09/15/2025 Council Work Session Meeting Minutes September 15, 2025
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, September 15, 2025
1 :30 PM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes September 15, 2025
Roll Call
Present: 5 - Mayor Bruce Rector, Vice Mayor Lina Teixeira, Councilmember David
Allbritton, Councilmember Ryan Cotton and Councilmember Michael
Mannino
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, Alfred Battle —Assistant City Manager, David Margolis —
City Attorney, Rosemarie Call — City Clerk, and Nicole Sprague —
Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Rector
The meeting was called to order at 1:32 p.m.
2. Presentations
2.1 September Service Awards
Three service awards were presented to city employees.
The September/October Bimonthly Team Award was presented to the
Sinking Vessel Crew: Tyson Mason, Collin Hurley, Jacob Speranza,
Shannon Beckett, Rick Beckett, and Graham Donaldson.
2.2 End of Session Report - Senator Ed Hooper
2.3 End of Session Report - Senator Nick DiCeglie
2.4 Clearwater Delegation Visit to Nagano, Japan Presentation —Amber Brice, Art and
Cultural Affairs Manager
Clearwater and Nagano have shared a Sister Cities partnership for more than
65 years, with their official relationship established in 1959. It is the second
oldest Sister City relationship in Florida. Traditionally, the two cities exchange
delegations every five years. However, a series of events including: a typhoon in
2019, the global Covid-19 shutdowns, and most recently the devastating
impacts of Hurricanes Helene and Milton on Clearwater has led to multiple
postponements. As a result, this marks Clearwater's first visit to Nagano in
nearly nine years.
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Council Work Session Meeting Minutes September 15, 2025
Arts and Cultural Affairs Manager Amber Brice provided a PowerPoint
presentation.
3. City Manager
3.1 Approval of a three-year Interlocal Agreement between the City of Clearwater and the
Clearwater Community Redevelopment Agency (CRA) to provide staffing and
administrative services and authorize appropriate officials to execute same.
Since 2016, the City has provided the CRA department staff with salaries and
benefits reimbursed by the CRA through Tax Increment Financing (TIF) funds.
Section 163.387, Florida Statutes, permits the use of TIF funds for staff and
other services in support of CRA redevelopment activities.
The Agreement establishes the roles and responsibilities of both parties,
including:
• CRA Responsibilities: Provide annual TIF funding to cover
salaries, benefits, and internal service allocations, subject to
CRA budget approval.
1 City Responsibilities: Provide staffing, IT, legal, clerk, and
administrative support services, as well as office space for the
CRA.
This Agreement transitions from an annual term to a three-year term (FY
2025/26 - FY 2027/28), providing greater continuity in staffing and operations
while maintaining annual budget approval and oversight.
Funding will be provided annually through CRA-approved budgets utilizing TIF
revenues.
APPROPRIATION CODE AND AMOUNT:
Funding will be provided annually through CRA-approved budgets utilizing TIF
revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
1.3 Adopt responsive levels of service for public facilities and amenities, and
identify resources required to sustain that level of service.
5.2 Generate organizational success through collaborative engagement and
inclusive decision-making to create shared value outcomes.
4. Office of Management and Budget
4.1 Amend the City's fiscal year 2024/25 operating and capital improvement budgets at third
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Council Work Session Meeting Minutes September 15, 2025
quarter and pass Ordinances 9851-25 and 9852-25 on first reading.
The fiscal year 2024/25 operating and capital improvement budgets were
adopted in September 2024 by ordinances 9793-24 and 9794-24. Section
2.521 of the City's Code of Ordinances requires the City Manager to prepare a
quarterly report detailing income, expenditure estimates, collections, the
explanation of significant variances, as well as the financial status of all capital
improvement projects. The attached memorandum and the accompanying
report provide this information and outline the issues at third quarter that require
amendment.
STRATEGIC PRIORITY:
The budgeting process aligns resource allocation to the advancement of our
community in all five strategic priorities: high performing government, economic
and housing opportunity, community well-being, environmental stewardship,
and superior public service.
5. Finance
5.1 Approve the purchase of excess liability, workers compensation and various specialty
insurance policies from October 1, 2025 through September 30, 2026 in the not to
exceed amount of$1,620,000.00 pursuant to Clearwater Code of Ordinances Section
2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent)
The Risk Management Division of the Finance Department purchases certain
excess and specialty insurance policies through the efforts of Arthur J.
Gallagher Risk Management Services, Inc. These policies include the following:
Ambridge Public Excess package through Lloyd's Syndicate 2987, Lloyd's
Syndicate 4711, Lloyd's Syndicate 1686, Endurance American Specialty
Insurance Company, and United Specialty Insurance Company for the
following coverages: General Liability (including EMT-Paramedics,
Water Utility and Gas Utility), Automobile Liability, Errors and Omissions
Liability, Employee Benefits Liability, Crime, Law Enforcement Liability,
Sexual Abuse Liability, Auto & Mobile Equipment Physical Damage (over
the road only), and Excess Employers' Liability (incidental USL&H and
Jones Act Coverage).
Excess Workers Compensation through Safety National Casualty
Corporation for Workers Compensation and Employer's Liability.
Marina Liability package through Great American Insurance Company.
Additional specialty policies through various insurers for Cyber Liability,
Third Party Storage Tank Liability, Hull Protection and Indemnity,
Fiduciary Liability and numerous flood policies. Unmanned Aircraft
(Drone) Liability now renews with the property insurance program
beginning April 1, 2025.
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Council Work Session Meeting Minutes September 15, 2025
Premium Renewals:
The renewal premium for the Ambridge Public Excess package is
$595,925.00, a 3.68% increase over the expiring premium.
The renewal premium for the Excess Workers Compensation package is
$587,746.00, a 7.57% increase over the expiring premium.
The renewal premium for the Marina Liability package is $54,851.00, a
0.38% increase over the expiring premium.
Risk Management is also estimating 14-23% increases for the specialty
policies. The premiums are not yet due but will come due at various times
throughout the next fiscal year. The need to budget for these amounts now is
two-fold:
The City pays the premiums through one purchase order to its broker,
Arthur J. Gallagher Risk Management Services, Inc., who then pays the
various insurers on the City's behalf.
Typically, the City has 30 days to pay most invoices; however, insurance
premiums are due immediately on demand and therefore there would be
insufficient time to bring the individual premium requests to Council.
The total requested not to exceed amount of$1,620,000.00 is an 8.28%
increase over the current year actual amount of$1,496,152.22.
APPROPRIATION CODE AND AMOUNT:
5907590-545100 $1,620,000.00
Funds are available in the Central Insurance Fund cost code 5907590-545100,
Insurance Premiums, to fund these policies. The Central Insurance Fund is an
internal service fund of the City which accounts for all insurance related costs.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
1.1 Provide evidence-based measurement tools to continually guide municipal
performance and promote accountable governance.
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
6. Economic Development and Housing
6.1 Provide direction on the 17-25 Call for Development Concepts.
The Clearwater Main Library (Library) has been identified as a potential venue to
support cultural, economic, and community uses within the City of Clearwater's
(City) downtown district. A timeline of the events related to receiving proposals
is below.
17-25 Call for Development Concepts: Timeline
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Council Work Session Meeting Minutes September 15, 2025
Date Event
Monday, Nov. 4, 2024 Trustee Teixeira Presentation
Monday, Dec. 16, 2024 Comprehensive Report and RFP Scope review by
CRA Trustees
Monday, Jan. 13, 2025 CRA Trustee Review/Approval of RFP or LOI
Wednesday, Feb. 19, 2025 Issue RFP/RFLOI Public Notice (120 days)
Monday, May 24, 2025 Submission Period Opens
Friday, June 20, 2025 Submission Deadline
Wednesday, June 23, 2025 Email Review Committee Proposals (From
Procurement)
Thursday, June 23, 2025 - Tuesday, August 1, 2025 Evaluation Committee
Time to Review Proposals
Friday, August 1, 2025 Review Committee Meeting
Monday, August 4, 2025 Top Ranked Proposers Notified
Friday, August 15, 2025 Review Committee Meeting with Presentations
from Top Ranked Proposers
Prior to receiving proposals city staff used a variety of outlets to promote the
development and use opportunities for the cultural community. Staff reached
out to local and out of market museums and arts organizations to assess their
interest in the initiative. In total, sixteen individuals expressed interest, including
twelve who attended public tours conducted on April 11 and May 9, 2025.
Outreach to the arts and museum community was extensive, with more than
200 institutions contacted through both email and physical mailings. Each
mailing included a copy of the Call for Development Concepts flyer. Staff did
receive formal declines as well as interest from organizations that indicated the
need for further review with their respective boards.
Paid promotional campaigns were also conducted to broaden visibility.
American Alliance of Museums
$4,5000 investment
1,147 views with 1,147 active users
Linkedln Campaign
$1,000 investment
359,208 individuals delivered 660,488 impressions, and resulted in 247
direct clicks
25.7% of the identified target audience, which included artists, designers,
and media professionals.
Media coverage also included news outlets featuring the Library Redevelopment
project such as Biz Journals (February 25, 2025), Florida Construction News
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(February 27, 2025), 83 Degrees Media (March 19, 2025), 1 Love The Berg
(March 19, 2025), the American Alliance of Museums (April 4, 2025), and Bay
News 9 (May 21, 2025). In addition, the Florida Redevelopment Association
(FRA) featured the project in 17 newsletter editions continuously from February
2025 to June 2025. General outreach also included local social media and
resident outreach via typical methods.
On June 20, 2025, proposals for 17-25 Call for Development Concepts (17-25)
seeking a partner to repurpose all or a portion of the Main Library into an arts
and cultural hub were received. The City of Clearwater received six proposals
from the following groups:
Art Studio & Productions
Botanica USA
Comedy Hall of Fame
Imagine Museum
Proforma
Wizard of Oz Museum
On August 1, 2025, a committee of seven city staff members met to review the
proposals and shortlisted three finalists to appear and present before the
committee. In alphabetical order, the committee selected Comedy Hall of
Fame, Imagine Museum, and Wizard of Oz Museum as the three finalists.
The selection committee included the following members:
Amber Brice, Arts & Cultural Affairs
Audra Aja, Economic Development & Housing
Jay Ravins, Finance
Jennifer Obermaier, Library
Mark Parry, Parks & Recreation
Rob Simpson, Public Communications
Tara Kivett, Public Works
Committee Ranking:
On August 15, 2025, the committee held a second meeting to listen to
presentations from the three top ranked proposers. The presentations were
ranked as follows:
Imagine Museum (1.42)
Comedy Hall of Fame (1.85)
Wizard of Oz Museum (2.71) (Proposal Withdrawn via telephone 9/5/25)
A summary of the business provided by each presenter is provided below.
Imagine Museum - Proposes to operate a curated glass art exhibition with three
options ranging from a first floor only option exhibit (10,000 sq. ft.) with a
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monthly rent of$1,000.00 to an entire use with a monthly rent of$5,500.00. The
museum is requesting a lease term of five years with five-year renewal options
for up to twenty years. Estimated construction costs - Option 1 - $132,000;
Option 2 - $330,000; Option 3 - $660,000. No financial incentives were
requested, but the proposer did indicate a desire to partner on marketing,
promotions for the museum and obtain assistance with permitting.
Comedy Hall of Fame - Proposes to operate a 501(c)(3) non-profit museum
that aims to educate and preserve the history of American comedy and share
this history with the public in an entertaining fashion. The requested lease space
is for the first floor only (10,000 sq. ft.). The lease term is a ten-year minimum
with an annual rent of$1.00. The proposal did not include an estimate of
construction costs, but assistance is requested from the City of Clearwater in
the amount of$60,000 to assist with relocating the museum from Holiday,
Florida and construction activities such as exhibit installation and utility
connections.
Wizard of Oz Museum - Proposes to operate a museum consisting of five
areas totaling 10,015 sq. ft., including the museum exhibit, a kid's section, an
immersive experience, a gift shop, and a museum merchandise storage room.
No rent would accrue during the first three years of the lease. Beginning in the
fourth year, the rent would increase to $80,000.00 annually. On September 5,
2025, the proposal was withdrawn from consideration by the project sponsor.
STRATEGIC PRIORITY:
1.5 Embrace innovation that drives continuous improvement and serves
community needs.
2.3 Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
3.1 Support neighborhood identify through services and programs that empower
community pride and belonging.
4.2 Adopt sustainable practices in redevelopment projects to protect current
and future generations.
In response to a question, CRA Executive Director Jesus Nino said the
notice was shared with over 240 entities, such as developers, organizations,
museums, and contractors.
Discussion ensued with comments made that the current submissions are
not unique to Tampa Bay and do not fit what is envisioned for Downtown
Clearwater or a reimagined library. Support was expressed to reissuing the
Call for Concepts. It was stated that big organizations that are considering
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submitting a proposal need at least four months to have their board approve
the submission request.
There was consensus to reissue the call after January 1, 2026 and keep it
open for a longer time period. Staff was directed to reevaluate the Call for
Concepts and recommend how long the call should be open for submissions.
7. Gas System
7.1 Approve a Utility Work by Highway Contractor Agreement with the State of Florida
Department of Transportation (FDOT) to remove or to place out of service including
grouting natural gas mains during a road improvement project along Alternate US
Highway 19, at an estimated cost of$43,374.87, and authorize the appropriate officials
to execute same. (consent)
The Florida Department of Transportation (FDOT) has a project (Financial ID
#448486-1-56-03) to improve Alternate US Highway 19, from SR 586/Curlew
Rd, traveling north approximately to Mediterranean Dr, located in Pinellas
County. This will involve the removal or place out of service including grouting
approximately 2,700 feet of gas main (size from 1 in. to 8 in.), which conflicts
with the planned road project.
Under the Utility Work By Highway Contractor Agreement (UWHCA), the State
of Florida's Department of Transportation general contractor will perform the
removal or place out of service including grouting of our existing natural gas
mains. Replacement gas mains will be installed by CGS Energy's
sub-contractor prior to the State removing existing mains.
Having the State of Florida's Department of Transportation general contractor
remove or place out of service including grouting the natural gas mains allows
for work to be done in a timely manner and releases CGS Energy from penalty
payments in the event we cause delays of the pipe removal.
APPROPRIATION CODE AND AMOUNT:
Funding for this agreement is budgeted and available in capital project
3237323-96365 (Line Relocation Pinellas - Maintenance), funded with Gas Utility
Enterprise Fund revenue.
STRATEGIC PRIORITY:
Installing and maintaining natural gas pipelines to maintain public infrastructure
and protect natural lands by implementing environmentally friendly practices.
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8. Human Resources
8.1 Authorize an amendment with Cigna Healthcare (Cigna) for city medical insurance (under
a self- insured funding arrangement) and a purchase order to Evernorth Behavior Health
(Evernorth) for the employee assistance program for period January 1, 2026 through
December 31, 2026, pursuant to RFP 26-22, for a total not-to-exceed amount of $31.0
million ($30,940,000 for Cigna and $60,000 for Evernorth), to be funded by city budgeted
funds, payroll deductions of employees and retiree premiums; and authorize the
appropriate officials to execute same. (consent)
Staff is recommending renewal with Cigna and Evernorth based on overall
satisfaction with the services and current benefits, and a favorable renewal rate
of a 5.1% total increase. The increase is attributable to higher pharmacy costs,
specifically in the specialty and diabetes pharmaceutical space, and inflationary
factors. Market trend projections indicate medical costs may exceed 8.5%
nationally in 2026 with Florida's costs typically 3%-4% higher than the national
averages. The original agreements with Cigna and Evernorth were approved by
Council in September 2022 pursuant to RFP 26-22. This renewal is the fourth of
five.
The overall funding increase of 5.1% is expected to cover projected plan
expenses for the 2026 Plan Year and allow the City to maintain required
reserves. Included in the medical premiums for the 2026 Plan Year is the
continuation of the Motivate Me incentive program through Cigna. Under this
program, employees can receive incentives (up to $200 per year) when
participating in specific preventative healthcare activities. These rewards are
directly tied to cost drivers on the City's medical plan and are an essential part
of controlling increases over the long term. There is a high utilization and
participation in the Motivate Me program. The 2025 plan year-to-date total
incentives payouts are approximately $27,685.
Historically, the City's funding rates for medical insurance were 100% for
employees without dependents, 75% for employees with one dependent, and
68% for employees with family coverage. In the plan years 2024 and 2025, upon
recommendation of the employee benefits committee, the city funded 100%,
75.5%, and 69% in an effort to stabilize employee costs. For the 2026 renewal
the employee benefits committee is recommending this percentage to be the
new funding percentage moving forward and the 5.1% increase be shared
between the City and the employees with dependent coverage.
The City's fiscal 2026 budget for the employer share of health insurance costs
is $25,610,608 which includes $23,773,578 across all operations for health plan
costs, and $1,837,030 budgeted for the Employee Health Center.
APPROPRIATION CODE AND AMOUNT:
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Funds are available in cost codes 5907590-530300 (contractual services),
5907590-545602 (major medical claims), and 5907590-545601 (insurance
premiums-EAP). The Central Insurance Fund is an internal service fund of the
City which accounts for all insurance related costs.
STRATEGIC PRIORITY:
Superior Public Service: Promote a Diverse and Talented Workforce Through
Competitive Opportunity, Employee Wellness and Rewarding Growth
5.4 Enhance Employee health and productivity through a holistic approach to
workplace wellness and benefit resources. The medical plan and the Employee
Health Center are an integral part of enhancing employee health and productivity
and is a benefit resource to attract and retain employees.
Human Resources Division Manager Jill Paul provided a PowerPoint
presentation.
In response to a question, Ms. Paul said the medical plan is renewed
annually and the RFP is issued every five years.
9. Parks and Recreation
9.1 Authorize purchase orders to Average Joe Landscape LLC, Botanical Dimensions, Inc.,
J & J Diversified LLC dba Diversified Landscape Maintenance, and MMM Property
Maintenance and Lawn LLC for citywide landscaping services in the cumulative annual
not-to-exceed amount of$661,324.00 for the initial one-year term beginning October 1,
2025 through September 30, 2026, with the option for three one-year term extensions
pursuant to Invitation to Bid 42-25, Landscape Maintenance Services, and authorize the
appropriate officials to execute same. (consent)
On June 27, 2025, Invitation to Bid (ITB) #42-25 for Landscaping Maintenance
Services was issued and six responsive vendors submitted a response on July
28, 2025. The Scope of Services encompasses six zones and more than 600
properties throughout the City, requiring routine landscape maintenance,
including but are not limited to: mowing, edging, and trimming lawns; removing
trash, clippings, and debris from landscaped areas, lawns, and hard surfaces
(e.g., sidewalks, parking lots); and maintaining plant beds and landscape
materials. All plant material must be maintained in a healthy, thriving condition
equal to or better than their condition at the start of the contract. Contractors will
coordinate all maintenance activities with a representative from the City of
Clearwater's Parks and Recreation Department and promptly report any
irregularities within their assigned zones.
The evaluation process for this award considered multiple factors such as
contractor capacity, past performance, and the reasonableness of pricing for
each zone. Multiple awards, including secondary awards, are recommended to
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ensure adequate coverage, maintain service quality in the event of a
contractor's underperformance, and provide operational flexibility.
The award recommendations are as follows:
Average Joe Landscape
Primary Award: Zone 3 East, Zone 4 Northwest and Zone 5 Southwest
Secondary Award: Zone 1 West
Botanical Dimensions Inc.
Secondary Award: Zone 6 Ballfields
J&J Diversified, LLC dba Diversified Landscape Maintenance
Primary Award: Zone 1 West and Zone 2 Countryside
Secondary Award: Zone 3 East, Zone 4 Northwest and Zone 5 Southwest
MMM Property Maintenance and Lawn Care LLC.
Primary Award: Zone 6 Ballfields
Secondary Award: Zone 2 Countryside
Work under this contract shall include the furnishing of all labor, material,
equipment, supervision, transportation, and other services necessary to
perform landscaping maintenance services at specified locations within the City
of Clearwater (City).
The City reserves the right to add or remove locations from the contract with a
30 day written notice. Payments will be adjusted accordingly-either by
applying the negotiated cost for any added site or deducting the bid price for any
removed site.
Council authorization is requested to award contracts to the listed contractors
for a cumulative annual not-to-exceed amount of$661,324.00 for the initial term
October 1, 2025, through September 30, 2026, with three (3), one-year renewal
options. This funding will support the City's current needs, allow for the addition
of properties to any zone, provide for supplemental work requests,
accommodate annual CPI contract adjustments, and address other contractual
management requirements.
APPROPRIATION CODE AND AMOUNT:
Funding is available in Parks and Recreation Department cost code
0101867-530300, contractual services. The Parks and Recreation Department
is funded by General Fund revenue.
USE OF RESERVE FUNDS:
N/A.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
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1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3 Adopt responsive levels of service for public facilities and amenities and
identify resources required to sustain that level of service.
1.4: Foster safe and healthy communities in Clearwater through first class
public safety and emergency response services.
2.3: Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
4.3: Protect the conservation of urban forests and public green spaces to
promote biodiversity and reduce our carbon footprint.
9.2 Approve a one-year Agreement with Juvenile Welfare Board (JWB) and the City of
Clearwater for funding youth programs, approve a first quarter budget amendment of
$569,723 in special program G2107, JWB Youth Programming, and authorize the
appropriate officials to execute same. (consent)
Since 2000, the City has received annual funding from the JWB Children's
Services Council to provide after school and summer programming for youth in
Clearwater. Once again, the City has been awarded funding for youth
programming for Fiscal Year 2025/2026 from JWB.
The funding provides the "Charting the Course for Youth" program for 213
children at the North Greenwood and Ross Norton recreation facilities
throughout the year.
"Charting the Course for Youth" is a program designed to incorporate exercise
and nutrition-based activities in an after school and summer camp setting, to
improve academic success, encourage healthy lifestyle choices, improve social
skills, increase athletic abilities, and develop leadership skills of the participants.
The program serves school-aged children at the Ross Norton and North
Greenwood Recreation Complexes.
This grant also provides funding for swim instructors for the city's Water Safety
Program which provides free swim lessons during P.E. time at McMullen Booth,
Eisenhower, Skycrest, and Belleair Elementary Schools.
There is no requirement to continue the program when the grant ends.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will provide an increase of$569,723 in other
governmental revenue in G2107, JWB Youth Programming, to account for both
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revenues and expenditures for this agreement.
STRATEGIC PRIORITIES:
Approval of the Agreement supports multiple Strategic Plan Objectives,
including:
1.5: Embrace a culture of innovation that drives continuous improvement
and successfully serves all our customers.
2.1: Strengthen public-private initiatives that attract, develop, and retain
diversified business sectors.
2.5: Facilitate partnerships with educational and research institutions to
strengthen workforce development opportunities.
3.1: Support neighborhood identity through services and programs that
empower community pride and belonging.
3.4: Inspire citizen participation through civic engagement and volunteerism
to build strong, inclusive, and engaged communities.
9.3 Award a construction contract to Concrete Protection & Restoration, LLC, of Oakland
Park, MD for renovations and structural repairs at BayCare Ballpark in the amount of
$967,670.63 pursuant to Invitation to Bid 25-00022-PR and authorize the appropriate
officials to execute the same (consent)
The Sports Facility Use Agreement between the City and Philadelphia Philles
was entered into in December 2000. As part of the agreement under Section
9.2 the city is responsible for the maintenance, repair, restoration,
refurbishment and replacement of the stadium. To manage and determine the
maintenance projects needed each year a consulting engineer is hired to
inspect the stadium and provide recommendations for various repairs and
restorations needed each year at the stadium.
A 20-year capital improvement (reserve) study was completed in Fiscal Year
2014/15 by Wannemacher Jenson Architects Inc. (WJA) and Delta Engineering
for BayCare Ballpark (formerly Spectrum/Bright House Field). As a result of
the study, CIP budgets for the maintenance and upkeep of BayCare Ballpark
were established.
Pennoni Associates, Inc. is the city's consulting engineer and has been for the
past ten years. They have completed their annual structural inspection of the
stadium and recommend a list of repairs and improvements that need to be
addressed prior to the 2026 Spring Training season.
BayCare Ballpark Structural Repairs - Project ID #25-00022-PR was publicly
advertised on June 25, 2025. Three contractors submitted bids; however, only
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two met the pre-qualification requirements. Tadeos Engineering LLC did not
qualify under the required category. Among the prequalified contractors,
Concrete Protection & Restoration, LLC submitted the lowest responsive and
responsible bid in the amount of$965,818.00 which includes base bid,
contingency and alternates. In addition, the City has requested that Concrete
Protection & Restoration, LLC adjust their performance bond to incorporate the
alternate items. The estimated cost of this increase is approximately 1.25% of
the added alternates totaling $1,852.63, which is included in the total amount
requested.
Concrete Protection & Restoration LLC specializes in concrete structural
repairs and maintains an extensive portfolio of successfully completed projects
in both the private and public sectors.
This contract will provide concrete repairs at several locations in the stadium
where various structural cracks have appeared in the precast beams, corbels,
columns, and slabs. The contractor will rout and seal concrete slab cracks,
install epoxy injections in precast beams, corbels, and columns, and replace
spalling concrete by forming and pouring with an approved repair material.
Damaged doors and gates will be repaired or replaced depending on their
condition. Repairs will be made to stop water intrusion at several locations in
the stadium as well as the resurfacing of concession and bathroom floors. The
proposed repairs and renovation will not interfere with any future renovations or
additions to the ballpark and are needed regardless of what projects are
contemplated in the future. A full listing of repair items can be found on sheet
SR-2 of the Phase II Structural Repair document.
This repair work is estimated to take 90 consecutive calendar days, to be
completed prior to the Phillies 2026 Spring Season.
APPROPRIATION CODE AND AMOUNT:
Funds for this purchase order are available in capital improvement project
M220, Carpenter and BayCare R&R, funded by General Fund revenue.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
2.3: Promote Clearwater as a premier destination for entertainment, cultural
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experiences, tourism, and national sporting events.
9.4 Approve amendment of the Florida Recreation Development Assistance Program
(FRDAP) project grant agreement for the renovations and improvements of Edgewater
Drive Park, 1923 Edgewater Drive, and authorize the appropriate officials to execute
same. (consent)
On August 31, 2023, the City's Parks & Recreation Department submitted
Florida Recreation Development Assistance Program Grant Application
Package to the Florida Department of Environmental Protection for the
purposes of securing funding for the renovations and improvements of
Edgewater Drive Park. Edgewater Drive Park is currently a passive park with
limited functionality and use. The grant application included the construction of
a dock, reconfigured and expanded parking lot, improved stormwater
management, new sidewalks, new bike racks, trash receptacles, benches,
environmental educational signage, and an ADA accessible drinking fountain.
Prior to submitting the application package to the State, staff met with the
Edgewater Drive Homeowners Association to get their input and support for the
project.
On July 3, 2024, the City received formal notice of the granting of the award by
the State. On October 3, 2024, the State sent a Standard Grant Agreement for
the Edgewater Drive Renovation Project (FDEP Agreement Number P5077)
which awards $200,000 dollars and requires matching funds from the City of
$200,000. Additionally, on October 3rd the City Council authorized a purchase
order to Pennoni Associates, Inc. for professional services to complete design
work for renovations of Edgewater Drive Park.
On November 21, 2024, Council approved the noted Florida Recreation
Development Assistance Program (FRDAP) project grant agreement.
At a subsequent meeting attended by city staff an overwhelming majority of
residents informed the City that rather than including the dock, they would prefer
funds be allocated to a widened sidewalk along Edgewater Drive.
Due to a change in neighborhood support for the construction of the dock, staff
requested approval from the City Council on May 1 to request to submit an
amendment proposal to the State to modify the scope of FDEP Grant
Agreement Number P5077 for the removal of the dock from the project to be
substituted with the increase in the overall length of widening the sidewalk to 10
feet along the west side of Edgewater Drive for approximately 2,400 feet.
Council approved that request and staff submitted an amendment proposal
request to FDEP on May 5, 2025 and the requested amendment was approved
by FDEP on August 19, 2025. Staff is requesting city approval of the first
amendment to FDEP Grant Agreement Number P5077.
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Staff received high and low construction cost estimates for the overall project
with the pier and without the pier but with the widening of the sidewalk. The
overall project costs increase with the amended scope eliminating the pier and
widening the sidewalk as shown in the table below:
Estimate Dock Sidewalk Widening Difference
Low $630,040.50 $667,002.50 $36,962.00
High $718,713.80 $784,637.00 $65,923.20
The above costs are estimates only and the project will need to be put out to bid
and returned to Council for final approval.
APPROPRIATION CODE AND AMOUNT: N/A
USE OF RESERVE FUNDS: N/A
STRATEGIC PRIORITY:
Approval of the agreement supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
9.5 Approve a purchase order to Bandes Construction, of Dunedin, Florida for certain
maintenance and improvements to the picnic shelter and restroom building at Marymont
Park located at 1900 Gilbert Street in the total amount of$170,384.75 and authorize the
appropriate officials to execute same. (consent)
On October 03, 2024, Council approved the use of 18 firms to serve as
Construction Managers at Risk for Continuing Contracts under RFQ 51-24 and
Bandes Construction. was selected as one of the approved firms.
Bandes Construction was selected from the approved CMAR Continuing
Contracts list based on past reliability, professionalism, capability of offering
design build services, as well as their past performances with many other
similar projects in various city parks. Bandes Construction has the ability to
complete this project in an expedited manner allowing us to return this park to
pre-storm conditions for the adjoining neighborhood.
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The existing park has served the local community and its visitors for over 60
years but is now in need of some renovations and upgrades. A community
meeting was held at Marymont Park on June 17 with over 40 residents in
attendance. The purpose of the meeting was to share future plans, answer
questions and get the neighborhood input into the type of repairs and upgrades
desired to be completed. Renovations will include a new playground, new
sidewalks, parking lot improvements, landscaping, mural, and repairs and
improvements to the picnic shelter and restrooms.
The proposal from Bandes Construction includes maintenance and renovation
items for the park shelter such as a new roof, structural repairs, and painting.
Renovations to the restroom building include installing new toilets, sinks,
faucets, paper dispensers, switches and occupancy sensors and vandal-proof
electrical fixtures, doors and signage as well as roof repairs, stucco and paint.
Commencing upon issuance of a notice to proceed substantial completion will
be done by December 31, 2025.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M2206, Parks &
Beautification R&R, funded by General Fund revenues.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITIES:
Funding the purchase of the new playground equipment aligns with the
following City of Clearwater Strategic Plan Objectives:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities,
and identify resources required to sustain that level of service.
1.5: Embrace a culture of innovation that drives continuous improvement
and successfully serves all our customers; and
2.3: Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
10. Police Department
10.1Approve a three-year Interlocal Agreement between the Clearwater Community
Redevelopment Agency and the Clearwater Police Department to provide CRA
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Council Work Session Meeting Minutes September 15, 2025
increment funding to underwrite the cost of additional Community Policing services in the
Downtown CRA boundaries and authorize the appropriate officials to execute same.
Since 2008, the CRA has partnered with the Clearwater Police Department to
provide enhanced community policing within the Downtown Community
Redevelopment Area. For the 2025-2026 fiscal year, funding in the amount of
$262,289.17 has been allocated. Funding for the remaining two years of the contract
will be adjusted accordingly. This partnership has supported two additional police
officers dedicated to addressing quality-of-life issues, including illegal narcotics
activity, prostitution, homelessness, and code enforcement challenges.
Florida Statute 163.387 allows for the payment of community policing
innovations in the Community Redevelopment Areas.
Historically, this partnership has been approved through annual interlocal
agreements. The proposed agreement establishes a three-year term
(October 1, 2025 - September 30, 2028), streamlining the process and
providing greater consistency.
The three-year agreement includes the following key provisions:
Funding of two dedicated police officers, including salaries, benefits, and
associated fuel costs.
A defined community policing strategy targeting drug activity, prostitution,
homelessness, code enforcement, and community engagement.
Outcome measures including proactive operations, arrests/citations where
applicable, property referrals to the Nuisance Abatement Board, and
quarterly engagement with businesses and property owners.
A co-responder model to connect individuals with homelessness, mental
health, or addiction issues to appropriate services.
Benefits of Moving from Annual to Three-Year Agreement:
Consistency & Stability: Provides predictable funding and resources for a
sustained community policing presence.
Improved Planning: Supports long-term strategies for crime reduction,
homelessness response, and community engagement.
Flexibility: Agreement allows amendments if conditions or priorities change
during the three-year term.
APPROPRIATION CODE AND AMOUNT:
Funding for this interlocal agreement will be from CRA project, R2001,
Community Policing, funded by City increment revenue.
STRATEGIC PRIORITY:
1.4 Foster safe and healthy communities in Clearwater through first class public
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Council Work Session Meeting Minutes September 15, 2025
safety and emergency response services.
11. Public Works
11.1Approve a purchase order to All Around Maintenance and Rehabs II, LLC of Palm
Harbor, FL for ditch mowing and general ditch maintenance in an annual not-to-exceed
amount of$750,000.00 for an initial one-year term, with one, one-year renewal option on
a unit price basis, pursuant to Clearwater Code of Ordinances Section 2.563.(1)(c),
Piggyback, and authorize the appropriate officials to execute same. (consent)
The City of Clearwater maintains approximately 122 stormwater conveyance
ditches, comprising approximately 1,444,299 square feet of turf that requires
periodic litter removal, mowing and maintenance.
These ditches and the turf that lines the banks of these ditches, not only drains
stormwater from the city's neighborhoods, but the turf on the banks serves a
vital function as it provides stormwater quality benefits by slowing, filtering, and
treating stormwater runoff before it reaches surrounding water bodies. This
helps the City meet standards set forth in our MS4 permit. It is important for the
City to maintain these ditches and keep them cut and free of litter and
obstructions that reduce or block the conveyance of stormwater.
Not only is an overgrown ditch a public eyesore, it easily becomes a trap for the
accumulation litter and can also become a place for "volunteer" trees to take
root and potentially cause additional damage to the banks and structures of the
ditch as they grow and are not removed.
It is the intention of the Stormwater Division of Public Works to have multiple
contractors perform ditch maintenance. Bid specifications have been drafted
and are under review, however it takes six months or more for contract
specifications, once fully developed, to be advertised, awarded and funded. The
work to maintain the City's drainage ditches has often been deferred as more
urgent needs arise. This contract will help address ditch maintenance in a more
timely manner.
Authorization is requested to utilize the following contracts with All Around
Maintenance through a piggyback arrangement for an initial one-year term, with
the option to renew for one additional one-year period.
Should the original agency choose not to continue or extend the contract, no
further services will be requested off that piggyback contract.
• Pinellas County Schools Invitation to Bid No. 24-968-033, Maintenance
and Cleaning of Retention Ponds, Ditches and Swales: for the mowing
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Council Work Session Meeting Minutes September 15, 2025
and clearing of ditches and swales, tree and vegetation removal,
grading, hauling and general site clearing, valid through valid through
September 25, 2025, with an option to renew for one, one year period.
• Pinellas County Invitation to Bid #24-0336-ITB-C, Open Conveyance
Maintenance: Operation and Maintenance Work Order Contract - for
maintenance of traffic; clearing and grubbing; tree, sediment, vegetation
and debris excavation, trimming and removal; stump grinding, grading,
stabilization, dredging, aquatic vegetation harvesting and disposal;
dewatering ditches and ponds; borrow materials hauling and placement;
turbidity barrier and silt fence placement; sod, hydroseed and wildflower
placement; straw, coconut fiber or turf reinforcement mat placement;
landscape watering, concrete cloth and rip rap placement and general
labor valid through August 11, 2030.
These are both unit price contracts, not to exceed $750,000.00 annually with an
anticipated start date of late September 2025.
This proposed addition of contractor support will enable the City to transition
from a reactive maintenance model to a proactive annual maintenance
program, completing regular cleaning, inspection, rehabilitation and repair of
Clearwater's stormwater infrastructure. Public Works will ensure selection of
the best option for the services requested.
APPROPRIATION CODE AND AMOUNT:
Funding for this contract is available in Capital Improvement Project
ENST180001, Storm System Improvements, to fund this purchase order.
The project is funded by revenues from the Stormwater Utility Enterprise Fund.
USE OF RESERVE FUNDS: N/A
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
11.2Authorize purchase orders to multiple vendors as listed below for citywide heavy
equipment rental for operational needs in a cumulative annual not-to-exceed amount of
$640,000.00 for an initial one-year term with two optional one-year renewals, pursuant to
ITB 27-25 and authorize the appropriate officials to execute same. (consent)
In response to the need for heavy equipment rentals to support both routine
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Council Work Session Meeting Minutes September 15, 2025
operations and emergency response following the impacts of multiple
hurricanes during the 2024 season, a task force of departmental leaders was
assembled to assess the City's overall readiness. The task force evaluated key
areas including staffing, facilities, preparedness, operations, and recovery
capabilities. Their discussions focused on contingency planning and the
challenges of continuing essential services should critical equipment become
damaged or destroyed.
The group concluded that it is neither practical nor financially sustainable for the
City to own and maintain a fleet large enough to meet the demands of every
potential emergency. Given the high cost and maintenance burden of such a
fleet, the City identified the need for a pre-established rental contract to ensure
timely and cost-effective access to heavy equipment during both day-to-day
operations and post-disaster recovery.
To address this, the Procurement Division issued Invitation to Bid (ITB) 27-25
for Heavy Equipment Rental on April 15, 2025. The solicitation sought rental
pricing for a wide variety of equipment and received nine responsive bids from
both nationally recognized and local vendors. Each bid was thoroughly
evaluated to ensure the vendors could meet delivery and performance
expectations in accordance with contract requirements.
The resulting contracts cover more than 2,200 individual rental items and
provide the City with pre-negotiated daily, weekly, and monthly rates.
Establishing pricing and terms in advance enables the City to avoid costly
delays and inflated rates, especially during emergencies when demand surges.
Many of the awarded vendors maintain multiple locations throughout Florida,
including regions less vulnerable to storm impacts, enhancing reliability and
access during widespread events.
Staff recommend awarding contracts to multiple vendors by category, based on
the lowest responsive and responsible bids received per line item and rental
term. This approach allows flexibility in sourcing the most cost-effective option
available and ensures continued access to equipment should a primary vendor
be unable to meet demand.
Recommended Vendors:
• A Coastal Equipment & Party Rental
• Alta Construction Equipment Florida
• Environmental Products Group
• H&E Equipment Services Inc.
• Herc Rentals Inc.
• Linder Machinery
• Ring Power Corporation
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Council Work Session Meeting Minutes September 15, 2025
• Sunbelt Rentals Inc.
• Synergy Equipment Response
These agreements will streamline the equipment rental process by removing
the need for time-consuming competitive bidding during critical times.
Departments will be able to submit requests directly to awarded vendors and
arrange delivery quickly, allowing staff to focus on operational needs rather than
procurement processes. This will significantly reduce the administrative burden
and improve response capabilities during emergencies.
APPROPRIATION CODE AND AMOUNT:
For operating use, funding is budgeted annually in multiple departments/cost
centers in cost code 544100, rental equipment, funded by the using
department's operating fund. Funding includes $100,000 operational funding
and $100,000 emergency funding from Parks & Recreation; $100,000 ($75,000
stormwater enterprise and $25,000 general fund) operational funding and
$50,000 ($25,000 stormwater enterprise and $25,000 general fund) Public
Works Department; $175,000 (utilities enterprise) operational funding and
$25,000 (utilities enterprise) emergency funding; and $30,000 (solid waste
enterprise) operational funding and $60,000 (solid waste enterprise) emergency
funding. Operational funds may be utilized during emergencies as needed or
additional emergency funds authorized.
USE OF RESERVE FUNDS: N/A
STRATEGIC PRIORITY:
Adopt responsive levels of service for public facilities and amenities, and identify
resources required to sustain that level of service. Generate organizational
success through collaborative engagement and inclusive decision-making to
create shared value outcomes. Preserve community livability through
responsible development standards, proactive code compliance, and targeted
revitalization.
12. Planning
12.1 Provide direction regarding North Ward Elementary School. (WSO)
The historic North Ward Elementary School was one of the first public schools
constructed in the newly formed Pinellas County, with the original structure built
in 1915 and expanded with a second structure in 1926. Initially, North Ward was
a segregated facility but became integrated in the late 1960s and early 1970s.
The school was closed in 2009. Despite its closure, North Ward remains a
place of significance within the community, holding a deep historical and cultural
value for generations of students.
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Council Work Session Meeting Minutes September 15, 2025
In 2019, the City of Clearwater acquired the North Ward School from the
Pinellas County School Board for $1.8 million. The City commissioned
Wannamaker Jenson Architects to produce a conceptual review and rendering
of a mixed-use rehabilitation and activation plan. This plan included the
preservation of the two main historic structures and a unifying modern addition
that would restore occupancy status to the 1915 and 1926 buildings.
Subsequently, the City engaged Cardno to further evaluate adaptive reuse
opportunities. In February 2021, Planning and Development Department staff
recommended a strategy for the preservation and activation of North Ward
School, which included: stabilizing the property; pursuing both National Register
and local historic designation; and issuing an RFP for the rehabilitation and
adaptive reuse of the school in alignment with the redevelopment goals of the
Old Bay neighborhood. Following this recommendation, the City Council
directed the establishment of a capital improvement project fund at its meeting
on February 18, 2021, and staff began work to implement both designations and
further redevelopment planning.
The City also engaged Lauren Campbell, LLC to identify viable uses, target
developer types, assess subsidy needs, and guide future RFP preparation.
Campbell's report confirmed that a variety of adaptive reuse options were
viable, particularly those with a public-facing or innovation component.
On February 15, 2024, the City Council approved an agreement with Rowe
Architects, LLC, to conduct a building conditions assessment for the school.
The approved work order included five major tasks, all of which were completed
by the end of the year:
• Historic building research and identification of potential grants to fund
improvements.
• Building documentation, including the creation of a digital 3D model of
the building.
• Existing conditions assessment.
• Recommendations for pre-development improvements and use
analysis.
• Development of cost estimates for identified improvements.
It was contemplated that staff would present Rowe Architects' assessment and
recommendations to the City Council before proceeding with any of the
recommended improvements.
The purpose of this agenda item is to review the findings of the study,
specifically the building assessment and repair recommendations, including
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Council Work Session Meeting Minutes September 15, 2025
cost estimates. Staff seeks to affirm the City Council's vision for the property
and understand the Council's priorities before completing any repairs and
moving forward with possible solicitation for development.
APPROPRIATION CODE AND AMOUNT:
Capital Improvement Project C2503 - North Ward Renovations - currently
contains $200,000 (of General Fund revenue), but there is no request to utilize
this funding at this time.
USE OF RESERVE FUNDS:
STRATEGIC PRIORITY:
This item advances the following priority areas of the City's Strategic Plan:
• High Performing Government Objective 1.2 by maintaining historic
features through systematic efforts.
• Community Well-Being through the preservation of an historic structure
of cultural significance to surrounding neighborhoods.
The Council recessed from 4:18 p.m. to 4:24 p.m.
Planning and Development Director Lauren Matzke and John Hadley Rowe
Architects Representative provided a PowerPoint presentation.
In response to questions, the City Manager said the developer associated
with the 55-parcel development proposal near Ft. Harrison Avenue submitted
two separate plans, staff was scheduled to meet with the developer last
week but the group postponed the meeting. Ms. Matzke said the developer
did not include the North Ward site. Mr. Hadley said there are ceiling tiles on
the ground due to water leaks. He said the team did not conduct a
hazardous materials survey. Repairing parts of the roof is cheaper than
replacing the roof. Assistant City Manager Al Battle said staff has met with
the Banyan Odyssey Group. He said marketing efforts have not been
dedicated to the site since it has not been advertised for surplus.
Discussion ensued with concerns expressed that the City has invested a lot
of resources into the building over several years with no progress. It was
suggested that the City repair parts of the roof that are leaking and that a
mixed-use residential project with a public-partnership may be the best
option.
The City Attorney said the appraisal is a precursor for selling the property
and would likely be pursued for a public-private partnership scenario. The
appraisal will guide next steps as it takes into account the highest and best
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Council Work Session Meeting Minutes September 15, 2025
use. Since the property is located within the CRA, it will need to be
advertised for 30 days. He said the City has the right to advertise the site for
sale or lease, similar approach taken with the bluff development.
Staff was directed to move forward with roof repairs, to obtain an appraisal,
and to come back to Council with appraisal results.
13. Marine & Aviation
13.1Approve amendments to the Clearwater Code of Ordinances, Chapter 2 Administration
by amending Article III Appointed Authorities, Boards, Committees, Division 2 Airpark
Advisory Board and Chapter 4 Airports and Aircraft by amending Article I In General and
Article II Airports and pass Ordinance 9825-25 on first reading.
At the March 31, 2025, Council Work Session, there was Council consensus to
approve the name change of the Clearwater Airpark to Clearwater Executive
Airport.
City Ordinance Chapter 2 -Administration governs the airpark advisory
committee and City Ordinance Chapter 4 Airports and Aircraft sets forth the
rules and use regulations that govern all City of Clearwater airports and landing
fields. These Articles have not been amended or updated since 1991 when the
name was changed from Clearwater Executive Airport to Clearwater Airpark.
The current use of the airport is as an executive airport and the name change
would reflect its use more accurately for marketing materials and promotion of
the airport.
These changes are as follows:
Sections 2.081 through 2.084 - Repeal and reserve sections for future use. At
the August 6, 2025 special work session, City Council directed staff to sunset
the Airpark Advisory Board and update the Clearwater Code of Ordinances by
eliminating reference to the Board.
Sec. 4.23 - Update name to Clearwater Executive Airport
STRATEGIC PRIORITY:
Economic & Housing Opportunity
2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local
investment, supports eco-friendly enterprises, and encourages high-quality job
growth.
2.3 Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
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14. Public Utilities
14.1Approve settlement of Department of Environmental Protection (DEP) vs. City of
Clearwater, OGC File No. 25-1120 for In-kind Project in the amount of at least
$1,314,183.00. (consent)
The State of Florida Department of Environmental Protection found that City of
Clearwater discharged untreated and partially treated wastewater to nearby
waterbodies as well as various instances of permit limit exceedances of the
City's Wastewater Reclamation Facilities.
These discharges resulted in alleged water quality violations and alleged
violations of Chapter 403 F.S., Rule 62-4.160 Fla. Admin. Code, Rule
62-600.410(1) Fla. Admin. Code, Rule 62-604.130(1) Fla. Admin. Code, and
Rule 62-302.530 Fla. Admin. Code, and the General Conditions IX(20) of the
corresponding facilities' Permits.
Although these incidents occurred primarily during hurricanes, the Public
Utilities Department (Department) immediately self-reports all spills to the
FDEP, regardless of the cause or volume. While spills can occur due to factors
like severe weather or third-party contractor damage, the Department has
proactive measures to address these challenges. The Department is actively
upgrading the system to manage stormwater infiltration more effectively and
holds contractors accountable for any damage they cause. When incidents do
occur, they are used as opportunities to refine protocols, train Department staff,
and improve the reliability of equipment to prevent future issues.
The City and FDEP agreed to resolve this matter by the City implementing an
in-kind penalty project in the amount of at least $1,314,183.00, pending approval
by City Council. If approved, within 90 days, the Department must propose a
Corrective Action Plan to the DEP to address violations including timeline for
implementation. All work must be completed by December 31, 2028. In
addition, this agreement includes additional reporting requirements for
discharge monitoring, and status of the corrective action throughout the timeline
of the Consent Order.
APPROPRIATION CODE AND AMOUNT:
Funding for this agreement is available in capital and operating codes funded by
revenues from the Water and Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
Establishing this contract meets the City's strategic objective of High
Performing Government by providing a high level of service at our facilities,
protecting our residents and preserving vital infrastructure.
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14.2Award a construction contract to Milburn Southeast LLC dba Milburn Demolition for the
demolition of two elevated water storage tanks in the amount of$763,400.00 pursuant to
Invitation to Bid (ITB) 21-0020-UT; approve an increase to our current purchase order with
Engineer of Record Biller Reinhart (EOR) for Supplemental Work Order 2 in the amount
of$156,640.00, bringing the total to $256,003.00 pursuant to RFQ 34-23; and authorize
the appropriate officials to execute same. (consent)
The two water tanks are comprised of a north elevated water tank, located at
1780 Weston Drive, Clearwater, FL 33755, and a south elevated water tank
located adjacent to the north side of 1435 S MLK Jr. Avenue, Clearwater, FL
33756. Each water tank is a one-million-gallon steel potable water tank that is
owned and operated by the City of Clearwater's Public Utilities Department.
Public Utilities Engineering issued ITB 21-0020-UT for the Elevated Water
Tanks Demolition Project, which closed on July 16, 2025. The total scope of
work includes the complete dismantling and removal of all tank components
and features on both sites, followed by full site restoration for each location
upon completion of demolition activities. The City received five responsive bids.
Milburn Southeast LLC dba Milburn Demolition represented the lowest
responsive and responsible bid in accordance with the project's plans and
specifications. The EOR evaluated the submittals and recommended awarding
the contract to Milburn Southeast LLC dba Milburn Demolition.
On March 3, 2022, the City manager approved an initial work order with the
EOR for design and bidding services for the safe demolition of the two elevated
water storage tanks in the amount of$61,897.00.
On December 4, 2023, the City Manager approved Supplemental Work Order 1
in the amount of$37,466,00, for restoration, cost evaluation, and maintenance
analysis of the two elevated water storage tanks, bringing the supplemental
work order value to $99,363.00.
Supplemental Work Order 2 is for engineering and inspection services during
construction in the amount of$156,640.00, for a new total supplemental work
order value of$256,003.00.
The construction contract allows for a duration of 210 consecutive calendar
days following the issuance of a Notice to Proceed.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the north and south elevated water tanks. Since the
water towers are not needed for the Public Utilities Department operation, an
evaluation was requested by Biller Reinhart Engineering Group, Inc. dated
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Council Work Session Meeting Minutes September 15, 2025
March 5, 2025, to determine the costs of demolition and removal of the water
towers and the costs to repair and maintain the towers moving forward. The
cost to remove the tanks is comparable to the cost to repair the tanks.
However, the removal of the tanks will eliminate the reoccurring maintenance
expense.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital project 3217321-96721, Water System R&R
Maintenance, to fund this contract. The Public Utilities Department and
associated projects are funded by the Water and Sewer Utility Enterprise Fund
revenues.
STRATEGIC PRIORITY:
Establishing this contract offers a high level of service to our residents. It meets
the City's Strategic Plan to achieve High Performing Government by maintaining
public infrastructure through systematic management efforts. The project also
aligns with the City's Strategic goals of Community Well-Being and
Environmental Stewardship by restoring neighborhoods to their original state.
14.3Authorize award of a construction contract to Razorback LLC of Tarpon Springs, Florida,
for R01 Dual Media Filter Rehab, in the amount of$1,054,130.00 pursuant to ITB
23-0043-UT; approve an increase to purchase order with Engineer of Record (EOR)
Mead & Hunt for Supplemental Work Order One (SWO1) in the amount of$73,293.00 for
a new work order total $172,813.00 pursuant to RFQ 34-23, EOR - Continuing Contract,
and authorize the appropriate officials to execute same. (consent)
The Public Utilities Engineering Department issued Invitation to Bid (ITB)
23-0043-UT, R01 Dual Media Filter Rehab, and received two (2) bids on July
24, 2025. The lowest responsive and responsible bid meeting all the plans and
specifications was submitted by Razorback LLC. The Engineer of Record
(EOR), Mead & Hunt, evaluated the bids and recommended awarding the
contract to Razorback LLC.
The project at the Reverse Osmosis Water Treatment Plant No. 1 (RO1),
located at 1657 Palmetto St, Clearwater, FL 33755, involves rehabilitating four
Dual Media Filters. Work includes removal and disposal of existing filter
media, loading of new media, interior and exterior coatings, and completing
associated appurtenance work. These improvements will help enhance the
continued reliable production of high-quality potable water for City customers.
On January 22, 2024, the City Manager approved an Initial Work Order (IWO) to
EOR Mead & Hunt for design and bidding services for the rehabilitation of the
four (4) Dual Media Filters at R01 in the amount of$99,520.00. SWO1 in the
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Council Work Session Meeting Minutes September 15, 2025
amount of$73,293.00, is for engineering and inspection services during
construction, bringing the total work order amount to $172,813.00.
Construction is scheduled to take 180 consecutive calendar days from the
issuance of the Notice to Proceed.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating and maintaining the RO1 Water Treatment Plant.
APPROPRIATION CODE AND AMOUNT:
3277327-546700-M 1908
Funds are available in capital project 3277327- M1908, RO1 R&R, to fund these
purchase orders. The Public Utilities department and associated projects are
funded by Water and Sewer Utility Enterprise Fund revenues.
STRATEGIC PRIORITY:
This project aligns with the Council's Strategic Plan objective of achieving a
High Performing Government through proactive maintenance of public
infrastructure. Approval of this construction award and EOR Supplemental
Work Order 1 will help ensure the continued efficiency and reliability of the City's
water treatment operations.
14.4Authorize the continuing use of construction contracts to the following contractors:
Engineered Spray Solutions, of Lakeland, FL; Inliner Solutions, of Sanford, FL; Rowland,
Inc. of Pinellas Park, FL; and USSI, LLC of Venice, FL, for the 2023 Sewer Point Repairs
and Improvements in the amount of$32,000,000 for an additional one-year term on a unit
price basis pursuant to Invitation to Bid (ITB) 22-0006-UT and authorize the appropriate
officials to execute same. (consent)
The City has initiated a comprehensive maintenance program to clean, inspect,
rehabilitate, and repair existing sanitary sewer pipelines and manholes
throughout its wastewater collection system (WWCS). The goal is to maintain
the integrity of the sanitary sewer system and minimize inflow and infiltration of
groundwater and stormwater. There are six groups of different types of work
included in this program: Group A through Group F.
Per Invitation to Bid 22-0006-UT, bids were reviewed by city staff based on unit
prices and are awarded to the lowest responsible bids received in accordance
with plans and specifications. The initial term of this contract was approved by
Council on September 15, 2022. The second term of this contract was
approved by Council on September 21, 2023. The third term of this contract
was approved by Council on September 17, 2024. This authorization is for the
fourth and final renewal option available under this ITB.
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Inliner Solutions, LLC will be continuing the contract to perform Group A-
Sanitary Sewer Trenchless Reconstruction. This work includes cured in place
pipelining of selected sanitary sewer pipelines to rebuild the pipe's structural
integrity, not to exceed $6,000,000.00 per one-year term.
Inliner Solutions, LLC will also be continuing the contract to perform Group B -
Cleaning and Video inspection services. This work includes gravity main
cleaning and inspection services, not to exceed $4,000,000.00 per one-year
term.
Rowland, Inc. will be continuing the contract to perform Group C -
Emergency/Non-Emergency Repairs and Improvements of Gravity Sewers,
Force Mains and Manholes, not to exceed $11,500,000.00 per one-year term.
Rowland, Inc. will also be continuing the contract to perform Group D - Sanitary
Cleanouts and Lateral installations, not to exceed $4,000,000.00 per one-year
term.
Engineered Spray Solutions will be continuing the contract to perform Group E -
Manhole Surfacing Services, not to exceed $6,000,000.00 per one-year term.
USSI, LLC will be continuing the contract to perform Group F - Smoke and Dye
Testing, not to exceed $500,000.00 per one-year term.
The City and its WWCS Program Consultant will direct the above contractors to
high priority areas as identified in the Public Utilities Department Capital
Improvement Plan, the WWCS Master Plan, and ongoing inflow and infiltration
investigations.
The City of Clearwater's Public Utilities Department is responsible for owning,
operating, and maintaining the wastewater collection system including all gravity
sewer, force main pipelines and manholes that convey raw sewage to the lift
stations and/or city water reclamation facilities.
APPROPRIATION CODE AND AMOUNT:
3217321-546900-96665 $ 6,000,000
3217321-546900-96665 $ 4,000,000
3277327-546900-96665 $10,000,000
3277327-546900-96664 $500,000
3217321-546900-96212 $ 1,000,000
3217321-546900-96665 $ 4,000,000
3217321-546900-96665 $ 6,000,000
3217321-546900-96665 $ 500,000
A first quarter (FY2025/26) budget amendment will provide a transfer of
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$19,300,000 from Water and Sewer Fund reserves to Public Utilities projects
listed below to provide remaining funding needed for these contracts.
$5,100,000 transferred to 3277327-96665, Sanitary Sewer R&R (Utility R&R
Revenue)
$14,200,000 transferred 3217321-96665, Sanitary Sewer R&R (Sewer
Revenue)
The Public Utilities Department and associated capital projects are funded by
revenues from the Water and Sewer Utility Enterprise Fund.
USE OF RESERVE FUNDS:
Additional funding needed for these purchase orders will be provided by a first
quarter budget amendment allocating Water and Sewer Fund reserves in the
amount of$19,300,000 transferred to capital projects. The remaining balance
of unrestricted Water and Sewer Fund reserves after 50% working capital
reserve is approximately $134 million, all of which is allocated to capital
projects.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, award of a Construction Contract is requested. The
project also aligns with the City's Strategic goals of Environmental Stewardship.
14.5Approve the First Amendment to the City of Clearwater and Pinellas County's Contract
for Purchase and Sale of potable water to serve the customers in the City's water service
area dated September 27, 2005 and authorize the appropriate officials to execute same.
(consent)
In 2005, City Council approved the City and County entered into an agreement
in which the County agreed to provide wholesale potable water to the City and
the City to purchase the water to ensure an adequate supply of potable water
for distribution to its citizens.
Recently, the City approached the County to remove two wholesale meters
located at "Belleair & Belcher" and "Gulf to Bay Blvd & Belcher"; and the County
requested to update the wholesale meter sizes of four existing ("Countryside #1
and #2 and Mazda #1 and #2 meters) contained within the Agreement.
This amendment will accurately reflect the quantity and size of the wholesale
meters. All other terms of the Purchase Contract remain unchanged.
STRATEGIC PRIORITY:
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Council Work Session Meeting Minutes September 15, 2025
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts.
Public Utilities Interim Director Michael Flannigan provided a PowerPoint
presentation.
15. Solid Waste
15.1Approve a purchase order to Pinellas County Solid Waste for the disposal of solid waste
at the Pinellas County waste-to-energy plant/landfill in the not-to-exceed amount of
$5,500,000.00 for the period October 1, 2025 through September 30, 2026, pursuant to
Clearwater Code of Ordinances, Section 2.563 (1)(a), Single Source, and authorize the
appropriate officials to execute same. (consent)
Pinellas County Solid Waste (PCSW) operates the only waste-to-energy plant
and landfill in the county. All putrescible solid waste collected by the city is
taken to this facility. During the most recently completed fiscal year (FY24) the
City took approximately 88,000 tons of solid waste to PCSW. Effective 10/1/25,
the tipping fee for PCSW will be raised to $58.86 per ton up from $54.50 per ton
in FY25. This represents a rate increase of 8.0%.
APPROPRIATION CODE AND AMOUNT:
Funds are included in the requested FY 2025/26 Operating Budget of the Solid
Waste Fund. The expenditure allocation is as follows:
4242082-543500, Dump Fees
4242083-543500, Dump Fees
4242089-543500, Dump Fees
Operating and capital expenses of the Solid Waste Department are funded by
revenues of the Solid Waste and Recycling Utility Enterprise Fund.
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
This item falls under objective 4.2 (Adopt renewable resource usage and waste
reduction practices to ensure a vibrant City for current and future generations.)
under Environmental Stewardship.
16. City Attorney
16.1Adopt Ordinance 9828-25 on second reading, annexing certain real property whose post
office address is 1408 Seabreeze Avenue, Clearwater, Florida 33756, together with the
abutting right-of-way of Seabreeze Street, into the corporate limits of the city and
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Council Work Session Meeting Minutes September 15, 2025
redefining the boundary lines of the city to include said addition.
16.2Adopt Ordinance 9829-25 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1408 Seabreeze, Clearwater, Florida 33756, upon
annexation into the City of Clearwater, as Residential Low (RL).
16.3Adopt Ordinance 9830-25 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1408 Seabreeze Avenue,
Clearwater, Florida 33756, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
16.4Adopt Ordinance 9831-25 on second reading, annexing certain real property whose post
office address is 1115 Ridge Avenue, Clearwater, Florida 33755, together with certain
Ridge Avenue right-of-way, into the corporate limits of the city and redefining the
boundary lines of the city to include said addition.
16.5Adopt Ordinance 9832-25 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1115 Ridge Avenue, Florida 33755, upon annexation into
the City of Clearwater, as Residential Low (RL).
16.6Adopt Ordinance 9833-25 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1115 Ridge Avenue,
Clearwater, Florida 33755, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
16.7Adopt Ordinance 9837-25 on second reading, annexing certain real property whose post
office address is 3133 Downing Street, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
16.8Adopt Ordinance 9838-25 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 3133 Downing Street, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Urban (RU).
16.9Adopt Ordinance 9839-25 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 3133 Downing Street,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
16.10Adopt Ordinance 9841-25, increasing domestic water, lawn water, wastewater collection,
and reclaimed water rates annually by 8.00% effective October 1, 2025 through October
1, 2029 on second reading.
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16.11Approve addendum to agreement with Bryant Miller Olive and task order with Public
Resources Advisory Group.
The law firm of Bryant Miller Olive (BMO) has served as the City's bond counsel
since 1995. On April 17, 2025, following a competitive selection process, the
City Council extended its bond counsel agreement with BMO. At that time, the
City also consolidated disclosure counsel services with BMO, promoting
efficiency by assigning both functions to a single firm. Public Resources
Advisory Group (PRAG) has served as the City's financial advisor since 2019.
Financial advisor, bond counsel, and disclosure counsel services are usually
paid as a percentage of a bond issuance. In certain instances, however, the
City has utilized BMO's expertise in public finance for topics other than
traditional bonds, or in cases where bonds may be discussed or considered,
but may or may not be issued. Similarly the City has previously utilized PRAG's
financial advisory services on an hourly basis on projects other than bond
issuances. The City's existing contracts with BMO and PRAG contemplate
hourly billing for such services.
The City Attorney and the City's Finance Director have consulted with BMO and
PRAG in regard to the possibility of the City offering to purchase local electric
distribution infrastructure from Duke. (The City is not considering or
contemplating any purchase of transmission or generation infrastructure.)
Subject to Council approval, the BMO addendum and PRAG task order
contemplate hourly billing, at the previously approved rates, for advice and
services relating to public finance.
These fees will be invoiced monthly and likely be paid over the course of a year
or longer. The total fee for BMO hourly services, including bond validation, is
estimated at $75,000. The total fee for PRAG hourly services is estimated at
less than $50,000. If the City ultimately issues bonds in relation to the purchase,
any fees spent by the City on hourly billing will receive a dollar-for-dollar offset
against BMO's and PRAG's normal issuance fees. In other words, the City will
be credited or refunded the full amount of the hourly fees described in this in the
event the City purchases the assets from Duke.
APPROPRIATION CODE AND AMOUNT:
A first quarter budget amendment will increase special program M2403,
Feasibility Study, by $125,000 funded by a transfer of unallocated Special
Program Fund reserves.
17. City Manager Verbal Reports — None.
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18. City Attorney Verbal Reports
The City Attorney said there has been a major decision out of the 1st District
Court of Appeals regarding open carry in Florida. Some aspects are clear
and some are likely to become clear within the next couple of weeks. He said
there is likely going to be a significant culture change in Florida as a result of
the decision and will require some thought.
19. Council Discussion Item
19.1 Resolution for Red Star City— Mayor Rector
The Mayor said he included a proposed resolution as part of the agenda. He
said Clearwater has been invited to be the first Red Star City from an
organization that supports families of veterans and members of the military
who lost their lives to suicide. He requested consideration to adopt the
resolution as the first requirement to the application process.
There was consensus to adopt the resolution.
19.2Approve City Manager 2026 Goals.
The City Manager said she discussed the goals during her one-one-ones
with Council.
19.3Approve City Attorney 2026 Goals.
It was suggested that a third goal be added, requiring the city attorney to
collaborate with the city manager, ensuring a team-oriented approach on
shared processes.
20. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
21. Closing Comments by Mayor
22. Adjourn
The meeting adjourned at 4:56 p.m.
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City of Clearwater