CLEARWATER BEACH MARINA - PHASE 2 - 21-0008-MA - CONSULTANT WORK ORDER SUPPLEMENTAL #4hili'
Moffatt & Nichol
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City of Clearwater
1.
CONSULTANT WORK ORDER
Supplemental #4
Date:
August 25, 2025
Project Title:
Clearwater Beach Marina — Phase 2
Construction Services
City Project Number:
21 -0008 -MA
City Plan Set Number:
2021015
Consultant Project Number:
211223
2. SCOPE OF SERVICES:
Moffatt & Nichol (M&N) has prepared this work order to provide construction phase
services for Phase 2. The M&N team was previously authorized for Phase 1 construction
phase services under Supplemental Work Order #2. As part of the Phase 2 construction
services, M&N will assist the City with the negotiation/award period of the recently
awarded FDEP Resilient Florida grant.
XI CONTINUED CONSTRUCTION SERVICES:
Task 11.1 Phase 2 Construction Services
M&N will support the City through the construction phase of the Clearwater Beach
Marina Construction Project (project) to observe that the construction is completed in
general conformance with the construction documents. This task includes services for
Phase 2 of construction which includes the following:
• Attend bi-weekly progress calls with the City, CMAR, and contractors for Phase 2
construction coordination.
• Review contractor generated construction requests for information (RFI). Minor
drawing revisions to clarify RFI responses are included. It is assumed that all shop
drawings will have been reviewed during Phase 1.
Moffatt & Nichol
CONSULTANT WORK ORDER #4
Clearwater Beach Marina Replacement
21 -0008 -MA
City of Clearwater
• Perform periodic site visits to observe the Phase 2 construction progress and verify
general conformance with the contract documents. 15 progress site visits are
budgeted and will be scheduled to coincide with key activities.
• Photo document construction progress during site visits and submit updates.
• Conduct final walk-through with Client and Contractor upon substantial
completion of phase 2 and prepare a project punch list.
• Review contractor provided as -built surveys and drawings.
• Prepare record drawings from contractor provided as-builts.
• Coordinate with environmental permitting agencies during construction, and
complete permit close out at completion of project.
This scope of work assumes a 9 -month construction schedule for Phase 2 with 5 working
day turnaround on RFIs and 10 working day turnaround on submittals/shop drawings.
M&N and their subconsultants will make periodic site visits to observe construction
progress; however, full time construction inspection and materials testing are not
included in this scope. The CMAR is responsible for providing special inspection and
construction materials testing.
Task 11.2 Resilience Grant Coordination
M&N will work with the City's grant administrator, the marina staff, and the Construction
Manager at Risk (CMAR) during the grant award/negotiation period to assist with the
grant execution for the FDEP Resilient Florida Grant. The scope of this task is anticipated
to include coordination with FDEP on the technical details of the project, finalizing the
grant budget and match, reviewing the grant forms/agreement, and supporting the
development of the grant documents necessary for grant execution. The task assumes
that the City will administer the grant following grant execution including the first invoice
and quarterly report submission. Approximately 54 hours are estimated for this task.
3. PROJECT GOALS:
• Record Drawings (PDF)
4. FEES:
See Attachment "A".
This price includes all labor and expenses anticipated to be incurred by Moffatt & Nichol
for the completion of these tasks in accordance with Professional Services Method "B" —
Lump Sum — Percentage of Completion by Task, for a fee not to exceed Ninety -Six
Thousand, Two -Hundred and Seventy -Six Dollars ($ 96,276.00).
No permit application fees are anticipated for this scope of work.
Consultant Work Order — City Deliverables
Page 2 of 5 Revised: 2/8/2021
Moffatt & Nichol
CONSULTANT WORK ORDER #4
Clearwater Beach Marina Replacement
21 -0008 -MA
City of Clearwater
5. SCHEDULE:
The supplemental project scope has been completed in full. The project deliverables are
as follows:
Record Drawings 4 weeks from receipt of
contractor as-builts
6. STAFF ASSIGNMENT:
Consultant Team:
Moffatt & Nichol - Project Management, marine engineering, grant services
Nicole Shaw, PE — Project Manager
Jean-Paul Martucci, PE — Assistant Project Manager
City of Clearwater Staff:
Kelly Peterich, PE Project Manager
Michael MacDonald Marine & Aviation Director
7. CORRESPONDENCE/REPORTING PROCEDURES:
Consultant's project correspondence shall be directed to:
Nicole Shaw, PE
Moffatt & Nichol
501 E. Kennedy Blvd, Suite 1910
Tampa, FL 33602
305.393.1939
nshaw@moffattnichol.com
All City project correspondence shall be directed to:
Kelly Peterich, P.E., MBA
100 S. Myrtle Ave.
Clearwater, FL 33756
727.509.0099
Kelly. Peterich@myclearwater.com
With copies to others as appropriate.
8. INVOICING/FUNDING PROCEDURES:
City Invoicing Code: _3327332-530100-C1905
For work performed, invoices shall be submitted monthly to:
Attention: Jamie Gaubatz, Sr Accountant
City of Clearwater, Public Works Department, Engineering Div
Consultant Work Order — City Deliverables Page 3 of 5 Revised: 2/8/2021
Moffatt & Nichol
CONSULTANT WORK ORDER #4
Clearwater Beach Marina Replacement
21 -0008 -MA
City of Clearwater
PO Box 4748
Clearwater, Florida 33758-4748.
Contingency services will be billed as incurred only after written authorization provided
by the City to proceed with those services.
9. INVOICING PROCEDURES:
At a minimum, in addition to the invoice amount(s) the following information shall be
provided on all invoices submitted on the Work Order:
1. Purchase Order, Project and Invoice Numbers and Contract Amount.
2. The time period (begin and end date) covered by the invoice.
3. A short narrative summary of activities completed in the time period.
4. Contract billing method — Lump Sum or Hourly Rate.
5. If Lump Sum, the percent completion, amount due, previous amount earned and
total earned to date for all tasks (direct costs, if any, shall be included in lump
sum amount).
6. If Hourly Rate, hours, hourly rates, names of individuals being billed, amount
due, previous amount earned, the percent completion, total earned to date for
each task and other direct costs (receipts will be required for any single item
with a cost of $50 or greater or cumulative monthly expenses greater than
$100).
7. If the Work Order is funded by multiple funding codes, an itemization of tasks
and invoice amounts by funding code.
10. CONSIDERATIONS:
Consultant acknowledges the following:
1. The Consultant named above is required to comply with Section 119.0701,
Florida Statutes, where applicable.
2. All City directives shall be provided by the City Project Manager.
3. "Alternate equals" shall not be approved until City Project Manager agrees.
4. All submittals must be accompanied by evidence each has been internally
checked for QA/QC before providing to City.
5. Consultants/Contractors are not permitted to use City -owned equipment (i.e.
sampling equipment, etc.).
6. Documents posted on City website must ADA accessible.
11. ADDITIONAL CONSIDERATIONS:
All work orders should include considerations for the following:
1. Sea Level Rise and Flood Resilience, as applicable.
2. Submittal of a Critical Path Method (CPM) Schedule(s).
3. Submittal of a Project Catalog with the following items, as appropriate:
Consultant Work Order — City Deliverables Page 4 of 5 Revised: 2/8/2021
Moffatt & Nichol
CONSULTANT WORK ORDER #4
Clearwater Beach Marina Replacement
21 -0008 -MA
City of Clearwater
a. Data requests, assumptions, critical correspondence, meeting agenda,
sign -in sheets, meeting minutes, document comment -response log(s),
technical memorandum/reports, addenda, progress reports, regulatory
correspondence, and other project -related documents.
b. If construction project, also include design plans, conformed plans,
change orders, field orders, RFIs, work change directives, addenda,
progress reports, shop drawing and progress submittals, as-builts, record
drawings, and other project -related documents such as O&M manuals
and warranty information.
c. At the conclusion of the project, ENGINEER will combine this information
into a Project Catalog and submit to the City for review and comment.
4. Arc Flash labeling requirements:
a. All electrical designs and construction shall adhere to NFPA 70 E
"Standard for Electrical Safety in the Workplace".
b. Updated calculations of Fault and Arc Flash, and provisions for new or
updated Arc Flash equipment labeling shall be included in the contract
documents.
12. SPECIAL CONSIDERATIONS:
13. SIGNATURES:
PREPARED BY: APPROVED BY:
Michael Herrman, PE
Vice President
Moffatt & Nichol
August 28, 2025
Tara Kivett, P.E.
City Engineer
City of Clearwater
Date Date
Consultant Work Order — City Deliverables
Page 5 of 5 Revised: 2/8/2021
Moffatt & Nichol
ATTACHMENT "A"
CONSULTANT WORK ORDER — PROJECT FEES TABLE
Clearwater Beach Marina Replacement
21 -0008 -MA
City of Clearwater
CONSULTANT WORK ORDER
PROJECT FEES TABLE
Task
Description
Subconsultant
Services
Labor
Total
11.0
Phase 2 Construction Services
11.1
Phase 2 Construction Services
$27,126.00
$57,170.00
$84,296.00
11.2
Resilience Grant Coordination
$0.00
$11,980.00
$11,980.00
GRAND TOTAL:
$96,276.00
Consultant Work Order — City Deliverables
Page 6 of 1 Revised: 2/8/2021
Bruce
Mayor
Approved as to form:
Melissa Isabel
Assistant City Attorney
5
By
Jennifek-Poirfier
City Manager
Attest:
Rosemarie Call
City Clerk