EMERGENCY MEDICAL SERVICES - ALS FIRST RESPONDER AGREEMENT AMENDMENT NO 1EMERGENCY MEDICAL SERVICES
ALS FIRST RESPONDER AGREEMENT
AMENDMENT NO. 1
CITY OF CLEARWATER
2025
PINELLAS COUNTY
EMERGENCY MEDICAL SERVICES AUTHORITY
12490 Ulmerton Road
Largo, Florida 33774
Emergency Medical Services
ALS First Responder Agreement
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ALS FIRST RESPONDER AGREEMENT
AMENDMENT NO. 1
THIS FIRST AMENDMENT amending the Emergency Medical Services ALS First
Responder Agreement, made this day of 2025, between
the CITY OF CLEARWATER, a Florida municipal corporation ("Contractor"), and
the PINELLAS COUNTY EMERGENCY MEDICAL SERVICES AUTHORITY, a
special district ("Authority").
In consideration of the mutual benefits set forth below, the parties agree as follows:
1 Contractor currently contracts with the Authority to provide Advanced
Life Support (ALS) First Responder Services. The Contractor and the
Authority are currently parties to the Emergency Medical Services ALS
First Responder Agreement, dated October 1, 2024, which contract is
referred to herein as the "Agreement".
2. The Contractor's funding for FY24-25 totaled $9,186,432 and a budget
request of $9,369,655 for FY25-26 has been submitted, resulting in an
increase of 2.0% or $183,223.
3. The Authority hereby agrees to and has funded and authorized the
Contractor's budget request of $9,369,655 for FY25-26, which change
is reflected on Appendix A hereto.
4. Vehicle maintenance for Authority funded ALS Engines, Squads, and
Ladder Trucks are allowable costs may be included in budgets
submitted in accordance with Section 701(b) Tess 20% for non -EMS
activity. Vehicle maintenance for Authority funded Medic Units and
Rescue Units are allowable costs may be included in budgets
submitted in accordance with Section 701(b) at 100%.
5. Authority and Contractor agree to update Appendix E as amended.
6. Except as is otherwise set out herein, the Contractor and the Authority
agree that upon approval by the respective Boards of the Contractor
Emergency Medical Services
ALS First Responder Agreement
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and the Authority and upon signing this Amendment, all terms of the
Agreement will remain in full force and effect.
7. Contractor and Authority agree that the effective date is October 1,
2025.
[Signature Page to Follow]
Emergency Medical Services
ALS First Responder Agreement
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IN WITNESS WHEREOF the parties hereto, by and through their undersigned authorized
officers have caused this Agreement to be executed on this day of
, 2025.
ATTEST:
KENNETH BURKE, CLERK
PINELLAS COUNTY EMERGENCY
MEDICAL SERVICES AUTHORITY
By and through its Board of County
Commissioners
by: by:
Deputy Clerk Chairman
Countersigned: CITY OF CLEARWATER, FLORIDA
bv:
Approved as to form:
b
Assistant City Attorney
by:
ity Manager
Attest:
aitt- att_
City Clerk
Emergency Medical Services
ALS First Responder Agreement
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Appendix A
ALS First Responder Profile
Fiscal Year 2025-2026
Contractor
Clearwater
EMS District(s)
Clearwater EMS District
Authority Funded Units
Engine 44
Engine 45
Medic 45
Rescue 46
Medic 47
Rescue 48
Engine 49
Rescue 49
Engine 50
Engine 51
Contractor Funded Units
Engine 46
Engine 47
Engine 48
EMS Coordination
EMS Coordinator — 1 FTE (Clearwater
500)
EMS Administrative Coordinator —1 FTE
(Clearwater 501)
Rescue Lieutenant — 1 Position 24/7
(Rescue Lieutenant 45)
EMS Administrative Support — 1 FTE
FY25-26 Annual Compensation
$9,369,655
Projected Capital
FY25-26 Rescue 48, Medic 45
FY26-27 Rescue 46; Rescue 47
FY27-28 Clearwater 500
FY28-29 None
FY29-30 None
Contractor Reviewed:
Initials Date
County Reviewed:
Initials Date
Emergency Medical Services
ALS First Responder Agreement
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Appendix E
Personnel Reimbursement Process and Forms
702(b) CME Instructors
Follow the then current Authority provided process as outlined below.
Authority staff may update the process and/or forms.
702(c) Public Education
Submit the then current Authority provided reimbursement form.
Authority staff may update the process and/or forms.
702(d) Countywide Quality Improvement Committees
Submit the then current Authority provided reimbursement form.
Authority staff may update the process and/or forms.
702(e) Advanced Practice Paramed Training
Submit the then current Authority provided reimbursement form.
Authority staff may update the process and/or forms.
Emergency Medical Services
ALS First Responder Agreement
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Processing CME Instructor Reimbursement Invoices
The following are the instructions for a Contractor to submit for Instructor reimbursement.
1. Open a new Excel "EMS Instructor Reimbursement Form."
a. Choose from one of the two tabs, 1-25 or 1-75 entries.
2. Open the Aladtec program.
a. In the "Reports" menu, select "Scheduled Time Report."
b. In the filter, choose your department.
c. Select the time frame you are seeking reimbursement
i. Make sure the start time is 00:00 and the end time is 23:45
d. Click the "Export CSV" button
e. Open the CSV file and copy the data from line 3 down (do not include the
headers)
f. Paste this information into the open Excel file
3. Enter your information in the form.
a. The first entry is the type of reimbursement:
i. Straight Time (ST) is when the instructor is paid straight time.
ii. Overtime (OT) is when the instructor is paid overtime.
iii. Backfill (BF) is when someone other than the instructor is paid while
the instructor is teaching.
iv. No Reimbursement (NR) is when the Contractor is not seeking
reimbursement for the instructor's hours.
b. "Backfill Name" is the member providing the backfill for the instructor.
c. "Hourly Rate w/benefits" is the rate at which the contractor
seeks reimbursable hours ($75 per hour cap). If the time type is backfill, the
rate is that of the member providing the backfill. If no reimbursement is
being sought, then this is left blank.
d. The total cost is automatically calculated and totaled at the bottom.
4. Save the form as a PDF and sign at the bottom.
5. Return to the "scheduled Time Report" in Aladtec and click the "print" button in the
upper right corner. Save(Print) this report as a PDF.
6. Combine your invoice, the "EMS Instructor Reimbursement Form," and the Aladtec
report into one PDF.
7. Send the signed PDF to EMSlnstructorlogistics(a�co.pinellas.fl.us within 20 days
following the last day of each month.