries to the north and south. The property is
proposed to be assigned Future Land Use Map designations of Residential Low
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City Council Meeting Minutes October 15, 2025
(RL) and Preservation (P) and Zoning Atlas designations of Low Medium
Density Residential (LMDR) and Preservation (P).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The city has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The property currently
receives water service from the city of Clearwater. The closest sanitary
sewer line is located in the adjacent Morningside Drive right-of-way. The
applicant has paid the city's sewer impact and assessment fees and is
aware of the additional costs to extend city sewer service to this
property. Collection of solid waste will be provided by the city of
Clearwater. The property is located within Police District III and service
will be administered through the district headquarters located at 2851
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station #48 located at 1700 North Belcher
Road. Therefore, the proposed annexation will not have an adverse
effect on public services and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objective and policy of Clearwater 2045, the city's Comprehensive Plan:
Objective PI 9.1 Continue to work with Pinellas County in the orderly
annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) and Preservation (P) Future Land
Use Map designations are consistent with the current Countywide Plan
designations of the property. This Residential Low (RL) designation
primarily permits residential uses at a density of 7.5 units per acre. The
Preservation (P) designation permits development consistent with the
Countywide Plan to protect waters and the surrounding environment.
The proposed zoning districts to be assigned to the property are the Low
Medium Density Residential (LMDR) and Preservation (P) Districts,
respectively. The use of the subject property is consistent with the uses
allowed in these Districts and the property exceeds the District's
minimum dimensional requirements for the Low Medium Density
Residential (LMDR) District. The proposed annexation is therefore
consistent with the Countywide Plan and the city's Comprehensive Plan
and Community Development Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the north and south; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
STRATEGIC PRIORITY:
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This annexation petition supports the Deliver Effective and Efficient Services by
Optimizing City Assets and Resources goal of the city's Strategic Plan by
reducing enclaves and delivering city services to properties within the city's
service boundary. This petition also supports Ensure Exceptional Communities
and Neighborhoods Where Everyone Can Thrive goal by better unifying
neighborhoods and reducing issues with multiple jurisdictions.
Ordinances 9845-25, 9846-25 and 9847-25 were presented and
read by title only.
Councilmember Mannino moved to approve the annexation, initial
Future Land Use Map designations of Residential Low (RL) and
Preservation (P) and initial Zoning Atlas designations of Low
Medium Density Residential (LMDR) and Preservation (P)
Districts for 2743 Morningside Drive and pass Ordinances
9845-25, 9846-25 and 9847-25 on first reading. The motion was
duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
6.3 Declare as surplus for the purpose of donating to C.I.M.H.Z Management LLC., certain
real property located at 1164 La Salle St, for the development of affordable housing;
approve the agreement for transfer of real property; and authorize the appropriate
officials to execute same together with all other instruments required to affect closing.
The subject property located at 1164 La Salle St. is 0.130 acres and was
purchased by the city from Clearwater Neighborhood Housing Services, Inc.
The property has been identified by staff as surplus that would be suitable for
the development of affordable housing.
The Pinellas County property appraiser has assigned a just market value of
$67,806.00.
A notice of disposition of property was published on June 14, 2025.
Respondents were given 30 days to submit a response to the public notice.
One response was received within the designated timeframe from C.I.M.H.Z.
Management LLC. The proposal includes the development of a single-family
home targeted to households earning up to 120% of the Area Median Income
(AMI), with a request for the donation of the subject property. The developer
submitted an experience sheet outlining both his individual experience in project
management and development under a separate company, as well as the
experience of his current company, C.I.M.H.Z Management LLC which is
currently developing a manufactured home in Brooksville. In alignment with our
AHAC board's directive to engage with newer affordable developers, this project
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will serve as one of those opportunities.
The Technical Review Committee evaluated and scored the proposal, ultimately
providing a positive recommendation. Based on this recommendation, staff
supports the donation of the property to C.I.M.H.Z. Management LLC, subject to
a deed restriction for affordable housing use.
A Restrictive Covenant will be executed and recorded at closing, ensuring the
property remains restricted for affordable housing purposes for a period of 15
years. A restriction will be contained in the deed that will require the project to
commence vertical construction within six months of signing of the deed and
completing the sale or lease of the home within 12 months of signing of the
deed.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Objective 2.4 - Supports equitable housing programs that promote household
stability and reduces the incidence of homelessness within Clearwater.
Councilmember Cotton moved to declare as surplus for the
purpose of donating to C.I.M.H.Z Management LLC., certain real
property located at 1164 La Salle St, for the development of
affordable housing; approve the agreement for transfer of real
property; and authorize the appropriate officials to execute same
together with all other instruments required to affect closing. The
motion was duly seconded and carried unanimously.
6.4 Authorize a purchase order to Port Consolidated Inc. for the procurement of oils and
lubricants in a cumulative amount not to exceed $600,000.00 through July 31, 2028,
pursuant to Clearwater Code of Ordinances Section 2.563(1)(c) Piggyback, and
authorize the appropriate officials to execute same.
The Fleet Division is responsible for procuring various oils and lubricants
required for the maintenance of all City-owned vehicles and equipment.
Historically, these commodities have been purchased through cooperative
agreements to ensure cost savings and continuity of supply.
In July 2025, the City of St. Petersburg issued Invitation to Bid (IFB) 25-216, Oils
and Lubricants, and awarded Port Consolidated Inc. Staff is requesting
authorization to piggyback this contract, valid through July 31, 2028, to support
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the City's ongoing need for bulk oils and lubricants and ensure the reliable
maintenance of the City's fleet.
The estimated annual expenditure under this contract is $200,000.00.
APPROPRIATION CODE AND AMOUNT:
Funding for these purchases is available in General Services-Fleet Maintenance
cost code 5666611-550600, Vehicle Parts. The Fleet Maintenance Division of
General Services if funded by the Garage Fund, an internal service fund of the
City which supports city-wide fleet procurement and maintenance.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
These services help accomplish Strategic Plan Objectives 1.1, maintaining
municipal performance, and promoting accountable governance; 1.2,
maintaining public infrastructure; 1.3, identify resources required to sustain level
of service 3.2, proactive code compliance, and targeted revitalization.
Vice Mayor Teixeira moved to authorize a purchase order to Port
Consolidated Inc. for the procurement of oils and lubricants in a
cumulative amount not to exceed $600,000.00 through July 31,
2028, pursuant to Clearwater Code of Ordinances Section
2.563(1)(c) Piggyback, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.5 Authorize purchase orders to multiple vendors for the purchase of vehicle parts for heavy-
and light-duty City vehicles and equipment in the cumulative amount of$1,250,000.00, for
term October 1, 2025 through September 30, 2026, pursuant to Clearwater Code of
Ordinances Section 2.563(1)(c), Piggyback, and Section 2.563(1)(a), Single Source, and
authorize the appropriate officials to execute same.
The Fleet Division is responsible for the repair and maintenance of all
city-owned vehicles and equipment. Historically, vehicle parts have been
procured using a combination of piggyback contracts and single-source
methods to ensure timely repairs and continuity of operations.
Staff is requesting authorization to purchase vehicle parts from the following
vendors, using the procurement methods indicated:
Piggyback:
Amazon Com Inc., Omnia Partners with Prince William County Public Schools,
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VA, Contract No. R-TC-17006, On-Line Marketplace for the Purchases of
Products and Services, valid through January 18, 2028.
Ring Power Corporation
• Department of Management Services Contract No. 22100000-21-STC
Construction and Industrial Equipment valid through June 30, 2027
• Department of Management Services Contract No. 25101900-21-STC
Agriculture and Lawn Equipment valid through December 31, 2026
Rush Truck Centers of Florida, Sourcewell Contract No. 032824-RTG Class
4-8 Chassis and Cabs with Related Equipment, Accessories, and Services,
valid through July 9, 2028.
Single Source:
Atmax Equipment, Environmental Products Group Inc., H Barber & Sons Inc.,
Mascap Dealer Holdings LLC, Ring Power Corporation (Cat products), Ten-8,
and Wesco Turf Inc. Single source is being requested because the parts for
the heavy and light duty city vehicles and equipment can only be obtained
directly from that manufacturer or authorized representative. For example,
MowerMax parts are available solely from the manufacturer Atmax.
Staff requests authorization to utilize additional piggyback options and single
source contracts, as needed, subject to vetting and approval by the
Procurement Division.
APPROPRIATION CODE AND AMOUNT:
Funding for this purchase is available in General Services-Fleet Maintenance
cost code 5666611-550600, vehicle parts. The Fleet Maintenance division of
General Services is funded by revenues from the Garage Fund, an internal
service fund established to account for city-wide fleet purchases and
maintenance.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objective 1.2. Fleet division
operators maintain public infrastructure to deliver effective and efficient services
by optimizing City assets and resources.
Councilmember Allbritton moved to authorize purchase orders to
multiple vendors for the purchase of vehicle parts for heavy- and
light-duty City vehicles and equipment in the cumulative amount
of $1,250,000.00, for term October 1, 2025 through September 30,
2026, pursuant to Clearwater Code of Ordinances Section
2.563(1)(c), Piggyback, and Section 2.563(1)(a), Single Source,
and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
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6.6 Authorize purchase orders to Municipal Emergency Services (MES) of Pinellas Park, FL,
Ten-8 Fire Equipment (Ten-8) of Bradenton, FL, and North American Fire Equipment
Co., Inc. (NAFECO) of Decatur, AL for the purchase of personal protective equipment
(PPE), tools and equipment, communication system, self-contained breathing apparatus
(SCBA) parts, and miscellaneous items in a cumulative not-to-exceed amount of
$940,000.00, for term October 1, 2025 through September 30, 2026, pursuant to Section
2.563 (1)(c), Piggyback, and authorize the appropriate officials to execute same.
Authorization is requested to issue purchase orders to MES, Ten-8, and
NAFECO for the procurement of essential equipment and supplies for
Clearwater Fire and Rescue and the Clearwater Police Department. Purchases
will include a new communication system, replacement PPE bunker gear,
safety shoes, hose and nozzle replacements, SCBA annual parts and
calibrations, Hurst extrication tools and annual service, gas meters, and other
necessary items. These acquisitions will be made through available piggyback
contracts.
Of the total requested amount:
• $915,000.00 will be allocated to Clearwater Fire & Rescue for PPE
bunker gear, SCBA air tank parts, Hurst extrication tools and repairs,
uniforms (pants/shorts), annual foam, hose, communication system,
advanced cleaning and bunker gear inspections and repairs.
• $25,000.00 will be allocated to the Clearwater Police Department for
miscellaneous equipment and supplies as needed.
The Fire Department budgets for PPE and equipment purchases in capital
project M2507 - Fire Equipment Replacement. This project provides funding for
the following:
• Purchase of original (new staff) and replacement bunker gear, boots,
gloves, and helmets. PPE provides essential protection and safety
features for firefighters and carries a 10-year shelf life under NFPA
Standard 1851. Currently, CFR issues one set of gear at hire and a
second set five years later; moving forward, CFR is implementing the
issuance of two sets for new hires while continuing replacements for
current personnel.
• Replacement and upgrade of vehicle extrication and rescue tools in
alignment with NFPA recommendations. These tools are essential for
complex rescues involving vehicles, heavy equipment, and machinery.
• SCBA upgrade kits and calibrations to maintain compliance with NFPA
standards.
Expenses are reimbursed annually by Pinellas County under the Fire
Agreement and the ALS First Responder Agreement to cover
unincorporated area services.
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Approval is requested to piggyback Lake County Contract No. 22-730G, No.
22-7301 and No. 22-730K, Fire Equipment, Supplies, and Services, valid
through July 31, 2027, with one two-year renewal option available.
APPROPRIATION CODE AND AMOUNT:
Funding for purchases for the Fire Department is available in various operating
codes (uniforms, equipment, supplies, etc.) and in project M2507, Fire
Equipment Replacement. Funding for purchases for the Police Department is
available in various operating codes (uniforms, equipment and supplies).
The operating and capital budgets of the Police and Fire Departments are
funded by revenue from the General Fund.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Foster safe and healthy communities through first-class public safety and
emergency response services.
Councilmember Mannino moved to authorize purchase orders to
Municipal Emergency Services (MES) of Pinellas Park, FL, Ten-8
Fire Equipment (Ten-8) of Bradenton, FL, and North American
Fire Equipment Co., Inc. (NAFECO) of Decatur, AL for the
purchase of personal protective equipment (PPE), tools and
equipment, communication system, self-contained breathing
apparatus (SCBA) parts, and miscellaneous items in a cumulative
not-to-exceed amount of $940,000.00, for term October 1, 2025
through September 30, 2026, pursuant to Section 2.563 (1)(c),
Piggyback, and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
6.7 Authorize purchase orders to multiple vendors for polyethylene pipe/fitting and steel
pipe/fittings in the cumulative annual not-to-exceed amount of$2,000,000.00, for the
initial term of October 1, 2025 through September 30, 2026, with two, one-year renewal
options pursuant to Invitation to Bid No. 52-25 and authorize the appropriate officials to
execute same.
Procurement issued Invitation to Bid (ITB) No. 52-25, Polyethylene Pipe/Fittings
& Steel Pipe/Fittings, on behalf the CGS Energy. The City received three
responsive bids. Upon review both Procurement and CGS recommend award
to Consolidated Pipe & Supply and General Utility Pipe and Supply, the lowest
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and most responsible bidders in accordance with the bid specifications.
The pipe and fittings will be used for the installation of gas distribution mains,
service lines and repair/maintenance work to serve customers.
Award recommendation for Exhibit A: Polyethylene Pipe and Fittings:
Consolidated Pipe & Supply:
• Group 2: Pipe - 4710 Resin
• Group 5: Fittings - 4710 Resin
• Group 7: Polyvalves -2708 Resin
• Group 8: Polyvalves -4710 Resin
• Group 9: Risers
• Group 10: Stab Fittings -4710 Resin
• Group 12: Electrofusion Tapping Tees -4710 Resin
General Utility Pipe & Supply LLC:
• Group 1: Pipe - 2708 Resin
• Group 3: PE Excess Flow Valves -2708 Resin
• Group 4: Fittings - 2708 Resin
• Group 6: Transitions
• Group 11: Electrofusion Tapping Tees -2708 Resin
• Group 13: Electrofusion Couplings-2708 Resin
• Group 14: Electrofusion Couplings-4710 Resin
• Group 15: Electrofusion Fittings - 4710 Resin
• Group 16: PE Socket Fusion Tools
• Group 17: PE Electrofusion Tools
• Group 18: PE Squeeze Tools
• Group 19: Butt Fusion Tools
• Group 20: Miscellaneous Material
Award recommendation for Exhibit B: Steel Pipe and Fittings:
Consolidated Pipe & Supply:
• Group 8: Dresser Style Compression Couplings
General Utility Pipe & Supply LLC
• Group 1: Epoxy Coated Steel Pipe
• Group 2: Flanges
• Group 3: Elbows
• Group 4: Tees
• Group 5: Caps
• Group 6: Reducing Couplings
• Group 7: Gas Meter Stops
• Group 9: Vegas - Stainless Steel Repair Clamps with Neoprene Sealing
Gasket
• Group 10: Service Saddles
• Group 11: Wire
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• Group 12: Continental Adapters, Punch Tees and Wrap Arounds
• Group 14: In-line Insulators
• Group 15: Neoprene Faced Phenolic Gasket
• Group 16: Pigs - Foam Pipeline Cleaners
• Group 17: TD Williamson
• Group 18: Valves
• Group 19: Miscellaneous Parts
NOTE: Group 13 will not be awarded
APPROPRIATION CODE AND AMOUNT:
Funding is available in various CGS operating codes and in capital project
323-96377-Pinellas New Mains and 323-96378-Services and Pasco New Mains
and Services. The operations and capital projects supporting CGS Energy are
funded by revenues from the Gas Utility Enterprise Fund.
USE OF RESERVE FUNDS: N/A
STRATEGIC PRIORITY:
Deliver Effective and Efficient Services by Optimizing City Assets and
Resources.
Objective 1.5: Embrace a culture of innovation that drives continuous
improvement and successfully serves all our customers.
Councilmember Cotton moved to authorize purchase orders to
multiple vendors for polyethylene pipe/fitting and steel
pipe/fittings in the cumulative annual not-to-exceed amount of
$2,000,000.00, for the initial term of October 1, 2025 through
September 30, 2026, with two, one-year renewal options pursuant
to Invitation to Bid No. 52-25 and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.8 Approve purchase orders to multiple vendors for the acquisition of library books and
materials in the cumulative not-to-exceed amount of$425,000.00 for the term October 1,
2025 through September 30, 2026, pursuant to Clearwater Code of Ordinances Section
2.563(1)(c), Piggyback and cooperative purchases, and authorize the appropriate
officials to execute same.
Clearwater Public Library System is requesting authorization to purchase library
books and materials utilizing competitively awarded piggyback and cooperative
contracts.
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Piggyback Contracts #LVA-MAT-22-007: Commonwealth of Virginia through the
Library of Virginia on behalf of Mid-Atlantic Alliance (MALiA) valid July 1, 2025,
through June 30, 2026, with one renewal option available.
• Ingram Library Services, LLC: $191,000.00
The Clearwater Public Library System is part of the Pinellas Public Library
Cooperative (term: 10/01/2023 - 09/30/2028). Pursuant to that Library Interlocal
Agreement, the Clearwater Public Library System provides funding to the
Pinellas Public Library Cooperative for the Cooperative to purchase materials
and services.
• Pinellas Public Library Cooperative: $234,000.00
APPROPRIATION CODE AND AMOUNT:
Funds are available in Library operating code 0101731-564400, Books &
Publications, to fund these contracts in the amount of$425,000.00. The Library
Department is funded by General Fund revenues.
STRATEGIC PRIORITY:
Community Well-Being: Ensure Exceptional Communities and Neighborhoods
Where Everyone Can Thrive. Objectives: 3.1 Support neighborhood identity
through services and programs that empower community pride and belonging.
3.4 Inspire citizen participation through civic engagement and volunteerism to
build strong, inclusive, and engaged communities.
Vice Mayor Teixeira moved to approve purchase orders to
multiple vendors for the acquisition of library books and materials
in the cumulative not-to-exceed amount of$425,000.00 for the
term October 1, 2025 through September 30, 2026, pursuant to
Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback
and cooperative purchases, and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.9 Approve a purchase order to Bliss Products, of Lithia Springs, Georgia for the purchase
of various amenities for multiple park locations in the total amount of$204,518.24,
pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback, and
2.563(1)(d), Impractical, and authorize the appropriate officials to execute same.
The Parks and Recreation Department manage over 100 parks encompassing
approximately 1,700 acres of parkland. As part of its ongoing commitment to
providing clean, accessible, and welcoming outdoor spaces, the Department
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maintains site furnishings such as:
• Trash receptacles to manage litter,
• Picnic tables (including ADA-accessible models) for public use,
• Park benches for relaxation and enjoyment of the outdoors.
Replacement of Aging Amenities:
Many existing furnishings, constructed from metal and wood, are rated using a
standardized scale of poor, fair, or good condition. Amenities rated poor to fair
are being prioritized for replacement. The new amenities will:
• Be made of cement and recycled plastic, offering enhanced durability,
• Require minimal maintenance, with only annual pressure washing,
• Feature a 20-year life expectancy, reducing long-term replacement
costs,
• Offer a sustainable and visually appealing upgrade.
The replacement furnishings will be procured from Bliss Products, Inc., under:
• Clay County Bid No. 23/24-074, approved July 24, 2024,
• Initial contract term through July 23, 2027, with two (2) optional one-year
renewals.
• Total piggyback amount: $147,867.50
(Includes concrete and recycled plastic benches, picnic tables, and trash
receptacles)
Pursuant to Section 2.563(1)(d), a non-competitive purchase totaling
$56,650.74 under Bliss Quote No. 77333 is deemed impractical to competitively
bid due to specific product and finish requirements. This amount includes:
• $20,300.74 - Freight
• $15,400.00 - Sandblast Brown Pigment Finish
• $14,200.00 - Sealer (two coats)
• $6,750.00 - Stainless Steel Support Plates
Justification:
• The Sandblast Brown Pigment Finish was selected to match existing
amenities for visual consistency across parks.
• The sealer enhances the concrete's appearance, protects against salt
and chlorides, and aids in graffiti removal.
• These features collectively reduce cleaning frequency and labor costs,
supporting the Department's goal of long-term operational efficiency.
Appropriation code and Amount:
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City of Clearwater
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Funds are available in M2206 Parks and Beautification R & R.
Strategic Priorities
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
1.5: Embrace a culture of innovation that drives continuous improvement
and successfully serves all our customers.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.1: Support neighborhood identity through services and programs that
empower community pride and belonging.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
Councilmember Allbritton moved to approve a purchase order to
Bliss Products, of Lithia Springs, Georgia for the purchase of
various amenities for multiple park locations in the total amount
of $204,518.24, pursuant to Clearwater Code of Ordinances
Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and
authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
6.10Approve a purchase order to American Mulch and Soil, LLC of Spring Hill, Florida, for
mechanically blown-in mulch services in the total annual not to exceed amount of
$175,000.00, for one year with three, one-year renewals pursuant to Invitation to Bid
46-25 and authorize the appropriate officials to execute same.
On July 16, 2025, Procurement issued Invitation to Bid (ITB) 46-25,
Mechanically Blown Engineered Mulch Services. The City received one
submission on August 19, 2025. Parks & Recreation has reviewed the
submission and determined that American Mulch and Soil met all bid
specifications and is both responsive and responsible in accordance with the
solicitation requirements.
This contract provides for mechanically blown-in mulch services throughout the
city, including high tourism areas, the Downtown District, parks, medians,
rights-of-way, and ballfields. Three, one-year renewal(s) may be initiated at the
City's option.
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APPROPRIATION CODE AND AMOUNT:
Funding for this contract will come from Parks and Recreation cost code
0101867-530300, contractual services. The operations of Parks and Recreation
are funded by General Fund revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.1: Support neighborhood identity through services and programs that
empower community pride and belonging.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
Councilmember Mannino moved to approve a purchase order to
American Mulch and Soil, LLC of Spring Hill, Florida, for
mechanically blown-in mulch services in the total annual not to
exceed amount of $175,000.00, for one year with three, one-year
renewals pursuant to Invitation to Bid 46-25 and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.11Approve a purchase order to American Mulch and Soil, LLC of Spring Hill, Florida, for
mechanically blown engineered wood fiber services in the total annual not to exceed
amount of$100,000.00 for one year with three, one-year renewal options, pursuant to
Invitation to Bid 47-25, and authorize the appropriate officials to execute same.
On July 16, 2025, Procurement issued Invitation to Bid (ITB) 47-25, titled
Mechanically Blown Engineered Wood Fiber Services. The City received three
submissions on August 19, 2025. Following a comprehensive evaluation, Parks
& Recreation has determined that American Mulch and Soil represents the
lowest, most responsible bidder meeting the solicitation's requirements.
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This contract will provide mechanically blown-in engineered wood fiber
throughout the city, most notably at all City Parks Playgrounds. Three, one-year
renewal(s) may be initiated at the City's option.
APPROPRIATION CODE AND AMOUNT:
Funding for these contracts will come from Parks and Recreation cost code
0101867-530300, contractual services. The operations of Parks and Recreation
are funded by General Fund Revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.1: Support neighborhood identity through services and programs that
empower community pride and belonging.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
Councilmember Cotton moved to approve a purchase order to
American Mulch and Soil, LLC of Spring Hill, Florida, for
mechanically blown engineered wood fiber services in the total
annual not to exceed amount of$100,000.00 for one year with
three, one-year renewal options, pursuant to Invitation to Bid
47-25, and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.
6.12Approve a purchase order and renewal agreement to TriTech Software Systems, a
Central Square Company, for the renewal of TriTech Software Support and Maintenance
in the amount of$246,320.40, from October 1, 2025 through September 30, 2026,
pursuant to City Code of Ordinance 2.563(1)(d), Impractical, and authorize the
appropriate officials to execute same.
TriTech Software Systems and the Clearwater Police Department (CPD) began
an annual contractual agreement in 2007 for an integrated computer aided
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City of Clearwater
City Council Meeting Minutes October 15, 2025
dispatch (CAD) system.
In May 2022, the police department and other county law enforcement agencies
entered an interlocal agreement to create the Pinellas Regional Information
Management Enterprise (PRIME) for the purpose of implementing Hexagon, a
new countywide CAD and records management system (RMS). This
monumental task is ongoing but has resulted in several delays. As a result, it is
necessary for the police department to renew the agreement with our current
CAD system provider, Tri-Tech Software Systems.
APPROPRIATION CODE AND AMOUNT:
The total cost for the proposed renewal agreement for Fiscal Year 2026 is
$246,320.40, which reflects a 4.3% increase. Funding for this contractual
agreement is included in the Police Department's fiscal year 2026 operating
budget request for cost code 0101162-530300, contractual services. However,
due to the delays in implementing the CAD and RMS system, PRIME has
agreed to reimburse the city in full for those renewal costs.
STRATEGIC PRIORITY:
This project is relevant towards accomplishing the strategic goal of a High
Performing Government, specifically strategic objective 1.4 to foster safe and
healthy communities in Clearwater through first-class public safety and
emergency response services.
Vice Mayor Teixeira moved to approve a purchase order and
renewal agreement to TriTech Software Systems, a Central
Square Company, for the renewal of TriTech Software Support
and Maintenance in the amount of $246,320.40, from October 1,
2025 through September 30, 2026, pursuant to City Code of
Ordinance 2.563(1)(d), Impractical, and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.13Approve a purchase order and renewal agreement to Lexis Nexis Risk Solutions FL Inc.,
for the renewal of Accurint Virtual Crime Center and TraX Software in the amount of
$59,567.57 for a two-year period beginning at the time of execution, pursuant to
Clearwater Code of Ordinance 2.563(1)(d), Impractical, and authorize the appropriate
officials to execute same.
Lexis Nexis Risk Solutions FL Inc. and the Clearwater Police Department began
a contractual agreement in 2001 for the Accurint Virtual Crime Center software,
which offers industry-leading analytics and features unique to Lexis Nexis. The
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agreement has been renewed every two years since.
During the renewal for this term, the vendor requested to update the terms and
conditions of the original agreement executed in 2001. The 2001 agreement and
this agreement both contain an indemnity clause, which is the reason your
approval is being requested.
APPROPRIATION CODE AND AMOUNT:
The total cost for the proposed renewal agreement for the next two fiscal years
is $59,567.57. Funding for this contractual agreement is included in the Police
Department's operating budget for contractual services, funded by revenues
from the General Fund.
STRATEGIC PRIORITY:
This project is relevant towards accomplishing the strategic goal of a High
Performing Government, specifically strategic objective 1.4 to foster safe and
healthy communities in Clearwater through first-class public safety and
emergency response services.
Councilmember Allbritton moved to approve a purchase order
and renewal agreement to Lexis Nexis Risk Solutions FL Inc., for
the renewal of Accurint Virtual Crime Center and TraX Software
in the amount of$59,567.57 for a two-year period beginning at
the time of execution, pursuant to Clearwater Code of Ordinance
2.563(1)(d), Impractical, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.14Approve an agreement between CCO Practical Examinations (CCO), the certifying
board for the practical examinations administered by The Crane School, located in Plant
City, FL, and the City of Clearwater Public Utilities for the purpose of proctoring written
and practical examinations for personnel who take the crane training program, from
October 1, 2025 through September 30, 2026, in the amount of$2,240.00 and authorize
the appropriate officials to execute same.
City of Clearwater Public Utilities has entered into an agreement with The Crane
School to provide crane training to Public Utilities' employees. CCO is the
certifying board and proctor for the written and practical examinations
administered by The Crane School following its training program. Written and
practical exam fees are payable directly to CCO and are not part of the contract
that Public Utilities has with The Crane School.
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While this purchase is under the threshold, CCO is requiring indemnity that
would require council approval.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Public Utilities cost code 557300-Training. The Public
Utilities Department is funded by revenues from the Water and Sewer Utilities
Enterprise Fund.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, approval for an agreement is requested.
Councilmember Mannino moved to approve an agreement
between CCO Practical Examinations (CCO), the certifying board
for the practical examinations administered by The Crane School,
located in Plant City, FL, and the City of Clearwater Public
Utilities for the purpose of proctoring written and practical
examinations for personnel who take the crane training program,
from October 1, 2025 through September 30, 2026, in the amount
of $2,240.00 and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
6.15Authorize the acceptance of the Florida Department of Environmental Protection (FDEP)
Water Quality Improvement in the amount of$3,366,540.00 by approving the agreement
with the Department of Environmental Protection and authorize the appropriate officials to
execute same.
The City of Clearwater was allocated $3,366,540.00 for the 25-0024-UT Harbor
Vista & Meadow Brook Septic to Sewer Expansion project that will be made
available through a cost reimbursement grant.
With the award of$3,366,540.00 in reimbursement funds, the City proposes to
expand sanitary sewer infrastructure to two residential areas identified as the
top two priority areas in the Septic to Sewer Feasibility Study performed by
Ardurra under the 19-0011-UT Wastewater Collection System Improvements
Program. The total cost of design and construction of sanitary sewer
infrastructure for the identified two priority areas is estimated at $3,740,600.00.
The City of Clearwater's Public Utilities Department will fund the total cost of
$3,740,600.00 and then submit reimbursement requests for up to
$3,366,540.00 from FDEP.
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The expansion of sanitary sewer infrastructure is part of the Public Utilities
Department's effort to protect groundwater and natural resources, as well as
providing residents with more reliable and environmentally responsible
wastewater services.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining the wastewater collection system including all gravity
sewer, force main pipelines and manholes that convey raw sewage to the lift
stations and/or City Water Reclamation Facilities.
APPROPRIATION CODE AND AMOUNT:
Not Applicable
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government, supporting objective 1.2. The project also aligns with the City's
Strategic goals of Environmental Stewardship, supporting objective 4.2.
One individual questioned why the project did not include two homes.
Engineering Manager Kaylynn Price said the properties were not included in
the initial study but may be
included in a future expansion.
Councilmember Cotton moved to authorize the acceptance of the
Florida Department of Environmental Protection (FDEP) Water
Quality Improvement in the amount of $3,366,540.00 by approving
the agreement with the Department of Environmental Protection
and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
6.16Authorize a purchase order with HD Supply Facilities Maintenance Ltd dba
USABlueBook of Atlanta, GA (USABB) for the purchase of Maintenance, Repair,
Operating (MRO) Supplies, Industrial Supplies and Related Products and Services in the
not-to-exceed amount of$300,000.00 for one year with two one-year renewal options,
pursuant to Clearwater Code of Ordinances Sections 2.563(1)(c), piggyback purchasing,
and authorize the appropriate officials to execute the same.
USABB is a water and wastewater MRO supplier offering discounted pricing on
over 55,000 items. USABB has been widely used across Public Utilities to
supply and service the City's water and wastewater divisions with laboratory
testing materials, process analyzers, and other micro-purchases. This has
allowed the City to meet regulatory requirements and process control testing
needs.
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City of Clearwater
City Council Meeting Minutes October 15, 2025
The pricing for this contract was secured through a Cooperative Purchasing
Program administered by GOVMVMT relating to MRO supplies, industrial
supplies and related products and services, in partnership with lead agency
Cobb County, GA. This contract is valid through November 13, 2028, with the
option to renew for up to three additional one-year periods, ending no later than
November 12, 2031, unless terminated earlier by Cobb County. Authorization is
requested to piggyback Cobb County Contract 24-6800 for a one year term with
two additional one-year renewal options.
APPROPRIATION CODE AND AMOUNT:
Budgeted funds are available in Public Utilities operating cost centers, cost
code 550400 operating supplies and materials to cover the cost of the contract
for fiscal year 2026. The Public Utilities Department is funded by Water and
Sewer Utility Enterprise Fund revenues.
Funding for future fiscal years will be included in the annual budget request.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, approval for an agreement is requested.
Vice Mayor Teixeira moved to authorize a purchase order with HD
Supply Facilities Maintenance Ltd dba USABlueBook of Atlanta,
GA (USABB) for the purchase of Maintenance, Repair, Operating
(MRO) Supplies, Industrial Supplies and Related Products and
Services in the not-to-exceed amount of $300,000.00 for one year
with two one-year renewal options, pursuant to Clearwater Code
of Ordinances Sections 2.563(1)(c), piggyback purchasing, and
authorize the appropriate officials to execute the same. The
motion was duly seconded and carried unanimously.
6.17Award a Purchase Order to Keystone Excavators, Inc. for MAR02 LS 9 and 10 Force
Main Improvements project in the amount of$3,971,526.35, pursuant to Invitation to Bid
(ITB) No. 25-0025-UT, and authorize the appropriate officials to execute same.
On July 9, 2025, the Public Utilities Department issued Invitation to Bid (ITB) No.
25-0025-UT, MAR02 LS 9 & 10 Force Main Improvements, which closed on
August 13, 2025. Keystone Excavators, Inc., of Oldsmar, Florida, submitted the
responsive and responsible bid in accordance with the project's plans and
specifications. Following review of the bid, the city's Engineer of Record as well
as the Public Utilities Department recommend awarding the contract to
Keystone Excavators, Inc., in the amount of$3,971,526.35.
The project is expected to be completed in 365 days.
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The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining the wastewater collection system. This work was
identified in the 2021 Wastewater Collection System Master Plan.
APPROPRIATION CODE AND AMOUNT:
3217321-563800-96212
To provide additional funding needed for this project, a first quarter budget
amendment will transfer Sewer revenue of$750,000.00 from project
321-96630, Sanitary Sewer Extensions to 321-96212, Sanitary Sewer
Upgrades/Improvements. This project is funded by revenues from the Water
and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, award of a Construction Contract to Keystone Excavators,
Inc. is requested. The project also aligns with the City's Strategic goals of
Community Well-Being and Environmental Stewardship.
Councilmember Allbritton moved to award a Purchase Order to
Keystone Excavators, Inc. for MAR02 LS 9 and 10 Force Main
Improvements project in the amount of $3,971,526.35, pursuant to
Invitation to Bid (ITB) No. 25-0025-UT, and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.18Approve a Work Order to Tetra Tech, Inc., for design, permitting, bidding, and
construction phase services associated with rehabilitating the effluent sand filters at the
City's Marshall Street Water Reclamation Facility (MS WRF) 25-0008-UT, in the amount
of$ 306,509.00, pursuant to RFQ 34-23, Engineer of Record (EOR) Consulting Services
and authorize the appropriation officials to execute same.
The MS WRF effluent filtration system includes 12 filter cells constructed of
poured-in-place concrete. The system employs the Hydro Clear® pulsed-bed
sand filter process. Sand filters are a critical component of the wastewater
treatment process, providing the final stage of particulate removal before
effluent is discharged. By filtering out suspended solids and reducing turbidity,
they help the facility maintain effluent quality and ensure compliance with state
and federal water quality standards.
A recent Evoqua inspection report and EOR site visit identified several
deficiencies impacting performance, including sand media loss, damaged
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City of Clearwater
City Council Meeting Minutes October 15, 2025
underdrain components, corrosion of valves and actuators, and limitations with
the SCADA interface.
The purpose of this project is to remove the existing filter media, clean and
inspect the fouled media bed, and replenish it with new media. Additionally, it
involves repairing damaged components and upgrades to the control panel and
SCADA system. Tetra Tech will provide design, permitting, bidding, and
construction phase services associated with the rehabilitation of the effluent
sand filter system.
Tetra Tech was selected based on the qualifications of their professional staff
and past performance on similar projects. They are known for delivering quality
work and have specific experience with Clearwater's facilities.
Design is anticipated to be completed within approximately 120 days from the
date of council approval.
The City of Clearwater Public Utilities Department is responsible for owning,
operating, and maintaining the MS WRF.
APPROPRIATION CODE AND AMOUNT:
3217321-530100-96213
Funds are available in capital improvement project 96213 - Marshall Street
Upgrades/Improvements, funded by revenues from the Water and Sewer Utility
Enterprise Fund.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, approval of a Work Order to Tetra Tech, Inc. is requested.
Councilmember Mannino moved to approve a Work Order to
Tetra Tech, Inc., for design, permitting, bidding, and construction
phase services associated with rehabilitating the effluent sand
filters at the City's Marshall Street Water Reclamation Facility (MS
WRF) 25-0008-UT, in the amount of$ 306,509.00, pursuant to
RFQ 34-23, Engineer of Record (EOR) Consulting Services and
authorize the appropriation officials to execute same. The motion
was duly seconded and carried unanimously.
6.19Award a construction contract to Keystone Excavators, Inc., of Oldsmar, FL, for 2025
Stormwater Repairs in the annual amount of$1,522,824.00 for an initial one-year term
with an option to renew for three additional one-year terms, based on a unit pricing,
pursuant to Invitation to Bid 24-0019-EN and authorize the appropriate officials to execute
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City Council Meeting Minutes October 15, 2025
same.
On June 11, 2025, the City issued Invitation to Bid 24-0019-EN, Stormwater
Repair, and received five responses by the August 12, 2025, deadline. Following
review, Public Works has determined that Keystone Excavators, Inc., submitted
the lowest, most responsive, and responsible bid in accordance with the plans
and bid specifications. Keystone Excavators will provide all labor, equipment,
and materials necessary to complete stormwater infrastructure improvements
and repairs in accordance with city specifications.
This stormwater maintenance contract will be used for a variety of projects
such as emergency repairs, replacement of failed stormwater pipes, inlets and
other structures, ditch and bank hardening, erosion repairs and other
stormwater repairs. Several projects are currently in design including bank
stabilization near US 19 and Alligator Creek, Cleveland St underdrain
improvement, Sunshine Drive drainage improvement, Whispering Pines
additional inlet, and several projects are identified such as Oak Creek ditch
stabilization.
All quantities are estimates; the City makes no guarantee of a minimum or
maximum amount of work to be authorized during the contract term. Services
will be performed on a unit price basis as outlined in Section III, Article 11.3, and
Section IV, 101 of the Contract Documents.
The initial contract term will be for one year from the notice-to-proceed date.
The City reserves the right to renew the contract annually for up to three
additional one-year periods.
APPROPRIATION CODE AND AMOUNT:
ENST1 80001-CONS-CNSTRC $1,522,824.00 (annually)
Funding for this contract is available in capital improvement project
ENST180001, Storm System Improvements, funded by revenues from the
Stormwater Utility Enterprise Fund.
STRATEGIC PRIORITY:
This item falls under objectives 1.2 (Maintaining public infrastructure), 1.3 (Adopt
responsive levels of service), 1.4 (Foster safe and healthy communities), and
3.2 (Preserve community livability).
Councilmember Cotton moved to award a construction contract
to Keystone Excavators, Inc., of Oldsmar, FL, for 2025
Stormwater Repairs in the annual amount of $1,522,824.00 for an
initial one-year term with an option to renew for three additional
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City of Clearwater
City Council Meeting Minutes October 15, 2025
one-year terms, based on a unit pricing, pursuant to Invitation to
Bid 24-0019-EN and authorize the appropriate officials to execute
same. The motion was duly seconded and carried unanimously.
6.20Approve a Contract for the Purchase of Real Property at 1838 Springtime Ave,
Clearwater, FL., owned by Randall Windham at the accepted Appraised value of
$385,000.00 plus closing expenditures not to exceed $10,000.00; totaling $395,000.00
and authorize the appropriate officials to execute same, together with all other
instruments required to affect closing.
This parcel is a strategic acquisition for the City of Clearwater to facilitate the
replacement of a bridge by the City of Clearwater. This property rests between
two of three bridges (Springtime Ave and Overbrook Ave), identified for
replacement. This property, in addition to the adjacent City-owned parcel at
1843 Springtime Ave, offers over 210' feet of unobstructed access to the creek
and adjacent bridge for materials staging and critical construction access.
The property has amenities along the creek that will need to be removed to
facilitate the bridge replacement, and the restoration of those amenities would
add additional cost to the project. Furthermore, the purchase negates the need
to compensate a private owner for a temporary construction easement and
permanent maintenance easement. Once the bridge replacement is complete
the property will be evaluated for sale to recover the cost of purchase.
A formal appraisal was completed on July 24, 2025, with a valuation of three
hundred eighty-five thousand ($385,000.00) dollars. Attempts were made to
purchase an easement at this location as required for the bridge replacement
project with no success. To help prevent further delay to the Lower Spring
Branch project, to mitigate rising construction costs, avoid jeopardizing a time
sensitive grant, and to realize the stormwater benefits, and avoid a potential
conflict with any other potential buyer, staff recommends purchasing this parcel.
City staff have carefully weighed all options and support this proposed
purchase.
APPROPRIATION CODE AND AMOUNT:
ENST 180003-ACQ-LNDPUR $395,000
To provide additional funding needed for this purchase, a first quarter budget
amendment will transfer $50,000 from capital project ENST180010, Lower
Spring Branch Improvements to ENST180003, Stormwater System Expansion.
These projects are funded by revenues from the Stormwater Utility Enterprise
Fund.
STRATEGIC PRIORITY:
Purchasing this property will help the City achieve Strategic Objective 1.2
Maintain Public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts: and
1.3 Adopt responsive levels of service for public facilities and amenities and
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City Council Meeting Minutes October 15, 2025
identify resources.
Vice Mayor Teixeira moved to approve a Contract for the
Purchase of Real Property at 1838 Springtime Ave, Clearwater,
FL., owned by Randall Windham at the accepted Appraised value
of $385,000.00 plus closing expenditures not to exceed
$10,000.00; totaling $395,000.00 and authorize the appropriate
officials to execute same, together with all other instruments
required to affect closing. The motion was duly seconded and
carried unanimously.
6.21Approve Guaranteed Maximum Price (GMP) 2 to Bandes Construction of Dunedin, FL,
for the decommission of six underground trash vault locations (Project# 25-0034-SW) in
the amount of$144,757.80, increasing the purchase order from $20,776.00 to
$165,533.80, pursuant to Request For Qualifications (RFQ) 51-24, Construction Manager
at Risk Services Continuing Contract, and authorize the appropriate officials to execute
same.
The Solid Waste Department has requested assistance from Public Works for
the decommissioning of underground refuse vaults throughout Clearwater. The
underground refuse vaults have reached a condition where removal is
necessary for both safety and operational reasons. Solid Waste staff identified
the following site-specific information:
1. Fire Station 46 - Damaged during Hurricane Helene.
2. Poinsettia Avenue -Also impacted by Hurricane Helene.
3. Coachman Park - Four vaults within the park interior require removal
due to deterioration and safety concerns.
Given the geographic spread and public-facing nature of these locations, timely
removal is critical to maintaining safety and operational efficiency.
Due to scheduling constraints and minimizing disruption to Clearwater
Threshers game patrons, Bandes previously provided a Guaranteed Maximum
Price (GMP) of$20,776.00 for the urgent removal of the BayCare Ballpark
underground refuse vault. This GMP was administratively approved by the
Procurement Manager on July 24, 2025, and the work was successfully
completed on August 11, 2025.
Solid Waste requests City Council's approval to use Bandes Construction
under the City's Construction Manager at Risk (CMAR) program for the removal
of the additional six underground refuse vaults located throughout Clearwater.
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City Council Meeting Minutes October 15, 2025
Bandes has submitted Guaranteed Maximum Price (GMP) 2 for this work. The
phased approach allowed urgent removal to be completed promptly while
ensuring the remaining scope is brought forward for standard Council
authorization.
The scope of services is limited to the removal of the underground refuse
vaults. As confirmed by the City Engineer, no design services or Engineer of
Record involvement are required. Upon approval, the decommissioning
schedule will be coordinated with all stakeholders and end users.
APPROPRIATION CODE AND AMOUNT:
Funding for this purchase order is available in capital project 324-C2005,
Underground Refuse, funded by revenues from the Solid Waste and Recycling
Utility Enterprise Fund.
STRATEGIC PRIORITY:
This item falls under objectives 1.2 (Maintain public infrastructure), 1.4 (Foster
safe and healthy communities), 3.2 (Preserve community livability), 4.1
(Support proactive climate resiliency), and 5.3 (Generate organizational
success).
Councilmember Allbritton moved to approve Guaranteed
Maximum Price (GMP) 2 to Bandes Construction of Dunedin, FL,
for the decommission of six underground trash vault locations
(Project # 25-0034-SW) in the amount of$144,757.80, increasing
the purchase order from $20,776.00 to $165,533.80, pursuant to
Request For Qualifications (RFQ) 51-24, Construction Manager at
Risk Services Continuing Contract, and authorize the appropriate
officials to execute same. The motion was duly seconded and
carried unanimously.
6.22Approve the Mayor's appointment of Sam Wilson to the Clearwater Housing Authority
Board for a term ending October 15, 2029.
APPOINTMENT WORKSHEET
BOARD: Clearwater Housing Authority
TERM: 4 years
APPOINTED BY: Mayor, Approved by City Council
FINANCIAL DISCLOSURE: Required
RESIDENCY REQUIREMENT: City of Clearwater, except for the Public
Housing Resident
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City of Clearwater
City Council Meeting Minutes October 15, 2025
SPECIAL QUALIFICATIONS: 1 member shall be a Program Recipient -
Clearwater residency not required. 2 members can be Pinellas County
residents who are employed within city limits.
Clearwater residency not required.
Note - The appointment is made by the Mayor and confirmed by City Council.
MEMBERS: 5
CHAIR: Caitlein Jammo
MEETING DATES: 4th Friday, 9:00 a.m. (Every other month)
PLACE: The Vincent Building, 908 Cleveland Street, Clearwater, FL 33755
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS RESIGNED,
REQUIRING AN APPOINTMENT FOR UNEXPIRED TERM:
1. Isay Gulley - 1246 Eldridge Street, 3375
Resigned - 1/1/2024
THE NAME BELOW IS BEING SUBMITTED FOR CONSIDERATION TO
FILL THE VACANCY:
1. Sam Wilson - 2701 E Grand Reserve Circle, 33759 - District Director, Rep.
Luna
Zip codes current members on board:
2 at 33761
1 at 33770
Councilmember Mannino moved to approve the Mayor's
appointment of Sam Wilson to the Clearwater Housing Authority
Board for a term ending October 15, 2029. The motion was duly
seconded and carried unanimously.
6.23Appoint an individual to the Environmental Advisory Board for a term expiring September
30, 2029.
APPOINTMENT WORKSHEET
BOARD: Environmental Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 5
CHAIRPERSON: Jared Leone
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City of Clearwater
City Council Meeting Minutes October 15, 2025
MEETING DATES: Quarterly Meetings - 3rd Wed., 4 pm (Jan., April, July, Oct.)
STAFF LIAISON: Cassie Cordova - Sustainability
PLACE: Main Library/Council Chambers
APPTS. NEEDED: 1
THE FOLLOWING ADVISORY BOARD MEMBER HAS COMPLETED A
TERM AND DOES NOT WISH TO BE REAPPOINTED:
1. Jared Leone - 1266 Palm St, 33755
Original Appointment: 03/17/16
THE FOLLOWIONG INDIVIDUALS HAVE SUBMITTED APPLICATIONS:
1. Madison Czerepak -25350 US Hwy 19 N, 33763 - Restaurant Manager
2. Timothy Hughes - 17 South Cirus Ave, 33765 - Retired Environmental
Specialist
Zip codes of current members:
1 at 33755
1 at 33756
1 at 33759
1 at 33764
Councilmember Cotton moved to appoint Timothy Hughes to the
Environmental Advisory Board for a term expiring September 30,
2029. The motion was duly seconded and carried unanimously.
6.24Approve a retainer agreement with Abbey, Adams, Byelick, & Mueller, L.L.P. in Angel
Renee Vathes vs. City of Clearwater and authorize the appropriate officials to execute
same.
Senior Assistant City Attorney Michael Fuino has been appointed as the next
City Attorney for the City of North Port. Mr. Fuino has been representing the City
in this suit. To ensure the successful defense of the City, the City Attorney
recommends retaining Abbey, Adams, Byelick, & Mueller, L.L.P. to represent
the City in this matter. The law firm of Abbey Adams specializes in civil liability
claims with countless years of experience representing government entities.
The Abbey Adams law firm has agreed to undertake this representation
pursuant to the attached agreement. The City Council authorizes the City
Attorney to approve legal fee invoices in this matter up to the not-to-exceed
amount of$75,000.
APPROPRIATION CODE AND AMOUNT:
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City of Clearwater
City Council Meeting Minutes October 15, 2025
Operating funds are available for this contract in cost code 0109600-530100,
Professional Services, funded by General Fund revenue.
Vice Mayor Teixeira moved to approve a retainer agreement with
Abbey, Adams, Byelick, & Mueller, L.L.P. in Angel Renee Vathes
vs. City of Clearwater and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.25Approve a retainer agreement with Abbey, Adams, Byelick, & Mueller, L.L.P. in Catherine
Cahill vs. Progressive Select Insurance Company and City of Clearwater and authorize
the appropriate officials to execute same.
Senior Assistant City Attorney Michael Fuino has been appointed as the next
City Attorney for the City of North Port. Mr. Fuino has been representing the City
in this suit. To ensure the successful defense of the City, the City Attorney
recommends retaining Abbey, Adams, Byelick, & Mueller, L.L.P. to represent
the City in this matter. The law firm of Abbey Adams specializes in civil liability
claims with countless years of experience representing government entities.
The Abbey Adams law firm has agreed to undertake this representation
pursuant to the attached agreement. The City Council authorizes the City
Attorney to approve legal fee invoices in this matter up to the not-to-exceed
amount of$75,000.
APPROPRIATION CODE AND AMOUNT:
Operating funds are available for this contract in cost code 0109600-530100,
Professional Services, funded by General Fund revenue.
Councilmember Allbritton moved to approve a retainer agreement
with Abbey, Adams, Byelick, & Mueller, L.L.P. in Catherine Cahill
vs. Progressive Select Insurance Company and City of Clearwater
and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
6.26Approve appraisal agreement contract amendment with NewGen, increasing the
previously approved not-to-exceed amount from $504,000 to $604,000, and authorize the
appropriate officials to execute same.
At the Sept. 29, 2025 council meeting, the City Council received an electric
feasibility presentation prepared by NewGen Strategies and Solutions. The
presentation revealed that the City of Clearwater can offer lower electric rates to
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City of Clearwater
City Council Meeting Minutes October 15, 2025
customers than Duke Energy, with rate savings beginning at 10% per month,
and the percentage generally increasing over time.
The study accounted for all known and reasonably foreseeable costs
associated with the transaction. However, NewGen's valuation of the assets to
be acquired ($371 million) is estimated at the feasibility level only. In capital
planning, feasibility estimates include a significant range of values. Having
established feasibility, the next step is to procure a formal appraisal. A formal
appraisal will either confirm the $371 million-amount or reveal a higher or lesser
amount within the range that NewGen previously identified.
At the Sept. 29 meeting, the City Council unanimously voted to move forward
with an appraisal. This agenda item adds $100,000.00 to NewGen's previously
approved contract to cover the cost of the formal appraisal.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will increase special program M2403,
Feasibility Study, by $100,000.00 utilizing unallocated special program fund
reserves to fund this agreement.
In response to questions, the City Attorney said NewGen will provide a
breakdown of three different types of appraisals? Council will need to sit
down with Duke Energy as part of the negotiations after all of the data has
been collected. He said Duke has suggested they support a market
value appraisal approach. Eminent domain is not the first option the city
should consider. He said Council does not know if it wants to make a
purchase offer because the appraisal data has not been provided. If
Council does not like the appraisal data, Council can then direct staff to
pursue the franchise agreement.
Councilmember Mannino moved to approve appraisal agreement
contract amendment with NewGen, increasing the previously
approved not-to-exceed amount from $504,000 to $604,000, and
authorize the appropriate officials to execute same. The motion
was duly seconded and carried unanimously.
7. City Manager Reports
8. City Attorney Reports
The City Attorney said with the departure of Michael Fuino, filling the position
is a high priority.
9. Other Council Action
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City of Clearwater
City Council Meeting Minutes October 15, 2025
9.1 Annual evaluation of the performance and salary of the City Manager.
Annual evaluation of the performance and salary of the City Manager pursuant
to Council Rule 17.
STRATEGIC PRIORITY:
Superior Public Service - Promote a Diverse and Talented Workforce Through
Competitive Opportunity, Employee Wellness, and Rewarding Career Growth
Councilmembers provided their positive evaluations of the City Manager.
Discussion ensued with support expressed to provide a 4% increase.
One individual spoke in support.
Councilmember Cotton moved to provide a 4% increase, effective
September 20, 2025. The motion was duly seconded and carried
unanimously.
9.2 Annual evaluation of the performance and salary of the City Attorney.
Annual evaluation of the performance and salary of the City Attorney pursuant to
Council Rule 17.
STRATEGIC PRIORITY:
Superior Public Service - Promote a Diverse and Talented Workforce Through
Competitive Opportunity, Employee Wellness, and Rewarding Career Growth
Councilmembers provided their positive reviews of the City Attorney.
Two individuals spoke in support.
Councilmember Cotton moved to provide a 4% increase, effective
September 20, 2025. The motion was duly seconded and carried
unanimously.
9.3 Approve City Manager 2026 Goals.
The City Manager thanked Council for their support and said she is
blessed to lead an incredible team.
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City of Clearwater
City Council
Meeting Minutes October 15, 2025
Councilmember Allbritton moved to approve City Manager 2026
Goals. The motion was duly seconded and carried unanimously.
9.4 Approve City Attorney 2026 Goals.
Councilmember Cotton moved to Approve City Attorney 2026
Goals. The motion was duly seconded and carried unanimously.
10. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Mannino said there are several Downtown projects
coming online that signify the city is moving in a good direction. Residents
should have peace of mind that the City Manager is being fiscally
responsible with our limited resources during these challenging times.
Councilmember Allbritton said the Clearwater ferry service to Dunedin
resumed on October 9, 2025, after suspending services due to the 2024
hurricanes.
Vice Mayor Teixeira said the T -Pain event was wonderful and a reminder
that good things can happen. She said that Mayor Freaney thanked
Clearwater for being good neighbors and partnering with them to resume
the ferry service.
11. Closing Comments by Mayor
12. Adjourn
Attest
Mayor Rector reviewed recent and upcoming events.
The meeting adjourned at 8:37 p.m.
Mayor
City of Clea
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City of Clearwater