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ANNEXATION ENCLAVES, PHASE II PLANNING & ENGINEERING SERVICES - 2000 Annexation of Enclaves Phase II Planning & Engineering Services clOOO . City To Pay -Construction Cost to Property Line -Impact Fee -Existing Assessments Design Consultant Services · Prioritize & Group Enclave · Field Surveys & Geotech . " ,,'-,,' · Design Of Sewer Extensions " ., · Permitting (FDEP, SWFWMD, ACOE) · Construction Plans & Specifications WS9-28-99,ppt - tit En ineerin Costs Construction Impact Fees Assessments Consultant Total $750 K 130 K 70 K 260 K $1,210 K 1 Annexation of Enclaves Phase II Planning & Engineering Services d-OOO. GRAPH PAGES SAMPLE FORM ~.&GIl~ / AJ,4/.....S<.,v. -~ ~ J'~ I ~... M-t,,~~ . hi". J.() Iw - '- Ihn4d. ! (Ii j. 4r~ -r~ 11: It,-- - /llfJJ(c5 /J1:~ 4>~' 10 - 114) ~~~ - n.,.)--, . W~Ct' 'f1VH CrJI'i "...~ 4' ~ ~f" . [Q, ~~..~v '~~I'?\~ . ft:oJO . ~~-- . I dO u<< n h; o/ftd4 ~~ 7~; . . @1990 Franklin International Institute, Inc, Reorder No. 4002 e . October 20,2000 Ms. Cindi Hardin, AICP Assistant Planning Director Engineering Services City of Clearwater 100 South Myrtle Avenue Clearwater, Florida 33756 Re: Annexation of Enclaves - Phase II Planning and Engineering Services Dear Ms. Hardin: Wade-Trim is pleased to provide two original copies of the enclosed Phase II Scope of Services and Fee proposal to assist the City with the annexation of twenty (20) parcels into the City of Clearwater. Included in the packages are two executed Work Order Initiation Forms for your consideration. The enclosed Scope of Services has been developed consistent with the provisions of the Special Act. The twenty (20) parcels were identified at the October 2,2000 City Commission Workshop. The Scope of Services has been divided into two primary service areas: continuing planning services, and engineering services. The undersigned will serve as Project Manager for this assignment. Upon your review of the Work Order Initiation Form, Scope of Services, and Fee Proposal, please do not hesitate to contact me at (813) 882-8366. We appreciate the opportunity to finalize this project in concert with your staff. Sincerely, DBG:gs P:\AAA 1 OOO\DG ILDERSLEEVE\FINAL \ANNEXA TIONPROFEESREV2, DOC AAA1000,9g Enclosures cc: Mahshid Arasteh, PE - Public Works Director Mike Quillen, PE - City Engineer Greg Trim, PE - Wade-Trim Engineering . Landscape Architecture . Planning . Sciences . Surveying FL LC Reg, No, C000121 4919 Memorial Highway' Suite 200 . Tampa, FL 33634 . 813,882,8366 . 888.499,9624 . FAX: 813,884,5990' www,wadetrim,com ~ \ . , . . . Wade-Trim ~ \, " , " . . October 20, 2000 Ms. Cindi Hardin, AICP Assistant Planning Director Engineering Services City of Clearwater 100 South Myrtle Avenue Clearwater, Florida 33756 Re: Annexation of Enclaves - Phase II Planning and Engineering Services Dear Ms. Hardin: Wade-Trim is pleased to provide two original copies of the enclosed Phase II Scope of Services and Fee proposal to assist the City with the annexation of twenty (20) parcels into the City of Clearwater. Included in the packages are two executed Work Order Initiation Forms for your consideration. The enclosed Scope of Services has been developed consistent with the provisions of the Special Act. The twenty (20) parcels were identified at the October 2,2000 City Commission Workshop. The Scope of Services has been divided into two primary service areas: continuing planning services, and engineering services. The undersigned will serve as Project Manager for this assignment. Upon your review of the Work Order Initiation Form, Scope of Services, and Fee Proposal, please do not hesitate to contact me at (813) 882-8366. We appreciate the opportunity to finalize this project in concert with your staff. Sincerely, DBG:gs P:\AAA 1 OOO\DG ILDERSLEEVE\FI NAL \ANN EXA TION PROFEESREV2, DOC AAA1000,9g Enclosures cc: Mahshid Arasteh, PE - Public Works Director Mike Quillen, PE - City Engineer Greg Trim, PE - Wade-Trim Engineering . Landscape Architecture . Planning . Sciences . Surveying FL LC Reg, No, C000121 4919 Memorial Highway' Suite 200 . Tampa, FL 33634 . 813,882,8366 . 888.499,9624 . FAX: 813,884,5990 . www,wadetrim,com . . CITY OF CLEARWATER PUBLIC WORKS DEPARTMENT WORK ORDER INITIATION FORM Date: October 16, 2000 Project No. CLW2034.02 City Project No. 1. PROJECT TITLE Annexation of Enclaves - Phase II Planning and Engineering Services 2. SCOPE OF WORK Please refer to Attachment "A" Scope of Services 3. PROJECT GOALS The purpose of this assignment is to prepare required annexation reports, and design and construct needed infrastructure improvements which will result in the successful annexation of twenty (20) parcels into the City of Clearwater. 4. BUDGET Method A - Cost Times Multiplier Basis fee of $67,395.00 has been established for this two phased assignment. 5. SCHEDULE All work on this assignment must be completed in sufficient time to allow the City to annex the 20 parcels within the two-year timeframe of Chapter 98-484, Laws of Florida, or not later than June 30, 2001. 6. WADE-TRIM STAFF 'ASSIGNMENTS David B. Gildersleeve, Sr. V.P., Project Manager Gregory S. Trim, PE Bradley Cornelius, AICP (813)882-8366 (813)882-8366 (813)882-8366 7. CORRESPONDENCE/REPORTING PROCEDURES Correspondence and phased project submittals shall be sent to Mr. Mike Quillen, PE, City Engineer with copies to Ms.Cindy Hardin, Assistant Planning Director and Ms. Marti Pages. . . 8. INVOICING/FUNDING PROCEDURES The budget for this assignment is a maximum fee of $67,395.00 based on actual time and direct reimbursable costs expended. Invoicing Method A, Cost Times Multiplier Basis shall be used. City Invoice Code: 9. ENGINEERING CERTIFICATION I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statute 471, that the above project's site and/or construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the Project's Professional Engineer to perform quality assurance review of these submitted plans to ensure that such plans are free from errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate of Occupancy does not relieve me of my own quality assurance review. This certification shall apply equally to any further revision and/or submittal of plans, computations, or other project documents which I may subsequently tender. PREPARED BY: CITY: CONSULTANT: Michael Quillen, PE City Engineer Gregory S. Trim, PE Associate Wade-Trim, Inc. . . ATTACHMENT "A" Scope of Services for ANNEXA TION OF ENCLA VES INTO THE CITY OF CLEARWA TER Prepared for: City of Clearwater Planning and Development Services Department 100 South Myrtle Avenue Clearwater, Florida 33756-5520 Prepared by: Wade-Trim, Inc. 4919 Memorial Highway, Suite 200 Tampa, Florida 33634 October 23, 2000 C:\W INDOWS\ TEMP\clearwaterannexationrev, doc . . SCOPE OF SERVICES PHASE II PLANNING AND ENGINEERING ANNEXATION OF ENCLAVES INTO THE CITY OF CLEARWATER GENERAL PROJECT DESCRIPTION: The scope of services for this project includes: The involuntary annexation of approximately 20 parcels into the City of Clearwater following the approval of the Special Act entitled Chapter 98-484, Laws of Florida, (also known as House Bill 3851. Effective July 1, 1999, this Act allows the City of Clearwater to involuntarily annex enclaves of one acre or less in size under specific conditions. The 20 parcels were identified through Phase I of the Study completed by Wade-Trim and presented to the City Commission on October 2, 2000. Presenting pertinent data unique to each parcel for inclusion in an Annexation Application and required staff reports for submittal of the Community Development Board for review and approval. Preparing a list of qualified properties that meet the Special Act requirements for submittal to the Pinellas Planning Council (PPC) for review and Pinellas County Commission for approval. Assisting in the preparation of a complete package of City Commission approved annexations, including appropriate studies, reports, documentation and annexation ordinances. Assisting in the preparation of the annexation package(s) to the Florida Department of Community Affairs (DCA) in Tallahassee. Providing design survey, geotechnical engineering, construction design plans and specifications, and bid documents for the phased construction improvements associated with expanding sewer service to the 20 identified parcels. Providing bidding assistance and limited construction engineering and inspection services. PHASE /I PLANNING SERVICES 1.0 Prepare Annexation Applications for Processing The Consultant will assist City staff by assembling pertinent information regarding each parcel to be annexed. The information will be included in the Applications for Annexation required by the City of Clearwater for formal processing through the City's various review entities. It is assumed the City, as the applicant, will comply with the review criteria outlined in the Act as well as the City's internal review processes. The Consultant will prepare accompanying reports and recommendations regarding the appropriateness of the proposed annexations. This activity will be completed in concert with City Staff who will provide required maps and aerials for inclusion in the reports. C:\W INDOWS\ TEMP\c1earwaterannexationrev ,doc . . The Consultant will attend the Community Development Board meetings, to provide technical support to the staff if needed during the presentation of the Applications for Annexation. Deliverables: Background data and information, as determined, for each parcel to be annexed. 2.0 Letter to Effected Property Owners The Consultant will prepare a letter to each of the 20 property owners discussing the schedule and procedures to be followed by the City when annexing the properties. More specifically, the letter will include a proposed schedule, procedures to be followed regarding connection to the City's sanitary sewer system, and other pertinent information as appropriate. Deliverables: Letter to Property Owners 3.0 Preparation of List of Qualified Properties for PPC and Pinellas SOCC Review The Consultant will prepare a list of qualified properties for submittal to the Pinellas Planning Council (PPC) and Pinellas County Board of County Commissioners for review and approval. The list will include appropriate graphic and support materials for review by County technical staffs. The list will include the 20 properties previously referenced. Deliverables: A list of Qualified Properties with Support Data 4,0 Annexation Process Meetings The Consultant will attend the following meetings necessary in the preparation and processing of the twenty annexations: . Two Meetings with Staff . One Community Development Board Meeting . Two City Commission Meetings . Pinellas Planning Council Meeting . One Pinellas BOCC Meeting Additional meetings will be attended, as directed, on a time and materials basis consistent with the approved range of billing rates. ENGINEERING SERVICES 5.0 Design, Permitting and Construction Documents for Sewer Connections The Consultant will provide professional land surveying and geotechnical engineering services to map existing features associated with the extension of sanitary sewer service to identified properties to be annexed. The Consultant will conduct topographic and subsurface utility surveys along the route of necessary sanitary sewer system extensions to locate natural and C:IWINDOWSI TEMPlclearwaterannexationrev ,doc . . man made features. The Consultant will utilize City Atlas sheets to identify existing utilities where possible. The Consultant will prepare information and submittals to obtain the following Agency permit approvals: 1. Department of Environmental Protection 2. Pinellas County Right-of-Way Permit 3. Corp of Engineers Dredge and Fill Permit 4. FOOT Right-of Way Use Permit The Consultant will conduct pre-application meetings with the agencies listed above. The Owner will provide plan review and permit fees. The construction documents will consist of construction drawings and specifications. The construction drawings will be prepared in a plan and profile format. Sanitary Sewer details will be provided as well. Utility conflicts will be addressed accordingly on the plan and profile construction sheets or if necessary, separate utility adjustments sheets will be provided. The construction plans will include survey information sufficient for construction stake out of the proposed sanitary sewer improvements. Progress drawings shall be submitted for review and Owner's approval at 30%, 60% and 90% and 100% intervals of this task. Coordination meetings shall be conducted following submission of these plans to review the Owner's comments. Project cost estimate will be prepared at the 60% stage of the work and updated for 90%. The Consultant will prepare the bid form and technical specification sections for the project during the final stages of the design work. 6.0 Sanitary Sewer Deliverables 6.1.1 Construction documents to be utilized for permitting and pricing. 6.1.2 Anticipated Drawings and Specifications: A. Drawings (Auto CAD Release 14, 1"=20') Prepared per City of Clearwater AutoCAD standards as provided by the City. 1. Cover Sheet 2. Six (6) Construction Plan & Profile Sheets 3. Two (2) Sanitary Sewer Detail Sheets 4. One (1) Construction General Notes Sheet 5. Three (3) Maintenance of Traffic Note Sheets 6. One (1) Erosion Control Detail Sheet 7, Two (2) Utility Adjustment Sheets C:\WINDOWS\ TEMP\c1earwaterannexationrev,doc - . . B. Specifications Bid Form Supplemental Conditions, if needed Division 1 General Requirements Division 2 Site Work Division 3 Concrete Note: Front End Documents & Contract to be provided by the Owner C:\W INDOWS\TEMP\clearwaterannexationrev,doc .. . . CITY OF CLEARWATER ANNEXATION OF ENCLAVES - PHASE II I. PLANNING AND ENGINEERING SERVICES DIRECT LABOR TASK DESCRIPTION AMOUNT Task 1.0 Prepare Annexation Applications $7,400.00 Task 2.0 Letter to Property Owners $ 945.00 Task 3.0 List of Qualified Property Owners $ 790.00 Task 4.0 Annexation Process Meetings $6,200.00 Task 5.0 Design, Permitting, Construction Document $33,000.00 Labor Subtotal $48,335.00 REIMBURSEABLE EXPENSES DESCRIPTION AMOUNT Design Survey (George F. Young) $12,400.00 Geotechnical Engineering (Driggers Engineering Service) $4,800.00 Fax, Photocopies, Blueprints, Graphics, Photographs, $1,860.00 MileaQe, CADD Reimbursable Expenses Subtotal $19,060.00 Grand Total $67,395.00 C:\W I N DOWS\ TEMP\c1earwaterannexationrev ,doc - . . 4;P l~CO Building relationships on a foundation of excellence December 22, 1999 1 [) ~.~~.~~~ fr'l U JAN 4 L!JUU II ! Ms. Mahshid Arasteh, PE Public Works Administration City of Clearwater P.O. Box 4748 Clearwater, FL 33758 Re: Annexation of Enclaves PLANNING & OEVELOPMEr-n SERVICES CtTY OF CLEARWAT~Q Dear Ms. Arasteh: Enclosed is Wade- Trim's first invoice under the Annexation of Enclaves Project. As you know, the City Commission authorized Wade-Trim to proceed only with the planning phase of the project. For reference purposes our project number is CLW2034.01 M, The planning task numbers to be used in this and subsequent invoices are as follows: Task 406 Planning - Public Information Package Task 407 Planning - Enclave Evaluation Task 408 Planning - Application Information Task 409 Planning - PPC List Task 411 Planning - Public Meetings DBG:pal L:\INVOICES\6697,DOC CLW2034,01M (INV) Enclosure Engineering . Landscape Architecture . Planning . Sciences . Surveying FL LC Reg, No, C000121 ....,.".... r~'l I...,. t =,=] .. "'.,."'" .. .1ta_Itd. cc: Cindi Hardin, ALCP Michael Quillen, PE Brad Cornelius, AICP 4919 Memorial Highway' Suite 200 . Tampa, FL 33634 . 813,882,8366 . 888.499,9624 . FAX: 813,884,5990 . www,wadetrim,com . . Ms. Mahshid Arasteh, PE City of Clearwater Public Works Administration P.O. Box 4748 Clearwater, FL 33758 Invoice Date: 12/2299 Invoice No. 6697 Project No. CLW2034.01 M Annexation of Enclaves For Professional Services Rendered from November 7,1999 through November 27,1999 For planning work completed in preparing the Public Information Package, Direct Labor Overhead Amount Direct salaries Task 406 - Planning Public Information Package $1110,50 $3,287.08 2.9600 Other Direct Charges 0,00 0.00 Total $3,287.08 $3,287.08 Amount Due This Invoice cc: Cin' ardin, ALCP Michael Quillen, PE Brad Cornelius, AICP L:\INVOICES\6697,DOC lI"n~.. r~l~' ~ ~I;\Y ,J ,,:';' -" :..1 City of Clearwater Public Works Administration P.O. Box 9748 Clearwater, FL 33758 Salary & Expense Detail Salaries at Fixed Rates Senior Vice President David Gildersleeve Professional Planner Other Direct Expenses L:\INVOICES\6697,QOC . Hours 14.00 19,50 33.50 Rate $44.50 $25,00 . Invoice Date: 12/22/99 Invoice No. 6697 Project No, CLW2034,01 M Cost $623.00 $487.50 $1,110,50 Total Project CLW2034.01 M Amount $1,844.08 $1,443.00 $3,287.08 $ 0.00 $3,287,08 II~""~JI r~~... t =i,~:J I.. .,/.,.... ~ .~_.iIll:J . relationships on a foundation of excellence September 27, 1999 Ms. Marty Pages Administrative Support Manager Engineering Services City of Clearwater 100 South Myrtle Avenue Clearwater, Florida 33756 Re: Annexation of Enclaves Dear Ms. Pages: Wade-Trim is pleased to provide two original copies and Fee proposal to assist the City with the involunt parcels into the City of Clearwater. Included.ip Order Initiation Forms for your considerati(l)"ni sed Scope of Services ion of approximately 146 two executed Work As you know Chapter 98-484, L.aW$o(F'IQri aoles the City to annex enclaves of one acre or less subject to certa]n conditi~ns./~ enclosed Scope of Services has been developed consistent with theprovisionsofthe$pecial Act. As requested by ~s. Arasteh aM~)~~.H~l"din, the Scope of Services has been divided into two primary $~~ice areq$: planning and engineering. The undersigned will serve as Project Manager fOr>this aS$ignment. Upon your respective review of the Work Order Initiation Form, SCe) ices, and Fee Proposal, please do not hesitate to contact Greg Trim, PE or me 8) 882-8366. We appreciate the opportunity to assist the City and are prepared to commence work immediately upon written authorization to proceed. Sincerely, DBG:dbg:ras P:\P..AA 1 OOO\DGILDERSLEEVE\FINAL \ANNEXA TIONPROFEESREV, DOC AAA1000,9g Enclosures cc: Mahshid Arasteh, PE - City Engineer Cindy Hardin, AICP - Assistant Planning Director Greg Trim, PE - Wade-Trim Engineering . Landscape Architecture . Planning . Sciences . Surveying FL LC Reg, No, C000121 4919 Memorial Highway. Suite 200 . Tampa, FL 33634 . 813,882,8366. 888.499,9624. FAX: 813,884,5990. www,wadetrim,com ...."lIIIII. r~'l II!.." r == ~ .. ...r.J.~ .. .....lIIIII. . . CITY OF CLEARWATER PUBLIC WORKS DEPARTMENT WORK ORDER INITIATION FORM Date: September 27, 1999 Project No. CLW2034.01 City Project No. 1. PROJECT TITLE Annexation of Enclaves 2, SCOPE OF WORK Please refer to Attachment "A" Scope of Services 3. PROJECT GOALS The purpose of this assignment is to conduct needed research, prepare required reports, develop and implement a public involvement program, and design and construct needed infrastructure improvements which will result in the successful annexation of approximately 146 parcels into the City of Clearwater. 4. BUDGET Method A - Cost Times Multiplier Basis fee of $314,586,96 has been established for this two phased assignment. 5. All work on this assignment must be completed in sufficient time to allow the City to annex approximately 146 parcels within the two-year timeframe of Chapter 98- 484, Laws of Florida, or not later than June 30, 2001. 6. WADE-TRIM STAFF ASSIGNMENTS David B. Gildersleeve, Sr. V.P., Project Manager Gregory S. Trim, PE Michael Ke.llogg, PE (813)882-8366 (813)882-8366 (813)882-8366 7. CORRESPONDENCE/REPORTING PROCEDURES Correspondence and phased project submittals shall be sent to Ms. Mahshid Arasteh, PE, City Engineer with copies to Ms.Cindy Hardin, Assistant Planning Director and Mr. Michael D. Quillen, PE, Assistant Director of Engineering/Production. . . 8. INVOICING/FUNDING PROCEDURES The budget for this assignment is a maximum fee of $314,586,96 based on actual time and direct reimbursable costs expended. Invoicing Method A, Cost Times Multiplier Basis shall be used. City Invoice Code: 9. ENGINEERING CERTIFICATION I hereby certify as a licensed Professional Engineer, registered in accordance with Florida Statute 471, that the above project's site and/or construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the Project's Professional Engineer to perform quality assurance review of these submitted plans to ensure that such plans are free from errors and/or omissions. Further, I accept that the City's Final Inspection for a Certificate of Occupancy does not relieve me of my own quality assurance review, This certification shall apply equally to any further revision and/or submittal of plans, computations, or other project documents which I may subsequently tender. CITY: CONSULTANT: PREPARED BY: Mahshid D. Arasteh, PE City Engineer Public Works Administration . . ATTACHMENT "A" Scope of Services for ANNEXATION OF ENCLAVES INTO THE CITY OF CLEARWATER Prepared for: City of Clearwater Planning and Development Services Department 100 South Myrtle Avenue Clearwater, Florida 33756-5520 Prepared by: Wade-Trim, Inc. 4919 Memorial Highway, Suite 200 Tampa, Florida 33634 September 27, 1999 P:\AAA 1 OOO\Dgildersleeve\Final\clearwaterannexationrev, doc . . SCOPE OF SERVICES ANNEXATION OF ENCLAVES INTO THE CITY OF CLEARWATER GENERAL PROJECT DESCRIPTION: The scope of services for this project includes: The involuntary annexation of approximately 146 parcels into the City of Clearwater following the approval of the Special Act entitled Chapter 98-484, Laws of Florida, (also known as House Bill 3851, Effective July 1, 1999, this Act allows the City of Clearwater to involuntarily annex enclaves of one acre or less in size under specific conditions. It is understood the Consultant will take an aggressive lead on behalf of the City in completing this work, recognizing the limited City staff available to work on this project. The scope of services is divided into two primary activities: planning activities and engineering activities. Primary Consultant activities will include: Developing an interactive public information program explaining the annexation process, benefits, property owner obligations, and schedule, including the conduct of public meetings and preparation of notices and other information to be mailed to the affected property owners, Evaluating the identified enclaves regarding geography, similarity of extensions required, ease/difficulty of construction, preferred design and construction schedules to accommodate annexations and the provision of needed services. Evaluating whether the existing parcels previously identified by the City meet the special act requirements regarding existing septic systems. Developing the process for connection to the City's system and permit requirements. Assisting City staff by collecting pertinent data unique to each parcel for inclusion in an Annexation Application and required staff reports for submittal of the Community Development Board for review and approval. Preparing a list of qualified properties that meet the Special Act requirements for submittal to the Pinellas Planning Council (PPC) for review and Pinellas County Commission for approval. Assisting in the preparation of a complete package (by grouping) of City Commission approved annexations, including appropriate studies, reports, documentation and annexation ordinances. Assisting in the preparation of the annexation package(s) to the Florida Department of Community Affairs (DCA) in Tallahassee. Providing design survey, geotechnical engineering, construction design plans and specifications, and bid documents for the phased construction improvements. P:\AAA 1 OOOIDgildersleevelFinallclealWaterannexationrev,doc . . Providing bidding assistance and construction engineering and inspection services. PLANNING SERVICES 1.0 Develop Interactive Public Information Program The Consultant will meet with staff to discuss the preferred Public Information Program. The Consultant will formalize the desired interactive Public Information Program that explains the annexation process, benefits of being annexed into the City, property owner obligations, and schedule of annexation activities. The program will include the identification of public workshop format, public notice content and format, media program, and other appropriate public involvement activities and techniques. Deliverables: Public Information Program document. 2.0 Evaluation of Enclaves to be Annexed The Consultant will review the 146 parcels identified by the City with respect to compliance with the provisions of Chapter 98-484, Laws of Florida. Particular attention will be given to geography, similarity of utility extensions required, special act requirements regarding existing septic systems, ease/difficulty of construction, preferred design and construction phasing schedules to accommodate the annexations. The Consultant will develop processes for evaluating septic tank compliance and connection to the City's sanitary sewer system including permit requirements. The Consultant will provide a recommended phasing program to accomplish grouped annexations. Deliverables: A list of qualified properties proposed for annexations that complies with the law identified by preferred "groupings" of phased annexations. The preferred process for evaluating septic tank compliance and connection of existing systems. A schedule of activities associated with the processing of the "groupings" of phased annexations. 3.0 Assist In Preparation of Annexation Applications for Processing The Consultant will assist City staff by assembling pertinent information regarding each parcel to be annexed. The information will be included in the Applications for Annexation required by the City of Clearwater for formal processing through the City's various review entities. It is assumed the City, as the applicant, will comply with the review criteria outlined in the Act as well as the City's internal review processes. The Consultant will assist City staff in the preparation of accompanying reports and recommendations regarding the appropriateness of the proposed annexations. The Consultant will attend the Community Development Board meetings, to provide technical support to the staff if needed during the presentation of the Applications for Annexation. Deliverables: Background data and information, as determined, for each parcel to be annexed. P:\AAA 1 OOO\Dgildersleeve\Final\clearwaterannexationrev, doc . . 4.0 Preparation of List of Qualified Properties for PPC and Pinellas sacc Review The Consultant will prepare a list of qualified properties for submittal to the Pine lias Planning Council (PPC) and Pinellas County Board of County Commissioners forreview and approval. The list will include appropriate graphic and support materials for review by County technical staffs. The listing will be prepared by "groupings" of annexations. Deliverables: A list of Qualified Properties with Support Data 5.0 Annexation Process Meetings The Consultant will attend the following meetings necessary in the preparation and processing of five (5) groupings of annexations: · Project Kick-off Meeting with City Staff · Preliminary Meeting with PPC . Public Information Program Development - two meetings with staff . Evaluation of Enclaves - two meetings with staff . Public Workshops - five in community . Community Development Board Meetings - six meetings . City Commission Meetings - five meetings First Reading . Individual Meetings with Property Owners - ten estimated Additional meetings will be attended, as directed, on a time and materials basis consistent with the approved range of billing rates. ENGINEERING SERVICES 6.0 Identification and Prioritization of Construction Projects The Consultant will identify and prioritize construction-related improvements based on cost and complexity and effort required to extend sanitary sewer service to annexed properties. It is recognized that many parcels can receive sanitary sewer service with a direct connection from existing City service abutting the annexed property. Other properties will require varying levels of design and construction effort to extend service to the annexed properties. The Consultant will therefore identify and prioritize needed City construction improvements for the "groupings" of annexations identified in earlier tasks. 7.0 Design, Permitting and Construction Documents for Sewer Connections The Consultant will provide professional land surveying and geotechnical engineering services to map existing features associated with the extension of sanitary sewer service to select properties to be annexed. The Consultant will conduct topographic and subsurface utility surveys along the route of necessary sanitary sewer system extensions to locate natural and man made features. The Consultant will utilize City Atlas sheets to identify existing utilities where possible. P:\AAA 1 OOO\Dgildersleeve\Final\clearwateran nexationrev, doc . . The Consultant will prepare information and submittals to obtain the following Agency permit approvals: 1. Department of Environmental Protection 2. SWFWMD Standard General Permit and ERP Permit 3. Corp of Engineers Dredge and Fill Permit & Port Authority Permit 4. FOOT Right-of Way Use Permit The Consultant will conduct pre-application meetings with the agencies listed above. The Owner will provide plan review and permit fees. The construction documents will consist of construction drawings and specifications. The construction drawings will be prepared in a plan and profile format. Sanitary Sewer details will be provided as well. Utility conflicts will be addressed accordingly on the plan and profile construction sheets or if necessary, separate utility adjustments she,ets will be provided. The construction plans will include survey information sufficient for construction stake out of the proposed sanitary sewer improvements, Progress drawings shall be submitted for review and Owner's approval at 30%, 60% and 90% intervals of this task. Coordination meetings shall be conducted following submission of these plans to review the Owner's comments. Project cost estimate will be prepared at the 60% stage of the work and updated for 90%. The Consultant will prepare the bid form and technical specification sections for the project during the final stages of the design work. 7.1 Sanitary Sewer Deliverables 7.1.1 Construction documents to be utilized for permitting and pricing. 7.1.2 Anticipated Drawings and Specifications: A. Drawings (AutoCAD Release 14, 1"=20') Prepared per City of Clearwater AutoCAD standards as provided by the City. 1. Cover Sheet 2. Thirty One (31) Construction Plan & Profile Sheets 3. Four (4) Sanitary Sewer Detail Sheets 4. Construction General Notes Sheet 5. Two (2) Maintenance of Traffic Note Sheets 6. Erosion Control Detail Sheet 7. Eight (8) Utility Adjustment Sheets P:\AAA 1 OOOIDgildersleevelFinallclearwaterannexationrev,doc . . B. Specifications Bid Form Supplemental Conditions, if needed Division 1 General Requirements Division 2 Site Work Division 3 Concrete Note: Front End Documents & Contract to be provided by the Owner P:\AAA 1 OOO\Dgildersleeve\Final\c1earwateran nexationrev, doc . . SEP 13 '99 03:39PM WADE4iiIM e ATTACHMENT,rA" Scope of S8IVic_ for ANNEXA TION OF ENCLA VES INTO THE CITY OF CLEARWA TER Prepared for: City of Clearwater Planning and Development Services Department 100 South Myrtle Avenue Clearwater, Florida 33756-5520 Prepared by: Wade-Trim, Inc. 4919 Memorial Highway, Suite 200 Tampa, Florida 33634 September 13, 1999 P:\AAA1000IOGIL.OERSL.EEVE\FINAL\CLEARWA TERANNEXA TlON,DOC P.3/11 SEP 13 '99 03:39PM WADE TRIM e FAX Transmission Attention: Ms. Mahshid Arasteh, PE Ms. Cindi Hardin. AICP Total Number of Pages Including This Page 13 Finn: City of Clearwater Public Works A~ministration Fax No.; 727-562-4755 727-562.4576 From: David 8. Gildersleeve. Sr. V,P. Date: September 13,1999 Re: Annexation of Enclaves Job No.: AM P. 1/11 Comments: Attached is the draft scope and fee package for the Annexation and Engineering project. Greg Trim needs to further refine the scope relative to the engineering tasks. The total estimated fees for the two major components are as follows: Planning Tasks 1.0 thru 5.0 Engineering Tasks 6.0 and 7,0 $56,671.50 $264,227,96 The package was addressed to you and Cindi Hardin recognizing Cindi needs to also review the final scope and fees for the Planning component. Should you have any questions, please call. f;ngineerlng _ l-andGcape ArdlileCtUre . Planning . Sciences . Surveying 4919 Memcrial Highway. Sulle 200. Tampa, FL 33634 . 813.88.2.8366.888.499.9624. FAX: 813.884,5990. WWW.wacletrim,com cc: Greg Trim, PE, Wade-Trim E:ngineeMng . LanClSCape ArohltllCwre . Planning . ScienC8S . Surveying FL LC Reg, No, 0000121 4919 Memorial HIQhway . Suile 200 . Tampa. FL 33634 . B13,88l!,8366 . e88.499.9624 . FAX: 813.884,5990 . www,wadetrim.c:om ~ ~ ~Jf0 . SEP 13 '99 03:39PM WADE TRIM e P. 2/11 e 9. ENGINEERING CERTIFICATION I hereby certify as a licensed PrOfessional Engineer, registered in accordance with Florida Statute 471. that the above project's site and/or construction plans meet or exceed all applicable design criteria specified by City municipal ordinance, State, and Federal established standards. I understand that it is my responsibility as the Projecrs Professional Engineer to perform quality assurance review and these submitted plans to ensure that such plans are free from errors and/or omissions, Further, I accept that the City's Final Inspection for a Certificate of Occupancy does not relieve me of my own quality assurance review. This certification shall apply equally to any further revision and/or submittal of plans, computations, or other project documents which I man subsequently tender. PREPARED BY: Mahshid D. Arasteh, PE City Engineer Public Works Administration CONSULTANT: ~ .d. a'......:. Jim, PE Senior Vice President Wade-Trim, Inc. CITY: SEP 13 '99 03: 39PM WADE ,M e P.4/11 SCOPE OF SERVICES ANNEXATION OF ENCLAVES INTO THE CITY OF CLEARWATER GENERAL PROJECT DESCRIPTION: The scope of services for this project includes: The involuntary annexation of approximately 146 parcels into the City of Clearwater following the approval of the Special Act entitled Chapter 98-484, Laws of Florida, (also known as House Bill 3851. Effective July 1, 1999, this Act allows the City of Clearwater to involuntarily annex enclaves of one acre or less in size under specific conditions. It is understood the Consultant will take an aggressive lead on behalf of the City in completing this work, recognizing the limited City staff available to work on this project. The scope of services is divided into two primary activities: planning activities and engineering activities. Primary Consultant activities will include: Developing an interactive public information program explaining the annexation process, benefits, property owner obligations, and schedule, including the conduct of public meetings and preparation of notices and other information to be mailed to the affected property owners. Evaluating the identified enclaves regarding geography, similarity of extensions required, ease/difficulty of construction, preferred design and construction schedules to accommodate annexations and the provision of needed services. Evaluating whether the existing parcels previously identified by the City meet the special act requirements regarding existing septic systems. Developing the process for connection to the City's system and permit requirements. Assisting City staff by collecting pertinent data unique to each parcel for inclusion in an Annexation Application and required staff reports for submittal of the Community Development Board for review and approval. Preparing a list of qualified properties that meet the Special Act requirements for submittal to the Pinellas Planning Council (PPC) for review and Pinellas County Commission for approval. Assisting in the preparation of a complete package (by grouping) of City Commission approved annexations, including appropriate studies, reports, documentation and annexation ordinances. Assisting in the preparation of the annexation package(s) to the Florida Department of Community Affairs (DCA) in Tallahassee. Providing design survey, geotechnical engineering, construction design plans and specifications, and bid documents for the phased construction improvements- P:\AAA1 OOO\DGtLOERSLEEVE\FINAl\CLEARWA TERANNEXATlON,OOC SEP 13 '99 03:40PM WADE TRIM e e P.5/11 Providing bidding assistance and construction engineering and inspection services. PLANNING SERVICES 1.0 Develop Interactive Public Information Program The Consultant will meet with staff to discuss the preferred Public Information Program. The Consultant will formalize the desired interactive Public Information Program that explains the annexation process, benefits of being annexed into the City, property Owner obligations, and schedule of annexation activities. The program will include the identification of public WOrkshop format. pUblic notice content and format, media program, and other appropriate pUblic involvement activities and techniques. Deliverables: Public Information Program document. 2.0 Evaluation of Enclaves to be Annexed The Consultant will review the 146 parcels identified by the City with respect to compliance with the provisions of Chapter 98-484, Laws of Florida. Particular attention will be given to geography, similarity of utility extensions required, special act requirements regarding existing septic systems, ease/difficulty of construction, preferred design and construction phasing schedules to accommodate the annexations. The Consultant will develop processes for evaluating septic tank compliance and connection to the City's sanitary sewer system including permit requirements. The Consultant will provide a recommended phasing program to accomplish grouped annexations. Deliverables: A list of qualified properties proposed for annexations that complies with the law identified by preferred "groupings" of phased annexations. The preferred process for evaluating septic tank compliance and connection of existing systems. A schedule of activities associated with the processing of the "groupings" of phased annexations. 3.0 Assist in Preparation of Annexation Applications for Processing The Consultant will assist City staff by assembling pertinent information regarding each parcel to be annexed. The information will be included in the Applications for Annexation required by the City of Clearwater for formal processing through the City's various review entities. It is assumed the City, as the applicant, will comply with the review criteria outlined in the Act as well as the City's internal review processes. The Consultant will assist City staff in the preparation of accompanying reports and recommendations regarding the appropriateness of the proposed annexations. The Consultant will attend the Community Development Board meetings, to provide technical support to the staff if needed during the presentation of the Applications for Annexation. P:\AAA 1 OOOlOGILDERSLEEVE;IFINAl\CLEARWATeRANNEXA T10N,DOC SEP 13 '99 03:40PM WADE TRIM e P. 6/11 e Deliverables: Background data and information, as determined, for each parcel to be annexed. 4.0 Preparation of List of Qualified Properties for PPC and Pinellas BOCC Review The Consultant will prepare a list of qualified properties for submittal to the Pinellas Planning Council (PPC) and Pinellas County Board of County Commissioners for review and approval. The list will include appropriate graphic and support materials for review by County technical staffs. The listing will be prepared by .groupings~ of annexations. Deliverables: A list of Qualified Properties with Support Data 5.0 Annexation Process Meetings The Consultant will attend the following meetings necessary in the preparation and processing of five (5) groupings of annexations: · Project Kick-off Meeting with City Staff · Preliminary Meeting with PPC · Public Information Program Development - two meetings with staff · Evaluation of Enclaves - two meetings with staff · Public Workshops - five in community · Community Development Board Meetings - six meetings · City Commission Meetings - five meetings First Reading · Individual Meetings with Property Owners - ten estimated Additional meetings will be attended, as directed, on a time and materials basis consistent with the approved range of billing rates. ENGINEERING SERVICES 6.0 Identification and Prioritization of Construction Projects The Consultant will identify and prioritize construction-related improvements based on cost and complexity and effort required to extend sanitary sewer selVice to annexed properties. It is recognized that many parcels can receive sanitary sewer service with a direct connection from existing City selVice abutting the annexed property. Other properties will require varying levels of design and construction effort to extend service to the annexed properties. The Consultant will therefore identify and prioritize needed City construction improvements for the "groupings" of annexations identified in earlier tasks. P:v.M 1 OOO\DG1LDERSLEEVE\FINAL\CLEARWATERANNEXA TION.OOC SEP 13 '99 03:41PM WADE TRIM e P. 7/11 e 7.0 Design, Permitting and Construction Documents for Sewer Connections The Consultant will provide professional land surveying and geotechnical engineering services to map existing features associated with the extension of sanitary sewer service to select properties to be annexed, The Consultant will conduct topographic and subsurface utility surveys along the route of necessary sanitary sewer system extensions to locate natural and man made features. The Consultant will utilize City Atlas sheets to identify existing utilities where possible. P:IAAA 1 OOO\OGILDERSLE8fBFINAl\CLEARWA TERANNEXA 1ION.DOC SEP 13 '99 03:41PM WADE TRIM e P. 8/11 e CLeA~WA~RANNexATIONPROPOSAL PLANNING TASKS FOR SEWER CONNECTIONS TasK Senior VP PIBnner 112 PE 3/4 PE 1\2 T ElCtmician Tala! TOlal $ 44.00 $ 27.00 S 36,00 $ 25,50 S 14.50 Haul'll LaDor s's x 2.96 ;0 1, Public InfOrmatiotl Program 16 16 4 24 60 S 704.00 $ 432.00 $ 144,00 $ S 348,00 $ 1.628,00 S 4.721,20 2, Enclave Evaluation 8 32 4 24 1'1 82 $ 352,00 $ 864,00 $ 144.00 $ 612,00 $ 203,00 ill 2.175,00 $ 6,307.50 3, Appl~tion$ InfOrn111lion 26 60 98 162 Ii 1,144,00 $ 1,820,00 $ $ $ 1,~92,00 $ 4,156.00 $ 12,052,40 4, PPC List 4 16 3 23 Ii 176,00 Ii 432.00 Ii $ Ii 4HO $ 651,50 $ 1,889.35 5. Meetings 127 43 76 82 328 $ 5.588,00 Ii $ 1.548,00 Ii 1.939,00 $ 1.189,00 S 1 0.263,00 $ 29.782.70 Totall; 875 $18.873.50 S 54.733.15 Dinlcl R8imb~r&ilbles Word PrOOO&5or 58 hours @ $6.00 $348,00 Micro Computer 8 hours @ $14.00 $112,00 CADD 17 hDllrs @ $1'l.00 $238,00 Fax 25 pages @ $0.55 $13.75 Photocopies 200 copies @ $0,10 $20.00 Blueprtnts 10 prints @ $0,96 $9,60 Color Photocopiaa 300 copies @ $2,00 $600.00 UyIars 10 sheets @ $9,00 $90,00 Film Processing 15 rol1.l; @ $9,00 $135.00 Travel 1200 miles @ $0,31 $372,00 Su bIOtal $1,938,35 TQlal Pf;nnin!l T~lI$ $ 56,671,50 SEP 13 '99 .. 03:41PM WADE TRIM e P. 10/11 e ,.. --- .....--- ,........\AI, ,...."...-. I-----~. --- I~R .. .. ~. . w...._.,____ -... ... II....'.. ,...."...., 1\,,,,.....,. "'...,..-....--..-"--- ---- .......,...... ._--, n. ~~ ~ ~. CIoIt:aI Hours local Hn .~,~.~,~ rldl _It., c.iolO - ........,.. -"._-... ~_...." .. ..- 125.00 114,GO 119,00 Sh.75 -........,.' ,.......,... " "_II..'.... ''-'-''' -'''''''~'- ~ .. 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Dr (') ere -" CD,< -'Me_Ieln..1e 09/1311 Q90 SEP 07 '99 06:56AM ADE TRIM Wade-Trim e P,1/6 ~#1 FAX Transmission Attention: Cindy Hardin, Assistant Planning Director Total Number of Pages Including This Page 6 Firm: City of ClealWater Planning and Development Services Department Fax No.: 727-562-4576 From: David B. Gildersleeve, Sr. V.P. Date: September 6, 1999 Re: Annexation of Enclaves - Draft Planning Scope of Services Job No.: AAA 100099 Comments: Cindy, could you give me a buzz when you receive this first draft. I have a few questions and need to verify some of the assumptions upon which the scope has been developed. Thanks! Engineering - Landscape Architecture - Planning - Sciences . Surveying ~.~ ~~ 4819 Memorial Highway - Suite 200 - Tampa, Fl. 33634 _ 613.882.6366 _ 688.499.9624 _ FAX; 813.864.5990 _ www.wadetrlm.com SEP 07 '99 06:56AM ADE TRIM e P.2/6 e Scope of Services for [IDOOill~rr ANNEXA nON OF ENCLA VES INTO THE CITY OF CLEARWA TER Prepared for: City of Clearwater Planning and Development Services Department 100 South Myrtle Avenue Clearwater, Florida 33756-5520 Prepared by: Wade-Trim, Inc. 4919 Memorial Highway, Suite 200 Tampa, Florida 33634 September 7, 1999 SEP 07 '99 06:56RM RDE TRIM e e fIDfKlm~IT Scope of Services ANNEXATION OF ENCLAVES INTO THE CITY OF CLEARWATER GENERAL PROJECT DESCRIPTION: The scope of services for this project includes: The involuntary annexation of approximately 146 parcels into the City of ClealWater following the approval of the Special Act entitled Chapter 98-484, Laws of Florida, (also known as House Bill 3851. Effective July 1, 1999. this Act allows the City of Clearwater to involuntarily annex enclaves of one acre or less in size under specific conditions. Of the 146 parcels identified by the City's Planning and Development Services and Engineering Production Departments, seven parcels are sufficiently small to likely prevent development. Therefore, the primary focus of the work to be perlormed by the Consultant will focus on the remaining 139 parcels. It is understood the Consultant will take an aggressive lead on behalf of the City in completing this assignment, recognizing the limited City staff available to work on this project. The scope of services. is divided into two primary activities: planning activities and engineering activities. Primary Consultant activities will include: Developing an interactive public information program explaining the annexation process, benefits, property owner obligations, and schedule, including the conduct of public meetings and preparation of notices and other information to be mailed to the affected property owners. Evaluating the identified enclaves regarding geography, similarity of extensions required~ ease/difficulty of construction, preferred design and construction schedules to accommodate annexations and the provision of needed sanitary sewer services. Evaluating whether the existing parcels previously identified by the City meet the special Act requirements regarding existing septic systems. Developing the process for connection to the City's system and permit requirements. P.3/6 m/l~ /tJ~ 1- SEP 07 '99 06:57AM ADE TRIM e P.4/6 [IDilliill~V e Completing the required Annexation Applications and preparing the required staff reports for submittal of the Community Development Board for review and approval. Preparing a list of qualified properties for submittal to the Pinellas Planning Council (PPC) for review and Pinellas County Commission for approval and attending the required PPC technical review committee meetings and regularly scheduled PPC and 80Ce meetings. Preparing and forwarding a complete package of City Commission approved annexations, including appropriate studies, reports, documentation and annexation ordinances. Preparing and forwarding the annexation package(s) to the Florida Department of Community Affairs (DCA) in Tallahassee. Providing design survey, geotecnical engineering, construction design plans and specifications, and bid documents for the phased construction improvements. .Providing bidding assistance and construction engineering and inspection services. PLANNING SERVICES 1.0 Develop Interactive Public Information Program The Consultant will meet with staff to discuss the preferred Public Information Program. The Consultant will formalize the desired interactive Public Information Program that explains the annexation process, benefits of being annexed into the City, property owner obligations, and schedule of annexation activities. The program will include the identification of public workshop format, public notice content and format, media program, and other appropriate public involvement activities and techniques. Deliverables: Public Information Program document. . 2.0 Evaluation of Enclaves to be Annexed The Consultant will review the 146 parcels identified by the City with respect to compliance with the provisions of Chapter 98.484, Laws of Florida. Particular attention will be given to geography, similarity of utility extensions required, special act requirements regarding existing septic systems, ease/difficulty of construction, preferred design and construction phasing schedules to accommodate the annexations. The Consultant will develop processes for evaluating septic tank compliance and connection to the City's sanitary sewer system including permit requirements, The Consultant will provide a recommended phasing program to accomplish grouped annexations. Deliverables: A list of qualified properties proposed for annexations that complies with the law identified by preferred "groupings" of phased annexations. The preferred process for evaluating septic tank compliance and connection of existing systems. A SEP 07 '99 06:57AM ADE TRIM e P,5/6 e [[)~[jj~u schedule of activities associated with the processing of the llgroupings" of phased annexations. 3.0 Preparation of Annexation Applications for Processing ~ The Consultant will prepare the Applications for Annexation req ed by the City of ClealWater for formal processing through the City's various rev' w entities. It is assumed the City, as the applicant, will comply with the revie criteria outlined in the as well as the City's internal review processes. The Consultant will prepare accompanying reports and commendations regarding the appropriateness of the proposed annexations, and th ecommended Comprehensive Plan Land Use Category and Zoning Classification f each parcel to be annexed. The Consultant will attend the Community Development Board meeting, it needed, to present the Applications for Annexation. Deliverables: Completed Applications for Annexation and accompanying staff reports. 4.0 Preparation of List of Qualified Properties for PPC and Pinellas BOCC Review The Consultant will prepare a list of qualified properties for submittal to the Pinellas Planning Council (PPC) and Pinellas County Board of County Commissioners for review and approval. The list will include appropriate graphic and support materials for review by County technical staffs, The listing will be prepared by "groupings" of annexations, Deliverables: A list of Qualified Properties 5.0 Preparation of Annexation Ordinances and Support Documentation for City Commission Meetings The Consultant will prepare required Annexation Ordinances and support documentation for the Commission Agenda Packages for the numerous properties to be annexed. It is envisioned this will be accomplished in groups of four or five separate agenda packages consistent with the schedule of annexations identttied in Task 2.0 above. 6.0 Annexation Process Meetings The Consultant will attend the following meetings necessary in the preparation and processing of five (5) groupings of annexations: · Project Kick-off Meeting with City Staff · Public Information Program Development - two meetings with staff · Evaluation of Enclaves - two meetings with staff .,) · Public Workshops - five in community ~/P/~/l:nf. - :~~: :~:.xatio:;::::~ ~= .::::::"" 6~N/?JfIR!t · City Commission Meetings - tHe r+I~QtiFlSl3 rills! Heading ;m~' fivo fficGting~ 3t:l,;ofld Rt:ac1iiig ______ SEP 07 '99 06:58AM ADE TRIM e [gJfIJfjJ~V ~/J1ls' · Pinel/as Planning Council- fivo TSG/:lt:li t~ff meetings · Doal d ur CUUllty Curl.1 I lissionel 5 - fivl:: BOCC meetmgs · Individual Meetings with Property Owners - ten estimated e P.6/6 i1~~1!~_ {tv/~!Ietttf) ENGINEERING SERVICES . . Hardin, Cyndi From: Sent: To: Baier, Richard Wednesday, September 15, 1999 10:07 PM Simmons, Margie; Asmar, John; Wilson, Tina; Arasteh, Mahshid; Stone, Ralph; Quillen, Michael; Bush, Keith Hardin, Cyndi RE: Enclave Annexation Consultant CC Item Cc: Subject: I am okay with this as this work will lay the foundation to expand the water and sewer system and will be a necessary precursor to the design.....R -----Original Message----- From: Simmons, Margie Sent: Monday, September 13, 1999 1 :49 PM To: Asmar, John; Baier, Richard; Wilson, Tina; Arasteh, Mahshid; Stone, Ralph; Quillen, Michael; Bush, Keith Cc: Hardin, Cyndi Subject: RE: Enclave Annexation Consultant CC Item Keith has supplied a code which is a Water and Sewer code. I have a question as to whether or not all of this planning contract with Wade Trim is related to Water and Sewer, or whether some of it should be charged to a code related to planning. I talked with Cyndi about my concerns, She said that she didn't think there was any General Fund money budgeted. She was prepared the agenda item using the Water and Sewer code, but if some of the contract related to annexation planning, I was concerned that we not just charge it all to Water and Sewer unless we can justify it. Any comments? -----Original Message----- From: Hardin, Cyndi Sent: Sunday, September 12, 1999 6:53 PM To: Simmons, Margie Subject: RE: Enclave Annexation Consultant CC Item Margie-thanks for your comments. I am a little unclear on what the funding source should be- my understanding is that there is no money available now and that we will internally borrow until bond funds are available, No, this is not a project and is not in the CIP since it is a new project. I am not sure why Public Works did not include this in the current year budget. I will give you a call on Monday morning to discuss further, Thanks again, -----Original Message----- From: Simmons, Margie Sent: Thursday, September 09, 1999 5:36 PM To: Hardin, Cyndi; Baier, Richard; Asmar, John; Arasteh, Mahshid; Stone, Ralph; Quillen, Michael Cc: Wilson, Tina; McKibben, George; Schrader, Leo; Bush, Keith Subject: RE: Enclave Annexation Consultant CC Item Cyndie · Subject/Recommendation - should say something like" approve contract to Wade-Trim to provide ..... in the amount of $xxxxxxx, · An appropriation code should be selected that has money available - if there isn't one, then funding should be identified and a statement such as "and approve funding to be transferred from xxx-xxxxx- xxxxx-xxx-xxx as a first quarter budget amendment. · Is there a project established for this? · Funding source should not be bond funds since the commission has not yet approved a bond. · Is there a project established for this? If not, why? The 5 year capital improvement plan was established long ago. If not to be paid for from a project, where is the budget for this - our next years budget is in the process of being approved and it should have been anticipated. · Should I assume that this is to be paid from Water and Sewer sources. Rich should provide you with the code and should sign off on the agenda item. · It should be clear in the agenda item that it is expected that the utility extensions will cost approximately xxx and that it will be included in the rate study and will be funded from bond 1 . proceeds, Don't include costs for bond in last paragraph . . See me on Monday, -----Original Message----- From: Hardin, Cyndi Sent: Wednesday, September 08,19998:20 PM To: Baier, Richard; Asmar, John; Arasteh, Mahshid; Stone, Ralph; Simmons, Margie; Quillen, Michael Subject: Enclave Annexation Consultant CC Item Attached for your review is the City Commission agenda item for the selection of Wade-Trim to do the Enclave Annexation program, I would appreciate if each of you would review and comment to me on your respective areas. As you know, Mike has scheduled this item along with the Enclave program update for the Oct. 7 agenda which means the item is due to Cyndie G on Monday, Sept. 13. Therefore I must have your comments no later than 10 am on Monday so that I can make the corrections and get signatures, If I do not receive comments from you, I will assume that you are in agreement with the item as written. In particular, Rich and Mahshid, I need the revenue sources and codes from you to add to the agenda item. I understand from my conversation with Dave Gildersleeve, Wade Trim, that he will have a firm cost estimate for us on Monday morning so that I can fill in that amount. I am in agreement with Dave on the Scope for Planning. Rich, Mahshid and Mike, please also confirm to me that you are in agreement with the Scope for Engineering. Thank you all for your help on this complex project. << File: CC cover re enclave consultant.doc >> 2 . . Hardin, Cyndi From: Sent: To: Bush, Keith Monday, September 13, 19992:17 PM Simmons, Margie; Asmar, John; Baier, Richard; Wilson, Tina; Arasteh, Mahshid; Stone, Ralph; Quillen, Michael Hardin, Cyndi RE: Enclave Annexation Consultant CC Item Cc: Subject: This should be looked at more closely since the upside of this includes increases in property tax revenue to the Gen. Fd. Please change the funding code. This is more in line with System expansion and the Wade Trim water & sewer related costs should be charged to 315-96630-561300-535-000. There is sufficient Sewer Tap revenues in this project to pay Water & Sewer's portion of the Wade Trim costs. -----Original Message----- From: Simmons, Margie Sent: Monday, September 13, 1999 1 :49 PM To: Asmar, John; Baier, Richard; Wilson, Tina; Arasteh, Mahshid; Stone, Ralph; Quillen, Michael; Bush, Keith Cc: Hardin, Cyndi Subject: RE: Enclave Annexation Consultant CC Item Keith has supplied a code which is a Water and Sewer code. I have a question as to whether or not all of this planning contract with Wade Trim is related to Water and Sewer, or whether some of it should be charged to a code related to planning. I talked with Cyndi about my concerns. She said that she didn't think there was any General Fund money budgeted. She was prepared the agenda item uSing the Water and Sewer code, but if some of the contract related to annexation planning, I was concerned that we not just charge it all to Water and Sewer unless we can justify it. Any comments? -----Original Message----- From: Hardin, Cyndi Sent: Sunday, September 12, 1999 6:53 PM To: Simmons, Margie Subject: RE: Enclave Annexation Consultant CC Item Margie-thanks for your comments. I am a little unclear on what the funding source should be- my understanding is that there is no money available now and that we will internally borrow until bond funds are available. No, this is not a project and is not in the CIP since it is a new project. I am not sure why Public Works did not include this in the current year budget. I will give you a call on Monday morning to discuss further. Thanks again. -----Original Message----- From: Simmons, Margie Sent: Thursday, September 09, 1999 5:36 PM To: Hardin, Cyndi; Baier, Richard; Asmar, John; Arasteh, Mahshid; Stone, Ralph; Quillen, Michael Cc: Wilson, Tina; McKibben, George; Schrader, Leo; Bush, Keith Subject: RE: Enclave Annexation Consultant CC Item Cyndie · SubjecURecommendation - should say something like" approve contract to Wade-Trim to provide ..,.. in the amount of $xxxxxxx, · An appropriation code should be selected that has money available - if there isn't one, then funding should be identified and a statement such as "and approve funding to be transferred from xxx-xxxxx- xxxxx-xxx-xxx as a first quarter budget amendment. · Is there a project established for this? · Funding source should not be bond funds since the commission has not yet approved a bond. · Is there a project established for this? If not, why? The 5 year capital improvement plan was established long ago. If not to be paid for from a project, where is the budget for this - our next years budget is in the process of being approved and it should have been anticipated. · Should I assume that this is to be paid from Water and Sewer sources, Rich should provide you with 1 the code and Sh. sign off on the agenda item. . · It should be clear in the agenda item that it is expected that the utility extensions will cost approximately xxx and that it will be included in the rate study and will be funded from bond proceeds. · Don't include costs for bond in last paragraph See me on Monday, -----Original Message----- From: Hardin, Cyndi Sent: Wednesday, September 08, 19998:20 PM To: Baier, Richard; Asmar, John; Arasteh, Mahshid; Stone, Ralph; Simmons, Margie; Quillen, Michael Subject: Enclave Annexation Consultant CC Item Attached for your review is the City Commission agenda item for the selection of Wade-Trim to do the Enclave Annexation program. I would appreciate if each of you would review and comment to me on your respective areas. As you know, Mike has scheduled this item along with the Enclave program update for the Oct. 7 agenda which means the item is due to Cyndie G on Monday, Sept. 13. Therefore I must have your comments no later than 10 am on Monday so that I can make the corrections and get signatures. If I do not receive comments from you, I will assume that you are in agreement with the item as written. In particular, Rich and Mahshid, I need the revenue sources and codes from you to add to the agenda item. I understand from my conversation with Dave Gildersleeve, Wade Trim, that he will have a firm cost estimate for us on Monday morning so that I can fill in that amount. I am in agreement with Dave on the Scope for Planning. Rich, Mahshid and Mike, please also confirm to me that you are in agreement with the Scope for Engineering. Thank you all for your help on this complex project. << File: CC cover re enclave consultant.doc >> 2 . . Hardin, Cyndi From: Sent: To: Cc: Bush, Keith Monday, September 13, 1999 9:27 AM Hardin, Cyndi Baier, Richard; Becotte, Kevin; Simmons, Margie; Arasteh, Mahshid; Asmar, John; Stone, Ralph; Quillen, Michael; Wilson, Tina RE: Funding for Enclave Annexation CC Item Subject: Funding source is Sanitary Sewer R&R project code 315-966665-561300-535-000 for Wade Trim to provide engineering and planning services. Sufficient revenue is available in the project to fund this agenda item. -----Original Message----- From: Hardin, Cyndi Sent: Sunday, September 12,19997:22 PM To: Bush, Keith Cc: Baier, Richard; Becotte, Kevin; Simmons, Margie; Arasteh, Mahshid; Asmar, John; Stone, Ralph; Quillen, Michael; Wilson, Tina Subject: RE: Funding for Enclave Annexation CC Item Whatever the funding source that you all feel is correct is fine but I need your answer no later than Monday, Sept 13 at 10 am so I can finalize the agenda item. Thanks. -----Original Message----- From: Bush, Keith Sent: Friday, September 10, 1999 1 :53 PM To: Hardin, Cyndi Cc: Baier, Richard; Becotte, Kevin; Simmons, Margie; Arasteh, Mahshid; Asmar, John; Stone, Ralph; Quillen, Michael; Wilson, Tina Subject: Funding for Enclave Annexation CC Item Given the time constraints for completing this and the preliminary cost estimates we should not tie this to a bond issue but pay for this out of existing available revenues. Let me work with Kevin Becotte and Margie Simmons to determine revenue types & sources to fund this, Keith Bush Phone: 727-562-4716 Fax: 727-562-4755 kbush@c/earwater-flcom 1 . . Hardin, Cyndi From: Sent: To: Arasteh, Mahshid Friday, September 10, 1999 5:27 PM Hardin, Cyndi; Baier, Richard; Asmar, John; Simmons, Margie; Bahnick, Glen; Stone, Ralph; Bush, Keith FW: Enclave Annexation Consultant CC Item Subject: Cyndi, pis see me for the markups to the agenda item. Thanks to Keith and his search for solutions - (the extra two weeks gave him an opportunity to look into this in detail.) : 96665 San Swr R&R could be used as the code and the requirement for bond cost $s towards cost of borrowing is lifted, Wade- Trim will forward the final planning and Engg. fees, Schedule, and man-hrs to us by Mon morning. Total cost of Engg. Approx..$150,000.00, Total Const. Cost. Approx....$1,1 M Please meet with me Mon morning as soon as you are back. Thanks MA -----Original Message----- From: Hardin, Cyndi Sent: Wednesday, September 08, 1999 8:20 PM To: Baier, Richard; Asmar, John; Arasteh, Mahshid; Stone, Ralph; Simmons, Margie; Quillen, Michael Subject: Enclave Annexation Consultant CC Item Attached for your review is the City Commission agenda item for the selection of Wade-Trim to do the Enclave Annexation program. I would appreciate if each of you would review and comment to me on your respective areas. As you know, Mike has scheduled this item along with the Enclave program update for the Oct. 7 agenda which means the item is due to Cyndie G on Monday, Sept. 13. Therefore I must have your comments no later than 10 am on Monday so that I can make the corrections and get signatures. If I do not receive comments from you, I will assume that you are in agreement with the item as written. In particular, Rich and Mahshid, I need the revenue sources and codes from you to add to the agenda item. I understand from my conversation with Dave Gildersleeve, Wade Trim, that he will have a firm cost estimate for us on Monday morning so that I can fill in that amount. I am in agreement with Dave on the Scope for Planning. Rich, Mahshid and Mike, please also confirm to me that you are in agreement with the Scope for Engineering. Thank you all for your help on this complex project. &h 'E2J CC cover re enclave oonsullanl.. , Hardin, Cyndi e e From: Sent: To: Subject: Arasteh, Mahshid Friday, September 03, 1999 5:00 PM Hardin, Cyndi; Quillen, Michael FW: Enclave Annexation costs Mike, pis set up an internal meeting on Tuesday as we discussed to review the info Cyndi needs. Thanks MA -----Original Message----- From: Hardin, Cyndi Sent: Wednesday, September 01, 1999 2:35 PM To: Baier, Richard; Arasteh, Mahshid Cc: Asmar, John; Stone, Ralph Subject: Enclave Annexation costs Rich, as we discussed today, please provide me with a memo or e-mail stating the revenue source and codes and bonding cost if any that will pay for the utility design and construction costs associated with the enclave annexation item. As Mahshid and I agreed today, I will prepare the agenda item but I need this info no later than Tuesday, Sept. 7 at noon so I can complete the agenda item. thanks. 1 . e '111'1 . .;a7JJltIpe - ~ /h Md/o/~ adri~ ~/1'?~ kndtIL- wi )/vJY( )?~ ~jJ /hd?bj/~ ~ ~mt:W.m~f" ---~~ . e Hardin, Cyndi From: Sent: To: Cc: Subject: Hardin, Cyndi Wednesday, September 01, 1999 2:35 PM Baier, Richard; Arasteh, Mahshid Asmar, John; Stone, Ralph Enclave Annexation costs Rich, as we discussed today, please provide me with a memo or e-mail stating the revenue source and codes and bonding cost if any that will pay for the utility design and construction costs associated with the enclave annexation item. As Mahshid and I agreed today, I will prepare the agenda item but I need this info no later than Tuesday, Sept. 7 at noon so I can complete the agenda item. thanks. e e 8./tJ.Qq f;;;~h~t7dt o/IL{~ / /J.(4/!~ j;(, rout/b;r / (#!If /~- #:l::t6 ~~-/;~ ~c6 ft I/V/Jrtlk ~7fi:nt ?I'~ ID ~ /;-fJtJt~ #flwzif/~ ~CI-h~~~ ~~ Ut-w- /l7I~ J/UlM ~ ~ ---Mh U ~ ~P8' ~~ ~a&~ur/~~'Pd~~-- }1Jila?? 4da h ~'--~d:, frio ~ u/tPtJJj~ :#dt()d)-~ ~~ (I#m~ ~//?) ~/?- ~~~-~~~/A:h.6 Hardin, Cyndi ... .... e e From: Sent: To: Cc: Subject: Arasteh, Mahshid Monday, August 16,19998:39 AM Hardin, Cyndi; Richter, John Quillen, Michael RE: Enclave Annexation Commission Item John, pis, add the durations. Thanks Cyndi. MA From: Sent: To: Cc: Subject: Hardin, Cyndi Friday, August 13, 1999 4:22 PM Asmar, John; Stone, Ralph; Richter, John; Quillen, Michael; Miller, Tom; Arasteh, Mahshid Baier, Richard RE: Enclave Annexation Commission Item Mahshid, the task duration for the planning tasks is as follows. Task 3-to prepare the public info program-3 weeks; to implement the program (and let owners know) will be run simultaneously with the design and construction of the extensions, Task 6- to process the enclaves will be dependent on the phasing of the project to be determined in task 1, I don't think that I can be more specific since the planning tasks run concurrent with each phase of the extension design and construction. Please let me know if we need to talk further, Thanks. From: Sent: To: Cc: Subject: Arasteh, Mahshid Thursday, August 12, 1999 6:36 PM Asmar, John; Stone, Ralph; Hardin, Cyndi; Richter, John; Quillen, Michael; Miller, Tom Baier, Richard RE: Enclave Annexation Commission Item Cyndi, as of Wed, I have received your recommended task list as we had requested. John is preparing a Gant Chart including Eng. tasks.Please provide us with your recommended task duration time for planning tasks, since it was not included in your E-Mail. Mike is setting up meetings with Wade -Trim and TBE so each can provide us with two separate work orders one for planning and one for Eng, We will let you know of the meeting time so you can talk about the planning side, As I mentioned earlier, Schedule and Budget issues need to be resolved before we can go any further with this project. In order to resolve budget issues the scope of the project needs to be defined. Thanks MA Next week's meetings with consulting firms will further define the scope. Mahshid From: Hardin, Cyndi Sent: Monday, August 09, 19997:19 PM To: Asmar, John; Stone, Ralph; Arasteh, Mahshid Subject: Enclave Annexation Commission Item At the Planning and Engineering departments meeting last week, we decided that additional information was needed prior to finalizing the commission item re enclave annexation. I will prepare a schedule with the major tasks and send it for review by Engineering no later than Tuesday, Aug. 10, Engineering will evaluate the schedule and develop a general estimate of the consultant's design fees, reconfirm the construction costs (previously estimated by Public Works @ $ 950,000) and confirm the source of funds for the project (design and construction). Page 1 ...... .. e e We further agreed that this agenda item will be prepared and scheduled for the Sept. 13 Commission work session, Mahshid, please note that PDS's agenda item process means that I prepare the item for John and Ralph's review on Monday, Aug.16 (item due to the Clerk on Monday, Aug 23). I appreciate your cooperation in this- any major comments you have on the memorandum will be needed from you by close of business Friday,Aug 13 so I can revise the memorandum and provide to John and Ralph on Monday. Thanks as always for your help. Page 2 . . Hardin, Cyndi From: Sent: To: Subject: Hardin, Cyndi Tuesday, August 10, 1999 6:59 PM Arasteh, Mahshid; Stone, Ralph; Asmar, John; Udoh, Etim Enclave Annexation Schedule Here is the suggested scope for the enclave annexation program. Please note that this includes the major tasks to give us an idea for planning purposes. I have also assumed that the consultant selected will be one with both engineering and planning expertise and will do the vast majority of the work (as opposed to city staff), Prior to developing the scope for the consultant, both Planning and Engineering should revisit which exact tasks can be done in house, Each major task is also identified as either a planning or engineering lead task. 1, Evaluate the enclaves re geography, similarity of extension required, easel difficulty in construction and any other similarities or differences which will influence the schedule, Determine the phasing of the design and construction. (Engineering) 2. Evaluate whether and how many existing homes meet the special act requirement re existing septic tank system, Determine the City's process for connection for existing systems, ie. whether permit is required. (Engineering) 3. Develop a public information program explaining the annexation process, the benefits of annexing and the property owner's obligations. Determine the appropriate method(s) of letting property owners know about the annexation program and schedule. Hold the appropriate public meetings and send letters to affected property owners. (Planning) 4, Design each phase of sewer extension. (Engineering) 5. Build the utility extension, (Engineering) 6. Process the enclaves in groups to formally annex the properties into the City (review by Community Development Board and approval by City Commission). Coordinate the annexation approval with the construction of the extensions, (Planning) I hope this identifies the major tasks in the process. Please give me a call if you wish to discuss this project. Thanks for your help, Page 1 . . Hardin, Cyndi From: Sent: To: Subject: Hardin, Cyndi Monday, August 09, 1999 7:19 PM Asmar, John; Stone, Ralph; Arasteh, Mahshid Enclave Annexation Commission Item At the Planning and Engineering departments meeting last week, we decided that additional information was needed prior to finalizing the commission item re enclave annexation. I will prepare a schedule with the major tasks and send it for review by Engineering no later than Tuesday, Aug, 10. Engineering will evaluate the schedule and develop a general estimate of the consultant's design fees, reconfirm the construction costs (previously estimated by Public Works @ $ 950,000) and confirm the source of funds for the project (design and construction) , We further agreed that this agenda item will be prepared and scheduled for the Sept. 13 Commission work session. Mahshid, please note that PDS's agenda item process means that I prepare the item for John and Ralph's review on Monday, Aug.16 (item due to the Clerk on Monday, Aug 23). I appreciate your cooperation in this- any major comments you have on the memorandum will be needed from you by close of business Friday,Aug 13 so I can revise the memorandum and provide to John and Ralph on Monday. Thanks as always for your help. Page 1 . ~ '1""""'" /lKIvPl ... . ....... ... . ........ ... . .. ........ ... .. . ......... 0)( :(\) ':')::::\{, ... ....... . . . "0 ...... . . .... ....... .... ... ....... . . .... ....... . ... ........ . ......,.1"""""", ,1..,1""" rwater >-:':{: :,)):,: ,::)}:' : .... ..... . ... ..... ... . . ... ..... .. . . . .... .. . . I- .:::::::::::.:...../:....;.::;::.....::::::. u Interoffice Correspondence Sheet TO: MICHAEL ROBERTO, CITY MANAGER FROM: JOHN ASMAR, ADMINISTRATOR PLANNING & DEVELOPMENT SERVICES ADMINISTRATION cc: RICHARD BAIER, ADMINISTRATOR PUBLIC WORKS ADMINISTRATION MAHSHID ARASTEH, DIRECTOR, ENGINEERING RALPH STONE, DIRECTOR, PLANNING DEPARTMENT RE: ENCLAVE ANNEXATION PROGRAM DATE: AUGUST 6, 1999 During the 1998 legislative session, the Florida Legislature approved a special act to address some of the enclave issues in Pinellas County. The Special Act entitled Chapter 98-484 applies only to Pinellas County and allows for involuntary annexations under certain circumstances and only from July 1, 1999 to June 30,2001. Involuntary annexations may be permitted of some or all enclaves which existed as of July 1, 1999 provided that each enclave is less than one acre in size and is bounded on all sides by the same municipality. The Public Works Administration had reviewed the existing enclaves within Clearwater and identified 139 enclaves that meet the requirements of the Special Act. These 139 enclaves are distributed throughout the City geographically and tend to be single family parcels; seventeen enclaves are developed with a nonresidential use and one enclave is a duplex. The Special Act established several obligations that a municipality must meet should it involuntarily annex some or all of the enclaves as analyzed below, · The city must have a defined planning area in accordance with the Florida Statutes. Clearwater meets this requirement through its planning area adopted pursuant to an interlocal agreement with Pinellas County in 1992. · The city must be able to timely serve the enclaves with urban services, For the Clearwater enclaves, only sewer service is lacking; potable water service is currently provided to each enclave either by Clearwater or Pinellas County, The analysis prepared by the Public Works Department indicates that Clearwater can timely serve the enclaves with sewer service. A majority of94 of the 139 enclaves have sewer lines existing immediately adjacent to the property and can easily be provided with service. For the remaining 45 enclaves, sewer extensions will be required. . The city must I for the construction costs to extend ules to the enclaves. City Attorney Pam Akin has determined that construction costs must include the sewer impact fee for all existing structures, The Public Works Department evaluated the costs to extend sewer service to all 139 enclaves and the costs include design of the extension, the actual construction costs, the sewer impact fees for existing structures ($900 per single family home), and any outstanding assessment fees for previous extensions, The total cost to extend sewer service to all 139 enclaves is estimated at $994,584, The Planning Department prepared a fiscal analysis (Memorandum dated June 3, 1999 attached) comparing the financial benefits with the costs associated with annexing the enclaves, We have estimated new revenues in three sources if the enclaves are annexed as follows: · the estimated new ad valorem taxes to be realized = $ 54,520; · the estimated new franchise fees paid by private utilities for the ability to operate within the City = $ 22,444; and · the estimated new utility fees collected against the gross sales of electricity, natural gas, liquid propane, water, fuel oil and telecommunications = $44,540. The total of new revenues estimated to be received by the City if all 139 enclaves are annexed is $121,504 per year, Based on this revenue estimate, the City can recover its utility extension costs in approximately eight years, This payback schedule is a reasonable one when also considering the intangible benefits of annexing the enclaves which include the improved ability of the City to plan for its entire planning area; improved groundwater quality through gradual elimination of septic tanks; improved and more cost effective delivery of city services including public safety services and code enforcement; and increased neighborhood cohesiveness, An additional intangible benefit of annexing the enclaves is to demonstrate success in this limited involuntary annexation program. For more than twenty years, there has not been any ability to address the extensive enclave problem in Clearwater, Upon effective completion of this annexation program, the City will be positioned to pursue additional initiatives to address the remaining enclave issues, The Planning and Development Services Administration recommends that the enclave annexation program be immediately initiated and seriously pursued, To implement this program, we recommend that an engineering/planning firm be hired to design the utility extensions, develop a schedule for annexation, develop a public information program to inform the enclave property owners and coordinate the timing of the extensions with actual effective date of the property's annexation. The Planning Department will support the selected firm through the annexation public hearing process with the Community Development Board and the City Commission, The hiring of an outside firm to coordinate the annexation program is appropriate for this short-term specialized program in which the coordination of utility extension with the effective date of annexation is critical both from a practical and public relations point of view. Current staff is not available to perform this program without impacting existing work priorities, The City currently has five engineering firms who have been pre-qualified for City work and are under a master contract. Planning and Development Services Administration recommends that we evaluate and select one of the five pre-approved firms for their ability to perform the assignment in accordance with our scope and schedule. The existing master contract allows the City to select the most qmled firm and begin work in a timely fain recognizing the limited time to complete this project. The costs for the design and planning of the project can be paid out of the Sewer Trust Fund. I would like to update the City Commission on our plan regarding enclave annexation and suggest the August 30, 1999 work session. Please let me know if you need any additional information. Thank you. Attachments: Memorandum from Cyndi Hardin dated June 3, 1999 Enclave Utility Extension Cost Analysis, prepared by Public Works . . ~;f,tJq . tr------ ~tza Jfrtt U/14r -f- #;~- b7/~ , Pok-/kacJ}ur- tatV a dPlr Ui'e /~+- _ If an Utdmr -' Ify~ 8J ~h/ 1fW IJ?~ /tJ j;J~tJt?C7g #tb fjP;JtJJ! ~ (1::lffJ1~~ ~ ~~/ ..bU?nlJJJ - ~//fl ~ -1-.. ~-~-~~/V kl6- ~m . ~Tv, J ~'I/17Y/ #b/6 ~ ~WG Vd/h/~hhr /4n~Ntf t%o/tl'~~hC'k U5-~1v · M~~~ kt ~ /)~ /~!Jh -- ~ k:#upt%~ /h .trr ~~ - ~~~ - #k~- (3{J>>/ac:r!'t:rY ~ ~ ~~;!>> ~MJ - ~~~ :i) 1htt-~1hiY );~,k l ar :taI/ ~hloltO~ . . e?-~ )ZfU/o ~~M tfhl.~~ .;o~~~h#m?~ u ~~/hJJt ~~ ~~~/~ kiMbllJ 1M M/ /UrJ;I~c:J -aJa-o thJ:1-- Itm74 ~ //7JJ- 1/I.W - tf-~/~ 877& 4~~ 1V~ InJJI<-. ~--~~ ~ ~./1;$' I~M# W. ~ tiP- p#- ~m{y, ~lirt ~. J',- -~~ - /0 de/Jt CP/; ~tJ.-~~/h ~~~9~/ta<f 1iattL6' /)~~----~ Mtti~~.?;7~ kC/>>P~~ fO~~ r:- - . . 6'~ .11 (j)M/J ft;1l#i---~~ /~wct /1J;;;tUt/ u/ j}Jf/?)/t///~ ~~ ---==t~~//~d ~. 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