09/04/2025 City Council Meeting Minutes September 4, 2025
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Thursday, September 4, 2025
6:00 PM
Main Library - Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes September 4, 2025
Roll Call
Present: 5 - Mayor Bruce Rector, Vice Mayor Lina Teixeira, Councilmember David
Allbritton, Councilmember Ryan Cotton and Councilmember Michael
Mannino
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, Alfred Battle —Assistant City Manager, David Margolis —
City Attorney, and Nicole Sprague — Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Rector
The meeting was called to order at 6:00 p.m.
2. Invocation
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 Mayors' Monarch Pledge Day Proclamation - Cassie Cordova, Public Works
Sustainability Division Manager
4.2 Find the Good Day Proclamation - The Junior League of Clearwater-Dunedin
4.3 City of Clearwater Red-Light Cameras Annual Report Presentation.
In accordance with the July 2024 legislative changes to Florida State Statute
316.0083 - Mark Wandall Traffic Safety Program -the annual report detailing the
results of all red-light cameras (traffic infraction detectors) within the City of
Clearwater, will be presented to the Clearwater City Council.
As part of the City of Clearwater's Traffic Safety Improvement Program, Red
Light Cameras were installed at two intersections to reduce the occurrence of
red-light running crashes and the injuries or fatalities associated with these
incidents.
The City of Clearwater identified two intersections with elevated rates of
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City Council Meeting Minutes September 4, 2025
red-light violations and related crashes, based on data from 2009 to 2010.
Initially, Redflex Inc. managed the program.
In June 2021, following the completion of an acquisition, Redflex Inc. became a
wholly owned subsidiary of Verra Mobility.
The "Warning" and "Public Education" campaign commenced on July 1, 2012,
and concluded on July 30, 2012.
The "Notice of Violation" period began on July 31, 2012, at 12:01 AM.
At the January 18, 2024, City Council meeting, the Council approved a 5-year
renewal agreement with Verra Mobility for Red Light Cameras.
The day-to-day operations of the program are handled by a part-time/permanent
Police Service Technician (PST).
Since the program's inception is still ongoing, the Clearwater Police Department
monitors Red Light cameras at the following intersections:
Gulf to Bay Boulevard and Belcher Road - Eastbound
Gulf to Bay Boulevard and Belcher Road - Westbound
Fort Harrison Avenue and Chestnut Street - Eastbound
In July 2024, the Legislature revised reporting requirements under Florida State
Statue 316.0083 Mark Wandall Traffic Safety Program. Municipalities must
prepare an annual report of the results of all red-light cameras (traffic infraction
detectors) that must be placed on the agenda.
The summary report includes data gathered by the City, in conjunction with the
City's red light camera vendor, Verra Mobility, during the reporting period of July
1, 2024 through June 30, 2025.
STRATEGIC PRIORITY:
High Performing Government, specifically strategic objective 1.4 to foster safe
and healthy communities in Clearwater through first-class public safety and
emergency response services.
Deputy Police Chief Michael Walek provided a PowerPoint presentation.
One individual spoke in opposition.
In response to questions, Mr. Walek said the current contract expires in
2029. He said software issues that occurred when the equipment was
upgraded have been corrected.
5. Approval of Minutes
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City Council Meeting Minutes September 4, 2025
5.1 Approve the minutes of the August 21, 2025 City Council meeting as submitted in written
summation by the City Clerk.
Vice Mayor Teixeira moved to approve the minutes of the August 21,
2025 City Council meeting as submitted in written summation by the
City Clerk. The motion was duly seconded and carried
unanimously.
Public Hearings - Not before 6:00 PM
6. Administrative Public Hearings
6.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1408 Seabreeze Street, together with the abutting right-of-way of Seabreeze Street,
and pass Ordinances 9828-25, 9829-25, and 9830-25 on first reading.
(ANX2025-04004)
This voluntary annexation petition involves a 0.15-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
the north side of Seabreeze Street approximately 145 feet east of Sunny Park
Road. The applicant is requesting annexation in order to receive sanitary sewer
and solid waste service from the city. The Development Review Committee is
proposing that the 0.09-acres of abutting Seabreeze Street right-of-way not
currently within the city limits also be annexed. The property is contiguous to
existing city boundaries to the west. The property is proposed to be assigned a
Future Land Use Map designation of Residential Low (RL) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The city has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The property currently
receives water service from the city of Clearwater. The closest sanitary
sewer line is located in the adjacent Seabreeze Street right-of-way. The
applicant has not paid the city's sewer impact and assessment fees and
is aware of the additional costs to extend city sewer service to this
property. Collection of solid waste will be provided by the city of
Clearwater. The property is located within Police District II and service
will be administered through the district headquarters located at 645
Pierce Street. Fire and emergency medical services will be provided to
this property by Station #47 located at 1460 Lakeview Road. Therefore,
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City Council Meeting Minutes September 4, 2025
the proposed annexation will not have an adverse effect on public
services and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objective and policy of Clearwater 2045, the city's Comprehensive Plan:
Objective PI 9.1 Continue to work with Pinellas County in the orderly
annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map designation is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the city's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the west; therefore, the annexation is consistent with
Florida Statutes Chapter 171.044.
STRATEGIC PRIORITY:
This annexation petition supports the Deliver Effective and Efficient Services by
Optimizing City Assets and Resources goal of the city's Strategic Plan by
reducing enclaves and delivering city services to properties within the city's
service boundary. This petition also supports Ensure Exceptional Communities
and Neighborhoods Where Everyone Can Thrive goal by better unifying
neighborhoods and reducing issues with multiple jurisdictions.
Planning and Development Director Lauren Matzke said this annexation
was previously approved by Council and an error was found the day after
Council adopted the ordinances, requiring the item to go back to Council
for approval.
Ordinances 9828-25, 9829-25, and 9830-25 were presented and read
by title only.
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City Council Meeting Minutes September 4, 2025
Councilmember Allbritton moved to approve the annexation, initial
Future Land Use Map designation of Residential Low (RL) and initial
Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 1408 Seabreeze Street, together with the
abutting right-of-way of Seabreeze Street, and pass Ordinances
9828-25, 9829-25, and 9830-25 on first reading. The motion was duly
seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
6.2 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL)
and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District
for 1115 Ridge Avenue, together with certain Ridge Avenue right-of-way, and pass
Ordinances 9831-25, 9832-25, and 9833-25 on first reading. (ANX2025-05005)
This voluntary annexation petition involves a 0.17-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
the east side of Ridge Avenue approximately 432 feet south of Long Street. The
applicant is requesting annexation in order to receive sanitary sewer and solid
waste service from the city. The Development Review Committee is proposing
that the 0.20-acres of Ridge Avenue right-of-way not currently within the city
limits also be annexed. The property is contiguous to existing city boundaries to
the north, south, and east. The property is proposed to be assigned a Future
Land Use Map designation of Residential Low (RL) and a Zoning Atlas
designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The city has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The property currently
receives water service from the city of Clearwater. The closest sanitary
sewer line is located along the eastern (rear) property line. The applicant
has paid the city's sewer impact and assessment fees and is aware of
the additional costs to extend city sewer service to this property.
Collection of solid waste will be provided by the city of Clearwater. The
property is located within Police District II and service will be
administered through the district headquarters located at 645 Pierce
Street. Fire and emergency medical services will be provided to this
property by Station #51 located at 1712 Overbrook Avenue. Therefore,
the proposed annexation will not have an adverse effect on public
services and their levels of service; and
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• The proposed annexation is consistent with and promotes the following
objective and policy of Clearwater 2045, the city's Comprehensive Plan:
Objective PI 9.1 Continue to work with Pinellas County in the
orderly annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
• The proposed Residential Low (RL) Future Land Use Map designation is
consistent with the current Countywide Plan designation of the property.
This designation primarily permits residential uses at a density of 5 units
per acre. The proposed zoning district to be assigned to the property is
the Low Medium Density Residential (LMDR) District. The use of the
subject property is consistent with the uses allowed in the District and
the property exceeds the District's minimum dimensional requirements.
The proposed annexation is therefore consistent with the Countywide
Plan and the city's Comprehensive Plan and Community Development
Code; and
• The property proposed for annexation is contiguous to existing city
boundaries to the north, south, and east; therefore, the annexation is
consistent with Florida Statutes Chapter 171.044.
STRATEGIC PRIORITY:
This annexation petition supports the Deliver Effective and Efficient Services by
Optimizing City Assets and Resources goal of the city's Strategic Plan by
reducing enclaves and delivering city services to properties within the city's
service boundary. This petition also supports Ensure Exceptional Communities
and Neighborhoods Where Everyone Can Thrive goal by better unifying
neighborhoods and reducing issues with multiple jurisdictions.
Planning and Development Director Lauren Matzke said this annexation
was previously approved by Council and an error was found the day after
Council adopted the ordinances, requiring the item to go back to Council
for approval.
Ordinances 9831-25, 9832-25, and 9833-25 were presented and read
by title only.
Councilmember Mannino moved to approve the annexation, initial
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Future Land Use Map designation of Residential Low (RL) and initial
Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 1115 Ridge Avenue, together with certain Ridge
Avenue right-of-way, and pass Ordinances 9831-25, 9832-25, and
9833-25 on first reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
6.3 Approve the annexation, initial Future Land Use Map designation of Residential Urban
(RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR)
District for 3133 Downing Street and pass Ordinances 9837-25, 9838-25 and 9839-25
on first reading. (ANX2025-06007)
This voluntary annexation petition involves a 0.21-acre property consisting of
one parcel of land occupied by a detached dwelling. The property is located on
the south side of Downing Street, approximately 795 feet west of South
Bayshore Boulevard. The applicant is requesting annexation in order to receive
sanitary sewer and solid waste service from the city. The property is located
within an enclave and is contiguous to existing city boundaries on all sides;
therefore,the annexation will eliminate an enclave. The property is proposed to
be assigned a Future Land Use Map designation of Residential Urban (RU) and
a Zoning Atlas designation of Low Medium Density Residential (LMDR).
The Planning and Development Department determined that the proposed
annexation is consistent with the provisions of Community Development Code
Section 4-604.E as follows:
• The city has adequate capacity to serve this property with sanitary
sewer, solid waste, police, fire and EMS service. The property currently
receives water service from the city of Clearwater. The closest sanitary
sewer line is located in the adjacent Downing Street right-of-way. The
applicant has paid the city's sewer impact and assessment fees and is
aware of the additional costs to extend city sewer service to this
property. Collection of solid waste will be provided by the city of
Clearwater. The property is located within Police District III and service
will be administered through the district headquarters located at 2851
McMullen Booth Road. Fire and emergency medical services will be
provided to this property by Station #49 located at 565 Sky Harbor Drive.
Therefore, the proposed annexation will not have an adverse effect on
public services and their levels of service; and
• The proposed annexation is consistent with and promotes the following
objective and policy of Clearwater 2045, the city's Comprehensive Plan:
Objective PI 9.1 Continue to work with Pinellas County in the
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orderly annexation of the city's existing enclaves.
Policy PI 9.1.2 Continue to process voluntary annexations for
single-family residential properties upon request.
Policy A.7.2.4 Allow voluntary annexations for noncontiguous
properties that are within an enclave as defined by Section
171.031(13)(a), Florida Statutes ("Type A" enclaves) and as
authorized by the 2014 Interlocal Service Boundary Agreement
(ISBA) between Pinellas County and municipalities, including the
City of Clearwater.
• The proposed Residential Urban (RU) Future Land Use Map designation
is consistent with the current Countywide Plan designation of the
property. This designation primarily permits residential uses at a density
of 7.5 units per acre. The proposed zoning district to be assigned to the
property is the Low Medium Density Residential (LMDR) District. The
use of the subject property is consistent with the uses allowed in the
District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the
Countywide Plan and the city's Comprehensive Plan and Community
Development Code; and
• The property proposed for annexation is contiguous to city boundaries
on all sides; therefore consistent with Florida Statutes Chapter 171.44.
STRATEGIC PRIORITY:
This annexation petition supports the Deliver Effective and Efficient Services by
Optimizing City Assets and Resources goal of the city's Strategic Plan by
reducing enclaves and delivering city services to properties within the city's
service boundary. This petition also supports Ensure Exceptional Communities
and Neighborhoods Where Everyone Can Thrive goal by better unifying
neighborhoods and reducing issues with multiple jurisdictions.
Ordinances 9837-25, 9838-25 and 9839-25 were presented and read
by title only.
Councilmember Cotton moved to approve the annexation, initial
Future Land Use Map designation of Residential Urban (RU) and
initial Zoning Atlas designation of Low Medium Density Residential
(LMDR) District for 3133 Downing Street and pass Ordinances
9837-25, 9838-25 and 9839-25 on first reading. The motion was duly
seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
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Councilmember Cotton and Councilmember Mannino
6.4 Authorize an increase to the current contract with American Traffic Solutions, Inc., doing
business as Verra Mobility Systems, for postage needed for the red light camera
violations through the agreement term in the amount of$175,000.00 bringing the total
amount to $943,600.00 and authorize the appropriate officials to execute same.
On January 18, 2024, City Council approved a five-year renewal agreement with
American Traffic Solutions Inc., doing business as Verra Mobility Systems, for
the City's red-light camera enforcement program. The renewal included the
replacement of existing camera equipment and the transfer of responsibility for
issuing Notices of Violation to Verra Mobility, with mailings to be sent at
prevailing postal rates. Previously, the Clearwater Police Department (CPD)
managed these mailings in-house and maintained a corresponding line item in
its annual budget since the program's inception.
Although citation mailing was included in the scope of services under the
renewed agreement, postage amounts for mailing these violations were not
included in the renewal agreement as a not to exceed amount to the vendor but
incorporated into CPD's annual operating budget for the program. It is
important to clarify that this does not represent a new or additional cost to the
City, as the mailings have always been an operating cost of the program. The
only change is that Verra Mobility is now managing this function on the City's
behalf. Accordingly, we must roll the mailing costs into the Vera Mobility
Systems line item and establish a revised not-to-exceed amount for the
remainder of the agreement.
CPD budgeted $29,000.00 for mailing services in FY 2025. However, with the
deployment of upgraded camera systems, recent software enhancements, and
increased traffic volumes, the number of violations and mailings has increased.
As a result, based on current postal rates and number of violations, CPD
projects the annual mailing costs will exceed the current budget by
approximately $6,000.00, bringing the revised annual estimate to $35,000.00.
Over the five-year term of the agreement, the total estimated cost for mailing
services is $175,000.00.
Summary of Financials:
• $768,600.00 - Council-authorized amount (approved January 18, 2024)
for the red-light camera program through January 2029
• $175,000.00 - Total estimated cost for mailing services from inception
through January 2029
o $29,000.00 - CPD annual mailing budget for FY25
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o $6,000.00 - Proposed annual increase to cover anticipated
overages
• $943,600.00 - Total requested purchasing authority through January
2029 for both the red-light camera program and mailing services.
Staff respectfully requests the City Council's approval to increase the purchase
order with Verra Mobility Systems by $175,000.00 for the remaining term of the
agreement, for a new not-to-exceed amount of$943,600.00 through January
2029. Although revenues generated by the Red-Light Camera Program
significantly exceed operating costs, we would still need to return to Council in
the event violations increase further and mailing costs exceed the updated
estimates and not to exceed amount with this vendor.
APPROPRIATION CODE AND AMOUNT:
Funding for the current year's portion of this contract is included in the Police
Department's operating budget in cost code 0101139-530300, Contractual
Services. Future fiscal year funding will be requested as part of the annual
operating budget process.
The operations of the Police Department are funded by General Fund revenues.
STRATEGIC PRIORITY:
This project is relevant towards accomplishing the strategic goal of a High
Performing Government, specifically strategic objective 1.4 to foster safe and
healthy communities in Clearwater through first-class public safety and
emergency response services.
One individual spoke in opposition.
In response to questions, Police Chief Eric Gandy said the State of
Florida receives half of the fee and all expenses for the program come
out of the City's portion of the revenue.
Discussion ensued with a concern expressed that the red light cameras
do more harm than good and lead to more collisions. It was stated that
the previous council approved a five-year contract.
Vice Mayor Teixeira moved to authorize an increase to the current
contract with American Traffic Solutions, Inc., doing business as
Verra Mobility Systems, for postage needed for the red light camera
violations through the agreement term in the amount of $175,000.00
bringing the total amount to $943,600.00 and authorize the
appropriate officials to execute same. The motion was duly
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seconded and carried with the following vote:
Ayes: 4 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton and
Councilmember Mannino
Nays: 1 - Councilmember Cotton
6.5 Authorize citywide purchase orders to Belfor USA Group, Inc., Lemoine Services
Holdings, LP, Royal Plus, Inc., and SLSCO LTD to perform as needed emergency
response mitigation and restoration services to various facilities throughout the city for the
initial term of September 4, 2025 through September 3, 2026, with four, one-year renewal
options pursuant to Request for Proposal (RFP) No. 26-25; authorize restoration services
on multiple projects for the initial term in a not-to-exceed amount of$3,500,000.00; and
authorize the appropriate officials to execute same.
RFP No. 26-25 Citywide Emergency Response Mitigation and Restoration
Services was issued on April 11, 2025, with a total of seven proposals received
by the deadline of May 12, 2025. A review committee comprised of
representatives from Finance, General Services, Parks and Recreation and
Public Works carefully reviewed each of the submittals. Each submittal was
scored according to the RFP evaluation and overall responsiveness to the RFP
requirements.
During the public meeting, the selection committee recommended awarding
contracts to the following four top-ranked firms:
• Belfor USA Group, Inc.
• Lemoine Services Holdings, LP
• Royal Plus, Inc.
• SLSCO LTD
Emergency mitigation and restoration services are essential for minimizing
damage caused by events such as flooding, windstorms, lightning, and failures
due to electrical, plumbing, and mechanical systems, among other unforeseen
incidents that may impact city-owned facilities.
This contract will provide citywide support, including but not limited to parks and
recreational facilities and City structures, by ensuring access to reliable
professional service providers capable of responding quickly and effectively in
emergency situations. Services will be initiated only when requested and upon
issuance of a formal Notice to Proceed by the City.
Selected contractors will be required to provide all necessary expertise,
personnel, equipment, tools, materials, transportation, supervision, and other
resources required to perform emergency mitigation, repairs, water extraction,
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and the removal and disposal of contaminated materials. Contractors will be
expected to respond promptly, assess and document damage, mitigate and
prevent further loss, and carry out restoration activities.
Authorization is requested to utilize the selected vendors to provide emergency
restoration and mitigation services on an as-needed basis during the initial
contract term from September 4, 2025, through September 3, 2026, with four
optional one-year renewal terms.
One of the projects that will utilize these services is the Clearwater Beach
Recreation Center (CBRC) and Beach Library. The CBRC and Beach Library
have remained inoperable since sustaining storm surge flooding during
Hurricane Helene on September 26, 2024. Initial water damage mitigation was
completed shortly after the storm, and an architect was subsequently retained
to develop construction documents for permanent restoration. Once the plans
are approved, the Parks & Recreation Department requests authorization to
engage one of the awarded vendors under this agreement to carry out the
restoration work.
In addition, the Marshall Street Skylight along with other storm-related projects
that have been identified for potential FEMA reimbursement are included in the
total amount requested above.
Since these are for as needed services, after the initial year ending September
3, 2026, future restoration and mitigation services exceeding $100,000.00
resulting from a disaster will be brought forward to Council.
APPROPRIATION CODE AND AMOUNT:
Funding and Expenditure Tracking for Contractual Services
Expenses related to these services will be coded to D2402, Hurricane Helene or
D2501, Hurricane Milton. Reimbursement from FEMA will be pursued,
expenses not reimbursed will be funded by reserves from either the Special
Program Fund, Central Insurance Fund, or General Fund.
For future emergency use, related expenditures will be tracked separately using
designated emergency codes assigned to each user fund. This tracking
mechanism is intended to facilitate reimbursement where applicable.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
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including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts;
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
1.4: Foster safe and healthy communities in Clearwater through
first-class public safety and emergency response services.
1.5: Embrace a culture of innovation that drives continuous improvement
and successfully serves all our customers.
In response to a question, Parks and Recreation Assistant Director Matt
Anderson said staff is aiming to reopen the Beach Recreation Center by
March 1, 2026.
Councilmember Allbritton moved to authorize citywide purchase
orders to Belfor USA Group, Inc., Lemoine Services Holdings, LP,
Royal Plus, Inc., and SLSCO LTD to perform as needed emergency
response mitigation and restoration services to various facilities
throughout the city for the initial term of September 4, 2025 through
September 3, 2026, with four, one-year renewal options pursuant to
Request for Proposal (RFP) No. 26-25; authorize restoration
services on multiple projects for the initial term in a not-to-exceed
amount of$3,500,000.00; and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.6 Approve a Capital Project Funding Agreement grant for the renovations of the Eddie C.
Moore Softball Complex, Fields 1 through 4 in the amount of$7,750,000, between
Pinellas County and the City of Clearwater and authorize the appropriate officials to
execute same.
The city has been awarded a grant from Pinellas County in the amount of
$7,750,000 for the renovations and improvements to the Eddie C. Moore
Complex Fields 1 -4 located at 3050 Drew Street.
The E.C. Moore Complex is Clearwater's National and State award-winning
facility featuring nine softball fields and two soccer fields. The oldest of the
softball fields, Fields 1 -4, were built in the early 1980's and need renovation
and refurbishment. Funds from this grant will be matched by the city to
establish a project that will include the construction of a new two-story press
box building featuring expanded restrooms, multipurpose spaces, an elevator,
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the necessary technology to broadcast games on TV and radio, as well as new
dugouts with restrooms, permanent seating, scoreboards, LED lighting for all
nine softball fields, landscaping and site work needed to support the overall
project. This renovation is estimated to cost between $17,750,000 to
$20,000,000 and is anticipated to be completed prior to the ESPN Invitational
Tournament to be held in February 2028. Request for Qualifications (RFQ) for
the design of this project has been received and a recommendation regarding
the selected design team will be forth coming at a future City Council meeting.
A capital project, C2510 - E.C. Moore Renovation was established in the fiscal
year 2024/25 budget with funding planned for renovations to the Softball
Complex. In addition, this project includes funding for renovations to E.C. Morre
Soccer Fields East and West while the complex is under construction. The total
project budget for E.C. Moore Renovations is anticipated to be $21,850,000.
The project funding includes this TDC award of$7,750,000; $100,000 of
General Fund revenue currently available, and future General Fund revenue of
$14,000,000 budgeted in fiscal years 2026 through 2029.
When completed, minimal additional operating impacts, if any, will be incurred
in support of this project as this is a renovation and much of the existing
inefficient and outdated infrastructure will be replaced and sufficient staffing is
already in place for maintenance.
Under this agreement the city will provide various marketing and sponsorship
benefits to Visit St. Pete-Clearwater (VisitSPC) for a period of ten years.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts;
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
1.5: Embrace a culture of innovation that drives continuous improvement
and successfully serves all our customers.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.1: Support neighborhood identity through services and programs that
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City Council Meeting Minutes September 4, 2025
empower community pride and belonging.
Councilmember Mannino moved to approve a Capital Project
Funding Agreement grant for the renovations of the Eddie C. Moore
Softball Complex, Fields 1 through 4 in the amount of $7,750,000,
between Pinellas County and the City of Clearwater and authorize
the appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.7 Authorize purchase orders to CTC Disaster Response Inc., Davey Tree Expert Company,
O'Neils LLC and Tip Top Tree Experts LLC for emergency services related to the
removal of leaner, hanger and stumps throughout the City for initial term of September 4,
2025 through September 3, 2026, with three, one-year renewal options pursuant to
Invitation to Bid (ITB) No. 24-25 and authorize the appropriate officials to execute same.
The Parks and Recreation Department requests authorization to award
contracts for emergency leaner, hanger, and stump removal services in
accordance with Invitation to Bid (ITB) No. 24-25. This solicitation was issued to
supplement the City's primary debris management contractor by providing
additional capacity in response to storm-related events and natural disasters.
The scope of work includes the removal of vegetative debris classified as
leaners, hangers, and stumps that pose an immediate threat to public safety or
property. Such threats include, but are not limited to, overhanging limbs and
structurally compromised trees located on or adjacent to improved property,
city-maintained rights-of-way (ROW), sidewalks, trails, playgrounds, and other
public-use areas throughout the city.
ITB 24-25 was formally advertised on March 25, 2025, and five responsive bids
were received by the submission deadline of April 24, 2025. Following a
comprehensive evaluation process, the lowest responsive and responsible
bidders were identified based on pricing, qualifications, and demonstrated ability
to respond under emergency conditions.
The Parks and Recreation Department, in collaboration with Public Works and
the Procurement Division, recommends contract awards to the following
vendors representing the lowest, most responsible bidders under each service
category:
• Category 1: Hazardous Tree Removal
o Primary. CTC Disaster Response Inc.
o Secondary. O'Neils LLC
o Tertiary. Tip Top Tree Experts LLC
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• Category 1: Hazardous Palm Removal
o Primary: O'Neils LLC
o Secondary: CTC Disaster Response Inc.
o Tertiary: Davey Tree Expert Company
• Category 2: Hazardous Stump Removal
o Primary: O'Neils LLC
o Secondary: CTC Disaster Response Inc.
o Tertiary: Davey Tree Expert Company
• Category 3: Hazardous Limb Removal
o Primary: CTC Disaster Response Inc.
o Secondary: Tip Top Tree Experts LLC
o Tertiary: O'Neils LLC
• Category 4: Miscellaneous Hourly Rates. Miscellaneous hourly rates
will be utilized as needed based on specific project requirements. While
considered during the evaluation process, these rates are not the
primary basis for award.
This multi-award structure ensures continuity of service and provides flexibility
to utilize secondary and tertiary vendors as needed to meet demand.
Emergency tree-related services are critical to the City's response to natural
disasters, including damage from windstorms, lightning, flooding, and other
unforeseen events. These contracts will ensure timely mitigation of hazardous
vegetation to reduce safety risks and preserve City infrastructure.
The awarded contracts will support citywide response efforts, including but not
limited to parks, recreation areas, and other public properties. Services will be
activated on an as-needed basis and only upon issuance of a formal Notice to
Proceed.
Selected contractors will be required to furnish all necessary labor, equipment,
tools, materials, supervision, and transportation to perform emergency
vegetation removal. Vendors must be capable of rapid mobilization, assessing
and documenting conditions, mitigating hazards, and executing removal
operations in a safe and effective manner.
Since these are for as needed services in the event of an emergency, services
exceeding $100,000.00 resulting from a disaster will be brought forward to
Council.
APPROPRIATION CODE AND AMOUNT:
Tree work not related to emergencies/hurricanes (i.e., normal operations) will
continue to be coded to the various department's operating codes as originally
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budgeted.
For emergency use, expenditures will be tracked using emergency codes
assigned to each user fund with the intent to seek reimbursement where
applicable.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
• 1.3 Adopt responsive levels of service for public facilities and
amenities and identify resources required to sustain that level of
service.
• 1.4: Foster safe and healthy communities in Clearwater through first
class public safety and emergency response services.
• 2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
• 3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
• 4.3: Protect the conservation of urban forests and public green
spaces to promote biodiversity and reduce our carbon footprint.
Councilmember Cotton moved to authorize purchase orders to CTC
Disaster Response Inc., Davey Tree Expert Company, O'Neils LLC
and Tip Top Tree Experts LLC for emergency services related to the
removal of leaner, hanger and stumps throughout the City for initial
term of September 4, 2025 through September 3, 2026, with three,
one-year renewal options pursuant to Invitation to Bid (ITB) No.
24-25 and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
6.8 Approve a modification to the scope for the Long Center Renovation Project
(21-0026-PR) to include repair of leaks in the Olympic pool and renovations of the pool
shell on both the Olympic pool and the therapy pool and authorize the appropriate officials
to execute same.
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On January 16, 2025, the City Council authorized a Guaranteed Maximum Price
(GMP) proposal from Creative Contractors, Inc. in the amount of
$14,504,354.00 for renovations to the Long Center natatorium building. The
scope included weld repairs to the building's corroded structural framing,
replacement of the single pane window system with an insulated glass curtain
wall rated for wind and large missile impact, installation of a new reflective
Thermoplastic Polyolefin (TPO) membrane roof with a 25 KW AC Solar PV
array, a new roof top HVAC /dehumidification system, replacement of pool
water treatment equipment, and the construction a 1,700 square foot
air-conditioned "Sun Deck" addition, bringing the project total to $14,590,729.00.
To reduce costs, and at the request of the Council, the "Sun Deck" component
was removed from the project scope. However, funding for the "Sun Deck"
remained in the purchase order and project budget.
At the January 16th meeting, staff informed Council that, prior to and unrelated
to Project 21-0026-PR, multiple leaks had been identified in the pool shell.
Consultants were engaged to assess the pool's condition and recommended
repairs. Hunsicker, a sub-consultant to Wannemacher Jensen Architects
(WJA), prepared the required designs and specifications, and Creative
Contractors secured a competitive bid for the repair work.
With the removal of the Sun Deck and reductions to the original scope for items
no longer needed due to these repairs, staff request authorization to proceed.
No additional funding is required for these renovations.
APPROPRIATION CODE AND AMOUNT:
Funds have already been budgeted in the capital improvement project
315-C2202, Long Center Major Renovation, to fund this contract. This is funded
by General Fund and Penny for Pinellas Revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.1: Provide evidence-based measurement tools to continually guide
municipal performance and promote accountable governance.
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.5: Embrace a culture of innovation that drives continuous improvement
and successfully serves all our customers.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
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3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
4.2: Adopt renewable resource usage and waste reduction practices to
ensure a vibrant City for current and future generations
Vice Mayor Teixeira moved to approve a modification to the scope
for the Long Center Renovation Project (21-0026-PR) to include
repair of leaks in the Olympic pool and renovations of the pool shell
on both the Olympic pool and the therapy pool and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.9 Approve Change Order No. 1 to Rowland Inc. (an Allclear Company) of Pinellas Park, FL,
for the Reclaimed Water Piping Improvements Project, ITB 21-0029-UT, extending the
contract duration by 365 days, from April 3, 2025, to April 2, 2026, and authorize the
appropriate officials to execute the necessary documents.
On February 8, 2023, the City's Public Utilities Department issued Invitation to
Bid (ITB) 21-0029-UT for the Reclaimed Water Piping Improvements Project
(Project). The scope of work includes, but is not limited to, looping dead-end
mains, replacing damaged valves, and installing or replacing service lines.
On May 18, 2023, City Council authorized the award of this project to Rowland,
the lowest responsive and responsible bidder, in the amount of$7,527,886.47,
in accordance with the project plans and specifications. The project was
originally expected to be completed within 548 calendar days from the Notice to
Proceed; however, Rowland has experienced several unforeseen challenges
beyond their control that have impacted the project schedule and caused
delays, including the following:
a. Material Delays: During the pre-construction meeting, Rowland raised
concerns about significant delays in procuring brass service line
components (e.g., corporation stops and curb stops), with lead times
exceeding six months. While awaiting materials, Rowland continued
progress on other areas of the project, including the installation of main
pipelines.
b. Weather-Related Impacts and Concurrent Projects: Rowland was
simultaneously performing work on Clearwater Beach Island, where they
are under contract to replace 925 reclaimed water service lines. Their
schedule was impacted by multiple storm events (Hurricane Debby in
August 2024, Hurricane Helene in September 2024, and Hurricane Milton
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in October 2024). Following these storms, recovery and cleanup efforts
extended through January 10, 2025. During this period, Rowland
redirected efforts to Druid Road, also within the project scope, where
they completed RCW main and service replacements. Three weeks
after receiving clearance to resume work in storm-impacted areas,
Rowland returned to North Beach to continue work.
c. Unanticipated Restoration Work: Rowland performed restoration efforts
exceeding the original design estimates. This included additional work
requested by the City and unforeseen site conditions. For example,
added curbing and sidewalk restoration along MLK Avenue between
Drew Street and Cleveland Street were not included in the original
design scope.
d. Emergency Response Assignments: Rowland was also engaged in
emergency repair work under Contract 22-0006-UT, Sewer Point Repair
and Improvements Project, following the storm events. Numerous
emergency work orders were issued, further contributing to project
delays.
Given the delays caused by material procurement issues, hurricane-related
disruptions, expanded restoration requirements, and emergency assignments,
all of which were outside of the contractor's control, a 12-month contract
extension is recommended. This extension will allow sufficient time to complete
the remaining scope of work, specifically the installation of service lines on
North Beach, based on current field conditions. No additional funding will be
needed to complete the project.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 3217321-546900-96739, Reclaimed Water
Distribution, to fund this contract. The Public Utilities department and
associated projects are funded by the Water and Sewer Utility Enterprise Fund
revenues.
STRATEGIC PRIORITY:
Establishing this contract offers a high level of service to our residents. It meets
the City's Strategic Plan to achieve High Performing Government by maintaining
public infrastructure through systematic management efforts, extension of
Construction Contract to Rowland Inc. is requested. The project also aligns with
the City's Strategic goals of Community Well-Being and Environmental
Stewardship.
One individual spoke in opposition.
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Councilmember Mannino moved to approve Change Order No. 1 to
Rowland Inc. (an Allclear Company) of Pinellas Park, FL, for the
Reclaimed Water Piping Improvements Project, ITB 21-0029-UT,
extending the contract duration by 365 days, from April 3, 2025, to
April 2, 2026, and authorize the appropriate officials to execute the
necessary documents. The motion was duly seconded and carried
unanimously.
6.10Authorize a purchase order to EWT Holdings III dba Evoqua Water Technologies, LLC
(Evoqua) of Sarasota, FL for chemical tank and feed rental and bulk odor control
chemical delivery in the not-to-exceed amount of$255,000.00, beginning August 22,
2025 through July 19, 2026, pursuant to Clearwater Code of Ordinances Section 2.563(1
)(c), Piggyback, and authorize the appropriate officials to execute same.
The Public Utilities Department is requesting authorization of a purchase order
to utilize Evoqua for chemical tank and feed rental, the delivery of bulk hydrogen
peroxide (50%) and Odophos for control of odors and corrosion at the Northeast
Water Reclamation Facility and Lift Station 42.
The pricing for hydrogen peroxide (50%) and Odophos to manage odors and
corrosion was obtained through a competitive bidding process under Manatee
County Contract 24-RO84063BB for Corrosion and Odor Control Services. This
contract pricing, valid until July 19, 2026, includes delivery, application
equipment, ongoing maintenance, technical evaluation/support services, and
technology licenses. Authorization is requested to piggyback Manatee County
Contract No. 24-RO84063BB through July 19, 2026.
APPROPRIATION CODE AND AMOUNT:
Funds are available in Public Utilities operating code 4211355-530300, Other
Contractual Service, and 4211355-551700, Bulk Chemicals, to fund this
contract. Public Utilities is funded by the Water and Sewer Utility Enterprise
Fund revenues.
STRATEGIC PRIORITY:
The approach has resulted in relatively few odor complaints over the last few
years, therefore it is an example of environmental stewardship, superior public
service and a benefit to community well-being.
Councilmember Cotton moved to authorize a purchase order to
EWT Holdings III dba Evoqua Water Technologies, LLC (Evoqua) of
Sarasota, FL for chemical tank and feed rental and bulk odor control
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City Council Meeting Minutes September 4, 2025
chemical delivery in the not-to-exceed amount of$255,000.00,
beginning August 22, 2025 through July 19, 2026, pursuant to
Clearwater Code of Ordinances Section 2.563(1 )(c), Piggyback, and
authorize the appropriate officials to execute same. The motion was
duly seconded and carried unanimously.
6.11Approve a five-year Lease Agreement between the City of Clearwater Police Department
and Intercultural Advocacy Institute for the police sub-station vacant space located at
1498 South Martin Luther King Jr Ave, Clearwater, FL and authorize the appropriate
officials to execute same.
The City of Clearwater Police Department (CWPD), through its dedicated
efforts to serve its residents, acknowledges and wishes to express sincere
gratitude to the former tenant of the substation, the Community Dental Clinic, for
its past public services, and much future success, having now relocated to a
larger owned location where they will continue to serve the residents of
Clearwater.
The departing City tenant, Community Dental Clinic (CDC), in early June 2025,
gave proper notice to terminate its Lease Agreement at the shared CWPD
substation located at 1498 S Martin Luther King Jr Ave. The CDC on August 8,
2025, vacated the leased space without issue.
The current City tenant at 612 Franklin St., Intercultural Advocacy Institute
(HOC), has requested to vacate from its current location due to the mutual
needs of the CWPD to repurpose its property, and HOC's need for additional
space, and relocate to the substation property previously leased by CDC. HOC
has since properly terminated its current lease and has executed a new lease
with CWPD. All necessary relocation maintenance has been completed.
The base terms of this Lease Agreement: five-year term, $1.00 annual rent,
utilities paid by HOC, insurances paid by HOC, and emergency CWPD
approved use conditions.
City Legal, CWPD, and PW/Eng departments have reviewed and approved this
request.
Councilmember Cotton moved to approve a five-year Lease
Agreement between the City of Clearwater Police Department and
Intercultural Advocacy Institute for the police sub-station vacant
space located at 1498 South Martin Luther King Jr Ave, Clearwater,
FL and authorize the appropriate officials to execute same. The
motion was duly seconded and carried unanimously.
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6.121ncrease domestic water, lawn water, wastewater collection, and reclaimed water rates
annually by 8.00% effective October 1, 2025 - October 1, 2029 and pass Ordinance
9841-25 on first reading.
This utility rate increase is needed to provide adequate funding to operate our
water and wastewater systems and maintain compliance with debt service
coverage requirements. Additionally, these rate increases will support
continuation of the capital improvement projects needed to sustain the City's
utility infrastructure.
Public Utilities regularly evaluates the sufficiency of the revenues provided by
the City's water, sewer, and reclaimed water rates to meet both the current and
future requirements of the Utility. In June of 2025, Stantec Consulting Services
Inc. completed a Water and Sewer Revenue Sufficiency Analysis to cover five
years of operations. The Consultant is recommending a rate increase to provide
adequate revenue to fund utility cost requirements while recognizing the effects
of demand growth, increased purchased water costs, increased cost of
operations, and renewal and replacement requirements.
The study covers the period FY2025 through FY2029 and recommends 8.00%
increase annually for the entire period to be effective 10/1/25, 10/1/26, 10/1/27,
10/1/28 and 10/1/29. The increases are applicable to domestic water, lawn
water, wastewater collection, and reclaimed water.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government - 1.2 properly maintaining City infrastructure.
Stantec Consultant Leticia Doohaluk provided a PowerPoint
presentation.
One individual opposed the rate increase.
One individual complimented the utility department for fixing an issue he
had at his property and suggested staff research financing options to
offset rate increases.
Discussion ensued with comments made that the future consolidation of
the wastewater reclamation facilities will place the facility in a resilient
location, which is a massive capital improvement project. It was said
other municipalities in the region are also raising their utility rates.
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The City Manager said the rates are looked at annually, and the facility
consolidation efforts could be delayed by not increasing the rates.
Ordinance 9841-25 was presented and read by title only.
Vice Mayor Teixeira moved to increase domestic water, lawn water,
wastewater collection, and reclaimed water rates annually by 8.00%
effective October 1, 2025 - October 1, 2029 and pass Ordinance
9841-25 on first reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
6.13Approve the Joint Participation Agreement (JPA) G3F99 between the City of Clearwater
and the State of Florida Department of Transportation (FDOT), Construction of Corporate
Hangars at the Clearwater Airpark, authorize the appropriate officials to execute same,
and adopt Resolution 25-10.
On February 15, 2024, Council approved a Public Transportation Grant
Agreement with the Florida Department of Transportation for the Design of
Corporate Hangars at Clearwater Airpark.
FDOT JPA Agreement G3F99 provides for an 50% grant for the Construction of
new corporate hangars, with 50% cash match. The project cost is estimated to
be $2,400,000 and will be established through 2 separate Public Transportation
Agreements for State Fiscal Year 2026 and 2027. This grant agreement is the
first of the two agreements and is for a total of$1,200,000, with a 50% match of
$600,000 to the city with FIyUSA to reimburse the city of the cash match portion
in accordance with their lease and operating agreement.
APPROPRIATION CODE AND AMOUNT:
Funding is available in capital improvement project 302-G2401, Airpark Hangars
- New, to cover this grant funded with 50% reimbursement from FDOT and 50%
reimbursement from the Airpark operator, FIyUSA.
STRATEGIC PRIORITY:
High Performing Government: 1.2 Maintain public infrastructure, mobility
systems, natural lands, environmental resources, and historic features through
systematic management efforts.
Economic & Housing Opportunity: 2.2 Cultivate a business climate that
welcomes entrepreneurship, inspires local investment, supports Eco-friendly
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City Council Meeting Minutes September 4, 2025
enterprises, and encourages high-quality job growth.
One individual expressed a concern that shade hangars need to be
replaced but not with corporate hangars. He said federal funding
eligibility should be considered.
It was said that by receiving federal funding comes with many strict
regulations.
Resolution 25-10 was presented and read by title only.
Councilmember Allbritton moved to approve the Joint Participation
Agreement (JPA) G3F99 between the City of Clearwater and the
State of Florida Department of Transportation (FDOT), Construction
of Corporate Hangars at the Clearwater Airpark, authorize the
appropriate officials to execute same, and adopt Resolution 25-10.
The motion was duly seconded and upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
6.14Approve Slip Rate Increases for Marina Transient, Recreational and Commercial
Tenants.
At the August 6, 2025 special work session, Council gave direction to adjust the
slip rental rates based on the Market Rate Study conducted by Walter Duke and
Partners. Following the results of the comprehensive slip rental market rate
study conducted in Spring 2025, staff recommends adjusting marina slip rental
rates to align with current market conditions. The study revealed that
Clearwater's rates were significantly below market averages across all marina
facilities.
To mitigate the impact on tenants and provide a smooth transition, the rate
adjustment will be phased in over a six-month period as recommended by the
Marine Advisory Board as follows:
Effective October 1, 2025:
Harbor Marina and Beach Marina Tenants
- Clearwater Resident: $17.46 per foot per month
- Non-Resident: $19.61 per foot per month
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Island Estates
- Clearwater Resident: $16.16 per foot per month
- Non-Resident: $18.47 per foot per month
Transient Dockage
-Daily per foot per day: $3.50
-Weekly per foot per Week: $17.50 ($2.50 per day)
-Monthly per foot per Month: $53.27 ($1.78 per day)
Effective April 1, 2026:
Harbor Marina and Beach Marina Tenants
- Clearwater Resident: $23.00 per foot per month
- Non-Resident: $25.30 per foot per month
Island Estates
- Clearwater Resident: $20.00 per foot per month
- Non-Resident: $22.00 per foot per month
Effective After Phase 1 of Beach Marina Construction (Est. November 1,
2025)
Beach Marina Commercial Tenants
-Commercial: $23.65 per foot per month
Effective 6 Months After Phase 1 of Beach Marina Construction (Est. May
1, 2026)
Beach Marina Commercial Tenants
-Commercial: $31.05 per foot per month
This phased approach ensures fairness and transparency while maintaining
financial sustainability for marina operations and aligning with market
expectations. The goal is to be net neutral providing the enterprise fund with the
ability to cover all costs for operations, major repairs, and eventual replacement
of all marina facilities.
STRATEGIC PRIORITY:
High Performing Government
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
Economic & Housing Opportunity
2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local
investment, supports eco-friendly enterprises, and encourages high-quality job
growth.
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City Council Meeting Minutes September 4, 2025
2.3 Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
One individual expressed a concern that a market survey was not
provided with the rent study. He said tenants understand an increase is
necessary and suggested that rates be increased in a phased approach
over a year, not six months. He requested staff consider lowering the boat
fuel surcharge.
One individual said commercial tenants are not making a profit and a
market survey is needed.
Five individuals opposed the increase.
One individual asked what other marinas were used as comparisons and
requested fuel trucks be allowed to service tenants.
One individual said all visitors are not wealthy and requested the ability to
choose their own fuel vendor.
One individual expressed concern that the marina is still under
construction and the marina parking garage construction will start
eventually and the per foot fee structure is going to make a significant
difference.
In response to questions, Marine and Aviation Director Michael
MacDonald said the goal is to be in the average for slip rental rates. He
said commercial tenants pay for water, trash, and electric costs and
recreational tenants pay electric costs only. Wifi is provided at no cost.
He said there are no other comparable marina facilities in the area with
floating docks.
Assistant City Manager Daniel Slaughter said rates were kept low
intentionally through construction.
Discussion ensued with support expressed to implement the October
increase but delay the April increase. It was said that tenants have
enjoyed low rates for years and that had slip rates been increased years
ago, money for the ongoing maintenance and eventual replacement of
the marina would have already been raised.
In response to a concern regarding delaying the second phase of the rate
increase implementation, staff was directed to provide analysis of where a
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City Council Meeting Minutes September 4, 2025
general fund subsidy would come from.
Councilmember Cotton moved to approve Slip Rate Increases for
Beach Marina Transient and Recreational Tenants, effective October
1, 2025, and for the Commercial Tenants, effective after completion
of Phase 1 of the Beach Marina construction, which estimated for
November 1, 2025. The motion was duly seconded and carried
unanimously.
6.15Approve a Capital Project Funding Agreement grant for the construction of the
Clearwater Beach Marina in the amount of$7,850,000, between Pinellas County and the
City of Clearwater and authorize the appropriate officials to execute same.
The city has been awarded a grant from Pinellas County in the amount of
$7,850,000 for construction of the Clearwater Beach Marina. The Clearwater
Beach Marina has not undergone any major replacement or renovations since
1965. On June 20, 2024, City Council approved a construction agreement with
Kokolakis Contracting, Inc to reconstruct the Clearwater Beach Marina at a cost
of$43,469,475. Construction began in November 2024 and is currently in
progress.
An economic impact study reported the Clearwater Beach Marina commercial
operations hosted 1 million visitors, contributed 175,400 room nights, and $126
million in direct spending. Therefore, the City applied for a capital funding grant
through the Tourist Development Council (TDC) and was awarded a grant in
the amount of$7,850,000. The grant requires a cash match in the same
amount, which is already budgeted in the current project.
As part of the agreement, the City will have to provide various marketing and
sponsorship benefits to Visit St. Pete-Clearwater for a period of ten years.
Additionally, the City will have to insure replacement cost at a level of at least
90%.
APPROPRIATION CODE AND AMOUNT:
Grant revenues will be credited upon receipt in capital project C1905, Beach
Marina Upgrade.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
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City of Clearwater
City Council Meeting Minutes September 4, 2025
management efforts.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
Councilmember Mannino moved to approve a Capital Project
Funding Agreement grant for the construction of the Clearwater
Beach Marina in the amount of$7,850,000, between Pinellas County
and the City of Clearwater and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.16Award a construction contract to Creative Contractors Inc, of Clearwater Florida, for the
construction of a downtown parking garage in the not exceed amount of$19,328,118.96
pursuant to Invitation to Bid (ITB) 22-0011-EN and authorize the appropriate officials to
execute same.
Pursuant to City Council's award of design services to Harvard Jolly (now PBK)
on November 7, 2022, construction documents were finalized for a downtown
parking garage at 155 S. Osceola Ave. Invitation to Bid (ITB) #22-0011-EN was
advertised on May 28, 2025. The bid opening was August 5, 2025, with Creative
Contractors Inc, of Clearwater Florida as the lowest responsible bidder at
$19,043,118.96, the lowest among the 5 bids received. The five bids are within
6.6% of each other indicating a well-defined scope, high quality plans and
specifications with minimal ambiguity, and clear understanding of the project by
the contractors. The tight spread demonstrates a competitive market resulting
in fair and reliable bids.
The City and Creative Contractors are obtaining builder's risk insurance quotes,
and the lowest option will be used. The estimated cost of the required insurance
not originally included in the bid is -1.5% or $285,000.00.
Early geological testing identified an anomaly under the site that will require an
unknown quantity of grout to address as well as the possible need to grout
abandoned pipe. To address these unknowns, minimize risk and avoid
overpaying for material not needed, the contract includes unit prices for this
work (linear feet of pipe grout and cubic yards of flowable fill), locking in the unit
prices for an unknown quantity with no total value. Actual amounts will be
determined in project development.
Lastly, there will be significant construction downtown at very close proximity to
and occurring simultaneously with the garage project, creating challenges with
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City of Clearwater
City Council Meeting Minutes September 4, 2025
logistics, staging, and right-of-way (ROW) access for work included in adjacent
projects (i.e. Osceola Corridor Improvements).
Pursuant to City Ordinance 2.554(6)(b) the Council authorizes the City Manager
to approve change orders and appropriate funds -- if needed - in an amount up
to 10% of the agenda item. It is anticipated that change orders may be
necessary to address these issues.
Staff is requesting award of the contract to Creative Contractors, Inc. for a not
to exceed contract total of$19,043,118.96 and an amount not to exceed
$285,000.00 for the purchase of builders risk insurance, for a total not to exceed
amount of$19,328,118.96.
Construction will start in mid-October 2025 with a 14-month duration and
completion in December 2026.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project ENPK230001 Downtown
Parking Garage 3357335-500000, to fund this contract, funded by revenues
from the Parking Enterprise Fund.
STRATEGIC PRIORITY:
1.2- Maintain public infrastructure, mobility systems... through systematic
management efforts.
1.3-Adopt responsive levels of service for public facilities and amenities, and ID
resources required to sustain that level of service.
3.2- Preserve community livability through responsible development standards...
Councilmember Cotton moved to award a construction contract to
Creative Contractors Inc, of Clearwater Florida, for the construction
of a downtown parking garage in the not exceed amount of
$19,328,118.96 pursuant to Invitation to Bid (ITB) 22-0011-EN and
authorize the appropriate officials to execute same. The motion was
duly seconded and carried unanimously.
6.17Approve a purchase order to E.J. Ward, Inc. of San Antonio, TX, for the renewal of the
License, Hardware, Maintenance, and Services Agreement related to fuel management
software and hardware, GPS equipment and services, and associated professional
services in an amount not to exceed $406,097.67, of which $158,497.16 is a ratify and
confirm, for the term October 1, 2024 through September 14, 2026, pursuant to
Clearwater Code of Ordinances Section 2.563 (1)(c) (Piggyback) and authorize the
appropriate officials to execute same.
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City Council Meeting Minutes September 4, 2025
In October 2019 the City entered a five-year contract with E.J. Ward, Inc. as the
preferred provider for integrated GPS, fuel management, and pump access
control solutions. The system includes fuel pump management software and
hardware, as well as GPS tracking software to support the City's vehicle fleet.
These tools enhance vehicle maintenance operations and asset accountability,
contributing to greater maintenance efficiency, extended vehicle lifespan,
improved fuel distribution, and reduced administrative burdens related to
processing and reporting.
The proposed renewal covers a 13-month term, with expenses outlined as
follows:
Year 1 - (9/15/2025 - 9/14/2026) - $247,600.51
There is also a charge for the period of October 1, 2024 -August 31, 2025, for
services provided but invoices were not yet paid.
(10/1/2024 - 9/14/2025) - $158,497.16 - Ratify and Confirm
Total: $406,097.67
GPS services are expected to be installed in approximately 240 police vehicles
until the County-wide police dispatch system becomes fully operational. Should
the Police Department require continued use of EJ Ward's services beyond this
period, a separate item will be brought forward for Council's authorization.
Pricing has been provided under Sourcewell Contract No. 092920-EJW, valid
through December 7, 2025, and Contract No. 081524-EJW, valid through
November 18, 2028.
APPROPRIATION CODE AND AMOUNT:
This project will be funded from the General Services/Fleet Management
operating budget, cost code 5666611-530300, contractual services; and the
Information Technology/Enterprise Systems operating budget, cost code
5559864-530300, contractual services.
The operations of Fleet Management are funded by revenues from the Garage
Fund, an internal service fund of the City established for city-wide
vehicle/equipment maintenance. The Information Technology Department is
funded by revenues from the Administrative Services Fund, an internal service
fund of the City established to manage city-wide information technology
services.
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance
Government, as well as Superior Public Service.
Vice Mayor Teixeira moved to approve a purchase order to E.J.
Ward, Inc. of San Antonio, TX, for the renewal of the License,
Hardware, Maintenance, and Services Agreement related to fuel
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City of Clearwater
City Council Meeting Minutes September 4, 2025
management software and hardware, GPS equipment and services,
and associated professional services in an amount not to exceed
$406,097.67, of which $158,497.16 is a ratify and confirm, for the
term October 1, 2024 through September 14, 2026, pursuant to
Clearwater Code of Ordinances Section 2.563 (1)(c) (Piggyback) and
authorize the appropriate officials to execute same. The motion was
duly seconded and carried unanimously.
7. Second Readings - Public Hearing
7.1 Adopt Ordinance 9821-25 on second reading to vacate the westerly 5' foot utility
easement as platted by request of landowners Sandra & Joseph Capper located at 1086
Eldorado Ave, Clearwater, FL 33767 as further defined a portion of Lot 10, Block 70,
along with a portion of the South '/2 of Lot 11, Block 70, Mandalay, a subdivision
according to the Plat thereof recorded in Plat Book 14, Page 32, Pubic Records of
Pinellas County, Florida.
Planning and Development Director Lauren Matzke said this annexation
was previously approved by Council and an error was found the day after
Council adopted the ordinances, requiring the item to go back to Council
for approval.
Ordinance 9821-25 was presented and read by title only.
Councilmember Allbritton moved to adopt Ordinance 9821-25 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
7.2 Adopt Ordinance 9834-25 on second reading, annexing certain real property whose post
office address is 2201 Main Street, Dunedin, Florida into the corporate limits of the city
and redefining the boundary lines of the city to include said addition.
Ordinance 9834-25 was presented and read by title only.
Councilmember Mannino moved to adopt Ordinance 9834-25 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
7.3 Adopt Ordinance 9835-25 on second reading, to change future the land use designation
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City of Clearwater
City Council Meeting Minutes September 4, 2025
for certain real property located on the southeast corner of Main Street and Belcher Road,
whose post office address is 2201 Main Street, Dunedin, Florida from undesignated
(Pinellas County) to Institutional (1).
Ordinance 9835-25 was presented and read by title only.
Councilmember Cotton moved to adopt Ordinance 9835-25 on
second and final reading. The motion was duly seconded and upon
roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
7.4 Adopt Ordinance 9836-25 on second reading, amending the Zoning Atlas of the city by
rezoning certain real property located on the southeast corner of Main Street and Belcher
Road, whose post office address is 2201 Main Street, Dunedin, Florida from
undesignated (Pinellas County) to Institutional (1).
Ordinance 9836-25 was presented and read by title only.
Vice Mayor Teixeira moved to adopt Ordinance 9836-25 on second
and final reading. The motion was duly seconded and upon roll call,
the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Teixeira, Councilmember Allbritton,
Councilmember Cotton and Councilmember Mannino
8. City Manager Reports
8.1 Alligator Creek Flood Insurance Rate Map (FIRM) Changes.
Assistant City Manager Al Battle introduced Floodplain Administrator
Gene Henry and Environmental Specialist Sarah Kessler to speak about
the recent FEMA open house meeting regarding the Alligator Creek area
Flood Insurance Rate Maps. About 100 residents attended the meeting.
Staff works with the floodplain management mapping system consultants
and FEMA to determine how many building footprints are affected by the
changes. Ms. Kessler said the new maps become effective in Spring
2027. Residents may check their address on the City's website to
determine the status of their property.
In response to a question, Ms. Kessler said the documents a homeowner
would need to appeal a decision would depend on the specific issue.
9. City Attorney Reports — None.
10. Closing comments by Councilmembers (limited to 3 minutes)
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City Council
Meeting Minutes September 4, 2025
Vice Mayor Teixeira thanked staff for efforts in establishing a budget
during these challenging times. She said many have expressed their
opposition to the removal of street murals, which shows how the arts do
matter. She said she will continue to champion artists who make
Clearwater thrive and unique.
11. Closing Comments by Mayor
The Mayor said Ed Armstrong, a lawyer, public servant, and community
leader, recently passed away. He offered his condolences and asked all
to keep Ed Armstrong's family in their thoughts.
12. Adiourn
The meeting adjourned at 9:05 p.m.
Attest
City Clerk
City of Clearwater
Mayor
City of Clearwater
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