09/20/2007
City Council Agenda
Location: Council Chambers - City Hall
Date: 9/20/2007- 6:00 PM
Welcome. We are glad to have you join us. If you wish to speak, please wait to be recognized, then state your
name and address. Persons speaking before the City Council shall be limited to three (3) minutes unless
otherwise noted under Public Hearings. For other than Citizens to be heard regarding items not on the Agenda, a
spokesperson for a group may speak for three (3) minutes plus an additional minute for each person in the
audience that waives their right to speak, up to a maximum of ten (10) minutes. Prior to the item being
presented, please obtain the needed form to designate a spokesperson from the City Clerk (right-hand side of
dais). Up to thirty minutes of public comment will be allowed for an agenda item. No person shall speak more
than once on the same subject unless granted permission by the City Council. The City of Clearwater strongly
supports and fully complies with the Americans with Disabilities Act (ADA). Please advise us at least 48 hours
prior to the meeting if you require special accommodations at 727-562-4090. Assisted Listening Devices are
available. Kindly refrain from using beepers, cellular telephones and other distracting devices during the
meeting.
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Presentations
4.1 Pinellas County Historic Preservation Task Force - Commissioner Karen Seel
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4.2 Proclamation: Hispanic Heritage Month - Maria Nieves Edmonds, Hispanic Leadership Council; Sandra
Lythe, YWCA Hispanic Services Director; Robin Gomez, City of Clearwater.
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4.3 Proclamation: The Big Read - National Endowment for the Arts. Presentors: Margo Walbolt, Clearwater
Cultural Affairs Manager; Mary Brown, Executive Director - Pinellas Public Library Cooperative.
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5. Approval of Minutes
5.1 Approve the minutes of the September 6, 2007 City Council Meeting as submitted in written summation
by the City Clerk
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6. Citizens to be Heard re Items Not on the Agenda
Public Hearings - Not before 6:00 PM
7.Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1 Set the FY 2007/08 Millage Rate, approve the FY 2007/08 Operating and Capital Improvement Budgets
and adopt Ordinances 7865-07, 7866-07 and 7867-07 on second reading.
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7.2 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District consisting of a portion of 2949
Sunset Point Road (consisting of a portion of metes and bounds 14/154 in section 5, Township 29 South,
Range 16 East); and Pass Ordinances 7856-07, 7857-07, and 7858-07 on first reading. (ANX2007-07016)
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7.3 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 2951 Sunset Point Road
(consisting of a portion of metes and bounds 14/154 in section 5, Township 29 South, Range 16 East); and
Pass Ordinances 7859-07, 7860-07, and 7861-07 on first reading. (ANX2007 -07017)
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7.4 Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning
Atlas Designation of Low Medium Density Residential (LMDR) District for 2790 Morningside Drive
(Lot 10, Winwood); and Pass Ordinances 7862-07, 7863-07 and 7864-07 on first reading. (ANX2007-
07018)
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8. Quasi-judicial Public Hearings
-Staff states and summarizes reasons for recommendation (2 minutes)
- Applicant presents case, including its testimony and exhibits. Witness
may be cross-examined (15 minutes)
- Staff presents further evidence. May be cross-examined (10 minutes)
- Public comment (3 minutes per speaker or 10 minutes maximum as
spokesperson for others that have waived their time)
- Applicant may call witnesses in rebuttal (5 minutes)
- Conclusion by applicant (3 minutes)
- Decision
8.1 Approve a Future Land Use Plan Amendment from the Institutional (I) Classification to the Residential
Urban (RU) Classification and a Zoning Atlas Amendment from the Institutional (I) District to the
Medium Density Residential (MDR) District for property located at 1520 S. Prospect Avenue (consisting
of Lots Eleven and Twelve, Block C, Second addition to Belmont Subdivision); and Pass Ordinances
7852-07 and 7853-07 on first reading. (LUZ2007-06003)
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City Manager Reports
9. Consent Agenda
9.1 Approve the 2007 Emergency Medical Services ALS First Responder Agreement between Pinellas
County and City of Clearwater and authorize the appropriate officials to execute same. (consent)
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9.2 Approve amendments to the Capital Improvement Program (CIP) with a zero net budget change to
restrncture current Water and Sewer Utility Fund revenue bond projects as advance preparation for
postponing until FY2009 the planned FY2008 bond issuance. (consent)
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9.3 Approve payment of insurance premiums for insurance policies for an amount not to exceed $625,000,
with policy effective dates beginning during the time period October 1,2007 to September 30,2008.
(consent)
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9.4 Declare the list of vehicles and equipment surplus to the needs of the City and authorize disposal through
sale to the highest bidder at the Tampa Machinery Auction, Tampa, Florida, and authorize the appropriate
officials to execute same. (consent)
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9.5 Request authorization in amount not to exceed $500,000, to pay Gallagher Bassett Services, Inc., for
workers' compensation claims due and payable for the period October 1,2007 to September 30,2008, and
that the appropriate officials be authorized to execute same. (consent)
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9.6 Approve a change to the City Council's Budget Policy "Central Insurance Reserve Policy" as
recommended by staff. (consent)
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9.7 Approve FY 07/08 Blanket Purchase Orders for: Baker & Taylor - $262,500; Ingram Library Services -
$155,000; and Ebsco Subscription Services - $100,000. (consent)
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9.8 Approve Department of Environmental (DEP) Agreement: LE644 for CV A 07-488 for Clean Vessel Act
Grant Program funding to replace the existing pump out system at the Municipal Marina and authorize the
appropriate officials to execute same. (consent)
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9.9 Approve a one-year funding agreement, in the amount of $150,000 between Jolley Trolley Transportation
of Clearwater, Inc. and the City of Clearwater for the operation of transportation and trolley service on
Clearwater Beach, Island Estates and Sand Key and authorize the appropriate officials to execute same.
(consent)
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9.10 Award a blanket purchase order contract to CBS Radio of St. Petersburg, Florida, in the amount of
$300,000, for the purpose of reimbursing net proceeds, if any, from special events co-sponsored by CBS
Radio and the City of Clearwater and authorize the appropriate officials to execute same. (consent)
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9.11 Approve a Council policy to allow 12 and 13 year olds to use City recreation center fitness areas under the
direct supervision of a parent, guardian or designated responsible adult. (consent)
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9.12 Approve a five-year contract with IKON Financial Services for high-speed copier lease and maintenance
for a monthly total of $2082.38 plus overages as allowed by contract in accordance with Miami-Dade
County Public Schools Bid #128-FF11. (consent)
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9.13 Approve Work Order Amendment 3 in the amount of $84,902.97 to Wade-Trim, Inc., an Engineer of
Record, for engineering design and construction administration services for the Druid Trial and Beach
Connector Trail (Project number 04-0021-PR) and authorize the appropriate officials to execute same.
(consent)
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9.14 Award contract to TLC Diversified, Inc. of Palmetto, FL, in the amount of $2,025,994.50 for Pump
Station 16 Relocation (02-0002-UT), which is the lowest responsible bid received in accordance with the
plans and specifications and authorize the appropriate officials to execute same. (consent)
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9.15 Approve a work order to McKim and Creed, P.A., in the amount of $893,925 for professional engineering
services related to the Water Treatment Plants 1 and 3 Wellfield Expansion Project - Phase 2 - (07-0037-
UT), and that the appropriate officials be authorized to execute same. (consent)
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9.16 Approve renewing an Interlocal Agreement for Planning Services with the Pinellas Planning Council from
September 30,2007 to October 1,2010. (consent)
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9.17 Authorize instituting a civil action against Line Corp., to recover $5,861.70 for damage to City property.
(consent)
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9.18 Authorize instituting a civil action against McGeehan Construction, Inc., to recover $5,102.26 for damage
to City property. (consent)
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9.19 Authorize instituting a civil action against Metron Construction Company to recover $406.63 for damage
to City property. (consent)
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9.20 Authorize instituting a civil action against R. 1. Kielty Plumbing, Inc., to recover $210.75 for damage to
City property. (consent)
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9.21 Authorize instituting a civil action against Steve's Excavating and Paving, Inc., to recover $487.97 for
damage to City property. (consent)
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9.22 Authorize instituting a civil action against Traffic Control Products of Florida, Inc. to recover $3,483.21
for damage to City property. (consent)
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9.23 Authorize instituting a civil action against Ultra Underground Contractors, Inc., to recover $1,577.74 for
damage to City property. (consent)
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10. Other items on City Manager Reports
10.1 Amend the City's fiscal year 2006/07 Operating and Capital Improvement Budgets at third quarter and
pass Ordinances 7868-07 and 7869-07 on first reading.
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10.2 Approve the State of Florida Department of Transportation contract renewal for sweeping State roadways
as outlined in the Maintenance Agreement, FIN project 42193917201 and adopt Resolution 07 - 22.
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Miscellaneous Reports and Items
11. City Attorney Reports
11.1 Amend the Election Code to provide for the General Election in 2008 and every 4 years thereafter to be
held in conjunction with the Presidential Preference Primary and pass Ordinance 7886-07 on first reading.
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12. City Manager Verbal Reports
12.1 City Manager Verbal Reports
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13. Other Council Action
13.1 Other Council Action
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14. Adjourn
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Pinellas County Historic Preservation Task Force - Commissioner Karen Seel
SUMMARY:
Meeting Date:9/20/2007
Review Approval: 1) Clerk
Cover Memo
Item # 1
,
.
PRESERVING OUR PAST
FOR OUR FUTURE
HISTORIC PINELLAS COUNTl
Presented by
Historic Preservation Task Forc~
Chairman, Commissioner Karen S
A Task Force of Pinellas County Gove
Item # 1
~
HISTORIC PRESERV A TJ,
TASK FORCE (HPTFJ
. Created in June 2005
. To Address Demolition/Developmer
on Historically Significant Structure
- Buildings I Facilities
- Neighborhoods I Communities
- Public Facilities of Significance
- Bridges I Roads
- Cemeteries
- Archeological Sites
Item # 1
'-
HISTORIC PRESERV A T/I
TASK FORCE (HPTF)
. Comprised of 12 Members from the Cl
. Advisory to Board of County Commis,
. Municipalities
. "Clearing House" of Information and I
. Change process of development reviE
. Create incentives I encourage preser'
countywide
Item # 1
INITIAL STRA TEGIES OF I
. Define historically significant
(broad definition)
. What do we want to preserve?
Result = Create Criteria
Cleveland Street - 1895
Item # 1
INITIAL STRA TEGIES OF f
. Update inventory of historical or arc~
sites utilizing the criteria
- Outreach to municipalities
- Understand those that have been Sl
and those that have not
- Result: Create database I clearing t
inventory
Item # 1
. Ordinance Summary
. Establish a registry of historic resources
. Develop preservation regulations and progra
. Provide educational programs and technical
. Research and promote financial and tax ince
. Preserve historic resources owned by the Cc
. Place policies in comprehensive plan
. Modify project review procedure to avoid ne~
impact on historic resources
. Update comprehensive plan, land developmE
regulation and countywide plan
. Evaluate a countywide ordinance to restrict t
demolition of historic resources
. The County commission to establish an ong4
program directed by a historic preservation c
board
Item # 1
PROCESS / ORDINANC
DEVELOPMENT
e Process Change
- Development Review
- Education I Outreach
- Ordinance Development
e Ordinance Development
- Legal Development I Review
- Outreach to Communities
- Follow-Up and Review
e BCC Implementation
Item # 1
NEXT STEPS
e Inventory Development
- Mapping
- Categorization
. Process Development & CI
- Education
- Staff alteration in thinking
. Ordinance Development
Item # 1
QUESTIONS?
Contact us at:
www .pinellascounty .org/histc
Item # 1
Attachment number 2
Page 1 of 1
ORDINANCE NO.
REVISED DRAFT
Final Version Per May 14, 2007 Meeting
AN ORDINANCE ESTABLISHING A PINELLAS COUNTY
COUNTYWIDE HISTORIC PRESERVATION PROGRAM
WHEREAS, on June 28, 2005, by Resolution 05-135, the Board of County
Commissioners established a task force to evaluate historic preservation in Pinellas
County and make recommendations concerning a countywide historic preservation
program,
WHEREAS, the Historic Preservation Task Force included members from the diverse
regions of Pinellas County with a variety of educational and professional backgrounds,
representing municipalities, non-profit historic preservation organizations and historical
societies, County staff and others,
WHEREAS, the Historic Preservation Task Force conducted independent research on
the status of historic preservation programs generally and within Pinellas County,
WHEREAS, the Historic Preservation Task Force has met for two years_and has now
developed recommendations that can be considered by the Board of County
Commissioners,
WHEREAS, the Historic Preservation Task Force has conducted three community
workshops throughout Pinellas County to gain information and public input on the
proposed Historic Preservation Program,
WHEREAS, the task force has filed its report with the County Commission and
encourages the County Commission to adopt an ordinance that would establish the
Countywide Historic Preservation Program.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF PINELLAS COUNTY, FLORIDA, THAT A
COUNTYWIDE HISTORIC PRESERVATION PROGRAM IS ESTABLISHED
AS FOLLOWS:
Section 1. Declaration of Historic Preservation as Public Policy. The Board of County
Commissioners finds that Pinellas County and its municipalities have played an
important part in the history of the State of Florida and the nation and that history is
evidenced by the historic resources located throughout Pinellas County. Historic
resources are defined to include historic buildings, structures and objects, historic
districts and archaeological sites. The Board further finds that the preservation and
protection of these historic resources ate a public necessity due to their character and
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value as visible reminders of the shared history and heritage of these municipalities,
Pinellas County, Florida and the nation.
The Board finds that the preservation and protection of these historic resources contribute
to the education, culture, economy and quality of life of the citizens of Pinellas County.
The Board further finds that the County's historic resources are irreplaceable and
therefore, this legacy must be protected for future generations.
The Board finds that preservation of historic resources will assist in the creation of a
higher quality of life for all citizens; therefore, the Board directs that historic preservation
goals be integrated into all aspects of County policies and procedures and encourages
decisions that support and further the goals of historic preservation.
Section 2. Benefits of Historic Preservation. The Board of County Commissioners finds
that there are many diverse and valuable benefits that arise from historic preservation
including the following benefits:
a. Historic resources are a tangible reminder of our past, of our ancestors and
their way of life. The preservation of these historic resources educates us on
our past, expresses the connections across generations and cultures and
provides continuity of our shared history.
b. Historic resources are valued as things of beauty as they evidence a variety of
architectural styles, building methods and materials as well as expressing our
cultural diversity and values.
c. Through their architecture and aesthetic appeal, historic resources create a
sense of place that is unique to each site, the surrounding community, the
municipality and to Pinellas County.
d. Historic preservation is a significant positive contributor to the economy of
Pinellas County and Florida through heritage tourism, creation of jobs, private
investment in historic sites and enhancement of the value of historic areas. In
2002, the total economic impact of historic preservation in Florida was $4.2
billion dollars annually and this impact is expected to continue. (Source:
Economic Impacts of Historic Preservation in Florida by the Center for
Governmental Responsibility at the University of Florida College of Law and
the Center for Urban Policy Research at Rutgers, the State University of New
Jersey, September, 2002.)
Section 3. Establishment of Countywide Historic Preservation Program. The Board of
County Commissioners hereby establishes the components of the Countywide Historic
Preservation Program as follows:
1. Survey and Identification: The County shall establish and maintain a Register of
Historic Resources (defined to include significant historic buildings, structures
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and objects, historic districts and archaeological sites) within the County and its
municipalities.
The Register of Historic Resources will be updated on a regular basis, readily
available to the public through the County's website and shall be organized to
allow for research on the major features of the site, such as building type, year
built, style, location/jurisdiction, architect/builder and applicable County criteria.
The criteria for listing historic resources on the County's Register shall be
consistent with the standards established by the National Park Service for the
National Register of Historic Places and with the criteria described on Exhibit A.
The eight local criteria that reflect the themes of development and history in
Pinellas County include: Coastal Living, Tourism, Agriculture, Transportation,
Wars, Florida Boom, Community Life, Pre-History/Archaeology.
2. Preservation Programs: The County shall develop and promote preservation
regulations and programs that support the historic preservation policies of this
ordinance
Programs that will be pursued include the identification of a model historic
preservation plan element, model preservation ordinance, model design guidelines
as well as outstanding examples of preservation documents and programs from
other governments or preservation sources. This information will be readily
available to the public through the County's website and in publication form.
3. Educational Outreach: The County shall provide educational programs and
technical assistance to municipalities, historic property owners, architects and
contractors, preservation commission and historic society members, developers,
historic preservation professionals and other citizens interested in historic
preservation.
The educational programs may include but are not limited to a "how- to tool box"
for preservation advocates describing preservation methods, workshops and
conferences, technical assistance, preservation website, publications and
presentations.
4. Financial Incentives: The County shall research, develop and promote financial
and tax incentives at all levels of government that will encourage historic
preservation.
In addition to promoting and adopting the existing historic preservation incentives
such as the local ad valorem tax incentive and the federal income tax credit, other
financial and tax incentives for adoption by local governments and the State of
Florida shall be pursued. The program shall also develop and promote creative
local incentives and emergency funding for threatened historic/ archaeological
sites.
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.'
5. The County shall demonstrate leadership through protecting and preserving the
historic resources owned or leased by the County.
6. The County shall integrate the historic preservation public policy of this
ordinance and all historic resources into its planning processes, including the
Comprehensive Plan and all of its elements, neighborhood/sector plans and any
other applicable plans that govern the future development in the County. When
reviewing a land use plan amendment, rezoning application and/or site plan
application, the County shall evaluate the impact of such request on any historic
resources within or in the vicinity of the site and determine if there are
alternatives that will not negatively affect the historic resources.
7. Within one year after adoption of this ordinance, the County shall evaluate its
Comprehensive Plan, Land Development Regulations, policies and procedures to
determine their level of consistency with the historic preservation public policy as
adopted in this ordinance. As soon as is practicable after the evaluation is
complete, the County shall amend its Comprehensive Plan, Land Development
Regulations, policies and procedures to include goals, objectives, regulations,
policies and procedures that implement this historic preservation public policy.
The Board finds that a historic preservation protection ordinance is a critical
component in the implementation of this Historic Preservation policy and directs
the County staff to include such an ordinance in its implementation methods. The
Board further recognizes that there are varying levels of significance among the
historic resources on the Historic Register; therefore, the revised Comprehensive
Plan and Land Development Regulations will reflect varying levels of protection
for historic resources based on the differing levels of significance.
Immediately after adoption ofthis ordinance and while the review of the County's
Comprehensive Plan and ordinances are underway, the County shall develop a
process to identify threatened historic resources and a method to place a hold on
irreparable harm to the historic resource while alternatives to demolition are
explored.
8. The Board of County Commissioners directs the County staff to also conduct an
evaluation of the Countywide Plan and Rules and any other applicable planning
documents to determine their level of consistency with the historic preservation
public policy as adopted in this ordinance. The Board directs that this evaluation
be conducted within one year after adoption of this ordinance. As soon as is
practicable after the evaluation is complete, the County staff, in cooperation with
the Pinellas Planning Council, shall propose amendments to the Countywide Plan
and Rules that implement this historic preservation public policy.
9. The protection of historic resources of countywide, state or national significance
is declared to be in the County's public interest. Therefore, within one year of
adoption of this ordinance, the County shall research and evaluate an ordinance to
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restrict the demolition of historic resources that have countywide, state and/or
national significance as determined by a qualified historic preservation
professional.
10. The County shall authorize the staff and financial resources required to implement
and administer the historic preservation public policy of this ordinance.
Section 4. Local Historic Preservation Program for Municipalities. The Board of
County Commissioners encourages all municipalities within the County to embrace the
importance of historic preservation public policy as adopted in this Ordinance and will
assist and support the municipalities as they develop their local preservation program.
The Board of County Commissioners strongly encourages each municipality to adopt a
local historic preservation program with the following minimum components.
a. Survey and identify historic resources (defined to include historic buildings,
structures and objects, historic districts and archaeological sites) within its
boundaries in accordance with the standards established by the National Park
Service for the National Register of Historic Places. Historic resource surveys
should be an ongoing systematic process with the goal to ultimately survey all
historic areas within the municipality's boundaries.
b. Protect the historic resources within its municipal boundaries through local
regulations. The municipality is encouraged to develop its historic preservation
program in compliance with the Certified Local Government program established
by the National Park Service.
c. Integrate the goals of historic preservation and all historic resources into its
planning processes, including the Comprehensive Plan and all of its elements,
neighborhood/sector plans and any other applicable plans that govern the future
development in the municipality. When reviewing a land use plan amendment
and/or rezoning application, the municipality will evaluate the impact of such
request on any historic resources within or in the vicinity of the site and determine
if there any alternatives that will not negatively affect the historic resources.
d. Demonstrate leadership through protecting and preserving the historic resources
owned or leased by the municipality.
e. Develop and implement regulatory and financial incentives to encourage private
property stewardship of historic resources.
f. Municipalities who have adopted a local preservation program composed with
these minimum components (Items a-e above) shall be given priority in technical
assistance, educational opportunities, financial incentives and other preservation
resources offered by the County.
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The following elements are optional components of a historic preservation program
and the Board strongly encourages the municipalities to additionally incorporate these
components into its local preservation program.
I. The municipality is encouraged to develop diverse educational programs
to inform historic property owners, citizens and the development
community about the municipality's preservation program and the
importance of historic preservation.
2. The municipality is encouraged to publish information about historic
resources and make this information accessible to the public.
3. The municipality is encouraged to implement other preservation programs
and projects that reflect its community character.
Section 5. Implementation. The Board of County Commissioners shall appoint a
Historic Preservation Advisory Board to implement the historic preservation policy of
this ordinance. The Historic Preservation Advisory Board shall be composed of a
minimum of seven (7) and a maximum of fifteen (15) individuals to include one member
from the Board of County Commissioners, who shall serve as the Chairman of the
Advisory Board for the initial term.
The Historic Preservation Advisory Board shall be composed of community advocates;
municipal representatives; and historic preservation professionals with expertise and/or
knowledge in the historic preservation field and shall, to the extent possible, include
representation from the following fields: archaeology, preservation architecture, history,
architectural history, historical museum studies and preservation planning. The Historic
Preservation Task Force as appointed in Resolution 05-135 shall serve as the Historic
Preservation Advisory Board for an initial term to complete the initial education and
information resources materials.
The Historic Preservation Advisory Board shall direct the development of the
Countywide Program and assist the municipalities in developing their local preservation
program. The Board of County Commissioners directs the Advisory Board to meet on a
regular basis and to annually report to the Board as to its accomplishments and additional
recommendations for the future.
Section 6. Effective Date. This ordinance shall become effective upon filing with the
Florida Department of State.
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EXHIBIT A
PINELLAS COUNTY REGISTER OF HISTORIC RESOURCES
REGISTER LISTING CRITERIA
Buildings, sites, structures, objects and districts within Pinellas County are considered
historically significant resources if they possess and exhibit significance in American
history, architecture, archaeology, engineering and lor culture.
Historically significant buildings, sites, structures, objects and districts shall be included
on the Pinellas County Register of Historic Resources when they meet the following
general and local criteria.
A. GENERAL CRITERIA
I. The historic resource is at least 50 years of age.
A building, site, structure, object or district may be included on the Register of
Historic Resources if it is less than 50 years of age and meets the criteria of
the National Register of Historic Places regarding age showing exceptional
importance to the nation, State of Florida or Pinellas County, and
2. The building, site, structure, object or district meets one or more of the
following criteria:
a. The building, site, structure, object or district is the location of a
significant local, state or national event, and/or
b. The building, site, structure, object or district is associated with the life of
a significant person(s), and/or
c. The building, site, structure, object or district embodies the distinctive
characteristics of an architectural style, historical period, method of
construction or is the work of a master builder, designer or architect whose
individual work has influenced the development of the nation, State of
Florida or Pinellas County, and/or
d. The site has yielded or is likely to yield information important to the
prehistory or history of the nation, the State of Florida or Pinellas County.
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B. LOCAL CRITERIA
Pinellas County further identifies the following major themes in the development
of this County and recognizes that buildings, sites or districts that reflect one or
more of these themes are considered historically significant resources.
I. Coastal Livin2:-Pinellas County's location on the Gulf of Mexico, Tampa Bay
and the Intercoastal Waterway are reflected in historic sites and buildings used
by the County's water-dependent industries such as fishing, shipping and
spongmg.
2. Tourism-Drawn by the beautiful beaches and weather, tourists have been
attracted to Pinellas County since the late 1880s. Neighborhoods, hotels,
beach lodgings and resorts developed to house the tourists while attractions
were established to entertain them. Historic resources related to tourism
include neighborhoods, historic hotels, resorts and motor courts, baseball
spring training facilities, roadside attractions, gardens and other entertainment
sites.
3. A2:riculture-As the first industry in Pinellas County, agricultural historic
resources are reflected in many areas ofthe County in farm/grove sites,
warehouses, packing plants, support businesses, ditches/canals and other
historic landscape features.
4. Transportation-The diverse modes of transportation (boat, railroad, car,
airplane) greatly influenced the patterns of growth in Pinellas County at
various periods in time. Historic resources related to transportation include
piers and boat docks, train depots, bridges, airports, and historic/scenic roads
and trails or sections of roads.
5. Wars-The effect of American wars is generally evidenced indirectly in
Pinellas County, i.e., forts and other defense mechanisms instead of
battlefields. Historic resources related to wars include Fort De Soto, military
training facilities, airfields, and the Cold War defense industry buildings.
6. Florida Boom Era-Florida's real estate boom in the 1920s was experienced
in Pinellas County as evidenced by the explosion of construction especially in
housing and tourist hotels. Historic resources of the Boom Era include
neighborhoods, tourist hotels, resorts and commercial buildings.
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B. LOCAL CRITERIA. cont'd.
7. Community Life-Pinellas County was settled by and continues to attract
diverse ethnic communities from different parts of the nation and world.
These residents bring with them their social and cultural lifestyles which are
exhibited in historic resources such as schools, religious sites, hospitals, post
offices or other government buildings, meeting places, entertainment sites
(e.g., theatres) parks, recreation sites and cemeteries.
8. Pre-Historv/Archaeolo2:V- Prior to settlement by Europeans, Pinellas County
was occupied for more than ten thousand years by a succession of aboriginal
cultures. From the Paleo indian to the Safety Harbor periods, the prehistory
and early history of Pinellas County is reflected in a variety of archaeological
site types. These include aboriginal mounds, middens, cemeteries, quarries,
camps and villages, ceremonial sites, as well as historic period fishing
ranchos, forts, homesteads, trails, domestic and industrial refuse sites, work
camps and shipwrecks.
-9-
Item # 1
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Proclamation: Hispanic Heritage Month - Maria Nieves Edmonds, Hispanic Leadership Council; Sandra Lythe, YWCA Hispanic
Services Director; Robin Gomez, City of Clearwater.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 2
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Proclamation: The Big Read - National Endowment for the Arts. Presentors: Margo Walbolt, Clearwater Cultural Affairs Manager;
Mary Brown, Executive Director - Pinellas Public Library Cooperative.
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 3
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the minutes of the September 6, 2007 City Council Meeting as submitted in written summation by the City Clerk
SUMMARY:
Review Approval: 1) Clerk
Cover Memo
Item # 4
Attachment number 1
Page 1 of 15
CITY COUNCIL MEETING MINUTES
CITY OF CLEARWATER
September 6, 2007
Unapproved
Present:
Frank Hibbard
John Doran
Carlen Petersen
George N. Cretekos
Paul Gibson
Also present:
William B. Horne II
Joe Roseto
Rod Irwin
Pamela K. Akin
Cynthia E. Goudeau
Brenda Moses
Mayor
Vice-Mayor
Councilmember
Councilmember
Councilmemb
City Mana
Interim As
Assistant CI
City Attorney
City Clerk
Board Rep
The Mayor called the meeting to order at 6:00
was offered by Rabbi Arthur Baseman from Temp
Pledge of Allegiance.
To provide continuity for researc
necessarily discussed in that order.
4. Presentations
to the City for
munity Park.
h School Students - Na ano
2007.
and National
ation: Sickle Cell Awareness Month - Se tember 2007.
4.6 Proclamation: Water Reuse Week - September 9 to 12, 2007.
4.7 Proclamation: United Way Month - September 2007.
Item # 4
Attachment number 1
Page 2 of 15
5. Approval of Minutes
5.1 Approve the minutes of the Auqust 14, 2007 City Council Meetinq, the Januarv
16, Julv 25, and Auqust 13, 2007 City Council Special Meetinqs as submitted in written
summation bv the City Clerk.
Councilmember Petersen moved to approve the regular minutes of th
14, 2007 City Council Meeting, and the January 16, July 25, and Augu t 13,
Council Special Meetings as submitted in written summation by th Cle
motion was duly seconded and carried unanimously.
6. Citizens to be Heard re Items Not on the Agenda
John Wiser encouraged bicycle-riding and expressed con
stops by a police officer regarding insufficient lighting; reported M
Committee needs a member.
Mayor Hibbard said that the appointment will b
Reverend Flovd Irwin expressed concer:
Eva Kunowska expressed concern r
Clearwater Beach Visitor Center.
il adopted Ordinance 6137-97. The ordinance
aring prior to the adoption of the capital
nny for Pinellas tax, and at any time in
for Pinellas funding of $500,000 or more.
Penny for nellas projects as approved by the City
e new list for Recommended Project Funding as included
rovement plan through the final year of Penny receipts in
re no significant changes proposed. The projects remaining
e current Penny for Pinellas tax include: Druid Road
00, Morningside Recreation Center - $2,600,000, Recreation
ong Center Infrastructure Improvements - $1,050,000.
member Cretekos moved to approve the recommended Penny for
Pinella ject list, as revised, for Fiscal Years 2007/08 through 2009/10. The motion
was duly seconded and carried unanimously.
7.2 Set a final millaqe rate of 4.6777 mills for fiscal year 2007/08 levied aqainst
nonexempt real personal property within the City and pass ordinance 7865-07 on first
readinq.
Item # 4
Attachment number 1
Page 3 of 15
Budget Director Tina Wilson provided a PowerPoint presentation regarding the
proposed budget. In accordance with Chapter 200 of the Florida Statutes, which defines
the requirements for "Determination of Millage" and the rules governing Truth in Millage
(TRIM) Compliance, the City Council must hold two public hearings to adopt a final
millage rate for the new fiscal year. The adoption of this ordinance to establish the
millage rate and the two related budget ordinances are an integral part of fulfilling these
requirements.
The City Council set a proposed millage rate of 4.6777 mill
which is the rate that appeared on the TRIM bill notices mailed t
The millage rate of 4.6777 mills represents a 10.2% decrease f
rate of 5.2088 mills, and a 7.0% millage decrease from the roll
mills. The millage rate of 4.6777 mills represents the "maximu
1 B, the Property Tax Reduction and Reform Law, adopted by the
signed into law earlier this summer, which amended the method Q
millage rate for local governments.
The proposed budget and millage rate were dis
meetings and workshops earlier this summer. In
citizen input was held on August 13, 2007.
Ordinance 7865-07 is now presente
mills to support the operating and ca ital b
Three persons spoke i
changes to the state tax s
ted as residents,
elief from the
and the Governor.
to approve setting a final millage rate of 4.6777
onexempt real personal property within the
rried unanimously.
s presente or first reading and read in full.
to pass Ordinance 7865-07 on first reading. The motion
roll call, the vote was:
rsen, Cretekos, Gibson, and Hibbard.
In accordance with Chapter 200 of the Florida Statutes and the rules governing
Truth in Millage (TRIM) Compliance, the City Council must hold two public hearings to
adopt a final budget. The adoption of this ordinance and the related ordinances
adopting the 2007/08 millage rate and Capital Improvement Budget are an integral part
of fulfilling these requirements.
Item # 4
Attachment number 1
Page 4 of 15
On June 29, 2007, the City Manager presented to the City Council a detailed
preliminary Annual Operating Budget that outlined estimated revenues and proposed
expenditures for the 2007/08 fiscal year. The budget was discussed at several City
Council meetings earlier this summer and the City Council made changes to the
proposed budget at the July 19th and July 25th meetings. Ordinance 7866-07 is now
presented in order to adopt the operating budget for fiscal year 2007/08 and authorize
the City Manager to issue instructions to achieve and accomplish authorized rvices.
In response to questions, the Mayor said the Florida Leagu
Clearwater is the only city to complain regarding increased due
Council send the League a letter opposing the increase and to
same amount of dues as last year.
Councilmember Cretekos moved to approve the City of C
Operating budget for the 2007/08 fiscal year. The motion was d
carried unanimously.
Ordinance 7866-07 was presented for first rea
Councilmember Gibson moved to pass Ordinance
was duly seconded and upon roll call, the vote
"Ayes"; Doran, Petersen, Cretekos,
"Nays"; None.
the rules governing
City Council m a two public hearings to
ordinance and the related ordinances
ating Budget are an integral part of fulfilling
City Mana r presented to the City Council a detailed
provement Budget that outlines estimated revenues and
2007/08 fiscal year, as well as a six year plan for the
he budget was discussed at several City Council meetings
City Council made changes to the proposed budget at the
eetings. Ordinance #7867-07 is now presented in order to
ovement budget for the fiscal year 2007-08 and authorize the City
nstructions to achieve and accomplish authorized services.
ncilmember Petersen moved to adopt the Fiscal Year 2007/08 Capital
Improvement Budget and establish a six-year plan for the Capital Improvement Program.
The motion was duly seconded and carried unanimously.
Ordinance 7867-07 was presented for first reading and read by title only.
Councilmember Doran moved to pass Ordinance 7867-07 on first reading. The motion
was duly seconded and upon roll call, the vote was:
Item # 4
Attachment number 1
Page 5 of 15
"Ayes"; Doran, Petersen, Cretekos, Gibson, and Hibbard.
"Nays"; None.
The existing properties total 9.77 acres (hotel site 7.36 acr
Tourist District; 3.67 acres zoned Open Space/Recreation Distri
acres) and is located on the west side of Mandalay Avenue betw
Ambler Streets.
On July 17, 2007, the Community Deve
conditions a Flexible Development applicatio
to the Clearwater Beach Recreation Center
Sandpearl Resort project (39 wet sliRS and
public usage and 27 slips will be to
with a deviation to allow the do ie p s to e
the waterway and a reduc . uired parking fr
located at 69 Bay Espla 2007 -02003).
te obligations. The
from private
ent provides a ar term for the lease, with
al terms of five years each and includes the
of the Development Agreement, due to
e submerge and where the boat docks are proposed.
greement assumed State ownership of the submerged
ubmerged land lease from the State of Florida. Both the
ment and the proposed amendment provides for:
to pursue, at the developer's expense, permits to construct the
nt between the City and the developer to permit the developer to
docks, at the developer's sole expense, and lease a revised number
m the City, with the remaining revised number of slips (15) to be utilized
by the The slips to be leased to the developer are a maximum 67% of the total
number of slips; 3) The developer to pay all maintenance and repair costs; 4) The use of
the boat slips leased by the developer be limited to owners, tenants and guests of the
Sandpearl project; 5) The developer to provide a shuttle service from Sandpearl to the
boat docks; and 6) The assignment of leases for the boat slips to project owners.
The amended Development Agreement includes the following:
Item # 4
Attachment number 1
Page 6 of 15
1) The use of the boat slips leased by the developer be expanded to include
Beach Club members and other owners and tenants that own or lease residences within
the geographical area bordered on the west by the Gulf of Mexico, on the east by
Clearwater Bay, on the north by Rockaway Street and on the south by Papaya Street;
and 2) The assignment of leases for the boat slips to also include Beach Club members
and other owners and tenants that own or lease residences within the geographical area
bordered on the west by the Gulf of Mexico, on the east by Clearwater Bay, 0 the north
by Rockaway Street and on the south by Papaya Street.
Replaces Exhibit N (boat docking facilities site plan), ba
submitted under FLD2007-02003, which reduces the total num
slips and reduces the actual percentage of slips leased to San
slips).
Replaces Exhibit N-1, which provides for the lease agree
including the following (many provisions are the same or are si
adopted Development Agreement and the proposed amended De elop
Agreement):
a
five
lease
permittl
period.
1) The scope of the project with the nu
hours of operation of the City controlled slips
a fireboat or other boats operated by the Ci
purposes; 4) The ability to install gates or 0
utilize only low profile pilings an pole
the disallowance of any boat Iif oot arger
of slips allowing boat lifts an 13 or 50 p
and the disallowance of f any vessels;
oth devel trolled and City
and pa maintenance
y owne nts and guest
d other and tenants th or lease residences within
ered 0 st by the Gulf of Mexico, on the east by
h by Ro Street and on the south by Papaya Street; 9)
ice fro earl to the boat slips; 10) The assignment
espond to s at the boat docks on a 24 houri 7 day
require on-s security; 11) The developer to prepare and
its and to bear all costs to prepare such applications and
or charges; 12) sets out the annual rental to the City of the
Provides for the City share of common expenses and sets
City's share of the common expenses; 14) Provides for
ruction within one year of receiving all permits; 15) Provides for
e lease, with the City's option for five successive renewal terms of
d 16) Provides for City ownership of the docks at the end of the all
wal options, or the ability for the City to pay a cost for the design,
nd construction of the docks for City use for all slips at any lease renewal
The Community Development Board (CDB) reviewed this Development
Agreement at its public hearing on July 17, 2007, and unanimously recommended
approval. The Development Agreement has been amended since the CDB meeting to
reflect a need to define "low profile pilings andlor tie poles," which was discussed by the
CDB.
Item # 4
Attachment number 1
Page 7 of 15
Marine & Aviation Director Bill Morris said the Marine Advisory Board reviewed
the proposal four times. In January 2005, the board opposed the terms of the
agreement, not the concept. Over subsequent meetings the Board favored the docks
but felt the City should receive half of the slips and obtain full ownership more quickly.
Ed Armstrong, representative, said Council approved the lease and c
for 54 slips in December 2006. The project was downsized to 42 slips fter i
Belle Harbour residents. The CDB then unanimously voted to apR e
submerged land does not have an OSR (Open Space Recreatio atio
not require a referendum.
Three individuals expressed concern with the proposed
development agreement.
One person spoke in support of the project.
Mr. Armstrong stated the City can establish sec
operation, etc. for the public docks. The applicant'
build the boat slips and provide an amenity to t
public meetings, meetings were held also wit
ewas
tarily
he said
. Mr.
said the public
Michael Delk said
tion of commercial
hat the City has an obligation to Belle Harbour
cement of the public docks. Concern was
in the best interest of the entire City not a
kos moved to approve an amendment to an adopted
een The Sandpearl Resort, LLC (formerly known as CBR
e Residences at Sand pearl Resort, LLC (formerly known as
and the City of Clearwater (previously DV A2004-00005
cil on January 20, 2005) relating to the provision of a 42-slip
nction with the Sand pearl Resort project (39 wet slips and three day
slips will be for public usage and 27 slips will be leased to the
esort) in the submerged lands adjacent to the Clearwater Beach Recreation
Center ( Bay Esplanade). The motion was duly seconded. Councilmembers Doran,
Petersen, Cretekos, and Mayor Hibbard voted "Aye"; Councilmember Gibson voted
"Nay". Motion carried.
Resolution 07-17 was presented and read by title only. Councilmember Petersen
moved to pass and adopt Resolution 07-17 and authorize the appropriate officials to
execute same. The motion was duly seconded and upon roll call, the vote was:
Item # 4
Attachment number 1
Page 8 of 15
"Ayes": Doran, Petersen, Cretekos, and Hibbard.
"Nays": Gibson.
Motion carried.
In response to a question, Ms. Akin said the City is in control of the rul
pertaining to the public docks and hours of operation. Staff will bring f rwar
ordinance at the next meeting.
It was suggested the Belle Harbour Homeowners' Asso
recommendations regarding regulations of the public docks.
7.6
Chapter 163 of the Florida State Statutes, a
Administrative Code provide that the local gover
shall adopt written procedures to provide for a
planning process, including consideration of
and Evaluation and Appraisal Reports.
The Planning Departme
amendments to the Compre e
public participation as p
planning and are
s.
ard reviewed this proposed resolution at its
07 and supported the proposed process.
ve establishing written procedures to
blic partici in the planning process, including
to the Comprehensive Plan and Evaluation and Appraisal
Iy seconded and carried unanimously.
s presented and read by title only. Council member Cretekos
esolution 07-14 and authorize the appropriate officials to
tion was duly seconded and upon roll call, the vote was:
oran, Petersen, Cretekos, Gibson, and Hibbard.
None.
8. Second Readings - Public Hearing
8.1 Adopt Ordinance 7800-07 on second readinq, relatinq to wellhead protection,
amendinq Chapter 24, Public Health, Article III, Wellhead Protection, addinq new section
24.64, Permit Requirements, and renumberinq sections.
Item # 4
Attachment number 1
Page 9 of 15
Ordinance 7800-07 was presented for second reading and read by title only.
Councilmember Cretekos moved to pass and adopt Ordinance 7800-07 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes"; Doran, Petersen, Cretekos, and Gibson.
"Nays"; None.
Absent: Hibbard.
Ordinance 7846-07 was presented for second reading an
Councilmember Petersen moved to pass and adopt Ordinance
final reading. The motion was duly seconded and upon roll call, t
"Ayes"; Doran, Petersen, Cretekos, and G'
"Nays"; None.
Absent: Hibbard.
read by title only.
s and adopt Or e 7847-07 on second and
ded and upon roll call, the vote was:
mance 7848-07 was presented for second reading and read by title only.
Councilmember Petersen moved to pass and adopt Ordinance 7848-07 on second and
final reading. The motion was duly seconded and upon roll call, the vote was:
"Ayes"; Doran, Petersen, Cretekos, Gibson, and Hibbard.
"Nays"; None.
Item # 4
Attachment number 1
Page 10 of 15
8.5 Adopt Ordinance 7849-07 on second readinq, annexinq certain real property
whose post office address is 2186 Drew Street into the corporate limits of the city and
redefininq the boundary lines of the city to include said addition.
Ordinance 7849-07 was presented for second reading and read by title only.
Councilmember Petersen moved to pass and adopt Ordinance 7849-07 on second and
final reading. The motion was duly seconded and upon roll call, the vote was'
"Ayes"; Doran, Petersen, Cretekos, Gibson, and Hibbard.
"Nays"; None.
Ordinance 7850-07 was presented for second r
Councilmember Doran moved to pass and adopt
final reading. The motion was duly seconded
"Ayes"; Doran, Petersen, Cretekos,
"Nays"; None.
read by title only.
and adopt Ordin 849-07 on second and
ded and upon roll call, the vote was:
Approved as submitted, less Item 9.1 and 9.14.
This item was pulled from the Consent Agenda for discussion.
The formal agreement between the City of Clearwater and Pinellas County is to
reflect the time frame and distribution percentages for the Infrastructure Sales Tax
Renewal.
Item # 4
Attachment number 1
Page 11 of 15
The City Council reviewed the distribution percentages and approved the Penny
for Pinellas list of City projects on July 20, 2006, and amended on October 19, 2006.
This final approved list has been provided to Pinellas County. The revenue distribution
percentages have not changed since reviewed with the Council last year prior to voter
approval. The extension of the Infrastructure Sales Surtax for the additional ten-year
period was approved by the registered voters of Pinellas County on March 13, 2007.
Jail and criminal justice related facilities were given a priority for funding and 'II receive
$225 million over the ten-year period as outlined in the agreement. CI arwa ill
receive 7.9761 % of the net proceeds remaining after those funds uc
The Mayor reported that the Mayors' Council discussed
meeting. Cities want to discuss tweaking the distribution formu
will receive more, with the County. The Mayor requested to tab
meet with the County.
Councilmember Petersen moved to table Item 9.1.
seconded and carried unanimously.
of Joshua Monti for
te same. (consent)
9.8 Award a contract to Purvis Curbs of Larqo, Florida and Grosz & Stamper
Corporation of Tampa, Florida (Bid #35-07) for $200,000 each (for a total of $400,000)
for materials and labor to install various concrete proiects throuqhout the year and
authorize the appropriate officials to execute same. (consent)
Item # 4
Attachment number 1
Page 12 of 15
9.9 Approve establishinq a new Capital Improvements Proiect (CIP 315-93265)
entitled Clearwater Beach Library/Recreation Center Renovations. for a total budqet of
$490,000 and approve the transfer of $390,000 of unappropriated retained earninqs of
the qeneral fund at third quarter. (consent)
hereby residents that have lost loved ones in
ian accidents can memorialize the loved
days in residential areas and one year in
Is will be de gned, installed, and maintained by
. The cost to the applicant will be $300. Requests for
idential areas must include written permission from of the
utting the right-of-way where the memorial is to be placed.
t in most details with the Pinellas County policy and FOOT
spoke regarding the policy, suggesting various changes.
sponse to questions, Traffic Operations Manager Paul Bertels said the policy
covers only City-owned rights-of-way. Engineering Director Mike Quillen said Council
had suggested the 60-day timeframe at various discussions. He said the City does not
intend to search for and remove existing memorials unless complaints are received. He
said the $300 charge was established to cover City expenses but can be changed per
Council direction.
Item # 4
Attachment number 1
Page 13 of 15
Discussion ensued with a suggestion that the 60-day timeframe be extended to a
year with no renewal.
Councilmember Petersen moved to amend the proposed City Council policy to
allow memorial markers on roadways for one year with no renewal and to approve the
amended policy. The motion was duly seconded and carried unanimously.
9.16
ove Consent Agenda Items 9.2 - 9.13, and
nd carried unanimously.
s Revenue Bonds, Series 1998 maturing after September 1, 2007 are
eligible redemption on or after September 1, 2007 in whole at anytime or in part on
any interest payment date (March 1 and Sept 1) subsequent to September 1, 2007.
Resolution 07-15, previously adopted by the Council, authorized issuance of Gas
System Refunding Bonds, Series 2007 to refund the Gas Revenue Bonds, Series 1998.
Current market interest rates have not yet reached a point where the net present value
savings is sufficient to warrant refunding. Refunding potential will continue to be
evaluated should interest rates drop.
Item # 4
Attachment number 1
Page 14 of 15
In the meantime, the Gas System has reviewed it's future cash needs and has
determined that it has excess cash available in capital projects funds due to the
slowdown in the housing construction market. In order to redeem a portion of these
1998 Bonds (maturing in 2019 - 2023), a transfer of funds from the CI P fund in the
amount of $4,165,000 to the Gas operating fund 423 is required. Funds will come from
project 315-96365 (line relocation maintenance Pinellas) in the amount of $665,000;
project 315-96377 (new mains and services in Pinellas) in the amount of $50 00, and
project 315-96378 (new mains and services in Pasco) in the amount of $3,0 O.
These projects will not be adversely affected due to the current slo in g
construction. These funds will subsequently be transferred to th rvic
the time the bonds are redeemed.
A first quarter budget amendment will be processed to tr
the CIP Fund to the Gas Fund and then to the Debt Service Fun
the 1998 Bonds.
illion of
a of the 2007
98 cash
nd if the refunding
pprove authorizing the Gas System Revenue
ated as Qualified Tax Exempt Obligations,
tanding Gas Revenue Bonds, Series 1998
duly seconded and carried unanimously.
presented and read by title only. Council member Doran
olution 07-23 and authorize the appropriate officials to
as duly seconded and upon roll call, the vote was:
etersen, Gibson, and Hibbard.
Cretekos.
Miscellaneous Reports and Items
11. City Manager Verbal Reports - None.
12. Council Discussion Items
Item # 4
Attachment number 1
Page 15 of 15
12.1 Provide direction re schedulina items for Council discussion.
Clearwater Marine Aquarium $250,000 Grant Request - Gibson
CMA (Clearwater Marine Aquarium) Board Chairman Nathan Hightower
said CMA has been a strong corporate citizen, attracting tourists and dedicating efforts
to research and education. He reviewed expansion and fundraising plans. T 's is a
one-time funding request.
Discussion ensued. It was noted that Penny for Pinellas
for renovations to the aquarium, as it is not a publicly owned fa
It was requested that detailed information regarding ren
efforts be provided before further discussion at a future work ses
13. Other Council Action
Councilmembers reported on events in which t
reviewed upcoming events; welcomed new Churc
Academy starting; invited all to Willa Carson H
11 memorial concert at Peace Memorial Chu
Doran thanked County Commission
Petersen applauded th
Street; GotGov applicatio 0
respectful to all as it rep
nsportation Authority had its first meeting
lopment of Master Plan; expressed
ation on MPO when his term as Chair ends.
Mayor
City of Clearwater
Attest:
City Clerk
Item # 4
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Set the FY 2007/08 Millage Rate, approve the FY 2007/08 Operating and Capital Improvement Budgets and adopt Ordinances
7865-07,7866-07 and 7867-07 on second reading.
SUMMARY:
Review Approval: 1) Office of Management and Budget 2) Legal 3) Clerk 4) Assistant City Manager 5) Clerk 6) City Manager 7) Clerk
Cover Memo
Item # 5
Attachment number 1
Page 1 of 1
MILLAGE ORDINANCE
ORDINANCE NO. 7865-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
DECLARING THE MILLAGE RATE TO BE LEVIED FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2007, AND ENDING
SEPTEMBER 30, 2008, FOR OPERATING PURPOSES
INCLUDING THE FUNDING OF PENSIONS, DEBT SERVICE, AND
ROAD MAINTENANCE FOR CAPITAL IMPROVEMENT
EXPENDITURES AT 4.6777 MILLS; PROVIDING AN EFFECTIVE
DATE. THE LEVY OF 4.6777 MILLS CONSTITUTES A 7.0%
DECREASE FROM THE ROLLED BACK RATE OF 5.0298 MILLS.
WHEREAS, the estimated revenue to be received by the City for the fiscal year beginning
October 1,2007, and ending September 30,2008, from ad valorem taxes is $50,094,660; and
WHEREAS, based upon the taxable value provided by the Pinellas County Property
Appraiser, 4.6777 mills are necessary to generate $50,094,660; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. It is hereby determined that a tax of 4.6777 mills against the non-exempt real
and personal property within the City is necessary to raise the sums to be appropriated for
operation purposes, including pensions and debt service, road capital improvement projects, for
the fiscal year beginning October 1, 2007.
Section 2. The levy of 4.6777 mills constitutes a 7.0% decrease from the rolled back rate.
Section 3. This ordinance shall take effect October 1, 2007.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Ord inanc8ltffin7j6s-07
Attachment number 2
Page 1 of 2
OPERATING BUDGET ORDINANCE
ORDINANCE NO. 7866-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ADOPTING AN OPERATING BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2007, AND
ENDING SEPTEMBER 30, 2008; AUTHORIZING THE CITY
MANAGER TO ISSUE SUCH INSTRUCTIONS THAT ARE
NECESSARY TO ACHIEVE AND ACCOMPLISH THE
SERVICE PROGRAMS SO AUTHORIZED; AUTHORIZING
THE CITY MANAGER TO TRANSFER MONIES AND
PROGRAMS AMONG THE DEPARTMENTS AND
ACTIVITIES WITHIN ANY FUND AS PROVIDED BY
CHAPTER 2 OF THE CLEARWATER CODE OF
ORDINANCES; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted an estimate of the expenditures
necessary to carry on the City government for the fiscal year beginning October 1, 2007,
and ending September 30,2008; and
WHEREAS, an estimate of the revenues to be received by the City during said
period from ad valorem taxes and other sources has been submitted to the City Council;
and
WHEREAS, a general summary of the operating budget, and notice of the times
and places where copies of the budget message and operating budget are available for
inspection by the public, was published in a newspaper of general circulation; and
WHEREAS, the City Council has examined and carefully considered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances,
the City Council conducted a public hearing in City Hall on September 6,2007, upon said
budget and tax levy; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Pursuant to the City Manager's Annual Budget Report for the fiscal year
beginning October 1, 2007, and ending September 30, 2008, a copy of which is on file
with the City Clerk, the City Council hereby adopts a budget for the operation of the City,
a copy of which is attached hereto as Exhibit A.
Ordinance No.Itm66!575
Attachment number 2
Page 2 of 2
Section 2. The budget as adopted shall stand and be the budget of the City for
said fiscal year, subject to the authority of the City Council to amend or change the
budget as provided by Section 2.519 of the Clearwater Code of Ordinances.
Section 3. The City Manager is authorized and directed to issue such instructions
and directives that are necessary to achieve and accomplish the service programs
authorized by the adoption of this budget.
Section 4. The City Manager is authorized for reasons of economy or efficiency to
transfer part or all of any unencumbered appropriation balance among programs within
an operating fund, provided such action does not result in the discontinuance of a
program.
Section 5. It is the intent of the City Council that this budget, including
amendments thereto, is adopted to permit the legal appropriation and encumbering of
funds for the purposes set forth in the budget. All appropriated and encumbered but
unexpended funds at the end of the fiscal year may be expended during the subsequent
fiscal year for the purposes for which they were appropriated and encumbered, and such
expenditures shall be deemed to have been spent out of the current budget allocation. It
shall not be necessary to reappropriate additional funds in the budget for the subsequent
fiscal year to cover valid open encumbrances outstanding as of the end of the current
fiscal year.
Section 6. Should any provision of this ordinance be declared by any court to be
invalid, the same shall not affect the validity of the ordinance as a whole, or any provision
thereof, other than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2007.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance No.Itm66!575
Attachment number 3
Page 1 of 2
CAPITAL IMPROVEMENT ORDINANCE
ORDINANCE NO 7867-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, ADOPTING THE CAPITAL IMPROVEMENT
PROGRAM BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2007, AND ENDING SEPTEMBER 30, 2008;
APPROVING THE SIX-YEAR CAPITAL IMPROVEMENT
PROGRAM WHICH SHALL BE REEVALUATED AT THE
BEGINNING OF EACH FISCAL YEAR; AUTHORIZING THE
CITY MANAGER TO ISSUE SUCH INSTRUCTIONS THAT
ARE NECESSARY TO ACHIEVE AND ACCOMPLISH THE
CAPITAL IMPROVEMENTS SO AUTHORIZED;
AUTHORIZING THE CITY MANAGER TO TRANSFER
MONEY BETWEEN PROJECTS IN THE CAPITAL
IMPROVEMENT PROGRAM; APPROPRIATING AVAILABLE
AND ANTICIPATED RESOURCES FOR THE PROJECTS
IDENTIFIED; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Manager has submitted a proposed Six-Year Capital
Improvement Program, and has submitted an estimate of the amount of money
necessary to carry on said Capital Improvement Program for the fiscal year beginning
October 1,2007, and ending September 30,2008; and
WHEREAS, an estimate of the resources available and income to be received by
the City during said period from ad valorem taxes and other sources has been submitted
to the City Council; and
WHEREAS, a general summary of the Capital Improvement Budget, and notice of
the times and places when copies of the budget message and capital budget are
available for inspection by the public, was published in a newspaper of general
circulation; and
WHEREAS, the City Council has examined and carefully considered the proposed
budget; and
WHEREAS, in accordance with Chapter 2 of the Clearwater Code of Ordinances,
the City Council conducted a public hearing in the City Hall upon said proposed budget on
September 6,2007; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Pursuant to the Capital Improvement Program Report and Estimated
Budget for the fiscal year beginning October 1, 2007, and ending September 30, 2008, a
Ordinance NO.ll~iP5
Attachment number 3
Page 2 of 2
copy of which is on file with the City Clerk, the City Council hereby adopts a budget for the
capital improvement fund for the City of Clearwater, a copy of which is attached hereto as
Exhibit A.
Section 2. The Six-Year Capital Improvement Program and Budget, a summary of
which is attached hereto, marked Exhibit B, is approved in its present form, but prior to
the beginning of each fiscal year the City Council shall reevaluate priorities, hold public
hearings and formally adopt additions or corrections thereto.
Section 3. The budget as adopted shall stand and be the Capital Improvement
Program Budget of the City for said fiscal year, subject to the authority of the City Council
to amend or change the budget as provided by Section 2.519 of the Clearwater Code of
Ordinances.
Section 4. The City Manager is authorized and directed to issue such instructions
and directives that are necessary to achieve and accomplish the capital improvements
authorized by the adoption of this budget.
Section 5. The City Manager is authorized to transfer appropriations within the
capital budget, provided such transfer does not result in changing the scope of any
project or the fund source included in the adopted capital budget.
Section 6. Should any provision of this ordinance be declared by any court to be
invalid, the same shall not affect the validity of the ordinance as a whole, or any provision
thereof, other than the provision declared to be invalid.
Section 7. This ordinance shall take effect October 1, 2007.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED AS AMENDED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
Ordinance NO.ll~iP5
Attachment number 4
Page 1 of 2
EXHIBIT A
CITY OF CLEARWATER
2007-08 BUDGETED REVENUE
Actual Budgeted Budgeted
Revenues Revenues Revenues
2005/06 2006/07 2007/08
GENERAL FUND:
Property Taxes 45,191,320 50,277,930 47,273,940
Franchise Fees 9,434,717 9,050,840 9,833,640
Utility Taxes 11,263,964 11,514,320 11,928,390
Licenses, Permits & Fees 5,292,886 4,046,110 4,492,580
Sales Tax 6,450,358 6,748,430 6,564,320
Communications Services Tax 6,853,764 6,549,460 7,045,750
Intergovernmental 11,206,957 11,374,130 11,809,270
Charges for Services 12,741,017 3,784,020 3,763,800
Fines & Forfeitures 1,000,420 836,000 955,000
Interest Income 1 ,281 ,453 719,000 1,263,950
Miscellaneous 1,163,373 1,208,880 1,053,710
Interfund ChargeslTransfers In 6,539,987 15,793,580 17,193,280
TOTAL GENERAL FUND 118,420,216 121,902,700 123,177 ,630
SPECIAL REVENUE FUNDS:
Special Development Fund 18,986,744 15,922,920 18,166,980
Special Program Fund 9,050,665 2,172,830 2,132,910
Local Housing Assistance Trust Fund 1,072,935 1 ,241 ,270 1,195,250
ENTERPRISE FUNDS:
Water & Sewer Fund 54,302,337 54,340,550 59,930,170
Stormwater Utility Fund 11,588,673 12,551,970 14,436,690
Solid Waste Fund 17,515,874 18,4 75,210 18,153,900
Gas Fund 43,772,050 50,206,760 50,656,650
Recycling Fund 2,942,646 2,685,700 2,834,930
Marine & Aviation Fund 6,714,965 3,945,720 4,823,730
Parking Fund 5,533,187 4,891,660 4,102,130
Harborview Center Fund 680,067 706,040 704,360
INTERNAL SERVICE FUNDS:
Administrative Services Fund 8,870,092 9,703,270 10,200,730
General Services Fund 4,108,990 4,202,510 5,236,710
Garage Fund 12,649,076 12,339,640 13,293,770
Central Insurance Fund 19,269,532 22,388,660 21,306,060
TOTAL ALL FUNDS 335,478,049 337,677,410 350,352,600
Ordinartt~rIt'I7r,69-07
Attachment number 4
Page 2 of 2
EXHIBIT A (Continued)
CITY OF CLEARWATER
2007-08 BUDGETED EXPENDITURES
Actual Budgeted Budgeted
Expenditures Expenditures Expenditures
2005/06 2006/07 2007/08
GENERAL FUND:
City Council 271,424 288,860 295,920
City Manager's Office 1,157,423 1,269,520 1,268,700
City Attorney's Office 1,484,905 1,616,370 1,676,820
City Audit 147,552 156,500 162,870
Development & Neighborhood Services 3,909,941 4,136,700 4,295,940
Economic Development & Housing 1,298,609 1 ,457,130 1,436,710
Engineering 6,720,589 6,810,110 7,028,070
Equity Services 319,048 343,110 338,200
Finance 2,061,761 2,200,540 2,265,190
Fire 20,286,265 22,734,580 21,423,410
Human Resources 1,241,987 1,333,630 1,231,480
Library 6,052,314 6,611,820 6,433,700
Marine & Aviation 513,753 731,890 1,221,490
Non-Departmental 5,686,472 6,506,570 6,394,690
Office of Management & Budget 304,649 333,310 305,160
Official Records & Legislative Services 1 ,111 ,448 1,359,070 1,255,700
Parks & Recreation 20,441,796 22,273,410 21,888,050
Planning 1,256,677 1,445,380 1,414,750
Police 33,103,685 35,630,590 36,970,730
Public Communications 913,730 1,055,510 1,098,590
Public Services 3,473,044 3,608,100 3,684,770
Allocation to Reserves 1,086,690
TOTAL GENERAL FUND 111,757,072 121,902,700 123,177 ,630
SPECIAL REVENUE FUNDS:
Special Development Fund 17,935,844 15,206,700 15,933,750
Special Program Fund 6,101,316 2,022,830 1,832,910
Local Housing Assistance Trust Fund 279,644 1 ,241 ,270 1,195,250
ENTERPRISE FUNDS:
Water & Sewer Fund 54,4 78,498 53,874,170 59,930,170
Stormwater Utility Fund 8,225,169 12,124,450 14,436,690
Solid Waste Fund 17,031,533 18,4 75,210 18,068,320
Gas Fund 36,736,797 48,613,190 45,896,470
Recycling Fund 2,522,441 2,677,450 2,834,930
Marine & Aviation Fund 4,742,164 3,708,200 4,774,180
Parking Fund 4,329,617 4,113,090 3,804,260
Harborview Center Fund 626,737 706,040 704,360
INTERNAL SERVICE FUNDS:
Administrative Services Fund 8,113,553 9,703,270 10,197,640
General Services Fund 4,254,067 4,202,510 5,235,590
Garage Fund 11,796,924 12,305,160 13,293,770
Central Insurance Fund 19,246,893 22,388,660 19,986,040
TOTAL ALL FUNDS 308,178,269 333,264,900 341,301,960
Ordinartt~rIt'I7r,69-07
Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007/08
GENERAL SOURCES:
General Operating Revenue
General Revenue/County Coop
Road Millage
Penny for Pinellas
Transportation Impact Fee
Local Option Gas Tax
Recreation Land Impact Fee
Open Space Impact Fee
Special Program Fund
Grants - Other Agencies
SELF SUPPORTING FUNDS:
Marine/Aviation Revenue
Parking Revenue
Harborview Revenue
Utility System:
Water Revenue
Sewer Revenue
Water Impact Fees
Sewer Impact Fees
Utility R & R
Stormwater Utility Revenue
Gas Revenue
INTERNAL SERVICE FUNDS:
Garage Revenue
Administrative Services Revenue
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund
Lease Purchase-Special Events Revenue
BORROWING - SELF SUPPORTING FUNDS:
Lease Purchase - Water
Lease Purchase - Solid Waste
Lease Purchase - Recycling
Bond Issue - Water & Sewer
Bond Issue - Stormwater
BORROWING - INTERNAL SERVICE FUNDS:
Lease Purchase - Garage
Lease Purchase - Administrative Services
TOTAL ALL FUNDING SOURCES:
Budgeted
Revenues
2007/08
2,072,330
706,290
2,820,720
3,350,000
290,000
1,100,000
750,000
750,000
30,000
4,700,000
50,000
303,000
118,910
1,978,500
15,800
250,000
1,044,600
2,706,060
2,609,570
5,945,000
179,000
500,000
383,000
34,000
73,780
160,000
140,000
17,303,000
2,907,730
2,758,500
339,000
$56,368,790
Attachment number 5
Page 1 of 2
Item # 5
Ordinance #7867-07
Exhibit A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2007/08
Attachment number 5
Page 2 of 2
Function
2007/08
Police Protection
Fire Protection
New Street Construction
Major Street Maintenance
Intersections
Parking
Misc Engineering
Park Development
Marine Facilities
Airpark Facilities
Libraries
Garage
Maintenance of Buildings
Miscellaneous
Stormwater Utility
Gas System
Solid Waste
Utilities Miscellaneous
Sewer System
Water System
Recycling
250,000
451,000
3,775,720
435,000
300,000
35,000
10,155,410
160,000
10,000
706,290
2,840,500
998,000
909,000
5,511,300
6,168,830
160,000
44,000
12,347,280
10,971,460
140,000
56,368,790
Item # 5
Ordinance #7867-07
Attachment number 6
Page 1 of 1
CAPITAL IMPROVEMENT PROGRAM EXPENDITURE SUMMARY BY FUNCTION
FY 2007-2008 THROUGH FY 2012-2013 CAPITAL IMPROVEMENT FUND
CITY OF CLEARWATER
Schedule of Planned Expenditures
Function 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 Total
Police Protection 250,000 250,000 250,000 250,000 250,000 250,000 1,500,000
Fire Protection 451,000 433,000 1,168,000 1,303,000 894,000 2,151,000 6,400,000
New Street Construction 1,250,000 1,250,000
Major Street Maintenance 3,775,720 4,260,340 4,547,500 4,487,280 4,579,750 4,724,990 26,375,580
Intersections 435,000 435,000 435,000 435,000 435,000 435,000 2,610,000
Parking 300,000 300,000 350,000 350,000 250,000 300,000 1,850,000
Misc Engineering 35,000 35,000 35,000 35,000 35,000 35,000 210,000
Park Development 10,155,410 2,242,500 8,932,500 932,500 1,000,000 1,015,000 24,277,910
Marine Facilities 160,000 265,000 265,000 260,000 260,000 260,000 1,470,000
Airpark Facilities 10,000 10,000 10,000 10,000 10,000 10,000 60,000
Libraries 706,290 724,480 743,210 762,500 782,380 805,850 4,524,710
Garage 2,840,500 2,854,180 2,938,310 3,024,960 3,114,210 3,206,140 17,978,300
Maintenance of Buildings 998,000 658,300 1,317,930 618,000 535,000 540,000 4,667,230
Miscellaneous 909,000 1,000,000 595,000 595,000 595,000 570,000 4,264,000
Stormwater Utility 5,511 ,300 4,830,290 8,113,910 10,028,280 10,614,010 7,701,940 46,799,730
Gas System 6,168,830 6,135,000 5,945,000 6,245,000 6,145,000 6,445,000 37,083,830
Solid Waste 160,000 510,000 670,000 595,000 605,000 713,000 3,253,000
Utilities Miscellaneous 44,000 26,000 26,000 44,000 26,000 26,000 192,000
Sewer System 12,347,280 8,230,420 7,812,330 9,843,380 20,503,050 17,057,120 75,793,580
Water System 10,971,460 14,301,320 12,378,890 10,183,530 15,688,300 21,928,010 85,451,510
Recycling 140,000 160,000 220,000 290,000 290,000 386,000 1,486,000
56,368,790 48,910,830 56,753,580 50,292,430 66,611,700 68,560,050 347,497,380
Itemn#~7-07
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District consisting of a portion of 2949 Sunset Point Road (consisting of a portion of metes
and bounds 14/154 in section 5, Township 29 South, Range 16 East); and Pass Ordinances 7856-07, 7857-07, and 7858-07 on first
reading. (ANX2007 -07016)
SUMMARY:
This voluntary annexation petition involves a 0.16-acre property consisting of a portion of one parcel of land occupied by a single-
family dwelling. It is located on the south side of Sunset Point Road, approximately 520 feet west of the intersection of Sunset
Point Road and Abbey Lake Road. The applicants are requesting this annexation in order to bring all of their property, identified as
2949 Sunset Point Road, into the City. The property is located within an enclave. It is proposed that the property be assigned a
Future Land Use Plan designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined the proposed annexation is consistent with the provisions of Community Development Code
Section 4-604.E and Pinellas County Ordinance 00-63 as follows:
. The subject property is served by City of Clearwater sanitary sewer service and water. Collection of solid waste is already
provided by the City. The property is located within Police District III and service will be administered through the station
located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station
50 located at 2681 Countryside Boulevard. The City has adequate capacity to serve this property with sanitary sewer, solid
waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their
levels of service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area
shall be promoted through application of the Clearwater Development Code.
. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the District as it is part of a larger parcel adjacent to the west. The proposed annexation
is therefore consistent with the Countywide Plan, City's Comprehensive Plan and Community Development Code; and
. The property proposed for annexation is located within an enclave and is within the City's urban service area; therefore the
annexation is consistent with Section 6( 1 )(b) of Pinellas County Ordinance 00-63 which governs annexation and meets the
applicable requirements of Florida Statutes 171. The Pinellas Planning Council (PPC) staff has reviewed this annexation
and no objections were raised.
Review Approval: 1) Clerk
Cover Memo
Item # 6
Attachment number 1
Page 1 of 7
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Location Map
Owner Francisco and Wandi Blanco Case: ANX2007-07016
Site: 2949 Sunset Point Road Property Size 0.16
(Acres):
Land Use Zoning
PIN: A portion of
From: RL (County) R-2 (County) 05-29-16-00000-140-1540
To: RL (City) LMDR (City) Atlas Page: 255B
Item # 6
Attachment number 1
Page 2 of 7
Aerial Photo
Owner Francisco and Wandi Blanco
Case:
ANX2007-07016
Site: 2949 Sunset Point Road
Property Size
(Acres):
0.16
Land Use
Zoning
PIN:
A portion of
05-29-16-00000-140-1540
From:
RL (County)
R-2 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
255B
Item # 6
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Attachment number 1
Page 3 of 7
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Owner Francisco and Wandi Blanco Case: ANX2007-07016
Site: 2949 Sunset Point Road Property Size 0.16
(Acres):
Land Use Zoning
PIN: A portion of
From: RL (County) R-2 (County) 05-29-16-00000-140-1540
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(Acres):
Land Use Zoning
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Item # 6
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Page 5 of 7
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Owner Francisco and Wandi Bla nco Case: ANX2007-07016
Site: 2949 Sunset Point Road Property Size 0.16
(Acres):
Land Use Zoning
A portion of
PIN: 05-29-16-00000-140-1540
From: RL (County) R-2 (County)
To: RL (City) LMDR (City) Atlas Page: 255B
Item # 6
Attachment number 1
Page 6 of 7
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Existing Land Use Map
Owner Francisco and Wan di Blanco Case: ANX2007-07016
Site: 2949 Sunset Point R oad Property Size 0.16
(Acres):
Land Use Zoning
A portion of
PIN: 05-29-16-00000-140-1540
From: RL (County) R-2 (County)
To: RL (City) LMDR (City) Atlas Page: 255B
Item # 6
View looking south
View looking east on Sunset Point Road
Attachment number 1
View looking southeast
View looking west on Sunset Point Road
ANX2007-07016
Francisco & Wandi Blanco
2949 Sunset Point Road
Item # 6
Attachment number 2
Page 1 of 2
ORDINANCE NO. 7856-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
SOUTH SIDE OF SUNSET POINT ROAD APPROXIMATELY 520
FEET WEST OF ABBEY LAKE ROAD, CONSISTING OF A
PORTION OF METES AND BOUNDS 14/154 IN SECTION 5,
TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE POST
OFFICE ADDRESS IS 2949 SUNSET POINT ROAD, INTO THE
CORPORATE LIMITS OF THE CITY, AND REDEFINING THE
BOUNDARY LINES OF THE CITY TO INCLUDE SAID ADDITION;
PROVI 01 NG AN EFFECTIVE DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
See attached legal description
(ANX2007 -07016)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 6
Ordinance No. 7856-07
Attachment number 2
Page 2 of 2
Commence at the southeast corner of the northeast % of Section 5, Township 29 South,
Range 16 East, Pinellas County, Florida; thence travel West 511.32 feet for a Point of
Beginning; thence continue west for a distance of 27.50 feet; thence travel north for a
distance of 250.53 feet; thence travel east a distance of 27.50 feet; thence proceed south
a distance of 250.53 feet to the Point of Beginning.
Item # 6
Ordinance No. 7856-07
Attachment number 3
Page 1 of 2
ORDINANCE NO. 7857-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE SOUTH SIDE OF
SUNSET POINT ROAD APPROXIMATELY 520 FEET
WEST OF ABBEY LAKE ROAD, CONSISTING OF A
PORTION OF METES AND BOUNDS 14/154 IN SECTION
5, TOWNSHIP 29 SOUTH, RANGE 16 EAST, WHOSE
POST OFFICE ADDRESS IS 2949 SUNSET POINT ROAD,
UPON ANNEXATION INTO THE CITY OF CLEARWATER,
AS RESIDENTIAL LOW (RL) PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
See attached legal description
(ANX2007 -07016)
Land Use Cateqorv
Residential Low (RL)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7856-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 6
Ordinance No. 7857-07
Commence at the southeast corner of the northeast % of
Section 5, Township 29 South, Range 16 East, Pinellas
County, Florida; thence travel West 511.32 feet for a Point of
Beginning; thence continue west for a distance of 27.50 feet;
thence travel north for a distance of 250.53 feet; thence travel
east a distance of 27.50 feet; thence proceed south a
distance of 250.53 feet to the Point of Beginning.
Ordinance No. 7857-07
Attachment number 3
Page 2 of 2
Item # 6
Attachment number 4
Page 1 of 2
ORDINANCE NO. 7858-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF SUNSET POINT ROAD
APPROXIMATELY 520 FEET WEST OF ABBEY LAKE
ROAD, CONSISTING OF A PORTION OF METES AND
BOUNDS 14/154 IN SECTION 5, TOWNSHIP 29 SOUTH,
RANGE 16 EAST, WHOSE POST OFFICE ADDRESS IS
2949 SUNSET POINT ROAD, UPON ANNEXATION INTO
THE CITY OF CLEARWATER, AS LOW MEDIUM DENSITY
RESIDENTIAL (LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
See attached legal description
(ANX2007 -07016)
Zoninq District
Low Medium Density Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7856-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 6
Ordinance No. 7858-07
Attachment number 4
Page 2 of 2
Commence at the southeast corner of the northeast % of Section 5, Township 29 South,
Range 16 East, Pinellas County, Florida; thence travel West 511.32 feet for a Point of
Beginning; thence continue west for a distance of 27.50 feet; thence travel north for a
distance of 250.53 feet; thence travel east a distance of 27.50 feet; thence proceed south
a distance of 250.53 feet to the Point of Beginning.
Item # 6
Ordinance No. 7858-07
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 2951 Sunset Point Road (consisting of a portion of metes and bounds 14/154 in
section 5, Township 29 South, Range 16 East); and Pass Ordinances 7859-07, 7860-07, and 7861-07 on first reading. (ANX2007-
07017)
SUMMARY:
This voluntary annexation petition involves a 0.96-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the south side of Sunset Point Road, approximately 325 feet west of the intersection of Sunset Point Road
and Abbey Lake Road. The applicants are requesting this annexation in order to receive City sanitary sewer and solid waste. The
property is located within an enclave. It is proposed that the property be assigned a Future Land Use Plan designation of
Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development
Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows:
. The subject property is seeking City of Clearwater sanitary sewer service and solid waste. The property already has a City
water account. The property is located within Police District III and service will be administered through the station located
at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to this property by Station 50
located at 2681 Countryside Boulevard. The City has adequate capacity to serve this property with sanitary sewer, solid
waste, police, fire and EMS service. The property owner is aware of the need to make payment of sewer impact and
assessment fees to the City. The proposed annexation will not have an adverse effect on public facilities and their levels of
service; and
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area
shall be promoted through application of the Clearwater Development Code.
. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the District and the property exceeds the District's minimum lot size and width
dimensional requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's
Comprehensive Plan and Community Development Code; and
. The property proposed for annexation is located within an enclave, is continguous, and is within the City's urban service
area; therefore the annexation is consistent with Section 6( 1 )(b) of Pinellas County Ordinance 00-63 which governs
annexation and meets the applicable requirements of Florida Statutes 171. The annexation of this property reduces the
enclave. There are pending annexation petitions for small parcels abutting this property (ANX2007-07016 and ANX2007-
08020). Upon annexation of the small parcels, the enclave will be eliminated. The Pinellas Planning Council (PPC) staff has
reviewed this annexation and no objections were raised.
Cover Memo
Review Approval: 1) Clerk
Item # 7
Attachment number 1
Page 1 of 7
Location Map
Owner Albert and Delia Gropper Case: ANX2007-07017
Site: 2951 Sunset Point Road Property Size 0.96
(Acres):
Land Use Zoning
PIN: 05-29-16-00000-140-1500
From: RL (County) R-2 (County)
To: RL (City) LMDR (City) Atlas Page: 255B
Item # 7
Attachment number 1
Page 2 of 7
Aerial Photo
Owner Albert and Delia Gropper Case: ANX2007-07017
Site: 2951 Sunset Point Road Property Size 0.96
(Acres):
Land Use Zoning
PIN: 05-29-16-00000-140-1500
From: RL (County) R-2 (County)
To: RL (City) LMDR (City) Atlas Page: 255B
Item # 7
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Proposed Annexation Map
Owner
Albert and Delia Gropper
Site:
2951 Sunset Point Road
Land Use
Zoning
From:
RL (County)
R-2 (County)
To:
RL (City)
LMDR (City)
Case:
Property Size
(Acres):
I
_0 I
40 30
....
Q
Q
'"
n
'0
1882
36
1876
35
H'7n
34
1864
33
1858
0L
31 185'2
1846
30
29
Attachment number 1
Page 3 of 7
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ANX2007-07017
0.96
PIN: 05-29-16-00000-140-1500
Atlas Page:
255B
Item # 7
Attachment number 1
Page 4 of 7
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Property Size
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Land Use
Zoning
PIN: 05-29-16-00000-140-1500
From
RL (County)
R-2 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
255B
Item # 7
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Zoning Map
Owner Albert and Delia Gropper Case: ANX2007-07017
Site: 2951 Sunset Point Road Property Size 0.96
(Acres):
Land Use Zoning
PIN: 05-29-16-00000-140-1500
From RL (County) R-2 (County)
To: RL (City) LMDR (City) Atlas Page: 255B
Item # 7
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Existing Land Use Map
Owner
Albert and Delia Gropper
Site:
2951 Sunset Point Road
Land Use
Zoning
From
RL (County)
R-2 (County)
To:
RL (City)
LMDR (City)
Case:
82
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ANX2007-07017
Property Size
(Acres):
0.96
PIN: 05-29-16-00000-140-1500
Atlas Page:
255B
Item # 7
View looking east
View looking east on Sunset Point Road
Attachment number 1
Page 7 of 7
View looking southeast
View looking west on Sunset Point Road
ANX2007-07017
Albert & Delia Gropper
2951 Sunset Point Road
Item # 7
Attachment number 2
Page 1 of 2
ORDINANCE NO. 7859-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
SOUTH SIDE OF SUNSET POINT ROAD APPROXIMATELY 325
FEET WEST OF ABBEY LAKE ROAD, CONSISTING OF METES
AND BOUNDS 14/15 IN SECTION 5, TOWNSHIP 29 SOUTH,
RANGE 16 EAST, WHOSE POST OFFICE ADDRESS IS 2951
SUNSET POINT ROAD, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORI DA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
See attached legal description
(ANX2007 -07017)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 7
Ordinance No. 7859-07
Attachment number 2
Page 2 of 2
Commence at the southeast corner of the northeast % of Section 5, Township 29 South,
Range 16 East, Pinellas County, Florida; thence run west 327 feet for a Point of
Beginning; thence continue west for a distance of 211.82 feet; thence travel north for a
distance of 250.53 feet; thence travel east a distance of 211.82; thence proceed south a
distance of 250.53 feet to the Point of Beginning.
LESS AND EXCEPT the following described parcels: Commence at the southeast corner
of the northeast % of Section 5, Township 29 South, Range 16 east, Pinellas County,
Florida; thence travel west 327 feet for a Point of Beginning; thence continue west for a
distance of 18.00 feet; thence travel north for a distance of 250.53 feet; thence travel east
a distance of 18.00 feet; thence proceed south a distance of 250.53 feet to the Point of
Beginning.
AND Commence at the southeast corner of the northeast % of Section 5, Township 29
South, Range 16 East, Pinellas County, Florida; thence travel West 511.32 feet for a
Point of Beginning; thence continue west for a distance of 27.50 feet; thence travel north
for a distance of 250.53 feet; thence travel east a distance of 27.50 feet; thence proceed
south a distance of 250.53 feet to the Point of Beginning.
Item # 7
Ordinance No. 7859-07
Attachment number 3
Page 1 of 2
ORDINANCE NO. 7860-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE SOUTH SIDE OF
SUNSET POINT ROAD APPROXIMATELY 325 FEET
WEST OF ABBEY LAKE ROAD, CONSISTING OF METES
AND BOUNDS 14/15 IN SECTION 5, TOWNSHIP 29
SOUTH, RANGE 16 EAST, WHOSE POST OFFICE
ADDRESS IS 2951 SUNSET POINT ROAD UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
RESIDENTIAL LOW (RL) PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
See attached legal description
(ANX2007 -07017)
Land Use Cateqorv
Residential Low (RL)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7859-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 7
Ordinance No.7860 -07
Commence at the southeast corner of the northeast % of
Section 5, Township 29 South, Range 16 East, Pinellas
County, Florida; thence run west 327 feet for a Point of
Beginning; thence continue west for a distance of 211.82 feet;
thence travel north for a distance of 250.53 feet; thence travel
east a distance of 211.82; thence proceed south a distance of
250.53 feet to the Point of Beginning.
LESS AND EXCEPT the following described parcels:
Commence at the southeast corner of the northeast % of
Section 5, Township 29 South, Range 16 east, Pinellas
County, Florida; thence travel west 327 feet for a Point of
Beginning; thence continue west for a distance of 18.00 feet;
thence travel north for a distance of 250.53 feet; thence travel
east a distance of 18.00 feet; thence proceed south a
distance of 250.53 feet to the Point of Beginning.
AND Commence at the southeast corner of the northeast %
of Section 5, Township 29 South, Range 16 East, Pinellas
County, Florida; thence travel West 511.32 feet for a Point of
Beginning; thence continue west for a distance of 27.50 feet;
thence travel north for a distance of 250.53 feet; thence travel
east a distance of 27.50 feet; thence proceed south a
distance of 250.53 feet to the Point of Beginning.
Ordinance No.7860 -07
Attachment number 3
Page 2 of 2
Item # 7
Attachment number 4
Page 1 of 2
ORDINANCE NO. 7861-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE SOUTH SIDE OF SUNSET POINT ROAD
APPROXIMATELY 325 FEET WEST OF ABBEY LAKE
ROAD, CONSISTING OF METES AND BOUNDS 14/15 IN
SECTION 5, TOWNSHIP 29 SOUTH, RANGE 16 EAST,
WHOSE POST OFFICE ADDRESS IS 2951 SUNSET
POINT ROAD, UPON ANNEXATION INTO THE CITY OF
CLEARWATER, AS LOW MEDIUM DENSITY RESIDENTIAL
(LMDR); PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
See attached legal description
(ANX2007 -07017)
Zoninq District
Low Medium Density Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7859-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 7
Ordinance No. 7861-07
Attachment number 4
Page 2 of 2
Commence at the southeast corner of the northeast X of Section 5, Township 29 South,
Range 16 East, Pinellas County, Florida; thence run west 327 feet for a Point of
Beginning; thence continue west for a distance of 211.82 feet; thence travel north for a
distance of 250.53 feet; thence travel east a distance of 211.82; thence proceed south a
distance of 250.53 feet to the Point of Beginning.
LESS AND EXCEPT the following described parcels: Commence at the southeast corner
of the northeast X of Section 5, Township 29 South, Range 16 east, Pinellas County,
Florida; thence travel west 327 feet for a Point of Beginning; thence continue west for a
distance of 18.00 feet; thence travel north for a distance of 250.53 feet; thence travel east
a distance of 18.00 feet; thence proceed south a distance of 250.53 feet to the Point of
Beginning.
AND Commence at the southeast corner of the northeast X of Section 5, Township 29
South, Range 16 East, Pinellas County, Florida; thence travel West 511.32 feet for a
Point of Beginning; thence continue west for a distance of 27.50 feet; thence travel north
for a distance of 250.53 feet; thence travel east a distance of 27.50 feet; thence proceed
south a distance of 250.53 feet to the Point of Beginning.
Item # 7
Ordinance No. 7861-07
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Approve the Annexation, Initial Land Use Plan Designation of Residential Low (RL) and Initial Zoning Atlas Designation of Low
Medium Density Residential (LMDR) District for 2790 Morningside Drive (Lot 10, Winwood); and Pass Ordinances 7862-07,
7863-07 and 7864-07 on first reading. (ANX2007-07018)
SUMMARY:
This voluntary annexation petition involves a 0.14-acre property consisting of one parcel of land occupied by a single-family
dwelling. It is located on the north side of Morningside Drive approximately 60 feet east of Winwood Drive.The property is within
an enclave but is not contiguous to existing City boundaries. It is proposed that the property be assigned a Future Land Use Plan
designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR).
The Planning Department determined that the proposed annexation is consistent with the provisions of Community Development
Code Section 4-604.E and Pinellas County Ordinance 00-63 as follows:
. On October 23, 1995, an Agreement to Annex was entered into between the City and Tampa Bay Developers, Inc. City
records indicate that this property receives City sewer and solid waste service. A sewer impact fee was paid in February
1997. The property is served by County water. The property is located within Police District III and service will be
administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical
services will be provided to this property by Station 48 located at 1700 North Belcher Road. The City has adequate capacity
to serve this property with police, fire and EMS service. The proposed annexation will not have an adverse effect on public
facilities and their levels of service;
. The proposed annexation is consistent with and promotes the following objective of the Clearwater Comprehensive Plan:
Objective 2.4: Compact urban development within the urban service area shall
be promoted through application of the Clearwater Community Development
Code.
. The proposed RL Future Land Use Plan category is consistent with the current Countywide Plan designation of this
property. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district
to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is
consistent with the uses allowed in the District and the property exceeds the District's minimum dimensional
requirements. The proposed annexation is therefore consistent with the Countywide Plan, City's Comprehensive Plan and
Community Development Code; and
. The property proposed for annexation is located within an enclave, is not contiguous to existing municipal boundaries but is
within the City's urban service area; therefore the annexation is consistent with Section 6(1 )(b) of Pinellas County
Ordinance 00-63 which governs annexation and meets the applicable requirements of Florida Statutes 171. The Pinellas
Planning Council (PPC) staff has reviewed this annexation and no objections were raised.
Review Approval: 1) Clerk
Cover Memo
Item # 8
Attachment number 1
Page 1 of 7
Location Map
Owner
Richard Riley
Case:
ANX2007-07018
Site:
2790 Morningside Drive
Property Size
(Acres):
0.14
Land Use
Zoning
PIN: 05-29-16-98470-000-0100
From
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
264A
Item # 8
Attachment number 1
Page 2 of 7
Aerial Map
Owner Richard Riley
Case:
ANX2007-07018
0.14
Site: 2790 Morningside Drive
Property Size
(Acres):
Land Use
Zoning
PIN: 05-29-16-98470-000-0100
From:
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
264A
Item # 8
Attachment number 1
Page 3 of 7
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Proposed Annexation Map
Owner Richard Riley
Site: 2790 Morningside Drive
Land Use Zoning
From RL (County) R-3 (County)
To: RL (City) LMDR (City)
Case:
ANX2007-07018
Property Size
(Acres):
0.14
PIN:
05-29-16-98470-000-0100
Atlas Page:
264A
Item # 8
Attachment number 1
Page 4 of 7
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Future Land Use Map
Owner Richard Riley
Site: 2790 Morningside Drive
Land Use Zoning
From RL (County) R-3 (County)
To: RL (City) LMDR (City)
Case:
ANX2007-07018
Property Size
(Acres):
0.14
PIN:
05-29-16-98470-000-0100
Atlas Page:
264A
Item # 8
Attachment number 1
Page 5 of 7
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Zoning Map
Owner
Richard Riley
Case:
ANX2007-07018
Site:
2790 Morningside Drive
Property Size
(Acres):
0.14
Land Use
Zoning
PIN:
05-29-16-98470-000-0100
From
RL (County)
R-3 (County)
To:
RL (City)
LMDR (City)
Atlas Page:
264A
Item # 8
Attachment number 1
Page 6 of 7
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Existing Land Use Map
Owner Richard Riley
Site: 2790 Morningside Drive
Land Use Zoning
From RL (County) R-3 (County)
To: RL (City) LMDR (City)
Case:
ANX2007-07018
Property Size
(Acres):
0.14
PIN:
05-29-16-98470-000-0100
Atlas Page:
264A
Item # 8
View looking northwest
View looking northeast
Attachment number 1
View looking west
View looking east on Momingside Drive
ANX2007-07018
Richard Riley
2790 Morningside Drive
Item # 8
Attachment number 2
Page 1 of 1
ORDINANCE NO, 7862-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
ANNEXING CERTAIN REAL PROPERTY LOCATED ON THE
NORTH SIDE OF MORNINGSIDE DRIVE, APPROXIMATELY 60
FEET EAST OF WINWOOD DRIVE, CONSISTING OF LOT 10,
WINWOOD, WHOSE POST OFFICE ADDRESS IS 2790
MORNINGSIDE DRIVE, INTO THE CORPORATE LIMITS OF THE
CITY, AND REDEFINING THE BOUNDARY LINES OF THE CITY
TO INCLUDE SAID ADDITION; PROVIDING AN EFFECTIVE
DATE.
WH EREAS, the owner of the real property described herein and depicted on the map
attached hereto as Exhibit A has petitioned the City of Clearwater to annex the property into the
City pursuant to Section 171.044, Florida Statutes, and the City has complied with all applicable
requirements of Florida law in connection with this ordinance; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following-described property is hereby annexed into the City of Clearwater
and the boundary lines of the City are redefined accordingly:
Lot 10 of Winwood, according to the map or plat thereof as recorded in Plat Book
113, Pages 43-45, inclusive, Public Records of Pinellas County, Florida
(ANX2007 -07018)
Section 2. The provisions of this ordinance are found and determined to be consistent
with the City of Clearwater Comprehensive Plan. The City Council hereby accepts the dedication
of all easements, parks, rights-of-way and other dedications to the public, which have heretofore
been made by plat, deed or user within the annexed property. The City Engineer, the City Clerk
and the Planning Director are directed to include and show the property described herein upon the
official maps and records of the City.
Section 3. This ordinance shall take effect immediately upon adoption. The City Clerk
shall file certified copies of this ordinance, including the map attached hereto, with the Clerk of the
Circuit Court and with the County Administrator of Pinellas County, Florida, within 7 days after
adoption, and shall file a certified copy with the Florida Department of State within 30 days after
adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 8
Ordinance No. 7862-07
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7863-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE FUTURE LAND USE PLAN
ELEMENT OF THE COMPREHENSIVE PLAN OF THE
CITY, TO DESIGNATE THE LAND USE FOR CERTAIN
REAL PROPERTY LOCATED ON THE NORTH SIDE OF
MORNINGSIDE DRIVE, APPROXIMATELY 60 FEET EAST
OF WINWOOD DRIVE, CONSISTING OF LOT 10,
WINWOOD, WHOSE POST OFFICE ADDRESS IS 2790
MORNINGSIDE DRIVE UPON ANNEXATION INTO THE
CITY OF CLEARWATER, AS RESIDENTIAL LOW (RL);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the
comprehensive plan of the City as set forth in this ordinance is found to be reasonable,
proper and appropriate, and is consistent with the City's comprehensive plan; now,
therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City
of Clearwater is amended by designating the land use category for the hereinafter
described property, upon annexation into the City of Clearwater, as follows:
Property
Lot 10 of Winwood, according to the map or plat
thereof as recorded in Plat Book 113, Pages 43-45,
inclusive, Public Records of Pinellas County, Florida
(ANX2007 -07018)
Land Use Cateqorv
Residential Low (RL)
Section 2. The City Council does hereby certify that this ordinance is consistent
with the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7862-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 8
Ordinance No. 7863-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7864-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE ZONING ATLAS OF THE CITY
BY ZONING CERTAIN REAL PROPERTY LOCATED ON
THE NORTH SIDE OF MORNINGSIDE DRIVE,
APPROXIMATELY 60 FEET EAST OF WINWOOD DRIVE,
CONSISTING OF LOT 10, WINWOOD, WHOSE POST
OFFICE ADDRESS IS 2790 MORNINGSIDE DRIVE, UPON
ANNEXATION INTO THE CITY OF CLEARWATER, AS
LOW MEDIUM DENSITY RESIDENTIAL (LMDR);
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the assignment of a zoning district classification as set forth in this
ordinance is found to be reasonable, proper and appropriate, and is consistent with the
City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The following described property located in Pinellas County, Florida, is
hereby zoned as indicated upon annexation into the City of Clearwater, and the zoning
atlas of the City is amended, as follows:
Property
Lot 10 of Winwood, according to the map or plat
thereof as recorded in Plat Book 113, Pages 43-45,
inclusive, Public Records of Pinellas County, Florida
(ANX2007 -07018)
Zoninq District
Low Medium Density
Residential (LMDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, contingent
upon and subject to the adoption of Ordinance No. 7862-07.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 8
Ordinance No. 7864-07
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT I RECOMMENDATION:
Approve a Future Land Use Plan Amendment from the Institutional (I) Classification to the Residential Urban (RU) Classification
and a Zoning Atlas Amendment from the Institutional (I) District to the Medium Density Residential (MDR) District for property
located at 1520 S. Prospect A venue (consisting of Lots Eleven and Twelve, Block C, Second addition to Belmont Subdivision);
and Pass Ordinances 7852-07 and 7853-07 on first reading. (LUZ2007-06003)
SUMMARY:
This Future Land Use Plan (FLUP) amendment and rezoning application involves property comprising approximately 0.123 acres
in area located on the west side of South Prospect A venue, approximately 300 feet south of the intersection of Woodlawn Street
and South Prospect A venue. This property has a FLUP classification of Institutional (I) and a zoning designation of Institutional
(I). The applicant is requesting to amend the FLUP designation of the site to the Residential Urban (RU) classification and to
rezone the property to the Medium Density Residential (MDR) District in order to reestablish the use of the property for residential
purposes. There is an existing single family dwelling on the lot.
The Planning Department determined that the proposed future land use plan amendment and rezoning amendment, as
recommended, are consistent with the following standards specified in the Community Development Code:
The proposed land use plan amendment and rezoning application are
consistent with the Comprehensive Plan.
The proposed use is compatible with the surrounding area.
Sufficient public facilities are available to serve the property.
The applications will not have an adverse impact on the natural environment.
Please refer to the land use plan amendment and rezoning (LUZ2007 -06003) staff report for the complete analysis.
In accordance with the Countywide Plan Rules, the land use plan amendment is subject to the approval of the Pinellas Planning
Council and the Board of County Commissioners acting as the Countywide Planning Authority. The application is a small-scale
amendment and review and approval by the Florida Department of Community Affairs is not required.
The Community Development Board reviewed these applications at its public hearing on August 21, 2007 and unanimously
recommended approval.
Review Approval: 1) Clerk
Cover Memo
Item # 9
Attachment number 1
Page 1 of 8
CDB Meeting Date:
Case Number:
Owner/ Appli cant:
Address:
Agenda Item:
August 21, 2007
LUZ2007 -06003
Woodlawn Church of God Board of Trustees
1520 S. Prospect Avenue
Fl
CITY OF CLEARWATER
PLANNING DEPARTMENT
STAFF REPORT
BACKGROUND INFORMATION
REQUEST:
(a) Future Land Use Plan amendment from the
Institutional (1) Classification to the Residential
Urban (RU) Classification; and
(b) Rezoning from the Institutional (1) District to
the Medium Density Residential (MDR)
Di stri ct.
SITE INFORMATION
PROPERTY SIZE:
5,357 square feet or 0.123 acres
PROPERTY USE:
Current Use:
Proposed Use:
Vacant residential structure, church purpose use
Single-family residential dwelling
PLAN CATEGORY:
Current Category:
Proposed Category:
Institutional (1)
Residential Urban (RU)
ZONING DISTRICT:
Current District:
Proposed District:
Institutional (1)
Medium Density Residential (MDR)
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 1
Item # 9
Attachment number 1
Page 2 of 8
EXISTING
SURROUNDING USES:
North: Church office, church, and single family
residential
South: Single family residential
East: Single family residential
West: Single family residential
ANALYSIS:
This Future Land Use Plan (FLUP) amendment and rezoning application involves
property comprising approximately 0.123 acres in area located on the west side of South
Prospect Street, approximately 300 feet south of the intersection of Woodlawn Street and
S. Prospect Avenue. This property has a FLUP classification of Institutional (1) and a
zoning designation of Institutional (1). The applicant is requesting to amend the FLUP
designation of the site to the Residential Urban (RU) classification and to rezone the
property to the Medium Density Residential (MDR) District in order to re-establish a
single-family residential use. The property consists of a building that apparently was a
single family detached dwelling which transitioned to church use. This is a small lot with
lawn and trees. The structure includes a one-car carport accessed by a short driveway.
The existing building on site has been used for church purposes. From this building,
canned goods were distributed to the needy, approximately two to four times per week.
The food pantry was discontinued and the church itself relocated to Walsingham Road.
This property went through a land use plan amendment from the Residential Urban to the
Institutional FLUP classification and a rezoning from the Medium Density Residential to
the Institutional zoning district in 2001 (Case # LUZ 01-08-06). Now the applicant is
seeking to return to the original FLUP classification and zoning designation in order to
sell the property as a single-family house and lot.
In accordance with the Countywide Plan Rules, the FLUP amendment is subject to
approval by the Pinellas Planning Council and Board of County Commissioners acting as
the Countywide Planning Authority. Based on the size of the parcel, review and approval
by the Florida Department of Community Affairs is not required.
I. CONSISTENCY WITH CITY'S COMPREHENSIVE PLAN [Section 4-
603.F.l]
Recommended Findings of Fact
Applicable Goals, Objectives and Policies from the Clearwater Comprehensive Plan in
support of the proposed land use plan amendment are as indicated below:
3.0 Goal - A sufficient variety and amount of future land use categories shall be
provided to accommodate public demand and promote infill development.
3.2.2 Policy - Residential land uses shall be appropriately located on local and minor
collector streets; if appropriately buffered; they may be located on major collector
and arterial streets. Residential land uses shall be sited on well-drained soils, in
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 2
Item # 9
Attachment number 1
Page 3 of 8
proximity to parks, schools, mass transit and other neighborhood-serving land
uses.
16.1.1 Policy - Maintain sufficient residentially zoned acreage, of varying densities and
locations, to accommodate the existing and future housing needs of the City of
Clearwater.
Recommended Conclusions of Law
The re-establishment of a single family dwelling at this location will be compatible with
the surrounding environment and will not negatively impact levels of City services.
South Prospect Avenue, in this vicinity, is residential in character. The proposed plan
amendment is not in conflict with any Clearwater Comprehensive Plan Goals, Obj ectives
or Policies, and is consistent with the Clearwater Comprehensive Plan.
II. CONSISTENCY WITH COUNTYWIDE PLAN
Recommended Findings of Fact
The purpose of the proposed Residential Urban (RU) category, as specified in Section
2.3.3.1.5 of the Countywide Rules, is to depict those areas of the County that are now
developed, or appropriate to be developed, in an urban low density residential manner;
and to recognize such areas as primarily well-suited for residential uses that are
consistent with the urban qualities and natural resource characteristics of such areas.
The site is located in close proximity to the intersection of S. Prospect Avenue and
Woodlawn Street. Significant vegetation frames these streets. Although the predominant
surrounding land use is single family residential, both detached and attached residential
dwellings occupy the north side of Woodlawn Street. The proposed use of the property,
single family residential, is consistent with the purposes of the Residential Urban (RU)
category .
Recommended Conclusions of Law
The proposed plan amendment is consistent with the purpose and locational
characteristics of the Countywide Plan; therefore, the proposed amendment is consistent
with the Countywide Plan.
III. COMPATIBILITY WITH SURROUNDING PROPERTY/CHARACTER
OF THE CITY & NEIGHBORHOOD [Section 4-602.F.2 & 4-603.F.3]
Recommended Findings of Fact
This area of Clearwater, South Prospect Avenue, between Woodlawn Street and Howard
Street, is developed with residential land use, a small church office, and a church. To the
north south, east, and west are single-family detached dwellings. Multi-family residential
development is located north of this site along part of Woodlawn Street.
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 3
Item # 9
Attachment number 1
Page 4 of 8
Recommended Conclusions of Law
The proposed FLUP designation and rezoning are in character with the overall FLUP and
zoning designations in the area. They are compatible with surrounding uses and
consistent with the character of the immediate surrounding area and neighborhood.
IV. SUFFICIENCY OF PUBLIC FACILITIES
Recommended Findings of Fact
As stated earlier, the overall subject site is approximately 0.123 acres in area and is
occupied by a single-family residential structure. This structure was used for church
purposes. The purpose of the proposed application is to re-establish a single-family
residential use on this property.
Roadways
The accepted methodology for reviewing the transportation impacts of proposed plan
amendments is based on the Pinellas Planning Council's (PPC) traffic generation
guidelines. The PPC's traffic generation rates have been calculated for the subject site
based on the existing and proposed FLUP categories and are included in the next table.
Maximum Dail Added Potential Tri s
Maximum PM Peak Hour Added Potential Trips3
Volume of MLK Jr. Avenue: Between Belleair Road and
Lakeview Road
LOS of MLK Jr. Ave: Between Belleair Road and
Lakeview Road
N/ A ~ Not Applicable LOS ~ Level-ot~Servic"
7,203
7,214
7,212
-2
D
D
D
D
1 ~ Based on PPC calculations oftrips per acre per day tor the Institutional Future Land Use Category.
2 ~ Based on PPC calculations oftrips per acre per day tor the Residential Urban Future Land Use Category.
3 ~ Based on MPO K-factor of 0.095
Source: "The Rules" of the Countywide Future Land Use Plan
Based on the 2005 Pinellas County Metropolitan Planning Organization (MPO) Level of
Service Report, the segment of Martin Luther King, Jr. (MLK Jr.) Avenue, Belleair Road
to Lakeview Road has a LOS ofD.
The proposed FLUP category could generate two less PM Peak Hour trips onto MLK Jr.
Avenue than the current FLUP category. The net decrease in trips is de minimis and the
LOS of the surrounding road network will not be impacted.
Specific uses in the current and proposed zoning districts have also been analyzed for the
level of vehicle trips that could be generated based on the Institute of Transportation
Engineer's Manual.
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 4
Item # 9
Attachment number 1
Page 5 of 8
Existing Zoning (I) /Future Land Use Plan (I)
npsx
1,000 sq. ft.)
3,482
31
N/A
5
N/A
1
10
-21
1
-4
dwelling unit
The property has an existing single-family residential detached dwelling, which was used
infrequently for church purposes. The re-establishment of the structure as a single-family
dwelling will result in fewer vehicular trips. As such, the proposed plan amendment and
rezoning will not result in a degradation of the existing LOS to the surrounding road
network.
Mass Transit
The Citywide LOS for mass transit will not be affected by the proposed plan amendment.
The total miles of fixed route service will not change. The subject site is not located
directly on any mass transit route. Neighboring mass transit routes are located on South
Fort Harrison Avenue and on South Myrtle Avenue.
Water
The current FLUP category could use up to 348 gallons per day. Under the proposed
FLUP category, water demand could approach approximately 250 gallons per day.
Wastewater
The current FLUP category could produce up to 279 gallons per day. Under the proposed
FLUP category, sewer demand could approach approximately 200 gallons per day.
Solid Waste
The current FLUP category would result in the production of 9.4 tons of solid waste per
year. Under the proposed FLUP category, a single-family residential dwelling could
generate 2.5 tons of solid waste per year.
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 5
Item # 9
Attachment number 1
Page 6 of 8
Recreation and Open Space
The proposed future land use plan and zoning designations will facilitate the re-
establishment of a single-family residential dwelling. Open Space, Recreation Land and
Recreation Facility impact fees will not be required.
Recommended Conclusions of Law
Based upon the findings of fact, it has been determined that the traffic generated by this
plan amendment will not result in the degradation of the existing LOS to the surrounding
road network. Further, there is no impact to water, wastewater, and solid waste service.
Open space and recreation facilities and mass transit will not be affected by the proposed
future land use plan and zoning designations.
V. IMPACT ON NATURAL ENVIRONMENT [Section 4-603.F.5.]
Recommended of Findings of Fact
No wetlands appear to be located on the subject site. This property has an existing
single-family residential structure with a lawn and some trees. The proposal, if
approved, will change the site with structure from church use to a private single-family
residence.
Recommended Conclusions of Law
Based on current information, no wetlands appear to be located on the subject site. There
is an existing single-family residential structure on this property. There is no impact to
the City of Clearwater by the proposed single-family residential use.
VI. LOCATION OF DISTRICT BOUNDARIES [Section 4-602 .F.6.]
Recommended Findings of Fact
The location of the proposed Medium Density Residential (MDR) District boundaries is
consistent with the boundaries of the subject site, which is generally rectangular. The
proposed Medium Density Residential District is compatible with the surrounding land
uses. South Prospect Avenue is a north south roadway largely framed by single-family
residential land use. There are some attached dwellings located to the north of the site, on
the north side of Woodlawn Street.
Recommended Conclusions of Law
The district boundaries are appropriately drawn in regard to location and classifications
of streets, ownership lines, existing improvements and the natural environment.
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 6
Item # 9
Attachment number 1
Page 7 of 8
VII. CONSISTENCY OF DEVELOPMENT WITH COMMUNITY
DEVELOPMENT CODE AND CITY REGULATIONS [Sections 2-1002 &
4-602.F.1. and .2.]
Recommended Findings of Fact
The proposed land use is single family residential. The subject site proposed for rezoning
has a lot width of approximately 50 feet and a lot area of 0.123 acres (5,357 square feet).
The Medium Density Residential zoning district minimum lot width requirement is 50
feet and the minimum lot area requirement is 5,000 square feet.
Recommended Conclusions of Law
The proposed use of the subject site is consistent with the uses allowed in the Medium
Density Residential zoning district and the site meets the minimum lot width and area
requirements of the District.
Approval of this land use plan amendment and zoning district designation does not
guarantee the right to develop on the subject property. Transportation concurrency
must be met, and the property owner will have to comply with all laws and ordinances in
effect at the time development permits are requested.
SUMMARY AND RECOMMENDATIONS
An amendment of the FLUP from the Institutional (I) category to the Residential Urban
(RU) category and a rezoning from Institutional (I) District to the Medium Density
Residential (MDR) District for the subject site is requested. The site consists of 0.123
acres (5,357 square feet) and exceeds the minimum lot size requirement for single-family
residential use within the Medium Density Residential Zoning District. A predominance
of single-family residential detached dwellings, some multi-family residential units, a
church, and a church office characterize the neighborhood. The proposed future land use
plan amendment and rezoning is compatible with the existing neighborhood.
The proposed Residential Urban (RU) Future Land Use Plan classification and Medium
Density Residential (MDR) zoning district is consistent with both the City and the
Countywide Comprehensive Plans, is compatible with the surrounding area, does not
require nor affect the provision of public services, is compatible with the natural
environment and is consistent with the development regulations of the City.
Based on the above analysis, the Planning Department recommends the following actions
on the request:
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 7
Item # 9
Attachment number 1
Page 8 of 8
ACTIONS:
a) Recommend APPROVAL of the Future Land Use Plan amendment from the
Institutional (I) Classification to the Residential Urban (RU) Classification; and
b) Recommend APPROVAL of the rezoning from the Institutional (I) District to the
Medium Density Residential (MDR) District.
Prepared by Planning Department staff:
Michael H. Reynolds, AICP, Planner III
Attachments:
Application
Location Map
Aerial Photograph of Site and Vicinity
Land Use Plan Map
Zoning Map
Existing Surrounding Uses
Site Photographs
S:\Planning DepartmentlC D EILand Use AmendmentslLUZ 2007\LUZ2007-06003 - 1520 S Prospect Ave - Woodlawn Church oj
GodlPrintable StajfReport, LUZ2007-06003.doc
Staff Report - Community Development Board - August 21, 2007 - Case LUZ2007 -06003
Page 8
Item # 9
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From:
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Case:
Attachment number 2
Page 1 of 6
ST
LUZ2007-06003
Property
Size(Acres):
0.123 acres
Zoning
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314A
S:\Planning DepartmentlC D EiLand Use Amendments IL UZ 2007\LUZ2007-06003 -1520 S Prospect Ave - Woodlawn Church of
GodlMaps IMap Request. doc
MDR
Atlas Page:
Item # 9
Attachment number 2
Page 2 of 6
Aerial Photo
Owners:
Woodlawn Church of God
Case:
LUZ2007-06003
Site:
1520 S Prospect Avenue
Property
Size(Acres):
0.123 acres
Land Use
Zoning
PI N: 22/29/1 5/07938/003/0110
From:
To:
RU
MDR
Atlas Page:
314A
S:\Planning DepartmentlC D EiLand Use Amendments IL UZ 2007\LUZ2007-06003 -1520 S Prospect Ave - Woodlawn Church of
GodlMaps IMap Request. doc
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Attachment number 2
Page 3 of 6
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PI N: 22/29/1 5/07938/003/0110
Atlas Page:
314A
S:\Planning DepartmentlC D EiLand Use Amendments IL UZ 2007\LUZ2007-06003 -1520 S Prospect Ave - Woodlawn Church of
GodlMaps IMap Request. doc
Item # 9
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Site:
1520 S Prospect Avenue
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Page 4 of 6
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LUZ2007-06003
0.123 acres
PI N: 22/29/1 5/07938/003/0110
314A
S:\Planning DepartmentlC D EiLand Use Amendments IL UZ 2007\LUZ2007-06003 -1520 S Prospect Ave - Woodlawn Church of
GodlMaps IMap Request. doc
Atlas Page:
Item # 9
Attachment number 2
Page 5 of 6
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Existing Land Use Map
Owners:
Woodlawn Church of God
Case:
LUZ2007-06003
Site:
1520 S Prospect Avenue
Property
Size(Acres):
0.123 acres
Land Use
Zoning
PI N: 22/29/1 5/07938/003/0110
From:
To:
RU
MDR
Atlas Page:
314A
S:\Planning DepartmentlC D EiLand Use Amendments IL UZ 2007\LUZ2007-06003 -1520 S Prospect Ave - Woodlawn Church of
GodlMaps IMap Request. doc
Item # 9
View looking southwest at S. Prospect Avenue, near site
View looking northwest at site
View looking southwest at site
Attachment number 2
Page 6 of 6
View looking south at S. Prospect Avenue, from Woodlawn Street
View looking west at site
View looking north, from S. Prospect Avenue toward Woodlawn St.
LUZ2007-06003
Woodlawn Church of God
1520 S Prospect Avenltem # 9
Attachment number 3
Page 1 of 1
ORDINANCE NO. 7852-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE FUTURE LAND USE PLAN ELEMENT OF THE
COMPREHENSIVE PLAN OF THE CITY, TO CHANGE THE
LAND USE DESIGNATION FOR CERTAIN REAL PROPERTY
LOCATED ON THE WEST SIDE OF SOUTH PROSPECT
AVENUE, APPROXIMATELY 300 FEET SOUTH OF THE
INTERSECTION OF WOODLAWN STREET AND SOUTH
PROSPECT AVENUE, CONSISTING OF LOTS ELEVEN AND
TWELVE, BLOCK C, SECOND ADDITION TO BELMONT
SUBDIVISION WHOSE POST OFFICE ADDRESS IS 1520
SOUTH PROSPECT AVENUE, FROM INSTITUTIONAL TO
RESIDENTIAL URBAN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the amendment to the future land use plan element of the comprehensive
plan of the City as set forth in this ordinance is found to be reasonable, proper and appropriate,
and is consistent with the City's comprehensive plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The future land use plan element of the comprehensive plan of the City of
Clearwater is amended by designating the land use category for the hereinafter described
property as follows:
Property Land Use CateQorv
Lots 11 and 12, Block C, Second Addition From: Institutional
To Belmont Subdivision, according to map or
Plat thereof as recorded in Plat Book 6, Page 88, To: Residential Urban
Public Records of Pinellas County, Florida
(LUZ2007 -06003)
Section 2. The City Council does hereby certify that this ordinance is consistent with
the City's comprehensive plan.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation by the Pinellas County Board of County Commissioners,
and subject to a determination by the State of Florida, as appropriate, of compliance with the
applicable requirements of the Local Government Comprehensive Planning and Land
Development Regulation Act, pursuant to S 163.3189, Florida Statutes. The Community
Development Coordinator is authorized to transmit to the Pinellas County Planning Council an
application to amend the Countywide Plan in order to achieve consistency with the Future Land
Use Plan Element of the City's Comprehensive Plan as amended by this ordinance.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 9
Ordinance No. 7852-07
Attachment number 4
Page 1 of 1
ORDINANCE NO. 7853-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE ZONING ATLAS OF THE CITY BY REZONING
CERTAIN PROPERTY LOCATED ON THE WEST SIDE OF
SOUTH PROSPECT AVENUE, APPROXIMATELY 300 FEET
SOUTH OF THE INTERSECTION OF WOODLAWN STREET
AND SOUTH PROSPECT AVENUE, CONSISTING OF LOTS
ELEVEN AND TWELVE, BLOCK C, SECOND ADDITION TO
BELMONT SUBDIVISION WHOSE POST OFFICE ADDRESS IS
1520 SOUTH PROSPECT AVENUE, FROM INSTITUTIONAL (I)
TO MEDIUM DENSITY RESIDENTIAL (MDR); PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the amendment to the zoning atlas of the City as set forth in this ordinance is
found to be reasonable, proper and appropriate, and is consistent with the City's Comprehensive
Plan; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. The following described property in Clearwater, Florida, is hereby rezoned, and
the zoning atlas of the City is amended as follows:
Property
Lots 11 and 12, Block C, Second Addition
To Belmont Subdivision, according to map or
Plat thereof as recorded in Plat Book 6, Page 88,
Public Records of Pinellas County, Florida
(LUZ2007 -06003)
ZoninQ District
From: Institutional (I)
To: Medium Density Residential
(MDR)
Section 2. The City Engineer is directed to revise the zoning atlas of the City in
accordance with the foregoing amendment.
Section 3. This ordinance shall take effect immediately upon adoption, subject to the
approval of the land use designation set forth in Ordinance 7852-07 by the Pinellas County Board
of County Commissioners, and subject to a determination by the State of Florida, as appropriate,
of compliance with the applicable requirements of the Local Government Comprehensive
Planning and Land Development Regulation Act, pursuant to s163.3189, Florida Statutes.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Leslie K. Dougall-Sides
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Item # 9
Ordinance No. 7853-07
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the 2007 Emergency Medical Services ALS First Responder Agreement between Pinellas County and City of Clearwater
and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Pinellas County Emergency Medical Services Authority (EMS Authority) is a special district created for the purpose of
providing Emergency Medical Services (EMS) throughout Pinellas County, pursuant to Chapter 80-585, Laws of Florida, and
Chapter 54, Article III, Pinellas County Code, as amended.
Pinellas County has contracted with various municipalities and independent special fire districts in the County to provide
First Responder Services and has also contracted with an Ambulance Contractor to provide emergency and non-emergency
transport services.
In 1997 the EMS Authority signed a lO-year agreement with the contract providers that will expire on September 30,2007.
The EMS Authority and the contract providers have negotiated a new 5-year Agreement commencing October 1, 2007 and
ending at midnight September 30, 2012.
Through this contract, Clearwater Fire & Rescue will provide advanced life support services to the residents of the City of
Clearwater and to individuals within the unincorporated area of Pinellas County that is located within the Clearwater Fire Control
District. The City of Clearwater has 6.49 square miles of unincorporated land located within the Clearwater Fire Control District.
Pinellas County will pay Clearwater Fire & Rescue a fixed annual compensation to be paid in equal installments monthly in
arrears beginning on November 1,2007. Annual compensation for the fiscal year commencing October 1,2007 shall be
$5,206,364.23, which is $1,351,665.67 over the current fiscal-year payment of $3,854,698.56.
The contract contains an "Automatic Annual Inflation Adjustment," which adjusts the annual compensation on October 1 of
each year by the lesser of the percentage increase in the Municipal Cost Index for the most recent 12 month for which figures are
available or 5.5 percent, but in any event, no lower than 3 percent. The current contract also contains an adjustment for
extraordinary fuel costs.
Type:
Current Year Budget?:
Other
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review Approval: 1) Clerk
Cover Memo
Item # 10
2007
EMERGENCY MEDICAL SERVICES
ALS FIRST RESPONDER AGREEMENT
OCTOBER 1, 2007
PINELLAS COUNTY
EMERGENCY MEDICAL SERVICES AUTHORITY
12490 Ulmerton Road
Largo, FL 33774
Attachment number 1
Page 1 of 1
Item # 10
PARTIES
RECITALS
SECTION 101.
SECTION 102.
SECTION 103.
SECTION 104.
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ALS First Responder Agreement
Page I
TABLE OF CONTENTS
_________________________________________________________________________________________________ 1
_________________________________________________________________________________________________ 1
ARTICLE 1
THE AGREEMENT
Purpose ______________________________________________________-------------------------------- 2
Coo pe ratio n --------------------------------------------------------------------------------- 2
Contra ct Doc u m e nts ---------------------------------------------------------------------- 2
Scope of Services ------------------------------------------------------------------------- 3
ARTICLE II
DEFINITIONS
SECT ION 201 . Word sand Terms ------------------------------------------------------------------------- 4
S E C T ION 202 . Term s Ge ne ra Ily --------------------------------------------------------------------------- 12
ARTICLE III
REPRESENTATIONS
SECTION 301. Representations of Authority ----------------------------------------------------------- 12
SECT ION 302. Rep rese ntati on s of Contra cto r --------------------------------------------------------- 1 3
SECTION 401.
SECTION 402.
SECTION 403.
SECTION 404.
SECTION 405.
SECTION 406.
SECTION 407.
SECTION 408.
SECTION 409.
SECTION 410.
SECTION 411.
SECTION 412.
SECTION 413.
SECTION 414.
SECTION 415.
ARTICLE IV
DUTIES AND RESPONSIBILITIES OF CONTRACTOR
V eh icles and Eq u ipment ----------------------------------------------------------------- 14
Priority Dispatch Protocols -------------------------------------------------------------- 16
Response Time ---------------------------------------------------------------------------- 16
Contin u ing Med ical Ed ucation --------------------------------------------------------- 17
Medical Quality Control------------------------------------------------------------------ 18
Med ica I Aud its------------------------------------------------------------------------------ 1 9
P e rso n n e 1------------------------------------------------------------------------------------ 1 9
Disaster Assistance and Mutual Aid-------------------------------------------------- 21
Automatic Aid/C losest Unit Response ----------------------------------------------- 22
Medical Supplies and Inventory Control--------------------------------------------- 22
Patient Care Reporting System ------------------------------------------------------- 23
Requests for Emergency Medical Assistance ------------------------------------- 24
Com m unity I nvo Iveme nt ----------------------------------------------------------------- 24
Li ce n sure and C e rt ifi ca t ion ------------------------------------------------------------- 24
S ha red R ecog n itio n ----------------------------------------------------------------------- 25
Item # 10
SECTION 501.
SECTION 502.
SECTION 503.
SECTION 504.
SECTION 505.
SECTION 506.
SECTION 507.
SECTION 508.
SECTION 509.
SECTION 601.
SECTION 602.
SECTION 603.
SECTION 701.
SECTION 702.
SECTION 703.
SECTION 704.
SECTION 705.
SECTION 706.
SECTION 707.
SECTION 708.
SECTION 709.
SECTION 710.
SECTION 711.
SECTION 712.
SECTION 713.
SECTION 714.
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ALS First Responder Agreement
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ARTICLE V
DUTIES AND RESPONSIBILITIES OF AUTHORITY
Med ical Di rection and Control---------------------------------------------------------- 25
Continuing Medical Education --------------------------------------------------------- 25
Med ical Com m u n ications Eq u ipment ------------------------------------------------ 25
Med ica I S u pp I ies -------------------------------------------------------------------------- 26
Extra 0 rd i nary Mod ificati 0 ns ------------------------------------------------------------- 26
E3illing -----------------------------------------------------------------------------------------27
Med ica I Eq u i p me nt M a i nten a n ce ----------------------------------------------------- 27
E3iohazard Waste Collection ------------------------------------------------------------ 27
Patient Care Reporting System Equipment ---------------------------------------- 27
ARTICLE VI
INSURANCE AND INDEMNIFICATION
M i n i mum Ins u ra n ce Req u i reme nts --------------------------------------------------- 28
Add itiona I Ins u ra n ce R eq u i reme nts -------------------------------------------------- 29
L i a b i I ity --------------------------------------------------------------------------------------- 30
ARTICLE VII
COMPENSATION AND OTHER FINANCIAL PROVISIONS
Com pen s at ion ------------------------------------------------------------------------------ 30
Deduction for Failure to Comply With Response Time Requirements------ 31
Deduction for Failure to Provide First Responder Unit-------------------------- 31
Oed uctio n fo r N on com p I ia n ce --------------------------------------------------------- 32
Deduction for Faulty Documentation & Transport Protocol Compliance -- 32
Automatic An n ua I Inflation Adj ustment ---------------------------------------------- 33
Adjustment for Extraordinary Cost Increases-------------------------------------- 33
Pe rfo rm a n ce Com pensation ----------------------------------------------------------- 34
Funds to E3e Used Solely For EMS First Response------------------------------ 35
F utu ref Add itiona I Services -------------------------------------------------------------- 35
Se rv i ce Con so lid ati 0 n -------------------------------------------------------------------- 36
Add itiona I Units ---------------------------------------------------------------------------- 36
Aud its and I nspections ------------------------------------------------------------------- 37
F isca I Non - Fund i ng ----------------------------------------------------------------------- 38
Item # 10
SECTION 801.
SECTION 802.
SECTION 803.
SECTION 901.
SECTION 902.
SECTION 903.
SECTION 904.
SECTION 905.
SECTION 906.
SECTION 907.
SECTION 908.
SECTION 909.
SECTION 910.
SECTION 911.
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ARTICLE VIII
TERM AND TERMINATION
T~rm ------------------------------------------------------------------------------------------ 38
Term i n at ion --------------------------------------------------------------------------------- 39
Resol ution of Disputes ------------------------------------------------------------------- 39
ARTICLE IX
MISCELLANEOUS
Non disc ri m i n a ti 0 n in Em p I 0 ym e nt ---------------------------------------------------- 40
N oti ces --------------------------------------------------------------------------------------- 4 1
Entire and Complete Agreement ------------------------------------------------------ 41
Oth e r D ocu men ts-------------------------------------------------------------------------- 4 1
A P P I i ca b I e Law ----------------------------------------------------------------------------- 42
Waive r ---------------------------------------------------------------------------------------- 42
Seve ra b i I ity ---------------------------------------------------------------------------------- 42
Contra ct 0 r I sin d e pe n dent Co nt ra ct 0 r ----------------------------------------------- 42
No Th i rd - Party Be neficia ries; Assig n m e nt ------------------------------------------ 43
He a din g s------------------------------------------------------------------------------------- 43
Co un te rp a rts -------------------------------------------------------------------------------- 43
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EMERGENCY MEDICAL SERVICES
ALS FIRST RESPONDER AGREEMENT
AGREEMENT made this
day of
,2007, between CITY
OF CLEARWATER, a Florida municipal corporation ("Contractor"), and the PINELLAS COUNTY
EMERGENCY MEDICAL SERVICES AUTHORITY, a special district ("Authority").
RECITALS
1. The Authority is a special district created for the purpose of providing Emergency
Medical Services throughout Pinellas County ("County"), pursuant to Chapter 80-585, Laws of
Florida and Chapter 54, Article III, Pinellas County Code, as amended ("The Acts").
2. The Authority has determined that a single-tier all Advanced Life Support ("ALS")
EMS system with a first responder component and a transport component is in the best interest
of public safety, health and welfare.
3. The Authority has contracted with various municipalities and independent special
fire districts in the County to provide First Responder Services (as defined herein) and has also
contracted with an Ambulance Contractor to provide ALS emergency and non-emergency
transport services.
4. The Authority wishes to enhance the current "high performance" Pinellas County
EMS System by continuing to have performance based contracts for First Responder Services
(as defined herein).
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5. The Authority wishes to continue to provide long-term direction and financial
stability to the entire Emergency Medical Services system while controlling and managing the
future growth of the First Responder Services through the funding policies contained herein.
6. Authority is authorized to enter into agreements for Emergency Medical Services
and the Contractor is willing and able to provide First Responder Services (as defined herein).
Now, therefore, in consideration of the mutual covenants, terms and conditions herein set forth
to be kept and performed by and between the parties hereto, it is agreed as follows:
ARTICLE I
THE AGREEMENT
Section 101. PURPOSE. The purpose of this Agreement is to define the obligations and
responsibilities of the Parties hereto with respect to the provision of ALS First Responder
Services in the County.
SECTION 102.
COOPERATION. The Parties shall cooperate and use all reasonable
efforts, pursuant to the terms of this Agreement, to facilitate the terms of this Agreement.
Accordingly, the Parties further agree in good faith to mutually undertake resolution of disputes,
if any, in an equitable and timely manner so as to limit the need for costly, time-consuming,
adversarial proceedings to resolve such disputes.
SECTION 103.
CONTRACT DOCUMENTS. The following Appendices are attached to and
made part of this Agreement:
Appendix A. ALS First Responder Units
Appendix B. Annual Compensation For Fiscal Year 2007-2008
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Appendix C. ALS First Responder Contractors
Appendix D. EMS Districts
Appendix E. On-Scene Equipment Exchange Items
Appendix F. EMS Equipment
Appendix G. Performance Compensation
This Agreement, together with the foregoing Appendices, constitutes the entire Emergency
Medical Services ALS First Responder Agreement between the Parties with respect to the
provision of ALS First Responder Services, and shall supersede any prior agreement, contract
or memorandum of understanding between the Parties regarding such services. The Parties
agree that the terms and conditions of this Agreement, including the Appendices, shall govern
exclusively the obligations of the Parties.
SECTION 104.
SCOPE OF SERVICES. The services to be performed by the Contractor
under this Agreement include the following:
(a) The response of an ALS First Responder Unit to the scene of an EMS Incident.
(b) The on-scene Patient care by FieldPersonnel.
(c) The continuation of Patient care, when Contractor's Paramedic accompanies the Patient
during transport by the Ambulance Provider or medical helicopter. The transport of
Patients to a medical facility, in extraordinary circumstances, in accordance with Florida
Statute 401.33 and the then current Medical Operations Manual, Transport Protocols.
Such services shall be provided in accordance with the terms and conditions of this Agreement.
The specific terms and conditions of this Agreement shall govern and prevail over this Section 104.
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ARTICLE II
DEFINITIONS
SECTION 201. WORDS AND TERMS. Unless the context otherwise requires, capitalized
terms used herein shall have the following meanings ascribed to them:
"ALS" means Advanced Life Support.
"ALS First Responder Services" means the response of an ALS First Responder Unit to an
EMS Incident and, if necessary, on-scene Patient care by EMTs and Paramedics, all in
accordance with the protocols of the Authority.
"ALS First Responder Station" means any location designated by the Contractor and
approved by the Authority at which an ALS First Responder Unit, with the minimum
staffing required herein, are located.
"ALS First Responder Unit" means any of the ALS permitted vehicles provided by Contractor
under this Agreement and listed on Appendix A; each of which is equipped to provide
Advanced Life Support services and is used for rapid response to an EMS Incident.
ALS First Responder Units may include, but not be limited to: ALS engines, transport
capable rescue units and non-transport capable rescue units.
"Advanced Life Support" means treatment of life-threatening medical emergencies through
the use of techniques such as endotracheal intubation, the administration of drugs or
intravenous fluids, cardiac monitoring, and cardiac defibrillation by a qualified person,
pursuant to rules of the Department.
"Ambulance" means a vehicle constructed, equipped and permitted as an ALS Ambulance,
pursuant to the rules of the Department for the transportation of Patients.
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"Ambulance Contractor" means the entity selected by the Authority to provide ambulance
service countywide.
"Annual Compensation" means the fixed professional services fee listed on Appendix B, as
may be adjusted pursuant to the terms of this Agreement.
"At Patient Notification" means the time of arrival of a Paramedic to the Patient's side.
"Authority" means the Pinellas County Emergency Medical Services Authority, a special
district established by Chapter 80-585, Laws of Florida, as amended.
"Authority Funded Unit" means an ALS First Responder Unit authorized and funded by the
Authority pursuant to the terms of this Agreement.
"Automatic Aid/Closest Unit Response Agreement" means the Agreement by and between
every political subdivision and fire control districts within Pinellas County dated October
16,1990.
"BLS" means Basic Life Support.
"BLS First Responder Unit" means a vehicle equipped to provide Basic Life Support only.
"Basic Life Support" means treatment of medical emergencies by a qualified person through
the use of techniques described in the Emergency Medical Technician Basic Training
Course Curriculum of the United States Department of Transportation.
"CAD" means the computer aided dispatch system.
"Caller" means a person accessing the response system by telephone.
"Continuing Medical Education" or "CME" means (1) the minimum required continuing
medical education required for Emergency Medical Technicians and Paramedics to
maintain certified status within the EMS System, the State of Florida, and where
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applicable, the National Registry of Emergency Medical Technicians; and (2) education
for individuals who have a specific deficiency that must be corrected to maintain or
restore their status within the EMS System.
"Contract Year" means, during the term of this agreement, the period commencing on
October 1st and ending at midnight on September 30th of the following year.
"Contractor" means anyone of the entities described on Appendix C.
"Contractor Funded Unit" means an ALS First Responder Unit, approved by the Executive
Director, which is funded and operated by the Contractor for their operational flexibility,
but, the additional Unit is not necessary for the Contractor to meet its obligations under
the terms of this Agreement.
"County" means Pinellas County, Florida, a political subdivision of the State of Florida.
"County Certified" means authorized to work in the EMS System in accordance with
requirements established by the Medical Control Board, the Medical Director and
approved by the Authority.
"Department" means the State of Florida Department of Health.
"Disaster" means an occurrence of a severity and magnitude that normally results in death,
injuries and/or property damage and that can not be managed through routine
procedures and resources of the EMS system.
"Emergency Medical Technician" or "EMT" means any person who is trained in Basic Life
Support, who is County Certified and who is certified by the Department to perform such
services in emergency situations.
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"Emergency Medical Services" or "EMS" means the services provided by the Contractor
pursuant to Section 104.
"EMS Advisory Council" means the advisory board established by Chapter 80-585, Laws of
Florida as codified in Chapter 54, Pinellas County Code.
"EMS Districts" means the districts designated by Authority pursuant to the Special Act and
shown on Appendix D attached hereto and made a part hereof.
"EMS Emergency" means any occurrence or threat thereof in the County, any municipalities
therein or in any surrounding county or counties which may result in unusual system
overload and is designated such by the Executive Director or Authority.
"EMS Equipment" means the equipment listed on Appendix F, as may be amended from time
to time by the Executive Director.
"EMS Incident" means an emergency or non-emergency request processed through the 9-1-1
Center that needs or is likely to need medical services.
"Emergency Response" means, for the purposes of measuring response time compliance in
Section 403, the act of responding to a request for services in which the Priority Dispatch
Protocols have determined that red lights and sirens will be used.
"EMS Mill" means the ad valorem real property tax imposed by the Authority pursuant to the
"Special Act", Laws of Florida, as amended.
"EMS Ordinance" means Chapter 54, Article III of the Pinellas County Code, as may be amended.
"EMS System" means the network of organizations and individuals, including, but not limited
to the Authority, Ambulance Contractor, the Contractors, the EMS Advisory Council, the
Medical Control Board and the Medical Director, established to provide Emergency
Medical Services in Pinellas County.
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"Executive Director" means the Director of the EMS System, or his or her designee.
"First Due Unit" means the Contractor's Unit, within Contractor's primary response area,
predetermined to be the nearest to the EMS Incident, in accordance with Section 409 hereof.
"Field Personnel" means Paramedics and EMTs employed by Contractor.
"First Responder Services" means ALS First Responder Services.
"Fiscal Year" means the year commencing on October 1 of any given year and ending on
September 30 of the immediately-succeeding year.
"Force Majeure" means any act, event, or condition, other than a labor strike, work stoppage
or slowdown, that has had or may reasonably be expected to have a direct material
adverse effect on the rights or obligations of either Party under this Agreement, and such
act, event, or condition is beyond the reasonable control to the Party relying thereon as
justification for not performing an obligation or complying with any condition required of
such Party under this Agreement, and is not the result of willful or negligent action or a
lack of reasonable diligence of the Party relying thereon. Such acts or events may
include, but shall not be limited to: an act of God (except normal weather conditions for
the geographic area of the County), epidemic, landslide, or similar occurrence, an act of
the public enemy, war, blockade, insurrection, riot, general arrest or restraint of
government and people, civil disturbance or similar occurrence.
"Marginal Cost" means the cost incurred by Contractor in providing First Responder Services
and which cost would not be incurred if First Responder Services were terminated or had
never been initiated.
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"Medical Audit" means a service inquiry, quality assurance review or medical review hearing
by the Medical Director and/or Medical Control Board into procedures and practices of
Field Personnel.
"Medical Control" means the medical supervision of the EMS System provided by the Medical
Director.
"Medical Control Board" means the board appointed by Authority pursuant to the EMS
Ordinance and having the duties and responsibilities set forth in the EMS Ordinance.
"Medical Direction" means supervision by Medical Control through two-way communication or
through established standing orders, pursuant to rules of the Department.
"Medical Director" means a licensed physician, or a corporation, association, or partnership
composed of physicians which employs a licensed physician for the purpose of providing
Medical Control to the EMS System.
"Medical Operations Manual" means the clinical guidelines, prepared for the EMS System
and approved by the Medical Control Board, as the same may be amended from time to
time.
"9-1-1 Center" means the Public Safety Answering Point operated and maintained by the
County for the purpose of receiving 9-1-1 calls from citizens.
"On-Scene Equipment Exchange Program" means the Authority's program whereby an
equipment item listed on Appendix E, which many be amended from time to time by the
Executive Director, is employed by Contractor in the course of preparing a Patient for
transport and the ambulance personnel replaces the same from its own on-board
inventory.
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"Paramedic" means a person who is trained in Basic and Advanced Life Support, who is
County Certified, and who is certified by the Department to perform Basic and Advanced
Life Support procedures pursuant to the provisions of state statute, regulations and the
Medical Operations Manual.
"Party" or "Parties" means either the Authority or the Contractor, or both, as the context of
the usage of such term may require.
"Patient" means an individual who is ill, sick, injured, wounded or otherwise incapacitated and
is in need of or is at risk of needing medical care.
"Performance Compensation" means the compensation paid to Contractor pursuant to
Section 708 and Appendix "G" hereof.
"Prioritized Emergency Call" means for the purposes of assessing performance
compensation in Section 708 and Appendix "G", an EMS Incident which has been
prioritized to be an emergency response by an Emergency Medical Dispatcher following
the then current Priority Dispatch Protocols.
"Priority Dispatch Protocols" means the protocols adopted by the Authority, and as may be
amended from time to time, governing the EMS System's response to the different types
of service requests.
"Response" means the act of responding to a request for services, which act begins when
Contractor's Units are dispatched to an EMS Incident.
"Response Time" means the period of time commencing when Contractor's Units are notified
of an EMS Incident and ending when Contractor's first Unit arrives on the scene of the
incident.
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"Rules and Regulations" means the rules and regulations adopted by the Authority on
October 5, 1993, as may be amended from time to time.
"Run Cards" means the 9-1-1 Center's computer aided dispatch software database that,
based upon the location of the EMS Incident and a predetermined listing of Units which
the Contractor has determined to be the closest by travel time or most appropriate in
ranked order, recommends the closest or most appropriate Unit(s) to respond to EMS
Incidents, or successor methods such as global positioning satellite (GPS) automatic
vehicle location (A VL) systems.
"Special Act" means Chapter 80-585, Laws of Florida, as amended.
"Special Events" means non-emergency events, such as sporting events, parades, festivals
and other group or mass gatherings, which may require BLS or ALS medical coverage.
"State" means the State of Florida.
"State of Emergency" means a Disaster which has been declared by proclamation of the
State, County or a municipality in the County.
"Total Unit Hour Compensation" means Unit Hour Compensation multiplied by the number of
funded Contractor's Units provided by this Agreement.
"Transport" means the transportation of Patients to any destination by Ambulance.
"Uncontrollable Circumstance" means a Force Majeure, an EMS Emergency or a State of
Emergency.
"Unforeseen Circumstances" means circumstances which could not reasonably be foreseen
by the Parties at the time of execution of this Agreement.
"Unit or Units" means ALS First Responder Units.
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"Unit Compensation" means the Annual Compensation in a Fiscal Year divided by the
number of funded Contractor's Units provided by this Agreement.
"Unit Hour Compensation" means the Unit Compensation divided by Eight Thousand, Seven
Hundred and Sixty (8,760) Hours.
SECTION 202.
TERMS GENERALLY. Whenever the context may require, any pronoun
shall include corresponding masculine, feminine and neuter forms. The words "include",
"includes" and "including" shall be deemed to be followed by the phrase "without limitation",
except as the context may otherwise require. The words "agree", "agreement", "approval"
and "consent" shall be deemed to be followed by the phrase "which shall not be unreasonably
withheld or unduly delayed", except as the context may otherwise require.
ARTICLE III
REPRESENTATIONS
SECTION 301.
REPRESENTATIONS OF AUTHORITY. Authority represents to Contractor
that each of the following statements is presently true and correct:
(a) Existing. Authority has all requisite power and authority to carry on its business
as now conducted and to perform its obligations under this Agreement and each document
contemplated hereunder to which it is or will be a party.
(b) Due Authorization. This Agreement has been duly authorized by all necessary
action on the part of, and has been or will be duly executed and delivered by Authority and
neither the execution and delivery thereof, nor compliance with the terms and provisions thereof
or hereof contravenes any existing law, judgment, government rule, regulation or order
applicable to or binding on Authority.
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(c) Enforceability. This Agreement constitutes a legal, valid and binding obligation
of Authority enforceable against Authority in accordance with the terms thereof, except as such
enforceability may be affected or limited by applicable bankruptcy, insolvency or similar laws,
from time to time in effect, which affect creditors rights generally and subject to usual equitable
principles in the event that equitable remedies are involved.
(d) Financial Capability. Authority is fully capable, financially and otherwise, to
perform its obligations hereunder, subject to availability of funds lawfully appropriated for the
purposes provided in this Agreement.
(e) No Liti~ation. There are no pending, or to the knowledge of Authority, threatened
actions or proceedings before any court or administrative agency to which Authority is a party,
questioning the validity of this Agreement or any document or action contemplated hereunder,
or which are likely, in any case or in the aggregate to materially adversely affect the
consummation of the transactions contemplate d hereunder.
SECTION 302.
REPRESENTATIONS OF CONTRACTOR. Contractor represents to
Authority that each of the following statements is presently true and correct:
(a) Existin~. Contractor is a Florida municipal corporation or independent special
district having all requisite power and authority in Florida to carry on its business as now
conducted, to own or hold or otherwise control its properties, and to enter into and perform its
obligations under this Agreement and under each instrument described herein to which it is or
will be party.
(b) Due Authorization. This Agreement has been duly authorized by all necessary
action on the part of; and has been duly executed and delivered by Contractor and neither the
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execution and delivery thereof, nor compliance with the terms and provisions thereof or hereof
contravenes any existing law, judgment, government rule, regulation or order applicable to or
binding on the Contractor.
(c) Enforceability. This Agreement constitutes a legal, valid and binding obligation
of Contractor enforceable against Contractor in accordance with the terms thereof, except as
such enforceability may be limited by applicable bankruptcy, insolvency or similar laws, from
time to time in effect, which affect creditors rights generally and subject to usual equitable
principles in the event that equitable remedies are involved.
(d) No Liti~ation. There are no pending, or to the knowledge of Contractor,
threatened actions or proceedings before any court or administrative agency to which
Contractor is a party, questioning the validity of this Agreement of any document or action
contemplated hereunder, or which are likely, in any case or in the aggregate to materially
adversely affect the consummation of the transactions contemplated hereunder.
(e) Financial Capability. Contractor is fully capable, financially and otherwise, to
perform its obligations hereunder subject to availability of funds lawfully appropriated for the
purposes provided in this agreement.
ARTICLE IV
DUTIES AND RESPONSIBILITIES OF CONTRACTOR
SECTION 401. VEHICLES AND EQUIPMENT.
(a) Obli~ation to Provide Vehicles. Subject to the application of Section 711
hereof, at all times during the term of this Agreement, Contractor shall provide the number of
funded ALS First Responder Units described on Appendix A. Contractor reserves the right to
select and acquire vehicles and apparatus used in the performance of this Agreement.
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(b) Maintenance of Vehicles and Fuel. Contractor shall be responsible for the
maintenance and repair of Units and for furnishing maintenance, equipment, supplies, repairs,
spare parts, replacement vehicles and fuel. Contractor shall maintain records of maintenance
and fuel in order to document that Contractor's Units are maintained and used in accordance
with this Agreement.
(c) Staffing of Vehicles. Each Unit shall be staffed in compliance with Chapter 401,
Florida Statutes, with a minimum of one (1) Paramedic. Contractor shall maintain records of
staffing in order to document that Contractor's Units are staffed in accordance with this
Agreement.
(d) Equipment and Supplies. With the exception of equipment maintained by the
Authority in Section 507, Contractor shall furnish and maintain all EMS Equipment, as required
by the Authority and approved by the Medical Director. Contractor shall ensure that any new
equipment utilized by Contractor in the provision of services under this Agreement is compatible
with that of all other providers and shall support the Authority's efforts toward equipment
standardization. Contractor shall also be responsible for the cost of replacing outdated medical
supplies as provided in Section 504, which are lost through inadequate stock rotation; as well as
the cost of medical supplies which are lost, stolen, damaged, or unaccounted for due to
Contractor's negligence. Contractor shall be subject to the Authority's On-Scene Equipment
Exchange Program.
(e) Medical Communications Equipment. Contractor shall be responsible for the
replacement of all medical communications equipment that is lost, stolen or damaged due to
Contractor's negligence. Contractor shall also be responsible for all routine maintenance of
such equipment.
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(f) Inspections. Contractor shall allow representatives of the Authority and of the
Medical Director to inspect Units, equipment and ALS First Responder Stations as may be
reasonably required to determine compliance with this Agreement.
(g) Patient Care Reportin~ System Equipment. Contractor shall be responsible for
the replacement of all field equipment for the Patient Care Reporting System (i.e. notebook
computers, personal digital assistants, modems, etc.) that is lost, stolen or damaged due to
Contractor's negligence. Contractor is responsible for providing and maintaining equivalent
hardware for Contractor Funded Units. Contractor shall also be responsible for all routine
maintenance of such equipment.
SECTION 402.
PRIORITY DISPATCH PROTOCOLS. Contractor shall respond to EMS
Incidents in accordance with the then current Priority Dispatch Protocols. Contractor shall
cooperate with the Authority in implementing periodic enhancements and improvements to the
Priority Dispatch Protocols.
SECTION 403.
RESPONSE TIME.
(a) EMS Incidents. Response time to not less than ninety percent (90%) of all EMS
Incidents which are (1) prioritized as an Emergency Response; (2) are within the Contractor's
EMS District; and (3) for which Contractor's Unit is determined, in accordance with Section 409,
to be the First Due Unit, shall be within seven (7) minutes and thirty (30) seconds or less.
(b) Deductions and Exemptions.
(1) Failure to comply with the requirements of this Section 403 shall be subject to the
deductions set forth in Section 702 hereof; provided, however, that such deductions shall
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not be applicable to Responses which occur during periods of Uncontrollable
Circumstances; provided, however, that Contractor shall document said conditions and
shall apply for this exception as provided for in subparagraph two (2) below.
(2) Should Contractor experience an Uncontrollable Circumstance, Contractor shall, as a
condition precedent to the right to claim an Uncontrollable Circumstance, notify the
Executive Director within three (3) business days of the occurrence.
(3) Responses to remote or areas of limited accessibility, as requested by the Contractor
and approved by the Executive Director, may be exempted from Response Time
calculations.
(4) The exemptions provided for in this subsection (b) are exhaustive and no other cause
of poor Response Time performance shall be allowed as exemptions to these Response
Time requirements and reporting provisions.
(5) The exemptions provided for in this subsection (b) shall be excluded from
Performance Compensation calculations, as defined in Section 708 hereof.
SECTION 404.
CONTINUING MEDICAL EDUCATION. Contractor shall make available its
personnel for Continuing Medical Education as required by state regulation and the Medical
Control Board. Satisfactory participation by Contractor's personnel in Continuing Medical
Education provided and made available by the Authority shall constitute fulfillment of this
obligation. Contractor shall be responsible for ensuring that its personnel attend Continuing
Medical Education training, either in classroom based training or distance learning methods as
determined by the Medical Director, in accordance with the Rules and Regulations. Contractor
may prepare and submit to the Executive Director a report evaluating performance of the CME
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program. Contractor shall use any prepared forms that the Authority requests it to use for this
evaluation.
SECTION 405.
MEDICAL QUALITY CONTROL.
(a) Medical Director. The Medical Director of the EMS System shall also serve as
medical director of Contractor's First Responder Services. Contractor may not use or employ
another Medical Director for the provision of Emergency Medical Services within Contractor's
EMS District.
(b) Rules and Regulations: Protocols. Contractor shall fully comply with the Rules
and Regulations, including the protocols established in the Medical Operations Manual.
(c) Ride-Along. Contractor shall allow the Medical Director and the Executive
Director or their representative to ride in Contractor's Units during responses to medical
emergencies. However, such representatives shall conduct themselves in a professional and
courteous manner, shall not interfere with Contractor's employees in the performance of their
duties, except as necessary to assure protocol compliance and good Patient care, and shall at
all times be respectful of Contractor's employee/employer relationship. Medical Director,
Executive Director, or their representatives, shall provide proof of employment, proof of workers'
compensation insurance and complete any waiver or release forms which may be required by
the Contractor prior to riding in Contractor's Units.
(d) On-Scene Patient Care. Contractor shall comply at all times with the Authority's
protocol for on-scene control of Patient care. If Contractor's Paramedic is requested or decides
to ride to the hospital with the Ambulance Contractor's Paramedic, Contractor's Paramedic shall
comply and, Contractor shall be responsible for the return of the Paramedic.
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(e) Special Events. In the event Contractor provides either BLS or ALS medical
coverage at a Special Event in their EMS District, Contractor shall be under the auspices of the
Authority, the Medical Control Board and the Medical Director. In providing medical coverage at
a Special Event, Contractor shall comply with the Rules and Regulations and with the protocols
established in the Medical Operations Manual. ALS First Response units funded under this
Agreement will not be used for dedicated special events coverage without the written approval
of the Executive Director. Contractor and Authority will notify each other of large scale Special
Events, which may require additional resources or adversely affect the EMS System, to ensure
coordinated event coverage.
(f) Quality Assurance. Contractor shall adhere to and assist in the Quality
Assurance and Quality Management Program established by the Medical Director.
SECTION 406.
MEDICAL AUDITS. Medical Audits may include access to data, records
review, written and verbal statements, and attendance at interviews and informal and formal
hearings, in accordance with the then current Rules and Regulations and Florida Statute
401.425. Contractor shall provide full cooperation and ensure that its Field Personnel attend
Medical Audits when requested.
SECTION 407.
PERSONNEL.
(a) Training and Qualifications. All Field Personnel employed by the Contractor in
the performance of work under this Agreement shall be trained and qualified at a level
consistent with the standard established by the Authority for delivering Patient care and shall
hold appropriate credentials in their respective EMS profession.
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(b) Standard of Conduct. Contractor's personnel shall conduct themselves in a
professional and courteous manner at all times. The Contractor shall address and correct any
departures from this standard of conduct. Contractor's Field Personnel shall be easily identified
as EMTs or Paramedics while on scene of an EMS Incident.
(c) Part-Time Employment. Contractor shall not unreasonably restrict its employees
from seeking or performing part-time employment with Authority's Ambulance Contractor and
Office of the Medical Director.
(d) EMS Coordinator. Contractor shall designate a County Certified Paramedic as
the EMS Coordinator who will be responsible for performing or supervising, at a minimum, for:
(1) Reviewing Patient care records in accordance with procedures established by the
Medical Director.
(2) Responding to EMS Incidents and overseeing Patient care in accordance with
procedures established by the Medical Director.
(3) Monitoring Contractors' EMS personnel to ensure compliance with CME
requirements.
(4) Monitoring Contractors' EMS personnel to ensure clinical competence and good
customer service.
(5) Attending and actively participating in EMS related meetings and quality
improvement committees.
If, at the effective date of this Agreement, Contractor has employed or designated as an EMS
Coordinator a non-County Certified Paramedic, then that employee will be allowed to continue
as the EMS Coordinator until the position becomes vacant, at which time the successor must be
a County-certified Paramedic.
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SECTION 408.
DISASTER ASSISTANCE. EMS EMERGENCY AND MUTUAL AID
(a) Disaster Assistance Within Pinellas County. Immediately upon notification by
the Authority of a State of Emergency within Pinellas County, Contractor shall commit such
resources as are necessary and appropriate, given the nature of the disaster, and shall assist in
accordance with applicable plans and protocols. During such periods, the Contractor shall be
released from the requirements of Section 403 and will not be subject to the deductions
provided for in Section 702. When disaster assistance has been terminated, the Contractor
shall notify the Authority's authorized representative that Contractor is able to resume normal
operations considering exhaustion of personnel, need for restocking and other relevant
considerations.
(b) Disaster Assistance Outside of Pinellas County. The Contractor shall manage
any disaster assistance response outside of Pinellas County in a manner which does not
jeopardize the Contractor's ability to render reliable services under this Agreement.
(c) EMS EmerQency. Immediately upon notification by the Authority of an EMS
Emergency, Contractor shall assist in the locality where the EMS Emergency has occurred.
During such periods, the Contractor shall be released from the requirements of Section 403 and
will not be subject to the deductions provided for in Section 702, until notified by Authority's
authorized representative that EMS Emergency assistance may be terminated. When the EMS
Emergency has been terminated, the Contractor shall resume normal operations as rapidly as
is practical considering exhaustion of personnel, need for restocking, and other relevant
considerations. During the course of an EMS Emergency, Contractor shall use best efforts to
continue to provide local ALS emergency coverage.
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(d) Mutual Aid. Normal (non-disaster or EMS Emergency related) mutual aid
responses outside of Pinellas County, rendered by the Contractor, shall be performed in
accordance with the terms and conditions of this Agreement.
SECTION 409.
AUTOMATIC AID/CLOSEST UNIT RESPONSE. Upon notification by the
9-1-1 Center of an EMS Incident, Contractor shall provide ALS First Responder Services in
accordance with the Automatic Aid/Closest Unit Response Agreement. The ALS First
Responder Unit which is predetermined to be the closest to the emergency scene, by the
Runcards, shall be dispatched without regard to EMS District or jurisdictional boundaries. In the
event that the Automatic Aid/Closest Unit Response Agreement is terminated, Contractor shall
provide ALS First Responder Services in accordance with the then current Runcards for all
EMS Incidents. The Contractor's authorized representative will periodically, or at the request of
the Authority, update their Runcards to insure their accuracy and coordinate any changes with
any affected Contractor(s).
SECTION 410.
MEDICAL SUPPLIES AND INVENTORY CONTROL. Contractor shall
establish and implement inventory control procedures for the stocking and use of medical
supplies. Contractor shall report, as of September 30th during each year this Agreement is in
effect, the balance of all medical supplies held by the Contractor in inventory. Such report will
list the item's identification number, the item's description, and the quantity held. Contractor will
report the quantity of medical supplies which are lost, damaged, or unaccounted for, due to
Contractor's negligence, and medical supplies unusable due to inadequate stock rotation.
Contractor agrees to not maintain more than thirty (30) days of medical supplies in stock based
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upon historical use. Contractor shall maintain inventory records that identify all Unit supplies
issued from stock, and will keep stock under lock so that access is limited to only authorized
personnel. Contractor shall adhere to inventory control procedures that the Authority may
require, as long as they are reasonable and prudent. Contractor shall follow all federal, state
and local laws and protocols in the distribution and handling of controlled substances.
Contractor shall provide list of personnel authorized to receive controlled substances from the
warehouse and any change to such list.
SECTION 411.
PATIENT CARE REPORTING SYSTEM. Contractor shall assist the
Authority in designing and implementing a fully-integrated, electronic patient care reporting
system. This system shall meet the information needs of the Contractor, the Medical Director,
the Medical Control Board and the Authority. Contractor shall gather and enter data into the
Authority's electronic patient care reporting system for every Patient encountered and every
EMS Incident responded to by the Contractor's Field Personnel. Design, procurement,
implementation timeline and operating costs of this information system shall be the
responsibility of the Authority. The Executive Director shall determine the start date and
implementation timeline to ensure seamless implementation in the EMS System.
The database of the Authority's electronic patient care reporting system shall be fully
comprehensive, including complete and integrated information on all EMS System activities
beginning with the receipt of an EMS Incident; dispatch activities and response times; every
patient assessment and all treatment rendered while Contractor's Field Personnel are attending
the Patient. Contractor shall require Field Personnel to comply with the completion of paper
reports and the data entry requirements of the EMS System and insure the accuracy and
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completeness of such reports, as approved and periodically revised by the Authority. Authority
agrees that the procedures used to implement and operate the electronic patient care reporting
system shall not be unduly burdensome.
Contractor shall have unlimited access, regardless of storage location or medium, to
electronic patient care reports generated by the Contractor's personnel and all dispatch-related
data.
SECTION 412.
REQUESTS FOR EMERGENCY MEDICAL ASSISTANCE. Should
Contractor receive any request for emergency medical assistance, including walk-ins,
Contractor shall record the address and telephone number of the caller, obtain the location and
nature of the emergency, shall immediately respond to the request for emergency medical
assistance, if appropriate, and shall immediately advise the 9-1-1 Center of the information
received, and the response initiated by Contractor, if any.
SECTION 413.
COMMUNITY INVOLVEMENT. Contractor is encouraged to make
available to their local community, health promotions and prevention education (i.e., CPR
training, public access defibrillation programs, drowning prevention, health risk assessments).
The programs may be developed by the individual contractor or in coordination with the Medical
Director or the Authority.
SECTION 414.
LICENSURE AND CERTIFICATION. Contractor shall maintain licensure
with the Department as an ALS non-transport provider. Contractor or Contractor's employees,
as the case may be, shall be responsible for any fees associated with EMS and Paramedic
certification and recertification.
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SECTION 415.
SHARED RECOGNITION. Contractor and the Authority shall promote,
protect and enhance the reputation of the Authority, the Contractor, the Authority's service trade
name and the Pinellas County EMS System throughout the term of the Agreement. Any news
releases, statements, or public information given by the Contractor's or Authority's personnel to
the public or the media shall be consistent with the design and operation of the EMS System.
ARTICLE V
DUTIES AND RESPONSIBILITIES OF AUTHORITY
SECTION 501.
MEDICAL DIRECTION AND CONTROL. The Authority shall be
responsible for providing, or causing to be provided, Medical Direction and Medical Control to
the Contractor.
SECTION 502.
CONTINUING MEDICAL EDUCATION. Authority shall provide and make
available to Contractor a Continuing Medical Education training program at multiple, regionally-
located training sites and not at a single, centralized training site. Authority shall endeavor to
utilize distance learning methodologies and technology to deliver CME training whenever
possible.
SECTION 503.
MEDICAL COMMUNICATIONS EQUIPMENT. Authority has provided, or
shall provide, as applicable, one (1) 800 MHZ Mobile Radio, one (1) UHF Mobile Radio and one
(1) 800 MHZ Portable Radio for each funded Unit approved on Appendix A. The radio
equipment shall be installed in ALS First Responder Units by the Contractor and become their
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property. Contractor shall be responsible for such equipment, as provided for in Section 401 (e)
hereof. Authority shall be responsible for replacing such equipment at the end of a reasonable
useful life, as determined by the Authority.
SECTION 504.
MEDICAL SUPPLIES. Authority shall provide and replace, as necessary,
without cost to the Contractor, the medical supplies used by Contractor in rendering Patient
care under this Agreement. Authority shall deliver, or cause to be delivered, all medical
supplies, except controlled substances, on a bi-weekly basis to Contractor's designated medical
supply receiving location. Contractor's authorized representative shall sign for and pick up
controlled substances at a central location designated by the Authority. Authority shall not be
responsible for costs of replacing inventory items lost, stolen, damaged or unaccounted for due
to negligence and for costs of replacing items remaining in stock past their respective expiration
dates. Where applicable, Contractor shall relocate supplies nearing their expiration dates to
ALS First Responder Units serving areas of higher demand within their EMS District. All
medications and supplies shall be returned to the Authority not later than sixty (60) days after
the respective expiration dates. If such medications and supplies are not returned to Authority
within sixty (60) days after their respective expiration dates, Contractor shall be charged for the
replacement of such supplies.
SECTION 505.
EXTRAORDINARY MODIFICATIONS. Notwithstanding the provision of
Section 401 (b) hereof, Authority shall separately provide and fund any modifications to Units or
equipment which may be required by the Authority and which do not constitute routine
maintenance, repair or replacement.
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SECTION 506.
BILLING. The Authority shall have sole responsibility for submitting claims
for transports made by either the Authority or by Contractor.
SECTION 507.
MEDICAL EQUIPMENT MAINTENANCE. The Authority shall be
responsible for providing, or causing to provide, all preventive maintenance, calibration and
repair of electrocardiogram (EKG) monitoring/defibrillation equipment and pulse
oximetry/capnography equipment for Authority-approved ALS First Responder Units.
Contractor shall be responsible for any repairs that are necessary due to Contractor's
negligence.
SECTION 508.
BIOHAZARD WASTE COLLECTION. The Authority shall provide or cause
to be provided, the collection and disposal of all biohazard waste from ALS First Responder
Stations on a periodic basis, no less than monthly. Contractor shall follow any procedures
necessary for biohazard waste to be collected.
SECTION 509.
PATIENT CARE REPORTING SYSTEM EQUIPMENT. Authority shall
provide, as applicable, one (1) notebook computer or personal digital assistant for each
Authority Funded Unit approved on Appendix A. The equipment shall be utilized on Authority
Funded ALS First Responder Units by the Contractor for the purpose of completing electronic
patient care reports. Only Authority authorized software and peripherals may be utilized to
ensure a highly reliable and coordinated system. The equipment shall become the property of
the Contractor. Contractor shall be responsible for such equipment, as provided for in Section
401 (g) hereof. Authority shall be responsible for replacing such equipment at the end of a
reasonable useful life, as determined by the Authority.
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ARTICLE VI
INSURANCE AND INDEMNIFICATION
SECTION 601.
MINIMUM INSURANCE REQUIREMENTS. Contractor shall be self-
insured or shall pay for and maintain at least the following insurance coverages and limits as
listed below. Insurance coverages and limits shall be evidenced by delivery to the Authority of:
a certificate of insurance executed by the insurer(s) listing coverages and limits, expiration
dates and terms of policies and all endorsements whether or not required by the Authority, and
listing all carriers issuing said policies; and, a certified copy of each policy, including all
endorsements. Where applicable, Contractor shall submit to Authority a letter from Contractor's
Attorney stating that Contractor is self-insured, the amount of insurance per claim and per
occurrence, any gap and the amount of excess insurance up to its coverage. The following
insurance requirements shall remain in effect throughout the term of this Agreement:
(a) Contractor agrees to be independently and fully responsible for the acts of their
employees and agents, to the extent provided by Florida Law. Contractor does not waive
any immunity or limitation of liability it may have under the doctrine of sovereign immunity
or Section 768.28 Florida Statutes.
(b) Provide Workers' compensation insurance as required by Florida Law.
(c) Provide commercial general liability, employers' liability and commercial vehicle
liability insurance in limits of $100,000 per occurrence, with $200,000 aggregate. The
limits required reflects the limits of liability for governmental entities in accordance with
Section 768.28, F.S., should the State Legislature change these limits, coverage
consistent with law shall be obtained.
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(d) Professional Liability Insurance, including errors and omissions, with minimum
limits of $1,000,000 per occurrence; if occurrence form is available; or claims made form
with "tail coverage" extending three (3) years beyond the ending date of this agreement.
In lieu of "tail coverage" the Contractor may submit annually to the Authority a current
certificate of insurance proving claims made insurance remains in force throughout the
same three (3) year period. This coverage is subject to statutory and regulatory
requirements of Federal, State or local law.
(e) Personal and/or Bodily Injury including death and property damage liability
Insurance with minimum limits of $1,000,000 Combined Single Limit insurance in excess
of all primary coverage.
SECTION 602.
ADDITIONAL INSURANCE REQUIREMENTS. Each insurance policy shall
include the following conditions by endorsement to the policy:
(a) Each policy shall require that forty-five (45) days prior to expiration, cancellation,
non-renewal or any material change in coverages or limits, a notice thereof shall be given
to Authority. Contractor shall also notify Authority within twenty-four (24) hours after
receipt of any notices of expiration, cancellation, non-renewal or material changes in
coverage received by said Contractor from its insurer.
(b) Companies issuing the insurance policy, or policies, shall have no recourse
against Authority or County for payment of premiums or assessments for any deductibles
which all are at the sole responsibility and risk of Contractor.
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(c) The Authority shall be endorsed to the required policy or policies as an additional
insured, exclusive of professional liability insurance. The additional insured clause covers
the actions of the Contractor while providing services under the terms of this Agreement.
The Contractor is not liable for the direct negligence of the Authority, its employees or
other contractors of the Authority in providing services under this agreement.
(d) The policy clause "Other Insurance" shall not apply to any insurance coverage
currently held by the Authority or the County, to any such future coverage, or to County's
Self-Insured Retention of whatever nature.
SECTION 603.
LIABILITY. Contractor and Authority agree to be fully responsible for their
own acts of negligence or their respective agents' acts of negligence when acting within the
scope of their employment, and agree to be liable for any damages resulting from said
negligence. Nothing herein is intended to serve as a waiver of sovereign immunity or the limits
of liability contained in Section 768.28, Florida Statutes, by the Contractor, County or Authority.
Nothing herein shall be construed as consent by Contractor or Authority to be sued by third
parties in any manner arising out of this Agreement. Contractor hereby waives subrogation
rights for loss or damage against the Authority or the County.
ARTICLE VII
COMPENSATION AND OTHER FINANCIAL PROVISIONS
SECTION 701.
COMPENSATION. This Agreement is a fixed price Contract for the
purchase, by the Authority, of First Responder Services as described herein. As consideration
for such services, Authority shall pay Contractor Annual Compensation. Contractor shall be
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paid monthly in arrears and payments shall be (approximately) equal installments beginning on
November 1,2007. Annual Compensation for the Fiscal Year commencing October 1,2007,
shall be equal to that shown on Appendix B.
To the extent applicable, in addition to the Annual Compensation, Authority shall pay to
Contractor Performance Compensation, in accordance with Section 708 hereof. No additional
compensation shall be paid to Contractor for transport of Patients in Contractor's Units.
SECTION 702.
DEDUCTION FOR FAILURE TO COMPLY WITH RESPONSE TIME
REQUIREMENTS. Failure of Contractor to meet the Response Time requirement of Section
403(a) shall result in the deduction from the Annual Compensation of One Hundred and 00/100
Dollars ($100.00) per call for only those calls which place Contractor in non-compliance.
Compliance shall be computed on a monthly basis and any deductions shall be made from
Contractor's last monthly payment of the fiscal year.
SECTION 703. DEDUCTION FOR FAILURE TO PROVIDE FIRST RESPONDER UNIT.
In the event Contractor fails to provide a Unit, or substitutes a BLS First Responder Unit instead
of an ALS First Responder Unit, for an extended period (as described below) of time and
without the advance approval of the Authority, the Authority may deduct an amount equal to the
Contractor's Unit Hour Compensation multiplied by each hour or portion thereof for each day or
portion thereof that the Contractor has failed to provide an ALS First Responder Unit and
likewise for additional Units. Such deduction shall be made from the following monthly
payment. For purposes of this Agreement, an extended period of time means, with respect to
mechanical problems and personnel, more than four (4) consecutive hours in any given day,
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and with respect to training, more than ten (10) hours in any given day; provided however that
this Section 703 shall not be applicable when the Executive Director has waived the provisions
of this Section 703 or when Section 711 is applicable.
SECTION 704.
DEDUCTION FOR NON-COMPLIANCE. In the event that Contractor fails
to comply with any provision of Section IV hereof, the Authority shall deduct from Contractor's
payment an amount equal to Unit Compensation divided by three hundred sixty-five (365) for
each day, or fraction thereof, that Contractor is not in compliance. Such deduction shall be
made from the following monthly payment. The provisions of this Section 704 shall not apply to
those instances where Section 702, Section 703, or Section 705 are applicable.
SECTION 705.
DEDUCTION FOR FAULTY DOCUMENTATION
AND TRANSPORT PROTOCOL COMPLIANCE.
(a) Faulty Documentation. In the event that the Contractor transports a Patient,
under the extreme circumstances authorized by the Medical Operations Manual, the Contractor
shall provide a billable patient care report to the Authority. The report shall include, at a
minimum, the medical reason for transport, the Patient's condition, the Patient's name, the
Patient's address, the Patient's social security number, Patient's telephone number, the origin
and destination of the transport, the transport mileage, and all medical care rendered.
Contractor's personnel shall obtain the Patient's signature and any other signatures necessary
to process a bill. Contractor's EMS Coordinator shall be notified by the Authority or their
designee of all transports performed by the Contractor. The report shall be delivered to the
Authority's EMS Billing Office within four (4) business days from the date of service. If such
report is illegible, incomplete or is provided to the Authority greater than four (4) business days
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from the date of service, then Contractor shall be subject to a deduction of One Hundred Fifty
Dollars ($150.00) for each such occurrence. The amount shall be deducted from the following
monthly payment.
(b) Transport Protocol Compliance. In the event the Contractor transports a
Patient that is not authorized by online Medical Control or in compliance with the then current
Medical Operations Manual transport protocols, then Contractor shall be subject to a deduction
of Five Hundred Dollars ($500.00) for each such occurrence. The amount shall be deducted
from the following monthly payment.
SECTION 706.
AUTOMATIC ANNUAL INFLATION ADJUSTMENT. Beginning on October 1,
2008, and each October 1 st thereafter, the Annual Compensation shall be adjusted by the lesser
of the percentage increase in the Municipal Cost Index (published in American City and County
Magazine) as of March each year (to assist in accurate budget forecasting) for the most recent
twelve (12) months or five and one-half percent (5.5%), but in any event shall be adjusted no lower
than three percent (3%).
The Parties recognize that state law may constrain the growth of local government
spending. In the event that such limitations result in a smaller inflation factor being available for
increase in spending by the Authority, the percentage increase provided for in this section may
be reduced to the level of increase allowed by law.
SECTION 707.
ADJUSTMENT FOR EXTRAORDINARY COST INCREASES. Contractor
may apply for and receive prospective compensation adjustments to the Annual Compensation
as necessary to offset documented increases in Contractor's cost of production directly
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resulting from increases in the prices paid by Contractor for fuel due to Unforeseen
Circumstances and subject to the following stipulations:
(a) Contractor must document, using generally accepted accounting procedures, the
actual financial impact of the increased fuel prices upon Contractor's costs of production.
(b) Only the effects of increased direct fuel prices-excluding any effects of increased
fuel consumption, overhead allocations and indirect costs-shall be considered.
(c) Only the portion of increase in fuel prices not already accounted for within the
provision for automatic inflation adjustment set forth in Section 706 hereof, shall be
considered.
(d) In the event the Contractor does apply for and obtain an adjustment pursuant to
this provision, and should average fuel prices subsequently fall during a later annual
accounting period, these same calculations shall then be applied to effect an appropriate
prospective reduction in compensation applicable during the then-following accounting
period. The Contractor shall substantiate the continuation of this adjustment the
subsequent Fiscal Year.
SECTION 708.
PERFORMANCE COMPENSATION.
(a) Computation of Performance Compensation. Performance Compensation
shall be awarded in accordance with Appendix "G". From time to time, Contractor and the
Executive Director may agree to new Performance Compensation goals and measures and
amend Appendix "G". Any change to Appendix "G" will be effective at the beginning of the
following Fiscal Year.
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Advances in technology or the adoption, promulgation, modification or change in
interpretation of any federal state or local law, regulation, ordinance, court order or national
standard which render any of the above performance standards obsolete or irrelevant shall
relieve the Authority of its obligation to pay Performance Compensation for Contractor meeting
such standard.
(b) Payment and Effect of Payment. Performance Compensation shall be paid
within ninety (90) days after each Fiscal Year for performance in the immediately- preceding
Fiscal Year. Performance Compensation shall be separate and apart from Annual
Compensation, and shall not be carried forward to succeeding Fiscal Years, nor shall it be
subject to the provisions of Section 706.
(c) Quarterly Performance Evaluation. In addition to meeting the performance
requirements set forth in subparagraph (a) above, Contractor must participate in quarterly
performance evaluation meetings with the Authority.
SECTION 709.
FUNDS TO BE USED SOLELY FOR EMS FIRST RESPONSE. Contractor
recognizes that monies received hereunder are derived from the EMS Mill and that the EMS
Mill, pursuant to referendum, has been dedicated solely to the provision of Emergency Medical
Services. Contractor, therefore, agrees that funding provided under this Agreement will be
used strictly for the provision of the services described herein.
SECTION 710.
FUTURE/ADDITIONAL SERVICES. Contractor and Authority understand
that, in the future, health care delivery and Emergency Medical Services may evolve to include
pathway management, an expanded scope of practice, primary care services or other activities
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where EMS resources provided under this Agreement may be used. Contractor and Authority
shall cooperate in effecting such additional services; evaluating the relationship of such
services; and the impact of such services on the EMS System.
SECTION 711.
SERVICE CONSOLIDATION. Authority agrees that in the event of a
reduction in the number of Contractor's Units as a result of voluntary consolidation or voluntary
elimination of services, with the approval of the Authority, Contractor's Annual Compensation of
such Unit shall be reduced eighty percent (80%) and Contractor shall use the remaining funding
for EMS purposes only. Should Unit availability be voluntarily reduced in non-peak hours of
operations, with the prior approval of the Authority, then Annual Compensation for such Unit
shall be reduced by the number of hours of Unit availability, times the Unit Hour Compensation,
times sixty-five percent (65%), provided the Contractor shall use the remaining thirty-five
percent (35%) for EMS purposes. Should the Authority be required to purchase additional EMS
services from another provider or the Contractor as a result of Contractor's voluntary service
consolidation, even if the services are in a different area, then from the time additional services
are purchased by the Authority the Contractor's compensation will be reduced by the remaining
twenty percent (20%) share, plus inflation adjustments, on a go-forward basis, so that
Contractor will receive no funding as a result of the Contractor's voluntary consolidation.
SECTION 712.
ADDITIONAL UNITS.
(a) Authority Funded. During the term of the Agreement, the Authority may
determine that additional Authority Funded Unit(s) are needed. Additionally, Contractor may
request that consideration be given for approval of an additional Authority Funded Unit. If the
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Authority determines that additional Authority Funded Unit(s) are needed from Contractor, then
Authority and Contractor shall negotiate a mutually-agreeable marginal cost compensation for
such additional Unit, Units or Unit Hours. In those instances where the Contractor requests
Authority to approve additional Authority Funded Unit(s), the Authority shall meet with the
Contractor to determine the need for the requested Authority Funded Unit. If approved, the
Authority will negotiate a mutually-agreeable marginal cost compensation for such additional
Authority Funded Unit, Units or Unit Hours. Compensation for such additional Authority Funded
Unit(s), or Unit Hours, shall begin upon approval by the Authority
(b) Contractor-Funded. Contractor and Authority understand that the EMS System
is a unified, integrated system requiring the cooperation of all providers in the System. To
insure coordinated implementation of any improvements to the System and to insure the
integrity of the System, if Contractor desires to operate additional ALS First Responder Unit(s)
as a Contractor Funded Unit, Contractor will obtain approval from the Executive Director in
writing prior to operating the Unit. Contractor may elect to cease operation of a Contractor
Funded Unit at their sole discretion. Contractor is responsible for all costs associated with
staffing, equipping and operating such Units. The Authority shall provide Medical Control and
Medical Supplies for authorized Contractor Funded Units.
SECTION 713.
AUDITS AND INSPECTIONS. At any time during normal business hours,
and as often as may reasonably be deemed necessary, representatives of the Authority or
Medical Director may observe Contractor's operations. Contractor shall make available to
Authority for its examination, its records with respect to all matters covered by this Agreement,
and Authority may audit, examine, copy, and make excerpts or transcripts from such records,
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and may make audits of all contract, invoices, materials, payrolls, inventory records, records of
personnel, daily logs, conditions of employment, and other data related to all matters covered
by this Agreement. Contractor shall make available to the Medical Director its records with
respect to all clinical matters covered by this Agreement and the Medical Director may audit,
examine, copy and make excerpts or transcripts from such records. Authority's right to observe
and inspect operations or records in Contractor's business office shall, however, be restricted to
normal business hours, and reasonable notification shall be given the Contractor in advance of
any such visit. Records relating to contract activities shall be retained for three (3) years from
final payment in each year.
The right to directly observe Contractor's field operations,shall also extend to authorized
representatives of the Medical Control Board and the Medical Director; provided that the
requirements for polite conduct; completion of any training required by law; and non-
interference with employees' duties shall be observed at all times. Audits and inspections shall
be done to the extent permitted by law.
SECTION 714.
FISCAL NON-FUNDING. In the event sufficient budgeted funds are not
available for a new fiscal period, Authority shall notify the Contractor of such occurrence and
this Agreement shall terminate on the last day of current fiscal period without penalty or
expense to the Authority, except as provided for in the paragraph immediately below.
ARTICLE VIII
TERM AND TERMINATION
SECTION 801.
TERM. The term of this Agreement shall be for five (5) years, commencing
October 1, 2007, and ending at midnight September 30, 2012.
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SECTION 802.
TERMINATION. This Agreement may be terminated by the Authority for
cause upon twenty (20) days written notice to Contractor. "Cause" shall include (1) the event
that the Contractor, for any reason, fails to meet the licensing requirements in the State of
Florida pursuant to the provisions of Chapter 401, Florida Statutes, or (2) a material breach of
any covenant or warranty contained in this Agreement; provided, however, that in the case of a
breach of covenant or warranty, the Authority shall provide written notice of such breach and
the Contractor shall have the opportunity to cure such breach within twenty (20) calendar days
of receipt of such notice, or (3) any circumstance where the collection of the EMS Mill is less
than that budgeted by the Authority and, together with available reserves, is insufficient to meet
the Authority's obligations under this agreement, or (4) any change in the Authority's tax
structure or base, the results of which would be to make the Authority's obligations under this
contract impossible under the EMS Mill.
This Agreement may be terminated without cause by the Contractor or Authority upon six
(6) months written notice to the other Party. In the event of termination by either the Contractor
or Authority, Emergency Medical Services shall be provided in Contractor's EMS District in
accordance with the Special Act and the EMS Ordinance.
SECTION 803.
RESOLUTION OF DISPUTES. To the extent that Contractor and Authority
cannot, after good faith attempts, resolve any controversy or dispute that may have arisen
under this Agreement, Contractor and Authority shall appoint an ad-hoc committee consisting of
one mutually agreed upon representative from the Medical Control Board, the EMS Advisory
Council, and the Pinellas County Fire Chiefs Association to facilitate a timely and effective
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resolution. The ad-hoc committee shall meet as often as the circumstances may deem
necessary in an attempt to resolve the controversy or dispute. Such committee shall review
each party's submittal of its interpretation of the Agreement and may request additional
information as necessary. The committee shall complete its review within sixty (60) days and
submit any recommendation to the Pinellas County Administrator and shall be non-binding.
Either party may thereafter refer the matter to mediation in the State of Florida. If mediation fails
to resolve the dispute, either party may pursue its legal remedies, including, but not limited to,
filing a Complaint in the appropriate court possessing competent jurisdiction.
ARTICLE IX
MISCELLANEOUS
SECTION 901.
NON-DISCRIMINATION IN EMPLOYMENT. The Contractor will not
discriminate against any applicant for employment because of age, race, color, religion, sex or
national origin. The Contractor will take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without regard to age, race,
color, religion, sex or national origin. Such action shall include, but not be limited to, recruiting
and related advertising, layoff or termination, upgrading, demotion, transfer, rates of pay and
compensation, and selection for training, including apprenticeship. The Contractor will post in
conspicuous places, available to all employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause.
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SECTION 902.
NOTICES. All notices, consents and agreements required or permitted by
this Agreement shall be in writing, and, as applicable, shall be transmitted by registered or
certified mail, return receipt requested, with notice deemed to be given upon receipt; postage
prepaid, and shall be addressed as follows:
If to Authority:
Executive Director
Pinellas County Emergency Medical Services
12490 Ulmerton Road
Largo, Florida 33774
If to Contractor: See Appendix C
SECTION 903.
ENTIRE AND COMPLETE AGREEMENT. This Agreement, as amended,
and all Appendices hereto, constitute the entire and complete agreement of the Parties with
respect to the services to be provided hereunder. This Agreement, unless provided herein to
the contrary, may be modified only by written agreement duly executed by the Parties with the
same formality as this Agreement.
SECTION 904.
OTHER DOCUMENTS. Each Party agrees to execute and deliver any
instruments and to perform any acts that may be necessary or reasonably requested in order to
give full effect to this Agreement.
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SECTION 905.
APPLICABLE LAW. Florida Law shall govern the validity, interpretation,
construction and performance of this Agreement.
SECTION 906.
WAIVER. Unless otherwise specifically provided by the terms of this
Agreement, no delay or failure to exercise a right resulting from any breach of this Agreement
shall impair such right or shall be construed to be a waiver thereof, but such may be exercised
from time to time and as often as may be deemed expedient. Any waiver shall be in writing and
signed by the Party granting such waiver. If any representation, warranty or covenant contained
in this Agreement is breached by either Party and thereafter waived by the other Party, such
waiver shall be limited to the particular breach so waived and shall not be deemed to waive any
other breach under this Agreement.
SECTION 907.
SEVERABILITY. In the event that any provision of this Agreement shall,
for any reason, be determined to be invalid, illegal, or unenforceable in any respect, the Parties
hereto shall negotiate in good faith and agree to such amendments, modifications, or
supplements of or to this Agreement or such other appropriate actions as shall, to the maximum
extent practicable in light of such determination, implement and give effect to the intentions of
the Parties as reflected herein, and the other provisions of this Agreement shall, as so
amended, modified, supplemented, or otherwise affected by such action, remain in full force
and effect.
SECTION 908. CONTRACTOR IS INDEPENDENT CONTRACTOR. The parties agree that
throughout the term of this Agreement, and during the performance of any obligations
hereunder, Contractor is an independent contractor in all respects and shall not be the agent,
servant, officer, or employee of the Authority or Pinellas County.
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SECTION 909. NO THIRD-PARTY BENEFICIARIES; ASSIGNMENT. This Agreement is not
intended, nor shall it be construed, to inure to the benefit of any third person or entity not a party
hereto, and no right, duty or obligation of the Contractor under this Agreement, shall be
assigned to any person, private association or corporation, not-for-profit corporation, or public
body without the prior written consent of the Authority.
SECTION 910. HEADINGS. Captions and headings in this Agreement are for ease of
reference and do not constitute a part of this Agreement.
SECTION 911. COUNTERPARTS. This Agreement may be executed in more than one
counterpart, each of which shall be deemed an original.
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PaQe 44
ATTEST:
KEN BURKE, CLERK
IN WITNESS WHEREOF the parties hereto, by and through their undersigned
authorized officers have caused this Agreement to be executed on this
day of , 2007.
PINELLAS COUNTY EMERGENCY
MEDICAL SERVICES AUTHORITY
By and through the Board of
County Commissioners
by:
by:
Deputy Clerk
Chairman
APPROVED AS TO FORM:
Office of County Attorney
Countersigned:
CITY OF CLEARWATER, FLORIDA
by:
Mayor
City Manager
ATTEST:
by:
City Clerk
Item # 10
Attachment number 1
Page 1 of 1
Appendix A
ALS First Responder Units
Contractor Authoritv Funded Contractor Funded
Belleair Bluffs EnQine 43
Clearwater Engine 44, Rescue 45 Engine 48, Engine 49
Rescue 46, Rescue 47
Rescue 48, Rescue 49
Rescue 50, Enqine 51
Dunedin Engine 60, Engine 61 None
EnQine 62
East Lake Enqine 56, Squad 57, Enqine 58 None
Gulfport EnQine 17 None
Largo Engine 38, Engine 39, Engine 40 Squad 38, Squad 39
Engine 41, Rescue 41, Engine 42, Tactical Engine 41
Rescue 42
Lealman Engine 18, Rescue 19 None
Enqine 19
Madeira Beach Enaine 25 None
Oldsmar Enoine 54 Rescue 54
Palm Harbor Engine 65, Engine 66 Squad 65
Truck 67, Enaine 68
Pinellas Park Rescue 21, Rescue 33 Engine 33, Engine 34
Rescue 34, Truck 35
Pinellas Suncoast Squad 26, Engine 27 None
Truck 28
Safety Harbor Enoine 52, Truck 53 None
Seminole Engine 29, Squad 29 None
Engine 30, Engine 31
Enaine 32
South Pasadena Enqine 20 None
St. Petersburg Rescue 1, Engine 2 None
Rescue 3, Rescue 4
Rescue 5, Rescue 6
Rescue 7, Rescue 8
Rescue 9, Rescue 10
Rescue 11, Engine 12
Rescue 13
St. Petersburo Beach Rescue 22, Rescue 23 None
Tarpon Springs Enaine 69, Enaine 70 None
Treasure Island Enoine 24 None
Item # 10
Appendix B
Annual Compensation for Fiscal Year 2007-2008
Contractor FY07 -08 Compensation
Belleair Bluffs $398,861.35
Clearwater $5,206,364.23
Dunedin $927,865.20
East Lake $1,142,985.74
Gulfport $568,861.95
LarQo $3,480,319.04
Lealman $1,517,862.17
Madeira Beach $418,382.40
Oldsmar $362,147.77
Palm Harbor $1,524,096.48
Pinellas Park $2,522,312.88
Pinellas Suncoast $1,638,004.77
Safety Harbor $867,251.50
Seminole $1,923,163.92
South Pasadena $730,881.43
St. Pete Beach $1,177,017.73
St. Petersburq $12,623,661.77
Tarpon Sprinqs $939,261.45
Treasure Island $455,289.00
Attachment number 1
Page 1 of 1
Item # 10
Attachment number 1
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Appendix C
First Responder Contractors
City Clerk
CITY OF BELLEAIR BLUFFS
2747 Sunset Boulevard
Belleair Bluffs, FL 33770-1978
Chairman, Board of Commissioners
PALM HARBOR SPECIAL FIRE
CONTROL DISTRICT
250 W. Lake Road
Palm Harbor, FL 34684
City Manager
CITY OF CLEARWATER
112 S. Osceola Avenue
Clearwater, FL 33758-4748
City Manager
CITY OF PINELLAS PARK
POBox 1100
Pinellas Park, FL 33780-1100
City Manager
CITY OF DUNEDIN
POBox 1348
Pinellas Park, FL 33780-1100
City Manager
CITY OF SAFETY HARBOR
750 Main Street
Safety Harbor, FL 34695-3597
Chairman, Board of Commissioners
EAST LAKE TARPON SPECIAL FIRE CONTROL DISTRICT
3375 Tarpon Lake Boulevard
Palm Harbor, FL 34685
City Manager
CITY OF ST. PETE BEACH
7701 Boca Ciega Drive
St. Pete Beach, FL 33706-1701
City Manager
CITY OF GULF PORT
2401 53rd Street South
Gulfport, FL 33707
Mayor
CITY OF ST. PETERSBURG
175 Fifth St. N.
St. Petersburg, FL 33701
Chairman, Board of Fire Commissioners
PINELLAS SUNCOAST SPECIAL FIRE
CONTROL DISTRICT
304 First Street
Indian Rocks Beach, FL 33785
City Manager
CITY OF SEMINOLE
9199 113th Street North
Seminole, FL 33772-2806
City Manager
CITY OF LARGO
POBox 296
Largo, FL 33779-0296
City Clerk
CITY OF SOUTH PASADENA
7047 Sunset Drive South
South Pasadena, FL 33707-2895
Chairman, Board of Commissioners
LEALMAN SPECIAL FIRE CONTROL DISTRICT
4017 56th Avenue North
St. Petersburg, FL 33714
City Manager
CITY OF TARPON SPRINGS
324 Pine Street East
Tarpon Springs, FL 34689
City Manager
CITY OF MADEIRA BEACH
300 Municipal Drive
Madeira Beach, FL 33708
City Manager
CITY OF TREASURE ISLAND
120 108th Avenue
Treasure Island, FL 33706-4794
City Manager
CITY OF OLDSMAR
100 State Street
Oldsmar, FL 34677-3655
Item # 10
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Appendix D
EMS Districts
The EMS District is defined as the Fire District for the following providers:
Belleair Bluffs
Clearwater
Dunedin
East Lake
Gulfport
Madeira Beach
Oldsmar
Palm Harbor
Safety Harbor
Seminole
South Pasadena
St. PetersburQ Beach
Tarpon SprinQs
Treasure Island
The following EMS Districts are comprised of Multiple Fire Districts and are defined as:
- The Largo EMS District is defined as the Largo Fire District and the Largo/Highpoint Fire
District.
- The Lealman EMS District is defined as the Lealman Fire District and the Kenneth City Fire
District.
- The Pinellas Park EMS District is defined as the Pinellas Park Fire District and the Pinellas
Park/High Point Fire District.
- The Pinellas Suncoast EMS District is defined as the Pinellas Suncoast Fire District and the
Redington Beach Fire District.
- The St. Petersburg EMS District is defined as the St. Petersburg Fire District, the Gandy Fire
District and the Tierra Verde Fire District.
Item # 10
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Appendix E
On Scene Equipment Exchanae Items
-Short Spinal Immobilization Devices
-Long Spinal Immobilization Devices (Adult and Pediatric)
- Head Immobilizers
-Traction Splints
Item # 10
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Appendix F
EMS Equipment
Provided by the Authority:
- All Medical Supplies and Equipment authorized by the Authority, except as specified below.
Provided By Contractor:
- EKG monitor / defibrillator / attachments / cables / charger / batteries (Physio Control -Lifepak
12 with pulse oximetry, pacing, non-invasive blood pressure, capnography, biphasic
defibrillation and 12 lead capability or equivalent, as determined by the Medical Control Board
and Authority) for all Authority and Contractor funded ALS First Responder Units
- EKG monitor / defibrillator / attachments / cables / charger / batteries (Physio Control Lifepak
10 with pulse oximetry, pacing, and monophasic defibrillation or equivalent, as determined by
the Medical Control Board and Authority) for all reserve equipment. Lifepak 10s may only be
used for special events, Disasters, EMS Emergency, evacuation shelters or temporary use
when primary equipment is unavailable due to maintenance or repair.
- Medical equipment bags and boxes
- Rescue equipment required by the Department
Item # 10
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Appendix G
Performance Compensation
(1) First Due. Contractor shall be awarded, monthly, Two Hundred Dollars ($200.00) for
each Authority Funded Unit, as listed in Appendix A, that responds to ninety percent (90%) or
greater of all EMS Incidents as the First Due Unit.
(2) Rapid Emergency Response. Contractor shall be awarded, monthly, Two Hundred
Dollars ($200.00) for each Authority Funded Unit, as listed in Appendix A, that responds to all
Prioritized Emergency Calls within their EMS District within five (5) minutes and thirty (30) seconds
ninety percent (90%) of the time or greater.
(3) At Patient Notification. Contractor shall be awarded, monthly, One Hundred Dollars
($100.00) for each Authority Funded Unit, as listed in Appendix A, that advises At Patient
Notification ninety percent (90%) of the time or greater.
(4) EMS Public Education. Contractor shall be awarded annually, Twelve Hundred Dollars
($1,200.00) multiplied by the number of Authority Funded Units, as listed in Appendix A, for each
year in which the Contractor provides EMS Public Education to two percent (2%) of their EMS
District's fixed population or greater, as estimated by the Pinellas County Planning Department.
Partial, proportionate incentives shall be awarded for meeting twenty-five percent (25%), fifty
percent (50%) and seventy-five (75%) of the goal. EMS Public Education, for the purpose of this
incentive, is defined as Cardiopulmonary Resuscitation (CPR) training, Automated External
Defibrillation (AED) training, First Aid training, Home Pool Inspections, Car Seat installation,
Bicycle Helmet distribution and training, Vial of Life distribution, and Tele-Medic registration. Direct
citizen contact and training will be counted on a per person basis. Demonstrations or lectures at
mass gatherings such as Fall Prevention, Geriatric Safety, Drowning Prevention, and EMS
Awareness Demonstrations at public events shall be counted as a single contact per 100
attendees or event. Other types of Public Education may be approved by the Executive Director
on a case-by-case basis.
Item # 10
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve amendments to the Capital Improvement Program (CIP) with a zero net budget change to restructure current Water and
Sewer Utility Fund revenue bond projects as advance preparation for postponing until FY2009 the planned FY2008 bond issuance.
(consent)
SUMMARY:
On October 5, 2006, Resolution 06-53 was passed establishing the City's intent to reimburse certain Water & Sewer Utility Fund
project expenditures with the proceeds of future tax exempt financing. The 2006 Water & Sewer Utility rate study update
identified the need for approximately $40 million of revenue bond proceeds for project funding in fiscal years 2007 and 2008.
As of August 2007 approximately $2.5 million has been expended and another $2.1 million encumbered of the FY2007 budgeted
$19.9 million of planned 2008 bond reimbursement projects. As a result of this less than anticipated expenditure level, the
Finance Director has decided that the revenue bond issue to fund these projects should be moved to FY2009 from FY2008.
Due to the decision to delay the issuance of the revenue bonds, an analysis of the expenditures and encumbrances in the FY2007
reimbursement projects was required. The rule for refunding pursuant to a reimbursement resolution is that the reimbursement
must occur no later than eighteen (18) months after the later of the date on which the expenditure is made, or the date the project is
placed in service. As a result of the analysis, amendments have been identified totaling $3,153,413.25 transferring of budget for
expenditures and encumbrances from the 08 revenue bond projects to projects in Fund 0378, 06 Water & Sewer Revenue Bond
Construction Fund which has sufficient budget available to absorb these costs. Conversely, available budget of $3,153,413.25 will
be transferred from projects in Fund 0378 to projects in Fund 0376,08 Water & Sewer Revenue Bond Construction Fund. The net
transfers result in no increase or decrease to the CIP program budget.
A schedule identifying the projects involved and the amount of budget adjustments required is provided.
In October, a new reimbursement resolution will be brought forward for the 2009 bond projects.
Review Approval: 1) Clerk
Cover Memo
Item # 11
CITY OF CLEARWATER
Water & Sewer Utility Fund
08 Revenue Bond Construction Fund - 0376
06 Revenue Bond Construction Fund - 0378
Third Quarter Budget Amendments to Assist Conversion
from the 08 Bonds Reimbursement Resolution to the 09 Bonds
PROJECT DESCRIPTION
PROJECT
NUMBER
BUDGET TRANSFERS
INCREASE DECREASE
REVENUE TRANSFERS
DECREASE INCREASE
Attachment number 1
Page 1 of 1
Mt:.MO
ONLY
Expenditure!
Encumbrance
T ra nsfe rs
08 Revenue Bond Construction Fund - 0376
Beach Walk
NE Filter & MS Blower MCC
WlNTP Generator Replacements
WPC R & R
Pump Station Replacement
Reclaimed Water Distributrion System
Meter Backflow Replacement
Water Service Lines
Line Relocation - Capitalized
Elevated Water Tanks Update
Wellfield Expansion
92267
96613
96619
96664
96686
96739
96743
96752
96742
96760
96763
1,955,284.80
698,128.45
500,000.00
3,153,413.25
06 Revenue Bond Construction Fund - 0378
Beach Walk
NE Filter & MS Blower MCC
WlNTP Generator Replacements
WPC R & R
Pump Station Replacement
Reclaimed Water Distributrion System
Meter Backflow Replacement
Water Service Lines
Line Relocation - Capitalized
Elevated Water Tanks Update
Wellfield Expansion
92267
96613
96619
96664
96686
96739
96743
96752
96742
96760
96763
271 ,933.23
41 ,524.30
367,007.00
1,458,659.17
224,692.40
141,464.56
148,132.59
500,000.00
3,153,413.25
1 ,955,284.80
698,128.45
500,000.00
3,153,413.25
271,933.23
41,524.30
367,007.00
1,458,659.17
224,692.40
141,464.56
148,132.59
500,000.00
3,153,413.25
Net Change in Overall Budget for Bond Projects
10/5/2007/10: 18 AM
0.00
0.00
ItElME#11Of 1
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve payment of insurance premiums for insurance policies for an amount not to exceed $625,000, with policy effective dates
beginning during the time period October 1, 2007 to September 30, 2008. (consent)
SUMMARY:
The Risk Management Division of the Finance Department purchases certain insurance coverage for the City. This insurance is
purchased through the efforts of two brokers: Wells Fargo and Arthur J. Gallagher & Co. (Florida).
Risk Management is recommending approval of the following coverages and any other coverages that may become desirable
throughout the year at a cost not to exceed $625,000.
Policy
Boiler & Machinery
Marina Oper. Legal Liab.
Term
Estimated
Premium
10/1/07 -10/1/08
$ 15,350
10/1/07 -10/1/08
$ 16,315
Flood (specific properties) Annual term; various renewal dates $ 25,000
Crime & Dishonesty 10/1/07 -10/1/08 $ 17 ,290
Excess Liability/WC 10/1/07 -10/1/08 $369,800
EMS coverage 10/1/07 -10/1/08 $139,000
Storage Tank Liability 5120/08- 5120/09 $ 12,000
$594,755
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
590-07000-545100-519-000
Operating Expenditure
Yes
Budget Adjustment:
No
$0.00
$625,000
10/1/07 to 9/3012008
Annual Operating Cost:
Total Cost:
Amount
$625,000
Appropriation Comment
Item # 12
Bid Required?:
Other Bid / Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
Other
Cover Memo
Item # 12
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Declare the list of vehicles and equipment surplus to the needs of the City and authorize disposal through sale to the highest bidder
at the Tampa Machinery Auction, Tampa, Florida, and authorize the appropriate officials to execute same. (consent)
SUMMARY:
Vehicles and equipment listed have been replaced as necessary and are no longer required.
Tampa Machinery Auction is the Pinellas County Purchasing Cooperative Auctioneer of Record.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
No
Budget Adjustment:
No
Revenue
N/A
N/A
Annual Operating Cost:
Total Cost:
to
Appropriation Code
0555-09225- 571300- 582-000-
0000
Amount
To be
determined
Appropriation Comment
Sale proceeds
Bid Required?:
Other Bid / Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 13
Attachment number 1
Page 1 of 1
Surplus for September, 2007
REASON FOR
ITEM# Asset# YEAR DESCRIPTION SERIAL NUMBER MILEAGE SURPLUS I DISPOSAL
1 G0480 1994 Ford Aerostar Van 1 FMCAll U4RZA84152 65499 Needs major AlC work
2 G0481 1994 Ford Aerostar Van 1 FMCA 11 U6RZA84153 61837 Numerous Mech. Issues
3 Gl092 1988 Case 580K Loader/Backhoe JJG007331 N/A Age/Condition
4 G1242 1983 Crosley Trailer CR83CU6152600331 N/A Age/Condition
5 G1520 1995 Ford Crown Vic Police Car 2FALP71 W9SX193943 85610 Age/Condition
6 G1585 1996 Olds Cutlass Cierra 4 dr. 1 G3AJ55M2T6368613 92810 Age/Condition
7 G1730 1997 Ford Crown Vic Police Car 2FALP71W6VX120405 86011 Age/Condition
8 G1859 1997 Ford Explorer 1 FMDU32X1VUC83151 92483 Age/Condition
9 G1928 1998 Ford Crown Vic Police Car 2FAFP71W1WX137532 73268 Age/Condition
10 G1956 1998 Cushman Scooter 98006508 5173 Age/Condition
11 G2083 1999 Ford Crown Vic Police Car 2FAFP71WX)(X172572 83764 Age/Condition
12 G2174 1978 Johnson Tool Trailer 60468 N/A Age/Condition
13 G2230 2000 Ford Crown Vic Police Car 2FAFP71W1YX164331 86791 Age/Condition
14 G2237 2000 Ford Crown Vic Police Car 2FAFP71W9YX164321 97182 Age/Condition
15 G2275 2001 Mack Front End Loader Refuse 1 M2K195C8YM016041 55275 Age/Condition
16 1 Pallet containing 13 Emergency Light Bars- 8 Vector-2 streethawk-3 Mini Vectors Obsolete
17 1 Pallet containing 7 Aluminum Tool Boxes- 4 side boxes and 3 cross bed boxes Obsolete
18 1 Pallet consisting of 6 Ford Crown Victoria Prisoner Partitions Obsolete
19 1 Gerber Vinyl Sign Maker Obsolete
Item # 13
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Request authorization in amount not to exceed $500,000, to pay Gallagher Bassett Services, Inc., for workers' compensation
claims due and payable for the period October 1, 2007 to September 30, 2008, and that the appropriate officials be authorized to
execute same. (consent)
SUMMARY:
This amount represents an estimate of claims expenses for the next fiscal year that will become due and payable as a result of
workers' compensation claims occurring between 1984 and 1991.
The City of Clearwater is self-administered for the majority of its workers' compensation claims, but a handful of claims (15 as of
October 1, 2006) are still administered by the City's former third party administrator, Gallagher Bassett Services, Inc. The City's
Risk Management Division pays a fee of approximately $4,000 per year for continued third party services on these claims.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$500,000
10/1/07 to 9/30/08
Annual Operating Cost:
Total Cost:
$500,000
Appropriation Code Amount
590-07000-545800-519-000 $500,000
Appropriation Comment
Bid Required?: No
Other Bid / Contract:
Review Approval: 1) Clerk
Bid Number:
Bid Exceptions:
Sole
Source
Cover Memo
Item # 14
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a change to the City Council's Budget Policy "Central Insurance Reserve Policy" as recommended by staff. (consent)
SUMMARY:
In 1989, the City received a refund of $505,376 from Travelers insurance for a refund on health insurance premiums. In addition,
additional refunds were received from CIGNA of $52,726 in 1992 and Anheim of $524,108 in 1997 for a total of $1,082,210 in
refunds received. These funds were deposited into the City's Central Insurance Fund and were part of the entire Central Insurance
Reserves. In addition, since the City's budgeting is completed each year prior to knowing the cost of health insurance for the
coming year, the City decided to use that reserve as a budgeting tool and any excess or shortage of budgeted funds to pay for
health insurance was added to or deducted from that reserve. Since 1990, there has been $5,435,723 deposited into this fund from
City budgeted funds. There have been withdrawals from this fund for health insurance in the amount of $1,326,254 and vacation
and sick leave buyout of $996,820 for a total withdrawal of $2,823,074. The current estimated balance in the health reserve is $4.2
million. The policy regarding insurance reserves was as follows until changed on 6/19/03.
Health Insurance Stabilization Fund. The City Commission authorizes maintaining a special health insurance stabilization fund to
guard against future health care costs. This Fund will be used as a budgeting tool to offset any large increases in the City's costs to
provide health insurance. The target minimum balance in this account is 15% of the annual City health insurance expense.
The balance in this fund has grown significantly over the years and is well in excess of the target limit. The current estimated
percentage of the annual City health insurance expense is 36%. The attached schedule shows the history of this reserve. It is an
extensive manual process to keep track of this reserve balance.
In 2003, this policy was changed to reflect not only the need for reserves to assist with budgeting for health insurance, but reserves
are needed for many other insurance/risk related issues, such as the cost of workers' compensation, liability, and property
insurance, hurricanes, and other risks. The policy was changed by the City Council on 6/19/03 as follows:
Central Insurance Reserve Policy. It is a policy of the City Council to maintain a Central Insurance Fund reserve. This reserve is
composed of two amounts:
General: An amount reserved to guard against unforeseen or uninsured costs or increases in property, workers' compensation,
or liability insurance. The target minimum balance for this reserve is equal to 75% of the actuarially calculated self-insurance
reserve liability.
Health Insurance: An amount reserved for use as a budgeting tool to offset any large increases in the City's costs to provide
health insurance. The target minimum balance for this reserve is 15% of the annual city health insurance expense.
If reserves are drawn down below the above target minimum balances, the City will develop a plan to replenish the reserves,
generally within five (5) years.
The General reserve is calculated annually by an outside actuary, therefore, there is no extensive manual process needed. In
addition, this reserve will increase/decrease based upon the risks as determined by the actuary. The balances in these reserves are
now approximately $7.2 million for General Insurance Reserves and $4.2 million for Health Insurance Reserves.
Staff feels that the General insurance reserves (currently at $7.2 million) is sufficient to meet the budgeting needs for health
insurance as well. Staff recommends changing the policy as follows:
Central Insurance Reserve Policy. It is a policy of the City Council to maintain a Central Insurance Fund reserve. This reserve
is composed of two amounts:
General: An amount reserved to guard against unforeseen or uninsured costs or increases in property, workers' compensation,
health, or liability insurance. The target minimum balance for this reserve is equal to 75% of the actuarially calcu~r~Mf,o
insurance reserve liability.
Health Insurance: An amount reserved for use as a budgeting tool to offset any large increases in the City's costft~r#vitt5
health insurance. The target minimum balance for this reserve is 15% of the annual city health insurance expense.
If the reserves are is drawn down below the above target minimum balances, the City will develop a plan to replenish the reserves,
generally within five (5) years.
If approved, the policy will read as follows:
Central Insurance Reserve Policy. It is a policy of the City Council to maintain a Central Insurance Fund reserve to guard against
unforeseen or uninsured costs or increases in property, workers' compensation, health, or liability insurance. The target minimum
balance for this reserve is equal to 75% of the actuarially calculated self-insurance reserve liability. If the reserve is drawn down
below the above target minimum balance, the City will develop a plan to replenish the reserve, generally within five (5) years.
Review Approval: 1) Clerk
Cover Memo
Item # 15
Prem Stab Fund FY2007-estimate
Estimated Premium Stabilization Fund balance at 9/30/2007:
Fiscal Year
1989
1990
1991
1992
1992
1993
1994
1995
1996
1997
1997
1998
1998
1999
2000
2001
2002
2003
2004
2005
2006
2007
1986 Travelers refund
Excess Revenue from departments
Excess Revenue from departments
Excess Revenue from departments
1991 Cigna Refund
Excess Revenue from departments
Excess Revenue from departments
Excess Revenue from departments
Excess Revenue from departments
Anheim Refund
Excess (Deficit) Revenue from departments
Excess (Deficit) Revenue from departments
Transfer to 181 for vacation & sick leave buyouts
Excess Revenue from departments
Excess Revenue from departments(9/30/00)
Excess Revenue from departments(9/30/01)
Excess (Deficit) Revenue from departments (9/30/02)
Excess (Deficit) Revenue from departments (9/30/03)
Excess (Deficit) Revenue from departments (9/30/04)
Excess (Deficit) Revenue from departments (9/30/05)
Excess (Deficit) Revenue from departments (9/30/06)
Estimated 9/30/07 excess revenue from departments
Annual Amount
$ 505,376
497,330
574,527
459,807
52,726
134,305
140,685
977,876
94,425
524,108
(206,149)
(110,735)
(996,820)
29,666
374,069
137,772
(239,726)
(742,218)
(27,426)
645,329
1 ,095,425
274,507
$ 4,194,859
Attachment number 1
Page 1 of 1
Balance
505,376
1,002,706
1,577,233
2,037,040
2,089,766
2,224,071
2,364,756
3,342,632
3,437,057
3,961,165
3,755,016
3,644,281
2,647,461
2,677,127
3,051,195
3,188,967
2,949,241
2,207,024
2,179,598
2,824,927
3,920,352
4,194,859
Item # 15
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve FY 07/08 Blanket Purchase Orders for: Baker & Taylor - $262,500; Ingram Library Services - $155,000; and Ebsco
Subscription Services - $100,000. (consent)
SUMMARY:
Blanket Purchase Orders for Baker & Taylor and Ingram are for the acquisition of books and audio visual materials. Ebsco
provides reference material and other standing orders, magazine and serial subscriptions.
The purchase orders will be used for numerous small dollar purchases. Each order will be shopped for best price and availability.
Type:
Current Year Budget?:
Purchase
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
NA
Annual Operating Cost:
Total Cost:
$517,500
$517,500
2007 to 2008
Appropriation Code
0315-93527 -564400-571-000-
0000
Amount
Appropriation Comment
Review Approval: 1) Clerk
Cover Memo
Item # 16
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve Department of Environmental (DEP) Agreement: LE644 for CV A 07 -488 for Clean Vessel Act Grant Program funding to
replace the existing pump out system at the Municipal Marina and authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Marine & Aviation Department applied for, and received confirmation of funding from the DEP to be able to replace the
existing pump out system at the Municipal Marina. The original system, installed in 1995, was also made possible with DEP grant
funding. It breaks down frequently, and is costing more to fix than replace.
A new system will cost $10,772.70 to purchase and have installed. The cost includes a year warranty, and repairs thereafter if
needed. The entire amount will be reimbursed by the DEP. Maintenance and dredging CIP 93496 contains sufficient funding to
cover the cost of the new pump out system.
Review Approval: 1) Clerk
Cover Memo
Item # 17
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a one-year funding agreement, in the amount of $150,000 between Jolley Trolley Transportation of Clearwater, Inc. and
the City of Clearwater for the operation of transportation and trolley service on Clearwater Beach, Island Estates and Sand Key and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
Jolley Trolley Transportation of Clearwater, Inc. (Jolley Trolley) has been operating trolley service along the City's beach
communities and downtown for 14 years.
The current one-year funding agreement expires on September 30,2007.
At the July 30, 2007 City Council budget workshop, Council directed that the FY08 Funding Agreement be for $150,000 and that
trolley service to the downtown be discontinued. This new agreement reflects both of those conditions.
The new proposed agreement includes a provision requiring the Jolley Trolley to provide monthly ridership information, and that
the Jolley Trolley will develop a strategic plan for the inclusion as a tourism enhancement for the beach.
The Parks and Recreation Department will continue to administer compliance of the agreement.
Type:
Current Year Budget?:
Operating Expenditure
Yes
Budget Adjustment:
None
Budget Adjustment Comments:
This item has been previously budgeted by City Council
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Appropriation Code
001 0-07000-530300-519-000-
0000
Review Approval: 1) Clerk
$150,000
$150,000
2007 to 2008
Annual Operating Cost:
Total Cost:
$150,000
$150,000
Amount
$150,000
Appropriation Comment
General Fund
Cover Memo
Item # 18
Attachment number 1
Page 1 of 4
JOLLEY TROLLEY SYSTEM GRANT FUNDING AGREEMENT
This Jolley Trolley System Funding Agreement is made and entered into this day of
, 2007, between the City of Clearwater, hereinafter referred to as the ("City") and
the JOLLEY TROLLEY TRANSPORTATION OF CLEARWATER, INC., a Florida non-profit
corporation, hereinafter referred to as the ("Corporation").
ARTICLE I. TERM
The term of this agreement shall be for a period of one (1) year commencing on October 1, 2007,
and continuing through September 30, 2008, (the "Termination Date"), subject to annual budgetary
appropriation approved by the Clearwater City Council, unless earlier terminated under the terms of
this agreement.
ARTICLE II. RESPONSIBILITIES OF THE CORPORATION
1) Services to be Provided. The Corporation shall provide the transportation services to
promote tourism described as trolley service on Clearwater Beach, Island Estates and Sand
Key, as described in Exhibit A.
2) Transportation Pick-ups. The Corporation shall provide scheduled transportation pick-ups
which will be no more than 25 minutes apart (conditions permitting).
3) Posted Route Schedules. The Corporation shall provide posted route times at selective
pick-up locations listing scheduled pick-up times.
4) Scheduled Reports of Activities. The Corporation shall furnish the City with IRS Forms
990 and 990T certified by independent Certified Public Accountant within 90 days of the end
of the fiscal year to the Parks and Recreation Director. The financial report is to set forth the
total cost of operations provided, and the detailed account of operational costs funded in part
by the City.
5) Use and Disposition of Funds Received. Funds received by the Corporation from the City
shall be used towards the payment of expenses attendant to the operation of the Trolley
System.
6) Creation, Use and Maintenances of Financial Records.
a) Creation of Records. The Corporation shall create, maintain and make accessible
to authorized City representatives such financial and accounting records, books,
documents, policies, practices and procedures necessary to reflect fully the financial
activities of the Corporation. Such records shall be available and accessible at all
times for inspection, review or audit by authorized City personnel, and shall be made
available in accordance with Chapter 119, Florida Statutes (Public Records) and
other applicable law.
b) Use of Records. The Corporation shall produce such reports and analyses that may
be required by the City and other duly authorized agencies to document the proper
and prudent stewardship and use of the monies received through this agreement.
c) Maintenance of Driver's Log and Check Point System. The Corporation agrees
to maintain a driver's log and a check point system to document compliance with the
agreed upon schedule. Changes to these attached schedules are at the discretion
of the Corporation Board of Directors, but will be submitted to the City at least two
weeks prior to implementation. Any change, or series of changes, which will cause
Item # 18
Attachment number 1
Page 2 of 4
more than a 25% reduction in the routes may, at the discretion of the City Council,
be considered a failure to adhere to the terms of the contract and may be grounds
for reducing the funding commitment or may be considered cause for termination of
the contract.
d) Maintenance of Records. All records created hereby are to be retained and
maintained for a period not less than five (5) years from the close of the applicable
fiscal year.
7) Non-discrimination. Notwithstanding any other provision of this agreement, the Corporation
for itself, agents and representatives, as part of the consideration for this agreement does
covenant and agree that:
a) No Exclusion from Use. No person shall be excluded from participation in, denied
the benefits of, or otherwise be subjected to discrimination in the operation of this
program on the grounds of race, color, religion, sex, handicap, age or national origin.
b) No Exclusion from Hire. In the management, operation, or provision of the program
activities authorized and enabled by this agreement, no person shall be excluded
from participation in or denied the benefits of or otherwise be subject to
discrimination on the grounds of, or otherwise be subjected to discrimination on the
grounds of race, color, religion, sex, handicap, age, or national origin, except that
age may be taken into consideration to the extent that the age of an employee is a
bona fide occupational qualification, as permitted by law.
c) Inclusion in Subcontracts. The Corporation agrees to include the requirement to
adhere to Title VI and Title VII of the Civil Rights Act of 1964 in all approved sub-
contracts.
d) Breach of Non-discrimination Covenants. In the event of conclusive evidence of a
breach of any of the above non-discrimination covenants, the City shall have the
right to terminate this agreement immediately.
8) Liability and Indemnification. The Corporation shall act as an independent contractor and
agrees to assume all risks of providing the program activities and services herein agreed
and all liability therefore, and shall defend, indemnify, and hold harmless the City, its
officers, agents, and employees from and against any and all claims of loss, liability and
damages of whatever nature, to persons and property, including, without limiting the
generality of the foregoing, death of any person and loss of the use of any property, except
claims arising from the negligence of the City or City's agents or employees. This includes,
but is not limited to, matters arising out of or claimed to have been caused by or in any
manner related to the Corporation's activities or those of any approved or unapproved
invitee, contractor, subcontractor, or other person approved, authorized, or permitted by the
Corporation whether or not based on negligence. Nothing herein shall be construed as a
consent by the City to be sued by third parties, or as a waiver or modification of the
provisions or limits of Section 768.28, Florida Statutes or the Doctrine of Sovereign
Immunity.
9) Compliance with Laws. Corporation shall comply with all federal, state, county and local
laws, rules and regulations applicable to the operation of the vehicles. If it is ever
determined that this Agreement violates any federal, state, county or local laws, rules or
regulations, then Corporation shall comply in a timely manner or City may terminate.
10) Corporation's Role in the Development and Revitalization of Clearwater Beach. It is
contemplated by the Parties hereto that in consideration for the funding provided by the City,
2
Item # 18
Attachment number 1
Page 3 of 4
the Corporation's role in providing trolley service shall be promoted as a tourist amenity and
enhancement in furtherence of the development and revitalization of Clearwater Beach. To
that end, the Corporation agrees to cooperate and work with City staff to develop the
Corporation's role as integral to such revitilization and development and as a catalyst for
tourism.
ARTICLE III. RESPONSIBILITIES OF THE CITY
A) Funds for Operations. The City, subject to annual City Council approval, agrees to fund in part
the operational costs incurred in providing the activities and services authorized by this
agreement as follows:
. An annual amount of $150,000 for providing trolley service on Clearwater Beach, Island Estates
and Sand Key, based upon the Corporation meeting the route schedule attached as Exhibit A.
. Payable in equal payments of 1/12 per month per fiscal year.
ARTICLE IV. DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire Agreement of the parties on the subject hereof and may not
be changed, modified or discharged except by written Amendment duly executed by both parties.
No representations or warranties by either party shall be binding unless expressed herein or in a
duly executed Amendment hereof.
ARTICLE V. TERMINATION
1) For Cause. Failure to adhere to any of the provisions of this Agreement in material respect
shall constitute cause for termination. Either party may terminate this Agreement for cause
by giving the other party sixty (60) days notice of termination. If the default is not cured
within the sixty (60) day period following receipt of notice, this Agreement shall terminate on
the sixty-first (61 st) day.
2) Disposition of Fund Monies. In the event of termination for any reason, monies made
available to the Corporation but not expended in accordance with this Agreement shall be
returned to the City within 30 days of demand.
ARTICLE VI. NOTICE
Any notice required or permitted to be given by the provisions of this Agreement shall be
conclusively deemed to have been received by a party hereto on the date it is hand delivered to
such party at the address indicated below (or at such other address as such party shall specify to
the other party in writing), or if sent by registered or certified mail (postage prepaid), on the fifth (5th)
business day after the day on which such notice is mailed and properly addressed.
1 )
If to Corporation, addressed to:
Jolley Trolley Transportation of Clearwater, Inc.
483 Mandalay Avenue, Suite 213
Clearwater, FL 33767
2)
If to City, addressed to:
City Manager
P. O. Box 4748
Clearwater, FL 33758-4748
3
Item # 18
With copy to:
City Attorney
P. O. Box 4748
Clearwater, FL 33758-4748
And
Parks and Recreation Director
P.O. Box 4748
Clearwater, FL 33758-4748
ARTICLE VII. EFFECTIVE DATE
The effective date of this Agreement shall be as of the date below written.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this
,2007.
Countersigned:
CITY OF CLEARWATER, FLORIDA
Frank V. Hibbard
Mayor
William B. Horne II
City Manager
Approved as to form:
Attest:
Laura Lipowski
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
JOLLEY TROLLEY TRANSPORA TION
OF CLEARWATER, INC.
By:
Its
Attest:
4
Attachment number 1
Page 4 of 4
day of
Item # 18
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
A ward a blanket purchase order contract to CBS Radio of St. Petersburg, Florida, in the amount of $300,000, for the purpose of
reimbursing net proceeds, if any, from special events co-sponsored by CBS Radio and the City of Clearwater and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
The City of Clearwater partners with CBS Radio to annually provide several events at Coachman Park.
During 2007, two concerts sponsored in this manner were "Wild Splash" and "Smooth Jazz Fest". In addition, several others
received "marketing" support from one or more of the CBS stations including Iron Man and several Fun 'N Sun events.
The City's Ticketmaster account is used for all ticket sales. In accordance with each event's Letter of Understanding, funds are
redistributed to CBS Radio after all City expenses are paid.
The current blanket purchase order with CBS Radio has been expended and a new contract is being recommended in order to
continue to reimburse CBS Radio their portion of the proceeds per the Letter of Understanding between the City and CBS Radio
for each event.
The Special Events Division produces and co-sponsors numerous other concerts with varying agreements and with other
partners.
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
None
Budget Adjustment:
None
$300,000
$300,000
2007 to 2008
Annual Operating Cost:
Total Cost:
$300,000
$300,000
Appropriation Code
181-99851-550400-574-000-
0000
Review Approval: 1) Clerk
Amount
$300,000
Appropriation Comment
Cover Memo
Item # 19
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a Council policy to allow 12 and 13 year olds to use City recreation center fitness areas under the direct supervision of a
parent, guardian or designated responsible adult. (consent)
SUMMARY:
At the July 19, 2007 City Council meeting, City Council directed staff to develop a Council policy allowing for the
utilization of City fitness facilities by individuals who are 12 and 13 years old under direct parental supervision. As the
policy was developed it was found the definition of parent needs to include a legal guardian. It was also decided to
allow designated responsible adults to provide the supervision.
As directed by Council, supervision under this policy is defined as the parent, guardian or designated responsible
adult, being focused on the safety of the child's workout with no distraction or engagement in any other activity.
Staff will market this benefit to the public utilizing its programming marketing efforts.
If approved, City staff tasked with monitoring these areas will observe the fitness area for compliance. In addition, a
"Parental Consent and Waiver/Release of Liability" form must be executed by the parent or guardian.
This policy will go into effect immediately upon approval by the Council.
Review Approval: 1) Clerk
Cover Memo
Item # 20
Attachment number 1
Page 1 of 2
City of Oearwater
Parks and Recreation Deparhnent-Recreation Prograrruning Division
PARENTAL CONSENT AND WAIVER/
RELEASE OF LIABILITY
Re: Fitness Center Use for Ages 12 & 13
To Be Completed By Parent or Legal Guardian of Applicant(s)
By its nature, partidpation in fitness mer use adiuties am indude a risk if injwy to the ]Xlrticip;mt.
Consider YJUY dependents phy>iml fitness and training, ndes and r0Jilatians, mfetypradia:s and assxiatal
risk s uJzen partidpating in the recreational adiuty if YJUY d1oi.a:.
Since the City of Oearwater is not aware of my dependent's physical condition or training for
various activities and in consideration of the benefits and oWlrtmities afforded to me or my
dependent(s) by participating in the Fitness Center sponsored by the City of Oearwater, I state as
folloV\5:
1. As consideration for the City of Clearwater permitting use of its Fitness Center to
persons age 12 and 13 for the sports of weight lifting, and/or body building, aerobic
fitness exercise, or other use of a City fitness facility, and in recognition of the inherent
nature of these sports, the undersigned Parent or Guardian hereby assumes the risk of all
injuries to his/her dependent(s) and third parties and forever holds harmless, releases,
and discharges, and agrees to indemnify the City of Clearwater, its employees, officers,
Council members, and agents from any and all claims, demands, costs, liabilities, suits or
causes of action including without limitation, those damages from acts of passive or
active negligence on the part of the City, and/or resulting from the acts or omissions of
the dependent or parent or guardian or designated responsible adult supervisor or
otherwise resulting from the use of such premises, facilities, and equipment by the
undersigned s dependent or parent or guardian or designated responsible adult
supervisor or any injury or damage to a person or property sustained, suffered, incurred
or otherwise directly or indirectly caused by undersigned s dependent or parent or
guardian or designated responsible adult supervisor on said premises at any time
heretofore or hereafter. In addition, the undersigned acknowledges that no
representation or warranties of any kind have been made as to the condition of the
premises or its equipment and the undersigned accepts the same for himself/herself and
the undersigned s dependent as is .
2. The mdersigned acknovviedges and agrees that the fitness center use by the below listed
applicant shall be done mder the direct supervision of a parent, guardian or designated
responsible adult over the age of 21, Whose sole purpose of being at the facility will be the one-
on-one supervision of the applicant to insure that proper safety and utilization of the equipment
and facilities are folloV\ed
3. If my dependent should suffer an injury or illness as a participant, I authorize City
representatives to use their discretion to have my dependent(s) transported to a medical facility
for treatment and I take full responsibility for this action and agree to pay any expense incurred
for this treatment.
Item # 20
Attachment number 1
Page 2 of 2
4. Designated responsible adult(s) approved by the parent or guardian to supervise the ages 12 and
13 year olds use of the fitness center.
Applicants Name
Age
Date of Birth
Signature of Parent or Guardian
Date
Phone #
Work Phone #
Item # 20
Attachment number 2
Page 1 of 1
City Council Policy
Leisure Section Item D
D. Ages 12 - 13 supervised use of City recreation fitness facilities. The following
guidelines govern the use of City recreation fitness facilities by users ages 12 and 13.
1. This section shall apply to the use of fitness facilities for individuals who have
achieved the age of 12 or 13 on the day of, or prior to, the day such individual
requests such use.
2. Use of the fitness area by such persons is governed by this Council policy, and is
limited to instances where such person is actively, directly supervised by the
individual's parent, legal guardian or a designated responsible adult, in a one on
one setting. Any other use of City recreation facilities by 12 and 13 year olds is
strictly prohibited.
3. A parent under this policy IS defined as either the biological parent or legal
guardian.
4. A responsible adult under this policy is defined as a person who has achieved
the age of 21 on the day of or prior to the date of the use and is designated by
the parent or legal guardian on the "Parental Consent and Waiver/Release of
Liability" form.
5. An acceptable level of supervision under this policy is considered to be achieved
when the parent, legal guardian or designated responsible adult is not engaged
in any other activity (i.e. working out or in conversation with another user) during
the performance and attendance of the designated youth participant.
6. This level of supervision is designed to ensure proper focus and attention to
achieve safety standards and requirements, including proper technique,
appropriate equipment selection and use. Further, the required supervision is
designed to protect other users of the facilities.
7. City staff will monitor for compliance of this policy.
8. Both the parent, legal guardian or designated responsible adult and individual
child, must have valid access to the fitness facility by paying the appropriate daily
fee, or by securing the proper membership that allows use of the area. In
addition, the parent or legal guardian must agree to and sign the "Parental
Consent and Waiver/Release of Liability" form and identify the responsible
adult(s) who may supervise the child.
9. Staff, in its sole discretion, shall retain the right to eject any party not complying
with this policy. In addition, failure to adhere to this policy shall result in
immediate, permanent termination of the youth participant's fitness facility use
rights.
Item # 20
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a five-year contract with IKON Financial Services for high-speed copier lease and maintenance for a monthly total of
$2082.38 plus overages as allowed by contract in accordance with Miami-Dade County Public Schools Bid #128-FFl1. (consent)
SUMMARY:
As part of the city's analysis of operational efficiencies, Public Communications conducted a review of its graphic reproduction
operation to determine the best direction for future business-needs copying and printing. Based on the analysis, it was determined
that high-speed copying, color copying, design and bindery remained significantly less expensive if retained in-house. the City of
Clearwater's current five-year high-speed copier lease and maintenance agreement expires on September 30, 2007. The new
contract cost is $1317.38 per month for the lease and $765 per month for maintenance, which includes all supplies other than paper
and staples. In general, the new agreement:
- Reduces the city's annual costs by $49,611.24 ($248,056.20 over the contract term)
- Adds efficiency/capability by integrating certain bindery functions
- Reduces "overage" costs from .005 per copy to .0031 per copy
Over the past 12 months, Graphics averaged 250,292 black & white copies per month. The April 2007 analysis determined that the
comparable contract cost with an outside printer would be in excess of $10,000 per month. Based on this analysis, maintaining
copying for "business needs" in-house remains more cost -effective than contracting the service to a third party. Staff recommends
approval of the contract.
Funds are budgeted in the Public Communications Department/Graphics Division for FY 2008. The contract includes a "non-
appropriation" addendum that will allow cancellation of any remaining years should Council decide not to fund the Graphics
operation in future years.
Additional bids:
Ricoh - $2,375.27/month ($142,516.20)
IKON/Canon - $5,818.75/month ($349,125)
Canon - $6,723/month ($403,380)
Xerox - $7,881.60/month ($472,896)
Oce - $4,817/month ($289,020)
Type:
Current Year Budget?:
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Other
Yes
Budget Adjustment:
No
o
$24,988.56
$124,942.80
Annual Operating Cost:
Total Cost:
2008 to 2012
Appropriation Code
555-09225-544100-512-000-
0000
555-09225-530300-512-000-
0000
Amount
$79,042.80
Appropriation Comment
Eqpt. Rental
Cover Memo
$45,900
Item # 21
Maint. Contract
Bid Required?:
Other Bid / Contract:
Review Approval: 1) Clerk
No
Miami - Dade
Public Schools
#128-FFll
Bid Number:
Bid Exceptions:
Other
Government
Bid
Cover Memo
Item # 21
Attachment number 1
Page 1 of 7
.11I MllP=::~V.L~~~m~ 11111
IKON FinaIIGiat3Ervices"
n
Product Schedule Number:
Master Agreement Number:
This Product Schedule ("Schedule") is made pal1 of the Masler \~rcement ("Master Agreement") identified on this Schedule between IKON Financial Services ("we"
or "us") and CITY OF CLEARWATER . as Customer ("you"). All tenns and conditions of the Master Agreement are
incorporated into this Schedule and made a part hereof. It is the intent of the parties that this Schedule be separately enforceable as a complete and independent
agreement. independent of all other Product Schedules to the \laster Agreement.
CUSTOMER INFORMATION
FL 33758
State
CITY OF CLEARWATER
Product Location
711 MAPLE ST PRINT SHOP
Address
CLEARWATER PINELLAS FL 33758
City County State
Fax:-lumber/E-mail Address:
(727) 462.6865/NA@NA.COM
Zip
CITY OF CLEARWATER
Customer (bill to)
711 MAPLE ST
Address
CLEARWATER PINELLAS
City County
Customer Contact Name:
CHRIS HALL
Zip
l"eleRhone ~umber:
<661
PRODUCT DESCRIPTION ("Products")
.....umber
PA YMENT SCHEDULE
Minimum Tenn (mos.) Payment Without Tax Payment Due: (check one) Advance Payment: $
by Check #
60 ~ Monthly
$ 1317.38 Quarterly o Apply to I" Payment
Other o Other
Sales Tax Exempt:
Addendum(s) attached:
[2] YES (Attach Exemption Certificate) Customer Billing Reference Number (P.O. #, etc.)
o YES (check if yes and indicate total number of pages: ---->
TERMS AND CONDITIONS
I. The tirst Payment will be due on the Effective Date. The delivery date is to be indicated by signing a separate acceptance fonn.
2. You, the undersigned Customer, have applied to us to rent the above-described items ("Products") for lawful commercial (non-consumer) purposes. THIS IS AN
UNCONDITIONAL, NON-CANCELABLE AGREDIIC'T FOR THE MINIMUM TERM INDICATED ABOVE. lfwe accept this Schedule. you agree to
rent the above Product(s) from us. and we agree to rent ,uch Product(s) to you, on all the terms hereof. including the Terms and Conditions on the Master
Agreement. THIS WILL ACKNOWLEDGE THAT VOl. IIA VE READ AND U;'IiDERST AND THIS SCHEDULE AND THE MASTER AGREEMENT
AND HAVE RECEIVED A COPY OF THIS SCmmU.E A:'IiD THE MASTER AGREEMENT.
"'. Additional Provisions (if any) are:
THE PERSON SIGNI;'IiG THIS AGREEME:\T 0:\ BHIAI.F OF THE Cl.:STOMER REPRESENTS THAT HE/SHE HAS THE Al.:THORITY TO DO SO.
CUSTOMER
Accepted in Macon, Georgia by:
IKON FINANCIAL SERVICES
x
Title:
Dale:
X
Authorized Signer
Title:
Dale:
Authorized Signer
(Authorized Signer's printed name)
(Authorized Signer's printed name)
IKON Financial ScrviccsSI\! is a service mark of IKON Office Solutions. Inc. and is used herein under license.
P.O, Box 9//5, ,'rlaeon, GA 31208-9//5; 1-800-800-1060
[':; '.\ U9CJ-l
Item # 21
IKON Web Sales Forms
Attachment number 1
Page 2 of 7
.. Document Efficiency
At Work.'"
Sales/Service Order to Master Maintenance & Sale Agreement
Master Agreement Number
Master Agreement Date:
Cll~tOllJcr Information:
Cnstomer Billing Contact: CHRIS HALL
CITY OF CLEARWATER (727) 562-4661 (727) 462-6865/NA@NA.COM
Full Legal Name Phone Extn. FaxlEmail
711 MAPLE ST PRINT SHOP 711 MAPLE ST
Customer Loeation Address Customer Billing Address (if different)
CLEARWATER PINELLAS FL 33758 CLEARWATER PINELLAS FL 33758
citY County State Zip City County State Zip
AUTHORIZA nON This is a SaleslSenlce Order made pursuant aud subject to the terms 'lAd conditions of the above-referenced Master Maintenance & Sale Agreement
betwcen Customer and IKON Office Solutions, Ine. ("Agreemcnt"). The signature below Indicates that the Customer accepts all terms and conditions of tbls sale. Including but
not limited to the terms and conditions set forth In tbe Agreement and Exhibit A thereto, all of which are Incorporated herein by reference and made a part of this Sales Order.
This Sales/Service Order is not vaUd unless and until signed by an Authorized M f IKON Office Solutions, Ine.
;'!'j}qc\,:,':'I'Ji~~~!~\t!;jf~i$~~~Jj~~~$~;\~~i~)f~]e~';i:$;~j~'i
Authorized Signature:
Signer's Printed Name:
Title:
Date:
Authorized Signature:
Signer's Printed Name:
Title:
Date:
Cheek if Sales Tax Exempt ("'Must attach valid Exemption Certil1eate)
Initial Order
(Use the spaces provided below to identify the initial order qf Products and/or Services to be purchased under this Agreement.)
PRODUCT DESCRIPTION
Cheek If Additional Product Description page(s) attached
Product ( h:lrgc'
Sen in' l.e\ d
Gold: Includes all supplies and staples. Excludes paper.
Silver: Includes all supplies. Excludes paper and staples.
Bronze: Parts & Labor only. Excludes paper, slapIes and supplies.
PlusPak: Toner, Parts and Labor (see Exhibit A, Sec. 12). Excludes paper, staples, and MA kits.
Total Product Charges:
Excludes Taxes
Check if Professional Service fees included
Sl'n ice ( h.lrgcs
Minimum Term (mos.)
For Gold, Silver, Bronze
Senice Levels Only
Cost Per Image
For Gold, Silver, Bronze
Senlce Levels Ollly
Guaranteed Minimum Volume - Monthly/Quarter/Other
For Gold. Silver, Brome Service Levels Only
Cost of Additional Images
For Gold, Silver, Bronze
Senice Levels Only
0.0031 bw
ill
o
o
250000 bw
0.0031 bw
o
CJ
12]
36 Months
48 Months
60 Months
Other
Monthly
Quarterly
Other
Monthly
o Quarterly
o Other
Service Charges Total Amount
For Gold Silver, Bronze Service Levels Only
of Monthly
Quarterly
D' Other
Meter Read/Billing For Additional Images
For Gold, Silver. Bronze Service Levels Only
Additional provisions:
Rev. .1/22/07 (PlusPaks)
IKON Web Sales Fonns
11II_tt1fi~~r!HVM1111I
Attachment number 1
Page 3 of 7
Sales/Service Order to Master Maintenance & Sale Agreement
Document Efficiency
At Work.'"
Master Agreement Number
Master Agreement Date:
Customer Information:
Customer Billing Contact: CHRIS HALL
CITY OF CLEARWATER (727) 562-4661 (727) 462-6865/NA@NA.COM
Full Legal Name Phone Extn. Fax/Email
711 MAPLE ST PRINT SHOP 711 MAPLE ST
Customet' Location Address Customer Billing Address (if different)
CLEARWATER PINELLAS FL 33758 CLEARWATER PINELLAS FL 33758
City County State Zip City County State Zip
AVTHORIZA nON This is a Sales/Service Order onade pursuant and subject to the terons and conditions of the above-referenced Master Maintenance & Sale Agrceonent
betwecn Custooner and IKON Office Solutions, Inc. ('"Agreeonent"). The signature below indicates that the Custooner accepts all terms and conditions of this sale, including but
not limited to the terms and conditions set forth in the Agreement and Exhibit A thereto, all of which are incorporated herein by reference and onade a part of this Sales Order.
This Sales/Service Order is not ,',did unless and until signed by an Authorized :\Ianager of IKO:'ll Office SolutIOns, Inc.
CUSTOMER " IKON OFFICE SOLUTIONS, INC.
Authorized SignatUl"e: IAuthorized Signature:
Signer's Printed Name: ISigner's Printed Name:
riUe: ITiUe:
Date: IOate:
U Check if Sales Tax Exeonpt (*Must attach valid Exemption Certificate)
Initial Order
rUse the spaces prodded belo\\' to idel1/W' (he initial order a/Products and/or Serl'ic:es to be purchased under this Agreemellf.)
PRODUCT DESCRIPTION
Check if Additional Product Description page(s) attached
Product Charges
Service Level
Excludes Taxes
Check if Professional Service fees included
Gold: Includes all supplies and staples. Excludes paper.
Silver: Includes all supplies. Excludes paper and stapl"s.
Bronze: Parts & Labor only. Excludes paper, staples and supplies.
PlusPak: Toner, Parts and Labor (see Exhibit A, Sec. 12). Excludes paper. staples, and MA kits.
Total Product Chat'ges:
Service Charges
l\'Iinimum Term (mos.) Cost Per Image Guaranteed Minimum Volume - Monthly/Quarter/Other Cost of Additional Images
For Gold, SiltIer, Bron::e For Gold, Silt'er, Brmlze For Gold, Silt'er, Bronze
Service LeI'ets Only Serl'ice Levels Only For Gold, SiltIer, Bronze Sen';ce LeJ'el.'i On(J' Sen';ce Let'els Ollly
0 36 Months lZl Monthly 250000 bw
0 0.0031 bw 0 0.0031 bw
48 Months Quarterly
l2J 60 Months 0 Other
0 Other
Metel' Read/Billing For Additional Images Service Chal'ges Total Amount
For Gold. Sih'el', Bronze Sen'ice Lel'e!s On!l' For Gold. Silver. Bronze Service Levels anI."
b:J Monthly I Monthly :j;765.00 -
~ Quarterly Quarterly -
Other 0 Other -
Additional Provisions:
Re\'. -('22/07 (PlusPaks)
IKON Web Sales FOIlTIS
IIII
~~i~~~11111
Document Efficiency
At Work.'"
Attachment number 1
Page 4 of 7
Email Address of PS Re
Date of Services:
Customer must already be an IKON customer to use this form without being part of the SFP
Bill ToCust No.: 7557329 Pymt Method: Ship To Customer No.: PO No: PO Date:
Bill To Customer: CITY OF CLEARWATER Ship To Customer: CITY OF CLEARWATER
Address: 71 I MAPLE ST Address: 711 MAPLE ST PRINT SHOP
City: CLEARWATER State: FL Zip: 33758 City: CLEARWATER State: FL Zip: 33758
Customer Contact: CHRIS HALL Tille: PRINT SHOP MGR Phone: (727)562-4661
IKON Sales Rep: CHRISTIANO,NICHOLAS.J Phone:
MPS/FSM/SAM/SAC: SC: PBIRTWELL SC-C: SAlSSA: JCAWTHORNE
Professional Services Taskl
Description of Professional Services
Professional Services Task2
PS/DOC SVC/MiSCELLANEOUS PS.BC SEG 6 (91 ppm + PStDOC SVCtMISCELLANEOUS PS-BC SEG 6 (91 ppm +)
o Design and perform solu1ion implementation plan
o Install and configure printer interface 0 Assist customer in
connecting to their network
o Inslall and setup print drivers/PPD's on up 10 two (2)
workstations
o Printer operator training for lead operalor I administrator
o End user training for print drivers/PPD's for up to two (2)
persons
o System Administrator Training
o Design and perform solu1ion implementation plan
o Install and configure printer interface 0 Assist customer in
connecting to their network
o Install and setup print driversiPPD's on up to two (2)
workstations
o Printer operator training lor lead operator, administrator
o End user training lor prlnl dnver",PPD's for up to two (2)
persons
o System Administrator Training
Task
1
2
3
elKON Code
PS-CONN6
PS-CONN6
OMD Code
WPWY60
WPWY60
Units
RICOH COPIER MPl 100
RI H PIER MP11 00
Unit Price
750
750
Ext. Price
750
750
Notes:
Total Price:
Price Included
This Work Order shall he e1Tecti\"e as or the date of execution h~' hoth IKON and Customer. By signing helow. the undersigned .-epresent that they are duly authorized to cnter into this \\'ork Order on
If of their respecth'c entities.
te:
IKON OFFICE SOLUTIONS, INC.
By:
Name:
Title:
Date:
TERMS AND CONDITIONS
The pertormance by IKON of the Sel",ices descrihed in this Work Order is subject to and shall he gO\'emed soleiy by the following terms and conditions:
Customer engages IKON to perfonTI the services described in this Work Order (the "Services"). Changes to the scope of the Services shall be made only in a written change order signed by both
parties. IKON shall hu\'e no obligation to commence work in connection with any change until the fee and:or schedule impact of the change and all other applicable terms are agreed upon by
both parties in writing. IKON shall provide the Sen"ices at the Customer location set forth herein or on a remote basis. [n consideration of its Services hereunder. Customer shall pay IKO:-.l the
Sm'ice fees in the amounts and at the mtes set lorth above. Customer shall pay all amounts payable to IKON hereunder \Iithin thiny (30) days orthe date of the inloice submitted by IKON. If
IKON undertakes collection or enforcement dTafts. Customer shall be liable for all costs IllereoC including.. without limitnrion. reasonable attorneys' fees and late charges. IKON may "us pend or
terminate Serdces for tlonMpaymetlt. Customer shall be rcspl)l1sibl~ for payment of any applicable laxes ari:;ing: in cUllnection with the tran"actions contemplated hereby (l)ther than with respect
to the income of IKOl'\). Customer shall prO\iJe IKO~ with such acceS:\ to ils t:lcilitics. networks and systems as may he reasonably necessary for IKON to pertorm its Ser\"ices. Customer
acknowledges that IKOi\;'s performance of the Ser\"ices is dependent upon Cu"tomer" s timely and effecth'e performance llf its responsibilities l1erelUlder. l'nless cOl1l1ecth.ity sen.ices arc
specifically identitied in the Task and Description ;ection or this Work Order as pan of the Sm'ices to be pertl>nned hy IKO:\.IKO:->: ;hall have no obligation to pertonn and no responsibilitv
tor the connection of any hardware or software 10 any Customer network or system,
IKON shall pertixm its Serrices in a professional manner. IKO;-"; is not the manufacturer or any nfthe soltware. tools andur products utilized in connection with this Work Order. IKON shall.
howc\"er. make i1ri1ilahle to Customer any \Vi.11T<.uHies made to IKO~ by the l11allllt~lctLlr~r~ (lrlh~ snnwar~. IOnl~ and or products lItilil~d hy IKO~ in cnnn~ction with its S~n'ice~ h~r~und~r. to
the extent trans!erable and without recourse, EXCEPT AS EXPRESSl. Y SET FORTH HEREI:\. IKO:\ \IAKES :\0 W,'.RR.'.'\TIES. EXPRESSED OR 1\IPLlED. I:\CI.L'DI:\G
WARRANTIES OF MERCHANT,\B1L1TY. OR FIT:\ESS FOR ,\ P.\RTlCLL\R PL'RPOSE. 1:\ CO:\:\ECTIO:\ WITH THIS I\'ORK ORDER A:\D THE TR..\;-O;S.\CTlO'iS
CONTEMPI.ATED HEREBY, IN:\O E\'E'iT SHALL IKO'i BE L1.'.BLE TO l'L'STO\IER FOR ,\'iY "'DIRECT. SPECIAL OR CO:\SEQLDJTlAL DAMAGES OR LOST PROFITS
ARISING OCT OF OR RELATED TO THIS \\'ORK ORDER OR THE PERFOR\I.\'iCE OR BREACH HEREOF. EVE:--i IF IKON HAS BEE:\ AD\'ISED OF THE POSSIBILITY
THEREOF. IKON'S LIABILITY TO Ct.:STO\IER HEREL':\DER, IF .\:--iY. SH.\LL 1:\ :\0 EVE:--iT EXCEED THE TOTAL OF THE FEES PAID TO IKON HERELNDER BY
CUSTOMER. I:-.J NO EVENT SHALL IKON BE LIABLE TO CLSTO\tER FOR AW DA\lAGES RES(jLTtNG FROM OR REL.-\TED TO ANY FAILURE OF THE SOFTW.\RE,
INCLUDING. BUT NOT LIMITED TO. LOSS OF DATA. OR DEL.'. Y OF DELIVERY OF SERVICES LNDER THIS WORK ORDER. IKON ASS(jMES:--iO OBLIGATION TO PROVIDE
OR INSTALL ANY ANTI-VIRUS OR SIMILAR SOFTWARE A:\D THE SCOPE OF SERVICES CONTEMPL\ TED HEREBY DOES NOT INCLUDE ANY SLCH SERVICES.
Except for purposes of this Work Ord~r. fKON shall not use or discl(}s~ any propri~tary or confidential Customer data deri\'~d from its Sen.ices hereunder; prorided. howerer. that IKO:\ ma)
use general statistics relating. to the Scn-ice engagement so long as it does not disclose the identity of Customer l)r make uny reference to any illfbrmation trom \\-hich the identity of Customer
may be reasonably ascel1ained. CustOlner agrees that during the tenn of the Sen'ices and for a period of Olle" (I) year atter termination thereoC it shall not directly or indirectly solicit, hire or
otherwise retain as an employee or independent contractor any employee of IKO'i that is or was involved with or pan of the Services. This Work Order represents the entire agreement between
the pm1ies relating to the subject matter hereof and supersedes all prior lUlderstandings. writings. proposals, representations or communications. oral or written. of either party. This Work Order
may be amended only in \\Titing executed by the authorized representatives of both panies, Any purchase order, service order or other Customer ordering document will not modify or affect this
Work Order, nor have any other legal eflect, and shall serve only the purpose of identifying the service ordered. This Work Order may not be transferred or assi~'I1ed hy Customer without the
prior \Hinen consent of IKON. This Work Order shall be interpreted in accordance with the substantive laws of the Commonwealth of Pennsylvania. without regard to principles ofconOicts of
law. The relationship of the parties is that of independent comractors. IKON shall not be responsible for and shall he excused ti-om performance or have reasonable additional periods of time to
perform its obligations \vhere it is delayed or prevented from performing any of ils obligations for reasons beyond IKON's reasonable control. including. without limitation. acts of God, natural
disasters, labor disputes, strikes or unavailability of services, personnel or materials. This Work Order is separately enforceable as a complete and independent binding agreement. independent of
all other Work Orders. ifany. By signing, the Customer acknowledges and accepts the terms and conditions of this Work Order, and continns that the undersigned has the necessary power and
authority to enter into this Work Order on behalf of Customer.
1 OF 1
.11I ~ ~~~\d1,~11 ~i;,Mr '~~I
v. 06.20.06
Attachment number 1
Page 5 of 7
Document Efficiency
At Work:u
Equipment Removal or Buyout Authorization
Customer Name: CITY OF CLEARWATER Date Prepared: I
Contact Name: CHRIS HALL Phone: (727) 562-4661
Address: 711 MAPLE ST City: CLEARWATER
State: FL IZip: 133758 Fax/Email: (727) 462-6865/
QjIantily lVrake. Model, Serial Number .' .. ...C..... .../"....)...;;)): ...i.....).,....:?.."}}.}}}.:
1 OCE, 3165DC, 166052123
o Check if additional Product Description page(s) attached
This Authorization applies to the equipment identified above and to the following Removal/Buyout option: [CHECK ONE I
o
[{]
Equipment Owned by Customer. This Authorization will confirn1 that you desire to engage IKON Office Solutions, Inc. ("IKON") to pick-up
and remove certain items of equipment that are owned by you, and that you intend to issue written or electronic removal requests (whether such
equipment is identified in this Authorization, in a purchase order, in a letter or other written form) to us from time to time for such purpose. By
signing below, you confirm that, with respect to every removal request issued by you (l) IKON may rely on the request, (2) the request shall be
governed by this Authorization, (3) you have good, valid and marketable title to such equipment and have satisfied all payment and other
obligations relating to such equipment which may bc owing to any third party under any applicable lease, financing, sale or other agreements,
(4) you have obtained any and all necessary consents and approvals required to authorize IKON to remove such items of equipment and to take
title thereto, and (5) by this Authorization, you hereby transfer good and valuable title and ownership to IKON to the equipment, free and clear
of any and all liens and encumbrances of any nature whatsoever and you will cause to be done, executed and delivered all such further
instruments of conveyance as may be reasonably requested for the vesting of good title in IKON. IKON does not assume any obligation,
payment or otherwise, under any lease, financing, sale or other agreements relating to any equipment. Such agreements shall remain your sole
responsibility. As a material condition to the performance by IKON, you hereby release IKON from, and shall indemnify, defend and hold
IKON harmless from and against, any and all claims, liabilities, costs, expenses and fees arising from or relating to any breach of your
representations or obligations in this AuthOlization or of any obligation owing by you to any third party in respect of all equipment identified in
the removal requests issued by you.
Equipment Leased by Customer from IKON, IOS Capital or IKON Financial Services. This Authorization will confinn that you desire to
engage IKON to pick-up and remove certain items of equipment that are currently leased by you from IKON, IOS Capital or IKON Financial
Services, and that you intend to issue written or electronic removal requests (whether such equipment is identified in this Authorization, in a
purchase order, in a letter or other written form) to us from time to time for such purpose. By signing below, you confirm that, with respect to
every removal request issued by you (l) IKON may rely on the request, and (2) the request shall be governed by this Authorization. If you are
entering into a new lease with IKON or IKON Financial Services in connection with the upgrade of currently leased equipment, IKON agrees
that following acceptance, the new lease will terminate the existing lease with respect to any upgraded equipment. Except for the obligations
of IKON to pick-up and remove items of upgraded equipment, IKON does not assume any obligation, payment or otherwise, under your lease
agreement, which shall remain your sole responsibility. As a material condition to the performance by IKON, you hereby release IKON from,
and shall indemnify, defend and hold IKON harmless from and against, any and all claims, liabilities, costs, expenses and fees arising from or
relating to any breach of your representations or obligations in this Authorization or of any obligation owing by you under your lease agreement.
D Equipment Leased by Customer from a Third Party. Upon execution and delivery by Customer of a sale, lease (and related delivery and
acceptance certificate), service and/or other agreement ("Agreement") between IKON and/or IKON Financial Services, IKON agrees to pay to
(A)D the customer (and Customer hereby agrees to promptly pay such amount to th" below named payee ("Payee")), or
(B) D the Payee identitied below, an amount ("Buy Out Amount") equal to , to pay ofT and/or reduce Customer's
obligations owing under that certain equipment lease agreement no.
("Third Party Lease") between Customer and Payee relating to the equipment identitied in the Third Party Lease ("Equipment").
D W-9 included 0 Third Party Quote or Proof of Buyout Amount attached
Mailing Method D Mail Check (Regular) 0 Ovemight Check
Payee Name:
Address:
City, State, & Zip Code:
Attention:
Distribution Code (for 3rd party transaction):
The Buy Out Amount reprcsents the total amount payablc by IKON for such purpose. IKON shall have no obligation, and docs not assumc any
obligation, under the Third Patty Lcase. Customer aeknowlcdges that Customer is solcly responsible to make paymcnts to the Payce under thc Third
Patty lcase, to rctum the Equipment at thc appropriate timc to thc appropriate location as dctcnnined by thc Payee, and to tilltill any and all payment and
other obligations under the Third Patty Lcasc. Customer agrces to indemnify and hold IKON harmlcss trom any losscs, damages, claims, suits and
actions (including rcasonable attomeys' fecs) arising [l'om thc breach by Customer of any of its obligations contained in this authorization andlor thc
Third Pmty Lease.
Vendor Code:
AGREED AND ACCEPTED:
CUSTOMER
By:
Name:
Title:
Date:
IKON OFFICE SOLUTIONS, INC.
Prepared By:
Approved By:
Name:
Title:
Date:
Form - Equipment Buyout Removal.11 05
IKON Weh Sales Forms
Item # 21
.11I ~ ~~~~~II~I~~;!f!i~ 11111
Attachment number 1
Page 6 of 7
Document Efficiency
At Work:"
Equipment Removal or Buyout Authorization
CustomeI' Name: CITY OF CLEARWATER
Contact Name: CHRIS HALL
Address: 711 MAPLE ST
State: FL
Date Prepared:
(727) 562-4661
CLEARWATER
(727) 462-6865/
1 CANON, IT1l0, NSW00342
D Cheek if additional Product Description page(s) attached
This Authorization applies to the equipment identified above and to the following RemovallBuyout option: [CHECK ONE]
D
[{]
Equipment Owned by Customer. This Authorization will confirm that you desire to engage IKON Office Solutions, Inc. ("IKON") to pick-up
and remove certain items of equipment that are owned by you, and that you intend to issue written or electronic removal requests (whether such
equipment is identified in this Authorization, in a purchase order, in a letter or other written timn) to us from time to time for such purpose. By
signing below, you confinn that, with respect to every removal request issued by you (I) IKON may rely on the request, (2) the request shall be
governed by this Authorization, (3) you have good, valid and marketable title to such equipment and have satisfied all payment and other
obligations relating to such equipment which may be owing to any third party under any applicable lease, tinancing, sale or other agreements,
(4) you have obtained any and all necessary consents and approvals required to authorize IKON to remove such items of equipment and to take
title thereto, and (5) by this Authorization, you hereby transfer good and valuable title and ownership to IKON to the equipment, free and clear
of any and all liens and encumbrances of any nature whatsoever and you will cause to be done, executed and delivered all such further
instruments of conveyance as may be reasonably requested for the vesting of good title in IKON. IKON does not assume any obligation,
payment or otherwise, under any lease, financing, sale or other agreements relating to any equipment. Such agreements shall remain your sole
responsibility. As a material condition to the perfornmnce by IKON, you hereby release IKON from, and shall indemnify, defend and hold
IKON harmless from and against, any and all claims, liabilities, costs, expenses and fees arising from or relating to any breach of your
representations or obligations in this Authorization or of any obligation owing by you to any third party in respect of all equipment identified in
the removal requests issued by you.
Equipment Leased by Customer from IKON, IOS Capital or IKON Financial Services. This Authorization will confirm that you desire to
engage IKON to pick-up and remove certain items of equipment that are currently leased by you from IKON, IOS Capital or IKON Financial
Services, and that you intend to issue written or electronic removal requests (whether such equipment is identified in this Authorization, in a
purchase order, in a letter or other written fom1) to us from time to time for such purpose. By signing below, you continn that, with respect to
every removal request issued by you (I) IKON may rely on the request, and (2) the request shall be governed by this Authorization. If you are
entering into a new lease with IKON or IKON Financial Services in connection with the upgrade of currently leased equipment, IKON agrees
that following acceptance, the new lease will terminate the existing lease with respect to any upgraded equipment. Except for the obligations
of IKON to pick-up and remove items of upgraded equipment, IKON does not assume any obligation, payment or otherwise, under your lease
agreement, which shall remain your sole responsibility. As a material condition to the perforn1ance by IKON, you hereby release IKON from,
and shall indemnify, defend and hold IKON harmless from and against, any and all claims, liabilities, costs, expenses and fees mising from or
relating to any breach of your representations or obligations in this Authorization or of any obligation owing by you under your lease agreement.
D Equipment Leased by Customer from a Third Party. Upon execution and delivery by Customer of a sale, lease (and related delivery and
acceptance ceI1ificate), service and/or other agreement ("Agreement") between IKON and/or IKON Financial Services, IKON agrees to pay to
(A)D the customer (and Customer hereby agrees to promptly pay such amount to the below named payee ("Payee")), or
(B) D the Payee identilied below, an amount ("Buy Out Amount") equal to , to pay off and/or reduce Customer's
obligations owing under that certain equipment lease agreement no.
("Third Party Lease") between Customer and Payee relating to the equipment identified in the Third Party Lease ("Equipment").
o W-9 included DThird Party Quote or Proof of Buyout Amount attached
Mailing Method D Mail Check (Regular) D Ovemight Check
Payee Name:
Address:
City, State, & Zip Code:
Attention:
Distribution Code (for 3rd party transaction):
Thc Buy Out Amount rcprcscnts thc total amount payable by IKON for such purposc. IKON shall havc no obligation, and docs not assume any
obligation, undcr thc Third Party Lcasc. Customcr acknowledges that Customcr is solcly responsible to makc paymcnts to the Paycc undcr the Third
Palty lease, to retum the Equipment at thc appropriate time to the appropriate location as detennined by the Payee, and to fulfill any and all payment and
other obligations under the Third Party Lease. Customer agrees to indemnify and hold IKON harmless liOln any losses, damages, claims, suits and
actions (including reasonable attol11eys' fees) arising from the breach by Customer of any of its obligations contained in this authorization and/or the
Third Party Lease.
Vendor Code:
AGREED AND ACCEPTED:
CUSTOMER
By:
Name:
Title:
Date:
IKON OFFICE SOLUTIONS, INC.
Prepared By:
Approved By:
Name:
Title:
Date:
Form - Equipment Buyout Removal.11 05
IKON Weh Sales Forms
.11I ~ t~,~~~"al~~ ,,,111111
Attachment number 1
Page 7 of 7
.. DoamutEliclency
At WeIt..
*Ricoh MP-IIOO*
Included Accessories List
1. Ricoh Finisher SR5000
2. Ricoh Fiery EB-135 Print Controller
3. Ricoh LCT RT5010 DL T
4. Ricoh Punch Unit PU5000
5. Ricoh Booklet Finisher BK5000
The above accessories are included on BOTH Ricoh
MP-IIOO's.
Item # 21
,b}"'J:-:
Oct-03-2003 13:50
From-PUBLIC COMMUNICATIONS
Master Agreement
CUSTOMER;
Number:
City:
{}in; Or (1j EAiZjDR7ErZ-
j (JO ~r:;u"h m\/I? 'rl..e Au~ ~r()e:..
I
(!j ~A/?d.1 )r~rFR.... StatB:R Zip: 6<=5 t~j/)
Full Legal Name:
Address:
727-562-4696
T-578
Attachment number 2
Page 1 of 5
P,002 F-217
IOSCapitar
Contact: 'JJEJ J\{ 111A\.{hc...
Phone: 1rilf-5fr1:)-dfdo
This Master Agreement ha~ been wril1~n in "lenr, easy to U11dcrS~lnd English. Wilen we tlSe the words "you", "your" Or "Cu5tomor" in this Master AgreemenT, we mean you, OUr CUStomer,
as indicated above, When w~ \IS~ the words "wo", uus", uour" or "IOS C:lpit"l" in this MMtCf Agreement. we moan IOS Cal'iQI, rnc" " wbolly-owned subsidial)' of iKON Office
Solutions, Inc. ("IKON")_ IKON is the equiptnent supplier and is o~e of lhe lnrgost distribulor.; of office solutions illlhe world, Our principal corpOl'lltc office is locuted at 1738 Bass
Road, Macon, GA 31210.
I. Asrcemt;'!nl. W~ ilgree to rem to you, and )'ou ugree to rent froIll us, subject to 1l1e
termS of this Master Agreement, the personal and intangiblo propt:rty described ill My
equipment sehcdule (a "Scbedule") exocuted by you "nd us and ineorpOttlting tbe
tCnllS of ~his M~SI~r Agreement by rcfcr~nce (th~ ':Agr~ment"). Th~ personal and
mkmglble propc:rty described on a Schedule (Iogethc:rwilll all au.1chm~nls, repIs.comont,<,
parts, substitutions, adl!itions, repain;, and nccessorias ineor'pomted in or affixed to Ihe
propcrty alld an)' li~ense or subscription rishrs asso~iilted with the prol'~rly) will be
eollecrivI:'ly tl:f=ed to as "Produer"_ Th" rtlanllfole1urer andlor vcndor of Ih. ~'\tIgible
Produ(;t shall be referred to as th<> "Vendor." to the extent thc Product includes
intHngible property or associaled services such as periol!ic soflw.m: licenses and pro.
paid data basc subsetiplion nl:hts, such intangible prop~rty shall be referred ro as lh~
llSoftwarc..!' .
2, S~h.dules; Delivery and Aeecptanc\,\. EiI~h Schedule that inC\ll'por;l!~~ this Master
Agreement shall be govcnlCd by Ih~ terms and conditions of t1ti~ Milster Agreement, as
well 3.S rhe tenns and conditirlfiS set forth in such individu;ll Schedule_ Each Sehedllle
sh~1l eon.;!ilult;'!" complete agreement soparate aT\d distinct from this Ma.<tel' Al!:rCemt;'!nt
and any other Schedule. The tcrmination of Ihis Master Agreemcnt will nO~ i1fil:ct any
Scbedules executed prior ro rhc effective dill. of sllch temlinatioll. Wh~n you receive
the Product, you agree to inspoct it to det=ine it is in good workitlS Order, Scbeduled
Payments (as spceificd ill. the app]i~ilble Scbedule) will begin on Ibe Product delivery
dare ("Effcctivc Date"). You agr~e to sign and return to Uo a .;Ielivery nnd acceptance
certificate within rhreD bllsiness d..ys after any Product is install~d.
3_ Term; Paym"'llts. The fir"! scheduled Payment ("-" sp"cifi",u in the applicable Schedule)
("Payment") will b~ due on or before the Effective Dille, Th. remaining Payme~t>
will b~ .;Il>e on the S,\me day of OIlch IIUbsequcnt month, unless othetwise ~pecjfied
on lh~ ;lpplicrJble Sr;heduIe. Ifnny Paymcllt or oth~r amount payable undel' all)l Sehed-
1.11.. is not paid within ten days of i[f,' due dute, you will pay to ~, in ilddition to
IhM pilytnent, a lale charge of 5% of the ov~rdllC: payment (but il) IlO even! greater
th"n the maximum amount allowed by appliCllble law). You agree to p"y $25_00 for
CIlch chock Illat the bank rctllms for insufficiem ful1d~ or f,)r ilny other reason. You
also agree that THIS IS AN UNCONDITIONAL, NON-CANCELABLE AGREE-
MENT FOR THE !v'UNIMUM TERM INDICATED ON ANY SCHEDULE TO THIS
MASTER AGREEMENT. All paymenl<l ro US ilte "nef' und nre not subjcet to S~l oil'
or r.du~tion,
4, Ptoduct Location; Use and Rcpair. Y,)U will keep and use the Product only ut the Prod-
uct Location showa in the applieilble Schedule. You will nOI move the Product n'Otn
the location 'pecified in the appli~ilble Schedule or mak~ ;\ny rlllerations, additioll~ or
replacement< to thc pro(luct without our prior wrincn COnsent. which consent will nol
be unreaSOnilbly withheld. At your own COf.t ~nd ~xp<:nse, you will ""'ep the Product
eligible for any manufacturer's ccnil1eillion und in compliane~ with rlpplicable laws
(mu in good condition, exccpt for ordinilIY went and teal'. All alt~ru~ions, additionR or
replacemcnts will becom~ p.1ft of the Product alld our property ar no COSI 01' expenSe to
lK We m;ly in'll~~t the Product at any reason;',bJe lime_
5. T.l~es and Fees. In addition to rhc paymonl5 under thif. Maf.ler Agreoment, you agree 10
pay all t3xes, fees, and filing costs related to tile use of the Product, cvan ifbill~d after
thc end of the term of this Master Ag,~eement or any Schedules. If w~ ;Ire required to
fill: and p~y prOperty t;lX, you ugree to reimburse- us. If you are requiroQ t(. fil<: und pay
the taX"'S directly to the tax collcetor. we will notify you.
6_ Wilffilnties. We rran<:fer to yOu, witbout recourae, for ~he term of eseh Sch~(lllle, any
wilrrrmtios madc by the Yondor or Supplier C~s d~fined in Section 10 of lhi. Mastcr
Agrecment) with r~spt:ct to 1l1e PrOduct r~nled purSllllllt to su~h Schedule. We Wamm\
that \V~ will not interfere with )lour 'tuiet enjoyment of Ihe Itse of [hc Product '0 long as
no ev~nt or default undcr this M:IStor Agreement or ~ny Schedule shall h:we o;;cllITed and
b~ r;ontinuing_ The p:ll1i",~ \0 this Master As~~ernt;'!nt eoch ackllow]~de~ thot IDS CnpiwJ
is u wholly owncd $llllsidi~IIY of u(ON. YOU ACKNOWLEDGE TI-IAl WE DO NOl
MANUFAcruRE OR DESIGN THE PRODUcr. you ACKNOWllDGE THAt WI
DO NOT REPRESENT THE MA..m.Jl'ACTIJIl.ER, VENDOR OR EQUIPMENT SUP
T'LIEl.l.. AND THAT YOu HAVE SELECTED nili PRODUcr AND THE VF.NT1()~
BASED ON YOUR OWN JUDGMENT, However, notwithstanding anythi...~ 10 the coo-
tnuy, if you cn~er il\lo any maintennnce ngrecment ("Maintenance Agreemenl") with IKO}:
willi respect 10 any Product, no provision, clau<lt: or parag;raph of thiS Ma~ter Agreom<:n:
shall alter, restrict. diminish orwnive the rights, rcmedies or bcnc!it.~ that (D you ma.y Imv.
a8'linsI IKON us n vondor ofthe Product or in COllneetiOll With Iho): Mainlenance Agroem~al
Or (Ii) you may have ag:linst lKON unde~ Article 2;\ of the UCC, EXCEPT FOR OIJR
WARRANIT OF QUlET ENJOYMENT, WE lv1AKl! NO WAl:tRANTY, EXPRESs OR
IMPLIED,AS TO ANY MATTER WHATSOEVER INCLUDING. BlITNOT LIMlTED
TO, THE IMPLIED WARRANITES OF MERCHANTABILITY OR. FITNESS FOR A
PARTICULAR PURPOSE. AS TO US, YDU RENT TI-IE PRODUCT (5) '''A.S-IS''. The
only WlltIllIlties, c''lpreas or implied, made to )lOll ~r<> t)1e warranlies (if imy) made 1>y Iho
Vendor to you in any docwllctlt$ ~ccllla<:l b)l ~nd bet\wen Ih~ Vendor and YOIl, YOU
AGREE THAT, NOTWlTl-ISTANDINO /\NYTHlNG TO THE CON1RARY, WE ARE
NOT RESPONSIBl.E FOR. AND YOU WILL Nor MAKE ANY CLAlM AGAINST
US FOR, ANY DAMAGES, WHETHER CONSEQUENTIAL. DIRECT, SPECT.f\L. OR
INDIRECT.
7- Lof,f, Or Dilmag~, YOll are responsiblc for any theft, de!ltntction of, or dal'll~g. to, the
Pt'Qduc~ (~ollectively, "Los.") from any cause at all, whether or not insured, from the
tim~ ofl'roduct delivery to youlllttiI it is delivered to us at the end ofthe Schedule. You
ar<: required to make all Payment.~ evcll ifthcre is ~ .l--Of-s. y,>u mu,[ nOlify us in writins
immedistely of any Loss_ Theil, at our option, you will aith",r (a) r~[J~ir the Product 8\1
that it is in goojl condition and WOJ'killg (Jl'dor, aliBibl", for arty malluf<lctllrer's eeniftc:~.
tion, (Il) pay ~ Ill" ~mOIlIlIl: specified in Section 12 below, or (c) replace Ille Ptudur;t
wirh eqllipment ,lf~imililf "g~ and cupar;ity from IKON_
8. Illd~It)llil)l, Liubility nnd Insurance, (a) The parties to this Master A!;\fe..ment will
ind~mnify, d"feml nnd hold each other harmlesa from alllos.eo, damages, daims, suit.
~nd a~tions (including courr eo.", Blld reasonable attol1leys' fees) (..t;cl~jms") arising
out of any breach of chi! Masrcr Agrecmc1lt elteal)1 ro Ihr,; el'tef)t caused b)' tho neg-
ligence or imentional aers Or I)["t\issions of th~ O(h~r. (bi Bec~uso you have sole pos-
sossion and eOI'HrClIM Ihe Ptl,duct, you ar~ fully re'llonsible for any Claim, or olher
damssc, injury O( loss e'lUsed by (or toi the Product resulting from thc Ilse, misuse
or poss",ssion of the Product or any accident or other casualty relating to the ProducL
We !\re responsible for damagc or injul'Y to thi,'d porsOtlS Whelllhe daIllage or injury is
CiUtsed e"cIusively by our ncgligent B'''-'' 0,' Olllio~:iOn,'. You ~gr",e to maintain insursne~
to cover the Product and will nanl'" uS flS '\n additionul insured and loss pllyee Oil ~Our
insurance policy, StJ~h insuwll(;e will provide that we will be given 30 days ~dvllnce
Iloliee of ;my ciU1c<:llation. If you fail to providc cvidcnee of illSUl'a"C", reasonably
S;llisfactory to IlS. you amhori~o UR to obtain coverage (11'\ )lour behalf and you agrcc to
pay far this eove,'age. In the ",vt;'!nE of loss Or diUlluge to the Product. you agree [(l remilin
I'''oponsibl~ for Lbe puyment obligations under this Muster AgreemCllr umil [he pllymem
(lbligiltiOns ilre: fully satisfied.
9_ Tille; Recording. We are the owner of and will hold tille to the PrOOucl (except
for :lny SOtlware), You will keep the Product frec of all licns alld "'nCl1mbrnnees.
Except ~s (ell~~I~d on nny Schedule, you agree tltat thi$ MaRter Agn:emenr is a
lme rontu], However, if an)l Schedule is deemed to be intended for sc;curiry, you
hcreby !;\~atlt to us iI purchase money security interest i,l the Prot;lu~1 ~overed by the
applicable S~h~dl1le (including any replaeClllDllt~, substiEuTioos, ildditions, Ilttaehmenl~
and proceedS) as secul'ity for \h~ pi1ym~nL of tbe amounts undor each, Schedulo. You
authorize Us tl) fiJ~ iI copy of this Muster Agrecmelu and/or nny 5~h~dule a8 a fil1M~ing
st3terl1~n! !tnd appoint u. oj' QUI' deoigllee ~s )'Our ,,[tomey-in-fact to exccute and file, on
your behalt~ financing st-atemen!s COvering the Produer.
~~~~iiJlP~~\Nm-~Ji~~iIli~r~,\fW.lWi>~l1\:i!iI.IIiiliI~161\'l11i!.\llf;f1M\i'\'Il.'iJ!\&"IilIfi\'I1!lII!III!'!I\l'IlMlr\I<\i.'\\lfJ""m4I\lli'fl)J'!~1!"1MJ''''')V'~~'''''''''''('_''''''''''''''''''''''''''_'K'''''''
Item # 21
Oct-03-2003 13:51
From-PUBLIC COMMUNICATIONS
727-562-4696
Attachment number 2
Page 2 of 5
T-578 P.004/011 F-217
IOS Capital, IncIU
P,Q. Box 9U5, Macon, GA 31208~9115
Non-Performance Cancellation (Six Month) Addendum
ADDENDUM C'Addendum"), dated as of the 1st day ofMav, 2002, to that certain agreement no.
("Agreement") between IOS Capital, Inc.
("we" or "us") and City of Clearwater, as customer ("Customer" Or "you").
The parties, intending to be legally bound, agl"ee that the Agreement shall be modified a.s follows:
1. Limited Non-Performance Cancellation Right. (a) IKON OfficeSoluriollS, Inc. ("IKON"),
our corporate parent, has committed to you to perfonn those certain perfoffilallCe commitments ("'Performance
Commltm.ents") set furth on Exhibit "A~' with respect to the equipment ("Equipment") relating to the Agreement.
lfIKON fails to so perform as relates to any item of Equipment, please forward a registered letter addressed to
the Quality Assurance Department located at 1738 Bass Road, Macon, GA 31210 describing either the specific
Equipment problem or detailing the specific Performance Commitment(s) IKON has not met. If, at any time from .
the date of this Agreement up through and including the date occurring 6 months after the date of this Agreement,
IKON has not corrected any such problem Or repaired or replaced the non-performing item of Equipment (with
comparable Equipment of equal or greater capability at no additional charge) within 30 days of your registered
letter, you may notify uS in a sepamte registered letter (to the above address) ofyaur intent to cancel that portion
of the Agreement relating to the non-performing item of Equipment as of the date occurring thirty (30) days from
the date YOUT cancellation letter is received by us. 'This limited non-performance cancellation right will be deemed
to be null and void. and of no further force or effect, as of the date occurring 6 months after the date of this
Agreement.
(b) Follo'Wing the date of any such cancellation, you will owe no further financial obligation in
connection with that portion of the Agreement relating to the non-perl'onning item of Equipment due (you will still
owe a prorated amount for the remaining Equipment)_ All financial obligations from the corrunencement of the
Agreement up through and including the cancellation date, however, will remain your responsibility. The
Agreement will continue fOf aU other item:.i of Equipment.
2_ All capitalized terms used but not defined in this Addendum will have the meanings
given to them in the Agreement. Except to the extent modified by this Addendum, the tenns and
conditions of the Agreement will remain unchanged and shall ~ntinue in full force and effect.
IN WITNESS WHEREOF, each party has caused its I~fuly authorized officer to execute this Addendum,
as of the date first written above_
CUSTOMER: CITY OF CLEARWATER
IDS CAPITAL. INe.
'r
By/' ::x::e R rmc-ha) b1 b""/11LL~E
Authorized Signer 'bIDQk. .
By:
Authorized Signer
Item # 21
Oct-03-2003 13:51
From-PUBLIC COMMUNICATIONS
727-562-4696
Attachment number 2
Page 3 of 5
T-578 P.006/0l1 F-217
Ex:hibit A
Performance Commitments
BETWEEN
City of Clearwater
&
IOS Capital/IKON OFFICE SOLUTIONS
Guarantees
The Guarantees arc applicable to the equipment (Equipment) described in this Agreement. The Guarantees are effective on
the date the Equipment is accepted by you and apply during IKON's normal business hours. They remain in effect for the
Minimum Te:rrn ~n lone :'In nO ongoing dt'fault exists on your part.
Term Price Protection
TIle Cost per Image and the Cost of Additional Images are guaranteed ilgainst any price increase for the ternl of this
Agreement, unless agreed to in writing by an Addendum signed by both parties.
Service and Supplies
IKON provides full coverage maintenance including replacement parts, drums, labor and all service calls during our nonnal
business hours. This Program also provides all supplies required to produce images on the Systems covered under this
Agreemenr, including staples. The supplies are provided according to manufacturer's specifications. Optional supply items
such as paper and traIlSparencies are not included.
Guaranteed Response Time
We guarantee a quarterly average response time of2 to 6 hours for all service calls located within a 30 mile radius of any
IKON office and 4 to 8 hours for service calls located within a 31-60 mile radius for the term of this Agreement. Response
time is measured in aggregate for all machines covered by this AgreemenL If the response time guarantee is not met, a
credit equal to one month's minimum payment will be made available upon your requesT. Credit requests must be made in
writing via a registered letter to the address specified in the" Correspondence" ~ection below.
Uptime Performance Guarantee
The System(s) provided under this Agreement will be operational with a quarterly uptime average of 95%, excluding
preventative maintenance tinle or we will, upon request, provide a loaner of similar or upgraded features at nO additional
cost, until the System(s) is operational. Loaner requests ml.l.st be made via registered letter to the address specified in the
"Correspondence" section below_
Image Volume Flexibility
At three months from the contract inception and every three months thereafter.. IKON will, upon your request, review the
image volume. If the image volume has moved upward or downward in an amount sufficient for you to consider an
alternative plan, IKON will present pricing options to conform to a new image volume. If you decide an upward Or
downward adjustment of the Guaranteed Monthly Minimum Images is advantageous, a new Agreement must be signed by
both parties. The new Agreement may not be less than the remaining ternl of the existing Agreement but may be extended
for a term equal to that of the original Agreement. Adjustments to Guaranteed Monthly Minimum Images commitment may
result in a higher or lower cost pel' image and monthly payment. A dovvngrade is limited to 25% of the original Guaranteed
Monthly Minimum Images.
Upgrade Guarantee
At any time after six months from the contract inception, you may reconfigure the Equipment by adding, exchanging, or
upgrading to an item of Equipment with additional features or enhanced technology. You must sign a new Agreement of like
original term. The Images Plus Cost Per Image, The Cost of Additional Images and the Minimum Monthly Payment of the
new Agreement will be based on the Equipment and new unage volume commitment.
Performance Commitment
We are fully committed to perfonning the guarantees of this program as outlined above. If wa fail to do so, you must notify
the Director of Service via registered letter at the below address specified in the "Correspondence" section, detailing the
Item # 21
Oct-03-2003 13:52
From-PUBLIC COMMUNICATIONS
727-562-4696
Attachment number 2
Page 4 of 5
T-578 P.007/011 F-217
specific guarantee(s) we have not met. We will have 30 days to correct the problem. Correcting the problem may include
replacing the Equipment to cure Equipment non-performance or issuing a credit. If we have nOT corrected the problem
within 30 days, you must notifY us via registered letter of your intentto cancel the contract in 30 days, after which no :fu:r1ber
fmancial obligation pertaining to the non-performing Equipment is due. All financial obligations from the commencement
ofthe Agreement to the cancellation date remain the responsibility of the Customer.
Customer Sel"Vice
IKON Office Solutions will provide City ofClearwacer with good customer service described as
responding to requests for information, materials, quotes, and questions_ Ikon will provide second
level escalation for problem solving. No more than 3 recorded and reasonably substantiated instances
of non-compliance per month, provided that Supplier has not remedied any such non-compliance
within 5 business days of written notice.
Cancellation under this provision is available -only for IKON'sfailure to meet the guarantees outlined
on this page and validfor the first six (6) months from equipment installation. After the initial six (6)
months City ofC/ear'rl-'mer may not cancel (he agreement and IKON will be obligated to repair or replace
the system(s) that are not performing according to the guarantees outlined above.
Correspondence
Please send all correspondence relating to this Program via registered letter to this address:
IOS Capital
Quality Assurance Department
1738 Bass Road
Macon, GA 31210
Read, Agreed, & Signed,
Customer:~'e;,,~~ C~~I~;;;;;r:Narii~
........_._._._..-'_.......__....".,,1.... ,. .." _
IKON Office Solutions
Date
Date
Item # 21
1;./"':""
.ft.
Attachment number 2
Page 5 of 5
T-578 P.009/011 F-217
Oct-03-2003 13:52
From-PUBLIC COMMUNICATIONS
727-562-4696
IOS Capital, Inc~
an IKON Office Solutions, Inc. company
P.O. Box 9115, Macon, GA 31208-9115
NON-APPROPRIATION OF FUNDS ADDENDUM
ADDENDUM ('1Addendum"), dated as of the _ day of ,20~, to
that certain agreement no. CIAgreement") between IDS Capital, Inc. ("we" or "us")
and City of Clearwater, as customer ("Customer" or "you").
The parties, intending to be legally bound, agree that the Agreement shall be modified as follows:
L Notwithstanding anythigg in the'Agreement to the contrary, the parties to the Agreement agree
that in the event of the occurrence of all (but not less than all) of the below: (i) you aTe not appropriated
sufficient funds for equipment which will perfonn services and fi.nlctions which in whole Or in part are
essentially the same services and functions for which the equipment covered by the Agreement ("Equipment")
was rented (if such appropriation is specifically required to pay the payments ("Payments") required under the
Agreement); (ii) funds arc not otherwise available to you to pay such Payments to us; (iii) there is no other legal
procedure by which such Payments can be made to us; and (iv) the non-appropriation of funds did not result
from any act or failure to act On your part, then you shall have the right to return the Equipment to us (at your
expense, to a destination we direct, in good working condition less nornlal wear and tear), and cancel the
Agreement by a written notice to us no earlier than thirty (30) days prior to the end ofyo'Ur fiscal year,
2. All capitalized terms used but not defined in this Addendum will have the meanings
given to them in the Agreement. Except to the extent modified by this Addendum, the terms and
conditions of the Agreement will remain unchanged and shall continue in full force and effect.
IN WITNESS WHEREOF, each party has caused its duly authorized officer to execute this Addendum,
as ohhe date first written above.
CUSTOMER: .fl.n; 0/;'" ~/ (!HILLDPrf.&
By~ See fJI/no/JLd ?5;G~m.li:[ By:
Authorized Signer Date '6)0c.J:.... . Authorized Signer Date
IOS CAPITAL, INe.
Rr::viscd 6/00
Item # 21
Attachment number 3
Page 1 of 5
u
Interoffice Correspondence Sheet
To:
Garry Brumback, ACM
From:
Doug Matthews, Public Communications Director
CC:
Jim Geary, Customer Service Director
John Scott, Customer Service
Joelle Castelli, Public Communications Assistant Director
Date:
April 10, 2007
RE:
Graphics Operational Analysis
The evaluation of Graphics started prior to the signing of a five-year lease on equipment that began
in September of 2002. At that time, it was recommended to keep all graphics operations in-house.
Over the last five years, Public Communications has made several investments and operational
changes in an effort to close the current expenditure to revenue gap and increase operational
efficiency. Despite these adjustments, the rising overhead costs have negated any gains in volume,
efficiency and revenues.
In October 2004, Public Communications and Internal Audit reviewed all expenses and revenues for
the division, at which time the possibility of outsourcing all or part of the Graphics division was
examined. Initial figures showed that the city may, in fact, be able to reduce overall expenditures by
doing so, but was bound by the existing 5-year lease on part of the division's printing equipment.
In September 2007, the lease for Clearwater's high-speed copying equipment expires, which provides
a timely opportunity to re-evaluate the efficiencies in the Graphics operation and make
recommendations. Under the current budget concerns, we've also been asked to look at all internal
efficiencies to determine the best course for the future in all of our operations.
This memo outlines the options reviewed and the potential budget implications for each. At the end
is a recommended course of action and list of assumptions used for financial projections. The
spreadsheet outlining all of the associated costs and revenues is attached.
Item # 21
Attachment number 3
Page 2 of 5
OPTION 1: Continue operation as normal with a rene2:otiated hi2:h-speed lease
This option would retain 100% of the current services and overhead. The existing lease on the high-
speed copier expires, providing an opportunity to renegotiate much better lease terms. Chris Hall has
been meeting with companies, and initial estimates are that the current budgeted lease obligation of
$75,000 annually could be reduced by 25-43%, for a savings of$21-40,000 annually. The financial
projections for this scenario are based on several known factors, including the 2009 expiration of
current lease-purchase payments and expected staff turnover (see Assumptions).
Potential five-year savings: nla
Total Total Total % Revenue to Net Difference
Impressions Expenditures Revenues Expenditures
FY 2007 7,444,578 $444,048.08 $237,700.57 54% NA
FY 2008 7,593,470 $441,362.39 $262,974.58 60% NA
FY 2009 7,745,339 $462,547.78 $268,234.07 58% NA
FY 2010 7,900,246 $449,190.08 $273,598.75 61% NA
FY 2011 8,058,251 $470,751.20 $279,070.72 59% NA
OPTION 2a: Outsource Graphics operation completely
This option contemplates the comparative costs of doing all Graphics work through private vendors.
Service levels are a concern in this scenario, an issue already expressed by some departments.
Internal customers would have to wait longer for turnaround on jobs, or pay rush fees to see that the
jobs meet deadlines. In addition, utility bill printing would have to be outsourced, again reducing
service levels and potentially increasing costs to the city. A contract would have to be carefully
developed to ensure that certain performance/service measures are met if this course were taken, and
current internal controls on consumption and graphic standards would no longer exist. Graphic
design is included in the projections. In addition to these concerns, the projected costs are actually
greater than those of maintaining our current operation.
Potential five-year savings: ($66,549.54)
Total Total Total % Revenue to Net Difference
Impressions Expenditures Revenues Expenditures
FY 2007 7,444,578 $466,651.24 $0 0% $22,603.16
FY 2008 7,593,470 $475,060.00 $0 0% $33,697.61
FY 2009 7,745,339 $455,552.60 $0 0% ($6,995.19)
FY 2010 7,900,246 $464,204.24 $0 0% $15,014.17
FY 2011 8,058,251 $472,980.99 $0 0% $2,229.79
OPTION 2b: Outsource all services but color copies
Color copying in-house offers a significant return on investment for the city, at a lower cost to client
departments. This analysis contemplates the contracting of all services, including outsourcing
graphic design work, while keeping color copying functions in-house (managed through PC).
Potential five-year savings: $80,315.95
Total Total Total % Revenue to Net Difference
Impressions Expenditures Revenues * Expenditures **
FY 2007 7,444,578 $439,135.58 $22,066.60 122% ($4,912.50)
FY 2008 7,593,470 $446,634.03 $22,867.93 127% $5,271.64
FY 2009 7,745,339 $426,198.11 $23,685.29 132% ($36,349.68)
FY 2010 7,900,246 $433,902.66 $24,519.00 136% ($15,287.59)
FY 2011 8,058,251 $441,713.38 $25,369.38 141% ($29,037.82)
* - Gross revenues for color copy operation.
** - Based on revenue and expenditures related to color copies only.
Item # 21
Attachment number 3
Page 3 of 5
OPTION 2c: Outsource all services but color copies and 2:raphic desi2:ner
Graphic design is important to the city operation, as it establishes consistency and quality in the
city's printed and electronic communications. This analysis includes the cost of maintaining graphic
design in-house at no cost to client departments (this choice is explained later in the Conclusions).
Potential five-year savings: $148,188.17
Total Total Total % Revenue to Net Difference
Impressions Expenditures Revenues * Expenditures **
FY 2007 7,444,578 $420,617.58 $22,066.60 33% ($23,430.50)
FY 2008 7,593,470 $430,471.96 $22,867.93 33% ($10,890.43)
FY 2009 7,745,339 $412,505.06 $23,685.29 33% ($50,042.72)
FY 2010 7,900,246 $422,797.15 $24,519.00 33% ($26,392.92)
FY 2011 8,058,251 $433,319.60 $25,369.38 33% ($37,431.60)
* - Gross revenues for color copy operation.
** - Based on revenue and expenditures related to color copies and graphic designer.
OPTION 3a: Outsource press operations only, usin2: three full-time staff
A large percentage of the operation's overhead and time is invested in the one- and two-color press
operation. This includes the pre-press/platemaking operation as well as the actual press work. Over
60% of the press output in a given year is dedicated to producing the city's utility bill stuffer,
Sunshine Lines. Other projects include multi-part forms, brochures, newsletters, business cards and
letterhead. It seems that there may be some economy of scale in outsourcing the press operation. If a
PTE were be added to the total figure, it would reduce the five-year projected savings by 24%.
Potential five-year savings: $363,686.94
Total Total Total % Revenue to Net Difference
Impressions Expenditures Revenues * Expenditures **
FY 2007 7,444,578 $374,324.61 $168,722.25 58% ($69,723.4 7)
FY 2008 7,593,470 $384,217.49 $172,096.69 58% ($57,144.90)
FY 2009 7,745,339 $370,946.83 $175,538.62 62% ($91,312.95)
FY 2010 7,900,246 $381,650.10 $179,049.40 61% ($67,539.98)
FY 2011 8,058,251 $392,785.56 $182,630.39 61% ($77,965.64)
* - Gross revenues for high speed and color copy operation.
** - Based on revenue and expenditures related to graphic design, high speed and color copy operation.
OPTION 3b: Outsource press operations only, usin2: two full-time staff and two part-time
One issue that has arisen in the operation is the flexibility required to cover periods of heavy volume.
Another option would be to outsource the press operation and convert to a number of part-time
positions to handle quick copy and bindery work. This would allow the supervisor flexibility in hours
for both times of heavy volume and those times where demand is lighter. It would also allow some
measure of flexibility for courier coverage as needed, a responsibility currently covered by a full-
time Graphics Tech when the courier is out. Even if a third PTE was required, the savings would still
be significant as compared to current figures.
Potential five-year savings: $427,310.35
Total Total Total % Revenue to Net Difference
Impressions Expenditures Revenues * Expenditures **
FY 2007 7,444,578 $362,816.61 $141,783.40 61% ($81,231.47)
FY 2008 7,593,470 $372,157.11 $144,619.07 60% ($69,205.28)
FY 2009 7,745,339 $358,307.55 $147,511.45 65% ($104,240.23 )
FY 2010 7,900,246 $368,404.13 $150,461.68 61% ($80,785.95)
FY 2011 8,058,251 $378,903.78 $153,470.91 61% ($91,847.42)
* - Gross revenues for high speed and color copy operation.
** - Based on revenue and expenditures related to graphic design, high speed and color copy operation.
Item # 21
Attachment number 3
Page 4 of 5
CONCLUSIONS
There is no projected financial model that will fully align graphics revenues with expenditures and
continue to provide cost and efficiency savings for the city. While completely outsourcing intuitively
seems like a preferable option, the analysis shows that outsourcing would actually result in a net
increase in costs to the city. In addition, it would result in an unnecessary degradation of service
levels.
The most important services to the city, from a day-to-day business perspective, are the high-speed
copying operations. These operations support production of the business forms, letters, flyers,
manuals and other basic communication materials necessary to do city business. If the efficiencies
exist, these are the services that should be retained. Press operations, however, do not provide the
same critical function to the operation. They are also more expensive and time-consuming to
maintain and operate.
It is the recommendation of the Public Communications Director that Clearwater divest itself of all
press equipment and one FTE Graphic Technician and outsource all print jobs requiring color press
work. Clearwater simply does not have the efficiencies of scale to make a press operation run
profitably, and these jobs are currently consuming much of the available work schedule. Currently,
Sunshine Lines accounts for over 60% of the annual production off of the color presses, and the
savings to the organization are marginal if any. A quick call to a local printer yielded a per-piece cost
for the stuffer at $.05 per piece. Currently, the job is costing customer service $.0513 per piece using
internal resources at a discounted rate.
It's important to note that this analysis does not contemplate any charges for graphic design work. It
is the opinion of the Public Communications Director that such charges serve as a disincentive for
use, resulting in many poorly designed pieces and inefficient use of staff time, as unqualified staff are
using work hours to design items themselves in order to avoid any potential charges associated with
professional design. The city could consider passing the cost of design through as an internal service
charge, which would further boost the expenditure to revenue ratio by roughly 10%.
Outsourced bindery work runs 50-100% higher with an outsourced vendor than current -in -house
charges. This is another area of high ROI for the division, and should be retained as part of the
recommended solution. Bindery revenue currently yields about $25,000 annually in contrast to about
$2,500 in overhead (excluding staff time).
Public Communications would prefer retaining one Graphics Technician in order to maintain
stability in the operation, replacing the second Technician with a full-time Graphic Designer (CW A).
This would be a reclassification of the currently vacant Public Communications Coordinator
(SAMP3) that will be transferred to the department from Parks and Recreation in FY 2008. I would
also recommend reducing Courier operations to once-daily deliveries in order to free 15-20 hours per
week to provide bindery assistance, which can be very time-consuming. The elimination of the press
operation reduces the KSA requirement for Technicians, eliminating the need for three qualified
press operators in the division.
Finally, the budgeted difference for Public Communications would be greater than the projected
savings listed in this analysis, as it reflects the direct cost to departments for outsourced press work.
The average annual savings in the Graphics budget would be 30-40% or $130-180,000. This
translates to a departmental budget reduction of 8-11 % if implemented for the FY2008 budget and an
estimated five-year savings of over $650,000 in the overall Public Communications budget.
Item # 21
ASSUMPTIONS
Following are the overarching assumptions this analysis was based on:
Outsourced costs:
COST
Press impressions
High-speed impressions
Color copies
Utility bills
Graphic Design
Bindery
Operating costs:
COST
Internal service charges
Utility charges
General operating
Paper stock
Staff
Lease
Annual operating increase
Utility bill stock
ASSUMPTION
.02 per impression
.04 per impression
.39 per copy
.08 per piece
20 hours/week @ $65/hr
19% added to gross expenditures
ASSUMPTION
60% of current budgeted expenditures
60% of current budgeted expenditures
60% of current budgeted expenditures
.0075 per impression (current purchase price is .005 per sheet)
Based on FY2008 projected salary + benefits
$18,000/year Color Copier
$45,000/year High-speed Copier
4.8% of previous FY expenditures
$7,440 annual savings if outsourced
Non-recurring costs/savings:
COST ASSUMPTION
RYOBI 2-color press $23,560 annually, ending in FY2009
Retirement: Pelote $12,000 salary reduction in FY20l0
New high-speed lease $24,000 reduction, beginning in FY2008
Revenues:
REVENUE
CS Billing
Color copies
Press impressions
High-speed impressions
Annual volume adjustment
Bindery Services
Graphic Design
ASSUMPTION
.05 per bill @ 57,000/month, increasing at 2% annually
.35 per copy
NA
.04 per impression
2% annually
19% added to gross revenues
NA
Attachment number 3
Page 5 of 5
Item # 21
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve Work Order Amendment 3 in the amount of $84,902.97 to Wade-Trim, Inc., an Engineer of Record, for engineering
design and construction administration services for the Druid Trial and Beach Connector Trail (Project number 04-0021-PR) and
authorize the appropriate officials to execute same. (consent)
SUMMARY:
The Druid Trail and Beach Connector Trail project is needed to provide a critical non-motorized alternative to users
traveling east-west within the City of Clearwater. In addition, the trails provide an important trail connection within the Pinellas
County existing trail network as the only mid-county east-west link between the popular Pinellas Trail and the planned Progress
Energy Trail. By connecting these two important north-south trails, the Druid Trail will substantially increase their usefulness.
In addition, the Druid Trail will connect with the planned Beach Connector Trail, which will connect the Pinellas Trail with
Clearwater Beach thereby providing mid-county residents with trail access to Clearwater Beach. Specifically, the Beach Connector
Trail forms trail connections between the Pinellas Trail and the east end of the new Memorial Bridge, and along the Memorial
Causeway between the west end of the Memorial Bridge and the east end of the West Spur Connector pedestrian bridge over
Mandalay Channel (now under construction). The West Spur Connector pedestrian bridge was funded by a CMAQ grant.
Design of the Druid Trail and Beach Connector Trail project is partially funded by $500,000.00 which was part of a
$3,980,000.00 CMAQ grant for design and construction. However, the remainder of the grant was withdrawn and the City has
funded continuation of the design effort. The CMAQ grant was withdrawn because the Pinellas airshed attained Environmental
Protection Agency "compliance" status.
The City has applied for an Enhancement grant for funding to construct the Beach Connector Trail. This grant application
was ranked highly by the Pinellas Metropolitan Planning Organization (MPO) advisory committees and approved by the MPO
Board. The Florida Department of Transportation (FDOT) has determined the project is eligible and feasible to receive the grant
and is expected to place the project in it's work program shortly.
Because the Druid Trail and Beach Connector Trail project will not be funded to be constructed as a single project, it is
necessary to break the project into four smaller pieces, or phases, to fit with the Enhancement grant and future funding
opportunities. These four phases are as follows:
Phase I: From the West Spur pedestrian bridge east to the Memorial Bridge
Phase II: From the Memorial Bridge east to the Pinellas Trail
Phase III: From the Pinellas Trail to Glen Oaks Park
Phase IV: From Glen Oaks Park to the Progress Energy Trail
Most of the work included in this Work Order Amendment 3 is necessary in order to divide the project into four phases and
produce four sets of construction documents. The remaining work is needed to alter the trail alignment on the Memorial Causeway
and perform some other miscellaneous necessary work.
The City of Clearwater is LAP certified, which means the FDOT has determined City staff is qualified to design and
administer construction of FDOT funded projects. This project has been designed as a LAP project.
Cover Memo
Work on this Work Order Amendment 3 will commence upon award and execution of the work order; the design work will
be completed in 220 days and the construction services administration work will be completed at the end of const~r#IQ2
approximately 10 months.
Maintenance statement: This design work order has no maintenance component. When constructed, the Beach Connector
Trail will be maintained by Parks & Recreation Department forces as part of the Clearwater Trail System.
A third quarter amendment will transfer $55,858.42 of Sales Tax Infrastructure (381626) revenue from Capital Improvement
Program (CIP) project 0315-92146, Druid Road Improvements, to CIP 0315-92342, Beach Connector Trail and sufficient budget
and revenue are available in CIP 0315-92146, Druid Road Improvements in the amount of $29,044.55 to fund this supplemental
work order.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
Yes
Budget Adjustment Comments:
See funding statement
Current Year Cost:
Not to Exceed:
For Fiscal Year:
$84,902.97
Annual Operating Cost:
Total Cost:
$84,902.97
to
Appropriation Code
0315-92146-561200-541-000-
0000
0315-92342-561200-541-000-
0000
Amount
$29,044.55
Appropriation Comment
$55,858.42
Review Approval: 1) Clerk
Cover Memo
Item # 22
Attachment number 1
Page 1 of 9
CITY OF CLEARWATER
WADE TRIM WORK ORDER AMENDMENT NO.3
INITIATION FORM
Date: August 20, 2007
Project Number: CLW2036.04M
City Project Number: 04-0021-PR
1. PROJECT TITLE
Druid Trail and Beach Connector Trail Design and Construction Administration Services
- Amendment NO.3.
2. SCOPE OF WORK
Please refer to Attachment "A" Scope of Work.
3. PROJECT GOALS
The Druid Trail and Beach Connector Trail project is designed to provide a critical non-
motorized alternative to users traveling east west within the City of Clearwater. In
addition, the trails provide an important trail connection within the Pinellas County
existing trail network as the only mid-county east-west link between the popular Pinellas
Trail and the planned Progress Energy Trail by connecting these two most important
north-south trails, the Druid Trail will substantially increase their usefulness. In addition,
the Druid Trail will connect with the planned Beach Connector Trail, thereby providing
residents on the west side of mid-county with trail access to Clearwater Beach.
The additional services required include project phasing breakout into four phases with
associated bidding and permitting services, 90% trail alignment revisions along the
Memorial Causeway, additional topographical survey and preparing two (2) sidewalk
easement descriptions.
4. BUDGET
Method B - A lump sum basis fee of $84,902.97 for the preparation of construction
plans, permits, and construction administration services for the additional services.
5. SCHEDULE
Please refer to Attachment "B", Schedule.
6. WADE TRIM STAFF ASSIGNMENTS
Lee Grant, Senior Vice President, Principal-in-Charge
Gregory S. Trim, PE, Project Manager
1
Item # 22
Attachment number 1
Page 2 of 9
7. CORRESPONDENCE/REPORTING PROCEDURES
Correspondence, phased plan submittals, progress reports and invoices shall be
submitted to Mr. Ken Sides, PE, PTOE, Public Works Department, with copies to Mr.
Michael D. Quillen, PE, City Engineer of the Engineering Department. Invoices shall be
submitted to Ms. Marty Pages.
8. INVOICING/FUNDING PROCEDURES
Invoicing Method B, Lump Sum shall be used. Invoices will be transmitted to City of
Clearwater, Attn: Marty Pages, Administrative Analyst, PO Box 4748, Clearwater, FL,
33758-4748.
City Invoicing Code: 315-92146-561200-541-000
315-92342-561200-541-000
ENGINEERING CERTIFICATION
$29,044.55
$55,858.42
Wade Trim hereby certifies as a licensed Professional Engineer, registered in
accordance with Florida Statute 471, that the above project's site and/or construction
plans meet or exceed all applicable design criteria specified by City municipal ordinance,
State, and Federal established standards. Wade Trim understands that it is our
responsibility as the project's Professional Engineer to perform quality assurance review
and these submitted plans are to the best of our knowledge free from errors and/or
omissions. Further, we accept that the City's Final Inspection for a Certificate of
Occupancy does not relieve us of our own quality assurance review.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents, which we may subsequently tender.
PREPARED BY:
CITY:
Michael D. Quillen, PE
City Engineer
Date
ENGIN
----
g~ z.j 07
ate
2
Item # 22
Attachment number 1
Page 3 of 9
A TT A CHMENT "A"
SCOPE OF WORK
DRUID TRAIL & BEACH CONNECTOR TRAIL DESIGN AND
CONSTRUCTION ADMINISTRATION SERVICES - AMENDMENT NO.3
Prepared for:
City of Clearwater
100 South Myrtle Avenue
Clearwater, FL 33756
Prepared by:
Wade Trim, Inc.
8745 Henderson Road
Suite 220
Tampa, FL 33634
August 20, 2007
3
Item # 22
Attachment number 1
Page 4 of 9
Scope of Work
1.0 Additional Services Proiect Description
1.1 Proiect Phasina Breakout
A. As part of the original scope under project assumptions, the Druid
Trail and Beach Connector Trail was to be bid and permitted as
one complete package. Now due to project funding source
changes the City is requesting a four phase project breakout that
will consist of:
I. Beach Connector Trail Phase 1 - Mandalay Channel to the west
end of the Memorial Causeway Bridge.
JI. Beach Connector Trail Phase 2 - Bay Avenue North at Pierce
Boulevard to the Pinellas County trail.
III. Druid Trail Phase 3 - Pinellas County Trail to Glen Oaks Park.
IV. Druid Trail Phase 4 - Glen Oaks Park to Progress Energy Trail.
It is our understanding that phases 1 & 2 will be bid and
constructed as one complete package and phase 3 & 4 will be bid
and constructed as separate packages at a later time.
B. The additional construction plan set sheets generated due to
project phasing will be prepared at a scale of 1" = 20' and will
include the following construction plan sheets:
Beach Connector Trail Phases 1 & 2
1. Cover Sheet
2. Index of Sheets
3. General Notes
4. Legend Sheet
Druid Trail Phase 3
No additional construction plan sheets anticipated from the
original design scope of services contract.
Druid Trail Phase 4
1. Cover Sheet
2. Index of Sheets
3. General Notes
4. Legend Sheet
41tem # 22
Attachment number 1
Page 5 of 9
C. The additional design services associated with the project phasing
breakout include the following tasks:
Beach Connector Trail Phases 1 & 2
1. Restructuring plans sheets from original 60% complete
package.
2. Restructuring cost estimate and bid form.
3. Pinellas County easement acquisition.
4. FOOT Utility and Special Use Permits
5. SWFWMD permit inquire check list.
Druid Trail Phase 3
1. Restructuring plans sheets from original 60% complete
package.
2. Restructuring cost estimate and bid form
Druid Trail Phase 4
1. Restructuring plans sheets from original 60% complete
package.
2. Restructuring cost estimate and bid form.
3. Project Specifications
1.2 90% Trail Alirmment Revisions (Beach Connector Phase 1)
At the re-quest of the City Parks and Recreation Department, major trail
realignment revisions along the Memorial Causeway have been
suggested that will accommodate existing and future landscape plantings
in this trail segment. The following design and plan revision tasks
associated with this request are:
1. Update Construction Plans and Quantities
2. Incorporate existing and future landscape plantings into
the plans.
3. Update Geometric and Grading Plans
4. Update Typical Sections
5. Update Project Amenity Details
6. Utility Coordination
7. Update Construction Cost Estimate
2.0 Design Survey (Beach Connector Trail Phase 2 and Druid Trail
Phase 4)
Two (2) sidewalk/trail easements descriptions will be prepared and
additional topographical survey will be performed by Foresight Surveyors
Inc., a Pinellas County based Surveying Company, which will continue to
serve as a subconsultant to Wade Trim on this assignment. The survey
scope of work includes the following:
5
Item # 22
,~,_._~.w~____~._.._.._.__~_~~~.
Attachment number 1
Page 6 of 9
Property parcels at #201 Rogers Street and #200 Turner Street will
require sidewalk easement descriptions.
Additional topographical survey areas include Pinellas County property
along bay Avenue and Pierce Boulevard; residential parcel at the
southeast corner of Belcher and Druid Road; and the Progress Energy
Utility Corridor.
3.0 Geotechnicallnvestigations
No additional geotechnical investigation is anticipated for amendment no.
3 services.
4.0 Agencv Permits (Beach Connector Trail Phase 1)
Need to obtain FOOT Utility and Special Use Permits to construct the
Beach Connector along the Memorial Causeway (SR 60) and to install
water service under SR 60 that will feed the proposed water fountain trail
amenity.
5.0 Specifications and Contract Documents (Bid Package)
One additional specification and contract document package will need to
be prepared for separate phases as outlined above in Subsection 1.1 -
Project Phasing Breakout.
6.0 Biddina Services and Construction Administration (Limited
Services)
Additional construction and bidding services required as part of the
project phasing breakout include the following tasks:
Beach Connector Trail Phases 1 & 2
1. Pre-bid meeting attendance.
2. Prepare addendums
3. Review bid tabulations
4. Pre-Construction meeting
Druid Trail Phase 3
No additional construction services anticipated from the original scope of
services contract.
6
Item # 22
Attachment number 1
Page 7 of 9
Druid Trail Phase 4
1. Pre-bid meeting attendance.
2. Prepare addendums
3. Review bid tabulations
4. Pre-Construction meeting
Shop drawing review and response to Contractor RFl's are already
included in the original scope of services for the entire length of the 6 mile
project.
7.0 Local Agency Program (LA~ Assistance (Druid Trail East
Section)
No additional Local Agency Program assistance is anticipated that is
associated with these additional services.
8.0 City of Clearwater Responsibilities
A. The City of Clearwater shall be responsible for the following
materials and services in support of this Work Order:
1. Permit fees.
2. Obtaining proposed easements from property owners.
9.0 Meetings
As previously outline above, the Consultant anticipates four (4) additional
project meetings consisting of the following:
Beach Connector Trail Phases 1 & 2
1. Project phase breakout meeting
2. FOOT Special Use Permit meeting
3. Project site meeting to review realignment options
4. Pre-Bid meeting
5. Pre-Construction meeting
Druid Trail Phase 3
No additional meetings anticipated from the original scope of services
contract.
Druid Trail Phase 4
1. Pre-Bid meeting
2. Pre-Construction meeting
7
Item # 22
.
----------_._--_.._..~.,-~.~_.~~._-~..~...._-------
Attachment number 1
Page 8 of 9
10.0 Options (Beach Connector Trail Phase 1)
Subsurface utility engineering investigation is required in order to obtain
FOOT Utility Permit necessary to install a water service under SR 60 -
Memorial Causeway
11.0 Proiect Deliverables
Wade Trim will include all plan sheets, Auto Cad files, technical
specification sections and horizontal & vertical control required for
construction stakeout as originally required in the contract scope of
services. (See attachment A for specific deliverables TLM)
12.0 Proiect Assumptions (Druid Trail East Section)
The following items are assumptions made while preparing this work
order amendment. Should these items listed below change significantly,
additional compensation will need to be negotiated on a time and material
basis.
1. SWFWMD permit exemption request package will include both
Druid Trail phases 3 & 4. This effort is all ready included in the
original scope of services. If separate submittals for phases 3 & 4
are necessary, additional compensation may be required and will
be negotiated at that time.
13.0 Breakdown of Proiect Costs
See attached design fee proposal spreadsheet for breakdown costs.
14.0 Proiect Phasina Schedule
See attached "B" project phasing schedule.
END OF SCOPE OF WORK
I
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81tem # 22
Attachment number 1
Page 9 of 9
Attachment U A"
CITY DELlVERABLES
FORMAT
The design plans shall be compiled utilizing City of Clearwater CAD
standards.
Datum: Horizontal and Vertical datum shall be referenced to North
American Vertical Datum of 1988 (vertical) and North American Datum of
1983/90 (horizontal). The unit of measurement shall be the United States
Foot. Any deviation from this datum will not be accepted unless reviewed
by City of Clearwater Engineering/Geographic Technology Division.
DELlVERABLES
The design plans shall be produced on vellum or bond material, 24" x 36" at a
scale of 1" = 20' unless approved otherwise. Upon completion the consultant shall
deliver all drawing files in digital format with all project data in land Desktop 2000
or later including all associated dependent files.
NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are
used the consultant shall include all necessary information to aid in manipulating the
drawings including either PCP, CTS file or pen schedule for plotting. The drawing file
shall include only authorized fonts, shapes, fine types or other attributes
contained in the standard AutoDeskl Inc. release. All block references and
references contained within the drawing file shall be included. Please address any
questions regarding format to Mr. Tom Mahony, at (727)562-4762 or email address
tom. mahonv@clearwater-fl.com
>- All' electronic files must be delivered upon completion of project or with 100%
plan submittal to City of Clearwater.
9
Item # 22
\..~---_..._~-_._...~_.~....~~..,._._-_._...~-_.._-~~~~.._._-_._-_....__.__.._..._.__._-_._-_...__.~.._.._..-
Attachment number 2
Page 1 of 3
Map depicting the alignment of
the Clearwater
Beach Connector Trail (blue line)
Item # 22
Attachment number 2
Page 2 of 3
Map depicting the alignment of
the Clearwater
Druid Trail Ph. III (red line)
Druid Trail
(Ph. III)
Glen Oaks
Park
Item # 22
Attachment number 2
Page 3 of 3
Map depicting the alignment of
the Clearwater
Druid Trail Ph. IV (red line)
Progress Energy
Trail
Glen Oaks
Park
Item # 22
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Award contract to TLC Diversified, Inc. of Palmetto, FL, in the amount of $2,025,994.50 for Pump Station 16 Relocation (02-
0002-UT), which is the lowest responsible bid received in accordance with the plans and specifications and authorize the
appropriate officials to execute same. (consent)
SUMMARY:
. As part of the Beach Pump Station Improvements Project, several alternatives for pumping the flow from the beaches to
the Marshall Street Wastewater Treatment Plant (WWTP) were analyzed. The selected scenario was to manifold together
the force mains from pump stations 11 (530 Mandalay Ave.), 14 (501 Parkway Dr.), 20 (16 Island Way), and 45 (1371 Gulf
Blvd.), with the combined flow bypassing pump station 16 and being pumped directly to the Marshall Street WWTP.
. Lift Station 16 is located just northwest of City Hall at 250 Pierce Street.
. The fourth and final phase of the Beach Pump Station Improvements Project will significantly downsize Pump Station 16
since it is no longer a master pump station re-pumping the flows from the beaches. This construction includes the
replacement of Pump Station 16 and the installation of approximately 1,500 feet of new 12 inch force main and
approximately 150 feet of new 12 inch gravity sewer.
. Pump Station 16 is an aging wet pit/dry pit master pump station. The proposed improvements at Pump Station 16 provides
for the construction of a new submersible pump station on the southeast comer of Pierce Street and the Memorial Causeway
Bridge (251 Pierce St.), the installation of a new force main from the new station to Coachman Park, and a new gravity
sewer main crossing under Pierce St. to the new station.
. The demolition of the existing Pump Station is being bid as an additive alternate bid item, which will give the City the
option to have the low bid contractor demolish the station or bid the demo work separately. The demo work consists of
removal of all the piping and equipment and then the structure will be cut down to a depth of 3 feet below existing grade
filled with clean fill and abandoned in place.
. Work will commence upon award and execution of the contract and will be completed within 270 days (with the alternate
bid) or 210 days (without the alternate bid).
. The Public Utilities Department will be responsible for the operation and maintenance of Pump Station 16.
. Resolution 06-53 was passed on October 15, 2006, establishing the City's intent to reimburse certain Water & Sewer Utility
project costs incurred with future tax-exempt financing. The projects identified with 2008 revenue bonds as a funding
source were included in the project list associated with Resolution 06-53.
. Sufficient budget for interim financing or funding with 2008 Water and Sewer Revenue Bond proceeds when issued is
available in project 0376-96686, Pump Station Replacement in the amount of $1,386,857.60 and budget and revenue are
available in project 0315-96686, Pump Station Replacement for the balance of $639,136.90 to fund this contract for a total
of $2,025,994.50.
. A copy of the contract documents is available in the Official Records and Legislative Services office for review.
Type:
Current Year Budget?:
Capital expenditure
Yes
Budget Adjustment:
No
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Cover Memo
Item # 23
Bid Required?:
Other Bid / Contract:
Review Approval: 1) Clerk
Yes
02-
0002-
UT
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 23
Attachment number 1
Page 1 of 1
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Prepared by:
Engineering Department
Geographic Technology Division
100 S. Myrtle Ave, Clearwater, FL 33756
Ph: (727)562-4750, Fax: (727)526-4755
www.MClearwater.com
PUMP STATION 16
N
w-<r' RELOCATION
Drawn By: HH Reviewed By: KO Date: 8/29/2007
s
Grid # 86B S-T-R 16-29s-15e Scalft' ~T#S23
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve a work order to McKim and Creed, P.A., in the amount of $893,925 for professional engineering services related to the
Water Treatment Plants 1 and 3 Well field Expansion Project - Phase 2 - (07-0037-UT), and that the appropriate officials be
authorized to execute same. (consent)
SUMMARY:
In October of 2004, the City of Clearwater completed a Water Supply System Master Plan that included as recommendations the
development of expanded local water production. The City intends to construct five new wells in the Water Treatment Plant
(WTP) 3 area, and five new wells in the WTP 1 area. Each well is targeted to produce approximately 0.25 million gallons per day
(mgd). The City has four (4) existing permitted wells that are inactive and will be relocated as part of this project along with
rehabilitation of three (3) wells that are inoperable or operating at a reduced capacity.
Phase 1 of the Wellfield Expansion project was approved by Council on October 9 th, 2005 and included the initial efforts
associated with the Water Use Permit data collection, ground water modeling, permit application and response to requests for
SWFWMD for additional information. The Work Order also included the design efforts related to the development of nine new
wells, construction monitoring, testing and analysis of well construction.
Phase 2 work includes addition of a tenth well, the 4 relocation wells and three rehabilitations. Design of the 17 well pumps, all
related mechanical, electrical, communications controls and the expanded raw water piping to interconnect the new wells to the
respective Water Treatment Plants.
Both phases will add production capabilities to the City of Clearwater and thus will require the modification of the City's
existing Water Use Permit (WUP) issued by the Southwest Florida Water Management District (SWFWMD). The goal is to
responsibly utilize our groundwater supply maximizing our production at a more cost-effective rate than direct purchase from
Pinellas County simultaneously reducing the City's dependence upon other regional water suppliers.
The City of Clearwaters Public Utilities Department will own and operate the wells, pumping facilities and associates pipeleines
having responsibility for routine maintenance.
McKim and Creed is one of the City's Engineers-of-Record, and this work order was negotiated in accordance with the
Consultants Competitive Negotiations Act.
Resolution 06-53 was passed on October 5,2006, establishing the City's intent to reimburse certain Water & Sewer Utility
project costs incurred with future tax-exempt financing. The projects identified with 2008 revenue bonds as a funding source were
included in the project list associated with Resolution 06-53.
Sufficient budget for interim financing or funding with 2008 Water and Sewer Revenue Bond proceeds when issued is available
in projects 0376-96764, Reverse Osmosis Plant Expansion-Reservoir 1, in the amount of $100,790.00 and 0376-96763 Well Field
Expansion, in the amount of $157,878.00. Additionally, sufficient budget and revenue are available in the 2006 Water and Sewer
Bond Construction projects 0378-96764, Reverse Osmosis Plant Expansion-Reservoir 1, in the amount of $37,515.45 and 0378-
96763, Well Field Expansion, in the amount of $158,083.00, As well sufficient budget and revenue are available in the Capital
Improvement Program project 0315-96764, Reverse Osmosis Plant Expansion-Reservoir 1, in the amount of $439,658.55 to fund
this contract for a total of $893,925.00.
Type:
Current Year Budget?:
Capital expenditure
Yes
Item # 24
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost: $893,925.00 Annual Operating Cost:
Not to Exceed: Total Cost: $893,925.00
For Fiscal Year: to
Appropriation Code Amount Appropriation Comment
0378-96764- 561300- 533-000- $37,515.45 see summary section
0000
0376-96764- 561300- 533-000- $100,790.00 see summary section
0000
0315-96764-561300-533-000- $439,658.55 see summary section
0000
0378-96763-561300-533-000- $158,083.00 see summary section
0000
0376-96763- 561300- 533-000- $157,878.00 see summary section
0000
Review Approval: 1) Clerk
Cover Memo
Item # 24
Attachment number 1
p
.
~MCKIl\1&CREED
CITY OF CLEARWATER
ENGINEERING DEPARTMENT
McKIM & CREED, P.A. WORK INITIATION FORM
DATE: July 20, 2007
City Project No:
1. PROTECT TITLE: Water Treabnent Plants 1 and 3 Wellfield Expansion - Phase II
2. SCOPE OF WORK:
Based on the City of Clearwater's (City) Water System Master Plan the City intends to
construct four (4) new wells in the Water Treatment Plant (WTP) No.3 service area, and five
(5) new wells in the WTP No.1 service area. Each well is targeted to produce approximately
0.25 million gallons per day (mgd) for a total additional capacity of 2.25 mgd. The new well
design, testing and data analysis for these wells is being completed under Phase I of this
project. During the course of this work, it was determined that three (3) new sites needed to
be reselected and one (1) additional well could be added for WTP No.3. It was also
determined the City has four (4) permitted wells that were either never constructed (Wells 79
& 80) or were abandoned and never replaced (Wells 51 & 52). In addition, three (3) more of
the existing wells are inoperable (Wells 23 & 68) or are operating at reduced capacity (Well
69) and need to be refurbished.
Phase II of the WTP No.1 and 3 Wellfield Expansion project will include the work associated
with; the site reselection for the three (3) wells; design, construction, testing and analysis of
the additional new well for WTP No.3; development of standardized well construction
documents for the installation of all new wells; relocation of the four (4) unused permitted
wells (Wells 51R, 52R, 79 & 80); and refurbishment of the existing three (3) wells (Wells 23, 68
& 69). In addition, Phase II will include the additional Water Use Permitting, data collection,
ground water modeling, permit application and response to requests from the Southwest
Florida Water Management District (SWFWMD) for additional information for the new wells.
Lastly, Phase II will include the design, bidding and construction phase services for the
additional raw water piping to interconnect the new wells to the respective Water Treatment
Plants. All these services will be incorporated into an overall project schedule and CIP. The
project tasks are summarized below:
Phase II
Task 1.0: Well Coordination Meetings
Task 2.0: Program Schedule and CIP
Task 3.0: Standardized Well Documents
Task 4.0: Well Refurbishment (Wells 23, 68 & 69)
Task 5.0: Additional Well Siting (Wells 51R, 52R, 79,80 & 3-5)
Task 6.0: Additional Water Use Permitting
Task 7.0: Raw Water Line Design & Modeling
Task 8.0: Well and Raw Water Line Bidding Services
Task 9.0: Limited Construction Services
Item # 24
Attachment number 1
Page 2 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 2
The scope of McKim & Creed's work for Phase II is outlined in more detail as follows:
PHASE II - SCOPE OF WORK
TASK 1.0
WELL COORDINATION MEETINGS
1.1 McKim & Creed and LBG will attend monthly coordination meetings with the City
regarding the status of the Well Expansion Program. This task is anticipated to last the
duration of Phase II work estimated at 24 months.
TASK 2.0
PROGRAM SCHEDULE AND CIP
2.1 McKim & Creed will develop an overall master schedule of the WTP No's 1 & 3
Wellfield Expansion Program in Microsoft Project. The schedule will include the well
development, testing, analysis, design, permitting, bidding and construction tasks for
the wellfield expansion, well relocation, well refurbishment, raw water line and WTP
No.1 expansion projects.
2.2 In addition to the project schedule, McKim & Creed will compile preliminary estimates
for all the projects and develop a master cost spreadsheet that can be used to plan the
work in accordance with the City's CIP. Upon completion of the preliminary schedule
and master cost spreadsheet, an electronic copy of the preliminary schedule and master
cost spreadsheet will be submitted to the City for review and comment.
2.3 McKim & Creed will meet with the City to discuss their review comments. After the
meeting a letter response to the comments will be provided to the City.
2.4 At the outset of the meeting, McKim & Creed will incorporate the City's comments and
adjust the schedule and master cost sheet accordingly. The final schedule and master
cost spreadsheet will be transmitted to the City in electronic format. In addition, five (5)
24"x36" color copies of the master schedule will be provided to the City.
TASK 3.0
ST ANDARDIZED WELL DOCUMENTS
3.1 McKim & Creed will develop standard construction documents that the City can use for
the installation of all new wells. The contract documents will include plans
(AutoCADD) and specifications (Word) for the well construction, testing and analysis of
the new well, and installation of the mechanical equipment. The design will based on a
submersible pump installation with variable frequency drives for flow control. Plans
will include civil site, structural, mechanical, electrical and instrumentation work
relative to installing the new well pump and piping. McKim & Creed will submit five
(5) copies of the 100 percent standard construction documents to the City for review and
comment.
Item # 24
Attachment number 1
Page 3 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 3
3.2 Perform topographic site survey (100' x 100') of the proposed 10 Well sites for the
purposes of setting the well equipment pad elevation and to establish preconstruction
conditions for restoration and as-built requirements. From these Surveys, develop a
general site plan for each site to be included in the bid package.
3.3 McKim & Creed will meet with the City to discuss their review comments. After the
meeting a letter response to the comments will be provided to the City.
3.4 At the outset of the meeting, McKim & Creed will incorporate the City's comments and
revise the construction documents accordingly. Twenty-Five (25) hard copies of the final
plans (24"x36") and specs for bidding and one (1) CD will be submitted to the City for
their use and records.
TASK 4.0
WELL REFURBISHMENT (WELLS 23, 68 & 69)
4.1 Perform topographic site survey (100' x 100') of the three (3) well sites for the purposes
of locating all the existing well equipment, pad elevation and to establish
preconstruction conditions for restoration and as-built requirements. From these
surveys, develop a general site plan for each site to be included in the bid package.
4.2 Prepare site specific plans and specifications for replacement of the pumps in Wells 23,
68 & 69. Construction documents will provide for replacement with a 316 SS
submersible pump and certa-Iok column pipe in accordance with the City's current
standard. Stations will not be upgraded to provide for variable frequency drive flow
control, but will be converted to 460V power supply were applicable. The design will
also include civil site, structural, mechanical, electrical and instrumentation work
relative to installing the new well pumps. Specification shall include requirements to
clean and chemically treat Wells 68 & 69 with sulfamic acid. In addition, the
specifications will include requirements to perform suite of geophysical logs, including;
long-short normal resistivity, static and pumping fluid resistivity, and static and
pumping flow. Lastly, specifications will include requirement for downhole water
samples to be collected using a downhole sampler. The downhole samples will be
analyzed for chloride, sulfate, Total Dissolved Solids (TDS), iron, and corrosivity
(Langlier Index). Requirements will include three downhole samples and one pumping
composite sample to be collected and analyzed. Spent acid will be neutralized with soda
ash and discharged to the municipal sewer system. The hydrogeologist will observe the
sampling and geophysical logging procedures and the video survey to evaluate the
condition of the casing and the borehole wall. The hydrologist will also analyze the
borehole geophysical logs to delineate the depths of the producing zones in the well and
the relative contribution of each zone to the total flow from the well. The water quality
data will be reviewed to assess the water quality profile. McKim & Creed will submit
five (5) copies of the 100 percent construction documents to the City for review and
comment.
Item # 24
Attachment number 1
Page 4 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 4
4.3 McKim & Creed will meet with the City to discuss their review comments. After the
meeting a letter response to the comments will be provided to the City.
4.4 At the outset of the meeting, McKim & Creed will incorporate the City's comments and
revise the construction documents accordingly. Twenty-Five (25) hard copies of the final
plans (24"x36") and specifications will be submitted for bidding and one (1) CD will be
submitted to the City for their use and records.
4.5 McKim & Creed to prepare and submit DEP jPCDOH construction permit and
4.6 Upon completion of the cleaning and testing, McKim & Creed will prepare and furnish
a letter report describing the results of the well investigation to the City.
TASK 5.0
ADDITIONAL WELL SITING (WELLS 1-2, 1-3, 1-4, & 3-5)
Meet with the City to identify three (3) potential new well sites for proposed Wells 1-2,
1-3 & 1-4 and new Well 3-5 to replace sites identified in the City's Water Master Plan
that are not feasible. Conduct a site visit of each location to verify the validity of the
sites. Observe on-site utilities and review existing City utility atlas's, flood maps and
ownership information to assure sites meet permit requirements. Incorporate new well
sites into testing program, test well construction technical specifications, and contract
documents by updating quantities and maps.
TASK 6.0
ADDITIONAL WATER USE PERMITTING
6.1 This task includes the Work effort for incorporating Wells 51R, 52R, 79,80 & 3-5 into the
Groundwater Monitoring Program, Groundwater Impact Assessment, Environmental
Monitoring Plan, Wellfield Management Program and WUP Application and associated
RAIs, Draft Permit Review and Progress Updates.
TASK 7.0
RAW WATER LINE DESIGN AND MODELING
7.1 Based on the proposed raw water line routes and final well sites, update the City's raw
water model to confirm pipe sizes and well pump requirements.
7.2 Perform topographic surveying (lIz right-of-way) for pipeline routes generally described
as follows: Well 23 - Highland Ave and Palmetto Street (2,750 If); 51R & 52R - use
survey from reclaimed water transmission main project along Sharkey Road and
Marilyn, no additional survey required; Well 79, adjacent to existing raw water main, no
additional survey required; Well 80 - Stag Run Blvd, Wetherington Road, and Logan
Street (5290 If); Well 1-1, Heaven Sent Lane, Kings Hwy and Palmetto Street (7230 If);
Well 1-2, Clearwater GoIf & Country Club, adjacent to existing raw water main, no
additional survey required; Well 1-3, Turner Street and HillCrest Ave (7,200ItQ~~4-
Attachment number 1
Page 5 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 5
4, Lake Drive and Laura Street (3120 If); Well 1-5, Keene Avenue (1,600 If); Well 3-1,
Springs Circle, Countryside and SR 580 (2,850 If); Well 3-2, Eastland Blvd, Landmark
Drive and Enterprise Blvd (1,200 If); Well 3-3, Landmark Drive to Lake Chautaugua
Park easement (5,840 If); Well 3-4, on WTP No.3 site, no additional survey required;
Well 3-5, Countryside Community Park (1,425 If). Surveys will include tree drip lines to
assist with the project's tree root pruning requirements and will be supplemented by
the latest City aerials.
7.3 Conduct a subsurface investigation of the conditions along the routes of the proposed
raw water lines. The investigation will include approximately (20) Standard Penetration
Tests (SPT) borings to a depth of 20-ft every 1,500 along the pipeline alignment, and (20)
Standard Penetration Tests (SPT) borings to a depth of 30-ft at the location of major
roadway crossing (Highland & Palmetto; Drew & Hillcrest; Cleveland & Hillcrest; GuIf-
to-Bay and Hillcrest; Court & Hillcrest; Cleveland & Lake; Belcher & Logan (use
geotechnical report from reclaimed water transmission main project along Sharkey
Road and Marilyn for SPT's at intersection of Belcher & Sharkey and NE Coachman &
Marilyn, no additional geotechnical required) where deeper horizontal direction
drilling or jack-n-bore technologies may be utilized. A final geotechnical report will be
provided to the City and included as an appendix in the Contract Documents.
7.4 Coordinate with utility companies and Clearwater Gas to identify existing utilities along
the project route.
7.5 Conduct subsurface utility engineering (SUE) at potential utility conflict areas. A total of
60-test holes have been budgeted for this project. Location of the test holes will be
shown on the construction plans with a corresponding table showing the results of the
test holes including test hole number, utility type, depth to top of pipe, pipe diameter
and pipe material.
7.6 Prepare plan and profile drawings of the proposed raw water pipelines including
details and requirements. Develop geometric requirements for the directional drill pipe
installations or bore-n-jack installations.
7.7 Develop maintenance of traffic (MOT) plans for the Contractor's activities ill road
rights-of-way.
7.8 Develop technical specifications for the equipment, materials, and installation of the
pipeline. Coordinate the specifications and other contract requirements with the City's
Standard Contract Documents and form of construction contract.
7.9 Prepare and submit plans and technical specifications at the 30%, 60%, 90% and 100%
complete stages of the design. The alignment will be agreed upon by City Departments
at the 30% submittal prior to developing the profiles.
Item # 24
Attachment number 1
Page 6 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 6
7.10 Conduct review meetings with the City at milestone stages of the project to maintain
communications between the project team.
7.11 Respond to milestone review comments by the City and incorporate appropriate
revisions into the project.
7.12 Prepare and update the estimate of probable construction costs for the project at each
submittal stage to keep the City informed of the anticipated costs for the project.
7.13 Prepare separate contract documents using City standard contract forms. Prepare
Supplemental Conditions, Bid Form and Measurement and Payment sections. It is
anticipated that the raw water pipelines will be bid separately from the well work.
7.14 Twenty-Five (25) hard copies of the final plans (24"x36") and specifications will be
submitted for bidding and one (1) CD will be submitted to the City for their use and
records.
7.15 Pipeline Permitting
A. Conduct pre-application meeting with FDOT to discuss requirements of the
proposed pipeline construction within their Right-of-Way's (SR 60 - Gulf-to-
Bay Blvd, SR 580, SR 590 - Drew Street, SR 651 - Court Street). Prepare Right-
of-Way utilization permits for work proposed within FDOT Right-of-Ways. No
fees are anticipated for these right-of-way permits. Address, as needed,
requests for additional information (RAI).
B. Conduct pre-application meeting with Pinellas County Public Works to discuss
requirements of the proposed pipeline construction within their Right-of-Ways
(CR 1 - Keene Road, CR 365 - Kings Hwy, CR 501 - Belcher Road, CR 548 -
Palmetto Street). Prepare Right-of-Way utilization permits for work proposed
within Pinellas County Right-of-Ways. No fees are anticipated for these right-
of-way permits. Address, as needed, requests for additional information (RAI).
C. Conduct pre-application meeting with CSX Railroad to discuss requirements of
the proposed pipeline construction within their Right-of-Way (Palmetto Street
near Highlands Avenue). Prepare Railroad Right-of-Way Utilization Permit for
work proposed within right-of-way. No fees are anticipated for these right-of-
way permits. Address, as needed, requests for additional information (RAI).
D. Incorporate raw water line along Marilyn Street for Wells 51R & 52R into the
Environmental Resource Permits (ERP) being completed for the Sky crest
reclaimed water system project. ERP is only anticipated for the wetland area
on Marilyn Street. Therefore, no additional ERP permit is included in this
scope of services. However, if questions arise regarding the raw water line
Item # 24
Attachment number 1
Page 7 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 7
alignment as part of the SWFWMD Marilyn Street ERP requests for additional
information (RAI), then they will be addressed, as needed.
TASK 8.0
WELL AND RAW WATER LINE BIDDING SERVICES
8.1 Prepare bid documents for the well and raw water line improvements and provide 25
copies of each project to the City for their use in bidding.
8.2 Attend two (2) Pre-Bid Conferences to review each project's requirements with
prospective Contractors.
8.3 Respond to questions concerning the projects and prepare addenda as necessary.
8.4 Issue clarifications to the contract documents and issue addenda as required.
8.5 Review bids received and make a recommendation for award of the contracts.
TASK 9.0
LIMITED CONSTRUCTION SERVICES
9.1 During the drilling and testing of Wells 51R, 52R, 79, 80 and 3-5 McKim & Creed will
provide on-site construction services and observation similar to that included in Phase I
of the contract (City PN: 04-0049-UT). Well construction is anticipated to consist of the
mud rotary and reverse air drilling methods. The initial borehole will be drilled using
mud rotary drilling until the top of limestone is encountered and circulation is lost.
These services include collecting lighologic samples at 5-foot intervals from land surface
to the upper-most competent limestone unit, collection of water samples at
approximately 20-foot intervals and analyzed in the field for chloride concentrations
and conductivity, determination of relative productivity at the depth where each water
sample is collected, review of water-quality data, flow data, video observations and
geophysical logs to determine the final well construction, specific capacity testing, water
quality review. Incorporate results of all construction, testing and data analysis into
report to be submitted to the City for their use.
9.2 During the installation of the well equipment for all the proposed wells (10), all the
relocated wells (4) and all the well refurbishments (3), McKim & Creed will provide
engineering assistance, site visits and certification services. These services will include
attendance at the pre-construction meeting with the Contractor and City staff, review
shop drawings (up to 12), periodic engineering site visits, (an average of 2 hrs per week
per well or 136 hours), respond to Contractor's questions during construction, perform
final walk-thru, prepare/submit Certifications of Completion to FDEP, provide start-up
assistance (4 hrs per well or 68 hrs), prepare one (1) operation and maintenance
notebook containing all wells and prepare record drawings and submit five (5) copies to
the City. It is understood that the City will provide full construction management and
observation for the duration of the well installation, including; construction
Item # 24
Attachment number 1
Page 8 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 8
coordination, progress meetings, schedule, progress payments, requests for information,
change orders, disputes, and project close-out.
9.3 During the installation of the raw water lines for all the proposed wells (10) and
relocated wells (4), McKim & Creed will provide engineering assistance, site visits and
certification services. These services will include attendance at the pre-construction
meeting with the Contractor and City staff, review shop drawings (up to 12), periodic
engineering site visits, (an average of 8 hrs per week for the construction duration,
estimated at 26 weeks), respond to Contractor's questions during construction, perform
final walk-thru, prepare/submit Certifications of Completion to FDEP, and prepare
record drawings. It is understood that the City will provide full construction
management and observation for the duration of the well installation, including;
construction coordination, progress meetings, schedule, progress payments, requests for
information, change orders, disputes, and project close-out.
3. PROTECT GOALS - WORK PRODUCTS:
. Microsoft Project Program Schedule & Master Cost Spreadsheet (5 copies & CD)
. Standard Well Contract Documents (25 copies & CD)
. Well Refurbishments Contract Documents (25 Copies & CD)
. Water Use Permit Application and supporting documentation
. Revised Well Testing Program
. Revised Test Well Construction Documents (25 Copies)
. Raw Water Line Contract Documents (25 Copies & CD)
. Raw Water Line Cost Estimate
. Update Raw Water Model
. Bid Recommendations
. Shop Drawings
. Well Construction Completion Certifications
. Raw Water Pipeline Construction Completion Certifications
. Final Punch List
. Well Operation & Maintenance Manual
. Well Records Drawings (5 copies & CD)
. Raw Water Line Records Drawings (5 copies & CD)
4. BUDGET
The services outlined herein will be performed on a Lump Sum basis in accordance with the
Engineer of Record Contract. The fees for the various tasks are outlined below and include
costs for hydrogeologic services, surveying, and subsurface utility investigation services.
Item # 24
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 9
PHASE II Services
Task 1.0 - Well Coordination Meetings
Task 2.0 - Program Schedule and CIP
Task 3.0 - Standardized Well Documents
Task 4.0 - Well Refurbishment (Wells 23, 68 & 69)
Task 5.0 - Additional Well Siting (Wells 51, 52, 79,80 & 3-5)
Task 6.0 - Additional Water Use Permitting
Task 7.0 - Raw Water Line Design & Modeling
Task 8.0 - Well and Raw Water Line Bidding Services
Task 9.0 -Limited Construction Services
Phase II Service Totals
WTPNo.1
$ 10,015
$ 6,930
$ 34,514
$ 16,645
$ 6,975
$ 10,776
$313,926
$ 13,970
$164,213
$577,964
Total Phase II Services
5. SCHEDULE
The design tasks will be completed as outlined in the schedule below:
Task Description
Task 1.0 - Well Coordination Meetings
Task 2.0 - Program Schedule and CIP
Task 3.0 - Standardized Well Documents
Task 4.0 - Well Refurbishment (Wells 23, 68 & 69)
Task 5.0 - Additional Well Siting (Wells 51, 52, 79,80 & 3-5)
Task 6.0 - Additional Water Use Permitting
Task 7.0 - Raw Water Line Design & Modeling
Task 8.0 - Well and Raw Water Line Bidding Services
Task 9.0 - Additional Limited Construction Services
Attachment number 1
Page 9 of 12
WTP No.3
$ 10,015
$ 6,930
$ 25,886
$ 33,290
$ 2,325
$ 7,184
$114,794
$ 8,200
$107,337
$315,961
$893,925
Completion
From NTP
24 Months
2 Months
3 Months
3 Months
1 Month
6 Months
9 Months
12 Months
24 Months
A more detailed project schedule will be provided to the City within two weeks of receiving
the Notice to Proceed.
6. ST AFF ASSIGNMENTS:
City:
McKim & Creed:
Subcontracts:
Rob Fahey, Lan-Anh Nguyen, Glenn Daniels
Jeff Lowe, Norm Scally, Gene Robinson, Steve Schrock
Leggette, Brashears & Graham, Nodarse & Associates
Item # 24
Attachment number 1
Page 10 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 10
7. CORRESPONDENCEIREPORTING PROCEDURES:
All McKim & Creed Correspondence shall be directed to Jeff Lowe, PE. All City
correspondence shall be directed to Robert Fahey, PE.
8. INVOICINGIFUNDING PROCEDURES:
Please invoice monthly for work performed as detailed in McKim & Creed Continuing
Contract. Invoices will be transmitted to the City of Clearwater, Attn: Marty Pages,
Administrative Analyst, Engineering, P.O. Box 4748, Clearwater, FL, 33758-4748.
Charge this work to City Code No:
9. ENGINEER CERTIFICATION
I hereby certify as a licensed Professional Engineer, registered in accordance with Florida
Statute 471, that the above project's site and/or construction plans meet or exceed all applicable
design criteria specified by City municipal ordinance, State, and Federal established standards.
I understand that it is my responsibility as the project's Professional Engineer to perform a
quality assurance review of these submitted plans to ensure that such plans are free from
errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate of
Occupancy does not relieve me of my own quality assurance review. I hereby certify that all
facilities have been built substantially in accordance with the approved permit design plans
and that any substantial deviations (described in attachment) will not prevent the system from
functioning in compliance with the requirements of applicable regulatory authority.
This certification shall apply equally to any further revision and/or submittal of plans,
computations, or other project documents, which I may subsequently tender.
10. SPECIAL CONSIDERATIONS: None
PREPARED BY:
McKim & Creed:
A. Street Lee, P.E.
Vice President
Date:
ACCEPTED BY:
CITY:
Date:
Item # 24
Attachment number 1
Page 11 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 11
Michael D. Quillen, P.E.
City Engineer
Item # 24
Attachment number 1
Page 12 of 12
CITY OF CLEARWATER - WTP Nos. 1 and 3 Wellfield Expansion Phase II
July 20, 2007
Page 12
Attachment" A"
CITY DELIVERABLES
FORMAT
The design plans shall be compiled utilizing one of the following two methods.
1. City of Clearwater CAD standards.
2. Pinellas County CAD standards
3. Datum: Horizontal and Vertical datum shall be referenced to North American Vertical Datum
of 1988 (vertical) and North American Datum of 1983/90 (horizontal). The unit of
measurement shall be the United States Foot. Any deviation from this datum will not be
accepted unless reviewed by City of Clearwater Engineering/Geographic Technology
Division.
DELIVERABLES
The design plans shall be produced on vellum or bond material, 24" x 36" at a scale of 1" = 20' unless
approved otherwise. Upon completion the consultant shall deliver all drawing files in digital format with all
project data in Land Desktop 2000 or later including all associated dependent files.
NOTE: If approved deviation from Clearwater or Pinellas County CAD standards are used the consultant shall
include all necessary information to aid in manipulating the drawings including either PCP, CTB file or pen
schedule for plotting. The drawing file shall include only authorized fonts, shapes, line types or other attributes
contained in the standard AutoDesk, Inc. release. All block references and references contained within the
drawing file shall be included. Please address any questions regarding format to Mr. Tom Mahony, at (727)
562-4762 or email address
>- All electronic files must be delivered upon completion of project or with 100% plan submittal to City of
Cleanvater.
Item # 24
Attachment number 2
Page 1 of 2
McKim & Creed
WTP Nos. 1 & 3 Wellfield Expansion Phase II
Totals
$ 893,925 $ 523,900 $ 370,025
4,683 $ 111.8
Start Finish Total Total Total Total Labor AVE
Task Manage Date Date Cost Labor Cost ODC Hours Hourly Rat
Cost Code Task Description ~-lVlay-u ( .-I;jH\lOV-tJ~. $ $ $ $
Task 1 Well Coordination Meetings JSL 9.May.07 13.Nov-09
Attend Monthly Well Coordination Meetin9s $ 20,030.00 $ 9,480.00 $ 10,550.00 68 $ 139.4
Task 2 Program Schedule and CIP JSL 9-May-07 8-Jul-07
Develop Overall Master Schedule $ 4,340.00 $ 4,340.00 38 $ 114.2
Compile Preliminary Estimates $ 2,925.00 $ 2,900.00 $ 25.00 22 $ 131.8:
OAiOC $ 2,260.00 $ 2,260.00 18 $ 125.51
Submit Draft to City $ 260.00 $ 210.00 $ 50.00 2 $ 105.01
Review Meeting w/City $ 1,490.00 $ 1,440.00 $ 50.00 10 $ 144.01
Respond to City Comments $ 2,025.00 $ 2,000.00 $ 25.00 15 $ 133.3:
Final Submittal to City $ 560.00 $ 510.00 $ 50.00 5 $ 102.01
Task 3 Standardized Well Documents JSL 9-May-07 7.Aug-07
Topographic Surveys $ 10,800.00 $ 300.00 $ 10,500.00 2 $ 150.01
Conceptual Site Plans $ 3,840.00 $ 3,840.00 40 $ 96.01
Develop Standard Mechanical Drawings $ 7,600.00 $ 7,600.00 68 $ 111.71
Develop Standard Electrical Drawings $ 9,140.00 $ 9,140.00 80 $ 114.2!
Develop Standard Instrumentation Drawings $ 6,140.00 $ 6,140.00 56 $ 109.6,
Develop Standard Contract Specifications $ 1,500.00 $ 1,500.00 14 $ 107.1,
Develop Standard Mechanical Tech Specifications $ 3,620.00 $ 3,620.00 30 $ 120.6"
Develop Standard Electrical Tech Specifications $ 2,960.00 $ 2,960.00 24 $ 123.3:
Develop Standard Instrumentation Specifications $ 2,660.00 $ 2,660.00 22 $ 120.9
OAiOC $ 4,250.00 $ 4,200.00 $ 50.00 34 $ 123.5:
Submit 100% Documents to the City (5 Sets) $ 945.00 $ 420.00 $ 525.00 5 $ 84.01
Review Meeting w/City $ 1,280.00 $ 1,230.00 $ 50.00 8 $ 153.7!
Respond to City Comments $ 3,605.00 $ 3,580.00 $ 25.00 34 $ 105.2!
Final Submittal to City (25 Sets) $ 2,060.00 $ 710.00 $ 1,350.00 7 $ 101.4:
Task 4 Well Refurbishment (Wells 23, 68 & 69) JSL 9.May.07 7 -Aug.07
Topographic Surveys $ 4,360.00 $ 760.00 $ 3,600.00 7 $ 108S
Prepare Site Plans $ 2,460.00 $ 2,460.00 22 $ 111.8:
Mechanical Design $ 7,820.00 $ 6,320.00 $ 1,500.00 56 $ 112.81
Electrical Design $ 7,960.00 $ 7,960.00 68 $ 117.01
Instrumentation Design $ 5,540.00 $ 5,540.00 50 $ 110.81
Technical Specifications $ 3,420.00 $ 3,420.00 30 $ 114.01
FDEP & Bldg Dept Permit $ 4,365.00 $ 4,290.00 $ 75.00 40 $ 107.2!
OAiOC $ 4,570.00 $ 4,520.00 $ 50.00 35 $ 129.1,
Submit 100% Documents to the City (5 Sets) $ 695.00 $ 420.00 $ 275.00 5 $ 84.01
Review Meeting wlClty $ 1,280.00 $ 1,230.00 $ 50.00 8 $ 153.7!
Respond to City's Comments $ 2,245.00 $ 2,220.00 $ 25.00 19 $ 116.8,
Final Submittal to City (25 Sets) $ 2,310.00 $ 710.00 $ 1,600.00 7 $ 101.4:
Well Investigation Report to City (Wells 68 & 69) $ 2,910.00 $ 2,760.00 $ 150.00 24 $ 115.01
Task 5 Additional Well Siting (Wells 1-2, 1-3, 1-4 & 3-5) JSL 9-May-07 8-Jun-07
Locate and Evaluate Three (3) New Well Sites & Well 3-5 $ 3,585.00 $ 3,510.00 $ 75.00 30 $ 117.01
Update Contract Documents and Testing Program $ 5,715.00 $ 2,740.00 $ 2,975.00 24 $ 114.1"
Task 6 Additional Water Use Permitting (Wells 51 R, 52R, 79, 80 & 3-5) JSL 9-May-07 5-Nov-07
Groundwater Monitoring Program Mods $ 8,750.00 $ 150.00 $ 8,600.00 1 $ 150.01
Groundwater Impact Assessment $ 250.00 $ 150.00 $ 100.00 1 $ 150.01
EMP Modifications $ 6,000.00 $ 300.00 $ 5,700.00 3 $ 100.01
Prepare Wellfleld Management Plan $ 260.00 $ 210.00 $ 50.00 2 $ 105.01
WUP Application $ 840.00 $ 790.00 $ 50.00 7 $ 112.81
RAI Responses $ 1,050.00 $ 1,000.00 $ 50.00 9 $ 111.1
Draft Permit Review and Response $ 200.00 $ 150.00 $ 50.00 1 $ 150.01
Progress Updates $ 610.00 $ 610.00 5 $ 122.01
Task 7 Raw Water Line Design and Modeling JSL 9-May-07 3-Feb-08
Update City's Raw Water Model $ 2,280.00 $ 2,230.00 $ 50.00 17 $ 131.1:
Topographic Survey $ 121,540.00 $ 2,440.00 $119,100.00 24 $ 101.6"
Geotechnical $ 37,540.00 $ 2,040.00 $ 35,500.00 18 $ 113.3:
Subsurface Utility Engineering $ 22,920.00 $ 1,620.00 $ 21,300.00 14 $ 115.7
Utility Coordination $ 6,220.00 $ 5,520.00 $ 700.00 60 $ 92.01
Develp General Sheets $ 2,200.00 $ 2,200.00 20 $ 110.01
Route Assessment $ 3,000.00 $ 3,000.00 28 $ 107.1,
Cut Plan and Profile Drawings $ 3,300.00 $ 3,300.00 40 $ 82.51
30% Design $ 36,880.00 $ 35,880.00 $ 1,000.00 326 $ 110.01
60% Design $ 36,880.00 $ 35,880.00 $ 1,000.00 326 $ 110.01
90% Design $ 36,880.00 $ 35,880.00 $ 1,000.00 326 $ 110.01
100% Design $ 14,720.00 $ 13,720.00 $ 1,000.00 122 $ 112.41
Traffic Control Plans $ 16,620.00 $ 16,620.00 164 $ 101.3,
Detail Sheets $ 8,040.00 $ 8,040.00 80 $ 100.51
Contract Documents $ 3,780.00 $ 3,780.00 30 $ 126.01
Technical Specifications $ 11,400.00 $ 11,400.00 104 $ 109.6:
Construction Costs $ 6,860.00 $ 6,860.00 58 $ 118.2:
OAiQC $ 10,100.00 $ 10,000.00 $ 100.00 64 $ 156.2!
Submittals $ 6,380.00 $ 4,780.00 $ 1,600.00 58 $ 82.4
Review Meetings wlCity $ 4,250.00 $ 4,200.00 $ 50.00 36 $ 116.6"
Respond to City's Comments $ 3,765.00 $ 3,740.00 $ 25.00 30 $ 124.6"
Final Submittal $ 6,660.00 $ 1,560.00 $ 5,100.00 18 $ 86.6"
Pipeline Permitting
Pre-Application Meeting w/FDOT $ 1,285.00 $ 1,260.00 $ 25.00 10 $ 126.01
Prepare/Submit Applications (4) $ 3,560.00 $ 3,360.00 $ 200.00 32 $ 105.01
RAls $ 1,925.00 $ 1,800.00 $ 125.00 18 $ 100.01
Item # 24
WcllficldLxpPh2Planl'raxJinaLxlsS/29/2007
McKim & Creed
WTP Nos. 1 & 3 Wellfield Expansion Phase II
Totals
Attachment number 2
Page 2 of 2
$ 893,925 $ 523,900 $ 370,025
4,683 $ 111.8
Start Finish Total Total Total Total Labor AVE
Task Manage Date Date Cost Labor Cost ODC Hours Hourly Ral
Cost Code Task Description ~-lVlay-u ( .-I;jH\lOV-tJ~. $ $ $ $
Pre-Application Meeting wlPinellas County Public Works $ 1,285.00 $ 1,260.00 $ 25.00 10 $ 126.01
Prepare/Submit Applications (5) $ 6,305.00 $ 6,105.00 $ 200.00 59 $ 103.4"
RAls $ 3,005.00 $ 2,880.00 $ 125.00 26 $ 11O.T
Pre-Application Meeting w/CSX Railroad $ 1,285.00 $ 1,260.00 $ 25.00 10 $ 126.01
Topographic/ROW Survey for CSX Permit $ 3,150.00 $ 450.00 $ 2,700.00 4 $ 112.51
Prepare/Submit Application $ 2,380.00 $ 2,280.00 $ 100.00 22 $ 103.6,
RAls $ 1,125.00 $ 1,050.00 $ 75.00 10 $ 105.01
Incorporate Raw Water Line in Skycrest ERP $ 600.00 $ 600.00 6 $ 100.01
Respond to RAI's on Raw Water Line $ 600.00 $ 600.00 6 $ 100.01
Task S Well and Raw Water Line Bidding Services JSL 9-May-07 S-May-oS
Well Bidding Services
Prepare Bid Documents $ 2,430.00 $ 930.00 $ 1,500.00 11 $ 84B
Pre-Bid Conference $ 745.00 $ 720.00 $ 25.00 6 $ 120.01
Respond to Questions $ 2,405.00 $ 2,280.00 $ 125.00 20 $ 114.01
Issue Addenda if Required $ 3,450.00 $ 3,000.00 $ 450.00 32 $ 93.7!
Review Bids/Recommendation $ 1,405.00 $ 1,380.00 $ 25.00 12 $ 115.01
Raw Water Line Bidding Services
Prepare Bid Documents $ 3,430.00 $ 930.00 $ 2,500.00 11 $ 84B
Pre-Bid Conference $ 745.00 $ 720.00 $ 25.00 6 $ 120.01
Respond to Questions $ 2,405.00 $ 2,280.00 $ 125.00 20 $ 114.01
Issue Addenda if Required $ 3,750.00 $ 3,000.00 $ 750.00 32 $ 93.7!
Review Bids/Recommendation $ 1,405.00 $ 1,380.00 $ 25.00 12 $ 115.01
Task 9 Limited Construction Services JSL 9-May-07 13-Nov-09
Addt Well Construction Services (Wells 51, 52, 79, SO & 3-5)
Well Construction Services $ 98,520.00 $ 4,270.00 $ 94,250.00 33 $ 129.3!
Field Well Water Quality Review $ 1,850.00 $ 1,750.00 $ 100.00 12 $ 145.8:
Logging and Review Data $ 250.00 $ 150.00 $ 100.00 1 $ 150.01
Capacity Testing $ 975.00 $ 875.00 $ 100.00 6 $ 145.8:
Monitoring Wells $ 150.00 $ 150.00 1 $ 150.01
Water Quality Review $ 4,740.00 $ 4,640.00 $ 100.00 33 $ 140.6
Construction Report $ 1,275.00 $ 1,000.00 $ 275.00 7 $ 142.81
Well Equipment Construction Services (17 Wells)
Pre-Construction Conference $ 685.00 $ 660.00 $ 25.00 6 $ 110.01
Shop Drawings (Up to 12) $ 9,410.00 $ 8,760.00 $ 650.00 76 $ 115.21
Periodic Engineering Site Visits (2 hrs/wklwell) $ 18,720.00 $ 18,720.00 152 $ 123.11
RFl's $ 35,420.00 $ 9,720.00 $ 25,700.00 88 $ 11O.4!
Final Walk-thru $ 6,085.00 $ 6,060.00 $ 25.00 58 $ 104.4:
FDEP Certification of Completion $ 6,510.00 $ 6,360.00 $ 150.00 60 $ 106.01
Start-up Assistance $ 9,265.00 $ 9,240.00 $ 25.00 80 $ 115.51
Operation and Maintenance Manual (5 Copies) $ 5,445.00 $ 4,920.00 $ 525.00 44 $ 111.8:
Record Drawings $ 4,760.00 $ 3,960.00 $ 800.00 42 $ 94.2!
Raw Water Pipeline Construction Services
Pre.Construction Conference $ 685.00 $ 660.00 $ 25.00 6 $ 110.01
Shop Drawings (Up to 12) $ 8,990.00 $ 8,640.00 $ 350.00 74 $ 116.71
Periodic Engineering Site Visits (8 hrs/wk) $ 29,000.00 $ 28,800.00 $ 200.00 248 $ 116.1:
RFl's $ 9,920.00 $ 9,720.00 $ 200.00 88 $ 11O.4!
Final Walk-thru $ 4,885.00 $ 4,860.00 $ 25.00 46 $ 105.6!
FDEP Certification of Completion $ 4,400.00 $ 4,200.00 $ 200.00 40 $ 105.01
Record Drawings $ 9,610.00 $ 8,310.00 $ 1,300.00 88 $ 94.4:
Total $ 893,925.00 $ 523,900.00 $ 370,025.00 4,683 $ 111.8"
WcllficldLxpPh2Planl'raxJinaLxlsS/29/2007
Item # 24
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve renewing an Interlocal Agreement for Planning Services with the Pinellas Planning Council from September 30, 2007 to
October 1, 2010. (consent)
SUMMARY:
In March 2005, the City entered into an Interlocal Agreement for Planning Services with the Pinellas Planning
Council (PPC) that expires on September 20, 2007. This agreement, which provides for a wide range of
planning assistance, can be renewed by mutual consent for a period of three years. During the time the
Agreement has been in place the PPC staff has assisted the Planning Department in conducting one special study
and in the processing of annexations when there were several staff vacancies. The Department does not
anticipate the use of the PPC's services at this time, however, would recommend the agreement be renewed in the
event the need for planning services should arise.
The current provisions of the Agreement would remain unchanged if the renewal were approved. Ongoing
planning services would continue to be billed on a time and material basis and any special planning projects would
be in an amount agreed upon in advance with the City and PPC staff. Rates for the PPC staff would not change
and are significantly less than that of private consultants.
Type:
Current Year Budget?:
Debt-Lease
None
Budget Adjustment:
None
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review Approval: 1) Clerk
Cover Memo
Item # 25
Attachment number 1
Page 1 of 6
mTERLOCALAGREEMENT
FOR
PLANNING SERVICES
WITH THE
CITY OF CLEARW A TER
AN AGREEMENT FOR THE PROVISION OF PLANNING SERVICES BY THE
PINELLAS PLANNING COUNCIL TO LOCAL GOVERNMENT AS SET FORTH IN
THE SCOPE OF SERVICES AND ACCORDING TO THE PAYMENT AND RATE
CHARGE SCHEDULE SET FORTH HEREIN.
THIS INTERLOCAL AGREEMENT FOR PLANNING SERVICES, hereinafter
referred to as "Agreement," is made and entered into by and between the PINELLAS COUNTY
PLANNING COUNCIL, hereinafter referred to as the "Council" and the CITY OF
CLEARWATER, hereinafter referred to as the "Local Government".
WHEREAS, the Local Government desires to engage the Council to provide staff planning
services; and
WHEREAS, the Council has the capability to provide professional and technical staff
planning services, and the Local Government desires to engage the Council to provide such staff
planning services; and
WHEREAS, the Council and the Local Government desire to cooperate in this effort to
maximize efficiency and minimize costs;
NOW THEREFORE, in consideration of the covenants made by each party to the other and
of the advantages to be realized by this Agreement, the Council and Local Government agree as
follows:
Section 1. Authoritv.
This Agreement is entered into pursuant to the general authority of Section 163.01, Florida Statutes,
relating to interlocal agreements and the specific authority of Sections 5(3) and 5(6) of Chapter 88-
464, Laws of Florida, as amended.
Section 2. Term.
The term of this Agreement shall be from March 1,2005, through September 30,2007; which term
may be renewed by mutual written agreement, signed by both parties, for one additional three year
period through September 30,2010, unless terminated as provided for elsewhere in this Agreement.
Item # 25
Attachment number 1
Page 2 of 6
Section 3. Scope of Services.
A. The substance of this Agreement is as provided in Exhibit A, Scope of Services, attached
hereto and hereby made a part of this Agreement.
B. Any assistance provided or project undertaken as provided for in the Scope of Services may,
at the discretion of Council staff and the Local Government, be more specifically detailed as
to methodology, schedule, work product, and cost in a memorandum of understanding
executed consistent with and pursuant to this Agreement.
C. Responsibility for the correctness of information provided to the Council for use m
rendering planning services under this Agreement lies with the Local Government.
Section 4. Chan:!es.
A. Payment and charges for services rendered under this Agreement shall be as provided for in
Exhibit B, Payment and Rate Charge Schedule, attached hereto and hereby made a part of
this Agreement.
B. Ongoing planning services or special projects will be charged as a lump sum or on a time
and material basis as mutually agreed by the Local Government and Council staff in
accordance with the terms of this Agreement.
C. The Local government agrees to make payment to the Council for all properly invoiced
requisitions as set forth in Exhibit B, within forty-five (45) days of submission.
D. The fee schedule may be revised by mutual written consent, signed by both parties, and
included as an addendum to this Agreement.
Section 5. Use of Product.
A. The Local Government shall have the exclusive control of the public distribution of all
information produced by the Council prior to its adoption. The Council shall not distribute
information prior to its adoption by the Local Government without prior approval. However,
nothing contained herein shall prohibit the Council from complying with a valid and
properly submitted public records request.
B. Once adopted by the Local Government, the Council and the Local Government have the
right to distribute information upon request from the public.
C. The Council has the right to use any information produced under this Agreement for similar
purposes upon removing all reference to the Local Government.
Item # 25
Attachment number 1
Page 3 of 6
Section 6. Accountin2 and Records.
A. The Council shall establish an accounting process to identify the costs and revenues
associated with the Agreement. All accounting documentation shall be available for
inspection, upon request, by the Local Government at any time during the period of this
Agreement and for a minimum of three (3) years after payment is made.
B. All charged costs shall be supported by the properly executed payroll, time records,
invoices, contracts or vouchers evidencing in proper detail the nature and propriety of the
charges.
Section 7. Notice.
A. Notice by either party to the other pursuant to this Agreement shall be given in writing and
hand delivered or mailed as follows:
Council:
Pinellas County Planning Council
Attn: David P. Healey, Executive Director
600 Cleveland Street, Suite 850
Clearwater, Florida 33755
Local Government: City of Clearwater
Attn: Cynthia E. Goudeau, City Clerk
112 South Osceola Avenue
Clearwater, Florida 33758-4748
Section 8. Construction.
A. This Agreement shall be construed as an expression of inter-agency cooperation enabling
each party to make the most efficient use of its powers in furtherance of the respective and
common objectives. However, this Agreement shall not be construed as delegating or
authorizing the delegation of the constitutional or statutory duties of either party to the other.
Section. 9. Termination.
A. This Agreement may be terminated by either party at any time by giving the other party not
less than thirty (30) days notice of such termination. In the event this termination provision
is exercised by either party, the Local Government shall remain liable to the Council for
charges incurred up to such termination.
Section 10. Filin2; Effective Date.
As required by Section 163.01(11), Florida Statutes, this Agreement shall be filed with the Clerk of
the Circuit Court of Pinellas County, Florida, after execution by the parties, and shall take effect
upon execution of this Agreement.
Item # 25
Attachment number 1
Page 4 of 6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
effective March 1,2005.
PINELLAS PLANNING COUNCIL
Attest:
By: David P. Healey, AICP
Executive Director
By: Councilmember Bill Foster
Chairman
Approved as to form:
By: Jewel White Cole By:
Managing Senior Assistant County Attorney
Mayor J eny Beverland
Secretary
LOCAL GOVERNMENT
Attest:
By: Cynthia E. Goudeau
City Clerk
By: Frank Hibbard
Mayor
Item # 25
Attachment number 1
Page 5 of 6
EXHffiIT A
SCOPE OF SERVICES
I. Ongoing Planning Assistance
A. The Council agrees to consider requests by the City of Clearwater for ongoing
planning assistance, and to provide such assistance as Council staff time and
schedule permit.
B. Ongoing planning assistance may include, but is not limited to, reVIew and
interpretation of the comprehensive plan and land development regulations,
comprehensive plan and land development regulation amendments, and assistance
with applications for development approval, as determined to be consistent with the
mission and role of the Council.
II. Special Planning Proiects
A. The Council agrees to consider requests by the City of Clearwater for assistance with
special planning projects, and to provide such assistance as Council staff time and
schedule permit.
B. Special planning projects may include, but are not limited to, comprehensive plan or
land development regulation revisions, neighborhood or special area plans, special
planning studies and such other special projects as may be related to or in furtherance
of the comprehensive planning process, as determined to be consistent with the
mission and role of the Council.
Item # 25
Attachment number 1
Page 6 of 6
EXHIBIT B
PAYMENT AND RATE CHARGE SCHEDULE
I. Ongoing Planning Assistance
The Council shall requisition by invoice for ongoing planning assistance on a time and
materials basis as follows:
A. Materials - at the cost to the Council
B. Time - based on the following hourly rates:
1.
2.
3.
4.
5.
Planning Administrator
Principal Planner
Program Planner
Planner
Office Specialist
$72.00/hr
$65.00/hr
$45.00/hr
$35.00/hr
$28.00/hr
II. Special Planning Proiects
The Council shall requisition by invoice for special planning projects in the amount and
according to a schedule agreed upon in advance between the City of Clearwater and the
Council staff for each such special project.
I:\USERS\ WPDOCS\Cities\AGREEMNT\INTERLOC\Clearwater New to 2007.doc
Item # 25
Attachment number 2
Page 1 of 2
RENEWAL OF INTERLOCAL AGREEMENT
FOR
PLANNING SERVICES
WITH THE
CITY OF CLEARW A TER
RENEWAL OF THE AGREEMENT FOR THE PROVISION OF PLANNING
SERVICES BY THE PINELLAS PLANNING COUNCIL TO LOCAL
GOVERNMENT AS SET FORTH IN THE INTERLOCAL AGREEMENT
ENTERED IN MARCH OF 2005.
THIS RENEWAL OF THE INTERLOCAL AGREEMENT FOR
PLANNING SERVICES, hereinafter referred to as "Agreement," is hereby agreed upon and
entered into by and between the PINELLAS COUNTY PLANNING COUNCIL, hereinafter
referred to as the "Council" and the CITY OF CLEARWATER, hereinafter referred to as the
"Local Government".
WHEREAS, an Interlocal Agreement entered into between the Local Government and
the Council on March 1, 2005, and recorded in Official Record Book 14185, Pages 1062-
1067 provides for a term through September 30, 2007, after which it may be renewed by
mutual agreement of both parties; and
WHEREAS, the Council has the capability to provide professional and technical staff
planning services, and the Local Government desires to continue to engage the Council to
provide such staff planning services; and
WHEREAS, the Council and the Local Government desire to cooperate in this effort
to maximize efficiency and minimize costs; and
WHEREAS, it is the desire and intent of both parties to renew said Interlocal
Agreement subject to and based upon the provisions more specifically set forth in said
Agreement.
NOW THEREFORE, in consideration of the covenants made by each party to the
other and of the advantages to be realized by the renewal of said Interlocal Agreement and
subject to the same terms and conditions set forth in said Interlocal agreement, the
Council and Local Government hereby agree to renew the Agreement for the period October
1,2007, thru September 30,2010.
Item # 25
Attachment number 2
Page 2 of 2
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
renewed effective October 1,2007.
PINELLAS PLANNING COUNCIL
Attest:
By: David P. Healey, AICP
Executive Director
By: Vice Mayor Sandra Bradbmy
Chairman
Approved as to form:
By: Jewel White Cole
Managing Assistant County Attorney
By: Vice Mayor J eny Knight
Secretary
LOCAL GOVERNMENT
Attest:
By: Cynthia E. Goudeau
City Clerk
By: Frank Hibbard
Mayor
Item # 25
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Authorize instituting a civil action against Line Corp., to recover $5,861.70 for damage to City property. (consent)
SUMMARY:
On August 12,2004, Line Corp. was performing work in the vicinity of the east side of U.S. Hwy. 19 between S.R. 590 and Sunset
Point Road, in Clearwater, Florida. On that date, employees of Line Corp. cut a City of Clearwater gas line causing a loss to City
property in the amount of $4,371.49.
On July 8, 2005, Line Corp. was performing work in another location, this time in the vicinity of 24867 U.S. Hwy. 19 in
Clearwater, Florida. On that date, employees of Line Corp. cut a City of Clearwater gas line causing loss to City property in the
amount of $557.16.
On July 26, 2005, Line Corp. was performing work in the vicinity of 24825 U.S. Hwy. 19 North in Clearwater, Florida. On that
date, employees of Line Corp. hit a 4" high pressure main line, causing loss to City property in the amount of $933.05.
Attempts to collect the amount of damages from Line Corp. have been unsuccessful.
The Legal Department requests authority to bring a legal action against Line Corp. to recover the moneys owed to the City for the
aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
NIA
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$275.00
$275.00
10/01106 to 09/30107
Annual Operating Cost:
Total Cost:
$275.00
$275.00
Appropriation Code
0-590-07000-545900-519-
000-0000
Amount
$275.00
Appropriation Comment
Bid Required?:
Other Bid 1 Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 26
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Authorize instituting a civil action against McGeehan Construction, Inc., to recover $5,102.26 for damage to City property.
(consent)
SUMMARY:
On June 8, 2004, McGeehan Construction, Inc., was performing work in the vicinity of 2718 Gulf Boulevard in Indian Rocks
Beach, Florida. On that date, employees of McGeehan Construction, Inc., cut a City of Clearwater gas line causing a loss to City
property in the amount of $273.12. McGeehan struck this same gas line previously on June 5, 2004, resulting in damages in the
amount of $515.34.
On February 8, 2007, McGeehan Construction, Inc., was performing work in another location, this time in the vicinity of 500
Mandalay Avenue in Clearwater, Florida. On that date, employees of McGeehan Construction cut a City of Clearwater gas line
causing loss to City property in the amount of $4,313.80.
Attempts to collect the amount of damages from McGeehan Construction, Inc. have been unsuccessful.
The Legal Department requests authority to bring a legal action against McGeehan Construction, Inc. to recover the moneys owed
to the City for the aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
NIA
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$275.00
$275.00
10/01106 to 09/30107
Annual Operating Cost:
Total Cost:
$275.00
$275.00
Appropriation Code
0-590-07000-545900-519-
000-0000
Bid Required?:
Other Bid 1 Contract:
Review Approval: 1) Clerk
Amount
$275.00
Appropriation Comment
No
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 27
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Authorize instituting a civil action against Metron Construction Company to recover $406.63 for damage to City property.
(consent)
SUMMARY:
On March 8, 2005, Metron Construction Company was performing work in the vicinity of Main Street and Bayshore Drive, in
Safety Harbor, Florida. On that date, employees of Metron Construction Company cut a City of Clearwater gas line causing a loss
to City property in the amount of $406.63.
Attempts to collect the amount of damages from Metron Construction Company have been unsuccessful.
The Legal Department requests authority to bring a legal action against Metron Construction Company to recover the moneys
owed to the City for the aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
NIA
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$100.00
$100.00
10/01106 to 09/30107
Annual Operating Cost:
Total Cost:
$100.00
$100.00
Appropriation Code
0-590-07000-545900-519-
000-0000
Amount
$100.00
Appropriation Comment
Bid Required?:
Other Bid 1 Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 28
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Authorize instituting a civil action against R. J. Kielty Plumbing, Inc., to recover $210.75 for damage to City property. (consent)
SUMMARY:
On October 8, 2004, R. J. Kielty Plumbing, Inc., was performing work in the vicinity of 8707 Persea Court in New Port Richey,
Florida. On that date, employees of R. J. Kielty Plumbing, Inc., cut a City of Clearwater gas line causing a loss to City property in
the amount of $210.75.
Attempts to collect the amount of damages from R. J. Kielty Plumbing, Inc., have been unsuccessful.
The Legal Department requests authority to bring a legal action against R. J. Kielty Plumbing, Inc., to recover the moneys owed to
the City for the aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
NIA
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$100.00
$100.00
10/01106 to 09/30107
Annual Operating Cost:
Total Cost:
$100.00
$100.00
Appropriation Code
0-590-07000-545900-519-
000-0000
Amount
$100.00
Appropriation Comment
Bid Required?:
Other Bid 1 Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 29
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Authorize instituting a civil action against Steve's Excavating and Paving, Inc., to recover $487.97 for damage to City property.
(consent)
SUMMARY:
On December 11, 2003, Steve's Excavating and Paving, Inc., was performing work in the vicinity of 639 Edgewater Drive in
Dunedin, Florida. On that date, employees of Steve's Excavating and Paving, Inc., cut a City of Clearwater gas line causing a loss
to City property in the amount of $487.97.
Attempts to collect the amount of damages from Steve's Excavating and Paving, Inc., have been unsuccessful.
The Legal Department requests authority to bring a legal action against Steve's Excavating and Paving, Inc., to recover the moneys
owed to the City for the aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
NIA
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$100.00
$100.00
10/01106 to 09/30107
Annual Operating Cost:
Total Cost:
$100.00
$100.00
Appropriation Code
0-590-07000-545900-519-
000-0000
Amount
$100.00
Appropriation Comment
Bid Required?:
Other Bid 1 Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 30
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Authorize instituting a civil action against Traffic Control Products of Florida, Inc. to recover $3,483.21 for damage to City
property. (consent)
SUMMARY:
On February 9, 2007, Traffic Control Products of Florida, Inc. was performing work in the vicinity of Seven Springs Boulevard
and Copperfield Drive, in New Port Richey, Florida. On that date, employees of Traffic Control Products of Florida, Inc. cut a City
of Clearwater gas line causing a loss to City property in the amount of $3,483.21.
Attempts to collect the amount of damages from Traffic Control Products of Florida, Inc., have been unsuccessful.
The Legal Department requests authority to bring a legal action against Traffic Control Products of Florida, Inc., to recover the
moneys owed to the City for the aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
NIA
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$275.00
$275.00
10/01106 to 09/30107
Annual Operating Cost:
Total Cost:
$275.00
$275.00
Appropriation Code
0-590-07000-545900-519-
000-0000
Amount
$275.00
Appropriation Comment
Bid Required?:
Other Bid 1 Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
None
Cover Memo
Item # 31
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT 1 RECOMMENDATION:
Authorize instituting a civil action against Ultra Underground Contractors, Inc., to recover $1,577.74 for damage to City property.
(consent)
SUMMARY:
On February 11,2004, Ultra Underground Contractors, Inc., was performing work in the vicinity of Princess Street and North Fort
Harrison Avenue, in Clearwater, Florida. On that date, employees of Ultra Underground Contractors, Inc., cut a City of Clearwater
gas line causing a loss to City property in the amount of $298.92.
On January 15,2004, Ultra Underground Contractors, Inc., was performing work in another location, this time in the vicinity of
Edgewater Drive and Union Street in Clearwater, Florida. On that date, employees of Ultra Underground Contractors, Inc., cut a
City of Clearwater gas line causing loss to City property in the amount of $468.11.
On or about August 5, 2004, Ultra Underground Contractors, Inc., was performing work in the vicinity of Druid Road and Crest
Road in Clearwater, Florida. On that date, employees of Ultra Underground Contractors, Inc., cut a City sewer line causing loss to
City property in the amount of $810.71.
Attempts to collect the amount of damages from Ultra Underground Contractors, Inc., have been unsuccessful.
The Legal Department requests authority to bring a legal action against Ultra Underground Contractors, Inc., to recover the
moneys owed to the City for the aforesaid property damage.
Type:
Current Year Budget?:
Budget Adjustment Comments:
NIA
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Operating Expenditure
Yes
Budget Adjustment:
No
$175.00
$175.00
10/01106 to 09/30107
Annual Operating Cost:
Total Cost:
$175.00
$175.00
Appropriation Code
0-590-07000-545900-519-
000-0000
Amount
$175.00
Appropriation Comment
Bid Required?:
Other Bid 1 Contract:
Review Approval: 1) Clerk
No
Bid Number:
Bid Exceptions:
Cover Memo
None
Item # 32
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend the City's fiscal year 2006/07 Operating and Capital Improvement Budgets at third quarter and pass Ordinances 7868-07
and 7869-07 on first reading.
SUMMARY:
The fiscal year 2006/07 Operating and Capital Improvement Budgets were adopted in September 2006 by Ordinances 7674-06 and
7675-06. Section 2.521 of the City's Code of Ordinances requires that the City Manager prepare a quarterly report detailing
income and expenditure estimates, collections, the explanation of significant variances, as well as the financial status of all active
capital improvement projects. The attached memorandum outlines the major issues detailed in the accompanying report.
Review Approval: 1) Clerk
Cover Memo
Item # 33
Attachment number 1
Page 1 of 3
Third Quarter Budget Review
Fiscal 2006-07
City Manager's Transmittal
Memorandum
TO: Mayor and City Council
FROM: Bill Home, City Manager
COPIES: Joe Roseto, Acting Assistant City Manager
Rod Irwin, Assistant City Manager
Department Directors
SUBJECT: Third Quarter Budget Review - Amended City Manager's Annual Budget Report
DA TE: September 10, 2007
Attached is the Third Quarter Budget Review in accordance with the City Code of Ordinances.
The report is based on nine months of activity (October, 2006 through June, 2007) in this fiscal year. The
report comments on major variances, as well as documents all proposed amendments.
Significant Fund amendments are outlined below:
General Fund
General Fund revenues and expenditure amendments reflect a net increase of $3,674,468.
There are several major reasons for the overall increase in General Fund expenditures: 1) the first increase
includes a budget of $1,733,250 in Police and Fire for the supplemental plans, which is offset by plan
revenue. Historically, these revenues and expenditures have been reflected in a separate fund, but the
Government Finance Officer's Association (GFOA) insists that the supplemental plans be reflected in the
General Fund. 2) A second amendment recognizes the appropriation of retained earnings to fund the
retirement of Fire employees and offset the cost of back pay for the Jones, Murray, and Anderson case
totaling $418,400, 3) the Council has previously approved the appropriation of retained earnings in the
amount of $418,818 to set aside in a project for Building Code Enforcement in the future; $500,000 to
establish a project for the "Backfile Conversion of Records", $150,000 for the demolition of the Joe
DiMaggio Sports Complex, and $390,000 to fund the renovations of the Beach Recreation Center in order to
house the Beach Library at this site.
Anticipated increases in budgeted revenues for property tax receipts, franchise fees, licenses and permit fees,
sales and communications tax revenues, and interest income total $2.3 million and offset the increases in
budgeted expenditures noted above, as well as providing a net transfer of $384,542 to General Fund reserves
at third quarter.
General Fund Reserves - In order to ensure adequate reserves, the City Council's policy reflects that General
Fund unappropriated retained earnings of 8.5% of the City's budgeted General Fund expenditures must be
maintained as a reserve to guard against future emergencies.
Item # 33
Attachment number 1
Page 2 of 3
Third Quarter Budget Review
Fiscal 2006-07
City Manager's Transmittal
With the closing of the year-end 2006 books, and the allocation of reserves noted above, estimated General
Fund reserves at third quarter are approximately $20.3 minion, or 16.6% of the current year's
General Fund budget, exceeding our reserve policy by approximately $9.9 minion.
Significant amendments to other City Operating Funds are noted follows.
Water and Sewer Fund
At third quarter, the Water and Sewer Budget reflects an increase of $505,987 of interest earnings on bond
construction funds, which is applied to capital projects for Sanitary Collection and Transmission R & R
and Reclaimed Water Distribution.
Stormwater Fund
At third quarter, the Stormwater Budget reflects an increase of $314,499 of interest earnings on bond
construction funds, which is applied to capital projects Lake Bellevue Stormwater Improvements and
Alligator Creek Implementation.
Gas Fund
Budget amendments to the Gas Fund reflect the return of funds from the capital improvement fund in the
amount of $3.1 million to payoff the 1997B gas bonds. The other significant amendment reflects a
budgeted decrease in expenditures of almost $4 million in anticipated fuel purchases and a similar
reduction in sales revenues.
Solid Waste Fund
In the Solid Waste Fund, the most significant budget amendment recognizes the payoff of the loan to the
Central Insurance Fund, which was outlined in the recent rate study, and funded by higher than anticipated
revenue for the 2006/07 fiscal years.
Recvdin2: Fund
The primary amendment in the Recycling Fund at third quarter recognizes an increase of $264,500 for an
increase in the cost of inventory for resale due to higher market prices. Increased revenues from the sale
of recyclables, operating revenues, and interest earnings offset all budgeted increases in expenditures.
Marine and Aviation Fund
Final amendments for the Marine and Aviation Fund reflect a reduction in fuel sales revenues and related
fuel purchases. Amendments reflect the use of fund equity in the amount of $92,480 representing an
anticipated cash deficit for the year.
Parkin2: Fund
Budget amendments in the Parking Fund reflect the increase of $15,500 in revenues and expenditures for
the temporary Cotel parking lot.
Harborview Fund
Third quarter amendments to the Harborview reflect an increase of $12,000 for landscape maintenance
and taxes, which will be offset by revenues reimbursed under the management contract.
Item # 33
Attachment number 1
Page 3 of 3
Third Quarter Budget Review
Fiscal 2006-07
City Manager's Transmittal
Gara2e Fund
The Garage Fund reflects a budget decrease of $163,730 at third quarter due to savings in fuel and part
costs.
Central Insurance Fund
The Central Insurance Fund reflects the transfer of $50,000 to the Capital Improvement Fund to fund
improvements to the FBO building as approved by the City Council, and recognizes the return of
$413,184 from capital improvement projects which have been closed, or in which the funds are no longer
needed.
Capital Improvement Fund
Third Quarter amendments to the Capital Improvement Fund reflect a budget increase of $5,086,545. One
of the primary reasons for this increase is the allocation of $4,686,000 of Penny for Pinellas funding for
traffic calming purposes and $500,000 for the "Backfile Conversion" project. A list of capital
improvement project budget increases that have been previously approved by the City Council is included
on page 20 of this report.
Proj ect budget increases not previously approved by the Council are also summarized on the same page.
These amendments include several projects including $75,000 for fire equipment, which is funded from
savings within the current General Fund budget; savings in the amount of $63,000 in the Parks and
Recreation budget provides additional funds for fencing at the National Guard Armory and Clearwater
Beach Pool; interest earnings of $535,475 on bond construction funds is allocated to projects for Lake
Bellevue Stormwater Improvements and Sanitary Collection and Transmission; and savings of $14,000 in
the Public Communications Budget provides funding to establish a project to renovate existing office
space to provide an office for the Public Information Officer.
Special Pro2ram Fund
The Special Program Fund reflects a net budget increase of $1,738,451 at third quarter. Significant proj ect
increases include $700,000 from the U.S. Environmental Protection Agency to provide funds for
brownsfield loans, $250,000 from a developer to provide for neighborhood improvements in the area of
Gulf-to-Bay and Keene Road, $482,818 from the General Fund to establish the project to account for
surplus building code enforcement funds, more than $332,000 from Special Event programs, and
$133,070 from police fines and court proceeds to support public safety programs.
Item # 33
Attachment number 2
Page 1 of 1
CITY OF CLEARWATER
THIRD QUARTER SUMMARY
2006/07
FY 06/07 Amended Third Third Third
Adopted Previous Quarter Quarter Quarter Amended
Description Budget Quarter Projected Actual Variance % Adjustment Budget
General Fund:
Revenues 121,902,700 125,318,955 99,883,058 99,036,167 -846,891 -1% 3,674,468 128,993,423
Expenditures 121,902,700 125,318,955 98,915,067 96,446,918 2,468,149 2% 3,674,468 128,993,423
Utilitv Funds:
Water & Sewer Fund
Revenues 54,340,550 54,340,550 39,459,593 39,055,715 -403,878 -1% 505,987 54,846,537
Expenditures 53,874,170 53,909,170 41,631,798 41,109,227 522,571 1% 505,987 54,415,157
Stormwater Fund
Revenues 12,551,970 12,711,540 9,413,982 9,236,641 -177,341 -2% 314,499 13,026,039
Expenditures 12,124,450 12,711,540 10,236,287 9,730,690 505,597 5% 314,499 13,026,039
Gas Fund
Revenues 50,206,760 50,295,720 37,689,935 32,759,524 -4,930,411 -13% -978,280 49,317,440
Expenditures 48,613,190 48,648,310 38,161,781 36,081,506 2,080,275 5% -718,360 47,929,950
Solid Waste Fund
Revenues 18,475,210 20,956,193 15,369,577 16,139,278 769,701 5% 728,500 21,684,693
Expenditures 18,475,210 18,475,210 14,143,873 13,181,350 962,523 7% 441,020 18,916,230
RecyclinQ Fund
Revenues 2,685,700 2,768,971 2,097,543 2,510,455 412,912 20% 421,800 3,190,771
Expenditures 2,677,450 2,677,450 2,057,561 2,191,558 -133,997 -7% 318,620 2,996,070
Enterprise Funds:
Marine & Aviation Fund
Revenues 3,945,720 5,256,095 3,969,671 3,509,960 -459,711 -12% -487,520 4,768,575
Expenditures 3,708,200 4,908,200 3,752,971 3,468,574 284,397 8% -280,000 4,628,200
ParkinQ Fund 0
Revenues 4,891,660 5,079,460 3,856,539 4,037,245 180,706 5% 15,500 5,094,960
Expenditures 4,113,090 4,238,600 3,425,522 3,231,417 194,105 6% 15,500 4,254,100
Harborview Center
Revenues 706,040 706,040 615,093 661,407 46,314 8% 12,000 718,040
Expenditures 706,040 706,040 564,539 647,193 -82,654 -15% 12,000 718,040
Internal Service Funds:
General Services Fund
Revenues 4,202,510 4,202,510 3,151,890 3,158,991 7,101 0% 0 4,202,510
Expenditures 4,202,510 4,202,510 3,228,126 3,099,786 128,340 4% 0 4,202,510
Administrative Services
Revenues 9,703,270 9,703,270 7,052,484 7,070,888 18,404 0% 0 9,703,270
Expenditures 9,703,270 9,703,270 7,624,495 7,219,892 404,603 5% 0 9,703,270
GaraQe Fund
Revenues 12,339,640 12,339,640 9,254,739 8,883,465 -371,274 -4% -163,730 12,175,910
Expenditures 12,305,160 12,305,160 9,390,032 8,891,395 498,637 5% -163,730 12,141,430
Central Insurance Fund
Revenues 22,388,660 24,824,660 18,373,268 18,313,991 -59,277 0% 413,184 25,237,844
Expenditures 22,388,660 22,388,660 16,812,245 15,981,744 830,501 5% 50,000 22,438,660
Item # 33
Attachment number 3
Page 1 of 2
THIRD QUARTER REVIEW
AMENDED CITY MANAGER'S FISCAL YEAR 2006-07 REPORT
PAGE #
General Fund Operating Budget................................................................................................................... 3
Utility Funds Operating Budget ...................................................................................................................10
Other Enterprise Funds Operating Budgets .............................................................................................. 15
Internal Service Funds Operating Budgets.................................................................................................16
Capital Improvement Program Budget....................................................................................................... 20
Special Program Fund Budget.................................................................................................................... 40
Special Development Funds....................................................................................................................... 50
Administrative Change Orders.................................................................................................................... 53
Ordinances...................................................................................................................... ............................ 55
Third Quarter budgets were projected in the following manner:
All department expenditure budgets have been established on a month-to-month basis so that projects
identified in the report are not simply time percentages applied to annual budgets but rather department
director's judgment of month-to-month expenditures. This technique was also used for revenue projections.
The actual and projected data contained in this review represents three months, October 1, 2006 through
June 30, 2007. The adjustments, however, represent all data available at the time of the report, including
action taken by the City Council after June 30, 2007.
Definitions associated with the operating funds information is presented as follows:
Definitions:
Original Budget
The budget as adopted by the City Council on September 21 , 2006.
Third Quarter Projections
Monthly budgets submitted by departments are based on prior year
experience and unique circumstances.
Third Quarter Actual
Self-explanatory.
Variance
Difference between Third Quarter projected and Third Quarter actual.
Variance %
% of variance to Third Quarter projection.
Adjustments
Adjustments that have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed based on Third Quarter
review.
Amended Budget
Adding the Original Budget and Adjustments.
Amended Budget %
Percentage change of amended budget to original budget.
Item # 33
Attachment number 3
Page 2 of 2
Capital Improvement Projects
The amended 2006/07 Capital Improvement Projects budget report is submitted for the City Council review.
This review provides the opportunity to analyze the status of all active projects and present formal
amendments to the project budget.
The Capital Improvement and Special Program funds information is presented as follows:
Definitions:
Budget
The budget as of October 1 , 2006, which includes budgets from prior years,
which have not been completed.
Amendment
Amendments which have been approved by the City Council, made at the
Manager's discretion, and/or adjustments proposed as a result of the Third
Quarter review.
Revised Budget
Adding columns one and two.
Expenditure
Self-explanatory.
Encumbrance
Outstanding contract or purchase order commitment.
Available Balance
Difference between revised budget and expenditure plus encumbrance.
Status
C - project is completed
Amend Ref
Reference number for description of amendment.
2
Item # 33
Attachment number 4
Page 1 of 3
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2006/07
Increase/(Decrease)
Franchise Fees
147,000
Description
By the end of August, basically all property tax
revenues have been received. The budget is adjusted
to reflect actual collections for the year.
The budget amendment reflects an increase in
anticipated revenues from electric franchise fees
based upon collections for the first ten months of the
year. Estimated collections for the year are
anticipated to be approximately $147,000 higher than
currently budgeted.
The budget amendment reflects a decrease in
anticipated revenues from utility taxes based upon
collections for the first ten months of the year.
Estimated collections for the year are anticipated to be
approximately $178,200 less than currently budgeted.
Property Taxes
363,970
Utility Taxes
(178,200)
Licenses & Permits
653,890
At third quarter, license and permit revenue is
increased by $653,890, primarily due to higher than
anticipated revenues generated from building permits.
These revenues will be analyzed after fiscal year end
books are closed to determine if funds need to be set
aside in the Special Program project for excess
building permit revenue.
The budget amendment reflects two amendments:
1) an increase in anticipated revenues from
communication services and sales tax based upon
collections for the first ten months of the year.
Estimated collections for the year are anticipated to be
approximately $565,310 higher than currently
budgeted, and 2) the recognition of $1 ,733,250 based
upon direction of the Government Finance Officer's
Association (GFOA) which believes that our state
monies for Police and Fire supplemental plans should
not be received by the plans, as historically recorded,
but instead be recorded as a revenue and as an
expenditure for City employer contributions in the
General Fund budget.
Interqovernmental:
Sales Tax/
Communications Svcs
Tax/Other
2,298,560
Charqes for Services
28,240
The budget amendment reflects a net budget
increase of $28,240, reflecting numerous line item
budget amendments in this category.
Fines and forfeiture revenue should be
approximately as budgeted at year end. No budget
Fines & Forfeitures amendments are proposed for the year.
3 Item # 33
Interest Income
Miscellaneous
Interfund
Charqes/Transfers In
Use of Retained Earnings
Increase/(Decrease)
784,000
(198,450)
160,000
Attachment number 4
Page 2 of 3
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2006/07
Description
Interest income reflects an increase of
approximately $784,000 at third quarter. Cash pool
interest earnings are better than anticipated due to
positive economic trends, particularly in the first nine
months of the fiscal year.
The amendment reflects a decrease of
approximately $260,000 in capitalized labor changes
to projects offset partially by increases in vending
machine commission, worker compensation
reimbursements, and other minor miscellaneous
revenues, for a net revenue decrease of $198,450 in
this category.
The budget amendment of $160,000 reflects higher
than anticipated receipts for public service material
charges.
The transfer of $384,542 to General Fund reserves at
third quarter is based upon the following amendments:
1) An increase of $173,400 is allocated for
retirement payouts for Fire Department employees
173,400 during fiscal year 2006/07 per City Council policy
2) An increase of $245,000 is allocated for the
unanticipated payments representing back pay for
Jones, Murray, and Anderson based upon final legal
245,000 direction.
3) The allocation of $482,818 is transferred to
Special Program project 181-99877, Building Code
Enforcement Surplus, to set aside for future years
excessive building permitting costs due to the
restrictions of Senate Bill 442 and as approved by City
482,818 Council direction on August 2,2007.
4) An allocation of $500,000 is transferred to the
Capital Improvement Fund to establish project 315-
94850, Backfile Conversion of Records, as approved
500,000 by the City Council on June 20,2007.
5) An allocation of $150,000 is transferred to the
Capital Improvement Fund to establish project 315-
93257, Joe DiMaggio Sports Complex Demolition, as
150,000 approved by the City Council on September 6, 2007.
6) An allocation of $390,000 is transferred to the
Capital Improvement Fund to establish project 315-
93265, Beach Library/Recreation Center Renovations,
as approved by the City Council on September 6,
390,000 2007.
4 Item # 33
Net Transfer ( to) from
Retained Earninqs
Net General Fund
Revenue Amendment
Increase/(Decrease)
(384,542)
3,674,468
Attachment number 4
Page 3 of 3
City of Clearwater
General Fund Revenues
Third Quarter Amendments
FY 2006/07
Description
7) The additional revenue recognized at third quarter
can be transferred to General Fund retained earnings,
offsetting the allocations noted above, and resulting in
a net transfer of $384,542 to General Fund retained
(2,325,760) earnings.
5
Item # 33
City Audit
Attachment number 5
Page 1 of 3
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2006/07
Increasel
(Decrease)
Description
Savings from the Finance Department budget is
transferred to the City Audit office at third quarter to
provide funding for the internal transfer of individual FTE
positions between these two departments.
2,500
Development Services
(52,572)
The budget amendment recognizes debt savings in the
Development Services Department that is transferred to
the Fire Department to provide funding for a capital project
for the Fire Department.
Finance
(2,500)
Savings in the Finance Department budget is
transferred to the City Audit office at third quarter to
provide funding for the internal transfer of individual FTE
positions between these two departments.
Fire
The budget amendment recognizes amendments for
several issues: 1) Retirement payouts to employees
totaling $173,400 will be appropriated from General Fund
retained earnings per City Council policy, 2) the
unanticipated payments totaling approximately $245,000
for back pay for Jones, Murray, and Anderson are also
funded from General Fund retained earnings, 3) Debt
savings transferred from the Development Services
Department to provide funding for a capital project for the
Fire Deparment as follows: $52,572.33 to 315-91258, Fire
Ladder Truck Equipment, 4) The budget amendment
reflects an increase of $763,490 for the City's contribution
for the Fire supplemental plan based upon guidance from
the Government Finance Officer's Assocition (GFOA)
which believes that our state monies for Police and Fire
supplemental plans should not be received by the plans,
as historically recorded, but instead be recorded as a
revenue and as an expenditure for City employer
contributions in the General Fund budget. This budget
expenditure increase is offset by an amendment recognizin
1,234,462
6
Item # 33
Parks & Recreation
Attachment number 5
Page 2 of 3
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2006/07
Increasel
(Decrease)
Description
The budget amendment reflects the transfer of savings
within the Parks and Recreation Department to fund the
following Capital Improvement projects: 1) $146,000 to
315-93257, Joe DiMaggio Demolition, approved by the City
Council on September 6, 2007; 2) $70,000 to 315-93283,
Countryside Recreation Center Basketball Court
Refurbishment approved by the City Council on September
6, 2007; 3) $82,000 to 315-93264, Enterprise Road Dog
Park, approved by the City Council on August 14, 2007; 4)
$40,000 to 315-93248, National Guard Armory, to provide
fencing around the Armory site; and 5) $23,000 to 315-
93262, Fencing Replacement, to provide fencing around
the Clearwater Beach Pool. The net budget amendment
to the Parks and Recreation Department is $0.
Police
969,760
The budget amendment reflects an increase of $969,760
for the City's contribution for the Police supplemental plan
based upon guidance from the Government Finance
Officer's Association (GFOA) which believes that our state
monies for Police and Fire supplemental plans should not
be received by the plans, as historically recorded, but
instead be recorded as a revenue and as an expenditure
for City employer contributions in the General Fund
budget. This budget expenditure increase is offset by a
revenue amendment recognizing the supplemental
revenue.
Public Communications
o
The budget amendment recognizes the transfer of
$14,000 of savings within the Public Communications
Department to establish a new capital improvement
project, 315-94851, Public Communications Office
Renovations, to set aside funding to renovate space to
provide an office for the Public Information Officer. The
net budget amendment is $0.
Non-Departmental
The following amendments are proposed to the Non-
Departmental program at third quarter.
1) An increase of $482,818 representing the allocation
of General Fund retained earnings is transferred to Special
Program project 181-99877, Building Code Enforcement
Surplus, to set aside for future years excessive building
permitting costs due to the restrictions of Senate Bill 442
and as approved by City Council direction on August 2,
482,8182007.
2) An allocation of $500,000 of General Fund retained
earnings is transferred to the Capital Improvement Fund to
establish project 315-94850, Backfile Conversion of
Records, as approved by the City Council on June 20,
500,000 2007.
7
Item # 33
Attachment number 5
Page 3 of 3
City of Clearwater
General Fund Expenditures
Third Quarter Amendments
FY 2006/07
Increase/
(Decrease)
Description
3) An allocation of $150,000 of General Fund retained
earnings is transferred to the Capital Improvement Fund to
establish project 315-93257, Joe DiMaggio Sports
Complex Demolition, as approved by the City Council on
150,000 September 6,2007.
4) An allocation of $390,000 of General Fund retained
earnings is transferred to the Capital Improvement Fund to
establish project 315-93265, Beach Library/Recreation
Center Renovations, as approved by the City Council on
390,000 September 6, 2007.
1,522,818
Net General Fund
Expenditure Amendment
3,674,468
8
Item # 33
Attachment number 6
Page 1 of 1
GENERAL FUND
THIRD QUARTER REVIEW
For Nine Month Period of October 1, 2006 - June 30,2007
2006/07 2006/07
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GENERAL FUND
General Fund Revenues
Property Taxes 50,277,930 50,277,930 48,825,836 (1,452,094) -3% 363,970 50,641,900
Franchise Fees 9,050,840 5,430,360 5,789,905 359,545 7% 147,000 9,197,840
Utility Taxes 11,514,320 7,282,496 7,245,607 (36,889) -1% -178,200 11,336,120
Licenses, Permits & Fees 4,156,110 2,390,125 2,904,265 514,140 22% 653,890 4,810,000
Intergovernmental
Sales Tax 6,748,430 4,498,952 3,759,606 (739,346) -16% 150,000 6,898,430
Communications Services Tax 6,549,460 3,811,350 4,087,090 275,740 7% 280,000 6,829,460
other Intergovernmental 11,374,130 7,671,949 7,786,246 114,297 1% 1,868,560 13,242,690
Charges for Services 3,891,540 3,034,827 2,797,500 (237,327) -8% 28,240 3,919,780
Fines & Forfeitures 836,000 627,003 605,282 (21,721) -3% 0 836,000
Interest Income 719,000 539,250 1,298,746 759,496 141% 784,000 1,503,000
Miscellaneous Revenues 1,246,230 925,269 702,590 (222,679) -24% -198,450 1,047,780
Interfund Charges 1 Transfers In 17,341,942 13,393,547 13,233,494 (160,053) -1% 160,000 17,501,942
Operating Revenues 123,705,932 99,883,058 99,036,167 (846,891 ) -1% 4,059,010 127,764,942
Transfer (to) from Surplus 1,613,023 0 0 0 nla (384,542) 1,228,481
Total Revenues 125,318,955 99,883,058 99,036,167 (846,891) -1% 3,674,468 128,993,423
General Fund Expenditures
City Council 294,810 227,504 218,054 9,450 4% 294,810
City Manager's Office 1,153,950 884,486 837,148 47,338 5% 1,153,950
City Attorney's Office 1,609,080 1,231,432 1,084,030 147,402 12% 1,609,080
City Auditor's Office 155,550 122,049 122,402 (353) 0% 2,500 158,050
Development & Neighborhood Svcs 4,226,740 3,314,712 3,099,641 215,071 6% -52,572 4,174,168
Economic Development & Housing 1 ,454,400 1,115,539 1,037,170 78,369 7% 1 ,454,400
Equity Services 341 ,430 261,287 240,134 21,153 8% 341 ,430
Finance 2,188,480 1,703,734 1,654,547 49,187 3% -2,500 2,185,980
Fire 22,811,330 18,017,119 18,217,742 (200,623) -1% 1,234,462 24,045,792
Human Resources 1,267,990 957,440 883,672 73,768 8% 1,267,990
Library 6,636,810 5,304,234 5,148,084 156,150 3% 6,636,810
Marine & Aviation 1,251,660 987,541 888,330 99,211 10% 1,251,660
Non-Departmental 9,689,585 8,437,416 8,534,748 (97,332) -1% 1,522,818 11,212,403
Office of Management & Budget 316,730 245,709 236,187 9,522 4% 316,730
Official Records & Legislative Svcs 1,354,350 1,042,724 945,551 97,173 9% 1,354,350
Parks & Recreation 22,138,430 17,230,678 16,185,276 1,045,402 6% 22,138,430
Planning 1,437,270 1,116,794 1,051,075 65,719 6% 1,437,270
Police 35,495,720 27,764,085 27,337,304 426,781 2% 969,760 36,465,480
Public Communications 1,120,070 878,088 736,771 141,317 16% 1,120,070
Public Works Administration 10,374,570 8,072,496 7,989,052 83,444 1% 10,374,570
Total Expenditures 125,318,955 98,915,067 96,446,918 2,468,149 2% 3,674,468 128,993,423
9
Item # 33
Water & Sewer Fund
Revenues:
Expenditures:
Increase/
(Decrease)
505,987
505,987
Attachment number 7
Page 1 of 3
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2006/07
Description
At mid year, anticipated revenues of the Water & Sewer Fund
exceed anticipated expenditures by $431,380 for FY 2006/07.
The budget amendment reflects the appropriation of prior year
retained earnings of the Water & Sewer Fund in the amount of
$505,987.03 to the Capital Improvement Fund representing
interest earnings on bond construction funds in fiscal year
2005/06 & in the current year to fund the projects outlined below.
The budget amendment reflects a budget transfer to the Capital
Improvement Fund totaling $505,987.03 for two projects: 1)
$400,882.30 is transferred to capital project 315-96665, Sanitary
Collection & Transmission R & Rand 2) $105,104.73 is
transferred to capital project 315-96739, Reclaimed Water
Distribution. Both transfers reflect the appropriation of interest
earnings on bond construction funds in fiscal 2005/06 and in the
current year, which are now being allocated to these two projects.
Stormwater Fund
Revenues:
Expenditures:
314,499
314,499
At mid year, anticipated revenues of the Stormwater Fund equal
anticipated expenditures for FY 2006/07.
The budget amendment reflects the appropriation of prior year
retained earnings of the Stormwater Fund in the amount of
$314,498.61 to the Capital Improvement Fund representing
interest earnings on bond construction funds in fiscal year
2005/06 and in the current year to fund the projects outlined
below.
The budget amendment reflects a budget transfer to the Capital
Improvement Fund totaling $314,498.61 for two projects: 1)
$134,592.61 is transferred to capital project 315-96152, Lake
Bellevue Stormwater Improvements and 2) $179,906.00 is
transferred to capital project 315-96154, Alligator Creek
Implementation Projects. Both transfers reflect the appropriation
of interest earnings on bond construction funds in fiscal 2005/06
and in the current year, which are now being allocated to these
two projects.
10
Item # 33
Gas Fund
Revenues:
Expenditures:
Attachment number 7
Page 2 of 3
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2006/07
Increase/
(Decrease)
Description
At mid year, anticipated revenues of the Gas Fund exceed
anticipated expenditures by $1,387,490 for FY 2006/07.
Current year revenue amendments reflect a decrease of more
than $4,341,000 in gas sales revenues and other line item
revenue adjustments reflecting an increase of $262,720, for a net
annual decrease of $4,078,280 in annual gas revenues at third
quarter. This is offset by the return of $3,100,000 of gas funds
from the Capital Improvement Fund in order to call the 1997B
bonds and pay them off. The two capital projects from which
these funds are returned will not be impacted due to the economic
slowdown of the housing construction market. The total
amendment to the Gas Fund revenues at third quarter is a
(978,280) decrease of $978,280.
The budget decrease of $837,550 in the Administration &
Supply program primarily reflects a decrease of $3,990,100 in
anticipated fuel purchases, which is offset by a $3.1 million
increase in debt service to payoff the 1997 B bonded debt. Other
amendments in the Sales & Marketing, South Area, and North
Area Operations at a net total increase of $119,190 primarily
reflect an increase in resale for installation house piping for
(718,360) outsourcing.
Solid Waste Fund
Revenues:
Expenditures:
At third quarter, anticipated revenues of the Solid Waste Fund
exceed anticipated expenditures by $2,768,463 for FY 2006/07.
728,500
The primary reason for the $728,500 net increase in Solid
Waste revenues at third quarter is due to an increase of
$298,600 as a result of audits of private waste hauler activities, an
additional $166,400 in additional revenues from collection, roll-off,
and commercial operations, $238,500 due to higher than
anticipated interest earnings, and $20,660 on higher than
expected rental income on compactors, and $4,340 in several
miscellaneous line items.
The Solid Waste expenditure budget reflects a net increase of
$441,020 at third quarter. The primary amendment reflects the
payoff of the Central Insurance loan in the amount of $577,310 as
outlined in the recently approved rate study. Savings in other
operational line items including operating supplies and garage and
vehicle charges offset this increase and result in only the net
increase of $441 ,020 in expenditures.
441,020
11
Item # 33
Recvclinq Fund
Revenues:
Expenditures
Increase/
(Decrease)
421 ,800
318,620
Attachment number 7
Page 3 of 3
City of Clearwater
Utility Funds
Third Quarter Amendments
FY 2006/07
Description
At third quarter, anticipated revenues of the RecyclinQ Fund
exceed anticipated expenditures by $194,701 for FY 2006/07.
The primary reason for the $421,800 net increase in Recycling
revenues at third quarter is due to an increase of $350,000 for the
sale of recyclables due to higher than anticipated market prices
for recyclable commodities, an increase of $45,000 in commercial
recycling fees, and an increase of $30,000 in interest earnings on
Recycling investments.
Third quarter budget amendments reflect increases of $264,500
in inventory purchases for resale which is offset by revenues from
the sale of recyclables. Other amendments totaling $54,120
primarily reflect increases in garage charges due to increased
repair costs. All program increases are offset by additional
Recycling Fund revenues.
12
Item # 33
Attachment number 8
Page 1 of 2
UTILITY FUNDS
THIRD QUARTER REVIEW
For the Nine Month Period of October 1, 2006 to June 30, 2007
2006/07 2006/07
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
WATER & SEWER FUND
Water & Sewer Fund Revenues
Operating Revenue 50,759,310 38,089,013 37,521,389 -567,624 -1% 0 50,759,310
Non-Operating Revenue 3,361,800 1,206,006 1,065,941 -140,065 -12% 0 3,361 ,800
Contributions 219,440 164,574 467,322 302,748 184% 0 219,440
Transfers In 0 1,063 1,063 na 0 0
Use of Fund Equity 0 0 0 na 505,987 505,987
Total Revenues 54,340,550 39,459,593 39,055,715 (403,878) -1% 505,987 54,846,537
Water & Sewer Fund Expenditures
Public Utilities Administration 782,000 602,752 536,676 66,076 11% 0 782,000
Wastewater Collection 6,212,900 5,009,474 4,879,303 130,171 3% 400,882 6,613,782
WPC/Plant Operations 12,442,610 9,614,282 9,618,185 -3,903 0% 0 12,442,610
WPC/Laboratory Operations 1 ,275,500 976,248 992,310 -16,062 -2% 0 1 ,275,500
WPCllndustrial Pretreatment 667,720 514,925 435,712 79,213 15% 0 667,720
Water Distribution 8,524,260 6,860,535 6,610,741 249,794 4% 105,105 8,629,365
Water Supply 11 ,393,370 8,567,429 8,856,811 -289,382 -3% 0 11 ,393,370
Reclaimed Water 1,307,500 1,008,675 961,136 47,539 5% 1,307,500
Non-Departmental 11,303,310 8,477,478 8,218,353 259,125 3% 0 11,303,310
Total Expenditures 53,909,170 41,631,798 41,109,227 522,571 1% 505,987 54,415,157
STORMWATER FUND
Stormwater Utility Revenues
Operating Revenues 11,790,470 8,842,860 8,848,104 5,244 0% 0 11,790,470
Non-Operating Revenues 761,500 571,122 388,537 -182,585 -32% 0 761 ,500
Transfers In 0 0 0 n/a 0 0
Use of Fund Equity 159,570 0 0 0 n/a 314,499 474,069
Total Revenues 12,711,540 9,413,982 9,236,641 -177,341 -2% 314,499 13,026,039
Stormwater Utility Expenditures
Stormwater Management 4,480,770 3,359,390 3,153,175 206,215 6% 0 4,480,770
Stormwater Maintenance 8,230,770 6,876,897 6,577,515 299,382 4% 314,499 8,545,269
Total Expenditures 12,711,540 10,236,287 9,730,690 505,597 5% 314,499 13,026,039
Item # 33
13
Attachment number 8
Page 2 of 2
UTILITY FUNDS
THIRD QUARTER REVIEW
For the Nine Month Period of October 1, 2006 to June 30, 2007
2006/07 2006/07
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GAS FUND
Gas Fund Revenue
Operating Revenues 46,196,440 36,695,824 31,851,187 -4,844,637 -13% -4,138,280 42,058,160
Non-Operating Revenues 802,650 697,861 638,034 -59,827 -9% 60,000 862,650
Transfers In 0 0 0 na 3,100,000 3,100,000
Capitalized Labor 395,000 296,250 270,303 -25,947 -9% 0 395,000
Use of Fund Equity 2,901,630 0 0 0 na 0 2,901,630
Total Revenues 50,295,720 37,689,935 32,759,524 (4,930,411) -13% -978,280 49,317,440
Gas Fund Expenditures
Administration & Supply 33,459,160 25,031,779 23,190,962 1,840,817 7% -837,550 32,621,610
South Area Gas Operations 5,695,820 4,858,574 4,913,464 -54,890 -1% 63,540 5,759,360
North Area Gas Operations 6,498,010 5,910,594 5,805,872 104,722 2% 107,310 6,605,320
Marketing & Sales 2,995,320 2,360,834 2,171 ,208 189,626 8% -51,660 2,943,660
Total Expenditures 48,648,310 38,161,781 36,081,506 2,080,275 5% -718,360 47,929,950
SOLID WASTE FUND
Solid Waste Revenues
Operating Revenues 16,503,000 12,377,241 12,866,733 489,492 4% 470,000 16,973,000
Non-Operating Revenues 534,800 401,103 681,312 280,209 70% 258,500 793,300
Transfers In 2,627,983 2,591 ,233 2,591 ,233 0 0% 0 2,627,983
Use of Fund Equity 1,290,410 0 0 0 na 0 1,290,410
Total Revenues 20,956,193 15,369,577 16,139,278 769,701 5% 728,500 21,684,693
Solid Waste Expenditures
Collection 15,201,730 11,626,409 10,890,327 736,082 6% 174,790 15,376,520
Transfer 1,493,720 1,151,954 1,045,245 106,709 9% -3,810 1,489,910
Container Maintenance 751,000 579,193 524,419 54,774 9% 2,400 753,400
Administration 1,028,760 786,317 721 ,359 64,958 8% 267,640 1,296,400
Total Expenditures 18,475,210 14,143,873 13,181,350 962,523 7% 441,020 18,916,230
RECYCLING FUND
Recycling Revenues
Operating Revenues 2,559,700 1,919,772 2,329,407 409,635 21% 391,700 2,951,400
Non-Operating Revenues 126,000 177,771 181,048 3,277 2% 30,100 156,100
Transfers In 83,271 83,271
Total Revenues 2,768,971 2,097,543 2,510,455 412,912 20% 421,800 3,190,771
Recycling Expenditures
Residential 991,130 764,514 755,955 8,559 1% 29,390 1,020,520
Multi-Family 469,040 360,414 372,345 -11,931 -3% 24,020 493,060
Commercial 1,217,280 932,633 1,063,258 -130,625 -14% 265,210 1 ,482,490
Total Expenditures 2,677,450 2,057,561 2,191,558 -133,997 -7% 318,620 2,996,070
Item # 33
14
Marine & Aviation Fund
Revenues:
Expenditures:
Increase/
(Decrease)
-487,520
-280,000
Attachment number 9
Page 1 of 1
City of Clearwater
Other Enterprise Funds
Third Quarter Amendments
FY 2006/07
Description
At mid year, budQeted revenues of the Marine & Aviation
Fund equal anticipated expenditures, but reflect the use
of fund equity of $92,480 representinQ a cash deficit for
the operatinQ year.
The final analysis of fuel receipts for gas and oil sales
indicate that sales will be approximately $2,800,000,
which is about 6% more than fiscal 2006, but reflecting a
budget decrease in total budgeted revenues of
approximately $580,000 net of the use of fund reserves
in the amount of $92,480 representing a cash deficit for
the operating year, for a net budget decrease of
$487,520.
Expenditure amendments reflect a budget decrease in
fuel purchased for resale at the Marina, to reflect final
projections of fuel sales for fiscal year 2006/007.
Parkinq Fund
Revenues:
Expenditures:
15,500
15,500
At third quarter, anticipated revenues of the ParkinQ
Fund exceed anticipated expenditures by $840,860.
At third quarter, parking revenues reflect an increase of
$15,500 for revenues expected from the Cotel parking
lot.
Expenditure amendments reflect an increase of
$15,500 for the costs related to operating and rental
costs for the temporary Cotel parking lot which was
approved by the City Council on 6/20/07.
Harborview Fund
Revenues:
Expenditures:
12,000
12,000
At third quarter, anticipated revenues of the Harborview
Fund equal anticipated expenditures for FY 2006/07.
The budget amendment reflects an increase of
$12,000 anticipating additional revenue to be
reimbursed under the management contract for City
expenses.
Operating expenditures reflect an increase of
approximately $12,000 for landscape maintenance and
taxes which will be offset by reimbursement revenues
under the management contract.
15
Item # 33
Attachment number 10
Page 1 of 1
ENTERPRISE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1,2006- June 30,2007
2006/07 2006/07
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
MARINE & AVIATION FUND
Marine & Aviation Fund Revenues
Operating Revenues 4,939,150 3,704,364 3,246,494 (457,870) -12% -580,000 4,359,150
Non-Operating Revenues 176,570 124,932 123,091 (1,841) -1% 0 176,570
Transfers In 140,375 140,375 140,375 na 0 140,375
Use of Fund Equity na 92,480 92,480
Total Revenues 5,256,095 3,969,671 3,509,960 (459,711) -12% -487,520 4,768,575
Marine & Aviation Fund Expenditures
Marina Operations 4,712,470 3,601,405 3,332,601 268,804 7% -280,000 4,432,4 70
Airpark 195,730 151,566 135,974 15,592 10% 0 195,730
Total Expenditures 4,908,200 3,752,971 3,468,574 284,397 8% -280,000 4,628,200
PARKING FUND
Parking Fund Revenues
Operating Revenues 4,627,660 3,493,242 3,417,362 (75,880) -2% 15,500 4,643,160
Non-Operating Revenues 354,000 265,497 522,083 256,586 97% 0 354,000
Transfers In 97,800 97,800 97,800 0% 0 97,800
Total Revenues 5,079,460 3,856,539 4,037,245 180,706 5% 15,500 5,094,960
Parking Fund Expenditures
Public Wks/Parking System 3,005,470 2,377,718 2,249,160 128,558 5% 15,500 3,020,970
Public Wks/Parking Enforcement 780,820 595,494 522,422 73,072 12% 0 780,820
Beach Guard Operations 452,310 452,310 459,835 (7,525) -2% 0 452,310
Total Expenditures 4,238,600 3,425,522 3,231,417 194,105 6% 15,500 4,254,100
HARBORVIEW FUND
Harborview Center Fund Revenues
Operating Revenues 234,800 176,103 157,231 (18,872) -11% 234,800
Non-operating Revenues 129,000 96,750 161 ,936 65,186 67% 12,000 141,000
Transfers In 342,240 342,240 342,240 0% 342,240
Total Revenues 706,040 615,093 661,407 46,314 8% 12,000 718,040
Harborview Center Fund Expenditures
Harborview Center Operations 706,040 564,539 647,193 (82,654) -15% 12,000 718,040
Total Expenditures 706,040 564,539 647,193 (82,654) -15% 12,000 718,040
16
Item # 33
General Services
Revenues:
Expenditures:
Increase/
(Decrease)
Attachment number 11
Page 1 of 1
City of Clearwater
Internal Service Funds
Third Quarter Amendments
FY 2006/07
Description
At third quarter, anticipated revenues of the General
Services Fund equal anticipated expenditures for FY
2006/07.
No amendments are proposed at third quarter.
Budget savings in the Building and Maintenance program
offset budget increases of $14,01 0 in the Administration
program. The net budget amendment at third quarter for
the General Services Fund is $0.
Administrative Services
Revenues:
Expenditures:
At third quarter, anticipated revenues of the Administrative
Services Fund equal anticipated expenditures for FY
2006/07.
No amendments are proposed at third quarter.
No amendments are proposed at third quarter.
GaraQe Fund
Revenues:
Expenditures:
(163,730)
(163,730)
At third quarter, anticipated revenues of the GaraQe Fund
exceed anticipated expenditures by $34,480 for FY 2006/07.
Budgeted revenues reflect a decrease of $163,730 at
third quarter due to savings in fuel and part costs which is
passed on to the user departments.
Budget amendments at third quarter primarily reflect
savings in fuel and part costs. These savings are passed
on to the user departments resulting in a like decrease in
anticipated revenues.
Central Insurance
Revenues:
Expenditures:
413,184
50,000
At third quarter, anticipated revenues of the Central
Insurance Fund exceed anticipated expenditures by
$2,799,184 for FY 2006/07.
Revenue amendments reflect the return of $398,183.51 in
Central Insurance Fund revenues from project 315-92269,
Downtown Streetscape and $15,000 from project 315-
94526, Risk Management Renovations.
Budget amendments to the Central Insurance Fund at third
quarter reflect the transfer of $50,000 to project 315-94846,
FBO Building Improvements, which was approved by the
City Council on July 19, 2007.
17
Item # 33
Attachment number 12
Page 1 of 2
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2006 - June 30, 2007
2006/07 2006/07
MY Amended Third Qtr. Third Qtr. Budget Proposed 3 Qtr Amended
Budget Projection Actual Variance % Amendment Budget
GENERAL SERVICES FUND
General Services Fund Revenues
Billings to Departments 4,170,520 3,127,896 3,131,047 3,151 0% 0 4,170,520
Non-Operating Revenue 31,990 23,994 27,944 3,950 16% 0 31,990
Transfers In na 0
Fund Reserves na 0
Total Revenues 4,202,510 3,151,890 3,158,991 7,101 0% 0 4,202,510
General Services Fund Expenditures
Administration 508,930 395,062 406,861 (11,799) -3% 14,010 522,940
Building & Maintenance 3,693,580 2,833,064 2,692,925 140,139 5% (14,010) 3,679,570
Total Expenditures 4,202,510 3,228,126 3,099,786 128,340 4% 0 4,202,510
ADMINISTRATIVE SERVICES FUND
Administrative Services Revenues
Operating Revenue 9,271,270 6,953,481 6,877,366 (76,115) -1% 0 9,271,270
Non-Operating Revenue 132,000 99,003 141,499 42,496 43% 0 132,000
Transfers In 52,023 52,023 n/a 0
Fund Reserves 300,000 n/a 0 300,000
Total Revenues 9,703,270 7,052,484 7,070,888 18,404 0% 0 9,703,270
Administrative Services Expenditures
Information Technology/Admin 481,950 372,864 343,950 28,914 8% 481,950
Information Tech/Network Svcs 2,328,350 1,847,111 1,695,045 152,066 8% 2,328,350
Info Tech/Software Applications 1,841,250 1,493,196 1,521,519 (28,323) -2% 1,841,250
Info Tech/Telecommunications 1,141,210 861,842 814,009 47,833 6% 1,141,210
Pub Comm/Courier 175,160 132,368 147,839 (15,471) -12% 175,160
Pub Comm/Graphics 447,630 343,933 326,299 17,634 5% 447,630
Clearwater Customer Service 3,287,720 2,573,181 2,371,230 201,951 8% 3,287,720
Total Expenditures 9,703,270 7,624,495 7,219,892 404,603 5% 0 9,703,270
GARAGE FUND
Garage Fund Revenues
Billings to Departments 11,815,540 8,861 ,661 8,425,510 (436,151) -5% (300,000) 11,515,540
Non-Operating Revenue 524,100 393,078 457,955 64,877 17% 136,270 660,370
Transfers In n/a 0 0
Fund Reserves n/a 0
Total Revenues 12,339,640 9,254,739 8,883,465 (371,274) 4% (163,730) 12,175,910
Garage Fund Expenditures
Fleet Maintenance 11,705,680 8,936,687 8,579,094 357,593 4% (105,170) 11,600,510
Radio Communications 599,480 453,345 312,301 141,044 31% (58,560) 540,920
Total Expenditures 12,305,160 9,390,032 8,891,395 498,637 5% (163,730) 12,141,430
18 Item # 33
Attachment number 12
Page 2 of 2
INTERNAL SERVICE FUNDS
THIRD QUARTER REVIEW
For The Nine Month Period of October 1, 2006 - June 30, 2007
2006/07
MY Amended
Budget
Third Qtr.
Projection
Third Qtr.
Actual
Budget
Variance
%
Proposed
Amendment
2006/07
3 Qtr Amended
Budget
CENTRAL INSURANCE FUND
Central Insurance Fund Revenues
Billings to Departments 20,074,330 15,055,758 14,580,111 (475,647) -3% 0 20,074,330
Non-Operating Revenue 965,000 723,750 1,125,121 401,371 55% 0 965,000
Transfers In 2,599,760 2,593,760 2,608,759 14,999 1% 413,184 3,012,944
Other Revenue n/a 0 0
Fund Reserves 1,185,570 n/a 0 1,185,570
Total Revenues 24,824,660 18,373,268 18,313,991 (59,277) 0% 413,184 25,237,844
Central Insurance Fund Expenditures
Finance/Risk Management 407,910 319,406 302,453 16,953 5% 407,910
Hum Resources/Employee Benefits 312,840 241,618 184,595 57,023 24% 312,840
Non-Departmental 21,667,910 16,251,221 15,494,697 756,524 5% 50,000 21,717,910
Total Expenditures 22,388,660 16,812,245 15,981,744 830,501 5% 50,000 22,438,660
19
Item # 33
Attachment number 13
Page 1 of 1
Clearwater, Florida
CAPITAL IMPROVEMENT FUND
Third Quarter Summary
FY 2006/07
The amended 2006/07 Capital Improvement Program budget report is submitted for the City Council's third quarter
review. The net proposed amendment is a budget increase of $5,086,545. This review provides the opportunity to
examine the status of all active projects and present formal amendments to the project budgets. Fiscally significant
budget increases encompassed within this review are as follows:
The City Council did not previously approve the following Capital Improvement Budget increases:
>- Fire Ladder Truck Equipment - To record a budget transfer of $22,427.67 in General Fund revenue from 315-
94836, Document & Agenda Management Replacement. To record a budget increase of $52,572.33 in General
Fund revenue, representing salary savings in other Department operating budgets.
>- Signal Renovation - To record a budget increase of $20,000 in Developer's Share revenue for reimbursement. To
also record a budget transfer of $120,000 from 315-92558, Intersection Improvements for the purchase of LED's.
>- National Guard Armory Renovations - To record a budget increase of $40,000 in General Fund revenue,
representing savings in the Parks & Recreation Department operating budget. This will fund unanticipated fencing
replacement at the Armory facility.
>- Fencing Replacement Program - To record a budget increase of $23,000 in General Fund revenue, representing
savings in the Parks & Recreation Department operating budget. This will fund unanticipated replacement fencing
at the Cleanvater Beach Pool.
>- Public Communications Office Renovations - To establish the project and record a budget increase of $14,000 in
General Fund revenue, which will be transferred from savings within the operating budget of the Public
Communications Department. This will provide funding to renovate existing office space due to the consolidation
of the public information functions.
>- Lake Bellevue Stormwater Improvements - To record a budget increase of $134,592.61 in Stormwater Fund
revenue, representing interest earned in the bond construction funds.
>- Sanitary Collection & Transmission R&R - To record budget increases of $400,882.30 in Sewer Fund revenue,
representing interest earned in the bond construction funds.
All significant budget increases that haYe been previously approved by the Council are listed below:
Fire Training Facility
Traffic Calming
Beach Connector Trail
Joe DiMaggio Sports Complex Demolition
Enterprise Road Dog Park
Beach Library/Recreation Center Renovations
Countryside Recreation Center Basketball Court Refmbishment
FBO Building Improvements
Backfile Conversion of Records
Project
Blld~t Increase
$1,348,500
4,686,000
55,858.42
296,000
400,000
490,000
70,000
250,000
500,000
Council
Approval
08/02/07
08/14/07
09/20/07
09/06/07
08/14/07
09/06/07
09/06/07
07/19/07
06/20/07
20
Item # 33
Attachment number 14
Page 1 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006/07
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
EMS Capital Equipment
316-91221 (34,095) * To record a budget decrease of $34,095.14 in Lease
Purchase revenue. This funding is not needed due to
items costing less than anticipated. (34,095)
Fire Training Facility
2 315-91242 1,300,140 To record a budget transfer of $1 ,348,500 in Penny for
325-91242 48,360 Pinellas revenue from project 315-91252, Station 48
Renovation/Expansion. This was approved by the City
Council on August 2, 2007 for the construction of the
training facility. 1,348,500
Fire Dispatch Radio Replacement - CLOSE PROJECT
3 316-91249 (1,766) * To record a budget decrease of $1 ,766 in Lease
Purchase revenue, which will close the project. All
the equipment has been purchased. (1,766)
Station 48 Renovation/Expansion
4 315-91252 (1,348,500) To record a budget transfer of $1 ,348,500 in Penny for
Pinellas revenue to project 315-91242, Fire Training
Facility. This was approved by the City Council on
August 2, 2007 for the construction of the training facility. (1,348,500)
Fire Ladder Truck Equipment
5 315-91258 22,428 To record a budget transfer of $22,427.67 in General Fund
revenue from 315-94836, Document & Agenda
Management Replacement, which is a closed project.
315-91258 52,573 To record a budget increase of $52,572.33 in General
Fund revenue representing savings in other Department
operating budgets. This will provide additional funding
for equipment purchases. 75,000
Druid Road Improvements
6 315-92146 (55,858) To record a budget transfer of $55,858.42 in Penny for
Pinellas revenue to 315-92342, Beach Connector Trail.
This will provide funding for work order amendment #3 to
Wade-Trim for engineering design and construction
administration services. This is proposed to come before
the City Council on September 20, 2007. (55,858)
Traffic Calming
7 315-92259 795,843 To record a budget transfer of $795,842.74 in Local
Option Gas Tax from project 315-92262, SR 60 Corridor
Beautification. The SR 60 project has been completed
and can be closed.
315-92259 4,686,000 To record a budget increase of $4,686,000 in Penny for
Pinellas revenue, which will be transferred from the
Special Development Fund. This was approved by the
City Council on August 14, 2007 to provide funding for
Wood Valley and Morningside traffic calming projects. 5,481,843
Item # 33
21
* indicates budget amendment only
Attachment number 14
Page 2 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006/07
Amdmt
#
Project
Number
Increasel
(decrease)
Amount
Transfer
Amount
Description
Net Budget
Amendment
SR 60 Corridor Beautification
8 315-92262 (795,843) To record a budget transfer of $795,842.74 in Local
Option Gas Tax to project 315-92259, Traffic Calming.
315-92262 (3,492) To record a budget decrease of $3,492 in Transportation
Impact Fee revenue, which will be returned to the Special
Development Fund for reappropriation.
The SR 60 project has been completed and can be
closed. (799,335)
Myrtle Ave - Alt 19 - CLOSE PROJECT
9 315-92265 (28,664) To record a budget transfer of $28,664.48 in Road Millage
to 315-92273, Streets & Sidewalks. The Myrtle Avenue
project is complete. (28,664)
Streets, Sidewalks & Bridges
10 315-92266 28,664 To record a budget transfer of $28,664.48 in Road Millage
from 315-92265, Myrtle Avenue-Alt 19. The Myrtle Avenue
project is complete. 28,664
Beach Walk
11 376-92267 (271,933) * To record a budget transfer of $271 ,933.23 in '08 Water
& Sewer Bond proceeds to 376-96742, Line Relocation-
Capitalized. This will be offset by a like budget transfer
378-92267 271,933 of $271 ,933.23 in '06 Water & Sewer Bond proceeds from
378-96742, Line Relocation - Capitalized. This was
approved by the City Council on September 20, 2007 to
transfer the oldest bond revenue to the project where it
will be spent first.
Downtown Streetscape
To record the following budget transfers as approved by
the City Council on July 19, 2007 for Change Order #2 to
Gibbs & Register, as follows:
12 377 -92269 154,319 $154,319.01 in '02 Stormwater Bond Proceeds from 377-
96124, Storm Pipe System Improvements
357 -92269 398,139 $398,139.22 in '04 Stormwater Bond Proceeds from 357-
96124, Storm Pipe System Improvements
377 -92269 57,684 $57,683.51 in '02 Stormwater Bond Proceeds from 377-
96152, Lake Bellevue Stormwater Improvement
378-92269 116,453 $116,453 in '06 Water & Sewer Bond Proceeds from 378-
96742, Line Relocation Capitalized.
315-92269 1,857,670 * To also record a budget increase of $1 ,857,670 in FOOT
grant revenue for the resurfacing of SR 60/Cleveland
Street from Myrtle Avenue to Frederica Lane. This was
approved by the City Council on September 21, 2006.
315-92269 (398,184 ) To record a budget decrease of $398, 183.51 in Central
Insurance Fund revenue, which will be returned to that
fund for reappropriation. This funding was originally
transferred into the project as a temporary funding source
until the FOOT grant revenue was approved. This was
approved by the City Council on April 20, 2006. 2,186,081
Item # 33
22 * indicates budget amendment only
Attachment number 14
Page 3 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006!07
Increase!
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Beach Connector Trail
13 315-92342 55,858 To record a budget transfer of $55,858.42 in Penny for
Pinellas revenue from 315-92146, Druid Road
Improvements. This will provide funding for work order
amendment #3 to Wade-Trim for engineering design and
construction administration services. This is proposed to
come before the City Council on September 20, 2007. 55,858
Signal Renovation
14 315-92552 20,000 * To record a budget increase of $20,000 of Developer's
Share revenue representing a reimbursement from MLJ
Lakeview for their share in the cost of a new traffic
light installation.
315-92552 120,000 To record a budget transfer of $120,000 in Local Option
Gas Tax from 315-92558, Intersection Improvements.
This will provide funding for the purchase of LED's,
which will allow staff to convert the remaining traffic
signals from incandescent to LED. 140,000
Intersection Improvements
To record a budget transfer of $120,000 in Local Option
15 315-92558 (120,000) Gas Tax to 315-92552, Intersection Improvements. This
will provide funding for the purchase of LED's which will
allow staff to convert the remaining traffic signals from
incandescent to LED. (120,000)
National Guard Armory Renovations
16 315-93248 40,000 To record a budget increase of $40,000 in General Fund
revenue, which will be transferred from savings within the
operating budget of the Parks & Recreation Department.
This will fund unanticipated fencing replacement at the
Armory facility. 40,000
Jack Russell Infrastructure Repairs & Demolition
17 315-93254 (10,082) * To record a budget decrease of $1 0,082.16 in General
Fund revenue, which reflects what was actually received
for scrap sales. (10,082)
Countryside Community Park Building
18 315-93256 (25,000) * To record a budget decrease of $25,000 in grant revenue
from Pine lias County. This reflects the actual grant
amount approved by the City Council on August 14,2007. (25,000)
Item # 33
23
* indicates budget amendment only
Amdmt
#
Project
Number
19
315-93257
315-93257
20
315-93262
21
325-93263
325-93263
22
315-93264
315-93264
315-93264
Attachment number 14
Page 4 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006!07
Increase!
(decrease)
Amount
Transfer
Amount
Description
Net Budget
Amendment
Joe DiMaggio Sports Complex Demolition - NEW PROJECT
To establish the project and record a budget increase of
$296,000. This consists of a budget increase of
150,000 $150,000 in General Fund revenue, which will be
transferred from the unappropriated retained earnings of
the General Fund, as well as a second budget increase
146,000 of $146,000 in General Fund revenue, which will be
transferred from savings within the Parks & Recreation
operating budget. This was approved by the City Council
on September 6, 2007 for the demolition of the building
and the cleanup of the site. 296,000
Fencing Replacement Program
23,000 To record a budget increase of $23,000 in General Fund
revenue, which will be transferred from savings within the
operating budget of the Parks & Recreation Department.
This will fund unanticipated replacement fencing at the
Clearwater Beach Pool. 23,000
Public Art Maintenance - NEW PROJECT
To record a budget transfer of $1,172.52 in General Fund
1,173 revenue from 325-94621, Fleet Maintenance Facility
Expansion. To also record a budget transfer of $200 in
200 Gas Fund revenue from 325-96384, Gas Building
Renovation. Both amendments are based on the approval
of the Public Arts Ordinance #7489-05 which was approved
by the City Council on October 6, 205. Section 3-2403,
Item 5 of that ordinance approved the establishment of a
"maintenance account". 1,373
Enterprise Road Dog Park - NEW PROJECT
To establish the project and record a budget increase of
$400,000 consisting of the following:
200,000 * $200,000 grant from Florida Department of Environmental
Protection
118,000 $118,000 in Recreation Facility Impact Fee revenue to
be transferred from the Special Development Fund
82,000 $82,000 in General Fund revenue to be transferred from
savings within the Parks & Recreation Department
operating budget.
This was approved by the City Council on August 14, 2007
with the approval of the grant agreement. 400,000
Item # 33
24
* indicates budget amendment only
Attachment number 14
Page 5 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006/07
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Beach Library/Recreation Center Renovations - NEW
PROJECT
To establish the project and record a budget increase of
23 315-93265 390,000 $490,000. This includes a budget increase of $390,000 in
General Fund revenue, which will be transferred from the
unappropriated retained earnings of the General Fund,
315-93265 100,000 * and a budget increase of $1 00,000 in grant revenue
representing a grant from the Pine lias Public Library
Cooperative. This was approved by the City Council on
September 6, 2007. 490,000
Parks & Recreation Technology Upgrades - CLOSE PROJECT
24 316-93274 (79,551) * To record a budget decrease of $79,551 in Lease
Purchase revenue, which will close the project. All
equipment will now be purchased through Information
Technology. (79,551 )
Countryside Recreation Center Basketball Court
Refurbishment - NEW PROJECT
To establish the project and record a budget increase of
25 315-93283 70,000 $70,000 in General Fund revenue, which will be
transferred from savings within the operating budget of
the Parks & Recreation Department. This was approved
the City Council on September 6, 2007 and will fund the
replacement of the floor. 70,000
Marine Facility Dredging & Maintenance
26 315-93496 10,773 * To record a budget increase of $1 0,772.70 in grant
revenue from the Florida Department of Environmental
Protection. This was awarded August 7, 2007 to renovate
the existing pump out system at the Marina and will be
approved by the City Council on September 20, 2007. 10,773
Risk Management Renovations - CLOSE PROJECT
27 315-94526 (15,000) To record a budget decrease of $15,000 in Central
Insurance revenue, which will be returned to the Central
Insurance Fund for reappropriation. This project has been
eliminated. (15,000)
Fire Stations/MSB Generators - CLOSE PROJECT
28 315-94617 (35,301 ) To record a budget decrease of $35,301.23 in Penny for
Pinellas revenue, which will be returned to the Special
Development Fund for reappropriation. This project is
complete. (35,301 )
Fleet Maintenance Facility Expansion
29 325-94621 (1,173) To record a budget transfer of $1,172.52 in General Fund
revenue to 325-93263, Public Art Maintenance. This is
based on the approval of the Public Arts Ordinance
#7489-05 which was approved by the City Council on
October 6, 205. Section 3-2403, Item 5 of that ordinance
approved the establishment of a "maintenance account". (1,173)
Item # 33
25 * indicates budget amendment only
Attachment number 14
Page 6 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006/07
Increase/
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Public Communications Office Renovations - NEW PROJECT
To establish the project and record a budget increase of
30 315-94623 14,000 $14,000 in General Fund revenue, which will be transferred
from savings within the operating budget of the Public
Communications Department. This will provide funding
to renovate existing office space due to the consolidation
of the public information functions. 14,000
Downtown Redevelopment - CRA - CLOSED
31 315-94714 (440,100) * To record a budget decrease of $440, 1 00.39 in CRA
revenue, which reflects the required establishment of
CRA reserved fund balance for land held for resale, in
accordance with generally accepted accounting principles
as applied to governmental units. This was approved by
the CRA May 15, 2007. This project is now accounted
for in the new CRA Project Fund 388 (440,100)
CIS Upgrades/Replacements
32 315-94829 12,503 To record a budget transfer of $12,502.83 in Administrative
Services revenue from 315-94844, CCS Meter Reader
Office Renovations. The renovations are complete and
the project can be closed. 12,503
Document & Agenda Management Replacement -
CLOSE PROJECT
33 315-94836 (22,428) To record a budget transfer of $22,427.67 in General
Fund revenue, which will be transferred to 315-91258,
Fire Ladder Truck Equipment. To also record a budget
316-94836 (33,652) * decrease of $33,652.24 in Lease Purchase revenue.
This project is complete. (56,080)
CCS Meter Reader Office Renovations - CLOSE PROJECT
34 315-94844 (12,503) To record a budget transfer of $12,502.83 in Administrative
Services revenue to 315-94829, CIS Upgrades/
Replacements. The renovations are complete and the
project can be closed. (12,503)
CCS Pickup Truck - CLOSE PROJECT
35 316-94845 (5,519) * To record a budget decrease of $5,519 in Lease Purchase
revenue, which will close the project. The vehicle has
been purchased. (5,519)
FBO Building Improvements - NEW PROJECT
To establish the project and record a budget increase of
36 315-94846 200,000 * $250,000 consisting of $200,000 in FOOT grant revenue
315-94846 50,000 and $50,000 of Central Insurance revenue. This was
approved by the City Council on July 19, 2007 for
Supplemental Agreement #2 with FOOT for modifications
to the FBO building at the Airpark. 250,000
Item # 33
26
* indicates budget amendment only
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006!07
Amdmt
#
Increase!
(decrease)
Amount
Description
Net Budget
Amendment
Project
Number
Transfer
Amount
Backfile Conversion of Records - NEW PROJECT
To establish the project and record a budget increase of
37 315-94850 500,000 $500,000 in General Fund revenue, which will be
transferred from the unappropriated retained earnings of
the General Fund. This was approved by the City
Council on June 20, 2007 for the conversion of City
records into the Laserfiche Electronic Document
Management System.
Storm Pipe System Improvements
38 377-96124 (154,319) To record a budget transfer of $154,319.01 in '02
Stormwater Bond Proceeds to 377-92269, Downtown
Streetscape.
357-96124 (398,139) To record a budget transfer of $398,139.22 in '04
Stormwater Bond Proceeds to 357-92269, Downtown
Streetscape.
357-96124 (57,684) To record a budget transfer of $57,683.51 in '04
Stormwater Bond Proceeds to 357-96152, Lake Bellevue
Stormwater Improvements.
All the above amendments were approved by the City
Council on July 19, 2007 for Change Order #2 to Gibbs &
Register.
357-96124 1,231 To record a budget transfer of $1 ,231.17 of '04
Stormwater Bond Proceeds from 357-96142, Myrtle
Avenue-Alt 19. The Myrtle Avenue project is complete.
Myrtle Avenue-Alt 19 - CLOSE PROJECT
39 357-96142 (1,231 ) To record a budget transfer of $1 ,231.17 of '04
Stormwater Bond Proceeds to 357-96124, Storm system
Improvements. The Myrtle Avenue project is complete.
To record a budget transfer $14.28 of '02 Stormwater
377-96142 (14) Bond Proceeds to 377-96144, Stevenson's Creek
Implementation Projects. The Myrtle Avenue project
is complete.
Stevenson's Creek Implementation Projects
40 377-96144 14 To record a budget transfer of $14.28 '04 02 Stormwater
Bond Proceeds from 377-96142, Myrtle Avenue-Alt 19.
The Myrtle Avenue project is complete.
357-96144 73,734 To record a budget transfer of $73,733.72 in '08
Stormwater Bond proceeds from 357-96154, Alligator
Creek Drainage Improvement. To record a like budget
380-96144 (73,734 ) transfer of $73,733.72 in '04 Stormwater Bond proceeds
from 380-96144, Stevensons Creek Implementation. This
transfers the oldest revenue to the project where it will be
spent first.
27
Attachment number 14
Page 7 of 13
500,000
(608,911 )
(1,245)
14
Item # 33
* indicates budget amendment only
Attachment number 14
Page 8 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006!07
Increase!
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Lake Bellevue Stormwater Improvements
41 377-96152 (57,684) To record a budget transfer of $57,683.51 in '02
Stormwater Bond Proceeds to 377-92269, Downtown
Streetscape.
357-96152 57,684 To record a budget transfer of $57,683.51 in '04
Stormwater Bond Proceeds to 357-96124, Storm Pipe
System Improvements.
Both of the above amendments were approved by the City
Council on July 19, 2007 for Change Order #2 to Gibbs &
Register.
315-96152 134,593 To record a budget increase of $134,592.61 in Stormwater
Fund revenue, which will be transferred from the
unappropriated retained earnings of the Stormwater Fund.
This represents interest earned in the bond construction
funds. 134,593
Alligator Creek Implementation Projects
42 315-96154 179,906 To record a budget increase of $179,906 in Stormwater
Fund revenue, which will be transferred from the
unappropriated retained earnings of the Stormwater Fund.
This represents interest earned in the bond construction
funds.
357-96154 (73,734 ) To record a budget transfer of $73,733.72 in '04
Stormwater Bond proceeds to 357-96144, Stevensons
Creek Implementation. To record a like budget transfer of
380-96154 73,734 $73,733.72 in '08 Stormwater Bond proceeds from 380-
96144, Stevensons Creek Implementation. This transfers
the oldest bond revenue to the project where it will be
spent first. 179,906
Line Relocation Pinellas - Capitalized
43 315-96374 8,161 * To record a budget increase of $8, 161.39 in Property
Owner's Share revenue. This represents actual cash
received from a property owner for the relocation of their
gas line by City crews. 8,161
Pinellas New Mains - Service Lines
44 315-96377 22,495 * To record a budget increase of $22,494.90 in Property
Owner's Share revenue. This represents actual cash
received from property owners for work performed on their
property by City crews. 22,495
Pasco New Mains - Service Lines
45 315-96378 (2,240,000) To record a budget decrease of $2,240,000 in Gas Fund
revenue, which will be returned to the Gas Fund to payoff
the 1997B Bonds. This was approved by the City Council
on June 7, 2007. (2,240,000)
Item # 33
28
* indicates budget amendment only
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006!07
Amdmt
#
Increase!
(decrease)
Amount
Description
Net Budget
Amendment
Project
Number
Transfer
Amount
46
Gas Meter Change Out - Pasco
(860,000) To record a budget decrease of $860,000 in Gas Fund
revenue, which will be returned to the Gas Fund to payoff
the 1997B Bonds. This was approved by the City Council
on June 7, 2007.
315-96379
47
Gas Building Renovation
(200) To record a budget transfer of $200 in Gas Fund
revenue to 325-93263, Public Art Maintenance. This is
based on the approval of the Public Arts Ordinance
#7489-05 which was approved by the City Council on
October 6, 205. Section 3-2403, Item 5 of that ordinance
approved the establishment of a "maintenance account".
325-96384
Container Screening Program - CLOSE PROJECT
48 315-96439 (34,458) To record a budget transfer of $34,457.50 in Solid Waste
revenue to 315-96443, Residential Container Acquisition.
315-96439 (76,000) To also record a budget transfer of $76,000 in Solid Waste
revenue to 315-96444, Commercial Container Acquisition.
The Container Screening Program is complete.
Residential Container Acquisition
49 315-96443 34,458 To record a budget transfer of $34,457.50 in Solid Waste
revenue from 315-96439, Container Screening Program.
The Container Screening Program is complete.
Commercial Container Acquisition
50 315-96444 76,000 To record a budget transfer of $76,000 in Solid Waste
revenue from 315-96439, Container Screening Program.
The Container Screening Program is complete.
51
NE Filter & MS Blower MCC
(41,524) * To record a budget transfer of $41 ,524.30 in '08 Water
& Sewer Bond proceeds to 376-9742, Line Relocation -
Capitalized. This will be offset by a like budget transfer
41,524 of $41 ,524.30 in '06 Water & Sewer Bond proceeds from
378-96742, Line Relocation - Capitalized. This was
approved by the City Council on September 20, 2007 to
transfer the oldest bond revenue to the project where it
will be spent first.
376-96613
378-96613
52
WWTP Generator Replacements
(367,007) * To record a budget transfer of $367,007 in '08 Water &
Sewer Bond proceeds to 376-96742, Line Relocation -
Capitalized. This will be offset by a like budget transfer
367,007 of $367,007 in '06 Water & Sewer Bond proceeds from
378-96742, Line Relocation - Capitalized. This was
approved by the City Council on September 20, 2007 to
transfer the oldest bond revenue to the project where it
will be spent first.
376-96619
378-96619
29
Attachment number 14
Page 9 of 13
(860,000)
(200)
(110,458)
34,458
76,000
* indicates budget amendment only
Item # 33
Amdmt
#
Project
Number
Net Budget
Amendment
53
316-96623
54
343-96634
376-96634
55
343-96664
376-96664
378-96664
378-96664
56
343-96665
376-96665
378-96665
315-96665
Increase/
(decrease)
Amount
(10,003) *
(169,188)
400,882
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006/07
Transfer
Amount
Description
Nutrient Analyzer - CLOSE PROJECT
To record a project decrease of $10,003 in Lease
Purchase revenue, which will close the project. All
equipment has been purchased.
Sanitary Utility Relocation Accommodation
(42,174) To record a budget transfer of $42,173.97 in '02 Water &
Sewer Bond proceeds to 343-96665, Sanitary Collection &
Transmission R&R. This will be offset by a like budget
42,174 * transfer of $42, 173.97 in '08 Water & Sewer Bond
proceeds from 376-96665, Sanitary Collection &
Transmission R&R. These amendments transfer the
oldest bond revenue to the project where it will be spent
first.
WPC R&R
29,037 To record a budget transfer of $29,037.14 in '02 Water &
Sewer Bond proceeds from 343-96685, WPC Master
Plan Phase III. The Master Plan project is complete and
will be closed.
(1,458,659) * To record a budget transfer of $1 ,458,659.17 in '08
Water & Sewer Bond proceeds of which $1,274,820.27
will be transferred to 376-96742, Line Relocation -
Capitalized and $183,838.90 will be transferred to
376-96760, Elevated Water Tanks. This will be offset by
by a budget transfer of $1 ,274,820.27 in '06 Water &
1,274,820 Sewer Bond proceeds from 378-96742, Line Relocation-
Capitalized and a budget transfer of $183,838.90 in '06
183,839 Water & Sewer Bond proceeds from 378-96760, Elevated
Water Tanks. This was approved by the City Council on
September 20, 2007 to transfer the oldest bond revenue
to the project where it will be spent first.
Sanitary Collection & Transmission R&R
42,17 4 To record a budget transfer of $42,173.97 in '02 Water &
Sewer Bond proceeds from 343-96634, Sanitary Utility
Relocation Accommodation. This will be offset by a like
(42,174) * budget transfer of $42,173.97 in '08 Water & Sewer Bond
proceeds to 376-96634, Sanitary Utility Relocation
Accommodation. These amendments transfer the oldest
bond revenue to the project where it will be spent first.
To record a budget decrease of $169, 188.19 of '06 Water
& Sewer Bond proceeds, which reflects the return of
interest earnings to the fund balance of Fund 378.
To record a budget increase of $400,882.30 in Sewer
Fund revenue, which will be transferred from the
unappropriated retained earnings of the Water & Sewer
Fund. This represents interest earned in the bond
construction funds.
30
Attachment number 14
Page 10 of 13
(10,003)
29,037
231,694
* indicates budget amendment only
Item # 33
Amdmt
#
Project
Number
Net Budget
Amendment
57
343-96685
58
376-96686
378-96686
59
343-96739
315-96739
376-96739
378-96739
Increase/
(decrease)
Amount
(69,969)
105,105
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006/07
Transfer
Amount
Description
WPC Master Plan Phase III - CLOSE PROJECT
(29,037) To record a budget transfer of $29,037.14 in '02 Water &
Sewer Bond proceeds to 343-96664, WPC R&R. The
Master Plan project is complete.
Pump Station Replacement
(224,692) * To record a budget transfer of $224,692.40 in '08 Water
& Sewer Bond proceeds to 376-96760, Elevated Water
Tanks. This will be offset by a like budget transfer of
224,692 $224,692.40 in '06 Water 7 Sewer Bond proceeds from
378-96760, Elevated Water Tanks. This was approved
by the City Council on September 20, 2007 to transfer
the oldest bond revenue to the project where it will be
spent first.
Reclaimed Water Distribution
To record a budget decrease of $69,969.36 of '02 Water &
Sewer Bond proceeds, which reflects the return of interest
earnings to the fund balance of Fund 343.
To record a budget increase of$105,104.73 of Water
revenue, which will be transferred from the
unappropriated retained earnings of the Water & Sewer
Fund. This represents interest earned in the bond
construction funds.
(141,465) * To record a budget transfer of $141 ,464.56 in '08 Water
& Sewer Bond proceeds to 376-96760, Elevated Water
Tanks. This will be offset by a like budget transfer of
141,465 $141,464.56 in '06 Water & Sewer Bond proceeds from
378-96760, Elevated Water Tanks. This was approved
by the City Council on September 20, 2007 to transfer
the oldest bond revenue to the project where it will be
spent first.
31
Attachment number 14
Page 11 of 13
(29,037)
35,135
* indicates budget amendment only
Item # 33
Attachment number 14
Page 12 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006!07
Increase!
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Line Relocation - Capitalized
60 378-96742 (116,453) To record a budget transfer of $116,453 in '06 Water &
Sewer Bond proceeds to 378-92269, Downtown
Streetscape. This was approved by the City Council on
July 19, 2007 for Change Order #2 to Gibbs & Register.
To record a budget transfer of $1 ,955,284.80 in '08 Water
& Sewer Bond proceeds, as follows:
376-96742 271,933 * $271,933.23 from 376-92267, Beach Walk
376-96742 41,524 * $41,524.30 from 376-96613, NE Filter & MS Blower MCC
376-96742 367,007 * $367,007 from 376-96619, WWTP Generator Replacements
376-96742 1,274,820 * $1,274,820.27 from 376-96664, WPC R&R
This will be offset by a like budget transfer of $1 ,955,284.80
in '08 Water & Sewer Bond proceeds, as follows:
378-96742 (271,933) $271,933.23 to 378-2267, Beach Walk
378-96742 (41,524) $41,524.30 to 378-96613, NE Filter & MS Blower MCC
378-96742 (367,007) $367,007 to 378-96619, WWTP Generator Replacements
378-96742 (1,274,820) $1,274,820.27 to 378-96664, WPC R&R
This was approved by the City Council on September 20,
2007 to transfer the oldest bond revenue to the project
where it will be spent first. (116,453)
Meter Backflow Replacement
61 376-96743 (148,133) To record a budget decrease of $148, 132.59 in '08 Water
& Sewer Bond proceeds to 376-96760, Elevated Water
Tanks. This will be offset by a like budget increase of
378-96743 148,133 $148,132.59 in '06 Water & Sewer Bond proceeds from
378-96760, Elevated Water Tanks. This was approved
by the City Council on September 20, 2007 to transfer
the oldest bond revenue to the project where it will be
spent first.
Water Service Lines
62 376-96752 (500,000) To record a budget decrease of $500,000 in '08 Water
& Sewer Bond proceeds to 376-96763, Wellfield
Expansion. This will be offset by a like budget increase
378-96752 500,000 of $500,000 in '06 Water & Sewer Bond proceeds from
378-86763, Wellfield Expansion. This was approved by
the City Council on September 20, 2007 to transfer the
oldest bond revenue to the project where it will be spent
first.
Water Pick Up Trucks
63 316-96757 (43,709) * To record a budget decrease of $43,709 in Lease
Purchase revenue. All currently approved vehicles
have been purchased. However, the project will remain
open as there is additional funding for future vehicles in
the Proposed Six Year CIP. (43,709)
Item # 33
32
* indicates budget amendment only
Attachment number 14
Page 13 of 13
CAPITAL IMPROVEMENT FUND
Third Quarter Amendments
FY 2006!07
Increase!
Amdmt Project (decrease) Transfer Net Budget
# Number Amount Amount Description Amendment
Elevated Water Tanks
To record a budget transfer of $698,128.45 in '08 Water
& Sewer Bond proceeds, as follows:
64 376-96760 183,839 * $183,838.90 from 376-96664, WPC R&R
376-96760 224,692 * $224,692.40 from 376-96686, Pump Station Replacement
376-96760 141,465 * $141,464.56 from 376-96739, Reclaimed Water Dist Sys
376-96760 148,133 * $148,132.59 from 376-96743, Water Service Lines
This will be offset by a like budget transfer of $698,128.45
in '06 Water & Sewer Bond proceeds, as follows:
378-96760 (183,839) $183,838.90 to 378-96664, WPC R&R
378-96760 (224,692) $224,692.40 to 378-96686, Pump Station Replacement
378-96760 (141,465) $141,464.56 to 378-96739, Reclaimed Water Dist Sys
378-96760 (148,133) $148,132.59 to 378-96743, Water Service Lines
This was approved by the City Council on September 20,
2007 to transfer the oldest bond revenue to the project
where it will be spent first.
Wellfield Expansion
65 376-96763 500,000 * To record a budget transfer of $500,000 in '08 Water &
Sewer Bond proceeds from 376-96752, Water Service
Lines. This will be offset by a like budget transfer of
378-96763 (500,000) $500,000 in '06 Water & Sewer Bond proceeds to
376-96752, Water Service Lines. This was approved by
the City Council on September 20, 2007 to transfer the
oldest bond revenue to the project where it will be spent
first.
TOTALS 5,086,545 5,086,545
Item # 33
33
* indicates budget amendment only
Attachment number 15
Page 1 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,2006 to June 30, 2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1106 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref
PUBLIC SAFETY
Police Protection
91147 Police Computer Network - II 951,330 951,330 951,330 114,070 31,958 805,302
Sub-Total 951,330 951,330 0 951,330 114,070 31,958 805,302
Fire Protection
91221 EMS Capital Equipment 1,053,411 1,053,411 (34,095) 1,019,316 973,608 1,506 44,201
91226 Vehicular Support 498,509 498,509 498,509 279,087 219,422
91229 Replace & Upgrade Airpacks 821 ,500 552,000 552,000 282,918 150,000 119,082
91236 Rescue Vehicle 185,000 185,000 185,000 185,000
91237 Northwest Station 2,220,535 2,191,084 2,191,084 2,191,084 0 C
91240 Fire GIS 74,000 74,000 74,000 10,382 63,618
91242 Fire Training Facility 3,566,500 3,566,500 1 ,348,500 4,915,000 93,043 20,412 4,801,545 2
91245 Fire Garage Door Replcmt 94,000 94,000 94,000 94,000 0
91247 Traffic Pre-Emption 130,000 130,000 130,000 29,548 100,452
91249 Fire Dispatch Radio Replcmt 317,700 317,700 (1,766) 315,934 315,934 0 C 3
91252 Station 48 Renovation/Expansion 2,000,000 2,000,000 (1,348,500) 651,500 157,819 8,054 485,627 4
91253 Main Station (Fire) 3,000,000 3,000,000 3,000,000 50,944 50,325 2,898,731
91254 Ladder Truck 884,380 884,380 884,380 884,380 0 C
91255 Exhaust Systems 132,280 155,480 155,480 155,480
91256 Security Access Systems 82,480 90,380 90,380 8,989 4,494 76,897
91257 AED Program 38,000 60,500 60,500 36,738 23,762
91258 Ladder Truck Equipment 75,000 75,000 75,000 150,000 72,857 523 76,620 5
91259 Radio Replacements 50,000 50,000 50,000 44,003 5,962 35
91260 Thermal Imaging Cameras 10,000 10,000 10,000 9,486 514
91261 Personal Protection Equipment 190,000 190,000 190,000 161,581 28,419
91262 SCBA Upgrade-Fill Station 0 73,900 73,900 73,900
91263 Extrication Tools 0 56,000 56,000 56,000
Sub-Total 15,423,295 15,307,844 39,139 15,346,983 5,659,662 278,014 9,409,306
TRANSPORTA TION
New Street Construction
92146 Druid Rd Improvements 3,206,050 3,168,050 (55,858) 3,112,191 1,444,867 183,467 1,483,858 6
92148 Gateway to the Beach 10,062,697 9,439,195 9,439,195 9,439,195 0 C
Sub-Total 13,268,747 12,607,245 -55,858 12,551,386 10,884,062 183,467 1,483,858
Major Street Maintenance
92259 Traffic Calming 5,406,098 5,406,098 5,481,843 10,887,941 1,920,362 1,865,026 7,102,553 7
92262 SR 60 Corridor Beaut 3,170,541 3,170,541 (799,335) 2,371,206 2,371,206 0 0 8
92265 Myrtle Ave/Alt 19 1,245,473 1,245,473 (28,664) 1,216,808 1,216,808 0 C 9
92266 Streets, Sidewalks & Bridges 14,470,087 14,470,087 28,664 14,498,751 8,565,016 2,174,556 3,759,179 10
92267 Beach Walk 31,612,195 31,326,849 31,326,849 11,922,827 18,806,837 597,185 11
92268 Bluff to Beach Guideway 140,000 140,000 140,000 90,000 50,000
92269 Downtown Streetscape 9,313,258 9,337,233 2,186,081 11,523,314 6,076,680 3,235,935 2,210,699 12
92270 Gulf to Bay / Highland Imprv 1,500,000 1,500,000 1,500,000 1,500,000
92271 Courtney Campbell Landscape 150,000 150,000 150,000 122,115 8,004 19,881
92272 Drew & US 19 Landscape 240,000 184,280 184,280 184,280 0 C
Sub-Total 67,247,651 66,930,561 6,868,589 73,799,150 32,469,294 26,090,359 15,239,497
Sidewalks and Bike Trail
92339 New Sidewalks 389,833 389,833 389,833 385,231 4,602
92340 Clw Bch West Bridge Co 4,967,166 4,967,166 4,967,166 1,587,301 2,872,210 507,654
92342 Beach Connector Trail 193,950 231,950 55,858 287,809 148,158 45,792 93,858 13
Sub-Total 5,550,950 5,588,950 55,858 5,644,808 2,120,691 2,918,003 606,115
Item # 33
34
Attachment number 15
Page 2 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,2006 to June 30, 2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1106 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref
Intersections
92551 City-Wide Intersection Imprv 865,778 865,778 865,778 449,319 336,072 80,387
92552 Signal Renovation 880,698 880,698 140,000 1,020,698 805,577 16,966 198,156 14
92553 New Signal Installation 801,789 801,789 801,789 537,847 51,283 212,659
92558 Intersection Improvements-II 1,628,756 1,654,918 (120,000) 1,534,918 407,740 153,657 973,520 15
Sub-Total 4,177,020 4,203,183 20,000 4,223,183 2,200,483 557,978 1,464,721
Parking
92630 Parking Lot Resurfacing 1,429,023 1,429,023 1,429,023 593,285 835,737
92632 Pkng Garage Structure Rpr 1 ,193,432 1,193,432 1 ,193,432 688,713 504,719
92636 Parking Lot Improvement 1,112,977 1,112,977 1,112,977 555,679 69,359 487,940
92640 Downtown Parking Garage 1,900,000 102,200 102,200 102,200 0 C
92641 Seashell Parking Lot 6,000,000 6,000,000 6,000,000 6,000,000
92646 Station Square Parking 1,300,000 1,300,000 1,300,000 1,300,000
Sub-Total 12,935,431 11,137,631 0 11,137,631 1,939,876 69,359 9,128,396
Miscellaneous Engineering
92820 Memorial Causeway Br Repl 37,258,665 37,258,665 37,258,665 36,814,125 88,536 356,003
92822 Miscellaneous Engineering 399,025 399,025 399,025 255,784 143,241
92836 Sign Shop Expansion 319,793 293,631 293,631 293,631 0 C
Sub-total 37,977,483 37,951,321 0 37,951,321 37,363,540 88,536 499,244
LEISURE
Land Acquisition
93129 Bayview Park 650,000 650,000 650,000 649,241 759
Sub-total 650,000 650,000 0 650,000 649,241 0 759
Park Development
93203 Carpenter Fld-Infras Repllmp 120,000 120,000 120,000 43,821 76,179
93204 Concrete Sidewalk & Pad 367,913 367,913 367,913 346,241 21,671
93205 Com Sprts Cmp Infr Repllmp 225,822 225,822 225,822 212,819 13,003
93210 Mem Cswy Lndscp/Beaut 1,362,600 1,260,135 1,260,135 986,987 273,148
93213 Prk Amenity Purch & Rplcmnt 659,942 659,942 659,942 610,439 49,503
93214 Long Center Playground 470,000 555,000 555,000 505,577 47,750 1,673
93229 Tennis Court Resurfacing 516,582 516,582 516,582 483,167 33,416
93230 Playground & Fitness Equip Purch 1,155,210 1 ,155,210 1,155,210 1,143,017 12,193
93232 Long Center 1,036,821 1,030,432 1,030,432 1,030,432 0 C
93241 Crest Lake Pk Improvemts 200,000 200,000 200,000 107,826 89,296 2,878
93244 P&B Trucks 34,500 34,500 34,500 13,404 21,096
93246 Long Center Pool Project 950,000 925,000 925,000 893,190 10,040 21,770
93247 Fitness Equipment Replacement 50,000 50,000 50,000 24,163 25,837
93248 National Guard Armory Renovatior 180,000 180,000 40,000 220,000 79,810 7,605 132,585 16
93251 Morningside Rec Ctr Replacement 535,000 535,000 535,000 40,335 2,070 492,595
93252 EC Moore E Batting Tunnel 225,456 225,456 225,456 215,379 0 10,076
93253 Ross Norton Complex 4,067,287 4,066,993 4,066,993 4,066,993 0 C
93254 JRS Infrast Rep & Demo 200,000 235,000 (10,082) 224,918 13,058 128,334 83,526 17
93255 P&B Maint Bldg 100,000 100,000 100,000 100,000
93256 CIS Comm Pk Bldg 450,000 450,000 (25,000) 425,000 21,400 403,600 18
93257 Joe 0 Sports Complex Demo 0 0 296,000 296,000 296,000 19
93262 Fencing Replacemt Program 844,555 844,555 23,000 867,555 783,958 33,636 49,962 20
93263 Public Art Maintenance 0 0 1,373 1,373 1,373 21
93264 Enterprise Rd Dog Park 0 0 400,000 400,000 400,000 22
93265 Beach Lib/Rec Ctr Renovations 0 0 490,000 490,000 490,000 23
93269 Light Replacement 1,426,676 1,426,676 1,426,676 1,277,451 76,198 73,027
93271 Swimming Pool R&R 294,400 294,400 294,400 230,780 499 63,121
93272 Bicycle Paths-Bridges 930,000 1,130,000 1,130,000 191,907 785,955 152,138
93273 Restrooms on Clwr Beach 600,000 600,000 600,000 600,000
93274 P&R Technology Upgrades 213,000 213,000 (79,551 ) 133,449 133,449 0 C 24
Item # 33
35
Attachment number 15
Page 3 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,2006 to June 30, 2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1106 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref
Park Development (continued)
93277 Harborview Infra Repllmpr 416,541 416,541 416,541 250,523 19,619 146,400
93278 Long Center Infra Repairs 252,000 267,000 267,000 249,141 17,859
93283 CIS Rec Ctr BB Ct Refurbishment 0 0 70,000 70,000 70,000 25
93286 Pking Lot/Bike Pth Rsrllmprv 336,943 336,943 336,943 242,197 94,746
Sub-Total 18,221,248 18,422,100 1,205,739 19,627,839 14,176,062 1,222,402 4,229,375
Marine Facilities
93402 Bayfront Promenade 1,047,007 1,047,007 1,047,007 180,428 37,642 828,936
93403 Beach Guard Facility Maint 20,000 20,000 20,000 11 ,535 8,465 C
93404 High & Dry Marina Feasibility Stud 54,000 54,000 54,000 54,000 0 C
93405 Downtown Boat Slips 436,796 486,796 486,796 324,442 131,649 30,705
93406 Marina Pump Out Boat 41,000 39,500 39,500 39,500 0 C
93407 Sailing Center Expansion 400,000 400,000 400,000 98,700 301 ,300
93413 Utilities/Svcs Replace 373,966 373,966 373,966 369,243 3,266 1 ,457
93429 Dock Replacement & Repair 344,040 314,040 314,040 294,660 525 18,854
93490 Fuel System R&R 160,000 124,792 124,792 43,300 5 81,487
93494 Fuel Tank Replacement 358,220 373,428 373,428 373,428 0 C
93495 Dock Construction 59,750 39,750 39,750 15,316 24,434
93496 Marine Fac Dredg/Maint 591,009 521,009 10,773 531,781 488,462 43,320 26
93497 Docks & Seawalls 386,085 386,085 386,085 91,406 294,679
93499 Pier 60/Sailing Ctr Maint 125,313 125,313 125,313 114,774 10,539
Su btotal 4,397,185 4,305,685 10,773 4,316,458 2,400,495 271,787 1,644,176
Aviation
94817 Airpark Maint & Repair 60,000 60,000 60,000 52,366 4,452 3,182
94838 Airpark FBO Building 322,305 322,305 322,305 322,305 0 C
Sub-Total 382,305 382,305 0 382,305 374,671 4,452 3,182
Libraries
93523 New Main Library 19,230,130 19,230,130 19,230,130 18,805,652 17,233 407,245
93527 Books & Other Lib Mat - II 2,662,901 2,662,901 2,662,901 2,200,775 1,404 460,722
Sub-Total 21,893,031 21,893,031 0 21,893,031 21,006,427 18,637 867,967
Garage
94230 Fleet Asset Mgmt Sys 250,702 250,702 250,702 237,552 12,609 540
94232 Radio User Equip Replcmt 800,000 800,000 800,000 704,938 95,062
94233 Motorized Equip-Cash II 472,432 474,179 474,179 442,447 12,125 19,607
94234 Motorized Equip - LP II 13,649,141 13,649,141 13,649,141 11,691,607 1,055,474 902,061
94236 Radio Simulcast Upgrade 462,258 462,258 462,258 247,584 214,674 0
Sub-Total 15,634,533 15,636,280 0 15,636,280 13,324,128 1 ,294,882 1,017,270
Building Maintenance
94510 Air Cond Replace-City Wide 1,903,459 1,903,459 1,903,459 1,504,411 142,383 256,665
94512 Roof Repairs 577,635 577,635 577,635 443,919 133,715
94514 Roof Replacements 1,280,334 1,280,334 1,280,334 804,989 8,229 467,116
94517 Painting of Facilities 618,925 618,925 618,925 306,950 311,975
94518 Fencing of Facilities 191,698 191,698 191,698 65,896 125,802
94519 Flooring for Facilities 769,642 769,642 769,642 643,026 11,177 115,440
94521 Elevator Refurb/Modernization 220,000 220,000 220,000 220,000
94522 B&M Asset Mgmt Sys 130,886 130,886 130,886 123,691 5,561 1,634
94524 Long Ct Major Infrst Imprvmts 455,000 455,000 455,000 52,806 402,194
94526 Risk Mgmt Office Renovations 15,000 15,000 (15,000) 0 0 C 27
94617 Fire Stations / MSB Generators 303,746 303,746 (35,301 ) 268,445 268,445 0 0 C 28
Sub-Total 6,466,325 6,466,325 -50,301 6,416,024 4,214,133 167,349 2,034,541
Item # 33
36
Attachment number 15
Page 4 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,2006 to June 30, 2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1106 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref
General Public City Buildings & Equipment
94620 New City Hall 100,000 108750 108,750 164 108,586
94621 Fleet Maint Facility Expansion 1,184,250 (1,173) 1,183,077 369,159 737,409 76,509 29
94622 MSB/Library Hurricane Protec 620,000 620,000 577,554 42,446
94623 PC Office Renovations 0 14,000 14,000 14,000 30
Sub-Total 100,000 1,913,000 12,827 1,925,827 369,324 1,314,963 241,541
Miscellaneous
94711 Sand Key Power Line 1 ,400,000 1,212,298 1 ,212,298 1,212,298 0 C
94714 Downtown Redevelopment 3,350,809 1,763,165 (440,100) 1,323,064 1,323,064 0 31
94729 City-wide Connect Infra 1,481,333 1,481,333 1,481,333 712,673 102,305 666,356
94736 Geographic Information 1,002,726 1,002,726 1,002,726 763,185 8,570 230,971
94761 Poll Stor Tank Rem/Repl-Gen 373,658 373,658 373,658 236,180 4,464 133,014
94765 IMR Development 1,441,788 1,342,517 1,342,517 1,342,517 0
94801 Tidemark Upgrade 802,623 802,623 802,623 494,082 308,541
94803 Envrnmntl Assmt & Clean-up 729,066 729,066 729,066 295,383 117,439 316,244
94809 Financial Sys Replacement 1,050,640 1,050,640 1,050,640 961 ,560 62,457 26,622
94814 Network Infra & Server Upgr 685,202 685,202 685,202 581,703 103,499
94820 HR Peoplesoft Upgrade 450,000 450,000 450,000 75,420 15,618 358,962
94824 IT Disaster Recovery 200,000 200,000 200,000 179,290 20,710
94827 Telecommunications Upgrade 125,000 125,000 125,000 125,000
94828 Financial Sys Upgrades 225,000 225,000 225,000 55,277 35,771 133,952
94829 CIS Upgrades / Replcmt 334,873 334,873 12,503 347,376 60,290 287,086 32
94830 MS Licensing / Upgrades 350,000 350,000 350,000 350,000
94831 Evaluation & Appraisal Rept 295,190 295,190 295,190 289,286 5,904 0
94833 Computer Monitors 260,000 260,000 260,000 245,604 14,396
94836 Document & Agenda Mgmt Repl 180,363 180,363 (56,080) 124,283 124,283 0 C 33
94839 Roadway & Traffic Asset Mgt 100,000 100,000 100,000 100,000
94842 MSB Pkg Lot Resurfllmprvmts 400,000 400,000 400,000 9,769 0 390,231
94844 CCS Mtr Reading Office Ren 35,500 35,500 (12,503) 22,997 22,997 0 0 C 34
94845 CCS Pickup Truck 17,000 17,000 (5,519) 11,481 11,481 0 C 35
94846 FBO Building Improvements 0 0 250,000 250,000 250,000 36
94850 Backfile Conversion of Records 0 0 500,000 500,000 500,000 37
Sub-total 15,290,770 13,416,154 248,301 13,664,454 8,996,342 352,529 4,315,583
UTILITIES
Stormwater Utility
96124 Storm Pipe System Improv 8,108,616 7,957,571 (608,911 ) 7,348,661 5,604,338 33,260 1,711,063 38
96125 Prospect Lake Park 7,551,769 7,551,769 7,551,769 7,480,847 70,922
96129 Stev Ck Estuary Restor 7,866,057 8,356,327 8,356,327 2,051,080 6,305,247
96137 FDEP Compliance 1,008,000 1,008,000 1,008,000 101,844 32,057 874,099
96141 Kapok Flood Resolution 19,039,198 18,919,930 18,919,930 18,738,425 82,388 99,117
96142 Myrtle Ave Drainage Imprvmt 11,767,602 11,918,647 (1,245) 11,917,401 11,917,401 0 C 39
96144 Stevensen Crk Impl Projects 10,154,508 11,154,508 14 11,154,522 8,331,678 572,830 2,250,014 40
96149 Storm Sys Expansion 613,319 613,319 613,319 395,302 218,018
96150 Morningside/Meadows Drain 3,463 3,463 3,463 127 3,336
96152 Lake Bellevue Stormwater Imp 2,595,989 2,419,342 134,593 2,553,935 279,873 6,607 2,267,455 41
96154 Alligator Ck Implemt - II 9,930,964 8,056,974 179,906 8,236,880 1,060,150 126,858 7,049,872 42
96158 Transfer Yard Upgrade 440,000 440,000 440,000 78,158 38,226 323,616
96160 Coopers Point Observation Tower 100,000 225,000 225,000 61 ,140 23,691 140,168
96161 Coastal Basin Improvement 625,000 625,000 625,000 18,070 125,097 481,833
96162 Channel Improvements 425,010 425,000 425,000 425,000
96163 Coopers Point 125,000 0 0 0 C
96164 Allen's Creek Improvement Project 625,000 625,000 625,000 625,000
96165 Exotic & Inv Species Control 0 200,000 200,000 124,010 58,580 17,410
Sub-Total 80,979,495 80,499,851 -295,643 80,204,207 56,242,442 1,099,595 22,862,171
Item # 33
37
Attachment number 15
Page 5 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,2006 to June 30, 2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1106 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref
Water System
96721 System R & R-Maintenance 908,360 908,360 908,360 785,660 122,700
96739 Reclaimed Water Dist 42,108,731 42,128,700 35,135 42,163,836 35,852,067 977,260 5,334,508 59
96740 Water SupplylTreatment 5,142,034 5,142,034 5,142,034 3,980,672 241,210 920,152
96741 System R & R-Capitalized 9,008,019 9,210,404 9,210,404 7,007,368 67,469 2,135,567
96742 Line Relocation-Capitalized 11,560,000 10,864,590 (116,453) 10,748,137 5,410,593 24,972 5,312,572 60
96743 Mtr Bkflow Prev Dev/Chang 2,749,182 2,749,182 2,749,182 1,591,712 227 1,157,243 61
96744 System Expansion 1,999,673 1,999,673 1,999,673 1,091,391 908,282
96747 Rain Sensor Rebates 1,819 1,819 1,819 1,819 0
96750 Well Rehabilitation 1,207,598 1,354,379 1 ,354,379 932,550 108,785 313,045
96752 Water Service Lines 3,373,875 3,376,792 3,376,792 2,792,719 397,881 186,192 62
96757 Water Pick up Trucks 122,730 122,730 (43,709) 79,021 53,106 25,915 63
96758 Fluoride in Water System 289,780 289,780 289,780 78,028 85,043 126,709
96759 Water Main Ph 15-16-17 2,500,000 2,500,000 2,500,000 2,121,408 333,687 44,905
96760 Elevated Water Tanks Upgrade 2,958,600 2,958,600 2,958,600 1,990,524 200,428 767,648 64
96761 Telemetry for Wells 565,000 565,000 565,000 88,757 34,542 441,701
96763 Wellfield Expansion 1,791,860 1,791,860 1,791,860 162,757 212,470 1,416,633 65
96764 RO Plant Exp Res #1 1,094,640 1,094,640 1,094,640 235,442 185,913 673,285
96765 Water Meter Testing Equipment 47,100 28,985 28,985 28,985 0 C
96766 Water Quality Monitoring Devices 600,000 600,000 600,000 8,255 591,745
96767 RO Plant Exp Res #2 1,335,780 1,335,780 1,335,780 39,876 516,040 779,864
96768 Rebate-Well, Pond Irr Aband 0 50,000 50,000 240 49,760
Sub-Total 89,364,781 89,073,309 -125,027 88,948,283 64,253,930 3,385,926 21,308,426
Sewer System
96611 Bio-Solids Treatment 10,976,201 11,197,883 11,197,883 6,911,521 277,957 4,008,405
96613 NE Filter/Marshall Blow MCC 2,847,460 2,894,812 2,894,812 2,837,184 57,628 0 51
96615 Odor Control 520,000 714,746 714,746 180,115 512,632 22,000
96616 WWTP Internal Recycle Mod 2,340,331 2,340,331 2,340,331 1,819,987 209,210 311,133
96619 WWTP Generator Replacements 2,178,331 2,178,331 2,178,331 1,344,502 4,290 829,539 52
96620 WWTP Headworks 4,835,000 4,835,000 4,835,000 293,901 67,375 4,473,724
96621 WWTP New Presses 1,760,000 1 ,778,786 1,778,786 34,822 192,478 1,551,486
96622 WWTP Aeration Imp 332,000 332,000 332,000 331,900 100
96623 Nutrient Analyzer 60,000 60,000 (10,003) 49,997 49,997 0 C 53
96624 Liquid Disinfection 0 88,279 88,279 88,279 0
96630 Sanitary Sewer Ext 2,996,294 2,996,294 2,996,294 822,221 2,174,073
96634 San Util Reloc Accmmdtn 3,223,128 3,223,128 3,223,128 2,385,813 3,061 834,254 54
96645 Laboratory Upgrade & R&R 847,399 847,399 847,399 746,961 1,610 98,828
96654 Facilities Upgrade & Improv 1 ,918,869 1,871,517 1,871,517 1,645,449 191 225,877
96664 WPC R & R 8,120,212 8,879,361 29,037 8,908,398 6,988,807 858,936 1,060,655 55
96665 Sanitary Sewer R&R 23,314,018 21,677,846 231,694 21,909,540 13,513,333 1,987,583 6,408,625 56
96670 Poll Stor Tk Remov-WPC 184,576 184,576 184,576 151,591 3,525 29,460
96685 WPC Master Plan Ph III 1,543,030 1,543,030 (29,037) 1,513,993 1,513,993 0 C 57
96686 Pump Station Replacement 12,735,514 12,735,514 12,735,514 8,706,537 400,974 3,628,003 58
Sub-Total 80,732,364 80,378,833 221,691 80,600,525 49,946,734 4,997,629 25,656,161
Gas System
96358 Environmental Remediation 1,786,936 1,786,936 1,786,936 800,448 90,742 895,745
96365 Line Relocation-Pinell Maint 1,716,089 1,716,089 1,716,089 323,254 1,392,835
96367 Gas Meter Change Out-Pin 850,000 820,000 820,000 111,408 708,592
96374 Line Relocation-Pin Capit 2,728,822 2,728,822 8,161 2,736,983 1,494,826 159,421 1,082,737 43
96376 Line Relocation - Pas Maint 330,000 330,000 330,000 330,000
96377 Pinellas New Main / Ser 10,128,769 10,156,118 22,495 10,178,613 8,478,229 1,158 1,699,226 44
96378 Pasco New Mains / Ser 11,181,782 11 ,181 ,782 (2,240,000) 8,941,782 6,516,873 48,751 2,376,158 45
96379 Pasco Gas Mtr Change Out 1,050,000 1,050,000 (860,000) 190,000 2,456 187,544 46
96381 Line Reloc-Pasco-Capital 455,000 455,000 455,000 954 454,046
96382 Gas Inventory - Work mgmt Sys 514,000 842,000 842,000 539,642 302,358
Item # 33
38
Attachment number 15
Page 6 of 6
CAPITAL IMPROVEMENT PROGRAM
PROGRAM & STATUS SUMMARY
THIRD QUARTER: October 1,2006 to June 30, 2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 10/1106 Prev Qtr Amdmts Budget To Date Encumbr Balance Status Ref
Gas System (continued)
96383 Gas Sales Office 250,000 0 0 0 C
96384 Gas Building Renovation 200,000 450,000 (200) 449,800 449,800 47
96385 Gas Main Extensions 0 834,015 834,015 318,851 515,164
Sub-Total 31,191,397 32,350,761 -3,069,544 29,281,218 18,586,940 300,073 10,394,205
Solid Waste
96426 Facility R & R 1,476,752 1,476,752 1,476,752 1,050,445 426,307
96438 Vehicle Acquisition 906,461 906,461 906,461 657,613 248,848
96439 Container Screening Pro 129,290 129,290 (110,458) 18,833 18,833 0 C 48
96440 Improvements to SW Complx 208,785 208,785 208,785 84,680 124,105
96442 SW Vehicle Replacement 869,769 869,769 869,769 544,815 324,954
96443 Res Container Acquisition-II 607,283 607,283 34,458 641,741 344,009 10,085 287,646 49
96444 Comm Container Acquisition-II 1,144,020 1,144,020 76,000 1,220,020 625,083 206,239 388,698 50
Sub-Total 5,342,360 5,342,360 0 5,342,360 3,325,478 216,324 1,800,558
Utility Miscellaneous
96516 Citywide Aerial Photo 171,666 171,666 171,666 149,533 22,134
96521 PW Infra Mgmt System 1,543,510 1,318,260 1,318,260 1,238,171 80,089
96523 Pub Utilities Adm Bldg R&R 209,054 209,054 209,054 152,850 56,204
Sub-Total 1,924,230 1,698,980 0 1,698,980 1,540,554 0 158,427
Recycling
96804 Recycling CartslDumpsters 671,925 671 ,925 671 ,925 327,364 16,525 328,036
96805 Recyc Expan/Prom/R&R 987,923 987,923 987,923 603,582 6,000 378,340
96806 Recycling Equip Replac 2,107,037 2,107,037 2,107,037 1,497,182 609,855
96807 Recycling Van Acquisition 151,000 151,000 151,000 146,600 4,400
Sub-Total 3,917,885 3,917,885 0 3,917,885 2,574,728 22,525 1,320,632
534,019,819 531,024,923 5,086,545 536,111,468 354,733,306 44,886,748 136,491,414
Item # 33
39
Increase/
Amdmt Project (Decrease)
Number Number Amount
Planning Programs
1 99144
Planning Programs
Total:
Public Safety Programs
2
99271
3
99272
4
99283
5
99284
6
99299
7
99317
8
99329
250,000
250,000
103,971
99,999
583
30,000
782
5,329
41,909
Special Program Fund
Third Quarter Budget Amendments
October 1,2006 - June 30, 2007
Intrafund
Transfer
Amount Description
Boos Development Mitigation - Establish a
new project in the amount of $250,000.00
representing developer contributions from
Boos Development to provide neighborhood
improvements to the area bound by Gulf-to-
Bay and Druid Road, and Phoenix Avenenue
and Keene Road.
FY2007 JAG Equipment Grant - Establish a
$103,971.00 budget representing a U.S.
Department of Justice/Bureau of Justice
Assistance grant which will be used to
purchase consoles for equipment in police
cruisers, two digital voice recorders for use in
vice and narcotics, and eleven laser/radars
for use by the traffic enforcement team. This
grant was approved by the City Council on
September 6, 2007.
BZPP 2005 Grant - Establish a $99,999.27
budget representing a Department of
Homeland Security grant for the "Buffer Zone
Protection Program" from the Florida
Department of Law Enforcement to purchase
a variety of emergency equipment and an
Emergency Services Logistics Unit.
Approved byt the City Council on July 19,
2007.
Justice Assistance Grant FY05 - 07 -
Record a $582.90 budget increase
representing interest earnings to match
budgeted revenues with actual revenues
received.
Beach Walk Police Aides - To record a
budget increase of $30,000 in General Fund
revenues to provide additional funding for the
police aide program to provide traffic control
during the construction of Beach Walk.
Justice Assistance Grant - Record a
$781.65 budget increase in interest earnings
to match budgeted revenues with actual
revenues received.
Police Education Fund - Record a
$5,328.79 budget increase in Police
Education Fines to match budgeted revenues
with actual revenues received.
Investigative Recovery Costs - Record a
$41,909.19 budget increase in court forfeiture
fees to match budgeted revenues with actual
revenues received.
40
Attachment number 16
Page 1 of 7
Net Budget
Amendment
250,000
250,000
103,971
99,999
583
30,000
782
5,329
41,909
Item # 33
Attachment number 16
Page 2 of 7
Special Program Fund
Third Quarter Budget Amendments
Increase/ October 1, 2006 - June 30, 2007
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Florida Contraband Forfeiture - Record a
net budget decrease of $134,774.45
representing (1) a $65.225.55 increase in
court forfeiture fees to match budget
revenues with actual revenues received offset
by (2) a $200,000.00 transfer to 181-99331
9 99330 65,226 (200,000) Special Law Enforcement Trust Fund. (134,774)
Law Enforcement Trust Fund - Record
$200,000.00 budget and actual transfers
from 181-99330 Florida Contraband
Forfeiture. $100,000.00 will be used for Safe
Neighborhood category, $50,000.00 for the
Technical Equipment category, and
$50,000.00 for match funding for Federal
10 99331 200,000 Grants. 200,000
Vehicle Replacement Fund - Record a
budget transfer of $5,700.00 from project 181-
99908, Outside Duty Program. This
represents the additional $10.00 charge per
each Outside Duty job that requires a police
vehicle. The Vehicle Replacement prject was
established to set aside money for the
replacement of vehicles for the Police
11 99350 5,700 Department's Take Home Car Plan. 5,700
Safe Neighborhood Program. Record a
budget transfer of $55,000.00 from project
181-99947, Safe Neighborhood TV
Specialist. The Safe Neighborhood TV
Specialist program utilizes community
outreach with its monthly television program
and internet capabilities to promote a Safe
12 99356 (55,000) Neighborhood. (55,000)
Federal Forfeiture Sharing - Record a
$15,183.23 budget increase in federal
forfeiture revenue from the Department of
Justice to match budgeted revenues with
13 99387 15,183 actual revenues received. 15,183
Safe Neighborhood TV Specialist - Record
a $55,000.00 transfer to project 181-99356,
Safe Neighborhood Program. The Safe
Neighborhood TV Specialist program utilizes
community outreach with its monthly
television program and internet capabilities to
14 99947 55,000 promote a Safe Neighborhood. 55,000
Public Safety Program
Totals: 362,982 5,700 368,682
Community Development
Public Facilities & Improvements 2004 - To
record a $46,163.69 budget transfer to 181-
99460 Public Facilities 2007 to roll prior year
HUD programs balances forward to the
15 99414 (46,164) current 2007 project. (46,164)
41 Item # 33
Attachment number 16
Page 3 of 7
Special Program Fund
Third Quarter Budget Amendments
Increase/ October 1, 2006 - June 30, 2007
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
Public Facilities & Improvements 2005 - To
record a $53,448.50 budget transfer to 181-
99460 Public Facilities 2007 to roll prior year
HUD programs balances forward to the
16 99424 (53,449) current 2007 project. (53,449)
Public Services 2005 - To record a
$16,126.60 budget transfer to 181-99459
Public Services 2007 to roll prior year HUD
programs balances forward to the current
17 99425 (16,127) 2007 project. (16,127)
Public Services 2006 - To record a
$7,614.44 budget transfer to 181-99459
Public Services 2007 to roll prior year HUD
programs balances forward to the current
18 99451 (7,614) 2007 project. (7,614)
Public Facilities 2006 - To record a
$172,804.76 budget transfer to 181-99460
Public Facilities 2007 to roll prior year HUD
programs balances forward to the current
19 99452 (172,805) 2007 project. (172,805)
Economic Development 2006 - To record a
$219,324.56 budget reduction reflecting a
$185,974.95 budget transfer to 181-99461
Economic Development 2007 to roll prior year
HUD programs balances forward to the
current 2007 project. Also the amendment
reflects a $33,349.61 budget reduction in
program income that should have remained
in fund 687 Economic Development as a
20 99453 (33,350) (185,975) "revolving fund". (219,325)
Housing Rehab 2006 - To record a
$559,761.00 budget reduction representing
$259,836.97 budget transfer to 181-99462
Housing Rehab 2007 to roll prior year HUD
programs balances forward to the current
2007 project. An additional amendment
reflects a budget decrease of program
income in the amount of $299,924.03 for
fiscal year 2004 and 2005 for funds which
should have remained in Rehab Loan fund
21 99454 (299,924) (259,837) 686 as a "Revolving fund". (559,761 )
Program Administration 2006 - To record a
$226,187.79 budget transfer to 181-99463
Program Administration 2007 to roll prior
year HUD programs balances forward to the
22 99455 (226,188) current 2007 project. (226,188)
Fair Housing 2006 - To record a $19,542.13
budget transfer to 181-99464 Fair Housing
2007 to roll prior year HUD programs
23 99456 (19,542) balances forward to the current 2007 project. (19,542)
42
Item # 33
Attachment number 16
Page 4 of 7
Special Program Fund
Third Quarter Budget Amendments
Increase/ October 1, 2006 - June 30, 2007
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
RelocationlDemolition 2006 - To record a
$90,889.31 budget transfer to 181-99465
RelocationlDemolition 2007 to roll prior year
HUD programs balances forward to the
24 99457 (90,889) current 2007 project. (90,889)
Infill Housing 2006 - To record a
$453,802.36 budget reduction reflecting a
$341,534.79 budget transfer to 181-99466
Infill Housing 2007 to roll prior year HUD
programs balances forward to the current
2007 project. Budget amendments also
reflect a $112,267.57 budget decrease in
program income that should have remained
25 99458 (112,268) (341,535) in fund 687 Economic Development as a (453,802)
Public Services 2007 - To record a
$23,741.04 budget increase reflecting a
$16,126.60 from 181-99425 Public Services
FY2005 and $7,614.44 from 181-99451
Public Services FY 2006 to roll prior year
HUD programs balances forward to the
26 99459 23,741 current 2007 project. 23,741
Public Facilities 2007 - To record a net
budget increase of $272,416.95 reflecting
budget transfers of $53,448.50 from 181-
99424 Public Facilities FY2005 and
$172,804.76 from 181-99452 Public
Facilities FY 2006 and $46,163.69 from 181-
99414 Public Facilities 2004 to roll prior year
HUD programs balances forward to the
27 99460 272,417 current 2007 project. 272,417
Economic Development 2007 - To record a
$185,974.95 budget increase reflecting a
budget transfer from 181-99453 Economic
Development 2006 to roll prior year HUD
programs balances forward to the current
28 99461 185,975 2007 project. 185,975
Housing Rehab 2007 - To record a
$259,836.97 budget increase reflecting a
budget transfer from 181-99454 Housing
Rehab 2006 to roll prior year HUD programs
29 99462 259,837 balances forward to the current 2007 project. 259,837
Program Administration 2007 - To record a
$226,187.79 budget increase reflecting a
budget transfer from 181-99455 Program
Administration 2006 to roll prior year HUD
programs balances forward to the current
30 99463 226,188 2007 project. 226,188
Fair Housing 2007 - To record a $19,542.13
budget increase reflecting a budget transfer
from 181-99456 Fair Housing 2006 to roll
prior year HUD programs balances forward to
31 99464 19,542 the current 2007 project. 19,542
43 Item # 33
Attachment number 16
Page 5 of 7
Amdmt
Number
Increase/
Project (Decrease)
Number Amount
Special Program Fund
Third Quarter Budget Amendments
October 1,2006 - June 30, 2007
Intrafund
Transfer Amount Description
Net Budget
Amendment
32
99465
RelocationlDemolition 2007 - To record a
$90,889.31 budget increase reflecting a
budget transfer from 181-99457
RelocationlDemolition 2006 to roll prior year
HUD programs balances forward to the
current 2007 project.
90,889
90,889
33 99466
Community Development
Totals:
Infill Housing 2007 - To record a
$341,534.79 budget increase representing
transfer from 181-99458 Infill Housing 2006
to roll prior year HUD programs balances
forward to the current 2007 project.
341,535
341,535
(445,541 )
o
(445,541 )
Marine:
Beach Guard Donations - Record a
$8,290.00 budget increase in donations to
match budgeted revenues with actual
34 99707 8,290 revenues received. 8,290
Marine Programs
Total: 8,290 8,290
Miscellaneous Programs:
Brownfield Revolving Loan - Record a
$700,000.00 budget increase reflecting an
additional $700,000.00 funding from the U.S.
Environmental Protection Agency to provide a
source of funds in the form of low cost or no-
interest loans for environmental cleanups at
35 99802 700,000 contaminated Brownfields sites. 700,000
City Manager's Flexibility Fund - Record a
$248.16 budget increase representing funds
reimbursed from othere municipalities for
expenditures related to the March 15, 2007
mediation meeting to match budgeted
36 99804 248 revenues with actual revenues received. 248
United Way 2002 - To record a budget
transfer of $79.61 budget to the current
project 181-99844, United Way, to close this
37 99827 (80) project. (80)
United Way - To record a budget transfer of
$79.61 from project 181-99822, United Way
38 99844 80 2002, to close that project. 80
Special Events YR 07-08 - To record a net
budget increase of $332,444.40 representing
$220,547.38 in sales revenues from special
events, $78,653.57 in sponsorship revenue,
$600.00 in memberships registrations,
$928.25 in donations, and $31,715.20 in
rentals to match budgeted revenues with
39 99851 332,444 actual revenues received. 332,444
44 Item # 33
Attachment number 16
Page 6 of 7
Special Program Fund
Third Quarter Budget Amendments
Increase! October 1, 2006 - June 30, 2007
Amdmt Project (Decrease) Intrafund Net Budget
Number Number Amount Transfer Amount Description Amendment
State Brownfield Redevelopment - To
record a budget increase of $1,114.28 in
interest earnings to match budgeted revenues
40 99871 1,114 with actual revenues received. 1,114
Building Code Enforcement Surplus - To
establish a new project in the amount of
$482,818.00 of General Fund unappropriated
earnings representing surplus building code
enforcement fees. This project will house the
surplus and deficit billing code enforcement
revenue which will be carried forward to future
years for allowable activities. This was
approved by the City Council on August 2,
41 99877 482,818 2007. 482,818
Teen Club - To record a $33.00 budget
increase in donations to match budgeted
42 99889 33 revenues with actual revenues received. 33
JWB - Ross Norton Camp 2006 - To record
a $59,923.96 decrease in grant revenue to
match budgeted revenues with actual
43 99893 (59,924) revenues and close the project. (59,924)
JWB - N. Greenwood Camp - To record a
$92,115.49 decrease in grant revenue to
match budgeted revenues with actual
44 99894 (92,115) revenues and close the project. (92,115)
Fire Department Honor Guard - To record a
$220.40 budget increase in donations to
match budgeted revenues with actual
45 99898 220 revenues received. 220
GASB Implementation - This is a change in
title and scope only to "GASB
Implementation" from "GASB 34
Implementation. GASB 34 is complete, but
the project will remain open to provide
46 99899 funding to deal with other GASB rulings.
Police - Outside Duty - To record a net
budget increase of $162,153.50 representing
a budget increase of $167,853.50 in
contractual services to match budgeted
revenues with actual revenues received offset
by a $5,700.00 transfers of funds to project
181-99350 Vehicle Replacement Fund. The
$5,700.00 will be used to fund replacement
47 99908 167,854 (5,700) Police vehicles. 162,154
Library Special Account - To record a
$2,462.33 budget increase in donations to
match budgeted revenues with actual
48 99910 2,462 revenues received. 2,462
45
Item # 33
Amdmt
Number
Increase!
Project (Decrease)
Number Amount
49
99925
50
99962
51
99970
Miscellaneous Programs
Total:
19,500
2,642
5,424
1,562,721
Special Program Fund
Third Quarter Budget Amendments
October 1,2006 - June 30, 2007
Intrafund
Transfer Amount Description
Peg Access Support - To record a
$19,500.00 budget increase in donations
representing Knology's annual contribution for
peg access support to match budgeted
revenues with actual revenues received.
Parks & Recreation Specified & Gift
Program - To record a $2,642.00 budget
increase in donations to match budgeted
revenues with actual revenues received.
Tree Replacement Program - To record a
$5,424.00 budget increase in fines to match
budgeted revenues with actual revenues
received.
(5,700)
I Grand
Totals:
1,738,451
Attachment number 16
Page 7 of 7
Net Budget
Amendment
19,500
2,642
5,424
1,557,021
o
46
1,738,451
Item # 33
Attachment number 17
Page 1 of 3
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1,2006 to June 30,2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
PLANNING PROGRAMS
99128 Countrywide Consistency Grant 45,050 45,050 0 45,050 33,910 0 11,140
99141 Historic District Evaluation 40,000 40,000 0 40,000 18,438 0 21,562
99142 Design Review 10,000 10,000 0 10,000 0 0 10,000
99143 Enclave Annexation 15,000 15,000 0 15,000 0 0 15,000
99144 Boos Development Mitigation 0 0 250,000 250,000 0 0 250,000
Sub-Total 110,050 110,050 250,000 360,050 52,348 0 307,702
PUBLIC SAFETY PROGRAMS
99271 FY 07 JAG Equipment Grant 0 0 103,971 103,971 0 0 103,971 2
99272 BZPP 2005 Grant 0 0 99,999 99,999 0 0 99,999 3
99273 Americorps Clearwater 2007 0 190,512 0 190,512 70,571 0 119,941
99274 Homeless Shelter 07 100,000 121,078 0 121,078 121,078 0 0
99275 Bulletproof Vest Partnership '06 0 14,268 0 14,268 0 0 14,268
99276 Red Light Running Project 0 52,000 0 52,000 49,993 0 2,007
99277 Clearwater Human Trafficking 0 450,000 0 450,000 54,467 0 395,533
99279 Police Recruitments 50,000 50,000 0 50,000 27,440 2,700 19,860
99280 AmeriCorps Clearwater 2006 263,792 263,792 0 263,792 181,051 0 82,741
99281 Fed Forfeitures - Treasury 104,766 120,760 0 120,760 15,771 0 104,989
99282 COPS Technology 2005 246,661 246,661 0 246,661 61,112 142,594 42,955
99283 Justice Assistance Grant FY05-07 102,673 104,854 583 105,437 69,411 0 36,027 4
99284 BeachWalk Police Aides 50,000 50,000 30,000 80,000 36,368 0 43,632 5
99286 COPS 2004 Technology 692,634 692,634 0 692,634 241,329 449,686 1,619
99289 Downtown Ambassadors 3,000 3,000 0 3,000 0 0 3,000
99290 Traffic Safety 1,841 1,841 0 1,841 1,277 0 564
99299 Justice Assistance Grant FY07-08 66,807 68,305 782 69,086 0 0 69,086 6
99310 K-9 Equipment 26,758 26,758 0 26,758 25,293 0 1,465
99316 Police Volunteers 74,500 100,500 0 100,500 76,572 0 23,928
99317 Police Education Fund 973,957 999,000 5,329 1,004,328 914,678 6,211 83,439 7
99325 Citizen's Police Academy 34,113 34,113 0 34,113 28,333 0 5,780
99329 Investigative Recovery Costs 1,365,822 1,480,651 41,909 1,522,560 990,019 20,000 512,541 8
99330 FL Contraband Forfeiture Fnd 617,529 846,882 -134,774 712,108 478,434 0 233,674 9
99331 Law Enforcement Trust FD '91 2,181,753 2,072,108 200,000 2,272,108 1,985,370 7,361 279,377 10
99332 Officer Friendly Program 138,021 149,230 0 149,230 141,288 28 7,914
99350 Vehicle Replacement Fund 57,990 71,810 5,700 77,510 0 0 77,510 11
99353 DUI Education 3,000 3,000 0 3,000 1,420 0 1,580
99356 Safe Neighborhood Program 261,645 286,645 -55,000 231,645 185,397 0 46,248 12
99363 DUI Equipment Fund 19,000 19,000 0 19,000 18,889 0 111
99364 Crime Prevention Program 21,620 22,620 0 22,620 12,109 0 10,511
99387 Federal Forfeiture Sharing 535,816 623,043 15,183 638,226 339,978 0 298,248 13
99938 Homeless Shelter 1,159,280 1,159,280 0 1,159,280 1,159,280 0 0 C
99947 Safe Neighborhood TV Specialist 478,647 478,648 55,000 533,648 455,356 0 78,292 14
0 9,631,625 10,802,992 368,682 11,067,703 7,742,284 628,580 2,696,838
COMMUNITY DEVELOPMENT
99414 Public Fac & Imprvmts 2004 814,726 814,726 -46,164 768,562 768,562 0 0 15
99421 Housing Consulting Service 115,000 115,000 0 115,000 49,036 0 65,964
99424 Public Fac & Imprvmts 2005 302,848 302,848 -53,449 249,400 249,400 0 0 16
99425 Public Svces 2005 171,449 171,449 -16,127 155,322 155,323 0 0 17
99451 Public Services 2006 169,611 169,611 -7,614 161,997 161,997 0 0 18
99452 Public Facilities 2006 476,555 476,555 -172,805 303,750 303,750 0 0 19
99453 Economic Development 2006 256,342 256,342 -219,325 37,017 37,017 0 0 20
99454 Housing Rehab 2006 761,079 761,079 -559,761 201,318 101,318 0 100,000 21
99455 Program Administration 2006 421,214 421,214 -226,188 195,026 195,026 0 0 22
99456 Fair Housing 2006 34,410 34,410 -19,542 14,868 14,868 0 0 23
99457 Relocation /Demolition 2006 96,889 96,889 -90,889 6,000 6,000 0 0 24
99458 Infill Housing 2006 668,260 668,260 -453,802 214,458 214,458 0 0 25
99459 Public Services 2007 165,421 165,421 23,741 189,162 63,123 102,298 23,741 26
99460 Public Facilities 2007 341,421 341,421 272,417 613,837 17,352 75,342 521,144 27
99461 Economic Development 2007 30,000 30,000 185,975 215,975 20,208 0 195,767 28
99462 Housing Rehab 2007 150,000 150,000 259,837 409,837 -9,256 0 419,093 29
99463 Program Administration 2007 193,896 193,896 226,188 420,084 127,143 0 292,941 30
99464 Fair Housing 2007 23,742 23,742 19,542 43,284 3,383 20,359 19,542 31
47 Item # 33
Attachment number 17
Page 2 of 3
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1,2006 to June 30,2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
99465 Reloc/Demolition 2007 50,000 50,000 90,889 140,890 5,978 0 134,911 32
99466 Infill Housing 2007 15,000 15,000 341,535 356,535 -22,995 0 379,530 33
Sub-Total 5,257,862 5,257,863 445,541 4,812,322 2,461,689 197,999 2,152,635
SOCIAL SERVICES
99538 Affordable Housing Imp Fees 534,683 551,061 0 551,061 132,236 0 418,824
99562 HUD Special Education 30,000 30,000 0 30,000 26,000 0 4,000
Sub-Total 564,683 581,061 0 581,061 158,236 0 422,824
MARINE
99704 Sembler Mitigation Project 566,103 586,992 0 586,992 106,606 33,761 446,626
99707 Beach Guard Donations 50,618 55,623 8,290 63,913 49,020 0 14,893 34
Sub-Total 616,721 642,616 8,290 650,906 155,626 33,761 461,519
MISCELLANEOUS PROGRAMS
99802 Brownfield Revolving Loan 500,000 500,000 700,000 1,200,000 129,198 6,311 1,064,491 35
99804 City Manager's Flexibility Fund 667,332 670,990 248 671,238 493,511 1,260 176,466 36
99822 JWB - Ross Norton Teen 2001 171,933 210,314 0 210,314 200,178 0 10,136
99827 United Way 2002 1,500 1,500 -80 1,420 1,420 0 0 C 37
99830 Clw Pedestrian/Bicycle Coordinator 135,108 130,405 0 130,405 130,405 0 0 C
99834 Neighborhood Services Grants 125,000 125,000 0 125,000 90,512 0 34,488
99835 JWB - Programmer N Greenwood 123,549 163,464 0 163,464 154,315 0 9,149
99837 Federal EPA Assessment 400,000 400,000 0 400,000 360,567 35,102 4,331
99838 Special Events FY 03-04 3,877,000 4,140,955 0 4,140,955 4,140,955 0 0 C
99843 Mgt Training Initiatives 721,547 721,547 0 721,547 326,653 0 394,894
99844 United Way 4,500 4,500 80 4,580 1,539 0 3,041 38
99845 Assistance to Firefighters Grt Prog 418,925 418,925 0 418,925 325,364 0 93,561
99846 Economic Development - QTI 72,970 72,360 0 72,360 21,150 0 51,210
99847 JWB - Wood Valley Teens 66,451 100,746 0 100,746 88,913 0 11,833
99850 Performing Art Center 300,000 300,000 0 300,000 225,000 75,000 0
99851 Special Events FY07-08 80,000 936,081 332,444 1,268,526 1,126,281 38,250 103,994 39
99852 JWB - N. Greenwood Camp 2007 0 100,993 0 100,993 15,350 0 85,643
99853 JWB - Ross Norton Camp 2007 0 48,441 0 48,441 5,609 0 42,832
99870 Drive Cam Driver 15,000 15,000 0 15,000 14,900 95 5
99871 State Brownfields Redevelopment Ace 147,105 150,135 1,114 151,249 52,764 1,126 97,359 40
99877 Building Code Enforcement Surplus 0 0 482,818 482,818 0 0 482,818 41
99879 Youth Engagement Initiatives 0 1,000 0 1,000 1,000 0 0
99883 JWB Ross Norton Camp 2006 29,148 18,858 0 18,858 18,858 0 0 C
99884 JWB N Greenwood Camp 2006 81,907 63,745 0 63,745 63,745 0 0 C
99885 Clearwater Auto Site 350,000 350,000 0 350,000 350,000 0 0
99889 Teen Club 1,916 2,077 33 2,110 890 0 1,221 42
99890 Cultural Art Festival 13,081 13,081 0 13,081 0 0 13,081
99891 Natl Strategies for Advancing Bike 50,000 50,000 0 50,000 50,000 0 0 C
99892 Pine lias County Recycling 118,747 59,318 0 59,318 59,318 0 0 C
99893 JWB - N. Greenwood Teen 2005 111,648 111,648 -59,924 51,724 51,724 0 0 C 43
99894 JWB - Ross Norton Teen 2005 114,907 114,907 -92,115 22,792 22,792 0 0 C 44
99898 Fire Dept Honor Guard 7,525 8,425 220 8,645 6,973 0 1,673 45
99899 GASB 34 Implementation 238,000 238,000 0 238,000 59,238 750 178,012
99908 Police - Outside Duty 3,163,855 3,494,124 162,154 3,656,278 3,682,279 0 -26,002 47
99910 Library Special Account 479,503 519,303 2,462 521,766 406,136 0 115,630 48
99919 Waste Tire Grant 364,607 364,607 0 364,607 364,607 0 0 C
99925 Peg Access Support 729,898 760,261 19,500 779,761 669,684 0 110,077 49
99927 Emergency Operation 4,125,098 4,125,098 0 4,125,098 2,660,144 19,730 1,445,223
99928 Nagano Sister City Program 69,329 69,329 0 69,329 69,328 0 1
99939 Brownfield - Federal EPA 500,000 500,000 0 500,000 500,000 0 0 C
99950 IDB Fees 54,131 54,131 0 54,131 32,830 0 21,301
99962 P&R Specified & Gift Program 1,266,056 1,316,963 2,642 1,319,605 1,312,007 0 7,598 50
99963 Economic Devopmt Incentive 193,558 52,607 0 52,608 52,608 0 0 C
99966 Integrated Disability Mgmt Assess 80,000 80,000 0 80,000 40,000 0 40,000
99968 Cleveland Street Maintenance 59,000 38,810 0 38,810 38,810 0 0 C
99970 Tree Replacement Project 733,228 786,748 5,424 792,172 576,444 2,392 213,335 51
99978 Mainstreet Program 12,954 0 0 0 0 0 0 C
99979 Historical Facade Program 161,386 86,074 0 86,074 86,074 0 0 C
48 Item # 33
Attachment number 17
Page 3 of 3
SPECIAL PROGRAM STATUS SUMMARY
THIRD QUARTER REVIEW: October 1,2006 to June 30,2007
Actual Expenditures
Budget Amended Revised Project Open Available Amend
Description 2007 Prev Qtr Amdmt Budget To Date Encumbr Balance Status Ref
99982 EMS Incentive/Recognition 41,125 45,175 0 45,175 33,377 0 11,798
99983 Local Mitigation Strategy 50,000 50,000 0 50,000 44,718 0 5,282
99986 Mediterranean Village 532,224 272,686 0 272,687 272,687 0 0 C
99988 Increment Revenue -IMR 302,401 0 0 0 0 0 0 C
99995 Water Conservation Devices 100,000 100,000 0 100,000 84,953 0 15,047
99997 Main Library Field Trust Fund 115,571 115,571 0 115,571 0 0 115,571
99998 Safety Village 26,141 26,166 0 26,166 21,716 0 4,450
Sub-Total 22,104,865 23,100,071 1,557,021 24,657,092 19,537,524 180,017 4,939,548
TOTAL ALL PROJECTS 38,285,804 40,494,654 1 ,738,451 42,129,134 30,107,709 1,040,356 10,981,064
49
Item # 33
Attachment number 18
Page 1 of 1
City of Clearwater
Special Revenue Funds
Third Quarter Amendments
FY 2006/07
Increase/
(Decrease)
Special Development Fund
Revenues:
Ad Valorem Taxes
18,410
Interest Earnings 610,000
Transportation Impact Fees 385,000
Local Option Gas Tax 90,000
Appropriation of Designated Reserves 4,804,000
Transfers in from Capital Improvement Fund 38,793
Total Revenues 5,946,203
Expenditures:
Transfers to the Capital Improvement Fund 4,804,000
Total Expenditures $4,804,000
Description
By the end of August, basically all property tax
revenues have been received. The budget is adjusted
to reflect actual collections for the year for road millage.
Interest income reflects an increase of approximately
$600,000 at third quarter. Cash pool interest earnings
are better than anticipated due to positive economic
trends, particularly in the first nine months of the fiscal
year.
The budget amendment reflects an increase in
transportation impact fees based upon actual receipts
from development to date.
The budget amendment reflects an increase of
anticipated receipts based upon the distribution under
the new interlocal agreement that is effective August
2007.
Budget amendments to the Capital Improvement
Fund reflect the allocation of designated reserves for the
following: 1) $4,686,000 of Penny for Pinellas funds
are transferred to project 315-92259, Traffic Calming, as
approved by the City Council on August 14, 2007; and
2) $118,000 or recreation facility impact fees are
transferred to 315-93264, Enterprise Dog Park, wh ich
was also approved by the City Council on August 14,
2007.
Budget amendments reflect the return of $3,492 of
transportation impact fees from capital improvement
project 315-92262, S. R. 60 Corridor Beautification, and
$35,301.23 of Penny for Pinellas funds from project 315
94617, Fire Stations/MSB Generators.
Budget amendments to the Special Development
Fund at third quarter reflect to budget transfers to capital
projects: 1) $4,686,000 of Penny for Pinellas funds are
transferred to project 315-92259, Traffic Calming, as
approved by the City Council on August 14, 2007; and
2) $118,000 or recreation facility impact fees are
transferred to 315-93264, Enterprise Dog Park, wh ich
was also approved by the City Council on August 14,
2007.
50
Item # 33
Attachment number 19
Page 1 of 2
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2006 - June 30, 2007
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2006107 2006107 2006107 2006107 Amendments
SPECIAL DEVELOPMENT FUND
Revenues:
Ad Valorem Taxes 3,033,030 3,033,030 3,033,030 3,051,440 18,410
Infrastructure Tax 10,873,000 10,873,000 10,873,000 10,873,000
County Reimbursement - Fire Tax 0 0 0 0
Interest Earnings 390,000 390,000 390,000 1,000,000 610,000
Fee in lieu of Drainage 0 0 0 0
Fee in lieu of Parking 0 0 0 0
Fee in lieu of Sidewalks 0 0 0 0
Open Space Fees 150,000 150,000 150,000 150,000
Recreation Facility Impact Fees 50,000 50,000 50,000 50,000
Recreation Land Impact Fees 165,000 451,000 451,000 451,000
Transportation Impact 299,710 442,710 442,710 827,710 385,000
Local Option Gas Tax 945,690 945,690 945,690 1,035,690 90,000
Appropriation of Designated Reserves 16,490 16,490 16,490 4,820,490 4,804,000
Appropriation of Undesignated Reserves 0 0 0 0
Transfer-In from Capital Improvement Plan 0 859,637 859,637 898,430 38,793
15,922,920 17,211,557 17,211,557 23,157,760 5,946,203
Expenditures:
Transfer to Capital Improvement Fund
Road Millage 3,033,030 3,033,030 3,033,030 3,033,030
Infrastructure Tax 4,050,000 4,450,000 4,450,000 9,136,000 4,686,000
Transportation Impact Fees 290,000 343,945 343,945 343,945
Open Space Impact fees 0 0 0 0
Recreation Facility Impact fees 0 0 0 0
Recreation Land Impact fees 0 0 0 0
Recreation Facility Impact fees 118,000 118,000
Local Option Gas Tax 962,180 962,180 962,180 962,180
Undesignated Special Development Fund 0 0 0 0
Transfer to Special Program Fund 0 0 0 0
Debt Service on Penny for Pinellas Bonds 6,871 ,490 6,871 ,490 6,871 ,490 6,871 ,490
15,206,700 15,660,645 15,660,645 20,464,645 4,804,000
Item # 33
51
Attachment number 19
Page 2 of 2
SPECIAL REVENUE FUNDS
Third Quarter: October 1, 2006 - June 30, 2007
Original First Quarter Mid Year Third Quarter
Budget Amended Budget Amended Budget Amended Budget
2006107 2006107 2006107 2006107 Amendments
SPECIAL PROGRAM FUND
Revenues:
CDBG/Home Funds 1 ,713,330 1,713,330 1,713,330 1,267,789 (445,541 )
Grant Funds 0 926,168 821,626 1,573,558 751,931
Community Redevelopment 0 0 (819,748) (819,748) 0
Police Fines and Court Proceeds 0 334,990 528,494 661 ,565 133,071
Donations 0 143,110 151,079 185,155 34,076
Sales 0 318,800 827,159 1,047,706 220,547
Rentals 0 15,624 181,820 213,535 31,715
Sponsorships 0 69,831 116,416 195,069 78,654
Admissions 0 0 0 0
Mem bershi ps/Reg istrations 0 3,610 5,010 5,610 600
Contractual Services 0 229,882 344,089 511,943 167,854
Contributions - Developer 0 0 0 250,000 250,000
Interest Earnings 150,000 178,177 199,428 201 ,907 2,479
Other General Revenue 0 0 3,658 3,906 248
General Fund 0 (190) (190) 29,810 30,000
Building Code Enforcement 0 0 0 482,818 482,818
United Way Program 1,500 1,500 1,500 1,500
Sister City Program 3,000 3,000 3,000 3,000
City Manager's Flexibility Fund 100,000 100,000 100,000 100,000
Special Event Funding 80,000 80,000 80,000 80,000
Homeless Shelter Program 100,000 100,000 100,000 100,000
Neighborhood Grants 25,000 25,000 25,000 25,000
2,172,830 4,242,833 4,381,672 6,120,124 1,738,451
Expenditures:
CDBG/ Home Program 1 ,713,330 1,713,330 1,713,330 1,267,789 (445,541 )
Grant Proceeds 0 0 0 0
Public Safety 0 1,188,510 1,480,557 1,981,613 501,056
Social Services 0 0 16,378 16,378 0
Planning 0 0 0 250,000 250,000
Community Redevelopment 0 0 (819,748) (819,748) 0
Marine 0 23,154 25,894 34,184 8,290
Community Redevelopment 0 0 0 0
Parks & Recreation 205,942 951,572 951,572 0
Sister City Program 3,000 3,000 3,000 3,000
United Way Program Fund 1,500 1,500 1,500 1,500
City Manager's Flexibility Fund 100,000 100,000 103,658 103,906 248
Neighborhood Grants 25,000 25,000 25,000 25,000
Special Event Funding 80,000 477,496 477,496 809,940 332,444
Homeless Shelter Program 100,000 121,078 121,078 121,078
AmeriCorp COPS - Matching Funds 0 0 0 0
Other Miscellaneous Programs 0 233,822 131,956 1,223,910 1,091,954
2,022,830 4,092,833 4,231,672 5,970,123 1,738,451
SPECIAL PROGRAM FUND
Revenues:
SHIP Funds 1,241,270 1,241,270 1,241,270 1,241,270
Expenditures:
SHIP Program 1,241,270 1,241,270 1,241,270 1,241,270
1,241,270 1,241,270 1,241,270 1,241,270 0
PINELLAS COUNTY HOUSING TRUST FUND
Revenues:
SHIP Funds 0 0 945,000 945,000
Expenditures:
SHIP Program 0 0 945,000 945,000
0 0 945,000 945,000 ItAm # ~~
52
Attachment number 20
Page 1 of 2
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2006/07
In accordance with City of Cleanvater Code Section 2.564(2), the City Manager may approve and execute change orders
without City Council approval within certain limitations.
The following change order have been administratively approved since the last report to the Council based on the code
specified criteria:
1. Increases do not exceed 10% over Council approved amount on a cumulative basis.
2. Change does not change the scope of a project.
3. Price increases do not require additional appropriation to the project.
4. Contract price decreases may be approved without limitation.
5. The time for completion may not be extended by more than sixty (60) days, in anyone change or
cumulatively for the same project.
*****
5/4/07
Administrative Change Order # 4 Rowland, Inc. of Pinellas Park Fl., for the Del
Oro Groves RCW System Contract (04-0022-UT). For Repair of existing 36"
buried valve. The contracttotal is $4,168,293.11.
Del Oro Groves RCW System $0
7/16/07
Administrative Change Order # 1 & Final - Classic Protective Coatings, for the
Elevated Water Storage Tank Modifications Project (04-0048-UT) This change
order decreases the contract by $20,932 for a new contract total of $1,933,768.
Classic Protective Coatings -$20,932.00
8/8/07
Administrative Change Order No. 1 and Final- R. Cobb Construction Company,
Inc. for the Crest Lake Park Doggie Days Parking Lot (06-0035-PR) This change
order decreases the contract by $10,705.69 for a new contract total of
$138,216.28.
R Cobb Construction Company, Inc. -$10,705.69
8/14/07
Administrative Change Order #5 and Final- Rowland, Inc. of Pinellas Park Fl.,
for the Del Oro Groves RCW System Contract (04-0022-UT). This change order
decreases the contract by $174,863.35 for a new contract total of $3,993,429.76.
Del Oro Groves RCW System -$174,863.35
8/15/07
Administrative Change Order # 1 and Finalfor Volt-Telecommunications Group
of Clearwater, FI, for the Water Main Replacement Phases 15,16 & 17 Contract
(05-0003-UT) This change order decreases the contract by $176,611.80 for a new
contract amount of $1,789,043. 10.
Volt-Telecommunications Group -$176,611.80
53
Item # 33
8/28/07
8/30/07
City of Clearwater, Florida
ADMINISTRATIVE CHANGE ORDERS
Third Quarter Review
FY 2006/07
Administrative Change Order No.1 -Keystone Excavators, Inc of Oldsmar, FL,
for the Ream Wilson Trail- Long Center Project. Contract (06-0061-PR). The
Contract total of $787,270.00.
Keystone Excavators
Administrative Change Order No. 1 & Final to JVS Contracting, Inc. of Tampa,
FL, for the Jack Russell Stadium Demolition Contract (07-0002-PR). The change
order decreases the contract by $980.00 for a new contract total of $103,300.00.
JVS Contracting, Inc.
54
Attachment number 20
Page 2 of 2
$787,270.00
-$980.00
Item # 33
Attachment number 21
Page 1 of 1
ORDINANCE NO. 7868-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING THE OPERATING BUDGET FOR THE FISCAL
YEAR ENDING SEPTEMBER 30, 2007 TO REFLECT
INCREASES AND DECREASES IN REVENUES AND
EXPENDITURES FOR THE GENERAL FUND, SPECIAL
DEVELOPMENT FUND, SPECIAL PROGRAM FUND, WATER
AND SEWER FUND, STORMWATER UTILITY FUND, GAS
FUND, SOLID WASTE FUND, RECYCLING FUND, MARINE
AND AVIATION FUND, PARKING FUND, HARBORVIEW
FUND, GARAGE FUND, AND CENTRAL INSURANCE FUND
AS PROVIDED HEREIN; PROVIDING AN EFFECTIVE DATE.
WHEREAS, the budget for the fiscal year ending September 30, 2007, for operating
purposes, including debt service, was adopted by Ordinance No. 7674-06; and
WHEREAS, at the Third Quarter Review it was found that increases and decreases
are necessary in the total amount of $12,141,062 for revenues and $10,712,455 for
expenditures; and
WHEREAS, a summary of the amended revenues and expenditures is attached
hereto and marked Exhibit A; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council to
provide for the expenditure of money for proper purposes not contained in the budget as
originally adopted due to unforeseen circumstances or emergencies arising during the fiscal
year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 1 of Ordinance No. 7674-06 is amended to read:
Pursuant to the Amended City Manager's Annual Report and Estimate for the
fiscal year beginning October 1, 2006 and ending September 30, 2007 a copy
of which is on file with the City Clerk, the City Council hereby adopts .an
amended budget for the operation of the City, a copy of which is attached
hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard, Mayor
Approved as to form:
Attest:
Pamela K. Akin, City Attorney
Cynthia E. Goudeau, City Clerk Item # 33
55
Ordinance No. 7868-07
Attachment number 22
Page 1 of 2
EXHIBIT A
2006-07 BUDGET REVENUE
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2006/07 2006/07 2006/07 2006/07 Amendment
General Fund:
Property Taxes 50,277,930 50,277,930 50,277,930 50,641,900 363,970
Franchise Fees 9,050,840 9,050,840 9,050,840 9,197,840 147,000
Utility Taxes 11,514,320 11,514,320 11,514,320 11,336,120 (178,200)
Licenses, Permits & Fees 4,046,110 4,046,110 4,156,110 4,810,000 653,890
Sales Tax 6,748,430 6,748,430 6,748,430 6,898,430 150,000
Communications Services Tax 6,549,460 6,549,460 6,549,460 6,829,460 280,000
Intergovernmental Revenues 11,374,130 11,374,130 11,374,130 13,242,690 1,868,560
Charges for Current Services 3,784,020 3,826,540 3,891,540 3,919,780 28,240
Fines & Forfeitures 836,000 836,000 836,000 836,000
Interest Income 719,000 719,000 719,000 1,503,000 784,000
Miscellaneous 1,208,880 1,208,880 1,246,230 1,047,780 (198,450)
Interfund Charges/Transfers In 15,793,580 17,341,942 17,341,942 17,501,942 160,000
Transfer from Surplus 0 996,023 1,613,023 1,228,481 (384,542)
Total, General Fund 121,902,700 124,489,605 125,318,955 128,993,423 3,674,468
Special Revenue Funds:
Special Development Fund 15,922,920 17,211,557 17,211,557 23,157,760 5,946,203
Special Program Fund 2,172,830 4,242,833 4,381,673 6,120,124 1,738,451
Local Housing Asst Trust Fund 1 ,241 ,270 1 ,241 ,270 1 ,241 ,270 1 ,241 ,270
Pinellas County Housing Trust Fund 0 0 945,000 945,000
Utility & Other Enterprise Funds:
Water & Sewer Fund 54,340,550 54,340,550 54,340,550 54,846,537 505,987
Stormwater Utility Fund 12,551,970 12,711,540 12,711,540 13,026,039 314,499
Solid Waste Fund 18,475,210 20,956,193 20,956,193 21,684,693 728,500
Gas Fund 50,206,760 51,630,580 50,295,720 49,317,440 (978,280)
Recycling Fund 2,685,700 2,685,700 2,768,971 3,190,771 421,800
Marine and Aviation Fund 3,945,720 4,056,095 5,256,095 4,768,575 (487,520)
Parking Fund 4,891,660 5,079,460 5,079,460 5,094,960 15,500
Harborview Center Fund 706,040 706,040 706,040 718,040 12,000
Internal Service Funds:
Administrative Services Fund 9,703,270 9,703,270 9,703,270 9,703,270
General Services Fund 4,202,510 4,202,510 4,202,510 4,202,510
Garage Fund 12,339,640 12,339,640 12,339,640 12,175,910 (163,730)
Central Insurance Fund 22,388,660 24,824,660 24,824,660 25,237,844 413,184
Total, All Funds 337,677 ,41 0 350,421,503 352,283,104 364,424,166 12,141,062
56
Ordiltem #/tf3~7
Attachment number 22
Page 2 of 2
EXHIBIT A (Continued)
2006-07 BUDGET EXPENDITURES
First Third
Quarter Mid Year Quarter
Original Amended Amended Amended
Budget Budget Budget Budget Budget
2006/07 2006/07 2006/07 2006/07 Amendment
General Fund:
City Council 288,860 294,810 294,810 294,810
City Manager's Office 1,269,520 1,262,950 1,153,950 1,153,950
City Attorney's Office 1,616,370 1,609,080 1,609,080 1,609,080
City Audit 156,500 155,550 155,550 158,050 2,500
Development & Neighborhood Svcs 4,136,700 4,116,740 4,226,740 4,174,168 (52,572)
Economic Development & Housing S 1,457,130 1 ,454,400 1,454,400 1,454,400
Equity Services 343,110 341 ,430 341 ,430 341 ,430
Finance 2,200,540 2,188,480 2,188,480 2,185,980 (2,500)
Fire 22,734,580 22,627,830 22,811,330 24,045,792 1,234,462
Human Resources 1,333,630 1,327,990 1 ,267,990 1 ,267,990
Library 6,611,820 6,636,810 6,636,810 6,636,810
Marine & Aviation 731,890 1,189,660 1,251,660 1,251,660
Non-Departmental 6,506,570 9,034,585 9,689,585 11,212,403 1,522,818
Office of Management & Budget 333,310 331,230 316,730 316,730
Official Records & Legislative Svcs 1,359,070 1,354,350 1,354,350 1,354,350
Parks & Recreation 22,273,410 22,204,950 22,138,430 22,138,430
Planning 1,445,380 1,437,270 1,437,270 1,437,270
Police 35,630,590 35,495,720 35,495,720 36,465,480 969,760
Public Communications 1,055,510 1,051,200 1,120,070 1,120,070
Public Works Administration 10,418,210 10,374,570 10,374,570 10,374,570
Total, General Fund 121,902,700 124,489,605 125,318,955 128,993,423 3,674,468
Special Revenue Funds:
Special Development Fund 15,206,700 15,660,645 15,660,645 20,464,645 4,804,000
Special Program Fund 2,022,830 4,092,833 4,231,673 5,970,123 1,738,451
Local Housing Asst Trust Fund 1 ,241 ,270 1 ,241 ,270 1 ,241 ,270 1 ,241 ,270
Pinellas County Housing Trust Fund 0 0 945,000 945,000
Utility & Other Enterprise Funds:
Water & Sewer Fund 53,874,170 53,874,170 53,909,170 54,415,157 505,987
Stormwater Utility Fund 12,124,450 12,711,540 12,711,540 13,026,039 314,499
Solid Waste Fund 18,475,210 18,475,210 18,475,210 18,916,230 441 ,020
Gas Fund 48,613,190 50,033,010 48,648,310 47,929,950 (718,360)
Recycling Fund 2,677 ,450 2,677,450 2,677 ,450 2,996,070 318,620
Marine and Aviation Fund 3,708,200 3,708,200 4,908,200 4,628,200 (280,000)
Parking Fund 4,113,090 4,238,600 4,238,600 4,254,100 15,500
Harborview Center Fund 706,040 706,040 706,040 718,040 12,000
Internal Service Funds:
Administrative Services Fund 9,703,270 9,703,270 9,703,270 9,703,270
General Services Fund 4,202,510 4,202,510 4,202,510 4,202,510
Garage Fund 12,305,160 12,305,160 12,305,160 12,141,430 (163,730)
Central Insurance Fund 22,388,660 22,388,660 22,388,660 22,438,660 50,000
Total, All Funds 333,264,900 340,508,173 342,271,663 352,984,117 10,712,455
57 Ordiltem #/tf3~7
Attachment number 23
Page 1 of 1
ORDINANCE NO. 7869-07
AN ORDINANCE OF THE CITY OF CLEARWATER,
FLORIDA, AMENDING THE CAPITAL IMPROVEMENT
BUDGET FOR THE FISCAL YEAR ENDING SEPTEMBER
30, 2007, TO REFLECT A NET INCREASE OF $5,086,545
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Budget for the fiscal year ending
September 30,2007 was adopted by Ordinance No. 7675-06; and
WHEREAS, Section 2.519 of the Clearwater Code authorizes the City Council
to provide for the expenditure of money for proper purposes not contained in the budget
as originally adopted due to unforeseen circumstances or emergencies arising during the
fiscal year; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA;
Section 1. Section 1 of Ordinance No. 7675-06 is amended to read:
Pursuant to the Third Quarter Amended Capital Improvement Program
Report and Estimated Budget for the fiscal year beginning October 1,
2006 and ending September 30, 2007, a copy of which is on file with the
City Clerk, the City Council hereby adopts a Third Quarter Amended
budget for the capital improvement fund for the City of Clearwater, a copy
of which is attached hereto as Exhibit A.
Section 2. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
58
Item # 33
Ordinance #7869-07
Attachment number 24
Page 1 of 2
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2006/07 2006/07 2006/07 2006/07 Amdmnts
Police Protection 400,000 400,000 400,000 400,000
Fire Protection 2,924,150 2,625,198 2,808,698 2,847,837 39,139
New Street Construction 1,150,000 526,498 488,498 432,640 (55,858)
Major Street Maintenance 5,062,030 4,800,659 4,744,939 11,613,529 6,868,589
Sidewalks & Bike Trails 0 0 38,000 93,858 55,858
Intersections 423,180 423,180 449,342 469,342 20,000
Parking 300,000 -1 ,497,800 -1 ,497,800 -1 ,497,800
Miscellaneous Engineering 35,000 35,000 8,838 8,838
Park Development 2,638,500 2,906,817 2,839,352 4,045,091 1,205,739
Marine Facilities 665,000 523,500 573,500 584,273 1 0,773
Airpark Facilities 10,000 10,000 10,000 10,000
Libraries 688,630 688,630 688,630 688,630
Garage 3,743,400 3,745,147 3,745,147 3,745,147
Maintenance of Buildings 1,005,000 1,005,000 1,005,000 954,699 (50,301 )
General Public Buildings & Equipment 100,000 1,293,000 1,913,000 1,925,827 12,827
Miscellaneous 1,087,000 899,298 -787,617 -539,316 248,301
Stormwater Utility 7,482,860 7,187,820 7,003,215 6,707,572 (295,643)
Gas System 5,750,000 6,909,364 6,909,364 3,839,820 (3,069,544)
Solid Waste 430,000 430,000 430,000 430,000
Utilities Miscellaneous 26,000 26,000 -199,250 -199,250
Sewer System 20,517,170 20,066,385 20,163,640 20,385,331 221,691
Water System 8,098,870 7,458,232 7,807,398 7,682,371 (125,027)
Recycling 170,000 170,000 170,000 170,000
TOTAL 62,706,790 60,631,927 59,711,894 64,798,439 5,086,545
GENERAL SOURCES:
General Operating Revenue 2,335,650 4,362,622 6,201,122 7,658,613 1,457,490
General Revenue/County Co-op 688,630 688,630 688,630 688,630
CRA Revenue 0 0 -1,686,914 -2,127,015 (440,100)
Road Millage 3,033,030 3,033,030 3,033,030 3,033,030
Penny for Pinellas 4,450,000 3,790,363 3,790,363 8,441,062 4,650,699
Transportation Impact Fees 290,000 343,945 343,945 340,453 (3,492)
Local Option Gas Tax 962,180 962,180 962,180 962,180
Fee in Lieu of Parking 0 -200,000 -200,000 -200,000
Recreation Facility Impact Fee 0 0 0 118,000 118,000
Grants - Other Agencies 575,000 4,907,593 5,592,608 7,725,278 2,132,670
Property Owner's Share 0 -187,660 -187,660 -187,660
Contributions 0 53,076 103,076 103,076
Donations 75,000 75,000 75,000 75,000
Developer Contribution 0 0 2,757,000 2,777,000 20,000
Item # 33
59 Ordinance #7869-07
Attachment number 24
Page 2 of 2
EXHIBIT A
CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2006/07
First Qtr Mid Year Third Qtr
Original Amended Amended Amended
Budget Budget Budget Budget
2006/07 2006/07 2006/07 2006/07 Amdmnts
SELF SUPPORTING FUNDS:
Marine/Aviation Revenue 160,000 19,625 19,625 19,625
Parking Revenue 300,000 202,200 202,200 202,200
Harbor view Revenue 140,000 140,000 140,000 140,000
Utility System:
Water Revenue 1,323,020 1,323,020 1,323,020 1 ,428,125 105,105
Sewer Revenue 675,000 675,000 675,000 1,075,882 400,882
Water Impact Fees 250,000 250,000 250,000 250,000
WaterR&R 470,340 470,340 470,340 470,340
Sewer Impact Fees 1,065,100 1,065,100 1,065,100 1,065,100
Sewer R&R 602,930 602,930 602,930 602,930
Stormwater Utility 1,813,060 2,500,150 2,500,150 2,814,649 314,499
Gas Reven ue 5,830,000 6,128,000 6,128,000 3,028,000 (3,100,000)
Solid Waste Revenue 270,000 -2,210,983 -2,210,983 -2,210,983
Recycling Revenue 50,000 50,000 50,000 50,000
Grants - Other Agencies 0 1 ,1 02,447 1,102,447 1,313,220 210,773
Other Governmental 0 504,707 523,493 523,493
Property Owner's Share 0 27,349 27,349 58,005 30,656
Developer Contribution 0 0 202,385 202,385
INTERNAL SERVICE FUNDS:
Garage Fund 246,700 246,700 246,700 246,700
Administrative Services Fund 700,000 700,000 700,000 700,000
Central Insurance Fund 0 -2,436,000 -2,436,000 -2,799,184 (363,184)
Insurance Claimes - Vehicles 0 1,747 1,747 1,747
BORROWING - GENERAL SOURCES:
Lease Purchase - General Fund 1,107,000 1,107,000 1,107,000 957,936 (149,064)
Improvement Revenue Bond 0 -1,895,162 -6,495,362 -6,495,362
SELF-SUPPORTING FUNDS:
Lease Purchase - Water 31,830 13,715 13,715 -29,994 (43,709)
Lease Purchase - Sewer 60,000 60,000 60,000 49,997 (10,003)
Lease Purchase - Solid Waste 160,000 160,000 160,000 160,000
Lease Purchase - Recycling 120,000 120,000 120,000 120,000
Future Bond Issue - Parking 0 -1,500,000 -1,500,000 -1,500,000
Bond Issues - Water & Sewer 0 239,158 239,158 0 (239,158)
Future Bond Issue - Water & Sewer 24,163,820 24,163,820 24,163,820 24,163,820
Bond Issue - Stormwater 3,075,000 -2,065,105 -2,249,710 -2,249,710
Future Bond Issue - Stormwater 3,794,800 7,148,690 7,148,690 7,148,690
INTERNAL SERVICE FUNDS:
Lease Purchase - Garage 3,671,700 3,671,700 3,671,700 3,671,700
Lease Purchase - Administrative Svcs 217,000 217,000 217,000 211,481 (5,519)
TOTAL ALL FUNDING SOURCES: 62,706,790 60,631,927 59,711,894 64,798,438 5,0lfWl4~ 33
60 Ordinance #7869-07
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Approve the State of Florida Department of Transportation contract renewal for sweeping State roadways as outlined in the
Maintenance Agreement, FIN project 42193917201 and adopt Resolution 07-22.
SUMMARY:
The maintenance agreement between the Florida Department of Transportation and the City of Clearwater approved by
Council on November 2, 2006, for the sweeping of various state roadways in 26 cycles will expire on December 6, 2007.
The City of Clearwater Legal Staff has coordinated the scope of services with the FDOT representative. Renewal is subject to
the terms and conditions as outlined in the maintenance agreement scope of services, designated sweeping locations, and method
of compensation, exhibits A, B, and C respectively.
FDOT Standard Agency Format requires conformance with the Manual of Uniform Traffic Control Devices (MUTCD). The
Public Services Department has the necessary equipment to conform to the MUTCD, i.e.. .. a shadow truck with an attenuator and
arrow board.
FDOT compensation for services is based on miles of sweeping completed, currently estimated at $40,876.94 annually (at
$70.30 per mile).
Operating costs to provide these services are approximately $50.00 per mile.
Type:
Current Year Budget?:
Other
No
Budget Adjustment:
No
Budget Adjustment Comments:
Current Year Cost:
Not to Exceed:
For Fiscal Year:
Annual Operating Cost:
Total Cost:
to
Review Approval: 1) Clerk
Cover Memo
Item # 34
Attachment number 1
Page 1 of 15
DCD7-MAl.O
5/24/05
Contract No.
FIN Project No. 42193917201
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
MAINTENANCE AGREEMENT
STANDARD AGENCY FORMAT
BY THIS AGREEMENT, made and entered into this _ day of _, 20_, by and
Between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTAION, District VII, an
Agency of the State of Florida, hereinafter called "Department" and The City of Clearwater,
Florida a Municipal Corporation, hereinafter called "Agency", hereby agree as follows:
1. SERVICES AND PERFORMANCE
A. In connection with Performing Roadway Sweeping on the Primary Roadway systems
within the city limits of Clearwater, Pinellas County, Florida, the Department does
hereby retain the Agency to furnish certain services, information and items as described
in Exhibit "A", attached hereto and made a part hereof. These services were acquired
in compliance with Section 335.055.
B. Before any additions or deletions to the work described in Exhibit "A", and before
undertaking any changes or revisions to such work, the parties shall enter into a
Supplemental Agreement covering such modifications and the compensation to be paid
therefore. Performance of any such services prior to the execution of a Supplemental
Agreement will result in nonpayment of those services. Reference herein to this
Agreement shall be considered to include any supplemental thereto.
C. Where Exhibit "A" calls for the preparation of tracings, plans, specifications, maps,
and/or reports these items as well as all data collected, together with summaries and
charts derived wherefrom, shall be considered works made for hire and shall become the
property of the Department without restriction or limitation on their use and shall be
made available, upon request, to the Department at any time. The Agency shall not
copyright any material and products or patent any invention developed under this
Agreement. The Department will have the right to visit the site for inspection of the
work and the drawings of the Agency at any time. Unless changed by written agreement
of the parties, said site shall be City of St. Petersburg, Florida, P.O Box 2842 St.
Petersburg, FL. 33731-2842
D. All final plans, documents, reports, studies and other data prepared by the Agency will bear
the endorsement ofa person in the full employ of the Agency.
E. The Department will be entitled at all times to be advised, at its request, as to the status of
work being done by the Agency and of the details thereof. Coordination shall be
maintained by the Agency with representatives of the Department.
1
Item # 34
Attachment number 1
Page 2 of 15
DCD7-MA1.0
5/24/05
F. All services shall be performed by the Agency to the satisfaction of the Director who shall
decide all questions, difficulties and disputes of any nature whatsoever that may arise
under or by reason of this Agreement. The Director's decision upon all claims, questions
and disputes shall be final and binding upon all parties. Adjustments of compensation and
contract time because of any maj or changes in the work that may become necessary or
desirable shall be left to the absolute discretion of the Director.
Reference herein to Director shall mean the Department's District Secretary of District
Seven, or his designee.
2. TERM
A. Initial Term. This Contract shall begin on the date of execution and shall terminate on
Date Listed Below. Subsequent to the execution of the Agreement by both parties, the
services to be rendered by the Agency shall commence and be completed in accordance
with the option selected below.
[X] Services shall commence upon written notice from the Department's Contract
Manager and shall be completed by 365 DAYS or date of termination, whichever
occurs first.
[ ] Services shall commence , 20_, and shall be completed by
, 20 or date of termination whichever occurs first.
[ ] Other: See Exhibit "A"
B. RENEWALS
[ ] This Contract may not be renewed.
[X] This Contract may be renewed on a yearly basis for a period of up to two years
after the initial contract or for a period no longer than the term of the original
contract whichever period is longer. Renewals shall be contingent upon
satisfactory performance evaluations by the Department and subject to the
availability of funds. Any renewal or extension shall be in writing and executed
by both parties, and shall be subject to the same terms and conditions set forth in
this Agreement.
C. EXTENTIONS. In the event that circumstances arise which make performance by the
Agency impracticable or impossible within the time allowed or which prevent a new
contract from being executed, the Department, in its discretion, may grant an extension of
the Agreement. Extension of this Agreement shall be in writing for period not to exceed
six (6) months and shall be subject to the same terms and conditions set forth in this
Agreement; provided the Department may, in its discretion, grant a proportional increase
in the total dollar amount based on the method and rate established herein. There shall be
2
Item # 34
Attachment number 1
Page 3 of 15
DCD7-MAl.O
5/24/05
only one extension of this Agreement unless the failure to meet the criteria set forth in
this Agreement for completion of this Agreement is due to events beyond the control of
the Agency.
It shall be the responsibility of the Agency to ensure at all times that sufficient time
remains in the Project Schedule within which to complete services on the project. In the
event there have been delays, which would affect the project completion date, the Agency
shall submit a written request to the Department which identifies the reason(s) for the
delay and the amount of time related to each reason. The Department will review the
request and make a determination as to granting all or port of the requested extension.
3. COMPENSATION AND PAYMENT
A. The Department agrees to pay the Agency for the herein described services at
compensation as detailed in Exhibit "C" attached hereto and made a part hereof.
B. Payment shall be made only after receipt and approval of goods and services unless
advance payments are authorized by the State Comptroller under Section 215.422(14),
Florida Statutes.
C. If this Contract involves units of deliverables, then such units must be received and
accepted in writing by the Contract Manager prior to payments.
D. Any penalty for delay in payment shall be in accordance with Section 215.422(3)(b),
Florida Statutes.
E. Bills for fees or other compensation for services or expenses shall be submitted in detail
sufficient for a proper pre audit and post audit thereof.
F. Bills for travel expenses specifically authorized shall be submitted and paid in accordance
with Section 112.061, Florida Statutes
G. The Agency providing goods and services to the Department should be aware of the
following time frames. Upon receipt, the Department has five (5) working days to
inspect and approve the goods and services, unless the Agreement specifies otherwise.
The Department has 20 days to deliver a request for payment (voucher) to the
Department of Banking and Finance. The 20 days are measured from the latter of the
date the invoice is received or the goods or services are received, inspected and approved.
H. If a payment is not available within 40 days, a separate interest penalty of .03333 percent
per day will be due and payable, in addition to the invoice amount, to the Agency.
Interest penalties of less than on (1) dollar will not be enforced unless the Agency
requests payment. Invoices, which have to be returned to the Agency because of Agency
preparation errors, will result in a delay in the payment. The invoice payment
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requirements do not start until a properly completed InVOICe IS provided to the
Department.
I. A Vender Ombudsman has been established within the Department of Banking and
Finance. The duties of this individual include acting as an advocate for
contractors/vendors who may be experiencing problems in obtaining timely payment(s)
from a state agency. The Vendor Ombudsman may be contacted at (850) 488-2924 or by
calling the State Comptroller's Hotline, 1-800-848-3792.
1. Records of costs incurred under terms of this Agreement shall be maintained and made
available upon request to the Department at all times during the period of this Agreement
and for three years after final payment is made. Copies of these documents and records
shall be furnished to the Department upon request. Records of costs incurred includes the
Agency's general accounting records and the project records, together with supporting
documents and records, of the Agency and all subcontractors performing work on the
proj ect, and all other records of the Agency and subcontractors considered necessary by
the Department for a proper audit of costs.
K. The Department, during any fiscal year, shall not expend money, incur any liability, or
enter into any contract which, by its terms, involves the expenditure of money in excess
of the amounts budgeted as available for expenditure during such fiscal year. Any
contract, verbal or written, made in violation of this subsection is null and void, and no
money may be paid on such contract. The Department shall require a statement from the
Comptroller of the Department that funds are available prior to entering into any such
contract or other binding commitment of funds. Nothing herein contained shall prevent
the making of contracts for periods exceeding one year, but any contract so made shall be
executory only for the value of the services to be rendered or agreed to be paid for in
succeeding fiscal years. Accordingly, the State of Florida's performance and obligation
to pay under this Contract is contingent upon an annual appropriation by the Legislature.
This paragraph shall be incorporated verbatim in all contracts of the department which
are in an amount in excess of $25,000 and which have a term for a period of more than
one year.
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4. INDEMNITY AND SURETYSHIP
A. INDEMNITY. To the extent provided by law, the Agency shall indemnify, defend, and
hold harmless from any claim, loss, damage, cost, charge, or expense arising out of any
act, error, omission, or negligent act by the Agency, its agents, or employees, during the
performance of the Agreement, except that neither the Agency, its agents, or its
employees will be liable under this paragraph for any claim, loss, damage, cost, charge or
expense arising out of any act, error, omission, or negligent act by the Department or any
of its officers, agents, or employees during the performance of the Agreement.
When the Department receives a notice of claim for damages that may have been caused
by the Agency in the performance of services required under this agreement, the
Department will immediately forward the claim to the Agency and the Department will
evaluate the claim and report their findings to each other within fourteen (14) working
days and will jointly discuss options in defending the claim. After reviewing the claim,
the Department will determine whether to require the participation of the Agency in the
defense of the claim or to require that the Agency defend the Department in such claim as
described in this section. The Department's failure to promptly notify the Agency of a
claim shall not act as a waiver of any right herein to require the participation in or
defense of the claim by the Agency. The Department and the Agency will each pay its
own expenses for this evaluation, settlement negotiations, and trial, if any. However if
only one party participates in the defense of the claim at trial, that party is responsible for
all expenses at trial.
B. LIABILITY INSURANCE
[X] No general liability insurance required.
[ ] The Agency shall carry and keep in force during the period of this Agreement a
general liability insurance policy or policies with a company or companies authorized to
do business in Florida, affording public liability insurance with combined bodily injury
limits of at lease $_ per person and $_each occurrence, and property damage
insurance of at least $ each occurrence, for the services to be rendered in accordance
with this Agreement.
5
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C. WORKER'S COMPENSATION. The Agency shall also carry and keep in force Worker's
Compensation insurance as required for the State of Florida under the Worker's
Compensation Law.
D. CERTIFICATION. With respect to any insurance policy required pursuant to this
Agreement, all such policies shall be issued by companies of recognized responsibility and
licensed to do business in the State of Florida. The Agency shall provide to the Department
certificates showing the required coverage to be in effect and showing the Department to be
an additional certificate holder. Such policies shall provide that the insurance is not
cancelable except upon thirty (30) days prior written notice to the Department.
5. COMPLIANCE WITH LAWS
A. The Agency shall allow public access to all documents, papers, letters or other material
subject to the provisions of Chapter 119, Florida Statutes, and made or received by the
Agency in conjunction with this Agreement. Failure by the Agency to grant such public
access shall be grounds for immediate unilateral cancellation of this Agreement by the
Department. However, upon receipt of any such public records request, the Agency shall
immediately, and before releasing such records, notify the Department's Contract Manager.
B. The Agency agrees that prior to issuing any statements, press or publicity releases concerning
this Agreement or its subject matter or otherwise disclosing any of the data or other
information obtained or furnished in compliance with this Agreement, or any particulars
thereof, the Agency will notify the Department's Contract Manager.
C. The Agency shall comply with all federal, state and local laws and ordinances applicable to
the work or payment for work thereof, and shall not discriminate on the grounds of race,
color, religion, sex, or national origin in the performance of work under this Contract.
D. If the Agency is licensed by the Department of Professional Regulation to perform the
services herein contracted, the Section 337.162, Florida Statutes, applies as follows:
(1) If the Department has knowledge or reason to believe that any person has
violated the provisions of the state professional licensing laws or rules, it shall
submit a complaint about the violations to the Department of Professional
Regulation. The complaint shall be confidential.
(2)
Any person who is employed by the Department and who is licensed by the
Department of Professional Regulation and who, through the course of his
employment, has knowledge to believe that any person has violated the
provisions of state professional licensing laws or rules shall submit a complaint
about the violations to the Department of Professional Regulation. Failure to
submit a complaint about the violations may be grounds for disciplinary action
pursuant to Chapter 455 and the state licensing law applicable to that licensee.
The complaint shall be confidential.
6
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(3) Any confidential information submitted to the Department of Professional
Regulation shall remain confidential pursuant to Chapter 455 and applicable
state law.
E. The Agency covenants and agrees that it and its employees shall be bound by the standards
of conduct provided in applicable Florida Statutes and applicable rules of the Board of
Professional Regulation as they relate to work performed under this Agreement. The Agency
further covenants and agrees that when a former state employee is employed by the Agency,
the Agency will require that strict adherence by the former state employee to Florida Statutes
112.313(9) and 112.3185 is a condition of employment for said form state employee. These
statutes will by reference be made a part of the Agreement as though set forth in full. The
Agency agrees to incorporate the provisions of this paragraph in any subcontract into which
it might enter with reference to the work performed pursuant to this Agreement.
6. TERMINATION AND DEFAULT
A. This Agreement may be canceled by the Department in whole or in part at any time the
interest of the Department requires such termination. The Department also reserves the right
to seek termination or cancellation of the Agreement in the event the Agency shall be placed
in either voluntary or involuntary bankruptcy. The Department further reserves the right to
terminate or cancel the Agreement in the event an assignment be made for the benefit of
creditors. This Agreement may be canceled by the Agency only by mutual consent of both
parties.
B. If the Department determines that the performance of the Agency is not satisfactory, the
Department shall have the option of (a) immediately terminating the Agreement, or (b)
notifying the Agency of the deficiency with a requirement that the deficiency be corrected
within a specified time, otherwise the Agreement will be terminated at the end of such time,
or (c) take whatever action is deemed appropriate by the Department.
C. If the Department requires termination of the Agreement for reasons other that unsatisfactory
performance of the Agency, the Department shall notify the Agency of such termination,
with instructions as to the effective date of termination or specify the stage of work at which
the Agreement is to be terminated.
D. If the Agreement is terminated before performance is completed, the Agency shall be paid
only for that work satisfactorily performed for which costs can be substantiated. Such
payment, however, may not exceed an amount, which is the same percentage of the contract
price as the amount of work satisfactorily completed is a percentage of the total work called
7
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for by this Agreement. All work in progress will become the property of the Department and
will be turned over promptly by the Agency.
7. ASSIGNMENT AND SUBCONTRACTS
The Agency shall no sublet, assign or transfer any work under this Agreement without the
prior written consent of the Department.
8. MISCELLANEOUS
A. The Agency and the Department agree that the Agency, its employees, and subcontractors
are not agents of the Department as a result of the Contract for purposes other than those set
out in Section 337.274, Florida Statutes.
B. All words used herein in the singular form shall extend to and include the plural. All words
used in the plural form shall extend to and include the singular. All words used in any
gender shall extend to and include all genders.
C. This Agreement embodies the whole agreement of the parties. There are no promises, terms,
conditions, or obligations other than those contained herein, and this Agreement shall
supersede all previous communications, representations, or agreements, either verbal or
written, between the parties hereto.
D. It is understood and agreed by the parties hereto that if any part, term or provision of this
Agreement is by the courts held to be illegal or in conflict with any law of the State of
Florida, the validity of the remaining portions or provisions shall not be affected, and the
rights and obligations of the parties shall be construed and enforced as if the Agreement did
not contain the particular part, term or provision held to be invalid.
E. This Agreement shall be governed by and construed in accordance with the laws of the State
of Florida.
F. In any legal action related to this Agreement, instituted by either party, the Agency and the
Department agree that venue shall be governed by Section 337.19, Florida Statutes.
G. Attachments.
Page A-I through Page A-4:
Exhibit "A" Scope of Services
Page B-1
Exhibit "B", Sweeping Locations & Quantities
Page C-l:
Exhibit "C", Method of Compensation
8
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IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized
officers on the day, month, and year first above written.
STATE OF FLORIDA
DEPARTMENT OF TRANSPORTATION
Name of Agency
By:
Authorized Signature
Name:
Title:
By:
Director of Operations
District Seven
(Seal)ATTEST:
Executive Secretary
(Seal)
ATTESST:
FOR DEPARTMENT USE ONLY
LEGAL REVIEW
AUTHORIZATION RECEIVED FROM
COMPTROLLER'S OFFICE AS TO
AVAILABILITY OF FUNDS
Attorney, Department of Transportation
AIREVISION.ONE
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EXHIBIT" A", SCOPE OF SERVICES
I. The Agency shall assume the Departments maintenance responsibilities as follows:
A. The Agency shall perform routine mechanical/vacuum road and bridge sweeping consisting
of cleaning and removing sand, soil, paper, glass, cans and other debris from designated areas
within the limits of the State Maintained Highway right-of-way.
Areas to be cleaned will be curb and gutter, valley gutter, and curbs, and median, gore areas,
inlet grates, inlet throats, and other designated sites.
Spot sweeping and cleanup of accident and/or load spills will be the responsibility of the
Department.
These specifications and special provIsIOns are end-result oriented. Although the main
purpose of this contract is to accomplish mechanical/vacuum road sweeping operations on
state roadways, the Agency may encounter objects larger than what a mechanical sweeper
can remove. At such times, the Agency shall furnish hand or mechanical means to remove
all debris encountered.
B. All roadway sweeping must be done between the hours of 7:00 PM and 6:AM Sunday night
thru Friday Morning to minimize the disruption of traffic.
All operations shall be performed in accordance with the Departments District 7 Lane
Closure Guide.
Sweeping shall include (22.364) miles on various state roads in Pinellas County.
C. All roadway sweeping operations shall follow the safety guidelines established in the
Departments latest edition of the Roadway and Traffic Design Standard, Index 600 and the
latest edition of the Manual on Uniform Traffic Control Devices, Part VI.
When mechanical/vacuum sweeper is used on the roadway it shall have a SLOW MOVING
VEHICLE sign mounted on top of the vehicle. Additionally, a flashing arrow panel in
conformance with Section 6E-8 and 6E-9 of the Manual of Uniform Traffic Control Devices
(MUTCD) shall be mounted on the top rear of the vehicle.
A shadow truck or attenuator truck shall be provided when sweeping is to be accomplished
on all State Roadways. The shadow truck shall also be equipped with a sequential arrow
panel mounted on the top rear of the vehicle in conformance with Section 6E-9 of the
MUTCD.
A-I
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In addition, the shadow truck shall be equipped with an Attenuator System (approved crash
cushion system) designed for installation at the back of the vehicle. The foregoing
requirements are to be considered as minimum and the Agencies compliance with these
recommendations shall in no way relieve him of final responsibility for providing adequate
traffic control devices for the protection of employees and public throughout the work areas.
All sweeping shall be accomplished with or in the same direction as the traffic. Sweeping
against or opposing the traffic SHALL NOT be permitted.
D. All safety devices on the sweeping operation equipment shall be inspected by the Engineer or
his representative prior to being placed into service for this contract. Any deficient safety
devices shall be corrected or replaced immediately and service shall not begin until the
deficiency is corrected.
The mechanical road sweepers shall have a capacity of at least 7 yards cubed and shall be
equipped with the required safety devices listed under Section "C".
The shadow truck or attenuator truck shall weigh a minimum of 10,000 pounds and shall be
equipped with the required safety devices listed under Section C.
Use truck mounted attenuators rated at 43 mph or 62 mph design speeds, Base utilization of
TMAs on the posted speed limit. Restrict a TMA rated for 43 mph to use on roadways with
posted speed limits of 43 mph or less and prohibit from use on freeways. A TMA rated for
62 mph may be utilized on all freeways or roadways with posted speed limits greater than 43
mph. Equip the TMA cartridge with lights and reflectors in compliance with applicable
Florida motor vehicle laws, including turn signals, dual taillights, and brake lights. Ensure
that lights are visible in both the raised and lowered positions if the unit is capable of being
raised.
Ensure that the complete unit is painted DOT yellow (Fed. Std. 595 b, No. 13538). Stripe the
rear facing of the cartridge in the operating position with the alternating 6 inches safety
orange 45E striping to form an inverted "V" at the center of the unit and slope down and
toward the outside of the unit, in both directions from the center. The bottom of the cartridge
shall have the same pattern, covering the entire bottom, with 6 inches white and 6 inches
safety orange stripes. Use Type III reflectorized sheeting for striping.
Obtain certified test reports from the TMA manufacturer showing the attenuator meets all
requirements set by the National Cooperative Highway Research Program, Report 230.
Certification shall include drawings and calculations signed and sealed by a Professional
Engineer registered in the State of Florida for each model.
A-2
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The flashing arrow boards shall be in conformance with Section 6E-9 of the Manual of
Uniform Traffic Control Devices.
E. The sweeping operations shall not create exceSSIve airborne dust or other particles as
determined by the Engineer.
Vehicles that are parked in the sweeping area are to be swept around. The area occupied by a
parked vehicle will be considered as work accomplished.
F. The term debris shall mean all materials normally picked up by a mechanical sweeper, such
as sand, glass, paper, cans, and other materials. It also will include large items such as tires,
tire parts, hub caps, large stones, boxes, tree limbs, wood, cable, and other such materials.
It is expected that the Agency shall encounter objects that are larger than what the
mechanical/vacuum sweeper can capably remove and therefore the Agency shall use other
means (hand or mechanical) to successfully remove all debris encountered.
It is expected that the Agency shall encounter piles of soil and vegetation which will require
special removal methods over and above that to be encountered in normal Sweeping of
Accumulated Debris during the first complete cycle. The Agency shall furnish such labor,
materials and equipment as may be required to accomplish removal of these built-up areas.
Disposal of debris shall be the responsibility of the Agency and in accordance with all rules
and regulations in effect at the time of the disposal. Cost involved with the disposal of debris
shall be included in the contract unit price(s).
STOCKPILING OF DEBRIS ON THE RIGHT-OF-WAY SHALL NOT BE PERMITTED.
G. Completed work shall be clean and free of all accumulated debris after sweeping as
determined by the Departments Inspector, regardless of the number of sweeping passes
required to achieve the specified quality.
H. For the purpose of this contract, the areas specified for sweeping shall be all the locations on
the location map. The areas specified shall be swept for (26) cycles.
Each sweeping cycle shall be performed, completed and accepted within seven (1) calendar
days after issuance of the work document.
Sweeping paved shoulders, curbs and gutters, highway interchange ramps, barrier walls, gore
areas and curbed areas of bridge decks and other designated areas measured in miles.
Sweeping and complete removal of build-up areas and accumulated debris for the initial
cycle, measured in lane miles. Lane miles shall mean all areas where sweeping is to be
accomplished measured longitudinally, i.e., as to cover the ENTIRE WIDTH of paved
median and outside shoulders.
A-3
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I. If at any time after the Agency has assumed the aforementioned maintenance responsibilities
it shall come to the attention of the Department's District Secretary for District Seven that the
right-of-way as identified in Attachment "A", or any part thereof, is not properly maintained
pursuant to the terms of this Agreement, the District Secretary may issue a written notice that
a deficiency or deficiencies exist(s) by sending a certified letter in care of City Manager, City
of Clearwater.
Thereafter, the Agency shall have a period of (30) calendar days within which to correct the
cited deficiency or deficiencies. If said deficiency or deficiencies are not corrected within
this period, the Department may at its option, proceed as follows:
A. Assess the Agency costs, if any, incurred by the Department to maintain the areas
covered under this Agreement with Department or private agency forces, or
B. Terminate Agreement in accordance with Paragraph VI and maintain all of the
areas covered under this Agreement by Department of private agency forces.
1. The Department recognizes that the Agency must comply with Section 166.241, Florida
Statutes, Article VII of the Florida Constitution and Section 2-132 of the City Code. This
Agreement shall not be construed to modify in any way, the Agency's obligations under the
statute, constitution and ordinance.
K. It is understood between the parties hereto that the maintenance areas covered by this
Agreement may be removed, relocated, or adjusted at any time in the future as found
necessary by the Department in order that the adjacent State Road be widened, altered or
otherwise changed to meet with future criteria or planning of the Department. The Agency
shall be given sixty (60) calendar days notice to adjust their maintenance.
A-4
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EXHIBIT "B' SWEEPING LOCATIONS AND QUANTITIES
PAY ITEMS
Roadway Sweeping (Mechanical)
$40,876.94
Sweeoim!: Cycle Miles and Locations
15007 651 Missouri Ave! Belleaire Rd (to) 2 1.535 3.798 4.526 70.30 318.18
Court St Highlands Ave
15025 595 Myrtle Ave Chestnut St (to) 2 0.000 1.585 5.410 70.30 380.32
Ft Harrison Ave
15040 60 Gulf-to-Bay Clearwater Mall 2 4.552 5.803 2.502 70.30 175.89
Blvd (to) McMullen-
Booth Rd
15045 60 Clearwater Mem. Clearwater 4 0.167 0.836 3.184 70.30 223.84
Bridge Memorial Bridge
(to) Oak Ave
15045 60 Chestnut St Oak Ave (to) 4 0.836 1.697 2.678 70.30 188.26
Missouri Ave
15045- 60 Court St Chestnut St. (to) 4 0.000 0.595 1.874 70.30 131 .74
101 Oak Ave
15050 590 Drew St Glenwood Ave 2 1.570 1.888 0.636 70.30 44.71
(to) Keystone Dr
15050 590 Drew St Saturn (to) 4 2.298 2.881 1.554 70.30 109.25
NE Coachman Rd
1 ,572.19
26
40,876.94
B-1
14
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Page 15 of 15
EXHIBIT "c' METHOD OF COMPENSATION
A. The Department agrees to pay the Contractor $ 40,876.94 annually for maintenance
performed hereunder, provided, however, that such maintenance is performed and complete
pursuant to the terms and standards set forth herein. Payment will only be made on complete
and signed off work orders.
C-l
15
Item # 34
Attachment number 2
Page 1 of 1
RESOLUTION NO. 07-22
A RESOLUTION OF THE CITY OF CLEARWATER,
FLORIDA AUTHORIZING THE EXECUTION OF A
CONTRACT RENEWAL OF THE MAINTENANCE
AGREEMENT BETWEEN THE CITY OF CLEARWATER
AND THE STATE OF FLORIDA DEPARTMENT OF
TRANSPORTATION, TO PROVIDE FOR ROADWAY
SWEEPING WITHIN THE DEPARTMENT'S RIGHT-OF-
WAY IN THE CITY OF CLEARWATER; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Florida Department of Transportation (FDOT) has agreed to
retain the City of Clearwater to perform roadway sweeping within the Department's
right-of-way in the City of Clearwater under the Maintenance Agreement, FIN Project
No. 42193917201, a copy of which is attached hereto as Exhibit "A"; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF CLEARWATER, FLORIDA:
Section 1. The City Council hereby accepts and approves the renewal of the
Maintenance Agreement between City of Clearwater and the State of Florida
Department of Transportation, FIN Project No. 42193917201 to retain the City of
Clearwater to provide roadway sweeping within the Department's right-of-way in the
City of Clearwater, and authorizes Clearwater City Manager, William B. Horne II, to sign
said Maintenance Agreement on behalf of the City of Clearwater.
Section 2. This resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED this
day of
,2007.
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Camilo A. Soto
Assistant City Attorney
Cynthia E. Goudeau
City Clerk
Resolution NtelO'V.fl~4
Meeting Date:9/20/2007
City Council Agenda
Council Chambers - City Hall
SUBJECT / RECOMMENDATION:
Amend the Election Code to provide for the General Election in 2008 and every 4 years thereafter to be held in conjunction with
the Presidential Preference Primary and pass Ordinance 7886-07 on first reading.
SUMMARY:
House Bill 537, passed during the 2007 State Legislative Session, moved the Presidential Preference Primary from the second
Tuesday in March to the last Tuesday in January. The bill also included a provision allowing municipalities whose elections are
scheduled for March 2008 to move their elections to coincide with the Presidential Preference Primary without having to amend
their Charters.
Ordinance 7886-07 moves the 2008 general election and each subsequent election occuring in a year that is a multiple of four to
coincide with the Presidential Preference Primary. The Ordinance also establishes the qualifying period as being from the first
Friday in November to the third Friday in November, providing the 14 days required by the bill.
If the Ordinance is adopted, Clerwater's 2008 general election will occur on January 29, 2008. The qualifying period for those
wanting to run in this election will be from Firday, November 2 to Friday, November 16, 2007.
Holding the election in conjunction with the Presidential Preference Primary will save between $60,000 and $70,000 and should
result in higher voter turnout.
Review Approval: 1) Clerk 2) Legal 3) Clerk
Cover Memo
Item # 35
Attachment number 1
Page 1 of 2
ORDINANCE NO. 7886-07
AN ORDINANCE OF THE CITY OF CLEARWATER, FLORIDA,
AMENDING SECTION 14.02, CODE OF ORDINANCES TO
PROVIDE THAT EVERY FOUR YEARS COMMENCING
JANUARY 29, 2008, THE REGULAR MUNICIPAL ELECTION
SHALL BE HELD IN CONJUNCTION WITH THE PRESIDENTIAL
PREFERENCE PRIMARY; AMENDING SECTION 14.41 (7) TO
CHANGE THE QUALIFYING PERIOD; ALLOWING
CANDIDATES WHO HAVE ALREADY OBTAINED PETITION
CARDS TO USE THE CARDS THEY HAVE; PROVIDING AN
EFFECTIVE DATE.
WHEREAS, in the 2007 regular session, the Florida Legislature amended
Section 101.75, Florida Statutes, to allow municipalities to move by ordinance their
municipal election dates to coincide with the presidential preference primary; and
WHEREAS, it is in the best interest of the City of Clearwater to move their
election dates as so allowed to increase voter participation and save the cost of a
separate municipal election; now therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
CLEARWATER, FLORIDA:
Section 1. Section 14.02, Code of Ordinances, is hereby amended to read as
follows:
Sec. 14.02. Regular elections.
(a) Regular municipal elections shall be held on the second Tuesday in March
of each year in which the term of any councilmember expires, except that every four
years commencinq January 29, 2008, reqular municipal elections shall be held in
coniunction with the presidential preference primary.
(b) Early voting in municipal elections begins 15 days before the election. The
City of Clearwater exercises its right to exempt itself from the provisions of Section
101.657, Florida Statutes, and shall contract with the supervisor of elections to provide
facilities and services for early voting. Voters who wish to participate in early voting may
do so at the offices of the Supervisor of Elections of Pinellas County.
Section 2. Section 14.41 (7), Code of Ordinances, is hereby amended to read as
follows:
Sec. 14.41. Qualification for candidacy.
Ordinance No.l~#rB5
Attachment number 1
Page 2 of 2
*****
7) Candidates may file qualifying papers with the city clerk during regular
business hours at the city hall during the qualifying period, which begins at 8:00 a.m. on
the first Monday in December and ends at 5:00 p.m. on the second Friday thereafter.
However, in years when the municipal election is moved to coincide with the
presidential preference primary, the qualifyinq period will beqin at 8:00 a.m. on the first
Friday in November and end at 5:00 p.m. on the third Friday in November. Any
candidate may withdraw from nomination, but no fee will be refunded.
Section 3. For the purposes of the municipal election to be held on January
29, 2008, those candidates who have already obtained petition cards that indicate the
incorrect date shall be permitted to use the cards they have already obtained, and will
not be required to obtain new petition cards.
Section 4. This ordinance shall take effect immediately upon adoption.
PASSED ON FIRST READING
PASSED ON SECOND AND FINAL
READING AND ADOPTED
Frank V. Hibbard
Mayor
Approved as to form:
Attest:
Pamela K. Akin
City Attorney
Cynthia E. Goudeau
City Clerk
2
Ordinance No. ll~-#7.35
SUBJECT / RECOMMENDATION:
City Manager Verbal Reports
SUMMARY:
City Council Agenda
Council Chambers - City Hall
Meeting Date:9/20/2007
Review Approval: 1) Clerk
Cover Memo
Item # 36
SUBJECT / RECOMMENDATION:
Other Council Action
SUMMARY:
City Council Agenda
Council Chambers - City Hall
Meeting Date:9/20/2007
Review Approval: 1) Clerk
Cover Memo
Item # 37