06/02/2025 Council Work Session Meeting Minutes June 2, 2025
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, June 2, 2025
1 :30 PM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes June 2, 2025
Roll Call
Present 5 - Mayor Bruce Rector, Vice Mayor Lina Teixeira, Councilmember David
Allbritton, Councilmember Ryan Cotton and Councilmember Michael
Mannino
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, Alfred Battle —Assistant City Manager, David Margolis —
City Attorney, Rosemarie Call — City Clerk and Nicole Sprague —
Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Vice Mayor Teixeira
The meeting was called to order at 2:25 p.m.
2. Presentations — Given.
2.1 June Service Awards
2.2 Graduation and Recognition of the Inaugural Cohort of the Executive Leadership
Academy
The following 12 City of Clearwater employees participated in the inaugural
cohort of the Executive Leadership Academy presented by the City of
Clearwater in collaboration with EdTrek. This year-long training and
development program consisted of six modules presented by EdTrek and six
modules presented by city departments and subject matter experts.
Matthew Anderson - Parks & Recreation
Aaron Braley - Marine &Aviation
Michael Flanigan - Public Utilities
John Klinefelter - Fire & Rescue
Kris Koch - Parks & Recreation
Anne Lopez - Community Redevelopment Agency
David Pearson - Information Technology
Linda Rothstein - Library
Amy Sessions - Utility Customer Service
Anthony Tedesco - Fire & Rescue
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Jacolby Washington - Solid Waste
Marcus Williamson - Public Works
STRATEGIC PRIORITY:
The Executive Leadership Academy supports our strategic plan priorities of
High Performing Government and Superior Public Service. The cohort delivered
on several objects in the strategic plan. It delivered effective and efficient
services by optimizing city assets and resources, specifically objective 1.5 in
the High Performing Government category where we: Embrace a culture of
innovation that drives continuous improvement and successfully serves all our
customers. In the category of Superior Public Service promoting a Diverse and
Talented Workforce Through Competitive Opportunity, Employee Wellness and
Career Growth, this academy specifically accomplished objective 5.2:
Encourage professional development through employee educational
opportunities, skills-based training and leadership succession planning.
3. Economic Development and Housing
3.1 Approve the Substantial Amendment to City of Clearwater's Fiscal Year 2021/2022
Annual Action Plan and the HOME-ARP Allocation Plan and authorize the City to modify
existing agreements and request new applications for funding. (consent)
The U.S. Department of Housing and Urban Development (HUD) provided a
one-time allocation of$1,637,567 in HOME-ARP (America Rescue Plan)
funding to the City of Clearwater. HUD requires HOME-ARP funding to be used
to assist Qualifying Populations defined as populations experiencing
homelessness or at-risk of homelessness and others requiring supportive
services or assistance for homelessness prevention. A Substantial
Amendment is required to reprogram funds in excess of 25% of the HOME-ARP
allocation.
In June 2022, the first Substantial Amendment (SA-1) was approved by the City
Council to add HOME-ARP funding to the City's FY 2021/2022 Annual Action
Plan by inclusion of the required HOME-ARP Allocation Plan. Previously, the
HOME-ARP Allocation Plan allocated funding to Tenant-Based Rental
Assistance (TBRA), Development of Affordable Rental Housing, and
Administration and Planning by means of multiple specific project categories.
The second Substantial Amendment (SA-2) was to allocate HOME-ARP funding
to a new Supportive Services project category and to reprogram funding across
several new and existing consolidated projects.
The City of Clearwater is proposing a 3rd amendment to the 2021/2022 Annual
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Action Plan and HOME-ARP Allocation Plan to reallocate HOME Investment
Partnerships Program American Rescue Plan (HOME-ARP) funding. The
reallocation will move funds from Supportive Services and Tenant-Based Rental
Assistance (TBRA) to Affordable Rental Housing.
The reallocation is intended to increase housing stability by expanding the
affordable rental housing stock within the city for individuals and/or families in
the specified "qualifying populations" described in HOME-ARP. The total amount
of available HOME-ARP funds is $1,637,567. The proposed amendment will
reprogram this funding from and to the following projects:
4. Gas System
4.1 Accept a Gas Utility Easement from REAL SUB LLC , for the construction, installation,
and maintenance of gas utility facilities on real property located in Trinity, FL 34655.
(consent)
REAL SUB LLC (Grantor) has granted a non-exclusive five-foot wide natural
gas easement, on property located at 3028, 3030, 3032, 3036, 3112, 3114,
3120, 3122, 3136, 3138, 3142, 3144, 3150, 3210, 3236, 3216, 3222, 3226, 3230,
3006, 3034, 3110, 3116, 3132, 3140, 3146, 3152, 3238, 3128, 3130, 3208, 3100,
3022, 3224, 3234, 3126, 3118, 3148, 2924, 2926, 2928, 2932, 2948, 2920, and
2920 LITTLE ROAD, Trinity, FL 34655 (Parcel ID#: 24-26-16-0000-00100-0010
and 25-26-16-0000-00400-0030 ) for the installation of a natural gas distribution
pipeline. This line will serve commercial customers.
The easement grant is sufficient for the City to maintain and replace its facilities
as necessary in perpetuity, or until such time as the City determines to abandon
its use.
STRATEGIC PRIORITY:
Deliver effective and efficient services by optimizing City Assets and
Resources. 1.2, 1.3
4.2 Authorize the addition of one new bid line item with Equix Holdings, Inc., dba Equix
Energy Services, LLC, of Midway, FL, for the installation of a 16-inch pipeline and
authorize the appropriate officials to execute same. (consent)
Clearwater Gas System (CGS) is currently managing two major projects
requiring the installation of 16-inch polyethylene (PE) casing pipe via Horizontal
Directional Drilling (HDD):
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• A five-mile, 8-inch mainline extension crossing multiple wetlands in
Pasco County to serve the new Moffitt Cancer Center facility.
• An 8-inch mainline crossing the Tarpon Canal along Curlew Road for
increased capacity and reliability to serve the Oldsmar area of our
distribution system.
The labor rate to install a 16-inch casing pipe was not anticipated at the time
Invitation to Bid (ITB) #23-23 was issued and awarded to Equix, therefore was
not included in the existing scope of work. This will be the first use of 16-inch
casing for CGS. As a result, CGS requests the addition of a new line item
under Group #8, Item 38A of Equix's contract (Directional Bore - Plastic 16-inch
@ $180 per foot). CGS estimates the cost of installation for the 16-inch casings
for the above noted projects to be $1.6 million dollars, (approximately 8,750
linear ft).
However, CGS does not anticipate the need to increase the total existing
contract to Equix as it is sufficiently funded.
This work is impractical to bid separately, as doing so would increase
contractor liability due to introducing a second contractor to the project site,
resulting in overlapping work zones and introduce additional complexities
related to quality control for gas infrastructure.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in 3237323-96378 (Pasco New Mains and
Service Lines) and 3237323-96377 (Pinellas New Mains and Service Lines).
These projects are funded by revenues from the Gas Utility Enterprise Fund.
STRATEGIC PRIORITY:
Installing and maintaining natural gas pipelines to maintain public infrastructure
and protect natural lands by implementing environmentally friendly practices.
5. Office of Management and Budget
5.1 Amend the City's fiscal year 2024/25 operating and capital improvement budgets at
mid-year and pass Ordinances 9826-25 and 9827-25 on first reading.
The fiscal year 2024/25 operating and capital improvement budgets were
adopted in September 2024 by ordinances 9793-24 and 9794-24. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects. The attached memorandum and the accompanying
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report provide this information and outline the issues at mid-year that require
amendment.
STRATEGIC PRIORITY:
The budgeting process aligns resource allocation to the advancement of our
community in all five strategic priorities: high performing government, economic
and housing opportunity, community well-being, environmental stewardship,
and superior public service.
6. Parks and Recreation
6.1 Authorize Guaranteed Maximum Price proposal to Bandes Construction Company, Inc. of
Dunedin, FL in the amount of$313,575.00 for permanent repairs to the Pier 60 bait
house and temporary repairs to railing west of the bait house pursuant to Construction
Manager at Risk Services Continuing Contracts and authorize the appropriate officials to
execute same. (consent)
On October 03, 2024, Council approved the use of eighteen firms to serve as
Construction Managers at Risk (CMAR) for Continuing Contracts under RFQ
51-24 and Bandes Construction Company, Inc. was selected as one of the
approved firms.
Pier 60 and the Pier 60 bait shop are approximately 29 years old. Between
September 26 and 27 and again between October 9 and 10 the structure
sustained damage from Hurricanes Helene and Milton, respectively. The City
hired Pennoni Associates, Inc. to perform a structural assessment, identify and
document the damage, and provide repair recommendations.
The permanent repairs recommended by Pennoni include remove and replace
turn style gate, interior concrete floor repair, structural repair of wooden roof
support columns, new LVP flooring throughout, new epoxy flooring in
restrooms, replacement of low voltage wiring, new light fixtures, drywall repair
and replacement, full interior paint system, new retail shelving and counter, new
fire protection line and fixtures. These repairs are needed to open the bait
house for visitors of Clearwater Beach. Pennoni also recommended
temporary repairs to the railing west of the bait house to the "T" of the pier so
that patrons can use the pier up to that point for sightseeing and fishing.
The work by the contractor includes mobilizing on site with barges, scaffolding,
tools, equipment, and manpower to complete the work; clean up and demobilize
from the site. The total cost for the recommended repairs is $313,575.00.
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On December 19, 2024, Council authorized Bandes to perform temporary
repairs to Pier 60 to ensure the structure was safe for the construction of
permanent repairs and to prevent any further damage. These efforts also
allowed staff to access the bait house to conduct inventory and remove all
merchandise stored within the building.
Bandes Construction Company, Inc. was selected to perform these services
based on their responsiveness to the previous work to repair the pier up to the
bait house and complete temporary repairs to preserve the bait house. They
worked diligently to complete all work to allow Pier 60 to open to the bait house
prior to Spring Break. Staff is confident they can handle the complexities of
performing the proposed permanent and temporary repairs of this project and
have the bait house back opened to the public by early August 2025.
Staff will be bringing a separate item to the council seeking direction regarding
the permanent repairs needed for the railing and "T" portion of the pier.
APPROPRIATION CODE AND AMOUNT:
This purchase will be coded to a special program code
1817525-546300-D2402, disaster response - Hurricane Helene, FEMA
reimbursement is being pursued. This project will be funded by reserves of the
General Fund, Special Program Fund and/or Central Insurance Fund.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
In response to a question, Parks and Recreation Assistant Director Matthew
Anderson said, if approved by Council, staff estimates the bait house can
open by September 1, 2025.
6.2 Authorize purchase orders to Agni Enterprises, LLC (dba) Head to Heels Safety
Supplies, Aqua Triangle 1 Corp, Commercial Energy Specialists, LLC, and Harcros
Chemicals Inc. to supply and deliver swimming pool grade chemicals to various facilities
throughout the City in the cumulative annual amount of$225,000.00 for initial term, July 1,
2025 through June 30, 2026, with two one-year renewal options at $225,000 annually
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pursuant to Invitation to Bid 11-25 and authorize the appropriate officials to execute
same. (consent)
Invitation to Bid #11-25 Swimming Pool Chemicals was released on February
10, 2025, and four submissions were received on March 13, 2025. The Parks &
Recreation Department evaluated each submission and determined that Agni
Enterprises, LLC (dba) Head to Heels Safety Supplies, Aqua Triangle 1 Corp,
Commercial Energy Specialists, LLC, and Harcros Chemicals Inc., each meet
the requirements of the city. To ensure a continuity of supply and provide
flexibility in the procurement of products as needed, Parks & Recreation
Department recommends awarding contracts to all four vendors listed below:
Agni Enterprises LLC dba Head to Heels to Heals Safety Supplies
• Primary Award: Line Items 4, 6, 10 and 16
• Secondary Award: Line Items 11 and 13
Aqua Triangle 1 Corp
• Primary Award: Line Items 2 and 17
• Secondary Award: Line Items 1, 7, 9 and 12
Commercial Energy Specialists LLC
• Primary Award: Line Items 1, 7, and 11-13
• Secondary Award: Line Items 2-3, 5-6, 8, 10, and 14-15
Harcros Chemicals Inc
• Primary Award: Line Items 3, 5, 8-9, 14-15 and 18
• Secondary Award: Line Item 4
This contract will support the needs of parks and recreational facilities, as well
as the Public Utilities Department's Marshall Street, Northeast and East Water
Reclamation Facilities (WRFs). Public Utilities utilize Calcium Hypochlorite
(HTH) for routine maintenance, algae control, and emergency chlorine residual.
The Parks & Recreation Department estimates the annual expenditure under
this contract to be $225,000.00, with $175,000.00 allocated to Parks and
Recreation and $50,000.00 allocated to Public Utilities, for the initial term of July
1, 2025, through June 30, 2026, with two one-year renewal options at
$225,000.00 annually. The Parks & Recreation Department will ensure that all
requirements, including any applicable provision of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of Parks and Recreation cost centers;
primarily from Recreation Programming (0101813, 0101816, 0101817,
0101825, 0101827 and 0101865). The Parks and Recreation department is
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funded by General Fund revenues.
Budgeted Funds are available in Public Utilities various cost centers, cost code
551700 Bulk Chemicals, for fiscal year 2024/25. Funding for future fiscal years
will be requested within the contract calendar and spending limits. The Public
Utilities department is funded by revenues from the Water and Sewer utility
enterprise fund.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts;
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events; and
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
6.3 Award purchase orders to Big Earth Landscape Supply, Consolidated Resource
Recovery, Inc, Ewing Irrigation Products Inc, Howard Fertilizer and Chemical Company
Inc, SiteOne Landscape Supply and The SOS Team to supply and deliver various athletic
field materials for Parks Beautification Infrastructure (PBI) and Athletic Field Maintenance
Divisions in the cumulative annual amount of$300,000.00 for initial term of June 6, 2025
through June 5, 2026, with two, one-year renewal options pursuant to Invitation to Bid
06-25 and authorize the appropriate officials to execute same. (consent)
Invitation to Bid # 06-25 Supply and Delivery of Various Athletic Field Materials
was released on January 15,2025, and six submissions were received by
February 18, 2025. Materials covered in this bid include athletic field marking
chalk, infield mixes, various soil conditioners and miscellaneous athletic field
and landscaping supplies. The purpose of this bid is to establish an as-needed
term contract for these various athletic field materials on as needed basis.
The Parks & Recreation Department has reviewed all submissions and
determined that Big Earth Landscape Supply, Consolidated Resource
Recovery, Inc, Ewing Irrigation Products Inc, Howard Fertilizer & Chemical
Company Inc, SiteOne Landscape Supply and The SOS Team, meet the
requirements of the city. Awarding contracts to all six vendors will support
continuity of supply and provide flexibility in procuring products as needed.
Therefore, the Parks & Recreation Department recommends awarding
contracts to the six vendors as listed below:
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Big Earth Landscape Supply
• Primary Award: Item 7.02
• Secondary Award: Items 1.01, 4.01 and 4.06
Consolidated Resource and Recovery Inc
• Secondary Award: Item 4.05
Ewing Irrigation Products Inc
• Primary Award: Items 2.01, 3.01, 3.05, 6.02 and 7.01
• Secondary Award: Items 3.03, 3.04 and 6.01
Howard Fertilizer& Chemical Company Inc
• Primary Award: Items 4.05 and 4.06
• Secondary Award: Item 4.03 and 5.01
SiteOne Landscape Supply
• Primary Award: Items 1.01, 3.03, 3.04, 4.02, 4.03, 4.04, 5.01, and 6.01
• Secondary Award: Items 2.01, 3.05, 7.01, 8.01 and 8.02
The SOS Team
• Primary Award: 3.02, 4.01, 8.01 and 8.02
• Secondary Award: 3.01, 4.02, 4.04 and 7.02
The Parks & Recreation Department estimates the annual expense of this
contract at $300,000.00. The Parks & Recreation Department will ensure that
all requirements, including any applicable provision of insurance, will be met.
APPROPRIATION CODE AND AMOUNT:
Funding will come from a variety of Parks and Recreation cost centers which
support Athletic Field Maint; 0101880, 0101881, 0101883, 0101884, 0101885,
0101886, 0101887, 0101888 & 0101889. The operations of the Parks and
Recreation Department are funded by General Fund revenues.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
• 1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts;
• 2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events;
• 3.2: Preserve community livability through responsible development
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standards, proactive code compliance, and targeted revitalization; and
• 4.3: Protect the conservation of urban forests and public green spaces
to promote biodiversity and reduce our carbon footprint.
6.4 Approve an Agreement between Julie Marcus, Pinellas County Supervisor of Elections
(SOE) and the City of Clearwater to use the Countryside Recreation Center (2640 Sabal
Springs Drive) as an early voting site for the November 3, 2026 General Elections and
authorize the appropriate officials to execute same. (consent)
An Agreement was approved by the SOE on April 17, between the City and the
SOE, to use the Countryside Recreation Center as an early voting location
beginning on October 5, 2026, at 8:00 a.m. and ending Friday, November 6,
2026, at midnight for the November 3, 2026 General Elections. The City will
provide the SOE access to the Meeting/Craft Room and a key to the facility.
Early voting will occur between October 19 and November 1, 2026, daily
between the hours of 7:00 a.m. and 7:00 p.m. The tentative delivery date of
election equipment is October 5, 2026, and an SOE representative will notify the
City of any changes and of the exact timing of the delivery.
In the agreement both parties agree to hold each other harmless from and
against any and all loss liability, damage, cost or expense arising out of or
related to their employees acts or omissions. Nothing in the agreement,
however, shall be deemed a waiver of the limitations on liability contained in
Section 768.28, Florida Statutes, or the doctrine of sovereign immunity.
STRATEGIC PRIORITY:
Approval of the proposed agreement supports several Strategic Plan
Objectives, including but not limited to:
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
1.5: Embrace a culture of innovation that drives continuous improvement
and successfully serves all our customers.
3.4: Inspire citizen participation through civic engagement and
volunteerism to build strong, inclusive, and engaged communities.
6.5 Provide direction regarding the permanent repairs and renovations to Pier 60. (WSO)
Pier 60 sustained damage from Hurricane Idalia in August of 2023 and Pennoni
was retained to conduct a structural assessment of the pier, identify and
document the damage, and recommend repair concepts. They followed up
this work by preparing specifications and drawings for the repairs needed.
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However, before repairs could be started, the pier was further damaged by
Hurricane Helene and to a lesser extent by Hurricane Milton. Temporary repairs
were made to the bait house so that it could be opened prior to Spring Break.
To restore operations of the damaged Pier 60 Bait House, staff is
recommending approval of an agreement with Bandes Construction Company,
Inc. of Dunedin, FL in the amount of$313,575.00 for permanent repairs to the
Pier 60 bait house and temporary repairs to the railing west of the bait house.
Because of this decision Pier 60 bait house and access to the pier up to the "T"
will be opened to the public by early August 2025.
Before proceeding with additional permanent repairs, Pennoni was tasked to
investigate three conceptual approaches for consideration by the City Council.
1. Repair the pier in kind - (returns the pier to pre-storm conditions)
2. Repair the pier in kind but remove the west end "T" - (remove the
north-south "T" structure and return the rest of the pier to pre-storm
conditions)
3. Repair the pier and renovate the north-south section at the west end -
(renovate the west "T" section of the pier with Frangible deck and new
shade structure design and return the rest of the pier to pre-storm
conditions).
In addition, all of the railings along the entirety of the pier will require
replacement. Therefore, two options are being proposed.
Option A: Replace the Guardrail with a design that emulates the current railing
composition.
Option B: Replace the Guardrail with a robust railing design that would minimize
maintenance and better withstand the harsh conditions of other weather events.
This Guardrail would be an "FDOT" style guard rail with Galvanized aluminum
circular rails and pickets.
Staff is now seeking direction regarding the future and permanent repairs
needed for the pier railing and "T" structure at the western end of the pier.
Based on Council direction, staff would proceed with negotiating a design
contract that would be presented to Council in the future for approval.
Funding for this repair would be a combination of insurance claims related to
the recent hurricanes, FEMA reimbursement if eligible, and general fund
reserves.
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STRATEGIC PRIORITY:
Direction regarding the repairs and future design of Pier 60 supports several
Strategic Plan Objectives, including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
In response to questions, Mr. Anderson said staff provided Council three
conceptual options. Staff will consider solar panels and other options after a
decision is made. If Option 3 is selected, the reef component is still available
because the deck needs to be removed.
Discussion ensued with support expressed for staff to move forward with
Option 3, to include the railing.
7. Public Works
7.1 Approve to vacate the west five-foot city utility easement by request of landowner
Aaron Petersen located at 2074 Douglas Ave, Clearwater, FL per Exhibits A and B and
further defined as the west 5 feet of Lot 5, and the west 5 of the south 20 feet of Lot 4, all
in Block X of Bay Terrace and Bay Terrace addition, according to the map or plat thereof
as recorded in Plat Book 13, Page 22 of the public records of Pinellas County, FL, and
pass Ordinance 9811-25 on first reading.
This 5-foot west utility easement parallels the parcel 70' foot width along the
rear property line.
This easement serves no purpose and encumbers the parcel.
There are no City utilities within this easement.
City staff have reviewed and approved this request.
STRATEGIC PRIORITY:
Embrace a culture of innovation that drives continuous improvement and
successfully serves all our customers.
7.2 Approve purchase order to Aquatic Control Group of Miami, FL, for Alligator Creek Tree
Removal in the not-to-exceed amount of$250,000.00, on a unit-price basis, pursuant to
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Invitation to Bid (ITB) 22-25 and authorize the appropriate officials to execute same.
(consent)
On March 26, 2025, Invitation to Bid (ITB) 22-25 was publicly posted, seeking
bids for the removal of fallen trees along and within Alligator Creek-generally
from Kapok Park eastward to the western edge of the McMullen Booth Road
bridge.
Aquatic Control Group of Miami, FL submitted the lowest overall bid among the
seven contractors that responded. While they were not the lowest in every
individual category, they were the most economical overall, offering the lowest
pricing in the majority of categories. Staff reviewed their bid and contacted
references, all of whom spoke highly of the company and indicated they would
hire them again without hesitation.
Following Hurricanes Helene and Milton, flooding was observed along portions
of Alligator Creek. Staff identified several downed trees likely contributing to the
issue; however, limited access to the creek prevented a full visual assessment.
Drone inspections were secured to gather additional data on fallen trees along
the creek between Kapok Park and the outfall. Additionally, dense vegetation
and overhead obstructions limited drone visibility.
City crews have cleared accessible downed trees and coordinated Pinellas
County to address debris on their property. However, the total number and size
of fallen trees along the creek remain uncertain.
Given these limitations, staff developed a unit price not-to-exceed bid to proceed
with necessary clearing while maintaining the ability to monitor costs and
prioritize flow restoration. The Florida Department of Environmental Protection
(FDEP) has confirmed that this tree clearing, and removal qualifies as
"Emergency Work" under Executive Order 24-215.
APPROPRIATION CODE AND AMOUNT:
ENST180006-CONS-CNSTRC $250,000.00
Funds are available in Capital Improvement Project 319-ENST180006, Alligator
Creek, to fund this work.
This is funded by the Stormwater Utility Enterprise fund.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
7.3 Award a construction contract to Central Florida Contractors, Inc. of Seminole, Florida, for
the 2025 Sidewalk project in the annual amount not-to-exceed $2,000,000 for an initial
one-year term with option for three additional one-year renewal terms on a unit price
basis, pursuant to Invitation to Bid (ITB) 25-0001-EN and authorize the appropriate
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officials to execute same. (consent)
April 16, 2025, ITB 25-0001-EN closed with Central Florida Contractors, Inc. as
the lowest, most responsible bidder. The wide variance in unit prices can be
attributed to several factors including differences in contractor's overhead and
operating costs, strategic pricing, experience and efficiency, variability in scope
interpretation, and varying site conditions. Central Florida Contractors has
successfully completed numerous annual sidewalk contracts with the city,
demonstrating their ability to provide cost effective, high-quality and best overall
value sidewalk repair/construction.
The City of Clearwater's annual sidewalk construction program is for the
construction of new sidewalks which includes significant amounts of American
Disabilities Act (ADA) related upgrades as well as repair and replacement of
existing sidewalks, curbing and driveway aprons throughout Clearwater. The
Engineering Division will provide construction inspection. The sidewalk
replacement five-year plan is based on a completed ADA sidewalk
study/assessment. Areas of the city have and will continue to be addressed
based on the highest volume of ADA deficiencies. All sidewalk panels and
ramps are not replaced in every neighborhood, only those portions requiring
ADA modifications due to slope and elevation variations, and other needed
repairs (severe cracks).
This is a unit price contract, not to exceed $2,000,000 annually with an
estimated date of June 9, 2025.
The City reserves the option to extend the contract on a yearly basis up to three
additional one-year renewal terms, through early June 2029.
APPROPRIATION CODE AND AMOUNT:
ENRD180004-CONS-CNSTRC $2,000,000
Funds are available in Fiscal Year 2025 Capital Improvement Project
ENRD180004, Streets and Sidewalks, to fund this contract and will be included
in Fiscal Years 2026 through 2029 Capital Improvement Program for future
renewals. This project is funded with Road Millage (Ad Valorem Taxes) and
General Fund Revenues.
STRATEGIC PRIORITY:
High Performing Government [1.2, 1.3], Environmental Stewardship [4.4]
7.4 Approve a Guaranteed Maximum Price (GMP) proposal from Biltmore Construction Co.,
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Inc. of Belleair, Florida, under the continuing services contract, for the demolition of the
former Fire Station 45, in the amount of$272,437.00 pursuant to Request for
Qualifications (RFQ) 51-24, Construction Manager at Risk (CMAR) Continuing Services
Contract and authorize the appropriate officials to execute same. (consent)
CRA Board of Trustees approved funding this GMP on May 12, 2025.
The Community Redevelopment Agency (CRA) acquired the property, located
at 610 Franklin Street, in 2019 for the purposes of redevelopment in accordance
with the Downtown Clearwater Redevelopment Plan. The vacant Fire Station 45
consists of two unoccupied structures built in 1975, located on the property.
The CRA is requesting approval to demolish these structures. The scope of
demolition includes asbestos abatement, removal of both buildings, and site
grading. This site will be used temporarily as either parking or staging during
construction of the Osceola parking garage, set to begin Fall 2025. Existing
asphalt parking will remain, and all State-mandated asbestos monitoring and
reporting will be provided by the contractor. After the construction downtown is
completed the CRA will dispose of the property for redevelopment.
The buildings on the property are vacant and not suitable for alternative uses.
This demolition supports the plan by preparing the site for future redevelopment
use.
Biltmore Construction Co., Inc. was selected from the approved CMAR
Continuing Services Contract list based on past reliability, experience in a
variety of disciplines, professionalism, ability to quickly mobilize, prevalent
on-site supervisory personnel, and their ability to put together a team of various
disciplines to complete this project, as well as their past performance on other
complex demolition projects completed for the City of Clearwater. Their ability to
deliver quality services, expedite designated timelines, and communicate clearly
with the client makes Biltmore a strong candidate for this project.
APPROPRIATION CODE AND AMOUNT:
3887552-R2004 $272,437.00
Funds for this are available in CRA Capital Project, 3887552-R2004, Economic
Development (County), utilizing County TIF revenues as approved by the CRA
board of Trustees.
STRATEGIC PRIORITY:
3.2 Preserve community livability through responsible development standards,
proactive code compliance, and targeted revitalization.
8. Fire Department
8.1 Approve the Fire Station 47 Funding Agreement between the City of Clearwater and
Pinellas County to provide funding to reimburse the City for the construction of new Fire
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Station 47, in an amount up to $1,192,028.65, during the contract period concluding
December 31, 2025, pursuant to Florida Statutes Section 163.01, and authorize the
appropriate officials to execute same. (consent)
Clearwater Fire & Rescue (CFR) provides fire and emergency medical services
under the contract with Pinellas County (County) for the City of Clearwater's
(City) area of unincorporated Pinellas County. The County agreed to enter into
this agreement to provide funding to assist the City in the construction of a new
fire station. The County funds may be used by the City for land acquisition,
engineering, site preparation, design, construction, and associated costs
directly related to the Project.
Pinellas County's funding is derived from the millage rate levied on the City of
Clearwater property owners. The County agrees to fund the FY24-25
proportionate share of 11.48% throughout the project. The cost to the County
shall not exceed the proportionate share of the project cap of$10,383,524.85
($9,675,000.00 in FY24-25 and $708,524.85 in FY25-26) without an amendment
subject to approval. Funding to be disbursed to the City for FY24-25 is in an
amount up to $1,110,690.00 and for FY25-26 in an amount up to $81,338.65 for
a total amount of$1,192,028.65.
Current Fire Station 47, located at 1460 Lakeview Road, will be vacated and the
new Fire Station 47 will be located at 601 South Hercules Avenue, Clearwater,
FL 33764. Construction began in 2024 and is expected to be completed within
the next few months.
This agreement is effective the date approved and signed by the County through
December 31, 2025.
The agreement includes a provision that the City indemnify the County. Nothing
in the agreement is deemed a waiver of the doctrine of sovereign immunity.
STRATEGIC PRIORITY:
Foster safe and healthy communities in Clearwater through first-class public
safety and emergency response services. Adopt responsive levels of service
for public facilities and amenities, and identify resources required to sustain that
level of service.
9. Information Technology
9.1 Approve a renewal contract with Granicus, LLC of Washington, DC for software
subscription maintenance and professional services in an amount not-to-exceed
$1,380,048.57 for a term effective June 1, 2025 through May 31, 2030, pursuant to
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Clearwater Code of Ordinances Section 2.563(1)(d), non-competitive purchase
(impractical) and authorize the appropriate officials to execute same. (consent)
The City currently uses Granicus software solutions for agenda management,
meeting management, minutes development, online meeting streaming,
captioning services, public engagement, website content management, website
hosting, and transparency applications. This authorization is for annual
maintenance of all Granicus software modules.
The current service agreement was approved by Council on June 3, 2021, and
was later amended to incorporate a redesign of the City's website. This
redesign introduced enhanced communications tools, advanced site usage
analytics, automated forms, full site editing and administrative controls, and
workflows to improve in-site services. The current service agreement is set to
expire on May 31, 2025.
Granicus has been used by the City since 2015. The expense of replacing the
Granicus software service and hardware solutions would far exceed the cost of
this Granicus renewal. A new provider would require significant time for
selection, implementation and re-training of staff. The cost of replacing this
solution set does not provide a justifiable return on investment at this time. Staff
has been pleased with the performance of the Granicus application and is
choosing to maintain them as a standard for this service. For these reasons,
this purchase is impractical.
The renewal term for the Software Subscription, Maintenance, and Professional
Services is from June 1, 2025, through May 31, 2030, with the following
estimated annual costs:
• Year 1: $260,000.01
• Year 2: $268,008.00
• Year 3: $275,003.01
• Year 4: $285,013.10
• Year 5: $292,024.45
• Total: $1,380,048.57
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology Department
cost code 5559866-530300, contractual services, for support for this fiscal year
(2024/25). Funding for the future fiscal years will be requested in the annual
budget process. The Information Technology department is funded by
revenues from the Administrative Services Fund, and internal service fund of
the City.
In response to a question, IT Director Daniel Mayer said the Pad vote cast
component is available and can be implemented in the new City Hall.
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9.2 Approve a purchase order to Convergint Technologies, LLC. of Schaumburg, IL, for
software and existing hardware maintenance for security systems at city facilities in a
not-to-exceed amount of$1,088,879.59 for the term beginning June 1, 2025 through
February 18, 2029; pursuant to Clearwater Code of Ordinances Section 2.563(1)(c),
Piggyback and 2.563(1)(d) Non-Competitive purchases (impractical) and authorize the
appropriate officials to execute same. (consent)
Convergint Technologies is the city standard for Building Security Hardware and
Software for installation and maintenance of building access control systems.
This purchase is for system maintenance and installation services and includes
all hardware, software, and maintenance fees in support of the City's enterprise
access control platform.
A breakdown of costs has been provided below:
• $163,041.07: 45-month service agreement for citywide software and
existing hardware maintenance for building security.
• $675,838.52: Upgrade of end-of-life hardware equipment planned to
be installed over the next 3-years.
• $250,000: Break-Fix, new construction and emergency repair
services for the contract period.
Services, maintenance, and hardware covered under Sourcewell Contract
#121024-CTL, Facility Security Systems valid through February 18, 2029. The
contract includes a one (1) year warranty for all workmanship and hardware,
service levels for unscheduled service and maintenance emergencies.
Shipping/Freight ($13,713.08) is priced at the quote level, not included under the
Sourcewell Contract, and exempt from competitive purchase per section
2.563(1)(d) non-competitive purchase (impractical). These items are
impractical as any deviation may cause delays in the delivery. An additional
$250,000.00 is budgeted for upcoming public facilities such as City Hall, CPD
Armory, Public Works remodel, etc.
Services during this contract period will include upgrades to hardware at older
city facilities and controller devices throughout the system.
APPROPRIATION CODE AND AMOUNT:
Funds are budgeted and available in the Information Technology operating
budget, cost code 5559864-530300 (contractual services) and existing project
budgets (City Hall) for planned expenditures in the current fiscal year.
Expenditures for future fiscal years will be requested in the annual budget
process.
The information technology department is funded by the Administrative Services
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Fund, an internal service fund of the city. The City Hall project is funded by
revenues from Penny for Pinellas and the General Fund.
STRATEGIC PRIORITY:
These purchase helps accomplish strategic objectives 1.2, 1.3, and 1.4. The
Information Technology Department maintains critical public infrastructure to
deliver sustain a high level of service to support a safe and healthy community.
9.3 Authorize an increase to the purchase order with GSA Security, Inc. of Tampa, FL, for the
purchase, installation, maintenance, and repair of security cameras in the amount of
$200,000.00 for the term ending October 24, 2025, bringing the total not-to-exceed
amount to $400,000.00 and an increase of$150,000.00 to the subsequent one-year
renewal option for a new annual not-to-exceed amount of$350,000.00 in accordance with
Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback, and authorizes the
appropriate officials to execute same. (consent)
The City currently operates approximately 1000 Axis IP security cameras
composed primarily of exterior facility surveillance systems.
The Information Technology Department (IT) is requesting authorization to
increase the existing purchase order with GSA Security for the purchase,
installation and maintenance of both new and existing cameras approved by
Council on June 6, 2024. This procurement is being made through a piggyback
on Hillsborough County Public Schools (HCPS) Bid No. 21089-MST-KJ valid
through October 24, 2025, and includes a one-year renewal option. If HCPS
elects to extend the contract with GSA Security, the City seeks authorization to
extend its agreement accordingly, with continued oversight by the Procurement
Division.
The accelerated pace of project implementation, combined with several
unanticipated projects and ongoing post hurricane recovery efforts, have
resulted in an increased rate of expenditures this fiscal year. Planned projects
for the upcoming fiscal year include the Cleveland Street Downtown District and
Mercado, Osceola Parking Garage, Osceola Corridor Improvements, City Hall,
Beach Marina Improvements, construction monitoring, and other locations for
the Intelligent Policing Project.
APPROPRIATION CODE AND AMOUNT:
Installation of security cameras at other city facilities will be funded from various
operating and capital codes as requested by department, and in IT capital
project 355-94873, Citywide Camera System which is funded by Administrative
Service Fund revenues (an internal service fund of the City).
STRATEGIC PRIORITY:
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These purchase helps accomplish strategic objectives 1.2, 1.3, and 1.4. The
Information Technology Department maintains critical public infrastructure to
deliver sustain a high level of service to support a safe and healthy community.
10. Marine & Aviation
10.1Accept Florida Department of Transportation (FDOT) Grant Agreement Amendment (No.
446805-1-94-01) in the amount of$472,235.00 for the Re-mill and Overlay on portions of
the Apron Asphalt at Clearwater Airpark and authorize the appropriate officials to execute
same. (consent)
On January 12, 2023, City Council approved the Lease and Property Operating
Agreement (Operating Agreement) with FIyUSA to manage the Clearwater
Airpark and subsequently approved the First Amendment to the Lease and
Property Operating Agreement on March 7, 2024.
On May 18, 2023, Council approved Resolution 23-08 and a Public
Transportation Grant Agreement with the Florida Department of Transportation
in the amount of$2,000,000 for the Re-mill and Overlay on portions of the
asphalt at Clearwater Airpark. FDOT is to pay 80% ($1,600,000) with the Airpark
Reserves to match 20% ($400,000).
On March 7, 2024, Council approved a proposal and Purchase order to
American Infrastructure Development, Inc., of Tampa, Florida for the design and
permitting of Clearwater Airpark Re-mill and Overlay (23-0014-AP) in the
amount of$316,154.00 pursuant to RFQ 34-23.
The cost of the project is estimated by the Engineer of Record for this project to
be closer to $2,530,817. Through our operating agreement with FIyUSA we
have approached FDOT and requested an amendment to add $472,235 more
funding to the original agreement. FDOT will provide $377,788 (80%) with
Airpark Reserves to match $94,447 (20%). FIyUSA has agreed to reimburse the
City for their cash match portion of$94,447.
This will bring the total PTGA grant amount to $2,472,235 with FDOT
contributing $1,977,788 (80%) and Airpark Reserves to match $494,447 (20%)
with FIyUSA to reimburse cash match amount of$94,447 to the City.
APPROPRIATION CODE AND AMOUNT:
A mid-year budget amendment will provide the creation of a reimbursement
revenue account funded at $94,447 and an increase of$377,788 in grant
revenues in capital project G2306, Apron Relayment, to fund this project. Any
amount above the additionally funded $472,235 will be the responsibility of
FIyUSA, via reimbursement to the City.
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STRATEGIC PRIORITY:
High Performing Government
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
Economic & Housing Opportunity
2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local
investment, supports eco-friendly enterprises, and encourages high-quality job
growth.
2.3 Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
11. Public Utilities
11.1Authorize a Work Order under the continuing contract with Kennedy/Jenks Consultants,
Inc. to provide engineering services for the design and bidding phases of tank cleaning at
the City's Water Reclamation Facilities (WRF) and the Skycrest Reclaim Booster Pump
Station, project 24-0072-UT, in the amount of$109,727.00, pursuant to RFQ 34-23,
Engineer of Record (EOR) Consulting Services and authorize the appropriate officials to
execute the same. (consent).
This project involves the development of specifications that will enable the City
to solicit competitive bids for wastewater tank cleaning services. Routine tank
cleaning improves treatment performance by safeguarding equipment and
increasing detention time within the tanks. The scope of work also includes
engineering support throughout the bidding and construction phases.
Kennedy/Jenks Consultants, Inc. was selected due to their specialized
expertise in water and wastewater treatment. They are known for delivering
innovative, cost-effective, and operator-friendly solutions, with an emphasis on
optimizing existing infrastructure to enhance sustainability and energy
efficiency.
It is anticipated that specification development will be completed within
approximately 205 days from the date of Council approval.
APPROPRIATION CODE AND AMOUNT:
3277327-530100-M1905 - Marshall Street Plant R&R
3277327-530100-M1906 - Northeast Plant R&R
3277327-530100-M1907- East Plant R&R
Funding for this work order is available in the capital improvement projects listed
above. These projects are funded by revenues from the Water and Sewer
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Utility Enterprise Fund.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, approval of a Work Order to Kennedy Jenks Consultants,
Inc. is requested.
12. City Attorney
12.1Adopt Ordinance 9822-25 on second reading, annexing certain real property whose post
office address 1609 Levern Street, Clearwater, FL 33755, into the corporate limits of the
city and redefining the boundary lines of the city to include said addition.
12.2Adopt Ordinance 9823-25 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1609 Levern Street, Clearwater, FL 33755 upon annexation
into the City of Clearwater, as Residential Urban (RU).
12.3Adopt Ordinance 9824-25 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1609 Levern Street, Clearwater,
FL 33755, upon annexation into the City of Clearwater, as Low Medium Density
Residential (LMDR).
13. City Manager Verbal Reports — None.
14. City Attorney Verbal Reports — None.
15. Council Discussion Item
15.1 Duke Energy Clean Energy Connection Program Review - Councilmember Cotton
Councilmember Cotton said when the City entered the program in August
2022, only four months showed a positive offset for the City's rate out of the
32 months that were reviewed. As of March 2025, the City has spent $2.1
million has been spent and has received $1.747 million in credits, leaving
taxpayers with a $383,401.07 loss. He said staff projects the City will reach a
breakeven point by year 15 (2037) and a full payback in year 27 (2049).
When the program was originally presented to the City in August 2020, the
break-even point was within five years and the full payback in seven
years. He said Pinellas County recently raised concerns with the program
and withdrew from the program. He requested consideration for the City to
opt out of the program.
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Assistant City Manager Daniel Slaughter suggested selecting a future
termination date and said the City receives a greater return during the
summer months. The City Manager said Pinellas County implemented an
October 1, 2025 effective date for their opt-out.
In response to questions, Public Works Sustainability and Environmental
Division Manager Cassie Cordova said the City pays a monthly fee in
addition to its normal usage fee, which $8.35 per kw. It is a 33-year program.
She said the City is expected to pay more than what it received via credit in
the beginning, afterwards the credit increases 1.5% annually. Duke Energy's
original plan was to build ten large scale solar farms but had to revise the
payback and breakeven numbers due to supply issues and natural disasters.
Discussion ensued with concerns expressed regarding the full payback time
period. It was stated there are other opportunities that are more fiscally
sound, meet the City's Greenprint goals, and are measurable. There was
council consensus to place the item on the council agenda.
16. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
17. Closing Comments by Mayor — None.
The meeting adjourned at 3:35 p.m.
18. Adjourn
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