RENTAL SERVICES AGREEMENTRENTAL BLEACHERS, INC.
RENTAL SERVICES AGREEMENT
Date: 10-06-25 Contract No.: 2025-2038
This Rental Services Agreement ("Agreement") is entered into as of the above date by and between:
RENTAL BLEACHERS, INC. ("RBI")
720 Ponce De Leon Blvd.
Brooksville, Florida 34601
Phone: 813-469-8827 / Fax 813-762-1369
and
Client:
City of Clearwater ("City")
100 S. Myrtle Avenue
Clearwater, FL 33756
RBI and City are also referred to individually as Party or jointly as Parties.
TERMS AND CONDITIONS
This Agreement shall include and be subject to the following terms and conditions:
1. PURPOSE OF AGREEMENT. RBI agrees to rent to the City certain mobile/towable
bleachers (the "Equipment") for events as specified by City (the "Events") at the inclusive rates
indicated in the Price Sheet attached to this Agreement as Attachment A (the "Fees").
2. DELIVERY SITE ACCESS. RBI will deliver and set up the Equipment at the Event
and will remove the Equipment after the Event. The City agrees to ensure drive-in or drive -up access
for the delivery and set-up of the Equipment with sufficient clearance to accommodate the
Equipment in height, width, and depth required for each item. This includes clearing work areas and
allowing truck access for delivery and removal. The Parties agree that RBI is not and will not be
responsible for any damage to grass, tracks, floors, or any other surface caused by the Equipment
or RBI's vehicles during delivery, set-up and/or removal of the Equipment. The City also agrees to
provide an adequate parking area for use by RBI as a staging area and to park the Equipment at
least one (1) day prior to the Event and one (1) day after the Event, unless otherwise mutually agreed
upon in writing.
3. PLACEMENT OF EQUIPMENT ON SITE. The Equipment will be set up where
designated by the City. The City agrees to be on-site at the time of delivery to confirm placement,
deliver final payment, and review any final details of the project. Any viewing issues or line -of -sight
issues due to the placement of the Equipment are solely the responsibility of the City. The City
agrees to not move, operate, or modify in any way the Equipment after it has been delivered and set
up by RBI and further agrees that once the Equipment is set up at the designated location, it will not
be relocated unless the City agrees to pay an additional charge to be determined by RBI at the time
of the relocation request. If inspections of the Equipment or it's set up are required, the City agrees
to make all necessary arrangements at least 24 hours prior to completion of the set up by RBI.
4. PERMITS. The City is solely responsible for obtaining all necessary permits related
to the delivery, setup, and use of the Equipment at the Event. If engineer drawings are required, an
additional cost will apply, and drawings must be requested at least two (2) weeks prior to delivery.
If not, RBI will not be responsible if bleachers are not approved by local inspecting parties.
5. USE OF EQUIPMENT. The City agrees that, at the time of delivery, it has the right to
review and inspect the Equipment with RBI staff to confirm it is in good operating condition. The City
will immediately notify RBI if any Equipment is defective or not in good operating condition and any
failure to review or inspect the Equipment before the start of the Event or to notify RBI if the
Equipment is defective or not in good operating condition shall be deemed an acknowledgment that
the Equipment is in good operating condition. The City further agrees to not abuse or misuse the
Equipment or to use it for any purpose other than as intended per this Agreement and will take all
necessary precautions during the use or storage of the Equipment to protect it, and all persons using
the Equipment, from injury or damage. No adhesives, nails, screws, signs, banners, curtains, flags,
decals, paint, etc. Are to be attached to the equipment. The City assumes full financial responsibility
for any damage as a result, including replacement cost of the rental equipment.
6. SUPERVISION AND STAFFING. The City agrees to provide appropriate staffing
during the Event to ensure that the Equipment is being properly used in compliance with Section 5
of this Agreement. This includes but is not limited to spectators standing or walking on seat planks,
leaning on safety fence, climbing, or playing under the Equipment structure. The City acknowledges
and agrees that as a condition of this Agreement, the City agrees to promptly remove anyone who
is visibly intoxicated from the Equipment.
7. RISK OF LOSS AND REPLACEMENT COST. The City is fully responsible and bears
the risk of loss for the Equipment from its delivery to the Event until its removal by RBI. Risk of loss
includes destruction, loss, theft, or damage from any cause whatsoever. If the Equipment is
damaged at the Event, the City's liability will include RBI's actual cost of repair and the payment of
all continuing rental charges until the Equipment can be restored to rental use by RBI. If the
Equipment cannot be timely repaired, then the City will be liable for RBI's actual replacement cost
and the payment of all continuing rental charges until the Equipment is replaced and restored. If the
Equipment is stolen while in the possession of the City, then the City will be liable for its full
replacement cost and all continuing rental charges until the Equipment is restored to rental use by
RBI. City agrees to provide reasonable security for the Equipment during the Event, at its own cost,
to prevent theft or damage to the Equipment.
8. FITNESS AND AVAILABILITY OF EQUIPMENT. The City assumes the entire
responsibility that the Equipment selected by the City is the type needed for the City's intended
purpose and further assumes full responsibility for any ADA compliance issues involving the
Equipment or its use at the Event. If the Equipment becomes unavailable for any reason before the
Event, RBI will promptly notify the City of the Equipment's unavailability and provide details of
alternative Equipment available for the Event. The City shall have the right to approve or reject the
proposed alternative within two (2) business days of receiving notice. If no alternative Equipment is
acceptable to the City, and the original Equipment remains unavailable for the Event, the City shall
be entitled to a refund of the deposit paid for the unavailable Equipment.
9. OWNERSHIP. All Equipment rented to the City under this Agreement will always
remain the property of RBI. The City agrees to not part with its possession or control of the
Equipment after delivery, or attempt to sell, pledge, encumber, or otherwise dispose of any interest
in the Equipment at any time. RBI may enforce its ownership of the Equipment and protect its interest
under this Agreement by removing the Equipment from the location at any time deemed necessary
by RBI. The City agrees that RBI or its employees or agents may enter the City's property or Event
location, to pick up the Equipment, and the City waives any right of action against RBI for such entry.
10. INSURANCE.
a. City shall, at its own expense, always maintain from the delivery of the Equipment to
its return to RBI, the following insurance policies: Commercial General Liability
Insurance which must include broad form contractual liability, personal injury liability,
completed operations, and products liability with general aggregate limits of not less
than $2 million, personal injury and advertising injury of not Tess than $1 million and
per occurrence limits of $1 million.
b. RBI will carry a Commercial General Liability Policy with $2,000,000 limits to cover
the completed rented materials during the event as well as Umbrella Insurance not
less than $3,000,000 combined single limit each accident, Automobile Liability
Insurance not Tess than $1,000,000 combined single limit each accident, and
Workers' Compensation Insurance in accordance with the applicable law. In addition,
RBI will carry the following Employer's Liability Insurance: Bodily injury by accident -
not less than $1,000,000 each accident; Bodily injury by disease - not less than
$1,000,000 each employee; and Bodily injury by disease - not less than $1,000,000
policy limit.
c. RBI agrees to list the City as an "Additional Insured" on the Commercial General
Liability and the Commercial Automobile Liability Insurances, as well as grant the City
a Waiver of Subrogation with regard to any policy of insurance that would pay third
party losses.
11. CANCELLATION AND REFUNDS. City agrees to pay RBI the amount stated in the
Fees attached to this Agreement. Notwithstanding Section 15 of this Agreement 50 percent of the
Fee is deemed earned for organizational and planning costs incurred by RBI, and for removing the
Equipment for availability for other events. This amount shall be paid by the City on the occasion of
cancellation.
12. DEFAULT. If City fails to pay the Fee balance when due; fails to observe, keep, or
perform any provision of this Agreement; or enters into voluntary or involuntary bankruptcy or
receivership or other legal impediment that could impair the Equipment, then RBI has the right to:
a. Immediately enter upon the premises and remove the Equipment in which case, City
agrees to not hold RBI liable for damages of any kind as a result;
b. Sue the City to recover all amounts owed or accruing to RBI;
c. Exercise any other remedy at law or equity.
13. INDEPENDENT CONTRACTOR RELATIONSHIP. The relationship of the Parties is
that of an independent contractor and will not be deemed to create a joint venture, partnership or
employer/employee relationship. Neither Party has the authority to bind or commit the other Party.
City acknowledges and agrees that any personnel hired by City for the Event and who may be tasked
with ensuring the proper use of the Equipment will remain in the employment and control of the City
for all purposes and do not become agents, contractors, or special employees of RBI.
14. FORCE MAJEURE. Neither party is liable for any damages for failure to perform
under this Agreement if it is caused by, or results from any force majeure event, including without
limitation, a governmental action or closing, fire, accident, flood, or other extreme weather conditions
not reasonably anticipable, foreign or domestic war, terrorism, epidemics, pandemics or other public
health issues, strike, lockout, or other labor dispute or shortage of labor, or any other causes beyond
the control of such party, provided that such party has exercised reasonable diligence in attempting
to avoid the same.
15. ATTORNEY FEES. If either Party brings or commences an action or proceeding to
enforce or interpret any of the terms of this Agreement, the prevailing party in such action or
proceeding shall recover from the other Party its reasonable attorneys' fees and costs incurred in
prosecuting or defending such proceeding or action.
16. JURISDICTION AND VENUE. This agreement shall be governed and construed
under the laws of the State of Florida.
17. ENTIRE AGREEMENT. This Agreement and the Price Sheet contain the entire
agreement between the Parties and all prior agreements, understandings, representations, and
statements, whether oral or written are merged in this Agreement.
18. NO WAIVERS. The waiver by either Party of any breach or default of any term in this
Agreement will not be deemed to be a waiver of any other breach or default of the same or any other
term of this Agreement.
19. DISPUTE RESOLUTION. If a dispute arises between the Parties relating to this
Agreement, the Parties agree to first meet and negotiate in good faith to reach a compromise. If the
meeting does not result in a resolution, then the parties agree to submit the dispute to mediation
before filing an action in court. The Parties agree to equally share the costs of the mediation, with
each Party bearing their own legal fees.
20. TERM. The initial term of this agreement shall be for a period of one (1) year
commencing on the date dually executed by both Parties.
21. RENEWAL. The decision to renew rests solely with the City. Written notice of its
intention shall be delivered to RBI no later than thirty (30) days prior to expiration. Options for renewal
include up to four (4), one (1) year renewals, on the same terms and conditions set herein.
22. PRICES. All pricing shall be firm for the initial term of one (1) year except where
otherwise provided by the specifications, and include all transportation, insurance and warranty
costs. The City shall not be invoiced at prices higher than those stated in the attached Fees.
a. During the sixty (60) day period prior to the renewal anniversary of the contract
effective date, RBI may submit a written request that the City increase the prices in
an amount for no more than the twelve month change in the Consumer Price Index
for All Urban Consumers(CPI-U), US City Average, All Items, Not Seasonally
Adjusted as published by the U.S. Department of Labor, Bureau of Labor Statistics
for Tampa - St. Petersburg - Clearwater, FL (https://www.bls.gov/cpi/home.htm). The
City shall review the request for adjustment and respond in writing; such response
and approval shall not be unreasonably withheld.
b. At the end of the initial term, pricing may be adjusted for amounts other than inflation
based on mutual agreement of the parties after review of appropriate documentation.
Renewal prices shall be firm for each renewal term listed above.
c. No fuel surcharges will be accepted.
d. This Agreement is established for a total not -to -exceed amount of Ninety-nine
Thousand Dollars ($99,000).
In the event that expenditures under this Agreement are anticipated to exceed the
stated not -to -exceed amount, Rental Bleachers acknowledges and agrees that the
City is required to amend this Agreement and obtain City Council approval prior to
any increase in the contract amount or continued performance beyond the original
spending cap.
23. AUTHORIZED SIGNATURES. The individuals signing this Agreement represent
that they are authorized to do so and to bind the respective Parties. This Agreement may be
executed in counterparts. Electronic signatures are binding and shall have the same effect as
original signatures.
AGREED AND SIGNED:
RENTAL BLEACH . (RBI)
By:
Name/Title: Michael Bahamonde/President
Date: October 29, 2025
Countersigned: CITY OF CLEARWATER, FLORIDA
By:
Jennifer irri r
City Manager
Approved as to form:
elissa Isabel
Assistant City Attorney
Attest:
I
11
-Fpr Rosem. n CaII
City Clerk
Attachment A
.A, 4//-4B1
RENTALBLEACHERSINC.COM
Rental Bleachers Inc.
720 Ponce De Leon Blvd
Brooksville FL 34601
Price list per City of Clearwater Bid/Contract
Description of Item
Length of Seating
Item Capacity
of Item
Units Cost
per per Inventory
Delivery Delivery
Aluminum Barricades
6' panels
N/A
450LF
$3,450
1350LF
3 Row Tip and Roll
Bleacher
11' sections
17 each
4
$2,995
24
3 Row Tip and Roll
Bleacher
11' sections
17 each
9
$5,450
24
4 Row Tip and Roll
Bleacher
11' sections
23 each
6
$5,450
24
7 Row Towable Bleacher
with Flip Up Seats
30' section
92
1
$3,125
1
8 Row Towable Bleacher
30' section
133
1
$3,225
2
10 Row Towable
Bleachers
30' section
163
1
$3,225
10
10 Row Towable
Bleacher with Canopy
30' section
163
1
$3,825
4
10 Row Towable
Bleacher
42' section
243
1
$4,425
2
Elevated Event Deck with
furniture package for
30+/-
45' overall
30-50
1
$7,995
2
Mobile VIP suite with
furniture package for
30+/-
38' overall
30-40
1
$7,995
1