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02/02/1995 MINUTES DEVELOPMENT REVIEW COMMITTEE Thursday, February 2, 1995 - 9:00 A.M. Annex DRC Conference Room, 10 South Missouri Avenue, Clearwater FL Members present: Scott Shuford Chairman, Director of Central Permitting Louis Hilton Central Permitting Ream Wilson Parks & Recreation Richard Baier City Engineer James Goodloe Fire Department Bob Maran Central Permitting/Engineering Mike Quillen Public Works/Environmental Donald Meerians Public Works/Transportation Group Walt McAleer Central Permitting Allen V. Mahan Central Permitting Others present: William Touloumis Olympia (item #2) Housh Ghovaee Northside Engineering (#2) Alex Plisko Architect (#3) Tom Hansen H & H Engineering (#3) Steve Lane Racetrac (#3) Donald Freeman Harrison Bennett (#4) Joe Kubicki King Engineering (#4) Paul Mazzillo King Engineering (#$) Sally Demarest Board Reporter, City Clerk Department The meeting was called to order by Chairman Shuford in the DRC Conference Room B at 9:11 a.m. In order to provide continuity, the items will be listed in agenda order although not necessarily discussed in that order. ITEM 1 - The minutes of the January 19, 1995 meeting were approved as submitted. ITEM 2 - Walgreens Drug Store (PSP 94-25); located at the southwest corner of Missouri Avenue and Belleair Road. The applicant proposes to construct a 15,525 sq. ft. Walgreens Drug Store with a two-lane drive through for prescription drop-off and pick-up, and an attached liquor store. The site is located within the City and currently has a Barnett Bank building which is proposed to be razed and replaced with this drug store. The property is owned by Barnett Bank and a plat will be required. The applicant or applicant's representative presented the site plan/plat and staff presented their comments in writing. Staff specifically indicated the conditions below, and in the ensuing discussion changes to drawing C-41.1, which will be considered by the City Commission this evening, were noted. Particularly, the fire hydrant has been relocated and parking modified. The applicant indicated the property has not been subdivided as yet and it is anticipated that close to two acres will be used. It was noted the wetlands are part of the Barnett Bank site and the Barnett Bank property line should be indicated. One single, signed and sealed plan showing the existing sidewalk, to be brought up to ADA standards, was requested. A cross access easement will be recorded with the court and a certified site plan will be required at closing. The need for stop signs and an ADA ramp at the Belleair driveway was noted. Planning requested indication of lighting poles in parking lot islands, shielded downward. It was suggested the applicant obtain the just value of the entire site from the County Appaiser's office and pro rate for the applicant's portion of the expansion fee. The entrance will be better defined prior to certification. The billboard shall be removed; site data shall be shown and submissions for certification after platting shall be signed and sealed. The preservation part of the premise will need PPC review. It is projected the proposed rezoning to CG will be set for the last meeting in March, and second reading scheduled for March 8, 1995. Mr. Mahan made a motion to approve Item 2 subject to the following conditions. The motion was duly seconded and carried unanimously. Planning & Development 1. Signs and fencing/walls are subject to separate review and permitting processes. 2. The requisite building permits must be procured within one (1) year from the date of certification of the final site plan and all requisites certificates of occupancy must be obtained within three (3) years of the date of certification of the site plan. 3. The related final plat shall be recorded within one (1) year from the certification date of the preliminary plat or prior to issuance of a certificate of occupancy, whichever comes first. 4. The dates and conditions for approval by the Planning and Zoning Board for conditional use approval and the Development Code Adjustment Board for variance approval shall be provided on the preliminary plat/site plan prior to certification. 5. Prior to certification, a cross access agreement shall be filed between lots 1 and 2. Fire Department 1. The actual site plan is to display two fire hydrants to service the building. Public Works/Engineering 1. Prior to certification, the final site plan must be signed and sealed by a Professional Engineer registered in the State of Florida. 2. All new and existing municipal sidewalks need to be brought up to ADA standards prior to issuance of a Certificate of Occupancy. Traffic Engineering 1. Sidewalks are required adjacent to all street rights-of-way. Show missing piece of sidewalk. 2. Show any street light poles in lot. 3. Site plan is to show pavement markings and stop signs. Environmental Management 1. Prior to issuance of a building permit, a landscape plan shall be submitted to Environmental Management. 2. Prior to issuance of a building permit, a clearing and grubbing permit and a tree removal permit (or a no tree verification form) are required. Parks & Recreation 1. The applicant shall contact Parks & Recreation for the required recreation/open space assessment fee, which shall be paid prior to certification (increase of sq. ft. of footprint, adding more than 50% on-the-ground requires a 2% of just-value-only expansion fee). ITEM 3 - RCS Emergency Housing Project (1552 & 1558 S. Myrtle Avenue); The applicant proposes to construct a 14 dwelling unit apartment complex with a 1,100 sq. ft. administrative office, and a 1,000 sq. ft. future activity building designed for transitional individuals who are seeking employment, training and self sufficiency. The site plan has been designed to meet City Code off-street parking criteria, stormwater management criteria, and the landscaping requirements. The applicant or applicant's representative presented the site plan/plat and staff presented their comments in writing. Staff specifically indicated the conditions below, and in the ensuing discussion the applicant said the north portion of the property is zoned RM-16; south and the south portion, RM-8. Mr. Shuford said the DRC could not consider approval prior to the City Commission receipt and referral process and transfer of development rights. Mr. Quillen commented on the excellent tree survey. Mr. Shuford will present the application to the City Commission on March 2, 1995, after which it will return to DRC for approval. Listed below are conditions suggested for DRC approval: Planning & Development 1. Signs and fencing/walls are subject to separate review and permitting processes. 2. The requisite building permits must be procured within one (1) year from the date of certification of the final site plan and all requisites certificates of occupancy must be obtained within three (3) years of the date of certification of the site plan. 3. Prior to certification the preferred data table shall be shown on the site plan. Public Works/Engineering 1. Prior to the issuance of a certificate of occupancy, the dumpster/compactor must be visually screened, and gates must be provided with a minimum 12-foot clear opening to the front for access by Sanitation trucks. 2. Prior to certification, a copy of the SWFWMD permit application is to be provided to Engineering Site Plan Review. 3. Prior to the issuance of a building permit, a copy of the approved SWFWMD permit is to be provided to Engineering Site Plan Review. 4. Prior to certification, the final site plan must be signed and sealed by a Professional Engineer registered in the State of Florida. 5. Backflow prevention devices must be installed by the City with applicable fees being paid by the owner. 6. Prior to certification, the site plan is to show basic engineering items such a topographic survey on site and 50 ft. around perimeter of site, proposed elevations on buildings and site work, the storm system off site and how this site drains to it, proposed and existing utilities, etc. Traffic Engineering 1. Handicapped spaces to show ramp and sidewalk. 2. Location of street lighting in parking lot to be shown. 3. Stop bar and pavement markings for 26 spaces to be shown. ITEM 4 - Racetrac Gas Station (PSP 95-06); Located at Gulf-to-Bay and David Avenue. The applicant proposes to construct a 2,989 sq. ft. gas station and convenience store with 12 fuel pumps and appurtenant fixtures. The gas station site consists of 1.03 acres subdivided from a larger parcel of 5.9 acres. Applicant has submitted the requested hydrological analyses of the ten-year rated storm sewer, 25 year one-hour detention pond and the off-site area. The applicant or applicant's representative presented the site plan/plat and staff presented their comments in writing. Staff specifically indicated the conditions below, and in the ensuing discussion it was noted that the gas islands can fuel two cars; there is no parking deficiency. The subject parcel is zoned multi-family and has dual access. It was noted the existing sidewalk will be revamped to ADA standards, and the driveway should be according to DOT standards so there is access to the ramp. The applicant will bring information from DOT when applying for DRC approval. The City Engineer expressed concern relative to 1) the slotted drain p. 1; 2) pipes become clogged creating driveway flume; 3) maintenance of driveway flume; 4) radii required on either side of driveway. The applicant will work with Environmental to address options of drainage of .08 acres and feasibility of channelling through site grading. The aesthetics of wheel stops without sidewalk was questioned; the applicant assured the stops were not unsightly. It was noted the applicant reversed the footprint to save a tree in front and a tree in back, adding the laurel oaks are in poor condition and not worth saving. Mr. Shuford requested landscape and site plans for P&Z approval and City Commission receipt and referral (Mr. Qilllen will be contacted relative to the landscape plan). Mr. Mahan noted the application is scheduled to appear before the City Commission on March 16, 1995. The applicant offered to proceed with building plans as well. Mr. Hilton will fax the site data table to the applicant. Indicating the existing duplex on the site plan will affect the open space recreation fee and enable the applicant to get 2% of just value. Listed below are conditions suggested for DRC approval: Planning & Development 1. Signs and fencing/walls are subject to separate review and permitting processes. 2. The requisite building permits must be procured within one (1) year from the date of certification of the final site plan and all requisites certificates of occupancy must be obtained within three (3) years of the date of certification of the site plan. 3. The related final plat shall be recorded within one (1) year from the certification date of the preliminary plat or prior to issuance of a certificate of occupancy, whichever comes first. 4. The dates and conditions for approval by the Planning and Zoning Board for conditional use approval and the Development Code Adjustment Board for variance approval shall be provided on the preliminary plat/site plan prior to certification. 5. Prior to certification, a letter of intent from FDOT for the driveway cut shall be filed with Central Permitting. 6. Prior to certification, the preferred site data table shall be shown. Fire Department 1. The spill at the fire pump (depending on location of the nozzle) has to flow away from the building. Public Works/Engineering 1. Prior to the issuance of a building permit, a copy of the approved SWFWMD permit is to be provided to Engineering Site Plan Review. 2. Prior to certification, the final site plan must be signed and sealed by a Professional Engineer registered in the State of Florida. 3. An RPD backflow prevention device(s) must be installed by the City with applicable fees being paid by the owner. 4. The 15 ft. drive and utility easement along the west portion of the property can have flat work in it such as paving and concrete, but not private underground utilities. The storm pipe and inlet need to be shifted to the east out of the easement. Traffic Engineering 1, Prior to issuance of a building permit, a DOT access permit will be required. Environmental Management 1. Prior to certification, all protected trees shall be shown by size, species, and location. (one 12' pine tree is missing). 2. Prior to certification, the total paved vehicular use area and total interior landscape area calculations shall be expressed in square feet and as a percentage of the overall site in the site plan data block. 3. Prior to certification, all required parking lot interior landscape areas shall be depicted by shading or cross-hatching on the site plan. 4. Prior to issuance of a building permit, a landscape plan shall be revised to rearrange the location of replacement trees and provide perimeter landscaping as per city code (40 ft. spacing for oak). 5. Prior to the issuance of a building permit, a clearing and grubbing permit and a tree removal permit (or a no tree verification form) are required. 6. Prior to issuance of a building permit, a copy of the approved SWFWMD permit shall be submitted to Environmental Management. Parks & Recreation 1. The applicant shall contact Parks & Recreation for the required 4% recreation/open space assessment fee, which shall be paid prior to certification. ITEM 5 - Ridgehaven Plaza; West side of US 19, North of Sunset Point Road. The applicant proposes to construct a retail outlet consisting of a 42,933 sq. ft. main building with a 3,068 retail outbuilding fronting Sunset Point Road. The westerly 360 ft. of the Ridge Haven Trailer Park is in the process of being annexed and combined with the easterly 200 ft. of the trailer park for a Commercial Planned Development. FDOT has preliminarily approved the proposed site access from US 19. Amendments have been made to the plan as a result of the DRC Preliminary Review. Mr. Shuford clarified the City requirements for upgrading Lawson and Haas Roads for the use of truck traffic. The applicant noted their plans included upgrading Haas Road with a 1-1/2" overlay, with no improvements to Lawson Road and explained the proposed truck route. It had been presumed there would be no truck traffic on Lawson Road; however, it was mentioned the County will likely want trucks to go up Lawson to access the building, and the City Engineer asked the applicant to obtain verification of this from the County. The somewhat lengthy ensuing discussion involved signage; vehicle access; location of the loading bay; and the projected widening of US 19, which would eliminate front parking. It was agreed that truck deliveries were permissible, but the access roads would not accommodate truck through-traffic. The truck delivery route should be designated with signs, and the primary entrance indicated. The City Engineer opined that the widening of Haas Road would offer additional stabilization. He said the site plan shows 1-1/2" asphalt thickness, indicating it is a "light duty street", and should be 2-1/2" to accommodate trucks. He indicated the width of Haas Road was acceptable and trucking traffic plan should be arrowed, exiting on Haas. He noted the back southern driveway overlaps the radius of Sunset North Plaza. Now a 30 ft. driveway, a 45 ft. driveway would allow more room to turn around. It was noted staff has conceptual approval, letter of intent. The 50 ft. height of the building was questioned; a 30 ft. height was suggested. Mr. Shuford noted this plan will come up for first reading for zoning, with second reading for final site plan approval scheduled for March. He said the applicant may receive early approval if changes to plans were received by Central Permitting on Monday. Changes to the plan will include a note indicating the Lawson Avenue improvements. Listed below are conditions suggested for DRC approval: Planning & Development 1. Signs and fencing/walls are subject to separate review and permitting processes. 2. The requisite building permits must be procured within one (1) year from the date of certification of the final site plan and all requisites certificates of occupancy must be obtained within three (3) years of the date of certification of the site plan. Fire Department 1. Fire lanes shall be required on the east and west sides of the structure. These fire lanes shall be a minimum of 20 ft. wide and may not begin closer than 10 ft. from the structure. This is in addition to any drives presently proposed. 2. The minimum turning radius for designated drives and fire lanes shall be 42 ft. 3. If structure requires or has installed an automatic fire sprinkler system, a fire department connection shall be installed a minimum of 15 ft. from the structure, adjacent to a paved drive and within 30 ft. of a fire hydrant assembly. Public Works Engineering 1 Prior to certification, a copy of the SWFWMD permit application is to be provided to Engineering Site Plan Review. 2. Prior to the issuance of a building permit, a copy of the approved SWFWMD permit is to be provided to Engineering Site Plan Review. 3 Backflow prevention devices must be installed by the City with applicable fees being paid by the owner. 4. The DOT plans for widening US Hwy 19 are at the 90% stage of completion. Per Judith Opfer, DOT, a 64 ft. wide strip of land adjacent to the existing site will be needed to accomplish widening. The site plan is to show this line and acknowledge the DOT road widening plans. 5. Prior to certification, the Engineer is to analyze the pipe system downstream to insure that the pipe system can handle the point discharge from the retention pond. Calculations are to be provided to show that two inlets on site can handle the site runoff. Traffic Engineering 1. Five ft. wide sidewalks are required adjacent to all street rights-of-way. 2. Handicap spaces must be adjusted to meet government standards. 3. A DOT access permit will be required prior to issuance of a building permit. 4. Three closed driveways will need sod or closure. 5. Move one handicapped parking space to small retail building. 6. Site plan needs to show that truck movements can be accommodated. 7. Site plan needs to show location of street light poles; lighting pointed down. Environmental Management 1. Prior to issuance of a building permit, a landscape plan shall be submitted to Environmental Management. 2. Prior to the issuance of a building permit, a clearing and grubbing permit and a tree removal permit (or a no tree verification form) are required. 3. Prior to certification, a copy of the SWFWMD permit application and calculations shall be provided to Environmental Management. 4. Prior to issuance of a building permit, a copy of the approved SWFWMD permit shall be submitted to Environmental Management. Parks & Recreation 1. The applicant shall contact Parks & Recreation for the required recreation/open space assessment fee, which shall be paid prior to certificate. 2. Site data on site plan does not indicate existing square footage of building coverage on site, including mobile homes. This information is needed to calculate the open space impact fee payable, if any. There being no further business, by motion duly seconded, the Development Review Council meeting adjourned at 1:45 p.m.