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04/28/2025Monday, April 28, 2025 1:30 PM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Council Work Session Work Session Agenda April 28, 2025Council Work Session Work Session Agenda 1. Call to Order 2. Finance Annual Comprehensive Financial Report for Fiscal Year 2024. (WSO)2.1 3. Parks and Recreation Approve a Contract for the Purchase of 1.2 acres of real property located at 2998 Lake Vista Drive Clearwater, FL 33759 as recorded in County O.R. Book 22911 Page 2161 therein the Public Records of Pinellas County, FL (Parcel Identification Number 08-29-16-00000-410-0100) by the City of Clearwater Parks and Recreation Department from Rachael Anne Brinson at the purchase price of $450,000.00 plus anticipated closing costs of up to $3,500 yielding a total expenditure not to exceed $453,500.00 and authorize the appropriate officials to execute same. (consent) 3.1 Authorize Parks and Recreation Department staff to request an amendment to the approved Florida Recreation Development Assistance Program (FRDAP) project grant agreement removing the dock from the project and requesting that the funds be used to widen the sidewalk along the west side of Edgewater Drive as part of the renovations and improvements of Edgewater Drive Park, 1923 Edgewater Drive and authorize the appropriate officials to execute same. (consent) 3.2 4. Public Works Approve a proposal from Construction Manager at Risk (CMAR) J. Kokolakis of Tarpon Springs, Fl., for Harbor Marina - North and South Basins - Temporary Chaining (23-0030-MA) in the amount of $133,253, pursuant to Request for Qualifications (RFQ) 51-24, and authorize the appropriate officials to execute same. (consent). 4.1 Approve FDOT Construction Agreement (2024-C-799-00018) for construction of sidewalk and Right-of-Way (ROW) improvements in FDOT ROW for the New City Hall project (22-0019-EN) and authorize the appropriate officials to execute same. (consent) 4.2 Authorize Purchase Orders to BOS Tampa to provide furniture for the New City Hall (22-0019-EN) and MSB Renovations (23-0035-EN) projects in the not to exceed amount of $2,300,000.00 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback. and 2.563(1)(d), Non-competitive purchase (impractical), and authorize the appropriate officials to execute same. (consent) 4.3 Page 2 City of Clearwater Printed on 4/22/2025 April 28, 2025Council Work Session Work Session Agenda Approve the Department of the Army Consent to Easement to Use Corps of Engineers Right-Of-Way for the Beach Marina Replacement and authorize the appropriate officials to execute same. (consent) 4.4 5. General Services Declare list of vehicles and equipment surplus and authorize disposal through auction pursuant to Clearwater Code of Ordinances Section 2.623(6) and (8) and authorize the appropriate officials to execute same. (consent) 5.1 Ratify and confirm an increase of $100,000 and an additional $225,000 to purchase order with WEX Bank of Portland, ME for fleet fuel card services in a cumulative not-to-exceed amount of $325,000.00 bringing the total amount to $1,059,800.00 for initial term ending December 31, 2025, pursuant to Clearwater Code of Ordinance Section 2.563(1)(c) Piggyback purchasing. (consent) 5.2 6. City Clerk Schedule a special work session on Wednesday, August 6, 2025 at 10:00 a.m. and special council meetings on Wednesday, September 3, 2025 at 6:00 p.m. and Wednesday, September 17, 2025 at 6:00 p.m. 6.1 Reappoint Kevin Laughlin to the Marine Advisory Board with a term expiring March 31, 2029 and appoint an individual with a term expiring April 28, 2029. 6.2 7. City Manager Verbal Reports 8. City Attorney Verbal Reports 9. New Business (items not on the agenda may be brought up asking they be scheduled for subsequent meetings or work sessions in accordance with Rule 1, Paragraph 2). 10. Closing Comments by Mayor 11. Adjourn Page 3 City of Clearwater Printed on 4/22/2025 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0339 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Finance Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Annual Comprehensive Financial Report for Fiscal Year 2024. (WSO) SUMMARY: Presentation of fiscal year 2024 Annual Comprehensive Financial Report by external auditors. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: 1.1 - Provide evidence-based measurement tools to continually guide municipal performance and promote accountable governance. Page 1 City of Clearwater Printed on 4/22/2025 CITY OF CLEARWATER, FLORIDA ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2024 This year’s budget cover commemorates the extensive design, construction and opening of Coachman Park. This multi-year project set out to connect the waterfront bluff and downtown, elevating Clearwater’s recreation and cultural offerings. The development of the park was a collaborative effort involving all city departments and valued resident input. Coachman Park, spanning 19 acres, boasts a 4,000-seat music venue, giant playground, splash pad, dockmaster amenity building, scenic viewing areas and wide pedestrian walkways. This destination park is a testament to Clearwater’s commitment to enrich community well-being and provide public green spaces.ON THE COVER Bruce Rector Mayor David Allbritton Ryan Cotton Mike Mannino Lina Teixeira Councilmember Councilmember Councilmember Councilmember Jennifer Poirrier City Manager Brian Jay Ravins Finance Director Prepared by: City of Clearwater Finance Department City of Clearwater, Florida Annual Comprehensive Financial Report for Fiscal Year Ended September 30, 2024 i ii City of Clearwater, Florida Annual Comprehensive Financial Report For the Fiscal Year Ended September 30, 2024 TABLE OF CONTENTS INTRODUCTORY SECTION: Title Page and List of Elected and Appointed Officials .......................................................................................... i Letter of Transmittal ............................................................................................................................................... v Certificate of Achievement for Excellence in Financial Reporting ....................................................................... ix Organizational Chart .............................................................................................................................................. x FINANCIAL SECTION: Independent Auditor’s Report ................................................................................................................................ 1 Management’s Discussion and Analysis ............................................................................................................... 5 Basic Financial Statements: Government-wide Financial Statements: Statement of Net Position ........................................................................................................................... 22 Statement of Activities ................................................................................................................................ 23 Fund Financial Statements: Balance Sheet – Governmental Funds ..................................................................................................... 24 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position ............ 25 Statement of Revenues, Expenditures, and Changes in Fund Balances - Governmental Funds ......... 26 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities .......................................................................... 27 Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual – General Fund ...................................................................................................... 28 Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual – Special Development Fund ................................................................................. 29 Statement of Net Position – Proprietary Funds ........................................................................................ 30 Statement of Revenues, Expenses, and Changes in Net Position – Proprietary Funds ........................ 34 Statement of Cash Flows – Proprietary Funds ......................................................................................... 38 Statement of Fiduciary Net Position – Fiduciary Funds ........................................................................... 42 Statement of Changes in Fiduciary Net Position - Fiduciary Funds ........................................................ 43 Notes to the Basic Financial Statements ...................................................................................................... 44 Required Supplemental Information -–Pension Trust Funds ........................................................................... 115 Required Supplemental Information – Other Postemployment Benefits ......................................................... 121 Combining and Individual Fund Statements and Schedules Combining Balance Sheet – Nonmajor Governmental Funds ................................................................... 126 Combining Statement of Revenues, Expenditures and Changes in Fund Balances - Nonmajor Governmental Funds ............................................................................................................... 128 Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – Downtown Community Redevelopment Agency Fund ......................................... 130 Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – North Greenwood Community Redevelopment Agency Fund. ............................ 131 Schedule of Revenues, Expenditures, and Changes in Fund Balance – Budget and Actual – Downtown Development Board Fund .................................................................... 132 Combining Statement of Net Position – Nonmajor Enterprise Funds .......................................................... 134 Combining Statement of Revenues, Expenses, and Changes in Net Position - Nonmajor Enterprise Funds...................................................................................................................... 135 Combining Statement of Cash Flows – Nonmajor Enterprise Funds ........................................................ 136 Combining Statement of Net Position – Internal Service Funds ................................................................ 140 Combining Statement of Revenues, Expenses, and Changes in Net Position – Internal Service Funds .......................................................................................................................... 141 Combining Statement of Cash Flows – Internal Service Funds ................................................................ 142 Combining Statement of Fiduciary Net Position – Fiduciary Funds........................................................... 146 Combining Statement of Changes in Fiduciary Net Position – Fiduciary Funds ....................................... 147 iii City of Clearwater, Florida Annual Comprehensive Financial Report For the Fiscal Year Ended September 30, 2024 TABLE OF CONTENTS (Continued) STATISTICAL SECTION: Introduction ............................................................................................................................................ 149 Schedule 1 Net Position by Component .................................................................................................................. 151 Schedule 2 Changes in Net Position ....................................................................................................................... 152 Schedule 2a Program Revenues by Function/Program............................................................................................ 155 Schedule 3 Fund Balances of Governmental Funds .............................................................................................. 156 Schedule 4 Changes in Fund Balances of Governmental Funds ........................................................................... 157 Schedule 5 Assessed Value and Estimated Actual Value of Taxable Property ................................................... 158 Schedule 6 Direct and Overlapping Property Tax Rates ........................................................................................ 159 Schedule 7 Property Tax Levies and Collections .................................................................................................... 160 Schedule 8a Principal Real Property Taxpayers ....................................................................................................... 161 Schedule 8b Principal Personal Property Taxpayers ................................................................................................ 162 Schedule 9 Ratios of Outstanding Debt by Type .................................................................................................... 163 Schedule 10 Ratios of General Bonded Debt Outstanding ...................................................................................... 164 Schedule 11 Direct and Overlapping Governmental Activities Debt ........................................................................ 165 Schedule 12 Legal Debt Margin Information ............................................................................................................. 166 Schedule 13 Pledged-Revenue Coverage ................................................................................................................ 167 Schedule 14 Demographic and Economic Statistics ................................................................................................. 169 Schedule 15 Principal Employers .............................................................................................................................. 170 Schedule 16 Full-time Equivalent City Government Employees by Function/Program ........................................... 171 Schedule 17 Operating Indicators by Function/Program .......................................................................................... 172 Schedule 18 Capital Asset Statistics by Function/Program ...................................................................................... 173 OTHER INFORMATION: Continuing Disclosure – Gas System Revenue Refunding Bonds, Series 2013 and 2014 ........................................ 176 Continuing Disclosure – Water & Sewer Revenue Refunding Bonds, Series 2017, 2017B and 2020 ...................... 181 Continuing Disclosure – Stormwater System Revenue Refunding Bonds, Series 2012 ............................................ 184 Continuing Disclosure – Non-Ad Valorem Revenue Bonds, Series 2022 (Imagine Clearwater) ................................ 185 Fire Services Program ................................................................................................................................................... 187 SINGLE AUDIT / GRANTS COMPLIANCE SECTION: Independent Auditor’s Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ................................................................................................................................................ 190 Independent Auditor’s Report on Compliance for Each Major Federal Program and State Project and on Internal Control over Compliance Required by the Uniform Guidance and Chapter 10.550, Rules of the Auditor General ............................................................................................................................... 192 Schedule of Expenditures of Federal Awards and State Financial Assistance .......................................................... 195 Notes to Schedule of Expenditures of Federal Awards and State Financial Assistance ............................................ 197 Schedule of Findings and Questioned Costs ................................................................................................................ 199 Corrective Action Plans .................................................................................................................................................. 203 Summary Schedule of Prior Audit Findings .................................................................................................................. 205 Management Letter ........................................................................................................................................................ 206 Independent Accountant’s Report on Compliance with Section 215.415, Florida Statutes ........................................ 208 iv This Page Intentionally Left Blank March 31, 2025 The Honorable Mayor, Councilmembers, and Citizens of the City of Clearwater: The City of Clearwater Charter (Section 2.01(c)3), Florida Statutes, and various covenants relating to debt and pension obligations of the City require an annual audit of the financial statements of all funds of the City by a firm of licensed certified public accountants. These statements must be presented in conformity with generally accepted accounting principles (GAAP) and audited in accordance with generally accepted auditing standards (GAAS). Pursuant to these requirements we hereby issue the annual comprehensive financial report of the City of Clearwater for the fiscal year ended September 30, 2024. This report consists of management’s representations concerning the finances of the City. Consequently, management assumes full responsibility for the completeness and reliability of all the information presented in this report. To provide a reasonable basis for making these representations, management of the City has established a comprehensive internal control framework that is designed both to protect the government’s assets from loss, theft, or misuse and to compile sufficient reliable information for the preparation of the City’s financial statements in conformity with GAAP. Because the cost of internal controls should not outweigh their benefits, the City’s comprehensive framework of internal controls has been designed to provide reasonable rather than absolute assurance that the financial statements will be free from material misstatement. As management, we assert that, to the best of our knowledge and belief, this financial report is complete and reliable in all material respects. Carr Riggs Ingram, a firm of licensed certified public accountants, has audited the City’s financial statements. The goal of the independent audit was to provide reasonable assurance that the financial statements of the City for the fiscal year ended September 30, 2024, are free of material misstatement. The independent audit involved examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; assessing the accounting principles used and significant estimates made by management; and evaluating the overall financial statement presentation. The independent auditor concluded that there was a reasonable basis for rendering an unmodified opinion that the City’s financial statements for the fiscal year ended September 30, 2024, are fairly presented in conformity with GAAP. The independent auditor’s report is presented as the first component of the financial section of the report. The independent audit of the financial statements of the City was part of a broader, federally mandated “Single Audit” designed to meet the special needs of federal and state grantor agencies. The standards governing Single Audit engagements require the independent auditor to report not only on the fair presentation of the financial statements, but also on the audited government’s internal controls and compliance with legal requirements, with special emphasis on internal controls and legal requirements involving the administration of federal and state awards. These reports are in the Single Audit section of this report. GAAP requires that management provide a narrative introduction, overview, and analysis to accompany the basic financial statements in the form of the Management’s Discussion and Analysis report (MD&A). This letter of transmittal is designed to complement the MD&A and should be read in conjunction with it. The City’s MD&A can be found immediately following the report of the independent auditors. v Profile of the City of Clearwater, Florida Clearwater is located on the Pinellas Peninsula on Florida’s west coast. It is directly located on the Gulf Coast, 20 miles west of Tampa and 20 miles north of St. Petersburg. Clearwater is the county seat of Pinellas County and one of the largest cities in the Tampa Bay area. The Clearwater area offers a semitropical climate and 28 miles of beautiful beaches. Consequently, tourism is an important component of the economy. In addition to tourism and its related hospitality and service sectors, Clearwater enjoys a diversity of manufacturing businesses; professional, financial, and insurance service industries; high-tech companies; corporate headquarters; and a growing healthcare ecosystem. The City operates under the council/manager form of government. Policymaking and legislative authority are vested in the City Council, which consists of a mayor and four members elected at large on a non-partisan basis. The City Council is responsible for adopting ordinances, adopting the budget, and hiring the City Manager and City Attorney. The City Manager is responsible for carrying out the policies and ordinances of the City Council, for overseeing the day-to-day operations of the City, and for appointing the heads of the City’s departments. The City provides police and fire protection; construction and maintenance of streets, bridges, sidewalks, storm drainage, public parks, and recreation facilities; planning, zoning, subdivision, and building code regulation and enforcement; redevelopment of commercial and residential neighborhoods; supervised recreation programs; public libraries; water supply and distribution; waste water collection, treatment, and disposal; natural gas distribution; solid waste collection and recycling; stormwater management; marina, airpark, downtown boat slips, and public fishing pier operations; and operation of the city-wide parking system. The annual budget serves as the foundation for the City’s financial planning and control. Per the City Code of Ordinances, the City Manager is required to provide to the City Council an operating budget for the ensuing fiscal year, a capital improvement budget, and a five-year capital improvement program, along with an accompanying budget message no later than 60 days prior to the end of the fiscal year. The Council is required to hold public hearings on the budget and to adopt a final operating budget and capital improvement budget no later than September 30, the last day of the City’s fiscal year. The appropriated budget is prepared by fund and by department within fund. After five consecutive years of decline in City taxable property values, we have now experienced twelve consecutive years of increases: 3.3%, 6.0%, 6.6%, 7.4%, 8.3%, 9.6%, 6.7%, 6.8%, 5.4% 13.2%, 11.1%, and 9.5% increases for January 1, 2013 thru January 1, 2024 tax rolls, respectively. The unemployment rate for the Tampa metro area at September 30, 2024 was 3.6% versus 3.3% at September 30, 2023. The national rate was 4.1% and the state unemployment rate was 3.3% as of September 30, 2024. The Tampa/St Petersburg/Clearwater metro area continues to benefit from an influx of new residents and businesses, as well as strong tourism. Local tourism was significantly impacted by Hurricane Helene’s damage to Clearwater beaches in late September, followed by additional damage from Hurricane Milton a couple weeks later. Remarkably, significant progress has been made in restoring beach tourism amenities in preparation for what is expected to be a strong spring break season during fiscal year 2025. Clearwater Beach remains one of the nation’s most unique travel destinations. The City’s Beach by Design Redevelopment Plan, anchored by Beach Walk, resulted in significant economic redevelopment on Clearwater Beach. Beach Walk is a winding beachside promenade that stretches from north to south beach and features lush landscaping, artistic touches, and clear views of the water line. It is a walkable destination that connects people to the beach, and nearby restaurants and shops. It is one of the reasons that Clearwater Beach was ranked the #1 beach in the United States and #6 in the world by TripAdvisor. The significant upgrading of the City’s downtown waterfront Coachman Park, including a new amphitheater with four thousand covered seats, will further increase the attractiveness of Clearwater as it helps rejuvenate the downtown business district. Long-term Financial Planning Financial planning continues to be of critical importance to the City in meeting the challenges of both the immediate and foreseeable future. City staff and the City Council annually participate in a Strategic Planning council meeting to review priorities and financial condition in preparation for the annual budget process. This includes a review of current long-term forecasts for the General Fund and major utility funds. The City annually updates a General Fund Financial Sustainability Analysis that includes a ten-year forecast of General Fund revenues and expenditures. Similar rate studies for the major utility funds are performed at least every five years, vi and provide similar ten-year forecasts presented to City Council by the rate study consultant. Major projects undertaken by the City will continue to have long term financial implications for existing as well as future resources and revenues. The planning and decisions undertaken by the City are always evaluated in the context of the financial burden that will be placed on both current and prospective residents, as well as the potential economic and environmental impacts. Relevant Financial Policies It is a policy of the City Council to maintain a minimum fund balance in the General Fund equal to eight and one- half percent (8.5%) of the subsequent year’s budgeted expenditures to meet unanticipated financial needs. Per Council policy, excess funds may be appropriated by the City Council for specific capital improvement projects or other one-time needs. It is a policy of the City Council that all enterprise fund operations shall be self-supporting. Council policy requires a review of rate schedules every five years, at a minimum, to help ensure that enterprise funds are self- supporting. Additionally, Council policy requires that unrestricted fund balances of the utility enterprise funds be maintained at a level equivalent to the greater of six months of operation and maintenance expenses, or other minimum reserve levels indicated in the current rate study for the utility enterprise fund. The minimum reserve level for non-utility enterprise funds is three months of operation and maintenance expenses. Major Initiatives The City continues to proactively fund capital projects to support the City’s five utility operations, which consist of Water and Sewer, Stormwater, Solid Waste, Recycling, and Gas Utility operations. A total of $56.3 million is budgeted for utility capital projects for fiscal year 2025 with a total of $752.8 million budgeted over the next six years. Downtown Clearwater is experiencing a period of rebirth due to the long-anticipated waterfront redevelopment and grand re-opening of Coachman Park during the Summer of 2023. This included the grand opening of the new waterfront amphitheater, The BayCare Sound, with 4,000 covered seats and a lawn seating area for 5,000 more. Additionally, the City is embarking on a significant development of the downtown waterfront bluff area. In November 2022, Clearwater residents voted in favor of the redevelopment of two prime downtown waterfront city-owned sites, which will offer mixed-use retail and residential uses. A development agreement for the properties includes a 158-room hotel, construction of approximately 400 apartments, new dining and retail options, new event and green space, and additional parking. These additions to Clearwater’s downtown are expected to promote strong economic redevelopment of the downtown area. Finally, in addition to the downtown and beach areas, U.S. Highway 19 – a major north-south corridor through the heart of the city – is experiencing rapid redevelopment. The North Marina Master Plan initial phase is concluded and includes new parking, improved design and landscape of existing parking areas, expanded public use and amenity areas, additional open space, and enhanced decorative lighting. We have also experienced substantial residential redevelopment in the adjoining North Fort Harrison/Old Bay area. The ULI initiatives remained a high priority for the City during fiscal year 2024. Additional related projects remaining included fiscal 2024 completion of streetscaping in the Downtown Gateway, construction of The Mercado, an open- air festival core in the same area, and complete streets planning initiatives. North Ward Elementary School has been acquired and is in the early planning stages of an adaptive reuse that will renovate and preserve the historic structures of this beloved 100-year-old building in the North Marina Area. The building is now listed on the National Register of Historic Places as well as locally designated. These projects and others are of a size and substance to redefine the face of downtown and surrounding areas. Finally, a major redevelopment initiative is the creation of a new tax increment financing district for the area directly north of the downtown district, commonly referred to as the North Greenwood area. The City Council has provided $5 million in General Fund ARPA-related funding for the new tax increment district to ensure it gets off to a strong and productive start. vii viii Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Clearwater Florida For its Annual Comprehensive Financial Report For the Fiscal Year Ended September 30, 2023 Executive Director/CEO ix Assistant City Manager Assistant City Manager Citizens of Clearwater City Council City Manager City Attorney Clearwater Gas System City Clerk CRA General Services Finance/Budget/ City Audit Economic Development and Housing Public Communications Marine and Aviation Fire Library Public Utilities Human Resources Parks and Recreation Public Works Information Technology Planning and Development Solid Waste/Recycling Police x INDEPENDENT AUDITOR’S REPORT To the Honorable Mayor and City Council Members City of Clearwater, Florida Report on the Audit of the Financial Statements Opinions We have audited the accompanying financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Clearwater, Florida, (the “City”) as of and for the year ended September 30, 2024, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements as listed in the table of contents. We have also audited the financial statements of each of the City’s nonmajor governmental funds, nonmajor enterprise funds, internal service funds and fiduciary funds presented as supplementary information in the accompanying combining and individual fund statements as of and for the year ended September 30, 2024, as listed in the table of contents. In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Clearwater, Florida, as of September 30, 2024, and the respective changes in financial position and, where applicable, cash flows thereof, and the respective budgetary comparison for the General Fund and the Special Development Fund for the year then ended in accordance with accounting principles generally accepted in the United States of America. In addition, in our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of each of the nonmajor governmental funds, nonmajor enterprise funds, internal service funds, and fiduciary funds of the City of Clearwater, Florida as of September 30, 2024, and the respective changes in financial position and, where applicable, cash flows thereof for the year then ended, in accordance with accounting principles generally accepted in the United States of America. Basis for Opinions We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Our responsibilities under those standards are further described in the Auditor’s Responsibilities for the Audit of the Financial Statements section of our report. We are required to be independent of the City, and to meet our other ethical responsibilities, in accordance with the relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. 1 Emphasis of a Matter Change in Accounting Principle As discussed in Note I.F. to the financial statements, in the current year the City of Clearwater, Florida adopted new accounting guidance, GASB No. 100, Accounting Changes and Error Corrections. Our opinion is not modified with respect to this matter. Responsibilities of Management for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with accounting principles generally accepted in the United States of America, and for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is required to evaluate whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for twelve months beyond the financial statement date, including any currently known information that may raise substantial doubt shortly thereafter. Auditor’s Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinions. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards and Government Auditing Standards will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with generally accepted auditing standards and Government Auditing Standards, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. • Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, no such opinion is expressed. • Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. • Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, that raise substantial doubt about the City’s ability to continue as a going concern for a reasonable period of time. 2 We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control-related matters that we identified during the audit. Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and required supplementary information, as listed in the table of contents, be presented to supplement the basic financial statements. Such information is the responsibility of management and, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Supplementary Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City’s basic financial statements. The accompanying combining and individual nonmajor fund financial statements and schedules, and the schedule of expenditures of federal awards and state financial assistance, as required by Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 10.550, Rules of the Auditor General are presented for purposes of additional analysis and are not a required part of the basic financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual nonmajor fund financial statements and the schedule of federal awards and state financial assistance are fairly stated, in all material respects, in relation to the basic financial statements as a whole. Other Information Management is responsible for the other information included in the annual report. The other information comprises the introductory and statistical sections but does not include the basic financial statements and our auditor’s report thereon. Our opinions on the basic financial statements do not cover the other information, and we do not express an opinion or any form of assurance thereon. In connection with our audit of the basic financial statements, our responsibility is to read the other information and consider whether a material inconsistency exists between the other information and the basic financial statements, or the other information otherwise appears to be materially misstated. If, based on the work performed, we conclude that an uncorrected material misstatement of the other information exists, we are required to describe it in our report. 3 Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated March 31, 2025, on our consideration of the City’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City’s internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City’s internal control over financial reporting and compliance. CARR, RIGGS & INGRAM, L.L.C. Clearwater, Florida March 31, 2025 4 5 Management’s Discussion and Analysis This Management’s Discussion and Analysis report provides the reader with a narrative overview and analysis of the financial activities of the City for the fiscal year ended September 30, 2024. Management’s Discussion and Analysis (MD&A) should be read in conjunction with the City’s Transmittal Letter, which begins on page v of this report. Financial Highlights  The City’s assets and deferred outflows of resources exceeded its liabilities and deferred inflows of resources at the close of fiscal year 2024 by $1.4 billion (net position). Of this amount, $578.0 million (unrestricted net position) may be used to meet the government’s ongoing obligations to citizens and creditors.  The City’s total net position increased by $95.7 million, or 7.3%, from the prior year’s net position, as restated. Net position for governmental activities increased by $40.5 million, or 6.3%, while the business-type net position increased by $55.1 million, or 8.2%.  Governmental net position increased by $40.5 million in fiscal 2024, versus a decrease of $770 thousand in fiscal 2023. A decrease of $14.3 million in governmental program expenses, most significantly in the public safety and transportation functions, plus an increase in governmental program revenues of $1.6 million, resulted in a decrease in net program expenses of $15.9 million. Total general revenues for governmental activities increased by $20.4 million, or 13.0%, primarily due to an increase of $11.7 million (121.4%) in investment earnings due to an increase in interest rates as well as an increase in market valuation of the City’s investment portfolio and corresponding increase in unrealized gains. Also contributing to the increase was a $9.9 million, or 11.5%, increase in property taxes due to higher taxable property values. Net transfers to governmental activities increased $5.0 million, primarily due to an increase in the annual dividend paid by the Gas Utility Enterprise Fund to the General Fund, increases in the PILOT paid from the enterprise funds to the General Fund, and increases in transfers from the enterprise funds to the Garage Internal Service Fund for the purchase of vehicles.  Business-type net position increased $55.1 million in fiscal 2024, versus an increase of $46.4 million in fiscal 2023. Net revenue from business-type activities, before investment earnings and transfers, decreased $5.8 million, or 15.0%, primarily due to an increase in program expenses of $3.5 million, or 1.9%, a decrease in charges for services of $2.0 million, or 0.9%, and a decrease in capital grants and contributions of $316 thousand, or 12.1%. The most significant decrease in charges for services of $6 million, or 12.6%, occurred in the Gas Utility Fund due to a reduction in various rates effective February 1, 2024, as well as the sale of the liquid propane operation, offset by an increase of $3.6 million, or 3.4%, in the Water & Sewer Utility primarily due to a 3% rate increase effective October 1, 2023. General revenues increased $19.5 million due to an increase in interest rates as well as an increase in market valuation of the City’s investment portfolio and corresponding increase in unrealized gains. Net transfers to governmental activities increased $5.0 million, primarily due to an increase in the annual dividend paid by the Gas Utility Enterprise Fund to the General Fund, increases in the PILOT paid from the enterprise funds to the General Fund, and increases in transfers from the enterprise funds to the Garage Internal Service Fund for the purchase of vehicles.  As of September 30, 2024, the City’s governmental funds reported combined ending fund balances of $205.7 million, an increase of $25.6 million, or 14.2%, in comparison with the prior year’s fund balance, as restated. Of this amount, $75.1 million (or 36.5%) is available for spending at the government’s discretion (unassigned fund balance).  As of September 30, 2024, unrestricted fund balance (the total of the committed, assigned and unassigned components of fund balance) for the General Fund was $75.7 million, or 43.2% of total fiscal 2024 General Fund expenditures.  Total outstanding long-term liabilities decreased $11.2 million from the prior year, primarily due to a decrease in bonds payable of $7.5 million due to scheduled principal payments, a decrease in financed purchases of $2.2 6 million due to a shift to alternative internal financing, a decrease in the liability for other postemployment benefits of $3.5 million, and a decrease in claims payable of $1.1 million; offset by an increase in compensated absences of $1.8 million, an increase in subscription software liabilities of $1.3 million, and an increase in lease liabilities of $30 thousand. Overview of the Financial Statements This discussion and analysis (MD&A) is intended to serve as an introduction to the City of Clearwater’s basic financial statements. The City’s basic financial statements are comprised of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements. Government-Wide Financial Statements The government-wide financial statements are the statement of net position and the statement of activities. These statements report information about the city as a whole using accounting methods similar to those used by private-sector businesses. Emphasis is placed on the net position of governmental activities and business-type activities, and the change in net position. Governmental activities are principally supported by taxes and intergovernmental revenues. Governmental activities include most of the City’s basic services, including police, fire, public works, parks and recreation, and general administration. Business-type activities are intended to recover all or a significant portion of their costs through user fees and charges. The City’s water and sewer system, stormwater system, gas system, solid waste and recycling, marine, aviation, downtown boat slip and parking system operations are reported as business-type activities.  The statement of net position presents information on all the City’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources, with the difference reported as net position. Over time, increases or decreases in net position may serve as a useful indicator as to whether the financial position of the City is improving or deteriorating. Net position is reported in three major categories: 1) net investment in capital assets; 2) restricted; and 3) unrestricted.  The statement of activities presents information showing how the City’s net position changed because of the year’s activities. All changes in net position are recorded in the period in which the underlying event takes place, which may differ from the period in which cash is received or disbursed. The Statement of Activities displays the expense of the City’s various programs net of related revenues, as well as a separate presentation of revenues available for general purposes. The government-wide financial statements include not only the City of Clearwater itself but also the Clearwater Redevelopment Agency (CRA) and the Clearwater Downtown Development Board (DDB). These entities, though legally separate, are reported as part of the primary government as a blended component units because the City Council serves as their governing boards and City management has operational responsibility for them. Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The fund financial statements provide detailed information about the City’s major funds – not the City as a whole. Fund accounting helps to ensure and demonstrate compliance with finance-related legal requirements. Based on restrictions on the use of monies, the City has established many funds that account for the multitude of services provided to residents. These fund financial statements focus on the City’s most significant funds: governmental, proprietary, and fiduciary. Governmental funds. Governmental funds are used to report most of the City’s basic services. These funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. The funds focus on the inflows and outflows of current resources and the balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund 7 statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The City maintains fourteen individual governmental funds. Information is presented separately in the governmental funds balance sheet and in the governmental funds statement of revenues, expenditures, and changes in fund balances for the General, Special Development, Special Programs, and Capital Improvement funds, which are considered to be major funds. Data from the other ten governmental funds are combined into a single aggregated columnar presentation. Individual fund data for each of these nonmajor governmental funds is provided in Combining and Individual Fund Statements and Schedules section of this report. Annual appropriated budgets are adopted for the General Fund, the Special Development Special Revenue Fund, both Community Redevelopment Agency Special Revenue Funds, and the Downtown Development Board Special Revenue Fund . Budgetary comparison statements and/or schedules have been provided for these funds to demonstrate budgetary compliance. The basic governmental fund financial statements can be found on pages 24-29 of this report. Proprietary funds. The City maintains two different types of proprietary funds. Enterprise funds are used to report the same functions presented as business-type activities in the government-wide financial statements. The City uses enterprise funds to account for the fiscal activities related to water and sewer, gas, solid waste & recycling and stormwater utilities, along with marine, aviation, parking system, and downtown boat slip operations. Internal service funds are an accounting device used to accumulate and allocate costs internally among the City’s various functions. The City uses internal service funds to account for the City’s building maintenance, custodial services, self-insurance program, risk management program, employee group insurance, vehicle acquisition and maintenance, and various support activities including data processing, telecommunications, and postal services. All of the City’s internal service funds predominantly benefit governmental activities and consequently have been aggregated and included within governmental activities in the government-wide financial statements. Proprietary funds provide the same type of information as the government-wide financial statements, only in more detail. The proprietary fund financial statements provide separate information for the Water and Sewer Utility, Gas Utility, Solid Waste & Recycling Utility, and Stormwater Utility enterprise funds, which are considered to be major funds of the City. The remaining four non-major enterprise funds are combined into a single aggregated presentation in the proprietary fund financial statements. Similarly, governmental activity internal service funds are aggregated into a single presentation. Individual fund data for the non-major enterprise funds and the internal service funds is provided in the form of combining statements in the supplementary information section of this report. The basic proprietary fund financial statements can be found on pages 30-41 of this report. Fiduciary funds. Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government-wide financial statements because the resources of the fiduciary funds are not available to support the City’s own programs. The accounting used for fiduciary funds is similar to proprietary funds. The City of Clearwater maintains two different types of fiduciary funds. Pension trust funds are used to report resources held in trust for retirees and beneficiaries covered by the City’s pension plans. A custodial fund is used to report resources held by the City in a custodial capacity for individuals and private organizations. The fiduciary fund statements can be found on pages 42-43 of this report. Notes to the Financial Statements The notes to the financial statements provide additional information that is essential for a full understanding of the information provided in the government-wide and fund financial statements, including the City’s progress in funding its obligations to provide pension benefits and other post-employment benefits to its employees. The notes to the financial statements can be found on pages 44-114 of this report. 8 Other Information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the City’s progress in funding its obligations to provide pension benefits and other post-employment benefits to its employees. Required supplementary information can be found on pages 115-121 of this report. The combining statements referred to earlier in connection with non-major governmental funds, non-major enterprise funds, and internal service funds, are presented immediately following the required supplementary information. Combining and individual fund statements can be found on pages 123-147 of this report. Government-Wide Financial Analysis The total net position of the City increased in both fiscal 2023 and fiscal 2024. As noted earlier, net position may serve over time as a useful indicator of a government’s financial position. In the case of the City, assets and deferred outflows of resources exceeded liabilities and deferred inflows of resources by $1.4 billion at the close of the fiscal year ended September 30, 2024. This represents an increase of $95.7 million from the September 30, 2023 net position of $1.3 billion, as restated. The City reports positive balances in all three categories of net position, both for the government as a whole, as well as for its separate governmental and business-type activities, for both the current year and the prior year, as indicated in the following table: 2023 2023 2024 Restated 2024 2023 2024 Restated Assets Current and other assets 455,672,353$ 307,139,381$ 488,832,311$ 415,106,185$ 944,504,664$ 722,245,566$ Capital and right to use assets 370,907,706 377,395,520 414,005,972 419,836,546 784,913,678 797,232,066 Total assets 826,580,059 684,534,901 902,838,283 834,942,731 1,729,418,342 1,519,477,632 Deferred Outflows of Resources 23,755,914 72,649,915 9,964,861 17,324,691 33,720,775 89,974,606 Liabilities Current and other liabilities 17,785,381 17,049,295 32,886,292 26,318,276 50,671,673 43,367,571 Long-term debt outstanding: Due w ithin one year 17,080,573 16,909,256 4,311,604 7,863,337 21,392,177 24,772,593 Due in more than one year 62,324,153 66,098,688 126,439,913 135,568,584 188,764,066 201,667,272 Total liabilities 97,190,107 100,057,239 163,637,809 169,750,197 260,827,916 269,807,436 Deferred Inflows of Resources 72,606,371 15,639,379 20,914,258 9,399,087 93,520,629 25,038,466 Net position Net investment in capital assets 325,616,791 328,830,303 290,478,958 289,246,103 616,095,749 618,076,406 Restricted 184,277,159 65,625,254 30,447,292 13,887,710 214,724,451 79,512,964 Unrestricted 170,645,545 245,539,399 407,324,827 369,984,325 577,970,372 615,523,724 Total net position 680,539,495$ 639,994,956$ 728,251,077$ 673,118,138$ 1,408,790,572$ 1,313,113,094$ City of Clearwater, Florida - Net Position Governmental Activities Business-type Activities Total 9 A large portion of the City’s net position ($616.1 million or 43.8%) represents its net investment in capital assets (e.g., land, infrastructure, land improvements, buildings, equipment, and right-to-use assets, less any related outstanding debt used to acquire those assets). The City uses these capital and right-to-use assets to provide services to citizens, and consequently these assets are not available for future spending. Although the City’s investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other resources, since the capital assets themselves will not be used to liquidate these liabilities. There was a decrease of $3.2 million (0.98%) in net investment in capital assets for governmental activities versus the previous year. The decrease was due to a net decrease of $6.5 million in governmental capital and right-to-use assets for the current fiscal year along with a decrease in bonds payable of $601 thousand due to scheduled principal payments, a decrease in financed purchases of $2.1 million due to a shift to alternative internal financing, a decrease of $30 thousand in the lease liability, and a decrease of $1.9 million in capital related accounts and contracts payable; offset by an increase in the subscription liability of $1.3 million. The decrease in governmental capital and right-to-use assets of $6.5 million resulted from capital asset additions of $22.4 million offset by depreciation expense of $25.9 million, and net capital asset retirements of $3.5 million, in addition to a decrease in right-to-use lease assets of $101 thousand, net of accumulated amortization, and an increase in right-to-use subscription assets of $561 thousand, net of accumulated amortization. Net investment in capital assets for business-type activities increased by $1.2 million (0.4%) versus the previous year due to a net decrease in business-type bonds payable of $6.9 million due to scheduled principal payments, a decrease of $174 thousand in financed purchases versus the prior year, and a $777 thousand decrease in capital-related accounts and contracts payable; partially offset by a $5.8 million decrease in business-type capital assets (net of accumulated depreciation) and a $831 thousand decrease in bond refunding deferred outflows. An additional portion of the City’s net position ($214.7 million or 15.2%) represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position ($578.0 million or 41.0%) may be used to meet the government’s ongoing obligations to citizens and creditors. Changes in Net Position The following table reflects the changes in net position for the years ended September 30, 2024, and September 30, 2023: 10 2024 2023 2024 2023 2024 2023 Revenues Program revenues: Charges for services 54,150,129$ 54,651,639$ 220,480,010$ 222,477,179$ 274,630,139$ 277,128,818$ Operating grants and contributions 15,902,513 11,427,048 - - 15,902,513 11,427,048 Capital grants and contributions 1,349,494 3,708,872 2,292,205 2,608,400 3,641,699 6,317,272 General revenues: Property taxes 96,047,249 86,167,933 - - 96,047,249 86,167,933 Sales taxes 26,368,517 26,876,285 - - 26,368,517 26,876,285 Utility taxes 19,489,071 19,944,845 - - 19,489,071 19,944,845 Communications services taxes 4,504,832 4,558,837 - - 4,504,832 4,558,837 Local business tax 2,125,618 2,082,520 - - 2,125,618 2,082,520 Local option gas tax 1,440,896 1,483,005 - - 1,440,896 1,483,005 State revenue sharing 5,358,740 5,583,615 - - 5,358,740 5,583,615 Other 21,510,679 9,785,725 27,393,674 7,888,051 48,904,353 17,673,776 Total revenues 248,247,738 226,270,324 250,165,889 232,973,630 498,413,627 459,243,954 Expenses General Government 23,229,875 20,433,617 - - 23,229,875 20,433,617 Public Safety 96,292,688 121,525,470 - - 96,292,688 121,525,470 Physical Environment 2,843,431 1,940,448 - - 2,843,431 1,940,448 Transportation 14,507,517 19,600,447 - - 14,507,517 19,600,447 Economic Environment 11,583,968 6,495,763 - - 11,583,968 6,495,763 Human Services 2,109,160 2,162,743 - - 2,109,160 2,162,743 Culture and Recreation 60,273,014 53,120,354 - - 60,273,014 53,120,354 Interest on Long-term Debt 1,906,133 1,770,290 - - 1,906,133 1,770,290 Water and Sewer Utility - - 105,361,710 94,446,651 105,361,710 94,446,651 Gas Utility - - 30,567,951 37,731,287 30,567,951 37,731,287 Solid Waste Utility - - 22,800,078 23,278,994 22,800,078 23,278,994 Stormwater Utility - - 12,941,644 12,109,333 12,941,644 12,109,333 Recycling Utility - - 3,490,856 3,810,190 3,490,856 3,810,190 Other - - 14,828,124 15,145,889 14,828,124 15,145,889 Total expenses 212,745,786 227,049,132 189,990,363 186,522,344 402,736,149 413,571,476 35,501,952 (778,808) 60,175,526 46,451,286 95,677,478 45,672,478 Transfers 5,042,587 9,120 (5,042,587) (9,120) - - Increase in net position 40,544,539 (769,688) 55,132,939 46,442,166 95,677,478 45,672,478 Net position - beginning (restated) 639,994,956 641,581,074 673,118,138 626,675,972 1,313,113,094 1,268,257,046 Total net position - ending 680,539,495$ 640,811,386$ 728,251,077$ 673,118,138$ 1,408,790,572$ 1,313,929,524$ City of Clearwater, Florida - Changes in Net Position transfers Governmental Activities Business-type Activities Totals Increase in net position before Governmental Activities Net position of governmental activities increased by $40.5 million from $640.0 million, as restated, to $680.5 million as of September 30, 2024. This represents an increase of 6.3% in net position for governmental activities. Total expenses for governmental activities decreased by $14.3 million, or 6.3%, versus the prior year. The most significant decrease was experienced in the public safety program ($25.2 million), offset by increases in the economic environment program ($5.1 million) due to funding for the Archway Gardens project from the Community Redevelopment Agency, and the culture and recreation program ($7.2 million). The public safety decrease was primarily due to decreased pension expenses in the current year due to an increase in the net pension asset as well as amortization of deferred outflows. Although the culture and recreation program had a similar decrease in pension expense, it was more than offset by increases in operating costs for the first full year of Coachman Park operations, as well as increased project activity in the Capital Improvement Fund. Total program revenues for governmental activities increased by $1.6 million, or 2.3%, versus the prior year. The increase was primarily due to an increase operating grants and contributions of $4.5 million (39.2%) primarily in the public safety program ($1.3 million) and the economic environment program ($2.8 million) due to increased grant activity, partially offset by a decrease in charges for services of $502 thousand, or 0.9%, and a decrease in capital grants and contributions of 11 $2.4 million (63.6%) in the culture and recreation program due to grant activity in the prior fiscal year related to the construction of Coachman Park. Total general revenues for governmental activities increased by $20.4 million, or 13.0%, primarily due to an increase of $11.7 million in investment earnings due to higher interest rates as well as increased market valuation of the City’s investment portfolio. Also contributing to the increase was a $9.9 million, or 11.5%, increase in property taxes. Because the millage rate did not change from the previous year, the increase in property taxes is primarily due to an increase in taxable property values of approximately 10.5%, from $15.2 billion to $16.8 billion, including new construction. The bulk of this increase ($1.7 billion) is related to increases in current values, while the value of new construction and annexations totals $107.8 million. Net transfers in from business-type activities increased $5.0 million, primarily due to an increase in the annual dividend paid by the Gas Utility Enterprise Fund to the General Fund, increases in the PILOT paid from the enterprise funds to the General Fund, and increases in transfers from the enterprise funds to the Garage Internal Service Fund for the purchase of vehicles. The cost of all governmental activities this year was $212.7 million. This reflects a decrease of $14.3 million, or 6.3%, from the fiscal 2023 total of $227.0 million, as discussed above. However, as shown on the Statement of Activities, the amount that the City’s taxpayers ultimately financed for fiscal 2024 activities totaled $141.3 million, because some of the cost was paid for by those who directly benefited from the programs ($54.2 million) or by other governments and organizations that subsidized certain programs with grants and contributions ($17.2 million). This total of $141.3 million is $15.9 million, or 10.2%, less than the fiscal 2023 amount financed from program revenues. $0 $10 $20 $30 $40 $50 $60 $70 $80 $90 $100 Millions Expenses and Program Revenues - Governmental Activities For the Year Ended September 30, 2024 Expenses Revenues General Government PublicSafety Physical Transportation Economic Environment Human Culture and Recreation Interest on Long-term Debt 12 Business-type Activities Net position for business-type activities increased by $55.1 million, from $673.1 million at September 30, 2023, to $728.2 million as of September 30, 2024. This represents an increase of 8.2% in net position for business-type activities. Net revenue from business-type activities, before investment earnings and transfers, decreased from $38.6 million for the prior year to $32.8 million for fiscal 2024. This $5.8 million, or 15.0%, decrease was primarily the result of an increase in program expenses of $3.5 million, or 1.9%, a decrease in charges for services of $2.0 million, or 0.9%, and a decrease grants and contributions of $316 thousand. Total program revenues for business-type activities decreased by $2.3 million, or 1.0%, to $222.8 million versus the prior year total of $225.1 million, due to a decrease of $2.0 million (0.9%) in charges for services consisting of a $6 million decrease, or 12.6%, in the Gas Utility due to a reduction in various rates effective February 1, 2024, as well as the sale of the liquid propane operation, offset by an increase of $3.6 million, or 3.4%, in the Water & Sewer Utility due to a 3% rate increase effective October 1, 2023; along with a decrease in grants and contributions of $316 thousand, or 12.1%, due to increased grant revenue in the Marine Fund ($468 thousand), the Aviation Fund ($226 thousand), and the Clearwater Harbor Marina Fund ($168 thousand), offset by a decrease of $1.2 million in the Water & Sewer Utility resulting from reduced reimbursements from the City of Safety Harbor for shared costs at the Northeast Wastewater Treatment Plant. Total expenses for business-type activities increased by $3.5 million, or 1.9%, from $186.5 million in fiscal year 2023 to $190.0 million for fiscal 2024. The most significant increases were in the Water & Sewer Utility ($10.9 million, or 11.6%), partially offset by a decrease in Gas Utility expenses of $7.2 million, or 19.0%. Charges for services 21.81% Miscellaneous 0.07% Property Taxes 38.69% Local Option Gas Tax 0.58% Sales taxes 10.62% Local business tax 0.86% Communications services taxes 1.81% Capital grants & contributions 0.54% Operating grants & contributions 6.41% Utility taxes 7.85% State revenue sharing 2.16% Investment earnings 8.60% Revenues by Sources - Governmental Activities For the Year Ended September 30, 2024 13 $0 $20,000,000 $40,000,000 $60,000,000 $80,000,000 $100,000,000 $120,000,000 Water and Sewer Utility Gas Utility Solid Waste Utility Stormwater Utility Recycling Other Expenses and Program Revenue - Business-type Activities For the Year Ended September 30, 2024 Expenses Revenues Charges for services 98.97% Capital grants and contributions 1.03% Revenues by Source - Business-type Activities For the Year Ended September 30, 2024 14 Financial Analysis of the City’s Funds As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. Governmental Funds The focus of the City’s governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in assessing the City’s financing requirements. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year. The City reports the General Fund, Special Development Fund, Special Programs Fund, and Capital Improvement Fund as major governmental funds. The City’s governmental funds for the year ended September 30, 2024, reflect a combined fund balance of $205.7 million versus $180.1 million for the prior year, as restated, an increase of $25.6 million. A total of $75.0 million, or 36.5%, represents unassigned fund balance available for spending at the government’s discretion. The remainder of the fund balance is classified as assigned ($3.7 million or 1.8%) to indicate that it is intended to be used for specific purposes supported by management’s intent; committed ($53.8 million or 26.1%) to indicate that it can be used only for the specific purposes determined by a formal vote of the City Council; restricted ($73.1 million or 35.6%) to indicate that it can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation; or nonspendable ($51 thousand or 0.03%) to indicate that it cannot be spent, or is legally or contractually required to remain intact. The General Fund is the chief operating fund of the City. Fund balance increased from $61.6 million, as restated, to $75.7 million, an increase of $14.1 million or 22.8% during the current fiscal year versus an increase of $2.4 million for fiscal 2023. Expenditures increased $16.6 million (10.4%) primarily due to budgeted personal services cost increases across all departments, the impact of inflation on operating costs, and internal service cost increases across all departments, including significant information technology and insurance increases. Total revenues increased by $15.0 million, or 8.2% for fiscal 2024. Significant revenue increases were $5.8 million (167.3%) in investment earnings due to higher interest rates as well as increased market valuation of the City’s investment portfolio as well as the corresponding increase in unrealized gains, $8.9 million (10.9%) in property taxes due to higher taxable property values, and $1.0 million (34.5%) in rents and leases due to ticket revenues and naming rights from the first full year of The Sound amphitheater at Coachman Park. Transfers in increased $6.2 million (49.4%) primarily due to the return of $3 million from the Capital Improvement Fund for the New City Hall project, as well as an increase of $2.6 million in the annual dividend from the Gas Utility Fund. Transfers out decreased $7.4 million (20.1%) primarily due to decreased transfers to the Capital Improvement Fund for project activity. The fund balance of the Special Development Fund decreased from $12.9 million to $5.1 million, a decrease of $7.8 million or 60.2%, during the current fiscal year versus a decrease of $3.4 million for fiscal 2023. Total revenues decreased by $238 thousand, or 0.9%. Although interest rates increased, resulting in increased investment earnings for most funds, the cash balance in the Special Development Fund decreased $9 million from the prior year such that a decrease in investment earnings of $539 thousand from the prior year occurred. There were also decreases in the Infrastructure Sales Tax (Penny for Pinellas) revenue of $8 thousand and the Local Option Gas Tax of $42 thousand due to reduced sales activity, as well as decreases of $98 thousand in impact fee activity. These decreases were offset by an increase in property tax revenues of $449 thousand due to increased property values. Transfers out increased by $4.2 million, or 14.6%, due to increased transfers to the Capital Improvement Fund for Streets and Sidewalks ($436 thousand), City-wide Intersection Improvements ($50 thousand), Ft. Harrison Reconstruction ($1 million), Long Center Renovations ($1 million), Athletic Fields Renovations and Improvements ($250 thousand), Frank Tack Improvements ($250 thousand), Environmental Remediation ($750 thousand), and Park Land Acquisition ($541 thousand). Fund balance in the Special Programs Fund decreased from $22.9 million to $18.8 million, a decrease of $4.1 million or 17.9% during the current fiscal year versus a decrease of $2.4 million for fiscal 2023. Revenues increased $1.4 million, or 17.9%, primarily in the intergovernmental revenue category ($1.1 million or 48.8%) resulting from increased CDBG revenues of $1.0 million, a new Police SAFE Grant of $86 thousand, and increased funding from the Juvenile Welfare Board. Charges for services increased $281 thousand (14.1%) primarily due to increased police outside duty revenues ($144 thousand), increased school resource officer duty funded by a private school ($108 thousand), and increased sponsorship revenues. Fines and forfeitures decreased $49 thousand (9.6%) due to a reduction in code enforcement fines collected, and investment earnings increased $876 thousand due to increased market rates as well as an increase 15 in the market valuation of the City’s investment portfolio and corresponding increase in unrealized gains. There was also a decrease of $872 thousand in miscellaneous revenues due to a large donation to the library in the prior year from the estate of a former patron. Expenditures increased $1.8 million, or 21.2%, versus the prior fiscal year. Expenditures increased $173 thousand (118.5%) in the general government program primarily due to the planning studies program, the Nagano Sister Cities program, and an electric feasibility study; $512 thousand (16.3%) in the public safety program due to hurricane response, school resource officers and the police SAFE Grant; $9 thousand (33.4%) in the physical environment program due to increased activity in the tree replacement program; $1.0 million in the economic environment program due to increased economic development, housing and ARPA grant activity; $259 thousand (15.3%) in human services due to the expenditure of ARPA grant funds; and $357 thousand in capital outlay for the purchase of land for redevelopment. There was also a decrease of $532 thousand (64.0%) in culture and recreation due to one-time expenditures for the grand opening of Coachman Park in the prior year. Transfers in increased $378 thousand (26.0%), primarily due to funding to establish new programs for a feasibility study, research of surplus property, and management of the Amplify sublease agreement. Transfers out increased $847 thousand (30.0%), primarily due to a one-time transfer of ARPA-related revenues to the Capital Improvement Fund. The fund balance for the Capital Improvement Fund increased from $65.1 million, as restated, to $80.7 million during the current fiscal year. This increase of $15.6 million, or 24.0%, is primarily the result of current year capital project funding received from other funds in excess of current year expenditures. This is typical volatility for the Capital Improvement Fund due to timing differences between project funding and project spending. The fund balances for Other (non-major) Governmental Funds posted an increase of $7.7 million before adjustments and restatements of $702 thousand to reclassify the Downtown Development Board from a custodial fund to a special revenue fund, versus an increase of $2.9 million the previous year. Proprietary Funds The City’s proprietary funds provide the same type of information found in the government-wide financial statements, but in more detail. The City reports the Water and Sewer Utility Fund, the Gas Utility Fund, the Solid Waste & Recycling Utility Fund, and the Stormwater Utility Fund as major funds. The Water and Sewer Utility Fund realized a $13.6 million increase in net position versus a $14.9 million increase for the prior year. Operating revenues increased by $3.6 million, or 3.4%, while operating expenses increased $11.6 million, or 13.0%. This resulted in a net decrease in operating income of $8.0 million from $17.0 million in fiscal 2023 to $9.0 million in 2024. The increase in operating revenues was primarily the result of a 3.0% rate increase effective October 1, 2023. Significant increases in operating expenses were a $1.5 million, or 19.5%, increase in water purchased from Pinellas County due to outages at the City’s water treatment plants, an increase of $1.7 million, or 21.0%, in professional fees due to increased utilization of outside engineering and project management for unanticipated projects, and an increase of $7.3 million, or 30.5%, in repairs and maintenance due to aging infrastructure and storm damages. Nonoperating revenue increased by $8.8 million, from a net revenue of $733 thousand for fiscal 2023 to a net revenue of $9.6 million for 2024. This increase was primarily due to increased investment earnings resulting from higher interest rates as well as an increase in market valuation of the City’s investment portfolio and corresponding increase in unrealized gains. Additionally, capital grants and contributions decreased by $1.2 million, or 46.8%, primarily due to a decrease in contributions from the City of Safety Harbor for improvements at the Northeast Wastewater Treatment Plant. Transfers out increased $1.0 million (18.9%) due to an increase of $308 thousand (5.8%) in the PILOT paid to the General Fund, and an increase of $706 thousand (24.1%) transferred to the Garage Fund for the purchase of vehicles. The Gas Utility Fund realized an increase of $12.9 million in net position versus an increase of $8.7 million for the prior year. Operating revenues decreased by $6.0 million, or (12.6)%, from the prior year, while operating expenses decreased by $2.8 million (7.5%). This resulted in a net decrease in operating income of $3.2 million from $10.0 million in 2023 to $6.8 million in 2024. Operating revenues decreased primarily due to decreased natural gas rates due to market conditions, which is partially offset by a corresponding decrease in the cost of purchases for resale, as well as the sale of the liquid propane operation in April 2024. The decrease in operating expenses was primarily due to a decrease in purchases for resale of $2.2 million (14.3%) resulting from decreased natural gas commodity prices, as well as a decrease in advertising and marketing of $554 thousand due to a reduction in builder incentives and residential reimbursements resulting from the completion of two large residential communities in the northern service area. Nonoperating revenue increased $5.7 million, from a net revenue of $364 thousand for fiscal 2023 to a net revenue of $6.0 million for 2024. This increase is due primarily to the sale of the liquid operation to Suburban Propane for $4.2 million, as well as an increase in investment earnings of $1.5 million due to higher interest rates as well as an increase in market valuation of the City’s investment 16 portfolio and corresponding increase in unrealized gains. Transfers out increased from $1.7 million in 2023 to $4.4 million in 2024 due to the annual dividend paid to the General Fund. The Solid Waste & Recycling Utility Fund realized a $7.9 million increase in net position versus a $5.8 increase in the prior year. Operating revenues increased by $72 thousand, or 0.2%, while operating expenses also remained fairly flat with a $48 thousand (0.2%) increase, resulting in an increase of $24 thousand in operating income. The increase in operating revenues was primarily due to a rate increase of 3.75% effective October 1, 2023, offset by a reduction in recycling revenues as customer billings were suspended for six months due to a reduction in service levels. The most significant variances in operating expenses were an increase in rentals of $152 thousand for rental of garbage trucks to supplement the fleet due to repairs and backorder of new vehicles, an increase in professional fees of $111 thousand for single stream recycling disposal and $70 for leachate disposal, a decrease in miscellaneous charges of $77 thousand from single stream recycling refunds paid to customers in fiscal 2023, and a decrease in advertising for $50 thousand paid to Keep Pinellas Beautiful in fiscal 2023. Nonoperating revenue increased by $2.3 million, from a net revenue of $889 thousand for fiscal 2023 to a net revenue of $3.2 million for 2024. This is primarily due to an increase in investment earnings of $2.3 million due to higher interest rates as well as an increase in market valuation of the City’s investment portfolio and corresponding increase in unrealized gains. Transfers out increased $230 thousand (14.2%) primarily due to an increase of $96 thousand in the PILOT paid to the General Fund, along with an increase of $134 thousand paid to the Garage Fund for the purchase of vehicles. The Stormwater Utility Fund realized an increase in net position of $8.4 million versus a prior year increase of $5.4 million. Operating revenues increased by $626 thousand, or 3.6%, and operating expenses increased $1.1 million, or 9.2%, resulting in a decrease of $438 thousand, or 7.2%, in operating income. The increase in operating revenues was primarily due to a 1.75% rate increase effective October 1, 2023, along with an increase in other revenue of $116 thousand (68.4%) resulting primarily from increases in late payment fees, interfund charges, bad debt expense and capitalized labor. Operating expenses increased primarily due to an increase of $915 thousand (130.2%) in repairs and maintenance due to an increase in maintenance activity, as well as an increase of $127 thousand for the rental of stormwater pumps on North Beach. Nonoperating revenue increased from a net revenue of $738 thousand for fiscal 2023 to a net revenue of $2.8 million for 2024. The increase was due primarily to an increase in investment earnings of $2.0 million due to higher interest rates as well as an increase in fair value of the City’s investment portfolio and corresponding increase in unrealized gains. Transfers out increased $842 thousand due to an increase of $3 thousand in the PILOT paid to the General Fund along with an increase of $839 paid to the Garage Fund for the purchase of vehicles. Unrestricted net position and changes in net position of the proprietary funds for fiscal years 2024 and 2023: Fund 2024 2023 2024 2023 Water and Sewer Utility 191,942,811$ 183,481,126$ 13,561,341$ 14,921,627$ Gas Utility 38,175,360 34,392,426 8,529,918 8,690,876 Solid Waste & Recycling Utility 51,712,557 47,986,879 7,896,904 5,791,556 Stormwater Utility 52,906,487 46,409,888 6,160,588 5,352,196 Other funds 76,946,197 61,495,619 19,561,159 14,111,298 Totals 411,683,412$ 373,765,938$ 55,709,910$ 48,867,553$ Unrestricted Net Position Change in Net Position General Fund Budgetary Highlights During fiscal 2024, the original adopted budget projected $186.1 million in revenues, $178.9 million in expenditures, and $7.2 million in other financing uses for a balanced budget. The final amended budget reflected a projected excess of revenues over expenditures and other financing sources/(uses) of $26 thousand due to increases in almost all revenue and expenditure categories. The final amended budget for General Fund expenditures reflected a net increase of $3,918,720, or 2.2%, from the original adopted budget. Key elements of this increase were as follows:  First Quarter Budget Amendments included an increase of $2,509,308 across all departments to fund the implementation of the classification and compensation study; an increase of $33,700 in the City Manager’s Office to fund the City Manager’s annual pay increase; an increase of $12,370 in the City Attorney’s Office to fund the City Attorney’s annual pay increase; an increase of $6,900 in Economic Development and Housing to fund software 17 license fees; an increase of $28,612 in the Fire Department to fund employee training; an increase of $250,000 in the Parks & Recreation Department to fund the Amplify Clearwater Sublease Agreement; and a decrease of $40,000 in Police Department overtime to fund special event overtime in the Special Programs Fund.  Mid-Year Budget Amendments included an increase of $35,220 to fund salary increases for the Mayor and Council Members.  Third Quarter Budget Amendments included an increase in the City Attorney’s Office of $79,500 to fund retirement payouts to a longstanding employee and an increase of $90,000 to provide funding for outside counsel; an increase of $728,891 in the Fire Department for the Fire Supplemental Pension Plan; a net decrease of $250,000 in the Parks & Recreation Department for Amplify Sublease Agreement, a net decrease of $200,000 for McKay Park Renovations, and a net decrease of $200,000 for Coachman Park Improvements; and an increase of $834,219 in the Police Department for the Police Supplemental Pension Plan. Final budgeted revenues reflect a net increase of $5,209,010, or 2.8%, from the original adopted budget primarily due to third quarter budget amendments for the following:  An increase of $282,770 in property tax revenues to reflect actual collections;  A net increase of $1,413,000 in utility taxes to bring the budget in line with anticipated receipts for the year consisting of an increase of $1,350,000 in electric utility taxes, an increase of $100,000 in water utility taxes, a decrease of $50,000 in gas utility taxes, and an increase of $13,000 in propane utility taxes;  A decrease of $100,000 in telecommunications service taxes to bring the budget in line with anticipated receipts for the year;  An increase of $865,000 in franchise fees to bring the budget in line with anticipated receipts for the year consisting of an increase of $950,000 in electric franchise fees and a decrease of $85,000 in gas franchise fees;  A decrease of $363,700 in other permits and fees to bring the budget in line with actual anticipated receipts for the year;  A net increase of $1,289,300 in intergovernmental revenues to bring the budget in line with anticipated revenues consisting of an increase of $538,740 in state revenue sharing, a decrease of $580,200 in the local half-cent sales tax, an increase of $1,563,110 in public safety supplemental pension revenues, an increase of $260,900 in fire taxes, and a decrease of $493,250 in EMS taxes;  A net decrease of $90,560 in charges for service to bring the budget in line with anticipated revenues consisting of a decrease of $150,000 in fire inspection fees and an increase of $59,440 in Pier 60 revenues;  An increase of $80,000 in fines and forfeitures to bring the budget in line with anticipated revenues consisting of an increase of $50,000 in code enforcement fines and an increase of $30,000 in red light camera fines;  An increase of $1,833,200 in miscellaneous revenues consisting of an increase of $862,000 in interest earnings, an increase of $921,200 in beach rental contracts, and an increase of $50,000 in workers’ compensation reimbursements. Final budgeted “transfers in” from other funds reflect an increase of $5,680,950, or 42.6%, from the original adopted budget as follows:  A transfer of $6,900 from the Special Programs Fund to offset the cost of software licensing fees for Economic Development and Housing;  A transfer of $28,612 from the Special Programs Fund to offset the cost of paramedic training for 14 Fire Department employees;  A transfer of $3 million from the Capital Improvement Fund to return excess funds from the New City Hall project; and  A transfer of $2,645,438 from the Gas Utility Fund for the annual dividend payment. Final budgeted “transfers out” to other funds reflect an increase of $6,945,483, or 33.%, from the original adopted budget as follows:  A transfer of $213,785 to the Capital Improvement Fund for the North Ward Preservation project;  A transfer of $660,000 to the Capital Improvement Fund for the Fire Station #47 Replacement project;  A transfer of $40,000 to the Special Programs Fund for the FY24 Special Events program for policing costs at the Sea Blues Festival;  A transfer of $165,000 to the General Services Fund for roof replacement at the old Countryside Library;  A transfer of $119,008 to the General Services Fund for HVAC system replacement at the old Countryside Library;  A transfer of $70,000 to the General Services Fund for light replacement and repair at the old Countryside Library;  A transfer of $3 million to the new North Greenwood CRA Capital Fund to establish new projects;  A transfer of $200,000 to the Special Programs Fund to for the Property Use/Surplus Planning program;  A transfer of $535,000 to the Capital Improvement Fund for the Harborview Site Foundation project;  A transfer of $1.1 million to the Capital Improvement Fund for the Myrtle/Cleveland Utility Underground project; 18  A transfer of $250,000 to the Special Programs Fund for the Amplify Sublease Agreement program;  A transfer of $200,000 to the Capital Improvement Fund for the McKay Playfield project;  A transfer of $200,000 to the Capital Improvement Fund for the Coachman Park Improvements project; and  A transfer of $192,690 to the North Greenwood CRA fund for the City’s portion of tax increment financing for the new Community Redevelopment Agency district. Total actual revenues for the General Fund for fiscal 2024 were $7.1 million, or 3.7%, greater than final budgeted revenues. The increase was primarily due to $6.2 million in investment earnings in excess of final budget due to increased interest rates as well as an increase in market valuation of the City’s investment portfolio and corresponding unrealized gain; and $1.0 million in intergovernmental revenues due to actual receipts greater than anticipated from EMS taxes ($601 thousand), state taxes for public safety pensions ($302 thousand), and EMS reimbursements from Pinellas County ($184 thousand). Fiscal 2024 actual expenditures for the General Fund were $7.4 million, or 4.0%, less than final budgeted expenditures, due to budget savings across most City departments for fiscal 2024, primarily salary savings from vacancies and turnover. Capital and Right-to-Use Asset and Debt Administration Capital and Right-to-Use Assets Capital assets include land, buildings and building improvements, improvements other than buildings, machinery and equipment, and infrastructure. The infrastructure asset category includes long-lived capital assets, typically stationary in nature, such as roads, sidewalks, and bridges. Right-to-use assets include buildings and machinery and equipment accounted for in accordance with GASB Statement No. 87, Leases, implemented in fiscal 2022; and right-to-use software subscriptions accounted for in accordance with GASB Statement No. 96, Subscription-Based Information Technology Arrangements, implemented in fiscal 2023. As of September 30, 2024, the City reported capital assets and right-to-use assets totaling $784,913,678 (net of accumulated depreciation and amortization). 2024 2023 2024 2023 2024 2023 Capital assets: Land 92,686$ 94,477$ 30,650$ 30,650$ 123,336$ 125,127$ Buildings 135,683 95,350 54,255 56,394 189,938 151,744 Improvements other than buildings 62,311 111,953 287,364 294,943 349,675 406,896 Machinery and equipment 26,569 26,216 6,967 8,187 33,536 34,403 Infrastructure 35,005 39,147 - - 35,005 39,147 Construction in progress 9,791 1,979 34,228 29,663 44,019 31,642 Total capital assets, net 362,045 369,122 413,464 419,837 775,509 788,959 Right-to-use assets: Lease buildings 1,538 1,696 - - 1,538 1,696 Lease machinery and equipment 997 940 - - 997 940 Subscription software 6,198 5,637 - - 6,198 5,637 Subscription software work in progress 130 - 542 - 672 - Total right-to-use assets, net 8,863 8,273 542 - 9,405 8,273 Total capital and right-to-use assets, net 370,908$ 377,395$ 414,006$ 419,837$ 784,914$ 797,232$ * Net of accumulated depreciation and amortization Governmental Activities TotalBusiness-type Activities City of Clearwater, Florida - Capital and Right-to-Use Assets* (amounts in thousands) 19 Net capital and right-to-use assets for the City’s governmental activities decreased from $377.4 million to $370.9 million, reflecting a decrease of $6.5 million for the current fiscal year. Capital asset fiscal 2024 additions of $22.4 million were offset by depreciation expense of $25.9 million, and net capital asset retirements totaling approximately $3.5 million. Right-to-use lease assets decreased $101 thousand due to current year additions of $946 thousand offset by $1.0 million in current year amortization. Right-to-use subscription assets increased by $561 thousand due to current year additions of $3.7 million offset by $3.1 million in current year amortization. Major fiscal 2024 completed governmental capital projects include the Ross Norton Community Playground ($452 thousand). Net capital assets for the City’s business-type activities decreased from $419.8 million to $414.0 million, reflecting a decrease of $5.8 million for the current fiscal year. Capital asset additions of $15.3 million were offset by depreciation expense of $21.2 million, and net capital asset retirements totaling $2,262. Major fiscal 2024 completed business-type capital projects include replacement of wave attenuators at the Clearwater Harbor Marina ($2,201,498) and upgrades to the Natural Gas Vehicle filling station ($1,913,841). Additional information on the City’s capital assets can be found in Note III (D), and information on right-to-use assets can be found in Note III (E) and Note III (F) of the notes to the financial statements. Long-term debt and other long-term liabilities The City’s total long-term liabilities decreased from $226.4 million to $215.0 million, a decrease of $11.4 million, or 5.0%. Long-term liabilities for governmental activities decreased by $3.6 million, or 4.3%, while long-term liabilities for business- type activities decreased by $7.8 million or 5.4%. Key factors contributing to these changes included:  The decrease in long-term liabilities of $3.6 million for governmental activities is primarily due to a decrease in bonds payable of $601 thousand resulting from scheduled principal payments, a decrease in financed purchases of $2.1 million due to a shift to alternative internal financing, a decrease in the liability for other postemployment benefits of $2.4 million, a decrease lease liabilities of $30 thousand, and a decrease in claims payable of $1.1 million due to claims experience; offset by an increase in the liability for compensated absences of $1.3 million and an increase in subscription liabilities of $1.3 million.  The decrease in long-term liabilities of $7.8 million for business-type activities is primarily due to a reduction in total bonds payable of $6.9 million resulting from scheduled principal payments, a decrease in financed purchases of $174 thousand due to a shift to alternative internal financing, and a decrease of $1.1 million in the liability for other postemployment benefits; offset by an increase of $478 thousand in the liability for compensated absences.  The City’s bonds payable as of September 30, 2024, consists entirely of revenue bonds and direct placement bank loans (secured solely by specified revenue sources) with no general obligation debt or special assessment debt outstanding. Governmental activities revenue bonds totaled $33.7 million while revenue bonds and direct placement bank loans for business-type activities totaled $127.1 million. The City’s Charter limits indebtedness to 20% of the assessed valuation of non-exempt real estate. The current debt limitation is approximately $4.0 billion, which is significantly in excess of the City’s applicable indebtedness of approximately $149.5 million at September 30, 2024. Additional information on the City’s long-term debt can be found in Note III (J) of the notes to the financial statements. Economic Factors and Year 2025 Budgets and Rates Factors considered in preparing the City of Clearwater’s budget for fiscal year 2025 included:  Taxable property values for 2024 have increased by approximately 9.6%, from $16.9 billion to $18.5 billion, including new construction. The bulk of this increase ($1.2 billion) is related to increases in current real estate values, while the value of new construction and annexations totals $413.6 million. Taxable values have experienced another year of significant growth due to the real estate market in the Tampa Bay area. Clearwater residents that qualify for homestead will recognize the Save Our Homes cap which limits the increase in assessed value to a cap of 3%, well below the actual growth in the real estate market. The approved millage rate of 5.8850 20 mills for fiscal year 2025 is the same as in the prior year. The millage was decreased by 0.07 mills in fiscal year 2023.  Total full-time equivalent (FTE) positions for 2024/25 are budgeted at 1,904.3 FTEs for all City operations, a net increase of 17.6 FTEs from the 2023/24 amended budget. In the General Fund, this represents a net increase of 6.3 for a total of 1,174.1 FTEs. All other funds total 730.2 FTEs, an increase of 11.3 FTE’s.  The actuary report for the Employees’ Pension Plan as of January 1, 2024, indicates that a minimum required City contribution of $16.2 million, equivalent to 14.42% of total covered payroll, is required for fiscal year 2024/25. This is an increase of approximately $2.5 million from the City’s fiscal year 2023/24 required contribution of $13.5 million. The plan’s credit balance, which reflects actual contributions in excess of actuarial required contributions in prior years, increased from $35.6 million to $38.1 million during calendar year 2023, primarily due to interest earned on the credit balance. This credit balance is available to subsidize volatile employer contribution requirements during future investment market downturns. Due to negotiated differences in pension benefits, the actuary provides separate contribution rates for non-hazardous and hazardous employees. The budget plans for a contribution rate of 9.16% for non-hazardous and 22.56% for hazardous covered payroll in fiscal year 2024/25, as provided in the actuary’s valuation. In an effort to reduce the impact of pension costs on the city’s budget, the fiscal year 2024/25 budget includes a reduced contribution rate recognizing the use of approximately $2.5 million of pension credit balance, which represents the estimated interest earnings for fiscal year 2024/25. This use of credit balance reduces the contribution rate to 6.94% of non-hazardous and 20.34% of hazardous covered payroll in fiscal year 2024/25.  For fiscal year 2023/24, the cost of medical care for employees is budgeted at $24.2 million across all City operations, including an estimated 4% increase. Included in this total is $1.8 million to fund the operating costs of the employee health clinic. The budgeted cost for medical care to the General Fund is estimated at $15.1 million, an increase of $608,341, or 4%, over the current budget. Total cost for health insurance, to include coverage of dependents and retirees, is estimated at $25.7 million, which is budgeted in the Central Insurance Fund. Revenues from payroll deductions are budgeted to offset this expense.  A water and sewer utility rate study update was completed in June 2023. This rate study confirmed the previously adopted plan of 3% annual increases effective each October 1 through fiscal year 2027. An interim rate study will address emergent capital project needs, and any needed changes to the current rate structure. A gas utility rate study was completed in December 2023, which projected the financial position of the Gas Fund through 2028 and a cost-of-service analysis for each of the various classes of customers served. A new rate structure was established, which was approved by City Council to be effective February 1, 2024. A solid waste and recycling rate study update was completed in August 2024 and approved by City Council. Effective October 1, 2024, rates will increase 3.75% and will increase on October 1 of each subsequent year through fiscal year 2029. A stormwater rate study was completed in June 2024. Based on this rate study, and due to current operating and capital cost projections, 8% annual increases are necessary for the next five years. Effective October 1, 2024, rates will increase by 8%, and will increase October 1 of each subsequent year through fiscal year 2029.  Contacting the City’s Financial Management This financial report is designed to provide a general overview of the City’s finances for all those with an interest in our government and to show the City’s accountability for the money it receives. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to: City of Clearwater, Finance Department, 100 South Myrtle Avenue, Clearwater, Florida 33756-5520. 21 Basic Financial Statements Governmental Business-type Activities Activities Total ASSETS Cash and investments $ 288,641,556 $ 415,432,695 $ 704,074,251 Receivables (net)16,661,231 26,931,510 43,592,741 Internal balances 6,467,079 (6,467,079) - Due from other governments 7,904,709 2,045,653 9,950,362 Prepaid items 4,756,026 897,236 5,653,262 Inventories 566,809 5,817,980 6,384,789 Restricted assets: Cash and investments - 24,458,734 24,458,734 Net pension asset 130,674,943 19,715,582 150,390,525 Capital assets, net: Land 92,685,754 30,649,872 123,335,626 Buildings 135,682,983 54,254,697 189,937,680 Improvements other than buildings 62,311,437 287,364,204 349,675,641 Machinery and equipment 26,568,861 6,967,032 33,535,893 Infrastructure 35,004,891 - 35,004,891 Construction in progress 9,790,609 34,228,507 44,019,116 Intangible right-to-use subscription software assets in progress 130,000 541,660 671,660 Intangible right-to-use lease assets, net of accumulated amortization 2,535,166 - 2,535,166 Intangible right-to-use subscription software assets, net of accumulated amortization 6,198,005 - 6,198,005 Total assets 826,580,059 902,838,283 1,729,418,342 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows - bond refunding - 6,321,502 6,321,502 Deferred outflows - pension 23,664,135 3,605,896 27,270,031 Deferred outflows - other postemployment benefits 91,779 37,463 129,242 Total deferred outflows of resources 23,755,914 9,964,861 33,720,775 LIABILITIES Accounts payable and other current liabilities 13,397,514 12,443,523 25,841,037 Accrued liabilities 3,188,425 1,141,433 4,329,858 Accrued interest payable 788,479 436,992 1,225,471 Due to other governments 383,799 - 383,799 Deposits 5,300 64,871 70,171 Unearned revenue and liens 21,864 - 21,864 Payable from restricted assets: Construction contracts payable - 2,763,001 2,763,001 Accrued interest payable - 1,564,895 1,564,895 Customer deposits - 9,564,493 9,564,493 Bonds payable - 4,907,084 4,907,084 Non-current liabilities due within one year: Compensated absences 6,155,106 1,347,862 7,502,968 Other postemployment benefits 772,977 315,523 1,088,500 Financed purchases 1,449,304 145,303 1,594,607 Lease liability 926,322 - 926,322 Subscription software liability 2,477,144 - 2,477,144 Bonds payable 845,000 2,502,916 3,347,916 Claims payable 4,454,720 - 4,454,720 Long-term debt and liabilities: Compensated absences 5,078,789 1,112,170 6,190,959 Other postemployment benefits 13,872,466 5,662,643 19,535,109 Lease liability 1,692,844 - 1,692,844 Subscription software liability 2,535,997 - 2,535,997 Bonds payable 32,903,015 119,665,100 152,568,115 Claims payable 6,241,042 - 6,241,042 Total liabilities 97,190,107 163,637,809 260,827,916 DEFERRED INFLOWS OF RESOURCES Deferred inflows - business tax receipts 1,643,536 - 1,643,536 Deferred inflows - pension 61,239,064 9,335,986 70,575,050 Deferred inflows - other postemployment benefits 7,833,391 3,197,532 11,030,923 Deferred inflows - leases 1,890,380 8,380,740 10,271,120 Total deferred inflows of resources 72,606,371 20,914,258 93,520,629 NET POSITION Net investment in capital assets 325,616,791 290,478,958 616,095,749 Restricted for: Capital projects 47,872,068 - 47,872,068 Debt service 915,206 6,433,443 7,348,649 Renewal and replacement - 300,000 300,000 Grant programs 4,814,942 - 4,814,942 Impact fees - 3,983,949 3,983,949 Stormwater system fees - 14,318 14,318 Pensions 130,674,943 19,715,582 150,390,525 Unrestricted 170,645,545 407,324,827 577,970,372 Total net position $ 680,539,495 $ 728,251,077 $ 1,408,790,572 The notes to the financial statements are an integral part of this statement. Primary Government City of Clearwater, Florida Statement of Net Position September 30, 2024 22 Program RevenuesOperating Primary Government Charges for Grants and Capital Grants & Governmental Business-TypeFunctions/Programs Expenses Services Contributions Contributions Activities Activities TotalPrimary government:Governmental activities:General government 23,229,875$ 27,201,566$ -$ -$ 3,971,691$ -$ 3,971,691$ Public safety 96,292,688 15,298,448 4,555,625 848,539 (75,590,076) - (75,590,076) Physical environment 2,843,431 194,512 - 9,101 (2,639,818) - (2,639,818) Transportation 14,507,517 231,611 870,268 407,745 (12,997,893) - (12,997,893) Economic environment 11,583,968 122,151 7,990,704 - (3,471,113) - (3,471,113) Human services 2,109,160 - 796,704 - (1,312,456) - (1,312,456) Culture and recreation 60,273,014 11,101,841 1,689,212 84,109 (47,397,852) - (47,397,852) Interest on long-term debt 1,906,133 - - - (1,906,133) - (1,906,133) Total governmental activities 212,745,786 54,150,129 15,902,513 1,349,494 (141,343,650) - (141,343,650) Business-type activities:Water & Sewer Utility 105,361,710 109,709,151 - 1,336,212 - 5,683,653 5,683,653 Gas Utility 30,567,951 41,212,040 - - - 10,644,089 10,644,089 Solid Waste Utility 22,800,078 30,773,973 - - - 7,973,895 7,973,895 Stormwater Utility 12,941,644 18,199,630 - - - 5,257,986 5,257,986 Recycling Utility 3,490,856 1,653,323 - - - (1,837,533) (1,837,533) Marine 5,426,189 6,739,197 - 516,714 - 1,829,722 1,829,722 Aviation 338,900 223,529 - 271,692 - 156,321 156,321 Parking System 7,749,250 10,946,773 - - - 3,197,523 3,197,523 Clearwater Harbor Marina 1,313,785 1,022,394 - 167,587 - (123,804) (123,804) Total business-type activities 189,990,363 220,480,010 - 2,292,205 - 32,781,852 32,781,852 Total primary government 402,736,149$ 274,630,139$ 15,902,513$ 3,641,699$ (141,343,650) 32,781,852 (108,561,798) General revenues: Taxes: Property taxes 96,047,249 - 96,047,249 Sales taxes 26,368,517 - 26,368,517 Utility taxes 19,489,071 - 19,489,071 Communications services taxes 4,504,832 - 4,504,832 Local business tax 2,125,618 - 2,125,618 Local option gas tax 1,440,896 - 1,440,896 Intergovernmental: State revenue sharing - unrestricted 5,358,740 - 5,358,740 Investment earnings (loss) 21,347,854 27,393,674 48,741,528 Miscellaneous 162,825 - 162,825 Transfers 5,042,587 (5,042,587) - Total general revenues and transfers 181,888,189 22,351,087 204,239,276 Change in net position 40,544,539 55,132,939 95,677,478 Net position - beginning (as previously reported) 640,811,386 673,118,138 1,313,929,524 Adjustments and restatements (816,430) - (816,430) Net position - beginning (restated) 639,994,956 673,118,138 1,313,113,094 Net position - ending680,539,495$ 728,251,077$ 1,408,790,572$ The notes to the financial statements are an integral part of this statement.City of Clearwater, FloridaStatement of ActivitiesFor the Year Ended September 30, 2024 Net (Expense) Revenue and Changes in Net Position23 Special Special Capital Other Totals General Development Programs Improvement Governmental Governmental Fund Fund Fund Fund Funds Funds ASSETS Cash and investments $ 78,848,760 $ 1,153,009 $ 18,104,599 $ 69,553,933 $ 22,461,316 $190,121,617 Receivables (net where applicable, of allowances for estimated uncollectible amounts): Accrued interest 391,731 101,329 65,971 17,599 65,218 641,848 Accounts and contracts 423,703 - - - - 423,703 Mortgages, notes and other loans - - 3,563,527 - 7,022,104 10,585,631 Property taxes 72,916 7,472 - - - 80,388 Utility taxes 1,345,129 - - - - 1,345,129 Franchise fees 1,071,244 - - - - 1,071,244 Leases 2,086,437 - - - - 2,086,437 Other 60,285 - - - - 60,285 Due from other funds - - - 4,667,392 - 4,667,392 Due from other governmental entities - grants - - 446,514 - - 446,514 Due from other governmental entities - other 3,071,264 4,224,078 159,360 - 3,493 7,458,195 Inventories, at cost 49,488 - - - - 49,488 Prepaid items 1,540 - - - - 1,540 Advances to other funds - - 325,440 11,473,499 48,000 11,846,939 Total assets $ 87,422,497 $ 5,485,888 $ 22,665,411 $ 85,712,423 $ 29,600,131 $230,886,350 LIABILITIES Accounts and contracts payable $ 2,397,550 $ - $519,906 $ 4,995,156 $ 47,224 $ 7,959,836 Accrued payroll 2,815,702 - 45,758 - - 2,861,460 Due to other funds 525,333 - 10,111 - - 535,444 Due to other governments 57,078 326,721 - - - 383,799 Deposits 5,300 - - - - 5,300 Unearned revenue 176,735 - 21,865 - - 198,600 Advances from other funds 1,796,428 - 43,408 - 373,440 2,213,276 Total liabilities 7,774,126 326,721 641,048 4,995,156 420,664 14,157,715 DEFERRED INFLOWS OF RESOURCES Deferred inflows - business tax receipts 1,643,536 - - - - 1,643,536 Deferred inflows - unavailable property tax revenues 72,916 7,472 - - - 80,388 Deferred inflows - unavailable code enforcement lien revenues 270,754 - - - - 270,754 Deferred inflows - unavailable mortgage note revenues - - 3,102,091 - 3,922,104 7,024,195 Deferred inflows - unavailable intergovernmental revenues - - 126,867 - - 126,867 Deferred inflows - leases 1,890,380 - - - - 1,890,380 Total deferred inflows of resources 3,877,586 7,472 3,228,958 - 3,922,104 11,036,120 FUND BALANCES Nonspendable 51,028 - - - - 51,028 Restricted - 5,151,695 10,297,407 32,428,327 25,257,363 73,134,792 Committed - - 5,484,167 48,288,940 - 53,773,107 Assigned 664,507 - 3,013,831 - - 3,678,338 Unassigned 75,055,250 - - - - 75,055,250 Total fund balances 75,770,785 5,151,695 18,795,405 80,717,267 25,257,363 205,692,515 Total liabilities, deferred inflows and fund balances $ 87,422,497 $ 5,485,888 $ 22,665,411 $ 85,712,423 $ 29,600,131 $230,886,350 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Balance Sheet Governmental Funds September 30, 2024 24 Total fund balances of governmental funds as adjusted 205,692,515$ Capital assets used in governmental activities are not financial resources and, therefore, are not reported in the funds. The cost of the assets totals $742,469,900 and the accumulated depreciation totals $380,295,365.362,174,535 Intangible right-to-use assets used in governmental activities are not financial resources and therefore are not recognized in the funds: Lease assets and subscription software assets 13,579,950 Accumulated amortization of lease assets and subscription software assets (4,846,779) Unavailable revenues that are not available as financial resources in the current period and therefore are not recognized in the funds: Deferred inflows - mortgage notes 7,024,195$ Deferred inflows - intergovernmental revenues 126,867 Accrued property taxes 80,388 Accrued liens 423,313 Accrued permit fees 24,177 7,678,940 The net pension asset related to governmental activities does not represent financial resources and is not reported in the funds. Deferred outflows relating to deferred amounts on bond refundings, pensions, and OPEB are not financial resources and, therefore, are not reported in the funds 23,755,914 Deferred inflows relating to pensions and other postemployment benefits are not current liabilities or financial uses and, therefore, are not reported in the funds (69,072,455) Accrued pollution remediation obligation expenses are not financial uses and, therefore, are not reported in the funds. Accrued general long-term debt, lease and subscription interest expenses are not financial uses and, therefore, are not reported in the funds. The assets and liabilities of the internal service funds (funds used to charge the costs of certain activities to individual funds) are included in the governmental activities in the statement of net position. Net position of internal service funds 102,281,563 Less: Capital assets included in total governmental capital assets above (25,224,343) Less: Lease assets included in total governmental capital assets above (1,212,048) Less: Subscription software assets included in total governmental capital assets above (4,683,352) Less: Net pension asset included in total governmental net pension asset above (6,333,671) Less: Deferred outflows included in total governmental above (1,169,110) Add: Deferred inflows included in total governmental above 3,913,117 Add: Claims payable included in total governmental below 10,695,762 Add: Financed purchases included in total governmental below 1,353,040 Add: Lease liabilities included in total governmental below 1,257,311 Add: Subscription software liabilities included in total governmental below 3,206,870 Add: Compensated absences included in total governmental below 1,051,444 Add: Other postemployment benefits included in total governmental below 1,708,665 Less: Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds 91,203,833 Lease interest revenues are not recognized in the current period because the resources are not available and, therefore, are not reported in the funds.1,719 Long-term liabilities, including bonds payable, are not due and payable in the current period and, accordingly, are not reported in the funds. Long-term liabilities at year-end consist of: Bonds payable (32,640,000) Add: Issuance premium (to be amortized as a reduction of interest expense) (1,108,015) Claims payable (10,695,762) Financed purchases (1,449,304) Lease liabilities (2,619,166) Subscription software liabilities (5,013,141) Other postemployment benefits (14,645,443) Compensated absences (11,233,895) (79,404,726) Total net position of governmental activities 680,539,495$ The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position September 30, 2024 4,358,585 130,674,943 (160,683) (738,211) 25 Special Special Capital Other Total General Development Programs Improvement Governmental Governmental Fund Fund Fund Fund Funds Funds REVENUES Taxes: Property $ 90,993,329 $ 4,555,140 $ - $ - $472,882 $ 96,021,351 Sales - 16,867,719 - - - 16,867,719 Utility 19,489,071 - - - - 19,489,071 Communications services 4,504,832 - - - - 4,504,832 Other taxes 2,125,618 1,440,896 - - - 3,566,514 Total taxes 117,112,850 22,863,755 - - 472,882 140,449,487 Franchise fees 11,823,106 - - - - 11,823,106 Licenses, permits, and fees 3,628,693 416,392 - - - 4,045,085 Intergovernmental: Federal - - 2,788,752 - - 2,788,752 State 19,940,278 - 119,919 68,459 1,503,045 21,631,701 Local 12,209,423 - 500,421 848,539 2,735,637 16,294,020 Total intergovernmental 32,149,701 - 3,409,092 916,998 4,238,682 40,714,473 Charges for services 17,633,437 - 2,280,969 285 - 19,914,691 Fines and forfeitures 1,539,610 - 461,713 - - 2,001,323 Investment earnings (loss): Interest 3,269,500 345,562 481,419 363,510 495,234 4,955,225 Net appreciation (depreciation) in fair value 5,941,532 1,302,540 1,658,873 - 685,632 9,588,577 Total investment earnings (loss) 9,211,032 1,648,102 2,140,292 363,510 1,180,866 14,543,802 Rents and leases 4,075,707 - - - - 4,075,707 Miscellaneous 1,252,480 - 631,578 74,978 2,864 1,961,900 Total revenues 198,426,616 24,928,249 8,923,644 1,355,771 5,895,294 239,529,574 EXPENDITURES Current: General government 20,125,600 - 318,125 1,249,105 - 21,692,830 Public safety 98,537,385 - 3,652,793 581,092 - 102,771,270 Physical environment 2,279,914 - 37,960 517,403 - 2,835,277 Transportation 7,166,613 - - 4,336,970 - 11,503,583 Economic environment 2,742,097 - 3,800,946 - 3,427,583 9,970,626 Human services - - 1,953,266 167,906 - 2,121,172 Culture and recreation 44,071,907 - 299,756 6,181,788 - 50,553,451 Debt service: Principal 442,233 - - - 792,754 1,234,987 Interest & fiscal charges 75,329 - - - 1,493,050 1,568,379 Capital outlay - - 357,008 10,483,395 - 10,840,403 Total expenditures 175,441,078 - 10,419,854 23,517,659 5,713,387 215,091,978 Excess (deficiency) of revenues over (under) expenditures 22,985,538 24,928,249 (1,496,210) (22,161,888) 181,907 24,437,596 OTHER FINANCING SOURCES (USES) Transfers in 18,692,904 - 1,077,470 39,378,588 17,282,136 76,431,098 Transfers out (29,337,686) (32,717,750) (3,672,534) (1,590,390) (11,129,770) (78,448,130) Proceeds from the sale of capital assets 15,216 - - 6,982 1,350,000 1,372,198 Issuance of debt for subscription software obligations 1,783,425 - - - - 1,783,425 Total other financing sources (uses) (8,846,141) (32,717,750) (2,595,064) 37,795,180 7,502,366 1,138,591 Net change in fund balances 14,139,397 (7,789,501) (4,091,274) 15,633,292 7,684,273 25,576,187 Fund balances - beginning (as previously reported) 61,656,422 12,941,196 22,886,679 66,577,217 16,871,244 180,932,758 Adjustments and restatements (25,034) - - (1,493,242) 701,846 (816,430) Fund balances - beginning (as restated) 61,631,388 12,941,196 22,886,679 65,083,975 17,573,090 180,116,328 Fund balances - ending $ 75,770,785 $ 5,151,695 $ 18,795,405 $ 80,717,267 $ 25,257,363 $205,692,515 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Statement of Revenues, Expenditures, and Changes in Fund Balances Governmental FundsFor the Year Ended September 30, 2024 26 Net change in fund balances - total governmental funds 25,576,187$ Amounts reported for governmental activities in the Statement of Activities are different because: Governmental funds report capital outlays as expenditures while governmental activities report depreciation expense to allocate those costs over the life of the assets. This is the amount by which capital outlays exceeded depreciation in the current period. Expenditures for capital assets 12,297,274$ Less current year depreciation (16,460,498) Expenditures for lease assets and subscription software assets 1,783,425 Amortization of lease assets and subscription software assets (844,287) (3,224,086) The net book value of capital asset dispositions is reported in the Statement of Activities but does not require the use of current financial resources and therefore is not reported in the funds.(3,467,504) The issuance of long-term debt provides current financial resources to governmental funds; however issuance of long-term debt increases long-term liabilities in the Statement of Net Position. In the current year these amounts are: Proceeds from subscription software obligations (1,783,425) Deferred outflows and deferred inflows are not current resources or uses of current financial resources and consequently are not reported in the funds: Current year change in deferred outflows (46,931,749) Current year change in deferred inflows (52,159,007) Repayment of long term debt principal is an expenditure in the governmental funds; however, the repayment reduces long-term liabilities in the Statement of Net Position. Current year amounts are: Revenue bond principal payments 530,000 Lease liability principal payments 285,244 Subscription software liability principal payments 156,989 Financed purchase principal payments 262,754 1,234,987 Net pension asset is not a current financial resource and consequently is not reported in the funds; however, it is an asset in the Statement of Net Position. Current year change in the net pension asset 108,633,312 Liability for other post-employment benefits (OPEB) does not require the use of current financial resources and consequently is not reported in the funds; however, it is a liability in the Statement of Net Position. Current year change in the liability for other postemployment benefits 2,088,400 Some expenses reported in the Statement of Activities do not require the use of current financial resources and therefore are not reported as expenditures in the governmental funds: Current year change in compensated absences (1,043,946) Amortization of bond discounts and premiums 71,098 Current year change in accrued interest expense (52,196) (1,025,044) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds: Current year change in accrued property taxes receivable 25,898 Current year change in accrued liens receivable 8,038 Current year change in accrued lease interest receivable (2,763) Current year change in deferred permit fees 800 The net revenues of internal service funds (funds used to charge the costs of certain activities to individual funds) for governmental activities are reported in the Statement of Activities but not in the governmental funds: Current year change in net position for internal service funds 10,993,523 Less pass-back to enterprise funds 576,972 11,570,495 Total change in net position of governmental activities 40,544,539$ The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds For the Year Ended September 30, 2024 to the Statement of Activities 27 Variance with Actual Final Budget Original Final Amounts Positive (Negative) Taxes: Property $90,683,430 $90,966,200 $90,993,329 $ 27,129 Utility taxes 18,655,000 20,068,000 19,489,071 (578,929) Communications services 4,200,000 4,100,000 4,504,832 404,832 Other taxes 2,100,000 2,100,000 2,125,618 25,618 Total taxes 115,638,430 117,234,200 117,112,850 (121,350) Franchise fees 11,220,000 12,085,000 11,823,106 (261,894) Licenses, permits, and fees 3,934,500 3,570,800 3,628,693 57,893 Intergovernmental: State 18,436,200 19,957,850 19,940,278 (17,572) Local 11,423,140 11,190,790 12,209,423 1,018,633 Total intergovernmental 29,859,340 31,148,640 32,149,701 1,001,061 Charges for services 17,368,355 17,277,795 17,633,437 355,642 Fines and forfeitures 1,384,000 1,464,000 1,539,610 75,610 Investment earnings (loss): Interest 2,188,000 3,050,000 3,269,500 219,500 Net appreciation (depreciation) in fair value - - 5,941,532 5,941,532 Total investment earnings (loss) 2,188,000 3,050,000 9,211,032 6,161,032 Rents and leases 3,352,770 4,273,970 4,075,707 (198,263) Miscellaneous 1,177,250 1,227,250 1,252,480 25,230 Total revenues 186,122,645 191,331,655 198,426,616 7,094,961 EXPENDITURES General government City Council 515,817 552,289 508,432 43,857 City Manager's Office 1,083,758 1,610,615 1,497,148 113,467 City Attorney's Office 2,488,743 2,684,315 2,778,131 (93,816) Office of Innovation 943,260 285,293 271,711 13,582 Official Records & Legislative Services 1,420,406 1,455,668 1,120,283 335,385 Public Communications 1,731,372 1,781,572 1,760,770 20,802 Finance 3,142,043 3,346,999 3,111,055 235,944 Human Resources 2,181,218 2,254,202 2,078,652 175,550 Non-Departmental 6,025,130 6,025,130 4,245,595 1,779,535 Public Works 734,799 929,422 1,136,904 (207,482) Planning 1,872,790 1,934,349 1,478,302 456,047 City Auditor's Office 461,573 465,979 419,606 46,373 Total general government 22,600,909 23,325,833 20,406,589 2,919,244 Public safety Police 56,369,974 57,587,843 58,409,928 (822,085) Fire 34,663,892 35,597,803 33,991,409 1,606,394 Development & Neighborhood Services 6,505,088 6,741,646 6,056,447 685,199 Public Works 246,797 258,460 247,104 11,356 Total public safety 97,785,751 100,185,752 98,704,888 1,480,864 Physical environment Public Works 2,774,756 2,863,479 2,281,297 582,182 Total physical environment 2,774,756 2,863,479 2,281,297 582,182 Transportation Public Works 6,691,165 6,823,326 6,124,611 698,715 Parks and Recreation 739,702 748,711 604,890 143,821 Public Utilities 445,580 445,580 444,894 686 Total transportation 7,876,447 8,017,617 7,174,395 843,222 Economic environment CRA Administration 982,526 1,005,330 718,951 286,379 Economic Development 2,146,301 2,200,993 2,067,096 133,897 Total economic environment 3,128,827 3,206,323 2,786,047 420,276 Culture and recreation Parks and Recreation 33,101,058 33,307,197 32,675,418 631,779 Library 9,000,053 9,281,098 8,898,237 382,861 Public Works 956,337 1,001,533 957,528 44,005 Marine 1,672,715 1,626,741 1,556,679 70,062 Total culture and recreation 44,730,163 45,216,569 44,087,862 1,128,707 Total expenditures 178,896,853 182,815,573 175,441,078 7,374,495 Excess (deficiency) of revenues over (under) expenditures 7,225,792 8,516,082 22,985,538 14,469,456 OTHER FINANCING SOURCES (USES) Transfers in 13,335,875 19,016,825 18,692,904 (323,921) Transfers out (20,561,667) (27,507,150) (29,337,686) (1,830,536) Proceeds from sale of capital assets - - 15,216 15,216 Issuance of debt for subscription software obligations - - 1,783,425 1,783,425 Total other financing sources (uses) (7,225,792) (8,490,325) (8,846,141) (355,816) Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses Fund balances - beginning (as previously reported) 61,656,422 61,656,422 61,656,422 - Adjustments and restatements - - (25,034) (25,034) Fund balances - beginning (as restated) 61,656,422 61,656,422 61,631,388 (25,034) Fund balances - ending $61,656,422 $61,682,179 $75,770,785 $14,088,606 The notes to the financial statements are an integral part of this statement. Budgeted Amounts 14,113,640 City of Clearwater, Florida Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual General Fund For the Year Ended September 30, 2024 REVENUES - 25,757 14,139,397 28 Variance with Final Budget Actual Positive Original Final Amounts (Negative) REVENUES Taxes: Property $ 4,536,570 $ 4,553,728 $ 4,555,140 $ 1,412 Sales 16,585,900 16,585,900 16,867,719 281,819 Other taxes 1,427,150 1,427,150 1,440,896 13,746 Total taxes 22,549,620 22,566,778 22,863,755 296,977 Licenses, permits, and fees 400,000 267,562 416,392 148,830 Investment earnings (loss): Interest 950,000 350,000 345,562 (4,438) Net appreciation (depreciation) in fair value - - 1,302,540 1,302,540 Total investment earnings (loss) 950,000 350,000 1,648,102 1,298,102 Total revenues 23,899,620 23,184,340 24,928,249 1,743,909 EXPENDITURES Total expenditures - - - - Excess of revenues over expenditures 23,899,620 23,184,340 24,928,249 1,743,909 OTHER FINANCING SOURCES (USES) Transfers out (32,097,750) (32,717,750) (32,717,750) - Total other financing sources (uses) (32,097,750) (32,717,750) (32,717,750) - Excess (deficiency) of revenues and other financing sources over (under) expenditures and other financing uses (8,198,130) (9,533,410) (7,789,501) 1,743,909 Fund balances - beginning 12,941,196 12,941,196 12,941,196 - Fund balances - ending $ 4,743,066 $ 3,407,786 $ 5,151,695 $ 1,743,909 The notes to the financial statements are an integral part of this statement. For the Year Ended September 30, 2024 Budgeted Amounts City of Clearwater, Florida Statement of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual (GAAP Basis) Special Development Fund 29 Water Solid Waste and Sewer Gas & Recycling Utility Utility Utility ASSETS Current assets: Cash and investments $ 192,489,389 $ 35,891,351 $ 55,493,317 Accrued interest receivable 659,763 115,288 169,901 Accounts and contracts receivable: Billed 4,724,163 1,085,559 1,488,422 Unbilled charges estimated 4,593,800 1,563,800 1,268,100 9,317,963 2,649,359 2,756,522 Less: Allowance for uncollectable accounts (40,922) (30,106) (15,931) Total receivables, net 9,277,041 2,619,253 2,740,591 Lease receivables - - - Other receivables 26,181 74,164 - Due from other funds - - - Due from other governments 1,228,095 9,813 - Inventories, at cost 1,684,010 4,068,772 - Prepaid expenses and other assets 552,956 344,280 - Total current assets - unrestricted 205,917,435 43,122,921 58,403,809 Current assets - restricted: Restricted cash and investments 12,621,250 3,748,914 1,375,345 Total current assets - restricted 12,621,250 3,748,914 1,375,345 Total current assets 218,538,685 46,871,835 59,779,154 Noncurrent assets: Restricted: Restricted cash and investments 3,983,949 300,000 - Advances to other funds - - - Net pension asset 7,684,539 3,494,979 4,809,653 Capital assets: Land and other nondepreciable assets 29,869,135 525,788 2,339,201 Capital assets, net of accumulated depreciation 169,292,073 102,978,132 17,884,373 Intangible right-to-use lease assets, net of accumulated amortization - - - Intangible right-to-use subscription software assets, net of accumulated amortization - - - Total noncurrent assets 210,829,696 107,298,899 25,033,227 Total assets 429,368,381 154,170,734 84,812,381 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows - bond refunding 6,147,487 54,331 - Deferred outflows - pension 1,405,470 639,217 879,665 Deferred outflows - other postemployment benefits 13,564 6,233 9,029 Total deferred outflows of resources 7,566,521 699,781 888,694 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Statement of Net Position Proprietary Funds September 30, 2024 Business-type Enterprise 30 Governmental Activities - Stormwater Other Internal Service Utility Funds Total Funds $ 53,155,395 $ 78,403,243 $415,432,695 $ 98,519,939 163,908 262,410 1,371,270 302,968 779,659 - 8,077,803 - 1,603,700 - 9,029,400 - 2,383,359 - 17,107,203 - (6,272) - (93,231) - 2,377,087 - 17,013,972 - - - 8,420,626 8,420,626 - 2,883 22,414 125,642 61,879 - - - 361,604 - 807,745 2,045,653 - - 65,198 5,817,980 517,321 - - 897,236 4,754,486 55,699,273 87,981,636 451,125,074 104,518,197 1,053,964 - 18,799,473 - 1,053,964 - 18,799,473 - 56,753,237 87,981,636 469,924,547 104,518,197 1,375,312 - 5,659,261 - - - - 1,136,603 1,673,694 2,052,717 19,715,582 6,333,671 25,553,173 7,132,742 65,420,039 1,352,429 42,459,167 15,972,188 348,585,933 23,871,914 - - - 1,212,048 - - - 4,683,352 71,061,346 25,157,647 439,380,815 38,590,017 127,814,583 113,139,283 909,305,362 143,108,214 119,684 - 6,321,502 - 306,112 375,432 3,605,896 1,158,402 3,493 5,144 37,463 10,708 429,289 380,576 9,964,861 1,169,110 (Continued) Activities Funds 31 Water Solid Waste and Sewer Gas & Recycling Utility Utility Utility City of Clearwater, Florida Statement of Net Position Proprietary Funds September 30, 2024 Business-type Enterprise LIABILITIES Current liabilities: Accounts and contracts payable 7,831,655 1,722,808 654,728 Accrued payroll 476,067 199,161 236,440 Accrued interest payable 211,393 164,341 61,258 Deposits - - - Current portion of long-term liabilities: Compensated absences 519,340 294,196 244,041 Other postemployment benefits 114,238 52,498 76,043 Bonds payable 770,833 1,650,000 - Financed purchases 145,303 - - Lease liabilities - - - Subscription liabilities - - - Due to other funds 75,610 - 491,707 Claims payable - - - Total current liabilities (payable from current assets) 10,144,439 4,083,004 1,764,217 Current liabilities (payable from restricted assets): Construction contracts payable 2,763,001 - - Accrued interest payable 1,401,850 11,998 - Current portion of long-term liabilities, bonds payable 3,854,167 150,000 - Customer deposits 4,602,232 3,586,916 1,375,345 Total current liabilities (payable from restricted assets) 12,621,250 3,748,914 1,375,345 Total current liabilities 22,765,689 7,831,918 3,139,562 Noncurrent liabilities: Compensated absences 428,526 242,752 201,367 Other postemployment benefits 2,050,210 942,179 1,364,722 Bonds payable (net of unamortized premiums/discounts) 106,131,842 3,885,000 - Financed purchases - - - Lease liabilities - - - Subscription software liabilities - - - Advances from other funds 169,662 - 1,351,074 Claims payable - - - Total noncurrent liabilities 108,780,240 5,069,931 2,917,163 Total liabilities 131,545,929 12,901,849 6,056,725 DEFERRED INFLOWS OF RESOURCES Deferred inflows - pension 3,638,886 1,654,989 2,277,531 Deferred inflows - other postemployment benefits 1,157,695 532,021 770,620 Deferred inflows - leases 30,502 - - Total deferred inflows of resources 4,827,083 2,187,010 3,048,151 NET POSITION Net investment in capital assets 93,096,424 97,661,317 20,073,989 Restricted for: Revenue bond debt service and sinking fund requirements 3,854,167 150,000 - Revenue bond renewal and replacement requirements - 300,000 - Water and sewer impact fees 3,983,949 - - Stormwater system fees - - - Pensions 7,684,539 3,494,979 4,809,653 Unrestricted 191,942,811 38,175,360 51,712,557 Total net position $ 300,561,890 $139,781,656 $ 76,596,199 The notes to the financial statements are an integral part of this statement. 32 Governmental Activities - Stormwater Other Internal Service Utility Funds Total Funds Activities Funds 965,007 1,269,325 12,443,523 5,276,995 121,698 108,067 1,141,433 326,965 - - 436,992 50,268 - 64,871 64,871 - 169,597 120,688 1,347,862 576,090 29,422 43,322 315,523 90,183 82,083 - 2,502,916 - - - 145,303 1,353,040 - - - 626,032 - - - 2,017,292 - 4,893 572,210 3,921,342 - - - 4,454,720 1,367,807 1,611,166 18,970,633 18,692,927 - - 2,763,001 - 151,047 - 1,564,895 - 902,917 - 4,907,084 - - - 9,564,493 - 1,053,964 - 18,799,473 - 2,421,771 1,611,166 37,770,106 18,692,927 139,941 99,584 1,112,170 475,354 528,034 777,498 5,662,643 1,618,482 9,648,258 - 119,665,100 - - - - - - - - 631,279 - - - 1,189,578 - 15,548 1,536,284 9,233,982 - - - 6,241,042 10,316,233 892,630 127,976,197 19,389,717 12,738,004 2,503,796 165,746,303 38,082,644 792,550 972,030 9,335,986 2,999,205 298,166 439,030 3,197,532 913,912 - 8,350,238 8,380,740 - 1,090,716 9,761,298 20,914,258 3,913,117 57,391,377 22,255,851 290,478,958 24,678,131 2,429,276 - 6,433,443 - - - 300,000 - - - 3,983,949 - 14,318 - 14,318 - 1,673,694 2,052,717 19,715,582 6,333,671 52,906,487 76,946,197 411,683,412 71,269,761 $ 114,415,152 $101,254,765 732,609,662 $102,281,563 Net position of business-type activities $ 728,251,077 (4,358,585) Adjustment to reflect consolidation of internal service fund activities related to enterprise funds 33 Water Solid Waste and Sewer Gas & Recycling Utility Utility Utility Operating revenues: Sales to customers $ 109,018,062 $38,566,444 $ 31,671,361 Service charges to customers 344,028 1,856,076 - User charges to customers - - - Billings to departments - - - Rentals 41,572 - 426,130 Other 305,489 789,520 329,805 Total operating revenues 109,709,151 41,212,040 32,427,296 Operating expenses: Personal services 15,241,211 6,380,739 8,751,611 Purchases for resale 9,053,852 12,891,851 - Operating materials and supplies 7,000,567 926,373 623,952 Transportation 1,681,644 606,318 5,261,301 Utility service 3,919,122 213,861 172,309 Dumping charges 13,274 - 5,545,949 Depreciation 11,424,842 4,210,683 1,135,176 Amortization of intangible right-to-use lease assets - - - Amortization of intangible right-to-use subscription software assets - - - Interfund administrative charges 6,469,940 3,135,900 1,768,550 Other current charges: Professional fees 9,908,436 783,806 1,276,774 Advertising and marketing 46,193 682,236 384 Communications 162,425 128,731 79,144 Printing and binding 5,457 13,095 9,167 Insurance 2,320,267 742,974 424,040 Repairs and maintenance 31,267,886 268,003 186,843 Rentals 272,981 12,771 158,336 Miscellaneous 463,725 323,823 176,452 Data processing charges 1,415,600 812,890 293,900 Taxes - 2,218,567 12,793 Total other current charges 45,862,970 5,986,896 2,617,833 Total operating expenses 100,667,422 34,352,621 25,876,681 Operating income (loss) 9,041,729 6,859,419 6,550,615 The notes to the financial statements are an integral part of this statement. Enterprise City of Clearwater, Florida Statement of Revenues, Expenses, and Changes in Net Position Proprietary Funds For the Year Ended September 30, 2024 Business-type 34 Governmental Activities - Stormwater Other Internal Service Utility Funds Total Funds $ 17,913,289 $ 13,342,549 $210,511,705 $ - - - 2,200,104 - - 195,855 195,855 - - - - 77,838,805 - 3,338,369 3,806,071 26,651 286,341 2,055,120 3,766,275 6,257,507 18,199,630 18,931,893 220,480,010 84,122,963 3,489,849 4,543,002 38,406,412 12,059,348 - 2,555,475 24,501,178 5,951,330 209,837 354,031 9,114,760 1,904,002 745,911 118,812 8,413,986 304,553 79,691 735,591 5,120,574 417,661 86,863 - 5,646,086 - 3,594,334 800,375 21,165,410 9,443,722 - - - 734,851 - - - 2,575,550 1,402,990 2,761,127 15,538,507 280,197 621,621 948,905 13,539,542 13,356,149 700 2,439 731,952 - 26,700 57,882 454,882 1,281,358 978 5,567 34,264 34,031 130,026 160,012 3,777,319 36,025,561 1,616,700 263,028 33,602,460 1,255,885 132,484 22,213 598,785 221,897 109,267 1,080,135 2,153,402 536,532 347,260 349,490 3,219,140 875,680 - 29,958 2,261,318 18,365 2,985,736 2,919,629 60,373,064 53,605,458 12,595,211 14,788,042 188,279,977 87,276,672 5,604,419 4,143,851 32,200,033 (3,153,709) (Continued) Activities Funds 35 Water Solid Waste and Sewer Gas & Recycling Utility Utility Utility Enterprise City of Clearwater, Florida Statement of Revenues, Expenses, and Changes in Net Position Proprietary Funds For the Year Ended September 30, 2024 Business-type Nonoperating revenues (expenses): Investment earnings (loss): Interest 4,797,461 853,019 1,247,274 Net appreciation (depreciation) in fair value 9,244,215 1,362,092 2,068,588 Total investment earnings (loss) 14,041,676 2,215,111 3,315,862 Interest expense (4,491,471) (376,268) (114,458) Gain (loss) on disposal of capital assets 1,800 4,193,302 (873) Total nonoperating revenue (expenses) 9,552,005 6,032,145 3,200,531 Income (loss) before contributions and transfers 18,593,734 12,891,564 9,751,146 Capital grants and contributions 1,336,212 - - Transfers in - - - Transfers out (6,368,605) (4,361,646) (1,854,242) Change in net position 13,561,341 8,529,918 7,896,904 Net position - beginning 287,000,549 131,251,738 68,699,295 Total net position - ending $ 300,561,890 $139,781,656 $ 76,596,199 Change in Net Position of Proprietary Funds Adjustment to reflect the consolidation of internal service fund activities related to enterprise funds Change in net position of business-type activities (page 23) The notes to the financial statements are an integral part of this statement. 36 Governmental Activities - Stormwater Other Internal Service Utility Funds Total Funds Activities Funds 1,207,500 1,982,389 10,087,643 2,240,243 1,919,001 2,712,135 17,306,031 4,603,298 3,126,501 4,694,524 27,393,674 6,843,541 (344,715) (731) (5,327,643) (490,762) - - 4,194,229 734,833 2,781,786 4,693,793 26,260,260 7,087,612 8,386,205 8,837,644 58,460,293 3,933,903 - 955,993 2,292,205 - 44,000 11,515,000 11,559,000 9,441,583 (2,269,617) (1,747,478) (16,601,588) (2,381,963) 6,160,588 19,561,159 55,709,910 10,993,523 108,254,564 81,693,606 676,899,752 91,288,040 $ 114,415,152 $ 101,254,765 $ 732,609,662 $ 102,281,563 $ 55,709,910 (576,972) $ 55,132,938 37 Water Solid Waste and Sewer Gas & Recycling Utility Utility Utility CASH FLOWS FROM OPERATING ACTIVITIES Cash received from customers $ 108,705,147 $ 41,224,798 $ 32,412,270 Cash received from other funds - - - Cash payments to suppliers (60,772,178) (18,692,044) (7,924,474) Cash payments to employees (16,165,769) (7,361,075) (9,328,211) Cash payments to other funds (13,016,521) (5,765,657) (8,079,606) Net cash provided (used) by operating activities 18,750,679 9,406,022 7,079,979 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers from other funds - - - Transfers to other funds (6,368,605) (4,361,646) (1,854,242) Receipt of cash on loans to/from other funds 28,835 - 133,922 Payment of cash on loans to/from other funds (108,132) - (539,494) Net cash provided (used) by noncapital financing activities (6,447,902) (4,361,646) (2,259,814) CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Principal payments on debt (4,643,906) (745,000) - Interest paid (4,456,957) (292,870) (95,718) Acquisition of capital assets (4,837,167) (4,117,150) (1,160,158) Proceeds from sale of capital assets 1,800 4,194,691 - Capital contributed by: Other governmental entities 406,270 - - Property owners 12,256 - - Developers 387,191 - - Net cash provided (used) by capital and related financing activities (13,130,513) (960,329) (1,255,876) CASH FLOWS FROM INVESTING ACTIVITIES Interest received 13,957,528 2,192,414 3,284,347 Net cash provided (used) by investing activities 13,957,528 2,192,414 3,284,347 Net increase (decrease) in cash and cash equivalents 13,129,792 6,276,461 6,848,636 Cash and cash equivalents at beginning of year 195,964,796 33,663,804 50,020,026 Cash and cash equivalents at end of year $ 209,094,588 $ 39,940,265 $ 56,868,662 Cash and cash equivalents classified as: Cash and investments $ 192,489,389 $ 35,891,351 $ 55,493,317 Restricted cash and investments 16,605,199 4,048,914 1,375,345 Total cash and cash equivalents $ 209,094,588 $ 39,940,265 $ 56,868,662 The notes to the financial statements are an integral part of this statement. Enterprise City of Clearwater, Florida Statement of Cash Flows Proprietary Funds For the Year Ended September 30, 2024 Business-type 38 Governmental Activities - Stormwater Other Internal Service Utility Funds Total Funds $ 18,127,594 $ 18,821,557 $219,291,366 $ - - - - 84,156,386 (2,329,222) (5,216,478) (94,934,396) (59,319,765) (3,639,716) (4,867,570) (41,362,341) (12,795,986) (2,707,031) (3,649,764) (33,218,579) (2,411,284) 9,451,625 5,087,745 49,776,050 9,629,351 44,000 11,515,000 11,559,000 3,545,612 (2,269,617) (1,747,478) (16,601,588) 3,514,008 - - 162,757 4,978,644 - (4,756) (652,382) (5,407,696) (2,225,617) 9,762,766 (5,532,213) 6,630,568 (935,000) - (6,323,906) (1,802,756) (385,887) (731) (5,232,163) (478,634) (943,498) (3,677,524) (14,735,497) (13,072,268) - - 4,196,491 745,319 - 169,325 575,595 - - 8,923 21,179 - - - 387,191 - (2,264,385) (3,500,007) (21,111,110) (14,608,339) 3,093,680 4,622,045 27,150,014 6,816,206 3,093,680 4,622,045 27,150,014 6,816,206 8,055,303 15,972,549 50,282,741 8,467,786 47,529,368 62,430,694 389,608,688 90,052,153 $ 55,584,671 $ 78,403,243 $439,891,429 $ 98,519,939 $ 53,155,395 $ 78,403,243 $ 415,432,695 $ 98,519,939 2,429,276 - 24,458,734 - $ 55,584,671 $ 78,403,243 $439,891,429 $ 98,519,939 (Continued) Activities Funds 39 Water Solid Waste and Sewer Gas & Recycling Utility Utility Utility Enterprise City of Clearwater, Florida Statement of Cash Flows Proprietary Funds For the Year Ended September 30, 2024 Business-type Reconciliation of operating income (loss) to net cash provided by operating activities: Operating income (loss) $ 9,041,729 $ 6,859,419 $ 6,550,615 Adjustments to reconcile operating income (loss) to net cash provided by operating activities: Depreciation 11,424,842 4,210,683 1,135,176 Amortization of intangible right-to-use lease assets - - - Amortization of intangible right-to-use subscription software assets - - - Capitalized labor and materials (85,998) (738,280) - Change in assets, deferred outflows, liabilities and deferred inflows: (Increase) decrease in accounts receivable (566,809) 163,785 (22,289) (Increase) decrease in lease receivables 39,377 - - (Increase) decrease in due from other governments (430,183) - - (Increase) decrease in inventory (471,120) (358,961) - (Increase) decrease in prepaid expenses (547,876) - - (Increase) decrease in net pension asset (6,899,258) (3,096,424) (4,296,702) (Increase) decrease in deferred outflows 2,423,577 1,303,358 1,622,224 Increase (decrease) in accounts and contracts payable 1,250,094 (243,822) (14,186) Increase (decrease) in accrued payroll 440,537 134,453 118,037 Increase (decrease) in deposits (15,805) (151,027) 7,263 Increase (decrease) in other postemployment benefits (379,068) (251,511) (248,560) Increase (decrease) in deferred inflows 3,526,640 1,574,349 2,228,401 Total adjustments 9,708,950 2,546,603 529,364 Net cash provided by operating activities $ 18,750,679 $ 9,406,022 $ 7,079,979 Non-cash investing, capital and financing activities: Contributions from developers $ 439,470 $ - $ - Additions to intangible right-to-use lease assets - - - Additions to intangible right-to-use subscription software assets - - - The notes to the financial statements are an integral part of this statement. 40 Governmental Activities - Stormwater Other Internal Service Utility Funds Total Funds Activities Funds $ 5,604,419 $ 4,143,851 $ 32,200,033 $ (3,153,709) 3,594,334 800,375 21,165,410 9,443,722 - - - 734,851 - - - 2,575,550 - - (824,278) - (72,036) (22,414) (519,763) (13,673) - (2,506,210) (2,466,833) - - - (430,183) 467 - 15,751 (814,330) 3,099 - 100 (547,776) (698,222) (1,499,701) (1,847,232) (17,639,317) (5,693,160) 544,738 634,947 6,528,844 1,962,252 474,775 562,572 2,029,433 1,473,904 120,196 71,624 884,847 337,019 - (12,140) (171,709) - (97,721) (156,639) (1,133,499) (277,371) 782,621 3,403,160 11,515,171 2,934,622 3,847,206 943,894 17,576,017 12,783,060 $ 9,451,625 $ 5,087,745 $ 49,776,050 $ 9,629,351 $- $ - $439,470 $ - - - - 945,524 - - - 2,118,800 41 Pension Custodial Trust Funds Fund ASSETS Cash and investments $ 4,603,681 $ 188,682 Receivables: Interest and dividends 4,045,018 - Unsettled investment sales 1,894,905 - Securities lending earnings 52,158 - Total receivables 5,992,081 - Managed investment accounts, at fair value: Cash and cash equivalents 25,718,483 - Government bonds 77,138,525 - Index linked government bonds 3,282,053 - Agency bonds 6,402,381 - Municipal bonds 2,447,248 - Domestic corporate bonds 111,526,090 - International equity securities 128,756,623 - Domestic stocks 321,814,318 - Mortgage backed bonds 128,565,300 - Government issued commercial mortgage backed bonds 21,344 - Asset backed securities 15,702,713 - Domestic equity mutual funds 334,895,682 - International equity mutual funds 19,495,673 - Infrastructure 97,060,786 - Real estate 118,166,201 - Total managed investment accounts 1,390,993,420 - Securities lending collateral 105,535,854 - Total assets 1,507,125,036 188,682 LIABILITIES Accounts payable 1,023,696 - Unsettled investment purchases 5,992,034 - Obligations under securities lending 105,535,854 - Total liabilities 112,551,584 - NET POSITION Restricted for: Pensions 1,394,573,452 - Individuals and organizations - 188,682 Total net position $ 1,394,573,452 $ 188,682 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Statement of Fiduciary Net Position Fiduciary Funds September 30, 2024 42 Pension Custodial Trust Funds Fund ADDITIONS Contributions: Employer $ 14,203,472 $ - Employer - state tax 3,994,853 - Employees 9,721,164 - Individuals, organizations and other governments - 3,809 Total contributions 27,919,489 3,809 Investment earnings (loss): Net increase (decrease) in fair value of investments 213,606,007 - Interest, dividends and other 23,263,763 - Securities lending income 6,033,219 - Total investment earnings (loss) 242,902,989 - Less investment costs: Investment management / custodian fees (7,123,921) - Securities lending costs (5,736,899) - Net investment earnings (loss) 230,042,169 - Miscellaneous 33,402 - Total additions 257,995,060 3,809 DEDUCTIONS Benefits 66,619,464 - Refunds and transfers to other systems 1,269,107 - Administrative expenses 417,459 - Total deductions and administrative expenses 68,306,030 - Net increase (decrease) in fiduciary net position 189,689,030 3,809 Fiduciary net position - beginning (as previously reported) 1,204,884,422 886,719 Adjustments and restatements - (701,846) Fiduciary net position - beginning (as restated) 1,204,884,422 184,873 Fiduciary net position - ending $ 1,394,573,452 $ 188,682 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Statement of Changes in Fiduciary Net Position Fiduciary Funds For the Year Ended September 30, 2024 43 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 44 Note I – Summary of Significant Accounting Policies The City of Clearwater was first incorporated in 1915 and reestablished in 1923 as a municipal corporation by Chapter 9710, Special Laws of Florida, 1923, as amended. The city is a Florida municipal corporation governed by a five-member City Council including a mayor-council member. The City has an estimated population of 118,463 and is located in the four- county Tampa-St. Petersburg-Clearwater Metropolitan Statistical Area (MSA), which has an estimated population of 3,375,273. The financial statements of the City of Clearwater, Florida, reporting entity (City) have been prepared in accordance with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the standard-setting body for governmental accounting and financial reporting. The GASB periodically updates its codification of the existing Governmental Accounting and Financial Reporting standards which, along with subsequent GASB pronouncements (Statements and Interpretations), constitutes GAAP for governmental units. The City’s more significant accounting policies are described below. I.A. Financial Reporting Entity In evaluating the City as a reporting entity, management has included in the accompanying financial statements the City of Clearwater (the primary government) and its component units, entities for which the government is financially accountable. The City has adhered to the standards set forth in GASB Statement No. 14, as amended by GASB Statement No. 39, GASB Statement No. 61 and GASB Statement No. 90, in reporting the primary government (including blended component units), the reporting entity, and related organizations. Blended Component Unit – Clearwater Community Redevelopment Agency: Component units that meet the criteria for blended presentation are reported in a manner similar to that of the primary government itself. Accordingly, throughout this report, data presented for the primary government includes data of the following blended component unit. The Clearwater Community Redevelopment Agency (CRA) is a dependent special district created by Resolution 81-67 and Ordinance 2779- 82 by authority of Chapter 163, Part III, of the Florida Statutes. Although it is legally separate, it is reported as if it were part of the City (blended component unit) because the City Council serves as the governing board of the CRA per Resolution 81-68, and City management has operational responsibility for the CRA. Therefore, financial statements for the CRA are included in the City’s annual comprehensive financial report as a governmental non-major special revenue fund and a governmental non-major capital projects fund. In accordance with Chapter 163.387(8), Florida Statutes, and Rule 10.556, Rules of the Auditor General, separate audited financial statements of the CRA are available from the City of Clearwater Finance Department. Blended Component Unit – Downtown Development Board: The Downtown Development Board is a dependent special district created by Special Act by authority of Chapter 189.031, Florida Statutes. The DDB levies ad valorem taxes (0.9700 mills for fiscal 2024) on downtown properties, and is not financially dependent upon the City. On February 15, 2024, City Council adopted Ordinance No. 9744-24 amending the governance structure of the Clearwater Downtown Development Board in order to create strategic alignment and more efficient operations involving the City, the Clearwater Community Redevelopment Agency and the Clearwater Downtown Development Board. The ordinance provided that beginning April 1, 2024, the five members of the City Council shall, as an additional duty in public office, also serve as voting members of the Clearwater Downtown Development Board. The Mayor shall serve as the Chairperson of the Board. In addition, the City Council shall appoint or reappoint two citizens to serve as Board members alongside the five City Council members. The two citizen Board members shall either reside within the District, have a principal place of business or employment within the District, or own real property in the District, and shall serve a term of three years. As a result of this change in governance, the Downtown Development Board is included in the City’s Annual Comprehensive Financial Report as a governmental non-major special revenue fund. Separate audited financial statements of the DDB for the fiscal year ended September 30, 2024 were not issued. Related Organization – Clearwater Housing Authority (CHA): CHA is a dependent special district created by General Law by authority of Chapter 421, Part I, Florida Statutes. As a public housing authority, CHA receives primary funding from the City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 45 Federal Department of Housing and Urban Development (HUD). The City Council appoints the governing board; however, the City Council is not able to impose its will on the CHA, nor does the City have any responsibility for the budget, debt, financing deficits, or fiscal management of CHA. Consequently, it is not a component unit of the City of Clearwater. Separate audited financial statements of the CHA as of March 31, 2024 are available from CHA. Jointly governed organization – Florida Gas Utility: The City of Clearwater is a member of the Florida Gas Utility (FGU), a non-profit municipal public entity created for the primary purpose of reducing the costs of purchased gas for its members. FGU is a public body corporate and politic pursuant to Section 163.01, Florida Statutes (the Florida Interlocal Cooperation Act), as amended, and the Interlocal Agreement, dated September 1, 1989, which was subsequently amended by the Amended Interlocal Agreement on June 1, 1992, amended and restated by the Amended and Restated Interlocal Agreement, dated July 1, 1996, then amended and restated by the Second Amended and Restated Interlocal Agreement, dated July 27, 1999, and then amended and restated by the Third Amended and Restated Interlocal Agreement dated March 25, 2011 (the Interlocal Agreement), executed and delivered among FGU and its members, which include municipalities, municipal utilities, and an interlocal agreement consisting of such entities. Due to the diverse needs of municipal utility systems, FGU established itself as a project-oriented agency. Under this structure, each member has the option to participate in a project. FGU has the authority to, among other things, plan, finance, acquire, construct, manage, operate, deliver, service, utilize, own, broker, exchange, and distribute natural gas, or other energy and energy services, pursuant to the Interlocal Agreement. Consequently, it is not a component unit of the City of Clearwater. As of September 30, 2024, FGU has 25 members. Separate audited financial statements of FGU as of September 30, 2024, are available from FGU. I.B. Basis of Presentation The City’s Basic Financial Statements contain three components: government-wide financial statements, fund financial statements, and notes to the financial statements. I.B.1. Government-wide Financial Statements The government-wide financial statements report information on all the nonfiduciary activities of the primary government and its component unit using the accrual basis of accounting, which is similar to the accounting used by private-sector businesses. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities, which rely to a significant extent on fees and charges for support. The statement of net position presents information on all assets, deferred outflows of resources, liabilities, and deferred inflows of resources of the City. Net position is defined as the residual of all other elements presented in a statement of financial position. Net position is the difference between (a) assets and deferred outflows of resources and (b) liabilities and deferred inflows of resources. Changes in net position may serve as an indicator of whether the financial position of the City is improving or deteriorating. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment are offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. The operating grants include operating-specific and discretionary (either operating or capital) grants while the capital grants column reflects capital-specific grants. Taxes and other items not properly included among program revenues are reported instead as general revenues. All revenues and expenses are reported as soon as the underlying transaction has occurred, regardless of when cash is received or paid. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are payments-in-lieu of taxes and other interfund services provided and used. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 46 I.B.2. Fund Financial Statements Separate financial statements are provided for governmental funds, proprietary funds, and fiduciary funds, even though the latter are excluded from the government-wide financial statements. An emphasis is on the major funds in either the governmental or business-type categories. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Non-major funds (by category) are summarized into a single column. The City reports the following major governmental funds: The General Fund is the government’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund. The Special Development Fund is a special revenue fund used to account for impact fees, property taxes for road improvements, local option gas taxes, infrastructure taxes, and other revenues which are restricted legally or by City Council policy to be used for specific capital improvement projects. The Special Programs Fund is a special revenue fund used to account for grants and contributions, the use of which is restricted for certain programs. The Capital Improvement Fund is used to provide combined accounting presentation for all City capital improvement projects except those financed from proprietary funds or bond proceeds where bond ordinance provisions require the segregation of bond proceeds in separate funds. The City reports the following major enterprise funds: The Water and Sewer Utility fund is used to account for the financing, construction, operation, and maintenance of the water and sewer services of the City from charges made to users of the service. The Gas Utility fund is used to account for the financing, construction, operation, and maintenance of the gas services of the City from charges made to the users of the service. The Solid Waste & Recycling Utility fund is used to account for the financing, construction, operation, and maintenance of the solid waste and recycling services of the City from charges made to the users of the service. The Stormwater Utility fund is used to account for the financing, construction, operation, and maintenance of the stormwater management system of the City from charges assessed against each developed property. Proprietary funds distinguish operating revenues and expenses from nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with the proprietary fund’s principal ongoing operations. Operating expenses for proprietary funds include the cost of sales and service, administrative expenses, and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as nonoperating revenues and expenses. Additionally, the City reports the following fund types: Internal service funds account for fleet management, information technology, telephone, employee relations, facilities management, radio communications, insurance, and risk management services provided to other City departments on a cost reimbursement basis. The Garage, Administrative Services, General Services, and Central Insurance funds primarily benefit governmental funds and are consequently included as governmental activities. Pension trust funds account for the financial operation and condition of the Employees’ Pension Plan, the Firefighters’ Relief and Pension Plan, the Police Supplemental Pension Plan, and the Firefighters’ Supplemental Pension Plan. The custodial fund accounts for the receipt, custody, and expenditure of monies held temporarily in an agency capacity for City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 47 other parties. The custodial fund holds the cash balance for the Treasurer’s Escrow Fund, which includes amounts held by the City in an escrow capacity for various parties. The pension trust funds and the custodial fund are fiduciary funds used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not included in the government-wide financial statements because the resources of these funds are not available to support the City’s own programs. I.C. Measurement Focus and Basis of Accounting The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund and fiduciary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers property tax revenues to be available if they are collected within 60 days of the end of the current fiscal year. Other revenues are considered to be available if they are collected within 90 days of fiscal year-end. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Intergovernmental revenues, representing grants and assistance received from other governmental units, are generally recognized as revenues in the period when all eligibility requirements, as defined by GASB Statement No. 33, have been met, and funds are available from the grantor agency or government. Taxes, franchise fees, licenses, and interest associated with the current fiscal period are all considered susceptible to accrual and so have been recognized as revenues of the current fiscal period for the governmental funds. All other revenue items are considered to be measurable and available only when cash is received by the City. I.D. Statements of Cash Flows For purposes of the statements of cash flows, investments with original maturities of three months or less are considered to meet the definition of cash equivalents. The majority of the investments in which the City's proprietary funds have equity are held by the City's consolidated pool of cash and investments. Since fund equities in this cash management pool have the general characteristics of demand deposits in that additional funds may be deposited at any time, and funds may be withdrawn at any time without prior notice or penalty, each fund's equity account is considered a cash equivalent regardless of the maturities of investments held by the pool. Funds with deficit (overdraft) positions within the consolidated pool report the deficits as interfund payables to the City's Capital Improvement Fund. I.E. Assets, Liabilities, and Net Position or Fund Balance I.E.1. Deposits, Pooled Cash, and Investments Cash and investments are presented on the balance sheet in the basic financial statements at fair value in accordance with Generally Accepted Accounting Principles. Investments with original maturities of three months or less are considered to meet the definition of cash equivalents. The majority of the investments are held by the City's consolidated pool of cash and investments. The City utilizes the consolidated cash pool to account for cash and investments of all City funds other than those that are required by ordinance to be physically segregated. The consolidated cash pool concept allows each participating fund to benefit from the economies of scale and City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 48 improved yield that are inherent to a larger investment pool. Formal accounting records detail the individual equities of the participating funds. The cash pool utilizes a single checking account for all City receipts and disbursements. Since fund equities in this cash management pool have the general characteristics of demand deposits in that additional funds may be deposited at any time and funds may be withdrawn at any time without prior notice or penalty, each fund's equity in pooled cash account is considered a cash equivalent, regardless of the maturities of investments held by the pool. All individual fund cash equity in a deficit (overdraft) position with respect to the consolidated cash pool is reclassified at year-end to short-term interfund payables to the Capital Improvement Fund. The Capital Improvement Fund is the fund selected by management to reflect the offsetting interfund receivables in such cases. The City Charter and the current Investment Policy, adopted by the City Council on September 9, 2010, authorize consolidated cash pool investments in the following: direct federal government obligations; federal agencies and instrumentalities; SEC registered money market funds with the highest credit quality rating; interest bearing time deposits or savings accounts in qualified public depositories; debt issued by the State of Florida or any political subdivision thereof including pools; securities of open-end or closed-end management-type investment companies as defined in the policy; collateralized repurchase agreements and reverse repurchase agreements; local government investment pools per Section 163.01, Florida Statutes; and commercial paper of prime quality as defined in the policy. All investments are reported at fair value. The City utilizes a conservative investment philosophy when it invests its pooled cash funds in that the return of the principal is more important than the return on the principal. The City does not actively trade its portfolio and generally holds investments until maturity. Using a laddered approach to maturities and timing maturities to cash needs, the City does not anticipate selling investments to meet cash flow requirements. Under the City’s Investment Policy, a performance measurement standard has been established. The performance measure chosen is a weighted average of the overnight interest rate; and three-month, six-month, one-year, three-year, five-year, and ten-year Treasury rates, respectively. For the fiscal year ended September 30, 2024, the performance measure weighted average was 4.82%. The actual pooled cash earnings performance before bank charges was 2.19%. Investments being held outside of the consolidated cash pool include escrowed debt service investments and employee retirement investments. Permissible escrowed debt service investments are specifically defined in each individual debt instrument, but generally follow the same limitations applicable to consolidated cash pool investments. The City maintains four different employee retirement programs, and each one has its own list of permitted investments. Generally, each plan allows the same type of investments as the consolidated cash pool, but additionally allows some portion of its assets to be invested in corporate bonds, notes of corporations, and stocks that are listed on one or more of the recognized national or international stock exchanges. I.E.2. Receivables and Payables Activity between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either “due to/from other funds” (i.e. the current portion of interfund loans) or “advances to/from other funds” (i.e. the non-current portion of interfund loans). All other outstanding balances between funds are reported as “due to/from other funds.” Any residual balances outstanding between the governmental activities and business-type activities are reported in the government-wide financial statements as “internal balances”. All trade and property tax receivables are shown net of an allowance for uncollectible accounts. Trade accounts receivable less than 60 days are included in the trade accounts receivable allowance for uncollectible accounts at the five-year average loss experience rate of 2.06%. Trade accounts receivable in excess of 60 days are reserved at 40%. The property tax receivable allowance for uncollectible accounts is 10% of the current year portion of the receivable, and 30%, 50%, 70%, 90%, and 95% for the receivable portions attributable to the prior five years respectively (fiscal 2019 thru 2023), and 100% of the receivable attributable to fiscal years 2018 and prior. Property tax revenue is recognized in the fiscal year for which the taxes are levied, provided the availability test is met, in conformance with National Council on Governmental Accounting Interpretation No. 3. Property taxes for the following fiscal year are levied by City Council action in September of each year. This levy is apportioned to property owners based on the City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 49 previous January 1 assessed values. Tax bills are mailed out on or about November 1, and the collection period runs from November 1 through March 31. On April 1, unpaid property taxes are considered delinquent and become a lien. Tax certificates are sold in June for real property with delinquent taxes. Since taxes are not collected prior to November 1, the City does not record revenue for advance collections. Uncollected taxes receivable at year-end are recorded, with an appropriate allowance for estimated uncollectible amounts. The net amount deemed to be collectible but not current (not expected to be collected within sixty days after the close of the fiscal year) is shown as deferred inflows in the appropriate fund. All delinquent property taxes, except those levied specifically for the restricted purposes of financing activities accounted for in the Special Development Fund are recorded in the General Fund. Property tax revenues are recognized in the General Fund and the required transfers to the appropriate debt service or pension fund are recorded as transfers from the General Fund. The City is permitted by State law to levy ten mills without referendum. Additional millage not subject to the ten mill limitation is authorized if approved by referendum, for a period not to exceed two years. The City’s tax rate of 5.8850 mills for the year ended September 30, 2024 was reduced from 5.9550 mills in fiscal 2022. Property taxes levied by the Downtown Development Board (DDB) are recognized in the Downtown Development Board non-major special revenue fund. The DDB’s tax rate of .9700 mills for the year ended September 30, 2024 was increased from .9651 in fiscal 2018. Water, gas, solid waste and recycling charges to customers are based on actual consumption. Consumption is determined on a monthly cycle basis. The City recognizes the unbilled consumption as revenue as of September 30th. Stormwater revenues are billed according to Equivalent Residential Units (ERU’s). There is no unbilled component of stormwater revenues as of September 30th. I.E.3. Inventories and Prepaid Items Inventories of proprietary funds are stated at cost and valued on the first-in first-out (FIFO) basis. In governmental funds, the majority of inventory items are accounted for under the purchase method, which provides that expenditures are recognized when the inventory item is purchased. The only governmental fund inventory that is accounted for under the consumption method is the General Fund inventory of items for resale at the City’s public fishing pier. Under the consumption method, the expenditure/expense is recognized when the inventory item is sold (or consumed). Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. The cost of prepaid items is recorded as expenditures/expenses when consumed rather than when purchased. I.E.4. Restricted Assets Certain resources of the City’s enterprise funds are classified as restricted assets. Restricted assets include: Water and Sewer improvement charges restricted by the authorizing ordinances to the construction of additions and improvements to the water and sewer systems; Water & Sewer Utility, Gas Utility and Solid Waste & Recycling Utility restricted customer deposits; assets of the Water & Sewer Utility, Gas Utility, and Stormwater Utility funds restricted under the provisions of authorizing ordinances for revenue bonds to the payment of future revenue bond debt service, system construction, and renewals and replacements; and the net pension assets of the enterprise and internal service funds that are in an irrevocable trust restricted for pensions. I.E.5. Capital and Intangible Right-to-use Assets Capital assets, which include property, plant, equipment, and certain infrastructure assets, (e.g. roads, bridges, etc.) are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets, as defined by the City, are assets with an initial individual cost of more than $10,000 (amount not rounded) City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 50 and useful life greater than one year. Individual assets that cost less than $10,000, but that operate as part of a network system, may be capitalized in the aggregate, using the group method. Additionally, higher thresholds for capitalization apply to the following categories: land improvements, $50,000; buildings, building improvements, and utility systems, $100,000; intangible assets (other than right-to-use leases and subscriptions), $100,000; and infrastructure, $500,000. Capital assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at acquisition value at the date of donation. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized. When City crews contribute to the completion of a capital asset, time and materials are capitalized to the project cost. Intangible right-to-use lease assets, which include buildings and equipment, are amortized on a straight-line basis over the life of the related lease. Intangible right-to-use subscription assets, which include computer software, are amortized on a straight-line basis over the life of the related subscription. Property, plant, equipment, and intangible right-to-use assets of the primary government are depreciated or amortized using the straight-line method over the following estimated useful lives: Assets Years Buildings 10 – 40 Public domain infrastructure 20 – 40 Utility systems 18 – 40 Machinery & equipment 3 – 15 Vehicles 5 – 10 Intangible assets 5 – 20 I.E.6. Compensated Absences It is the City’s policy to permit employees to accumulate earned but unused vacation and sick pay benefits. Vacation and sick leave “caps” vary depending upon an employee’s bargaining unit, hire date, etc., but generally employees may accumulate vacation time not exceeding 342 hours and sick leave not exceeding 1664, 1560 or 1040 hours, depending on employee classification. Upon retirement from City service a qualified employee is paid for all vacation time not exceeding the applicable vacation “cap” and one-half of accumulated unused sick leave not exceeding the sick leave cap (i.e. maximum pay-out of 832 hours for an employee with a 1,664 hour cap). The City accrues for all earned but unused vacation pay up to the applicable cap and the portion of unused sick leave estimated to be payable upon retirement. The current portion of compensated absences is the amount estimated to be used in the following year. For governmental activities, compensated absences are liquidated within the same governmental funds where the employee vacation and/or sick leave was earned. I.E.7. Long-term Obligations In the government-wide financial statements, and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business-type activities, or proprietary fund type statement of net position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the straight-line method. Bonds payable are reported net of the applicable unamortized bond premium or discount. Bond issuance costs are expended when incurred. In the fund financial statements, governmental fund types recognize bond premiums and discounts during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 51 I.E.8. Deferred Outflows/Inflows of Resources In addition to assets, the statement of net position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption on net assets that applies to a future period(s) and so will not be recognized as an outflow of resources (expense) until that time. Similarly, in addition to liabilities, the statement of net position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, represents an acquisition of net assets that applies for a future period(s) and so will not be recognized as an inflow of resources (revenue) until that time. The City reports deferred inflows related to pensions and other post-employment benefits (OPEB) in the government-wide and all enterprise and internal service fund statements. Deferred inflows related to business tax receipts are reported in both the government-wide and governmental fund statements, while deferred inflows related to property taxes, code enforcement liens, mortgage notes, and intergovernmental revenues are reported in the governmental fund financial statements, but not the government-wide statements, when the receivable is recorded but the revenue is not available. Deferred outflows related to deferred amounts on bond refundings are reported in the Water and Sewer Utility, Gas Utility and Stormwater Utility funds, as well as in the government-wide statements. These amounts represent the difference between the reacquisition price and the net carrying amount of the old debt, which is amortized over the remaining life of the old debt or the life of the new debt, whichever is shorter. Changes in total pension liability arising from the differences between expected and actual experience, changes of assumption of future economic and demographic factors and the net difference between projected and actual earnings on pension plan investments are recognized as deferred outflows of resources or deferred inflows of resources and are reported in all enterprise and internal service funds, as well as in the government-wide statements. Changes between expected and actual experience and changes of assumptions are recognized in pension expense over a closed period equal to the average of the expected remaining service lives of all active and inactive employees, while the difference between projected and actual earnings is recognized in pension expense over a closed five-year period. Differences between expected and actual experience and changes in assumptions related to OPEB are recognized as deferred outflows of resources or deferred inflows of resources and are reported in all enterprise and internal service funds, as well as in the government-wide statements, using a systematic and rational method over a closed period equal to the average of the expected remaining service lives of all employees that are provided with OPEB through the OPEB plan (active employees and inactive employees), determined as of the beginning of the measurement period. As of October 1, 2023, the beginning of the current measurement period, the average of the expected remaining services lives for purposes of recognizing the applicable deferred outflows and inflows of resources established in the current measurement period was 7.4 years. Deferred inflows related to leases in which the City is the lessor are recorded in the General Fund, Water and Sewer Utility Fund, Marine Operations Fund, Aviation Operations Fund, and the government-wide statements. The deferred inflow of resources is recorded in an amount equal to the corresponding lease receivable at inception of the lease, and is recognized as revenue in a systematic and rational manner over the term of the lease. Deferred inflows related to business tax receipts are recorded in the General Fund and the government-wide statements in an amount equal to annual renewals received July 1-September 30 that are applicable to the fiscal year beginning October 1. I.E.9. Net Position Flow Assumption Sometimes the City will fund outlays for a particular purpose from both unrestricted resources and restricted resources, such as restricted bond or grant proceeds. In order to calculate the amounts to report as restricted net position and unrestricted net position in the government-wide and proprietary fund financial statements, a flow assumption must be made regarding the order in which the resources are considered to be applied. It is the City’s policy to consider restricted net position to have been depleted before unrestricted net position is applied. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 52 I.E.10. Fund Balance Flow Assumption Sometimes the City will fund outlays for a particular purpose from both restricted and unrestricted resources (the total of committed, assigned and unassigned fund balance). In order to calculate the amounts to report as restricted, committed, assigned and unassigned fund balance in the governmental fund financial statements, a flow assumption must be made regarding the order in which the resources are considered to be applied. It is the City’s policy to consider restricted fund balance to have been depleted before using any of the components of unrestricted fund balance. Further, when the components of unrestricted fund balance can be used for the same purpose, committed fund balance is depleted first, followed by assigned fund balance. Unassigned fund balance is applied last. I.E.11. Fund Balance Policies The fund balance of governmental funds is reported in various classifications that comprise a hierarchy based primarily on the extent to which the government is bound to observe constraints imposed upon the use of the resources reported in the governmental funds. Each classification of fund balance is based on the relative strength of the constraints that control how specific amounts can be spent. The order of spending follows the same hierarchy. Restricted resources are applied first when expenditures are incurred for purposes for which either restricted or unrestricted (committed, assigned or unassigned) amounts are available. Similarly, within unrestricted fund balance, committed amounts are reduced first followed by assigned, and then unassigned amounts when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. Nonspendable fund balance represents amounts that cannot be spent, such as inventories, prepaid amounts, and amounts that are legally or contractually required to remain intact. Restricted fund balance includes amounts that can be spent only for the specific purposes stipulated by constitution, external resource providers, or through enabling legislation. Committed fund balance includes amounts that can be used only for the specific purposes determined by the adoption of an ordinance prior to the end of the fiscal year by the City Council, the highest level of decision-making authority. Once adopted by ordinance, a commitment can only be revised or removed by the adoption of another ordinance. Assigned fund balance includes amounts that are intended to be used by the government for specific purposes but do not meet the criteria to be classified as restricted or committed because they are supported by management’s intent rather than a formal action of the City Council. The Finance Director is authorized by Section 2.511 of the Code of Ordinances to assign fund balance. Since assignments only exist temporarily, no further action is required to revise or remove them. Unassigned fund balance includes amounts not classified above. Positive unassigned fund balance may only be reported in the general fund. In all other funds, unassigned fund balance is limited to negative residual fund balances. Minimum Fund Balance. Per City Council Policy, a minimum General Fund unassigned balance of 8.0% of the subsequent year’s budgeted expenditures must be maintained as a contingency fund for unanticipated financial needs. In addition, 0.5% of the subsequent year’s budgeted expenditures must be maintained to fund unanticipated retirements of employees residing in General Fund departments. Budgeted appropriations will maintain these minimum reserves of 8.5% of subsequent year’s budgeted expenditures, with excess reserves available for specific capital improvement projects or other “one-time” needs. Stabilization Arrangement. As of September 30, 2024, the City Council has not established a separate revenue stabilization reserve for the General Fund. A reserve of $75,000 has been established for the Downtown Development Board special revenue fund. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 53 I.E.12. Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles (GAAP) requires management to make estimates and assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual results could differ from the estimates. I.F. Adoption of New GASB Pronouncement During the fiscal year ended September 30, 2024, the City implemented the following GASB pronouncement: GASB Statement No. 100, Accounting Changes and Error Corrections – An Amendment of GASB Statement No. 62. Issued in June 2022, this Statement defines accounting changes as changes in accounting principles, changes in accounting estimates, and changes to or within the financial reporting entity and describes the transactions or other events that constitute those changes; prescribes the accounting and financial reporting for (1) each type of accounting change and (2) error corrections; requires disclosure in notes to financial statements of descriptive information about accounting changes and error corrections, such as their nature; and addresses how information that is affected by a change in accounting principle or error correction should be presented in required supplementary information (RSI) and supplementary information (SI). Note II – Stewardship, Compliance, and Accountability II.A. Budgets and Budgetary Accounting Annual budgets are legally adopted for the General Fund, Special Development special revenue fund, the Community Redevelopment Agency (CRA) special revenue fund, and the Downtown Development Board (DDB) special revenue fund. These budgets are adopted on a basis consistent with GAAP, and appropriations lapse at year-end. The Community Redevelopment Agency (CRA) Fund annual budget is adopted by the trustees of that agency in accordance with state law. The level of budgetary control is the total fund. The level of budgetary control established by the legislative body, the level on which expenditures may not legally exceed appropriations, is the individual fund. In accordance with provisions of Ordinance 5025-90 and with Section 2.519(4) of the Clearwater Code, the City Manager may transfer part or all of any unencumbered appropriation balance among programs within an operating fund, provided such action does not result in the discontinuance of a program. Such transfers must be included in the next budget review presented to the City Council. Upon detailed written request by the City Manager, the City Council may by ordinance transfer part or all of any unencumbered appropriation balance from one fund to another. As established by administrative policy, department directors may transfer money from one operating code to another within a program without a formal written amendment. Formal requests for budget amendments from department directors are required for transfers, capital expenditures, and reserves. Thus, certain object classifications within departmental and/or program budget appropriations are subject to administratively imposed controls, in addition to the legal controls imposed by City Council action described above. Budget amounts presented in the accompanying financial statements reflect all amendments adopted by the City Council and the governing board of the component unit. All amendments were adopted in conformance with legal requirements. Individual amendments, as well as the net effects of all amendments during the fiscal year, were not material in relation to the original appropriations for the governmental funds in the aggregate. Budgets for the Capital Projects Funds, the Special Programs Fund, the SHIP Local Housing Assistance Trust Fund, and the Pinellas County Local Housing Assistance Trust Fund are adopted on a multi-year completed program basis, where budgetary appropriations do not lapse at year-end, but may extend across two or more fiscal years. A comparison of annual results with these budgets would not be meaningful and is therefore not included in this report. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 54 All City Council adopted budgets are integrated into the formal accounting system to allow for monthly comparison of projected and actual results in all funds for which budgets are adopted. Note III – Detailed Notes on All Funds III.A. Deposits and Investments Investments with original maturities of three months or less are considered to meet the definition of cash equivalents. The majority of the investments in which the City's proprietary funds have equity are held by the City's consolidated pool of cash and investments. Since fund equities in this cash management pool have the general characteristics of demand deposits, in that additional funds may be deposited at any time, and funds may be withdrawn at any time without prior notice or penalty, each fund's equity account is considered a cash-equivalent regardless of the maturities of investments held by the pool. Funds with deficit (overdraft) positions within the consolidated pool report the deficits as interfund payables to the City's Capital Improvement Fund. Fair Value and Net Asset Value The City of Clearwater and the City’s pension plans categorize fair value measurements within the fair value hierarchy established by GAAP. The hierarchy is based on the valuation inputs used to measure the fair value of the securities and assets. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 are significant unobservable inputs. Certain investments held by the City and the pension plans are valued at net asset value (NAV) per share when an investment does not have a readily determined fair value, provided that the NAV is calculated and used as a practical expedient to estimate fair value in accordance with GAAP requirements. Equity and Fixed Income Securities – Equity securities, classified in Level 1 of the fair value hierarchy, are valued using prices quoted in active markets issued by pricing vendors for these securities. Fair value is defined as the quoted market value on the last trading day of the period. These prices are obtained from various pricing sources by the City’s custodian bank, Wells Fargo, for the City’s pooled cash investments. Prices for pension investments are obtained by the custodial agents for each of the pension plans. Debt and equity securities classified in Level 2 of the fair value hierarchy are valued using prices determined by matrix pricing techniques maintained by various pricing vendors for these securities. Matrix pricing is used to value securities based on the securities’ relationship to benchmark quoted prices. Debt and equity securities classified in Level 3 of the fair value hierarchy, when applicable, are securities whose stated market price is unobservable by the marketplace; often these securities are priced by the issuer or industry groups. Real Estate Funds – Investments in real estate funds are valued at estimated fair value, as determined in good faith by the General Partner (GP). These investments are initially valued at cost with subsequent adjustments that reflect third party transactions, financial operating results, and other factors deemed relevant by the GP. These assets are valued at NAV. Deposits All cash of the City is entirely insured either by federal depository insurance or via banks’ participation as qualified public depositories pursuant to Florida Statutes, Chapter 280, “Security for Public Deposits”. The City is required to verify that monies are invested in “qualified public depositories” as defined in Florida Statutes section 280.02. Pooled Cash and Investments To increase returns and minimize fees, the City follows the practice of pooling available cash and investments of all funds, with the exception of retirement plan investments and assets held under Bond Trust Indenture Agreements. Please refer to Note I.E.1. for a discussion of allowable investments under the pooled cash and investments investment policy. All investments at year-end were in compliance with the pooled cash and investments investment policy. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 55 The City utilizes an overnight repurchase agreement, or “sweep account” with Wells Fargo. The City authorizes the bank to “sweep” the City’s operating account into the Allspring Treasury Plus Money Market Fund overnight on a daily basis. This money market sweep account only invests in United States Treasury Bills, Treasury Notes, US government agencies, and repurchase agreements overcollateralized at 102% by treasuries and agencies. The next day the same account is credited for the principal amount of the previous day’s sweep. As such, the balance is included as part of the deposit total for purposes of financial statement presentation. The outstanding balance in the Wells Fargo sweep Allspring Treasury Plus Money Market Fund at September 30, 2024 totaled $31,591,964. Pooled cash and investments as of September 30, 2024 are classified in the accompanying financial statements as follows: Statement of net position 9/30/2024 Primary Government: Cash and investments 704,074,251$ Restricted cash and investments 24,458,734 Fiduciary Funds: Cash and investments 4,792,363 Total pooled cash and investments 733,325,348$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 56 Carrying % of Pooled Cash and Investments Amount Portfolio Less than 1 1-3 Years More than 3 Moody's Rating Cash and cash equivalents: Cash on hand 37,284$ 0.01% N/A Time / interest bearing / sweep accounts 29,809,320 4.06% N/A Total cash and cash equivalents 29,846,604 Investments:Standard & Local Government Investment Pools:Poor's Rating Florida Safe Investment Pool 34,608,788 4.72% 34,608,788 - - AAAm Florida Cooperative Liquid Assets Securities System 95,508,520 13.02% 95,508,520 - - AAAm 130,117,308 130,117,308 - - Moody's Rating Treasuries 4,986,914 0.68% - - 4,986,914 N/A U.S. Agencies: Federal Home Loan Bank (FHLB) 341,174,466 46.54% 77,046,245 200,447,143 63,681,078 Aaa Federal National Mortgage Assn (FNMA) 48,825,088 6.66% 19,584,542 29,260,546 - Aaa Federal Farm Credit Bank (FFCB) 89,414,975 12.19% 29,434,614 49,847,398 10,132,963 Aaa Federal Agricultural Loan Mortgage Corp (FAMCA) 10,145,189 1.38% - - 10,145,189 Aaa Federal Home Loan Mortgage Corp (FHLMC) 20,113,432 2.74% - - 20,113,432 Aaa Total U.S. Agencies 509,673,150 126,065,401 279,555,087 104,072,662 Municipal bonds 9,761,210 1.33% - 9,761,210 - Aa2 Mortgage backed securities 48,636,484 6.63% 592,707 7,136,520 40,907,257 Aaa Asset backed securities 303,678 0.04% - - 303,678 Aaa Total investments 703,478,744 256,775,416 296,452,817 150,270,511 Total pooled cash and investments 733,325,348$ 100.00% Investment Maturities in Years Interest Rate Risk – Pooled Cash and Investments: As a means of limiting exposure to fair value losses arising from rising interest rates, the City’s pooled cash investment policy prohibits investments in securities maturing more than fifteen years from the date of purchase, unless matched to a specific cash flow requirement. Additionally, the policy allows no more than 10% of the portfolio to have maturities in excess of ten years unless specifically matched against a debt or obligation. Finally, the investment policy states that it is the City’s intent to keep the weighted average maturity to three years or less, except for temporary situations due to market conditions and/or cash needs when the average maturity may exceed three years but shall not exceed five years. Weighted average maturities for the City’s pooled cash investments are indicated in the table above. Credit Risk – Pooled Cash and Investments: The City’s pooled cash investment policy, in accordance with Florida Statutes, allows investments to direct obligations of the United States, federal agencies, debt issued by the State of Florida or any political subdivision, and commercial paper of prime quality of the highest letter and numerical rating as provided by at least one nationally recognized rating service. Ratings for the City’s pooled cash investments are disclosed in the preceding table. Concentration of Credit Risk – Pooled Cash and Investments: The City’s pooled cash investment policy limits the investment in any one issuer to 40% of the portfolio. Concentrations of the various issuers are disclosed in the preceding table. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 57 Custodial Credit Risk – Pooled Cash and Investments: Monies on deposit with financial institutions are held in qualified public depositories pursuant to State of Florida Statutes, Chapter 280, which provides protection against any loss to public depositors. Consistent with the City’s investment policy, investment securities owned by the City are held by the City’s custodian in the City’s name and all purchases use the “delivery versus payment” procedure. Fair Value and Net Asset Value Measurement: The City has adopted the provisions of GASB Statements No. 72 and No. 79 and fully disclosed in the notes to the financial statements the fair value hierarchy and the methods of valuing the related investments as required under generally accepted accounting principles. The City of Clearwater categorizes fair value measurements within the fair value hierarchy established by GAAP. The hierarchy is based on the valuation inputs used to measure the fair value of the securities and assets. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 are significant unobservable inputs. Certain investments held by the City are valued at net asset value (NAV) per share when an investment does not have a readily determined fair value, provided that the NAV is calculated and used as a practical expedient to estimate fair value in accordance with GAAP requirements. Fixed Income Securities – Fair value is defined as the quoted market value on the last trading day of the period. These prices are obtained from various pricing sources by the City’s custodian bank, Bank of America, for the City’s pooled cash investments. Debt securities classified in Level 2 of the fair value hierarchy are valued using prices determined by matrix pricing techniques maintained by various pricing vendors for these securities. Matrix pricing is used to value securities based on the securities’ relationship to benchmark quoted prices. The City has the following recurring fair value and net asset value measurements as of September 30, 2024: Quoted Prices in Significant Active Markets Other Significant for Identical Observable Unobservable (in thousands)Assets (Level 1)Inputs (Level 2)Inputs (Level 3) Investments measured at fair value: Treasuries 4,987$ 4,987$ -$ -$ U.S. Agencies 509,673 - 509,673 - Municipal bonds 9,761 - 9,761 - Mortgage backed securities 48,636 - 48,636 - Asset backed securities 304 - 304 - Total investments measured at fair value 573,361 4,987$ 568,374$ -$ Investments measured at net asset value: Florida Safe Investment Pool 34,609 Florida Cooperative Liquid Assets Securities System 95,509 Total investments measured at net asset value 130,118 Total pooled cash investments 703,479$ The Florida SAFE Investment Pool (FLSAFE) and the Florida Cooperative Liquid Assets Securities System (FLCLASS) are independent local government investment pools created under the laws of Florida to provide eligible units of local government with investment vehicles to pool their surplus funds. FLSAFE and FLCLASS investment pools are Stable Net City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 58 Asset Value investment pools rated AAAm by Standard & Poors. The investment advisor and administrator for the FLSAFE investment pool is PMA Financial Network, Inc. and the investment advisor and administrator for the FLCLASS investment pool is Public Trust Advisors, LLC. The two local government investment pools, Florida Safe Investment Pool (FLSAFE) and Florida Cooperative Liquid Assets Securities System (FLCLASS), have no unfunded commitments and both provide same day or next day redemption. The investment strategies of both prioritize safety of principal and liquidity over return, consistent with the City’s investment strategy, investing in high-quality short-term investments. Pension Plan Assets The City reports four pension funds in the accompanying financial statements. Each of the plans has a separate governing board of trustees, a separate investment policy, and differing investment restrictions/risks. Consequently, each is disclosed separately below. All investments at year-end were in compliance with the respective plan investment policies. Please refer to Note I.E.1. for a discussion of allowable investments under the pension plans. Investments are reported at fair value or net asset value, as disclosed, and are managed by third party money managers. The City’s independent custodian and the individual money managers price each instrument (using various third-party pricing sources) and reconcile material differences. Investments in certain alternative investments are valued using the net asset value (NAV) per shares outstanding. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 59 Employees’ Pension Plan At year-end, the Employees’ Pension Plan cash and investment balances were as follows: Carrying % of Weighted avg Moody's Employees' Pension Plan Cash and Investments Amount Portfolio maturity (years)Rating Cash and cash equivalents: Cash in bank 4,422,425$ 0.33% N/A N/A Cash in managed investment accounts 23,516,802 1.75% N/A N/A Total cash and cash equivalents 27,939,227 Investments: Government bonds 5,115,594 0.38% AGY Government bonds 68,508,218 5.09% Aaa Government bonds 179,322 0.01% A Government bonds 2,009,144 0.15% Baa Index linked government bonds 3,282,053 0.24%15.0 AAA Agency bonds 592,058 0.04% AGY Agency bonds 999,645 0.07% Aaa Agency bonds 2,307,149 0.17% B Municipal bonds 1,027,897 0.08% Aa Municipal bonds 1,352,777 0.10% A Domestic corporate bonds 1,429,828 0.11% Aaa Domestic corporate bonds 4,537,402 0.34% Aa Domestic corporate bonds 42,199,376 3.13% A Domestic corporate bonds 53,978,849 4.01% Baa Domestic corporate bonds 4,363,973 0.32% Ba Domestic corporate bonds 2,943,782 0.22% NR Asset backed securities 10,201,804 0.76% Aaa Asset backed securities 963,859 0.07% Aa Asset backed securities 1,801,588 0.13% A Asset backed securities 2,735,462 0.20% AGY Domestic stocks 317,631,802 23.58% N/A N/A International equity securities 128,218,671 9.52% N/A N/A Mortgage backed bonds 126,578,214 9.40% AGY Mortgage backed bonds 22,557 0.00% Aaa Mortgage backed bonds 34,616 0.00% NR Government issued commercial mortgage backed bonds 21,344 0.00%26.0 AGY International equity mutual funds 14,513,865 1.08% N/A N/A Domestic equity mutual funds 311,130,026 23.11% N/A N/A Infrastructure 97,060,786 7.21% N/A N/A Real Estate 113,136,440 8.40% N/A N/A Total investments 1,318,878,101 Total cash and investments 1,346,817,328$ 100.00% 25.2 26.9 13.3 15.9 11.5 9.2 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 60 Interest Rate Risk – Employees’ Pension Plan: As a means of limiting exposure to fair value losses arising from rising interest rates, the Employees’ Pension Plan investment policy limits the investment in fixed income investments to no more than 40% of the portfolio. There are no limits related to weighted average maturities due to the long-term nature of pension plan investing. Credit Risk – Employees’ Pension Plan: The Employees’ Pension Plan investment policy limits credit risk by restricting equity investments to corporations that are listed on one of the national or international stock exchanges. Additionally, fixed income corporate bonds must carry an “investment grade” rating as established by one of the nationally recognized rating agencies. As of September 30, 2024, the Plan had $4,363,973 invested in domestic corporate bonds and $2,307,149 invested in agency bonds that had fallen below investment grade (Ba1 and lower) as the result of investment downgrades, as indicated on the previous table. The respective money managers notified the Plan administrators of the downgrades and the planned courses of action related to these securities on a timely basis, consistent with the policy’s individual manager guidelines. Concentration of Credit Risk – Employees’ Pension Plan: The Employees’ Pension Plan investment policy limits concentration of credit risk by limiting the investment in common stock or capital stock of any one corporation to 3% of the plan equity assets, unless due to a higher percentage included in a nationally recognized market index at least as broad as the Standard and Poor’s Composite Index of 500 companies, or upon a specific finding by the investment committee that such higher percentage is in the best interest of the fund. Additionally, the individual manager guidelines associated with the policy provide further diversification of both equity and fixed income investments to minimize concentration of credit risk. Custodial Credit Risk – Employees’ Pension Plan: This is the risk that in the event of the failure of a counterparty, the Plan will not be able to recover the value of its investments that are in the possession of an outside party. Consistent with the Plan’s investment policy, investments are held by the Plan’s custodial bank and registered in the Plan’s name. Foreign Currency Risk – Employees’ Pension Plan: Risk of loss arises from changes in currency exchange rates. The Employees’ Pension Plan investment policy does not have a formal policy to limit foreign currency risk, other than a guideline of no more than 25% of the plan assets invested in international equities. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 61 The Pension Plan’s exposure to foreign currency risk as of September 30, 2024 is as follows: Investment Currency Fair Value Common stock Euro currency 20,637,265$ Common stock British pound sterling 11,110,541 Common stock Japanese yen 12,129,311 Common stock Swiss franc 4,295,308 Common stock Australian Dollar 2,351,341 Common stock Swedish krona 1,732,658 Common stock Hong Kong dollar 1,615,325 Common stock Norwegian krone 1,076,738 Common stock Singapore dollar 964,903 Common stock South Korean won 724,249 Common stock Canadian dollar 408,909 Common stock Danish krone 212,028 Total 57,258,576$ All of the City’s foreign currency exposure resides with a single international equity money manager, Thompson, Siegel & Walmsley, and is primarily invested in foreign common stock. Fair Value and Net Asset Value Measurement: The Employees’ Pension Plan has adopted the provisions of GASB Statement No. 72 and fully disclosed in the notes to the financial statements the fair value hierarchy and the methods of valuing the related investments as required under the generally accepted accounting principles. The City’s independent custodian and the individual money managers price each instrument (using various third-party pricing sources) and reconcile material differences. Investments in certain alternative investments are valued using the net asset value (NAV) per shares outstanding. The Employees’ Pension Plan categorizes fair value measurements within the fair value hierarchy established by GAAP. The hierarchy is based on the valuation inputs used to measure the fair value of the securities and assets. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; and Level 3 are significant unobservable inputs. Certain investments held by the pension plan are valued at net asset value (NAV) per share when an investment does not have a readily determined fair value, provided that the NAV is calculated and used as a practical expedient to estimate fair value in accordance with GAAP requirements. Equity and Fixed Income Securities – Equity securities, classified in Level 1 of the fair value hierarchy, are valued using prices quoted in active markets issued by pricing vendors for these securities. Fair value is defined as the quoted market value on the last trading day of the period. These prices are obtained from various pricing sources by the City’s custodian bank, Bank of America, for the City’s pooled cash investments. Prices for pension investments are obtained by the custodial agents for each of the pension plans. Debt and equity securities classified in Level 2 of the fair value hierarchy are valued using prices determined by matrix pricing techniques maintained by various pricing vendors for these securities. Matrix pricing is used to value securities based on the securities’ relationship to benchmark quoted prices. Debt and equity securities classified in Level 3 of the fair value hierarchy, when applicable, are securities whose stated market price is unobservable by the marketplace; often these securities are priced by the issuer or industry groups. Real Estate Funds – Investments in real estate funds are valued at estimated fair value, as determined in good faith by the General Partner (GP). These investments are initially valued at cost with subsequent adjustments that reflect third party transactions, financial operating results, and other factors deemed relevant by the GP. These assets are valued at NAV. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 62 The Employees’ Pension Plan has the following recurring fair value and net asset value measurements as of September 30, 2024: Quoted Prices in Significant Active Markets Other Significant for Identical Observable Unobservable (in thousands)Fair Value Assets (Level 1)Inputs (Level 2)Inputs (Level 3) Investments measured at fair value: Government bonds 75,812$ -$ 75,812$ -$ Index linked government bonds 3,282 3,282 Agency bonds 3,899 - 3,899 - Municipal bonds 2,380 - 2,380 - Domestic corporate bonds 109,453 - 109,453 - Asset backed securities 15,703 - 15,703 - Domestic stocks 317,631 317,631 - - International equity securities 128,218 128,218 - - Mortgage backed bonds 126,635 - 126,635 - Government issued mortgage backed bonds 21 - 21 - Total investments measured at fair value 783,034 445,849$ 337,185$ -$ Investments measured at net asset value: International equity mutual funds 14,514 Domestic equity mutual funds 311,133 Infrastructure 97,061 Real Estate 113,136 Total investments measured at net asset value 535,844 Total Employees' Pension Plan investments 1,318,878$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 63 Net Asset Value Investments (in thousands): Money Manager Value Unfunded Commitments Investment Strategy Redemption Restrictions Dimensional $14,514 $ - Emerging markets equity collective investment trust seeking long term capital appreciation by investing at least 80% of net assets in equity securities of companies located in emerging market countries. None Northern Trust 87,994 - Collective large cap value index fund seeking to approximate the risk and return characteristics of the Russell 1000 Value Index. None Northern Trust 223,139 - Collective large cap grow th index fund seeking to approximate the risk and return characteristics of the Russell 1000 Growth Index. None Multi-Employer Property Trust 54,445 - An open-end commingled real estate equity fund organized as a bank collective trust. Strategy to create top- quality, core, income-producing assets through development, rehab, or acquisition and repositioning of undervalued assets. Quarterly redemptions with 45 days notice. Molpus Woodlands Group Funds III & IV 12,610 1,255 Limited Partnership providing income through acquisition, holding, and distribution of timberland. No redemption due to Limited Partnership term of up to 14 years, ending 10/22/2027. Hancock Timberland XI LP 7,858 559 Limited Partnership providing income through acquisition, holding, and distribution of timberland No redemption due to Limited Partnership. Two-year wind-up period begins 12/31/2025 and ends 12/31/2027. IFM Infrastructure 97,061 - Limited Partnership investing in a diversified portfolio of global infrastructure assets, favoring proprietary investment opportunities over competitive bidding processes. Quarterly redemptions with 90 days notice; manager's best efforts within 36 months of end of quarter. USAA U.S. Government Buildings 23,697 - Core plus real estate strategy for acquisition and build-to- suit development of high quality assets leased to agencies of the U.S. Federal and State Governments. Quarterly redemptions with 60 days notice. Intercontinental U.S. Real Estate Investment Trust 14,526 - Primarily investing in high-quality core and core plus properties for stable predictable cash flow and opportunity for capital appreciation. To a lesser degree, additional enhanced-core and value properties to further enhance diversification and return. Quarterly redemptions with 60 days notice. 535,844$ 1,814$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 64 Firefighters’ Relief and Pension Plan At year-end, the Firefighters’ Relief and Pension Plan cash and investment balances were as follows: Carrying % of Weighted avg Moody's Amount Portfolio maturity (years)Rating Cash and cash equivalents: Cash in bank 170,398$ 6.37% N/A N/A Total cash and cash equivalents 170,398 Investments: Agency Bond - Federal Home Loan Bank (FHLB) 2,503,529 93.63% 2.39 Aaa Total investments 2,503,529 Total managed cash and investments 2,673,927$ 100.00% Interest Rate Risk – Firefighters’ Relief and Pension Plan: As a means of limiting exposure to fair value losses arising from rising interest rates, the Firefighters’ Relief and Pension Plan investment policy stipulates that the Plan does not trade securities and will typically hold securities to maturity. There are no limits related to weighted average maturities due to the long-term nature of pension plan investing. Credit Risk – Firefighters’ Relief and Pension Plan: The Firefighters’ Relief and Pension Plan investment policy limits credit risk by restricting the fixed income investments to investment grade securities, per a nationally recognized ranking agency. Custodial Credit Risk – Firefighters’ Relief and Pension Plan: Monies on deposit with financial institutions are held in qualified public depositories pursuant to State of Florida Statutes, Chapter 280, which provides protection against any loss to public depositors. Consistent with the City’s investment policy, investment securities owned by the Plan are held by the City’s custodian in the City’s name and all purchases use the “delivery versus payment” procedure. Concentration of Credit Risk – Firefighters’ Relief and Pension Plan: The Firefighters’ Relief and Pension Plan investment policy limits concentration of credit risk by limiting the recommended target allocation of the plan to domestic fixed income to 70% of the portfolio, with the remainder of the portfolio allocated to the City’s well-diversified pooled cash portfolio (see above disclosure). There are no additional limitations on concentrations with individual issuers or agencies due to the relatively small portfolio of this closed pension plan. Foreign Currency Risk – Firefighters’ Relief and Pension Plan: The Firefighters’ Relief and Pension Plan investment policy does not permit investment in foreign fixed income or equity securities. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 65 Fair Value Measurement: The Firefighters’ Relief and Pension Plan has the following recurring fair value measurements as of September 30, 2024: Quoted Prices in Significant Active Markets Other Significant for Identical Observable Unobservable Fair Value Assets (Level 1)Inputs (Level 2)Inputs (Level 3) Federal agency securities 2,503,529$ -$ 2,503,529$ -$ Police Supplemental Pension Plan At year-end, the Police Supplemental Pension Plan cash and investment balances were as follows: Carrying % of Weighted avg Moody's Amount Portfolio maturity (years)Rating Cash and cash equivalents: Cash in bank 10,858$ 0.05% N/A N/A Cash in managed investment accounts 520,749 2.41% N/A N/A Total cash and cash equivalents 531,607 Investments: Domestic equity mutual funds 16,025,193 74.15%N/A N/R International equity mutual funds 3,541,189 16.39%N/A N/R Real estate 1,511,899 7.00%N/A N/R Total investments 21,078,281 Total managed cash and investments 21,609,888$ 100.00% Interest Rate Risk – Police Supplemental Pension Plan: As a means of limiting exposure to fair value losses arising from rising interest rates, the Police Supplemental Pension Plan investment policy limits the duration of the fixed income portfolio to less than 135% of the duration of the Bloomberg Barclay’s Intermediate Aggregate Bond Index. Credit Risk – Police Supplemental Pension Plan: The Police Supplemental Pension Plan investment policy limits credit risk by restricting equity investments to securities that are fully and easily negotiable. Investments in corporations whose stock has been publicly traded for less than one year are limited to 15% at cost value of the equity portfolio. Investment in equity securities whose market capitalization is less than $10 billion dollars shall be limited to 25% of the total equity portfolio. Exchange traded funds (ETF’s) or Exchange Traded Notes (ETN’s) may not exceed 10% at cost value of any equity manager’s portfolio. Investments in real estate shall not exceed 25% (at market valuation) of the value of the total fund assets. Investments in absolute or real return strategies shall not exceed 25% of the value of the total fund assets. The average credit quality of the bond portfolio shall be “A” or higher, and those securities rated below “BBB” shall not exceed 15% of the entire fixed income portfolio. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 66 Concentration of Credit Risk – Police Supplemental Pension Plan: The Police Supplemental Pension Plan investment policy limits concentration of credit risk by limiting the investment in common stock or capital stock of any one issuing company within an investment manager’s portfolio to 5% of the portfolio. Similarly, no more than 5% at cost value of a fixed income investment manager’s portfolio may be invested in the securities of any single corporate issuer per the plan investment policy. Finally, investments in collateralized mortgage obligations are limited to 25% of the market value of the investment manager’s total portfolio. Custodial Credit Risk – Police Supplemental Pension Plan: This is the risk that in the event of the failure of a counterparty, the Plan will not be able to recover the value of its investments that are in the possession of an outside party. Plan investments are held by the Plan’s custodial bank and registered in the Plan’s name. Foreign Currency Risk – Police Supplemental Pension Plan: Risk of loss arises from changes in currency exchange rates. The Police Supplemental Pension Plan requires that no more than 25% of the market value of the plan’s total assets may be invested in foreign equity securities, commingled or mutual funds. Direct investment in foreign companies is limited to those traded on a national exchange and/or American Depository Receipts (ADR’s). Fair Value Measurement: The Police Supplemental Pension Plan has the following recurring fair value measurements as of September 30, 2024: Quoted Prices in Significant Active Markets Other Significant for Identical Observable Unobservable Fair Value Assets (Level 1)Inputs (Level 2)Inputs (Level 3) Domestic equity mutual funds 16,025,193$ 16,025,193$ -$ -$ International equity mutual funds 3,541,189 - 3,541,189 - Real estate 1,511,899 - - 1,511,899 21,078,281$ 16,025,193$ 3,541,189$ 1,511,899$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 67 Firefighters’ Supplemental Pension Plan At year-end, the Firefighters’ Supplemental Pension Plan cash and investment balances were as follows: Carrying % of Weighted avg Moody's Amount Portfolio maturity (years)Rating Cash and cash equivalents: Cash in managed investment accounts 1,680,932$ 6.86% N/A N/A Total cash and cash equivalents 1,680,932 Investments: Government bonds 1,326,247 5.41% 5.7 Aaa Municipal bonds 32,529 0.13% A1/A2/A3 Municipal bonds 34,045 0.14% N/R Domestic corporate bonds 975,330 3.98% A1/A2/A3 Domestic corporate bonds 1,049,928 4.29% Baa1/Baa2/Baa3 Domestic corporate bonds 47,622 0.19% N/R International equity securities 537,952 2.20%N/A N/R Domestic stocks 4,182,516 17.07% N/A N/R Mortgage backed bonds 1,929,913 7.88% 15.9 N/R Domestic equity mutual funds 7,740,463 31.61% N/A N/R International equity mutual funds 1,440,619 5.88% N/A N/R Real estate 3,517,862 14.36% N/A N/R Total investments 22,815,026 Total managed cash and investments 24,495,958$ 100.00% 2.5 5.2 Interest Rate Risk – Firefighters’ Supplemental Pension Plan: As a means of limiting exposure to fair value losses arising from rising interest rates, the Firefighters’ Supplemental Pension Plan investment policy limits the duration of the fixed income portfolio to less than 135% of the duration of the Bloomberg Barclay’s Intermediate Aggregate Bond Index. Credit Risk – Firefighters’ Supplemental Pension Plan: The Firefighters’ Supplemental Pension Plan investment policy limits credit risk by restricting equity investments to securities that are fully and easily negotiable. Investments in corporations whose stock has been publicly traded for less than one year are limited to 15% at cost value of the equity portfolio. Investment in equity securities whose market capitalization is less than $10 billion dollars shall be limited to 25% of the total equity portfolio. Exchange traded funds (ETF’s) or Exchange Traded Notes (ETN’s) may not exceed 10% at cost value of any equity manager’s portfolio. The average credit quality of the bond portfolio shall be “A” or higher, and those securities rated below “BBB” shall not exceed 15% of the entire fixed income portfolio. Concentration of Credit Risk – Firefighters’ Supplemental Pension Plan: The Firefighters’ Supplemental Pension Plan investment policy limits concentration of credit risk by limiting the investment in common stock or capital stock of any one issuing company within an investment manager’s portfolio to 5% of the portfolio. Similarly, no more than 5% at cost value of a fixed income investment manager’s portfolio may be invested in the securities of any single corporate issuer per the plan investment policy. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 68 Custodial Credit Risk – Firefighters’ Supplemental Pension Plan: This is the risk that in the event of the failure of a counterparty, the Plan will not be able to recover the value of its investments that are in the possession of an outside party. Plan investments are held by the Plan’s custodial bank and registered in the Plan’s name. Foreign Currency Risk – Firefighters’ Supplemental Pension Plan: Risk of loss arises from changes in currency exchange rates. The Firefighters’ Supplemental Pension Plan requires that no more than 25% of the market value of the plan’s total assets may be invested in foreign equity securities, commingled or mutual funds. Direct investment in foreign companies is limited to those traded on a national exchange and/or American Depository Receipts (ADR’s). Fair Value Measurement: The Firefighters’ Supplemental Pension Plan has adopted the provisions of GASB Statement No. 72 and fully disclosed in the notes to the financial statements the fair value hierarchy and the methods of valuing the related investments as required under generally accepted accounting principles. The Plan has the following recurring fair value measurements as of September 30, 2024: Quoted Prices in Significant Active Markets Other Significant for Identical Observable Unobservable Fair Value Assets (Level 1)Inputs (Level 2)Inputs (Level 3) Government bonds 1,326,247$ 213,726$ 1,112,521$ -$ Municipal bonds 66,574 - 66,574 - Domestic corporate bonds 2,072,880 - 2,072,880 - International equity securities 537,952 469,603 68,349 - Domestic stocks 4,182,516 4,182,516 - - Mortgage backed bonds 1,929,913 1,929,913 - - Domestic equity mutual funds 7,740,463 7,740,463 - - International equity mutual funds 1,440,619 - 1,440,619 - Real estate 3,517,862 - - 3,517,862 22,815,026$ 14,536,221$ 4,760,943$ 3,517,862$ III.B. Receivables Receivables as of year-end for the City’s governmental, proprietary and internal service funds, including the applicable allowances for uncollectible accounts for the proprietary funds, are segregated on the fund financial statements. Mortgages, Notes, and Other Loans in the amount of $10,585,631 are reported on the Governmental Funds Balance Sheet, net of an allowance for uncollectible accounts in the amount of $12,920,735. The gross receivable of $23,506,366 includes $6,793,269 of long-term loans receivable that are not expected to be collected within the next fiscal year. Mortgage notes receivable and the related payment history are reviewed individually on an annual basis to determine collectability for allowance and bad debt determinations. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 69 Receivables as of year-end for the primary government’s individual major funds, as well as non-major funds and internal service funds in the aggregate, are as follows: Receivables, net of applicable allowances for uncollectible accounts (amounts in thousands): Franchise Accounts Taxes Fees Interest and Contracts Leases Notes Other Total General Fund 1,470$ 1,071$ 394$ 424$ 2,086$ -$ 60$ 5,505$ Special Development Fund 33 - 101 - - - - 134 Special Programs Fund - - 66 - - 10,928 - 10,994 Capital Improvement Fund - - 18 - - - - 18 Non-major governmental funds - - 65 - - 12,578 - 12,643 Internal service funds - - 303 - - - 62 365 Total governmental 1,503 1,071 947 424 2,086 23,506 122 29,659 Less: Allowance for uncollectable accounts (77) - - - - (12,921) - (12,998) Net governmental receivables 1,426$ 1,071$ 947$ 424$ 2,086$ 10,585$ 122$ 16,661$ Water and Sewer Utility Fund -$ -$ 660$ 9,318$ -$ -$ 26$ 10,004$ Gas Utility Fund - - 115 2,649 - - 74 2,838 Solid Waste and Recycling Utility Fund - - 170 2,757 - - - 2,927 Stormwater Utility Fund - - 164 2,383 - - 3 2,550 Non-major enterprise funds - - 262 - 8,421 - 22 8,705 Total business-type - - 1,371 17,107 8,421 - 125 27,024 Less: Allowance for uncollectable accounts - - - (93) - - (93) Net business-type receivables -$ -$ 1,371$ 17,014$ 8,421$ -$ 125$ 26,931$ III.C. Lease Receivables The City, as a lessor, has entered into the following lease agreements: Fields, Inc. d/b/a Barefoot Beach House leases the premises on Clearwater Beach at 332 South Gulfview Blvd. to operate a food and beach accessory concession and restroom complex. The lease set to expire on December 31, 2024, but was modified to extend the term for an additional two years and two months, to February 28, 2027. There are no further renewals available. Monthly fixed base rent payments of $8,334 through December 31, 2024 and $10,000 through February 28, 2027 are received in the General Fund, as well as additional rent which varies based on gross sales. Two lump sum payments of $50,000 payable January 1, 2025 and $50,000 payable January 1, 2026 are also required. A lease receivable of $371,299 and a deferred inflow of $345,267 are recorded in the General Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 3.159%. Alexandra of Clearwater Beach, Inc. leases the premises on Clearwater Beach at 10 Pier 60 Drive to operate a food and beach accessory concession and restroom complex. The lease terminates on February 28, 2027. There are no further renewals available. Fixed base rent of $50,000 is due annually on March 1st, in addition to fixed monthly rent of $10,000 and additional rent which varies based on gross sales. A lease receivable of $385,003 and a deferred inflow of $403,402 are recorded in the General Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 1.090%. Clearwater Community Sailing Association, Inc. leases the premises on Clearwater Beach (3,658 square feet of real property and improvements) at 1001 Gulf Blvd., known as the Clearwater Community Sailing Center, and two additional tracts of land. The lease commenced on March 1, 2024 and terminates on February 28, 2029. There are no renewals available. Monthly base rent of $2,000 is received in the General Fund, and is subject to increase 5% annually on March City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 70 1st. A lease receivable of $112,146 and a deferred inflow of $110,158 are recorded in the General Fund and the government- wide statements as of September 30, 2024. The City’s incremental borrowing rate is 2.432%. Clearwater Golf Club, LLC leases the golf course located at 525 Betty Lane North, known as the Clearwater Country Club. The lease terminates on April 30, 2041. There are no renewals available. In lieu of rent, the Club at its sole expense will perform the renovations and construction stated in the agreement, valued at approximately $1.2 million, during the five-year period ending April 30, 2027. A lease receivable of $1,129,035 (present value of the required improvements using a discount rate of 2.36%) and a deferred inflow of $937,589 are recorded in the General Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 2.36%. Martin Luther King, Jr. Neighborhood Family Center, Inc. leases 530 square feet of office space at the North Greenwood Aquatics and Recreation Complex located at 900 North Martin Luther King, Jr. Avenue. The lease terminates on September 30, 2026 if not renewed for an additional five-year term. Quarterly rent of $5,000 is received in the General Fund, and may be adjusted for the renewal term, if exercised, to reflect applicable changes in the use of the premises or the cost of operating the facility. A lease receivable of $39,514 and a deferred inflow of $43,805 are recorded in the General Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 1.090%. Clearwater Golf Associates, Inc. leases a golf course located at 1875 Airport Road, known as The Landings Golf Club of Clearwater. The lease terminates on February 28, 2029. There are no renewals available. Quarterly fixed rent of $3,000 is received in the General Fund, as well as 3% of gross revenues in excess of $1.1 million annually. A lease receivable of $49,440 and a deferred inflow of $50,159 are recorded in the General Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 1.390%. A portion of the water tower premises at 3200 SR-580 and McMullen Booth Road (5,525 square feet) is leased to Crown Castle (formerly GTE Mobilnet of Tampa, Inc.) for location of a cell tower and related equipment. The lease terminates on September 30, 2025 if not renewed for additional five-year terms through 2040. Annual lease payments are received in the Water and Sewer Utility Fund. A lease receivable of $0 and a deferred inflow of $30,502 are recorded in the Water and Sewer Utility Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 0.916%. Forty-six commercial boat slips at the Clearwater Beach Marina and one slip at Island Estates are generally leased to various parties for a term of five years; however, some leases set to expire on April 30, 2024 were extended for two additional years, to April 30, 2026. There is no renewal option. Termination dates range from February 15, 2025 to June 6, 2029. Monthly lease payments ranging from $487.44 to $2,561.27, based on the passenger capacity and number of vessels in the slip, are received in the Marine Operations Fund. There are no scheduled rent increases; however, the City Manager is authorized to adjust vessel slip rent increases or decreases up to ten percent annually, based on surveys of rates charged by other municipal and local area marinas. Current rates reflect the most recent increase on May 1, 2022. A lease receivable of $1,016,863 and a deferred inflow of $1,042,508 are recorded in the Marine Operations Enterprise Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate ranges from 0.743% to 3.159% for these leases. Suite #101 of the Clearwater Beach Marina headquarters located at 25 Causeway Blvd. is leased to Kenneth Hayslett, individually, and RE/MAX Action First of Florida, Inc. The lease was set to expire on May 31, 2024 if the renewal options were not exercised. The lease was amended to decrease the rent on January 1, 2024 due to a reduction in the rental space, and then a one-year renewal option to May 31, 2025 was exercised. Monthly lease payments of $679.80 are received in the Marine Operations Fund. A lease receivable of $5,370 and a deferred inflow of $5,998 are recorded in the Marine Operations Enterprise Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 3.365%. Suite #103 and Suite #105 as well as the entire second floor of the Clearwater Beach Marina headquarters located at 25 Causeway Blvd., is leased to Marina Cantina, LLC for use as restaurant space (10,141 of interior space and 15,578 square feet of exterior/seasonal patio space). The lease terminates on September 30, 2027 if the renewal options are not exercised. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 71 Monthly lease payments of $16,902 are received in the Marine Operations Fund. A lease receivable of $596,979 and a deferred inflow of $589,501 are recorded in the Marine Operations Enterprise Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 1.24%. The premises (land and building) located at 37 Causeway Blvd. is leased to Clearwater Beach Seafood, Inc. for use as Crabby’s Dockside Restaurant. The lease terminates on March 31, 2047. There is no renewal option. Current monthly fixed base rent of $13,971 is received in the Marine Operations Fund, as well as a percentage rent that varies according to food and alcohol sales. The base rent is adjusted annually on May 1st, the greater of 2% or the percentage increase in the PPI for the previous twelve months. A lease receivable of $2,520,144 and a deferred inflow of $2,465,317 are recorded in the Marine Operations Enterprise Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 1.97%. Clearwater Marine Aquarium leases Island Estates boat slips 1-20, for a term of five years expiring on May 31, 2026. There is no renewal option; however, a new agreement may be negotiated at the termination of the current agreement. Consideration in lieu of rent consists of $137,000 of investments and upgrades to the slips to be completed by May 31, 2026. A lease receivable of $130,369 and a deferred inflow of $130,369 are recorded in the Marine Operations Enterprise Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 1.090%. The Clearwater Airpark, a public-use airport located at 1000 N. Hercules Avenue, is leased to FlyUSA PV, LLC for an initial term of five years expiring on February 29, 2028, amended March 1, 2024 to extend the initial term to thirty years, ending on February 28, 2053. The agreement provides for five subsequent five-year renewals subject to mutual agreement. Current monthly rent of $20,620 is received in the Aviation Operations Enterprise Fund. Monthly rent is adjusted annually by the higher of 3% or the increase in the CPI-U based on the twelve-month period ending two months prior to the effective date of the increase. Beginning in the eleventh year, the monthly rent shall experience a one-time increase of $25,000 per month. A lease receivable of $4,150,901 and a deferred inflow of $4,116,545 are recorded in the Aviation Operations Enterprise Fund and the government-wide statements as of September 30, 2024. The City’s incremental borrowing rate is 3.833%. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 72 III.D. Capital Assets Capital asset activity for the year ended September 30, 2024: Beginning Transfers/ Ending Governmental Activities Balance Increases Decreases Reclassifications Balance Non-depreciable capital assets: Land 94,477,071$ 1,667,062$ (3,458,379)$ -$ 92,685,754$ Construction in progress 1,979,131 8,282,347 (470,869) - 9,790,609 SBITA work in progress - 130,000 - - 130,000 Total non-depreciable capital assets 96,456,202 10,079,409 (3,929,248) - 102,606,363 Depreciable capital assets: Buildings 193,031,133 903,721 - 47,562,743 241,497,597 Improvements other than buildings 145,903,216 1,290,698 - (47,562,743) 99,631,171 Machinery and equipment 125,561,708 10,309,135 (7,481,464) - 128,389,379 Infrastructure 170,023,140 322,250 - - 170,345,390 Total depreciable capital assets 634,519,197 12,825,804 (7,481,464) - 639,863,537 Less accumulated depreciation for: Buildings (97,680,724) (8,133,890) - - (105,814,614) Improvements other than buildings (33,950,684) (3,369,050) - - (37,319,734) Machinery and equipment (99,345,364) (9,937,007) 7,461,853 - (101,820,518) Infrastructure (130,876,226) (4,464,273) - - (135,340,499) Total accumulated depreciation (361,852,998) (25,904,220) 7,461,853 - (380,295,365) Net depreciable capital assets 272,666,199 (13,078,416) (19,611) - 259,568,172 Capital assets, net of accumulated depreciation 369,122,401 (2,999,007) (3,948,859) - 362,174,535 Intangible right-to-use lease assets: Buildings 2,428,531 242,105 (218,391) - 2,452,245 Machinery and equipment 1,638,761 703,419 (531,375) - 1,810,805 Total intangible right-to-use lease assets being amortized 4,067,292 945,524 (749,766) - 4,263,050 Less accumulated amortization for: Buildings (732,440) (399,873) 218,391 - (913,922) Machinery and equipment (698,582) (646,755) 531,375 - (813,962) Total accumulated amortization (1,431,022) (1,046,628) 749,766 - (1,727,884) Intangible right-to-use lease assets, net of accumulated amortization 2,636,270 (101,104) - - 2,535,166 Intangible right-to-use subscription assets: Software 5,835,934 3,669,216 (188,250) - 9,316,900 Total intangible right-to-use subscription assets being amortized 5,835,934 3,669,216 (188,250) - 9,316,900 Less accumulated amortization for: Software (199,085) (3,108,060) 188,250 - (3,118,895) Total accumulated amortization (199,085) (3,108,060) 188,250 - (3,118,895) Intangible right-to-use subscritption assets, net of accumulated amortization 5,636,849 561,156 - - 6,198,005 Total Governmental Activities Capital Assets, net 377,395,520$ (2,538,955)$ (3,948,859)$ -$ 370,907,706$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 73 Beginning Ending Business-type activities Balance Increases Decreases Transfers Balance Non-depreciable capital assets: Land 30,649,872$ -$ -$ -$ 30,649,872$ Construction in progress 29,662,755 8,741,091 (4,175,339) - 34,228,507 SBITA work in progress - 541,660 - - 541,660 Total non-depreciable capital assets 60,312,627 9,282,751 (4,175,339) - 65,420,039 Depreciable capital assets: Buildings 76,953,319 148,126 - - 77,101,445 Improvements other than buildings 743,656,669 9,420,212 - - 753,076,881 Machinery and equipment 22,125,900 661,348 (903,558) - 21,883,690 Total depreciable capital assets 842,735,888 10,229,686 (903,558) - 852,062,016 Less accumulated depreciation for: Buildings (20,559,351) (2,287,397) - - (22,846,748) Improvements other than buildings (448,713,343) (16,999,334) - - (465,712,677) Machinery and equipment (13,939,275) (1,878,679) 901,296 - (14,916,658) Total accumulated depreciation (483,211,969) (21,165,410) 901,296 - (503,476,083) Net depreciable capital assets 359,523,919 (10,935,724) (2,262) - 348,585,933 Total Business-type Activites Capital Assets, net 419,836,546$ (1,652,973)$ (4,177,601)$ -$ 414,005,972$ Depreciation and amortization expense was charged to functions / programs of the primary government as follows: Amortization of Depreciation of Amortization of subscription capital assets lease assets assets Governmental activities: General government 696,796$ 253,924$ 19,057$ Public safety 2,085,839 57,853 436,572 Transportation, including depreciation on infrastructure assets 4,278,051 - Economic environment 51,229 76,881 Culture and recreation 9,348,583 - Capital assets held by governmental internal service funds are charged to the various functions based on their usage of assets 9,443,722 734,851 2,575,550 25,904,220$ 1,046,628$ 3,108,060$ Business-type activities: Water and sewer utility 11,424,842$ -$ -$ Gas utility 4,210,683 - - Solid waste and recycling utility 1,135,176 - - Stormwater utility 3,594,334 - - Marine operations 27,179 - - Aviation operations 150,841 - - Parking system operations 251,061 - - Clearwater Harbor Marina operations 371,294 - - 21,165,410$ -$ -$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 74 III.E. Intangible Right-to-use Lease Assets The City is a lessee of the following intangible right-to-use lease assets: The City leases the 6th floor (13,024 square feet) of One Clearwater Tower located at 600 Cleveland Street for use as a temporary City Hall. The lease expires on January 31, 2029. Monthly lease payments of $21,598, increasing to $22,249 on February 1, 2025, are paid from the General Fund. The City has recorded a lease liability in the government-wide statements in the amount of $1,142,645 as well as an intangible right-to-use lease asset in the amount of $1,120,794, net of accumulated amortization, as of September 30, 2024. The City’s incremental borrowing rate is 2.312%. The City leases 2,660 square feet of office space. The lease expires on February 29, 2028. Monthly lease payments of $5,320, increasing to $5,480 on March 1, 2025, are paid from the General Fund. The City has recorded a lease liability in the government-wide statements in the amount of $219,210 as well as an intangible right-to-use lease asset in the amount of $202,324, net of accumulated amortization, as of September 30, 2024. The City’s incremental borrowing rate is 2.682%. The City leases Suite 400 (3,719 square feet) in the Powell Professional Center located at 401 Corbett Street for use as an employee health clinic. The lease terminates on May 31, 2027. There are no renewal options. Monthly lease payments of $6,818, increasing to $7,023 on June 1, 2025, are paid from the Central Insurance Fund. The City has recorded a lease liability in the Central Insurance Internal Service Fund and the government-wide statements in the amount of $216,537 as well as an intangible right-to-use lease asset in the amount of $215,205, net of accumulated amortization, as of September 30, 2024. The City’s incremental borrowing rate is 2.975%. The City leases various computer equipment from Hewlett-Packard Financial Services Company for terms of 36 months. There are ten leases outstanding with termination dates ranging from March 31, 2025 to February 28, 2027. There are no renewal options. Quarterly lease payments ranging from $6,360 to $34,195 are paid from the Administrative Services Fund. The City has recorded a lease liability in the Administrative Services Internal Service Fund and the government-wide statements in the amount of $1,040,774 as well as an intangible right-to-use lease asset in the amount of $996,843, net of accumulated amortization, as of September 30, 2024. The City’s incremental borrowing rate ranges from 2.291% to 3.764% for these leases. The City does not report any intangible right-to-use lease assets in the proprietary fund statements or business-type activities in the government-wide statements. Future payments on intangible right-to-use lease assets are as follows: Principal Interest Total 2025 926,322$ 57,888$ 984,210$ 2026 796,660 34,104 830,764 2027 487,483 15,474 502,957 2028 311,922 6,011 317,933 2029 96,779 466 97,245 2,619,166$ 113,943$ 2,733,109$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 75 III.F. Intangible Right-to-use Subscription Assets The City subscribes to software applications utilized for digital evidence management, budget development, bid management, debt/lease/subscription management, media monitoring and analysis, GIS technology for economic development, video and data collaboration for the Real Time Crime Center, and housing, economic and community development programs. Termination dates range from November 30, 2024 to September 30, 2028. Annual payments of $162,821 for fiscal 2024 were paid from the General Fund. The City has recorded a subscription liability in the government-wide statements in the amount of $1,806,271 as well as an intangible right-to-use subscription asset in the amount of $1,514,653, net of accumulated amortization, as of September 30, 2024. The City’s incremental borrowing rate ranges from 3.2067% to 3.451% for these for these subscriptions. The City subscribes to software applications utilized for land management/building permits/code enforcement, cyber defense and response, fuel management, field mobility, agenda management, Microsoft Office and related cloud applications, interactive voice response for building permits, and financial and human capital management. Termination dates range from May 31, 2025 to September 30, 2027. Annual payments of $2,208,501 for fiscal 2024 were paid from the Administrative Services Fund. The City has recorded a subscription liability in the Administrative Services Internal Service Fund and the government-wide statements in the amount of $3,119,780 as well as an intangible right-to-use subscription asset in the amount of $4,586,825, net of accumulated amortization, as of September 30, 2024. The City’s incremental borrowing rate ranges from 2.583% to 3.2687% for these subscriptions. The City subscribes to a software application utilized for claims management. The agreement terminates on June 30, 2028. The annual payment of $29,791 for fiscal 2024 was paid from the Central Insurance Fund. The City has recorded a subscription liability in the Central Insurance Internal Service Fund and the government-wide statements in the amount of $87,090 as well as an intangible right-to-use subscription asset in the amount of $96,527, net of accumulated amortization, as of September 30, 2024. The City’s incremental borrowing rate is 3.3313% for this subscription. The City is in the process of implementing an asset management system. Project costs incurred as of September 30, 2024 of $130,000 and $541,660 are recorded as work in progress in the Administrative Services Internal Service Fund and the Water and Sewer Utility Enterprise Fund, respectively, as well as in the government-wide statements. The City does not report any intangible right-to-use subscription assets in the proprietary fund statements or business-type activities in the government-wide statements. Future payments on intangible right-to-use subscription assets are as follows: Principal Interest Total 2025 2,477,144$ 150,098$ 2,627,242$ 2026 856,652 81,393 938,045 2027 844,585 54,747 899,332 2028 834,760 27,240 862,000 5,013,141$ 313,478$ 5,326,619$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 76 III.G. Construction Commitments As of September 30, 2024, material outstanding construction commitments were as follows: Construction Commitments Project Fund Outstanding Beach Marina Replacement Marine Operations Enterprise Fund 42,783,537$ City Hall Capital Improvement Fund 29,273,596 Pierce Street Lift Station Water & Sewer Utility Enterprise Fund 5,860,456 Municipal Services Building Renovation Capital Improvement Fund 5,822,660 Fire Station #47 Capital Improvement Fund 5,360,617 Island Way Water Main Replacement Water & Sewer Utility Enterprise Fund 4,102,379 East Water Reclamation Facility Pump Station Rehab Water & Sewer Utility Enterprise Fund 2,632,385 Annual Road Resurfacing Capital Improvement Fund 1,790,454 Annual Sidewalk Repairs Capital Improvement Fund 1,641,119 Annual Stormwater Repairs Stormwater Utility Enterprise Fund 1,284,979 McKay Park Improvements Capital Improvement Fund 1,267,641 Northeast Water Reclamation Facility Improvements Water & Sewer Utility Enterprise Fund 875,123 Imagine Clearwater Capital Improvement Fund 542,004 Total Construction Commitments 103,236,950$ III.H. Interfund Receivables, Payables, and Transfers III.H.1. Interfund Balances As discussed in Note III.A., individual fund deficits in the consolidated cash pool, if any, have been reclassified as of September 30, 2024, as interfund loans from the Capital Improvement Fund, which was selected by management for this purpose. This reclassification results in a corresponding reduction in the cash equity in the Capital Improvement Fund, offset by an increase in interfund receivables. As of September 30, 2024, there were no funds with a cash pool deficit. The amounts of the reclassified cash pool deficits, if any, as well as the current portion of other individual fund interfund payable and receivable balances are classified as Due from/to Other Funds. The long-term portions of other interfund balances are classified as Advances to/from Other Funds. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 77 Due from Due to Advances to Advances from Fund Other Funds Other Funds Other Funds Other Funds General Fund -$ 525,333$ -$ 1,796,428$ Special Revenue Funds: Special Programs Fund - 10,111 325,440 43,408 Community Redevelopment Agency Fund - - - 373,440 Downtown Development Board Fund - - 48,000 - Capital Projects Fund: Capital Improvement Fund 4,667,392 - 11,473,499 - Enterprise Funds: Water & Sewer Utility Fund - 75,610 - 169,662 Solid Waste & Recycling Utility Fund - 491,707 - 1,351,074 Marine Operations Fund - 4,893 - 15,548 Internal Service Funds: Garage Fund - 3,381,480 - 8,624,219 Administrative Services Fund - 532,784 - 602,614 General Services Fund - 7,078 - 7,149 Central Insurance Fund 361,604 - 1,136,603 - 5,028,996$ 5,028,996$ 12,983,542$ 12,983,542$ Descriptions of interfund loans as of September 30, 2024: On September 22, 2003, the Downtown Development Board (DDB) entered into an interlocal agreement with the Community Redevelopment Agency (CRA). Under the terms of this agreement, the DDB agreed to loan the CRA $48,000 to purchase property. The unsecured loan is not subject to interest and will be repaid to the DDB upon subsequent sale of the property. If the property is resold for an amount greater than the original purchase price, the DDB will receive a proportionate share (3.85%) of the profit. If the property sells for less than the original purchase price, then the DDB will be reimbursed the entire principal amount of the loan. Because the first principal payment is not due within one year, this loan is classified as an advance. An internal loan from the Special Programs special revenue fund to the Community Redevelopment Agency Fund in the amount of $325,440, approved on September 1, 2011, for the environmental cleanup of the Car Pro site in the East Gateway area of the downtown. This loan is interest-free and is to be repaid upon the sale of the developed parcel. Because the first principal payment is not due within one year, this loan is classified as an advance. An internal loan from the Central Insurance Fund to the Solid Waste & Recycling Utility Fund in the amount of $3.5 million, approved November 16, 2017, to partially fund the construction of a Solid Waste Transfer Station. This loan provides for 10 equal payments of $396,812, including interest at 2.35%, beginning September 30, 2019 and ending September 30, 2028. The current portion of this loan ($361,604) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($1,136,603) is classified as an advance. An internal loan July 1, 2021 from the Capital Improvement Fund to the General Fund in the amount of $174,984 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $36,054, including interest at 1.00%, beginning July 1, 2022 and ending July 1, 2026. The current portion of this loan ($35,344) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($35,697) is classified as an advance. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 78 An internal loan July 1, 2021 from the Capital Improvement Fund to the Solid Waste & Recycling Fund in the amount of $518,874 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $106,909, including interest at 1.00%, beginning July 1, 2022 and ending July 1, 2026. The current portion of this loan ($104,802) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($105,850) is classified as an advance. An internal loan July 1, 2021 from the Capital Improvement Fund to the General Services Fund in the amount of $35,046 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $7,221, including interest at 1.00%, beginning July 1, 2022 and ending July 1, 2026. The current portion of this loan ($7,078) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($7,149) is classified as an advance. An internal loan July 1, 2021 from the Capital Improvement Fund to the Garage Fund in the amount of $5,140,518 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $1,059,151, including interest at 1.00%, beginning July 1, 2022 and ending July 1, 2026. The current portion of this loan ($1,038,282) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($1,048,666) is classified as an advance. An internal loan August 1, 2022 from the Capital Improvement Fund to the General Fund in the amount of $384,674 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $83,516, including interest at 2.80%, beginning August 1, 2023 and ending August 1, 2027. The current portion of this loan ($76,876) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($160,270) is classified as an advance. An internal loan August 1, 2022 from the Capital Improvement Fund to the Water & Sewer Utility Fund in the amount of $351,081 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $76,223, including interest at 2.80%, beginning August 1, 2023 and ending August 1, 2027. The current portion of this loan ($70,162) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($146,275) is classified as an advance. An internal loan August 1, 2022 from the Capital Improvement Fund to the Administrative Services Fund in the amount of $49,969 to fund the purchase of computers and network equipment. This loan provides for 3 equal payments of $17,581, including interest at 2.75%, beginning August 1, 2023 and ending August 1, 2025. The balance of this loan ($17,110) is due within one year and is therefore classified as due to/due from other funds. An internal loan August 1, 2022 from the Capital Improvement Fund to the Garage Fund in the amount of $3,729,841 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $809,783, including interest at 2.80%, beginning August 1, 2023 and ending August 1, 2027. The current portion of this loan ($745,400) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($1,553,997) is classified as an advance. An internal loan September 30, 2023 from the Capital Improvement Fund to the General Fund in the amount of $798,954 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $173,958, including interest at 2.9%, beginning September 30, 2024 and ending September 30, 2028. The current portion of this loan ($155,160) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($493,006) is classified as an advance. An internal loan September 30, 2023 from the Capital Improvement Fund to the Marine Operations Fund in the amount of $25,197 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $5,486, including interest at 2.9%, beginning September 30, 2024 and ending September 30, 2028. The current portion of this loan ($4,893) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($15,548) is classified as an advance. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 79 An internal loan September 30, 2023 from the Capital Improvement Fund to the Administrative Services Fund in the amount of $1,375,405 to fund the purchase of computers and network equipment. This loan provides for 3 equal payments of $484,846, including interest at 2.85%, beginning September 30, 2024 and ending September 30, 2028. The current portion of this loan ($458,348) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($471,410) is classified as an advance. An internal loan September 30, 2023 from the Capital Improvement Fund to the Administrative Services Fund in the amount of $55,096 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $11,996, including interest at 2.9%, beginning September 30, 2024 and ending September 30, 2028. The current portion of this loan ($10,700) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($33,998) is classified as an advance. An internal loan September 30, 2023 from the Capital Improvement Fund to the Garage Fund in the amount of $3,867,828 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $842,148, including interest at 2.9%, beginning September 30, 2024 and ending September 30, 2028. The current portion of this loan ($751,150) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($2,386,696) is classified as an advance. An internal loan September 30, 2024 from the Capital Improvement Fund to the General Fund in the amount of $1,365,408 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $296,867, including interest at 2.85%, beginning September 30, 2025 and ending September 30, 2029. The current portion of this loan ($257,953) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($1,107,455) is classified as an advance. An internal loan September 30, 2024 from the Capital Improvement Fund to the Special Programs Fund in the amount of $53,519 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $11,636, including interest at 2.85%, beginning September 30, 2025 and ending September 30, 2029. The current portion of this loan ($10,111) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($43,408) is classified as an advance. An internal loan September 30, 2024 from the Capital Improvement Fund to the Water & Sewer Utility Fund in the amount of $28,835 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $6,269, including interest at 2.85%, beginning September 30, 2025 and ending September 30, 2029. The current portion of this loan ($5,448) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($23,387) is classified as an advance. An internal loan September 30, 2024 from the Capital Improvement Fund to the Solid Waste & Recycling Utility Fund in the amount of $133,922 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $29,117, including interest at 2.85%, beginning September 30, 2025 and ending September 30, 2029. The current portion of this loan ($25,301) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($108,621) is classified as an advance. An internal loan September 30, 2024 from the Capital Improvement Fund to the Administrative Services Fund in the amount of $143,832 to fund the purchase of computers and network equipment. This loan provides for 3 equal payments of $50,653, including interest at 2.8%, beginning September 30, 2025 and ending September 30, 2029. The current portion of this loan ($46,626) is due within one year and is therefore classified as due to/due from other funds, while the long-term portion ($97,206) is classified as an advance. An internal loan September 30, 2024 from the Capital Improvement Fund to the Garage Fund in the amount of $4,481,508 to fund the purchase of vehicles and other equipment. This loan provides for 5 equal payments of $974,370, including interest at 2.85%, beginning September 30, 2025 and ending September 30, 2029. The current portion of this loan ($846,648) is due City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 80 within one year and is therefore classified as due to/due from other funds, while the long-term portion ($3,634,860) is classified as an advance. III.H.2. Interfund Transfers Transfers are primarily used to 1) transfer revenues that have been collected in the required fund per state law to the funds and activities that state law allows for expenditures; 2) transfer of “payment in lieu of taxes” contributions from the utility funds to the General Fund; 3) transfer funding from governmental funds to debt service and capital improvements funds; and 4) transfer matching funds from the General Fund to various grant programs. Other non-routine interfund transfers occurring during the current fiscal year included:  A transfer of $213,875 from General Fund to the Capital Improvement Fund for the North Ward Preservation project;  a transfer of $660,000 from General Fund to the Capital Improvement Fund for the Fire Station #47 Replacement project;  a transfer of $165,000 from General Fund to the General Services Fund for the Roofing Repair and Replacement project;  a transfer of $119,008 from General Fund to the General Services Fund for the Air Conditioning Replacement project;  a transfer of $70,000 from General Fund to the General Services Fund for the Lighting Repair and Replacement project;  a transfer of $200,000 from General Fund to the Capital Improvement Fund for the Coachman Park Improvements project;  a transfer of $16,590 from General Fund to the Special Programs Fund to return unspent funds from the demolition of the Elks Lodge building;  a transfer of $250,000 from General Fund to the Special Programs Fund for the Amplify Sublease Agreement program;  a transfer of $3 million from General Fund to the new North Greenwood CRA Capital Fund to establish various projects;  a transfer of $200,000 from General Fund to the Special Programs Fund for the Property Use/Surplus Planning program;  a transfer of $535,000 from General Fund to the Capital Improvement Fund for the Harborview Site Foundation project;  a transfer of $1.1 million from General Fund to the Capital Improvement Fund for the Myrtle/Cleveland Utility Underground project;  a transfer of $620,000 from the Special Development Fund to the Capital Improvement Fund for the Park Land Acquisition project;  a transfer of $6,900 from the Special Programs Fund to the General Fund to offset the cost of software licensing fees for Economic Development and Housing;  a transfer of $28,612 from the Special Programs Fund to the General Fund to offset the cost of paramedic training for 14 Fire Department employees;  a transfer of $3 million from the Special Programs Fund to the Capital Improvement Fund to allocate ARPA funds to the New City Hall project;  a transfer of $50,000 from the Capital Improvement Fund to the Special Programs Fund for the HB 1365/Pinellas County program;  a transfer of $3 million from the Capital Improvement Fund to the General Fund to return excess funds from the New City Hall project;  a transfer of $30,000 from the Capital Improvement Fund to the Special Programs Fund form the Water Tank Mural Grant program;  a transfer of $44,000 from the Capital Improvement Fund to the Stormwater Fund for the Allen’s Creek project; City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 81  a transfer of $1,154,763 from the Downtown CRA Capital Fund to the Capital Improvement Fund for the Mercado- Downtown Gateway project;  a transfer of $2,645,438 from the Gas Utility Fund to the General Fund for the annual dividend payment;  a transfer of $20,000 from the Administrative Services Fund to the Capital Improvement Fund for the Municipal Cemetery Improvements project; and  a transfer of $2,186,963 from the Garage Fund to the General Services Fund for the General Services Roof Replacement project. Interfund transfers for the year ended September 30, 2024 consisted of the following: Transfers to General Fund from: Capital Improvement Fund 3,000,000$ Special Programs Fund 295,445 Water & Sewer Utility Enterprise Fund 5,633,660 Gas Utility Enterprise Fund 4,353,846 Solid Waste & Recycling Utility Enterprise Fund 1,720,320 Stormwater Utility Enterprise Fund 951,520 Nonmajor governmental funds 1,124,626 Nonmajor enterprise funds 1,613,487 Total 18,692,904 Transfers to Special Programs Fund from: General Fund 997,470 Capital Improvement Fund 80,000 1,077,470 Transfers to Capital Improvement Fund from: General Fund 13,510,075 Special Development Fund 21,217,750 Special Programs Fund 3,185,000 Nonmajor governmental funds 1,154,763 Nonmajor enterprise funds 136,000 Internal service funds 175,000 Total 39,378,588 Transfers to Stormwater Utility Enterprise Fund from: Capital Improvement Fund 44,000 Transfers to Nonmajor governmental funds from: General Fund 8,431,755 Nonmajor governmental funds 8,850,381 Total 17,282,136 Transfer to Nonmajor enterprise funds from: General Fund 15,000 Special Development Fund 11,500,000 Total 11,515,000 Transfers to Internal service funds from: General Fund 3,383,386 Capital Improvement Fund 1,466,390 Special Programs Fund 192,089 Water & Sewer Utility Enterprise Fund 734,945 Gas Utility Enterprise Fund 7,800 Solid Waste & Recycling Utility Enterprise Fund 133,922 Stormwater Utility Enterprise Fund 1,318,097 Nonmajor enterprise funds 17,991 Internal service funds 2,186,963 Total 9,441,583 Total interfund transfers 97,431,681$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 82 III.I. Financed Purchases The City purchases various equipment for governmental and business-type activities under financed purchase agreements (direct borrowings). The equipment is purchased with cash and subsequently provided as collateral via a financing agreement, typically for a five-year term. Obligations under these financed purchase agreements are recorded at the present value of their future minimum payments as of date of inception. Purchase of the assets is recorded as a cash outflow and the subsequent receipt of the financing proceeds is recorded as “proceeds from issuance of debt” for Statement of Cash Flows reporting. Capitalized equipment subject to financed purchase agreements as of September 30, 2024: Governmental Business-type Activities Activities Equipment 9,868,079$ 836,576$ Less: Accumulated Depreciation (7,894,463) (669,261) Total 1,973,616$ 167,315$ The future minimum payments under financed purchase agreements are as follows as of September 30, 2024: Governmental Business-type Year Ending Sept. 30 Activities Activities 2025 1,458,967$ 146,279$ 1,458,967 146,279 Deduction of the amount of imputed interest necessary to reduce net minimum lease payments to present value 1,449,304$ 145,303$ (9,663) (976) III.J. Long-term Debt III.J.1. Bonds Payable $14,810,000 Revenue Bonds (Spring Training Facility), Series 2002; issued to finance a portion of the cost of the acquisition, construction, rehabilitation and equipping of a spring training facility to be used by the Philadelphia Phillies major league baseball team; serial bonds due in annual installments of $345,000 on March 1, 2025; interest at 5.375%; 5.375% term bonds in the amount of $1,420,000 due March 1, 2027; and 5.375% term bonds in the amount of $1,750,000 due March 1, 2031. $2,845,000 $30,000,000 Non-Ad Valorem Revenue Bonds (Imagine Clearwater Improvements), Series 2022; issued to finance and/or reimburse a portion of the cost of acquisition, construction and equipping of the Imagine Clearwater Project; serial bonds due in annual installments of $500,000 on October 1, 2024 to $1,165,000 due at October 1, 2042; interest at 4.00% to 5.00%; 4.125% term bonds in the amount of $3,785,000 due October 1, 2045; 4.125% term bonds in the amount of $4,280,000 due October 1, 2048; 4.125% term bonds in the amount of $3,155,000 due October 1, 2050; and 4.125% term bonds in the amount of $3,420,000 due October 1, 2052. 29,795,000 Total revenue bonds for governmental activities 32,640,000 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 83 $69,270,000 Water and Sewer Revenue Refunding Bonds, Series 2017; issued to refund and redeem the outstanding principal of the City’s Water and Sewer Revenue Bonds, Series 2009A, maturing on and after December 1, 2020; term bonds due in annual installments of $805,000 on December 1, 2024, to $9,265,000 on December 1, 2039; interest at 3.50% to 5.00%. 66,400,000 $29,080,000 Water and Sewer Revenue Refunding Bond, Series 2017B; a direct placement bank loan issued to refund and redeem the outstanding principal of the City’s Water and Sewer Revenue Refunding Bonds, Series 2011, maturing on and after December 1, 2022; term bonds due in annual installments of $2,395,000 on December 1, 2024, to $2,895,000 on December 1, 2032; interest at 2.40%.23,750,000 $20,430,000 Water and Sewer Revenue Refunding Bonds, Series 2020: issued to refund and redeem the outstanding principal of the City’s Water and Sewer Revenue Refunding Bond, Series 2014, a direct placement bank loan, maturing on and after December 1, 2020; serial bonds due in annual installments of $1,425,000 on December 1, 2024, to $2,060,000 on December 1, 2032; interest at 5.00%.15,560,000 $7,365,000 Gas System Revenue Refunding Bond, Series 2013; a direct placement bank loan issued to current refund the City’s callable Gas System Revenue Refunding Bonds, Series 2004, maturing after September 1, 2013; term bonds due in annual installments of $1,485,000 on September 1, 2025, to $1,520,000 on September 1, 2026; interest at 2.41%.3,005,000 $5,405,000 Gas System Revenue Refunding Bond, Series 2014; a direct placement bank loan issued to current refund the City’s callable Gas System Revenue Refunding Bonds, Series 2005, maturing after September 1, 2014; term bonds due in annual installments of $315,000 on September 1, 2025, to $2,040,000 on September 1, 2027; interest at 2.67%. 2,680,000 $19,365,000 Stormwater System Revenue Refunding Bonds, Series 2012, issued to pay and redeem all of the Stormwater Revenue Bonds, Series 2002, currently outstanding; serial bonds due in annual installments of $985,000 on November 1, 2024, to $1,350,000 on November 1, 2032, interest at 3.00% to 4.00%. 10,420,000 Total revenue bonds and direct placement bank loans for business-type activities 121,815,000 Total bonds payable $154,455,000 III.J.2. Restrictive Covenants and Collateral Requirements The Revenue Bonds (Spring Training Facility), Series 2002, are special, limited obligations of the City, payable solely from and secured by a lien upon and pledge of the (i) payments received by the City from the State of Florida pursuant to Section 212.20, Florida Statutes (State payments); and (ii) payments received by the City from Pinellas County, Florida pursuant to the Interlocal Agreement dated December 1, 2000 (County payments). The pledge of the State Payments and County Payments does not constitute a lien upon any property of the City. Furthermore, neither the City, Pinellas County, the State of Florida, nor any political subdivision thereof has pledged its faith or credit or taxing power to the payment of the bonds. However, the City has pledged, per a municipal bond insurance debt service agreement, to supplement State and County payments with non-ad valorem City revenues, if necessary, to pay debt service. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 84 The Non-Ad Valorem Revenue Bonds (Imagine Clearwater Improvements), Series 2022, are limited obligations of the City, payable solely from non-ad valorem revenues of the City and secured by a covenant to budget and appropriate funds sufficient for the payment of principal and interest and certain other required payments in each fiscal year. The pledge of non-ad valorem revenues does not constitute a lien upon any property of the City, nor do the bonds constitute a general indebtedness of the City. The Water and Sewer Revenue Refunding Bonds, Series 2017, Series 2017B and Series 2020, are limited obligations of the City payable solely from and secured by a lien upon and pledge of the net revenues of the City’s water and sewer system (System). The pledge of the System’s net revenues does not constitute a lien upon any property of the City. The covenants of the ordinances authorizing the bonds include, among other things, an obligation of the City to fix and maintain such rates, and collect such fees, rentals and other charges for the services and facilities of the System and revise the same from time to time whenever necessary, which will provide gross revenues in each fiscal year sufficient to pay the cost of operation and maintenance of the system; one hundred fifteen percent (115%) of the bond service requirement becoming due in such fiscal year on the outstanding bonds; plus one hundred percent (100%) of all reserve and other payments required to be made pursuant to the ordinances authorizing the bonds. The City further covenants that such rates, fees, rentals and other charges will not be reduced so as to render them insufficient to provide gross revenues for such purpose. The Gas System Revenue Refunding Bonds, Series 2013 and Series 2014, are limited obligations of the City payable solely from and secured by a lien upon and pledge of the net revenues of the City’s gas system (System). The pledge of the System’s net revenues does not constitute a lien upon any property of the City. The covenants of the ordinances authorizing the bonds include, among other things, an obligation of the City to fix, establish, revise from time to time whenever necessary, maintain and collect always, such fees, rates, rentals and other charges for the use of the product, services and facilities of the System which will always provide revenues in each year sufficient to pay, and out of such funds pay, 100% of the cost of operations and maintenance of the System in such year and all reserve and other payments provided for in the ordinances authorizing the bonds, along with one hundred twenty five percent (125%) of the bond service requirement due in such year on all outstanding bonds. The Stormwater Revenue Refunding Bonds, Series 2012, are limited obligations of the City payable solely from and secured by a lien upon and pledge of the net revenues of the City’s stormwater management system (System). The pledge of the System’s net revenues does not constitute a lien upon any property of the City. The covenants of the ordinances authorizing the bonds include, among other things, an obligation of the City to fix, revise from time to time whenever necessary, and maintain and collect always such fees, rates, rentals and other charges for use of the products, services, and facilities which will always provide net revenues in each year sufficient to pay one hundred fifteen percent (115%) of the bond service requirement becoming due in such fiscal year on the outstanding bonds. The City further covenants that such rates, fees, rentals and other charges will not be reduced so as to render them insufficient to provide revenues for such purpose. Additionally, the covenants of each of the above issues includes a “Reserve Requirement” equal to the lesser of the Maximum Bond Service Requirement for any given year; 125% of the Average Annual Bond Service Requirement; or the largest amount as shall not adversely affect the exclusion of interest on the Bonds from gross income for Federal income tax purposes. A Reserve Fund has been funded for the Series 2012 Bonds. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 85 Annual debt service requirements to maturity for revenue bonds and direct placement bank loans are as follows: Year Ending September 30 Principal Interest Principal Interest Principal Interest 2025 845,000$ 1,453,072$ 3,215,000$ 3,927,538$ 4,195,000$ 685,237$ 2026 890,000 1,408,366 3,360,000 3,778,113 4,300,000 582,838 2027 935,000 1,361,334 3,520,000 3,621,913 4,550,000 477,948 2028 980,000 1,311,978 3,670,000 3,458,363 2,575,000 362,460 2029 1,030,000 1,260,172 3,845,000 3,286,091 2,635,000 299,939 2030-2034 4,435,000 5,548,737 24,430,000 13,519,363 11,180,000 544,680 2035-2039 4,485,000 4,503,250 41,075,000 6,197,375 - - 2040-2044 5,610,000 3,376,519 9,265,000 185,300 - - 2045-2049 6,855,000 2,107,491 - - - - 2050-2054 6,575,000 569,022 - - - - Totals 32,640,000$ 22,899,941$ 92,380,000$ 37,974,056$ 29,435,000$ 2,953,102$ Governmental Activities Revenue Bonds Direct Placement Bank Loans Business-type Activities Revenue Bonds III.J.3. Pledged Revenues State of Florida and Pinellas County Payments Pledged: The City has pledged future revenues derived from payments received from the State of Florida pursuant to Section 212.20, Florida Statutes, and payments from Pinellas County, Florida pursuant to an Interlocal Agreement, together with any investment income earned on the revenues, to repay $14.8 million in Spring Training Facility Revenue bonds issued in September 2002. Proceeds from the bonds provided financing for a portion of the costs of the acquisition, construction, rehabilitation, and equipping of a spring training facility to be used by the Philadelphia Phillies major league baseball team. The bonds are payable solely from the State of Florida and Pinellas County, Florida payments and are payable through March 2031. Annual principal and interest payments on the bonds are expected to require less than 100 percent of net revenues. The total principal and interest remaining to be paid on the bonds is $3,411,659. Principal and interest paid for the current year and total revenue received were $486,653 and $532,003, respectively. Non-Ad Valorem Revenues: The City has covenanted and agreed to appropriate in its annual budget, by amendment if necessary, sufficient amounts of non-ad valorem revenues for payment of the principal and interest and to make certain other payments as required, for each fiscal year in which the Non-Ad Valorem Revenue Bonds (Imagine Clearwater Improvements) Series 2022, remain outstanding. Proceeds from the bonds provided financing for the cost of acquisition, construction or equipping of the Imagine Clearwater Project and to pay related costs of issuance of the Series 2022 bonds. Annual principal and interest payments on the bonds are expected to require less than 100 percent of net revenues. Debt service payments commenced on April 1, 2023. The total principal and interest remaining to be paid on the bonds is $52,128,281. Principal and interest paid for the current year ($1,532,050) required 1.12% of total pledged revenue ($136,560,020). Water and Sewer Utility Net Revenues Pledged: The City has pledged future net revenues of the City of Clearwater, Florida, Water & Sewer Utility, defined as all income or earnings, including any income from the investment of funds, derived by the City from the operation of the utility after deduction of current expenses for the operation, maintenance and repair of the system, but not including reserves for renewals and replacements, for extraordinary repairs or any allowance for depreciation to repay: $69.3 million Water and Sewer Revenue Refunding bonds issued in February 2017. Proceeds from the bonds provided financing to refund and redeem the outstanding principal maturing on or after December 1, 2020 of the City’s Water and City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 86 Sewer Revenue Bonds, Series 2009A. The bonds are payable solely from the Water and Sewer Utility net revenues and are payable through December 2039. $29.1 million Water and Sewer Revenue Refunding bond, a direct placement bank loan, issued in September 2017. Proceeds from the bonds provided financing to refund and redeem the outstanding principal maturing on or after December 1, 2022 of the City’s Water and Sewer Revenue Refunding Bonds, Series 2011. The bonds are payable solely from the Water and Sewer Utility net revenues and are payable through December 2032. $20.4 million Water and Sewer Revenue Refunding bonds issued January 2020. Proceeds from the bonds provided financing to refund and redeem the outstanding principal maturing on or after December 1, 2020 of the City’s Water and Sewer Revenue Refunding bond, Series 2014, a direct placement bank loan. The bonds are payable solely from the Water and Sewer Utility net revenues and are payable through December 2032. Annual principal and interest payments on the bonds are expected to require less than 85 percent of net revenues. The total principal and interest remaining to be paid on the bonds is $144,591,805. Principal and interest paid for the current year ($8,756,880) required 25.38% of total net revenue ($34,508,247). Stormwater Utility Net Revenues Pledged: The City has pledged future net revenues of the City of Clearwater, Florida, Stormwater Utility, defined as all income or earnings, including any income from the investment of funds, derived by the City from the operation of the utility after deduction of current expenses for the operation, maintenance and repair of the system, but not including reserves for renewals and replacements, for extraordinary repairs or any allowance for depreciation to repay: $19.4 million Stormwater Revenue Refunding bonds issued in February 2012. Proceeds from the bonds provided sufficient funds to be available on March 5, 2012 to pay and redeem the City’s outstanding Stormwater Revenue Bonds, Series 2002. The bonds are payable solely from the Stormwater Utility net revenues and are payable through November 2032. Annual principal and interest payments on the bonds are expected to require less than 60 percent of net revenues. The total principal and interest remaining to be paid on the bonds is $12,167,131. Principal and interest paid for the current year ($1,320,888 required 10.72% of total net revenue ($12,325,254). Gas System Utility Net Revenues Pledged: The City has pledged future net revenues of the City of Clearwater, Florida, Gas System Utility defined as all income or earnings, including any income from the investment of funds, derived by the City from the operation of the utility after deduction of current expenses for the operation, maintenance and repair of the system, but not including reserves for renewals and replacements, for extraordinary repairs or any allowance for depreciation to repay: $7.4 million Gas System Revenue Refunding bond, a direct placement bank loan, issued in June 2013. Proceeds from the bonds provided financing to refund the outstanding principal of the Gas System Revenue Refunding bonds, Series 2004. The bonds are payable solely from the Gas System Utility net revenues and are payable through September 2026. $5.4 million Gas System Revenue Refunding bond, a direct placement bank loan, issued in June 2014. Proceeds from the bonds provided financing to refund the outstanding principal of the Gas System Revenue Refunding bonds, Series 2005. The bonds are payable solely from the Gas System Utility net revenues and are payable through September 2027. Annual principal and interest payments on the bonds are expected to require less than 60 percent of net revenues. The total principal and interest remaining to be paid on the bonds is $5,983,222. Principal and interest paid for the current year ($907,724) required 6.83% of total net revenue ($13,285,213). City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 87 III.J.4. Changes in Long-term Liabilities Beginning Ending Due Within Balance Additions Reductions Balance One Year Governmental activities: Bonds payable: 33,170,000$ -$ (530,000)$ 32,640,000$ 845,000$ Add (subtract) deferred amounts: For issuance premiums (discounts) 1,179,113 - (71,098) 1,108,015 - Net bonds payable 34,349,113 - (601,098) 33,748,015 845,000 Financed purchases (a) 3,514,814 - (2,065,510) 1,449,304 1,449,304 Compensated absences (b) 9,949,493 7,380,718 (6,096,316) 11,233,895 6,155,106 Other postemployment benefits (c) 17,011,214 1,948,540 (4,314,311) 14,645,443 772,977 Lease liability 2,649,057 945,524 (975,415) 2,619,166 926,322 Subscription liability 3,745,938 3,669,215 (2,402,012) 5,013,141 2,477,144 Claims payable (d) 11,788,315 28,842,035 (29,934,588) 10,695,762 4,454,720 Governmental activity Long-term liabilities 83,007,944$ 42,786,032$ (46,389,250)$ 79,404,726$ 17,080,573$ Business-type activities: Bonds payable: Revenue bonds payable 95,445,000$ -$ (3,065,000)$ 92,380,000$ 3,215,000$ Less deferred amounts: For issuance premiums (discounts) 6,084,727 - (799,505) 5,285,222 - Net revenue bonds payable 101,529,727 - (3,864,505) 97,665,222 3,215,000 Direct placement bank loans (e) 32,520,000 - (3,085,000) 29,435,000 4,195,000 Less deferred amounts: For issuance premiums (discounts) (31,027) - 5,905 (25,122) - Net direct placement bank loans 32,488,973 - (3,079,095) 29,409,878 4,195,000 Total bonds payable 134,018,700 - (6,943,600) 127,075,100 7,410,000 Financed purchases (a) 319,209 - (173,906) 145,303 145,303 Compensated absences (b) 1,982,347 1,812,674 (1,334,989) 2,460,032 1,347,862 Other postemployment benefits (c) 7,111,665 933,593 (2,067,092) 5,978,166 315,523 Business-type activity Long-term liabilities 143,431,921$ 2,746,267$ (10,519,587)$ 135,658,601$ 9,218,688$ (a) Financed purchase agreements (direct borrowings): On February 1, 2019, City Council approved a Master Lease Purchase Agreement with SunTrust Equipment Finance and Leasing Corp. (now Truist Equipment Finance Corp.) to provide a line of credit in the amount of $36,650,000 to finance the acquisition of vehicles and equipment from October 1, 2018 through September 30, 2023. Since the agreement expired at the end of fiscal 2023, there is no remaining line of credit as of September 30, 2024. The vehicles and equipment were purchased by the city with cash and subsequently provided as collateral to the lender. The city has the option to prepay in whole but not in part on any payment date as set forth in the applicable Payment Schedule, if and to the extent the Payment Schedule permits such prepayment, with written notice given not less than thirty days prior to the payment date. In the event that that sufficient funds are not appropriated for the following fiscal year, the city will be deemed to not have renewed the agreement, the agreement will terminate at the end of the current fiscal year, and the city will be required to return the equipment to the lender. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 88 In the event of default, the lender may, at its option, declare all payments due to the end of the current budget year to be immediately due and payable, terminate the agreement and repossess any or all of the equipment, or exercise any other remedy available at law or in equity with respect to such default. The reduction in financed purchases of $2,065,510 includes $1,802,756 for internal service funds and $262,754 for governmental funds. There are no additions for governmental funds for fiscal 2024. (b) Compensated absences are paid by the fund where salaries are incurred, which is primarily the General Fund for governmental activities. (c) Since the OPEB plan’s inception in fiscal 2008, other postemployment benefits costs are allocated to and paid by funds based on their percentage of full-time equivalent employees, which is primarily the General Fund for governmental activities. (d) The Central Insurance Fund, an internal service fund, accrues for estimated claims and pays claims for all departments. (e) Direct placement bank loans outstanding include: $3,005,000 for Gas System Revenue Refunding Bond, Series 2013, issued by STI Institutional & Governmental, Inc. Net revenues derived by the City from the operation of the respective utility system are pledged as security for the loans. In the event of default as defined in the City’s bond ordinance, the default rate of interest shall be the lesser of the maximum rate permitted by law or 18%. There are no termination or acceleration provisions that have finance-related consequences. $2,680,000 for Gas System Revenue Refunding Bond, Series 2014, issued by TD Bank, N.A. Net revenues derived by the City from the operations of the respective utility systems are pledged as security for the loans. In the event of default as defined by the City’s bond ordinance, the default rate of interest shall be Prime Rate plus 4%. There are no termination or acceleration provisions that have finance-related consequences. $23,750,000 for Water and Sewer Revenue Refunding Bond, Series 2017B, issued by Raymond James Capital Funding, Inc. Net revenues derived by the City from the operation of the City’s water and sewer utility are pledged as security for the loan. In the event of default as defined by the City’s bond ordinance, the default rate of interest shall be the greater of (a) Prime Rate plus 3%, (b) the Federal Funds Rate plus 5%, or (c) 7% per annum. There are no termination or acceleration provisions that have finance-related consequences. III.K. Restricted Assets Restricted assets are classified as current or noncurrent on the Statement of Net Position based on the underlying liabilities payable from the restricted assets. III.K.1. Water and Sewer Utility Fund Assets in the Water and Sewer Utility Fund restricted for construction include: Sewer Improvement charges, the use of which is restricted by the authorizing ordinance to the construction of additions to the sewer system; assets remaining as of September 30, 2024, are: Cash and Investments $3,983,949 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 89 Assets of the Water and Sewer Utility Fund restricted under the provisions of the ordinances authorizing the issuance of Water and Sewer Revenue Bonds consisted of the following as of September 30, 2024: Water and Sewer Revenue Bonds Debt Service: Cash and Investments 5,256,017 Water and Sewer Revenue Bonds Renewals and Replacements: Cash and Investments 2,763,001 Assets of the Water and Sewer Utility Fund representing Customers' Deposits and therefore restricted, consisting entirely of Cash and Investments as of September 30, 2024 4,602,232 Total restricted assets – Water and Sewer Utility Fund $16,605,199 III.K.2. Gas Utility Fund Assets in the Gas Utility Fund restricted under the provisions of the ordinance authorizing the issuance of revenue bonds consisted of the following as of September 30, 2024: Gas System Revenue Bonds Debt Service: Cash and Investments $ 161,998 Renewals and Replacements: Cash and Investments 300,000 Assets of the Gas Utility Fund representing Customers' Deposits as of September 30, 2024: Cash and Investments 3,586,916 Total restricted assets – Gas Utility Fund $ 4,048,914 III.K.3. Solid Waste & Recycling Utility Fund Restricted assets in the Solid Waste & Recycling Utility Fund represent customer deposits in the amount of $1,375,345 as of September 30, 2024, consisting entirely of Cash and Investments. III.K.4. Stormwater Utility Fund Assets restricted under the provisions of the ordinances for the issuance of revenue bonds consisted of the following as of September 30, 2024: Stormwater Revenue Refunding Bonds – Series 2012 Debt Service: Cash and Investments $2,429,276 Total restricted assets – Stormwater Utility Fund $2,429,276 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 90 III.L. Fund Balance Classification Special Special Capital Non-Major General Development Programs Improvement Governmental Fund Fund Fund Fund Funds Non Spendable: Inventories 49,488$ -$ -$ -$ -$ Prepaid items 1,540 - - - - Restricted for: General government - - - 13,312,218 - Public safety - - 3,514,562 - - Physical environment - 21,611 1,127,348 2,590,938 - Transportation - 3,245,173 - 4,946,867 - Economic environment - - 3,502,508 - 23,603,946 Human services - - 846,402 - - Culture and recreation - 1,884,911 1,306,587 11,578,304 1,653,417 Committed to: General government - - 2,356,458 13,581,096 - Public safety - - 1,676,912 5,563,166 - Physical environment - - - 5,760,781 - Transportation - - - 22,694,585 - Economic environment - - 1,161,189 273,520 - Human services - - 72,653 415,792 - Culture and recreation - - 216,955 - - Assigned to: General government 152,168 - 297,187 - - Public safety 227,551 - 654,728 - - Physical environment - - 142,177 - - Transportation 120,459 - - - - Economic environment 100 - 1,611,688 - - Human services 5,561 - 115,908 - - Culture and recreation 158,668 - 192,143 - - Unassigned 75,055,250 - - - - Total Fund Balances 75,770,785$ 5,151,695$ 18,795,405$ 80,717,267$ 25,257,363$ General Fund assigned fund balance ($664,507) relates to encumbrances. In the Special Development Fund, restricted amounts relate to physical environment restrictions for drainage fees ($21,611); transportation restrictions for sidewalk fees ($362,302), transportation impact fees ($1,863,269), the portion of property tax revenues set aside in the budget process to provide funding for road maintenance projects ($560,383), and local option gas tax ($459,219); culture and recreation restrictions for recreation impact fees and the interest earned thereon ($3,938,938), offset by a deficit in the infrastructure sales tax reserve of $2,054,027 as projects were prefunded by future Penny for Pinellas revenues. In the Special Programs Fund, restricted amounts relate to public safety restrictions for law enforcement programs ($1,912,334) and emergency management programs ($1,602,228); physical environment restrictions for tree replacements ($1,127,348); economic environment restrictions for economic development programs ($23,557), brownfield site City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 91 remediation ($791,544), and affordable housing programs ($2,687,407); human services restrictions for youth programming ($404,402) and opioid settlements ($442,000); and culture and recreation restrictions for library programs ($1,306,587). Committed amounts relate to general government commitments to the electronic plan submittal program ($139,073), the Nagano Sister City program ($128,505), the lien foreclosure program ($703,837), the planning studies fund ($670,043), an electric utility feasibility study ($465,000), an evaluation of surplus property ($200,000), and assistance to Pinellas County for the HB1365 initiative ($50,000); commitments to public safety for emergency operations ($1,201,299), police vehicles ($440,858), law enforcement programs ($17,358), and an acoustic study at The Sound ($17,397); commitments to economic environment for economic development programs ($249,185), the North Greenwood CRA ($226,168), affordable housing programs ($435,836), and the Amplify Clearwater sublease agreement ($250,000); commitments to human services for grant programs ($72,653); and commitments to culture and recreation for special events ($219,955). Assigned amounts relate to affordable housing programs ($1,328,474) and interest earned on all program balances ($1,685,357). Amounts in the Capital Improvement Fund all relate to funding for various capital projects. Significant restrictions in the non-major governmental funds include economic environment restrictions for affordable housing ($852,814) and community redevelopment ($22,751,132); and culture and recreation restrictions for debt service ($1,653,417). Note IV - Other Information IV.A. Risk Management The City is self-insured within certain parameters for losses arising from claims for general liability, auto liability, police professional liability, public official’s liability, property damage, and workers' compensation. Insurance coverage has been maintained by the City to pay for or indemnify the City for losses in excess of certain specific retentions and up to specified maximum limits in the case of claims for liability, property damage, and workers' compensation. The liability excess coverage is $5,000,000 per occurrence ($10,000,000 aggregate) with self-insured retention of $500,000. There is workers’ compensation coverage to the statutory limit, with self-insured retention of $600,000. The property damage excess coverage is $100 million per occurrence, except $50 million for the perils of Named Storm (per occurrence), Flood (annual aggregate) and Earth Movement (annual aggregate) after either a $100,000 self-insured retention for perils other than a named storm or 5% self-insured retention for named storm and High Hazard Flood with a $100,000 minimum. Settled claims have not exceeded excess coverage in any of the past three years. On October 17, 2012, City Council authorized a partial self-insured funding arrangement with Cigna for health insurance effective for the plan year beginning January 1, 2013. Per this arrangement, the City is self-insured for medical and pharmacy claims up to $250,000 per person per year. The City has purchased stop loss insurance from Cigna which covers 50% of individual claims for any amount of the claim between the amounts of $250,000 and $350,000 and covers 100% of individual claims for any amount of the claim exceeding the amount of $350,000 per person per year. In accordance with the fully insured arrangement between the City and Cigna prior to January 1, 2013, the City has no liability for health insurance claims incurred prior to this date. The City estimates a liability for health insurance claims incurred but not yet paid as of September 30, 2024 in the amount of $1,382,220. The transactions relating to the self-insurance program are accounted for in the Central Insurance Fund, an internal service fund. The billings by the Central Insurance Fund to the various operating funds (the interfund premiums) are based on actuarial estimates of the amounts needed to pay prior and current year claims. The claims liability reported as of September 30, 2024, is based on the requirements of GASB Statement No. 10, which requires that a liability for claims be reported if information prior to the issuance of the financial statements indicates that it is probable that a liability has been incurred at the date of the financial statements and the amount of the loss can be reasonably estimated. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 92 Changes in the claims liability amounts in fiscal years 2024 and 2023 were: Self Insurance Claims liability balance at September 30, 2022 $ 9,742,504 Current year claims and changes in estimates 24,441,502 Claims paid (22,395,691) Claims liability balance at September 30, 2023 11,788,315 Current year claims and changes in estimates 28,842,035 Claims paid (29,934,588) Claims liability balance at September 30, 2024 $ 10,695,762 IV.B. Employee Retirement Systems and Pension Plans IV.B.1. Defined Benefit Pension Plans The City contributes to two separate single-employer, self-administered defined benefit pension plans covering approximately three-fourths of all City employees. The Employees' Pension Plan covers all permanent, full-time City employees who successfully pass the required physical examination, except for firefighters employed prior to July 1, 1963, and certain unclassified (primarily managerial) employees. The Firefighters’ Relief and Pension Plan covered eligible firefighters hired prior to July 1, 1963 and is closed to new entrants. As indicated, both plans are self-administered, and the administrative costs of the plans are financed from the respective plan assets. Each pension fund is accounted for as a pension trust fund; therefore, each is accounted for in substantially the same manner as proprietary funds with an economic resources measurement focus and the accrual basis of accounting. Fund assets, primarily investments, are valued at fair value for balance sheet purposes. Investment values are determined using the estimated fair value determined by averaging estimated fair values obtained from three or more nationally recognized brokers. For purposes of measuring the net pension liability (asset), deferred outflows of resources and deferred inflows of resources related to pensions, and pension expense, information about the fiduciary net position of the plans, and additions to/deductions from the plans’ fiduciary net position have been determined on the same basis as they are reported by the plans. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Detailed information about each plan’s fiduciary net position is available on pages 115-120 and pages 146-147 of this Annual Comprehensive Financial Report. Neither of these plans issues a stand-alone financial report. The Employees' Pension Plan is authorized by and operates under the provisions of Sections 2.391 through 2.428 of the Municipal Code of the City of Clearwater. Sections 2.391 through 2.401 apply to those participants who attained a vested benefit and terminated employment prior to January 1, 2013. Sections 2.410 through 2.428 apply to those participants who are actively employed by the City of Clearwater as of or after January 1, 2013. Plan provisions have been duly approved as required by the voters in referendums. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 93 Since the last valuation, the inflation rate was increased from 2.25% to 2.40%, and the rate of salary increase was increased from 2.75%-7.60% including 2.25% inflation, to 3.50%-9.00% including 2.40% inflation. The investment return rate remained unchanged at 6.50%. These assumptions were established following the Experience Investigation for the Five Years Ended December 31, 2022, dated September 29, 2023. The mortality assumption is mandated by Chapter 112.63, Florida Statutes. Management of the Employees’ Pension Plan is vested in the Clearwater City Council, serving as the Pension Trustees. Plan membership/Employees covered by benefit terms. As of the most recent actuarial valuation date, January 1, 2024, the membership of the Employees’ Pension Plan was as follows: Employees' Pension Plan Retirees and beneficiaries currently receiving benefits 1,496 Terminated employees entitled to benefits but not yet receiving them 91 Active employees 1,556 Total number of participants 3,143 Benefits provided. For all hazardous duty participants and those non-hazardous duty participants hired before January 1, 2013, the normal retirement benefit is a monthly benefit equal to 2.75% of average monthly compensation for the highest five of the final ten years of service multiplied by the number of years of service to date of retirement. For non-hazardous duty participants hired after January 1, 2013, the multiplier is 2% for years of service through October 1, 2022 and 2.5% for years of service after October 1, 2022. For non-hazardous duty participants hired after October 1, 2022, the multiplier is 2.5% of average monthly compensation. Eligibility for normal retirement occurs upon completion of 10 years of service and the attainment of age 65, or completion of 20 years of service and the attainment of age 55, or completion of 30 years of service regardless of age, for employees hired before January 1, 2013 who are engaged in non-hazardous duty. For employees hired on or after January 1, 2013 who are engaged in non-hazardous duty, eligibility for normal retirement occurs upon completion of 25 years of service and attainment of age 60, or completion of 10 years of service and attainment of age 65. For those engaged in hazardous duty, eligibility occurs upon completion of 20 years of service or upon completion of 10 years of service and attainment of age 55. For all hazardous duty participants and non-hazardous duty participants eligible to retire as of January 1, 2013, the normal monthly benefit is payable for the life of the participant and will continue, after the participant's death, to be paid at the same amount for 5 years to the surviving spouse; after 5 years, the survivor annuity is reduced to 50% of the original amount and ceases upon death or remarriage of the spouse. For non-hazardous duty participants not eligible to retire as of January 1, 2013, the normal benefit is a monthly annuity paid for the life of the participant. There are several other benefit payment options that are computed to be the actuarial equivalent of the normal benefit. The plan provides for an annual cost of living adjustment (COLA) of up to 1.5% for benefits accrued prior to January 1, 2013. For non-hazardous duty participants, there is a five-year delay until the COLA is applied to benefits accrued after January 1, 2013. For hazardous duty police officers actively employed on or after January 1, 2020, there is a COLA of 1.5% on all benefits accrued after January 1, 2013. For hazardous duty firefighters actively employed on or after October 1, 2022, there is a COLA of 1.5% on all benefits accrued after January 1, 2013. For all non-grandfathered hazardous duty participants (not eligible for normal retirement on January 1, 2013), there will be a five-year delay (after the retirement date) until the COLA is applied to benefits accrued after January 1, 2013. The plan also provides for disability and death benefits, vesting after completion of 10 years of service for hazardous duty participants and 5 years of service for non-hazardous duty participants, and the refund of employee contributions in the event of a non-vested termination. Covered employees in non-hazardous duty and employees in hazardous duty who are eligible to retire as of January 1, 2013 contribute 8% of their compensation. Covered employees in hazardous duty who are not eligible to retire as of January 1, 2013 contribute 10% of their compensation. It is the City's obligation to provide a sufficient additional contribution to maintain the City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 94 actuarial soundness of the fund but, in any event, not less than 7% of participating employee’s compensation per the ordinance governing the plan. Contributions. Employer contributions are made in equal installments during the first two quarters of the fiscal year based upon the actuarially determined percentage of payroll and the actual payroll payable at the time contributions are made. The minimum required City contribution is 7% of covered payroll. Member contributions are made continuously throughout the year. Investment policy. The Employees’ Pension Plan Statement of Investment Objectives and Guidelines was adopted by the Pension Trustees on December 19, 2023 to include requirements per Section 112.662, Florida Statutes. The investment policy requires an annual review by the Pension Investment Committee with a recommendation to the Pension Trustees to confirm or revise. The following was the Trustees’ adopted asset allocation policy as of September 30, 2024: The Employees’ Pension Plan has invested in real estate, timber, and infrastructure limited partnership funds. The strategies of these funds are long term and illiquid in nature. As a result, investors are subject to redemption restrictions which generally limit distributions and restrict the ability of limited partners to exit a partnership investment prior to its dissolution. These investments partnerships are valued using their respective net asset value (NAV) and are audited annually. The most significant input into the NAV of such an entity is the fair value of its investment holdings. These holdings are valued by the general partners on a quarterly or semi-annual basis, in conjunction with management and investment advisors, and consultation with valuation specialists. The management assumptions are based upon the nature of the investment and the underlying business. The valuation techniques vary based upon investment type and involve a certain degree of expert judgment. All timber acquisitions are valued per an independent expert third party appraisal within one year of acquisition and similar independent third-party appraisals of fair value are conducted at least every three years thereafter. The infrastructure fund’s assets are valued by international recognized accounting firms and/or internationally recognized appraisal firms (independent appraisers) on a quarterly basis, with the independent appraisers rotated at three-year intervals. Concentrations. As of September 30, 2024, the Employees' Pension Plan held no investments (other than U.S. Government or U.S. Government guaranteed obligations) in any one organization comprising 5% or more of the net position available for benefits. Rate of return. For the fiscal year ended September 30, 2024, the annual money-weighted rate of return on investments of the Employees’ Pension Plan, net of pension plan investment expense, was 19.35%. The money-weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. Asset Class Target Allocation Core Fixed Income 28.00% Global Equity 5.00% U.S. Large Cap Equities 26.00% U.S Mid Cap Equities 7.00% U.S. Small Cap Equities 6.00% International Equities 10.00% Emerging Markets Equities 3.00% Private Real Estate and REITS 15.00% 100.00% City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 95 Net pension liability (asset). The components of the net pension liability (asset) of the City for the Employees’ Pension Plan as of September 30, 2024, were as follows: Total pension liability 1,196,649,368$ Plan fiduciary net position 1,345,688,598 City's net pension liability (asset) (149,039,230)$ Plan fiduciary net position as a percentage of 112.45% the total pension liability The changes in the net pension liability (asset) of the City for the Employees’ Pension Plan for the year ending September 30, 2024 were as follows: Total Pension Plan Fiduciary Net Pension Liability Net Position Liability/(Asset) (a) (b) (a) - (b) Balances at 9/30/2023 1,146,716,136$ 1,163,824,206$ (17,108,070)$ Changes for the year: Service cost 22,781,423 - 22,781,423 Interest 73,902,449 - 73,902,449 Benefit changes - - - Differences between expected and actual experience 17,973,793 - 17,973,793 Assumption changes 349,185 - 349,185 Contributions - employer - 14,203,472 (14,203,472) Contributions - employee - 9,721,164 (9,721,164) Contributions - state tax - 12,000 (12,000) Net investment income - 223,353,546 (223,353,546) Benefit payments, including refunds of employee contributions (65,073,618) (65,073,618) - Administrative expense - (352,172) 352,172 Net changes 49,933,232 181,864,392 (131,931,160) Balances at 9/30/2024 1,196,649,368$ 1,345,688,598$ (149,039,230)$ Increase (Decrease) Actuarial assumptions. The total pension liability was determined by an actuarial valuation as of January 1, 2024 (Valuation Date), using the following actuarial assumptions, applied to September 30, 2024 (Measurement Date): City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 96 Inflation 2.40% Salary increases Hazardous Duty - 3.75% to 9.00%, including 2.40% inflation, based on merit and seniority Non-Hazardous Duty - 3.50% to 8.00%, including 2.40% inflation, based on merit and seniority Investment rate of return 6.50% net of investment expense The actuarial assumptions used in the January 1, 2024 valuation were based on the results of an Experience Investigation for the Five Years Ended December 31, 2022, dated September 29, 2023 and approved by the Pension Trustees for initial use in the January 1, 2024 Actuarial Valuation Report. Long-term expected rate of return. The long-term expected rate of return on investments of the Employees’ Pension Plan was determined using a building-block method in which expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class. These real rates of return are combined to produce the long-term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. For each major asset class that is included in the pension plan’s target asset allocation as of September 30, 2024, these best estimates are summarized in the following table: Long-Term Expected Asset Class Real Rate of Return Core Fixed Income 1.90% Global Equity 4.70% U.S. Large Cap Equities 4.95% U.S. Mid Cap Equities 5.20% U.S. Small Cap Equities 4.70% International Equities 3.95% Emerging Markets Equities 4.45% Private Real Estate and REITS 6.70% Discount rate. A single discount rate of 6.50% was used to measure the total pension liability. The single discount rate was based on the expected rate of return on pension plan investments of 6.50%. The projection of cash flows used to determine single discount rate assumed that plan member contributions will be made at the current contribution rate and that employer contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on these assumptions, the pension plan’s fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. Sensitivity of the net pension liability (asset) to changes in the discount rate. The following presents the Employee Pension Plan’s net pension liability (asset), calculated using a single discount rate of 6.50%, as well as what the plan’s net pension liability (asset) would be if it were calculated using a single discount rate that is one percent lower or one percent higher. 1% Discount Rate 1% Decrease Assumption Increase 5.50% 6.50% 7.50% 1,811,485$ (149,039,230)$ (273,958,708)$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 97 Pension expense and deferred outflows of resources and deferred inflows of resources related to pensions. For the year ended September 30, 2024, the City recognized pension expense of $791,961 for the Employees’ Pension Plan. When combined with the Firefighters’ Relief and Pension Plan’s pension expense of $67,065, the City recognized $859,026 of pension expense for fiscal 2024. As of September 30, 2024, the City reported deferred outflows of resources and deferred inflows of resources related to pension from the following sources: Net Deferred Deferred Outflows Deferred Inflows Outflows (Inflows) of Resources of Resources of Resources Differences between expected and actual experience 24,595,177$ 134,116$ 24,461,061$ Changes in assumptions 2,663,472 3,268,830 (605,358) Net differences between projected and actual earnings on pension plan investments - 67,172,104 (67,172,104) Total 27,258,649$ 70,575,050$ (43,316,401)$ Amounts reported as deferred outflows or resources and deferred inflows on resources related to pensions will be recognized in pension expense as follows: Year ended September 30: 2025 (8,817,616)$ 2026 25,940,487 2027 (33,682,428) 2028 (26,756,844) 2029 - Thereafter - (43,316,401)$ The Firefighters’ Relief and Pension Plan is authorized and operated under the provisions of Subpart B, Article I (Laws of Florida, Chapter 30658, 1955 and amendments), Sections 1 through 27 of the Municipal Charter and Related Law of the City of Clearwater and Chapter 26, Article III, Sections 26.50 through 26.52 of the Municipal Code of the City of Clearwater. Management of the Firefighters’ Relief and Pension Plan rests with the Board of Trustees, which consists of the Mayor, the Fire Chief and three members of the Fire Department, which can be either active or retired members of the Firefighters’ Relief and Pension Plan, as stipulated in Chapter 2008-287, Laws of Florida. In the event that no member of the plan is available to stand for election, then a current firefighter of the department below the rank of chief who is willing to serve shall be placed on the ballot. If no one is available to stand for election, or if no one is available to participate in the voting, then members of the Board of Trustees will be appointed by the City Council from membership of the City Council. Plan membership/Employees covered by benefit terms. As of the most recent actuarial valuation date, October 1, 2024, the membership of the Firefighters’ Relief and Pension Plan was as follows: Firefighters' Relief and Pension Plan Retirees and beneficiaries currently receiving benefits 11 Terminated employees entitled to benefits but not yet receiving them - Active employees - Total number of participants 11 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 98 Benefits provided. The normal retirement benefit is a monthly benefit in the amount of 50% of the prevailing wage at the date of retirement of the lowest rank held by the participant during the three years immediately preceding retirement plus 2% of such prevailing wage for each year of service in excess of 20 years up to a maximum of 60%. Participants retiring at the age of 65 years are entitled to a benefit of 60% of the prevailing wage of the lowest rank held by the participant during the three years immediately preceding retirement. The ending rate of pay specified above may not exceed the highest rate of pay for the rank of Captain. Eligibility for normal retirement occurs upon completion of 20 years of service or attainment of age 65. The monthly benefits are payable for the life of the participant and continue, after the participant's death, to be paid to certain eligible surviving beneficiaries at an amount that is one-half of the amount received by the participant. Benefits are also provided for children of the deceased participant who are less than 18 years of age subject to certain limitations as to amount. The plan also provides for disability and death benefits and for vesting upon completion of at least 12 years of service. The plan provides for post-retirement cost of living increases equal to the increase in the prevailing wage for the rank at which the participant retired with a limitation for those retiring on or after January 1, 1972, of 100% of the initial pension benefit for total cost of living increases. Participating employees were required to contribute 6% of their salaries up to the equivalent of the salary of a fireman holding the rank of Captain. Effective with the fiscal year ended September 30, 2007, the Firefighters’ Relief and Pension Plan, with no remaining active members (only retirees), is fully funded per the requirements of the governing Ordinance. The City may elect to contribute should future valuations show an actuarial need for such. Contributions. Effective with the fiscal year ended September 30, 2007, the Firefighters’ Relief and Pension Plan, with no remaining active members (only retirees), was fully funded per the requirements of the governing Ordinance. There were no contributions to the plan, as it is a fully funded plan with no active participants. The City may elect to contribute should future annual valuations show an actuarial need for such. Investment policy. The Firefighters’ Relief and Pension Plan investment policy was approved by the Board of Trustees on December 12, 2023 to include requirements per Section 112.662, Florida Statutes. It must be reviewed annually by the Board of Trustees. The following was the adopted asset allocation policy as of September 30, 2024: Asset Class Target Allocation Domestic Fixed Income 0 - 70% Pooled Cash 30% - 100% Concentrations. As of September 30, 2024, the Firefighters’ Relief and Pension Plan held no investments (other than U.S. Government or U.S. Government guaranteed obligations) in any one organization comprising 5% or more of the net position available for benefits. Rate of return. For the fiscal year ended September 30, 2024, the annual money-weighted rate of return on investments of the Firefighters’ Relief and Pension Plan, net of pension plan investment expense, was 4.17%. The money-weighted rate of return expresses investment performance, net of investment expense, adjusted for the changing amounts actually invested. Net pension liability (asset). The components of the net pension liability (asset) of the City for the Firefighters’ Relief and Pension Plan as of September 30, 2024, were as follows: Total pension liability 1,354,177$ Plan fiduciary net position 2,705,472 City's net pension liability (asset) (1,351,295)$ Plan fiduciary net position as a percentage of 199.79% the total pension liability City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 99 The changes in the net pension liability (asset) of the City for the Firefighters’ Relief and Pension Plan for the year ending September 30, 2024 were as follows: Total Pension Plan Fiduciary Net Pension Liability Net Position Liability/(Asset) (a) (b) (a) - (b) Balances at 9/30/2023 1,436,997$ 2,753,663$ (1,316,666)$ Changes for the year: Service cost - - - Interest 33,430 66,415 (32,985) Differences between expected and actual experience 76,365 80,759 (4,394) Assumption changes - - - Contributions - employer - - - Contributions - employee - - - Net investment income - - - Benefit payments, including refunds of employee contributions (192,615) (192,615) - Administrative expense - (2,750) 2,750 Net changes (82,820) (48,191) (34,629) Balances at 9/30/2024 1,354,177$ 2,705,472$ (1,351,295)$ Increase (Decrease) Actuarial assumptions. The total pension liability was determined by an actuarial valuation as of October 1, 2023 (Valuation Date), using the following actuarial assumptions, applied to September 30, 2024 (Measurement Date): Inflation 2.00% Salary increases N/A Investment rate of return 2.50% net of investment expense For non-disabled retirees, sex-distinct rates set forth in the PUB-2010 Headcount-Weighted Healthy Retiree Mortality Table for public safety employees (Below Median table for males), with full generational improvements in mortality using Scale MP-2018 and with ages set forward one year; for disabled retirees, sex-distinct rates set forth in the PUB-2010 Headcount- Weighted Disabled Retiree Mortality Table (80% general employee rates plus 20% public safety employee rates), with full generational improvements in mortality using Scale MP-2018. Long-term expected rate of return. Because the Firefighters’ Relief and Pension Plan is limited to investments in fixed income securities and pooled cash, the long-term expected rate of return will approximate the discount rate of 2.50%. Discount rate. A discount rate of 2.50% was used to measure the total pension liability. The discount rate was based on the actuary’s expectation of future yields and consideration of the City’s projection of future weighted yield based on current asset holdings. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 100 Sensitivity of the net pension liability (asset) to changes in the discount rate. The following presents the Firefighters’ Relief and Pension Plan’s net pension liability (asset), calculated using a discount rate of 2.50%, as well as what the plan’s net pension liability (asset) would be if it were calculated using a single discount rate that is one percent lower or one percent higher. 1% Discount Rate 1% Decrease Assumption Increase 1.50% 2.50% 3.50% (1,279,190)$ (1,351,295)$ (1,416,577)$ Pension expense and deferred outflows of resources and deferred inflows of resources related to pensions. For the year ended September 30, 2024, the City recognized pension expense of $67,065 for the Firefighters’ Relief and Pension Plan. When combined with the Employees’ Pension Plan’s pension expense of $791,961, the City recognized $859,026 pension expense for fiscal 2024. As of September 30, 2024, the City reported deferred outflows of resources and deferred inflows of resources related to pension from the following sources: Net Deferred Deferred Outflows Deferred Inflows Outflows (Inflows) of Resources of Resources of Resources Differences between expected and actual experience -$ -$ -$ Changes in assumptions - - - Net differences between projected and actual earnings on pension plan investments 11,382 - 11,382 Total 11,382$ -$ 11,382$ Amounts reported as deferred outflows or resources and deferred inflows on resources related to pensions will be recognized in pension expense as follows: Year ended September 30: 2025 20,934$ 2026 20,937 2027 (14,338) 2028 (16,151) 2029 - Thereafter - 11,382$ IV.B.2. Police Supplemental Pension Fund A supplemental defined contribution pension plan exists for all eligible policemen, which is funded by earmarked revenues received from the State and is administered by the Board of the Police Supplemental Pension Plan. The revenues received from the State are allocated among eligible police officers based on the number of days employed as Clearwater Police Officers. These revenues received from the State of Florida “on-behalf” of the City’s employees, which comprise the plan contributions, totaled $1,957,219 for the year ended September 30, 2024, and are obtained from an eighty-five one City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 101 hundredths of one percent (0.85%) excise tax on the gross receipts from premiums collected on casualty insurance policies covering property within the City's corporate limits. These monies were recognized as General Fund revenues and General Fund police department expenditures in the current year. The current year contributions represent 8.30% of covered employees’ gross payroll. The fair value of cash and investments as of September 30, 2024, totaled $21,599,030. The Police Supplemental Pension Fund is authorized by and operates under the provisions of Sections 2.471 through 2.480 of the Municipal Code of the City of Clearwater and Chapter 185 of Florida Statutes. Under the plan provisions, the total monies received during each fiscal year, after payment or provision for all costs and expenses of management and operation of the plan, are allocated to participants based on the total number of shares to which each participant is entitled. Each participant is entitled to one share in the fund for each day of service as a police officer of the City. All police officers, as defined in Section 26.70(g) of the Code of Ordinances of the City of Clearwater, who are elected, appointed, or employed full-time by the City are eligible to participate in the plan. There are no employee contributions to the supplemental plan. Benefits are fully vested for a lump sum distribution after twenty years from the date of hire, with provision for partial vesting after ten or more years under the plan. Accumulated benefits are payable in full in case of death while employed by the City or in case of total and permanent job-related disability. Non-vested participants' account values upon termination of employment during any fiscal year are added to the monies received during that fiscal year for allocation to the remaining participants in the plan based on total days worked. Plan assets, primarily investments, are valued at fair value for balance sheet purposes. Investment values are determined using the estimated fair value determined by averaging estimated fair values obtained from three or more nationally recognized brokers. For the fiscal year ended September 30, 2024, the gross payroll of the covered officers was $23,581,347; the City's total gross payroll for the same period was $130,884,678. Since the entitlement to benefits is based entirely upon the allocation of monies received by the plan to the participants' share accounts, there is no actuarial liability on the part of either the State or the City. IV.B. 3. Firefighters’ Supplemental Pension Fund A supplemental defined contribution pension plan exists for all eligible firefighters, which is funded by earmarked revenues received from the State and is administered by the Board of the Clearwater Firefighters’ Supplemental Pension Plan. The revenues received from the State are allocated among eligible firefighters based on the number of days worked during the previous year. These revenues received from the State of Florida “on-behalf” of the City’s employees, which comprise the plan contributions, amounted to $2,025,634 for the year ended September 30, 2024, and are obtained from a one and eighty- five one hundredths percent (1.85%) excise tax on the gross receipts from premiums collected on property insurance policies covering property within the City's corporate limits. These monies were recognized as General Fund revenues and General Fund fire department expenditures in the current year. The current year contributions represent 12.30% of covered employees’ gross payroll. The fair value of cash and investments as of September 30, 2024, totaled $24,495,958. As the plan is described as a money purchase pension plan, whereby contributions are allocated based on the number of days worked during the fiscal year ended September 30, and interest earnings allocated based on the beginning balances in each participant's account, there is no actuarial liability on the part of the State or the City. The Firefighters’ Supplemental Pension Fund is authorized by and operates under the provisions of Sections 2.441 through 2.455 of the Municipal Code of the City of Clearwater and Chapter 175 of Florida Statutes. Eligibility requires two years of credited calendar year service as a firefighter with concurrent participation in the Employees' Pension Plan. There is no employee contribution to the supplemental plan, and benefits are vested for a lump sum distribution at ten years unless there is early retirement, disability or death. Non-vested participants' account values upon termination of employment are reallocated among the remaining participants based on days worked during the previous year. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 102 Plan assets, primarily investments, are valued at fair value for balance sheet purposes. Investment values are determined using the estimated fair value determined by averaging estimated fair values obtained from three or more nationally recognized brokers. For the fiscal year ended September 30, 2024, the gross payroll of covered firefighters was $16,472,442; the City's total gross payroll for the same period was $130,884,678. Since the entitlement to benefits is based entirely upon the allocation of monies received by the plan to the participants' share accounts, there is no actuarial liability on the part of either the State or the City. IV.B.4. Pension Plan Financial Statements Separate financial statements are provided in the Notes per the guidance of GASB Statement No. 34 as follows: City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 103 Statement of Fiduciary Net Position: Defined Benefit Defined Contribution Pension Trust Funds Pension Trust Funds Firefighters' Police Firefighters' Total Employees' Relief and Supplemental Supplemental Pension Pension Fund Pension Fund Pension Fund Pension Fund Trust Funds ASSETS Cash and cash equivalents $ 4,422,425 $ 170,398 $ 10,858 $ - $ 4,603,681 Receivables:- Interest and dividends 3,939,937 31,545 28,150 45,386 4,045,018 Unsettled investment sales 1,894,905 - - - 1,894,905 Securities lending earnings 52,158 - - - 52,158 Due from others - - - - - Total receivables 5,887,000 31,545 28,150 45,386 5,992,081 Managed investment accounts, at fair value: Cash and cash equivalents 23,516,802 - 520,749 1,680,932 25,718,483 Government bonds 75,812,278 - - 1,326,247 77,138,525 Index linked government bonds 3,282,053 - - - 3,282,053 Agency bonds 3,898,852 2,503,529 - - 6,402,381 Municipal bonds 2,380,674 - - 66,574 2,447,248 Domestic corporate bonds 109,453,210 - - 2,072,880 111,526,090 International equity securities 128,218,671 - - 537,952 128,756,623 Domestic stocks 317,631,802 - - 4,182,516 321,814,318 Mortgage backed bonds 126,635,387 - - 1,929,913 128,565,300 Government issued commercial mortgage backed bonds 21,344 - - - 21,344 Asset backed securities 15,702,713 - - - 15,702,713 Domestic equity mutual funds 311,130,026 - 16,025,193 7,740,463 334,895,682 International equity mutual funds 14,513,865 - 3,541,189 1,440,619 19,495,673 Infrastructure 97,060,786 - - - 97,060,786 Real estate 113,136,440 - 1,511,899 3,517,862 118,166,201 Total managed investment accounts 1,342,394,903 2,503,529 21,599,030 24,495,958 1,390,993,420 Securities lending collateral 105,535,854 - - - 105,535,854 Total assets 1,458,240,182 2,705,472 21,638,038 24,541,344 1,507,125,036 LIABILITIES Accounts payable 1,023,696 - - - 1,023,696 Unsettled investment purchases 5,992,034 - - - 5,992,034 Obligations under securities lending 105,535,854 - - - 105,535,854 Total liabilities 112,551,584 - - - 112,551,584 NET POSITION Restricted for: Pensions 1,345,688,598 2,705,472 21,638,038 24,541,344 1,394,573,452 Total net position $ 1,345,688,598 $ 2,705,472 $ 21,638,038 $ 24,541,344 $ 1,394,573,452 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 104 Statement of Changes in Fiduciary Net Position: Defined Benefit Defined Contribution Pension Trust Funds Pension Trust Funds Firefighters' Police Firefighters' Total Employees' Relief and Supplemental Supplemental Pension Trust Pension Fund Pension Fund Pension Fund Pension Fund Funds ADDITIONS Contributions: Employer $ 14,203,472 $ - $ - $ - $ 14,203,472 Employer - state tax 12,000 - 1,957,219 2,025,634 3,994,853 Employees 9,721,164 - - - 9,721,164 Total contributions 23,936,636 - 1,957,219 2,025,634 27,919,489 Investment earnings (loss): Net increase (decrease) in fair value of investments 208,268,553 48,065 3,034,567 2,254,822 213,606,007 Interest, dividends and other 21,773,977 99,109 376,899 1,013,778 23,263,763 Securities lending income 6,033,219 - - - 6,033,219 Total investment earnings (loss) 236,075,749 147,174 3,411,466 3,268,600 242,902,989 Less investment costs: Investment management/custodian fees (6,985,304) - (26,143) (112,474) (7,123,921) Securities lending costs (5,736,899) - - - (5,736,899) Net investment earnings (loss) 223,353,546 147,174 3,385,323 3,156,126 230,042,169 Miscellaneous - - 33,402 - 33,402 Total additions 247,290,182 147,174 5,375,944 5,181,760 257,995,060 DEDUCTIONS Benefits 63,804,511 192,615 1,624,396 997,942 66,619,464 Refunds and transfers to other systems 1,269,107 - - - 1,269,107 Administrative expenses 352,172 2,750 22,398 40,139 417,459 Total deductions 65,425,790 195,365 1,646,794 1,038,081 68,306,030 Net increase (decrease) in fiduciary net position 181,864,392 (48,191) 3,729,150 4,143,679 189,689,030 Fiduciary net position - beginning 1,163,824,206 2,753,663 17,908,888 20,397,665 1,204,884,422 Fiduciary net position - ending $ 1,345,688,598 $ 2,705,472 $ 21,638,038 $ 24,541,344 $ 1,394,573,452 City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 105 IV.B.5. 401(a) Defined Contribution Plan For all management employees not covered under either of the defined benefit pension plans, the City provides pension benefits through a 401(a) defined contribution plan. In a defined contribution plan, benefits depend solely on amounts contributed to the plan plus investment earnings. Employees are participants from the date of employment and are fully vested upon enrollment. The plan is totally contributory on the part of the City in an amount equal to 15% of compensation on behalf of the City Manager and the City Attorney and 8% of compensation on behalf of all other management contract employees and Assistant City Attorneys. The City makes bi-weekly contributions to the Trust throughout the plan year to meet its funding obligations under the plan. Plan provisions and contribution requirements are established and may be amended by the City Council. MissionSquare Retirement, the trustee for the defined annuity, offers participants a variety of investment options. The City’s total gross payroll for the fiscal year ended September 30, 2024 was $130,884,678. The Plan members’ payroll for the same period totaled $6,542,053. The City’s contribution, per the above contribution rates, totaled $570,930. IV.B.6. Deferred Compensation Plan The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all City employees, permits them to defer a portion of their salary until future years. Participation in the plan is optional. The deferred compensation is not available to employees until termination, retirement, death, or unforeseeable emergency. Effective January 1, 1997, Federal legislation converted the Section 457 deferred compensation assets from City assets to employee assets. As a result of these changes, plan assets are no longer subject to the claims of the City’s general creditors. Consequently, these assets are no longer reported in the accompanying financial statements, in compliance with GASB Statement No. 32. IV.C. Post-employment Benefits Other Than Pension (OPEB) Plan Description. The City of Clearwater administers a single-employer defined benefit healthcare plan (the “Plan”) that provides medical insurance benefits to its employees and their eligible dependents. Because the City provides a medical plan to active employees of the City and their eligible dependents, the City is also required by Section 112.0801, Florida Statutes, to provide retirees with the opportunity to participate in this Plan. While the City does not directly contribute towards the costs of retiree premiums via an explicit subsidy, the ability of retirees to obtain health insurance coverage at a group rate which includes active employees, constitutes a significant economic benefit to retirees, or an “implicit” subsidy. This implicit subsidy is considered an “other post-employment benefit” (OPEB) obligation of the City. Since the City is currently funding this OPEB obligation on a pay-as-you-go basis, there are no plan assets accumulated in a trust that meets the criteria in paragraph 4 of GASB Statement No. 75. The OPEB expense recognized each fiscal year is equal to the change in the total OPEB liability from the beginning of the year to the end of the year, not including the impact of employer contributions, adjusted for deferred recognition of the liability. Benefits provided. Benefit provisions for the Plan are established by the City Council and may be amended by the City Council. The retirees pay the full group premium amount for health insurance with no explicit subsidy from the City. Additionally, the City provides and pays for $1,000 of term life insurance for retirees who retired before October 1, 2008. The term life insurance benefit provision was also established, and may be amended, by action of the City Council. Contribution rates for the Plan are established on an annual basis by the City Council. Eligible retirees and their covered City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 106 dependents receiving benefits contribute 100% of their premium costs for health insurance and 0% of the cost for the $1,000 term life insurance. Employees covered by benefit terms. As of September 30, 2024 (measurement date), the following employees were covered by the benefit terms: Inactive plan members or beneficiaries currently receiving benefits 536 Inactive plan members entitled to but not yet receiving benefits91 Active plan members 1,622 Total plan members 2,249 Total OPEB Liability. The City’s total OPEB liability of $20,623,609 was measured as of September 30, 2024 and was determined by an actuarial valuation as of January 1, 2024. The Total OPEB Liability was rolled forward 9 months from the Valuation Date to the Measurement Date using standard actuarial techniques. Actuarial assumptions and other inputs. The total OPEB liability in the January 1, 2024 actuarial valuation was determined using the following actuarial assumptions and other inputs, applied to all periods included in the measurement, unless otherwise specified: Actuarial cost method Entry age normal Inflation 2.50% Discount rate 3.88% Healthcare cost trend rates Based on the Getzen Model, with trend starting at 6.00% and gradually decreasing to an ultimate trend rate of 4.00%. The discount rate is based on Fidelity Investments’ “20-Year Municipal AA Index” as of the most recent date available on or before the measurement date. Mortality rates are the same as used in the July 1, 2023 actuarial valuation of the Florida Retirement System for non-K-12 Instructional Regular Class and Special Risk Class members. These rates were taken from adjusted Pub-2010 mortality tables published by the Society of Actuaries with generational mortality improvements using Scale MP-2018. Adjustments to referenced tables are based on the results of a statewide experience study covering the period 2013 through 2018. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 107 The changes in the total OPEB liability for the measurement year ending September 30, 2024 were as follows: Total OPEB Liability Balance at 9/30/2023 24,122,879$ Changes for the year: Service cost 1,672,642 Interest 1,173,208 Changes in benefit terms 36,283 Differences between expected and actual experience (4,896,063) Changes in assumptions and other inputs (572,816) Benefit payments (912,524) Net changes (3,499,270) Balance at 9/30/2024 20,623,609$ Changes in assumptions and other inputs reflect a change in the discount rate from 4.63% at the beginning of the measurement period to 3.88% at the end of the measurement period; the rates of salary increases, retirement, withdrawal, and disability were updated based on the experience study dated September 29, 2023 performed for the City’s pension plan; per capita costs and premiums were updated based on information provided; and the healthcare cost trend assumption was updated. Sensitivity of the total OPEB liability to changes in the discount rate. The following presents the City’s total OPEB liability calculated using a discount rate of 3.88%, as well as what the City’s total OPEB liability would be if it were calculated using a discount rate that is one percent lower or one percent higher. Sensitivity of the total OPEB liability to changes in the healthcare cost trend rates. The following presents the City’s total OPEB liability calculated using the current healthcare cost trend rate assumption based on the Getzen Model of 6.00% and gradually decreasing to an ultimate trend rate of 4.00%, as well as what the City’s total OPEB liability would be if it were calculated using a trend rate that is one percent lower or one percent higher. 1% Discount Rate 1% Decrease Assumption Increase 2.88% 3.88% 4.88% 22,609,791$ 20,623,609$ 18,819,206$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 108 Current Healthcare 1% Cost Trend Rate 1% Decrease Assumption Increase 17,966,662$ 20,623,609$ 23,872,583$ OPEB expense and deferred outflows of resources and deferred inflows of resources related to OPEB. For the year ended September 30, 2024, the City recognized OPEB expense of $271,378. As of September 30, 2024, the City reported deferred outflows of resources and deferred inflows of resources related to OPEB from the following sources: Deferred Outflows Deferred Inflows Net Deferred Inflows of Resources of Resources of Resources Differences between expected and actual experience -$ 8,212,315$ (8,212,315)$ Changes in assumptions and other inputs 129,242 2,818,608 (2,689,366) Total 129,242$ 11,030,923$ (10,901,681)$ Amounts reported as deferred outflows of resources and deferred inflows of resources related to OPEB will be recognized in OPEB expense as follows: Year ended September 30: 2025 (3,094,494)$ 2026 (2,348,201) 2027 (1,760,955) 2028 (1,746,751) 2029 (908,945) Thereafter (1,042,335) (10,901,681)$ IV.D. Securities Lending Transactions The City of Clearwater Employees’ Pension Plan participates in securities lending transactions, as authorized by the Pension Trustees on April 14, 2003, via a Securities Lending Authorization Agreement with Northern Trust Company, which is also the pension plan’s custodian. Securities are loaned versus collateral that may include cash, U.S government securities, and irrevocable letters of credit. U.S. securities are loaned versus collateral at 102% of the market value of the securities plus any accrued interest. Non-U.S. securities are loaned versus collateral at 105% of the market value plus any accrued interest. The Plan’s investment policy places no restrictions on the amount of securities that can be loaned. Non-cash collateral cannot be pledged or sold unless the borrower defaults. All securities loans can be terminated on demand by either the lender or the borrower. The average term for the pension plan’s loans as of September 30, 2024 was 84 days. Cash open collateral is invested in a short-term investment pool, the Northern Trust Collective SL Core Short Term Investment Fund (CORECOLL), which had an interest sensitivity of 21 days as of September 30, 2024. City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 109 There were no significant violations of legal or contractual provisions, nor any borrower or lending agent default losses known to the securities lending agent. The Plan did not impose any restrictions on the amount of loans made by Northern Trust during fiscal year 2024. There are no dividends or coupon payments owing on the securities lent. Securities lending earnings are credited to participating clients on approximately the fifteenth day of the following month. Indemnification deals with the situation in which a client's securities are not returned due to the insolvency of a borrower and Northern Trust has failed to live up to its contractual responsibilities relating to the lending of those securities. Northern Trust’s responsibilities include performing appropriate borrower and collateral investment credit analyses, demanding adequate types and levels of collateral, and complying with applicable Department of Labor and Federal Financial Institutions Examination Council regulations concerning securities lending. The following is a summary of securities on loan and their collateral at fair value: Security Type Loaned Securities Cash Collateral U.S. Equity 48,291,715$ 49,664,934$ U.S. Corporate Fixed 27,138,132 27,818,064 U.S. Government Fixed 25,143,557 25,732,431 U.S. Agencies 440,545 450,761 Global Equities 1,738,276 1,869,664 Total 102,752,225$ 105,535,854$ Securities Collateralized by Cash On the statement of fiduciary net position, a securities lending asset of $105,535,854 was reported that represents the fair value of the investments made with cash collateral as of September 30, 2024. In addition, a securities lending obligation of $105,535,854 was reported that represents the collateral that the City is required to maintain to cover the fair value of the loaned securities. IV.E. Contingencies and Commitments Pollution Remediation Claims Liabilities Pursuant to GASB Statement No. 49, Accounting and Financial Reporting for Pollution Remediation Obligations, the City is required to analyze known polluted sites to determine future component cost outlays, including estimation where required, for pollution remediation. As of September 30, 2023, accruals totaled $193,226, consisting of $160,682 for the Harbor Drive Fill Area site and $32,544 for assessment and remediation at the Gas Plant site. (see the Soil and groundwater contamination site note below). During fiscal year 2024 there were no increases to estimates and contractual commitments, and reductions/payments totaled $29,235. As of September 30, 2024, accruals totaled $163,991, consisting of $160,682 for the Harbor Drive Fill Area site and $3,309 for assessment and remediation at the Gas Plant site. In addition to the above sites for which accruals exist, the City has 15 other sites that have known contamination from petroleum products, metals, arsenic, chlorine or coal tar. Seven of these sites are on the State of Florida Petroleum Clean- up Program. When any of these seven sites will be scheduled for cleanup cannot be determined at this time. They are under monitoring plans or are awaiting responses from the FDEP on data submitted by the City. Any additional cleanup costs for these sites cannot be estimated at this time. Remediation of the former fill area at Phillip Jones Ballfield is complete; however, this site remains on the list as it includes the Harbor Drive Fill Area. Remediation of Phillip Jones Ballfield is complete, and the site is currently under monitoring and City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 110 maintenance. An initial closure design plan for the Harbor Drive Fill Area dated January 29, 2021, was approved by the FDEP on December 16, 2021. A revised closure design plan for the Harbor Drive Fill Area was prepared by the City’s consultant, Geosyntec, on January 19, 2023. Implementation of the closure plan was approved by City Council on November 7, 2024. Soil and groundwater contamination site The City is the owner of property located at 400 North Myrtle Avenue, Clearwater, Pinellas County, Florida ("Property"). The Property occupies approximately six acres and is currently used by the City Gas Division (“CGS”) as its administrative offices and operating facility. The City operated a manufactured gas plant at the Property from approximately 1929 to 1960. Following the discovery in June 1990 of soil and groundwater impacts at the Property allegedly resulting from the prior operation of the manufactured gas plant, the Florida Department of Environmental Protection ("FDEP") directed the City to implement measures to delineate the area and vertical extent of the impacts at the Property and, if necessary, implement appropriate remedial actions. Contamination assessment activities were initiated at the Property in 1995. On April 17, 1996, the City executed an Intergovernmental Agreement with FDEP, governing the scope of assessment and remediation work performed at the Property. The material terms and conditions of the Intergovernmental Agreement require the City to perform contamination assessment activities to delineate the area and vertical extent of soil and groundwater impacts and, if necessary, to remediate such impacts to the extent required by Florida law. Field activities to delineate the extent of impacts were performed from 1995 to 2003. The results of the final field work are presented in a Supplemental Assessment Report dated May 2003, in which the City's consultant concluded that field activities to delineate the extent of soil and groundwater impacts were complete and that a risk assessment should be undertaken to evaluate an appropriate remedy for the reported impacts. By letter dated April 19, 2004, FDEP directed the City to install two additional monitoring wells within the source area on site to delineate the vertical extent of groundwater impacts. The City and FDEP previously discussed the potential harm to the underlying aquifer that may result from the installation of monitoring wells through a source area and the underlying clay confining unit during a meeting with FDEP held on November 29, 2003. Based on the advice of its environmental consultant and other specialists consulted concerning this issue, the City has consistently maintained that the installation of the additional monitoring wells requested by FDEP will likely provide a pathway for the migration of impacts into the aquifer underlying the clay confining unit that is otherwise not presently impacted by the former operations of the MGP based on existing perimeter monitoring well data. The City responded to the FDEP by letter dated April 29, 2004, requesting that FDEP advise the City whether the directive to install the additional vertical extent wells was deemed by FDEP to be final agency action that would otherwise be subject to review in an administrative proceeding. The City's April 29, 2004 response included a request for an extension of time to file an administrative proceeding in the event that FDEP deemed the April 19, 2004 FDEP communication to be final agency action. During fiscal 2005, the Myrtle Avenue Utility and Roadway Widening project began, requiring extensive dewatering during construction. Consulting, equipment, laboratory, permitting, and labor costs for dewatering in areas where there was suspected or known contamination from the former MGP plant were charged to the City of Clearwater Gas Division. All activities related to the Myrtle Avenue dewatering project were documented in the “Supplemental Site Assessment Report – North Myrtle Ave Roadway Corridor” dated March 2007. On January 17, 2008, FDEP issued a letter to the City stating FDEP was willing to replace the need for additional vertical delineation wells with periodic sampling of existing deep wells, as long as they remain unaffected by the contaminants of concern on the site. In May 2009, FDEP issued a status report on all Manufactured Gas Plant sites in Florida. The report referenced the January 17, 2008 letter and reaffirmed FDEP’s agreement to forego additional on-site vertical delineation if the City continued to monitor the perimeter wells on the facility. On June 22, 2009, the perimeter monitoring wells were tested, and the results were reported to FDEP. On February 3, 2010, FDEP issued a letter that formally accepted Clearwater City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 111 Gas System’s Contamination Assessment Report (CAR) and required no further site assessment activities. Furthermore, the DEP required CGS to re-sample all monitoring wells on the site within 60 days of the February 3, 2010 letter. In May 2010, CGS issued a Request for Proposal (RFP) to prepare a Feasibility Study, for DEP approval, that would offer a long-term corrective action plan for the gas plant site. Arcadis, Inc. was selected to conduct the Feasibility Study; however, two months into the project the City’s environmental legal counsel recommended an alternate method of site remediation. They proposed that the City work with the University of Waterloo (Canada) to treat the contaminated soils with sodium persulfate, a chemical oxidant, which would stop the off-site groundwater impacts that were experienced on the Pinellas County Health Department site. Chemical oxidation is accepted as a very effective method of dealing with Manufactured Gas Plant residuals. This project was approved by the City Council in January 2011, and was scheduled to last approximately 6 years at an estimated cost of $600,000. In May 2017 it was determined that the University of Waterloo project was not working as originally projected. The sodium persulfate was not oxidizing the source material enough to grant site closure. Therefore, it was determined to abandon the project and look at other remedies for the site. The City’s environmental legal counsel proposed to convert the site to a Brownfield site in order to obtain full site closure. This would be done in conjunction with the site redevelopment of all CGS buildings at 400 North Myrtle Avenue. On December 7, 2018, City Council approved a Brownfield Site Rehabilitation Agreement (BSRA) with the FDEP. Under this agreement, no further active remediation would be required, and the site would be closed with a restrictive covenant, to include an impervious cap to address remaining soil contamination at the site and prohibit the withdrawal of groundwater for any purpose within the site property. The groundwater use restriction may also be required on the adjacent Pinellas County Health Department property. A Site Environmental Management Plan (“SEMP”) was subsequently created to provide guidance to contractors performing work at the site for encountering, handling and managing contaminated soils. In addition, a Remedial Action Plan (“RAP”) was administered in March 2018, which included the SEMP, an Engineering Control Maintenance Plan and a Declaration of Restrictive Covenant (“DRC”) that will be required by the FDEP to obtain final site closure. CGS underwent site redevelopment between 2018 and 2020, resulting in an upgraded campus for CGS operations. Post- redevelopment groundwater monitoring has been performed at the site since 2021, including installation of new onsite groundwater monitoring wells to replace wells that were abandoned or damaged during redevelopment, and installation of on- and off-site wells to complete delineation of dissolved phase groundwater impacts relative to the site. The City’s contractor, Geosyntec, prepared and submitted a Natural Attenuation Monitoring Plan (NAMP) to FDEP on the City’s behalf in May 2023 and outlined a water sampling schedule to show plume stability. Water sampling was conducted in October 2023 and results were submitted to FDEP. In December 2024, Geosyntec submitted a Site Rehabilitation Completion Report (SRCR) and a Remedial Action Plan (RAP), which included an Engineering Control Monitoring Plan proposing no further action. This report is currently under review by FDEP. Full site closure is anticipated in fiscal year 2026. Benefits of closing the site under the Brownfield Program include liability projections to the City as set forth in F.S. Section 376.82(2)(a) and the opportunity for the City to obtain voluntary cleanup tax credits (“VCTC”) for the cost of constructing the impervious cap and completion of site closure activities. For eligible costs recovered by the City through VCTC’s, the City is able to then sell the VCTC’s on the market. Such sales typically net 80-90% recovery for municipalities taking similar actions. The City was awarded $744,076 in tax credits for calendar years 2017-2020. The City issued Bid #44-21 to sell the tax credit certificates issued by FDEP. Fallbrook Tax Credits LLC submitted the highest bid of $0.9112 on the dollar, which yielded $678,002 from the sale of the tax certificates. The City has pursued insurance claims under certain insurance policies covering the Property for the period from June 1961 through July 1986. On September 17, 2001, the City agreed to reduce its claim against Southern American Insurance Company ("SAIC"), the sole remaining excess carrier with the City, at an undiscounted value of $300,000. In December 2007, the liquidator managing the SAIC liquidation made an initial payment to the City in the amount of $96,000. In City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 112 September 2008, a second distribution payment of $174,000 was issued to the City. Finally, in December 2009, the City received a payment of $30,000 for a total collection amount of $300,000. In total, the City has recovered $787,500 on all outstanding insurance claims. From 1993 through September 30, 2024, the City has spent $1,886,093 on MGP assessment activities, which includes both environmental consultant and legal fees. Contractual Commitment – Water and Sewer Utility Under the terms of a 30-year contract between the City and Pinellas County, which is effective through September 30, 2035, the maximum amount of water available to the City is 15 million gallons per day on an annual average basis with no minimum quantity purchase requirement. Effective October 1, 2023, the rate, which is set by the Pinellas County Board of County Commissioners (BOCC), was $4.5157 per 1,000 gallons. The rate effective October 1, 2024 is $4.7415 per 1,000 gallons. The cost of water purchased from the County during fiscal years 2023 and 2024 was $7,578,115 and $9,053,849 respectively. Grant Revenues During the current fiscal year and prior fiscal years, the City received revenues and contributions related to grants from the State of Florida, the federal government, and other grantors. These grants are for specific purposes and are subject to review and audit by the grantor agencies. Such audits could result in requests for reimbursement for expenditures disallowed under the terms of the grants. Based upon prior experience, City management believes such disallowances, if any, will not be significant. Encumbrances Encumbrance accounting is used in governmental funds to ensure effective budgetary control and accountability and to facilitate effective cash planning and control. As of September 30, 2024, encumbrances expected to be honored upon performance by the vendor in the coming year were: Tax Abatements In accordance with Chapter 29, Article VII of the Clearwater Code of Ordinances, Article VII, Section 3 of the Constitution of the State of Florida, and Section 196-1995, Florida Statutes, the City Council may grant Economic Development Ad Valorem Tax Exemptions of up to 75 percent of the assessed value of the qualifying property for up to ten years to new businesses and expansions of existing businesses which create employment opportunities that will benefit the entire community. For the fiscal year ending September 30, 2024, the City abated real and tangible personal property taxes totaling $146,925 under this program, consisting of the following agreements: A Business Maintenance and Continued Performance Agreement with Instrument Transformers, Inc. dated March 10, 2014 and amended February 11, 2016, for the creation of 143 new jobs and the investment of $49 million in the expansion of the Clearwater facility, including the purchase or lease of new equipment. This agreement, which commenced in fiscal 2017, grants an exemption of ad valorem taxes of 75 percent for ten years. In the event of default, Instrument Transformers, Inc. General fund 664,507$ Special Programs Fund 1,243,834 Capital Improvement fund 58,691,406 Nonmajor governmental funds 1,461,445 62,061,192$ City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 113 will be subject to the taxes exempted plus annual interest at the maximum rate allowed by law. Tax abatements since inception total $997,534. IV.F. Pending Litigation In the normal course of operations, the City is a defendant in various legal actions, the ultimate resolution of which is not expected to have a material effect on the financial statements, other than for amounts that have been reserved and recorded as liabilities in the Central Insurance Fund. IV.G. Conduit Debt The City has one issue of conduit debt outstanding as follows: Original Amount Amount Issue Outstanding Outstanding Description / Purpose Amount at 9/30/23 at 9/30/24 Drew Gardens Refunding Bonds / residential rental facility 3,425,000$ 640,000$ 425,000$ The City issued Mortgage Revenue Refunding Bonds, Series 1992A (FHA Insured Mortgage Loan – Drew Gardens Project), dated August 1, 1992, in the amount of $3,425,000, to provide a portion of the money required to refund a prior issue of the bonds of the Issuer that were issued to provide money to make a mortgage loan insured by the Federal Housing Administration pursuant to Section 221(d)(4) of the National Housing Act of 1934, as amended, to pay the cost of acquiring, constructing, improving and equipping a 180-unit multifamily residential rental housing facility owned by Drew Gardens Associates, Ltd., a Florida limited partnership, and to pay certain costs of the refunding. The bonds are payable solely from and secured by a lien upon and a pledge of the pledged revenues, consisting mainly of the bond proceeds. No additional commitments were extended by the City. As of September 30, 2024, the bonds have an aggregate outstanding principal amount payable of $425,000. The bonds do not constitute a debt, liability, or obligation of the City of Clearwater, the State of Florida, or any political subdivision thereof and, accordingly, have not been reported in the accompanying financial statements. IV.H. Adjustments and Restatements The Downtown Development Board (DDB), previously included in the City’s fiduciary custodial fund because the City served as administrative agent for the DDB and held the DDB’s cash balance, is presented as a blended component unit and included as a non-major special revenue fund for the fiscal year ended September 30, 2024, due to the change in governance structure of the DDB in accordance with Ordinance No. 9744-24 adopted on February 15, 2024. Custodial Special Revenue Fund Fund Beginning fund balance, as previously reported $ 886,719 $ - Adjustment - change within the reporting entity (701,846) 701,846 Beginning fund balance, as restated $ 184,873 $ 701,846 The Philadelphia Phillies baseball club leases the stadium known as BayCare Ballpark, located at 601 North Old Coachman Road, for use as a spring training facility and also the home of their Class A affiliate, the Clearwater Threshers. The lease was set to expire on December 31, 2023 if renewal options were not exercised. The Phillies notified the City on December 7, 2022 (one year in advance as required by the lease agreement) that it would exercise its option to renew for an additional City of Clearwater, Florida Notes to the Basic Financial Statements For the Year Ended September 30, 2024 114 five-year period, to December 31, 2028. In accordance with GASB Statement No. 87, Leases, a lease modification was recorded in fiscal year 2023 to increase the lease receivable for five additional years at the previous annual rate of $204,000. It was determined in fiscal year 2024 that the annual renewal rate was $1 per an earlier amendatory agreement to the original lease. Therefore, a correction was recorded in fiscal year 2024 to reverse the lease receivable, deferred inflow and corresponding gain on modification of $25,034, resulting in a reduction of $25,034 to fund balance in the General Fund. General Fund Beginning fund balance - as previously reported $ 61,656,422 Decrease in lease receivable $ (952,900) Decrease in deferred inflows - leases 927,866 Restatement - correction of an error (25,034) Beginning fund balance - as restated $ 61,631,388 During fiscal year 2023, the City accepted a federal Community Project Funding Grant award of $1.5 million authorized by the Consolidated Appropriations Act of 2022, and administered by the Department of Housing and Urban Development (HUD). The City expended $1,493,242 on the Imagine Clearwater project at Coachman Park during fiscal year 2023, and applied for reimbursement from HUD. The City has not received the funds, and has been notified by HUD that the funds will not be disbursed. Therefore, the grant revenue that was accrued in fiscal year 2023 has been reversed, resulting in a reduction of $1,493,242 to fund balance in the Capital Improvement Fund. Capital Improvement Fund Beginning fund balance, as previously reported $ 66,577,217 Restatement - correction of an error (1,493,242) Beginning fund balance, as restated $ 65,083,975 2024 2023 2022 2021 2020 2019 2018 2017 2016 2015Total Pension LiabilityService Cost $ 22,781,423 $ 19,874,939 $ 18,718,516 $ 18,412,162 $ 16,934,015 $ 15,240,018 $ 15,065,668 $ 14,770,113 $ 15,173,452 $ 14,585,979 Interest on the Total Pension Liability 73,902,449 70,094,980 68,447,973 68,636,343 66,061,748 65,042,520 62,567,359 61,050,474 58,870,815 56,983,247 Benefit Changes - 11,732,652 - - 6,428,217 - - - - - Difference between Expected and Actual Experience 17,973,793 17,713,076 (345,877) 166,476 5,473,272 (6,533,554) 6,780,611 (8,071,653) 6,832,090 (3,532,969) Assumption Changes 349,185 - 6,156,036 (16,344,158) 11,877,993 25,495,302 - 381,755 (4,748,597) - Benefit Payments (63,804,511) (61,062,860) (57,321,813) (56,274,207) (50,966,931) (49,687,426) (46,860,103) (44,490,793) (42,069,828) (39,276,003) Refunds (1,269,107) (1,354,890) (1,772,430) (1,222,375) (1,177,456) (1,017,365) (892,181) (1,366,008) (1,060,187) (1,000,827) Net Change in Total Pension Liability49,933,232 56,997,897 33,882,405 13,374,241 54,630,858 48,539,495 36,661,354 22,273,888 32,997,745 27,759,427 Total Pension Liability - Beginning1,146,716,136 1,089,718,239 1,055,835,834 1,042,461,593 987,830,735 939,291,240 902,629,886 880,355,998 847,358,253 819,598,826 Total Pension Liability - Ending (a)$ 1,196,649,368 $ 1,146,716,136 $ 1,089,718,239 $ 1,055,835,834 $ 1,042,461,593 $ 987,830,735 $ 939,291,240 $ 902,629,886 $ 880,355,998 $ 847,358,253Plan Fiduciary Net PositionContributions - Employer $ 14,203,472 $ 12,659,053 $ 11,912,374 $ 11,917,353 $ 10,364,100 $ 10,901,645 $ 10,650,462 $ 11,898,912 $ 13,178,874 $ 14,923,098 Contributions - Employer (from State) 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Contributions - Employee 9,721,164 8,941,002 8,591,715 8,013,951 7,925,645 7,326,649 7,127,965 7,004,943 6,706,567 6,483,666 Net Investment Income 223,353,546 122,246,393 (204,174,834) 231,147,434 102,588,458 53,143,676 93,775,837 102,284,783 88,501,532 (4,165,092) Benefit Payments (63,804,511) (61,062,860) (57,321,813) (56,274,207) (50,966,931) (49,687,426) (46,860,103) (44,490,793) (42,069,828) (39,276,003) Refunds (1,269,107) (1,354,890) (1,772,430) (1,222,375) (1,177,456) (1,017,365) (892,181) (1,366,008) (1,060,187) (1,000,827) Administrative Expense (352,172) (355,225) (322,664) (340,629) (288,079) (335,282) (343,115) (295,301) (297,984) (297,942) Net Change in Plan Fiduciary Net Position181,864,392 81,085,473 (243,075,652) 193,253,527 68,457,737 20,343,897 63,470,865 75,048,536 64,970,974 (23,321,100) Plan Fiduciary Net Position - Beginning1,163,824,206 1,082,738,733 1,325,814,385 1,132,560,858 1,064,103,121 1,043,759,224 980,288,359 905,239,823 840,268,849 863,589,949 Plan Fiduciary Net Position - Ending (b)$ 1,345,688,598 $ 1,163,824,206 $ 1,082,738,733 $ 1,325,814,385 $ 1,132,560,858 $ 1,064,103,121 $ 1,043,759,224 $ 980,288,359 $ 905,239,823 $ 840,268,849Net Pension Liability/(Asset) - Beginning$ (17,108,070) $ 6,979,506 $ (269,978,551) $ (90,099,265) $ (76,272,386) $ (104,467,984) $ (77,658,473) $ (24,883,825) $ 7,089,404 $ (43,991,123) Net Pension Liability/(Asset) - Ending (a) - (b)$ (149,039,230) $ (17,108,070) $ 6,979,506 $ (269,978,551) $ (90,099,265) $ (76,272,386) $ (104,467,984) $ (77,658,473) $ (24,883,825) $ 7,089,404 Plan Fiduciary Net Position as a Percentage of Total Pension Liability/(Asset)112.45% 101.49% 99.36% 125.57% 108.64% 107.72% 111.12% 108.60% 102.83% 99.16%Covered Payroll$ 110,571,974 $ 101,349,015 $ 97,193,423 $ 90,810,283 $ 89,845,375 $ 82,998,580 $ 80,852,451 $ 79,558,524 $ 76,942,048 $ 74,021,494 Net Pension Liability/(Asset) as a Percentage of Covered Payroll-134.79% -16.88% 7.18% -297.30% -100.28% -91.90% -129.21% -97.61% -32.34% 9.58%Schedule of Changes in Net Pension Liability and Related RatiosPage 1 of 6City of Clearwater, FloridaDefined Benefit Pension PlansRequired Supplementary InformationEmployees' Pension Plan115 2024 2023 2022 2021 2020 2019 2018 2017 2016 2015Total Pension LiabilityInterest $ 33,430 $ 38,084 $ 40,834 $ 51,167 $ 52,304 $ 72,699 $ 84,902 $ 90,635 $ 99,691 $ 100,650 Difference between Expected and Actual Experience 76,365 (8,654) 67,373 (17,191) 80,335 (141,190) (205,912) 76,981 (296,507) 114,258 Assumption Changes - - - (215,006) (55,554) - - - 208,676 201,922 Benefit Payments (192,615) (215,950) (227,768) (245,126) (262,649) (285,762) (332,638) (365,154) (423,458) (442,775) Other - - - - - - - - - - Net Change in Total Pension Liability(82,820) (186,520) (119,561) (426,156) (185,564) (354,253) (453,648) (197,538) (411,598) (25,945) Total Pension Liability - Beginning1,436,997 1,623,517 1,743,078 2,169,234 2,354,798 2,709,051 3,162,699 3,360,237 3,771,835 3,797,780 Total Pension Liability - Ending (a)$ 1,354,177 $ 1,436,997 $ 1,623,517 $ 1,743,078 $ 2,169,234 $ 2,354,798 $ 2,709,051 $ 3,162,699 $ 3,360,237 $ 3,771,835 Plan Fiduciary Net PositionNet Investment Income $ 147,174 $ 61,022 $ (98,130) $ 14,512 $ 147,975 $ 319,636 $ 59,255 $ (149,322) $ 171,674 $ 199,776 Benefit Payments (192,615) (215,950) (227,768) (245,126) (262,649) (285,762) (332,638) (365,154) (423,458) (442,775) Administrative Expense (2,750) (4,125) (8,870) (3,000) (2,500) (2,500) (2,500) (3,500) (2,758) (2,005) Net Change in Plan Fiduciary Net Position(48,191) (159,053) (334,768) (233,614) (117,174) 31,374 (275,883) (517,976) (254,542) (245,004) Plan Fiduciary Net Position - Beginning2,753,663 2,912,716 3,247,484 3,481,098 3,598,272 3,566,898 3,842,781 4,360,757 4,615,299 4,860,303 Plan Fiduciary Net Position - Ending (b)$ 2,705,472 $ 2,753,663 $ 2,912,716 $ 3,247,484 $ 3,481,098 $ 3,598,272 $ 3,566,898 $ 3,842,781 $ 4,360,757 $ 4,615,299 Net Pension Liability/(Asset) - Beginning$ (1,316,666) $ (1,289,199) $ (1,504,406) $ (1,311,864) $ (1,243,474) $ (857,847) $ (680,082) $ (1,000,520) $ (843,464) $ (1,062,523) Net Pension Liability/(Asset) - Ending (a) - (b)$ (1,351,295) $ (1,316,666) $ (1,289,199) $ (1,504,406) $ (1,311,864) $ (1,243,474) $ (857,847) $ (680,082) $ (1,000,520) $ (843,464) Plan Fiduciary Net Position as a Percentage of Total Pension Liability/(Asset)199.79% 191.63% 179.41% 186.31% 160.48% 152.81% 131.67% 121.50% 129.78%122.36%Covered PayrollN/A N/A N/A N/A N/A N/A N/A N/A N/A N/ANet Pension Liability/(Asset) as a Percentage of Covered PayrollN/A N/A N/A N/A N/A N/A N/A N/A N/A N/ASchedule of Changes in Net Pension Liability and Related RatiosPage 2 of 6City of Clearwater, FloridaDefined Benefit Pension PlansRequired Supplementary InformationFirefighters' Relief and Pension Plan116 Actuarially Contribution Actual Contribution FY Ending Determined Actual Deficiency Covered as a % of September 30 Contribution Contribution (Excess) Payroll Covered Payroll 2015 10,803,098$ 14,935,098$ (4,132,000)$ 74,021,494$ 2 20.18%2016 8,767,703$ 13,190,874$ (4,423,171)$ 76,942,048$ 17.14% 2017 8,944,103$ 11,910,912$ (2,966,809)$ 79,558,524$ 14.97%2018 8,659,427$ 10,662,462$ (2,003,035)$ 80,852,451$ 13.19% 2019 8,813,297$ 10,913,645$ (2,100,348)$ 82,998,580$ 13.15%2020 9,720,956$ 10,376,100$ (655,144)$ 89,845,375$ 11.55% 2021 11,534,013$ 11,929,353$ (395,340)$ 90,810,283$ 13.14% 2022 11,412,994$ 11,924,374$ (511,380)$ 97,193,423$ 12.27% 2023 12,799,094$ 12,671,053$ 1 128,041$ 101,349,015$ 12.50% 2024 13,550,484$ 14,215,472$ (664,988)$ 110,571,974$ 12.86% Valuation Date:January 1, 2023 Notes: Methods and Assumptions Used to Determine Contribution Rates:Actuarial Cost Method Entry Age Normal Amortization Method Level Dollar, Closed Remaining Amortization Period 24 years (longest remaining period); 12 years (single equivalent period) Asset Valuation Method 5-year smoothed market; 20% corridor Inflation 2.25% Salary Increases 2.75% to 7.60% depending on service; including inflation Investment Rate of Return 6.50% Retirement Age Mortality Other Information: Notes Ordinance No. 9634-22 was adopted on November 3, 2022. This ordinance amended the Plan by providing a 1.5% Cost of Living Adjustment (COLA) annually on all benefits for Firefighters, including any benefits accrued after January 1, 2013. For any non-grandfathered members (not eligible for normal retirement on January 1, 2013), there will be a five-year delay (after the retirement date) until this COLA is applied to benefits accrued after January 1, 2013. This change applies to all Firefighters who are actively employed on or after October 1, 2022. Ordinance No. 9620-22 was adopted on November 17, 2022. This ordinance amended the Plan by reducing the service requirement for Non-HazardousDuty members to become 100% vested from 10 years to 5 years of Credited Service and increasing the benefit multiplier prospectively for post-December31, 2012 Non-Hazardous Duty hires from 2% to 2.5% for Credited Service accrued after September 30, 2022. Page 3 of 6City of Clearwater, Florida Defined Benefit Pension Plans Required Supplementary Information Experience-based table of rates that are specific to the employment classification and type of eligibility condition. 2 The definition of Covered Payroll for GASB Statement Nos. 67 and 68 was changed under GASB Statement No. 82 to be the pensionable earnings for members of the Plan. As a result, the Covered Payroll amount previously reported for fiscal year 2015 has been revised to reflect this change. Hazardous Duty Employees: PUB-2010 Headcount Weighted Safety Healthy Employee Mortality Table (for pre-retirement mortality) and the PUB-2010 Headcount Weighted Safety Healthy Retiree Mortality Table (for post- retirement mortality), with separate rates for males and females and ages set forward one year, with mortality improvements projected to all future years after 2010 using Scale MP-2018. For males, the base mortality rates for both pre-retirement and post-retirement mortality are based on the Below Median Healthy tables. These are the same rates used for Special Risk Class members of the Florida Retirement System (FRS) in the July 1, 2022 valuation, as mandated by Chapter 112.63, Florida Statutes. There were no changes in actarial assumptions and methods since the prior valuation as of January 1, 2022. There were two ordinances which were adopted since the prior valuation as of January 1, 2022: Schedule of ContributionsEmployees' Pension Plan 1 A portion of the plan's credit balance was applied to meet the remainder of the actuarially determined contribution for the fiscal year ending September 30, 2023. Notes to Schedule of Contributions Actuarially determined contributions are calculated as of January 1, which isnine months prior to the beginning of the fiscal year in which contributions are reported. Nonhazardous Duty Employees: PUB-2010 Headcount Weighted General Below-Median Employee Mortality Table (for pre-retirement mortality) and the PUB-2010 Headcount Weighted General Below-Median Healthy Retiree Mortality Table (for post-retirement mortality), with separate rates for males and females and mortality improvements projected to all future years after 2010 using Scale MP-2018. Fore males, the base mortality rates are set back one year. These are the same rates used for Regular Class (other than K-12 School Instructional Personnel) members of the Florida Retirement System (FRS) in the July 1, 2022 valuation, as mandated by Chapter 112.63, Florida Statutes. 117 Page 4 of 6 Effective with the fiscal year ended September 30, 2007, the Firefighters' Relief and Pension Plan, with no remaining active members (only retirees), was fully funded per the requirements of the governing Ordinance. The City may elect to contribute should future valuations show an actuarial need for such. Schedule of Contributions Firefighters' Relief and Pension Plan Notes to Schedule of Contributions City of Clearwater, Florida Defined Benefit Pension Plans Required Supplementary Information There have been no employer contributions for the last ten fiscal years. 118 2024 2023 2022 2021 2020 2019 2018 2017 2016 2015Annual money-weighted rate of return, net ofinvestment expense 19.35% 11.47% -15.65% 20.61% 9.73% 5.11% 9.69% 11.28% 10.63% -0.03%Page 5 of 6Schedule of Investment ReturnsEmployees' Pension PlanCity of Clearwater, FloridaDefined Benefit Pension PlansRequired Supplementary Information 119 2024 2023 2022 2021 2020 2019 2018 2017 2016 2015Annual money-weighted rate of return, net ofinvestment expense 4.17% 1.45% 0.58% 2.48% 5.06% 6.52% 1.82% 4.68% 4.554% 4.315%Page 6 of 6Schedule of Investment ReturnsFirefighters' Relief and Pension PlanCity of Clearwater, FloridaDefined Benefit Pension PlansRequired Supplementary Information 120 2024 2023 2022 2021 2020 2019 2018 Total OPEB Liability Service cost $ 1,672,642 $ 1,688,573 $ 2,412,125 $ 2,213,247 $ 2,282,038 $ 1,677,787 $ 1,731,394 Interest 1,173,208 1,063,683 645,528 662,501 953,389 1,086,906 974,551 Changes of benefit terms 36,283 - - - 28,595 - - Difference between expected and actual experience (4,896,063) - (5,128,309) - (4,646,689) - - Changes of assumptions and other inputs (572,816) (545,424) (1,481,029) (120,728) (4,692,393) 4,006,356 (1,029,325) Benefit payments (912,524) (1,139,984) (912,692) (1,022,036) (1,048,358) (1,122,335) (1,054,805) Net Change in Total OPEB Liability (3,499,270) 1,066,848 (4,464,377) 1,732,984 (7,123,418) 5,648,714 621,815 Total OPEB Liability - Beginning 24,122,879 23,056,031 27,520,408 25,787,424 32,910,842 27,262,128 26,640,313 Total OPEB Liability - Ending $ 20,623,609 $ 24,122,879 $ 23,056,031 $ 27,520,408 $ 25,787,424 $ 32,910,842 $ 27,262,128 Estimated covered-employee payroll $ 125,786,564 $ 115,695,892 $ 110,228,154 $ 101,205,829 $ 99,272,204 $ 95,520,530 $ 92,964,945 Total OPEB liability as a percentage of covered-employee payroll 16.40% 20.85% 20.92% 27.19% 25.98% 34.45% 29.33% Valuation Date: January 1, 2024 Measurement Date: September 30, 2024 Roll Forward Procedures: Methods and Assumptions Used to Determine Total OPEB Liability: Actuarial Cost Method Entry Age Normal Inflation 2.50% Discount Rate 3.88% Salary Increases Retirement Age Mortality Healthcare Cost Trend Rates Aging Factors Expenses Other Information: - The healthcare cost trend assumption was updated. Data unavailable prior to 2018. Note: There are no assets accumulated in a trust that meets the criteria of GASB codification P22.101 or P52.101 to pay related benefits for the OPEB plan. Retirement rates used in the January 1, 2024 actuarial valuation of the City of Clearwater Employees' Pension Plan. Mortality rates are the same as used in the July 1, 2023 actuarial valuation of the Florida Retirement System for non-K-12 Instructional Regular Class and Special Risk Class members. These rates were taken from adjusted PUB-2010 mortality tables published by the Society of Actuaries with generational mortality improvements using Scale MP-2018. Adjustments to referenced tables are based on the results of a statewide experience study covering the period 2013 to 2018. Based on the Getzen Model, with trend starting at 6.00% and gradually decreasing to an ultimate trend rate of 4.00%. - The rates of salary increases, retirement, withdrawal, and disability were updated based on the experience study dated September 29, 2023 performed for the City's pension plan. There we no benefit changes during the year. Page 1 of 1 City of Clearwater, FloridaOther Post-Employment Benefits Required Supplementary Information Notes to Schedule: Based on the 2013 SOA Study "Health Care Costs - From Birth to Death". Administrative expenses are included in the per capita health costs. The following assumption changes have been reflected in the Schedule of Changes in the Total OPEB Liability for the measurement period ending September 30, 2024: - The discount rate was changed from 4.63% to 3.88%. - Per capita costs and premiums were updated based on information provided. The Total OPEB Liability was rolled forward nine months from the Valuation Date to the Measurement Date using standard actuarial techniques. Salary increase rates used in the January 1, 2024 actuarial valuation of the City of Clearwater Employees' Pension Plan. 121 122 This Page Intentionally Left Blank 123 Nonmajor Governmental Funds Special Revenue Funds Special revenue funds are used to account for specific revenues that are legally restricted to expenditures for particular purposes. Downtown Community Redevelopment Agency Fund – to account for receipt, custody, and expenditure of property tax increment funds associated with related redevelopment projects in the Downtown CRA district. North Greenwood Community Redevelopment Agency Fund – to account for receipt, custody, and expenditure of property tax increment funds associated with related redevelopment projects in the North Greenwood CRA district. Downtown Development Board Fund – to account for receipt, custody, and expenditure of property taxes levied and collected in the DDB special district. Local Housing Assistance SHIP Trust Fund – to account for monies allocated to the City under the State Local Housing Assistance SHIP grant program. Pinellas County Local Housing Assistance Trust Fund – to account for monies allocated to the City under the Pinellas County Local Housing Assistance grant program. 124 Debt Service Funds Debt service funds provide separate accounting records for all debt interest, principal, and reserve requirements for general government long-term. Debt of proprietary funds is serviced through restricted accounts maintained within the individual enterprise or internal service fund associated with the debt. Non-Ad Valorem Revenue Bonds – to account for the advance monthly accumulation of resources by transfer of General Revenues from the General Fund and the payment of currently maturing installments of principal and interest each year. Notes and Mortgages Debt Service Fund - to account for the advance monthly accumulation of resources by transfer of General Revenues from the General and Special Revenue Funds and the payment of currently maturing installments of principal and interest on the various note and mortgage obligations of the governmental funds during each fiscal year. Spring Training Facility Revenue Bonds Debt Service Fund – to account for the advance monthly accumulation of resources received from the State of Florida and Pinellas County, and the payment of currently maturing installments of principal and interest each year. 125 Capital Projects Funds Capital projects funds are used to account for resources to be used for the acquisition or construction of major capital improvement projects, other than those financed by proprietary funds. A major capital improvement project is a property acquisition, a major construction undertaking, or a major improvement to an existing facility or property, with a cost greater than $25,000 and a minimum useful life of at least five years. Downtown Community Redevelopment Agency Capital Projects Fund – to provide separate accounting records for the acquisition or construction of capital improvement projects for the Downtown Clearwater Community Redevelopment Agency. North Greenwood Community Redevelopment Agency Capital Projects Fund – to provide separate accounting records for the acquisition or construction of capital improvement projects for the North Greenwood Clearwater Community Redevelopment Agency. SHIP Pinellas County North Downtown Local Housing Local Housing Downtown Greenwood Development Assistance Assistance CRA CRA Board Trust Trust Total ASSETS Cash and investments $ 326,217 $ 5,575 $817,549 $753,517 $ 103,112 $ 2,005,970 Receivables: Accrued interest 57,335 - 2,491 3,575 310 63,711 Mortgage notes 3,100,000 - - 3,806,831 115,273 7,022,104 Due from other governments - other - - 3,493 - - 3,493 Advances to other funds - - 48,000 - - 48,000 Total assets $ 3,483,552 $ 5,575 $871,533 $ 4,563,923 $ 218,695 $ 9,143,278 LIABILITIES Accounts and contracts payable $ 6,162 $ 5,575 $ 13,355 $ 7,700 $ - $ 32,792 Advances from other funds 373,440 - - - - 373,440 Total liabilities 379,602 5,575 13,355 7,700 - 406,232 DEFERRED INFLOWS OF RESOURCES Deferred inflows - mortgage notes - - - 3,806,831 115,273 3,922,104 Total deferred inflows - - - 3,806,831 115,273 3,922,104 FUND BALANCES Restricted 3,103,950 - 858,178 749,392 103,422 4,814,942 Total fund balances 3,103,950 - 858,178 749,392 103,422 4,814,942 Total liabilities, deferred inflows and fund balances $ 3,483,552 $ 5,575 $871,533 $ 4,563,923 $ 218,695 $ 9,143,278 The notes to the financial statements are an integral part of this statement. Special Revenue Funds City of Clearwater, Florida Combining Balance Sheet Nonmajor Governmental Funds September 30, 2024 126 Spring Training Total Notes Facility Non-Ad Valorem North Nonmajor and Revenue Revenue Downtown Greenwood Governmental Mortgages Bonds Bonds Total CRA CRA Total Funds $- $490,947 $ 1,160,963 $ 1,651,910 $ 15,458,173 $ 3,345,263 $ 18,803,436 $ 22,461,316 - 1,507 - 1,507 - - - 65,218 - - - - - - - 7,022,104 - - - - - - - 3,493 - - - - - - - 48,000 $- $492,454 $ 1,160,963 $ 1,653,417 $ 15,458,173 $ 3,345,263 $ 18,803,436 $ 29,600,131 $- $ - $ - $ - $ 14,432 $ - $ 14,432 $ 47,224 - - - - - - - 373,440 - - - - 14,432 - 14,432 420,664 - - - - - - - 3,922,104 - - - - - - - 3,922,104 - 492,454 1,160,963 1,653,417 15,443,741 3,345,263 18,789,004 25,257,363 - 492,454 1,160,963 1,653,417 15,443,741 3,345,263 18,789,004 25,257,363 $- $492,454 $ 1,160,963 $ 1,653,417 $ 15,458,173 $ 3,345,263 $ 18,803,436 $ 29,600,131 Capital Projects FundsDebt Service Funds 127 SHIP Pinellas County North Downtown Local Housing Local Housing Downtown Greenwood Development Assistance Assistance CRA CRA Board Trust Trust Total REVENUES Taxes: Property $ - $ - $472,882 $ - $ - $472,882 Intergovernmental: State - - - 1,003,041 - 1,003,041 Local 2,577,489 158,148 - - - 2,735,637 Investment earnings (loss): Interest 429,520 - 18,440 32,585 3,791 484,336 Net appreciation (depreciation) in fair value 496,697 - 26,833 123,700 17,301 664,531 Total investment earnings (loss)926,217 - 45,273 156,285 21,092 1,148,867 Miscellaneous - - 2,864 - - 2,864 Total revenues 3,503,706 158,148 521,019 1,159,326 21,092 5,363,291 EXPENDITURES Current: Economic environment 75,432 5,575 280,330 2,291,431 161,983 2,814,751 Debt service: Principal - - - - - - Interest & fiscal charges - - - - - - Total expenditures 75,432 5,575 280,330 2,291,431 161,983 2,814,751 Excess (deficiency) of revenues over (under) expenditures 3,428,274 152,573 240,689 (1,132,105) (140,891) 2,548,540 OTHER FINANCING SOURCES (USES) Transfers in 5,348,367 192,690 363,521 - - 5,904,578 Transfers out (7,026,191) (345,263) (447,878) (148,032) - (7,967,364) Proceeds from the sale of capital assets 1,350,000 - - - - 1,350,000 Total other financing sources (uses) (327,824) (152,573) (84,357) (148,032) - (712,786) Net change in fund balances 3,100,450 - 156,332 (1,280,137) (140,891) 1,835,754 Fund balances - beginning (as previously reported) 3,500 - - 2,029,529 244,313 2,277,342 Adjustments and restatements - - 701,846 - - 701,846 Fund balances - beginning (restated) 3,500 - 701,846 2,029,529 244,313 2,979,188 Fund balances - ending $ 3,103,950 $ - $858,178 $749,392 $103,422 $ 4,814,942 The notes to the financial statements are an integral part of this statement. Special Revenue Funds City of Clearwater, Florida Combining Statement of Revenues, Expenditures, and Changes in Fund Balances Nonmajor Governmental Funds For the Year Ended September 30, 2024 128 Spring Training Total Notes Facility Non-Ad Valorem North Nonmajor and Revenue Revenue Downtown Greenwood Governmental Mortgages Bonds Bonds Total CRA CRA Total Funds $- $ - $ - $ - $ - $ - $ - $472,882 - - 500,004 - 500,004 - - - 1,503,045 - - - - - - - 2,735,637 - 10,898 - 10,898 - - - 495,234 - 21,101 - 21,101 - - - 685,632 - 31,999 - 31,999 - - - 1,180,866 - - - - - - - 2,864 - 532,003 - 532,003 - - - 5,895,294 - - - - 612,832 - 612,832 3,427,583 262,754 325,000 205,000 792,754 - - - 792,754 3,897 162,103 1,327,050 1,493,050 - - - 1,493,050 266,651 487,103 1,532,050 2,285,804 612,832 - 612,832 5,713,387 (266,651) 44,900 (1,532,050) (1,753,801) (612,832) - (612,832) 181,907 266,651 - 1,821,925 2,088,576 5,943,719 3,345,263 9,288,982 17,282,136 - - - - (3,162,406) - (3,162,406) (11,129,770) - - - - - - - 1,350,000 266,651 - 1,821,925 2,088,576 2,781,313 3,345,263 6,126,576 7,502,366 - 44,900 289,875 334,775 2,168,481 3,345,263 5,513,744 7,684,273 - 447,554 871,088 1,318,642 13,275,260 - 13,275,260 16,871,244 - - - - - - - 701,846 - 447,554 871,088 1,318,642 13,275,260 - 13,275,260 17,573,090 $- $492,454 $ 1,160,963 $ 1,653,417 $ 15,443,741 $ 3,345,263 $ 18,789,004 $ 25,257,363 Capital Projects FundsDebt Service Funds 129 Variance with Final Budget Actual Positive Original Final Amounts (Negative) REVENUES Intergovernmental - Local $ 2,581,329 $ 2,577,489 $ 2,577,489 $ - Investment earnings (loss): Interest 265,000 312,673 429,520 116,847 Net appreciation (depreciation) in fair value - - 496,697 496,697 Total investment earnings (loss) 265,000 312,673 926,217 613,544 Total revenues 2,846,329 2,890,162 3,503,706 613,544 EXPENDITURES Current - Economic environment 625,212 625,721 75,432 550,289 Total expenditures 625,212 625,721 75,432 550,289 Excess (deficiency) of revenues over (under) expenditures 2,221,117 2,264,441 3,428,274 1,163,833 OTHER FINANCING SOURCES (USES) Transfers in 3,597,650 3,598,367 5,348,367 1,750,000 Transfers out (5,818,767) (5,862,808) (7,026,191) (1,163,383) Proceeds from the sale of capital assets - - 1,350,000 - Total other financing sources (uses) (2,221,117) (2,264,441) (327,824) 586,617 Excess (deficiency) of revenues and other sources over (under) expenditures and other uses - - 3,100,450 3,100,450 Fund balances - beginning 3,500 3,500 3,500 - Fund balances - ending $ 3,500 $ 3,500 $ 3,103,950 $ 3,100,450 The notes to the financial statements are an integral part of this statement. Budgeted Amounts City of Clearwater, Florida Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual (GAAP Basis) Downtown Community Redevelopment Agency For the Year Ended September 30, 2024 130 Variance with Final Budget Actual Positive Original Final Amounts (Negative) REVENUES Intergovernmental - Local $ - $ 156,641 $ 158,148 $ 1,507 Total revenues - 156,641 158,148 1,507 EXPENDITURES Current - Economic environment - 24,000 5,575 18,425 Total expenditures - 24,000 5,575 18,425 Excess (deficiency) of revenues over (under) expenditures - 132,641 152,573 19,932 OTHER FINANCING SOURCES (USES) Transfers in - 3,190,848 192,690 (2,998,158) Transfers out - (3,323,489) (345,263) 2,978,226 Total other financing sources (uses) - (132,641) (152,573) (19,932) Excess (deficiency) of revenues and other sources over (under) expenditures and other uses - - - - Fund balances - beginning - - - - Fund balances - ending $ - $ - $ - $ - The notes to the financial statements are an integral part of this statement. Budgeted Amounts City of Clearwater, Florida Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual (GAAP Basis) North Greenwood Community Redevelopment Agency For the Year Ended September 30, 2024 131 Variance with Final Budget Actual Positive Original Final Amounts (Negative) REVENUES Taxes: Property $ 474,698 $ 474,698 $ 472,882 $ (1,816) Investment earnings (loss): Interest 500 500 18,440 17,940 Net appreciation (depreciation) in fair value - - 26,833 26,833 Total investment earnings (loss) 500 500 45,273 44,773 Miscellaneous 500 500 2,864 2,364 Total revenues 475,698 475,698 521,019 45,321 EXPENDITURES Current - Economic environment 475,698 1,054,544 280,330 774,214 Total expenditures 475,698 1,054,544 280,330 774,214 Excess (deficiency) of revenues over (under) expenditures - (578,846) 240,689 819,535 OTHER FINANCING SOURCES (USES) Transfers in 363,012 363,012 363,521 509 Transfers out (363,012) (363,012) (447,878) (84,866) Total other financing sources (uses) - - (84,357) (84,357) Excess (deficiency) of revenues and other sources over (under) expenditures and other uses - (578,846) 156,332 735,178 Fund balances - beginning (as previously reported) - - - - Adjustments and restatements 701,846 701,846 701,846 - Fun balances - beginning (restated) 701,846 701,846 701,846 - Fund balances - ending $ 701,846 $ 123,000 $ 858,178 $ 735,178 The notes to the financial statements are an integral part of this statement. Budgeted Amounts City of Clearwater, Florida Schedule of Revenues, Expenditures, and Changes in Fund Balances - Budget and Actual (GAAP Basis) Downtown Development Board For the Year Ended September 30, 2024 132 133 Nonmajor Enterprise Funds Enterprise funds are used to account for the financing, acquisition, operation, and maintenance of governmental facilities that are supported primarily by user charges. Marine Operations Fund - to account for the financing, operation, and maintenance of the City’s marine operations (excluding the downtown boat slips) and associated real property from rents collected from users. Aviation Operations Fund - to account for the financing, operation, and maintenance of the City’s airpark operations from rents collected from users. Parking System Fund - to account for the financing, construction, operation and maintenance of the City's parking system, including on- and off-street parking on Clearwater Beach and Downtown Clearwater, from parking charges. Clearwater Harbor Marina Fund - to account for the financing, operation, and maintenance of the City’s downtown boat slips from boat slip rentals. Marine Aviation Parking Clearwater Operations Operations System Harbor Marina Total ASSETS Current assets: Cash and investments $ 30,332,493 $ 872,428 $ 44,700,624 $ 2,497,698 $ 78,403,243 Accrued interest receivable 99,175 16,154 137,621 9,460 262,410 Lease receivables 4,269,725 4,150,901 - - 8,420,626 Other receivables 22,414 - - - 22,414 Due from other governments 516,714 134,765 - 156,266 807,745 Inventories, at cost 65,198 - - - 65,198 Total current assets 35,305,719 5,174,248 44,838,245 2,663,424 87,981,636 Noncurrent assets: Net pension asset 527,007 4,266 1,270,408 251,036 2,052,717 Capital assets: Land and other nondepreciable assets 3,876,722 1,631,377 1,441,108 183,535 7,132,742 Capital assets, net of accumulated depreciation 249,247 3,728,748 1,302,340 10,691,853 15,972,188 Total noncurrent assets 4,652,976 5,364,391 4,013,856 11,126,424 25,157,647 Total assets 39,958,695 10,538,639 48,852,101 13,789,848 113,139,283 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows - pension 96,387 780 232,352 45,913 375,432 Deferred outflows - other postemployment benefits 1,287 21 3,124 712 5,144 Total deferred outflows of resources 97,674 801 235,476 46,625 380,576 LIABILITIES Current liabilities: Accounts and contracts payable 1,036,423 70,793 147,315 14,794 1,269,325 Accrued payroll 32,938 673 60,331 14,125 108,067 Deposits 17,659 - - 47,212 64,871 Current portion of long-term liabilities: Compensated absences 49,183 - 60,993 10,512 120,688 Other postemployment benefits 10,841 174 26,309 5,998 43,322 Due to other funds 4,893 - - - 4,893 Total current liabilities 1,151,937 71,640 294,948 92,641 1,611,166 Noncurrent liabilities: Compensated absences 40,583 - 50,327 8,674 99,584 Other postemployment benefits 194,570 3,126 472,164 107,638 777,498 Advances from other funds 15,548 - - - 15,548 Total noncurrent liabilities 250,701 3,126 522,491 116,312 892,630 Total liabilities 1,402,638 74,766 817,439 208,953 2,503,796 DEFERRED INFLOWS OF RESOURCES Deferred inflows - pension 249,555 2,020 601,581 118,874 972,030 Deferred inflows - other postemployment benefits 109,868 1,765 266,617 60,780 439,030 Deferred inflows - leases 4,233,693 4,116,545 - - 8,350,238 Total deferred inflows of resources 4,593,116 4,120,330 868,198 179,654 9,761,298 NET POSITION Net investment in capital assets 3,366,617 5,289,442 2,743,448 10,856,344 22,255,851 Restricted for: Pensions 527,007 4,266 1,270,408 251,036 2,052,717 Unrestricted 30,166,991 1,050,636 43,388,084 2,340,486 76,946,197 Total net position $ 34,060,615 $ 6,344,344 $ 47,401,940 $ 13,447,866 $ 101,254,765 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Net Position Nonmajor Enterprise Funds September 30, 2024 134 Marine Aviation Parking Clearwater Operations Operations System Harbor Marina Totals Operating revenues: Sales to customers $ 3,975,105 $ - $ 9,366,271 $ 1,173 $ 13,342,549 User charges to customers 171,072 - - 24,783 195,855 Rentals 2,133,753 208,536 - 996,080 3,338,369 Other 459,267 14,993 1,580,502 358 2,055,120 Total operating revenues 6,739,197 223,529 10,946,773 1,022,394 18,931,893 Operating expenses: Personal services 1,292,079 12,673 2,649,530 588,720 4,543,002 Purchases for resale 2,554,645 - - 830 2,555,475 Operating materials and supplies 198,184 9,044 97,593 49,210 354,031 Transportation 29,571 11,265 75,484 2,492 118,812 Utility service 550,127 - 97,259 88,205 735,591 Depreciation 27,179 150,841 251,061 371,294 800,375 Interfund administrative charges 266,390 17,930 2,438,467 38,340 2,761,127 Other current charges: Professional fees 51,450 97,523 739,156 60,776 948,905 Advertising and marketing 1,856 - - 583 2,439 Communications 21,753 - 35,806 323 57,882 Printing and binding 3,763 - 1,469 335 5,567 Insurance 48,550 12,743 66,593 32,126 160,012 Repairs and maintenance 59,759 2,925 189,210 11,134 263,028 Rentals 54 - 22,159 - 22,213 Miscellaneous 182,744 6,352 855,181 35,858 1,080,135 Data processing charges 102,070 17,310 196,010 34,100 349,490 Taxes 29,958 - - - 29,958 Total other current charges 501,957 136,853 2,105,584 175,235 2,919,629 Total operating expenses 5,420,132 338,606 7,714,978 1,314,326 14,788,042 Operating income (loss) 1,319,065 (115,077) 3,231,795 (291,932) 4,143,851 Nonoperating revenues (expenses): Investment earnings (loss): Interest 790,831 125,341 1,000,903 65,314 1,982,389 Net appreciation (depreciation) in fair value 500,373 33,998 1,942,726 235,038 2,712,135 Total investment earnings (loss) 1,291,204 159,339 2,943,629 300,352 4,694,524 Interest expense (731) - - - (731) Total nonoperating revenue (expenses) 1,290,473 159,339 2,943,629 300,352 4,693,793 Income (loss) before contributions and transfers 2,609,538 44,262 6,175,424 8,420 8,837,644 Capital grants and contributions 516,714 271,692 - 167,587 955,993 Transfers in 11,515,000 - - - 11,515,000 Transfers out (389,980) (18,440) (1,285,658) (53,400) (1,747,478) Change in net position 14,251,272 297,514 4,889,766 122,607 19,561,159 Net position - beginning 19,809,343 6,046,830 42,512,174 13,325,259 81,693,606 Net position - ending $ 34,060,615 $ 6,344,344 $ 47,401,940 $ 13,447,866 $ 101,254,765 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Revenues, Expenses, and Changes in Net Position Nonmajor Enterprise Funds For the Year Ended September 30, 2024 135 Marine Aviation Parking Clearwater Operations Operations System Harbor Marina Totals CASH FLOWS FROM OPERATING ACTIVITIES Cash received from customers $ 6,668,199 $ 176,453 $ 10,946,773 $ 1,030,132 $ 18,821,557 Cash payments to suppliers (2,923,867) (43,361) (1,961,577) (287,673) (5,216,478) Cash payments to employees (1,375,346) (31,453) (2,841,719) (619,052) (4,867,570) Cash payments to other funds (515,958) (61,838) (2,950,145) (121,823) (3,649,764) Net cash provided by (used) operating activities 1,853,028 39,801 3,193,332 1,584 5,087,745 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers from other funds 11,515,000 - - - 11,515,000 Transfers to other funds (389,980) (18,440) (1,285,658) (53,400) (1,747,478) Payment of cash on loans to/from other funds (4,756) - - - (4,756) Net cash provided (used) by noncapital financing activities CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Interest paid (731) - - - (731) Acquisition of capital assets (1,853,334) (229,877) (399,940) (1,194,373) (3,677,524) Capital contributed by other governmental entities - 158,004 - 11,321 169,325 Capital contributed by other sources - 8,923 - - 8,923 Net cash provided (used) by capital and related financing activities (1,854,065) (62,950) (399,940) (1,183,052) (3,500,007) CASH FLOWS FROM INVESTING ACTIVITIES Interest received 1,247,628 145,504 2,926,533 302,380 4,622,045 Net cash provided (used) by investing activities 1,247,628 145,504 2,926,533 302,380 4,622,045 Net increase (decrease) in cash and cash equivalents 12,366,855 103,915 4,434,267 (932,488) 15,972,549 Cash and cash equivalents at beginning of year 17,965,638 768,513 40,266,357 3,430,186 62,430,694 Cash and cash equivalents at end of year $ 30,332,493 $ 872,428 $ 44,700,624 $ 2,497,698 $ 78,403,243 Cash and cash equivalents classified as: Cash and investments $ 30,332,493 $ 872,428 $ 44,700,624 $ 2,497,698 $ 78,403,243 Total cash and cash equivalents $ 30,332,493 $ 872,428 $ 44,700,624 $ 2,497,698 $ 78,403,243 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Cash Flows Nonmajor Enterprise Funds For the Year Ended September 30, 2024 11,120,264 (18,440) (1,285,658) (53,400) 9,762,766 136 Marine Aviation Parking Clearwater Operations Operations System Harbor Marina Totals City of Clearwater, Florida Combining Statement of Cash Flows Nonmajor Enterprise Funds For the Year Ended September 30, 2024 Reconciliation of operating income (loss) to net cash provided (used) by operating activities: Operating income (loss) $ 1,319,065 $ (115,077) $ 3,231,795 $ (291,932) $ 4,143,851 Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Depreciation 27,179 150,841 251,061 371,294 800,375 Change in assets, deferred outflows, liabilities and deferred inflows: (Increase) decrease in accounts receivable (22,414) - - - (22,414) (Increase) decrease in lease receivables 646,116 (3,152,326) - - (2,506,210) (Increase) decrease in inventory 15,751 - - - 15,751 (Increase) decrease in prepaid expenses 80 - - 20 100 (Increase) decrease in net pension asset (479,033) 1,013 (1,140,860) (228,352) (1,847,232) (Increase) decrease in deferred outflows 139,718 25,674 403,781 65,774 634,947 Increase (decrease) in accounts and contracts payable 645,218 69,893 (97,335) (55,204) 562,572 Increase (decrease) in accrued payroll 34,598 258 29,104 7,664 71,624 Increase (decrease) in deposits (19,878) - - 7,738 (12,140) Increase (decrease) in other postemployment benefits (32,199) (33,849) (87,231) (3,360) (156,639) Increase (decrease) in deferred inflows (421,173) 3,093,374 603,017 127,942 3,403,160 Total adjustments 533,963 154,878 (38,463) 293,516 943,894 Net cash provided by operating activities $ 1,853,028 $ 39,801 $ 3,193,332 $ 1,584 $ 5,087,745 The notes to the financial statements are an integral part of this statement. 137 138 This Page Intentionally Left Blank 139 Internal Service Funds Internal service funds are used to account for services and commodities furnished by a designated department to other departments within the City or to other governments on a cost reimbursement basis. Garage Fund - to account for the cost of automotive and other motorized equipment of the City. The acquisition cost of new or upgraded equipment is financed through user departments and the asset value is simultaneously contributed to the Garage Fund. The cost of replacement of existing equipment is financed by the Garage Fund. Administrative Services Fund - to account for various support activities including information technology, printing, mailing, and telephone services. The cost for these services is charged to user departments based on the cost of providing units of service. General Services Fund - to account for various support activities including building maintenance and custodial services for all City departments and facilities. The cost for these services is charged to user departments based on the cost of providing units of service. Central Insurance Fund - to account for the City's limited self-insurance program wherein all funds are assessed charges based on damage claims incurred and on management's assessment of individual funds' risk exposure. All claims and premiums are paid out of this fund, together with other costs necessary to administer the program. Medical self-insurance costs and employee health clinic operating expenses are also paid from this fund. Administrative General Central Garage Services Services Insurance Total ASSETS Current assets: Cash and investments $ 13,732,543 $ 22,662,507 $ 19,746,949 $ 42,377,940 $ 98,519,939 Accrued interest receivable 43,952 66,941 59,422 132,653 302,968 Other receivables 50,025 - 9,327 2,527 61,879 Due from other funds - - - 361,604 361,604 Inventories, at cost 517,321 - - - 517,321 Prepaid expenses and other assets - 640 - 4,753,846 4,754,486 Total current assets 14,343,841 22,730,088 19,815,698 47,628,570 104,518,197 Noncurrent assets: Advances to other funds - - - 1,136,603 1,136,603 Net pension asset 1,417,187 3,547,417 1,183,140 185,927 6,333,671 Capital assets: Land and other nondepreciable assets 815,949 536,480 - - 1,352,429 Capital assets, net of accumulated depreciation 21,653,860 2,196,457 21,597 - 23,871,914 Intangible right-to-use lease assets, net of accumulated amortization - 996,843 - 215,205 1,212,048 Intangible right-to use subscription software assets, net of accumulated amortization - 4,586,825 - 96,527 4,683,352 Total noncurrent assets 23,886,996 11,864,022 1,204,737 1,634,262 38,590,017 Total assets 38,230,837 34,594,110 21,020,435 49,262,832 143,108,214 DEFERRED OUTFLOWS OF RESOURCES Deferred outflows - pension 259,198 648,808 216,391 34,005 1,158,402 Deferred outflows - other postemployment benefits 2,466 5,467 2,329 446 10,708 Total deferred outflows of resources 261,664 654,275 218,720 34,451 1,169,110 LIABILITIES Current liabilities: Accounts and contracts payable 1,122,021 1,880,811 697,763 1,576,400 5,276,995 Accrued payroll 71,759 160,795 79,278 15,133 326,965 Accrued interest payable 16,431 32,539 36 1,262 50,268 Current portion of long-term liabilities: Compensated absences 111,553 362,155 87,482 14,900 576,090 Other postemployment benefits 20,769 46,044 19,615 3,755 90,183 Financed purchases 1,353,040 - - - 1,353,040 Lease liability - 548,798 - 77,234 626,032 Subscription software liability - 1,989,806 - 27,486 2,017,292 Due to other funds 3,381,480 532,784 7,078 - 3,921,342 Claims payable - - - 4,454,720 4,454,720 Total current liabilities (payable from current assets) 6,077,053 5,553,732 891,252 6,170,890 18,692,927 Noncurrent liabilities: Compensated absences 92,047 298,827 72,185 12,295 475,354 Other postemployment benefits 372,729 826,335 352,022 67,396 1,618,482 Lease liability - 491,976 - 139,303 631,279 Subscription software liability - 1,129,974 - 59,604 1,189,578 Advances from other funds 8,624,219 602,614 7,149 - 9,233,982 Claims payable - - - 6,241,042 6,241,042 Total noncurrent liabilities 9,088,995 3,349,726 431,356 6,519,640 19,389,717 Total liabilities 15,166,048 8,903,458 1,322,608 12,690,530 38,082,644 DEFERRED INFLOWS OF RESOURCES Deferred inflows - pension 671,086 1,679,820 560,256 88,043 2,999,205 Deferred inflows - other postemployment benefits 210,470 466,608 198,777 38,057 913,912 Total deferred inflows of resources 881,556 2,146,428 759,033 126,100 3,913,117 NET POSITION Net investment in capital assets 20,571,701 4,076,728 21,597 8,105 24,678,131 Restricted for: Pensions 1,417,187 3,547,417 1,183,140 185,927 6,333,671 Unrestricted 456,009 16,574,354 17,952,777 36,286,621 71,269,761 Total net position $ 22,444,897 $ 24,198,499 $ 19,157,514 $ 36,480,653 $ 102,281,563 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Net Position Internal Service Funds September 30, 2024 140 Administrative General Central Garage Services Services Insurance Total Operating revenues: Billings to departments $ 17,827,153 $ 17,087,557 $ 7,080,211 $ 35,843,884 $ 77,838,805 Rentals 26,651 - - - 26,651 Other 47,082 - 7,669 6,202,756 6,257,507 Total operating revenues 17,900,886 17,087,557 7,087,880 42,046,640 84,122,963 Operating expenses: Personal services 2,647,899 6,160,237 2,652,092 599,120 12,059,348 Purchases for resale 5,951,330 - - - 5,951,330 Operating materials and supplies 345,362 466,525 867,053 225,062 1,904,002 Transportation 434 69,229 234,890 - 304,553 Utility service 128,301 - 284,549 4,811 417,661 Depreciation 8,508,324 922,361 13,037 - 9,443,722 Amortization of intangible right-to-use lease assets - 646,755 - 88,096 734,851 Amortization of intangible right-to-use subscription software assets - 2,551,402 - 24,148 2,575,550 Interfund administrative charges 276,197 4,000 - - 280,197 Other current charges: Professional fees 973,611 3,136,761 5,176,290 4,069,487 13,356,149 Communications 21,504 1,196,273 51,610 11,971 1,281,358 Printing and binding 137 31,422 1,055 1,417 34,031 Insurance: Premiums 47,567 33,585 50,722 7,051,652 7,183,526 Claims incurred - - - 28,842,035 28,842,035 Repairs and maintenance 447,670 398,532 388,849 20,834 1,255,885 Rentals 27,827 102,683 80,969 10,418 221,897 Miscellaneous 93,020 355,793 54,750 32,969 536,532 Data processing charges 247,630 389,940 199,450 38,660 875,680 Taxes 10,494 - - 7,871 18,365 Total other current charges 1,869,460 5,644,989 6,003,695 40,087,314 53,605,458 Total operating expenses 19,727,307 16,465,498 10,055,316 41,028,551 87,276,672 Operating income (loss) (1,826,421) 622,059 (2,967,436) 1,018,089 (3,153,709) Nonoperating revenues (expenses) Investment earnings (loss): Interest 316,442 485,951 431,845 1,006,005 2,240,243 Net appreciation (depreciation) in fair value 772,970 1,009,388 850,960 1,969,980 4,603,298 Total investment earnings (loss) 1,089,412 1,495,339 1,282,805 2,975,985 6,843,541 Interest expense (302,139) (181,537) (195) (6,891) (490,762) Gain (loss) on disposal of capital assets 734,833 - - - 734,833 Total nonoperating revenue (expenses) 1,522,106 1,313,802 1,282,610 2,969,094 7,087,612 Income (loss) before contributions and transfers (304,315) 1,935,861 (1,684,826) 3,987,183 3,933,903 Transfers in 4,045,612 - 5,395,971 - 9,441,583 Transfers out (2,186,963) (20,000) - (175,000) (2,381,963) Change in net position 1,554,334 1,915,861 3,711,145 3,812,183 10,993,523 Net position - beginning 20,890,563 22,282,638 15,446,369 32,668,470 91,288,040 Net position - ending $ 22,444,897 $ 24,198,499 $ 19,157,514 $ 36,480,653 $ 102,281,563 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Revenue, Expenses, and Changes in Net Position Internal Service Funds For the Year Ended September 30, 2024 141 Administrative General Central Garage Services Services Insurance Total CASH FLOWS FROM OPERATING ACTIVITIES Cash received from other funds $ 17,900,886 $ 17,087,557 $ 7,078,553 $ 42,089,390 $ 84,156,386 Cash payments to suppliers (7,342,362) (3,926,644) (6,768,572) (41,282,187) (59,319,765) Cash payments to employees (2,798,356) (6,698,432) (2,690,720) (608,478) (12,795,986) Cash payments to other funds (932,412) (851,929) (552,144) (74,799) (2,411,284) Net cash provided (used) by operating activities 6,827,756 5,610,552 (2,932,883) 123,926 9,629,351 CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES Transfers from other funds 3,545,612 - - - 3,545,612 Transfers to other funds (1,686,963) (20,000) 5,395,971 (175,000) 3,514,008 Receipt of cash on loans to/from other funds 4,481,509 143,832 - 353,303 4,978,644 Payment of cash on loans to/from other funds (4,909,126) (491,561) (7,009) - (5,407,696) Net cash provided (used) by noncapital financing activities 1,431,032 (367,729) 5,388,962 178,303 6,630,568 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Principal payments on debt (1,800,850) - (1,906) - (1,802,756) Interest paid (323,595) (149,188) (222) (5,629) (478,634) Acquisition of capital assets (9,573,943) (3,390,330) - (107,995) (13,072,268) Proceeds from sale of capital assets 745,319 - - - 745,319 Net cash provided (used) by capital and related financing activities (10,953,069) (3,539,518) (2,128) (113,624) (14,608,339) CASH FLOWS FROM INVESTING ACTIVITIES Interest received 1,088,765 1,489,056 1,275,806 2,962,579 6,816,206 Net cash provided (used) by investing activities 1,088,765 1,489,056 1,275,806 2,962,579 6,816,206 Net increase (decrease) in cash and cash equivalents (1,605,516) 3,192,361 3,729,757 3,151,184 8,467,786 Cash and cash equivalents at beginning of year 15,338,059 19,470,146 16,017,192 39,226,756 90,052,153 Cash and cash equivalents at end of year $ 13,732,543 $ 22,662,507 $ 19,746,949 $ 42,377,940 $ 98,519,939 Cash and cash equivalents classified as: Cash and investments $ 13,732,543 $ 22,662,507 $ 19,746,949 $ 42,377,940 $ 98,519,939 Total cash and cash equivalents $ 13,732,543 $ 22,662,507 $ 19,746,949 $ 42,377,940 $ 98,519,939 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Cash Flows Internal Service Funds For the Year Ended September 30, 2024 142 Administrative General Central Garage Services Services Insurance Total City of Clearwater, Florida Combining Statement of Cash Flows Internal Service Funds For the Year Ended September 30, 2024 Reconciliation of operating income (loss) to net cash provided (used) by operating activities: Operating income (loss) $ (1,826,421) $ 622,059 $ (2,967,436) $ 1,018,089 $ (3,153,709) Adjustments to reconcile operating income (loss) to net cash provided (used) by operating activities: Depreciation 8,508,324 922,361 13,037 - 9,443,722 Amortization of intangible right-to-use lease assets - 646,755 - 88,096 734,851 Amortization of intangible right-to-use subscription software assets - 2,551,402 - 24,148 2,575,550 Change in assets, deferred outflows, liabilities and deferred inflows: (Increase) decrease in accounts receivable (46,629) - (9,327) 42,283 (13,673) (Increase) decrease in due from other governments - - - 467 467 (Increase) decrease in inventory 3,099 - - - 3,099 (Increase) decrease in prepaid expenses - (280) - (697,942) (698,222) (Increase) decrease in net pension asset (1,267,277) (3,200,059) (1,061,302) (164,522) (5,693,160) (Increase) decrease in deferred outflows 471,559 1,042,652 377,297 70,744 1,962,252 Increase (decrease) in accounts and contracts payable 339,840 1,406,450 69,471 (341,857) 1,473,904 Increase (decrease) in accrued payroll 78,242 154,788 94,405 9,584 337,019 Increase (decrease) in other postemployment benefits (81,723) (165,628) (17,706) (12,314) (277,371) Increase (decrease) in deferred inflows 648,742 1,630,052 568,678 87,150 2,934,622 Total adjustments 8,654,177 4,988,493 34,553 (894,163) 12,783,060 Net cash provided (used) by operating activities $ 6,827,756 $ 5,610,552 $ (2,932,883) $ 123,926 $ 9,629,351 Non-cash investing, capital and financing activities: Additions to intangible right-to-use lease assets $ - $ 703,419 $ - $ 242,105 $ 945,524 Additions to intangible right-to-use subscription software assets - 2,118,800 - - 2,118,800 The notes to the financial statements are an integral part of this statement. 143 144 This Page Intentionally Left Blank 145 Fiduciary Funds Fiduciary Funds are used to account for resources that are managed in a trustee capacity or as an agent for other parties or funds. Employees’ Pension Fund - to account for the financial operation and condition of the major employee retirement system. Firefighters’ Relief and Pension Fund - to account for the financial operation and condition of the Firefighters' Relief and Pension Plan, closed to new members in 1962, and containing 12 retired members with no active members. The Plan was fully funded effective with fiscal year 2007. Police Supplemental Pension Fund - to account for the financial operation and condition of a supplemental pension plan funded by the State for sworn police officers. Firefighters’ Supplemental Pension Fund - to account for the financial operation and condition of a supplemental pension plan funded by the State for firefighters. Custodial Fund - to account for fiduciary activities that are not held in a trust or equivalent arrangement that meets specific criteria. Defined Benefit Defined Contribution Pension Trust Funds Pension Trust Funds Firefighters' Police Firefighters'Total Employees' Relief and Supplemental Supplemental Pension Custodial Pension Fund Pension Fund Pension Fund Pension Fund Trust Funds Fund ASSETS Cash and cash equivalents $ 4,422,425 $ 170,398 $ 10,858 $ - $ 4,603,681 $ 188,682 Receivables: Interest and dividends 3,939,937 31,545 28,150 45,386 4,045,018 - Unsettled investment sales 1,894,905 - - - 1,894,905 - Securities lending earnings 52,158 - - - 52,158 - Total receivables 5,887,000 31,545 28,150 45,386 5,992,081 - Managed investment accounts, at fair value: Cash and cash equivalents 23,516,802 - 520,749 1,680,932 25,718,483 - Government bonds 75,812,278 - - 1,326,247 77,138,525 - Index linked government bonds 3,282,053 - - - 3,282,053 - Agency bonds 3,898,852 2,503,529 - - 6,402,381 - Municipal bonds 2,380,674 - - 66,574 2,447,248 - Domestic corporate bonds 109,453,210 - - 2,072,880 111,526,090 - International equity securities 128,218,671 - - 537,952 128,756,623 - Domestic stocks 317,631,802 - - 4,182,516 321,814,318 - Mortgage backed bonds 126,635,387 - - 1,929,913 128,565,300 - Government issued commercial mortgage backed bonds 21,344 - - - 21,344 - Asset backed securities 15,702,713 - - - 15,702,713 - Domestic equity mutual funds 311,130,026 - 16,025,193 7,740,463 334,895,682 - International equity mutual funds 14,513,865 - 3,541,189 1,440,619 19,495,673 - Infrastructure 97,060,786 - - - 97,060,786 - Real estate 113,136,440 - 1,511,899 3,517,862 118,166,201 - Total managed investment accounts 1,342,394,903 2,503,529 21,599,030 24,495,958 1,390,993,420 - Securities lending collateral 105,535,854 - - - 105,535,854 - Total assets 1,458,240,182 2,705,472 21,638,038 24,541,344 1,507,125,036 188,682 LIABILITIES Accounts payable 1,023,696 - - - 1,023,696 - Unsettled investment purchases 5,992,034 - - - 5,992,034 - Obligations under securities lending 105,535,854 - - - 105,535,854 - Total liabilities 112,551,584 - - - 112,551,584 - NET POSITION Restricted for: Pensions 1,345,688,598 2,705,472 21,638,038 24,541,344 1,394,573,452 - Individuals and organizations - - - - - 188,682 Total net position $ 1,345,688,598 $ 2,705,472 $ 21,638,038 $ 24,541,344 $ 1,394,573,452 $ 188,682 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Fiduciary Net Position Fiduciary Funds September 30, 2024 146 Defined Benefit Defined Contribution Pension Trust Funds Pension Trust Funds Firefighters' Police Firefighters'Total Employees' Relief and Supplemental Supplemental Pension Custodial Pension Fund Pension Fund Pension Fund Pension Fund Trust Funds Fund ADDITIONS Contributions: Employer $ 14,203,472 $ - $ - $ - $ 14,203,472 $ - Employer - state tax 12,000 - 1,957,219 2,025,634 3,994,853 - Employees 9,721,164 - - - 9,721,164 - Individuals, organizations and other governments - - - - - 3,809 Total contributions 23,936,636 - 1,957,219 2,025,634 27,919,489 3,809 Investment earnings (loss): Net increase (decrease) in fair value of investments 208,268,553 48,065 3,034,567 2,254,822 213,606,007 - Interest, dividends and other 21,773,977 99,109 376,899 1,013,778 23,263,763 - Securities lending income 6,033,219 - - - 6,033,219 - Total investment earnings (loss) 236,075,749 147,174 3,411,466 3,268,600 242,902,989 - Less investment costs: Investment management / custodian fees (6,985,304) - (26,143) (112,474) (7,123,921) - Securities lending costs (5,736,899) - - - (5,736,899) - Net investment earnings (loss) 223,353,546 147,174 3,385,323 3,156,126 230,042,169 - Miscellaneous - - 33,402 - 33,402 - Total additions 247,290,182 147,174 5,375,944 5,181,760 257,995,060 3,809 DEDUCTIONS Benefits 63,804,511 192,615 1,624,396 997,942 66,619,464 - Refunds and transfers to other systems 1,269,107 - - - 1,269,107 - Administrative expenses 352,172 2,750 22,398 40,139 417,459 - Total deductions and administrative expenses 65,425,790 195,365 1,646,794 1,038,081 68,306,030 - Net increase (decrease) in fiduciary net position 181,864,392 (48,191) 3,729,150 4,143,679 189,689,030 3,809 Fiduciary net position - beginning (as previously reported) 1,163,824,206 2,753,663 17,908,888 20,397,665 1,204,884,422 886,719 Adjustments and restatements - - - - - (701,846) Fiduciary net position - beginning (as restated) 1,163,824,206 2,753,663 17,908,888 20,397,665 1,204,884,422 184,873 Fiduciary net position - ending $ 1,345,688,598 $ 2,705,472 $ 21,638,038 $ 24,541,344 $ 1,394,573,452 $ 188,682 The notes to the financial statements are an integral part of this statement. City of Clearwater, Florida Combining Statement of Changes in Fiduciary Net Position Fiduciary Funds For the Year Ended September 30, 2024 147 148 This Page Intentionally Left Blank Financial Trends Schedule 1 Net Position by Component Schedule 2 Changes in Net Position Schedule 2a Program Revenues by Function/Program Schedule 3 Fund Balances of Governmental Funds Schedule 4 Changes in Fund Balances of Governmental Funds Revenue Capacity Schedule 5 Assessed Value and Estimated Actual Value of Taxable Property Schedule 6 Direct and Overlapping Property Tax Rates Schedule 7 Property Tax Levies and Collections Schedule 8a Principal Real Property Taxpayers Schedule 8b Principal Personal Property Taxpayers Debt Capacity Schedule 9 Ratios of Outstanding Debt by Type Schedule 10 Ratios of General Bonded Debt Outstanding Schedule 11 Direct and Overlapping Governmental Activities Debt Schedule 12 Legal Debt Margin Information Schedule 13 Pledged-Revenue Coverage These schedules present information to help the reader assess the affordability of the City’s current levels of outstanding debt, and the City’s ability to issue additional debt in the future. CITY OF CLEARWATER, FLORIDA STATISTICAL SECTION This section of the City’s ACFR presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information say about the City’s overall financial health. This information has not been audited by the independent auditor. These schedules contain trend information to help the reader understand how the City’s financial performance and well-being changed over time. These schedules contain information to help the reader assess the City’s significant local revenue, the property tax. 149 Economic and Demographic Information Schedule 14 Demographic and Economic Statistics Schedule 15 Principal Employers Operating Information Schedule 16 Full-time Equivalent City Government Employees by Function/Program Schedule 17 Operating Indicators by Function/Program Schedule 18 Capital Assets Statistics by Function/Program These schedules offer economic and demographic indicators to help the reader understand the environment within which the City’s financial activities take place. These schedules contain service and infrastructure data to help the reader understand how the information in the City’s financial report relates to the services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in this section is derived from the City’s annual comprehensive financial reports for the relevant year. STATISTICAL SECTION (CONTINUED) CITY OF CLEARWATER, FLORIDA 150 2015201620172018201920202021202220232024Primary GovernmentGovernmental activities Net investment in capital assets 262,934$ 263,810$ 271,834$ 256,608$ 267,703$ 271,011$ 283,538$ 296,599$ 328,830$ 325,617$ Restricted 57,003 52,936 119,003 145,996 129,078 136,164 295,044 53,555 66,417 184,277 Unrestricted 121,033 128,785 72,595 57,072 102,030 132,181 48,583 291,427 245,564 170,646 Total governmental activities net position 440,970$ 445,531$ 463,432$ 459,676$ 498,811$ 539,356$ 627,165$ 641,581$ 640,811$ 680,540$ Business-type activities Net investment in capital assets 226,571$ 231,591$ 254,503$ 250,410$ 284,905$ a292,925$ 285,264$ 284,557$ 289,246$ 290,479$ Restricted 45,503 36,803 47,946 54,034 36,271 36,576 48,861 11,608 13,888 30,447 Unrestricted 164,135 194,997 183,726 194,547 225,022 a260,807 291,320 330,029 369,984 407,325 Total business-type activities net position 436,209$ 463,391$ 486,175$ 498,991$ 546,198$ 590,308$ 625,445$ 626,194$ 673,118$ 728,251$ Primary government Net investment in capital assets 489,505$ 495,401$ 526,337$ 507,018$ 552,608$ 563,936$ 568,802$ 581,156$ 618,076$ 616,096$ Restricted 102,506 89,739 166,949 200,030 165,349 172,740 343,905 65,163 80,305 214,724 Unrestricted 285,168 323,782 256,321 251,619 327,052 392,988 339,903 621,456 615,548 577,971 Total primary government net position 877,179$ 908,922$ 949,607$ 958,667$ 1,045,009$ 1,129,664$ 1,252,610$ 1,267,775$ 1,313,929$ 1,408,791$Note:Fiscal years prior to 2018 are not restated for GASB-75.a Reclassified to correct the calculation of Net Investment in Capital Assets in 2019.Schedule 1City of Clearwater, FloridaNet Position by ComponentLast Ten Fiscal Years(accrual basis of accounting, in thousands of dollars)151 2015201620172018201920202021202220232024Governmental activities: General government 16,818$ 13,488$ 14,876$ 18,323$ 15,982$ 13,110$ 12,020$ 14,810$ 20,434$ 23,230$ Public safety 99,056 71,718 66,795 67,737 71,645 72,720 37,949 96,123 121,526 96,293 Physical environment 3,273 4,142 3,993 4,055 551 5,934 3,077 4,245 1,940 2,843 Transportation 19,366 14,532 14,339 17,020 15,957 12,424 12,247 18,497 19,600 14,508 Economic environment 4,895 4,019 5,305 6,205 7,671 7,298 4,545 4,861 6,496 11,584 Human services 249 526 455 462 574 598 505 746 2,163 2,109 Culture and recreation 40,783 36,894 36,497 50,485 45,595 36,528 38,751 47,192 53,120 60,273 Interest on long-term debt 689 740 748 745 808 617 528 1,215 1,770 1,906 Total governmental activities expenses 185,129 146,059 143,008 165,032 158,783 149,229 109,622 187,689 227,049 212,746 Business-type activities: Water and sewer utility 69,550 64,866 73,253 82,197 68,458 66,362 72,634 88,561 94,447 105,361 Gas utility 33,352 29,195 30,716 35,569 35,553 32,671 37,233 43,643 37,731 30,568 Solid waste utility 22,486 17,989 17,626 17,053 19,328 18,580 22,062 22,090 23,279 22,800 Stormwater utility 16,110 13,664 13,148 14,550 11,730 12,308 13,384 11,875 12,109 12,942 Recycling 2,455 2,958 2,864 3,042 1,594 2,675 3,282 3,164 3,810 3,491 Marine 4,182 3,476 3,781 4,119 4,212 3,677 4,548 6,187 5,648 5,426 Aviation 399 415 470 640 502 486 518 538 478 339 Parking system 4,724 4,097 4,379 4,817 5,054 5,732 5,832 5,031 7,761 7,749 Clearwater Harbor Marina 911 848 823 895 919 947 1,125 1,141 1,259 1,314 Total business-type activities expenses 154,169 137,508 147,060 162,882 147,350 143,438 160,618 182,230 186,522 189,990 Total primary government expenses 339,298$ 283,567$ 290,068$ 327,914$ 306,133$ 292,667$ 270,240$ 369,919$ 413,571$ 402,736$ Notes:Fiscal years prior to 2018 are not restated for GASB-75.Fiscal year 2021 decrease in governmental activities expenses partially due to significant increase in net pension asset and related decrease in pension expense.Fiscal year 2022 increase in governmental activities expense partially due to elimination of net pension asset and related increase in pension expense, due to investment market downturn.ExpensesPage 1 of 3Schedule 2City of Clearwater, FloridaChanges in Net PositionLast Ten Fiscal Years(accrual basis of accounting, in thousands of dollars)152 2015201620172018201920202021202220232024 Charges for services: General government 23,668$ 23,030$ 23,380$ 24,391$ 26,013$ 25,869$ 25,752$ 26,543$ 29,116$ 27,202$ Public safety 10,593 11,952 11,788 11,318 11,769 12,739 13,858 13,695 14,022 15,298 Physical environment 196 137 67 237 120 65 83 33 32 194 Transportation 327 150 157 127 182 175 157 160 136 232 Economic environment 109 105 105 312 165 149 124 1,323 133 122 Culture and recreation 7,103 7,751 8,336 8,384 8,892 6,401 6,421 9,073 11,213 11,102 Operating grants and contributions 6,893 6,236 7,012 7,456 8,630 6,925 12,540 31,435 11,427 15,903 Capital grants and contributions 2,326 2,642 3,894 7,146 6,257 2,519 2,595 1,821 3,709 1,349 Total governmental activities program revenues51,215 52,003 54,739 59,371 62,028 54,842 61,530 84,083 69,788 71,402 Business-type activities: Charges for services: Water and sewer utility 70,848 75,203 81,514 83,994 87,242 91,069 96,837 102,430 106,133 109,709 Gas utility 41,143 38,598 40,602 45,120 45,762 42,785 43,034 47,355 47,172 41,212 Solid waste utility 20,401 21,602 22,492 23,234 24,504 24,646 26,501 28,028 29,481 30,774 Stormwater utility 17,162 17,854 18,512 18,397 18,503 17,248 17,435 17,300 17,573 18,200 Recycling 2,261 2,390 2,546 2,316 2,444 2,710 3,032 3,251 2,874 1,653 Marine 4,352 4,054 4,444 5,065 5,284 4,885 5,896 7,090 6,881 6,739 Aviation 283 291 311 317 323 333 314 335 269 224 Parking system 6,215 6,638 7,027 6,348 7,128 7,653 10,721 10,963 11,155 10,947 Clearwater Harbor Marina 664 717 799 804 850 872 893 971 940 1,022 Operating grants and contributions 50 208 83 83 664 166 83 84 49 - Capital grants and contributions 4,662 3,487 3,564 3,785 3,973 1,764 2,546 5,183 2,559 2,292 Total business-type activities program revenues168,041 171,042 181,894 189,463 196,677 194,131 207,292 222,990 225,086 222,772 Total primary government program revenues219,256$ 223,045$ 236,633$ 248,834$ 258,705$ 248,973$ 268,822$ 307,073$ 294,874$ 294,174$ Program revenuesPage 2 of 3Schedule 2 (continued)City of Clearwater, FloridaChanges in Net PositionLast Ten Fiscal Years(accrual basis of accounting, in thousands of dollars)153 2015201620172018201920202021202220232024Net (Expenses) / RevenueGovernmental activities (132,905)$ (92,924)$ (87,041)$ (104,252)$ (94,877)$ (92,294)$ (48,092)$ (103,605)$ (157,262)$ (141,344)$ Business-type activities 13,872 33,534 34,834 26,581 49,327 50,693 46,674 40,759 38,563 32,782 Total primary government net (expense) / revenue (119,033)$ (59,390)$ (52,207)$ (77,671)$ (45,550)$ (41,601)$ (1,418)$ (62,846)$ (118,699)$ (108,562)$ General Revenues and Other Changes in Net PositionGovernmental activities: Taxes: Property taxes 40,925$ 43,580$ 46,853$ 50,610$ 64,050$ 68,614$ 73,093$ 76,821$ 86,168$ 96,047$ Sales taxes 16,833 17,595 18,009 19,015 19,839 19,311 22,842 26,167 26,876 26,368 Utility taxes 14,095 14,518 14,835 15,544 16,449 17,166 17,746 18,467 19,945 19,489 Communications services taxes 4,919 4,618 4,512 4,721 4,371 4,369 4,175 4,190 4,559 4,505 Local business tax b2,029 662 a1,913 1,956 2,077 2,028 2,127 2,067 2,082 2,126 Local option gas tax b1,490 1,532 1,546 1,536 1,526 1,382 1,439 1,461 1,483 1,441 Intergovernmental: State revenue sharing b3,441 3,520 3,707 3,826 3,969 3,694 4,274 5,339 5,584 5,359 Investment earnings 3,279 2,285 698 (136) 8,617 4,550 (642) (25,822) c9,640 21,348 Miscellaneous 26 108 36 100 182 94 304 114 146 163 Extraordinary item 6,480 - - - - - - - - - Transfers 9,330 9,069 12,831 10,341 12,932 11,631 10,543 9,217 9 5,042 Total governmental activities 102,847 97,487 104,940 107,513 134,012 132,839 135,901 118,021 156,492 181,888 Business-type activities: Investment earnings 4,086 2,715 783 (350) 10,811 5,047 (994) (30,793) c7,888 27,393 Transfers (9,330) (9,069) (12,831) (10,341) (12,932) (11,631) (10,543) (9,217) (9) (5,042) Total business-type activities (5,244) (6,354) (12,048) (10,691) (2,121) (6,584) (11,537) (40,010) 7,879 22,351 Total primary government 97,603$ 91,133$ 92,892$ 96,822$ 131,891$ 126,255$ 124,364$ 78,011$ 164,371$ 204,239$ Change in Net PositionGovernmental activities (30,058)$ 4,563$ 17,899$ 3,261$ 39,135$ 40,545$ 87,809$ 14,416$ (770)$ 40,544$ Business-type activities 8,628 27,180 22,786 15,890 47,206 44,109 35,137 749 46,442 55,133 Total primary government change in net position (21,430)$ 31,743$ 40,685$ 19,151$ 86,341$ 84,654$ 122,946$ 15,165$ 45,672$ 95,677$ Notes:a Reduction in Local Business Tax in 2016 is due to the deferral of receipts for following fiscal year renewals received during July, August and September.b Amounts previously reported as "Other Taxes" in fiscal years 2015-2019 have been separately itemized.c Fiscal 2022 decrease in investment earnings due to a large unrealized current year loss on investments resulting from a significant increase in interest rates during fiscal 2022. Page 3 of 3Schedule 2 (continued)City of Clearwater, FloridaChanges in Net PositionLast Ten Fiscal Years(accrual basis of accounting, in thousands of dollars)154 (accrual basis of accounting, in thousands of dollars)2015201620172018201920202021202220232024Function/ProgramGovernmental activities: General government 23,668$ 23,030$ 23,432$ 24,398$ 26,298$ 25,869$ 25,877$ 49,027$ 29,116$ 27,201$ Public safety 13,201 15,439 14,778 14,455 16,363 15,547 19,693 16,484 17,610 20,702 Physical environment 1,311 986 1,538 1,729 1,690 415 329 394 135 204 Transportation 1,024 927 1,312 2,889 1,759 1,007 1,397 1,665 1,405 1,510 Economic environment 1,713 1,426 2,014 1,725 1,315 1,327 4,386 4,781 5,279 8,113 Human services 350 333 368 431 400 421 347 391 627 797 Culture and recreation 9,948 9,862 11,297 13,744 14,203 10,256 9,501 11,341 15,616 12,875 Subtotal governmental activities 51,215 52,003 54,739 59,371 62,028 54,842 61,530 84,083 69,788 71,402 Business-type activities: Water and sewer utility 74,146 77,312 82,531 86,706 89,115 92,057 98,541 107,296 108,646 111,045 Gas utility 41,143 38,598 40,602 45,120 45,762 42,785 43,034 47,355 47,172 41,212 Solid waste utility 20,401 21,727 22,492 23,234 25,166 24,646 26,501 28,028 29,481 30,774 Stormwater utility 17,805 19,029 21,053 19,358 20,575 17,907 17,519 17,300 17,573 18,200 Recycling 2,261 2,473 2,629 2,399 2,444 2,876 3,115 3,335 2,874 1,653 Marine 4,357 4,055 4,447 5,070 5,286 4,885 5,896 7,090 6,930 7,256 Aviation 999 377 314 424 351 450 1,072 652 315 495 Parking system 6,215 6,704 7,027 6,348 7,128 7,653 10,721 10,963 11,155 10,947 Clearwater Harbor Marina 714 767 799 804 850 872 893 971 940 1,190 Subtotal business-type activities 168,041 171,042 181,894 189,463 196,677 194,131 207,292 222,990 225,086 222,772 Total primary government 219,256$ 223,045$ 236,633$ 248,834$ 258,705$ 248,973$ 268,822$ 307,073$ 294,874$ 294,174$ Schedule 2aCity of Clearwater, FloridaProgram Revenues by Function/ProgramLast Ten Fiscal Years 155 2015201620172018201920202021202220232024General Fund: Nonspendable 40$ 59$ 62$ 76$ 49$ 64$ 46$ 84$ 101$ 51$ Restricted - - - - - - - - - - Committed - - - - - - - - - - Assigned 447 352 232 436 452 338 630 737 752 665 Unassigned 31,540 33,243 28,276 27,176 38,168 48,933 67,749 58,465 60,804 75,055 Total General Fund 32,027$ 33,654$ 28,570$ 27,688$ 38,669$ 49,335$ 68,425$ 59,286$ 61,657$ 75,771$ All Other Governmental Funds: Nonspendable -$ -$ -$ -$ 10$ 192$ -$ -$ 12,273$ -$ Restricted 53,900 52,936 58,681 67,328 76,094 72,163 76,215 88,455 69,767 73,135 Committed 20,167 22,360 22,132 19,829 19,661 25,539 24,597 45,806 34,333 53,773 Assigned 7,815 7,475 7,094 3,043 5,828 6,921 9,400 609 2,903 3,014 Unassigned (2,553) - - - - - - - - - Total all other governmental funds 79,329$ 82,771$ 87,907$ 90,200$ 101,593$ 104,815$ 110,212$ 134,870$ 119,276$ 129,922$ Schedule 3City of Clearwater, FloridaFund Balances of Governmental FundsLast Ten Fiscal Years(modified accrual basis of accounting, in thousands of dollars)156 2015201620172018201920202021202220232024Total Governmental Funds: Property taxes 40,919$ 43,614$ 46,852$ 50,710$ 64,050$ a 68,522$ 73,096$ 76,856$ 86,167$ 96,021$ Sales taxes 10,188 10,715 11,014 11,670 12,278 12,087 14,296 16,586 16,876 16,868 Utility taxes 14,094 14,518 14,835 15,544 16,449 17,166 17,746 18,467 19,945 19,489 Communications services taxes 4,919 4,618 4,512 4,721 4,371 4,368 4,175 4,190 4,559 4,505 Other taxes 3,519 2,194 3,459 3,493 3,603 3,409 3,566 3,527 3,565 3,567 Franchise fees 9,873 9,311 9,394 9,992 10,643 10,312 10,355 10,787 13,049 11,823 Licenses, permits, and fees 4,408 3,339 3,893 3,748 3,995 4,439 5,265 6,419 4,483 4,045 Intergovernmental revenues 27,573 28,293 30,236 34,277 34,770 29,730 36,442 56,637 39,846 40,714 Charges for services 15,830 16,536 17,304 17,381 17,719 15,461 17,106 18,265 19,815 19,915 Fines and forfeitures 1,638 2,116 1,727 2,165 2,605 2,321 2,308 2,387 1,938 2,001 Investment earnings (loss) 2,160 1,486 460 194 5,292 b2,963 (387) c(18,025) e7,427 14,544 Rents and leases - - - - - - 2,048 d2,538 3,030 4,076 Miscellaneous 3,886 3,714 4,051 4,499 4,289 3,592 1,137 1,496 3,038 1,962 Total revenues 139,007 140,454 147,737 158,394 180,064 174,370 187,153 200,130 223,738 239,530 ExpendituresTotal Governmental Funds: Current: General government 13,159 12,917 16,277 17,250 17,521 12,648 13,248 14,514 19,743 21,693 Public safety 66,886 69,575 71,752 74,486 74,164 78,002 81,172 87,269 94,959 102,771 Physical environment 3,158 3,594 4,185 4,403 3,488 3,938 3,644 4,003 1,804 2,835 Transportation 9,925 9,554 9,626 9,629 9,956 8,453 8,427 14,019 14,800 11,504 Economic environment 3,993 3,473 4,826 4,106 4,831 6,602 4,711 4,758 6,329 9,971 Human services 223 525 466 490 594 634 595 728 2,125 2,121 Culture and recreation 28,339 31,279 33,868 43,030 40,080 34,971 35,218 38,899 42,102 50,554 Debt service: Principal 928 979 1,088 1,271 1,486 1,508 1,617 1,347 1,287 1,235 Interest & fiscal charges 501 459 414 380 348 308 260 222 1,187 1,568 Bond issuance costs - - - - - - - 482 - - Capital outlay 12,132 12,062 13,015 8,921 12,068 15,916 19,029 51,822 49,445 10,840 Total expenditures 139,244 144,417 155,517 163,966 164,536 162,980 167,921 218,063 233,781 215,092 Excess (deficiency) of revenues over (under) expenditures (237) (3,963) (7,780) (5,572) 15,528 11,390 19,232 (17,933) (10,043) 24,438 Total Governmental Funds: Transfers in 39,386 32,824 45,413 49,202 45,697 47,307 45,071 103,139 70,324 76,431 Transfers out (31,190) (25,074) (38,658) (43,895) (40,396) (42,979) (40,354) (102,303) (75,585) (78,448) Proceeds from sale of capital assets - 314 - - 1,545 1,746 537 635 211 1,372 Issuance of debt for lease obligations - - - - - - - 755 f1,540 - Issuance of debt for subscription software obligations - - - - - - - - 330 g1,783 Other long term debt issued 82 968 1,077 1,677 - 964 - 31,226 - - Total other financing sources (uses) 8,278 9,032 7,832 6,984 6,846 7,038 5,254 33,452 (3,180) 1,138 Extraordinary Item:BP Oil settlement proceeds 6,480 - - - - - - - - - 14,521$ 5,069$ 52$ 1,412$ 22,374$ 18,428$ 24,486$ 15,519$ (13,223)$ 25,576$ Debt service as a percentage of noncapital expenditures 1.1% 1.1%1.1% 1.1% 1.2% 1.2% 1.3% 0.9% 1.3% 1.4%Notes:Fiscal years prior to 2018 are not restated for GASB-75.a The increase in 2019 investment earnings was due to an unrealized gain in market value as of September 30, 2019 as well as an increase in the average balance of cash and investments.b The increase in 2019 property taxes was due to an increase in the millage rate from 5.155 to 5.955 as well as an increase in property values.c The decrease in 2021 investment earnings was due to a decrease interest rates as well as an unrealized loss in market value as of September 30, 2021 .d Rents and leases were separated from Miscellaneous Revenues in fiscal year 2021.e The decrease in 2022 investment earnings was due to an unrealized loss in market value as of September 30, 2022 due to rising interest rates.f GASB-87 implemented in fiscal year 2022.g GASB-96 implemented in fiscal year 2023.Other Financing Sources (Uses)Net Change in Fund BalancesRevenuesSchedule 4City of Clearwater, FloridaChanges in Fund Balances of Governmental FundsLast Ten Fiscal Years(modified accrual basis of accounting, in thousands of dollars)157 Less:Government Homestead Total Total Estimated Assessedand Assessment Less:Taxable Direct Actual Value as %Fiscal Residential Commercial Industrial Institutional Personal OtherCap Tax Exempt Assessed Tax Taxable of ActualYear Property Property Property Property Property Property DifferentialbProperty Value RatecValue Value2015 7,713,777$ 2,145,212$ 156,487$ 1,117,973$ 631,798$ 113,591$ 959,433$ 2,714,945$ 8,204,460$ 5.1550 9,652,306$ 85.0%2016 8,606,077 2,248,376 161,628 1,167,103 659,302 116,457 1,447,451 2,762,807 8,748,685 5.1550 10,292,571 85.0%2017 9,309,714 2,416,458 181,646 1,170,702 653,678 116,714 1,655,985 2,792,826 9,400,101 5.1550 11,058,942 85.0%2018 10,027,947 2,634,890 191,916 1,199,559 753,946 112,055 1,835,694 2,903,688 10,180,931 5.1550 11,977,566 85.0%2019 10,929,070 2,924,352 193,383 1,229,391 1,097,973 130,025 2,022,246 3,322,023 11,159,925 5.9550 13,129,324 85.0%2020 11,645,166 3,133,808 201,106 1,289,515 1,043,462 142,185 2,150,286 3,392,403 11,912,553 5.9550 14,014,768 85.0%2021 12,416,788 3,258,784 220,657 1,399,614 1,119,370 161,319 2,244,667 3,613,906 12,717,959 5.9550 14,962,305 85.0%2022 13,737,120 3,209,249 245,906 1,572,209 933,816 172,180 2,864,425 3,604,655 13,401,400 5.9550 15,766,353 85.0%2023 17,750,873 3,750,153 274,103 1,757,218 958,385 193,414 5,668,813 3,842,942 15,172,391 5.8850 17,849,872 85.0%2024 20,130,679 4,092,380 334,507 1,877,994 1,010,551 202,742 6,712,297 4,085,547 16,851,009 5.8850 19,824,716 85.0%a Properties are assessed at approximately 85% of market value to reflect cost of sales, personal property included in market value, etc.b Chapter 193.155, Florida Statutes, provides for an annual cap on assessment increases for "Homestead properties" (properties qualifying for Homestead exemption). The cap is the lower of 3% of the assessed value of the property or the percentage change in the Consumer Price Index for All Urban Consumers.c Rate is per $1,000 of assessed valueAssessed Value aSchedule 5City of Clearwater, FloridaAssessed Value and Estimated Actual Value of Taxable PropertyLast Ten Fiscal Years(in thousands of dollars)158 Fiscal Year Operating Total Direct Pinellas County Pinellas County Schools Pinellas Transit District Emergency Medical Services Other Districts Downtown Development Board a 2015 5.1550 5.1550 5.3377 7.8410 0.7305 0.9158 1.2799 0.9651 2016 5.1550 5.1550 5.3377 7.7700 0.7305 0.9158 1.2629 0.9651 2017 5.1550 5.1550 5.3377 7.3180 0.7500 0.9158 1.2448 0.9651 2018 5.1550 5.1550 5.3590 7.0090 0.7500 0.9158 1.2262 0.9700 2019 5.9550 5.9550 5.3590 6.7270 0.7500 0.9158 1.2086 0.9700 2020 5.9550 5.9550 5.3950 6.5840 0.7500 0.9158 1.1932 0.9700 2021 5.9550 5.9550 5.3590 6.4270 0.7500 0.9158 1.1800 0.9700 2022 5.9550 5.9550 5.2092 6.3250 0.7500 0.9158 1.1666 0.9700 2023 5.8850 5.8850 4.8188 5.9630 0.7500 0.8775 1.0978 0.9700 2024 5.8850 5.8850 4.6660 5.8220 0.7342 0.8050 1.0359 b 0.9700 Source: Pinellas County Tax Collector a A separate taxing district established by referendum which affects only downtown properties. b "Other" includes Pinellas County Planning Council 0.0200; Juvenile Welfare Board 0.8250; SW Florida Water Management District 0.1909. Schedule 6 City Direct Rates Overlapping Rates City of Clearwater, Florida Direct and Overlapping Property Tax Rates Last Ten Fiscal Years (rate per $1,000 of assessed value) 159 Fiscal Year Taxes Levied for the Fiscal Year Amount Percentage of Levy Collections in Subsequent Years Amount Percentage of Levy 2015 42,294,009$ 40,832,366$ 96.54% 62,629$ 40,894,995$ 96.69% 2016 45,099,493 43,545,722 96.55% 54,148 43,599,870 96.67% 2017 48,457,539 46,762,216 96.50% 46,946 46,809,162 96.60% 2018 52,482,716 50,620,131 96.45% 39,028 50,659,159 96.53% 2019 66,457,374 64,014,536 96.32% 106,944 64,121,480 96.49% 2020 70,939,266 68,396,543 96.42% 52,299 68,448,842 96.49% 2021 75,735,461 73,035,751 96.44% 40,955 73,076,706 96.49% 2022 79,805,351 76,777,645 96.21% 12,406 76,790,051 96.22% 2023 89,289,531 86,129,520 96.46% 13,851 86,143,371 96.48% 2024 99,168,200 95,517,338 96.32% - 95,517,338 96.32% Note 1:Discounts are allowed for early payment: 4% for November, 3% for December,2% for January, and 1% for February. No discount is allowed for payment in March. Penalties are assessed beginning in April. Schedule 7 Collected within the Fiscal Year of the Levy Total Collections to Date City of Clearwater, Florida Property Tax Levies and Collections Last Ten Fiscal Years 160 Taxpayer Taxable Assessed Value Rank Percentage of Total City Taxable Assessed Value Taxable Assessed Value Rank Percentage of Total City Taxable Assessed Value REAL PROPERTY WYNDHAM VACATION RESORTS INC 128,355,000$ 1 0.79% JEMB POCONO LLC 121,500,000 2 0.75% JOHN S TAYLOR PROPERTIES LLC 108,955,000 3 0.67%48,253,900$ 3 0.62% US HWY 19N FL PARTNERS LLC 104,750,000 4 0.64% COUNTRYSIDE MALL LLC 103,985,000 5 0.64% P E F P SOLARIS KEY LLC 90,800,000 6 0.56% DC CLEARWATER BEACH 1 PROPERTY LLC 89,750,000 7 0.55% B W C HOSPITALITY LLC 89,665,525 8 0.55% ADREX CLEARWATER MANAGER LLC 88,357,000 9 0.54% BAYSIDE ARBORS XII LLC (1) 85,048,925 10 0.52% 38,847,415 7 0.50% BELLWETHER PROP FLA 142,630,438 1 1.84% 301 S GULFVIEW LLC 62,540,609 2 0.80% STANDARD GRAND RESERVE LLC 41,551,200 4 0.53% SAND KEY ASSOC LTD PARTNERSHIP 40,841,700 5 0.53% CENTRO NP CLEARWATER MALL LLC 39,231,675 6 0.50% SANDPEARL RESORT LLC 38,161,389 8 0.49% NWP CLEARWATER HOLDINGS LLC 28,962,900 9 0.37% WEINGARTEN NOSTAT INC 27,535,000 10 0.35% Total 1,011,166,450$ 6.21% 508,556,226$ 6.54% Notes: (1) Bayside Arbors XII LLC was listed as ZOM Bayside Arbors LLC in 2015. Source: Pinellas County Property Appraiser Schedule 8a City of Clearwater, Florida Principal Real Property Taxpayers Current Year and Nine Years Ago 2024 2015 161 Taxpayer Taxable Assessed Value Rank Percentage of Total City Taxable Assessed Value Taxable Assessed Value Rank Percentage of Total City Taxable Assessed Value PERSONAL PROPERTY DUKE ENERGY FLORIDA 113,039,377$ 1 19.37% 77,434,728$ 1 17.91% FRONTIER FLORIDA LLC (1) 26,184,133 2 4.49% 30,939,166 2 7.15% SPECTRUM SUNSHINE STATE LLC (2) 17,694,759 3 3.03% 14,422,829 3 3.34% BAUSCH & LOMB INC 14,715,102 4 2.52% INSTRUMENT TRANSFORMERS INC 12,396,382 5 2.12% 9,762,948 4 2.26% MONIN INC 9,412,608 6 1.61% 6,560,228 7 1.52% KNOWBE4 INC 8,853,327 7 1.52% PUBLIX SUPER MARKET 8,537,264 8 1.46% 8,346,711 5 1.93% AEROSONIC CORP 7,296,551 9 1.25% WYNDHAM GRAND CLEARWATER BEACH 7,153,216 10 1.23% FLORIDA GAS TRANSMISSION 7,787,632 6 1.80% HYATT REGENCY CLEARWATER BEACH 5,550,113 8 1.28% WOW! INTERNET, CABLE & PHONE 5,489,616 9 1.27% MODEL SCREW PRODUCTS INC 5,338,444 10 1.23% Total 225,282,719$ 38.60% 171,632,415$ 39.69% Notes: (1) Frontier Florida LLC was listed as Verizon Florida LLC in 2014. (2) Spectrum Sunshine State LLC was listed as Bright House Networks LLC in 2014. Source: Pinellas County Property Appraiser Schedule 8b City of Clearwater, FloridaPrincipal Personal Property Taxpayers Current Year and Nine Years Ago 2024 2015 162 Spring TrainingFacilityWater/Sewer Gas Stormwater Total PercentageFiscal Intergovernmental Non-Ad Valorem Financed Lease Subscription Revenue Revenue Revenue Financed Primary of Personal PerYearRevenue BondsRevenue BondsPurchasesLiabilitiesLiabilitiesBondsBondsBondsPurchasesGovernmentIncome aCapita a2015 8,397$ -$ 14,033$ -$ -$ 159,642$ 12,566$ 34,791$ 279$ 229,708$ 4.31% 2,075 2016 7,717 - 18,035 - - 152,866 11,563 33,257 437 223,875 4.08% 1,992 2017 7,014 - 21,241 - - 150,862 10,555 31,680 1,141 222,493 3.81% 1,956 2018 6,273 - 25,211 - - 143,377 9,905 30,057 1,150 215,973 3.49% 1,868 2019 5,498 - 17,470 - - 135,694 9,245 28,377 838 197,122 3.02% 1,691 2020 4,681 - 19,901 - - 130,676 8,570 22,776 1,338 187,942 2.63% 1,592 2021 3,826 - 12,787 - - 126,027 7,875 21,354 893 172,762 2.24% 1,467 2022 3,521 31,210 7,380 1,356 b - 121,070 7,165 12,561 533 184,796 2.30% 1,550 2023 3,203 31,146 3,515 2,649 3,746 c115,971 6,430 11,618 319 178,597 2.09% 1,502 2024 2,871 30,877 1,449 2,619 5,013 110,757 5,685 10,633 145 170,049 * 1,435 Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements.a See Schedule 14 for personal income and population data.b GASB-87 implemented in fiscal year 2022.c GASB-96 implemented in fiscal year 2023.* Data not available.Schedule 9Business-Type ActivitiesCity of Clearwater, FloridaRatios of Outstanding Debt by TypeLast Ten Fiscal Years(amounts in thousands, except per capita)Governmental Activities163 Percentage of General Non-Ad Valorem Actual Taxable Fiscal Obligation Revenue Value of Per Year Bonds Bonds Total Property (a) Capita (b) 2015 -$ -$ -$ - -$ 2016 - - - - - 2017 - - - - - 2018 - - - - - 2019 - - - - - 2020 - - - - - 2021 - - - - - 2022 - 30,000 30,000 0.22% 252 2023 - 30,000 30,000 0.20% 252 2024 - 29,795 29,795 0.18% 252 (a) See Schedule 5 for property value data. (b) Population data can be found in Schedule 14. Note: Details regarding the City's outstanding debt can be found in the notes to the financial statements. Schedule 10 General Bonded Debt Outstanding City of Clearwater, Florida Ratios of General Bonded Debt Outstanding Last Ten Fiscal Years (amounts in thousands, except per capita) 164 Estimated Estimated Share of Debt Percentage Overlapping Governmental Unit Outstanding Applicable a Debt Debt repaid with property taxes -$ n/a -$ Other debt Pinellas County Government Capital Leases 30,541 13.6% 4,158 Pinellas County Government SBITA's 5,077 13.6% 691 Pinellas County School District Certificates of Participation 121,172 13.6% 16,498 Pinellas County School District Capital Leases 3,226 13.6% 439 Subtotal, overlapping debt 21,786 City direct debt 42,829 Total direct and overlapping debt 64,615$ Sources: Assessed value data used to estimate applicable percentages provided by Pinellas County Property Appraiser. Debt outstanding data is provided by each respective governmental unit. Pinellas County Government debt is reported as of September 30, Pinellas County School Board debt is reported as of June 30. Note: Overlapping governments are those that coincide, at least in part, with the geographic boundaries of the city. This schedule estimates the portion of the outstanding debt of those overlapping governments that is borne by the residents and businesses of Clearwater. This process recognizes that, when considering the city's ability to issue and repay long-term debt, the entire debt burden borne by the residents and businesses should be taken into account. a The percentage of overlapping debt applicable is estimated using taxable assessed property values. Applicable percentages were estimated by determining the portion of another governmental unit's taxable assessed value that is within the City's boundaries and dividing it by each unit's total taxable assessed value. (amounts in thousands) Schedule 11 City of Clearwater, Florida Direct and Overlapping Governmental Activities Debt As of September 30, 2024 165 Total Net Debt Applicable Total Net Debt to Limit Fiscal Debt Applicable Legal as Percentage Year Limit to Limit Debt Margin of Debt Limit 2015 2,057,302$ 204,926$ 1,852,376$ 9.96% 2016 2,170,214 199,317 1,970,897 9.18% 2017 2,307,618 199,611 2,108,007 8.65% 2018 2,466,049 193,379 2,272,670 7.84% 2019 2,676,718 182,710 2,494,008 6.83% 2020 2,852,238 170,515 2,681,723 5.98% 2021 3,042,407 155,808 2,886,599 5.12% 2022 3,214,295 169,392 3,044,903 5.27% 2023 3,611,227 159,041 3,452,186 4.40% 2024 3,985,035 149,489 3,835,546 3.75% Legal Debt Margin Calculation for Fiscal Year 2024 Assessed valuation of all real property 19,925,175$ Debt Limit (20% of assessed valuation per City Charter) 3,985,035 Debt applicable to limit: Bonds payable 154,455$ Financed purchases 1,594 Less: Amount set aside for repayment of bonded debt (6,560) 149,489 Legal debt margin 3,835,546$ Note: Per City Charter, the City's indebtedness, to include revenue, refunding, and improvement bonds shall not exceed 20 percent of the current assessed valuation of all real property located in the City. (amounts in thousands) Schedule 12 City of Clearwater, Florida Legal Debt Margin Information Last Ten Fiscal Years 166 Less: Net Fiscal Gross Operating Available Year Revenues Expenses Revenues Principal Interest Coverage 2015 1,100$ -$ 1,100$ 635$ 439$ 1.02 2016 1,095 - 1,095 660 413 1.02 2017 1,090 - 1,090 685 380 1.02 2018 1,084 - 1,084 725 343 1.01 2019 1,121 - 1,121 760 303 1.05 2020 1,101 - 1,101 805 261 1.03 2021 743 - 743 845 220 0.70 2022 459 - 459 295 195 0.94 2023 514 - 514 310 179 1.05 2024 532 - 532 325 162 1.09 Non-Ad Valorem Revenue Bonds There are no pledged revenues for the Non-Ad Valorem Revenue Bonds. The City covenanted and agreed to budget and appropriate amounts from Non-Ad Valorem Revenues sufficient to pay principal and interest when due. Such covenant to budget and appropriate does not create any lien or pledge of such Non-Ad Valorem Revenues. (a) Pledged revenues for the Spring Training Facility Revenue Bonds include payments received from the State of Florida pursuant to Section 212.20, Florida Statutes, and payments from Pinellas County through February 2021, pursuant to an inter-local agreement dated December 1, 2000, along with related interest earnings. Debt Service Spring Training Facility Revenue Bonds (a) Schedule 13 City of Clearwater, Florida Pledged-Revenue Coverage Last Ten Fiscal Years (amounts in thousands) Page 1 of 2 167 Less: Net Fiscal Gross Operating Available Maximum Year Revenues Expenses Revenues Principal Interest Coverage Coverage (a) Water & Sewer Utility Revenue Bonds 2015 72,303$ 47,680$ 24,623$ 5,885$ 7,675$ 1.82 2016 76,164 42,131 34,033 6,375 7,260 2.50 2017 81,897 50,177 31,720 6,660 5,974 2.51 2018 83,739 46,484 37,255 6,985 5,181 3.06 2019 91,903 50,060 41,843 7,300 5,043 3.39 2020 93,603 53,539 40,064 4,190 4,723 4.50 2021 96,355 53,490 42,865 3,735 4,812 5.02 2022 85,443 69,729 15,714 4,120 4,625 1.80 2023 111,511 77,487 34,024 4,310 4,446 3.89 2024 123,751 89,243 34,508 4,470 4,287 3.94 Gas Utility Revenue Bonds 2015 41,961$ 30,407$ 11,554$ 980$ 358$ 8.64 5.52 2016 39,142 26,591 12,551 995 328 9.49 5.99 2017 40,773 27,927 12,846 1,000 297 9.90 6.13 2018 45,119 30,307 14,812 650 266 16.17 7.07 2019 47,496 32,353 15,143 660 250 16.64 7.23 2020 43,382 28,972 14,410 675 234 15.85 6.88 2021 42,914 32,576 10,338 695 217 11.34 4.94 2022 44,759 38,932 5,827 710 199 6.41 2.78 2023 47,881 33,059 14,822 735 181 16.18 7.08 2024 43,427 30,142 13,285 745 163 14.63 6.34 Stormwater Utility Revenue Bonds 2015 18,123$ 11,529$ 6,594$ 1,375$ 1,084$ 2.68 2016 18,360 9,537 8,823 1,455 1,079 3.48 2017 18,685 9,042 9,643 1,500 1,039 3.80 2018 18,451 7,844 10,607 1,550 991 4.17 2019 21,181 7,672 13,509 1,610 937 5.30 2020 17,947 8,052 9,895 5,535 (b)840 1.55 2021 17,084 8,579 8,505 1,360 743 4.04 2022 13,547 7,244 6,303 8,735 (c)583 0.68 2023 18,700 8,106 10,594 890 429 8.03 2024 21,326 9,001 12,325 935 386 9.33 (a) Maximum debt service coverage is presented for continuing disclosure on the Gas System (b) Principal payment in 2020 includes an additional principal payment in the amount of $4,205,000 on November 1, 2019 to redeem all outstanding principal on the 2014 Stormwater Revenue Refunding Bond, a direct placement bank loan. (c) Principal payment in 2022 includes an additional principal payment in the amount of $7,885,000 on November 1, 2021 to redeem all outstanding principal on the 2013 Stormwater Revenue Refunding Bond, a direct placement bank loan. Debt Service Revenue Bonds and is based upon the maximum annual debt service for outstanding bonds and parity bonds. Schedule 13 (continued) City of Clearwater, Florida Pledged-Revenue Coverage Last Ten Fiscal Years (amounts in thousands) Page 2 of 2 168 Year Population (a) Personal Income (thousands of dollars) Per Capita Personal Income (b) Median Age (c) School Enrollment (d) Unemployment Rate (e) 2015 110,679 5,333,842$ 48,192$ 47.1 14,132 5.0% 2016 112,387 5,493,252 48,878 47.4 14,000 4.7% 2017 113,723 5,845,931 51,405 47.6 13,652 3.9% 2018 115,589 6,193,027 53,578 47.8 13,207 3.3% 2019 116,585 6,528,993 56,002 48.1 12,523 2.9% 2020 118,017 7,149,942 60,584 48.4 12,013 5.7% 2021 117,800 7,711,777 65,465 48.5 11,897 4.3% 2022 119,208 8,035,692 67,409 48.8 11,735 2.5% 2023 118,904 8,549,673 71,904 49.4 11,416 3.3% 2024 118,463 * * * 10,915 3.6% (a) (b) (c) (d) (e) Note: * Data not available. Data is the latest published annual data available for an unspecified point in each year, not specifically September 30. Schedule 14 City of Clearwater, Florida Demographic and Economic Statistics Last Ten Fiscal Years Per capita personal income data for Pinellas County for 2014-2022 is from the Florida Office of Economic and Demographic Research. Population data for the City of Clearwater is from the University of Florida, Bureau of Economic and Business Research, published April 1st of each year. Median age data for Pinellas County for 2014-2021 is from the U.S. Census Bureau. School enrollment data for public schools located within the City of Clearwater is from the Pinellas County School District. Unemployment data for the Tampa-St. Petersburg-Clearwater Metropolitan Statistical Area for September of each year is from the Bureau of Labor Statistics. 169 Employer Employees Rank Percentage of Total County Employment Employees Rank Percentage of Total County Employment Baycare (including all hospitals and subsidiaries) 15,619 1 2.96% Pinellas County School Board (district office and schools) 13,071 2 2.48% 15,836 1 3.88% Publix (including pharmacy and liquor stores) 7,641 3 1.45% Pinellas County Government 1 5,703 4 1.08% U.S. Dept. of Veterans Administration (including VA district office and healthcare system) 5,055 5 0.96% 4,459 2 1.09% Walmart (including Sam's Club and Walmart Neighborhood Grocery Stores) 4,809 6 0.91% Raymond James Financial (all subsidiaries) 4,541 7 0.86% 2,650 6 0.65% Johns Hopkins All Children's Hospital (all subsidiaries) 3,767 8 0.71% 3,200 3 0.78% City of St. Petersburg 3,716 9 0.70% 3,165 4 0.78% HCA Florida Healthcare (including all hospitals and subsidiaries) 3,600 10 0.68% St. Petersburg College 2,413 8 0.59% Pinellas County Sheriff 2,682 5 0.66% Morton Plant Hospital 2,550 7 0.62% Home Shopping Network 2,150 9 0.53% Mease Hospital 2,100 10 0.51% Total Employment 527,535 408,252 a Data is for Pinellas County. City data is not available. b Source: Florida Research and Economic Database and Pinellas County Department of Economic Development. Baycare and HCA provided directly. 2024b 2015 Schedule 15 City of Clearwater, Florida Principal Employersa Current Year and Nine Years Ago 170 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Function/Program General government 281.8 287.3 295.9 298.8 301.3 301.3 301.8 307.8 315.3 321.0 Public safety: Fire 201.0 201.0 204.0 204.0 205.0 204.0 204.0 204.0 205.0 208.0 Police 364.0 362.5 367.5 373.3 373.3 374.3 375.3 375.3 387.3 396.3 Physical environment 21.0 21.0 21.0 21.0 21.0 21.0 21.0 21.0 9.0 a 8.0 Transportation 34.0 34.0 35.0 35.0 35.0 36.0 36.0 36.0 62.0 a 65.0 Economic environment 10.0 12.0 10.4 11.0 11.0 11.0 11.0 12.0 12.5 13.5 Culture and recreation: Library 74.4 81.4 82.3 85.1 84.0 84.0 83.6 83.3 83.3 83.3 Parks & Rec 204.6 209.7 219.0 241.4 240.9 240.9 243.4 245.4 249.8 244.7 Water & Sewer Utility 184.0 187.0 188.0 196.0 196.0 196.0 196.0 196.0 198.0 198.0 Gas Utility 87.0 92.0 104.0 110.0 110.0 110.0 110.0 110.0 97.0 91.0 Solid Waste Utility 111.5 111.5 111.5 111.5 111.5 111.5 111.5 112.5 110.5 111.8 Stormwater Utility 49.0 52.0 52.0 52.0 52.0 52.0 52.0 52.0 51.0 51.0 Recycling 22.0 22.0 22.0 22.0 22.0 22.0 22.0 21.0 21.0 20.0 Marine 24.6 27.7 28.3 18.6 18.9 18.9 15.6 15.6 18.5 18.8 Clearwater Harbor Marina 5.6 6.7 6.7 6.7 6.3 6.5 8.8 8.8 9.1 10.4 Aviation 1.4 1.4 1.4 1.4 1.6 1.6 2.6 2.6 2.9 0.3 Parking System 33.7 35.8 41.3 44.8 44.8 45.6 45.4 45.4 45.6 45.6 Total 1,709.6 1,745.0 1,790.3 1,832.6 1,834.6 1,836.6 1,840.0 1,848.7 1,877.8 1,886.7 Source: City of Clearwater Office of Management and Budget a Reorganization and creation of a Public Works Department. Schedule 16 City of Clearwater, Florida Full-time Equivalent City Government Employees by Function/Program Last Ten Fiscal Years 171 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024Function/ProgramGeneral government: Planning Commercial building permits issued 1,854 1,706 1,757 1,902 2,425 1,931 1,886 1,939 1,561 1,243 Residential building permits issued 6,546 6,987 9,134 8,702 8,856 8,536 9,141 9,096 8,779 9,487 Public safety: Police Average officer training hours 120 115 150 194 170 82 121 145 135 143Total volunteer training hours 246 1034 58 679 209 144 34 107 2 31 Fire Percentage of fire responses under 7.5 minutes 93% 91% 89% 89% 89% 82% 79% 82%84% 85%Physical environment Square feet of sidewalks repaired/constructed 35,611 36,694 48,075 39,335 41,268 33,658 28,250 20,843 21,376 20,675 Transportation Miles of roadway resurfaced 0 15.89 6.2 16.88 17.66 12 11.4 2.47 10.54 4.24Economic environment Code enforcement cases brought to compliance 4,458 4,736 4,771 4,642 4,561 5,187 4,947 3,733 3,889 4,075 Human services City employees that mentor in area schools 5 16 13 1720 0 19 9 0 4Culture and recreation: Library system Library visits636,006 562,387 522,014 582,315 625,411 389,063 280,977 372,527 431,168 305,726 Circulation 987,430 869,469 891,597 857,232 865,987 742,493 694,440 692,288 711,218 596,253 Parks and recreation Recreation center visitations 696,094 714,657 689,750 708,562 718,261 386,282 307,880 498,551 508,677 587,027 Athletic program visitations 1,066,767 1,093,090 1,104,126 916,355 1,054,200 859,860 877,982 978,996 1,177,709 1,181,855 Water and Sewer Utility:Water customers 44,236 44,743 45,275 45,486 45,587 45,760 46,087 46,203 46,212 46,295 Volume of water pumped (million gallons/day) 12.1 11.7 11.9 11.4 11.2 11.9 11.7 11.9 12.1 Sewer customers 33,390 33,763 33,947 34,111 34,183 34,442 34,654 34,712 34,724 34,834 Miles of sewers cleaned 172 160 251 161 109 138 136 94 121 127 Gas Utility:Number of customers 21,277 21,973 23,031 24,620 26,438 28,243 30,001 31,548 32,991 31,808 Solid Waste Utility:Solid waste tonnage collected and disposed 117,214 124,917 123,425 122,890 127,008 118,461 124,233 122,566 118,077 113,170 Stormwater Utility:Number of equivalent residential units 101,663 102,798 103,742 104,105 104,621 105,161 105,581 105,589 106,416 106,676 Recycling Utility:Marketable tons recycled 12,079 13,467 13,438 11,503 4,169 3,275 3,843 3,623 8,627 11,327 * Note: No operating indicators are available for marine, aviation, parking and Clearwater Harbor Marina functions.City of Clearwater, FloridaOperating Indicators by Function/ProgramLast Ten Fiscal YearsSchedule 17172 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Function/Program Public safety: Fire Stations 8 8 8 8 8 8 8 8 8 8 Police Stations 7 7 7 6 6 6 6 6 5 5 Transportation: Paved streets (miles) 321 322 322 324 327 327 324 329 324 324 Culture and recreation: Library system Volumes in collection (thousands) 564 519 528 469 473 439 428 455 452 449 Parks and recreation Parks acreage 1455 1457 1457 1457 1457 1457 1875 1875 1774 1782 Recreational paths (miles) 22 22 22 22 22 22 19 19 19 19 Playgrounds 27 27 26 26 26 26 27 27 27 27 Baseball and softball fields 32 32 32 32 32 32 34 34 34 34 Soccer and football fields 20 20 21 21 21 21 18 16 17 17 Recreation centers 5 5 5 6 6 6 6 6 6 6 Water & Sewer Utility : Water mains (miles) 588.57 587.75 584.6 582.63 586.14 595.72 586.42 587.69 588.02 589.86 Sanitary sewer mains (miles) 364.27 368.98 370.2 370.0 370.44 372.14 372.15 372.3 372.11 372.35 Daily treatment capacity (millions of gallons)28.5 28.5 28.5 28.5 28.5 28.5 28.5 28.5 28.5 28.5 Gas Utility : Gas mains (miles) 884 908 930 965 994 1,021 1,056 1,075 1,085 1,102 Stormwater Utility: Stormwater mains (miles) 152.63 153.74 153.99 154.59 154.12 155.47 156.49 157.55 157.4 158.84 Marine: Boat slips 189 189 189 189 190 198 198 198 198 154 c Clearwater Harbor Marina: Boat slips 126 126 126 126 126 127 127 127 127 127 Aviation: Airpark spaces 177 177 177 177 177 174 174 174 174 174 Parking system: Parking spaces 2312 2302 2345 2462 3073 3108 3004 2580 a 2815 b 2754 d a Decrease in parking spaces due to temporary closure of lot 11 for Imagine Clearwater construction, as well as the sale of spaces in the North Beach Parking Garage. b Increase in parking spaces due to reopening of lot 11 with additional spaces, as well as additional spaces on Drew Street and the 300 block of Cleveland Street. c Decrease of 44 boat slips destroyed by Hurricane Helene in September 2024. d Decrease in parking spaces due to closure of lot 25. Sources: Various city departments Note: No capital asset indicators are available for the general government, physical environment, economic environment, human services, solid waste and recycling functions. Schedule 18 City of Clearwater, Florida Capital Asset Statistics by Function/Program Last Ten Fiscal Years 173 174 This Page Intentionally Left Blank 175 Other Information 176 Page 1 of 5 City of Clearwater, Florida Continuing Disclosure – Gas System Revenue Bonds Series 2013 and 2014 The System: Rates, Fees and Charges Clearwater Gas System (CGS) is not subject to regulation by any State agency in establishing or revising its rates. The rate structure for customers receiving firm natural gas service consists of three distinct groups of charges: (1) the Purchased Gas Adjustment (PGA) rate; (2) rate riders including the Energy Conservation Adjustment (ECA), the Usage and Inflation Adjustment (UIA), and the regulatory imposition adjustment (RIA); and (3) the base rates. The PGA rate is the mechanism by which CGS recovers the cost of natural has it purchases and distributes to its customers. The ECA is designed to recover costs associated with energy conservation and demand management. The UIA is designed to mitigate operational and financial risk associated with fluctuations in demand and inflationary cost increases. The RIA is designed to recover the cost of regulatory imposed programs. The base rates (customer and commodity charges) effectively recover all other costs of distributing natural gas to customers. The current rate structure in effect at September 30, 2024 is based on a Natural Gas Rate Study completed in December 2023, and adopted by Ordinance 9739-23 to be effective for all gas bills and services rendered on or after February 1, 2024. The PGA was decreased 5.6 cents per therm, the ECA was decreased 0.8 cents per therm, the RIA was decreased 0.6 cents per therm, and the UIA was decreased 5.0 cents per therm, while the Non-Fuel Energy charge (NFE) was increased 12.0 cents per them. All rate adjustments were designed to be revenue neutral, ensuring financial stability without generating excess revenue. Where competitive fuel sources or transportation service are available to the customer, the City Council has authorized the City Manager to enter into contract gas service rates at special rates and/or conditions as required to obtain/retain the customer load. Such contract service must meet the normal construction feasibility formula to insure profitable payback to CGS. In addition to the above rate changes, all customers served under contract rates as of January 31, 2024 were allowed to remain on their existing contracts until the next expiration date, at which time the contract was automatically discontinued and the customer was moved to the applicable standard rate unless a new contract was executed. As of September 30, 2024, contract rates applied to 139 customer accounts impacting 4% of total revenues. CLEARWATER GAS SYSTEMNATURAL GAS RATE BILLING FACTORSFOR Aug 1, 2024 - Oct 31, 2024 BASED ON APPROVED GAS ADJUSTMENT FACTORSInterr. Contract Firm Natural Gas Rate Schedules NG RateNG Rate RS SMF MMF LMF SGS MGS LGS RAC GAC LAC SL SL w/M& NGV NSS IS CNS Relight(Non-Resl) (Non-Resl)Applicable Annual Therm Range NA (1 - NA (4 + NA (4 + NA (4 + 0 - 18,000- 100,000 NA (1 - NA (0 - NA (150 NA NA NA NA 100,000 NA or Other Rate Determinant 3 Units) Units) Units) Units) 17,999 99,999 & up 3 Units) 149 tons) tons & +) & upMonthly Customer Charge $16.00 $25.00 $40.00 $95.00 $25.00 $40.00 $95.00 Rate Rate Rate $20.00 $20.00 By Contract $50.00 $250.00 By Contract(For Central Pasco Territory) ($24.00) ($40.00) ($70.00) ($160.00) ($40.00) ($70.00) ($160.00) Suspended Suspended Suspended ($30.00) ($30.00) (By Contract) ($75.00) ($400.00) (By Contract)Reserved for Reserved for Reserved forNon-Fuel Energy Charge/ThermFuture Use Future Use Future UseNon-Fuel Energy Charge $0.56 $0.56 $0.56 $0.56 $0.50 $0.46 $0.42 NA NA NA$0.26 $0.41 By Contract $0.44 $0.28 By ContractEnergy Conservation Adj. (ECA) 0.10 0.10 0.10 0.10 0.10 0.10 0.10 NA NA NANANANA NANA NARegulatory Imposition Adj. (RIA) 0.02 0.02 0.02 0.02 0.02 0.02 0.02 NA NA NANANANA NANA NAUsage & Inflation Adj. (UIA) 0.000.000.000.000.000.000.00NANANANANANANANANATotal Non-Fuel Energy Charge$0.68 $0.68 $0.68 $0.68 $0.62 $0.58 $0.54 NA NA NA $0.26 $0.41 By Contract $0.44 $0.28 By ContractPurchased Gas Adjustment (PGA) 0.440.440.440.440.440.440.44NANANA0.440.44By Contract0.440.350.35Total Energy Charge/Therm1.12 1.12 1.12 1.12 1.06 1.02 0.98 NA NA NA 0.70 0.85 By Contract 0.88 0.63 0.35+ Non-FuelMinimum Monthly Bill $16.00 $25.00 $40.00 $95.00 $25.00 $40.00 $95.00 NA NA NA $20.00 $20.00 By Contract $50.00 $250.00 Customer(For Central Pasco Territory) ($24.00) ($40.00) ($70.00) ($160.00) ($40.00) ($70.00) ($160.00) ($30.00) ($30.00) (By Contract) ($75.00) ($400.00) Charge ++ FAC + FAC + FAC + FAC + Non-Fuel Therm Non-Fuel ThermRate for Contract Rate for Contract# of Therms # of ThermsCompares to LP/Gallon Rate of 1.02$ 1.02$ 1.02$ 1.02$ 0.97$ 0.93$ 0.90$ NA NA NA 0.64$ 0.78$ NA 0.81$ 0.58$ with 6.0% Franchise 1.09$ 1.09$ 1.09$ 1.09$ 1.03$ 0.99$ 0.95$ NA NA NA 0.68$ 0.82$ NA 0.85$ 0.61$ Utility Tax Note:Fuel Rate per Therm 10/01/1973$0.069 $0.069 $0.069 $0.069 $0.069 $0.069 $0.069 NA NA NA $0.069 $0.069 $0.069 $0.069 $0.055 $0.069Non-Utility Taxable Fuel/Therm $0.371 $0.371 $0.371 $0.371 $0.371 $0.371 $0.371 NA NA NA $0.371 $0.371 ($0.069) $0.371 $0.295 $0.281BTU FACTOR = THERMS/100 CUBIC FEET (CCF) 10/202311/202312/202301/202402/202403/202404/202405/202406/202407/202408/202409/2024FY 23/24 Avg.Firm & Interruptible Service Rates 1.021 1.020 1.030 1.023 1.026 1.026 1.026 1.022 1.020 1.0221.024177 City of Clearwater, Florida Continuing Disclosure - Gas System Revenue Bonds Page 2 of 5 Series 2013 and 2014__________________________________________________________ Page 3 of 5 Table 1 Breakdown of Transportation Capacity Phase II (FTS-1) Phase III (FTS-2) Total MMBtu Per Day MMBtu Per Day MMBtu Contract Period 2/01/17 - 1/31/27 2/1/14 - 2/28/25 Per Day October 170,438 41,788 212,226 Nov-Mar 1,543,069 268,931 1,812,000 April 216,570 53,430 270,000 May-Sept 711,756 206,244 918,000 Total Annual 2,641,833 570,393 3,212,226 The two natural gas transmission companies that serve within the State of Florida are Florida Gas Transmission (FGT) and Gulfstream. Currently FGT is the sole provider of transportation service to the City. Florida Gas Transmission is a natural gas pipeline which brings gas from Texas, Louisiana, Mississippi, and Alabama into Florida. The pipeline is owned 50% by Energy Transfer Partners (Owner/Operator) and 50% by Kinder Morgan Partnership, each respectively representing units in Citrus Corporation. The City joined Florida Gas Utility (FGU) in October 2000 by Resolution 00-35. FGU is responsible for the purchase & management of the City's natural gas supply. An updated All Requirements Gas Service Agreement, which was approved by Resolution 02-02 in January 2002, required the City to purchase 100% of its supply through FGU. FGU was formed through an Interlocal Agreement among its members. The Interlocal Agreement became effective on September 1, 1989 and consisted of five municipal utilities. Over the next several years, additional electric and gas distribution utilities joined FGU, bringing its current membership to 25. In addition, the City has entered into a Gas Supply & Transportation Agreement with Peoples Gas System (PGS), dated 12/02/04, to purchase natural gas to serve customers located in our Central Pasco territory, generally east of the Suncoast Parkway in Pasco County. The City received a letter from FGU Council, dated 8/31/04, granting the City permission to utilize TECO Peoples Gas as a third party gas supplier since FGU is unable and unwilling to provide gas to the City within the meaning of the provisions of Section 3 (a)(i) and (ii) of the All Requirements Gas Service Agreement between the City and FGU. The City has two Firm Transportation Service agreements (FTS-1 & FTS-2) with FGT in order to deliver natural gas to the City's four gate stations. FGU is currently managing the City's Phase II (FTS-1) and Phase III (FTS-2) transportation capacity on a daily basis. Table 1 shows the breakdown of the City's annual gas supply entitlements with FGT. The total annual entitlement is 3,212,226 decatherms of natural gas transportation. City of Clearwater, Florida Continuing Disclosure - Gas System Revenue Bonds Series 2013 and 2014 GAS SUPPLY On August 1, 1990, the Federal Energy Regulatory Commission (FERC) deregulated the natural gas pipeline industry. This allows other natural gas suppliers and local distribution companies, like the City of Clearwater, to transport gas over the Florida Gas Transmission (FGT) pipelines as opposed to purchasing natural gas supply from only FGT. 178 179 Page 4 of 5 City of Clearwater, Florida Continuing Disclosure – Gas System Revenue Bonds Series 2013 and 2014 Service Area The Clearwater Gas System (CGS) is owned and operated as an enterprise utility by the City of Clearwater. CGS operates over 1,100 miles of underground gas main and handles the supply and distribution of natural gas throughout northern Pinellas County and western Pasco County. As a “full service” gas utility, CGS provides gas appliance sales, installation of inside customer gas piping, domestic and commercial gas equipment service, construction and maintenance of underground gas mains and service lines, and 24- hour response to any gas emergency within the service area. The Florida Public Service Commission and the Federal Department of Transportation regulate CGS for safety. CGS has been serving customers in the Clearwater area for 101 years (since 1924) when operations began with a manufactured gas plant operation from coal and coke. In 1959, when natural gas transmission lines were finally extended to the Florida peninsula, CGS discontinued manufacturing gas and began receiving piped natural gas from Florida Gas Transmission. Clearwater Gas System serves approximately 32,000 customers in a 330 square mile service territory, which includes 16 municipalities in addition to Clearwater as well as the unincorporated areas of northern Pinellas County and western Pasco County. The Pinellas County service territory is 158 square miles and extends generally from Ulmerton and Walsingham Roads on the south to the Pasco County line on the north and from the Gulf of Mexico on the West to the Hillsborough County line on the east. This includes all of the Pinellas beach communities south to Redington Beach. The Pasco County service territory is 172 square miles and extends from the Gulf of Mexico on the West inland about 20 miles to just east of State Road 41 and Land O’ Lakes and from the Pinellas and Hillsborough County lines on the South to generally State Road 52 on the north. The CGS service territory extends 42.3 miles from the southwestern-most to the northwestern-most points. Clearwater Gas System prides itself in being a competitive and public service-minded utility, providing safe, economical and environmentally-friendly gas, which is made in America, available in our communities for all of the homes and businesses in our service area, with special focus on the residential customers who make up approximately 90% of our customer base. Page 5 of 5 City of Clearwater, Florida Continuing Disclosure - Gas System Revenue Bonds Series 2013 and 2014 Location Meters Percentage Belleair 645 2.03% Belleair Beach 306 0.96% Belleair Bluffs 60 0.19% Belleair Shores 32 0.10% Clearwater 7,915 24.86% Dunedin 1,749 5.49% Indian Rocks Beach 263 0.83% Indian Shores 165 0.52% Largo 1,226 3.85% New Port Richey 92 0.29% North Redington Beach 113 0.35% Oldsmar 171 0.54% Port Richey 16 0.05% Redington Beach 257 0.81% Redington Shores 126 0.40% Safety Harbor 781 2.45% Tarpon Springs 1,734 5.45% Unincorporated Areas Pasco 7,437 23.36% Central Pasco 5,035 15.81% Unincorporated Areas Pinellas 3,719 11.68% Total 31,842 100.00% Peak Monthly % of Gross Customer Name Therms Revenues Morton Plan Hospital 100,865.3 1.84% Mease Hospital & Clinic 98,857.3 1.76% Ajax Paving Industries 171,607.5 1.62% CNG Filling Station Compression Resale Gas 51,718.7 1.43% MI Metals, Inc. 65,871.6 1.41% Average No. Gas Gas Customers Volume Sales Interruptible (including CNG Station) 19 28.85% 14.75% Residential 29,209 20.59% 37.75% Commercial (excluding CNG Station) 2,614 50.56% 47.51% Therms Revenues Interruptible (including CNG Station) 7,695,620.6 4,974,385$ Residential 5,492,583.2 12,733,469 Commercial (excluding CNG Station) 13,488,626.0 16,027,289 Totals 26,676,829.8 33,735,143$ As of September 30, 2024 the System's active natural gas customers were located as shown in the following table: The following table shows the five largest interruptible customers by peak monthly consumption and the percent of the System's revenues derived from such customers during the 12 months ending September 30, 2024. The following table shows the breakdown of the System's customers by category as well as the volume of gas sold and the sales revenues generated by each category for the year ended September 30, 2024: 180 181 Page 1 of 3 City of Clearwater, Florida Continuing Disclosure – Water and Sewer Revenue Refunding Bonds Series 2017, 2017B and 2020 Historical Financial Information Water System: Source and Volume of Water Pumped (in million gallons per day, averaged over the fiscal year) Historical Growth in Number of Water Customers (all figures are as of September of the year indicated) Potable Reclaimed Total Water Water Water Service Service Service FY Customers Customers Customers 2020 37,951 7,809 45,760 2021 38,244 7,843 46,087 2022 38,320 7,883 46,203 2023 38,306 7,907 46,213 2024 38,370 7,925 46,295 Ten Largest Water Customers Fiscal Year Ending September 30, 2024 Water Used Revenues Name of User (in 100 Cubic Feet) Produced 1. CITY OF CLEARWATER 90,826 1,616,194$ 2. CHURCH OF SCIENTOLOGY 144,444 1,293,523 3. MORTON PLANT HOSPITAL 99,896 1,110,982 4. PINELLAS COUNTY SCHOOLS 40,702 549,032 5. INFINITY THE STANDARD LLC 51,813 477,652 6. THE SANDPEARL RESORT 49,020 400,534 7. PINELLAS COUNTY GOVERNMENT 11,030 319,259 8. JEMB POCONO LLC 29,717 313,435 9. SPT WAH WELLINGTON, LLC 32,823 287,069 10. THE GENESIS APARTMENT LLC 32,280 273,520 582,551 6,641,200$ Reclaimed Water System: Average Daily Flow Year MGD 2020 6.1 2021 5.5 2022 5.8 2023 5.6 2024 3.6 FY City Wells County Total 2020 7.7 4.2 11.9 2021 6.7 5.0 11.7 2022 6.8 5.1 11.9 2023 7.3 4.8 12.1 2024 6.7 5.4 12.1 182 Page 2 of 3 City of Clearwater, Florida Continuing Disclosure – Water and Sewer Revenue Refunding Bonds Series 2017, 2017B and 2020 Sewer System: Average Sewage Flow and Historical Growth in Number of Sewer Customers (as of September of the year indicated) Sewer Year Flow in MGD Customers 2020 12.7 34,442 2021 12.2 34,654 2022 12.0 34,712 2023 12.6 34,724 2024 12.8 34,834 Ten Largest Sewer Customers Fiscal Year Ending September 30, 2024 Sewer Used Revenues Name of User (in 100 Cubic Feet) Produced 1. MORTON PLANT HOSPITAL 85,577 1,055,006$ 2. CHURCH OF SCIENTOLOGY 110,692 1,039,434 3. CITY OF CLEARWATER 38,581 918,405 4. PINELLAS COUNTY SCHOOLS 38,042 676,135 5. INFINITY THE STANDARD 51,813 472,823 6. THE SANDPEARL RESORT 49,020 447,334 7. JEMB POCONO LLC 29,717 321,511 8. CCRC REGENCY OAKS, LLC 31,742 321,485 9. PINELLAS COUNTY GOVERNMENT 7,238 317,646 10. THE GENESIS APARTMENT LLC 32,279 312,752 474,701 5,882,531$ Rates, Fees and Charges The City uses a three-tiered rate structure for water and sewer usage. The base rate for water includes a minimum usage for residential and nonresidential water rates. Any usage over the minimum is billed at one rate per 1,000 gallons up to a designated level and at a second rate for usage over that level. For irrigation, there is a base rate, with no usage allowance, and a charge per 1,000 gallons of water usage up to a designated level and a higher charge for usage over that amount. The sewer base rate includes a minimum usage and a fixed charge per 1,000 gallons of water usage over the basic allowance. The minimum usage and second and third tier usage levels vary with the size of the meters. For fiscal year 2024 there were no changes to the three-tiered rate structure for water or sewer usage. 183 Page 3 of 3 City of Clearwater, Florida Continuing Disclosure – Water and Sewer Revenue Refunding Bonds Series 2017, 2017B and 2020 Residential and October 1, October 1, October 1, October 1, October 1, Nonresidential Water Rates 2020 2021 2022 2023 2024 Minimum - Under 1 inch 24.09$ 25.05$ 25.80$ 26.58$ 27.39$ 1 inch 56.21 58.45 60.20 62.02 63.91 1.5 inch 803.00 835.00 860.00 886.00 913.00 2 inch 1,870.99 1,945.55 2,003.80 2,064.38 2,127.29 3 or 2 inch manifold 2,882.77 2,997.65 3,087.40 3,180.74 3,277.67 4 inch 5,548.73 5,769.85 5,942.60 6,122.26 6,308.83 6 inch 14,253.25 14,821.25 15,265.00 15,726.50 16,205.75 8 inch 24,090.00 25,050.00 25,800.00 26,580.00 27,390.00 Additional charges are assessed for usage in excess of designated minimums. Size of Meter Rates for Irrigation October 1, October 1, October 1, October 1, October 1, (Lawn) Meters 2020 2021 2022 2023 2024 Minimum - Under 1 inch 8.59$ 8.94$ 9.21$ 9.48$ 9.77$ 1 inch 25.79 26.82 27.62 28.45 29.31 1.5 inch 129.04 134.20 138.23 142.37 146.64 2 inch 361.32 375.78 387.05 398.67 410.62 3 or 2 inch manifold 714.02 742.58 764.86 787.80 811.44 4 inch 1,376.44 1,431.50 1,474.45 1,518.68 1,564.24 6 inch 4,155.13 4,321.34 4,450.98 4,584.51 4,722.04 Size of Meter October 1, October 1, October 1, October 1, October 1, Sewer Rates 2020 2021 2022 2023 2024 Minimum - Under 1 inch 33.18$ 34.50$ 35.55$ 36.60$ 37.71$ 1 inch 77.42 80.50 82.95 85.40 87.99 1.5 inch 1,106.00 1,150.00 1,185.00 1,220.00 1,257.00 2 inch 2,576.98 2,679.50 2,761.05 2,842.60 2,928.81 3 or 2 inch manifold 3,970.54 4,128.50 4,254.15 4,379.80 4,512.63 4 inch 7,642.46 7,946.50 8,188.35 8,430.20 8,685.87 6 inch 19,631.50 20,412.50 21,033.75 21,655.00 22,311.75 8 inch 33,180.00 34,500.00 35,550.00 36,600.00 37,710.00 Per 1,000 gallons of water used over the allowed minimum 11.06 11.50 11.85 12.20 12.57 Size of Meter Additional Indebtedness No additional indebtedness was incurred for capital improvements to the water and sewer systems, or for the financed purchase of capital equipment. 184 Page 1 of 1 City of Clearwater, Florida Continuing Disclosure – Stormwater System Revenue Refunding Bonds Series 2012 Rates, Fees, and Charges The City uses a measurement of one equivalent residential unit or ERU as the basis for the stormwater management utility fee. The rates per ERU from the inception of the utility are as follows: Effective Date Rate per ERU Effective Date Rate per ERU January 1, 1991 $3.00 October 1, 2011 $13.04 October 1, 1998 4.00 October 1, 2012 13.40 October 1, 1999 4.17 October 1, 2013 13.77 October 1, 2000 4.35 October 1, 2014 14.15 October 1, 2001 4.54 October 1, 2015 14.33 January 1, 2002 6.13 October 1, 2016 14.51 October 1, 2002 7.16 October 1, 2017 14.58 October 1, 2003 8.01 October 1, 2018 14.65 October 1, 2004 8.65 October 1, 2019 13.40 October 1, 2005 9.35 October 1, 2020 13.40 October 1, 2006 9.71 October 1, 2021 13.40 October 1, 2007 10.51 October 1, 2022 13.64 October 1, 2008 11.14 October 1, 2023 13.87 October 1, 2009 11.80 October 1, 2024 14.98 October 1, 2010 12.51 Single-family homes, multifamily units, condominium units, apartments and mobile homes are rated as one ERU per dwelling unit. Nonresidential property is charged at the rate of 1,830 square feet of impervious area per ERU. HISTORICAL NET REVENUES 2020 2021 2022 2023 2024 Net Operating Revenues (Excluding Depreciation) 9,090,521$ 8,669,978$ 10,056,468$ 9,466,692$ 9,198,753$ Interest Income and other Non-operating Revenues (Expenses) 804,165 (164,421) (3,753,234) 1,127,274 3,126,501 Total Net Revenues 9,894,686$ 8,505,557$ 6,303,234$ 10,593,966$ 12,325,254$ Maximum Annual Debt Service 2,175,028$ 2,175,028$ 1,375,312$ 1,375,312$ 1,375,312$ Coverage 4.55 3.91 4.58 7.70 8.96 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2020 2021 2022 2023 2024 Taxes Electric Utility Taxes (Public Service Tax)12,423,810$ 12,712,884$ 13,177,949$ 14,484,638$ 14,098,647$ Water Utility Taxes (Public Service Tax)4,000,713 4,246,078 4,497,067 4,678,161 4,607,670 Gas/Propane Utility Taxes (Public Service Tax)741,067 786,621 792,079 782,045 782,755 Communications Services Taxes 4,368,536 4,174,817 4,190,145 4,558,837 4,504,832 Local Business Tax 2,027,827 2,127,380 2,066,475 2,082,520 2,125,618 Local Option Gas Tax (1)1,381,690 1,438,852 1,460,864 1,483,005 1,440,896 Intergovernmental Revenues Infrastructure Sales Surtax(2)12,087,548 14,296,517 16,585,888 16,875,895 16,867,719 Half-Cent Sales Tax 7,223,098 8,545,241 9,581,538 10,000,390 9,500,798 State Revenue Sharing 3,694,083 4,274,388 5,339,006 5,583,615 5,358,740 County Fire Protection Tax(3)1,982,071 2,347,737 2,485,600 2,457,962 2,760,900 County EMS Tax(4)6,385,390 6,920,226 6,549,680 7,011,751 7,607,891 Other Intergovernmental(5)1,999,853 2,059,830 2,361,645 2,532,401 2,926,518 Permits and Fees Electric Franchise Fees 9,723,086 9,792,097 10,165,857 12,429,446 11,297,173 Gas Franchise Fees 588,685 563,190 621,152 619,290 525,933 Other Licenses and Permits 4,439,432 5,264,834 6,418,933 4,483,295 4,045,085 Charges for Services General Governmental 10,130,574 10,658,514 10,090,583 11,562,558 11,264,534 Public Safety 477,087 545,259 554,372 322,714 238,256 Physical Environment 25,157 45,825 36,930 37,016 35,052 Transportation 93,970 169,080 65,196 66,172 85,604 Culture and Recreation 3,508,054 4,241,205 5,600,062 5,822,324 6,120,113 Other Enterprise Fund Transfers(6)11,877,105 11,471,726 10,163,054 11,094,546 14,264,425 Rents and Leases 1,721,918 2,048,323 2,538,288 3,030,129 4,075,707 Fines and Forfeitures 1,479,026 1,688,182 1,607,344 1,426,817 1,539,610 Miscellaneous 2,174,890 604,175 (8,618,050) (8)4,873,050 10,485,544 Total Sources of Non-Ad Valorem Revenues(7)104,554,670$ 111,022,980$ 108,331,656$ 128,298,577$ 136,560,020$ Source: City of Clearwater, Florida (1) (2) (3) (4) (5) (6) (7) (8) Page 1 of 2 Other Intergovernmental Revenues are derived from a number of sources including Florida Department of Transportation reimbursements for traffic signals and street lighting, mobile home licenses, alcoholic beverage licenses, firefighters' supplemental compensation, rebates on municipal vehicle fuel, the Pinellas Library Cooperative, County traffic signal reimbursements, and other reimbursements from the County for the use of Fire and EMS vehicles in the Clearwater Fire District. The Enterprise Fund Transfers revenue include the total amount of transfers from each enterprise fund (with the exception of the Gas Fund) to the General Fund calculated at 5.5% of gross revenues in the prior fiscal year; the annual dividend transferred from the Gas Fund to the General Fund; and net parking fine revenues transferred from the Parking enterprise fund to the General Fund. May not add due to rounding. Negative miscellaneous revenues for fiscal year 2022 are due to a significant unrealized investment loss at 9/30/2022 due to a significant increase in interest rates. The County Emergency Medical Services ("EMS") Tax funds are revenues from the County that are reimbursed to the City for provision of EMS services to the unincorporated areas within the designated Clearwater Fire District. County EMS Tax funds are restricted legally for such purposes and may not be used to pay debt service on the Series 2022 Bonds. Revenues derived from the Local Option Gas Tax may only be used for transportation operations and maintenance. As such, local option gas tax funds are not available to pay debt service on the Series 2022 Bonds. A portion of Infrastructure Sales Surtax funds are restricted legally or by City Council policy to be used for specific capital improvement projects, and thus may only be used with respect to certain capital projects after a special public hearing is held. Thus, a special public hearing would be required for the City's Infrastructure Sales Surtax Revenues to be available to pay debt service on the Series 2022 Bonds. The current Infrastructure Sales Surtax will expire on December 31, 2029, which is prior to the expiration of the Series 2022 Bonds. The County Fire Protection Tax funds are revenues from the County that are reimbursed to the City for provision of fire services to the unincorporated areas within the designated Clearwater Fire District. County Fire Protection Tax funds are restricted legally for such purposes and may not be used to pay debt service on the Series 2022 Bonds. City of Clearwater, Florida Continuing Disclosure - Non-Ad Valorem Revenue Bonds, Series 2022 Historical Non-Ad Valorem Revenues 185 Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year 2020 2021 2022 2023 2024 Revenues Total Governmental Funds: Property taxes 68,522$ 73,096$ 76,856$ 86,167$ 96,021$ Sales taxes 12,087 14,296 16,586 16,876 16,868 Utility taxes 17,166 17,746 18,467 19,667 19,489 Communications services taxes 4,368 4,175 4,190 4,559 4,505 Other taxes 3,409 3,566 3,527 3,566 3,566 Franchise fees 10,312 10,355 10,787 13,326 11,823 Licenses, permits, and fees 4,439 5,265 6,419 4,483 4,045 Intergovernmental revenues 29,730 36,442 56,637 39,846 39,221 Charges for services 15,461 17,106 18,265 19,815 20,025 Fines and forfeitures 2,321 2,308 2,387 1,938 2,001 Investment earnings 2,963 (387) (1)(18,025) (1)7,359 14,566 Miscellaneous 3,592 3,185 4,034 6,136 6,038 Total Revenues 174,370 187,153 200,130 223,738 238,168 Expenditures Total Governmental Funds: Current: General government 12,648 13,248 14,514 19,743 21,693 Public safety 78,002 81,172 87,269 94,959 102,771 Physical environment 3,938 3,644 4,003 1,804 2,835 Transportation 8,453 8,427 14,019 14,800 11,504 Economic environment 6,602 4,711 4,758 6,329 13,071 Human services 634 595 728 2,125 2,121 Culture and recreation 34,971 35,218 38,899 42,102 50,554 Debt service: Principal 1,508 1,617 1,347 1,287 1,235 Interest and issuance costs 308 260 704 1,187 1,568 Capital outlay: 15,916 19,029 51,822 (2)49,445 (2)10,840 Total Expenditures 162,980 167,921 218,063 233,781 218,192 Excess (deficiency) of revenues over (under) expenditures 11,390 19,232 (17,933) (10,043) 19,976 Other Financing Sources (Uses) Total Governmental Funds: Transfers in 47,307 45,071 103,139 70,324 76,734 Transfers out (42,979) (40,354) (102,302) (75,586) (78,750) Proceeds from sale of capital assets 1,746 537 634 211 1,372 Proceeds from lease obligations - - 755 1,541 - Proceeds from subscription obligations - - - 330 1,783 Other long term debt issued 964 - 31,226 (3)- - Total other financing sources (uses) 7,038 5,254 33,452 (3,180) 1,139 Net Change in Fund Balances 18,428 24,486 15,519 (13,223) 21,115 Debt service as a percentage of noncapital expenditures 1.2% 1.3% 1.2% 1.3% 1.4% Source: City of Clearwater, Florida Annual Comprehensive Financial Report for the Fiscal Year Ended September 30, 2024. (1) (2) (3) Page 2 of 2 The large increase in other long term debt issued for fiscal year 2022 was due to issuance of the Series 2022 Non-ad Valorem revenue bonds. (modified accrual basis of accounting, in thousands of dollars) City of Clearwater, Florida Changes in Fund Balances of Governmental Funds Continuing Disclosure - Non-Ad Valorem Revenue Bonds, Series 2022 The decreases in 2021 and 2022 investment earnings was primarily due to unrealized losses in market value at September 30, 2021 and September 30, 2022, caused by increases in interest rates. The increase in capital outlay expenditures in 2022 and 2023 was primarily due to expenditures for the Imagine Clearwater waterfront park and amphitheater project. 186 187 City of Clearwater, Florida Fire Services Program Pursuant to agreements between the City of Clearwater, the Pinellas County Fire Authority and the Pinellas County Emergency Medical Services Authority, the City has provided fire and emergency medical services to the respective authorities. With respect to fire services, the services are provided for the benefit of properties located outside the corporate limits of the City, but within a designated service area. Emergency medical services are provided for the benefit of persons residing both inside and outside the corporate limits of the City, based on the Authority's nearest unit dispatch policy. With respect to the Fire Services Program, a budget was prepared by Fire Department personnel covering proposed expenditures for fiscal year ending September 30, 2024, for the Fire Department as a whole. Since the funding for the Emergency Medical Services Program is based on the level fixed in prior years, the Fire Services Program budget is essentially the residual obtained by deducting the approved level of funding for the Emergency Medical Services Program from the budgeted amounts included in the total Fire Department budget. This budget was submitted to, and duly approved by, the relevant Authority prior to the commencement of the fiscal year. Income received from Pinellas County Fire Protection Authority and valid program expenditures for the Fire Services Program for the fiscal year ended September 30, 2024 are summarized below. Total Revenue Received from Pinellas County Fire Protection Authority 2,760,900$ Total Fire Service Expenditures for Fiscal Year Ended September 30, 2024 2,918,153$ The Fire Service Program does not currently utilize an equipment reserve. 188 This Page Intentionally Left Blank 189 Single Audit / Grants Compliance INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS To the Honorable Mayor and City Council Members City of Clearwater, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of City of Clearwater, Florida (the “City”), as of and for the year ended September 30, 2024, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements and have issued our report thereon dated March 31, 2025. We have also audited the financial statements of each of the City’s nonmajor governmental funds, nonmajor enterprise funds, internal service funds, and fiduciary funds presented as supplementary information in the accompanying combining and individual fund statements as of and for the year ended September 30, 2024, as listed in the table of contents. Report on Internal Control over Financial Reporting In connection with our engagement to audit the financial statements of the City, we considered the City’s internal control over financial reporting (internal control) as a basis for designing the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. Our consideration of internal control was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as described in the accompanying schedule of findings and questioned costs, we identified certain deficiencies in internal control that we consider to be material weaknesses and significant deficiencies. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected, on a timely basis. We consider the deficiency described in the accompanying schedule of findings and questioned costs as item 2024-001 to be a material weakness. 190 A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. We consider the deficiency described in the accompanying schedule of findings and questioned costs as item 2024-004 to be a significant deficiency. Report on Compliance and Other Matters As part of obtaining reasonable assurance about whether City’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the financial statements. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. City of Clearwater, Florida’s Response to Findings Government Auditing Standards requires the auditor to perform limited procedures on the City of Clearwater, Florida’s response to the findings identified in our audit and described in the accompanying schedule of findings and questioned costs. The City of Clearwater, Florida’s response was not subjected to the other auditing procedures applied in the audit of the financial statements and, accordingly, we express no opinion on the response. Purpose of This Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. CARR, RIGGS & INGRAM, L.L.C. Clearwater, Florida March 31, 2025 191 INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM AND STATE PROJECT AND ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY THE UNIFORM GUIDANCE AND CHAPTER 10.550, RULES OF THE AUDITOR GENERAL To the Honorable Mayor and City Council Members City of Clearwater, Florida Report on Compliance for Each Major Federal Program and Each Major State Project Opinion on Each Major Federal Program and State Project We have audited the City of Clearwater’s (the “City”) compliance with the types of compliance requirements identified as subject to audit in the OMB Compliance Supplement and the requirements identified as subject to audit in the State of Florida Department of Financial Services’ State Projects Compliance Supplement that could have a direct and material effect on each of the City’s major federal programs and major state projects for the year ended September 30, 2024. The City’s major federal programs and major state projects are identified in the summary of auditor’s results section of the accompanying schedule of findings and questioned costs. In our opinion, the City of Clearwater complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs and major state projects for the year ended September 30, 2024. Basis for Opinion on Each Major Federal Program and State Project We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550, Rules of the Auditor General, Florida Single Audit Act Audits – Local Governmental Entity Audits. Our responsibilities under those standards and the Uniform Guidance and Chapter 10.550, Rules of the Auditor General, are further described in the Auditor’s Responsibilities for the Audit of Compliance section of our report. We are required to be independent of the City and to meet our other ethical responsibilities, in accordance with relevant ethical requirements relating to our audit. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion on compliance for each major federal program and state project. Our audit does not provide a legal determination of the City’s compliance with the compliance requirements referred to above. 192 Responsibilities of Management for Compliance Management is responsible for compliance with the requirements referred to above and for the design, implementation, and maintenance of effective internal control over compliance with the requirements of laws, statutes, regulations, rules, and provisions of contracts or grant agreements applicable to the City’s federal programs and state projects. Auditor’s Responsibility for the Audit of Compliance Our objectives are to obtain reasonable assurance about whether material noncompliance with the compliance requirements referred to above occurred, whether due to fraud or error, and express an opinion on the City’s compliance based on our audit. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance and Chapter 10.550, Rules of the Auditor General, will always detect material noncompliance when it exists. The risk of not detecting material noncompliance resulting from fraud is higher than for that resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Noncompliance with the compliance requirements referred to above is considered material if there is a substantial likelihood that, individually or in the aggregate, it would influence the judgment made by a reasonable user of the report on compliance about the City’s compliance with the requirements of each major federal program and state project as a whole. In performing an audit in accordance with generally accepted auditing standards, Government Auditing Standards, and the Uniform Guidance, and Chapter 10.550, Rules of the Auditor General, we: • Exercise professional judgment and maintain professional skepticism throughout the audit. • Identify and assess the risks of material noncompliance, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the City’s compliance with the compliance requirements referred to above and performing such other procedures as we considered necessary in the circumstances. • Obtain an understanding of the City’s internal control over compliance relevant to the audit in order to design audit procedures that are appropriate in the circumstances and to test and report on internal control over compliance in accordance with the Uniform Guidance, and Chapter 10.550, Rules of the Auditor General, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control over compliance. Accordingly, no such opinion is expressed. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and any significant deficiencies and material weaknesses in internal control over compliance that we identified during the audit. 193 Report on Internal Control over Compliance Our consideration of internal control over compliance was for the limited purpose described in the Auditor’s Responsibilities for the Audit of Compliance section above and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies in internal control over compliance and therefore, material weaknesses or significant deficiencies may exist that were not identified. However, as discussed below, we did identify certain deficiencies in internal control over compliance that we consider to be a significant deficiency. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program or state project on a timely basis. A material weakness in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program or state project will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program or state project that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. We consider the deficiencies in internal control over compliance described in the accompanying schedule of findings and questioned costs as items 2024-002 and 2024-003 to be significant deficiencies. Our audit was not designed for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, no such opinion is expressed. Government Auditing Standards requires the auditor to perform limited procedures on the City’s response to the internal control over compliance findings identified in our compliance audit described in the accompanying schedule of findings and questioned costs. The City’s response was not subjected to the other auditing procedures applied in the audit of compliance and, accordingly, we express no opinion on the response. Purpose of this Report The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and Chapter 10.550, Rules of the Auditor General. Accordingly, this report is not suitable for any other purpose. CARR, RIGGS & INGRAM, L.L.C. Clearwater, Florida March 31, 2025 194 Federal Grantor / Assistance Federal Pass‐through Grantor / Listing Number Share of Transfers to Program Title ALN Grant I.D. Number Expenditures Subrecipients FEDERAL AWARDS U.S. Department of Housing and Urban Development: COVID 19 ‐ Community Development Block Grant ‐ Entitlement ‐ 2020 14.218 B‐20‐MW‐12‐0002 429,100$ 417,083$ Community Development Block Grant ‐ Entitlement ‐ 2020 14.218 B‐20‐MC‐12‐0002 73,096 72,784 Community Development Block Grant ‐ Entitlement ‐ 2021 14.218 B‐21‐MC‐12‐0002 408,079 394,939 Community Development Block Grant ‐ Entitlement ‐ 2023 14.218 B‐22‐MC‐12‐0002 718,965 707,625 Community Development Block Grant ‐ Entitlement ‐ 2023 14.218 Program Income 174,275 ‐ Community Development Block Grant ‐ Entitlement ‐ 2024 14.218 B‐23‐MC‐12‐0002 694,138 498,706 Total Community Development Block Grants/Entitlement Grants Cluster 2,497,653 2,091,137 Home Investment Partnerships Program 14.239 M‐16‐MC‐12‐0230; M‐20‐MC‐12‐0230; M‐21‐MC‐12‐ 0230: M‐22‐MC‐12‐0230; M‐21‐MP‐12‐0230 1,629,384 ‐ Total Home Investment Partnerships Program 1,629,384 ‐ Total U.S. Department of Housing and Urban Development 4,127,037 2,091,137 U.S. Department of Justice: Edward Byrne Memorial Justice Assistance Grant Program 16.738 1 SPBJA‐22‐GG‐00656‐MUMU (R7127) 50,000 ‐ Total U.S. Department of Justice 50,000 ‐ U.S. Department of Transportation: Passed through Florida Dept of Transportation: Highway Planning and Construction (Federal‐Aid Highway Program) 20.205 G2M61 27,233 ‐ Total U.S. Department of Transportation:27,233 ‐ U.S Department of Treasury: Passed through Florida Department of Law Enforcement Equitable Sharing Program 21.016 FL0520300 19,389 ‐ Total U.S. Department of Treasury 19,389 ‐ U.S. Department of Homeland Securities: Passed through the Florida Division of Emergency Management Hazard Mitigation Grant Program (HMGP) 97.039 FEMA‐DR‐4337‐FL H0487 463,610 ‐ Hazard Mitigation Grant Program (HMGP) 97.039 FEMA‐DR‐4337‐FL H0560 212,380 ‐ Total Hazard Mitigation Grant Program (HMGP) 675,990 ‐ Disaster Grants ‐ Public Assistance (Presidentially Declared Disasters) 97.036 Hurricane Ian 316,244 ‐ Disaster Grants ‐ Public Assistance (Presidentially Declared Disasters) 97.036 Hurricane Idalia 165,937 ‐ Total Disaster Grants ‐ Public Assistance (Presidentially Declared Disasters)482,181 ‐ Total U.S. Dept of Homeland Security 1,158,171 ‐ U.S. Environmental Protection Agency: Brownfields Training, Research, and Technical Assistance Grants and Cooperative Agreements 66.818 02D09421 130,738 ‐ Total U.S. Environmental Protection Agency 130,738 ‐ Total Federal Financial Assistance 5,512,568$ 2,091,137$ City of Clearwater, Florida Schedule of Expenditures of Federal Awards and State Financial Assistance For the Year Ended September 30, 2024 195 State Grantor / State Pass‐through Grantor / CSFA Share of Transfers to Program Title Number Grant I.D. Number Expenditures Subrecipients STATE FINANCIAL ASSISTANCE Florida Housing Finance Corporation: State Housing Initiative Partnership Program (SHIP) 40.901 N/A 3,383,561$ 26,875$ Total Florida Housing Finance Corporation 3,383,561 26,875 Florida Department of Transportation: Aviation Grant Program (Security System Upgrade) 55.004 FPN: 438512‐1‐94‐01Contract NumberG1K66 7,235 ‐ Aviation Grant Program (Terminal Building Design) 55.004 FPN: 452861‐1‐94‐01 Contract Number G2I04 76,182 ‐ Aviation Grant Program (Parking Lot Expansion & Rehabilitation)55.004 FPN: 453898‐1‐94‐01Contract Number:G2092 733 ‐ Aviation Grant Program (Apron Relayment) 55.004 FPN: 446805‐1‐94‐01 Contract Number G2H31 104,370 ‐ Aviation Grant Program (Land Survey & Geotechnical Assessment) 55.004 FPN: 453895‐1‐94‐01Contract Number:G2086 74,248 ‐ Total Aviation Grant Program 262,768 ‐ Local Transportation Projects 55.039 FPN: 453243‐1‐94‐01Contract Number:G2S84 516,714 ‐ Total Florida Department of Transportation 779,482 ‐ Florida Department of Economic Opportunity: Economic Development Partnerships 40.040 N/A 500,004 ‐ Total Florida Department of Economic Opportunity 500,004 ‐ Florida Department of Environmental Protection: Resilient Florida Programs 37.098 22PLN91 189,535 ‐ Total Florida Department of Environmental Protection:189,535 ‐ Florida Department of Law Enforcement: Assistant with Investigative Operations 71.010 Z4011 231 ‐ FDLE Drone Replacement Program 71.092 3X026 7,758 ‐ State Assistance for Fentanyl Eradication (SAFE) in Florida 71.122 2023‐SAFE‐SF‐065 175,159 ‐ Total Florida Department of Law Enforcement 183,148 ‐ Total State Financial Assistance 5,035,730$ 26,875$ Total Expenditures of Federal Awards and State Financial Assistance Projects 10,548,298$ 2,118,012$ 196 197 City of Clearwater, Florida Notes to Schedule of Expenditures of Federal Awards and State Financial Assistance For the Year Ended September 30, 2024 NOTE 1 – Basis of Presentation (a) Reporting Entity The accompanying Schedule of Expenditures of Federal Awards and State Financial Assistance Projects (“Schedule”) presents the activity of all federal financial and state grant activity projects of the City of Clearwater, Florida (the “City”). Federal and state financial assistance received directly from federal and state agencies, and federal financial assistance passed through other governmental agencies are included on the schedules. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and Chapter 10.550. (b) Disaster Grants – Public Assistance (Presidentially Declared Disaster) (97.036) After a Presidentially Declared Disaster, the Federal Emergency Management Agency (FEMA) provides a Public Assistance Grant to reimburse eligible costs associated with emergency response, debris removal, and eligible costs associated with repair, replacement, or restoration of disaster- damaged facilities. The Federal Government reimburses in the form of cost-shared grants. During fiscal 2024, FEMA approved $482,181 of eligible expenditures that were incurred in prior years and included in the Schedule. NOTE 2 – Basis of Accounting The accompanying Schedule of Expenditures of Federal Awards and State Financial Assistance Projects is presented using the modified accrual or accrual basis of accounting, depending on the type of fund in which the grant is recorded, as described in Note I.C. to the City’s basic financial statements. NOTE 3 – ALN/CSFA Numbers ALN numbers represent Assistance Living Numbers and apply only to federal awards. CSFA numbers represent Catalog of State Financial Assistance and apply only to state financial assistance. NOTE 4 – Subrecipients Of the federal and state expenditures presented in the Schedule, the City provided federal and state awards to subrecipients as follows: Federal ALN/ Amount Provided Program Title State CFSA To Subrecipients U.S. HUD Community Development Block Grant 14.218 $2,091,137 198 City of Clearwater, Florida Notes to Schedule of Expenditures of Federal Awards and State Financial Assistance Projects For the Year Ended September 30, 2024 NOTE 5 – Loans Receivable Outstanding The current year additions related to the loans are included in the Schedule of Expenditures of Federal Awards and State Financial Assistance Projects. The City had the following loan balances outstanding, net of $12,595,910 allowance for uncollectable accounts, at September 30, 2024: 14.218 Community Development Block Grant $ 1,273,286 14.239 Home Investment Partnership Program 2,290,241 40.901 State Housing Initiative Partnership 3,806,831 $ 7,370,358 NOTE 6 – Indirect Cost Rate The City did not utilize the 10% de minimis indirect cost rates for reimbursement of grant expenditures for the fiscal year ended September 30, 2024. City of Clearwater, Florida Schedule of Findings and Questioned Costs Part I – Summary of Auditor’s Results Financial Statements: 1. Type of Auditor’s report issued Unmodified 2. Internal control over financial reporting: a. Material weaknesses identified? Yes b. Significant deficiencies identified not considered to be material weaknesses? Yes c. Noncompliance material to the financial statements noted? No Federal Awards: 1. Type of Auditor’s report issued on compliance for major programs Unmodified 2. Internal control over major programs: a. Material weaknesses identified? No b. Significant deficiencies identified not considered to be material weaknesses? Yes 3. Any audit findings disclosed that are required to be reported in accordance with 2CFR section 200.516(a)? Yes 4. Identification of major programs: Federal Awards ALN Community Development Block Grants / Entitlement Grants Cluster 14.218 5. Dollar threshold used to distinguish between type A and type B programs: $750,000 6. Auditee qualified as low‐risk auditee under 2 CFR 200.520? No State Awards: 1. Type of Auditor’s report issued on compliance for major programs: Unmodified 2. Internal control over major programs: a. Material weaknesses identified? No b. Significant deficiencies identified not considered to be material weaknesses? None noted 3. Any audit findings disclosed that are required to be reported in accordance with Rule 10.554(1)(l)(4)? No 4. Identification of major projects: State Projects CSFA State Housing Initiative Partnership 40.901 7. Dollar threshold used to distinguish between type A and type B programs: $750,000 199 City of Clearwater, Florida Schedule of Findings and Questioned Costs Part II – Financial Statement Findings Material Weakness Finding Number: 2024‐001 Preparation of the Schedule of Federal Awards and State Financial Assistance Criteria: 2 CFR 200.510(b), requires the auditee to prepare a schedule of expenditures of Federal awards for the period covered by the auditee’s financial statements which must include the total Federal awards expended as determined in accordance with 2 CFR 200.502. Condition: The City did not comply with the requirement to prepare an accurate schedule of expenditures of federal awards and state assistance (2 CFR 200.508(b)). Federal expenditures were overstated on the schedule of expenditures of federal awards and state financial assistance by approximately $1,400,000 related to the following programs: ALN 14.239 and ALN 97.036. Cause: The total cash draws were reported for ALN 14.239 instead of the expenditures incurred during the fiscal year. Additionally, for ALN 97.036, the total obligation for one FEMA project was reported on the SEFA. However, the full amount was not expended by September 30, 2024. Effect: Misstatement of the expenditures reported on the schedule of expenditures of federal awards and state financial assistance. Recommendation: We recommend the City improve its financial reporting close process to perform a final review the schedule of expenditures of federal awards and state financial assistance to ensure completeness and accuracy of information reported. Response: See attached Corrective Action Plan. Significant Deficiency Finding Number: 2024‐004 Financial Reporting Criteria: The City is required to present its financial statements in accordance with generally accepted accounting principles. Condition: As of September 30, 2023, the City incorrectly recognized grant revenue from a U.S. Department of HUD grant award. Cause: The City was awarded grant funding from the U.S. Department of HUD for the construction of the Imagine Clearwater project. As of September 30, 2023, the City recognized $1,493,242 in revenue. It was subsequently determined that the eligibility requirement per the award agreement to obtain an environmental review prior to incurring expenditures was not met in the previous year. The U.S. Department of HUD has since declined to fund the City under the grant award. Effect: The City restated beginning fund balance of the Capital Improvement Fund in the amount of $1,493,242. Recommendation: We recommend the City improve its financial reporting close process to ensure all criteria for grant revenue recognition have been met in accordance with generally accepted accounting principles. Response: See attached Corrective Action Plan. 200 City of Clearwater, Florida Schedule of Findings and Questioned Costs Part III – Findings and Questioned Costs – Federal Programs Significant Deficiency Finding Number: 2024‐002 (previously reported as 2023‐001, material weakness) ALN 14.218: Federal Program: Community Development Block Grants / Entitlement Grants Cluster Passed through: N/A Contract Number and Year: Program Year 2024 Compliance Requirement: Reporting Questioned Costs: N/A Criteria: 2 CFR section 200.303 – Internal Controls of the Uniform Guidance states that the non‐federal entity must (a) establish and maintain effective internal controls over federal award that provides reasonable assurance that the non‐federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. These internal controls should be in compliance with guidance in “Standards in Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control by the Committee of Sponsoring Organizations of the Treadway Commission (COSO)”. 2 CFR Part 170 requires non‐federal entities making first‐tier subawards of federal funding to comply with the reporting requirements of the Federal Funding Accountability and Transparency Act of 2006 (FFATA) (Public Law 109‐282), as amended by section 6202 of Public Law 110‐252. Compliance with FFATA requires prime recipients, to report certain information about subawards to the FFATA Subaward Reporting System (FSRS) by the end of the month, plus 30 days, in which the award is made. Condition: The City did not report required information about subawards made under Assistance Listing No. 14.218 to the FSRS as required by FFATA within the timeline required for one subaward. Population of subawards subject to FFATA reporting: 11 subawards, $1,200,407 Subawards not reported: 1 subawards, $99,904 Report not timely: 1 subawards, $99,904 Sub award amount incorrect: 1 subawards, $99,904 Subaward missing key elements: 1 subawards, $99,904 Cause: The City’s internal controls did not prevent or detect a missed subaward for FFATA reporting to the FSRS. Effect: Noncompliance with federal requirements. Recommendation: We recommend that the City have policies in place to ensure information for all subawards that meet the required threshold is reported to the FSRS as required by FFATA. Response: See attached Corrective Action Plan. 201 City of Clearwater, Florida Schedule of Findings and Questioned Costs Significant Deficiency Finding Number: 2024‐003 ALN 14.218: Federal Program: Community Development Block Grants / Entitlement Grants Cluster Passed through: N/A Contract Number and Year: Program Year 2024 Compliance Requirement: Special Tests and Provisions – Wage Rate Requirements Questioned Costs: N/A Criteria: 2 CFR section 200.303 – Internal Controls of the Uniform Guidance states that the non‐federal entity must (a) establish and maintain effective internal controls over federal award that provides reasonable assurance that the non‐federal entity is managing the federal award in compliance with federal statutes, regulations, and the terms and conditions of the federal award. These internal controls should be in compliance with guidance in “Standards in Internal Control in the Federal Government” issued by the Comptroller General of the United States or the “Internal Control by the Committee of Sponsoring Organizations of the Treadway Commission (COSO)”. 2 CFR section 5.5(3)(ii)(A) requires nonfederal entities with construction contracts subject to the Wage Rate Requirements to obtain weekly from the contractor or subcontractor, for each week in which any contract work is performed, a copy of the payroll and a statement of compliance (certified payrolls). Condition: The City did not consistently obtain the required certified payrolls from contractors and subcontractor on a weekly basis for each week contract work was performed, as required by 2 CFR section 5.5(3)(ii)(A). Cause: The City was not aware that the certified payrolls were required to be obtained on a weekly basis for each week the work was performed. Effect: Noncompliance with federal requirements. Recommendation: We recommend that the City have policies in place to ensure the required certified payrolls are obtained on a weekly basis in accordance with federal requirements. Response: See attached Corrective Action Plan. 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Recommendation: We recommend that the City have policies in place to ensure information is reported to the FSRS as required by FFATA. Current Status: Partially corrected. A similar finding was identified in the current audit as finding 2024‐002. 205 MANAGEMENT LETTER To the Honorable Mayor and City Council Members City of Clearwater, Florida Report on the Financial Statements We have audited the financial statements of the City of Clearwater, Florida (the "City"), as of and for the fiscal year ended September 30, 2024, and have issued our report thereon dated March 31, 2025. Auditor’s Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the audit requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance); and Chapter 10.550, Rules of the Auditor General. Other Reporting Requirements We have issued our Independent Auditor’s Report on Internal Control over Financial Reporting and Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards, Independent Auditor’s Report on Compliance for Each Major Federal Program and State Project and Report on Internal Control over Compliance; Schedule of Findings and Questioned Costs; and Independent Accountant’s Report on an examination conducted in accordance with AICPA Professional Standards, AT-C Section 315, regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor General. Disclosures in those reports, which are dated March 31, 2025, should be considered in conjunction with this management letter. Prior Audit Findings Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address findings and recommendations made in the preceding financial audit report. Corrective actions have been taken to address findings and recommendations made in the preceding financial audit report. However, the finding 2023-001 was not fully corrected and will be reported as 2024-002 in the current year financial audit report. Financial Condition and Management Sections 10.554(1)(i)5.a. and 10.556(7), Rules of the Auditor General, require us to apply appropriate procedures and communicate the results of our determination as to whether or not the City met one or more of the conditions described in Section 218.503(1), Florida Statutes, and to identify the specific condition(s) met. In connection with our audit, we determined that the City did not meet any of the conditions described in Section 218.503(1), Florida Statutes. 206 Pursuant to Sections 10.554(1)(i)5.b. and 10.556(8), Rules of the Auditor General, we applied financial condition assessment procedures. It is management’s responsibility to monitor the City’s financial condition, and our financial condition assessment was based in part on representations made by management and review of financial information provided by same. Section 10.554(1)(i)2., Rules of the Auditor General, requires that we communicate any recommendations to improve financial management. In connection with our audit, we did not have any such recommendations. Special District Component Units Section 10.554(1)(i)5.c., Rules of the Auditor General, requires, if appropriate, that we communicate the failure of a special district that is a component unit of a county, municipality, or special district, to provide the financial information necessary for proper reporting of the component unit within the audited financial statements of the county, municipality, or special district in accordance with Section 218.39(3)(b), Florida Statutes. In connection with our audit, we did not note any special district component units that failed to provide the necessary information for proper reporting in accordance with Section 218.39(3)(b), Florida Statutes. Additional Matters Section 10.554(1)(i)3., Rules of the Auditor General, requires us to communicate noncompliance with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but warrants the attention of those charged with governance. In connection with our audit, we did not note any such findings. Purpose of this Letter Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, and applicable management, and is not intended to be and should not be used by anyone other than these specified parties. CARR, RIGGS & INGRAM, L.L.C. Clearwater, Florida March 31, 2025 207 INDEPENDENT ACCOUNTANT’S REPORT ON COMPLIANCE WITH SECTION 218.415, FLORIDA STATUTES To the Honorable Mayor and City Council Members City of Clearwater, Florida We have examined the City of Clearwater, Florida’s, (the “City”), compliance with the requirements of Section 218.415, Florida Statutes, Local Government Investment Policies, during the year ended September 30, 2024. Management is responsible for the City’s compliance with the requirements. Our responsibility is to express an opinion on the City’s compliance with the specified requirements based on our examination. Our examination was conducted in accordance with attestation standards established by the AICPA. Those standards require that we plan and perform the examination to obtain reasonable assurance about whether the City complied, in all material respects, with the specified requirements referenced above. An examination involves performing procedures to obtain evidence about whether the City complied with the specified requirements. The nature, timing, and extent of the procedures selected depend on our judgment, including an assessment of the risks of material noncompliance, whether due to fraud or error. We believe that the evidence we obtained is sufficient and appropriate to provide a reasonable basis for our opinion. We are required to be independent and to meet our other ethical responsibilities in accordance with relevant ethical requirements relating to the examination engagement. Our examination does not provide a legal determination on the City’s compliance with the specified requirements. In our opinion, the City complied, in all material respects, with the aforementioned requirements for the year ended September 30, 2024. This report is intended solely for the information and use of management and the State of Florida Auditor General and is not intended to be and should not be used by anyone other than these specified parties. CARR, RIGGS & INGRAM, L.L.C. Clearwater, Florida March 31, 2025 208 CITY OF CLEARWATER, FLORIDAAUDIT PRESENTATION FOR YEAR ENDED SEPTEMBER 30, 2024APRIL 28, 2025 2•Independent Auditor’s Report on basic financial statements–Unmodified opinion–Emphasis of Matter •Change in accounting principle–GASB number 100, Accounting Changes and Error Corrections•Government Auditing Standards Report–We identified one material weakness and one significant deficiency •Management Letter–No significant issues noted •Local Government Investment Policies Report–No significant issues notedAUDITOR’S REPORTS AND LETTERFinancial Statement Audit 3•Independent Auditor’s Report on Compliance for each Major Federal Program and State Project and Internal Control over Compliance–Federal Programs –Unmodified opinion•Community Development Block Grants/Entitlement Grants Cluster – 14.218–Two significant deficiencies for noncompliance/internal controls over compliance were identified for this program.–State Projects –Unmodified opinion•State Housing Initiative Partnership Program (SHIP) – 40.901AUDITOR’S REPORTS AND LETTERSingle Audit 4Financial Statements:•Material Weakness–2024‐001:The city did not comply with the requirement to prepare an accurate schedule of expenditures of federal awards and state assistance (2 CFR 200.508(b)). The total cash draws were reported for ALN 14.239 instead of the expenditures incurred during the fiscal year. Additionally, for ALN 97.036, the total obligation for one FEMA project was reported on the SEFA. However, the full amount was not expended by Sept. 30, 2024. As a result, federal expenditures were overstated on the schedule of expenditures of federal awards and state financial assistance by approximately $1,400,000.•Significant Deficiency–2024‐004:As of Sept. 30, 2023, the city incorrectly recognized grant revenue from a U.S. Department of HUD grant award. The city was awarded grant funding from the U.S. Department of HUD for the construction of the Imagine Clearwater project. As of Sept. 30, 2023, the city recognized $1,493,242 in revenue. It was subsequently determined that the eligibility requirement per the award agreement to obtain an environmental review prior to incurring expenditures was not met in the previous year. The U.S. Department of HUD has since declined to fund the city under the grant award. The city restated beginning fund balance of the Capital Improvement Fund in the amount of $1,493,242.AUDIT RESULTS 5Single Audit:•Significant Deficiency–2024‐002 (previously reported as 2023‐001, material weakness):ALN 14.218Community Development Block Grants/Entitlement Grants Cluster (CDBG)Compliance Requirement: Reporting•The city did not report required information about subawards made under Assistance Listing No. 14.218 to the FSRSas required by the Federal Funding Accountability and Transparency Act of2006 (FFATA) within the timeline requiredfor one subaward.–2024‐003:ALN 14.218Community Development Block Grants/Entitlement Grants Cluster (CDBG)Compliance Requirement: Special Tests and Provisions – Wage Rate Requirements•The city did not consistently obtain the required certified payrolls fromcontractors and subcontractor on a weeklybasis for each week contract work was performed, as required by 2 CFR section 5.5(3)(ii)(A).AUDIT RESULTS 6•Significant accounting policies –No significant changes to accounting policies, policies are described inNote 1 ofthe financial statements–GASB 100 –Accounting Changes and Error Corrections‐wasimplementedduring FY 24, our opinion was not modified with respect to the change in theaccounting principle.•Accounting estimates–Receivables allowance, fair value of investments, risk management accruals,pension and OPEB plans, leases, SBITAs, and estimated useful lives of capitalassets•Significant difficulties encountered in the audit–No significant difficulties in dealing with management•Disagreements with management –No disagreements arose during the course of the audit•Other findings or issues–None notedOTHER COMMUNICATIONS 7•Corrected misstatements– The Downtown Development Board (DDB), previously included in the city’s fiduciary custodial fund because the city served as administrative agent for the DDB and held the DDB’s cash balance. The DDB is presented as a blended component unit and included as a non-major special revenue fund for the fiscal year ended Sept. 30, 2024, due to the change in governance structure of the DDB in accordance with Ordinance No. 9744-24 adopted on Feb. 15, 2024.OTHER COMMUNICATIONS, continued 8•Corrected misstatements– The Philadelphia Phillies baseball club leases the stadium known as BayCareBallpark, for use as a spring training facility and also the home of their Class Aaffiliate, the Clearwater Threshers. During fiscal year 2023, the lease was renewedfor an additional five-year period, through Dec, 31, 2028. In accordance with GASBStatement No. 87,Leases, a lease modification was recorded in fiscal year 2023 toincrease the lease receivable at the previous annual rate of $204,000. It wasdetermined in fiscal year 2024 that the annual renewal rate was $1 per an earlieramendatory agreement to the original lease. Therefore, a correction was recordedin fiscal year 2024 to reverse the lease receivable, deferred inflow andcorresponding gain on modification of $25,034, resulting in a reduction of $25,034to fund balance in the General Fund.1OTHER COMMUNICATIONS, continued 9•Corrected misstatements– During fiscal year 2023, the city accepted a federal Community Project FundingGrant award of $1.5 million authorized by the Consolidated AppropriationsActof2022, and administered by the Department of Housing and Urban Development(HUD). The city expended $1,493,242 on the Imagine Clearwater project atCoachman Park during fiscal year 2023, and applied for reimbursement fromHUD.The city has not received the funds, and has been notified by HUD that the fundswill not be disbursed. Therefore, the grant revenue that was accrued in fiscal year2023 has been reversed, resulting in a reduction of $1,493,242 to fund balance inthe Capital Improvement Fund.OTHER COMMUNICATIONS, continued 10•Uncorrected misstatements– Inventory on-hand at the Marshall Street and NE Wastewater Plants were not includedon the balance sheet at year-end. These inventory items were expensed in the currentand prior period. The adjustment below was not included in the financial statements anddetermined not be materially impact the financial statements.OTHER COMMUNICATIONS, continued 11•Issues discussed with management prior to retention–None noted•Internal control deficiencies–Two internal control deficiencies were identified related to:•The Phillies lease error correction and restatement. CRI recommends the cityreview processes and procedures regarding leases contracts to ensuretransactions are recorded in accordance with GAAP.•The Wastewater inventory passed audit adjustment. CRI recommends thecity review processes and procedures regarding inventorying of assets toensure transactions are recorded in accordance with GAAP and properlyidentified and tracked.OTHER COMMUNICATIONS, continued 12QUESTIONS? Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0209 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 3.1 SUBJECT/RECOMMENDATION: Approve a Contract for the Purchase of 1.2 acres of real property located at 2998 Lake Vista Drive Clearwater, FL 33759 as recorded in County O.R. Book 22911 Page 2161 therein the Public Records of Pinellas County, FL (Parcel Identification Number 08-29-16-00000-410-0100) by the City of Clearwater Parks and Recreation Department from Rachael Anne Brinson at the purchase price of $450,000.00 plus anticipated closing costs of up to $3,500 yielding a total expenditure not to exceed $453,500.00 and authorize the appropriate officials to execute same. (consent) SUMMARY: Said parcel as noted above is adjacent to Kapok Park consisting of approximately 1.2 acres (52,272 square feet) is surrounded on three sides by Kapok Park with over 706 feet of abutting property line along the north, south and west sides of the subject parcel. This lot is vegetated and constitutes an appropriate and complementary expansion of the surrounding park. There are no existing plans to develop the property as the main purpose for purchasing the property is to preserve the property as an addition to Kapok Park. The purchase of this property will also increase access to Alligator creek for stormwater maintenance purposes. An initial appraisal of the lot was completed on January 16, 2025, yielding a market value of $450,000.00 dollars. Operating costs to maintain this property will be minimal ($3465 annually) as existing staff assigned to Kapok Park will provide any needed maintenance. Funding for this purchase is coming from the Open Space/Recreation Facility Special Development Fund. It’s important to note that these funds may only be used for park land purchases. The purchase of this property will allow the city to utilize funds in a timely manner to purchase park property according to the Open Space Recreation Facility Land Ordinance under which these funds were collected and to which the use of such funds are still bound. The purchase of this land is supported by numerous provisions of the City’s Comprehensive Plan found in the “Conservation & Coastal Management” and “Parks and Public Places” elements as well as the Community Development Code. APPROPRIATION CODE AND AMOUNT: Funds are available in Special Development Fund for this purchase. A second quarter budget amendment will transfer $275,000 of Open Space Impact Fees and $178,500 of Recreation Land Impact Fees from the Special Development Fund into project 315-93133, Park Land Acquisition. USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: Approval of this parkland purchase supports several Strategic Plan Objectives, including: ·1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. ·1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. ·1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all our customers. Page 1 City of Clearwater Printed on 4/22/2025 File Number: ID#25-0209 ·2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events. ·3.1: Support neighborhood identity through services and programs that empower community pride and belonging. ·4.1: Support proactive climate resiliency strategies based in science to protect natural and built environments from impacts associated with sea level rise. ·4.3: Protect the conservation of urban forests and public green spaces to promote biodiversity and reduce our carbon footprint. Page 2 City of Clearwater Printed on 4/22/2025 APPRAISAL OF REAL PROPERTY 2998 Lake Vista Dr Clearwater, FL 33759 See report for Legal Description City of Clearwater 100 S. Myrtle Avenue, Clearwater, FL 33756 450,000 01/16/2025 Jeffrey A. Canino - Cert Res RD7743 AmeriPRIDE Appraisal Corp. (561) 827-8588 JCanino@AmeriPRIDEappraisal.com Form GA6V_LT - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE LOCATED AT FOR OPINION OF VALUE AS OF BY 3330City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Cover Page .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... GP Land .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Additional Comparables 4-6 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Supplemental Addendum .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... December 2024 StellarMLS Florida Market Report .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... StellarMLS Market Metric Florida Overview .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... StellarMLS Market Metric Tampa Stats .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... GP Land Certifications Addendum .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... USPAP Compliance Addendum .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject Photos .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject Photograph Addendum .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject Photograph Addendum .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject Photograph Addendum .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject Photograph Addendum .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Comparable Photos 1-3 (Page 1 of 2) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Comparable Photos 4-6 (Page 2 of 2) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Comparables Photograph Addendum - additional illustrations .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Comparables Photograph Addendum - additional illustrations .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Location Map of Subject & Comparables .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Aerial Map of Kapok Park .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Aerial Map of Neighboring Parcel (Park-owned by City of Clearwater) .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject Property Plat/Parcel Map .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Aerial Map .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Aerial Map .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Zoning Map .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Zoning Legend .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... FEMA Flood Map .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Flood Map .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Flood Zone Determination .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject's Pinellas County Property Appraiser Tax Record - Page 1 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject's Pinellas County Property Appraiser Tax Record - Page 2 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject's Pinellas County Tax Collector Paid Tax Bill .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject's 08/28/2024 recorded Deed Transfer - Page 1 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Subject's 08/28/2024 recorded Deed Transfer - Page 2 .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Appraiser License/Certification .................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 1 2 4 5 7 8 9 10 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Form TOCP - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Client Appraiser File No. Property Address City County State Zip Code TABLE OF CONTENTS Ameripride Appraisal Corp. 3330LAND APPRAISAL SUMMARY REPORT 2998 Lake Vista Dr Clearwater FL 33759 Pinellas PART OF NE 1/4 OF SE 1/4 OF SEC 8-29-16 DESC AS FROM NE COR OF SE 1/4 OF SEC TH S00D14'20"W 363FT FOR POB TH S00D 14'20"W 230FT TH N89D 20'32"W 283FT TH N27D 17'14"E 257.28FT TH S89D 20'32"E 166FT TO POB CONT 1.2 AC (C) 08-29-16-00000-410-0100 2024 7,846.25 0 Clearwater 41304 0268.18 Rachael Anne Brinson n/a Subject is NOT located in a PUD 0 Vacant land. No occupants on the site. Assist the client in the development/estimation of the subject property's as-is market value for the purpose of possible acquisition. Client (City of Clearwater). No other intended users are identified by the client or appraiser. City of Clearwater 100 S. Myrtle Avenue, Clearwater, FL 33756 Jeffrey A. Canino - Cert Res RD7743 One-Unit Housing 120 11,500 750 1 125 45 70 5 5 20 Market area search parameters for the data within this report section include detached single family houses located within Pinellas County with lot size between 1/4 acre to 2 acres. No other filters applied. The subject is situated in central Pinellas County, Florida. It is located in an area predominantly comprised of single family homes. The homes within this area have been built up in a series of subdivisions of similar sizes and styles. The subject's neighborhood is located in close proximity to most market preferred amenities such as schools, hospitals, shopping, public arteries of transportation. Commercial properties in the area consist mainly of neighborhood shopping and services, and have no adverse effect on the area. Irregular 51,527 Sq.Ft. LDR Low Density Residential Current allowed use is Residential. Subject is NOT located within a Planned Unit Development (PUD). The subject's Highest & Best use in connection with its current zoning designation of Low Density Residential is RESIDENTIAL "as improved". Vacant land/lot/site Vacant residential lot/site The subject's Highest & Best use is RESIDENTIAL in connection with its current zoning designation. None Cable Asphalt Conforming Asphalt Concrete None Municipal Posts None Residential Level 1+ acre Irregular Appears Adequate Kapok City Park & Kapok Lake Located at the end of a Dead-end street. AE 12103C0127H 08/24/2021 No survey was supplied to the appraiser. Site boundaries are ascertained from public tax records. The subject's site is situated/located within Flood Zones 'AE' and 'X'. The majority of the site is situated/located within Flood Zone 'AE'. Flood Zone 'AE" is designated by FEMA as being "WITHIN" a Flood Hazard Area/Zone. Flood Zone 'X' is designated by FEMA as "NOT within" a Flood Hazard Area/Zone. Site and flood area information was obtained from public records. Refer to the attached Flood Maps and Aerial Maps for illustration. Form GPLND - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE File No.:SUBJECTProperty Address:City:State:Zip Code: County:Legal Description: Assessor's Parcel #:Tax Year:R.E. Taxes: $Special Assessments: $ Market Area Name:Map Reference:Census Tract: Current Owner of Record:Borrower (if applicable): Project Type (if applicable):PUD De Minimis PUD Other (describe)HOA: $per year per month Are there any existing improvements to the property?No Yes If Yes, indicate current occupancy:Owner Tenant Vacant Not habitable If Yes, give a brief description:ASSIGNMENTThe purpose of this appraisal is to develop an opinion of:Market Value (as defined), or other type of value (describe) This report reflects the following value (if not Current, see comments):Current (the Inspection Date is the Effective Date)Retrospective Prospective Property Rights Appraised:Fee Simple Leasehold Leased Fee Other (describe) Intended Use: Intended User(s) (by name or type): Client:Address: Appraiser:Address:MARKET AREA DESCRIPTIONCharacteristics Location:Urban Suburban Rural Built up:Over 75%25-75%Under 25% Growth rate:Rapid Stable Slow Property values:Increasing Stable Declining Demand/supply:Shortage In Balance Over Supply Marketing time:Under 3 Mos.3-6 Mos.Over 6 Mos. Predominant Occupancy Owner Tenant Vacant (0-5%) Vacant (>5%) PRICE $(000) Low High Pred AGE (yrs) Present Land Use One-Unit % 2-4 Unit % Multi-Unit % Comm'l % % % Change in Land Use Not Likely Likely *In Process * * To: Factors Affecting Marketability Good Average Fair Poor N/AItem Employment Stability Convenience to Employment Convenience to Shopping Convenience to Schools Adequacy of Public Transportation Recreational Facilities Item Good Average Fair Poor N/A Adequacy of Utilities Property Compatibility Protection from Detrimental Conditions Police and Fire Protection General Appearance of Properties Appeal to Market Market Area Comments:SITE DESCRIPTIONDimensions:Site Area: Zoning Classification:Description: Do present improvements comply with existing zoning requirements?Yes No No Improvements Uses allowed under current zoning: Are CC&Rs applicable?Yes No Unknown Have the documents been reviewed?Yes No Ground Rent (if applicable)$/ Comments: Highest & Best Use as improved:Present use, or Other use (explain) Actual Use as of Effective Date:Use as appraised in this report: Summary of Highest & Best Use: Utilities Public Other Provider/Description Off-site Improvements Type Public Private Electricity Gas Water Sanitary Sewer Storm Sewer Telephone Multimedia Street Width Surface Curb/Gutter Sidewalk Street Lights Alley Frontage Topography Size Shape Drainage View Other site elements:Inside Lot Corner Lot Cul de Sac Underground Utilities Other (describe) FEMA Spec'l Flood Hazard Area Yes No FEMA Flood Zone FEMA Map #FEMA Map Date Site Comments: Copyright© 2007 by a la mode, inc. This form may be reproduced unmodified without written permission, however, a la mode, inc. must be acknowledged and credited. 3/2007 3330LAND APPRAISAL SUMMARY REPORT Pinellas County Public Records 08/28/2024 100 Pinellas County Public Records Pinellas County Public Records The most recent prior transfer of the subject appeared to have been via 'Deed of Distribution' that occurred on 08/28/2024 (Official records indicate that the deed was Recorded on 09/04/2024; Book/Page 22911/2161; Instrument # 2024223529). The recorded deed transfer is attached within this report. No other transfers of the subject property indicated within the 36 months prior to this appraisal's effective date of 01/16/2025. 2998 Lake Vista Dr Clearwater, FL 33759 n/a Sq.Ft. Stellar MLS Tax Records n/a n/a n/a Fee Simple Residential Area 51,527(in Sq.Ft.) View Lake & Muni Park View Site Attributes Typical Flood Zone 'AE' Zoning Residential SP/LP ratio n/a Vacant Lot 1 - 1st St E Clearwater, FL 33759 2.40 miles NW 620,000 7.92 StellarMLS# T3548632 Tax Records/DOM 74 Cash None 12/24/2024 Fee Simple Residential Area 78,325 -160,000 Lake View-Similar -10,000 Typical-Similar Flood Zone 'A,X'-Sim 0 Residential-Sim SP/LP ratio 99%0 -170,000 450,000 2164 Woods Ct Palm Harbor, FL 34683 5.97 miles NW 265,000 12.17 StellarMLS# U8249460 Tax Records/DOM 67 Cash None 10/01/2024 Fee Simple Residential Area 21,780 +178,000 Residential View-Inf +10,000 Typical-Similar Flood Zone 'X'-Sup -20,000 Residential-Sim SP/LP ratio 90%0 168,000 433,000 Vacant Lot 3 - 113th Avenue Largo, FL 33774 10.68 miles SW 682,500 8.28 StellarMLS# U8209533 Tax Records/DOM 379 Cash None 09/20/2024 Fee Simple Residential Area 82,472 -186,000 Residential View-Inf +10,000 Dense Trees-Inf +10,000 Flood Zone 'AE'-Sim 0 Residential-Sim SP/LP ratio 83%0 -166,000 516,500Adjusted Sale Price (in $) +(-) $ Adjust +(-) $ Adjust +(-) $ Adjust Acronyms; Abbreviations: DOM=Days on Market; Sim=Similar; Sup=Superior; Inf=Inferior; SP/LP ratio = Sale Price/List Price ratio. Refer to the attached Addendum for comments regarding the subject property, the comparables along with the adjustments derived and applied. n/a n/a 450,000 Because the subject property is a vacant residential site/lot, the subject’s final opinion of market value is based on the sales comparison approach to value only. 450,000 01/16/2025 38 Scope of Work Limiting cond./Certifications Narrative Addendum Location Map(s)Flood Addendum Additional Sales Photo Addenda Parcel Map Hypothetical Conditions Extraordinary Assumptions Robert Kasmer City of Clearwater Robert.Kasmer@myClearwater.com 100 S. Myrtle Avenue, Clearwater, FL 33756 Jeffrey A. Canino - Cert Res RD7743 AmeriPRIDE Appraisal Corp. (561) 827-8588 JCanino@AmeriPRIDEappraisal.com 01/21/2025 Cert Res RD7743 FL 11/30/2026 01/16/2025 Form GPLND - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE File No.:TRANSFER HISTORYMy research did did not reveal any prior sales or transfers of the subject property for the three years prior to the effective date of this appraisal. Data Source(s): 1st Prior Subject Sale/Transfer Date: Price: Source(s): 2nd Prior Subject Sale/Transfer Date: Price: Source(s): Analysis of sale/transfer history and/or any current agreement of sale/listing:SALES COMPARISON APPROACHFEATURE SUBJECT PROPERTY COMPARABLE NO. 1 COMPARABLE NO. 2 COMPARABLE NO. 3 Address Proximity to Subject Sale Price $$$$ Price/$$$$ Data Source(s) Verification Source(s) VALUE ADJUSTMENT DESCRIPTION DESCRIPTION DESCRIPTION DESCRIPTION Sales or Financing Concessions Date of Sale/Time Rights Appraised Location Site Area Net Adjustment (Total, in $)+++$ $ –––$ $ $ $ Summary of Sales Comparison Approach PUDPROJECT INFORMATION FOR PUDs (if applicable)The Subject is part of a Planned Unit Development. Legal Name of Project: Describe common elements and recreational facilities:RECONCILIATIONIndicated Value by: Sales Comparison Approach $ Final Reconciliation This appraisal is made ''as is'', or subject to the following conditions: This report is also subject to other Hypothetical Conditions and/or Extraordinary Assumptions as specified in the attached addenda. Based upon an inspection of the subject property,defined Scope of Work,Statement of Assumptions and Limiting Conditions,and Appraiser’s Certifications, my (our)Opinion of the Market Value (or other specified value type),as defined herein,of the real property that is the subject of this report is: $, as of:,which is the effective date of this appraisal. If indicated above,this Opinion of Value is subject to Hypothetical Conditions and/or Extraordinary Assumptions included in this report.See attached addenda.ATTACH.A true and complete copy of this report contains pages,including exhibits which are considered an integral part of the report.This appraisal report may not be properly understood without reference to the information contained in the complete report,which contains the following attached exhibits:SIGNATURESClient Contact:Client Name: E-Mail:Address: APPRAISER Appraiser Name: Company: Phone:Fax: E-Mail: Date of Report (Signature): License or Certification #:State: Designation: Expiration Date of License or Certification: Inspection of Subject:Did Inspect Did Not Inspect (Desktop) Date of Inspection: SUPERVISORY APPRAISER (if required) or CO-APPRAISER (if applicable) Supervisory or Co-Appraiser Name: Company: Phone:Fax: E-Mail: Date of Report (Signature): License or Certification #:State: Designation: Expiration Date of License or Certification: Inspection of Subject:Did Inspect Did Not Inspect Date of Inspection: Copyright© 2007 by a la mode, inc. This form may be reproduced unmodified without written permission, however, a la mode, inc. must be acknowledged and credited. 3/2007 3330ADDITIONAL COMPARABLE SALES 2998 Lake Vista Dr Clearwater, FL 33759 n/a Sq.Ft. Stellar MLS Tax Records n/a n/a n/a Fee Simple Residential Area 51,527(in Sq.Ft.) View Lake & Muni Park View Site Attributes Typical Flood Zone 'AE' Zoning Residential SP/LP ratio n/a 12653 74th Ave Seminole, FL 33776 11.05 miles SW 399,000 11.85 StellarMLS# T3548954 Tax Records/DOM 81 Seller Financing -25,000 None 11/25/2024 Fee Simple Residential Area 33,681 +107,000 Residential View-Inf +10,000 Dense Trees-Inf +10,000 Flood Zone 'X'-Sup -20,000 Residential-Sim SP/LP ratio 100%0 82,000 481,000 Vacant Lot 11 - Wolford Rd Clearwater, FL 33760 3.24 miles S 479,000 11.42 StellarMLS# U8191104 Folio 29-16-29-00000-440-1100 Active Listing SP/LP adjustment -47,900 n/a Fee Simple Residential Area 41,953 +57,000 Residential View-Inf +10,000 Dense Trees-Inf +10,000 Flood Zone 'AE'-Sim 0 R-4=Multi-Resid-Sup -20,000 Folio 291629000004401100 0 9,100 488,100 2144 Meadow Brook Dr Clearwater, FL 33759 1.79 miles N 750,000 10.54 StellarMLS# TB8319604 Tax Records/DOM 6 Pending Sale SP/LP adjustment -75,000 n/a Fee Simple Residential Area 71,129 -118,000 Residential View-Inf +10,000 Typical-Similar Flood Zone 'X'-Sup -20,000 Residential-Sim n/a -203,000 547,000Adjusted Sale Price (in $) +(-) $ Adjust +(-) $ Adjust +(-) $ Adjust The Active Listing and Pending Sale comparables are adjusted/reduced by 10% to account for SP/LP discount and applied on the line displayed as "SP/LP adjustment". No weight is given to active listings and pending sales as they are not closed sales, and only reflect market direction and trend. Refer to the attached Addendum for comments regarding the subject property, the comparables along with the adjustments derived and applied. 4 5 6 Form GPLND.(AC) - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE File No.:SALES COMPARISON APPROACHFEATURE SUBJECT PROPERTY COMPARABLE NO.COMPARABLE NO.COMPARABLE NO. Address Proximity to Subject Sale Price $$$$ Price/$$$$ Data Source(s) Verification Source(s) VALUE ADJUSTMENT DESCRIPTION DESCRIPTION DESCRIPTION DESCRIPTION Sales or Financing Concessions Date of Sale/Time Rights Appraised Location Site Area Net Adjustment (Total, in $)+++$ $ –––$ $ $ $ Summary of Sales Comparison Approach Copyright© 2007 by a la mode, inc. This form may be reproduced unmodified without written permission, however, a la mode, inc. must be acknowledged and credited. 3/2007 SUPPLEMENTAL ADDENDUM • Acronyms; abbreviations shown within this report mean the following: ·Comp = Comparable ·DOM = Days on Market ·sf = square feet ·SF = Square Feet ·ED = Effective Date ·Sim = Similar ·Sup = Superior ·Inf = Inferior ·adq= adequate ·SP/LP ratio = Sale Price / List Price ratio Extraordinary assumptions are made that the items listed below are true and correct. If any extraordinary assumption is found to be false, it could alter the resulting opinion or conclusion: - No environmental issues nor hazards exist on or near the subject property - The information on the subject's public tax record is true and correct Scope of Work This appraisal uses the land sales comparison approach to value only. The sales comparison approach is the most reliable methodology for valuing vacant land. Vacant residential lots/sites between ½ acre to 2 acres within Pinellas County were researched and analyzed. MLS information was reconciled against public tax records and verified when possible. The subject and its surrounding area were field inspected and photographed. Description of the Subject Property The subject is located at the end of Lake Vista Drive in central Pinellas County. The property is a 1.18 acre vacant site that is zoned LDR (Low Density Residential) and is situated at the very end of a dead-end residential street (Lake Vista Drive). The subject is situated with detached single family houses around the East side and “Kapok Park” on its West boundary. Kapok Park is an existing City of Clearwater park. The majority of the nearby houses were built between 1955-1970; Situated on .20 acre lots; and are currently valued between the low $400,000s to the mid $600,000s. The subject site appears level with a moderate density of trees and brush. - No locational inadequacies exist - No man-made structures or improvements on the subject site noted Market Conditions Due to limited vacant land data, the market condition data included within this report (within and following this addendum) is for residential dwelling properties which would be suitable for comparable vacant site/lot properties without improvements built on the site. Market data for the Tampa/Clearwater/St. Petersburg area during the prior twelve month period indicates stable median sales price, stable number of closed sales year-over-year, stable median sale price to list price ratio, and stable number of new listings. Housing supply appears to have increased slightly and is typically between 4-to-6 months of inventory. Sales Comparison Approach This appraisal uses the land sales comparison approach to value only. The sales comparison approach is the most reliable methodology for valuing vacant land. Vacant residential lots/sites between ½ acre to 2 acres within Pinellas County were researched and analyzed. The subject's dominant features are: Property type (vacant residential lot/site); Lot/Site size; Zoning designation and Land Use; View; Flood Zone designation. Comparable search parameters: Vacant residential lots/sites between ½ acre to 2 acres within Pinellas County. Data Sources: "StellarMLS" (Stellar Multiple Listing Service) and Matrix. Entries: A 0 (zero) displayed in the sales comparison grid indicates that the appraiser has acknowledged that the associated line item differs from that of the subject property's line item, yet no adjustment is deemed warranted following the appraiser's research and analysis of the associated item. * Comparables 1, 2 & 3 are displayed on the sales comparison grid in chronological order according to closed sale dates. Closed sale comparable 4 was sold with partial owner financing and was included for additional support. The Best available most recent similar comparables were used in this assignment. Proximity: Due to the limited number of recent (within the prior 365 days) similar closed sales within one mile of the subject property, it was necessary to utilize similar comparables that are located more than 1 mile from subject, yet still located within the subject's market area. Sales or Financing Concessions: Comparable 4 was sold with favorable seller financing. The loan amount was $284,000 (71% LTV); Down payment of $115,000 (29% down); Balloon payment due in 24 months from origination; Interest rate of 6% (interest only). The adjustment applied is based on match pair sales analysis among comparables shown, as well as those not shown in this report. Comparable 4 was included because it is a recent sale and brackets the subject's site area. Date Of Sale/Time: All sales comparables used in this assignment closed within 4 months of effective date. Supplemental Addendum Form TADD - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE 3330 City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Client Appraiser Property Address City County State Zip Code File No. Site Area: Site Area adjustments are based on match pair sales analysis among comparables shown, as well as those not shown in this report. Site size adjustments are applied at approximately $6/sf and rounded to the nearest thousand. The subject's site area has been bracketed. View: The subject property backs to the City of Clearwater "Kapok Municipal Park". The subject does not have a lake or body of water on its site. The subject has a view of the Kapok Park's lake and grounds. View adjustments are based on match pair sales analysis among comparables shown, as well as those not shown in this report. Site Attributes: Site Attributes are in reference to the level/degree of site work needed in order to construct a dwelling on the site. Additional costs are involved with clearing a site that has a dense population of trees; Dirt fill needed for low lying ground or marsh areas; Additional excavation needed for uneven sites. Comparables 3, 4 & 5 appear to be more densely populated with trees than the subject property. Flood Zone: The subject property is located within two separate flood zones. Part of the subject is situated in Zone 'AE' & the other part of the site is situated in Zone 'X'. Because the majority of the subject site is in Zone 'AE', it is considered to be IN a flood zone. A property being IN a flood zone will most likely require flood insurance, thereby causing increased insurance costs. Refer to the attached Flood Maps for illustration. Flood Zone 'X' - An Area That Is Determined To Be Outside The 100- And 500-Year Floodplains Flood Zone 'A' - An Area Inundated By 100-Year Flooding Flood Zone 'AE' - An Area Inundated By 100-Year Flooding Zoning: The subject property zoning designation by the City of Clearwater is 'LDR' (Low Density Residential). The subject and the comparables used in this report, with the exception of comparable 5 (Active Listing) are zoned for residential use. Comparable 5 is zoned 'R-4', residential zoning which allows multiple units on the site. Therefore, an adjustment is applied to comparable 5 and is based on match pair sales analysis among comparables shown, as well as those not shown in this report. Refer to the attached Zoning Map for illustration. Balanced weight is placed on all comparables used because they capture and/or bracket the subject's dominant features. Because the subject property is a vacant site/lot, the subject’s final opinion of market value is based on the sales comparison approach to value only. Due to the limited number of vacant residential lots/sites within the size range of .5 acre to 2 acres that are located within the subject’s market area, the overall value reliability is reduced. Supplemental Addendum Form TADD - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE 3330 City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Client Appraiser Property Address City County State Zip Code File No. December 2024 StellarMLS Florida Market Report Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE StellarMLS Market Metric Florida Overview Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE StellarMLS Market Metric Tampa Area Stats Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE 3330Assumptions, Limiting Conditions & Scope of Work 2998 Lake Vista Dr Clearwater FL 33759 City of Clearwater 100 S. Myrtle Avenue, Clearwater, FL 33756 Jeffrey A. Canino - Cert Res RD7743 STATEMENT OF ASSUMPTIONS & LIMITING CONDITIONS - The appraiser will not be responsible for matters of a legal nature that affect either the property being appraised or the title to it. The appraiser assumes that the title is good and marketable and, therefore, will not render any opinions about the title. The property is appraised on the basis of it being under responsible ownership. - The appraiser may have provided a plat and/or parcel map in the appraisal report to assist the reader in visualizing the lot size, shape, and/or orientation. The appraiser has not made a survey of the subject property. - If so indicated, the appraiser has examined the available flood maps that are provided by the Federal Emergency Management Agency (or other data sources) and has noted in the appraisal report whether the subject site is located in an identified Special Flood Hazard Area. Because the appraiser is not a surveyor, he or she makes no guarantees, express or implied, regarding this determination. - The appraiser will not give testimony or appear in court because he or she made an appraisal of the property in question, unless specific arrangements to do so have been made beforehand. - The appraiser has noted in the appraisal report any adverse conditions (including, but not limited to, the presence of hazardous wastes, toxic substances, etc.) observed during the inspection of the subject property, or that he or she became aware of during the normal research involved in performing the appraisal. Unless otherwise stated in the appraisal report, the appraiser has no knowledge of any hidden or unapparent conditions of the property, or adverse environmental conditions (including, but not limited to, the presence of hazardous wastes, toxic substances, etc.) that would make the property more or less valuable, and has assumed that there are no such conditions and makes no guarantees or warranties, express or implied, regarding the condition of the property. The appraiser will not be responsible for any such conditions that do exist or for any engineering or testing that might be required to discover whether such conditions exist. Because the appraiser is not an expert in the field of environmental hazards, the appraisal report must not be considered as an environmental assessment of the property. - The appraiser obtained the information, estimates, and opinions that were expressed in the appraisal report from sources that he or she considers to be reliable and believes them to be true and correct. The appraiser does not assume responsibility for the accuracy of such items that were furnished by other parties. - The appraiser will not disclose the contents of the appraisal report except as provided for in the Uniform Standards of Professional Appraisal Practice, and any applicable federal, state or local laws. - An appraiser's client is the party (or parties) who engage an appraiser in a specific assignment. Any other party acquiring this report from the client does not become a party to the appraiser-client relationship. Any persons receiving this appraisal report because of disclosure requirements applicable to the appraiser's client do not become intended users of this report unless specifically identified by the client at the time of the assignment. - The appraiser's written consent and approval must be obtained before this appraisal report can be conveyed by anyone to the public, through advertising, public relations, news, sales, or by means of any other media, or by its inclusion in a private or public database. Possession of this report or any copy thereof does not carry with it the right of publication. - Forecasts of effective demand for the highest and best use or the best fitting and most appropriate use were based on the best available data concerning the market and are subject to conditions of economic uncertainty about the future. The Scope of Work is the type and extent of research and analyses performed in an appraisal assignment that is required to produce credible assignment results, given the nature of the appraisal problem, the specific requirements of the intended user(s) and the intended use of the appraisal report. Reliance upon this report, regardless of how acquired, by any party or for any use, other than those specified in this report by the Appraiser, is prohibited. The Opinion of Value that is the conclusion of this report is credible only within the context of the Scope of Work, Effective Date, the Date of Report, the Intended User(s), the Intended Use, the stated Assumptions and Limiting Conditions, any Hypothetical Conditions and/or Extraordinary Assumptions, and the Type of Value, as defined herein. The appraiser, appraisal firm, and related parties assume no obligation, liability, or accountability, and will not be responsible for any unauthorized use of this report or its conclusions. Form GPLNDAD - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE File No.: Property Address:City:State:Zip Code: Client:Address: Appraiser:Address: Copyright© 2007 by a la mode, inc. This form may be reproduced unmodified without written permission, however, a la mode, inc. must be acknowledged and credited. 3/2007 3330Certifications & Definitions 2998 Lake Vista Dr Clearwater FL 33759 City of Clearwater 100 S. Myrtle Avenue, Clearwater, FL 33756 Jeffrey A. Canino - Cert Res RD7743 APPRAISER'S CERTIFICATION I certify that, to the best of my knowledge and belief: - The statements of fact contained in this report are true and correct. - The credibility of this report, for the stated use by the stated user(s), of the reported analyses, opinions, and conclusions are limited only by the reported assumptions and limiting conditions, and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. - I have no present or prospective interest in the property that is the subject of this report and no personal interest with respect to the parties involved. - I have no bias with respect to the property that is the subject of this report or to the parties involved with this assignment. - My engagement in this assignment was not contingent upon developing or reporting predetermined results. - My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. - My analyses, opinions, and conclusions were developed, and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice that were in effect at the time this report was prepared. - I did not base, either partially or completely, my analysis and/or the opinion of value in the appraisal report on the race, color, religion, sex, handicap, familial status, or national origin of either the prospective owners or occupants of the subject property, or of the present owners or occupants of the properties in the vicinity of the subject property. - Unless otherwise indicated, I have made a personal inspection of the property that is the subject of this report. - Unless otherwise indicated, no one provided significant real property appraisal assistance to the person(s) signing this certification. DEFINITION OF MARKET VALUE *: Market value means the most probable price which a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller to buyer under conditions whereby: 1. Buyer and seller are typically motivated; 2. Both parties are well informed or well advised and acting in what they consider their own best interests; 3. A reasonable time is allowed for exposure in the open market; 4. Payment is made in terms of cash in U.S. dollars or in terms of financial arrangements comparable thereto; and 5. The price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale. * This definition is from regulations published by federal regulatory agencies pursuant to Title XI of the Financial Institutions Reform, Recovery, and Enforcement Act (FIRREA) of 1989 between July 5, 1990, and August 24, 1990, by the Federal Reserve System (FRS), National Credit Union Administration (NCUA), Federal Deposit Insurance Corporation (FDIC), the Office of Thrift Supervision (OTS), and the Office of Comptroller of the Currency (OCC). This definition is also referenced in regulations jointly published by the OCC, OTS, FRS, and FDIC on June 7, 1994, and in the Interagency Appraisal and Evaluation Guidelines, dated October 27, 1994. Robert Kasmer City of Clearwater Robert.Kasmer@myClearwater.com 100 S. Myrtle Avenue, Clearwater, FL 33756 Jeffrey A. Canino - Cert Res RD7743 AmeriPRIDE Appraisal Corp. (561) 827-8588 JCanino@AmeriPRIDEappraisal.com 01/21/2025 Cert Res RD7743 FL 11/30/2026 01/16/2025 Form GPLNDAD - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE File No.: Property Address:City:State:Zip Code: Client:Address: Appraiser:Address:SIGNATURESClient Contact:Client Name: E-Mail:Address: APPRAISER Appraiser Name: Company: Phone:Fax: E-Mail: Date Report Signed: License or Certification #:State: Designation: Expiration Date of License or Certification: Inspection of Subject:Did Inspect Did Not Inspect (Desktop) Date of Inspection: SUPERVISORY APPRAISER (if required) or CO-APPRAISER (if applicable) Supervisory or Co-Appraiser Name: Company: Phone:Fax: E-Mail: Date Report Signed: License or Certification #:State: Designation: Expiration Date of License or Certification: Inspection of Subject:Did Inspect Did Not Inspect Date of Inspection: Copyright© 2007 by a la mode, inc. This form may be reproduced unmodified without written permission, however, a la mode, inc. must be acknowledged and credited. 3/2007 3330 City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 30-180 Jeffrey A. Canino - Cert Res RD7743 01/21/2025 Cert Res RD7743 FL 11/30/2026 01/16/2025 Form ID20EC - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Client Appraiser USPAP Compliance Addendum Loan # File # Property Address City County State Zip Code APPRAISAL AND REPORT IDENTIFICATION This Appraisal Report is one of the following types: Appraisal Report This report was prepared in accordance with the requirements of the Appraisal Report option of USPAP Standards Rule 2-2(a). Restricted Appraisal Report This report was prepared in accordance with the requirements of the Restricted Appraisal Report option of USPAP Standards Rule 2-2(b), and is intended only for the use of the client and any other named intended user(s). Users of this report must clearly understand that the report may not contain supporting rationale for all of the opinions and conclusions set forth in the report. ADDITIONAL CERTIFICATIONS I certify that, to the best of my knowledge and belief: The statements of fact contained in this report are true and correct. The report analyses, opinions, and conclusions are limited only by the reported assumptions and are my personal, impartial, and unbiased professional analyses, opinions, and conclusions. I have no (or the specified) present or prospective interest in the property that is the subject of this report and no (or specified) personal interest with respect to the parties involved. I have no bias with respect to the property that is the subject of this report or the parties involved with this assignment. My engagement in this assignment was not contingent upon developing or reporting predetermined results. My compensation for completing this assignment is not contingent upon the development or reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value opinion, the attainment of a stipulated result, or the occurrence of a subsequent event directly related to the intended use of this appraisal. My analyses, opinions, and conclusions were developed and this report has been prepared, in conformity with the Uniform Standards of Professional Appraisal Practice. This appraisal report was prepared in accordance with the requirements of Title XI of FIRREA and any implementing regulations. PRIOR SERVICES I have NOT performed services, as an appraiser or in any other capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment. I HAVE performed services, as an appraiser or in another capacity, regarding the property that is the subject of this report within the three-year period immediately preceding acceptance of this assignment. Those services are described in the comments below. PROPERTY INSPECTION I have NOT made a personal inspection of the property that is the subject of this report. I HAVE made a personal inspection of the property that is the subject of this report. APPRAISAL ASSISTANCE Unless otherwise noted, no one provided significant real property appraisal assistance to the person signing this certification. If anyone did provide significant assistance, they are hereby identified along with a summary of the extent of the assistance provided in the report. ADDITIONAL COMMENTS Additional USPAP related issues requiring disclosure and/or any state mandated requirements: MARKETING TIME AND EXPOSURE TIME FOR THE SUBJECT PROPERTY A reasonable marketing time for the subject property is day(s)utilizing market conditions pertinent to the appraisal assignment. A reasonable exposure time for the subject property is day(s). APPRAISER SUPERVISORY APPRAISER (ONLY IF REQUIRED) Signature Name Date of Signature State Certification # or State License # State Expiration Date of Certification or License Effective Date of Appraisal Signature Name Date of Signature State Certification # or State License # State Expiration Date of Certification or License Supervisory Appraiser Inspection of Subject Property Did Not Exterior-only from Street Interior and Exterior USPAP Compliance Addendum 2020 Page 1 of 1 Form PIC3X5.TR - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject Photograph Addendum City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Subject Front 2998 Lake Vista Dr Subject Rear (Looking South/SW) Subject Rear (Looking NW/North) Client Appraiser Property Address City County State Zip Code Form PICSIX2 - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject Photograph Addendum City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Subject address verification Subject Street Scene (Driving West on Lake Vista Drive - leading to Subject Property) Subject Street Scene (Driving West on Lake Vista Drive - leading to Subject Property) Subject Street Scene (Driving West on Lake Vista Drive - leading to Subject Property) Entry to Subject Site Entry to Subject Site Client Appraiser Property Address City County State Zip Code Form PICSIX2 - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject Photograph Addendum City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Rear section of Subject (looking NW at Kapok Park walking bridge) North section of Subject site Middle section of Subject site South section of Subject site Rear section of Subject site Lake View (looking SW) Rear section of Subject site Lake View (looking NW) Client Appraiser Property Address City County State Zip Code Form PICSIX2 - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject Photograph Addendum City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Panoramic Photos (looking West at Subject) Photos taken left-to-right Panoramic Photos (looking W/NW at Subject) Photos taken left-to-right Panoramic Photos (looking North at Eastern property line) Photos taken left-to-right Panoramic Photos (looking NE toward neighboring house) Photos taken left-to-right Panoramic Photos (looking East on Lake Vista Drive) Photos taken left-to-right Panoramic Photos (looking East on Lake Vista Drive) Photos taken left-to-right Client Appraiser Property Address City County State Zip Code Form PICSIX2 - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject Photograph Addendum City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Panoramic Photos (looking SE toward neighboring house) Photos taken left-to-right Panoramic Photos (looking South at neighboring vacant site) Photos taken left-to-right Panoramic Photos (looking SW at neighboring vacant site) Photos taken left-to-right Panoramic Photos (looking SW at neighboring vacant site) Photos taken left-to-right no photo no photo Client Appraiser Property Address City County State Zip Code Form PIC3X5.BC - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Comparable Photos 1-3 (Page 1 of 2) City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Comparable 1 Vacant Lot 1 - 1st St E Comparable 2 2164 Woods Ct Comparable 3 Vacant Lot 3 - 113th Avenue Client Appraiser Property Address City County State Zip Code Form PIC3X5.CR - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Comparable Photos 4-6 (Page 2 of 2) City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Comparable 4 Prox. to Subject Sale Price Gross Living Area Total Rooms Total Bedrooms Total Bathrooms Location View Site Quality Age 12653 74th Ave 11.05 miles SW 399,000 Residential Area 33,681 Comparable 5 Prox. to Subject Sale Price Gross Living Area Total Rooms Total Bedrooms Total Bathrooms Location View Site Quality Age Vacant Lot 11 - Wolford Rd 3.24 miles S 479,000 Residential Area 41,953 Comparable 6 Prox. to Subject Sale Price Gross Living Area Total Rooms Total Bedrooms Total Bathrooms Location View Site Quality Age 2144 Meadow Brook Dr 1.79 miles N 750,000 Residential Area 71,129 Client Appraiser Property Address City County State Zip Code Comparables Photograph Addendum - additional illustrations for the Comparables Used City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Aerial of Closed Sale Comparable #1 Lot 1 Aerial of Closed Sale Comparable #2 Aerial of Closed Sale Comparable #3 Aerial of Closed Sale Comparable #4 Form PIC4_LT - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Client Appraiser Property Address City County State Zip Code Comparables Photograph Addendum - additional illustrations for the Comparables Used City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Closed Sale Comparable #4 Visual outline of the property's site situated behind a house along with its unpaved accessway with Ingress/Egress easement for the site. (highlighted in red) Aerial of ACTIVE LISTING Comparable #5 Aerial of PENDING SALE Comparable #6 Aerial/Site Outline of PENDING SALE Comparable #6 Form PIC4_LT - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Client Appraiser Property Address City County State Zip Code Form MAP.LOC - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Location Map of Subject & Comparables City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Client Appraiser Property Address City County State Zip Code Aerial Map of Kapok Municipal Park Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Aerial Map of Neighboring Parcel (Park-owned by City of Clearwater) Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject Property Plat/Parcel Map Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Aerial Map Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Aerial Map - from different angle Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Zoning Map Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Zoning Legend Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE FEMA Flood Map Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Form MAP.FLOOD - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE FEMA Flood Map City of Clearwater 2998 Lake Vista Dr Clearwater Pinellas FL 33759 Jeffrey A. Canino - Cert Res RD7743 Client Appraiser Property Address City County State Zip Code Flood Zone Determination Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject's Pinellas County Property Appraiser Tax Record - Page 1 Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject's Pinellas County Property Appraiser Tax Record - Page 2 Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject's Pinellas County Tax Collector Paid Tax Bill Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject's 08/28/2024 recorded Deed Transfer - Page 1 Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Subject's 08/28/2024 recorded Deed Transfer - Page 2 Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Appraiser License/Certification Form SCNLGL - "TOTAL" appraisal software by a la mode, inc. - 1-800-ALAMODE Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0296 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Parks & Recreation Agenda Number: 3.2 SUBJECT/RECOMMENDATION: Authorize Parks and Recreation Department staff to request an amendment to the approved Florida Recreation Development Assistance Program (FRDAP) project grant agreement removing the dock from the project and requesting that the funds be used to widen the sidewalk along the west side of Edgewater Drive as part of the renovations and improvements of Edgewater Drive Park, 1923 Edgewater Drive and authorize the appropriate officials to execute same. (consent) SUMMARY: On August 31, 2023, the City’s Parks & Recreation Department submitted Florida Recreation Development Assistance Program Grant Application Package to the Florida Department of Environmental Protection for the purposes of securing funding for the renovations and improvements of Edgewater Drive Park. Edgewater Drive Park is currently a passive park with limited functionality and use. The grant application included the construction of a dock, reconfigured and expanded parking lot, improved stormwater management, new sidewalks, new bike racks, trash receptacles, benches, environmental educational signage, and an ADA accessible drinking fountain. Prior to submitting the application package to the State, staff met with the Edgewater Drive Homeowners Association to get their input and support for the project. On July 3, 2024, the City received formal notice of the granting of the award by the State. On October 3, 2024, the State sent a Standard Grant Agreement for the Edgewater Drive Renovation Project (FDEP Agreement Number P5077) which awards $200,000 dollars and requires matching funds from the City of $200,000. Additionally, on October 3rd the City Council authorized a purchase order to Pennoni Associates, Inc. for professional services to complete design work for renovations of Edgewater Drive Park. On November 21, 2024, Council approved the noted Florida Recreation Development Assistance Program (FRDAP) project grant agreement. At a recent meeting attended by city staff an overwhelming majority of residents informed the City that rather than including the dock, they would prefer funds be allocated to a widened sidewalk. Due to a change in neighborhood support for the construction of the dock, staff is now seeking approval to submit an amendment proposal to modify the scope of FDEP Grant Agreement Number P5077 for the removal of the dock from the project to be substituted with the increase in the overall length of widening the sidewalk to 10 feet along the west side of Edgewater Drive for approximately 2,400 feet. Upon council approval staff will submit an amendment proposal request to FDEP. The primary expected responses include either an approval or denial of the request by FDEP. A denial of the request does not void the agreement. A denial of the request would mean that the City could decide to continue with the provisions of the agreement including the construction of the dock or, conversely, the City could opt to decline the grant award effectively nullifying the agreement and proceed with the project with the proposed noted amendments without any grant funding. APPROPRIATION CODE AND AMOUNT: N/A USE OF RESERVE FUNDS: N/A STRATEGIC PRIORITY: Approval of the purchase order supports several Strategic Plan Objectives, including: ·1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. Page 1 City of Clearwater Printed on 4/22/2025 File Number: ID#25-0296 ·1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. ·2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and national sporting events. ·3.2: Preserve community livability through responsible development standards, proactive code compliance, and targeted revitalization. ·4.3: Protect the conservation of urban forests and public green spaces to promote biodiversity and reduce our carbon footprint. Page 2 City of Clearwater Printed on 4/22/2025 PROPOSED TRASHCAN (TYP.)CONNECT TO EX.SIDEWALK, AT GRADEEX. 6' WIDE CONCRETESIDEWALKPARK RULES SIGN(BY CONTRACTOR)SEE STANDARD SIGNAGE 'C'PROPOSED 10' WIDECONCRETE SIDEWALKADA PAVEMENT MARKINGSAND SIGN (TYP.)PROPOSED WHEELSTOP (TYP)PAVEMENT MARKING (WHITEEPOXY PAINT; 6" WIDE)(TYP.)CONCRETE DRIVEWAY APRONPROPOSEDASPHALT PARKINGPROPOSED DETECTABLEWARNING MATPROPOSED SITTINGAREA W/BENCHES (TYP.)PROPOSEDDECORATIVE FENCEENVIRONMENTAL EDUCATIONAL SIGNAGE(BY CONTRACTOR)SEE STANDARD SIGNAGE 'D'NEW PARK ID SIGN(BY CONTRACTOR)SEE STANDARD SIGN 'A'PROPOSED PONDEX. 6' WIDE CONCRETESIDEWALKCONNECT TO EX.SIDEWALK AT GRADENORTHEDGE OFRIPRAPTC TCTCTCTCTCTCTC EDGE OF WATEREL. 0.1'(AS OF 11-13-2024)30" UPROOTED34"13"14"10"18"12"10"EDGE OFMANGROVECLEARWATER HARBORU.S HIGHWWAY ALTERNATE 19EDGEWATER DRIVE32"10.0'10.0'80.0'30.0'PROPOSED DOCKRECORD DRAWINGSSURVEYED BY:APPROVED BY:REVIEWED BY:PROJECT ENGINEERDRAWN BY:DATEDATEREVISIONBYDATECALL 811SHEET NO.:CONTRACT NO.:DATE DRAWN:DESIGNED BY:SURVEYED BY:APPROVED BYHORIZ.DRAWN BY:VERT.SCALE:DWG NAME:FIELD BOOK:CHECKED BY:DATEJOB NO.:INVESTIGATE BEFORE YOU EXCAVATESUNSHINE STATEONE CALLOF FLORIDAwww.callsunshine.com(800) 432-4770MIN. 48 HOURSBEFORE YOU EXCAVATECITY OF CLEARWATER, FLORIDAPARKS AND RECREATION100 S. MYRTLE AVE.CLEARWATER, FL 33756Edgewater Drive ParkProposed Design (DOCK INCLUDED)2024-022_DOCK2024-0223/6/2024Lee CheekPennoniN/A1" = 40'1 OF 11SCALE: 1" =0'GRAPHIC SCALE (IN FEET) 20'40'40' Edgewater Drive/Alt. 19Sunset Point Road/CR-576Sunnydale DriveSedeeva StreetCharles StreetGranada StreetMarine StreetUnion Street/CR-600Commodore StreetWilson BoulevardAnchorageWayPROJECT AREAEDGEWATER DRIVE PARKRECORD DRAWINGSSURVEYED BY:APPROVED BY:REVIEWED BY:PROJECT ENGINEERDRAWN BY:DATEDATEREVISIONBYDATECALL 811SHEET NO.:CONTRACT NO.:DATE DRAWN:DESIGNED BY:SURVEYED BY:APPROVED BYHORIZ.DRAWN BY:VERT.SCALE:DWG NAME:FIELD BOOK:CHECKED BY:DATEJOB NO.:INVESTIGATE BEFORE YOU EXCAVATESUNSHINE STATEONE CALLOF FLORIDAwww.callsunshine.com(800) 432-4770MIN. 48 HOURSBEFORE YOU EXCAVATECITY OF CLEARWATER, FLORIDAPARKS AND RECREATION100 S. MYRTLE AVE.CLEARWATER, FL 33756Edgewater Drive Park Proposed RenovationsOverall Site Plan2024-022_Grant2024-02203/21/2024Lee CheekN/A1" = 100'1 OF 61SCALE: 1" =0'GRAPHIC SCALE (IN FEET) 50'100'100'NSEW EDGEWATER DRIVE/ALT 19SUNNYDALE DRIVESUNSET POINT ROAD/CR-576Edgewater Drive ParkPROPOSED WHEELSTOP (TYP.)PROPOSED TRASHCAN (TYP.)PARK RULES SIGN(BY CONTRACTOR)SEE STANDARD SIGNAGE 'C'PROPOSED 10' WIDECONCRETE SIDEWALKADA PAVEMENT MARKINGSAND SIGN (TYP.)PAVEMENT MARKING (WHITEEPOXY PAINT; 6" WIDE)(TYP.)CONCRETE DRIVEWAY APRONPROPOSEDASPHALT PARKINGPROPOSED DETECTABLEWARNING MATPROPOSED SITTINGAREA W/BENCHES (TYP.)PROPOSEDDECORATIVE FENCEENVIRONMENTAL EDUCATIONAL SIGNAGE(BY CONTRACTOR)SEE STANDARD SIGNAGE 'D'NEW PARK ID SIGN(BY CONTRACTOR)SEE STANDARD SIGN 'A'PROPOSED PONDCONNECT TO EX.SIDEWALK AT GRADEClearwater HarborRECORD DRAWINGSSURVEYED BY:APPROVED BY:REVIEWED BY:PROJECT ENGINEERDRAWN BY:DATEDATEREVISIONBYDATECALL 811SHEET NO.:CONTRACT NO.:DATE DRAWN:DESIGNED BY:SURVEYED BY:APPROVED BYHORIZ.DRAWN BY:VERT.SCALE:DWG NAME:FIELD BOOK:CHECKED BY:DATEJOB NO.:INVESTIGATE BEFORE YOU EXCAVATESUNSHINE STATEONE CALLOF FLORIDAwww.callsunshine.com(800) 432-4770MIN. 48 HOURSBEFORE YOU EXCAVATECITY OF CLEARWATER, FLORIDAPARKS AND RECREATION100 S. MYRTLE AVE.CLEARWATER, FL 33756Edgewater Drive Park Proposed Renovations2024-022_Grant2024-02203/21/2024Lee CheekN/A1" = 40'2 OF 62SCALE: 1" =0'GRAPHIC SCALE (IN FEET) 20'40'40'MATCHLINESEE PAGE FOR CONTINUATION 3 NSEW EDGEWATER DRIVE/ALT 19SEDEEVA STREETEdgewater Drive ParkPROPOSED 10' WIDECONCRETE SIDEWALKPROPOSED 10' WIDECONCRETE SIDEWALKPROPOSED 10' WIDECONCRETE SIDEWALKPROPOSED 10' WIDECONCRETE SIDEWALKClearwater HarborRECORD DRAWINGSSURVEYED BY:APPROVED BY:REVIEWED BY:PROJECT ENGINEERDRAWN BY:DATEDATEREVISIONBYDATECALL 811SHEET NO.:CONTRACT NO.:DATE DRAWN:DESIGNED BY:SURVEYED BY:APPROVED BYHORIZ.DRAWN BY:VERT.SCALE:DWG NAME:FIELD BOOK:CHECKED BY:DATEJOB NO.:INVESTIGATE BEFORE YOU EXCAVATESUNSHINE STATEONE CALLOF FLORIDAwww.callsunshine.com(800) 432-4770MIN. 48 HOURSBEFORE YOU EXCAVATECITY OF CLEARWATER, FLORIDAPARKS AND RECREATION100 S. MYRTLE AVE.CLEARWATER, FL 33756Edgewater Drive Park Proposed Renovations2024-022_Grant2024-02203/21/2024Lee CheekN/A1" = 40'3 OF 63SCALE: 1" =0'GRAPHIC SCALE (IN FEET) 20'40'40'MATCHLINESEE PAGE FOR CONTINUATION 4 NSEWMATCHLINESEE PAGEFOR CONTINUATION2 EDGEWATER DRIVE/ALT 19CHARLES STREETEdgewater Drive ParkPROPOSED 10' WIDECONCRETE SIDEWALKPROPOSED 10' WIDECONCRETE SIDEWALKClearwater HarborRECORD DRAWINGSSURVEYED BY:APPROVED BY:REVIEWED BY:PROJECT ENGINEERDRAWN BY:DATEDATEREVISIONBYDATECALL 811SHEET NO.:CONTRACT NO.:DATE DRAWN:DESIGNED BY:SURVEYED BY:APPROVED BYHORIZ.DRAWN BY:VERT.SCALE:DWG NAME:FIELD BOOK:CHECKED BY:DATEJOB NO.:INVESTIGATE BEFORE YOU EXCAVATESUNSHINE STATEONE CALLOF FLORIDAwww.callsunshine.com(800) 432-4770MIN. 48 HOURSBEFORE YOU EXCAVATECITY OF CLEARWATER, FLORIDAPARKS AND RECREATION100 S. MYRTLE AVE.CLEARWATER, FL 33756Edgewater Drive Park Proposed Renovations2024-022_Grant2024-02203/21/2024Lee CheekN/A1" = 40'4 OF 64SCALE: 1" =0'GRAPHIC SCALE (IN FEET) 20'40'40'MATCHLINESEE PAGE FOR CONTINUATION 5 NSEWMATCHLINESEE PAGEFOR CONTINUATION3 EDGEWATER DRIVE/ALT 19COMMODORE STREETGRANADA STREETClearwater HarborEdgewater Drive ParkPROPOSED 10' WIDECONCRETE SIDEWALKPROPOSED 10' WIDECONCRETE SIDEWALKRECORD DRAWINGSSURVEYED BY:APPROVED BY:REVIEWED BY:PROJECT ENGINEERDRAWN BY:DATEDATEREVISIONBYDATECALL 811SHEET NO.:CONTRACT NO.:DATE DRAWN:DESIGNED BY:SURVEYED BY:APPROVED BYHORIZ.DRAWN BY:VERT.SCALE:DWG NAME:FIELD BOOK:CHECKED BY:DATEJOB NO.:INVESTIGATE BEFORE YOU EXCAVATESUNSHINE STATEONE CALLOF FLORIDAwww.callsunshine.com(800) 432-4770MIN. 48 HOURSBEFORE YOU EXCAVATECITY OF CLEARWATER, FLORIDAPARKS AND RECREATION100 S. MYRTLE AVE.CLEARWATER, FL 33756Edgewater Drive Park Proposed Renovations2024-022_Grant2024-02203/21/2024Lee CheekN/A1" = 40'5 OF 65SCALE: 1" =0'GRAPHIC SCALE (IN FEET) 20'40'40'MATCHLINESEE PAGE FOR CONTINUATION 6 NSEWMATCHLINESEE PAGEFOR CONTINUATION4 EDGEWATER DRIVE/ALT 19UNION STREET/CR-600MARINE STREETEdgewater Drive ParkPROPOSED 10' WIDECONCRETE SIDEWALKTRANSITION TO 6' SIDEWALKAT CITY LIMITSClearwater HarborRECORD DRAWINGSSURVEYED BY:APPROVED BY:REVIEWED BY:PROJECT ENGINEERDRAWN BY:DATEDATEREVISIONBYDATECALL 811SHEET NO.:CONTRACT NO.:DATE DRAWN:DESIGNED BY:SURVEYED BY:APPROVED BYHORIZ.DRAWN BY:VERT.SCALE:DWG NAME:FIELD BOOK:CHECKED BY:DATEJOB NO.:INVESTIGATE BEFORE YOU EXCAVATESUNSHINE STATEONE CALLOF FLORIDAwww.callsunshine.com(800) 432-4770MIN. 48 HOURSBEFORE YOU EXCAVATECITY OF CLEARWATER, FLORIDAPARKS AND RECREATION100 S. MYRTLE AVE.CLEARWATER, FL 33756Edgewater Drive Park Proposed Renovations2024-022_Grant2024-02203/21/2024Lee CheekN/A1" = 40'6 OF 66SCALE: 1" =0'GRAPHIC SCALE (IN FEET) 20'40'40'NSEWMATCHLINESEE PAGEFOR CONTINUATION5 PENNONI PROBABLE CONSTRUCTION COST ESTIMATE CLEARWATER, FLORIDA EDGEWATER PARK 03/04/25 02:24 PM BID UNIT PRICE UNIT PRICE TOTAL PRICE TOTAL PRICE ITEM DESCRIPTION UNIT QUANTITY (LOW EST)(HIGH EST)(LOW EST)(HIGH EST) 1 GENERAL ALLOWANCE (15% CONTINGENCY)LA 1 $28,700.00 $34,400.00 $28,700.00 $34,400.00 2 TESTING LABORATORY ALLOWANCE (CONTINGENCY)LA 1 $3,500.00 $4,200.00 $3,500.00 $4,200.00 3 SURVEY AND LAYOUT BY CONTRACTOR LS 1 $5,000.00 $6,000.00 $5,000.00 $6,000.00 4 MOBILIZATION LS 1 $19,105.00 $22,900.00 $19,105.00 $22,900.00 5 EROSION AND SEDIMENT CONTROL/WATER POLLUTION LS 1 $10,000.00 $12,000.00 $10,000.00 $12,000.00 1 EARTHWORK (IMPORT/EXPORT)LS 1 $40,000.00 $48,000.00 $40,000.00 $48,000.00 1 CURB, CONCRETE LF 300 $15.00 $18.00 $4,500.00 $5,400.00 2 ASPHALTIC CONCRETE, SURFACE COURSE (TYPE SP-9.5), 2" THICKNESS SY 855 $12.00 $14.40 $10,260.00 $12,312.00 3 PAVEMENT BASE SY 855 $22.50 $27.00 $19,237.50 $23,085.00 4 SIDEWALK, CONCRETE (4-INCH THICK CONCRETE PLUS BASE MATERIAL)SY 527 $50.00 $60.00 $26,350.00 $31,620.00 5 PAVEMENT MARKINGS LS 1 $15,000.00 $18,000.00 $15,000.00 $18,000.00 6 ADA RAMPS EA 1 $5,000.00 $6,000.00 $5,000.00 $6,000.00 7 WHEELSTOPS EA 16 $75.00 $90.00 $1,200.00 $1,440.00 1 LANDSCAPE + IRRIGATION LS 1 $7,500.00 $9,000.00 $25,000.00 $30,000.00 1 ENTRY & INFORMATIONAL SIGNAGE ELEMENTS (PARK MONUMENTATION SIGNAGE)LS 1 $15,000.00 $18,000.00 $15,000.00 $18,000.00 1 BENCHES EA 3 $4,000.00 $4,800.00 $12,000.00 $14,400.00 2 TRASH RECEPTACLES EA 3 $2,500.00 $3,000.00 $7,500.00 $9,000.00 3 WATER FOUNTAINS EA 3 $2,000.00 $2,400.00 $6,000.00 $7,200.00 4 BIKE RACKS EA 2 $2,000.00 $2,400.00 $4,000.00 $4,800.00 1 DOCK/WALKING PIER LS 1 $372,688.00 $409,956.80 $372,688.00 $409,956.80 TOTAL $630,040.50 $718,713.80 GENERAL PARK PROGRAMMATIC ELEMENTS EARTHWORK PAVEMENT/HARDSCAPE VEGETATION SITE FURNISHINGS (SELECTIONS TBD) DOCKS Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0316 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Public Works Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve a proposal from Construction Manager at Risk (CMAR) J. Kokolakis of Tarpon Springs, Fl., for Harbor Marina - North and South Basins - Temporary Chaining (23-0030-MA) in the amount of $133,253, pursuant to Request for Qualifications (RFQ) 51-24, and authorize the appropriate officials to execute same. (consent). SUMMARY: The Harbor Marina’s dock infrastructure was significantly impacted by Hurricanes Helene and Milton, which caused damage to the cable system that holds together 41 main dock segments. While the current condition of the cables is still safe for use, the assessment report indicates that they will not be able to withstand the forces of the next large storm, creating a significant risk to the stability of the docks and the Marina’s commercial operations. To mitigate damage before the permanent cable replacement is implemented, a temporary chain attachment system is recommended. This will provide an immediate means of securing the docks, ensuring they remain stable and safe for use until a more permanent solution is completed in spring of 2026. The installation of the temporary chain system will safeguard the Marina’s infrastructure, which is essential for ongoing commercial operations and revenue generation. While the current dock conditions are safe, it is imperative that the temporary chaining system is installed prior to the 2025 hurricane season to minimize further risk. Council support is requested for this temporary solution, which will provide the necessary stability until the City proceeds with a more permanent cable replacement project. Kokolakis Contracting, Inc. was selected as the Construction Manager at Risk (CMAR) because they are already mobilized for the Clearwater Beach Marina renovation project and have extensive knowledge of the project's scope and the needs of the City and its commercial tenants. APPROPRIATION CODE AND AMOUNT: 3337333-546700-D2402 $133,253 This purchase order will be coded to project D2405, Hurricane Helene, funded by revenues from the Clearwater Harbor Marina Enterprise Fund. FEMA reimbursement will be pursued. STRATEGIC PRIORITY: 1.2 Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. [1.3] Adopt responsive levels of service for public facilities and amenities, and identify resources required to sustain that level of service. Page 1 City of Clearwater Printed on 4/22/2025 City of Clearwater South Basin- North Wave Attenuator Replacement Guaranteed Maximum Price March 18, 2025 Page 1 of 2 March 18, 2025 City of Clearwater Kelly Peterich City of Clearwater – Engineering Department 100 S. Myrtle Ave., Suite 200 Clearwater, FL 33756 RE: Harbor Marina - North and South Basins – Temporary Chain Existing Damaged Dock System Dear Mr. MacDonald, Thank you for the opportunity to provide Construction Management Services for the temporary measurers at the Harbor Marina North and South Basins. Work includes chaining the existing docks together while awaiting permanent repair work. There are 34 main dock segments that require temporary chain attachment. OVERVIEW There are 41 main dock segments that require temporary chain attachment due to damage received by Hurricane Helene. The current docks may have damaged or broken steel cables that normally keep the dock together as a system. The Engineer, Moffatt Nichol, is doing an assessment to determine the final repair remedy. This work is a temporary measure to minimize further damage prior to making the proper repairs. Chains, eyebolts and chain binders will be set and left behind for others to remove after the docks are repaired. No other work is included. Upon completion of the work, the contractor shall not be liable for any claims, damages or losses arising out of these temporary measures being in place. SCOPE OF WORK The following is a Summary of the Scope included in this Estimate.  Remove and clean out existing lifting eyebolt holes  Install 82ea 3/8” Steel Chains and binders.  Install 109ea 1-1/2” steel eyebolts in existing lifting eye holes  Install 55ea 1” SS eyebolts in newly drilled holes, with epoxy (Location per City)  Excludes warranty CSI Division Description Total 010000.01 Pre-Construction Phase General Conditions & Staffing $7,185.00 010000.02 Construction Phase General Conditions & Staffing $15,600.00 010000.03 General Requirements- Temp. Provisions, Safety $113.00 020000.01 Mobilization $12,185.00 020000.02 Remove & Clean Existing Lifting Sockets $8,502.00 020000.03 Install 3/8" Steel Chains and Binders $37,212.00 020000.04 1-1/2" Eyebolt $14,715.00 020000.05 1" SS Eyebolt $27,280.00 020000.06 Mock Up $800.00 CMAR Contingency $0.00 Subtotal $123,592.00 Owner Contingency (0%)$0.00 Insurance $1,666.00 Performance and Payment Bonds $0.00 CM Fee (6%)$7,995.00 Guaranteed Maximum Price $133,253.00 Project Duration shall be 30 calendar days from the date of Notice to Proceed. City of Clearwater South Basin- North Wave Attenuator Replacement Guaranteed Maximum Price March 18, 2025 Page 2 of 2 Existing Contract: This proposal is submitted in conjunction with the existing Construction Manager at Risk Services Continuing Contract entered into with the City of Clearwater on 10/01/2024, based on RFQ #51-24. If GMP Exceeds $150,000: Per Section III, Article 5.1 of the Contract Specifications, the contractor shall provide to the public entity a certified copy of the recorded bond. Once the City receives a certified copy of the recorded bond, a Notice to Proceed may be issued. Include the attached bond form as well as the Power of Attorney. (If GMP is less than $150,000 a bond is not required.) Code: 3337333-546700-D2402 For work performed, invoices shall be submitted to the City of Clearwater, Engineering Department, Attention: Jamie Gaubatz, Accountant II P.O. Box 4748, Clearwater, Florida, 33758-4748. Contingency services may be billed only after written authorization is provided by the City to proceed with those services. J. KOKOLAKIS CONTRACTING, INC DBA Kokolakis Contracting BY: ____________________________________ Roderick C. Voigt Executive VP 3/18/25 ___________________________________ Date CITY OF CLEARWATER, FLORIDA Approved as to form: Attest: _______________________________ By:_________________________________ Jerrod Simpson Rosmarie Call Senior Assistant City Attorney City Clerk Countersigned: _________________________________ _____________________________________ Bruce Rector Jennifer Poirrier Mayor City Manager _________________________________ _____________________________________ Date Date ELDRIDGE STELDRIDGE ST HENDRICKS STHENDRICKS ST CLEVELAND STCLEVELANDST PARK STPARK ST DREW STDREW ST JONES STJONES ST PIERCE STPIERCE ST FRANKLIN STFRANKLIN STNOSCEOLAAVENOSCEOLAAVESEMINOLESTSEMINOLEST SOSCEOLAAVESOSCEOLAAVESGARDENAVESGARDENAVESFORTHARRISONAVESFORTHARRISONAVECOURT STCOURT ST NFORTHARRISONAVENFORTHARRISONAVENOSCEOLAAVENOSCEOLAAVEOAK AVEOAK AVELAURA STLAURA ST WATTERSON AVEWATTERSON AVEMEMORIALCSWY MEMORIALCSWY Beach Islands BE-IE Coastal Zone 1 C1-0 Document Path: C:\Users\kevin.flynn\City of Clearwater\Engineering Geographic Technology - Documents\GIS\Stormwater\stormwater location maps\Location Map north and south basin of the Harbor Marina\Location Map north and south basin of the Harbor Marina.aprx ² N.T.S.Scale:Page: 1 of 14/8/2025Date:KPReviewed By:KFMap Gen By: Harbor Marina Location Map Project Number: 23-0030-MAPrepared by:Department of Public Works - EngineeringGeographic Technology Division100 S. Myrtle Ave, Clearwater, FL 33756Ph: (727)562-4750, Fax: (727)526-4755www.MyClearwater.com LOCATION MAP PROJECT LOCATION ^PROJECT LOCATION ^ Legend Stormwater Basins Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0319 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Public Works Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve FDOT Construction Agreement (2024-C-799-00018) for construction of sidewalk and Right-of-Way (ROW) improvements in FDOT ROW for the New City Hall project (22-0019-EN) and authorize the appropriate officials to execute same. (consent) SUMMARY: The Construction Agreement is an FDOT required form requiring Council approval due to the indemnification. FDOT requires this standard agreement for work performed in their ROW. The proposed FDOT ROW improvements are in the approved site plan for the new City Hall project, along Myrtle Avenue, from Park to Pierce Steets. The work will be completed by Ajax Building and is included in the GMPs council approved on February 15 and October 3, 2024, therefore, no funding request needed for approval of this construction agreement. Related to this agreement, the City plans to grant an easement to FDOT to support construction of a wide (varies between 8.35 to 30 feet wide) contiguous sidewalk, constructed on both FDOT ROW and City property, along Myrtle Avenue. This work is expected to take place spring 2026 with substantial completion in July 2026 and move-in in August/early September 2026. STRATEGIC PRIORITY: The city hall project supports the five strategic priorities below. The new City Hall facility, a 2-story 40,303 square foot building on a 1.68-acre site, creates a streamlined government service center, adjacent to Clearwater Police headquarters, Municipal Services Building (MSB) and city parking garage, to provide improved customer service and efficient use of existing facility space with the pending MSB renovations. The City Hall project is expected to achieve LEED Silver certification with the US Green Building Council, the first built by the City of Clearwater. Relocating City Hall to this site sparked development of the bluff waterfront with proposed apartments, commercial space and hotel expected to break ground in 2025. The project includes enhanced indoor air quality strategies, energy reduction and metering, daylighting, photovoltaics, EV charging stations, rainwater gardens, reduced heat island effect, outdoor water use reductions, Florida native plants, walkability, and access to public transit. Page 1 City of Clearwater Printed on 4/22/2025 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION CONSTRUCTION AGREEMENT 850-040-89 MAINTENANCE 0GC – 10/23 Page 1 of 5 Construction Agreement No.: THIS CONSTRUCTION AGREEMENT (“Agreement”) is made and entered into by and between the State of Florida, Department of Transportation, (Address) (hereinafter referred to as the “DEPARTMENT”) and (Name) (Address) (hereinafter referred to as the “Construction Coordinator”). WITNESSETH: WHEREAS, the DEPARTMENT is authorized and required by Section 334.044, Florida Statutes, to coordinate the planning, development, and operation of the State Highway System; and WHEREAS, pursuant to Section 20.23(6), Florida Statutes, the DEPARTMENT is authorized to contract with local governmental entities and with the private sector under specific circumstances; and WHEREAS, Section 339.282, Florida Statutes, provides incentives to private sector entities that finance, construct, and improve public transportation facilities; and WHEREAS, pursuant to Section 334.175(2), Florida Statutes, the DEPARTMENT is required to review the Project’s design plans for compliance with Department design standards; and WHEREAS, the Construction Coordinator proposes to construct certain improvements to SR Section Subsection from Begin MP to End MP Local Name located in County (hereinafter referred to as the “Project”); and WHEREAS, the parties desire to enter into this Agreement for the Construction Coordinator to make improvements within the DEPARTMENT’S right of way to construct the Project, which will become the property of the DEPARTMENT upon acceptance of the work. NOW, THEREFORE, based on the premises above, and in consideration of the mutual covenants contained herein, the parties hereby agree that the construction of the Project shall proceed in accordance with the following terms and conditions: 1. The recitals set forth above are specifically incorporated herein by reference and made a part of this Agreement. The Construction Coordinator is authorized, subject to the conditions set forth herein, to enter the DEPARTMENT’S right of way to perform all activities necessary for the construction of See attached Exhibit A Scope of Services/Special Provisions/Plans. 2. The Project shall be designed and constructed in accordance with the latest edition of the Florida Department of Transportation (FDOT) Standard Specifications for Road and Bridge Construction (“FDOT Standard Specifications”), FDOT Standard Plans and FHWA Manual on Uniform Traffic Control Devices (“MUTCD”). The following guidelines shall apply as deemed appropriate by the DEPARTMENT: the FDOT Structures Design Manual, AASHTO Guide Specifications for the Design of Pedestrian Bridges, AASHTO LRFD Bridge Design Specifications, the FDOT Design Manual, Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways (commonly known as the “Florida Greenbook”) and the FDOT Traffic Engineering Manual. The Construction Coordinator will be required to submit any construction plans required by the DEPARTMENT for review and written approval prior to any work being commenced. Should any changes to the plans be required during construction of the Project, the Construction Coordinator shall be required to notify the DEPARTMENT of the changes and receive written approval from the DEPARTMENT prior to the changes being constructed. The Construction Coordinator shall maintain the area of the Project at all times and coordinate any work needs of the DEPARTMENT during construction of the Project. 3. In its sole discretion, the DEPARTMENT may reject designs which do not meet DEPARTMENT standards. The DEPARTMENT may also, in its sole discretion, allocate DEPARTMENT-managed resources, including structures engineers and/or project managers, to projects involving complex design structures and other design structures not commonly used by the DEPARTMENT. In addition, all complex bridges and bridge types not commonly used by the DEPARTMENT constructed via this Agreement will be monitored and inspected by DEPARTMENT personnel. 4. The Construction Coordinator shall provide the DEPARTMENT a minimum of 2 business days’ notice before beginning construction within DEPARTMENT right of way. The Construction Coordinator shall notify the DEPARTMENT should construction be suspended for more than 5 working days. 5. Pursuant to Section 7-13 of the FDOT Standard Specifications, the Construction Coordinator is required to possess a general liability insurance naming the DEPARTMENT as an additional insured and insuring the DEPARTMENT and the Construction Coordinator against any and all claims for injury or damage to persons and property, and for the loss of life or property that may occur (directly or indirectly) by reason of the Construction Coordinator accessing DEPARTMENT right of way and the Construction Coordinator’s performance of the Project. Such amount shall be carried in a minimum amount of not less than and 00/100 Dollars ($ ) for bodily injury or death to any one person or any number of persons in any one occurrence, and not less than and 00/100 Dollars ($ ) for property damage, or a combined coverage of not less than and 00/100 Dollars ($ ). Additionally, the Construction Coordinator shall supply the DEPARTMENT with a payment and performance bond in the amount of the estimated cost of construction, provided by a surety authorized to do business in the State of Florida, payable to the DEPARTMENT. The bond and insurance shall remain in effect until completion of construction and acceptance by the DEPARTMENT. Prior to commencement of the Project and on such other occasions as the DEPARTMENT may reasonably require, the Construction Coordinator shall provide the DEPARTMENT with certificates documenting that the required insurance coverage is in place and effective. If the Construction Coordinator is a governmental entity, they will be exempt from these requirements. 1000000 5211 Ulmerton Road, MS 7-1210 000SR 595 025 Local Government Exempt 100 S. Myrtle Avenue, Clearwater, FL 33579 Pinellas 0.000 Local Government Exempt S. Myrtle Avenue 2024-C-799-00018 0.068 1000000 Local Government Exempt Local Government Exempt City of Clearwater 850-040-89 MAINTENANCE OGC – 10/23 Page 2 of 5 6. The Construction Coordinator shall be responsible for monitoring construction operations and Temporary Traffic Control (TTC) throughout the course of the Project in accordance with the latest edition of the FDOT Standard Specifications, Section 102, Maintenance of Traffic, and FDOT Standard Plans, 102-600 series. The Construction Coordinator is responsible for the development of a TTC Plan and making any changes to that plan as necessary. Any TTC plan developed by the Construction Coordinator that deviates from the FDOT Standard Plans must be signed and sealed by a professional engineer. TTC plans will require written approval by the DEPARTMENT prior to implementation. 7. The Construction Coordinator shall be responsible for locating all existing utilities, both aerial and underground, and for ensuring that all utility locations are accurately documented on the construction plans. All utility conflicts shall be fully resolved directly with the applicable utility. 8. The Construction Coordinator will be responsible for obtaining all permits that may be required by other agencies or local governmental entities. 9. The Construction Coordinator shall take emergency steps to close any public road whenever there is a risk to life, health and safety of the travelling public. The safety of the travelling public is the DEPARTMENT’S first priority. If lane or road closures are required to ensure the life, health, and safety of the travelling public, the Construction Coordinator must notify the District Maintenance Engineer and District Traffic Operations Engineer immediately once the travelling public are not at imminent risk. The DEPARTMENT expects professional engineering judgement be applied in all aspects of locally or privately delivered projects. Defect management and supervision of Project bridge structures components must be proactively managed, monitored, and inspected by DEPARTMENT prequalified structures engineer(s). The District Maintenance Engineer must be notified immediately of defect monitoring that occurs in the Project construction, whether or not the defects are considered an imminent risk to life, health, or safety of the travelling public. When defects, including but not limited to, structural cracks, are initially detected during bridge construction, the engineer of record, construction engineering inspector, design-build firm, or local agency that owns or is responsible for the bridge construction has the authority to immediately close the bridge to construction personnel and close the road underneath. The Construction Coordinator shall also ensure compliance with the DEPARTMENT Construction Project Administration Manual, Section 9.1.8 regarding actions for maintenance of traffic and safety concerns. 10. It is hereby agreed by the parties that this Agreement creates a permissive use only and all improvements resulting from this agreement shall become the property of the DEPARTMENT. Neither the granting of the permission to use the DEPARTMENT right of way nor the placing of facilities upon the DEPARTMENT property shall operate to create or vest any property right to or in the Construction Coordinator, except as may otherwise be provided in separate agreements. The Construction Coordinator shall not acquire any right, title, interest, or estate in DEPARTMENT right of way, of any nature or kind whatsoever, by virtue of the execution, operation, effect, or performance of this Agreement including, but not limited to, the Construction Coordinator’s use, occupancy, or possession of DEPARTMENT right of way. The parties agree that this Agreement does not, and shall not be construed to, grant credit for any future transportation concurrency requirements pursuant to Chapter 163, Florida Statutes. 11. The Construction Coordinator shall perform all required testing associated with the design and construction of the Project. Testing results shall be made available to the DEPARTMENT upon request. The DEPARTMENT shall have the right to perform its own independent testing during the course of the Project. 12. The Construction Coordinator shall exercise the rights granted herein and shall otherwise perform this Agreement in a good and workmanlike manner, with reasonable care, in accordance with the terms and provisions of this Agreement and all applicable federal, state, local, administrative, regulatory, safety and environmental laws, codes, rules, regulations, policies, procedures, guidelines, standards, and permits, as the same may be constituted and amended from time to time, including, but not limited to, those of the DEPARTMENT, applicable Water Management District, Florida Department of Environmental Protection, Environmental Protection Agency, the Army Corps of Engineers, the United States Coast Guard, and local governmental entities. 13. The Construction Coordinator is responsible for the provision of Construction Engineering Inspection (CEI) services. The DEPARTMENT reserves the right to require the Construction Coordinator to hire a DEPARTMENT pre-qualified consultant firm that includes one individual that has completed the Advanced Maintenance of Traffic Level Training. Notwithstanding any provision of law to the contrary, design services and CEI services may not be performed by the same entity. Administration of the CEI staff shall be under the responsible charge of a State of Florida Licensed Professional Engineer who shall provide the certification that all design and construction for the Project meets the minimum construction standards established by DEPARTMENT. The DEPARTMENT shall have the right to approve the CEI firm. The DEPARTMENT shall have the right, but not the obligation, to perform independent assurance testing during the course of construction of the Project. Subject to the written approval of the DEPARTMENT, a local government agency may choose to satisfy the requirements set forth in this paragraph by either hiring a DEPARTMENT prequalified consultant firm or utilizing local government staff that meet the requirements of this paragraph, or a combination thereof. 14. If the DEPARTMENT determines a condition exists which threatens the public’s safety, the DEPARTMENT may, at its discretion, cause construction operations to cease and immediately have any potential hazards removed from its right of way at the sole cost, expense, and effort of the Construction Coordinator. The Construction Coordinator shall bear all construction delay costs incurred by the DEPARTMENT. 15. All work and construction shall be completed within days of the date of the last signature affixed to this agreement. If construction is not completed within this time, the DEPARTMENT may make a claim on the bond. The DEPARTMENT may terminate 500 850-040-89 MAINTENANCE OGC – 10/23 Page 3 of 5 this Agreement at any time, with or without cause and without DEPARTMENT liability to the Construction Coordinator, by providing sixty (60) days’ prior written notice of termination to the Construction Coordinator. 16.The Construction Coordinator shall be responsible for maintaining and restoring all features that might require relocation within the DEPARTMENT right of way. 17.The Construction Coordinator will be responsible for clean up or restoration required to correct any environmental or health hazards that may result from construction operations. 18.Upon completion of construction, the Construction Coordinator will be required to submit to the DEPARTMENT final as-built plans and an engineering certification that construction was completed in accordance with the Plans. Prior to the termination of this Agreement, the Construction Coordinator shall remove its presence, including, but not limited to, all of the Construction Coordinator’s property, machinery, and equipment from DEPARTMENT right of way and shall restore those portions of DEPARTMENT right of way disturbed or otherwise altered by the Project to substantially the same condition that existed immediately prior to the commencement of the Project. 19.If the DEPARTMENT determines that the Project is not completed in accordance with the Provisions of this Agreement, the DEPARTMENT shall deliver written notification of such to the Construction Coordinator. The Construction Coordinator shall have thirty (30) days from the date of receipt of the DEPARTMENT’S written notice, or such other time as the Construction Coordinator and the DEPARTMENT mutually agree to in writing, to complete the Project and provide the DEPARTMENT with written notice of the same (the “Notice of Completion”). If the Construction Coordinator fails to timely deliver the Notice of Completion, or if it is determined that the Project is not properly completed after receipt of the Notice of Completion, the DEPARTMENT, within its discretion may: 1) provide the Construction Coordinator with written authorization granting such additional time as the DEPARTMENT deems appropriate to correct the deficiency(ies); or 2) file a claim against the payment and performance bond with the Surety for correction of the deficiency(ies) and completion of the contract; or 3) correct the deficiency(ies) at the Construction Coordinator’s sole cost and expense, without DEPARTMENT liability to the Construction Coordinator for any resulting loss or damage to property, including, but not limited to, machinery and equipment. If the DEPARTMENT elects to correct the deficiency(ies), the DEPARTMENT shall provide the Construction Coordinator with an invoice for the costs incurred by the DEPARTMENT and the Construction Coordinator shall pay the invoice within thirty (30) days of the date of the invoice. If no payment is received within thirty (30) days from date of invoice submittal, the DEPARTMENT will file a claim against the bond for all expenses incurred, including services incidental to collecting losses. 20.Nothing in this Agreement shall be deemed or otherwise interpreted as waiving the DEPARTMENT’S sovereign immunity protections, or as increasing the limits of liability as set forth in Section 768.28, Florida Statutes. The DEPARTMENT’S liability for breach of this Agreement is limited in amount and shall not exceed the limitations of liability for tort actions as set forth in Section 768.28(5), Florida Statutes. 21.All formal notices, proposed changes and determinations between the parties hereto and those required by this Agreement, including, but not limited to, changes to the notification addresses set forth below, shall be in writing and shall be sufficient if mailed by regular United States mail, postage prepaid, to the parties at the contact information listed below. Electronic means of communication shall be sufficient if emailed to the parties at the contact information listed below. 22.The Construction Coordinator shall not cause any liens or encumbrances to attach to any portion of DEPARTMENT right of way. 23.This Agreement shall be governed by the laws of the State of Florida in terms of interpretation and performance. Venue for any and all actions arising out of or in any way related to the interpretation, validity, performance or breach of this Agreement shall lie exclusively in a state court of appropriate jurisdiction in Leon County, Florida. 24.The Construction Coordinator may not assign, pledge or transfer any of the rights, duties and obligations provided in this Agreement without the prior written consent of the DEPARTMENT’S District Secretary or his/her designee. The DEPARTMENT has the sole discretion and authority to grant or deny proposed assignments, with or without cause. Nothing herein shall prevent the Construction Coordinator from delegating its duties hereunder, but such delegation shall not release the Construction Coordinator from its obligation to perform this Agreement. 25.This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. Nothing in this Agreement is intended to confer any rights, privileges, benefits, obligations, or remedies upon any other person or entity except as expressly provided for herein. 26.This instrument, together with the attached exhibits and documents made part hereof by reference, contain the entire agreement of the parties and no representations or promises have been made except those that are specifically set out in this Agreement. All prior and contemporaneous conversations, negotiations, possible and alleged agreements and representations, covenants, and warranties with respect to the subject matter of this Agreement, and any part hereof, are waived, merged herein and superseded hereby. 27.By their signature below, the parties hereby acknowledge the receipt, adequacy and sufficiency of consideration provided in this Agreement and forever waive the right to object to or otherwise challenge the same. 28.The failure of either party to insist on one or more occasions on the strict performance or compliance with any term or provision of this Agreement shall not be deemed a waiver or relinquishment in the future of the enforcement thereof, and it shall continue in full force and effect unless waived or relinquished in writing by the party seeking to enforce the same. 29.No term or provision of this Agreement shall be interpreted for or against any party because that party or that party’s legal representative drafted the provision. 30.If any section, paragraph, clause or provision of this Agreement is adjudged by a court, agency or authority of competent jurisdiction to be invalid, illegal or otherwise unenforceable, all remaining parts of this Agreement shall remain in full force and effect and the parties shall be bound thereby so long as principal purposes of this Agreement remain enforceable. 31.A modification or waiver of any of the provisions of this Agreement shall be effective only if made in writing and executed with the same formality as this Agreement. Modifications to the Agreement shall be included in Appendix B. 850-040-89 MAINTENANCE OGC – 10/23 Page 4 of 5 32. The Construction Coordinator agrees to promptly indemnify, defend, save and hold harmless the DEPARTMENT and all of its officers, agents and employees from and pay all demands, claims, judgments, liabilities, damages, fines, fees, taxes, assessments, penalties, costs, expenses, attorneys’ fees and suits of any nature or kind whatsoever caused by, or arising out of or related to the performance or breach of this Agreement by the Construction Coordinator, including, without limitation, performance of the Project within the DEPARTMENT’S right of way. The term “liabilities” shall specifically include, without limitation, any act, action, neglect or omission by the Construction Coordinator, its officers, agents, employees or representatives in any way pertaining to this Agreement, whether direct or indirect, except that neither the Construction Coordinator nor any of its officers, agents, employees or representatives will be liable under this provision for damages arising out of injury or damages directly caused or resulting from the sole negligence, intentional or wrongful acts of the DEPARTMENT or any of its officers, agents or employees. The Construction Coordinator shall notify the DEPARTMENT in writing immediately upon becoming aware of such liabilities. The Construction Coordinator’s inability to evaluate liability, or its evaluation of liability, shall not excuse performance of the provisions of this paragraph. The indemnities assumed by the Construction Coordinator shall survive termination of this Agreement. The insurance coverage and limits required in this Agreement may or may not be adequate to protect the DEPARTMENT and such insurance coverage shall not be deemed a limitation on the Construction Coordinator’s liability under the indemnities granted to the DEPARTMENT in this Agreement. 33. The Construction Coordinator shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the Construction Coordinator during the term of the contract; and 34. The Construction Coordinator shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. 35. The Construction Coordinator shall allow public access to all documents, papers, letters, or other material subject to the provisions of Chapter 119, Florida Statutes, and made or received by the Construction Coordinator in conjunction with this Agreement. Specifically, if the Construction Coordinator is acting on behalf of a public agency the Construction Coordinator shall: A. Keep and maintain public records that ordinarily and necessarily would be required by the DEPARTMENT in order to perform the services being performed by the Construction Coordinator. B. Provide the public with access to public records on the same terms and conditions that the DEPARTMENT would provide the records and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to the DEPARTMENT all public records in possession of the Construction Coordinator upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the DEPARTMENT in a format that is compatible with the information technology systems of the DEPARTMENT. Failure by the Construction Coordinator to grant such public access shall be grounds for immediate unilateral cancellation of this Agreement by the DEPARTMENT. The Construction Coordinator shall promptly provide the DEPARTMENT with a copy of any request to inspect or copy public records in possession of the Construction Coordinator and shall promptly provide the DEPARTMENT a copy of the Construction Coordinator’s response to each such request. IF THE CONSTRUCTION COORDINATOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSTRUCTION COORDINATOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Central Office 850-414-5355 COprcustodian@dot.state.fl.us Office of the General Counsel Florida Department of Transportation 605 Suwannee Street, MS 58 Tallahassee, FL 32399-0458 850-040-89 MAINTENANCE OGC – 10/23 Page 5 of 5 CONSTRUCTION COORDINATOR CONTACT INFORMATION: Name Title Office No. Cell Email Address _______________________________________________________________________________________________ DEPARTMENT CONTACT INFORMATION: Name Title Office No. Cell Email Address IN WITNESS WHEREOF, Construction Coordinator and the DEPARTMENT have executed this Agreement for the purposes herein expressed on the dates indicated below. CONSTRUCTION COORDINATOR DEPARTMENT OF TRANSPORTATION By: (Signature) By: (Signature) (Print Name) (Print Name) (Title) (Title) (Date) (Date) Legal Review: tara.kivett@myclearwater.com Tara Kivett (727) 444-8202 ext. ______ City Engineer S:\Permits\48Hr Notification Sheets\Current 48hr Sheets\48-Hour Webber Statement Document Updated 11-28-23.docx PERMIT TYPE WHO TO CONTACT WHAT TO DO All Permits and Agreements FDOT One-Stop Permitting (OSP) Enter MOT Technician Information. Click on either “48 Hour Request to Begin Work” or “2 Business Day Notice”. FDOT Pinellas Operations Permits Asset Contractor Call Webber at 727-573-7672 for inspections. Sunshine 811 Call Sunshine 811 for locates (other than roadway lighting). FDOT Regional Traffic Management Center (RTMC) Call FDOT Regional Traffic Management Center at 813-615-8657 of the Exact Time Any Lane Closure Begins and a Second Notification When Lane Closure is Removed. Utility Permits Highway Lighting and ATMS Locates Highway Lighting and ATMS are not part of the Sunshine 811 Locate System. Permittee is to Contact the Maintaining Agency/Organization for Highway Lighting and ATMS Locates. As-Needed FDOT Advanced Dynamic Message Sign (ADMS) Arterial Locates Call FDOT SunGuide at 813-615-8613 Permits in Active FDOT Construction Project FDOT Construction Office Call Jeyson Arroyave at 727-744-9735 to Coordinate MOT and Work. FDOT CONSTRUCTION NOTES FOR DEVELOPMENT 1.When work is associated with roadway modifications and/or site development, Contractor is required to have a pre- construction meeting with the FDOT inspector two (2) weeks prior to any work in FDOT right-of-way. 2.All temporary pedestrian pathways must be firm and unyielding. No pedestrian pathway is to be removed, blocked, or disturbed without having a sufficient designated temporary pedestrian pathway with maintenance of traffic signs (FDOT Standard Index 102-660) in-place prior to pathway being affected. 3.The Permittee/EOR shall coordinate with FDOT inspector in advance of any concrete placed within FDOT right-of-way to ensure that the Inspector is onsite during any concrete placement operation. 4.Any curb and/or gutter that is reconstructed or installed within FDOT right-of-way shall meet minimum standards of FDOT Standard Index 520-001 (Curb and Gutter). 5.Any sidewalk fronting the property that is cracked, damaged, or unstable and is creating an ADA trip hazard must be replaced by section and meet the minimum standards of FDOT Standard Index 522-001 (Concrete Sidewalk) and 522- 002 (Detectable Warnings and Curb Ramps). 6.Any flared driveway that is reconstructed or installed within FDOT right-of-way shall meet minimum standards of FDOT Standard Index 522-003 (Concrete Flared Driveways). 7.All non-structural concrete placed in the right-of-way shall be a minimum of 6 inches thick and meet the requirements of Section 347 of the FDOT Standard Specifications. a.Provide delivery tickets with all required details as outlined in FDOT Standard Specification 347-4.1. b.Concrete shall be placed and cured in a manner that meets FDOT Standard Specification requirements to achieve proper strength and durability characteristics. 8.Any curb or sidewalk damaged as a result of work performed by the Permittee or Contractor shall be removed and replaced per FDOT specifications. 9.Any sidewalk disturbed will be replaced by section within 72 hours to FDOT specifications. 10.All materials being placed in the FDOT right-of-way must be on the State’s Approved Products List (non-proprietary). 11.All construction and/or maintenance in FDOT right-of-way shall conform to the FHWA Manual on Uniform Traffic Control Devices (MUTCD), FDOT Standard Plans for Road Construction, FDOT Standard Specifications for Road and Bridge Construction, FDOT Florida Design Manual, and the FDOT Drainage Manual. 12.No lane closure of any State roadway is allowed without 48-hour advance notice and approval from FDOT. 13.Lane closures must be limited to Sunday through Thursday, 9:00 pm to 5:30 am, unless otherwise approved by FDOT. 14.Lane closures need to accommodate for a bike lane if the roadway consists of a bike lane. 15.No work shall be performed during the week of any State or federal holiday unless otherwise approved by FDOT. 16.No work requiring lane or sidewalk closure shall be performed during Spring Break on SR 699 (Gulf Boulevard). Spring Break is identified as March 1 through the first Monday following Easter. During this time, lane and sidewalk closures on all State roadways that lead to SR 699 (Gulf Boulevard) will be restricted to night work, Sunday through Thursday, 9:00 pm to 5:30 am. 17.Open cutting of any roadway, driveway, or sidewalk outside those limits identified within the permit are not allowed without prior approval by FDOT. 18.Prior to the removal of any materials abutting the roadway shall be sawcut to prevent any damage to the roadway. 19.Contractor shall provide the FDOT Inspector the principal point of contact individual who has authority to administer actions on behalf of the Permittee while activities impacting the right-of-way are taking place to include potential emergency issues. 20.No stockpiling, storing, or semi-permanent use of the right-of-way is authorized unless specifically identified within the permit or approved by FDOT in advance. 21.The permitted work schedule is defined as Monday through Friday, 7:00 am to 5:30 pm, unless otherwise noted within the permit. Any work desired outside of this period must be requested in advance and approved by FDOT before working the alternate schedule. 22.FDOT reserves the right to adjust any permitted method of installation, scope of work, and restoration that may be required to positively support life, safety, and environmental well-being of all users of the transportation system. 23.Roadway restoration shall utilize 100 PSI excavatable flowable fill material and asphalt placed within State right-of-way shall be placed full-depth, two (2) 2.5-inch lifts of SP 12.5 and two (2) 1.5-inch lifts of SP 9.5. Typical sections will need to be provided within the plans for the pavement placement. A stair step method should be incorporated, prior to placing asphalt, to avoid vertical joints. Milling of the patch may be required based on the patched surface performance. The milling shall be utilized for surface leveling to a thickness equal to or greater than the existing friction coarse material. The milling limits are 50-foot of the patch along the longitudinal path of the lane, full lane width, and include any adjacent bike lane, shared path, or urban shoulder section. 24.Any disruptions to a permeable pedestrian path or bike lane along SR 699 (Gulf Boulevard) are to be restored as work continues. All patches shall be full width from outside edge of pedestrian path to white line edge of travel lane with stair step (staggered) joints. Restoration to include backfill with existing sub-grade material and #57 stone as base material (compact in 6-inch lifts) to bottom of existing pervious asphalt base, followed by permeable design mix (if available) or FC-5 (Friction Course) mix with a minimum of two (2) 2-inch and a maximum of two (2) 3-inch lifts. Maintain ingress/egress on all driveways and side streets during construction. 25.If a Permittee is extending and/or connecting to an existing FDOT pipe, District Drainage will review if the pipe system addresses any increase in volume/loading as part of the new development. The new pipe, along with the connection, should be video inspected and provided to FDOT for review to confirm the connection is sufficient and that the existing pipe has not been damaged. FDOT specifications require video inspection of any new pipe 48 inches or less in diameter (Standard Specification 430-4.8 Pipe Inspection, 430-4.8.1 Video Report, and 430-4.8.2 Reinspection). 26.If a Permittee is connecting to an existing FDOT pipe, they will have to clean/desilt the area of the existing pipe they are connecting to so FDOT can ensure the connection was done properly. A proper pipe connection cannot be performed when existing pipe is silted up at the connection point. 27.Pipe culverts shown in the permit must meet FDOT specifications, type, size, and length as described in the permit. Each joint or length of pipe shall have FDOT stamps affixed verifying this approval. All concrete pipe joints other than 1- inch ring joints must be “diapered”. All culverts are to be inspected by FDOT prior to placement of fill. 28.Permittee shall notify FDOT of the date of completion, request a final inspection, and request a notice of final acceptance. * * * * * END OF NOTES * * * * * Revised 03/10/2025 FDOT District 7‐ NPDES SW DCP Attachment Page 1 of 1 Effective May 2016 Illicit Discharges are point sources of discharge which negatively impact stormwater, which eventually drains into local natural water systems. The most effective way to eliminate these discharges is to dispose of pollutants correctly. Below are common examples: Background • Prepare and implement a Stormwater Pollution Prevention Plan (SWPPP)• Obtain and abide by Department of Environmental Protection (DEP) Generic Permit for Construction Activities. For more information regarding NPDES Generic Permits for Construction Activities, please visit: http://www.dep.state.fl.us/water/stormwater/npdes/construction1.htm To apply using the online FDEP Business Portal, please visit: http://www.fldepportal.com/go/apply‐build/ Construction Requirements for Regulated ActivitiesPreventing Illicit Discharges & Water Pollution The National Pollutant Discharge Elimination System (NPDES) is a stormwater permitting program managed by the Florida Department of Environmental Protection (FDEP) which regulates construction activities that disturb one or more acres of land. Projects less than one acre may by regulated if the activity is part of a larger common plan of development or sale that will exceed the one acre threshold. Disturbance includes clearing, grading, and excavating. The NPDES program also regulates municipal storm sewer systems that serve highways, area roads, and streets in your neighborhood. • Yard clippings& leaves • Fertilizers and herbicides • Pet waste • Trash • Used motor oil / filters • Antifreeze/transmission fluid • Paint • Solvent / degreaser • Cooking Grease For more information on the proper disposal of wastes contact FDEP at 813-470-5700Contacts To report illicit discharges, please contact the appropriate representative listed below: Citrus County Citrus County BOCC – Engineering Primary: 352-527-5446 Hernando County Hernando County Stormwater Primary: 352-754-4062 Hillsborough County Hillsborough County Environmental Protection Commission Primary: 813-627-2600 Alternate: 813-744-5671 Pasco County Pasco County Stormwater Primary: 727-834-3611 Pinellas County Pinellas County Environmental Management Primary: 727-464-4187 Alternate: 727-464-4703 FDOT Right-of-Way District Maintenance Primary: 813-975-6639 Environmental Protection Agency (EPA) Spill Response Hotline: 1-800-424-8802For EPA spill and environmental violation information, please visit: https://www.epa.gov/pesticide‐incidents/report‐spills‐and‐environmental‐violations C1.00COVER SHEET 05-31-2024 29 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL CITY OF CLEARWATER PROJECT LOCATION MAP NOT TO SCALE PROJECT LOCATION LAKE CITY SECTION 19 TOWNSHIP 25S RANGE 19E PINELLAS COUNTY, FLORIDA OWNER / DEVELOPER CITY OF CLEARWATER ATTN: TARA KIVETT 100 S. MYRTLE AVE., CLEARWATER, FL 33756 PHONE: (727) 444-8202 CIVIL ENGINEER STANTEC, INC. ATTN: BRYAN L. ZARLENGA 380 PARK PLACE BLVD., SUITE 300 CLEARWATER, FL 33759 PHONE: (727) 531-3505 SURVEYOR STANTEC, INC. ATTN: MARK H. FOSTER 777 S. HARBOUR ISLAND BLVD., SUITE 600 TAMPA, FL 33602 PHONE: (813) 746-3854 LANDSCAPE STANTEC, INC. ATTN: ERIC BUCK 4798 NEW BROAD ST., SUITE 100 ORLANDO, FL 32814 PHONE: (407) 541-0221 PROJECT TEAM PROJECT LOCATION ARCHITECT WANNEMACHER JENSEN ARCHITECTS, INC. ATTN: MARY ALVAREZ 132 MIRROR LAKE DR., UNIT 301 ST. PETERSBURG, FL 33701 PHONE: (727) 382-0801 MEP EMERALD ENGINEERING, INC. ATTN: ROBERT HILL 9942 CURRIE DAVIS DR., SUITE H TAMPA, FL 33619 PHONE: (813) 995-0300 CLEARWATER CITY HALL 1 FDOT DATA: ACCESS PERMIT NUMBER: 2024-C-799-00018 DRAINAGE PERMIT NUMBER: 24-D-799-00036 STATE ROAD ID: 15025000 STATE ROAD NUMBER: 595 S. MYRTLE AVE. MILE POST NUMBER: MP 0.144 TO MP 0.206 POSTED SPEED LIMIT: 30 MPH ACCESS CLASSIFICATION: 7 FDOT RAI 1 AH 11-01-241 C1.01 GENERAL NOTES AH 10-31-2023 GENERAL NOTES 1.ALL WORKMANSHIP AND MATERIALS USED IN THE CONSTRUCTION OF THIS PROJECT SHALL CONFORM TO FDOT "STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION," LATEST EDITION, AND THE LATEST LOCAL GOVERNMENT AGENCY UTILITIES AND FDOT STANDARDS, DETAILS AND SPECIFICATIONS UNLESS OTHERWISE INDICATED. 2.THE HORIZONTAL DATUM IS TIED TO THE FLORIDA STATE PLANE COORDINATE SYSTEM (GRID), WEST ZONE NORTH AMERICAN DATUM 1983, ADJUSTMENT 2011. ELEVATIONS SHOWN HEREON ARE IN FEET AND REFER TO THE NORTH AMERICAN VERTICAL DATUM OF 1988. (N.A.V.D.) AND WERE ESTABLISHED FROM THE FOLLOWING CITY OF CLEARWATER BENCHMARKS: E-06 HAVING A PUBLISHED ELEVATION OF 22.63 FEET EF-05 HAVING A PUBLISHED ELEVATION OF 25.33 FEET REFER TO SURVEY PREPARED BY STANTEC, DATED FEB 27, 2023. 3.IT IS THE RESPONSIBILITY OF THE CONTRACTOR TO USE WHATEVER MEANS NECESSARY TO CONTROL AND PREVENT EROSION AND TRANSPORT OF SEDIMENT TO SURFACE DRAINS AND DURING CONSTRUCTION. SEE EROSION CONTROL NOTES AND STORMWATER POLLUTION PREVENTION PLAN FOR ADDITIONAL INFORMATION. 4.THE CONTRACTOR IS SOLELY RESPONSIBLE FOR CONSTRUCTION SAFETY. SPECIAL PRECAUTIONS MAY BE REQUIRED IN THE VICINITY OF POWER LINES AND OTHER UTILITIES. 5.THESE DRAWINGS DO NOT INCLUDE NECESSARY COMPONENTS FOR CONSTRUCTION SAFETY. THE CONTRACTOR IS SOLELY RESPONSIBLE FOR MEANS AND METHODS FOR CONSTRUCTION SAFETY. 6.ALL WORK PERFORMED SHALL COMPLY WITH THE REGULATIONS AND ORDINANCES OF THE VARIOUS GOVERNMENTAL AGENCIES HAVING JURISDICTION OVER THE WORK. 7.ALL CONCRETE SHALL HAVE A MINIMUM ULTIMATE COMPRESSIVE STRENGTH OF 4,000 PSI (28 DAY STRENGTH), UNLESS OTHERWISE NOTED. 8.ALL DISTURBED GRASSED AREAS SHALL BE RESODDED WITHIN 72 HOURS UNLESS OTHERWISE INDICATED. 9.CONTRACTOR TO RESTORE ALL AREAS DISTURBED BY HIS OPERATION TO THEIR ORIGINAL OR BETTER CONDITION. 10.THE CONTRACTOR WILL BE RESPONSIBLE FOR MAKING A VISUAL INSPECTION OF THE SITE AND WILL BE RESPONSIBLE FOR THE DEMOLITION AND REMOVAL OF ALL UNDERGROUND AND ABOVE GROUND IMPROVEMENTS THAT WILL NOT BE INCORPORATED WITH THE NEW FACILITIES TO THE PROPERTY LINE AT A MINIMUM. SHOULD ANY DISCREPANCIES EXIST WITH THE PLANS, THE CONTRACTOR SHALL BE RESPONSIBLE FOR CALLING THE ENGINEER AND REQUESTING A CLARIFICATION OF PLANS PRIOR TO DEMOLITION. 11.CONTRACTOR SHALL BE RESPONSIBLE FOR OBTAINING ANY AND ALL REQUIRED ROAD CROSSING PERMITS, AND OTHER CONSTRUCTION PERMITS NOT FURNISHED BY THE OWNER, PRIOR TO THE START OF ANY CONSTRUCTION OR DEMOLITION. 12.SPECIAL CARE IS TO BE TAKEN SO THAT PROTECTED TREES REMAIN UNHARMED DURING CONSTRUCTION. IN ANY EVENT, NO TREE(S) SHALL BE REMOVED UNLESS DESIGNATED FOR REMOVAL ON THE PLANS. 13.REFERENCED INDEX NUMBERS REFER TO FLORIDA DEPARTMENT OF TRANSPORTATION ROAD DESIGN STANDARDS, LATEST EDITION. 14.ALL SODDING, SEEDING AND MULCHING SHALL INCLUDE WATERING AND FERTILIZATION AND SHALL BE IN ACCORDANCE WITH LOCAL GOVERNMENT AGENCY LAND DEVELOPMENT CODE. THE CONTRACTOR SHALL BE RESPONSIBLE FOR MAINTAINING THESE AREAS UP TO AND INCLUDING THE INITIAL MOWING. 15.CONTRACTOR IS ADVISED TO BECOME FAMILIAR WITH THE OVERALL SCOPE OF WORK TO BE PERFORMED PRIOR TO CONSTRUCTION. 16.THE CONTRACTOR SHALL PROVIDE CERTIFIED STORMWATER RECORD DRAWINGS (AS-BUILTS), SIGNED AND SEALED BY A PROFESSIONAL LAND SURVEYOR LICENSED IN THE STATE OF FLORIDA PRIOR TO CERTIFICATION BY THE ENGINEER OF RECORD. THE RECORD DRAWINGS SHALL SHOW FINAL GRADES AND LOCATIONS ON ALL STORMWATER FACILITIES, DRAINAGE STRUCTURES, BERMS & SWALES. THE RECORD DRAWINGS MUST COMPLY WITH THE SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT'S (SWFWMD) "AS-BUILT" DRAWINGS AND INFORMATION CHECKLIST, FORM 547.27/SOC (4/09) PER SWFWMD RULE 40D-4.351(2)(a)1.,F.A.C. THE CONTRACTOR SHALL PROVIDE TEN (10) COPIES OF THE CERTIFIED RECORD DRAWINGS TO THE ENGINEER OF RECORD FOR THE PURPOSE OF CERTIFYING THE STORMWATER MANAGEMENT SYSTEM. 17.THE CONTRACTOR SHALL LOCATE AND STAKE ALL PROPERTY CORNERS PRIOR TO FINAL ENGINEERING INSPECTION AND CERTIFICATION. IT SHALL BE THE CONTRACTORS RESPONSIBILITY TO RE-ESTABLISH THE PROPERTY CORNERS WHICH HAVE BEEN LOST DURING CONSTRUCTION BY A PROFESSIONAL LAND SURVEYOR. 18.WORK SHALL NOT COMMENCE UNTIL ALL PERMITS REQUIRED FOR THE SUBJECT PORTION OF THE PROJECT ARE OBTAINED. IT IS THE CONTRACTOR'S RESPONSIBILITY TO HAVE ALL REQUIRED PERMITS AND/OR EVIDENCE OF COMPLIANCE WITH APPLICABLE REGULATIONS ON SITE AT ALL TIMES DURING THE EXECUTION OF WORK. SPECIFIC PERMITS MAY BE REQUIRED FOR THE INSTALLATION OF POTABLE WATER LINES, SANITARY SEWER LINES, STORMWATER PIPES, ETC. TREE BARRICADES AND EROSION SILTATION CONTROL MUST BE INSTALLED AND MAINTAINED PRIOR TO COMMENCING CONSTRUCTION. 19.CONSTRUCTION SHALL PROCEED SUCH THAT ALL STORMWATER FACILITIES WITHIN A WATERSHED AREA ARE IN PLACE AND OPERATIONAL PRIOR TO DEMOLITION AND/OR CONSTRUCTION OF IMPERVIOUS SURFACES WITHIN THAT AREA (IF APPLICABLE). 20.NO STOCKPILING OF MATERIALS IN ROADWAY ROW OR ON SIDEWALK. ROW, ROADS AND SIDEWALKS TO BE SWEPT DAILY AS PART OF DAILY CLEAN UP. 21.CONTRACTOR IS TO EXERCISE CAUTION IN THE VICINITY OF TREES TO REMAIN AND IS RESPONSIBLE FOR ANY DAMAGE RESULTING FROM HIS WORK. 22.GENERAL CONTRACTOR SHALL COORDINATE LOCATION AND INSTALLATION OF ELECTRICAL SERVICE EQUIPMENT IN ACCORDANCE WITH THE LOCAL AUTHORITY HAVING JURISDICTION. 23.CONTRACTOR TO FAMILIARIZE THEMSELVES WITH THE PROJECT GEOTECHNICAL REPORT AND ADHERE TO THE RECOMMENDATIONS FOR PAVEMENT SECTIONS AND ANY OTHER RECOMMENDATIONS RELATED TO CONSTRUCTION OF THIS PROJECT. 24.CONTRACTOR SHALL BECOME FAMILIAR WITH WATER MANAGEMENT DISTRICT PERMIT, FDEP NOTICE OF INTENT, FDEP GENERIC PERMIT FOR STORMWATER DISCHARGE FROM LARGE AND SMALL CONSTRUCTION ACTIVITIES, PROJECT STORMWATER POLLUTION PREVENTION PLAN (ATTACHED), RIGHT-OF-WAY, UTILITY, AND ALL PERMITS ASSOCIATED WITH THE PROJECT. 25.ALL NOTES APPLY TO ALL SHEETS WHERE APPLICABLE. 26.REFER TO PROJECT MANUAL FOR ADDITIONAL REQUIREMENTS. 27.ALL SITE DIMENSIONS TO THE GUTTER LINE OF CURB, CONCRETE OR PROPERTY LINE UNLESS OTHERWISE NOTED. CONTRACTOR TO FIELD VERIFY EXISTING CONDITIONS BY DETAILED INSPECTION PRIOR TO SUBMITTING BID AND STARTING CONSTRUCTION. 28.COORDINATE WORK WITH OTHER SITE RELATED DEVELOPMENT DRAWINGS. 29.ANY EXISTING SIDEWALK IN DISREPAIR TO BE REPLACED. 30.SITE IMPROVEMENTS SHALL BE INSTALLED IN ACCORDANCE WITH CITY OF CLEARWATER AND FDOT CONSTRUCTION DETAILS AND SPECIFICATIONS. 31.NO WELLS EXIST OR ARE PROPOSED. 32.ANY WELLS DISCOVERED DURING EXCAVATION, EARTHMOVING OR CONSTRUCTION MUST BE REPORTED TO PINELLAS COUNTY HEALTH DEPARTMENT, OFFICE OF ENVIRONMENTAL HEALTH 941-861-6026 WITHIN 24 HOURS OF DISCOVERY. 33.ANY WELLS ON SITE THAT WILL HAVE NO USE MUST BE PLUGGED BY A FLORIDA LICENSED WELL DRILLING CONTRACTOR IN AN APPROVED MANNER. 34.A TREE PERMIT WILL BE REQUIRED PRIOR TO ANY CONSTRUCTION, TREE REMOVAL, AND / OR NATIVE VEGETATIVE REMOVAL WITHIN THE DRIPLINE OF A TREE 35.NO CLEARING WITH HEAVY EQUIPMENT, FILLING, OR PLACEMENT OF IMPROVEMENTS OR UTILITY LINES SHALL OCCUR WITHIN THE PROTECTED ROOT ZONE OF CANOPY TREES TO BE SAVED, THE CITY OF CLEARWATER LAND DEVELOPMENT CODE. THE PROTECTED ROOT ZONE IS DEFINED AS THE DRIPLINE OF THE TREE. ONLY HAND CLEARING OR MOWING IS PERMITTED WITHIN THE PROTECTED ROOT ZONE OF CANOPY TREES TO BE SAVED IF AUTHORIZED BY THE ADMINISTRATOR.THE CITY OF CLEARWATER WILL BE RESPONSIBLE FOR FUTURE OWNERSHIP AND MAINTENANCE OF ALL INFRASTRUCTURE INCLUDING PRIVATE STREETS, STORMWATER MANAGEMENT SYSTEMS, COMMON AREAS, ETC. 36.ALL CONSTRUCTION AND STOCKPILED VEGETATIVE DEBRIS AND FILL WILL BE REMOVED FROM THE SITE UNDER CITY OF CLEARWATER DIRECTION IN THE EVEN THE CONSTRUCTION SITE ABANDONED PRIOR TO PROJECT COMPLETION. 37.ALL PROPOSED UTILITIES, INCLUDING THE PRIVATE LIFT STATION, SHALL BE CONSTRUCTED IN ACCORDANCE WITH THE LATEST VERSION OF CITY OF CLEARWATER STANDARD DETAILS. 38.BRING ALL SIDEWALKS AND RAMPS ADJACENT TO OR AS PART OF THE PROJECT UP TO STANDARDS, INCLUDING A.D.A. (PER CITY OF CLEARWATER MUNICODE SEC.47.181). 39.WORK ON RIGHT-OF-WAY SHALL REQUIRE A PERMIT WITH THE APPROPRIATE ENTITY. 40.CONTRACTOR SHALL REQUEST AN EASEMENT INSPECTION PRIOR TO ANY CONSTRUCTION NEAR AN EASEMENT. 41.THE EXISTING SIDEWALK WITHIN THE RIGHT-OF-WAY IS TO BE REMOVED TO THE NEAREST JOINT BEYOND THE PROPOSED DRIVE APRON/DRIVEWAY AND REPLACED PER CITY STANDARDS BY THE APPLICANT. 42.THE CITY OF CLEARWATER, AT THE APPLICANT'S EXPENSE, WILL REMOVE/RELOCATE ANY/ALL WATER AND/OR GAS METERS THAT HAVE TO BE RELOCATED AS PART OF THIS PERMIT,INCLUDING RECLAIM WATER METERS. (NO METERS SHALL BE LOCATED WITHIN ANY IMPERVIOUS AREAS.) 43.ALL SOD, SIDEWALK, CURB AND SPRINKLER DAMAGE, IF ANY, WITHIN THE RIGHT-OF-WAY SHALL BE REPAIRED/REPLACED PRIOR TO ENGINEERING FINAL INSPECTION. 44.ALL WORK PERFORMED WITHIN THE DEPARTMENT'S RIGHT OF WAY SHALL CONFORM TO THE MOST CURRENT EDITION OF THE FOLLOWING PUBLICATIONS: 1. FDOT STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION 2. FDOT STANDARD PLANS FOR ROAD CONSTRUCTION 3. FLORIDA DESIGN MANUAL (FDM) 4. FDOT FLEXIBLE PAVEMENT DESIGN MANUAL FOR NEW CONSTRUCTION AND PAVEMENT REHABILITATION (FPDM) 45.FOR WORK WITHIN FDOT RIGHT-OF-WAY, THE CONTRACTOR SHALL PROVIDE A TEMPORARY TRAFFIC CONTROL PLAN PREPARED UNDER THE DIRECTION OF, AND SIGNED AND SEALED BY, A LICENSED FLORIDA PROFESSIONAL ENGINEER WHO IS EXPERIENCED IN PREPARING TRAFFIC CONTROL PLANS AND WHO IS CERTIFIED PER FDOT PROCEDURE, TOPIC NO. 625-010-010. 46.FOR WORK WITHIN FDOT RIGHT-OF-WAY, THE FDOT REQUIRES DOCUMENTATION FOR SUCCESSFUL COMPLETION OF AN APPROVED WORK ZONE TRAFFIC CONTROL TRAINING COURSE FOR THE AGENCY, UTILITY, OR CONTRACTOR EMPLOYEE(S) DESIGNING, INSTALLING, AND/OR MAINTAINING THE APPROVED MAINTENANCE OF TRAFFIC PLAN IN ACCORDANCE WITH DEPARTMENT PROCEDURE, TOPIC NO. 625-010-010. 47.ALL TEMPORARY TRAFFIC CONTROL DEVICES FOR THE FOLLOWING FACILITIES SHALL BE DESIGNED AND INSTALLED TO MEET THE EXISTING POSTED SPEEDS AS STATED FOR ALL TRAFFIC CONTROL PHASES: (SR 595 - 30 MPH). 48.THE CONTRACTOR SHALL NOTIFY THE DEPARTMENT A MINIMUM 14 DAYS IN ADVANCE OF ANY LANE CLOSURES WITH LANE CLOSURE ANALYSIS IN ACCORDANCE WITH THE FLORIDA DESIGN MANUAL (FDM) SECTION 241. 49.CONTRACTOR SHALL COMPLY WITH OSHA'S STANDARDS 29 CFR PART 1926, SUBPART CC FOR VERTICAL AND HORIZONTAL CLEARANCES TO THE OVERHEAD DISTRIBUTION AND TRANSMISSION POWER LINES. FIRE NOTES 1.ALL DESIGN AND WORK SHALL COMPLY WITH THE EDITIONS OF THE FLORIDA FIRE PREVENTION CODE, FLORIDA BUILDING CODE, NFPA 1, AND NFPA 101 THAT ARE IN EFFECT AT THE TIME OF BUILDING PERMIT APPLICATION APPROVAL. LACK OF COMMENT FROM REVIEWER DOES NOT RELIEVE DESIGN PROFESSIONALS AND/OR BUILDER/CONTRACTORS FROM COMPLYING WITH ALL CODES AND STANDARDS. IF ALTERATIONS OR MODIFICATIONS ARE MADE TO THE APPROVED PLANS, RESUBMITTAL AND RE-REVIEW MAY BE REQUIRED. 2.NFPA 241 - 8.7.2.3 - WHERE UNDERGROUND WATER MAINS AND FIRE HYDRANTS ARE TO BE PROVIDED, THEY SHALL BE INSTALLED, COMPLETED, AND IN SERVICE PRIOR TO COMMENCING CONSTRUCTION WORK ON ANY STRUCTURE. 3.NFPA 241 - 7.5.5.1 - EVERY BUILDING SHALL BE ACCESSIBLE BY FIRE DEPARTMENT APPARATUS BY MEANS OF ROADWAYS HAVING AN ALL-WEATHER DRIVING SURFACE OF NOT LESS THAN 20 FT. OF UNOBSTRUCTED WIDTH, HAVING THE ABILITY TO WITHSTAND THE LIVE LOADS OF FIRE APPARATUS (32 TONS), AND HAVING A MINIMUM OF 13 FEET 6 INCHES OF VERTICAL CLEARANCE. 4.NFPA 241 - 7.5.5.2 - ACCESS FOR USE OF FIRE DEPARTMENT APPARATUS SHALL BE PROVIDED TO THE IMMEDIATE JOB SITE AT THE START OF THE PROJECT AND MAINTAINED UNTIL COMPLETION. NFPA 241-7.5.5.5 - THE REQUIRED WIDTH OF ACCESS ROADWAYS SHALL NOT BE OBSTRUCTED IN ANY MANNER, INCLUDING OBSTRUCTION BY PARKED VEHICLES. 5.UDC, ART. 13 SEC 124-254 (4) C (PAGE 762) - SOME OF THESE BUILDINGS MAY REQUIRE AN AUTOMATIC FIRE SPRINKLER SYSTEM BASED ON CONSTRUCTION TYPE, SQUARE FOOTAGE AND/OR OCCUPANCY USE. ALL NEW FIRE SPRINKLER SYSTEMS SHALL BE SUPERVISED BY A CENTRAL STATION MONITORED FIRE ALARM SYSTEM. INSTALLATIONS OF FIRE SPRINKLER, FIRE ALARM, UNDERGROUND FIRE MAIN AND RCES SYSTEMS ALL REQUIRE SEPARATE PERMITS BY FLORIDA CERTIFIED FIRE SYSTEM CONTRACTORS. 6.FIRE SPRINKLER AND FIRE ALARM SYSTEM DESIGN CRITERIA IN A NARRATIVE FORM AND/OR LAY-OUT DRAWINGS SHALL BE SIGNED AND SEALED BY A PROFESSIONAL ENGINEER PER FAC 61G15-32.008 (ALARM) AND SHALL ACCOMPANY THE BUILDING CONSTRUCTION PLANS. 7.NFPA 1- 11.10.1: IN ALL NEW AND EXISTING BUILDINGS, MINIMUM RADIO SIGNAL STRENGTH FOR FIRE DEPARTMENT COMMUNICATIONS SHALL BE MAINTAINED AT A LEVEL DETERMINED BY THE AHJ. A RADIO COMMUNICATION ENHANCEMENT SYSTEM (RCES) DRAWING AND NARRATIVE IDENTIFYING ALL CRITICAL AND NON-CRITICAL AREAS SHALL BE SUBMITTED TO THE FIRE MARSHAL'S OFFICE PRIOR TO FINAL FIRE INSPECTIONS. 8.NFPA 1: 16.4.3.1 AND NFPA 241:8.7.2.3 - FOR BUILDING CONSTRUCTION SITES, UNDERGROUND WATER MAINS AND HYDRANTS SHALL BE INSTALLED, COMPLETED, AND IN SERVICE PRIOR TO BRINGING COMBUSTIBLE MATERIALS ON SITE AND/OR COMMENCEMENT OF BUILDING CONSTRUCTION, INCLUDING FOUNDATION SLAB AND FOOTERS. 9.WATER MAINS AND HYDRANTS SHALL BE COMPLETED AND IN SERVICE (PER PHASE) PRIOR TO COMMENCING VERTICAL CONSTRUCTION ON ANY BUILDING OR BRINGING COMBUSTIBLE STOCK ON SITE. WATER SYSTEM TESTING AND INSPECTION REQUIREMENT NOTES 1.ALL COMPONENTS OF THE WATER SYSTEM, INCLUDING FITTINGS, THRUST BLOCKING, HYDRANTS, CONNECTIONS, AND VALVES SHALL REMAIN UNCOVERED UNTIL PROPERLY PRESSURE TESTED AND ACCEPTED BY THE OWNER'S ENGINEER. PRESSURE TESTS TO BE IN ACCORDANCE WITH OWNING UTILITY SPECIFICATIONS.CONTRACTOR TO NOTIFY OWNER'S ENGINEER AND OWNING UTILITY INSPECTORS 48 HOURS IN ADVANCE OF PERFORMING TESTS. 2.INSPECTION BY THE BUILDING DEPARTMENT MAY BE REQUIRED AND MUST COMPLY WITH FLORIDA BUILDING CODE (FBC). THESE FBC COMPLIANCE INSPECTIONS ARE LIMITED TO THE DOWNSTREAM SIDE OF BACKFLOW PREVENTORS TO THE BUILDING. ELECTRICAL AND TELEPHONE NOTES 1.ALL ELECTRICAL SERVICE SHALL BE INSTALLED UNDERGROUND. CONTRACTOR TO COORDINATE WITH THE MEP FOR SPECIFICATIONS / DETAILS / ROUTING. 2.ELECTRIC SERVICE TO POINTS OF CONNECTION TO BE PROVIDED BY UTILITY OWNER; CONTRACTOR TO COORDINATE WITH THE MEP FOR SPECIFICATIONS / DETAILS / ROUTING. 3.CONTRACTOR TO INSTALL PVC CONDUITS FOR ELECTRICAL AND TELEPHONE SERVICE (TO PROPERTY LINE) AND COORDINATE INSTALLATION OF SERVICES AND LIGHTING DESIGN WITH UTILITY AGENCY. CONTRACTOR TO COORDINATE WITH THE MEP FOR SPECIFICATIONS / DETAILS / ROUTING. 4.CONTRACTOR TO COORDINATE WITH UTILITY COMPANY FOR RELOCATION OF ANY POWER POLES WITHIN PROJECT AREA AND RIGHT-OF-WAYS. 5.CONTRACTOR TO EXERCISE EXTREME CARE IN NEW CONSTRUCTION AREAS TO AVOID IMPACTS TO HIGHLY SENSITIVE UTILITIES. CONTRACTOR TO COORDINATE WITH ALL UTILITY PROVIDERS PRIOR TO CONSTRUCTION COMMENCEMENT TO VERIFY UTILITY LOCATIONS WITHIN PROJECT AREA. GENERAL UTILITY NOTES 1.EXCEPT WHERE THE PLANS AND SPECIFICATIONS PROVIDE THAT SUCH WORK SHALL BE PERFORMED UNDER THE CONTRACT FOR THIS PROJECT, ALL UTILITIES INTERFERING WITH CONSTRUCTION SHALL BE REMOVED, RELOCATED, OR ADJUSTED BY THEIR OWNERS, AT THEIR EXPENSE. THE CONTRACTOR SHALL ARRANGE HIS SCHEDULE TO ALLOW UTILITY OWNERS TIME FOR THE NECESSARY RELOCATION AND ADJUSTMENT OF UTILITIES AND RELATED STRUCTURES. 2.ABOVE GROUND AND/OR UNDERGROUND UTILITIES MAY BE IN THE AREA OF THIS PROJECT - PROCEED WITH CAUTION - THE CONTRACTOR SHALL CALL "SUNSHINE STATE ONE CALL" AND THE UTILITY OWNERS IN ADVANCE OF BEGINNING WORK, IN ACCORDANCE WITH CHAPTER 556, FLORIDA STATUTES, UNDERGROUND FACILITY DAMAGE PREVENTION & SAFETY. ALL UTILITY OWNERS MAY NOT BE A MEMBER, REQUIRING DIRECT CONTACT. THE CONTRACTOR SHALL FURTHER COORDINATE WITH UTILITY OWNERS TO RESOLVE CONFLICTS THAT MAY ARISE IN THE FIELD DURING CONSTRUCTION. THE CONTRACTOR WILL BE RESPONSIBLE FOR ANY UTILITIES DAMAGED AS A RESULT OF THE CONTRACTOR'S FAILURE TO CALL "SUNSHINE STATE ONE CALL" AND THE UTILITY OWNERS. 3.THE CONTRACTOR IS REQUIRED TO COORDINATE AND/OR PROVIDE FOR THE BRACING/SUPPORT OF EXISTING UTILITY POLES WITH THE UTILITY OWNERS, PRIOR TO THE COMMENCEMENT OF EXCAVATION/CONSTRUCTION ACTIVITIES. 4.THE CONTRACTOR SHALL PROVIDE TEMPORARY FACILITIES AS REQUIRED TO ISOLATE PIPELINES INSTALLED UNDER THIS CONTRACT FOR THE PERFORMANCE OF TESTING UNDER THIS CONTRACT. LIKEWISE, PROVIDE TEMPORARY FACILITIES AS REQUIRED TO MAINTAIN WASTEWATER SERVICE THROUGHOUT THE CONSTRUCTION PERIOD. 5.ALL EXISTING WATER MAINS, SANITARY SEWER LINES, WATER/SEWER PUMP STATIONS AND OTHER UTILITIES SHALL REMAIN IN SERVICE UNTIL THE RELOCATED UTILITIES ARE PLACED IN SERVICE. COORDINATE ALL UTILITY RELATED CONSTRUCTION ACTIVITIES WITH THE OWNER OF THESE UTILITIES. 6.ALL CONSTRUCTION WITHIN THE RIGHT-OF-WAY WILL BE IN ACCORDANCE WITH THE PRACTICES REQUIRED BY FDOT AND LOCAL GOVERNMENT AGENCY LAND DEVELOPMENT CODE ALONG WITH THE FDOT UTILITY ACCOMMODATION MANUAL. 7.CONTRACTOR WILL NOTIFY THE RESPONSIBLE UTILITY FOR RELOCATION OF METER BOXES FOR POTABLE WATER AND NON-POTABLE WATER SERVICES. 8.THE LOCATIONS AND SIZE OF THE EXISTING UTILITIES AS SHOWN ON THE PLANS ARE APPROXIMATE ONLY. FURTHER, THERE IS NO GUARANTEE THAT ALL EXISTING FACILITIES HAVE BEEN FOUND OR SHOWN. THE CONTRACTOR IS FOREWARNED TO ASCERTAIN AND DETERMINE PRECISE LOCATIONS PRIOR TO EXCAVATING. THE CONTRACTOR SHALL BECOME FAMILIAR WITH ALL VOLTAGES CARRIED IN OVERHEAD OR UNDERGROUND UTILITY SERVICES. NO CLAIM FOR EXTRA COST SHALL BE MADE AGAINST THE OWNER OR ENGINEER AS A RESULT OF THE AFOREMENTIONED APPROXIMATIONS. THE CONTRACTOR SHALL LOCATE EXACTLY ALL UTILITIES THAT CROSS THE PROPOSED PROJECT LIMITS PRIOR TO CONSTRUCTION. 9.THE CONTRACTOR SHALL NOTIFY THE ENGINEER, OWNER, CITY AND COUNTY INCLUDING ALL UTILITY COMPANIES AT LEAST 48 HOURS BEFORE BEGINNING CONSTRUCTION. CONTRACTOR SHALL CALL "SUNSHINE STATE ONE CALL" (811) A MINIMUM OF 2-DAYS AND A MAXIMUM OF 5-DAYS PRIOR TO START OF CONSTRUCTION. CONTRACTOR SHALL NOTIFY AND COORDINATE WATER AND SEWER SERVICES WITH LOCAL GOVERNMENT AGENCY. 10.ALL UNDERGROUND UTILITIES MUST BE INSTALLED BEFORE ROADWAY BASE AND SURFACE ARE CONSTRUCTED. 11.ALL PIPE LENGTHS ARE PLUS OR MINUS. 12.PIPE MEASUREMENTS ARE TO CENTER OF STRUCTURES OR FITTINGS. PIPE MEASUREMENTS FOR MITERED END SECTIONS ARE TO END OF PIPE. 13.CONTRACTOR SHALL VERIFY THE LOCATION AND ELEVATION OF ALL UTILITY CONNECTION POINTS PRIOR TO STARTING CONSTRUCTION AND SHALL IMMEDIATELY NOTIFY THE ENGINEER AND OWNER OF ANY DISCREPANCIES FOUND. 14.ADJUSTMENT OF INLETS, JUNCTION BOXES, MANHOLE TOPS, WATER VALVES, WATER METERS, ETC., SHALL BE INCLUDED AND NO CLAIM SHALL BE MADE AGAINST THE OWNER OR ENGINEER FOR THESE ADJUSTMENTS, IF REQUIRED. 15.ALL BACKFILL OVER ANY PIPE (STORM SEWER, SANITARY SEWER, OR WATERLINES) THAT IS INSTALLED UNDER ROADWAYS OR WITHIN THE EMBANKMENT OF THE ROADWAY, SHALL BE COMPACTED IN ACCORDANCE WITH FLORIDA D.O.T. STANDARD SPECIFICATIONS, SECTION 125-8 (BACKFILLING), LATEST EDITION OR LOCAL GOVERNMENT AGENCY REQUIREMENTS. 16.ALL EXISTING UTILITIES (INCLUDING STORMWATER FACILITIES) SHALL BE KEPT IN OPERATION EXCEPT WITH THE EXPRESS WRITTEN CONSENT OF THE UTILITY OWNER. IT SHALL BE THE CONTRACTOR'S RESPONSIBILITY TO PRESERVE EXISTING UTILITIES AND ANY AND ALL DAMAGE TO EXISTING UTILITIES AS A RESULT OF THE CONTRACTORS ACTIONS SHALL BE REPAIRED AT THE CONTRACTORS EXPENSE. 17.CONTRACTOR TO REPAIR IN KIND ANY DISTURBED AREAS DUE TO UTILITY INSTALLATIONS. CONTRACTOR TO ROOT PRUNE ANY TREES IN VICINITY OF PROPOSED UTILITY INSTALLATIONS. 18.DUCTILE IRON PIPE MUST BE INSTALLED BETWEEN ANY TAP AND BACKFLOW PREVENTOR DEVICE. AT LEAST ONE JOINT OF DUCTILE IRON PIPE TO BE INSTALLED ON THE SERVICE SIDE OF ANY BACKFLOW PREVENTOR DEVICE. TRAFFIC CONTROL/MOT NOTES 1.THE CONTRACTOR IS REQUIRED TO PREPARE AND SUBMIT A TRAFFIC CONTROL PLAN TO LOCAL GOVERNMENT AGENCY FOR REVIEW AND APPROVAL. 2.THE CONTRACTOR SHALL INSTALL ALL APPROVED TRAFFIC CONTROL DEVICES PRIOR TO COMMENCING CONSTRUCTION. 3.THE CONTRACTOR IS RESPONSIBLE FOR THE LOCATION, INSTALLATION, AND COORDINATION OF ALL TRAFFIC SIGNS AND BARRICADES WITH LOCAL GOVERNMENT AGENCY. 4.THE CONTRACTOR SHALL NOTIFY THE LOCAL GOVERNMENT AGENCY PUBLIC WORKS OFFICE, RIGHT-OF-WAY, THE FIRE DEPARTMENT, THE POLICE DEPARTMENT, ALL GOVERNMENTAL TRAFFIC DEPARTMENTS, AND ANY ADJACENT BUSINESSES PRIOR TO ANY STREET BEING CLOSED OR MADE IMPASSABLE. 5.THE CONTRACTOR SHALL PROVIDE TEMPORARY GRADE TRANSITIONS DURING CONSTRUCTION TO ALLOW VEHICULAR ACCESS TO ADJACENT RESIDENTS, AS NECESSARY TO PROVIDE ACCESS. 6.SIGNS & BARRICADES SHALL BE IN ACCORDANCE WITH THE CURRENT U.S. DEPARTMENT OF TRANSPORTATION'S "MANUAL OF UNIFORM TRAFFIC CONTROL DEVICES" AND THE FDOT "ROADWAY AND TRAFFIC DESIGN STANDARDS" INDEXES 600 THRU 670 (LATEST EDITION) 7.MAINTENANCE OF TRAFFIC FOR THE WORK TO BE PERFORMED WITHIN THE RIGHT-OF-WAY SHALL BE IN ACCORDANCE WITH CURRENT FDOT STANDARD INDEX NUMBERS 102-600, 102-613 AND 102-660 (LATEST EDITION). NO LANE CLOSURES ARE PERMITTED WITHOUT PRIOR APPROVAL HAVING BEEN OBTAINED FROM LOCAL GOVERNMENT AGENCY INSPECTOR. 8.CONTRACTOR TO REFER TO CURRENT FDOT INDEX NO. 102-660 (LATEST EDITION) FOR ALL MAINTENANCE OF PEDESTRIAN TRAFFIC AND CONTROL FOR SIDEWALK CLOSURES. 9.THE CONTRACTOR SHALL PROVIDE AND MAINTAIN A SAFE AND EASILY ACCESSIBLE PAVED OR UNPAVED PATHWAY FOR PEDESTRIAN TRAFFIC THROUGH THE WORK ZONE FOR THE DURATION OF THE PROJECT. IF THE PATHWAY LIES ALONG A DESIGNATED SCHOOL ROUTE, THEN THE CONTRACTOR MUST PROVIDE ADEQUATE SUPERVISION AND/OR GUIDANCE TO THE SCHOOL AGED STUDENTS AS THEY TRAVERSE THRU THE WORK ZONE. 10.THE CONTRACTOR SHALL BE REQUIRED TO NOTIFY ALL APPROPRIATE AGENCIES (PARTIAL LIST BELOW) PRIOR TO ANY LANE CLOSURES ON AN ARTERIAL OR COLLECTOR ROADWAY THAT WOULD EXCEED ONE HOUR IN LENGTH. A) PUBLIC WORKS B) SHERIFF'S OFFICE C) TRANSIT AUTHORITY D) SCHOOL TRANSPORTATION E) EMS & FIRE ADMINISTRATION GENERAL SANITARY SEWER NOTES 1.MANHOLES SHALL BE INSPECTED BY THE OWNING UTILITY AND ENGINEER AFTER THE COMPLETION OF ALL BASE WORK, AND PRIOR TO SURFACE TREATMENT. 2.ALL OPENINGS IN PRE-CAST MANHOLES SHALL BE CAST AT TIME OF MANUFACTURE. CONNECTIONS TO EXISTING MANHOLES SHALL BE CORE ENTRY ONLY. 3.ALL MANHOLES SHALL BE SET PLUMB TO LINE & GRADE AN SHOWN ON PLANS. 4.ALL P.V.C. GRAVITY SEWER MAINS SHALL CONFORM TO A.S.T.M. D-3034, S.D.R.-26, LATEST REVISIONS, WITH PUSH-ON RUBBER GASKET JOINTS. 5.ALL D.I.P. GRAVITY SEWER PIPES SHALL BE CLASS 52, EPOXY LINED OR AS OTHERWISE APPROVED BY THE ENGINEER. 6.NO SERVICE CONNECTIONS, WYES, SERVICES OR VALVES WILL BE PERMITTED IN RESIDENTIAL DRIVEWAYS, EXCEPT UPON APPROVAL OF THE OWNING UTILITY OR ENGINEER. 7.MANHOLE FRAMES THAT ARE NOT SUPPORTED BY ASPHALT OR CONCRETE SHALL BE ATTACHED TO THE PRE-CAST STRUCTURE WITH A MINIMUM OF TWO 3/4" 316 STAINLESS STEEL BOLTS, NUTS AND WASHERS. FRAMES SHALL BE SEALED WITH A MINIMUM OF TWO 1/2" BEADS OF RAM-NEK CAULKING. 8.TRENCHES SHALL BE DE-WATERED TO ENABLE PIPE AND APPURTENANCES TO BE INSTALLED FREE OF WATER ON UNDISTURBED SOIL. IF UNSUITABLE SUBSURFACE MATERIAL IS ENCOUNTERED, EXCAVATE EXTRA 6" AND BACK FILL WITH 3/4" GRAVEL. 9.P.V.C. PIPES SHALL BE LAID IN STRICT CONFORMANCE TO THE MANUFACTURER'S SPECIFICATIONS BACKFILLING OF UTILITY TRENCHES WILL NOT BE ALLOWED UNTIL INSPECTED BY THE OWNING UTILITY AND ENGINEER. 10.BACK FILL MATERIAL FOR SEWER MAIN AND LINES SHALL BE NON-COHESIVE, NON-PLASTIC MATERIAL FREE OF ALL DEBRIS, LUMPS AND ORGANIC MATTER. BACK FILL MATERIAL PLACED WITHIN 1' OF PIPING AND APPURTENANCES SHALL NOT CONTAIN ANY SOLID MATERIAL LARGER THAN 2" IN DIAMETER (1" FOR P.V.C. PIPE), AND NO SOLID MATERIAL LARGER 6" IN DIAMETER WILL BE PERMITTED IN ANY BACK FILL MATERIAL. 11.ALL EXCAVATION IN EXISTING RIGHT OF WAY SHALL BE BACK FILLED AND STABILIZED AT THE END OF EACH DAY TO PERMIT PEDESTRIAN AND VEHICULAR TRAFFIC PRIOR TO THE CONTRACTOR LEAVING THE CONSTRUCTION SITE. 12.IN ANY INSTANCE WHERE SEWER LINES ARE NOT INSTALLED WITHIN PUBLIC RIGHTS-OF-WAY, ALL LINES SHALL BE LOCATED IN A PUBLIC UTILITY EASEMENT, AND OWNING UTILITY MAINTENANCE RESPONSIBILITY IS MANHOLE TO MANHOLE ONLY. 13.UPON COMPLETION OF THE WORK AND PRIOR TO PLACEMENT OF ASPHALT A VISUAL INSPECTION AND REQUIRED TESTING SHALL BE MADE OF THE COMPLETED SYSTEM. THE OWNING UTILITY SHALL APPROVE THE SYSTEM PRIOR TO IT BEING PLACED IN SERVICE, AND BEING ACCEPTED FOR MAINTENANCE. 14.COMPLETE "AS-BUILT" INFORMATION RELATIVE TO MANHOLES, VALVES, SERVICES, FITTINGS, PIPE LENGTHS, INVERTS AND SLOPES SHALL BE ACCURATELY RECORDED AND TEN (10) COPIES MUST BE SUBMITTED TO THE ENGINEER. ALL COPIES MUST BE SIGNED AND SEALED BY A STATE OF FLORIDA REGISTERED ENGINEER OR LAND SURVEYOR. 15.AT THE END OF THE WARRANTY PERIOD THE OWNING UTILITY WILL T.V. INSPECT, AND CHECK MANHOLE JOINTS AND CONNECTIONS TO DETERMINE IF REPAIRS ARE NECESSARY BEFORE THE WARRANTY BOND IS RELEASED. 16.ONLY EIGHT(8") INCH MAINS (PRIVATE), WILL BE VISUALLY INSPECTED AND VIDEO RECORDED. EIGHT(8") INCH PIPE LESS THAN SIXTY(60') FEET LONG WILL BE EXEMPT. COPIES OF ALL VIDEO TAPES WILL BE PROVIDED TO THE CERTIFYING ENGINEER. FDOT/PINELLAS PERMIT CONSTRUCTION NOTES 1.IF THE PROPOSED UTILITY CANNOT BE INSTALLED PER THE APPROVED PERMITTED PLAN AND BY FDOT SPECIFICATIONS, A REVISED PLAN MUST BE PROVIDED TO THE DEPARTMENT FOR REVIEW AND APPROVAL PRIOR TO THE INSTALLATION OF PRODUCTS OR MATERIALS AT THE GIVEN LOCATIONS WHERE CONFLICTS OCCUR. 2.ANY NEW PROPOSED PLAN SHALL INCLUDE CROSS SECTIONS OF THE STATE ROAD ADEQUATELY REFLECTING ALL RIGHT OF WAY FEATURES INCLUDING EXISTING UTILITIES, STORM DRAIN STRUCTURES AND ANY ABOVE OR BELOW GROUND APPURTENANCES WHERE APPLICABLE. 3.NO PEDESTRIAN PATHWAY IS TO BE REMOVED, BLOCKED, OR DISTURBED WITHOUT HAVING A SUFFICIENT DESIGNATED TEMPORARY PEDESTRIAN PATHWAY WITH ALL APPROPRIATE PEDESTRIAN MAINTENANCE OF TRAFFIC SIGNS (INDEX 660) IN PLACE PRIOR TO PATHWAY BEING AFFECTED. 4.ALL TEMPORARY PEDESTRIAN PATHWAYS MUST BE FIRM AND UNYIELDING. 5.ANY SIDEWALK DISTURBED WILL BE REPLACED BY SECTION WITHIN 72 HOUR, TO F.D.O.T. SPECIFICATIONS. 6.THE FDOT RETAINS THE RIGHT TO MAKE ALTERATIONS TO THE PERMIT, ATTACHED SKETCH OR CHARACTER OF WORK AS MAY BE CONSIDERED NECESSARY OR DESIRABLE DURING THE PROGRESS OF THE WORK FOR SATISFACTORY COMPLETION OF THE PROPOSED CONSTRUCTION. 7.THE PERMITTEE SHALL NOTIFY THE FDOT OF DATE OF COMPLETION, REQUEST A FINAL INSPECTION AND A NOTICE OF FINAL ACCEPTANCE. 8.ALL CONSTRUCTION AND/OR MAINTENANCE ON THE FDOT RIGHT OF WAY SHALL CONFORM TO THE FEDERAL MANUAL ON UNIFORM TRAFFIC DEVICES (MUTCD), THE FDOT ROADWAY AND TRAFFIC DESIGN STANDARDS, THE STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, PLANS PREPARATION MANUAL AND DRAINAGE MANUAL. 9.NO LANE CLOSURES OF ANY STATE ROAD ARE ALLOWED WITHOUT 48 HOUR ADVANCE NOTICE AND APPROVAL FROM F.D.O.T. 10.LANE CLOSURES MUST BE LIMITED TO SUNDAY THROUGH THURSDAY 8:00 PM TO 5:30 AM UNLESS OTHERWISE APPROVED BY THE F.D.O.T. 11.ANY SIDEWALK DAMAGED AS A RESULT OF WORK BEING PERFORMED IN ASSOCIATION WITH THE PERMITTEE AND CONTRACTOR SHALL BE REMOVED AND REPLACED WITH 6” THICK CLASS 1 NON-STRUCTURAL CONCRETE WITH FIBER MESH ADDITIVE FROM A STATE APPROVED PLANT. 12.OPEN CUTTING OF ANY ROADWAY, DRIVEWAY OR SIDEWALK OUTSIDE THOSE LIMITS IDENTIFIED WITHIN THE PERMIT ARE NOT ALLOWED WITHOUT PRIOR APPROVAL OF BY THE F.D.O.T. 13.THE CONTRACTOR SHALL HAVE AN AUTHORIZED PERSON AVAILABLE AT / OR NEAR THE WORK SITE ON A 24 HOUR BASIS, 7 DAYS A WEEK IN ORDER TO ADDRESS EMERGENCY ISSUES ASSOCIATED WITH THE PROJECT. 14.NO STOCK PILING, STORING OR SEMI-PERMANENT USE OF THE RIGHT OF WAY IS AUTHORIZED UNLESS SPECIFICALLY IDENTIFIED WITHIN THE PERMIT. 15.NO WORK SHALL BE PERFORMED DURING THE WEEKS OF ANY STATE OR FEDERAL HOLIDAYS UNLESS OTHERWISE APPROVED IN WRITING BY THE F.D.O.T. 16.THE PERMITTED WORK SCHEDULE IS DEFINED AS MONDAY THROUGH FRIDAY 7:00 AM TO 5:30 PM UNLESS OTHERWISE NOTED WITHIN THE PERMIT. ANY WORK DESIRED OUTSIDE OF THIS PERIOD MUST BE REQUESTED IN ADVANCE AND APPROVED BEFORE WORKING THE ALTERNATE SCHEDULE. 17.THE DEPARTMENT RESERVES THE RIGHT TO MAKE ADJUSTMENTS TO ANY PERMITTED METHODS OF INSTALLATION, SCOPE OF WORK AND RESTORATION THAT MAYBE REQUIRED TO POSITIVELY SUPPORT LIFE, SAFETY AND ENVIRONMENTAL WELL-BEING OF ALL USERS OF THE TRANSPORTATION SYSTEM. 18.ROADWAY RESTORATION SHALL UTILIZE 100 PSI FLOWABLE FILL MATERIAL & ASPHALT PLACED WITHIN THE STATE RIGHT OF WAY SHALL BE PLACED “FULL DEPTH”, (2) 2.5” LIFTS OF SP 12.5, & (2) LIFTS OF SP 9.5 AT 1.5” EACH. TYPICAL SECTIONS WILL NEED TO BE PROVIDED WITHIN THE PLANS FOR THE PAVEMENT PLACEMENT. A STAIR STEP METHOD SHOULD BE INCORPORATED, PRIOR TO PLACING ASPHALT, IN ORDER TO AVOID VERTICAL JOINTS. MILLING OF THE PATCH MAY BE REQUIRED BASED ON THE PATCHED SURFACE PERFORMANCE. THE MILLING SHALL BE UTILIZED FOR SURFACE LEVELING TO A THICKNESS EQUAL TO OR GREATER THAN THE EXISTING FRICTION COARSE MATERIAL. THE MILLING LIMITS ARE 50 FT OF THE PATCH ALONG THE LONGITUDINAL PATH OF THE LANE, FULL LANE WIDTH & TO INCLUDE ANY ADJACENT BIKE LANES, SHARED PATH OR URBAN SHOULDER SECTIONS. 19.CONTRACTOR IS REQUIRED TO CALL FDOT PINELLAS OPERATIONS (727-575-8300) FOR ALL UNDERGROUND HIGHWAY LIGHTING LOCATES AT LEAST 48 HOURS BEFORE INITIATING WORK START NOTICE. 20.FOURTEEN (14) DAYS PRIOR TO CLOSING A LANE, THE PERMITTEE SHALL NOTIFY (PINELLAS OPERATIONS) OF THE TIME, LOCATION OF THE NEEDED LANE CLOSURE AND A DESCRIPTION OF WORK BEING DONE. THE UAO SHALL NOT CLOSE ANY LANES UNTIL RECEIVING APPROVAL FROM FDOT. THE UAO IS NOT REQUIRED TO REPORT LANE CLOSURES FOR EMERGENCIES AS DESCRIBED IN UAM SECTION 4.1.1. (HTTPS://LCIS.DOT.STATE.FL.US/) GENERAL WATER SYSTEM NOTES 1.ALL CONSTRUCTION SHALL CONFORM TO THE APPLICABLE OWNING UTILITY STANDARDS, SPECIFICATIONS, ORDINANCES AND REGULATIONS. POTABLE AND GRAY WATER CONNECTIONS FROM THE DOWNSTREAM SIDE OF BACKFLOW PREVENTORS TO BUILDING MUST COMPLY WITH LATEST FBC PLUMBING VOLUME. 2.WATER MAIN SHALL BE LAID 3 FEET OR MORE BELOW PROPOSED GRADE (UNLESS OTHERWISE NOTED ON PLANS OR CONTRACT DOCUMENTS AND SPECIFICATIONS). 3.CONFLICTS BETWEEN WATER AND STORM, SANITARY SEWER AND UNDERDRAIN SYSTEMS ARE TO BE RESOLVED BY ADJUSTING WATER LINES AS NECESSARY UPON APPROVAL BY OWNER AND OWNER'S ENGINEER. BUILDING CONNECTIONS OF WATER AND SEWER SHALL COMPLY WITH FBC PLUMBING SECTION. 4.FIRE HYDRANTS SHALL BE INSTALLED WITH HOSE NOZZLE FACING STREETS OR AS DIRECTED BY THE OWNING UTILITY. ALL FIRE HYDRANTS SHALL BE CONSTRUCTED IN A MANNER THAT MAINTAINS AT LEAST SIX (6) FEET OF CLEARANCE BETWEEN BACK OF CURB AND THE HYDRANT. 5.THE CONTRACTOR SHALL NOTIFY THE APPROPRIATE PUBLIC AGENCY(IES) PRIOR TO COMMENCING WORK WITHIN THEIR JURISDICTION(S). 6.THE CONTRACTOR SHALL MAINTAIN COPIES OF ALL APPLICABLE PERMITS ON-SITE AND SHALL BE RESPONSIBLE TO ADHERE TO ALL PERMIT CONDITIONS DURING CONSTRUCTION. 7.ALL WORK WITHIN RIGHTS-OF-WAY AND EASEMENTS WILL REQUIRE A SEPARATE PERMIT AND MAY REQUIRE AN ALTERATION TO CONSTRUCTION MATERIALS SHOWN ON THESE PLANS. RIGHT-OF-WAY PERMIT APPLICATIONS SHOULD BE SUBMITTED NO LATER THAN THIRTY (30) DAYS BEFORE THAT RIGHT-OF-WAY OR EASEMENT WORK IS TO COMMENCE. 8.THE CONTRACTOR IS RESPONSIBLE FOR ADJUSTMENTS OF VALVE BOX COVERS, MANHOLE RIMS AND COVER, GRATES, ETC., NECESSARY TO MATCH FINAL GRADES. 9.ALL PIPE LENGTHS ARE APPROXIMATE AND ARE TYPICALLY MEASURED FROM CENTER OF FITTINGS AND STRUCTURES. 10.ALL UNDERGROUND UTILITIES WITHIN PAVEMENT MUST BE INSTALLED BEFORE ROADWAY BASE AND SUBSURFACE COURSES ARE CONSTRUCTED. 11.COMPACTION FOR PIPE BACKFILL SHALL COMPLY WITH AASHTO T-99 (100%) (UNLESS OTHERWISE NOTED IN CONTRACT DOCUMENTS AND SPECIFICATIONS). 12.ALL WATER MAINS SHALL BE DUCTILE IRON UNLESS OTHERWISE SPECIFIED. WATER MAINS SHALL CONFORM TO AWWA C 151/A21.51MINIMUM CLASS 50. PIPE SHALL BE FURNISHED IN 18 OR 20- FOOT LAYING LENGTHS. PIPE SHALL BE LINED WITH A STANDARD THICKNESS CEMENT MORTAR LINING AND SEAL COATED IN ACCORDANCE WITH THE LATEST EDITION OF AWWA C 104/A21.4. PIPE THICKNESS CLASS SHALL BE CLASS 50 UNLESS OTHERWISE SPECIFIED. ALL JOINTS SHALL BE IN ACCORDANCE WITH THE LATEST EDITION OF ANSI/AWWA C 111/A21.11. IN AREAS WHERE THE SOIL IS DETERMINED TO BE CORROSIVE OR HIGH GROUND WATER IS EXPECTED, THE PIPE SHALL BE INSTALLED IN LOOSE POLYETHYLENE ENCASEMENT NOT LESS THAN 8 MILS THICK AND INSTALLED IN ACCORDANCE WITH ANSI SPECIFICATION A21.51. 13.A MINIMUM 6-FOOT HORIZONTAL SEPARATION SHALL BE MAINTAINED BETWEEN ANY TYPE OF SEWER AND WATER MAIN IN PARALLEL INSTALLATIONS WHENEVER POSSIBLE. IN CASES WHERE IT IS NOT POSSIBLE TO MAINTAIN A 6-FOOT HORIZONTAL SEPARATION, THE WATER MAIN MUST BE LAID IN A SEPARATE TRENCH OR ON AN UNDISTURBED EARTH SHELF LOCATED ON ONE SIDE OF THE SEWER OR FORCE MAIN AT SUCH AN ELEVATION THAT THE BOTTOM OF THE WATER MAIN IS AT LEAST 6 INCHES ABOVE THE TOP OF THE SEWER. WHERE IT IS NOT POSSIBLE TO MAINTAIN A VERTICAL DISTANCE OF 18 INCHES IN PARALLEL INSTALLATIONS, THE WATER MAIN SHALL BE CONSTRUCTED OF DIP AND THE SEWER OR THE FORCE MAIN SHALL BE CONSTRUCTED OF DIP (IF AVAILABLE IN THE SIZE PROPOSED) WITH A MINIMUM VERTICAL DISTANCE OF 12 INCHES. THE WATER MAIN SHOULD ALWAYS BE ABOVE THE SEWER. JOINTS ON THE WATER MAIN SHALL BE LOCATED AS FAR APART AS POSSIBLE FROM JOINTS ON THE SEWER OR FORCE MAIN (STAGGERED JOINTS). 14.SANITARY SEWERS, FORCE MAINS AND STORM SEWERS CROSSING WATER MAIN SHALL BE LAID TO PROVIDE A MINIMUM VERTICAL DISTANCE OF 18 INCHES BETWEEN THE INVERT OF THE UPPER PIPE AND THE CROWN OF THE LOWER PIPE WHENEVER POSSIBLE. WHERE THE SANITARY SEWERS, FORCE MAINS, RECLAIMED WATER MAINS AND STORM SEWERS MUST CROSS A POTABLE WATER MAIN WITH LESS THAN 12 INCHES VERTICAL DISTANCE: (1) BOTH THE SEWER AND WATER MAIN SHALL BE CONSTRUCTED OF DUCTILE IRON PIPE (DIP) AT CROSSING. (DIP IS NOT REQUIRED FOR STORM SEWERS IF IT IS NOT AVAILABLE IN THE SIZE PROPOSED / ALSO, A SANITARY SEWER OR FORCE MAIN MAY BE C900 PVC AT THE CROSSING). SUFFICIENT LENGTHS OF DIP MUST BE USED TO PROVIDE A MINIMUM SEPARATION OF 10 FEET BETWEEN ANY TWO JOINTS. (2) ALTERNATIVELY, ONE OF THE CROSSING MAINS SHALL BE ENCLOSED WITHIN A 20 FOOT LONG STEEL OR PVC CASING CENTERED ON THE CROSSING. WHERE WATER MAINS CROSSES BELOW SEWER MAIN, ENCASEMENT OF BOTH MAINS IS MANDATORY. ALL JOINTS ON THE WATER MAIN WITHIN 20 FEET OF THE CROSSING MUST BE LEAK FREE AND MECHANICALLY RESTRAINED. A MINIMUM VERTICAL CLEARANCE OF 6 INCHES MUST BE MAINTAINED AT THE CROSSING. ALL CROSSINGS SHALL BE ARRANGED SO THAT THE SEWER PIPE JOINTS AND THE WATER MAIN JOINTS ARE EQUIDISTANT FROM THE POINT OF CROSSING (PIPES CENTERED ON THE CROSSING). WHERE A NEW PIPE CONFLICTS WITH AN EXISTING PIPE, THE NEW PIPE SHALL BE CONSTRUCTED OF DIP AND THE CROSSING SHALL BE ARRANGED TO MEET THE REQUIREMENTS ABOVE. 15.ALL ON-SITE PVC WATER MAINS 4-12 INCHES SHALL BE IN ACCORDANCE WITH AWWA C-900 STANDARDS. ALL ON-SITE PVC WATER MAINS 2-3 INCHES SHALL BE CLASS 1120 OR 1220 (SDR 21) AND MEET REQUIREMENTS OF ASTM D-2241. WATER MAINS SMALLER THAN 2 INCHES SHALL BE CLASS 1120 OR 1220 SCHEDULE 80 AND MEET REQUIREMENTS OF ASTM D-1785. (REFER TO CONTRACT DOCUMENTS AND SPECIFICATIONS FOR ADDITIONAL REQUIREMENTS). 16.PE PIPE 2" OR SMALLER SHALL MEET REQUIREMENTS OF ASTM D-1248. 17.ALL WATER MAIN JOINTS SHALL BE RESTRAINED JOINTS WHERE APPLICABLE AND SHALL CONFORM TO THE OWNING UTILITY SPECIFICATIONS AND DETAILS. 18.COMPLETE "AS-BUILT" INFORMATION RELATIVE TO VALVES, SERVICES, FIRE HYDRANTS, FITTINGS, PIPE LENGTHS, INVERTS AND SLOPES SHALL BE ACCURATELY RECORDED AND TEN (10) COPIES MUST BE SUBMITTED TO THE ENGINEER. ALL COPIES MUST BE SIGNED AND SEALED BY A REGISTERED ENGINEER OR LAND SURVEYOR. CONSTRUCTION PLAN NOTES 1.PRIOR TO ANY WORK REQUIRING LANE CLOSURES, MOBILE OPERATIONS OR TRAFFIC PACING OPERATIONS, THE CONTRACTOR OR PERMITTEE SHALL SUBMIT A REQUEST TO THE DEPARTMENT THAT INCLUDES THE TIME, LOCATION, AND DESCRIPTION OF WORK BEING PERFORMED. THE LANE CLOSURE REQUEST SHALL BE SUBMITTED TO THE DEPARTMENT A MINIMUM OF 2 WEEKS PRIOR TO THE PROPOSED CLOSURE DATE AND MUST BE APPROVED BY THE DEPARTMENT BEFORE WORK REQUIRING THE CLOSURE MAY BEGIN WITHIN THE FDOT RIGHT OF WAY. (HTTPS://LCIS.DOT.STATE.FL.US/) TESTING REQUIREMENTS 1.CONTRACTOR IS REQUIRED TO PROVIDE ALL TESTING IN ACCORDANCE WITH LATEST EDITION OF LOCAL GOVERNMENT AGENCY AND FDOT DESIGN MANUALS AND SPECIFICATIONS, IN ADDITION TO THOSE STATED WITHIN THE CONSTRUCTION DOCUMENTS AND SPECIFICATIONS FOR THIS PROJECT. TESTING TO INCLUDE, BUT NOT LIMITED TO ALL REQUIRED COMPACTION TESTING, BORINGS, ASPHALT GRADATION, EXTRACTION TESTS, CORES, AND CONCRETE TESTING, ETC. GENERAL AS-BUILT NOTES 1.THE CONTRACTOR SHALL PROVIDE CERTIFIED STORMWATER AS-BUILT AND RED-LINE DRAWINGS, BOTH PDF AND CAD FORMAT, SIGNED & SEALED BY A PROFESSIONAL LAND SURVEYOR PRIOR TO CERTIFICATION BY THE ENGINEER. THE AS-BUILT AND RED-LINE DRAWINGS SHALL BE OVERLAID ON CIVIL PLANS THAT SHOW AT A MINIMUM: FINAL GRADES AND LOCATIONS ON ALL STORMWATER FACILITIES INCLUDING THE STORMWATER POND, DRAINAGE STRUCTURES, BERMS SWALES, FINISHED FLOOR ELEVATIONS, PARKING LOT GRADES, LITTORAL SHELF ELEVATIONS, ETC. THE CONTRACTOR SHALL PROVIDE TEN (10) COPIES OF THE CERTIFIED AS-BUILT AND RED-LINE DRAWINGS TO THE ENGINEER FOR THE PURPOSE OF CERTIFYING THE STORMWATER MANAGEMENT SYSTEM. THE ENGINEER SHALL UTILIZE THE CERTIFIED RECORD DRAWINGS PROVIDED BY THE CONTRACTORS LICENSED SURVEYOR FOR USE IN CERTIFYING THE RECORD DRAWINGS TO THE APPLICABLE PERMIT AGENCIES. 2.THE CONTRACTOR SHALL PROVIDE CERTIFIED UTILITY AS-BUILT AND RED-LINE DRAWINGS BOTH PDF AND CAD FORMAT, SIGNED & SEALED BY A PROFESSIONAL LAND SURVEYOR PRIOR TO CERTIFICATION BY THE ENGINEER. THE AS-BUILT AND RED-LINE DRAWINGS SHALL BE OVERLAID ON CIVIL PLANS THAT SHOW AT A MIN., SHOW FINAL GRADES AND LOCATIONS ON ALL UTILITIES INCLUDING: SANITARY SEWER MAINS, MANHOLES, CLEANOUTS, FORCE MAINS, WATER MAINS, METERS, RPBP'S, VALVES, GAS MAINS, LIGHT POLES, RECLAIM LINE, PRODUCT PIPING, LIFT STATION DETAILS, SEPTIC TANK, DRAIN FIELD, & ALL OTHER UTILITIES INCLUDED IN THIS PROJECT. ALL UTILITY INFORMATION SHALL INCLUDE BOTH HORIZONTAL & VERTICAL INFORMATION INCLUDING ALL OFFSETS, STATIONING AND/OR NORTHING/EASTINGS. THE CONTRACTOR SHALL PROVIDE TEN (10) COPIES OF THE CERTIFIED AS-BUILT & RED-LINE DRAWINGS TO THE ENGINEER FOR PURPOSES OF CERTIFYING THE UTILITIES. THE ENGINEER SHALL UTILIZE THE CERTIFIED RECORD DRAWINGS PROVIDED BY THE CONTRACTORS LICENSED SURVEYOR FOR USE IN CERTIFYING THE RECORD DRAWINGS TO THE APPLICABLE PERMIT AGENCIES. GENERAL STORMWATER NOTES 1.POLYVINYL CHLORIDE PIPE, (P.V.C.) 6" TO 36", MUST CONFORM TO A.S.T.M. F 949. 2.STATION LOCATIONS, OTHER THAN WATER & SEWER, & FOR STORM DRAIN INLETS & MANHOLES, REFERENCE THE CENTER OF THE SPECIFIED STRUCTURE BOTTOM. FOR PIPES WITH MITERED END SECTIONS, THE PROPOSED LENGTHS SHOWN ON THE PLANS INCLUDE THE LENGTH OF THE MITERED END SECTION. PAYMENT FOR PIPE SHALL NOT INCLUDE THE LENGTH OF THE MITERED END SECTION, AS SPECIFIED BY DIMENSION "F" AS SHOWN IN FDOT INDEX 430-021 & 430-022. PAYMENT SHALL BE FROM INSIDE STRUCTURE WALL TO INSIDE STRUCTURE WALL, INCLUDING STRAIGHT OR U TYPE WALLS. ANY EXTRA PIPE LENGTH LISTED SHALL BE CONSIDERED CONTINGENT. 3.CONFLICTS BETWEEN PROPOSED STORM SEWER SYSTEMS & EXISTING WATER, RECLAIMED WATER, OR SANITARY SEWER FORCE MAINS ARE TO BE RESOLVED BY ADJUSTING THE WATER, RECLAIMED, OR FORCE MAIN AS NECESSARY. HOWEVER, CONFLICTS BETWEEN PROPOSED STORM SEWER SYSTEMS & EXISTING SANITARY GRAVITY SEWER ARE TO BE RESOLVED BY ADDING A CONFLICT STRUCTURE TO THE PROPOSED STORM SEWER SYSTEM AT THE POINT OF CONFLICT. 4.WHERE IT IS NECESSARY TO DEFLECT PIPE EITHER HORIZONTALLY OR VERTICALLY, PIPE JOINT DEFLECTION SHALL NOT EXCEED 80% OF THE MAXIMUM VALUES SPECIFIED IN AWWA C-600-82 OR 80% OF THE PIPE MANUFACTURER'S MAXIMUM RECOMMENDED DEFLECTION, WHICHEVER IS MORE STRINGENT. 5.THE ITEM FOR RIP RAP RUBBLE SHALL USE NATURAL BROKEN STONE AS REQUIRED IN PINELLAS COUNTY "STANDARD TECHNICAL SPECIFICATIONS FOR ROADWAY & RELATED CONSTRUCTION" SECTION 530-2000. THE MINIMUM THICKNESS SHALL BE 18" UNLESS OTHERWISE SHOWN IN THE PLANS. BROKEN CONCRETE SHALL NOT BE ACCEPTED OR USED. 6.UNDERDRAINS SHALL BE CONSTRUCTED IN ACCORDANCE WITH PINELLAS COUNTY STANDARD ENGINEERING DETAILS, INDEXES 1281, 1282, & 1290. 7.UNDERDRAIN CLEAN-OUT PLUGS SHALL BE INSTALLED IN THE UPSTREAM ENDS OF UNDERDRAINS WHEREVER THE UPSTREAM END IS CONNECTED TO A STORM WATER INLET STRUCTURE OR JUNCTION BOX. UNDERDRAIN PLUGS SHALL BE "T-GRIPPER MECHANICAL PLUGS WITHOUT BYPASS" OR APPROVED EQUAL, & SHALL BE CONSIDERED INCIDENTAL TO THE COST OF THE UNDERDRAIN PIPE. 8.ALL STORM SEWER INLET, MANHOLE & JUNCTION BOX COVER LIDS SHALL BE FABRICATED & STAMPED AS DETAILED IN THE PINELLAS COUNTY STANDARD ENGINEERING DETAILS, INDEX 1250, UNLESS SPECIFIED OTHERWISE IN THE PLANS. 9.ALL EXISTING & PROPOSED UTILITY & STORM SEWER STRUCTURES WHOSE TOPS WILL BE EXPOSED WITHIN ANY SIDEWALK OR PAVED AREA SHALL BE U.S.F. TYPE X OR APPROVED EQUAL. COVERS OUTSIDE SIDEWALK OR PAVED AREA SHALL BE U.S.F. TYPE BJ OR APPROVED EQUAL. 10.IN ACCORDANCE WITH FDOT INDEX 205 & FDOT STANDARD SPECIFICATION - SECTION 449, ALL PROPOSED STORM DRAIN PIPES WILL BE REINFORCED CONCRETE (RCP) CLASS III UNLESS OTHERWISE SPECIFIED. 11.ALL GRATES FOR DITCH BOTTOM INLETS ARE TO BE HOT DIPPED GALVANIZED STEEL, AFTER FABRICATION, PER FDOT INDEX 425-052 & 425-053, & SHALL BE SECURED TO THE STRUCTURES PER PINELLAS COUNTY STANDARD CONSTRUCTION DETAILS, INDEX 1295. ALL INLET & GRATE STRUCTURES WITHIN RIGHT-OF-WAY OR IN AREAS SUBJECT TO VEHICULAR TRAFFIC SHALL BE DESIGNED FOR H-20 LOADING. 12.ALL DITCH BOTTOM INLETS SHALL BE MODIFIED WITH "THIN WALL PRECAST OPTION" AS SHOWN IN FDOT INDEX 425-001, UNLESS FIELD CONDITIONS REQUIRE CAST IN PLACE STRUCTURES. 13.THE COST ASSOCIATED WITH THE USE OF CONCRETE/CLOTH PIPE JACKETS/COLLARS AS PER LATEST FDOT SPECIFICATION SHALL BE INCIDENTAL TO THE WORK BEING PERFORMED & SHALL NOT BE PAID FOR SEPARATELY. 14.DIMENSION FOR ALL DRAINAGE STRUCTURES (I.E., INLETS, MANHOLES, JUNCTION BOXES, ETC.) ARE PROVIDED IN THE PLANS. THE CONTRACTOR MAY, AT NO ADDITIONAL COST TO THE COUNTY, CONSTRUCT DRAINAGE STRUCTURES WITH LARGER DIMENSIONS THAN THOSE SHOWN IN THE PLANS, IF THE LARGER DIMENSIONS DO NOT RESULT IN A CONFLICT WITH UTILITIES, OTHER CONSTRUCTION ITEMS OF ACTIVITIES & IF THE CONTRACTOR HAS THE DRAINAGE STRUCTURE DESIGN (WITH LARGER DIMENSIONS) CERTIFIED BY A PROFESSIONAL STRUCTURAL ENGINEER (REGISTERED IN THE STATE OF FLORIDA). IF THE LARGER DIMENSIONS CREATE A CONFLICT, THE CONTRACTOR SHALL BE RESPONSIBLE FOR THE REMEDY, AT NO ADDITIONAL COST TO THE COUNTY. APPROVAL OF THE SHOP DRAWINGS (FOR THE LARGER DRAINAGE STRUCTURES) BY THE ENGINEER OF RECORD OR COUNTY SHALL NOT RELIEVE THE CONTRACTOR FROM THEIR OBLIGATION TO REMEDY CONFLICTS AT THE CONTRACTOR'S EXPENSE & AT NO ADDITIONAL COST TO THE COUNTY. EXCAVATION AND GRADING 1.ALL SUB-BASES SHALL BE GOOD, CLEAN, ACCEPTABLE MATERIAL COMPACTED TO MAXIMUM DENSITY AS DETERMINED BY AASHTO T-99, IN ACCORDANCE WITH FDOT STANDARD SPECIFICATIONS FOR ROAD & BRIDGE CONSTRUCTION. 2.FINAL GROUND COVER FOR ALL AREAS OF EXPOSED EARTH RESULTING FROM CONSTRUCTION ACTIVITIES SHALL BE SODDED AS SHOWN ON THE PLANS & AS DIRECTED BY THE ENGINEER. SEEDING SHALL NOT BE USED AS FINAL GROUND COVER EXCEPT WHERE SPECIFICALLY SHOWN IN THE PLANS OR AS DIRECTED BY THE ENGINEER. 3.THE CONTRACTOR SHALL BACKFILL AREAS TO BE SODDED WITH CLEAN FILL TO MAINTAIN PROPER GRADE OF PLANTING AREAS, & THE SOD SHALL BE PROPERLY CUT-IN & TAMPED. THE COST OF THIS WORK SHALL BE INCLUDED IN THE UNIT PRICE BID FOR SODDING (SY). 4.SOD STABILIZATION SHALL OCCUR IMMEDIATELY AFTER ACHIEVING FINAL GRADE. ALL SLOPES STEEPER THAN 3:1 SHALL INCLUDE SOD STAPLING OR STAKING, THE COST OF THIS WORK SHALL BE INCLUDED IN THE UNIT PRICE BID FOR SODDING (SY). 5.THE CONTRACTOR SHALL PROVIDE ALL SHEETING, SHORING, & BRACING REQUIRED TO PROTECT ADJACENT STRUCTURES & UTILITIES, OR TO MINIMIZE TRENCH WIDTH. THE COST OF ALL SHEETING, SHORING, & BRACING REQUIRED SHALL BE INCLUDED IN THE UNIT PRICE BID FOR THE ITEM OF WORK FOR WHICH SHEETING, SHORING, & BRACING IS REQUIRED. 6.UNSUITABLE MATERIAL SHALL BECOME THE PROPERTY OF THE CONTRACTOR & SHALL BE DISPOSED OF OFF-SITE, AT A SUITABLE SITE PROVIDED BY THE CONTRACTOR. THE CONTRACTOR SHALL BE RESPONSIBLE FOR ANY & ALL PERMITS & PERMITTING FEES REQUIRED FOR THE TRANSPORT & DISPOSAL OF UNSUITABLE MATERIAL. NO ADDITIONAL PAYMENT WILL BE MADE FOR UNSUITABLE MATERIAL UNLESS A SPECIFIC PAY ITEM IS PROVIDED IN THE CONTRACT. 7.ALL EXCESS EXCAVATED SUITABLE & UNSUITABLE MATERIAL NOT CLAIMED BY THE COUNTY SHALL BECOME THE PROPERTY OF THE CONTRACTOR, & SHALL BE DISPOSED OF BY THE CONTRACTOR IN AREAS PROVIDED BY THE CONTRACTOR. THE COST FOR DISPOSAL, HAULING, & OTHER COSTS INCURRED SHALL BE INCLUDED IN THE UNIT PRICE BID FOR GRADING (LUMP SUM). 8.BORROW MATERIAL REQUIRED FOR CONSTRUCTION SHALL BE PROVIDED BY THE CONTRACTOR FROM BORROW AREAS PROVIDED BY THE CONTRACTOR. 9.EXCEPT FOR THE COST OF EXCAVATING UNSUITABLE MATERIAL & THE COST OF FURNISHING, PLACING, & COMPACTING FILL TO REPLACE UNSUITABLE MATERIAL, THE CONTRACT PRICE FOR GRADING SHALL INCLUDE THE COST OF ALL EMBANKMENT & EXCAVATION, GRADED CONNECTIONS, FINAL DRESSING, & SIMILAR EARTHWORK OPERATIONS REQUIRED FOR THE COMPLETION OF THE PROJECT, UNLESS OTHERWISE DIRECTED BY THE ENGINEER. 10.ANY GRADING OR CONSTRUCTION DEPICTED ON THE PLANS BEYOND THE RIGHT-OF-WAY & WITHIN THE LIMITS OF CONSTRUCTION IS TO BE PERFORMED ONLY AFTER RECEIPT OF PERMISSION FROM THE PROPERTY OWNER THROUGH A RIGHT OF ENTRY AGREEMENT &/OR A SIDEWALK, UTILITY, OR DRAINAGE EASEMENT. ONLY AFTER NOTIFICATION BY THE ENGINEER THAT THE AGREEMENT/EASEMENT HAS BEEN OBTAINED SHALL THE CONTRACTOR CONSTRUCT WITHIN THIS AREA. SHOULD THE ENGINEER FAIL TO OBTAIN THE PROPER AUTHORIZATION THE CONTRACTOR SHALL MODIFY THE CONSTRUCTION LIMITS, AS DIRECTED BY THE ENGINEER, IN ORDER TO KEEP WITHIN THE EXISTING RIGHT-OF-WAY. BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 292 FDOT RAI 1 AH 11-01-241 C1.02 STORMWATER POLLUTION PREVENTION PLAN AH AH 10-31-2023 SEQUENCE OF MAJOR ACTIVITIES CONTROLS EROSION AND SEDIMENT CONTROLS STABILIZATION PRACTICES: STRUCTURAL PRACTICES STORM WATER MANAGEMENT WASTE MATERIALS HAZARDOUS WASTE SANITARY WASTE OFFSITE VEHICLE TRACKING TIMING OF CONTROL MEASURES MAINTENANCE INSPECTION PROCEDURES NON-STORM WATER DISCHARGES INVENTORY FOR POLLUTION PREVENTION PLAN SPILL PREVENTION MATERIAL MANAGEMENT PRACTICES GOOD HOUSEKEEPING: PETROLEUM PRODUCTS: FERTILIZERS: CONCRETE TRUCKS: POLLUTION PREVENTION PLAN CERTIFICATION CONTRACTOR'S AND ENGINEER'S CERTIFICATION STORMWATER POLLUTION PREVENTION PLAN WETLAND MITIGATION NOTICE OF INTENT (NOI) KEY PROVISIONS WATER MANAGEMENT DISTRICT - KEY PROVISIONS CERTIFIED ENGINEER MAINTENANCE AND INSPECTION SPILL CONTROL PRACTICES (NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM) DEWATERING OTHER CONTROLS / WASTE DISPOSAL NPDES NOTIFICATION BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 293 C1.03 STORMWATER PREVENTION NOTES 10-31-2023 THE CONTRACTOR SHALL ONLY REMOVE TREES DESIGNATED FOR REMOVAL IN THE PLAN, OR AS DIRECTED BY THE OWNER, ARCHITECT, AND ENGINEER. CONTRACTOR IS TO OBTAIN THE TREE REMOVAL PERMIT FROM LOCAL GOVERNMENT AGENCY. 1.WHERE EXCAVATION IS REQUIRED FOR CONSTRUCTION OF SIDEWALK, STORMWATER STRUCTURES, AND PIPES, ALL STUMPS, AND ROOTS, ETC., SHALL BE REMOVED COMPLETELY FROM THE AREA. ALL STUMPS WITHIN THE PROJECT LIMITS SHALL BE REMOVED COMPLETELY AND REPLACED WITH COMPACTED BACKFILL BEFORE THE AREA IS FILLED. TREE ROOTS IN AREA OF PROPOSED SIDEWALK, RAMP, OR DRIVEWAY REPLACEMENT SHALL BE GROUND OUT TO A DEPTH OF 6" BELOW BOTTOM OF NEW SIDEWALK OR DRIVEWAY. ALL PRUNED ROOT DEBRIS SHALL BE REMOVED FROM THE SUB-BASE MATERIAL PRIOR TO POURING CONCRETE, ASPHALT, OR APPLICATION OF OTHER SPECIFIED MATERIALS. 2.ALL STUMPS, ROOTS, AND OTHER DEBRIS PROJECTING THROUGH OR APPEARING ON THE SURFACE OF THE GROUND SHALL BE REMOVED TO A DEPTH OF 1-FOOT BELOW THE COMPLETED SURFACE. 3.IF APPLICABLE, THE CONTRACTOR SHALL REMOVE ALL DRIVEWAYS, SIDEWALKS, CURBS, AND ALL ABANDONED UTILITY LINES, PIPES, STRUCTURES, AND OTHER SUBTERRANEAN OBJECTS WITHIN PROJECT AREA TO A MINIMUM DEPTH OF FOUR (4) FEET BELOW GRADE, OR AS OTHERWISE DIRECTED BY THE ENGINEER. CLEARING AND GRUBBING DEFINITION: A STONE STABILIZER PAD LOCATED AT POINTS OF VEHICULAR INGRESS AND EGRESS ON A CONSTRUCTION SITE. PURPOSE: TO STABILIZE ENTRANCES TO THE CONSTRUCTION SITE AND REDUCE THE AMOUNT OF SEDIMENT TRANSPORTED ONTO PUBLIC ROADS AND STORM WATER SYSTEMS BY MOTOR VEHICLES OR RUNOFF. CONDITIONS WHERE PRACTICE APPLIES: WHEREVER TRAFFIC WILL BE LEAVING A CONSTRUCTION SITE AND MOVING DIRECTLY INTO A PUBLIC ROAD OR OTHER PAVED AREA. PLANNING CONSIDERATIONS: CONSTRUCTION ENTRANCES PROVIDE AN AREA WHERE MUD CAN BE REMOVED FROM CONSTRUCTION VEHICLE TIRES BEFORE THEY ENTER A PUBLIC ROAD. IF THE ACTION OF THE VEHICLE TRAVELING OVER THE GRAVEL PAD IS NOT SUFFICIENT TO REMOVE MOST OF THE MUD, THEN THE TIRES MUST BE WASHED BEFORE THE VEHICLE ENTERS A PUBLIC ROAD. IF WASHING IS USED, PROVISIONS MUST BE MADE TO INTERCEPT THE WASH WATER AND TRAP THE SEDIMENT BEFORE IT IS CARRIED OFF- SITE. CONSTRUCTION ENTRANCE SHOULD BE USED IN CONJUNCTION WITH THE STABILIZATION OF CONSTRUCTION ROADS TO REDUCE THE AMOUNT OF MUD PICKED UP BY CONSTRUCTION VEHICLES. CONSTRUCTION ENTRANCES PROVIDE AN AREA WHERE MUD CAN BE REMOVED FROM CONSTRUCTION VEHICLE TIRES BEFORE THEY ENTER A PUBLIC ROAD. IF THE ACTION OF THE VEHICLE TRAVELING OVER THE GRAVEL PAD IS NOT SUFFICIENT TO REMOVE MOST OF THE MUD, THEN THE TIRES MUST BE WASHED BEFORE THE VEHICLE ENTERS A PUBLIC ROAD. IF WASHING IS USED, PROVISIONS MUST BE MADE TO INTERCEPT THE WASH WATER AND TRAP THE SEDIMENT BEFORE IT IS CARRIED OFF- SITE. CONSTRUCTION ENTRANCE SHOULD BE USED IN CONJUNCTION WITH THE STABILIZATION OF CONSTRUCTION ROADS TO REDUCE THE AMOUNT OF MUD PICKED UP BY CONSTRUCTION VEHICLES. DESIGN CRITERIA AGGREGATE SIZE: FDOT NO. 1 COARSE AGGREGATE (1.5-3.5 INCH STONE) (4-9 CM) SHOULD BE USED. ENTRANCE DIMENSIONS: THE AGGREGATE MUST BE AT LEAST 6 INCHES (15 CM) THICK. IT MUST EXTEND THE FULL WIDTH OF THE VEHICULAR INGRESS AND EGRESS AREA, OR A MINIMUM OF 20'. THE LENGTH OF THE ENTRANCE MUST BE AT LEAST 50 FEET (20 M). IF POSSIBLE OR AS DIRECTED BY THE CITY ENGINEER THE ENTRANCE MUST WIDEN AT ITS CONNECTION TO THE ROADWAY IN ORDER TO ACCOMMODATE THE TURNING RADIUS OF LARGE TRUCKS. WASHING: IF CONDITIONS ON THE SITE AREA IS SUCH THAT MOST OF THE MUD IS NOT REMOVED BY THE VEHICLES TRAVELING OVER THE GRAVEL, THEN THE TIRES OF THE VEHICLES MUST BE WASHED BEFORE ENTERING A PUBLIC ROAD. WASH WATER MUST BE CARRIED AWAY FROM THE ENTRANCE TO THE SETTING AREA TO REMOVE SEDIMENT. A WASH RACK MAY ALSO BE USED TO MAKE WASHING MORE CONVENIENT AND EFFECTIVE. LOCATION: THE ENTRANCE SHOULD BE LOCATED FOR MAXIMUM UTILITY BY ALL CONSTRUCTION VEHICLES. CONSTRUCTION SPECIFICATIONS: THE AREA OF THE ENTRANCE SHOULD BE CLEARED OF ALL VEGETATION, ROOTS, AND OTHER OBJECTIONABLE MATERIAL. A GEOTEXTILE SHOULD BE LAID DOWN TO IMPROVE STABILITY AND SIMPLIFY MAINTENANCE. THE GRAVEL SHALL THEN BE LACED OVER THE GEOTEXTILE TO THE SPECIFIED DIMENSIONS. MAINTENANCE: THE ENTRANCE SHALL BE MAINTAINED IN A CONDITION WHICH WILL PREVENT TRACKING OR FLOW OF MUD ONTO PUBLIC RIGHT-OF-WAY. THIS MAY REQUIRE PERIODIC TOP DRESSING WITH 2 -INCH (5 CM) STONE, AS CONDITIONS DEMAND, AND REPAIR AND/OR CLEAN OUT OF ANY STRUCTURES USED TO TRAP SEDIMENTS. ALL MATERIALS SPILLED, DROPPED, WASHED, OR TRACKED FROM VEHICLES ONTO ROADWAYS OR INTO STORM DRAINS MUST BE REMOVED IMMEDIATELY. LOOK FOR SIGNS OF TRUCKS AND TRAILERED EQUIPMENT "CUTTING CORNERS" WHERE GRAVEL MEETS THE ROADWAY. SWEEP THE PAVED ROAD DAILY FOR SEDIMENTS AND STONES. TEMPORARY GRAVEL CONSTRUCTION ENTRANCE & EXIT NOTES1.CONTRACTOR TO USE BEST MANAGEMENT PRACTICES (BMPs) TO REDUCE SURFACE AND AIR MOVEMENT OF DUST DURING LAND DISTURBING, DEMOLITION AND CONSTRUCTION ACTIVITIES. CONTRACTOR TO BECOME FAMILIAR WITH THE CONTENTS OF THE STORMWATER POLLUTION PREVENTION PLAN AND KEEP A COPY ON SITE AT ALL TIMES DURING CONSTRUCTION. 2.CONTRACTOR TO PREVENT SURFACE AND AIR MOVEMENT OF DUST FROM EXPOSED SOIL SURFACES AND REDUCE THE PRESENCE OF AIRBORNE SUBSTANCES WHICH MAY BE HARMFUL OR INJURIOUS TO HUMAN HEALTH, WELFARE, OR SAFETY, OR TO ANIMAL OR PLANT LIFE, AND IN AREAS SUBJECT TO SURFACE AND AIR MOVEMENT OF DUST WHERE ON-SITE AND OFF-SITE DAMAGE IS LIKELY TO OCCUR IF PREVENTIVE MEASURES ARE NOT TAKEN. 3.CONSTRUCTION ACTIVITIES INEVITABLY RESULT IN THE EXPOSURE AND DISTURBANCE OF SOIL. FUGITIVE DUST IS EMITTED BOTH DURING THE ACTIVITIES (I.E., EXCAVATION, DEMOLITION, VEHICLE TRAFFIC, HUMAN ACTIVITY) AND AS A RESULT OF WIND EROSION OVER THE EXPOSED EARTH SURFACES. LARGE QUANTITIES OF DUST ARE TYPICALLY GENERATED IN "HEAVY" CONSTRUCTION ACTIVITIES, SUCH AS ROAD AND STREET CONSTRUCTION AND SUBDIVISION, COMMERCIAL AND INDUSTRIAL DEVELOPMENT, WHICH INVOLVE DISTURBANCE OF SIGNIFICANT AREAS OF SOIL SURFACE. RESEARCH AT CONSTRUCTION SITES HAS ESTABLISHED AN AVERAGE DUST EMISSION RATE OF 1.2 TONS/ACRE/MONTH FOR ACTIVE CONSTRUCTION. EARTH- MOVING ACTIVITIES COMPRISE THE MAJOR SORES OF CONSTRUCTION DUST EMISSIONS, BUT TRAFFIC AND GENERAL DISTURBANCE OF THE SOIL ALSO GENERATE SIGNIFICANT DUST EMISSION. IN PLANNING FOR DUST CONTROL, IT SHOULD BE OBVIOUS THAT THE LESS SOIL IS EXPOSED AT ANY ONE TIME, THE LESS POTENTIAL THERE WILL BE FOR DUST GENERATION. PHASING A PROJECT AND UTILIZING TEMPORARY STABILIZATION PRACTICES UPON THE COMPLETION OF GRADING CAN SIGNIFICANTLY REDUCE DUST EMISSION. 1.MULCHES- A NATURAL OR ARTIFICIAL LAYER OF PLANT MATERIALS OR OTHER MATERIALS THAT WILL NOT FLOAT OR WASH AWAY. 2.VEGETATIVE- TEMPORARY SEEDING OR GROUND COVERS. 3.TILLAGE- THIS PRACTICE IS DESIGNED TO ROUGHEN AND BRING CLODS TO THE SURFACE. IT IS AN EMERGENCY MEASURE WHICH SHOULD BE USED BEFORE WIND EROSION STARTS. BEGIN PLOWING ON WINDWARD SIDE OF SITE. CHISEL -TYPE PLOWS (WITH 12-INCH SPACING), SPRING -TOOTHED HARROWS, AND SIMILAR PLOWS ARE EXAMPLES OF EQUIPMENT WHICH MAY PRODUCE THE DESIRED EFFECT. 4.IRRIGATION- THIS IS GENERALLY DONE AS AN EMERGENCY TREATMENT. SITE IS SPRINKLED WITH WATER UNTIL THE SURFACE IS WET. REPEAT AS NEEDED. TO PREVENT CARRYOUT OF MUD ONTO STREETS, REFER TO TEMPORARY GRAVEL CONSTRUCTION ENTRANCE. 5.BARRIERS- SOLID BOARD FENCE, BUR LAY FENCE, CREATE WALLS, BALES OF HAY AND SIMILAR MATERIAL CAN BE USED TO CONTROL AIR CURRENTS AND AT INTERVALS OF ABOUT 15 TIMES THE BARRIER HEIGHT ARE EFFECTIVE IN CONTROLLING WIND EROSION. 6.PERMANENT VEGETATION- PERMANENT SEEDING AND PERMANENT STABILIZATION WITH SOD. 7.TOP SOILING- THIS ENTAILS COVERING THE SURFACE WITH LESS EROSIVE SOIL MATERIAL. 8.STONE- COVER SURFACE WITH CRUSHED STONE OR COARSE GRAVEL. GENERAL DUST CONTROL NOTES TEMPORARY MEASURES: FUGITIVE DUST CONTROL NOTE THE CONTRACTOR SHALL TAKE ALL REASONABLE MEANS TO ELIMINATE THE TRANSPORT OF DUST FROM THE PROJECT SITE. SPECIAL MEASURES, SUCH AS PERIODICALLY APPLYING WATER TO THE WORK SITE TO PREVENT DUST SHALL BE INCORPORATED INTO THE CONTRACTORS WORK PLAN. CONTRACTOR TO ADHERE TO DUST CONTROL NOTES INCLUDED IN THESE DOCUMENTS. EROSION CONTROL MEASURES NOTE: REQUIRED EROSION CONTROL MEASURES MUST REMAIN INTACT THROUGHOUT CONSTRUCTION. FAILURE TO INSTALL OR PROPERLY MAINTAIN THESE BARRICADES WILL RESULT IN ENFORCEMENT ACTION WHICH MAY INCLUDE CITATIONS, AS PROVIDED BY CHAPTERS 40D-4 AND 40D-40, F.A.C. INITIATION OF CIVIL PENALTY PROCEDURES PURSUANT TO SECTION 373.129, F.A.C., CAN RESULT IN A PENALTY NOT TO EXCEED $10,000 PER OFFENSE WITH EACH DATE DURING WHICH SUCH VIOLATION OCCURS CONSTITUTING A SEPARATE OFFENSE. CONTRACTOR TO ADHERE TO GENERAL DUST CONTROL NOTES, EROSION, SILTATION, AND SEDIMENT CONTROL NOTES, AND SILT FENCE, TURBIDITY BARRIER, AND TREE BARRICADE DETAILS INCLUDED IN THESE DOCUMENTS. SCALE: N.T.S. TREE BARRICADE DETAIL 1.INSTALL EROSION CONTROL MEASURES PER THIS PLAN. WHEN INSTALLING SILT FENCE UNDER TREES, DO NOT TRENCH UNDER TREES. EROSION CONTROL IS PERFORMANCE BASED. ADDITIONAL EROSION CONTROL MAY BE REQUIRED SHOULD RUNOFF NOT MEETING WATER QUALITY STANDARDS LEAVE THE SITE. ONCE INSTALLED, SCHEDULE AN EROSION CONTROL 734 INSPECTION BY ONE OF THE FOLLOWING: (1) ONLINE AT EPERMIT.MYCLEARWATER.COM; (2) CALL P&D AT 727-562-4567; (3) CALL 24-HOUR INSPECTION HOTLINE AT 727-562-4580. 2.INSTALL TREE BARRICADES PER CITY OF CLEARWATER STANDARDS, WITH 2"x2" POSTS CONNECTED WITH 1"x4" RAILS AT DISTANCE OF TWO-THIRDS THE CANOPY DRIPLINE AND/OR PARALLEL TO PROPOSED CONSTRUCTION. TREE BARRICADES SHALL BE PLACED STRATEGICALLY TO PROTECT THE ROOT SYSTEM AND TRUNK, WHILE PREVENTING EQUIPMENT FROM DRIVING OVER THE ROOTS AND MATERIALS BEING STORED ON TOP OF THE ROOTS. ONCE INSTALLED, SCHEDULE A TREE PRESERVATION 735 INSPECTION BY ONE OF THE FOLLOWING: (1) ONLINE AT EPERMIT.MYCLEARWATER.COM; (2) CALL P&D AT 727-562-4567; (3) CALL 24-HOUR INSPECTION HOTLINE AT 727-562-4580. GENERAL NOTES: BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 294 CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY FDOT RAI 1 AH 11-01-241 C1.04 EROSION CONTROL DETAILS CLEARWATER CITY HALL AH AH 10-31-2023 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 295 FDOT RAI 1 AH 11-01-241 CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY #1 #2 #3 #4 #5 #7 #11 #12 #16 #15 #14 #6 #8 #10 #13 #9 #17 C1.05 TREE PROTECTION PLAN LG LG 12-06-2023 HATCH / SYMBOL LEGEND PROPERTY LINE #10 TREE TO BE REMOVED NOTE: PER CITY OF CLEARWATER REQUIREMENTS, ONLY TREES WITH A CONDITION RATING OF 3.0 AND ABOVE ARE REQUIRED FOR MITIGATION. BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 296 PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUIS PINELLAS TRAILALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/W C1.06 FDOT CONSTRUCTION NOTES AH 10-31-2023 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 297 FDOT RAI 1 AH 11-01-241 FDOT CONSTRUCTION NOTES FOR DEVELOPMENT 1.WHEN WORK IS ASSOCIATED WITH ROADWAY MODIFICATIONS AND/OR SITE DEVELOPMENT, CONTRACTOR IS REQUIRED TO HAVE A PRE-CONSTRUCTION MEETING WITH THE FDOT INSPECTOR TWO WEEKS PRIOR TO ANY WORK IN FDOT RIGHT-OF-WAY. 2.ALL TEMPORARY PEDESTRIAN PATHWAYS MUST BE FIRM AND UNYIELDING. NO PEDESTRIAN PATHWAY IS TO BE REMOVED, BLOCKED, OR DISTURBED WITHOUT HAVING A SUFFICIENT DESIGNATED TEMPORARY PEDESTRIAN PATHWAY WITH MAINTENANCE OF TRAFFIC SIGNS (FDOT STANDARD INDEX 102-660) IN-PLACE PRIOR TO PATHWAY BEING AFFECTED. 3.THE PERMITTEE/EOR SHALL COORDINATE WITH FDOT INSPECTOR IN ADVANCE OF ANY CONCRETE PLACED TO BE PLACED WITHIN FDOT RIGHT-OF-WAY TO ENSURE THAT THE INSPECTOR IS ONSITE DURING ANY CONCRETE PLACEMENT OPERATION. 4.ANY CURB AND/OR GUTTER THAT IS RECONSTRUCTED OR INSTALLED WITHIN FDOT RIGHT-OF-WAY SHALL MEET MINIMUM STANDARDS OF FDOT STANDARD INDEX 520-001 (CURB AND GUTTER). 5.ANY SIDEWALK FRONTING THE PROPERTY THAT IS CRACKED, DAMAGED, OR UNSTABLE AND IS CREATING AN ADA TRIP HAZARD MUST BE REPLACED BY SECTION AND MEET THE MINIMUM STANDARDS OF FDOT STANDARD INDEX 522-001 (CONCRETE SIDEWALK) AND 522-002 (DETECTABLE WARNINGS AND CURB RAMPS) 6.ANY FLARED DRIVEWAY THAT IS RECONSTRUCTED OR INSTALLED WITHIN FDOT RIGHT-OF-WAY SHALL MEET MINIMUM STANDARDS OF FDOT STANDARD INDEX 522-003 (CONCRETE FLARED DRIVEWAYS). 7.ALL NON-STRUCTURAL CONCRETE PLACED IN THE RIGHT-OF-WAY SHALL BE A MINIMUM OF 6 INCHES THICK, FDOT CERTIFIED CLASS 1 NON-STRUCTURAL, #57 STONE, 2500 PSI CONCRETE, WITH FIBER MESH MATERIAL, AND BE FROM A FDOT APPROVED PLANT. a.THE PERMITTEE/ENGINEER OF RECORD (EOR) IS REQUIRED TO PROVIDE THIRD PARTY CONCRETE INSPECTION VIA AN AMERICAN CONCRETE INSTITUTE (ACI) CERTIFIED INSPECTOR. b.THE ACI CERTIFIED INSPECTOR SHALL PERFORM ALL REQUIRED CONCRETE TESTING WITHIN FDOT RIGHT-OF-WAY FOR WORK COVERED BY THIS PERMIT/AGREEMENT AND PROVIDE THEIR TESTING RESULTS TO FDOT. c.REPRESENTATIVE CONCRETE SAMPLE CYLINDERS SHALL BE TAKEN AT TIME OF PLACEMENT AND STORED PROPERLY ONSITE. d.THE PERMITTEE/EOR SHALL COORDINATE WITH THE FDOT INSPECTOR FOR ACQUISITION OF CONCRETE SAMPLE CYLINDERS CAST DURING PLACEMENT (FOR COMPRESSIVE STRENGTH TESTING). e.PROVIDE DELIVERY TICKETS WITH ALL REQUIRED DETAILS AS OUTLINED IN FDOT STANDARD SPECIFICATION 347-4.1. f.CONCRETE SHALL BE PLACED AND CURED IN A MANNER THAT MEETS FDOT STANDARD SPECIFICATION REQUIREMENTS TO ACHIEVE PROPER STRENGTH AND DURABILITY CHARACTERISTICS. 8.ANY CURB OR SIDEWALK DAMAGED AS A RESULT OF WORK PERFORMED BY THE PERMITTEE OR CONTRACTOR SHALL BE REMOVED AND REPLACED PER FDOT SPECIFICATIONS. 9.ANY SIDEWALK DISTURBED WILL BE REPLACED BY SECTION WITHIN 72 HOURS TO FDOT SPECIFICATIONS. 10.ALL MATERIALS BEING PLACED IN THE FDOT RIGHT-OF-WAY MUST BE ON THE STATE'S APPROVED PRODUCTS LIST (NON-PROPRIETARY). 11.ALL CONSTRUCTION AND/OR MAINTENANCE IN FDOT RIGHT-OF-WAY SHALL CONFORM TO THE FHWA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES (MUTCD), FDOT STANDARD PLANS FOR ROAD CONSTRUCTION, FDOT STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION, FDOT FLORIDA DESIGN MANUAL, AND THE FDOT DRAINAGE MANUAL. 12.NO LANE CLOSURE OF ANY STATE ROADWAY IS ALLOWED WITHOUT 48-HOUR ADVANCE NOTICE AND APPROVAL FROM FDOT. 13.LANE CLOSURES MUST BE LIMITED TO SUNDAY THROUGH THURSDAY, 9:00 PM TO 5:30 AM UNLESS OTHERWISE APPROVED BY FDOT. 14.LANE CLOSURE NEEDS TO ACCOMMODATE FOR A BIKE LANE IF THE ROADWAY CONSISTS OF A BIKE LANE. 15.NO WORK SHALL BE PERFORMED DURING THE WEEK OF ANY STATE OR FEDERAL HOLIDAY UNLESS OTHERWISE APPROVED IN WRITING BY FDOT. 16.NO WORK REQUIRING LANE OR SIDEWALK CLOSURE SHALL BE PERFORMED DURING SPRING BREAK ON SR 699 (GULF BOULEVARD). SPRING BREAK IS IDENTIFIED AS MARCH 1 THROUGH, THE FIRST MONDAY FOLLOWING EASTER. DURING THIS TIME, LANE AND SIDEWALK CLOSURES ON ALL STATE ROADWAYS THAT LEAD TO SR 699 (GULF BOULEVARD) WILL BE RESTRICTED TO NIGHT WORK, SUNDAY THROUGH THURSDAY, 9:00 PM TO 5:30 AM. 17.OPEN CUTTING OF ANY ROADWAY, DRIVEWAY, OR SIDEWALK OUTSIDE THOSE LIMITS IDENTIFIED WITHIN THE PERMIT ARE NOT ALLOWED WITHOUT PRIOR APPROVAL BY FDOT. 18.PRIOR TO THE REMOVAL OF ANY MATERIALS ABUTTING THE ROADWAY SHALL BE SAWCUT TO PREVENT ANY DAMAGE TO THE ROADWAY. 19.CONTRACTOR SHALL PROVIDE THE FDOT INSPECTOR THE PRINCIPAL POINT OF CONTACT INDIVIDUAL WHO HAS AUTHORITY TO ADMINISTER ACTIONS ON BEHALF OF THE PERMITTEE WHILE ACTIVITIES IMPACTING THE RIGHT-OF-WAY ARE TAKING PLACE TO INCLUDE POTENTIAL EMERGENCY ISSUES. 20.NO STOCKPILING, STORING, OR SEMI-PERMANENT USE OF THE RIGHT-OF-WAY IS AUTHORIZED UNLESS SPECIFICALLY IDENTIFIED WITHIN THE PERMIT OR APPROVED BY FDOT IN ADVANCE. 21.THE PERMITTED WORK SCHEDULE IS DEFINED AS MONDAY THROUGH FRIDAY 7:00 AM TO 5:30 PM UNLESS OTHERWISE NOTED WITHIN THE PERMIT. ANY WORK DESIRED OUTSIDE OF THIS PERIOD MUST BE REQUESTED IN ADVANCE AND APPROVED BY FDOT BEFORE WORKING THE ALTERNATE SCHEDULE. 22.FDOT RESERVES THE RIGHT TO ADJUST ANY PERMITTED METHOD OF INSTALLATION, SCOPE OF WORK, AND RESTORATION THAT MAY BE REQUIRED TO POSITIVELY SUPPORT LIFE, SAFETY, AND ENVIRONMENTAL WELL-BEING OF ALL USERS OF THE TRANSPORTATION SYSTEM. 23.ROADWAY RESTORATION SHALL UTILIZE 100 PSI EXCAVATABLE FLOWABLE FILL MATERIAL AND ASPHALT PLACED WITHIN STATE RIGHT-OF-WAY SHALL BE PLACED FULL-DEPTH, TWO 2.5-INCH LIFTS OF SP 12.5, TWO 1.5-INCH LIFTS OF SP 9.5. TYPICAL SECTIONS WILL NEED TO BE PROVIDED WITHIN THE PLANS FOR THE PAVEMENT PLACEMENT. A STAIR STEP METHOD SHOULD BE INCORPORATED, PRIOR TO PLACING ASPHALT, TO AVOID VERTICAL JOINTS. MILLING OF THE PATCH MAY BE REQUIRED BASED ON THE PATCHED SURFACE PERFORMANCE. THE MILLING SHALL BE UTILIZED FOR SURFACE LEVELING TO A THICKNESS EQUAL TO OR GREATER THAN THE EXISTING FRICTION COARSE MATERIAL. THE MILLING LIMITS ARE 50-FOOT OF THE PATCH ALONG THE LONGITUDINAL PATH OF THE LANE, FULL LANE WIDTH, AND INCLUDE ANY ADJACENT BIKE LANE, SHARED PATH, OR URBAN SHOULDER SECTION. 24.ANY DISRUPTIONS TO A PERMEABLE PEDESTRIAN PATH OR BIKE LANE ALONG SR 699 (GULF BOULEVARD) ARE TO BE RESTORED AS WORK CONTINUES. ALL PATCHES SHALL BE FULL WIDTH FROM OUTSIDE EDGE OF PEDESTRIAN PATH TO WHITE LINE EDGE OF TRAVEL LANE WITH STAIR STEP (STAGGERED) JOINTS. RESTORATION TO INCLUDE BACKFILL WITH EXISTING SUB-GRADE MATERIAL AND #57 STONE AS BASE MATERIAL (COMPACT IN 6-INCH LIFTS) TO BOTTOM OF EXISTING PERVIOUS ASPHALT BASE, FOLLOWED BY PERMEABLE DESIGN MIX (IF AVAILABLE) OR FC-5 (FRICTION COURSE) MIX WITH A MINIMUM OF TWO 2-INCH AND A MAXIMUM OF TWO 3-INCH LIFTS. MAINTAIN INGRESS/EGRESS ON ALL DRIVEWAYS AND SIDE STREETS DURING CONSTRUCTION. 25.IF A PERMITTEE IS EXTENDING AND/OR CONNECTING TO AN EXISTING FDOT PIPE, DISTRICT DRAINAGE WILL REVIEW IF THE PIPE SYSTEM ADDRESSES ANY INCREASE IN VOLUME/LOADING AS PART OF THE NEW DEVELOPMENT. THE NEW PIPE, ALONG WITH THE CONNECTION, SHOULD BE VIDEO INSPECTED AND PROVIDED TO FDOT FOR REVIEW TO CONFIRM THE CONNECTION IS SUFFICIENT AND THAT THE EXISTING PIPE HAS NOT BEEN DAMAGED. FDOT SPECIFICATIONS REQUIRE VIDEO INSPECTION OF ANY NEW PIPE 48 INCHES OR LESS IN DIAMETER (STANDARD SPECIFICATION 430-4.8 PIPE INSPECTION, 430-4.8.1 VIDEO REPORT, AND 430-4.8.2 REINSPECTION). 26.IF A PERMITTEE IS CONNECTING TO AN EXISTING FDOT PIPE, THEY WILL HAVE TO CLEAN/DESILT THE AREA OF THE EXISTING PIPE THEY ARE CONNECTING TO SO FDOT CAN ENSURE THE CONNECTION WAS DONE PROPERLY. A PROPER PIPE CONNECTION CANNOT BE PERFORMED WHEN EXISTING PIPE IS SILTED UP AT THE CONNECTION POINT. 27.PIPE CULVERTS SHOWN IN THE PERMIT MUST MEET FDOT SPECIFICATIONS, TYPE, SIZE, AND LENGTH AS DESCRIBED IN THE PERMIT. EACH JOINT OR LENGTH OF PIPE SHALL HAVE FDOT STAMPS AFFIXED VERIFYING THIS APPROVAL. ALL CONCRETE PIPE JOINTS OTHER THAN 1-INCH RING JOINTS MUST BE “DIAPERED”. ALL CULVERTS ARE TO BE INSPECTED BY FDOT PRIOR TO PLACEMENT OF FILL. 28.PERMITTEE SHALL NOTIFY FDOT OF THE DATE OF COMPLETION, REQUEST A FINAL INSPECTION, AND REQUEST A NOTICE OF FINAL ACCEPTANCE. 1 1 22 2 2 2 2 2 3 33 3 3 8 4 3 3 9 9 3 4 4 4 4 10 10 1010 10 10 1010 CONCRETE TO BE REMOVED DIRT ROAD TO BE REMOVED CONCRETE TO BE REMOVED EXISTING INLET TO BE REMOVED EXISTING BOLLARDS TO BE REMOVED EXISTING STOP SIGN & STREET SIGNS TO REMAIN EXISTING NO PARKING SIGN TO BE REMOVED. "STOP AHEAD" SIGN TO BE RELOCATED EXISTING "PARKING" SIGN TO REMAIN EXISTING UTILITIES TO BE REMOVED EXISTING UTILITIES TO BE REMOVED 11 11 11 23 23 12 12 12 11 12 13 13 15 13 18A 18A 18A 18B 11 5 5 6 6 6 6 6 6 6 6 6 6 6 6 8 16 16 16 17 17 17 17 19 19 19 24 24 25 25 25 25 25 25 25 15 15 15 15 15 2 2 15 13 24 2 11 12 24 18B 18B 18A 18A 18B SITE DEMOLITION NOTES: C2.00 DEMOLITION PLAN AH AH 10-31-2023 LEGEND SOIL TRACKING PREVENTION DEVICE EXISTING FENCE TO REMAIN EXISTING FENCE TO BE REMOVED EXISTING TREE TO BE REMOVED SILT FENCE EXISTING SANITARY LINE TO REMAIN EXISTING SANITARY LINE TO BE REMOVED EXISTING CONCRETE TO BE REMOVED EXISTING ASPHALT TO BE REMOVED EXISTING DIRT ROAD TO BE REMOVED EXISTING STORM LINE TO REMAIN EXISTING STORM LINE TO BE REMOVED LIMITS OF CONSTRUCTION PROPOSED INLET PROTECTION EXISTING TREE TO REMAIN EXISTING ELEVATION AREA TO BE CLEARED NOTE: REFERENCE SHEET C1.05 - TREE PROTECTION PLAN SHEET FOR TREE REMOVALS PROPERTY LINE CONSTRUCTION ENTRANCE & SOIL TRACKING DEVICE SEE SHEET C1.03 REMOVE EXISTING SIDEWALK. TO BE SAWCUT AT EDGE OF ROADWAY. REMOVE EXISTING CURB. TO BE SAWCUT AT EDGE OF ROADWAY. REMOVE EXISTING ASPHALT/CONCRETE, BASE AND CURB REMOVE EXISTING WALL REMOVE EXISTING SIGN EXISTING SIGN TO BE RELOCATED SAW CUT EXISTING CURBING. TO BE SAWCUT AT EDGE OF ROADWAY EXISTING CURB TO REMAIN CONTRACTOR SHALL KEEP ROADWAY CLEAN FROM DEBRIS AND COORDINATE WITH THE CITY OF CLEARWATER FOR TRAFFIC SWEEPING REQUIREMENTS REMOVE EXISTING STORM STRUCTURE REMOVE EXISTING STORM PIPE, CONTRACTOR TO FORM AND POUR EXISTING STRUCTURE HOLE(s) AFTER DEMO. COORDINATE w/ ENGINEER PRIOR TO CONSTRUCTION. REMOVE EXISTING LIGHT/UTILITY POLE EXISTING LIGHT/UTILITY POLE (TO REMAIN) CITY OF CLEARWATER IS COORDINATING WITH DUKE TO UNDERGROUND ALL OVERHEAD POWER LINES AND POLES ALONG S. MYRTLE AVENUE AND FRANKLIN STREET. CONTRACTOR TO COORDINATE WITH ELECTRICAL ENGINEER AND CITY ON ANY OTHER UTILITY LINE RELOCATIONS. EXISTING WATER LINE TO REMAIN AND PROTECTED IN PLACE (TYP.) EXISTING SANITARY SEWER LINE TO REMAIN AND PROTECTED IN PLACE (TYP.) EXISTING INLET (TO REMAIN). INSTALL EROSION CONTROL BMPS PER THE STATE OF FLORIDA EROSION AND SEDIMENT CONTROL DESIGNER AND REVIEWER MANUAL. EXISTING INLET (TO REMAIN). INSTALL EROSION CONTROL BMPS PER CITY OF CLEARWATER EROSION AND SILTATION CONTROL POLICY DETAILS. REFER TO SHEET C1.04 FOR DETAILS. EXISTING TREE(S) TO BE REMOVED (TYP.) EXISTING TREE(S) TO REMAIN (TYP.) EXISTING STORMWATER STRUCTURE TO REMAIN REFER TO PAVING, GRADING AND DRAINAGE SHEET C4.00 FOR PROPOSED PIPE / CORE INVERT. EXISTING STORMWATER PIPE TO REMAIN REFER TO PAVING, GRADING AND DRAINAGE SHEET C4.00 FOR PROPOSED PIPE / CORE INVERT. EXISTING FENCING TO BE REMOVED AREA OF ASPHALT REPLACEMENT PER CITY OF CLEARWATER STANDARD INDEX NO. 104 PROPOSED SILT FENCE 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18A 19 20 21 22 6 1 2 23 24 25 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 298 PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUIS PINELLAS TRAILALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/W FDOT RAI 1 AH 11-01-241 18A 18B T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE SB-15 SB-14 SB-13 MW-4 SB-12 SB-11 SB-10 SB-3 SB-2 MW-1/SB-1 SB-9 SB-7 MW-3/SB-8 SB-6 SB-5 SB-4 MW-2 P D C2.01 BORING MAP - PROPOSED CONDITIONS AH AH 10-31-2023 BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL HATCH / SYMBOL LEGEND MW-4 SB-10 EXISTING HAND AUGER BORING EXISTING DRI TEST / HAND AUGER BORING LOCATION EXISTING SPT BORING / HAND CONE SOUNDING LOCATION PROPOSED HAND AUGER BORING (10'-0" DEPTH) ENVIRONMENTAL BORINGS GEOTECHNICAL BORINGS EXISTING MONITORING WELL EXISTING SOIL BORING EXISTING ELEVATIONS PROPOSED ELEVATION PROPERTY LINE * Seasonal high groundwater table (SHGWT) estimates based on observations by Driggers Engineering on 7/30/2024. CLEARWATER CITY HALL 299 PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUIS PINELLAS TRAILALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/W © 2024 Microsoft Corporation © 2024 Maxar ©CNES (2024) Distribution Airbus DS DWDWP PROPOSED 10.00' SIDEWALK EASEMENT PIERCE STREET PARK STREET FRANKLIN STREET COURT STREETSOUTH EAST AVENUEALTERNATE US 19 (MYRTLE)PID: 15-29-15-54450-005-0010 PID: 15-29-15-54450-008-0010PID: 15-29-15-54450-008-0040PSTA - MULTIMODAL TRANSIT CENTERFRED MARQUIS PINELLAS TRAILC3.00 OVERALL SITE PLAN AH AH 10-31-2023 CITY OF CLEARWATER MUNICIPAL SERVICES BUILDING PROPOSED CITY HALL BUILDING BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2910 T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE 6 7 7 5 T T T T T BR R EV RRRR EV T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE P D 1 2 2 2 2 1 3 3 3 4 4 4 4 5 5 5 5 4 5 4 5 5 5 6 6 6 6 6 7 8 8 8 8 8 8 8 9 10 11 12 11 13 13 13 13 14 14 14 15 16 16 16 4 4 16 17 18 19 19 19 19 20 20 20 20 21 21 21 25 26 26 9.00' 19.50' 8.00' 70.00' 116.64' 14.42' R10.00' R10.00'R10.00' 9.00' 12.00' 5.00'19.50' 6.00' 14.91' 8.00' 10.00' 10.00' 10.00' 10.00' 10.00' R8.00' R1.00' R8.00' R2.00' R2.00' R8.00' R2.00' 8.00' 21 13 8 11 14 8.00' 8.00' 14.00'5.00'7.01' 28.62' 15.35' 9.41'12.50' 4.06' 13.12' 4.08' 8.00'8.00' R14.00' R6.00' R14.00' R6.00' R4.00' 9.30' 3 8.00' 6.00' 8.00' R28.00' R20.00'R20.00' R28.00' R12.00' R20.00' R20.00' R12.00' R8.50' R8.50' R21.65' R98.49' R31.65' R88.49' R39.00' R29.00' R8.50' R49.00' R11.65' R108.49' R100.00' R8.50' R41.65' R6.00' R35.50' R20.00' R12.00' R20.00' R12.00' 7.50' 7.50' 7.50' 7.50' 10.00' 10.00' 10.00' 10.00' 23 28 28 14 11 7 7 7 7 7 R2.00' R8.00' 9.00' 19.50' 27 10.00' 10.00' 6.28'6.73' 14.93' 31 29 30 29 32 32 14 30 33 34 34 35 2.00' 36 36 8.00' 2.07'R8.00' R8.00' R16.00'3.46' 9 75.83' 52.57' R4.00' R3.00' 12.50' R2.50' 12.50' R18.00' 13.12' 4.08' 10.00' 9.62' 30.09' 18.62' 9.00' 9.00' 12.00' R10.00' R10.00' R10.00' 33 18 22 22 22 8.59' 8.35' 24 24 24 24 12.00' R10.00' 8.44'8.71' 18.62' 14.00' R8.50' 37 6.00' 5.00' 38 5.00' 39 36 6.00' 7.00'5.00'10.00' R12.00' 7.00' SOLID WASTE MANAGEMENT ACCESS PROPOSED STAIRS TO BUILDING ENTRANCE R/W LINE R/W LINE APPROXIMATE R/W LINE OPEN SPACE PROPOSED STAIRS TO BUILDING ENTRANCE RAIN GARDEN 2 RAIN GARDEN 3 RAIN GARDEN 1 R15.00' R15.00' R12.50' R6.00' R13.50' 2.00' 9.00' 8.00' 22.00' 2.71' 41 15 1536 R4.00' R4.00' 20.00' 20.00' 20.00' 20.00' 20.00' 20.00' 42 R25.00' R13.50' R13.50' R16.40' R19.41' R21.00'R22.25' R20.00' R25.00' R25.00' R12.50' HATCH / SYMBOL LEGEND C3.01 SITE PLAN AH AH 10-31-2023 CONCRETE SIDEWALK HEAVY-DUTY CONCRETE SEMI-PERVIOUS CONCRETE HARDSCAPE AREA PROPOSED BUILDING PROPOSED BUILDING OVERHANG 20' X 20' VISIBILITY TRIANGLE PEDESTRIAN SIGHT TRIANGLE PROPOSED STRAIGHT CURB # OF PARKING SPACES RESERVED PARKING SPACE EV PARKING SPACE FIRE HYDRANT 0-3' BUILDING SETBACK PROPERTY LINE SITE PLAN NOTES: 1.EXISTING IMPROVEMENTS SHOWN ARE TAKEN FROM BOUNDARY & TOPO. SURVEY PREPARED BY STANTEC. 2.BUILDING AND SIDEWALK DIMENSIONS ARE TO OUTSIDE EDGE OF STRUCTURE ABOVE GROUND. 3.ALL TIES TO THE PROPERTY LINE ARE BASED ON THE BOUNDARY & TOPOGRAPHIC SURVEY. 4.INSTALL ISOLATION JOINTS WHERE EDGE OF ASPHALT PAVEMENT ABUTS CONCRETE DRIVEWAYS; ALONG EDGE OF CURB LINES ABUTTING CONCRETE PAVEMENT; ALONG EDGE OF SIDEWALKS ABUTTING CONCRETE PAVEMENT; AROUND ALL STORM INLETS MANHOLES, VALVE BOXES AND BOLLARDS (ABOVE GROUND APPURTENANCES. COORDINATE W/ ARCHITECTURAL PLANS FOR ISOLATION JOINTS ADJACENT TO BUILDING EDGES. 5.MAINTENANCE OF TRAFFIC TO BE PROVIDED BY CONTRACTOR. PLAN MUST CONFORM WITH FDOT INDEX 102-612 &103-613. 6.SITE CONTRACTOR TO SUBMIT AS-BUILTS AS INDICATED IN THE GENERAL AS-BUILT NOTES ON SHEET C1.01. 7.SITE CONTRACTOR TO PROVIDE RECORDED NOTICE OF COMMENCEMENT PRIOR TO ISSUANCE OF PERMIT. 8.SITE NOTES APPLY TO ALL SHEETS WHERE APPLICABLE. 9.REFER TO PAVING, GRADING, AND DRAINAGE PLANS FOR CURB TRANSITIONS WITHIN ISLANDS ADJACENT TO PROPOSED SIDEWALKS. 10.RECONSTRUCTION OF SIDEWALKS WITHIN THE ROW SHALL MEET CURRENT ADA STANDARDS & ALL CONCRETE PLACED IN THE RIGHT OF WAY SHALL BE A MINIMUM OF 6" THICK, FDOT-CLASS 1 NON-STRUCTURAL, 3000 PSI CONCRETE w/ FIBER MESH MATERIAL FROM A STATE APPROVED PLANT. 11.KNOX KEY SWITCH WITH BATTERY BACKUP SHALL MEET THE REQUIREMENTS OF NFPA 1 2015 EDITION CHAPTER 18 SECTION 18.2.2 ACCESS TO STRUCTURES OR AREAS AND PINELLAS COUNTY SPECIFICATIONS. 12.UTILITY STRIP WITHIN THE FDOT RIGHT-OF-WAY SHALL BE PLANTED WITH DWARF ASIAN JASMINE. SITE DATA TABLE OWNER CITY OF CLEARWATER PROPERTY ADDRESS 200 S. MYRTLE AVENUE PROPERTY LOCATION NORTHWEST CORNER OF FRANKLIN STREET AND S. MYRTLE AVENUE PARCEL #15-29-15-54450-008-0010 CURRENT USE VACANT COMMERCIAL LAND PROPOSED USE GOVERNMENT BUILDING - CITY HALL FUTURE LAND USE CBD - CENTRAL BUSINESS DISTRICT ZONING D - DOWNTOWN FEMA FLOOD ZONE FLOOD ZONE X (0.2% ANNUAL CHANCE FLOOD HAZARD, X AREA OF MINIMAL FLOOD HAZARD) PLAT TBD LANDSCAPE BUFFER N/A (DOWNTOWN DISTRICT) PROJECT / LOT AREA ±73,203 SF (1.68 ACRES) BUILDING FOOTPRINT / LOT COVERAGE ±21,019 SF (0.48 ACRES) / 28.71±% BUILDING GROSS SQUARE FOOTAGE ±40,303 SF (0.93 ACRES) TOTAL DRAINAGE AREA ±85,629 SF (1.97 ACRES) EXISTING IMPERVIOUS AREA ±30,444 SF (0.70 ACRES) / 35.55±% PROPOSED IMPERVIOUS AREA ±52,664 SF (1.21 ACRES) / 61.48±% REQUIRED PROPOSED FLOOR AREA RATIO 4.0 0.55 IMPERVIOUS SURFACE RATIO N/A 0.61 FRONT YARD BUILDING SETBACK (EAST/MYRTLE)0' MINIMUM, 3' MAXIMUM 28.62' FRONT YARD BUILDING SETBACK (SOUTH/FRANKLIN)0' MINIMUM, 3' MAXIMUM 14.93' - 15.35' FRONT YARD BUILDING SETBACK (WEST/EAST AVE)0' MINIMUM, 3' MAXIMUM 160.39' FRONT YARD BUILDING SETBACK (NORTH/PIERCE)0' MINIMUM, 3' MAXIMUM 6.28' - 6.73' BUILDING HEIGHT 2-STORY (36'-10") PARKING COUNT N/A 25 SPACES* (21 STANDARD, 2 ADA, 2 EV) BICYCLE PARKING 3 8 PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUIS PINELLAS TRAIL*THERE ARE OVER 450 AVAILABLE VACANT PARKING SPACES DURING AM & PM PEAK PERIODS IN THE 4 SURROUNDING PUBLIC GARAGES (DRC FLS2023-12050 APPROVAL 6-28-2024) CONCRETE PAVEMENT PER DETAIL SHEET C7.01 SEMI-PERVIOUS PAVEMENT SEE DETAIL SHEET C7.01 CONCRETE TRANSITION CURB - TYPE F CURB PER FDOT STANDARD PLANS #520-001 CONCRETE CURB - TYPE D CURB SEE DETAIL SHEET S7.00 CONCRETE CURB - TYPE F CURB PER FDOT STANDARD PLANS #520-001 CONCRETE VALLEY GUTTER CURB WITHIN FDOT RIGHT OF WAY PER FDOT STANDARD PLANS #520-001 PROPOSED CURB TO TIE INTO EXISTING CURB SEE DETAIL SHEET C7.00 CONCRETE SIDEWALK PER FDOT STANDARD PLANS #522-001 SEE DETAIL SHEET C7.00 ACCESSIBLE PARKING STALL PER CITY OF CLEARWATER DETAIL 118 SEE DETAIL SHEET C7.00 ACCESSIBLE PARKING SIGN PER CITY OF CLEARWATER DETAIL 119 SEE DETAIL SHEET C7.00 CONCRETE CURB RAMP PER CITY OF CLEARWATER DETAIL 109 SEE DETAIL SHEET C7.00 CR-F CONCRETE CURB RAMP PER FDOT STANDARD PLANS #522-001 LIMITS OF NEW CURBING MATCH EXISTING PER FDOT STANDARDS DETECTABLE WARNING SURFACE (RED) FURNISH AND INSTALL DETECTABLE WARNING SURFACE PER FDOT STANDARD PLANS #522-002 SPECIAL EMPHASIS CROSSWALK MARKINGS PER FDOT STANDARD PLANS #711-001 PARKING STRIPING 4" WIDE STRIPING PER FDOT INDEX #711-001 HIGHWAY MARKING PAINT - WHITE (2 COATS) PROPOSED TRANSFORMER COORDINATE WITH MEP PLANS PROPOSED BIKE RACKS: SEE DETAIL SHEET LS-04 20'X20' VISIBILITY TRIANGLE PER CITY OF CLEARWATER COMMUNITY DEVELOPMENT CODE SECTION 3-904 CONCRETE WHEEL STOP SEE DETAIL ON SHEET C7.00 0' - 3' FRONT YARD SETBACK PER CITY OF CLEARWATER COMMUNITY DEVELOPMENT CODE SECTION C-404 EXISTING POWER POLE RESERVED PARKING SIGNAGE 5 SPACES RESERVED FOR CITY STAFF BUILDING OVERHANG REFER TO ARCHITECTURAL PLANS FLAGPOLE LOCATION SEE DETAIL SHEET LS-04 SITE FURNISHINGS - BENCH SEE DETAIL SHEET LS-04 ELECTRIC VEHICLE PARKING SPACES REFER TO ELECTRICAL PLANS FOR CHARGER DETAILS EXISTING CSX RAILWAY CROSSING ARM EXISTING RAIL CSX RAIL COVER CSX RAIL COVER EXTENSION COORDINATE WITH CSX RELOCATED PAY BY PARKING METER COORDINATE WITH CITY OF CLEARWATER EXISTING PAVEMENT MARKINGS SLOPED SIDEWALK TO BUILDING ENTRANCE REFER TO ARCHITECTURAL & STRUCTURAL PLANS TYPICAL PAVEMENT MARKINGS PER FDOT STANDARD PLANS #711-001 RELOCATED STOP SIGN AREA OF ASPHALT REPLACEMENT PER CITY OF CLEARWATER STANDARD INDEX NO. 104 PROPOSED SWITCH GEAR COORDINATE WITH MEP PLANS CONCRETE CURB INSTALL 5' CURB TRANSITION PER STANDARD PLANS #520-001 BIKE REPAIR STATION PER DETAIL SHEET LS-04 FUTURE CURB RAMP & CROSSWALK REFER TO SHEET C3.07 FOR DETAILS BOLLARD REFER TO STRUCTURAL PLANS MODIFIED CR-F CONCRETE CURB RAMP PER FDOT STANDARD PLANS #522-001 3 4 5 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 6 1 2 23 24 8 25 26 PROPOSED CITY HALL BUILDING 27 28 29 30 ALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/W31 32 R EV 33 34 35 36 37 38 39 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 40 41 40 CLEARWATER CITY HALL 2911 FDOT RAI 1 AH 11-01-24 SHEET C3.02 DETAIL ENLARGEMENT 'C' SHEET C3.02 DETAIL ENLARGEMENT 'D' SHEET C3.02 DETAIL ENLARGEMENT 'A' SHEET C3.02 DETAIL ENLARGEMENT 'B' 1 42 FDOT RAI 2 AH 12-04-242 6.46' 8.00' C3.02 CURB RAMP DETAILS AH AH 10-31-2023 DETAIL ENLARGEMENT 'A' SCALE: 1" = 5' DETAIL ENLARGEMENT 'D' SCALE: 1" = 5' DETAIL ENLARGEMENT 'B' SCALE: 1" = 5' DETAIL ENLARGEMENT 'C' SCALE: 1" = 5' FLUSH CONCRETE SIDEWALK WITH 2'-0" DETECTABLE WARNING PER FDOT INDEX #522-002. TO BE RED IN COLOR, GLUED, AND ANCHORED TO HARDENED SURFACE. FDOT CONCRETE SIDEWALK CURB RAMP 'CR-E' PER FDOT INDEX #522-002 FDOT CONCRETE SIDEWALK CURB RAMP 'CR-F' PER FDOT INDEX #522-002 FDOT CONCRETE SIDEWALK CURB RAMP 'CR-L' PER FDOT INDEX #522-002 FDOT 3'-0" CONCRETE CURB TRANSITION PER FDOT INDEX #520-001 6" CONCRETE SIDEWALK WITH CONTROL JOINTS. BROOM FINISH PER CITY OF CLEARWATER DETAIL #109 CSX RAILROAD CROSSING GATE ARM 1 2 3 4 5 6 7 KEY NOTES: 1 1 1 1 1 1 1 1 2 2 3 3 2 4 4 5 5 5 6 6 6 6 6 6 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2912 PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/W SOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUISPINELLAS TRAILALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WPIERCE STREET 60' WIDE PUBLIC R/W 7 7 ALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/W FDOT RAI 1 AH 11-01-241 T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE FRANKLIN STREET (60' WIDE PUBLIC R/W) PSTA SITE (DESIGN BY OTHERS) C3.03 SOLID WASTE TRUCK - TURNING ANALYSISALTERNATE US 19 (MYRTLE)(70' WIDE PUBLIC R/W)BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2913 PROPOSED CITY HALL BUILDING FDOT RAI 2 AH 12-04-242 FDOT RAI 4 AH 02-13-254 4 T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE C3.04 DELIVERY VEHICLE TRUCK - TURNING ANALYSIS BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2914 FRANKLIN STREET (60' WIDE PUBLIC R/W) PSTA SITE (DESIGN BY OTHERS)ALTERNATE US 19 (MYRTLE)(70' WIDE PUBLIC R/W)PROPOSED CITY HALL BUILDING FDOT RAI 2 AH 12-04-242 FDOT RAI 3 AH 01-02-253 4 FDOT RAI 4 AH 02-13-254 T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE C3.05 FIRE TRUCK - TURNING ANALYSIS BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2915 FRANKLIN STREET (60' WIDE PUBLIC R/W) PSTA SITE (DESIGN BY OTHERS)ALTERNATE US 19 (MYRTLE)(70' WIDE PUBLIC R/W)PROPOSED CITY HALL BUILDING FDOT RAI 2 AH 12-04-242 T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE T T T T T BR T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE P 15.18' 16.09'5.01' 16.04' 16.14' 14.80' 15.06'14.89' PSTA SITE (DESIGN BY OTHERS) C3.06 PASSENGER CAR - TURNING ANALYSIS BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2916 PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUIS PINELLAS TRAILALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/WPROPOSED CITY HALL BUILDING BR BR BR C3.07 FUTURE CROSSWALK EXHIBIT AH AH 10-31-2023 DEMOLITION DETAILS SCALE: 1" = 5' 3 1 2 4 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL SITE DETAILS SCALE: 1" = 5' GRADING DETAILS SCALE: 1" = 5' REMOVE EXISTING CURB. TO BE SAWCUT AT EDGE OF ROADWAY. CONCRETE SIDEWALK SEE DETAIL SHEET C7.00 CONCRETE CURB RAMP PER CITY OF CLEARWATER DETAIL 109 SEE DETAIL SHEET C7.00 DETECTABLE WARNING SURFACE (RED) FURNISH AND INSTALL DETECTABLE WARNING SURFACE PER FDOT INDEX #522-002 SPECIAL EMPHASIS CROSSWALK MARKINGS PER FDOT INDEX #711-001 COORDINATE WITH PSTA FOR CURB RAMP DESIGN 1 2 3 4 5 6 KEY NOTES: 5 6 NOTE: 1.CONCEPTUAL DESIGN ONLY. FUTURE CROSSWALK TO BEDESIGNED BY PINELLAS SUNCOAST TRANSIT AUTHORITY (PSTA). PSTA - MULTIMODAL TRANSIT CENTER (DESIGN BY OTHERS) PSTA - MULTIMODAL TRANSIT CENTER (DESIGN BY OTHERS) PSTA - MULTIMODAL TRANSIT CENTER (DESIGN BY OTHERS) CLEARWATER CITY HALL SITE CLEARWATER CITY HALL SITE CLEARWATER CITY HALL SITE CLEARWATER CITY HALL 2917 FRANKLIN STREET (60' WIDE PUBLIC R/W) FRANKLIN STREET (60' WIDE PUBLIC R/W) FRANKLIN STREET (60' WIDE PUBLIC R/W) FDOT RAI 1 AH 11-01-241 BCDEFG2341AHA.6C.2D.1D.3D.4D.5D.6D.7D.9E.3F.51.22.53.6E.63.73.10P T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE OPEN SPACE 1 2 3 4 RAIN GARDEN 2 RAIN GARDEN 3 RAIN GARDEN 1 119 120121 122 123 124 125126 127128 129 130 131132 133 134 135 136 137138 139140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155156 157158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175176 177 178 179 180 181 182 183184 Point Table Point # 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 137 138 139 140 141 142 143 144 145 Raw Description EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE EAST ENTRANCE Northing 1320123.9677 1320154.1974 1320154.2044 1320164.2044 1320164.1979 1320174.1979 1320194.1993 1320194.2044 1320199.1993 1320199.2044 1320209.2000 1320219.2008 1320229.2015 1320229.2044 1320229.2110 1320233.4674 1320239.3314 1320233.4638 1320239.3278 1320243.2328 1320243.2291 1320250.5457 1320253.1279 1320276.8685 1320278.2384 1320296.5190 1320312.5754 Easting 399214.3375 399214.3595 399204.7358 399204.7430 399213.7430 399213.7503 399211.7649 399204.7649 399211.7685 399204.7685 399210.7758 399209.7831 399208.7904 399204.7904 399195.7904 399208.7935 399208.7978 399213.7310 399213.7353 399208.8006 399213.8006 399206.5551 399210.8430 399195.8251 399200.6338 399196.8749 399195.8511 Point Table Point # 1 2 3 4 Raw Description BUILDING BUILDING BUILDING BUILDING Northing 1320355.5476 1320355.5018 1320157.2976 1320157.2518 Easting 399119.8198 399182.7157 399119.6754 399182.5713 Point Table Point # 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 Raw Description WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE WEST ENTRANCE Northing 1320198.6646 1320211.8048 1320211.4456 1320232.9684 1320232.2172 1320238.4034 1320237.6525 1320257.7195 1320256.6587 1320269.4042 1320269.4056 1320271.5555 1320271.5570 1320277.4194 1320277.4209 1320281.8000 1320291.8007 1320301.8014 1320311.8014 1320311.7963 1320311.7949 1320303.7949 1320303.7883 1320311.7883 Easting 399109.5031 399109.8402 399107.8727 399103.9664 399102.1122 399101.7647 399099.9116 399091.2316 399089.5361 399087.8821 399085.8821 399087.8837 399085.8837 399087.8880 399085.8880 399087.8912 399086.8984 399085.9057 399085.9130 399092.9130 399094.9130 399094.9072 399103.9072 399103.9130 Point Table Point # 170 171 172 Raw Description FLAGPOLE FLAGPOLE FLAGPOLE Northing 1320320.1251 1320311.7248 1320302.0835 Easting 399059.3175 399064.7429 399067.4191 Point Table Point # 173 174 175 176 Raw Description OPEN SPACE OPEN SPACE OPEN SPACE OPEN SPACE Northing 1320327.0515 1320332.5380 1320291.5652 1320286.0786 Easting 398998.2404 399044.0489 399065.2559 399019.4474 Point Table Point # 181 182 183 184 Raw Description SWITCH GEAR SWITCH GEAR SWITCH GEAR SWITCH GEAR Northing 1320153.1916 1320153.1916 1320146.9416 1320146.9416 Easting 398981.5755 398987.9922 398987.9922 398981.5755 Point Table Point # 177 178 179 180 Raw Description TRANSFORMER TRANSFORMER TRANSFORMER TRANSFORMER Northing 1320136.3023 1320136.2963 1320127.6297 1320127.6356 Easting 399083.6185 399091.7852 399091.7789 399083.6122 HATCH / SYMBOL LEGEND C3.10 HORIZONTAL CONTROL PLAN AH AH 10-31-2023 CONCRETE SIDEWALK HEAVY-DUTY CONCRETE SEMI-PERVIOUS CONCRETE HARDSCAPE AREA PROPOSED BUILDING PROPOSED BUILDING OVERHANG PROPOSED STRAIGHT CURB FIRE HYDRANT 0-3' BUILDING SETBACK PROPERTY LINE PIERCE STREET 60' WIDE PUBLIC ROW FRANKLIN STREET 60' WIDE PUBLIC R.O.W.SOUTH EAST AVENUE50' WIDE PUBLIC R.O.W.FRED MARQUIS PINELLAS TRAILPROPOSED CITY HALL BUILDING ALTERNATE US 19 (MYRTLE)(70' WIDE PUBLIC RIGHT-OF-WAY)BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2918 P T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE OPEN SPACE RAIN GARDEN 2 RAIN GARDEN 3 RAIN GARDEN 1 HATCH / SYMBOL LEGEND C3.11 CONCRETE CONTROL PLAN AH AH 10-31-2023 CONCRETE SIDEWALK HEAVY-DUTY CONCRETE SEMI-PERVIOUS CONCRETE HARDSCAPE AREA PROPOSED BUILDING PROPOSED BUILDING OVERHANG PROPOSED STRAIGHT CURB FIRE HYDRANT 0-3' BUILDING SETBACK PROPERTY LINE PROPOSED CITY HALL BUILDING BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 2919 THICKENED EDGE 1 2 3 KEY NOTES: 3 2 1 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 3 3 2 SHEET C3.02 DETAIL ENLARGEMENT 'C' SHEET C3.02 DETAIL ENLARGEMENT 'D' SHEET C3.02 DETAIL ENLARGEMENT 'A' SHEET C3.02 DETAIL ENLARGEMENT 'B' FDOT RAI 1 AH 11-01-241 P R/W LINE PROPERTY LINE R/W LINE OPEN SPACE RAIN GARDEN 2 RAIN GARDEN 3 RAIN GARDEN 1 PROPERTY LINE VALLEY GUTTER CURB T3' CLEAR ZONE3' CLEAR ZONE3' CLEAR ZONE 10' CLEAR ZONE SG 5' CLEAR ZONE10' CLEAR ZONE 5' CLEAR ZONE10' CLEAR ZONE 8" CS9 -1.50% -1.50% -7.02% SIDEWALK WIDTH VARIES: 13.12' - 30.09' LANDSCAPE STRIP STAIRS (6" RISE, 12" TREAD) LANDING S. MYRTLE AVENUE CURBING AND RIGHT-OF-WAY CITY HALL BUILDING R/W LINE Sta=0+29.43 Elev=23.155 Sta=0+42.50 Elev=22.959 LEGEND PROPOSED ELEVATION EXISTING ELEVATION FINISH FLOOR ELEVATIONFFE C4.00 SITE GRADING PLAN PROPERTY LINE AH AH 10-31-2023 PROPOSED ELEVATION (MATCH EXISTING GRADE) NOTES 1.CONSTRUCT A <1/4" LIP ON ALL EXTERIOR DOOR ENTRANCES. 2.ALL SIDEWALK ENTRANCES CONNECTED TO PROPOSED DOOR LOCATIONS SHALL NOT EXCEED 5% LONGITUDINAL AND 2% CROSS SLOPE. 3.POSITIVE SLOPE FROM BUILDINGS OUT TOWARDS STREET(S) / PROPERTY LINES, DO NOT EXCEED 5:1 SLOPE ON PERVIOUS SURFACES. 4.ALL GRADES FROM DESIGN/SURVEY BASED ON NAVD 88 DATUM. REFER TO GENERAL NOTE #2 ON SHEET C1.01. STORMWATER FLOW ARROW PROPOSED BUILDING OVERHANG PROPOSED CONTOUR 20 PROPOSED BUILDING BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 0+10 0+20 0+40 0+51 20 22 24 26 20 22 24 26 -1.50% -1.50% -7.02% SCALE: 1" = 5' HORIZ 1" =2.5' VERT CROSS SECTION CS-9 SHEET C4.01 ENLARGED VIEW #2 SHEET C4.01 ENLARGED VIEW #1 SCALE: 1" = 10 ADA PARKING DETAIL #1 SCALE: 1" = 10 ADA PARKING DETAIL #2 ADA PARKING DETAIL #2 ADA PARKING DETAIL #1 PROPOSED CITY HALL BUILDING FFE: 26.35' (NAVD 88) PER ARCH PLANS FFE: 24.85' (NAVD 88) PER ARCH PLANS FFE: 24.35' (NAVD 88) PER ARCH PLANS FFE: 23.85' (NAVD 88) PER ARCH PLANS CLEARWATER CITY HALL 29 PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUIS PINELLAS TRAILALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/W FDOT RAI 1 AH 11-01-241 C4.01 GRADING PLAN ENLARGED VIEWS AH AH 06-13-2024 ENLARGED VIEW #1 PLAZA STAIRWAY ENTRANCE, RAMP SIDEWALK GRADING SCALE: 1" = 10' ENLARGED VIEW #2 MYRTLE AVE. STAIRWAY ENTRANCE, RAMP AND SIDEWALK GRADING SCALE: 1" = 10' 5 STEPS + LANDING (6" RISE, 12" TREAD) S. MYRTLE AVENUE CITY HALL PLAZA 2 STEPS + LANDING (6" RISE, 12" TREAD) BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 21 FFE: 26.35 PER ARCH PLANS FFE: 26.35 PER ARCH PLANS CLEARWATER CITY HALL 29 P D CS1 CS2 CS3 CS4 CS7 CS8 CS5 CS6 RAIN GARDEN 1 FDOT 100YR-8HR MAX STAGE = 23.47' SWFWMD 100YR-24HR MAX STAGE = 23.58' CS-2 ST-4 CS-1 ST-8 ST-5 ST-6 ST-7 OPEN SPACE ST-2 ±42 LF 15" RCP @ 1.19% ±37 LF 12" X 18" ERCP @ 0.30% ±30 LF 8" PVC @ 0.50% ±29 LF 8" PVC @ 0.50% ±57 LF 15" HDPE HP @ 0.00% ±98 LF 15" HDPE HP @ 0.77% ST-9 ST-10 ST-1 ST-3 ex-2 ex-4 ex-3 ex-5 exmh-2 exmh-3 exmh1 ex-6 RAIN GARDEN 2 FDOT 100YR-8HR MAX STAGE = 23.48' SWFWMD 100YR-24HR MAX STAGE = 23.61' RAIN GARDEN 3 FDOT 100YR-8HR MAX STAGE = 23.48' SWFWMD 100YR-24HR MAX STAGE = 23.61' C5.00 SITE DRAINAGE PLAN AH AH 10-31-2023 LEGEND STORM PIPE OUTFALL STRUCTURE AREA OF CONCRETE HARDSCAPE AREA NOTES 1.STORMWATER SYSTEM SHALL ADHERE TO REQUIREMENTS OUTLINED IN THE CITY OF CLEARWATER STORMWATER DRAINAGE CRITERIA MANUAL, EFFECTIVE JULY 1, 2015. 2.PROPOSED STORMWATER POND OUTFALL STRUCTURES SHALL COMPLY WITH CITY OF CLEARWATER STANDARD DETAIL INDEX NO. 215 (SHEET C7.01). 3.CONTRACTOR TO PROVIDE POSITIVE DRAINAGE, COORDINATE WITH ENGINEER / LS ARCHITECT FOR ANY EXCAVATION REQUIRED WITHIN ANY EXISTING TREE DRIPLINE, IF ANY. 4.RUNOFF FROM ROOF GUTTERS SHALL BE DIRECTED INTO THE STORMWATER COLLECTION SYSTEM. PROPOSED BUILDING 22 PROPERTY LINE RIPRAP PROPOSED BUILDING OVERHANG ST-1 CLEANOUT (RAIN LEADER CONNECTION) - REFER TO MEP PLANS FOR CONTINUATION CLEANOUT COVER EL. = ±24.34' (FLUSH WITH SURFACE) IE (W) = ±21.65' (8" PVC C900) ST-2 12' X 5' FDOT J BOTTOM JUNCTION BOX TOP OF JUNCTION BOX = 19.50' RIM EL. (MANHOLE RISER (FDOT INDEX 425-001) WITH COVER (PER CITY OF CLEARWATER INDEX NO. 203) = 22.64' GRATE EL. (FDOT TYPE E DBI WITH RISER PER INDEX 425-001) = 22.47' ie (w) = ±14.44' (48" rcp) (existing) ie (n) = ±20.39' (8" material tbd) (existing) ie (e) = ±14.44' (48" rcp) (existing) IE (S) = ±17.00' (15" RCP) ST-3 CLEANOUT (RAIN LEADER CONNECTION) - REFER TO MEP PLANS FOR CONTINUATION CLEANOUT COVER EL. = ±24.61' IE (W) = ±21.15' (8" PVC C900) ST-4 MODIFIED TYPE 1 CURB INLET PER CITY OF CLEARWATER INDEX NO. 209 MANHOLE EL. = 24.77' THROAT EL. = 24.40' IE (N) = ±21.60' (12" X 18" ERCP) ie (s) = ±21.64' (15" rcp) (existing) ST-5 FDOT 15" MITERED END SECTION PER FDOT INDEX 430-022 IE (SE) = ±21.00' (15" HDPE HP) ST-6 FDOT 15" MITERED END SECTION PER FDOT INDEX 430-022 IE (NW) = ±21.00' (15" HDPE HP) ST-7 FDOT 8" MITERED END SECTION PER FDOT INDEX 430-022 IE (E) = ±21.00' (8" PVC C900) ST-8 FDOT 8" MITERED END SECTION PER FDOT INDEX 430-022 IE (E) = ±21.50' (8" PVC C900) ST-9 FDOT 15" MITERED END SECTION PER FDOT INDEX 430-022 IE (S) = ±21.75' (15" HDPE HP) ST-10 FDOT 15" MITERED END SECTION PER FDOT INDEX 430-022 IE (N) = ±21.00' (15" HDPE HP) CS-1 (CONTROL STRUCTURE) MODIFIED FDOT TYPE E DBI (INDEX 425-052) GRATE = 23.50' IE (N) = ±17.50' (15" RCP) SEE DETAIL 1 ON SHEET C7.01 CS-2 (CONTROL STRUCTURE) MODIFIED FDOT TYPE E DBI (INDEX 425-052) GRATE = 23.50' IE (S) = ±21.70' (12" X 18" ERCP) SEE DETAIL 2 ON SHEET C7.01 PROPOSED STRUCTURES DATA TABLE (NAVD 88) BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL PROPOSED CITY HALL BUILDING FFE: 26.35' (NAVD 88) PER ARCH PLANS FFE: 24.85' (NAVD 88) PER ARCH PLANS FFE: 24.35' (NAVD 88) PER ARCH PLANS FFE: 23.85' (NAVD 88) PER ARCH PLANS MITERED END SECTION CLEARWATER CITY HALL 29 ex-2 curb inlet rim 21.55' ie (n) = ±17.28' (15" rcp) ex-3 curb inlet rim 21.83' ie (e) = ±17.50' (18" rcp) ex-4 curb inlet rim 22.45' ie (e) = ±18.35' (18" rcp) ie (s) = ±18.34' (18" rcp) ex-5 curb inlet rim 24.79' ie (n) = ±22.36' (15" rcp) ex-mh1 manhole rim 22.29' ie (nw) = ±18.20' (12" rcp) ie (w) = ±18.17' (18" rcp) ex-mh2 manhole rim 21.94' ie (w) = ±14.74' (48" rcp) ie (n) = ±15.20' (15" rcp) ie (ne) = ±17.39' (6" clay) ie (s) = ±15.20' (15" rcp) ex-mh3 manhole rim 22.34' ie (w) ±15.21' (36" rcp) ie (n) ±18.09' (18" rcp) ie (e) ±15.00' (36" rcp) ie (s) ±18.11' (18" rcp) EXISTING STRUCTURES DATA TABLE (NAVD 88) PIERCE STREET 60' WIDE PUBLIC R/W FRANKLIN STREET 60' WIDE PUBLIC R/WSOUTH EAST AVENUE50' WIDE PUBLIC R/WFRED MARQUIS PINELLAS TRAILALTERNATE US 19 (MYRTLE)70' WIDE PUBLIC R/W FDOT RAI 1 AH 11-01-241 EXISTING GRADE ESTIMATED S.H.G.W.T. ELEV = 20.00' PROPOSED RAIN GARDEN BOTTOM ELEV = 21.75' 1.75' 4 : 1 CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' 8.25' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.58' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.47' LIMITS OF SOD EXISTING GRADE PROPOSED RAIN GARDEN BOTTOM ELEV = 21.75' ESTIMATED S.H.G.W.T. ELEV = 20.00' 1.75' CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.47' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.58' LIMITS OF SOD EXISTING GRADE PROPOSED RAIN GARDEN BOTTOM ELEV = 21.50' ESTIMATED S.H.G.W.T. ELEV = 20.00' 1.50'4:1CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' 10.00' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.47' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.58' LIMITS OF SOD EXISTING GRADE ESTIMATED S.H.G.W.T. ELEV = 20.00' PROPOSED RAIN GARDEN BOTTOM ELEV = 21.50' 1.50'4:1CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' 10.00' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.47' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.58' LIMITS OF SOD EXISTING GRADE PROPOSED RAIN GARDEN BOTTOM ELEV = 21.00' ESTIMATED S.H.G.W.T. ELEV = 20.00' 1.00' 4 : 1 CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' 12.00' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.48' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.61' LIMITS OF SOD EXISTING GRADE PROPOSED RAIN GARDEN BOTTOM ELEV = 21.00' ESTIMATED S.H.G.W.T. ELEV = 20.00' 1.00' CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.48' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.61' LIMITS OF SOD EXISTING GRADE PROPOSED RAIN GARDEN BOTTOM ELEV = 21.00' ESTIMATED S.H.G.W.T. ELEV = 20.00' 1.00'4:1CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' 12.00' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.48' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.61' LIMITS OF SOD EXISTING GRADE PROPOSED RAIN GARDEN BOTTOM ELEV = 21.00' ESTIMATED S.H.G.W.T. ELEV = 20.00' 1.00' 4: 1 4:1CONTROL ELEV = 22.90' TOP OF BANK ELEV = 24.00' 12.00' FDOT 100YR-8HR DESIGN HIGH WATER LEVEL = 23.48' SWFWMD 100YR-24HR DESIGN HIGH WATER LEVEL = 23.61' LIMITS OF SOD C5.01 RAIN GARDEN CROSS SECTIONS AH AH 10-31-2023 SCALE: 1" = 10' HORIZ 1" = 2' VERT 23 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 29 FDOT RAI 1 AH 11-01-241 C7.00 SITE DETAILS AH AH 10-31-2023 24 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL CLEARWATER CITY HALL 29 FDOT RAI 1 AH 11-01-241 CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY CITY OF CLEARWATER DETAILS TO BE UTILIZED ONLY WITHIN THE PROPERTY AND/OR CITY RIGHT-OF-WAY C7.01 SITE AND STORM DETAILS 10-31-2023 SCALE: CS-1 CONTROL STRUCTURE DETAIL - RAIN GARDEN #1 MODIFIED FDOT TYPE E DITCH BOTTOM INLET N.T.S. 1 C7.01 SCALE: CS-2 CONTROL STRUCTURE DETAIL - RAIN GARDEN #3 MODIFIED FDOT TYPE E DITCH BOTTOM INLET N.T.S. 2 C7.01 AH AH 25 18" WEIR 5.83' 4.33'8" 8" 15" RCP INV ELEV (N) = 17.50' 5.83' 8" 7.00' GRATE ELEV = 23.50' BOTTOM OF STRUCTURE EL. 15.83' SHGWT = 20.00' 5.83' 4.33'8" 8" 12" X 18" ERCP INV ELEV (S) =21.70' 3/8" FIBERGLASS SKIMMER OPEN TOP AND BOTTOM (TYP.) BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL TOP OF SKIMMER = 23.50' BOTTOM OF SKIMMER = 22.50' 1'18" WEIR CREST ELEV = 22.90'18" WEIR3/8" FIBERGLASS SKIMMER OPEN TOP AND BOTTOM (TYP.) 2.50' 5.83' 8" 3.80' 8" 18" WEIR CREST ELEV. = 22.90' POND BOTTOM = 21.00' TOP OF SKIMMER = 23.40' BOTTOM OF SKIMMER = 22.40' BOTTOM OF STRUCTURE EL. 19.03' 1' 1 4" GALVANIZED HARDWARE CLOTH SHGWT = 20.00' NO. 4 COARSE AGGREGATE - 2' x 2' x 2' 4:1 21.90' (MAX. PLANT MATERIAL ELEVATION TOB = 24.00' DIA. VARIES (12" STD.) 2.50' 6" FILTER FABRIC TOB = 24.00' POND BOTTOM = 21.50' POND BANK = 21.94' 1.00'0.68'0.74' 12" X 18" ERCP INV ELEV (S) =21.70' GRATE ELEV = 23.50' 8" 15" RCP INV ELEV (N) = 17.50' AFTER PIPE IS INSTALLED, CONTRACTOR TO GROUT UP TO PIPE INVERT TO PREVENT STANDING WATER POND BANK = 22.04' CLEARWATER CITY HALL N.T.S. CONC PAVEMENT CONCRETE PAVEMENT SECTION CONCRETE PAVEMENT 6" PORTLAND CEMENT CONCRETE 4000 PSI AT 28 DAYS WITH A FLEXULAR MODULUS OF 600 PSI. STEEL MAT 12" STABILIZED SUBGRADE COMPACTED TO A MIN. OF 98% THE MODIFIED PROCTOR MAXIMUM DRY DENSITY ASTM (D-1557) WITH A MIN. LBR OF 30 EQUAL TO THE DEPTH OF BASE MATERIAL. STABILIZED SUB-GRADE NOTES: 1.REFER TO GEOTECH REPORT PREPARED BY DRIGGERS ENGINEERING SERVICES, INC. DATED: 11-22-2023 REINFORCING STEEL MAT, MIN. SIZE NO. 3 STEEL BARS, BE PLACED SIXTEEN INCHES ON CENTER. CONTRACTOR TO COORDINATE FINAL STEEL REINFORCEMENT WITH THE PROJECT ENGINEER OF RECORD. STEEL MAT 3"1 1 1 STOP @ EACH SIDE OF CJ'S #4 - REBAR CONTINUOUS CONCRETE SIDEWALK WITH 6x6 W1.4xW1.4 SLOPE 3" 6" STRUCK JOINT 4"8" +/-6" INTEGRAL CURB & SIDEWALK ROUND EDGE PAVEMENT SURFACE NTS 1 6" TYP.STABILIZED SUB-GRADE PERVIOUS PAVEMENT SECTION NOTE: GEOTEXTILE FABRIC ENVELOPE SHALL BE TYPE D-3 (FDOT INDEX 199) WITH A PERMEABILITY OF 0.7 FT/SEC AND AN APPARENT OPENING SIZE OF 0.425 MM (#80 SIEVE). ALL GEOTEXTILE FABRIC JOINTS SHOULD OVERLAP A MINIMUM OF 1 FOOT. INSTALL GEOTEXTILE ON BOTTOM AND SIDES OF OPEN-GRADED AGGREGATE BASE. 6-INCH POROUS CONCRETE 1 TO 2 INCHES OF 3/8-INCH (OR SMALLER) AGGREGATE ROCK (CHOKER COURSE) GEOTEXTILE FILTER FABRIC. REFER TO NOTE BELOW 6-INCHES NO. 57 STONE OPEN-GRADED AGGREGATE BASE COMPACTED SUBGRADE TO 8-INCHES 95% MODIFIED PROCTOR (ASTM D-1557) IN ACCORDANCE WITH GEOTECHNICAL ENGINEER'S RECOMMENDATIONS EXPANSION MATERIAL (SEALED) N.T.S. CONC PAVEMENT HEAVY-DUTY CONCRETE PAVEMENT SECTION CONCRETE PAVEMENT 7" PORTLAND CEMENT CONCRETE 4000 PSI AT 28 DAYS WITH A FLEXULAR MODULUS OF 600 PSI. STEEL MAT 12" STABILIZED SUBGRADE COMPACTED TO A MIN. OF 98% THE MODIFIED PROCTOR MAXIMUM DRY DENSITY ASTM (D-1557) WITH A MIN. LBR OF 30 EQUAL TO THE DEPTH OF BASE MATERIAL. STABILIZED SUB-GRADE NOTES: 1.REFER TO GEOTECH REPORT PREPARED BY DRIGGERS ENGINEERING SERVICES, INC. DATED: 11-22-2023 REINFORCING STEEL MAT, MIN. SIZE NO. 3 STEEL BARS, BE PLACED SIXTEEN INCHES ON CENTER. CONTRACTOR TO COORDINATE FINAL STEEL REINFORCEMENT WITH THE PROJECT ENGINEER OF RECORD. STEEL MAT STABILIZED SUB-GRADE 29 C7.02 FDOT DETAILS (1) CLEARWATER CITY HALL - FDOT AH AH 10-31-2023 26 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 29 FDOT RAI 1 AH 11-01-241 FDOT RAI 2 AH 12-04-242 C7.03 FDOT DETAILS (2) CLEARWATER CITY HALL - FDOT AH AH 10-31-2023 27 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 29 FDOT RAI 1 AH 11-01-241 FDOT RAI 2 AH 12-04-242 C7.04 FDOT DETAILS (3) CLEARWATER CITY HALL - FDOT AH AH 10-31-2023 28 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 29 FDOT RAI 1 AH 11-01-241 FDOT RAI 2 AH 12-04-242 C7.05 FDOT DETAILS (4) CLEARWATER CITY HALL - FDOT AH AH 10-31-2023 29 BRYAN L. ZARLENGA STATE OF FLORIDA, PROFESSIONAL ENGINEER LICENSE NO. 52167. THIS ITEM HAS BEEN DIGITALLY SIGNED AND SEALED BY BRYAN L. ZARLENGA, PE ON THE DATE ADJACENT TO THE SEAL. PRINTED COPIES OF THIS DOCUMENT ARE NOT CONSIDERED SIGNED AND SEALED AND THE SIGNATURE MUST BE VERIFIED ON ANY ELECTRONIC COPIES. BRYAN L. ZARLENGA , P.E. 52167LIC. NO.: DATE The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproductionor use for any purpose other than that authorized by Stantec is forbidden. Stantec Consulting Services Inc. 380 Park Place Blvd., Suite 300 Clearwater, Florida 33756 www.stantec.com Tel. 727.431.1547 Certificate of Authorization #27013FL Lic. # LC-C000170 CITY OF CLEARWATER, FLORIDA ENGINEERING DEPARTMENT 100 S MYRTLE AVE CLEARWATER, FL 33756 REVISION BY DATE M&N JOB NO.: DATE DRAWN: DESIGNED BY: REVIEWED BY: DRAWN BY: CHECKED BY: SUBMITTED BY: SHEET REFERENCE NO.: 2240 CITY PLAN SET NO.: 2022011 CITY PROJECT NO.: 22-0019-EN INDEX: OFWJ ARCHITECTS 08/26/24 FDOT SUBMITTAL 29 FDOT RAI 1 AH 11-01-241 FDOT RAI 2 AH 12-04-242 Pinellas County Property Appraiser - www.pcpao.gov Generated on 08/26/2024 09:34 AM Parcel Summary (as of 26-Aug-2024) Parcel Number 15-29-15-54450-008-0010 Owner Name CLEARWATER, CITY OF Property Use 1090 Vacant Commercial Land w/XFSB Site Address 200 S MYRTLE AVE CLEARWATER, FL 33756 Mailing Address ATTN: CASH & INVESTMENTS MGR PO BOX 4748 CLEARWATER, FL 33758-4748 Legal Description MAGNOLIA PARK BLK 8, LOTS 1 THRU 10 Current Tax District CLEARWATER DOWNTOWN (CWD) Year Built Parcel Map Heated SF Gross SF Living Units Buildings 0 Year Homestead Use %Status 2025 No 0% 2024 No 0% 2023 No 0% Property Exemptions & Classifications Government Exemptions Miscellaneous Parcel Info Last Recorded Deed Sales Comparison Census Tract Evacuation Zone Flood Zone Elevation Certificate Zoning Plat Bk/Pg 259.02 NON EVAC Current FEMA Maps Check for EC Zoning Map 3/4310493/0675 2024 Preliminary Values Year Just/Market Value Assessed Value/SOH Cap County Taxable Value School Taxable Value Municipal Taxable Value 2024 $1,373,919 $1,346,837 $0 $0 $0 Value History (yellow indicates corrected value) Year Homestead Exemption Just/Market Value Assessed Value/SOH Cap County Taxable Value School Taxable Value Municipal Taxable Value 2023 N $525,470 $518,252 $0 $0 $0 2022 N $471,138 $471,138 $0 $0 $0 2021 N $442,484 $442,484 $0 $0 $0 2020 N $416,062 $410,223 $0 $0 $0 2019 N $390,384 $372,930 $0 $0 $0 2023 Tax Information Do not rely on current taxes as an estimate following a change in ownership. A significant change in taxable value may occur after a transfer due to a loss of exemptions, reset of the Save Our Homes or 10% Cap, and/or market conditions. Please use our Tax Estimator to estimate taxes under new ownership. Tax Bill 2023 Millage Rate Tax District View 2023 Tax Bill 20.2462 (CWD) Sales History Sale Date Price Qualified / Unqualified Vacant / Improved Grantor Grantee Book / Page 27-Apr-1999 $228,300 U V TIMES PUBLISHING CO CLEARWATER, CITY OF 31-Oct-1984 $536,500 U 31-Dec-1978 $30,167 U 10493/0675 05868/1974 04795/1035 Land Area: ≅ 72,876 sf | ≅ 1.67 acres Frontage and/or View: None Seawall: No 2024 Land Information Property Use Land Dimensions Unit Value Units Method Total Adjustments Adjusted Value Vacant Commercial 265x275 $21 72,875 SF 1.0000 $1,530,375 2024 Extra Features Description Value/Unit Units Total Value as New Depreciated Value Year ASPHALT $4.00 21,500.0 $86,000 $86,000 0 Permit Data Permit information is received from the County and Cities. This data may be incomplete and may exclude permits that do not result in field reviews (for example for water heater replacement permits). We are required to list all improvements, which may include unpermitted construction. Any questions regarding permits, or the status of non-permitted improvements, should be directed to the permitting jurisdiction in which the structure is located. Permit Number Description Issue Date Estimated Value No Permits on Record. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0329 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Public Works Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Authorize Purchase Orders to BOS Tampa to provide furniture for the New City Hall (22-0019-EN) and MSB Renovations (23-0035-EN) projects in the not to exceed amount of $2,300,000.00 pursuant to Clearwater Code of Ordinances Section 2.563 (1)(c), Piggyback. and 2.563(1)(d), Non-competitive purchase (impractical), and authorize the appropriate officials to execute same. (consent) SUMMARY: The City received four furniture package quotes from American Interiors, BOS, Empire, and Workscapes. After shortlisting Workscapes and BOS, BOS was selected based on lower pricing and superior quality. The proposed furniture line, Haworth, is recognized as “Forever” furniture, offering long-term flexibility with ability to expand and replace components for years to come. Comparable to building blocks, the Haworth line is both versatile and durable, ideal for long-term use and easy reconfiguration by the City as needed. BOS agreed to hold their pricing for over two years, well beyond typical industry standards, to support both the Fall 2025 MSB move-in and the August 2026 New City Hall staff move-in. City staff gained significant knowledge working in lower cubical configurations over the past few months and identified opportunities to improve productivity through minor adjustments to the original furniture. Based on this feedback, the City is refining the quotes to include additional allowances for these modifications. Staff is actively reassessing opportunities to incorporate additional reusable furniture items, which may result in quantity adjustments. Cost saving efforts include reuse of many existing desk chairs, Customer Service lobby seating, and select office furniture at the MSB, as well as the city purchasing furniture directly to avoid CMAR fees and benefit from tax savings. The BOS proposal currently estimates $756,149.48 for City Hall and $1,444,841.50 for the Municipal Services Building (MSB). While both proposals include a “Finish Allowances and Adjustments for City Refinements” line item, staff is requesting an additional 4.5% ($99,009.02) to cover any unforeseen adjustments prior to staff occupancy. This brings the total proposed amount to $2,300,000.00. The BOS proposal is based on Florida State Contract #56120000-24-NY-ACS, Furniture, All Types, valid through December 1, 2028. Additional discounts have been provided by BOS on several line items. BOS is an authorized dealer for Haworth, VIA Inc., JSI Inc., Affordable Interior Systems, OFS Brands, and Humanscale Corp. While a small portion of the requested furniture (approximately 11% for open market items, freight and installation) is not covered under the State Contract, competitively bidding those items separately is considered impractical due to their relatively low value, combined freight and installation costs, volume pricing discounts, and the benefits of working with a single supplier and project manager to ensure streamlined installation and warranty support. Furniture installation is anticipated to take approximately two months for each location, with a phased move-in for MSB staff, prioritizing staff currently working in leased spaces. An administrative change order with Ajax Builders will be processed to deduct the furniture allowance from the City Hall GMP. The City Hall GMP included an allowance of $750,000. Furniture was not included in the MSB GMP. Page 1 City of Clearwater Printed on 4/22/2025 File Number: ID#25-0329 APPROPRIATION CODE AND AMOUNT: ENGF220001-CONS-CNSTRC $790,161.08 ENGF230001-CONS-CNSTRC $1,509,838.92 Funding is available in Capital Improvement Projects, ENGF220001, New City Hall and ENGF230001, MSB Renovations, to fund the purchase orders. These are funded by General Fund Revenues. STRATEGIC PRIORITY: The City Hall and MSB Renovations project supports the five strategic priorities below. The new City Hall facility, a 2-story 40,303 square foot building on a 1.68-acre site, creates a streamlined government service center, adjacent to Clearwater Police headquarters, Municipal Services Building (MSB) and city parking garage, to provide improved customer service and efficient use of existing facility space with the pending MSB renovations. The City Hall project is expected to achieve LEED Silver certification with the US Green Building Council, the first built by the City of Clearwater. Relocating City Hall to this site sparked development of the bluff waterfront with proposed apartments, commercial space and hotel expected to break ground in 2025. The project includes enhanced indoor air quality strategies, energy reduction and metering, daylighting, photovoltaics, EV charging stations, rainwater gardens, reduced heat island effect, outdoor water use reductions, Florida native plants, walkability, and access to public transit. Page 2 City of Clearwater Printed on 4/22/2025 Home /Business Operations /State Purchasing /State Contracts and Agreements /Alternate Contract Source /Furniture, All Types Furniture, All Types 56120000-24-NY-ACS Effective Period 01/10/2024 through 12/01/2028 Contract Type Alternate Contract Source Contract Information Contractors Pricing How to Use This Contract [633.1 kB] Service Updates Contract Documents Participating Addenda Master Agreements Contract Administration Corrina Azard (850) 410-0978 corrina.azard@dms.fl.gov Commodity Codes Please refer to “How to Use This Contract” in the Contract Information section above. https://www.dms.myflorida.com/business_operations/state_purchasing/state_contracts_and_agreements/alternate_contract_source/furniture_all_types link: Additional Information STATE AGENCIES: In accordance with 60A-1.043 (5), F.A.C., For the purchase of non-IT Commodities, Agencies shall request at least two (2) quotes from Enterprise-Wide Agreements with multiple vendors unless (I) the total purchase cost is less than Category Two, or (ii) the Enterprise-Wide Agreement requires a specific number of quotes to be requested or obtained. Agencies shall document the justification for any selection based on receipt of fewer than two quotes. Description This contract offers new commercial and institutional quality furniture, except for hospital room and patient handling furniture, in ten categories: conference tables and seating, dormitory furniture, general purpose tables, high density filing, household furniture, library furniture, office and courtroom furniture, school/higher education furniture, and specialty seating. Agency Information Open Government DMS Leadership Frequently Asked Questions Agency Organization Terms and Conditions Privacy Statement Accessibility Statement Copyright ©2025 Department of Management Services - State of Florida City of Clearwater - CITY HALLFurnture ScheduleUpdated 4/16/2025Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %CH-1, CH-1CHaworth Breck 352.52$ 61$21,503.72grade A fabric 60.440% 57.500%CH-1BHaworth Breck Task Stool459.41$ 2 $918.82 grade A fabric 60.440% 57.500%CH-2A, CH-2CHaworth Fern829.04$ 6 $4,974.24grade A fabric 61.538% 59.260%CH-2B, CH-2DHaworth Very Task 608.13$ 35$21,284.55grade A fabric 61.538% 57.500%CH-3BHaworth Veda 481.22$ 62$29,835.64**Omnia** all mesh 61.538% 55.000%CH-3CVia Jete High back 521.90$ 45$23,485.50grade A fabric (fully upholstered)57.000% 57.000%CH-4Via Carmel893.47$ 14$12,508.58grade A fabric57.000% 57.000%CH-6Haworth Very 4-leg Chamber chair 255.39$ 128$32,689.92arms, ganging optionalgrade A fabric seat61.538% 57.500%ChairsPage 1 of 8Florida State Contract #56120000-24-NY-ACS, Furniture, All Types, valid through December 1, 2028 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %CH-7AHaworth Very Side chair301.61$ 28$8,445.08grade A fabric (seat + back)61.538% 57.500%CH-7BVia Run II side chair320.32$ 8$2,562.56grade A fabric and mesh back57.000% 57.000%CH-7CHaworth Maari side chair(level 3)356.43$ 32$11,405.76grade A fabric (seat + back)61.538% 58.000%CH-8Haworth Maari sled base chair213.81$ 40$8,552.40all poly61.538% 58.000%CH-9B, CH-9CVia Chico Swivel base lounge666.69$ 17$11,333.73grade A fabric (fully upholstered)57.000% 57.000%CH-10BVia Reset nesting chair 317.76$ 56$17,794.56grade A fabric seat and mesh back57.000% 57.000%ST-1Haworth Maari sled base stool 326.28$ 10$3,262.80all poly61.538% 58.000%WELL-1Haworth Benson Recliner3,231.71$ 1$3,231.71**Omnia** grade A fabricOn Omnia Partners Contract, not on State Contract, price will be reduced once finalized.46.250% 57.200%Page 2 of 8 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %CRED-1Haworth Master Series Laminate Storage Credenza, 72"L1,775.88$ 1$1,775.8855.520% 55.520%OF-1Haworth Xseries casegoodsLaminate and metal, L-shapefixed height desk 1,353.59$ 11$14,889.49add alternate HAT return $ 264 each desk76.099% 65.600%OF-2Haworth Xseries casegoodsLaminate and metal, U-shape with wall mounted storagefixed height desk 3,846.50$ 2$7,693.00add alternate HAT return $ 284 each desk76.099% 65.600%OF-3JSI Laminate L-Shaped Deskfixed height desk 1,502.97$ 16$24,047.52add alternate HAT return $ 920.65 each desk61.600% 61.600%OF-4JSI Veneer U-Shaped Deskwith upper storagefixed height desk 5,944.32$ 4$23,777.28add alternate HAT return $ 1,432.10 each desk61.600% 61.600%WS-1A1 Pack - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal1,931.44$ 9$17,382.96grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%CasegoodsWorkstationsPage 3 of 8 Product Type Product Name / Description Concept ImagePrice Each Total Count Extended Total Additional Info CoC Project %Florida State Contract %WS-1B2 Pack Top/Bottom - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal3,862.87$ 1 $3,862.87grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-1D4 Pack - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal6,164.91$ 4 $24,659.64grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-4A1 Pack - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal1,931.44$ 1 $1,931.44grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-4B2 Pack Top/Bottom - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal3,862.87$ 9 $34,765.83grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-4C2 Pack Left/Right - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal3,082.46$ 2 $6,164.92grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-4D4 Pack - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal6,164.91$ 1 $6,164.91grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%BOARD-3JSI Veneer Table 14'-0" x 48" 5,280.09$ 1 $5,280.09 EC57 power modules 61.600% 61.600%TablesPage 4 of 8 Product Type Product Name / Description Concept ImagePrice Each Total Count Extended Total Additional Info CoC Project %Florida State Contract %BOARD-3JSI Veneer Table20'-0" x 60"11,009.65$ 1 $11,009.65 EC57 power modules 61.600%61.600%COLLAB-2 Haworth Planes Huddle Table, DTOP 84"L2,793.48$ 1 $2,793.48 no power included, includes grommet 63.187 60.900%COLLAB-3Haworth Jive Laminate Table Rectangular, 72" x 36"1,088.84$ 1 $1,088.84 power/data included63.187% 60.900%CONF-1Haworth Jive Laminate TableRectangular, 84" x 42" 1,853.86$ 3 $5,561.58 power/data included63.187% 60.900%CONF-2Haworth Jive Laminate Table Rectangular, 120" x 48" 1,953.22$ 2 $3,906.44 power/data included63.187% 60.900%CONF-3Haworth Jive Laminate Tablepebble shaped218" x 54" 3,646.33$ 1 $3,646.33 power/data included (2 modules)63.187% 60.900%TB-1Haworth Jive Laminate Table 30" Dia.318.23$ 3$954.69 no power included63.187% 60.900%TB-2BHaworth Jive Laminate Table High Top 24" x 66"431.36$ 3 $1,294.08 no power included63.187% 60.900%Page 5 of 8 Product Type Product Name / Description Concept ImagePrice Each Total Count Extended Total Additional Info CoC Project %Florida State Contract %TB-4JSI Veneer TableRound meeting, 36" diameter825.71$ 4 $3,302.84 no power included 61.600% 61.600%TB-5 Side tables 299.00$ 7 $2,093.0063.187% 60.900%TR-2AIS Day to Day Flip Top Table 18"x 48" with Arc Leg565.47$ 28 $15,833.16 no power included80.769% 80.769%STOR-1 Haworth 2H Storage Cabinet800.00$ 8 $6,400.0055.520% 55.520%STOR-2 Haworth 2H Storage Cabinet800.00$ 1 $800.0055.520% 55.520%STOR-3 Haworth Pedestal B/F 24"D235.76$ 2 $471.5276.099% 65.600%Monitor Arms Humanscale M-Flex Dual 260.00$ 86$22,360.00 Offices & Workstations66.250% 66.250%LSTOR-1 Omni Charge 5 Pack2,000.00$ 2 $4,000.00Open Market Training Rooms N/A N/AMiscellaneousPage 6 of 8 Product Type Product Name / Description Concept ImagePrice Each Total Count Extended Total Additional Info CoC Project %Florida State Contract %FILE - 1Haworth X- series 36" wide, 4-high Storage Room Lateral Files 684.82$ 40 $27,392.80quantity based on estimates by BOS, none drawn in narrative 76.099% 65.600%LIGHT-1 LED Light/Fan 59.00$ 87$5,133.00Open Market Offices & WorkstationsN/A N/A$504,226.81 Product Subtotal$855.00 Estimated Freight $45,145.00Estimated Installation (normal business hours)$550,226.81 TOTAL ADDS:N/AADD for two (2) Raised Height Panels to 66", includes Overhead Storage and Task Light (*installation to be added)538.00$ 46 $24,748.00 Workstations76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%N/A ADD for two (2) Raised Height Panels to 66" 368.00$ 30 $11,040.00 Workstations76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%N/AHeight Adjustable Table, 29D 70W; Metallic Silver Base (*installation to be added)473.55$ 50 $23,677.50 Workstations68.132% 62.220%N/AHeight Adjustable Table, 23D 64W; Metallic Silver Base (*installation to be added)262.55$ 17 $4,463.35 Private Offices (HAW)68.132% 62.220%Page 7 of 8 Product Type Product Name / Description Concept ImagePrice Each Total Count Extended Total Additional Info CoC Project %Florida State Contract %N/AHeight Adjustable Desk Return, 24D 60W; Finishes match desks (*installation to be added)1,431.20$ 16 $22,899.20 Private Offices (JSI Laminate) 61.600% 61.600%N/AHeight Adjustable Bridge, 24D 48W; Finishes match desks (*installation to be added)1,980.00$ 4 $7,920.00 Private Offices (JSI Veneer) 61.600% 61.600%TB-1Haworth Jive Laminate Table 36" x 36"480.55$ 10$4,805.50 no power included63.187% 60.900%N/ASound Masking13,628.00$ 1 $13,628.00Open Market Open Areas, Levels 1 - 2N/A N/A$663,408.36 Sub-Total, UpdatedN/AReflective of labor credit for eliminating original workstation surfaces and office returns/bridges$10,978.00*Installation, Estimated Additional (normal business hours)$81,763.12Finish Allowances & Adjustments for City Refinements$756,149.48 TOTAL, City Hall, UpdatedPage 8 of 8 City of Clearwater - MSBFurnture ScheduleUpdated 4/16/2025Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %CH-1Haworth Breck (level 3)352.52$ 151$53,230.52grade A fabric 60.440% 57.500%CH-1Haworth Breck Stool 459.41$ 4$1,837.64grade A fabric60.440% 57.500%CH-2BHaworth Very Task (level 2)608.13$ 38$23,108.94grade A fabric 61.538% 57.500%CH-3Haworth Veda 481.22$ 88$42,347.36**Omnia** all mesh 61.538% 55.000%CH-7AHaworth Very Side Chair (level 3)301.61$ 118$35,589.98grade A fabric (seat + back) 61.538% 57.500%CH-7BVia Run II Side chair (level 2)320.32$ 0$0.00grade A fabric seat and mesh back 57.000% 57.000%CH-7DHaworth Very Side Chair (interview rooms - no original tag)301.61$ 10$3,016.10grade A fabric (seat + back) 61.538% 57.500%Seating Page 1 of 8Florida State Contract #56120000-24-NY-ACS, Furniture, All Types, valid through December 1, 2028 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %CH-8 Haworth Maari sled base chair213.81$ 52$11,118.12all poly61.538% 58.000%CH-9 Via Chico Swivel base lounge666.69$ 71$47,334.99 grade A fabric (fully upholstered) 57.000% 57.000%CH-10Via Reset nesting chair 317.76$ 29$9,215.04 grade A fabric seat and mesh back 57.000% 57.000%WELL-1 Haworth Benson Recliner3,231.71$ 1$3,231.71grade A fabric46.250% 57.200%COLLAB -12 Riverbend Sofas and wedge corner, 2 Pop-up Mobile Counterheight tables, and 4 Very stools9,124.88$ 1$9,124.88grade A fabric61.538% 55.520%OF-1Haworth Xseries casegoodsLaminate and metal, L-shape1,353.59$ 51$69,033.09add alternate HAT return $ 264 each desk76.099% 65.600%OF-2Haworth Xseires Casegoods laminate and metal, u-shape with wall mounted storage 3,846.50$ 12$46,158.00add alternate HAT return $ 284 each desk76.099% 65.600%CasegoodsPage 2 of 8On Omnia Partners Contract, not on State Contract, price will be reduced once finalized. Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %WS-1A1 Pack - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal1,931.44$ 44$84,983.36grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-1B2 Pack Top/Bottom - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal3,862.87$ 30$115,886.10grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-1C2 Pack Left/Right - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal3,082.47$ 16$49,319.52grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-1D4 Pack - Haworth Compose 50"H panel workstations with fixed worksurfaces and BBF pedestal6,164.91$ 19$117,133.29grade A fabric panel, with poweradd alternate HAT $ 576 per desk76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%WS-2Haworth Upside Height Adjustable benching with territory screens1,564.39$ 26$40,674.14no storage included42.150% 68.132%42.150% 62.220%WS-3Haworth Xseries casegoodsLaminate and metal, U-shape3,090.46$ 5$15,452.3076.099% 65.600%WorkstationsPage 3 of 8 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %CONF-5Haworth Jive table Laminate, 96" x 42" 1,954.56$ 2$3,909.12power/data included 63.187% 60.900%CONF-2Haworth Jive laminate table10'-0" x 48" 1,953.22$ 3$5,859.66power/data included 63.187% 60.900%CONF-4Haworth Jive Table Laminate, 84" x 42" 1,764.70$ 1$1,764.70power/data included 63.187% 60.900%CONF-1Haworth Jive Table Laminate, 84" x 48" 1,853.86$ 1$1,853.86power/data included 63.187% 60.900%BOARD-3 JSI Vision Veneer Table 240" x 60" 9,786.13$ 1$9,786.13 power/data included (3 modules) 61.600% 61.600%TB2Haworth Jive laminate table dining height, 42" square480.55$ 13$6,247.15no power included63.187% 60.900%TablesPage 4 of 8 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %INT-1Haworth Jive laminate table 30" diameter 288.94$ 0$0.00no power63.187% 60.900%TB-1Haworth Jive laminate table 30" diameter 288.94$ 9$2,600.46no power 63.187% 60.900%TB-3Haworth Jive laminate table 30" x 72" Picture396.07$ 4$1,584.28no power 63.187% 60.900%TR-1Haworth Training Room Table 24" x 60" 975.57$ 12$11,706.84 power/data module, modesty panel 63.187% 60.900%Monitor Arms Humanscale Dual Monitor Arms260.00$ 0-$ Offices & Workstations66.250% 66.250%L-1OFS Intermix Storage Lockers - laminate 592.64$ 7$4,148.4857.000% 57.000%CRED-1Credenza 72" x 20" 1,775.88$ 2$3,551.7655.520% 55.520%STOR-1JSI Vision laminate 3H Lateral File - 36" wide770.00$ 52$40,040.0061.600% 61.600%MiscellaneousPage 5 of 8 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %STOR-1AHaworth Metal 4H lateral file - 36" wide; Reflects directive to remove. Existing cabinets will be reused684.00$ 0$0.0076.099% 65.600%STOR-1BHaworth Metal 4H Lateral file - 42" wide; Reflects directive to remove. Existing cabinets will be reused787.00$ 0$0.0076.099% 65.600%STOR-2Jsi Vision laminate 3H Lateral File - 30" wide756.15$ 8$6,049.2061.600% 61.600%STOR-3JSI Vision laminate tall open storage with files956.30$ 2$1,912.6061.600% 61.600%STOR-3AMetal 4H Vertical file - Legal; Reflects directive to remove. Existing cabinets will be reused480.00$ 0$0.00Open MarketN/A N/ASTOR-3BMetal 4H Vertical file - Letter; Reflects directive to remove. Existing cabinets will be reused399.00$ 0$0.00Open MarketN/A N/ASTOR-4 Downtown laminate bookcase307.00$ 1$307.00Open MarketN/A N/ASH-1Metro bookcase 5H435.00$ 32$13,920.00Open MarketN/A N/ASH-2Metro bookcase 3H 347.00$ 3$1,041.00Open MarketN/A N/APSMetal Flat File Cabinets 947.00$ 5$4,735.00Open MarketN/A N/A$898,812.32Product Subtotal$720.00EST. FREIGHTPage 6 of 8 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %N/AReflective of labor credit for removing certain storage room filing & seating$106,851.58Installation, Estimated (normal business hours)$1,006,383.90TOTAL ADDS:N/AADD for two (2) Raised Height Panels to 66", includes Overhead Storage and Task Light (*installation to be added)538.00$ 144$77,472.00Workstations76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%N/AADD for two (2) Raised Height Panels to 66" 368.00$ 135$49,680.00Workstations76.099% 82.615% 42.150% 82.615%65.600% 73.790% 42.150% 70.140%N/AHeight Adjustable Table, 29D 70W; Metallic Silver Base. Includes and is reflective of workstation desktop removal (*installation to be added)473.55$ 186$88,080.30Workstations68.132% 62.220%N/AHeight Adjustable Table, 23D 64W; Metallic Silver Base. Includes and is reflective of desk return removal (*installation to be added)262.55$ 78$20,478.90Private Offices68.132% 62.220%N/A4-Circuit Power Upgrade55.00$ 306$16,830.00Workstations83.615% 70.140%STOR-3ALT JSI laminate bookcase, 3H 30W498.00$ 4$1,992.00Alternate storage to STOR-3 61.600% 61.600%N/ASound Masking46,750.00$ 1$46,750.00Open Market Open Areas, Levels 1 - 2N/A N/APage 7 of 8 Product Type Product Name / DescriptionConcept ImagePrice Each Total Count Extended TotalAdditional InfoCoC Project %Florida State Contract %$1,307,667.10Sub-Total, UpdatedN/AReflective of labor credit for eliminating original workstation surfaces and office returns/bridges$30,324.00*Installation, Estimated Additional(normal business hours)$106,850.40Finish Allowances & Adjustments for City Refinements$1,444,841.50TOTAL, MSB, UpdatedPage 8 of 8 1600 E. 8th Ave, Suite C201Tampa, FL 33605 bos.com/tampa Request for Proposal City Hall & MSB Updated April 6, 2025 Dear City of Clearwater project team, On behalf of myself and the entire BOS Tampa team, we want to express our sincere appreciation for reaching out to us. It is an honor to enclose our Proposal to supply and manage the interior furnishings for the new City Hall and renovation of the MSB. We will advocate for you and strive to exceed your expectations. At BOS Tampa, we are passionate about creating inspiring workplaces. As a Haworth Best in Class Dealer, we believe that the knowledge and solutions we provide our clients can help their businesses grow and succeed. We began our office with a vision to assemble passionate customer-focused furniture professionals, provide a unique and dynamic space to do our best work, and most importantly, demonstrate trust in our team to do their best work for you. BOS is over 75 years old and located in multiple states around the country. Our team is proud to be part of a 100% Employee-Owned Dealership. This end-to-end accountability in rare in our industry and provides our partners with the knowledge that our team is truly invested in the best outcome for their projects. Please reach out if you have any questions or comments regarding this proposal, and we will address you needs immediately. We look forward to building our relationship with the City and serving your project team. Sincerely, Michael Furnari Market President BOS Tampa Table of Contents About Us •Company Profile – BOS •Company Profile - Haworth •Project Team What Makes BOS & Haworth Different? •Workplace Strategy •Change Management •Kit of Parts •ESOP Dealership •Live Design •Internal Installation team •Sustainability Mission •Decommissioning Product Renderings Project References ABOUT US…. BOS HOLDINGS PROJECT TEAM Haworth local representative with over 20 years of contract furniture industry experience, Heather will be an integral part of the project team. Heather works closely with the BOS team to support the project goals. Territory Sales Manager, Haworth Heather.Packard@haworth.com HEATHER PACKARD Leader of the Tampa location with over 20 years of experience, Michael is the executive sponsor for the City of Clearwater account. Michael facilitates workplace strategy discussions, including change management sessions, and will be a consistent presence during the project to support our team. Market President & Workplace Strategist Michael.Furnari@bos.com MICHAEL FURNARI, LEED + WELL AP As a seasoned account manager, Cari has managed multiple high- profile accounts in Tampa Bay and throughout the country. She will be coordinating the orders and installation of products within our company for City of Clearwater. Strategic Account Manager Cari.Bennett@bos.com CARI BENNETT Kenny has over 35 years of experience installing Haworth and related furniture products and is a Haworth Certified Installer. He is responsible for coordinating all installation details on site with project team and installation company and will be the liaison regarding all installation work. Dir. of Field Operations Kenny.dodds@bos.com KENNY DODDS As a seasoned contract furniture specialist, Jim has managed multiple high-profile accounts in Tampa Bay and across the country. Jim will be the main point of contact for City of Clearwater’s project team. New Business Development Jim.stapleton@bos.com JIM STAPLETON Sr. Project Designer with over 25 years of experience on complex and phased design projects. Chrisanne provides complete design programming services along with furniture specification, CAD drawings and 3-D renderings. Her technical expertise is highly valued by many of our long-time partners, including MacDill Airforce Base. Design Director Chrisanne.schock@bos.com CHRISANNE SCHOCK Contract furniture specialist with previous interior design experience, Erin works as an added resource with the BOS project team and A&D firm to help meet the project goals. A&D Marketing ERIN MCKERNAN ID FL 5566, LEED AP WHAT MAKES BOS & HAWORTH DIFFERENT? WORKPLACE STRATEGY Local consulting available on workplace strategies that affect our customers, including Organizational Culture, Employee Engagement, Individual Workstyles, and Change Management. KIT OF PARTS Haworth products are designed to lower long term cost of ownership: Simple kit of parts that are interchangeable across product categories - desks, tables, workstations and moveable walls. EMPLOYEE OWNED BOS is the only Employee-Owned Dealership in the state of Florida, providing end-to-end accountability of all team members. BOS has been in business over 75 years as a Haworth Best in Class dealer. Our team has focused on innovations in our process, including Live Design sessions to bring efficiency. BOS is the only team being considered that offers these three unique characteristics. WHAT MAKES US DIFFERENT? The BOS team is known throughout Tampa Bay as the premier local Workplace Strategists. Workplace Strategy is a field that seeks to increase employee engagement (and, therefore, productivity) utilizing several different tools including: • Organizational Culture Analysis • Workstyle Analysis • Collaborative Styles Analysis • Affordances • Hybrid Work Implementation • Change Management Facilitation All Workplace Strategy sessions are facilitated by our local Market President & Workplace Strategist, Michael Furnari, who is based in Tampa. This is a value-add service that is provided at no cost to the City of Clearwater team. WHAT MAKES US DIFFERENT W O R K P L A C E S T R A T E G Y PREPARE MANAGE REINFORCE Step 1 Employee surveying Assess C-Suite support Establish strategic vision/business outcomes Step 2 Define space typology Assess individual workstyles Assess shared workstyles Benchmark against industry Step 3 Develop key messaging Create targeted communication plan Assign communication responsibilities Step 4 Training activities built around messaging Facilitate bi-directional communication Address resistance Step 5 Pilot Survey for user Improvements Evaluate and implement user improvements Step 6 Implement Post occupancy survey Evaluate/implement user improvements What is Change Management? The systematic approach of employee engagement to enable change from the current state to a future way of working. Engages those impacted by change to understand “WHY” things are changing. 70% of change initiatives ultimately fail to reach their goals when poorly managed. Source: McKinsey & Company Our process map is shown below. WHAT MAKES US DIFFERENT C H A N G E M A N A G E M E N T WHAT MAKES US DIFFERENT K I T O F P A R T S WHAT MAKES US DIFFERENT E S O P PROJECT APPROACH PROJECT APPROACH O U R P R O C E S S DISCOVERY & DESIGN DEVELOPMENT •Idea Starters and Lookbooks •Workstyle Discovery •Workpoint Functionality •Neighborhood Planning •Sustainable Product Considerations WORKPOINT TYPICAL DESIGN •Workstation Layout Options •Private /Hybrid Office Layout Options •Ergonomic Discussions •Power & A/V Considerations •Task Chair Options (Sit Test/Demo) FINAL PRODUCT SELECTION •Ancillary Furniture Selection •Final Fabric and Finish Selection •Budget Approval •Final Drawing(s) Approval •Validation Package Approval FINAL PROPOSAL & ORDER PLACEMENT •BOS Proposal Sent •Proposal Approval & Deposit Paid •Order Placement with Vendors •Order Acknowledgements •Vendor Drawings Approved ORDER TRACKING & PROJECT SCHEDULE •BOS Project Status Report Created •Project Schedule Updated •Weekly/Bi-Weekly Project OAC Calls •Preliminary Site Visits/Walk-Thrus •Product Ships & Arrives at Warehouse INSTALLATION & CLIENT MOVE-IN •Site coordination for delivery (COIs, Elevator/Dock Scheduling, etc) •Delivery of Product per Schedule •Installation of Product per Schedule w/ Daily Reports •Final Walk-Thru •Punch Tracking thru PlanGrid •Client Move-In & FDOB Discovery Design Development Procurement & Order Tracking Installation Close Out & Day 2 WORKPLACE STRATEGY PRELIMINARY PROJECT PLANNING CHANGE MANAGEMENT •Workplace Culture •Individual Workstyles in Play •Hybrid Design •Meeting & Collaboration •Sustainable or Wellness Considerations •Affordances •Preliminary Budget •Preliminary Project Schedule •Meeting Cadence •Decision Makers on Project & C-Suite’s Involvement •Assemble Change Team •Meet w/ Management •Pilot with high level finishes •Survey for user improvements PRELIMINARY DESIGN PROJECT TRACKING FINAL DOCUMENTATION ORDER PLACEMENT ORDER TRACKING TRADE & SITE COORDINATION INSTALLATION CLOSE OUT & POST-PROJECT •Idea Books & Vignettes •Neighborhood Planning •Workpoint Typical Planning •Electrical & A/V Planning •Sustainable or Wellness Assessments & Ecomedes Usage •Discounting •Product Selection (see project deliverable checklist) •Project Schedule •Budget Tracking •Deliverable Checklist •Systems Layout Approval •Finish Meetings & Approvals •Budget Approval for Final Spec •Final Electrical & Furniture Drawings •Validation Package •New Client Paperwork & T+Cs •Final Proposal, Drawings, & Validation Package Approval •Deposit Paid •Order placement with vendors •Order Acknowledgeme nts and lead times •Weekly Project Status Reports & Updates •Large Projects: Micro-schedules •OACs •Site Verifications and Visits •Trade Coordination Meetings •Building Rules & Regs •Property COIs •Install Drawings & Package •Delivery Schedule with Building & GC •Daily Updates with Pictures •Punch List & Final Walk-Through •Close Out Package, if necessary •LEED or WELL documentation, if necessary •Client Sign Off and Final Invoices •Day 2 Requests •Follow-up and meeting prior to lease expiration WORKPLACE CONSULTANT WORKPLACE CONSULTANT, DESIGN, & SPC WORKPLACE CONSULTANT, SPC, OPS & PM WORKPLACE CONSULTANTWORKPLACE CONSULTANT, SPC, OPS & PM PROJECT APPROACH O U R P R O C E S S At BOS, we understand your project’s success is dependent on your partners hitting target milestones while remaining in budget. Our team is dedicated to delivering a beautiful, engaging space using the following process. We know not every project is the same, and we may not need all the services below, but we can work with you need to make move-in day seamless. BOS Tampa employs our own internal installation team in Tampa, BOS Pro, and they will be handling the City of Clearwater project. BOS Pro will be responsible for all project installation duties, including but not limited to, receiving, inspection, delivery, installation, and trash removal from project site. Our installation team members have an average of 15 years of experience in the contract furniture industry. -7 Full time Installers -16,000 square foot warehouse in Tampa Recently completed installations with BOS Pro: -Hillsborough County Library Branches -Hillsborough Community College – all campuses and offices -MacDill Air Force Base – 15+ years of facility reconfigurations and inventory control, with six buildings of workstations and casegoods -Suncoast Credit Union – all branches and offices -Water Street Amenity Spaces -Roper HQ in Sarasota BOS’s Director of Field Operations will oversee all schedules and coordinate with our lead install. In addition, a written update with site photos will be provided at every milestone in the project installation by the BOS team. BOS uses an electronic Progress Report to share daily and phased updates with the project team during installation, including notes on: -Work completed today -Work scheduled for tomorrow -Issues and concerns -Photos of completed work or any items to address on site PROJECT APPROACH I N S T A L L T E A M LOOK FOR THIS THROUGHOUT THIS DOCUMENT FOR MORE SUSTAINABLE OPTIONS. SUSTAINABILITY: CONSULTATION, PRODUCT SELECTION, & TRACKING SUSTAINABILITY CONSULTING Decommissioning services is just the beginning! We have many internal resources to help source sustainable product options for your project. Depending on your priorities, we can narrow down the selection with certifications, product declarations, fabric properties, etc. ECOMEDES – PRODUCT TRACKED LEED & WELL PROJECT REPORTING We have tools & processes in place to help make LEED or WELL product tracking for your project easy and final reporting streamlined. Many of our vendors have partnered with ECOMODES to organize and track their product sustainability attributes on their site. We can use that to create reports, track carbon footprint, and more. SUSTAINABILITY: DECOMMISSIONING O U R P R O C E S S At BOS, we want to approach every project with as much mindfulness about the environment as possible and keep unwanted or obsolete furniture from ending up in landfills. We can help your team design for the future while sustainably decommissioning your past. PRODUCT RENDERINGS: City Hall *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: LOBBY & RECEPTIONS CH-9, TB-5 & CH-1 V I A C h i c o $ 6 6 6 . 6 9 e a c h H a w o r t h J i v e S i d e Ta b l e s $ 3 1 8 . 2 3 e a c h H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: TRAINING ROOMS CH-10 & TR-1/2 & LSTOR-1 V I A R e s e t T r a i n i n g C h a i r $ 3 1 7 . 7 6 e a c h A I S F l i p a n d N e s t T r a i n i n g Ta b l e s $ 5 6 5 . 4 7 e a c h O m n i c h a r g e M o b i l e P o w e r U n i t s w i t h b a s e *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: CONFERENCE ROOMS CONF-1/2 & CH-3 H a w o r t h J i v e L a m i n a t e Ta b l e •P o w e r / d a t a m o d u l e s b a s e d o n t a b l e s i z e •$ 1 , 8 5 3 . 8 6 e a c h •$ 1 , 9 5 3 . 2 2 e a c h H a w o r t h V e d a C o n f e r e n c e C h a i r $ 4 8 1 . 2 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: BOARD ROOM BOARD-3, CH-3C & CRED-1 $16,449.20 total room J S I V i s i o n V e n e e r B o a r d r o o m Ta b l e •I n c l u d e s p o w e r / d a t a m o d u l e s V I A J e t e H i g h b a c k H a w o r t h C r e d e n z a *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: COLLABORATION COLLAB-3 & CH-3 $ 4,718.36 total room H a w o r t h V e d a C h a i rH a w o r t h P l a n e s D -To p L a m i n a t e Ta b l e *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: WELLNESS ROOM WELL-1 H a w o r t h B e n s o n R e c l i n e r $ 3 , 2 3 1 . 7 1 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: COLLAB CH-1B H a w o r t h B r e c k Ta s k S t o o l $ 4 5 9 . 4 1 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: BREAK ROOMS ST-1, CH-8, TB-2 S t o o l & C h a i r : H a w o r t h M a a r i $ 2 1 3 . 8 1 e a c h $ 3 2 6 . 2 8 e a c h R o u n d a n d S q u a r e Ta b l e s : H a w o r t h J i v e $ 3 1 8 . 2 3 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: WORKSTATIONS WS-1 A/B/D & CH-1 H a w o r t h C o m p o s e W o r k s t a t i o n s A d d A l t e r n a t e : H e i g h t - A d j u s t a b l e t a b l e H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h WS-1 A ( 4 -p a c k ) WS-1 D ( 1 -p a c k ) WS-1 B ( 2 -p a c k ) L E D L i g h t / F a n C o m b o U n i t $ 5 9 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: MANAGER PRIVATE OFFICE OF-1, CH-2B & CH-7A $ 2,883.94 each office + $ 264.25 HAT add-alternate H a w o r t h V e r y T a s k C h a i r H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h V e r y S i d e C h a i rA d d A l t e r n a t e H e i g h t - A d j u s t a b l e t a b l e L E D L i g h t / F a n C o m b o U n i t *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – FIRST FLOOR: DIRECTOR PRIVATE OFFICE OF-2, CH-2B/2D, CH-7B, TB-1 $ 5,732.30 each office + $ 284 HAT add-alternate H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h V e r y T a s k C h a i r V i a R u n I I S i d e C h a i rH a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h J i v e T a b l e A d d A l t e r n a t e H e i g h t - A d j u s t a b l e r e t u r n L E D L i g h t / F a n C o m b o U n i t *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: LOBBY & RECEPTIONS CH-9, TB-5 & CH-1 V I A C h i c o $ 6 6 6 . 6 9 e a c h H a w o r t h J i v e S i d e Ta b l e s H a w o r t h B r e c k T a s k C h a i rH a w o r t h J i v e S i d e Ta b l e s $ 3 1 8 . 2 3 e a c h H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: CHAMBER ROOM CH-4 & CH-6 $45,198.50 total room D a i s C h a i r : V I A C a r m e l $ 8 9 3 . 4 7 e a c h A u d i e n c e C h a i r : H a w o r t h V e r y •Ganging brackets •C h a i r c a r t s a v a i l a b l e f o r s t o r a g e $ 2 5 5 . 3 9 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: CHAMBER STAFF & AV ROOMS CH-1, STOR-3 & CH-2 H a w o r t h V e r y T a s k C h a i r $ 6 0 8 . 1 3 e a c h H a w o r t h B r e c k T a s k C h a i r & M o b i l e P e d e s t a l $ 3 5 2 . 5 2 e a c h $ 2 3 5 . 7 6 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: BOARD ROOM BOARD-3 & CH-3C $ 25,100.95 total room J S I V i s i o n V e n e e r B o a r d r o o m Ta b l e •I n c l u d e s p o w e r / d a t a m o d u l e s •$ 11 , 0 0 9 . 6 5 . V I A J e t e H i g h b a c k $ 5 2 1 . 9 0 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: CONFERENCE ROOMS CONF-1/2/3 & CH-3 H a w o r t h J i v e L a m i n a t e Ta b l e •P o w e r / d a t a m o d u l e s b a s e d o n t a b l e s i z e •$ 1 , 8 5 3 . 8 6 e a c h •$ 1 , 9 5 3 . 2 2 e a c h •$ 3 , 6 4 6 . 3 3 e a c h H a w o r t h V e d a C o n f e r e n c e C h a i r $ 4 8 1 . 2 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: COLLABORATION COLLAB-3 & CH-3 $ 5,680.80 total room H a w o r t h V e d a C h a i rH a w o r t h P l a n e s D -To p L a m i n a t e Ta b l e *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: BREAK ROOMS ST-1, CH-8, TB-2, S t o o l & C h a i r : H a w o r t h M a a r i $ 2 1 3 . 8 1 e a c h $ 3 2 6 . 2 8 e a c h R o u n d a n d S q u a r e T a b l e s : H a w o r t h J i v e $ 3 1 8 . 2 3 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: WORKSTATIONS WS-4 A/B/C/D & CH-1 * Elevated finishes and features available* H a w o r t h C o m p o s e W o r k s t a t i o n s A d d A l t e r n a t e : H e i g h t - A d j u s t a b l e t a b l e H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h WS-1 A ( 4 -p a c k )WS-1 D ( 1 -p a c k ) WS-1 B ( 2 -p a c k ) L E D L i g h t / F a n C o m b o U n i t $ 5 9 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: MANAGER PRIVATE OFFICE OF-3, CH-2, CH-7B $ 3,070. 74 total office + $ 920.65 HAT add-alternate H a w o r t h V e r y T a s k C h a i r $ 6 0 8 . 1 3 e a c h V i a R u n I I S i d e C h a i r $ 3 2 0 . 3 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h J S I V i s i o n L a m i n a t e C a s e g o o d s A d d A l t e r n a t e H e i g h t - A d j u s t a b l e r e t u r n L E D L i g h t / F a n C o m b o U n i t $ 5 9 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: EXEC. PRIVATE OFFICE OF-4, CH-2A, CH-7C $ 8,630.93 total office + $ 1,432.10 HAT bridge add-alternate H a w o r t h F e r n Ta s k C h a i r $ 8 2 9 . 0 4 e a c h H a w o r t h M a a r i S i d e C h a i r uph. b a c k a n d s e a t $ 3 5 6 . 4 3 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m J S I V i s i o n V e n e e r C a s e g o o d s J S I V i s i o n V e n e e r Ta b l e $ 8 2 5 . 7 3 A d d A l t e r n a t e H e i g h t - A d j u s t a b l e d e s k t o p L E D L i g h t / F a n C o m b o U n i t *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: OPEN PLAN STORAGE S T O R -1 : J S I V i s i o n L a m i n a t e L a t e r a l F i l e s $ 7 7 0 e a c h S T O R -1 : H a w o r t h X -s e r i e s c a b i n e t s $ 8 0 0 b u d g e t e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages CITY HALL – SECOND FLOOR: CLOSED STORAGE S T O R -1 A / B : H a w o r t h M e t a l L a t e r a l F i l e s 4 -h i g h 3 6 ” w i d e $ 6 8 4 e a c h 4 2 ” w i d e $ 7 8 7 . 9 0 e a c h PRODUCT RENDERINGS: MSB *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– FIRST FLOOR: RECEPTION & CUSTOMER COUNTERS CH-9, TB-1 & CH-1 V I A C h i c o L o u n g e $ 6 6 6 . 6 9 e a c h H a w o r t h J i v e S i d e Ta b l e s $ 2 8 8 . 9 4 e a c h H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H a w o r t h C o m p o s e W o r k s t a t i o n *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– FIRST FLOOR: CONFERENCE/TRAINING ROOM CH-10 & TR-1 $ 9,660.54 total room V I A R e s e t T r a i n i n g C h a i r $ 3 1 7 . 7 6 e a c h A I S F l i p a n d N e s t T r a i n i n g T a b l e s $ 9 7 5 . 5 7 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– FIRST FLOOR: CONFERENCE ROOMS CONF-1/2 & CH-3 H a w o r t h J i v e L a m i n a t e T a b l e •P o w e r / d a t a m o d u l e s b a s e d o n t a b l e s i z e •$ 1 , 9 5 4 . 5 6 e a c h •$ 1 , 9 5 3 . 2 2 e a c h H a w o r t h V e d a C o n f e r e n c e C h a i r $ 4 8 1 . 2 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– FIRST FLOOR: INTEVIEW/PHONE ROOMS INT-1 & CH-7D H a w o r t h J i v e L a m i n a t e T a b l e $ 4 8 0 . 5 5 e a c h H a w o r t h V e r y S i d e C h a i r $ 3 0 1 . 6 1 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – FIRST FLOOR: BREAK ROOMS ST-1, CH-8, TB-2, S t o o l & C h a i r : H a w o r t h M a a r i $ 2 1 3 . 8 1 e a c h $ 3 2 6 . 2 8 e a c h R o u n d a n d S q u a r e T a b l e s : H a w o r t h J i v e $ 3 1 8 . 2 3 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – FIRST FLOOR: MANAGER PRIVATE OFFICE OF-1, CH-2B & CH-7A $ 2,824.94 total office + $ 264.25 HAT add-alternate H a w o r t h V e r y T a s k C h a i r H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h V e r y S i d e C h a i rA d d A l t e r n a t e H e i g h t - A d j u s t a b l e t a b l e *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – FIRST FLOOR: DIRECTOR PRIVATE OFFICE OF-2, CH-2B/2D, CH-7B, TB-1 $ 5,73.50 total office + $ 284 HAT add-alternate H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h V e r y T a s k C h a i r V i a R u n I I S i d e C h a i rH a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h J i v e T a b l e A d d A l t e r n a t e H e i g h t - A d j u s t a b l e r e t u r n *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – FIRST FLOOR: WORKSTATIONS WS-1 A/B/D & CH-1 H a w o r t h C o m p o s e W o r k s t a t i o n s A d d A l t e r n a t e : H e i g h t - A d j u s t a b l e t a b l e H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h WS-1 A ( 4 -p a c k )WS-1 D ( 1 -p a c k ) WS-1 B ( 2 -p a c k ) *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – FIRST FLOOR: WORKSTATIONS WS-3 & CH-1 H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h H a w o r t h X -S e r i e s W o r k s t a t i o n A d d A l t e r n a t e H e i g h t - A d j u s t a b l e t a b l e *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – FIRST FLOOR: OPEN PLAN STORAGE S T O R -1 / 2 : J S I V i s i o n L a m i n a t e L a t e r a l F i l e s $ 7 7 0 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – FIRST FLOOR: CLOSED DOOR STORAGE S T O R -3 : J S I V i s i o n L a m i n a t e F i l e / B o o k $ 9 5 6 . 3 0 ea S T O R -3 A / B : U l i n e V e r t i c a l a n d L e g a l F i l e s V e r t i c a l $ 4 8 0 ea L e g a l $ 3 9 9 ea S T O R -4 : U l i n e L a m i n a t e B o o k c a s e $ 3 0 7 ea SH-1 / 2 : U l i n e M e t r o B o o k c a s e 5 -h i g h $ 4 3 5 ea 3 -h i g h $ 3 4 7 ea S T O R -1 A / B : H a w o r t h M e t a l L a t e r a l F i l e s 3 6 ” w i d e $ 6 8 4 ea 4 2 ” w i d e $ 7 8 7 ea *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– SECOND FLOOR: RECEPTION & WAITING CH-9 & CH-1 V I A C h i c o L o u n g e $ 6 6 6 . 6 9 e a c h H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– SECOND FLOOR: CONFERENCE ROOMS CONF-2/4 & CH-3 H a w o r t h J i v e L a m i n a t e T a b l e •P o w e r / d a t a m o d u l e s b a s e d o n t a b l e s i z e •$ 1 , 9 5 3 . 2 2 e a c h •$ 1 , 7 6 4 e a c h H a w o r t h V e d a C o n f e r e n c e C h a i r $ 4 8 1 . 2 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– SECOND FLOOR: INTEVIEW/PHONE ROOMS INT-1 & CH-7D H a w o r t h J i v e L a m i n a t e T a b l e $ 4 8 0 . 5 5 e a c h H a w o r t h V e r y S i d e C h a i r $ 3 0 1 . 6 1 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: BREAK ROOM ST-1, CH-8, TB-2, S t o o l & C h a i r : H a w o r t h M a a r i $ 2 1 3 . 8 1 e a c h $ 3 2 6 . 2 8 e a c h R o u n d a n d S q u a r e T a b l e s : H a w o r t h J i v e $ 3 1 8 . 2 3 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: WELLNESS ROOM WELL-1 H a w o r t h B e n s o n R e c l i n e r $ 3 , 2 3 1 , 7 1 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: MANAGER PRIVATE OFFICE OF-1, CH-2B & CH-7A H a w o r t h V e r y T a s k C h a i r H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h V e r y S i d e C h a i rA d d A l t e r n a t e H e i g h t - A d j u s t a b l e t a b l e $ 2,824.94 total office + $ 264.25 HAT add-alternate *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: DIRECTOR PRIVATE OFFICE OF-2, CH-2B/2D, CH-7B, TB-1 H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h V e r y T a s k C h a i r V i a R u n I I S i d e C h a i rH a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h J i v e T a b l e A d d A l t e r n a t e H e i g h t - A d j u s t a b l e r e t u r n $ 5,73.50 total office + $ 284 HAT add-alternate *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: WORKSTATIONS WS-1 A/B/D & CH-1 H a w o r t h C o m p o s e W o r k s t a t i o n s A d d A l t e r n a t e : H e i g h t - A d j u s t a b l e t a b l e H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h WS-1 A ( 4 -p a c k )WS-1 D ( 1 -p a c k ) WS-1 B ( 2 -p a c k ) *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: WORKSTATIONS WS-2 & CH-1 H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h H a w o r t h U p s i d e H e i g h t A d j u s t a b l e B e n c h i n g $ 1 , 5 6 4 . 3 9 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: OPEN PLAN STORAGE S T O R -1 : J S I V i s i o n L a m i n a t e L a t e r a l F i l e s $ 7 7 0 e a c h L -1 : O F S L o c k e r s $ 5 9 0 . 6 4 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – SECOND FLOOR: CLOSED DOOR STORAGE S T O R -3 : J S I V i s i o n L a m i n a t e F i l e / B o o k $ 9 5 6 . 3 0 ea S T O R -3 A / B : U l i n e V e r t i c a l a n d L e g a l F i l e s V e r t i c a l $ 4 8 0 ea L e g a l $ 3 9 9 ea S T O R -4 : U l i n e L a m i n a t e B o o k c a s e $ 3 0 7 ea SH-1 / 2 : U l i n e M e t r o B o o k c a s e 5 -h i g h $ 4 3 5 ea 3 -h i g h $ 3 4 7 ea S T O R -1 A / B : H a w o r t h M e t a l L a t e r a l F i l e s 3 6 ” w i d e $ 6 8 4 ea 4 2 ” w i d e $ 7 8 7 ea *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– THIRD FLOOR: RECEPTION & WAITING CH-9 & CH-1 V I A C h i c o L o u n g e $ 6 6 6 . 6 9 e a c h H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: BOARD ROOM BOARD-3, CH-3C & CRED-1 $ 26,812.25 total room J S I V i s i o n V e n e e r B o a r d r o o m T a b l e •I n c l u d e s p o w e r / d a t a m o d u l e s V I A J e t e H i g h b a c k H a w o r t h C r e d e n z a *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– THIRD FLOOR: CONFERENCE ROOMS CONF-1 & CH-3 H a w o r t h J i v e L a m i n a t e T a b l e •P o w e r / d a t a m o d u l e s b a s e d o n t a b l e s i z e •$ 1 , 9 5 4 . 5 6 e a c h H a w o r t h V e d a C o n f e r e n c e C h a i r $ 4 8 1 . 2 2 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB– THIRD FLOOR: CONFERENCE/TRAINING ROOM CH-10 & TR-1 V I A R e s e t T r a i n i n g C h a i r $ 3 1 7 . 7 6 e a c h A I S F l i p a n d N e s t T r a i n i n g T a b l e s $ 9 7 5 . 5 7 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: BREAK ROOM ST-1, CH-8, TB-2, S t o o l & C h a i r : H a w o r t h M a a r i $ 2 1 3 . 8 1 e a c h $ 3 2 6 . 2 8 e a c h R o u n d a n d S q u a r e T a b l e s : H a w o r t h J i v e $ 3 1 8 . 2 3 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: COLLABORATION COLLAB-1 $ 9,124.88 total room H a w o r t h R i v e r b e n d M o d u l a r S o f a s , P o p U p T a b l e s , V e r y S t o o l s *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: MANAGER PRIVATE OFFICE OF-1, CH-2B & CH-7A H a w o r t h V e r y T a s k C h a i r H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h V e r y S i d e C h a i rA d d A l t e r n a t e H e i g h t - A d j u s t a b l e t a b l e $ 2,824.94 total office + $ 264.25 HAT add-alternate *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: DIRECTOR PRIVATE OFFICE OF-2, CH-2B/2D, CH-7B, TB-1 H u m a n s c a l e M f l e x D u a l M o n i t o r A r m H a w o r t h V e r y T a s k C h a i r V i a R u n I I S i d e C h a i rH a w o r t h X -S e r i e s C a s e g o o d s H a w o r t h J i v e T a b l e A d d A l t e r n a t e H e i g h t - A d j u s t a b l e r e t u r n $ 5,73.50 total office + $ 284 HAT add-alternate *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: WORKSTATIONS WS-1 A/B/D & CH-1 H a w o r t h C o m p o s e W o r k s t a t i o n s A d d A l t e r n a t e : H e i g h t - A d j u s t a b l e t a b l e H a w o r t h B r e c k T a s k C h a i r $ 3 5 2 . 5 2 e a c h H u m a n s c a l e M f l e x D u a l M o n i t o r A r m $ 2 6 0 e a c h WS-1 A ( 4 -p a c k )WS-1 D ( 1 -p a c k ) WS-1 B ( 2 -p a c k ) *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: OPEN PLAN STORAGE S T O R -1 : J S I V i s i o n L a m i n a t e L a t e r a l F i l e s $ 7 7 0 e a c h L -1 : O F S L o c k e r s $ 5 9 0 . 6 4 e a c h *Note: Product images are representations of the products specified and may not necessarily show all features and/or options. Exact description of product with all features listed in the pricing pages MSB – THIRD FLOOR: CLOSED DOOR STORAGE S T O R -3 : J S I V i s i o n L a m i n a t e F i l e / B o o k $ 9 5 6 . 3 0 ea S T O R -3 A / B : U l i n e V e r t i c a l a n d L e g a l F i l e s V e r t i c a l $ 4 8 0 ea L e g a l $ 3 9 9 ea S T O R -4 : U l i n e L a m i n a t e B o o k c a s e $ 3 0 7 ea SH-1 / 2 : U l i n e M e t r o B o o k c a s e 5 -h i g h $ 4 3 5 ea 3 -h i g h $ 3 4 7 ea S T O R -1 A / B : H a w o r t h M e t a l L a t e r a l F i l e s 3 6 ” w i d e $ 6 8 4 ea 4 2 ” w i d e $ 7 8 7 ea PROJECT REFERENCES REFERENCE Deliver Health Clearwater, FL When Deliver Health built their new Clearwater headquarters, there were several business objectives that needed to be addressed by the space. As a healthcare company with a collaborative culture, they needed the space to be open but provide privacy. They needed to transcend the “healthcare space” stereotypes and build a true customer experience center, and they needed to do all of this while merging employees from different companies that had been put together through acquisitions. The BOS team was able to apply our knowledge of workstyles and acoustical zones to provide collaboration and privacy in equal parts. Intentional inclusion of the 4 types of collaborative space and attention to daylight & views provided a bright and legible space for customers. Change management consulting was provided in the form of best practices to merge the different employees and their cultures. By focusing on the business implications of space, Deliver Health has leveraged this project to build an engaging and customer centric headquarters. Contact: Daniel Lavelle Daniel.Lavelle@deliverhealth.com Architect & PM: AiCollaborative + Cushman Wakefield Project Completed: 2022 Project Size: 9,500 sq feet Installation Subcontractor: Elite Honeywell Aerospace Clearwater, FL Honeywell Aerospace’s project team had multiple business objectives to achieve with the renovation of their Plant One and Two Clearwater locations. Working with the BOS Tampa’s team and a local branding organization, Honeywell created a workspace that reinforces their brand through style, color and graphics. The design will optimize their ability to produce quality deliverables for clients by breaking down physical barriers to communication within their organization. In addition, they were very focused on fostering a culture of innovation by encouraging collaboration in this agile and flexible space. Honeywell’s facility team also wanted to ensure the new space would be dynamic, incorporating Haworth’s moveable walls and modular furniture, to create a flexible asset for the future. Height adjustable worksurfaces, ergonomic seating, multiple meeting space options, and shared access to daylight and views throughout addressed the importance of wellness at work and the engagement of their team. Contact: Evan Wise evan.wise@honeywell.com Architect & Interior Design: JLL & EMPAD Project Completed: 2018 and 2019 Project Size: multiple buildings Installation Subcontractor: Elite REFERENCE REFERENCE Suncoast Credit Union Admin II Building Tampa, FL Suncoast Credit Union has been a long-term partner of Haworth and BOS Tampa, and because of that strong relationship our team understood how this new building’s design should support their needs. Their business involves rapid internal growth, and their primary focus is on facility performance to support their members. By utilizing a completely flexible build-out with Haworth’s moveable walls, raised access flooring with HVAC and utilities underneath, and modular furniture pieces, their facilities team can reorganize and expand growing departments without affecting operations. This kit of parts makes their organization agile and responsive to quick departmental changes. All team members in the building have access to daylight and views, along with a peaceful courtyard for rest and recharging during the workday. This all ties back to Suncoast’s mission of improving the quality of their member’s lives in building trust and respect, along with maintaining a strong and innovative credit union. Contact: James Fales Facilities Manager 813.621.7511 ext. 87392 James.fales@suncoastcreditunion.com Architect & Interior Design: Hepner Architects Project Size: 102,000 sq ft Project Completion: 2019 Installation Subcontractor: Elite Logistics THANK YOU We look forward to your partnership. 1600 E Eighth Ave, Suite C-201 Tampa, FL 33605 bos.com/tampa Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 1 of 28 PC70151 9 to 5 Seating, LLC* 3211 Jack Northrop Avenue Hawthorne, CA 90250 Federal ID: 84-3720624 NYS Vendor ID: 1100263571 Contractor Information Pricing Information Authorized Reseller Listing PC70152 SBE A2S, Inc. 62 Enter Lane Islandia, NY 11749 Federal ID: 30-1012200 NYS Vendor ID: 1100211002 Contractor Information Pricing Information Authorized Reseller Listing PC70153 WBE SBE A.F.C. Industries, Inc. 13-16 133rd Place College Point, NY 11356 Federal ID: 11-3225387 NYS Vendor ID: 1100003175 Contractor Information Pricing Information Authorized Reseller Listing PC70154 Affordable Interior Systems, Inc. 25 Tucker Drive Leominster, MA 01453 Federal ID: 04-3489948 NYS Vendor ID: 100059011 Contractor Information Pricing Information Authorized Reseller Listing PC70155 Agati, Inc. 451 N. Claremont Avenue Chicago, IL 60612 Federal ID: 36-3529331 NYS Vendor ID: 1000009198 Contractor Information Pricing Information Authorized Reseller Listing PC70156 Allied Plastics, Inc. 2001 Walnut Street Jacksonville, FL 32206 Federal ID: 59-1270942 NYS Vendor ID: 1100294466 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 2 of 28 PC70157 Allseating Corporation 5800 Avebury Rd, Unit 3 Mississauga, ON L5R 3M3 Federal ID: 98-0110664 NYS Vendor ID: 1000009836 Contractor Information Pricing Information Authorized Reseller Listing PC70158 Allsteel LLC* 600 East 2nd Street Muscatine, IA 52761-5257 Federal ID: 92-0336532 NYS Vendor ID: 1100303822 Contractor Information Pricing Information Authorized Reseller Listing PC70159 Alumni Classroom Furniture Inc. 210 Regina Street North Waterloo, ON N2J 3B6 Federal ID: 98-0619213 NYS Vendor ID: 1100294466 Contractor Information Pricing Information Authorized Reseller Listing PC70160 Amcase, Inc. 2214 Shore Street High Point, NC 27263 Federal ID: 56-1443271 NYS Vendor ID: 1000009507 Contractor Information Pricing Information Authorized Reseller Listing PC70161 MBE AmTab Manufacturing Corporation 600 Eagle Drive Bensenville, IL 60106 Federal ID: 20-5211622 NYS Vendor ID: 1100081030 Contractor Information Pricing Information Authorized Reseller Listing PC70162 Appalachian University Systems, Inc. D/B/A Smarter Furnishings 150 Commercial Ct. Alabaster, AL 35007 Federal ID: 63-1238956 NYS Vendor ID: 1100294055 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 3 of 28 PC70163 Arcadia Chair Company 5692 Fresca Drive La Palma, CA 90623 Federal ID: 95-2981958 NYS Vendor ID: 1000042327 Contractor Information Pricing Information Authorized Reseller Listing PC70164 Arconas Corporation 5700 Keaton Crescent Mississauga, ON L5R 3H5 Federal ID: 98-1365220 NYS Vendor ID: 1100301246 Contractor Information Pricing Information Authorized Reseller Listing PC70165 Artcobell Corporation 1302 Industrial Boulevard Temple, TX 76504 Federal ID: 74-2236641 NYS Vendor ID: 1000057867 Contractor Information Pricing Information Authorized Reseller Listing PC70166 Artopex, Inc. 800 Vadnais Street Granby, QC J2J 1A7 Federal ID: 98-0149704 NYS Vendor ID: 1000045263 Contractor Information Pricing Information Authorized Reseller Listing PC70167 ASSA Group D/B/A Enwork 12900 Christopher Drive Lowell, MI 49331 Federal ID: 20-4467006 NYS Vendor ID: 1100081192 Contractor Information Pricing Information Authorized Reseller Listing PC70168 Aurora Storage Products, Inc. 600 S. Lake Street Aurora, IL 60506 Federal ID: 27-3848171 NYS Vendor ID: 1100049311 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 4 of 28 PC70169 Bayview Industries, Inc. D/B/A SurfaceWorks 7821 S 10th St Oak Creek, WI 53154 Federal ID: 39-0874653 NYS Vendor ID: 1100210979 Contractor Information Pricing Information Authorized Reseller Listing PC70170 BioFit Engineered Products, LP 15500 BioFit Way Bowling Green, OH 43402 Federal ID: 52-1819340 NYS Vendor ID: 1000040912 Contractor Information Pricing Information Authorized Reseller Listing PC70171 Blockhouse Company, Inc. 3285 Farmtrail Rd York, PA 17406 Federal ID: 23-2105251 NYS Vendor ID: 1000008906 Contractor Information Pricing Information Authorized Reseller Listing PC70172 BRC Business Enterprises Limited 24 Armstrong Ave Georgetown, ON L7G 4R9 Federal ID: 98-0572686 NYS Vendor ID: 1100295963 Contractor Information Pricing Information Authorized Reseller Listing PC70174 Bush Industries, Inc. D/B/A eSolutions Furniture One Mason Drive Jamestown, NY 14702 Federal ID: 16-0837346 NYS Vendor ID: 1100044518 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 5 of 28 PC70175 Case Systems, Inc. 2700 James Savage Rd Midland, MI 48642 Federal ID: 38-3139894 NYS Vendor ID: 1000009254 Contractor Information Pricing Information Authorized Reseller Listing PC70176 CBT Supply Inc D/B/A Smartdesk 83 Jacobs Rd Rockaway, NJ 07866 Federal ID: 52-2285066 NYS Vendor ID: 1000032062 Contractor Information Pricing Information Authorized Reseller Listing PC70177 Columbia Manufacturing, Inc. One Cycle Street Westfield, MA 01085 Federal ID: 84-3228219 NYS Vendor ID: 1100271728 Contractor Information Pricing Information Authorized Reseller Listing PC70179 Community Products, LLC D/B/A Community Playthings PO Box 2 Ulster Park, NY 12487 Federal ID: 14-1803009 NYS Vendor ID: 1000014386 Contractor Information Pricing Information Authorized Reseller Listing PC70180 Computer Comforts, Inc. 367 Columbia Memorial Parkway Kemah, TX 77565 Federal ID: 76-0463011 NYS Vendor ID: 1000009682 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 6 of 28 PC70181 Corilam Fabricating Company, Inc. PO Box 361 Kernersville, NC 27285 Federal ID: 56-1106892 NYS Vendor ID: 1100046330 Contractor Information Pricing Information Authorized Reseller Listing PC70182 Custom Educational Furnishings, LLC D/B/A CEF 2696 NC Hwy. 16S Taylorsville, NC 28681 Federal ID: 46-5087197 NYS Vendor ID: 1100294228 Contractor Information Pricing Information Authorized Reseller Listing PC70183 Daco Limited Partnership D/B/A Dauphin 100 Fulton Street Boonton, NJ 07005 Federal ID: 22-3258979 NYS Vendor ID: 1000008929 Contractor Information Pricing Information Authorized Reseller Listing PC70184 DARRAN Furniture Industries, Inc. 2402 Shore Street High Point, NC 27263 Federal ID: 56-1171971 NYS Vendor ID: 1000009503 Contractor Information Pricing Information Authorized Reseller Listing PC70185 Datum Filing Systems, Inc. D/B/A Datum Storage Solutions 89 Church Road Emigsville, PA 17318 Federal ID: 11-2156739 NYS Vendor ID: 1000005608 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 7 of 28 PC70186 DCI, Inc. 265 South Main Street Lisbon, NH 03585 Federal ID: 02-0353614 NYS Vendor ID: 1000010914 Contractor Information Pricing Information Authorized Reseller Listing PC70187 Demco, Inc.* 4810 Forest Run Rd Madison, WI 53704 Federal ID: 20-8230779 NYS Vendor ID: 1000031618 Contractor Information Pricing Information Authorized Reseller Listing PC70188 Ditto Sales, Inc. D/B/A Versteel 2332 Cathy Lane Jasper, IN 47546 Federal ID: 35-1176142 NYS Vendor ID: 1000009152 Contractor Information Pricing Information Authorized Reseller Listing PC70189 Diversified Woodcrafts, Inc. 300 S Krueger Suring, WI 54174 Federal ID: 39-1909150 NYS Vendor ID: 1000041367 Contractor Information Pricing Information Authorized Reseller Listing PC70190 DSI Industries Inc. D/B/A OFGO Studio 452 Millway Ave Concord, ON L4K 3V7 Federal ID: 12-7487262 NYS Vendor ID: 1100213971 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 8 of 28 PC70191 Ecologic Industries, LLC D/B/A Ecologic Furniture* 2341 Ernie Krueger Circle Waukegan, IL 60087 Federal ID: 26-2200106 NYS Vendor ID: 1100043025 Contractor Information Pricing Information Authorized Reseller Listing PC70192 Egan Visual International D/B/A Egan Visual 300 Hanlan Rd Vaughan, ON L4L 3P6 Federal ID: 98-0066279 NYS Vendor ID: 1100033750 Contractor Information Pricing Information Authorized Reseller Listing PC70193 SBE Eminence Group, Inc. D/B/A Colecraft Commercial Furnishings 1021 Allen Street Jamestown, NY 14701 Federal ID: 75-3065762 NYS Vendor ID: 1000009677 Contractor Information Pricing Information Authorized Reseller Listing PC70194 Environamics, Inc. 13935 South Point Blvd Charlotte, NC 28273 Federal ID: 56-1278052 NYS Vendor ID: 1100025258 Contractor Information Pricing Information Authorized Reseller Listing PC70195 Ergonom Corporations D/B/A ERG International 361 N Bernoulli Circle Oxnard, CA 93030 Federal ID: 95-3669370 NYS Vendor ID: 1000009824 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 9 of 28 PC70272 Exemplis, LLC* 6415 Katella Avenue Cypress, CA 90630 Federal ID: 33-0697684 NYS Vendor ID: 1000009099 Contractor Information Pricing Information Authorized Reseller Listing PC70196 Fairway Holdings inc. D/B/A Berco Designs 111 Winnebago St St. Louis, MO 63118 Federal ID: 20-2516208 NYS Vendor ID: 1100092472 Contractor Information Pricing Information Authorized Reseller Listing PC70197 SBE FE Hale Manufacturing Company 11206 Cosby Manor Rd Utica, NY 13502 Federal ID: 15-0330340 NYS Vendor ID: 1000007320 Contractor Information Pricing Information Authorized Reseller Listing PC70198 Fellowes Inc. 1789 Norwood Ave. Itasca, IL 60143 Federal ID: 36-0770670 NYS Vendor ID: 1000031405 Contractor Information Pricing Information Authorized Reseller Listing PC70199 Fleetwood Group Inc. D/B/A Fleetwood Furniture 11832 James Street Holland, MI 49424 Federal ID: 38-1880634 NYS Vendor ID: 1100011628 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 10 of 28 PC70238 Foliot Furniture Pacific, Inc. 7000 Placid Street Las Vegas, NV 89119 Federal ID: 42-1769776 NYS Vendor ID: 1100228940 Contractor Information Pricing Information Authorized Reseller Listing PC70200 Fomcore, LLC 1770 East Keating Avenue Muskegon, MI 49442 Federal ID: 36-4848278 NYS Vendor ID: 1100280510 Contractor Information Pricing Information Authorized Reseller Listing PC70202 SBE Furniture Pro Corp. 971 Route 45, Suite 214 Pomona, NY 10970 Federal ID: 22-4425487 NYS Vendor ID: 1100044884 Contractor Information Pricing Information Authorized Reseller Listing PC70203 Global Industries Inc. D/B/A Global Furniture Group 17 West Stow Road Marlton, NJ 08053 Federal ID: 52-0953534 NYS Vendor ID: 1000009419 Contractor Information Pricing Information Authorized Reseller Listing PC70204 Groupe Lacasse LLC 222 Merchandise Mart Plaza, Suite 1000 Chicago, IL 60654-1103 Federal ID: 38-3504222 NYS Vendor ID: 1000009256 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 11 of 28 PC70205 Hancock & Moore, LLC D/B/A Cabot Wrenn* 401 11th Street N.W. Hickory, NC 28601 Federal ID: 46-2232330 NYS Vendor ID: 1100157766 Contractor Information Pricing Information Authorized Reseller Listing PC70206 Haskell Office LLC D/B/A Haskell Education 273 Montgomery Avenue Bala Cynwyd, PA 19004 Federal ID: 45-0468701 NYS Vendor ID: 1100042574 Contractor Information Pricing Information Authorized Reseller Listing PC70207 Haworth, Inc. One Haworth Center Holland, MI 49423 Federal ID: 38-6053093 NYS Vendor ID: 1000009261 Contractor Information Pricing Information Authorized Reseller Listing PC70208 Hertz Furniture Systems LLC 170 Williams Drive, Suite 201 Ramsey, NJ 07446 Federal ID: 22-3795977 NYS Vendor ID: 1000008875 Contractor Information Pricing Information Authorized Reseller Listing PC70209 Hi5 Furniture, Inc. 4304 NW Mattox Rd Riverside, MO 64150 Federal ID: 80-0253153 NYS Vendor ID: 1100208356 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 12 of 28 PC70210 Highpoint Furniture Industries, Inc. 1104 Bedford Street High Point, NC 27263 Federal ID: 56-0671724 NYS Vendor ID: 1000009499 Contractor Information Pricing Information Authorized Reseller Listing PC70211 HLF Furniture Inc. 44001 Van Born Rd. Belleville, MI 48111 Federal ID: 38-2275260 NYS Vendor ID: 1100044770 Contractor Information Pricing Information Authorized Reseller Listing PC70212 Human Active Technology 100 Kuebler Rd Easton, PA 18040 Federal ID: 80-0947636 NYS Vendor ID: 1100207865 Contractor Information Pricing Information Authorized Reseller Listing PC70213 Humanscale Corporation 220 Circle Drive North Piscataway, NJ 08854 Federal ID: 11-2793425 NYS Vendor ID: 1000005781 Contractor Information Pricing Information Authorized Reseller Listing PC70214 Indiana Furniture Industries, Inc. 1224 Mill Street, PO Box 270 Jasper, IN 47547-0270 Federal ID: 35-0408870 NYS Vendor ID: 1100064886 Contractor Information Pricing Information Authorized Reseller Listing PC70215 Integra Inc. D/B/A Integra Seating 807 Wisconsin St Walworth, WI 53184 Federal ID: 39-1680798 NYS Vendor ID: 1000042465 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 13 of 28 PC70216 Interior Concepts Corp. 18525 Trimble Court Spring Lake, MI 49456 Federal ID: 38-3071703 NYS Vendor ID: 1100296387 Contractor Information Pricing Information Authorized Reseller Listing PC70217 SBE Interior Resources USA 3920 Veterans Highway Bohemia, NY 11716 Federal ID: 82-3112367 NYS Vendor ID: 1100196993 Contractor Information Pricing Information Authorized Reseller Listing PC70218 IOF Business Furniture Manufacturing, Inc. 1710 Bonhill Rd Mississauga, ON L5T 1C8 Federal ID: 93-2608338 NYS Vendor ID: 1100297182 Contractor Information Pricing Information Authorized Reseller Listing PC70219 Jasper Seating Company, Inc. D/B/A JSI/Jasper Group 225 Clay St Jasper, IN 47546 Federal ID: 35-0420370 NYS Vendor ID: 1000009147 Contractor Information Pricing Information Authorized Reseller Listing PC70220 JMJS, Inc. D/B/A COE Distributing 1020 Franklin Drive Suite 5 Smock, PA 15480 Federal ID: 27-1572756 NYS Vendor ID: 1100151585 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 14 of 28 PC70221 John Savoy & Son Inc DBA Savoy Contract Furniture 300 Howard Street, PO Box 248 Montoursville, PA 17754 Federal ID: 24-0817525 NYS Vendor ID: 1000008973 Contractor Information Pricing Information Authorized Reseller Listing PC70222 Jonti-Craft, Inc. 171 Hwy 68 Wabasso, MN 56293 Federal ID: 41-1363704 NYS Vendor ID: 1000019658 Contractor Information Pricing Information Authorized Reseller Listing PC70223 Kaplan Early Learning Company 1310 Lewisville-Clemmons Rd. Lewisville, NC 27023 Federal ID: 56-0935286 NYS Vendor ID: 1000009500 Contractor Information Pricing Information Authorized Reseller Listing PC70224 Keilhauer LTD 1450 Birchmount Road Toronto, ON M1P 2E3 Federal ID: 98-1064108 NYS Vendor ID: 1100117545 Contractor Information Pricing Information Authorized Reseller Listing PC70225 KFI Furniture, LLC 1533 Bank St Louisville, KY 40203 Federal ID: 81-2819355 NYS Vendor ID: 1100183926 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 15 of 28 PC70226 Kimball Int'l Brands Inc. 1600 Royal Street Jasper, IN 47546 Federal ID: 35-1688210 NYS Vendor ID: 1000009156 Contractor Information Pricing Information Authorized Reseller Listing PC70227 KNU D/B/A La-Z-Boy Contract Furniture 824 W. 23rd St Ferdinand, IN 47532 Federal ID: 20-2599789 NYS Vendor ID: 1100106929 Contractor Information Pricing Information Authorized Reseller Listing PC70228 Krueger International, Inc. 1330 Bellevue St Green Bay, WI 54302 Federal ID: 39-1375589 NYS Vendor ID: 1000009272 Contractor Information Pricing Information Authorized Reseller Listing PC70229 Krug, Inc. 421 Manitou Drive Kitchener, ON N2C 1L5 Federal ID: 98-0205609 NYS Vendor ID: 1000009838 Contractor Information Pricing Information Authorized Reseller Listing PC70230 Lakeshore Learning Materials, LLC* 2695 E. Dominguez Street Carson, CA 90895 Federal ID: 87-2802658 NYS Vendor ID: 1000009785 Contractor Information Pricing Information Authorized Reseller Listing PC70231 Leeder Furniture, LLC PO Box 2274 Manitowoc, WI 54221-2274 Federal ID: 87-2425774 NYS Vendor ID: 1100267003 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 16 of 28 PC70232 Leland International, Inc. 5695 Eagle Dr SE Grand Rapids, MI 49512 Federal ID: 38-3136374 NYS Vendor ID: 1100034477 Contractor Information Pricing Information Authorized Reseller Listing PC70233 Lesro Industries, Inc. 1 Griffin Road South Bloomfield, CT 06002 Federal ID: 06-0898258 NYS Vendor ID: 1100101268 Contractor Information Pricing Information Authorized Reseller Listing PC70234 LIAT, LLC 694 N Main Street Troutman, NC 28166 Federal ID: 27-0375847 NYS Vendor ID: 1000044678 Contractor Information Pricing Information Authorized Reseller Listing PC70235 Mediatechnologies, LLC D/B/A Mediatechnologies 892 Industrial Park Drive Shelby, MI 49455 Federal ID: 87-3322331 NYS Vendor ID: 1100270665 Contractor Information Pricing Information Authorized Reseller Listing PC70236 Merge Office Interiors, Inc. 1732 Universal City Blvd, Suite 101 Universal City, TX 78148 Federal ID: 41-2113919 NYS Vendor ID: 1100229025 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 17 of 28 PC70237 Metalworks, Inc. D/B/A Great Openings 902 East 4th Street Ludington, MI 49431 Federal ID: 38-1898020 NYS Vendor ID: 1100152810 Contractor Information Pricing Information Authorized Reseller Listing PC70239 MiEN Company, Inc. 2547 3 Mile Rd Ste F Grand Rapids, MI 49534 Federal ID: 45-1451810 NYS Vendor ID: 1100209170 Contractor Information Pricing Information Authorized Reseller Listing PC70240 Mitylite, Inc. 1301 West 400 North Orem, UT 84057 Federal ID: 87-0652595 NYS Vendor ID: 1000009754 Contractor Information Pricing Information Authorized Reseller Listing PC70241 MillerKnoll, Inc. 855 East Main Avenue Zeeland, MI 49464 Federal ID: 38-0837640 NYS Vendor ID: 1000009239 Contractor Information Pricing Information Authorized Reseller Listing PC70242 Mobilier du Bureau D/B/A Logiflex 1235 ch St-Roch Nord Sherbrooke, QC J1N 0H2 Federal ID: 98-0196946 NYS Vendor ID: 1000005165 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 18 of 28 PC70243 Moduform Inc. 172 Industrial Rd. Fitchburg, MA 01420 Federal ID: 04-2592969 NYS Vendor ID: 1000005256 Contractor Information Pricing Information Authorized Reseller Listing PC70244 MooreCo, Inc. 2885 Lorraine Avenue Temple, TX 76501 Federal ID: 26-1162929 NYS Vendor ID: 1100188138 Contractor Information Pricing Information Authorized Reseller Listing PC70245 Neutral Posture, Inc. 3904 N. Texas Ave. Bryan, TX 77803 Federal ID: 74-2983577 NYS Vendor ID: 1000009655 Contractor Information Pricing Information Authorized Reseller Listing PC70246 New England Woodcraft Inc. 481 North Street, PO Box 165 Forest Dale, VT 05745 Federal ID: 03-0265306 NYS Vendor ID: 1100010708 Contractor Information Pricing Information Authorized Reseller Listing PC70247 Nickerson NY, LLC 11 Moffitt Boulevard Bay Shore, NY 11706 Federal ID: 06-0905538 NYS Vendor ID: 1000005344 Contractor Information Pricing Information Authorized Reseller Listing PC70248 Nightingale Corp. 2301 Dixie Rd Mississauga, ON L4Y 1Z9 Federal ID: 98-0383583 NYS Vendor ID: 1000009839 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 19 of 28 PC70249 Norix Group, Inc. One Innovation Drive West Chicago, IL 60185 Federal ID: 36-3257149 NYS Vendor ID: 1000009196 Contractor Information Pricing Information Authorized Reseller Listing PC70250 NOVA Solutions, Inc. 421 Industrial Ave Effingham, IL 62401 Federal ID: 37-1343933 NYS Vendor ID: 1000009228 Contractor Information Pricing Information Authorized Reseller Listing PC70251 NPS Public Furniture Corp D/B/A National Public Seating 149 Entin Road Clifton, NJ 07014 Federal ID: 45-1219535 NYS Vendor ID: 1100019951 Contractor Information Pricing Information Authorized Reseller Listing PC70252 Office Master Inc 1110 South Mildred Avenue Ontario, CA 91761 Federal ID: 33-0151691 NYS Vendor ID: 1100037288 Contractor Information Pricing Information Authorized Reseller Listing PC70253 OFS Brands, Inc. 1204 East Sixth Street Huntingburg, IN 47542 Federal ID: 30-0056548 NYS Vendor ID: 1000009065 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 20 of 28 PC70254 Palmer Hamilton LLC 143 S. Jackson Street Elkhorn, WI 53121 Federal ID: 20-1201862 NYS Vendor ID: 1100046040 Contractor Information Pricing Information Authorized Reseller Listing PC70255 Palmieri Furniture LTD 1230 Reid Street Richmond Hill, ON L4B 1C4 Federal ID: 98-1171895 NYS Vendor ID: 1100014358 Contractor Information Pricing Information Authorized Reseller Listing PC70256 Paragon Furniture, Inc. 2224 E Randol Mill Rd Arlington, TX 76011 Federal ID: 75-1986305 NYS Vendor ID: 1100270372 Contractor Information Pricing Information Authorized Reseller Listing PC70257 Pineapple Contracts, Inc. 7105 19 Mile Rd Sterling, MI 48314 Federal ID: 82-2846564 NYS Vendor ID: 1100210769 Contractor Information Pricing Information Authorized Reseller Listing PC70258 PS Furniture, Inc. 1339 West Mequon Rd, Suite 215 Mequon, WI 53092 Federal ID: 25-1590625 NYS Vendor ID: 1000042271 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 21 of 28 PC70259 Rapp Productions Inc. D/B/A FurnitureLab 103 W Weaver St Carrboro, NC 27510 Federal ID: 56-1806405 NYS Vendor ID: 1100043404 Contractor Information Pricing Information Authorized Reseller Listing PC70260 SBE Raynor Marketing Limited 525 Hempstead Turnpike West Hempstead, NY 11552 Federal ID: 11-2510441 NYS Vendor ID: 1100043335 Contractor Information Pricing Information Authorized Reseller Listing PC70261 R.T. London Company 1642 Broadway Ave NW Grand Rapids, MI 49504 Federal ID: 38-3870949 NYS Vendor ID: 1100040958 Contractor Information Pricing Information Authorized Reseller Listing PC70262 Sandler Seating, Inc. 1201 Peachtree Street NE, St 1625 Atlanta, GA 30361 Federal ID: 58-2407352 NYS Vendor ID: 1100210016 Contractor Information Pricing Information Authorized Reseller Listing PC70263 Sauder Manufacturing Co. D/B/A Wieland, Sauder Education, Butler Human Services 930 West Barre Rd Archbold, OH 43502 Federal ID: 34-4407705 NYS Vendor ID: 1000009140 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 22 of 28 PC70264 Scholar Craft Products, Inc. PO Box 170748 1 Scholar Craft Parkway Birmingham, AL 35217 Federal ID: 63-0835284 NYS Vendor ID: 1000009610 Contractor Information Pricing Information Authorized Reseller Listing PC70265 School Outfitters, LLC 3736 Regent Ave Cincinnati, OH 45212 Federal ID: 61-1341943 NYS Vendor ID: 1000018398 Contractor Information Pricing Information Authorized Reseller Listing PC70266 School Specialty, LLC PO Box 1579 Appleton, WI 54912 Federal ID: 85-2162684 NYS Vendor ID: 1100257675 Contractor Information Pricing Information Authorized Reseller Listing PC70267 WBE SBE Seating, Inc. 60 N. State Street Nunda, NY 14517 Federal ID: 16-1344044 NYS Vendor ID: 1000008061 Contractor Information Pricing Information Authorized Reseller Listing PC70268 Sedia Systems Inc 1820 W Hubbard St, Suite 225 Chicago, IL 60622 Federal ID: 20-2278815 NYS Vendor ID: 1000052711 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 23 of 28 PC70269 Senator International, Inc. D/B/A Allermuir 4111 N. Jerome Road Maumee, OH 43537 Federal ID: 20-8744510 NYS Vendor ID: 1100016625 Contractor Information Pricing Information Authorized Reseller Listing PC70270 Series USA LLC 2090 NE 30th Ave Suite 901 Miami, FL 33180 Federal ID: 26-2727588 NYS Vendor ID: 1100297165 Contractor Information Pricing Information Authorized Reseller Listing PC70271 SICO America, Inc. 7525 Cahill Road Minneapolis, MN 55439 Federal ID: 41-1763365 NYS Vendor ID: 1100004186 Contractor Information Pricing Information Authorized Reseller Listing PC70273 Smith System Manufacturing Company, Inc. 1150 Luna Rd Carrollton, TX 75006 Federal ID: 41-1424908 NYS Vendor ID: 1100027322 Contractor Information Pricing Information Authorized Reseller Listing PC70274 Source International Corp. 17 Gilmore Drive Sutton, MA 01590 Federal ID: 04-2752053 NYS Vendor ID: 1000005264 Contractor Information Pricing Information Authorized Reseller Listing PC70275 Spacefile International Corp 18 Huddersfield Road Toronto, ON M9W 5Z6 Federal ID: 98-1309404 NYS Vendor ID: 1100297658 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 24 of 28 PC70276 Spacesaver Storage Systems, Inc. 1450 Janesville Avenue Fort Atkinson, WI 53538 Federal ID: 39-1383557 NYS Vendor ID: 1100004184 Contractor Information Pricing Information Authorized Reseller Listing PC70277 Spec Furniture, Inc. 165 City View Drive Toronto, ON M9W 5B1 Federal ID: 98-0171352 NYS Vendor ID: 1000049183 Contractor Information Pricing Information Authorized Reseller Listing PC70278 Special-T, LLC 11820 Wills Road, Suite 140 Alpharetta, GA 30009 Federal ID: 81-2612288 NYS Vendor ID: 1100208175 Contractor Information Pricing Information Authorized Reseller Listing PC70279 Spectrum Industries, Inc. 1500 W River Street, PO Box 400 Chippewa Falls, WI 54729 Federal ID: 39-1094074 NYS Vendor ID: 1000009267 Contractor Information Pricing Information Authorized Reseller Listing PC70280 Stance Healthcare, Inc. 45 Goodrich Drive Kitchener, ON N2C 0B8 Federal ID: 98-1053988 NYS Vendor ID: 1100218541 Contractor Information Pricing Information Authorized Reseller Listing PC70281 Steelcase, Inc. 901 44th Street SE Grand Rapids, MI 49508 Federal ID: 38-0819050 NYS Vendor ID: 1000009238 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 25 of 28 PC70282 Stylex, Inc. PO Box 5038 Delanco, NJ 08075 Federal ID: 21-0632589 NYS Vendor ID: 1000008694 Contractor Information Pricing Information Authorized Reseller Listing PC70283 Swiftspace, Inc. 825 Trillium Dr Kitchener, ON N2R 1J9 Federal ID: 98-1118042 NYS Vendor ID: 1100174093 Contractor Information Pricing Information Authorized Reseller Listing PC70284 Tayco Office Furnishings, Inc. 400 Norris Glen Rd Toronto, ON M9C 1H5 Federal ID: 98-1700651 NYS Vendor ID: 1100295624 Contractor Information Pricing Information Authorized Reseller Listing PC70285 Teknion, LLC 302 Fellowship Road, Suite 110 Mt. Laurel, NJ 08054 Federal ID: 22-3785040 NYS Vendor ID: 1000008872 Contractor Information Pricing Information Authorized Reseller Listing PC70286 The HON Company, LLC* 600 East 2nd Street Muscatine, IA 52761 Federal ID: 92-0336532 NYS Vendor ID: 1100302820 Contractor Information Pricing Information Authorized Reseller Listing PC70287 Three-H Furniture Systems Limited 156462 Clover Valley Rd New Liskeard, ON P0J 1P0 Federal ID: 98-0427445 NYS Vendor ID: 1100209127 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 26 of 28 PC70288 TMC Furniture, Inc. 119 E. Ann Street Ann Arbor, MI 48104 Federal ID: 38-3430617 NYS Vendor ID: 1100067261 Contractor Information Pricing Information Authorized Reseller Listing PC70289 Toledo Furniture, Inc. PO Box 18360 Stroudsburg, PA 18360 Federal ID: 22-3833777 NYS Vendor ID: 1100101398 Contractor Information Pricing Information Authorized Reseller Listing PC70290 Transformations by Wieland Inc 310 Racquet Drive Fort Wayne, IN 46825 Federal ID: 35-2014386 NYS Vendor ID: 1000053000 Contractor Information Pricing Information Authorized Reseller Listing PC70291 MBE Trinity Furniture, Inc. 6089 Kennedy Road Trinity, NC 27370 Federal ID: 56-1414163 NYS Vendor ID: 1100045809 Contractor Information Pricing Information Authorized Reseller Listing PC70292 SBE Tristate Apartment Furnishers, LLC 431 Timpson Place Bronx, NY 10455 Federal ID: 13-4018400 NYS Vendor ID: 1100109431 Contractor Information Pricing Information Authorized Reseller Listing PC70293 Via, Inc. 205 Vista Blvd Sparks, NV 89434 Federal ID: 88-0226421 NYS Vendor ID: 1000009755 Contractor Information Pricing Information Authorized Reseller Listing Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 27 of 28 PC70294 VS America, Inc. 1940 Abbott Street Charlotte, NC 28203 Federal ID: 51-0469322 NYS Vendor ID: 1100042617 Contractor Information Pricing Information Authorized Reseller Listing PC70295 WB Manufacturing, LLC 507 E Grant St Thorp, WI 54771 Federal ID: 81-4729294 NYS Vendor ID: 1100213951 Contractor Information Pricing Information Authorized Reseller Listing PC70296 WB Mason Company Inc. 29 Mill St. Albany, NY 12204 Federal ID: 04-2455641 NYS Vendor ID: 1000011030 Contractor Information Pricing Information Authorized Reseller Listing PC70297 Wenger Corporation 555 Park Drive Owatonna, MN 55060-0448 Federal ID: 41-0759858 NYS Vendor ID: 1100003595 Contractor Information Pricing Information Authorized Reseller Listing PC70298 Workrite Ergonomics Canada, Inc. 950 Warden Avenue Toronto, ON M1L 4E3 Federal ID: 98-1318097 NYS Vendor ID: 1100176285 Contractor Information Pricing Information Authorized Reseller Listing *9 to 5 Seating, LLC is a disregarded entity of Flokk, LLC (Parent/Owner). Flokk, LLC’s Employer Identification Number is 84- 3698834. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. 9 to 5 Seating, LLC is the entity who holds Contract PC70151, is fully responsible for the performance of duties under Contract PC70151. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Allsteel, LLC is a disregarded entity of HNI Workplace Furnishings, LLC (Parent/Owner). HNI Workplace Furnishings, LLC’s Employer Identification Number is 92-0336532. The Parent/Owner’s Employer Identification Number is used for payment and Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contractor Information Summary Updated: February 03, 2025 Group 20915 - Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Award Number: 23295 Contract Period December 05, 2023 - December 01, 2028 OGS CONTRACT NUMBER CONTRACTOR INFORMATION CONTRACT SPECIFICS 2091523295ContractorInfo.docx Page 28 of 28 tax reporting purposes under the Contract. Allsteel, LLC is the entity who holds Contract PC70158, is fully responsible for the performance of duties under Contract PC70158. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Demco, Inc. is a disregarded entity of Wall Family Enterprise, Inc. (Parent/Owner). Wall Family Enterprise, Inc.’s Employer Identification Number is 20-8230779. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Demco, Inc. is the entity who holds Contract PC70187, is fully responsible for the performance of duties under Contract PC70187. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Ecologic Industries, LLC D/B/A Ecologic Furniture is a disregarded entity of Ecologic Industries DE, LLC. (Parent/Owner). Ecologic Industries DE, LLC’s Employer Identification Number is 27-3650418. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Ecologic Industries, LLC D/B/A Ecologic Furniture is the entity who holds Contract PC70191, is fully responsible for the performance of duties under Contract PC70191. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Exemplis, LLC is a disregarded entity of Seating Intermediate Holdings, LLC (Parent/Owner). Seating Intermediate Holdings, LLC’s Employer Identification Number is 47-3083740. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Exemplis, LLC is the entity who holds Contract PC70272, is fully responsible for the performance of duties under Contract PC70272. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Hancock & Moore, LLC D/B/A Cabot Wrenn is a disregarded entity of RHF Investments, Inc. (Parent/Owner). RHF Investments, Inc.’s Employer Identification Number is 46-2232330. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Hancock & Moore, LLC D/B/A Cabot Wrenn is the entity who holds Contract PC70205, is fully responsible for the performance of duties under Contract PC70205. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Lakeshore Learning Materials, LLC is a disregarded entity of Lakeshore Parent LLC (Parent/Owner). Lakeshore Parent LLC’s Employer Identification Number is 87-2802658. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Lakeshore Learning Materials, LLC is the entity who holds Contract PC70230, is fully responsible for the performance of duties under Contract PC70230. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *The HON Company, LLC is a disregarded entity of HNI Workplace Furnishings, LLC (Parent/Owner). HNI Workplace Furnishings, LLC’s Employer Identification Number is 92-0336532. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. The HON Company, LLC is the entity who holds Contract PC70286, is fully responsible for the performance of duties under Contract PC70286. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. (continued) 2091523295ra9 Corning Tower, Empire State Plaza, Albany, NY 12242 | https://ogs.ny.gov/procurement | customer.services@ogs.ny.gov | 518-474-6717 Contract Award Notification Title : Group 20915 – Furniture, All Types (Except Hospital Room and Patient Handling) (Statewide) Classification Code(s): 56 Award Number : 23295 (Replaces 23109) Contract Period : December 5, 2023 – December 1, 2028 Bid Opening Date : June 28, 2023 Date of Issue : December 5, 2023 (December 10, 2024) Specification Reference : As Incorporated In The Solicitation Contractor Information : Appears on Page 2 of this Award Address Inquiries To: State Agencies & Vendors Political Subdivisions & Others Name : Title : Phone : E-mail : Bradford Deforge Contract Management Specialist I 518-473-3876 ogs.sm.ps.furniture@ogs.ny.gov Procurement Services Customer Services Phone : 518-474-6717 E-mail : customer.services@ogs.ny.gov Name : Title : Phone : E-mail : Alyssa Nolte Contract Management Specialist I 518-473-1863 ogs.sm.ps.furniture@ogs.ny.gov Procurement Services values your input. Complete and return "Contract Performance Report" at end of document. Description Furniture All Types Statewide: Conference Furniture (seating and tables), Dormitory Furniture, General Purpose Tables, High Density Filing, Household Furniture, Library Furniture, Office and Courtroom Furniture, School/Higher Education Furniture (found in classrooms for elementary schools through college), Specialty Seating (includes big and tall seating, bariatric, gang seating and laboratory stools), Systems Furniture. This Award excludes furniture specific to Hospital Room & Direct Patient Care. Inside Delivery is offered by all contractors. Installation is an optional service offered by some contractors This Award has 15% MBE, 15% WBE and 6% SDVOB goal requirements. PR # 23295 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 2 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 CONTRACT # CONTRACTOR & ADDRESS TELEPHONE # FED.IDENT.# / NYS VENDOR# PC70151 9 to 5 Seating, LLC* 3211 Jack Northrop Avenue Hawthorne, CA 90250 812-766-3736 Federal ID 84-3720624 Vendor ID 1100263571 PC70152 SBE A2S, Inc. 62 Enter Lane Islandia, NY 11749 210-540-5325 Federal ID 30-1012200 Vendor ID 1100211002 PC70153 WBE SBE A.F.C. Industries, Inc. 13-16 133rd Place College Point, NY 11356 718-747-0237 Ext 1232 Federal ID 11-3225387 Vendor ID 1100003175 PC70154 Affordable Interior Systems, Inc. 25 Tucker Drive Leominster, MA 01453 978-562-7500 Federal ID 04-3489948 Vendor ID 100059011 PC70155 Agati, Inc. 451 N. Claremont Avenue Chicago, IL 60612 312-632-6201 Federal ID 36-3529331 Vendor ID 1000009198 PC70156 Allied Plastics, Inc. 2001 Walnut Street Jacksonville, FL 32206 814-342-7000 Federal ID 59-1270942 Vendor ID 1100294466 PC70157 Allseating Corporation 5800 Avebury Rd, Unit 3 Mississauga, ON L5R 3M3 616-368-2166 Federal ID 98-0110664 Vendor ID 1000009836 PC70158 Allsteel LLC* 600 East 2nd Street Muscatine, IA 52761-5257 416-316-7209 Federal ID 36-0717079 Vendor ID 1000009164 PC70159 Alumni Classroom Furniture Inc. 210 Regina Street North Waterloo, ON N2J 3B6 833-939-9300 Ext 509 Federal ID 98-0619213 Vendor ID 1100097011 PC70160 Amcase, Inc. 2214 Shore Street High Point, NC 27263 336-784-5992 Federal ID 56-1443271 Vendor ID 1000009507 PC70161 MBE AmTab Manufacturing Corporation 600 Eagle Drive Bensenville, IL 60106 630-301-7600 Federal ID 20-5211622 Vendor ID 1100081030 PC70162 Appalachian University Systems, Inc. D/B/A Smarter Furnishings 150 Commercial Ct. Alabaster, AL 35007 205-621-2502 Federal ID 63-1238956 Vendor ID 1100294055 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 3 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70163 Arcadia Chair Company 5692 Fresca Drive La Palma, CA 90623 714-562-8200 Ext 276 Federal ID 95-2981958 Vendor ID 1000042327 PC70164 Arconas Corporation 5700 Keaton Crescent Mississauga, ON L5R 3H5 905-272-0727 Ext 305 Federal ID 98-1365220 Vendor ID 1100301246 PC70165 Artcobell Corporation 1302 Industrial Boulevard Temple, TX 76504 254-899-3610 Federal ID 74-2236641 Vendor ID 1000057867 PC70166 Artopex, Inc. 800 Vadnais Street Granby, QC J2J 1A7 800-378-0189 Ext 3097 Federal ID 98-0149704 Vendor ID 1000045263 PC70167 ASSA Group D/B/A Enwork 12900 Christopher Drive Lowell, MI 49331 616-600-3083 Federal ID 20-4467006 Vendor ID 1100081192 PC70168 Aurora Storage Products, Inc. 600 S. Lake Street Aurora, IL 60506 630-966-7504 Federal ID 27-3848171 Vendor ID 1100049311 PC70169 Bayview Industries, Inc. D/B/A SurfaceWorks 7821 S 10th St Oak Creek, WI 53154 414-570-2677 Federal ID 39-0874653 Vendor ID 1100210979 PC70170 BioFit Engineered Products, LP 15500 BioFit Way Bowling Green, OH 43402 814-342-7000 Federal ID 52-1819340 Vendor ID 1000040912 PC70171 Blockhouse Company, Inc. 3285 Farmtrail Rd York, PA 17406 717-764-5555 Federal ID 23-2105251 Vendor ID 1000008906 PC70172 BRC Business Enterprises Limited 24 Armstrong Ave Georgetown, ON L7G 4R9 416-316-7209 Federal ID 98-0572686 Vendor ID 1100295963 PC70174 Bush Industries, Inc. D/B/A eSolutions Furniture One Mason Drive Jamestown, NY 14702 716-665-2510 Ext 5772 Federal ID 16-0837346 Vendor ID 1100044518 PC70175 Case Systems, Inc. 2700 James Savage Rd Midland, MI 48642 989-496-9510 Federal ID 38-3139894 Vendor ID 1000009254 PC70176 CBT Supply Inc D/B/A Smartdesk 83 Jacobs Rd Rockaway, NJ 07866 800-770-7042 Ext 812 Federal ID 52-2285066 Vendor ID 1000032062 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 4 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70177 Columbia Manufacturing, Inc. One Cycle Street Westfield, MA 01085 413-562-3664 Federal ID 84-3228219 Vendor ID 1100271728 PC70179 Community Products, LLC D/B/A Community Playthings PO Box 2 Ulster Park, NY 12487 800-777-4244 Federal ID 14-1803009 Vendor ID 1000014386 PC70180 Computer Comforts, Inc. 367 Columbia Memorial Parkway Kemah, TX 77565 281-535-2288 Federal ID 76-0463011 Vendor ID 1000009682 PC70181 Corilam Fabricating Company, Inc. PO Box 361 Kernersville, NC 27285 336-993-3511 Ext 26 Federal ID 56-1106892 Vendor ID 1100046330 PC70182 Custom Educational Furnishings, LLC D/B/A CEF 2696 NC Hwy 16S Taylorsville, NC 28681 828-664-007 Federal ID 46-5087197 Vendor ID 1100294228 PC70183 Daco Limited Partnership D/B/A Dauphin 100 Fulton Street Boonton, NJ 07005 973-833-1337 Federal ID 22-3258979 Vendor ID 1000008929 PC70184 DARRAN Furniture Industries, Inc. 2402 Shore Street High Point, NC 27263 336-861-2412 Federal ID 56-1171971 Vendor ID 1000009503 PC70185 Datum Filing Systems, Inc. D/B/A Datum Storage Solutions 89 Church Road Emigsville, PA 17318 717-764-6350 Federal ID 11-2156739 Vendor ID 1000005608 PC70186 DCI, Inc. 265 South Main Street Lisbon, NH 03585 603-838-6544 Ext 603 Federal ID 02-0353614 Vendor ID 1000010914 PC70187 Demco, Inc.* 4810 Forest Run Rd Madison, WI 53704 866-558-9068 Federal ID 39-1311089 Vendor ID 1000031618 PC70188 Ditto Sales, Inc. D/B/A Versteel 2332 Cathy Lane Jasper, IN 47546 812-481-7956 Federal ID 35-1176142 Vendor ID 1000009152 PC70189 Diversified Woodcrafts, Inc. 300 S Krueger Suring, WI 54174 716-488-2810 Ext 219 Federal ID 39-1909150 Vendor ID 1000041367 PC70190 DSI Industries Inc. D/B/A OFGO Studio 452 Millway Ave Concord, ON L4K 3V7 905-669-1357 Ext 329 Federal ID 12-7487262 Vendor ID 1100213971 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 5 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70191 Ecologic Industries, LLC D/B/A Ecologic Furniture* 2341 Ernie Krueger Circle Waukegan, IL 60087 847-234-5855 Federal ID 26-2200106 Vendor ID 1100043025 PC70192 Egan Visual International D/B/A Egan Visual 300 Hanlan Rd Vaughan, ON L4L 3P6 800-263-2387 Federal ID 98-0066279 Vendor ID 1100033750 PC70193 SBE Eminence Group, Inc. D/B/A Colecraft Commercial Furnishings 1021 Allen Street Jamestown, NY 14701 716-488-2810 Ext 219 Federal ID 75-3065762 Vendor ID 1000009677 PC70194 Environamics, Inc. 13935 South Point Blvd Charlotte, NC 28273 704-376-3613 Federal ID 56-1278052 Vendor ID 1100025258 PC70195 Ergonom Corporation D/B/A ERG International 361 N Bernoulli Circle Oxnard, CA 93030 800-446-1186 Federal ID 95-3669370 Vendor ID 1000009824 PC70196 Fairway Holdings inc. D/B/A Berco Designs 111 Winnebago St St. Louis, MO 63118 888-772-4788 Federal ID 20-2516208 Vendor ID 1100092472 PC70197 SBE FE Hale Manufacturing Company 11206 Cosby Manor Rd Utica, NY 13502 315-894-5490 Federal ID 15-0330340 Vendor ID 1000007320 PC70198 Fellowes Inc. 1789 Norwood Ave. Itasca, IL 60143 812-639-8141 Federal ID 36-0770670 Vendor ID 1000031405 PC70199 Fleetwood Group, Inc. D/B/A Fleetwood Furniture 11832 James Street Holland, MI 49424 616-396-1142 Federal ID 38-1880634 Vendor ID 1100011628 PC70200 Fomcore, LLC 1770 East Keating Avenue Muskegon, MI 49442 231-366-4791 Federal ID 36-4848278 Vendor ID 1100280510 PC70202 SBE Furniture Pro Corp. 355 Spook Rock Rd, Suite I-503 Suffern, NY 10901 845-362-2061 Federal ID 22-4425487 Vendor ID 1100044884 PC70203 Global Industries, Inc. D/B/A Global Furniture Group 15 West Stow Road Marlton, NJ 08053 856-552-3784 Federal ID 52-0953534 Vendor ID 1000009419 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 6 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70204 Groupe Lacasse LLC 222 Merchandise Mart Plaza, Suite 1000 Chicago, IL 60654-1103 888-522-2773 Federal ID 38-3504222 Vendor ID 1000009256 PC70205 Hancock & Moore, LLC D/B/A Cabot Wrenn* 401 11th Street N.W. Hickory, NC 28601 828-326-8236 Federal ID 46-2232330 Vendor ID 1100157766 PC70206 Haskell Office LLC D/B/A Haskell Education 273 Montgomery Avenue Bala Cynwyd, PA 19004 616-278-1010 Federal ID 45-0468701 Vendor ID 1100042574 PC70207 Haworth, Inc. One Haworth Center Holland, MI 49423 616-393-3000 Federal ID 38-6053093 Vendor ID 1000009261 PC70208 Hertz Furniture Systems, LLC 170 Williams Drive, Suite 201 Ramsey, NJ 07446 201-661-6347 Federal ID 22-3795977 Vendor ID 1000008875 PC70209 Hi5 Furniture, Inc. 4304 NW Mattox Rd Riverside, MO 64150 816-774-4050 Federal ID 80-0253153 Vendor ID 1100208356 PC70210 Highpoint Furniture Industries, Inc. 1104 Bedford Street High Point, NC 27263 800-447-3462 Ext 2223 Federal ID 56-0671724 Vendor ID 1000009499 PC70211 HLF Furniture Inc. 44001 Van Born Rd. Belleville, MI 48111 734-697-3000 Federal ID 38-2275260 Vendor ID 1100044770 PC70212 Human Active Technology 100 Kuebler Rd Easton, PA 18040 603-331-4051 Federal ID 80-0947636 Vendor ID 1100207865 PC70213 Humanscale Corporation 220 Circle Drive North Piscataway, NJ 08854 732-537-2944 Federal ID 11-2793425 Vendor ID 1000005781 PC70214 Indiana Furniture Industries, Inc. 1224 Mill Street, PO Box 270 Jasper, IN 47547-0270 812-482-5727 Ext 107 Federal ID 35-0408870 Vendor ID 1100064886 PC70215 Integra Inc. D/B/A Integra Seating 807 Wisconsin St Walworth, WI 53184 262-314-6905 Federal ID 39-1680798 Vendor ID 1000042465 PC70216 Interior Concepts Corp. 18525 Trimble Court Spring Lake, MI 49456 614-266-4030 Federal ID 38-3071703 Vendor ID 1100296387 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 7 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70217 SBE Interior Resources USA 3920 Veterans Highway Bohemia, NY 11716 800-397-7776 Federal ID 82-3112367 Vendor ID 1100196993 PC70218 IOF Business Furniture Manufacturing, Inc. 1710 Bonhill Rd Mississauga, ON L5T 1C8 905-672-0942 Federal ID 93-2608338 Vendor ID 1100297182 PC70219 Jasper Seating Company, Inc. D/B/A JSI/Jasper Group 225 Clay St Jasper, IN 47546 800-457-4511 Ext 15417 Federal ID 35-0420370 Vendor ID 1000009147 PC70220 JMJS, Inc. D/B/A COE Distributing 1020 Franklin Drive Suite 5 Smock, PA 15480 814-342-7000 Federal ID 27-1572756 Vendor ID 1100151585 PC70221 John Savoy & Son Inc DBA Savoy Contract Furniture 300 Howard Street, PO Box 248 Montoursville, PA 17754 570-368-2424 Federal ID 24-0817525 Vendor ID 1000008973 PC70222 Jonti-Craft, Inc. 171 Hwy 68 Wabasso, MN 56293 507-342-6070 Federal ID 41-1363704 Vendor ID 1000019658 PC70223 Kaplan Early Learning Company 1310 Lewisville-Clemmons Rd. Lewisville, NC 27023 800-334-2014 Federal ID 56-0935286 Vendor ID 1000009500 PC70224 Keilhauer LTD 1450 Birchmount Road Toronto, ON M1P 2E3 877-701-4107 Federal ID 98-1064108 Vendor ID 1100117545 PC70225 KFI Furniture, LLC 1533 Bank St Louisville, KY 40203 502-585-4464 Federal ID 81-2819355 Vendor ID 1100183926 PC70226 Kimball Int'l Brands Inc. 1600 Royal Street Jasper, IN 47546 812-634-3013 Federal ID 35-1688210 Vendor ID 1000009156 PC70227 KNU D/B/A La-Z-Boy Contract Furniture 824 W. 23rd St Ferdinand, IN 47532 812-367-3007 Federal ID 20-2599789 Vendor ID 1100106929 PC70228 Krueger International, Inc. D/B/A KI 1330 Bellevue St Green Bay, WI 54302 800-454-9796 Ext 2394 Federal ID 39-1375589 Vendor ID 1000009272 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 8 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70229 Krug, Inc. 421 Manitou Drive Kitchener, ON N2C 1L5 888-578-5784 Ext 243 Federal ID 98-0205609 Vendor ID 1000009838 PC70230 Lakeshore Learning Materials, LLC 2695 E. Dominguez Street Carson, CA 90895 800-421-5354 Federal ID 94-1525814 Vendor ID 1000009785 PC70231 Leeder Furniture, LLC PO Box 2274 Manitowoc, WI 54221-2274 847-201-2000 Federal ID 87-2425774 Vendor ID 1100267003 PC70232 Leland International, Inc. 5695 Eagle Dr SE Grand Rapids, MI 49512 616-975-9260 Ext 101 Federal ID 38-3136374 Vendor ID 1100034477 PC70233 Lesro Industries, Inc. 1 Griffin Road South Bloomfield, CT 06002 860-243-3226 Federal ID 06-0898258 Vendor ID 1100101268 PC70234 LIAT, LLC 694 N Main Street Troutman, NC 28166 704-508-7040 Federal ID 27-0375847 Vendor ID 1000044678 PC70235 Mediatechnologies, LLC D/B/A Mediatechnologies 892 Industrial Park Drive Shelby, MI 49455 231-861-2194 Federal ID 87-3322331 Vendor ID 1100270665 PC70236 Merge Office Interiors, Inc. 1732 Universal City Blvd, Suite 101 Universal City, TX 78148 210-988-1336 Federal ID 41-2113919 Vendor ID 1100229025 PC70237 Metalworks, Inc. D/B/A Great Openings 902 East 4th Street Ludington, MI 49431 231-845-3165 Federal ID 38-1898020 Vendor ID 1100152810 PC70238 Foliot Furniture Pacific, Inc. 7000 Placid Street Las Vegas, NV 89119 800-545-5575 Ext 333 Federal ID 42-1769776 Vendor ID 1100228940 PC70239 MiEN Company, Inc. 2547 3 Mile Rd Ste F Grand Rapids, MI 49534 814-342-7000 Federal ID 45-1451810 Vendor ID 1100209170 PC70240 MItylite, Inc. 1301 West 400 North Orem, UT 84057 800-362-5169 Federal ID 87-0652595 Vendor ID 1000009754 PC70241 MillerKnoll, Inc. 855 East Main Avenue Zeeland, MI 49464 617-347-6701 Federal ID 38-0837640 Vendor ID 1000009239 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 9 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70242 Mobilier du Bureau D/B/A Logiflex 1235 ch St-Roch Nord Sherbrooke, QC J1N 0H2 877-864-9323 Ext 246 Federal ID 98-0196946 Vendor ID 1000005165 PC70243 Moduform Inc. 172 Industrial Rd. Fitchburg, MA 01420 978-345-7942 Federal ID 04-2592969 Vendor ID 1000005256 PC70244 MooreCo, Inc. 2885 Lorraine Avenue Temple, TX 76501 800-749-2258 Federal ID 26-1162929 Vendor ID 1100188138 PC70245 Neutral Posture, Inc. 3904 N. Texas Ave. Bryan, TX 77803 979-778-0502 Ext 1011 Federal ID 74-2983577 Vendor ID 1000009655 PC70246 New England Woodcraft, Inc. 481 North Street, PO Box 165 Forest Dale, VT 05745 802-247-8211 Federal ID 03-0265306 Vendor ID 1100010708 PC70247 Nickerson NY, LLC 11 Moffitt Boulevard Bay Shore, NY 11706 631-666-0200 Ext 230 Federal ID 06-0905538 Vendor ID 1000005344 PC70248 Nightingale Corp. 2301 Dixie Rd Mississauga, ON L4Y 1Z9 800-363-8954 Ext 303 Federal ID 98-0383583 Vendor ID 1000009839 PC70249 Norix Group, Inc. One Innovation Drive West Chicago, IL 60185 630-231-1331 Federal ID 36-3257149 Vendor ID 1000009196 PC70250 NOVA Solutions, Inc. 421 Industrial Ave Effingham, IL 62401 217-342-7070 Ext 242 Federal ID 37-1343933 Vendor ID 1000009228 PC70251 NPS Public Furniture Corp 149 Entin Road Clifton, NJ 07014 973-594-1100 Ext 154 Federal ID 45-1219535 Vendor ID 1100019951 PC70252 Office Master Inc 1110 South Mildred Avenue Ontario, CA 91761 909-392-5678 Federal ID 33-0151691 Vendor ID 1100037288 PC70253 OFS Brands, Inc. 1204 East Sixth Street Huntingburg, IN 47542 336-870-4050 Federal ID 30-0056548 Vendor ID 1000009065 PC70254 Palmer Hamilton LLC 143 S. Jackson Street Elkhorn, WI 53121 800-788-1028 Ext 919 Federal ID 20-1201862 Vendor ID 1100046040 PC70255 Palmieri Furniture LTD 1230 Reid Street Richmond Hill, ON L4B 1C4 800-413-4440 Ext 23 Federal ID 98-1171895 Vendor ID 1100014358 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 10 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70256 Paragon Furniture, Inc. 2224 E Randol Mill Rd Arlington, TX 76011 814-342-7000 Federal ID 75-1986305 Vendor ID 1100270372 PC70257 Pineapple Contracts, Inc. 7105 19 Mile Rd Sterling, MI 48314 800-496-9324 Federal ID 82-2846564 Vendor ID 1100210769 PC70258 PS Furniture, Inc. 1339 West Mequon Rd, Suite 215 Mequon, WI 53092 262-302-4687 Federal ID 25-1590625 Vendor ID 1000042271 PC70259 Rapp Productions Inc. D/B/A FurnitureLab 103 W Weaver St Carrboro, NC 27510 919-913-0270 Federal ID 56-1806405 Vendor ID 1100043404 PC70260 SBE Raynor Marketing Limited 525 Hempstead Turnpike West Hempstead, NY 11552 516-267-7214 Federal ID 11-2510441 Vendor ID 1100043335 PC70261 R.T. London Company 1642 Broadway Ave NW Grand Rapids, MI 49504 616-551-4624 Federal ID 38-3870949 Vendor ID 1100040958 PC70262 Sandler Seating, Inc. 1201 Peachtree NE, Ste 1625 Atlanta, GA 30361 404-982-9000 Federal ID 58-2407352 Vendor ID 1100210016 PC70263 Sauder Manufacturing Co. D/B/A Wieland, Sauder Education, Butler Human Services 930 West Barre Rd Archbold, OH 43502 888-943-5263 Ext 1228 Federal ID 34-4407705 Vendor ID 1000009140 PC70264 Scholar Craft Products, Inc. PO Box 170748 1 Scholar Craft Parkway Birmingham, AL 35217 205-243-9532 Federal ID 63-0835284 Vendor ID 1000009610 PC70265 School Outfitters, LLC 3736 Regent Ave Cincinnati, OH 45212 800-260-2776 Federal ID 61-1341943 Vendor ID 1000018398 PC70266 School Specialty, LLC PO Box 1579 Appleton, WI 54912 888-388-3224 Federal ID 85-2162684 Vendor ID 1100257675 PC70267 WBE SBE Seating, Inc. 60 N. State Street Nunda, NY 14517 814-342-7000 Federal ID 16-1344044 Vendor ID 1000008061 PC70268 Sedia Systems Inc 1820 W Hubbard St, Suite 225 Chicago, IL 60622 312-212-8010 Federal ID 20-2278815 Vendor ID 1000052711 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 11 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70269 Senator International, Inc. D/B/A Allermuir 4111 N. Jerome Road Maumee, OH 43537 419-887-5806 Federal ID 20-8744510 Vendor ID 1100016625 PC70270 Series USA LLC 2090 NE 30th Ave Suite 901 Miami, FL 33180 305-932-4626 Federal ID 26-2727588 Vendor ID 1100297165 PC70271 SICO America, Inc. 7525 Cahill Road Minneapolis, MN 55439 952-941-1700 Federal ID 41-1763365 Vendor ID 1100004186 PC70272 Exemplis, LLC* 6415 Katella Avenue Cypress, CA 90630 714-995-4800 Federal ID 33-0697684 Vendor ID 1000009099 PC70273 Smith System Manufacturing Company, Inc. 1150 Luna Rd Carrollton, TX 75006 972-398-4067 Federal ID 41-1424908 Vendor ID 1100027322 PC70274 Source International Corp. 400 Norris Glen Rd Toronto, ON M9C 1H5 416-253-2526 Federal ID 04-2752053 Vendor ID 1000005264 PC70275 Spacefile International Corp 18 Huddersfield Road Toronto, ON M9W 5Z6 416-523-1780 Federal ID 98-1309404 Vendor ID 1100297658 PC70276 Spacesaver Storage Systems, Inc. 1450 Janesville Avenue Fort Atkinson, WI 53538 920-563-0592 Federal ID 39-1383557 Vendor ID 1100004184 PC70277 Spec Furniture, Inc. 165 City View Drive Toronto, ON M9W 5B1 416-246-5543 Federal ID 98-0171352 Vendor ID 1000049183 PC70278 Special-T, LLC 11820 Wills Road, Suite 140 Alpharetta, GA 30009 678-879-0777 Ext 2237 Federal ID 81-2612288 Vendor ID 1100208175 PC70279 Spectrum Industries, Inc. 1500 W River Street, PO Box 400 Chippewa Falls, WI 54729 407-242-6256 Federal ID 39-1094074 Vendor ID 1000009267 PC70280 Stance Healthcare, Inc. 45 Goodrich Drive Kitchener, ON N2C 0B8 519-896-2400 Ext 222 Federal ID 98-1053988 Vendor ID 1100218541 PC70281 Steelcase, Inc. 901 44th Street SE Grand Rapids, MI 49508 917-709-0732 Federal ID 38-0819050 Vendor ID 1000009238 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 12 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70282 Stylex, Inc. PO Box 5038 Delanco, NJ 08075 800-257-5742 Federal ID 21-0632589 Vendor ID 1000008694 PC70283 Swiftspace, Inc. 825 Trillium Dr Kitchener, ON N2R 1J9 519-573-5673 Federal ID 98-1118042 Vendor ID 1100174093 PC70284 Tayco Office Furnishings, Inc. 400 Norris Glen Rd Toronto, ON M9C 1H5 416-253-2526 Federal ID 98-1700651 Vendor ID 1100295624 PC70285 Teknion, LLC 302 Fellowship Road, Suite 110 Mt. Laurel, NJ 08054 856-552-5503 Federal ID 22-3785040 Vendor ID 1000008872 PC70286 The HON Company, LLC 600 East 2nd Street Muscatine, IA 52761 563-299-2949 Federal ID 42-1491474 Vendor ID 1100302820 PC70287 Three-H Furniture Systems Limited 156462 Clover Valley Rd New Liskeard, ON P0J 1P0 705-941-0936 Federal ID 98-0427445 Vendor ID 1100209127 PC70288 TMC Furniture, Inc. 119 E. Ann Street Ann Arbor, MI 48104 734-622-0080 Federal ID 38-3430617 Vendor ID 1100067261 PC70289 Toledo Furniture, Inc. PO Box 18360 Stroudsburg, PA 18360 570-269-7135 Federal ID 22-3833777 Vendor ID 1100101398 PC70290 Transformations by Wieland Inc 310 Racquet Drive Fort Wayne, IN 46825 260-267-9578 Federal ID 35-2014386 Vendor ID 1000053000 PC70291 MBE Trinity Furniture, Inc. 6089 Kennedy Road Trinity, NC 27370 336-472-6660 Federal ID 56-1414163 Vendor ID 1100045809 PC70292 SBE Tristate Apartment Furnishers, LLC 431 Timpson Place Bronx, NY 10455 718-665-3700 Federal ID 13-4018400 Vendor ID 1100109431 PC70293 Via, Inc. 205 Vista Blvd Sparks, NV 89434 812-686-8427 Federal ID 88-0226421 Vendor ID 1000009755 PC70294 VS America, Inc. 1940 Abbott Street Charlotte, NC 28203 803-371-2860 Federal ID 51-0469322 Vendor ID 1100042617 PC70295 WB Manufacturing, LLC 507 E Grant St Thorp, WI 54771 800-242-2303 Federal ID 81-4729294 Vendor ID 1100213951 GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 13 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 PC70296 WB Mason Company Inc. 29 Mill St. Albany, NY 12204 888-926-2766 Ext 8174 Federal ID 04-2455641 Vendor ID 1000011030 PC70297 Wenger Corporation 555 Park Drive Owatonna, MN 55060-0448 800-493-6437 Ext 8550 Federal ID 41-0759858 Vendor ID 1100003595 PC70298 Workrite Ergonomics Canada, Inc. 950 Warden Avenue Toronto, ON M1L 4E3 571-565-5077 Federal ID 98-1318097 Vendor ID 1100176285 *9 to 5 Seating, LLC is a disregarded entity of Flokk, LLC (Parent/Owner). Flokk, LLC’s Employer Identification Number is 84-3698834. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. 9 to 5 Seating, LLC is the entity who holds Contract PC70151, is fully responsible for the performance of duties under Contract PC70151. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Allsteel, LLC is a disregarded entity of HNI Workplace Furnishings, LLC (Parent/Owner). HNI Workplace Furnishings, LLC’s Employer Identification Number is 36-0717079. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Allsteel, LLC is the entity who holds Contract PC70158, is fully responsible for the performance of duties under Contract PC70158. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Demco, Inc. is a disregarded entity of Wall Family Enterprise, Inc. (Parent/Owner). Wall Family Enterprise, Inc.’s Employer Identification Number is 20-8230779. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Demco, Inc. is the entity who holds Contract PC70187, is fully responsible for the performance of duties under Contract PC70187. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Ecologic Industries, LLC D/B/A Ecologic Furniture is a disregarded entity of Ecologic Industries DE, LLC. (Parent/Owner). Ecologic Industries DE, LLC’s Employer Identification Number is 27-3650418. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Ecologic Industries, LLC D/B/A Ecologic Furniture is the entity who holds Contract PC70191, is fully responsible for the performance of duties under Contract PC70191. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Hancock & Moore, LLC D/B/A Cabot Wrenn is a disregarded entity of RHF Investments, Inc. (Parent/Owner). RHF Investments, Inc.’s Employer Identification Number is 46-2232330. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Hancock & Moore, LLC D/B/A Cabot Wrenn is the entity who holds Contract PC70205, is fully responsible for the performance of duties under Contract PC70205. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. *Exemplis, LLC is a disregarded entity of Seating Intermediate Holdings, LLC (Parent/Owner). Seating Intermediate Holdings, LLC’s Employer Identification Number is 47-3083740. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. Exemplis, LLC is the entity who holds Contract PC70272, is fully responsible for the performance of duties under Contract PC70272. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 14 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 *The HON Company, LLC is a disregarded entity of HNI Workplace Furnishings, LLC (Parent/Owner). HNI Workplace Furnishings, LLC’s Employer Identification Number is 92-0336532. The Parent/Owner’s Employer Identification Number is used for payment and tax reporting purposes under the Contract. The HON Company, LLC is the entity who holds Contract PC70286, is fully responsible for the performance of duties under Contract PC70286. As stated above, it is the Parent/Owner’s Employer Identification Number that is used for payment and tax reporting purposes under the Contract. Cash Discount, If Shown, Should be Given Special Attention. AGENCIES SHOULD NOTIFY NEW YORK STATE PROCUREMENT SERVICES PROMPTLY IF THE CONTRACTOR FAILS TO MEET DELIVERY OR OTHER TERMS OF THIS CONTRACT. PRODUCTS OR SERVICES WHICH DO NOT COMPLY WITH THE SPECIFICATIONS OR ARE OTHERWISE UNSATISFACTORY TO THE AGENCY SHOULD ALSO BE REPORTED TO PROCUREMENT SERVICES. SMALL, MINORITY AND WOMEN-OWNED BUSINESSES: The letters SB listed under the Contract Number indicate the contractor is a NYS small business. Additionally, the letters MBE and WBE indicate the contractor is a Minority-owned Business Enterprise and/or Woman-owned Business Enterprise. RECYCLED, REMANUFACTURED AND ENERGY EFFICIENT PRODUCTS: Procurement Services supports and encourages the purchase of recycled, remanufactured, energy efficient and "energy star" products. If one of the following codes appears as a suffix in the Award Number or is noted under the individual Contract Number(s) in this Contract Award Notification, please look at the individual awarded items for more information on products meeting the suffix description. RS, RP, RA Recycled RM Remanufactured SW Solid Waste Impact EE Energy Efficient E* EPA Energy Star ES Environmentally Sensitive NOTE TO AUTHORIZED USERS: When placing purchase orders under the contract(s), the authorized user should be familiar with and follow the terms and conditions governing its use which usually appears at the end of this document. The authorized user is accountable and responsible for compliance with the requirements of public procurement processes. The authorized user must periodically sample the results of its procurements to determine its compliance. In sampling its procurements, an authorized user should test for reasonableness of results to ensure that such results can withstand public scrutiny. The authorized user, when purchasing from OGS contracts, should hold the contractor accountable for contract compliance and meeting the contract terms, conditions, specifications, and other requirements. Also, in recognition of market fluctuations over time, authorized users are encouraged to seek improved pricing whenever possible. Authorized users have the responsibility to document purchases, particularly when using OGS multiple award contracts for the same or similar product(s)/service(s), which should include: • a statement of need and associated requirements, • a summary of the contract alternatives considered for the purchase, • the reason(s) supporting the resulting purchase (e.g., show the basis for the selection among multiple contracts at the time of purchase was the most practical and economical alternative and was in the best interests of the State). PRICE: Price shall include all customs duties and charges and be net, F.O.B. destination any point in New York State. Price Lists containing Not-To-Exceed prices can be found on the OGS Website at: https://online.ogs.ny.gov/purchase/spg/pdfdocs/2091523295ContractorInfo.pdf GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 15 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 INVOICES MUST BE SENT DIRECTLY TO THE ORDERING AGENCY FOR PAYMENT. (See "Contract Payments" and "Electronic Payments" in this document.) GROUP 20915 – Furniture, All Types AWARD 23295 PAGE 16 (except Hospital Room and Patient Handling) (Statewide) (continued) 2091523295ra9 State of New York Office of General Services Procurement Services Contract Performance Report Please take a moment to let us know how this contract award has measured up to your expectations. If reporting on more than one Contractor or product, please make copies as needed. This office will use the information to improve our contract award, where appropriate. Comments should include those of the product’s end user. Contract No.: PC Contractor. Describe Product* Provided (Include Item No., if available): *Note: “Product” is defined as a deliverable under any Bid or Contract, which may include commodities (including printing), services and/or technology. The term “Product” includes Licensed Software. Excellent Good Acceptable Unacceptable • Product meets your needs • Product meets contract specifications • Pricing CONTRACTOR Excellent Good Acceptable Unacceptable • Timeliness of delivery • Completeness of order (fill rate) • Responsiveness to inquiries • Employee courtesy • Problem resolution Comments: (over) Agency: Prepared by: Address: Title: Date: Phone: E-mail: Please detach or photocopy this form & returned to: OGS Procurement Services Customer Services, 38th Floor Corning 2nd Tower - Empire State Plaza Albany, New York 12242 customer.service@ogs.ny.gov * * * * * Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0345 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Public Works Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Approve the Department of the Army Consent to Easement to Use Corps of Engineers Right-Of-Way for the Beach Marina Replacement and authorize the appropriate officials to execute same. (consent) SUMMARY: The Army Corps granted the City a similar easement in December of 2024 to allow installation of the new floating docks as part of the Beach Marina Replacement Project. This revised consent to easement includes a new condition #1 that clarifies the effective date of the consent to easement will correspond to the execution of the new consent and shall supersede the previous consent dated December 17, 2024. STRATEGIC PRIORITY: The new floating docks proposed for the Beach Marina Replacement are more resilient to storm surge and sea level rise than the existing fixed timber docks. Page 1 City of Clearwater Printed on 4/22/2025 1 DEPARTMENT OF THE ARMY CONSENT TO EASEMENT TO USE CORPS OF ENGINEERS RIGHT-OF-WAY Consent No. DACW17-9-25-0064 Project: Intracoastal Waterway, Little Pass Clearwater Bay Project Pinellas County, Florida Tract No. 100E-1 THIS CONSENT TO EASEMENT AGREEMENT, made by and between the UNITED STATES OF AMERICA, DEPARTMENT OF THE ARMY, hereinafter referred to as the "Government", acting by and through the Real Estate Contracting Officer, Chief, Real Estate Division, hereinafter referred to as "said officer," and CITY OF CLEARWATER, hereinafter referred to as the "Grantee": WHEREAS, the Government has acquired a right-of-way easement over the above-numbered tract of land, which easement, by its terms, reserves to the Government, in perpetuity, the right to use said easement for the construction, improvement, and maintenance of the Intracoastal Waterway, Little Pass Clearwater Bay Project, Pinellas County, Florida; and WHEREAS, the Grantee has requested to construct, use, maintain, control, operate, and repair structures on, across, over, and under a portion of the lands identified as Tract No. 100E-A1, Section 8, Township 29 South, Range 15 East, Pinellas County, Florida. The general location of which is shown in red on Exhibit "A", attached hereto and made a part hereof; and WHEREAS, the Government has issued Department of the Army Permit No. SAJ-2002-05690 (NWP-RSS) authorizing the Grantee’s construction of the specified structures under certain conditions, including the requirement that the Grantee obtain a Consent to Easement Agreement from the Government. NOW THEREFORE, this Consent to Easement Agreement is granted and accepted under the following conditions: 1. That effective as of the date of execution hereof, on behalf of the Government, this Consent to Easement Agreement shall supersede and terminate Department of the Army Consent to Easement Agreement No. DACW17-9-24-0195 dated December 17, 2024 and issued to The City of Clearwater. 2. That construction shall be in accordance with the drawings attached hereto and made a part hereof as Exhibit "B" and to Department of the Army Permit No. SAJ-2002- 05690 (NWP-RSS), incorporated herein by reference. 2 3. That it is understood that this consent is effective only insofar as the property rights of the Government in the land to be occupied are concerned, and that it does not relieve the Grantee from the necessity of obtaining grants from the owners of the fee and/or other interests, therein, nor does it obviate the requirement that the Grantee obtain State or local assent required by law for the activity authorized herein. 4. That any proposed improvements or use authorized herein shall not be commenced until appropriate rights shall have been obtained by the Grantee from the record owners and encumbrances of the fee title to the lands involved, or until the Grantee has obtained all Federal, State, or local permits required by law. 5. That the proposed improvements or use authorized herein shall be consistent with the terms and conditions of this consent; and that any improvements or use not specifically identified and authorized shall constitute a violation of the terms and conditions of this consent which may result in a revocation of this consent and in the institution of such legal proceedings as the Government may consider appropriate, whether or not this consent has been revoked or modified. 6. That the exercise of the privileges hereby consented to shall be without cost or expense to the Government and under the supervision of and subject to the approval of the said officer having immediate jurisdiction over the property and subject to such regulations as he may from time to time prescribe, including, but not limited to, the specific conditions, requirements, and specifications set forth in paragraph 2. 7. That the Grantee shall supervise and maintain the said improvements and cause it to be inspected at reasonable intervals and shall immediately repair any damage found therein as a result of such inspection, or when requested by said officer to repair any defects. Upon completion of the installation of said improvements or the making of any repairs thereto, the premises shall be restored immediately by the Grantee, at the Grantee's own expense, to the same condition as that in which they existed prior to the commencement of such work, to the satisfaction of said officer. 8. That any property of the Government damaged or destroyed by the Grantee incident to the exercise of the privileges herein granted shall be promptly repaired or replaced by the Grantee to the satisfaction of the said officer, or in lieu of such repair or replacement, the Grantee shall, if so required by said officer and at his option, pay to the Government an amount sufficient to compensate for the loss sustained by the Government by reason of damage to or destruction of Government property. 9. That the Government shall not be responsible for damages to the property or injuries to persons which may arise from or be incident to the exercise of the privileges herein granted, or for damages to the property of the Grantee, or for damages to the property or injuries to the person of the Grantee, or the persons of Grantee's officers, agents, servants, or employees, or others who may be on said premises at the invitation of the Grantee or the invitation of one of them, arising from Governmental activities on or in the vicinity of the said premises, and the Grantee shall hold the Government harmless from any and all claims. 3 10. That the Government shall in no case be liable for any damage, either hidden or known, to any improvements herein authorized which may be caused by any action of the Government, under the rights obtained in its easements, or that may result from the future operations undertaken by the Government, and no claim or right to compensation shall accrue from such damage, and if further operations of the Government require the alteration or removal of any improvements herein authorized, the Grantee shall, upon due notice, from said officer, alter or remove said improvements without expense to the Government and subject to the supervision and approval of the said officer and no claim for damages shall be made against the Government on account of such alterations or removal. 11. That construction and/or operation, maintenance, and use of any improvement’s incident to the exercise of the privileges herein granted shall be in such a manner as not to conflict with the rights of the Government, nor to interfere with the operations by the Government under such rights nor to endanger lives and safety of the public. 12. That this consent may be terminated by the Government or said officer upon reasonable notice to the Grantee if the Government or said officer shall determine that any improvements or use to which consent is herein granted interferes with the use of said land or any part thereof by the Government, and this consent may be annulled and forfeited by the declaration of the Government or said officer for failure to comply with any or all of the provisions and conditions of this consent, or for nonuse for a period of two (2) years, or for abandonment. 13. That upon relinquishment, termination, revocation, forfeiture, or annulment of this consent, the Grantee shall vacate the premises, remove all property of the Grantee therefrom, and restore the premises to a condition satisfactory to the said officer. If the Grantee shall fail or neglect to remove the said property and so restore the premises, then at the option of the Government or said officer, the said property shall either become the property of the Government without compensation therefor, or the Government or said officer, may cause it to be removed, and the premises to be so restored at the expense of the Grantee, and no claim for damages against the Government, or its officer or agents, shall be created by or made on account of such removal and restoration. 14. That the Grantee within the limits of his respective legal powers shall comply with all Federal, interstate, State, and/or local governmental regulations, conditions, or instructions for the protection of the environment and all other matters as they relate to real property interests granted herein. 15. That the Grantee shall not remove or disturb, or cause or permit to be removed or disturbed, any historical, archeological, architectural, or other cultural artifacts, relics, vestiges, remains, or objects of antiquity. In the event such items are discovered on the premises, the Grantee shall immediately notify the District Engineer, Jacksonville District, Post Office Box 4970, Jacksonville, Florida 32232-0019, and the site and the material shall be protected by the Grantee from further disturbance until a professional 4 examination of them can be made or until a clearance to proceed is authorized by the District Engineer. 16. That no additional structures shall be constructed waterward of the Government’s right-of-way line and that any structures currently within the right-of-way must be removed by the Grantee, at Grantee’s expense, if future needs of the Government so require. 17. That this consent may not be transferred to a third party without the prior written notice to the Chief, Real Estate Division, U.S. Army Corps of Engineers, Jacksonville District, Post Office Box 4970, Jacksonville, Florida 32232-0019, and by the transferee’s written agreement to comply with and be bound by all the terms and conditions of this consent. In addition, if the Grantee transfers the improvements authorized herein by conveyance of realty, the deed shall reference this consent and the terms and conditions herein and the consent shall be recorded along with the deed in the Registrar of Deeds or with another appropriate official. This consent is not subject to Title 10, United States Code, Section 2662. 5 IN WITNESS WHEREOF, I have hereunto set my hand, by authority of the Secretary of the Army, this ________, day of _________________ 2025. UNITED STATES OF AMERICA BY: _______________________________ EMMANUEL J. FREEMAN Real Estate Contracting Officer Deputy Chief, Real Estate Division AGREED TO AND ACCEPTED CITY OF CLEARWATER Attest: _____________________________ City Manager (Print Name) ______________________________ City Clerk (Print Name) By:__________________________ City Manager (Signature) _____________________________ City Clerk (Signature) _____________________________ Mayor (Print Name) By:__________________________ Mayor (Signature) Approved as to form: _____________________________ City Attorney (Print Name) _____________________________ City Attorney (Signature) Prepared by: Department of the ArmyCorps of Engineers Jacksonville DistrictReal Estate DivisionTechnical Services Branch Intracoastal Waterway-Little Pass Clearwater Bay Project, Affects Tract No. 100E-1 Consent No. DACW17-9-25-0064Permit No. SAJ-2002-05690 (NWP-RSS)Grantee: City of Clearwater Engineering Department25 and 45 Causeway BoulevardClearwater, Pinellas, FloridaSection 8 - T 29 S - R 15 E 3 October 2024 EXHIBIT A 25 & 45 Causeway Blvd VICINITY MAP ¬«100E-1 LEGEND \PROJECT LOCATION IWW PERPETUAL EASEMENT RW 25 AND 45 CAUSEWAY BLVD ´ 250 0 250125 Feet 1 INCH = 250 FEETSCALE: PERMIT DRAWINGSCity Project No. 21-0008-MACity Plan Set No. 2021015ISSUED: 2022-06-30CITY OFFICIALSFrank HibbardMayorMark Bunker CouncilmemberKathleen Beckman CouncilmemberDavid Allbritton CouncilmemberLina Teixeira CouncilmemberJon Jennings City ManagerTara L. Kivett, P.E.City EngineerApproved ForConstructionDate ApprovedCITY ENGINEER Tara L. Kivett, P.E. #86611CLEARWATER BEACH MARINAREPLACEMENT45 CAUSEWAY BLVD. CLEARWATER, FL 33767ProjectLocationREVISIONSNO.DATEDESCRIPTIONBY01 2023-01-23RAI 01 RESPONSENMS02 2023-05-12RAI 01 RESPONSE (CONTINUED)NMSSHEET LIST TABLEINDEX NO SHEET NOSHEET TITLE1G-001COVER SHEET2G-002GENERAL NOTES (1 OF 2)3G-003GENERAL NOTES (2 OF 2)4V-101EXISTING CONDITIONS & SURVEY PLAN5V-102EXISTING MARINA PLAN6 D-101DEMOLITION PLAN7 D-301DEMOLITION SECTIONS & PHOTOS8C-101DREDGING PLAN9C-301DREDGING CROSS SECTIONS10S-101STRUCTURAL PLAN11S-301TYPICAL SECTIONS12S-501FLOATING DOCK DETAILS13S-502GANGWAY DETAILS14S-505MISCELLANEOUS DETAILSThis item has beenelectronically signed and sealedby Nicole M Pauly, PE using aDigital Signature and date.Printed copies of this documentare not considered signed andsealed, and the signature mustbe verified on any electroniccopies.U.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 1 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 1 OF 17 REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSGENERAL NOTES (1 OF 2)G-00221122321-0008-MA2022-03-2801JPMDNCNMSNMS2NICOLE M. SHAW, PE2022-03-28GENERAL NOTES1. ALL WORK SHALL CONFORM TO THE REQUIREMENTS OF THESE PLANS AND BOTH THE PROJECTSPECIFICATIONS, AND THE FDOT STANDARD SPECIFICATIONS FOR ROADWAY AND BRIDGECONSTRUCTION, LATEST EDITION.2. SITE VERIFICATION: PRIOR TO BEGINNING CONSTRUCTION THE CONTRACTOR SHALL VERIFY THESITE CONDITIONS AND NOTIFY THE ENGINEER IN WRITING OF ANY DISCREPANCIES IN DIMENSIONSOR SITE CONDITIONS. THE CONTRACTOR SHALL NOT BEGIN CONSTRUCTION IN ANY SUCHAFFECTED AREA UNTIL THE DISCREPANCY HAS BEEN RESOLVED BY THE CONTRACTOR ANDAPPROVED BY THE ENGINEER.3. ALL SAFETY REGULATIONS ARE TO BE STRICTLY FOLLOWED. METHODS OF DEMOLITION,CONSTRUCTION, AND ERECTION OF STRUCTURAL MATERIAL ARE THE RESPONSIBILITY OF THECONTRACTOR.4. THE CONTRACTOR IS RESPONSIBLE FOR PROTECTION OF EXISTING STRUCTURES, AND NEWWORK FROM DAMAGE AND/OR DISPLACEMENT. THE CONTRACTOR SHALL PROVIDE SHORING,BRACING, AND FALSE WORK AS NECESSARY TO PROTECT EXISTING AND NEW WORK FROMDAMAGE AND DISPLACEMENT. THE CONTRACTOR SHALL REPAIR DAMAGE TO EXISTING AND NEWWORK AT THE EXPENSE OF THE CONTRACTOR TO THE SATISFACTION OF THE CITY.5. THE CONTRACTOR SHALL PLACE CONSTRUCTION DEBRIS CONTROL DEVICES, BOOMS,TARPAULINS, FLOATS, STAGING, AND OTHER DEVICES AS NECESSARY TO PREVENTCONSTRUCTION DEBRIS FROM ENTERING THE WATER AND AIR BORNE MATERIALS FROM LEAVINGTHE IMMEDIATE VICINITY OF THE SITE. THE CONTRACTOR SHALL BE RESPONSIBLE FOR CLEAN-UPOF ANY MATERIALS DEPOSITED OUTSIDE THE WORK AREA OR IN THE WATER.6. THE CONTRACTOR SHALL ABIDE BY ALL APPLICABLE LOCAL ENVIRONMENTAL PROTECTIONSTANDARDS, LAWS, AND REGULATIONS.7. ALL ELEVATIONS SHOWN REFER TO NORTH AMERICAN VERTICAL DATUM OF 1988 (NAVD) IN FEET.8. THE FOLLOWING TIDAL DATUM RELATIONSHIP IS BASED ON NOAA STATION 8726706 CLEARWATERHARBOR FL, 1983-2001 EPOCH. COORDINATES REFERENCED TO PROJECT DATUM. TIDALINFORMATION AS FOLLOWS:TIDAL DATAMEAN HIGHER HIGH WATER (MHHW) +0.99' NAVDMEAN HIGH WATER (MHW) +0.64' NAVDNORTH AMERICAN VERTICAL DATUM0.00' NAVDMEAN SEA LEVEL (MSL)-0.29 NAVDMEAN LOW WATER (MLW)-1.27' NAVDMEAN LOWER LOW WATER (MLLW)-1.75' NAVD9. HORIZONTAL CONTROL REFERENCED TO NORTH AMERICAN DATUM OF 1983, STATE PLANECOORDINATE SYSTEM, FLORIDA WEST ZONE, IN FEET.10. SUBMERGED LANDS BOUNDARY SURVEY BY FLORIDA DESIGN CONSULTANTS, INC., DATEDSEPTEMBER 2008.11. TOPOGRAPHIC SURVEY PREPARED BY THE CITY OF CLEARWATER, DATED FEBRUARY 2022.12. EXISTING HYDROGRAPHIC SURVEY PREPARED BY GEORGE F. YOUNG, INC., DATED MARCH 2020.13. SEA GRASS SURVEY PREPARED BY WOODS CONSULTING, DATED JUNE 21, 2022.14. UNFORESEEN CONDITIONS UNCOVERED DURING DEMOLITION OR CONSTRUCTION SHALLIMMEDIATELY BE BROUGHT TO THE ATTENTION OF THE ENGINEER.15. CONTRACTOR SHALL LOCATE ALL UTILITIES IN THE AREA OF CONSTRUCTION PRIOR TOCOMMENCING WITH DEMOLITION AND CONSTRUCTION. CONTRACTOR SHALL NOTIFY THEENGINEER OF ALL CONFLICTS WITH EXISTING UTILITIES.16. THE CONTRACTOR SHALL REMOVE ALL BARGES, WORK BOATS, STAGING, AND OTHER TEMPORARYPLATFORMS AND/OR AREAS AT THE COMPLETION OF WORK.17. THE CONTRACTOR SHALL CONSIDER AND PLAN FOR, ON A DAILY BASIS, THE EFFECT OF TIDALFLUCTUATIONS AND CURRENTS IN THE EXECUTION OF THE WORK.18. THE PROJECT SITE IS LOCATED IN AN ACTIVE WATERWAY. THE CONTRACTOR SHALL CONSIDERAND PLAN FOR THE EFFECTS OF PASSING VESSELS.19. CONTRACTOR SHALL COORDINATE UPLAND STAGING AND DREDGED MATERIAL CONTAINMENTAREAS WITH THE CITY PRIOR TO CONSTRUCTION.DEMOLITION NOTES1. CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONS TO STRICTLY CONTAIN THEDEMOLITION WITHIN THE LIMITS OF CONSTRUCTION AND AVOID ANY DAMAGE TO THE EXISTINGSTRUCTURES.2. CONTRACTOR SHALL SUBMIT A DEMOLITION PLAN INCLUDING BUT NOT LIMITED TO DETAILEDMEANS AND METHODS, SEQUENCE OF WORK, EQUIPMENT, HAZARDOUS MATERIALIDENTIFICATION, AND HANDLING AND DISPOSAL PROCESSES.3. ANY DAMAGE INCURRED IN EXECUTION OF THIS CONTRACT TO ANY PART OF THEPROPERTY/STRUCTURE (INCLUDING UTILITIES) NOT SPECIFICALLY DESIGNATED FOR DEMOLITIONSHALL BE REPAIRED, REPLACED, AND/OR RECONSTRUCTED BY THE CONTRACTOR TO ITSORIGINAL CONDITION AS DIRECTED BY THE ENGINEER AT THE EXPENSE OF THE CONTRACTOR.4. ALL DEMOLISHED MATERIAL, EXCEPT AS NOTED OTHERWISE, BECOMES THE PROPERTY OF, ANDSHALL BE COMPLETELY REMOVED AND DISPOSED OF BY THE CONTRACTOR. THE REMOVAL,HANDLING, AND DISPOSAL OF ALL DEMOLITION MATERIALS SHALL BE IN STRICT ACCORDANCEWITH ALL LOCAL, STATE, AND FEDERAL REQUIREMENTS.5. IT SHALL BE THE RESPONSIBILITY OF THE CONTRACTOR TO BECOME FAMILIAR WITH THEMATERIALS TO BE DISPOSED OF AND ALL GOVERNING AGENCY REQUIREMENTS.6. ALL REMOVAL AND/OR RELOCATION OF EXISTING UTILITIES SHALL BE COORDINATED WITH THEENGINEER & CITY PRIOR TO PROCEEDING WITH THE CONSTRUCTION.7. THE CONTRACTOR IS RESPONSIBLE TO CONTROL FUGITIVE DUST ORIGINATING FROM THEPROJECT SITE DURING CONSTRUCTION BY WATERING OR OTHER METHODS AS REQUIRED.8. ALL CONCRETE SHALL BE ASSUMED TO BE STEEL REINFORCED.9. ALL SURVEY MONUMENTS WITHIN LIMITS OF CONSTRUCTION ARE TO BE PROTECTED.10. TREATED TIMBER SHALL BE DISPOSED OF IN ACCORDANCE WITH LOCAL, STATE, AND FEDERALREGULATIONS.11. THE TERMS “DEMOLITION” AND “REMOVAL” ARE INTERCHANGEABLE WITHIN THESE DOCUMENTSAND REFER TO ALL WORK, TOOLS, AND EQUIPMENT NECESSARY TO REMOVE THE SPECIFIEDCOMPONENTS AND DISPOSE OF THEM OFFSITE (UON) IN ACCORDANCE WITH ALL LOCAL, STATE,AND FEDERAL LAWS.Øo"'*#&@ABBREVIATIONSACI = AMERICAN CONCRETE INSTITUTEADA = AMERICAN DISABILITIES ACTAISC = AMERICAN INSTITUTE OF STEEL CONSTRUCTIONAPPROX = APPROXIMATEASTM = AMERICAN SOCIETY FOR TESTING MATERIALSAWS = AMERICAN WELDING SOCIETYBL = BASELINEBLDG = BUILDINGBOC = BOTTOM OF CONCRETEBOTT = BOTTOMCIP = CAST IN PLACECJ = CONSTRUCTION JOINTCF = CUBIC FEETCL = CENTERLINECLR = CLEARCOMMS = COMMUNICATIONSCONC = CONCRETECONST = CONSTRUCTIONCONT = CONTINUOUSCTS = CENTERSCY = CUBIC YARDSDBL = DOUBLEDET = DETAILDISCONT = DISCONTINUOUSE= EASTEA = EACHEF = EACH FACEEL = ELEVATIONELEV = ELEVATIONEQ = EQUALEW = EACH WAYEXIST = EXISTINGEXP = EXPANSIONFDEP = FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTIONFDOT = FLORIDA DEPARTMENT OF TRANSPORTATIONFEC = FIRE EXTINGUISHER CABINETFT = FEETGR = GRADEGRND = GROUNDHK = HOOKHORIZ = HORIZONTALIN. = INCHESINFO = INFORMATIONI.E. = INVERT ELEVATIONINV = INVERT ELEVATIONJT = JOINTLB = POUNDLF = LINEAR FEETLG = LONGLT = LEFTMAX = MAXIMUMMH = MANHOLEMHHW = MEAN HIGHER HIGH WATERMHW = MEAN HIGH WATERMIN = MINIMUMMISC = MISCELLANEOUSMLLW = MEAN LOWER LOW WATERMLW = MEAN LOW WATERMPH = MILES PER HOURMSL = MEAN SEA LEVELN= NORTHNAD = NORTH AMERICAN DATUMNAVD = NORTH AMERICAN VERTICAL DATUMNIC = NOT IN CONTRACTNTS = NOT TO SCALENO. = NUMBEROC = ON CENTERPDA = PILE DYNAMIC ANALYZEPL = PLATEPSF = POUND PER SQUARE FOOTPSI = POUND PER SQUARE INCHQTY = QUANTITYRCP = REINFORCED CONCRETE PIPEREINF = REINFORCEMENTREQ'D = REQUIREDRT = RIGHTS= SOUTHSF = SQUARE FEETSP = SOUTHERN PINESPA = SPACESSQ = SQUARESTA = STATIONSTD = STANDARDT= TONTOC = TOP OF CONCRETETOS = TOP OF STEELTBR = TO BE REMOVEDTYP = TYPCIALU/G = UNDERGROUNDUON = UNLESS OTHERWISE NOTEDVERT = VERTICALW = WESTWP = WORK POINTW/ = WITH= DIAMETER OR PHASE= DEGREES= SECONDS OR INCH= MINUTES OR FEET= ASTERISK= SQUARE= NUMBER OR POUNDS= AND= ATA1VIEW TITLESCALE: 1/4"=1'-0"A1DETAIL CALLOUTVIEW TITLESECTION CALLOUTVIEW NUMBERSHEET NUMBERVIEW REFERENCED TOSHEET NUMBERVIEW REFERENCED TOVIEW NUMBERVIEW NUMBERSHEET NUMBERVIEW REFERENCED TOA1LEGENDU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 2 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 2 OF 17 REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSGENERAL NOTES (2 OF 2)G-00321122321-0008-MA2022-03-28-JPMDNCNMSNMS3NICOLE M. SHAW, PE2022-03-28PERSPECTIVE VIEWOVERLAND FLOWUNDISTURBED GROUND16"20"OVERLAND FLOWOVERLAND FLOW10' MAX. O.C.MIN8"20"16"PAVED SECTIONOVERLAND FLOW3'-0"" MIN STEEL FENCE POSTWOVEN WIRE FENCE(14 1/2 GA MIN, MAX 6"MESH SPACING) WITHFILTER CLOTH OVER1'-0"#57 STONE GRAVEL FILTERPAVEMENTPATCH HOLES INPAVEMENT WHENREMOVEDUNDISTURBED GROUND3'-0"" MIN STEEL FENCE POSTWOVEN WIRE FENCE(14 1/2 GA MIN, MAX 6"MESH SPACING) WITHFILTER CLOTH OVEREMBED FILTER CLOTH MIN8" INTO GROUNDWOVEN WIRE FENCE (MIN 14 1/2GAUGE, MAX 6" MESH SPACING)3'-0" MIN STEEL FENCE POSTS,DRIVEN MIN 16" INTO GROUNDHEIGHT OF FILTER= 16" MINSLOPESLOPEAS SHOWNWETLAND LINEA'HAY BALE (TYP)STAKE (TYP)WETLAND SETBACK LINEHAYBALEN.T.S.PLANHAY BALEFILLEXISTING GRADE LINESTAKE (TYP)SEAL WITHCOMPACTED FILLWETLAND LINESECTION "A-A"EROSION CONTROL DETAILSNOTE:1. FOR ADDITIONAL TEMPORARY EROSION SEDIMENT CONTROL NOTESAND DETAILS REFER TO FDOT STANDARDS.ATBTBTBTBTBTBTBTBCONST.BARGETBCONST.BARGETBTBTURBIDITY NOTES1. THE CONTRACTOR SHALL FURNISH, INSTALL AND MAINTAIN TURBIDITY CONTROL CURTAIN AROUNDWORK AREA. THE PURPOSE OF THE CURTAIN IS TO AVOID ANY DEBRIS FROM GOING INTO THE MAINWATERS. THE CONTRACTOR HAS THE OPTION TO ENCLOSE THE ENTIRE WATERSIDE OF THE SITE,WITHIN THE LIMITS OF DISTURBANCE, OR TO INSTALL AND MOVE THE CURTAIN IN STAGES. THECONTRACTOR SHALL MAINTAIN SUCH CURTAINS AT ALL TIMES IN THE AREAS WHERE WORK IS INPROGRESS.2. TURBIDITY BARRIERS TO BE MANUFACTURED IN ACCORDANCE WITH FDOT ROADWAY AND TRAFFICDESIGN STANDARDS INDEX NO. 103.3. FINAL CURTAIN TYPE WILL BE SELECTED BY THE CHOSEN CONTRACTOR ACCORDING TO SITECONDITIONS AT THE TIME OF CONSTRUCTION.4. THE TURBIDITY CURTAIN SHALL SURROUND THE IN-WATER WORK AREAS USING THE SMALLEST AREAPRACTICABLE TO CONTAIN TURBIDITY WHILE NOT ADVERSELY IMPACTING SUBMERGED AQUATICVEGETATION OR BENTHIC RESOURCES.EARTH SECTIONOFF SHOREPLANALONG SHOREPLANTEMPORARY SILT FENCE DETAILNTSDETAIL - TURBIDITY CONTROL CURTAINNTSSILT FENCE NOTES1. WOVEN WIRE FENCE TO BE FASTENED SECURELY TO FENCE POSTS WITH WIRE TIES ORSTAPLES.2. FILTER CLOTH TO BE FASTENED SECURELY TO WOVEN WIRE FENCE WITH TIES SPACEDEVERY 2'-0" AT TOP & MID SECTION.3. WHEN TWO SECTIONS OF FILTER CLOTH ADJOIN EACH OTHER THEY SHALL BE OVERLAPPEDBY SIX INCHES & FOLDED.4. MAINTENANCE SHALL BE PERFORMED AS NEEDED AND MATERIAL REMOVED WHEN "BULGES"DEVELOP IN THE SILT FENCE.A. POSTS: STEEL EITHER "I" OR "U" TYPEB. FENCE: WOVEN WIRE, 14 GA. 6" MAX. MESH OPENINGC. FILTER CLOTH: SHALL MEET NCDOT, STANDARD SPECIFICATION, SECTION 893TURBIDITY CURTAIN TO BEUSED DURING CONSTRUCTIONWORK AREAEXISTING SHORELINEANCHOR AT SHORELINETURBIDITY CURTAIN TO ENCLOSEWORKING/DISTURBANCE AREA DURING CONSTRUCTIONWORK AREATYPE II TURBIDITY CURTAIN DETAILU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 3 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 3 OF 17 Face of SeawallFace of SeawallFace of SeawallWood D o c k ( T y p i c a l ) Wood D o c k ( T y p i c a l )Wood Dock (Typical)Wood Dock (Typical) Wood Dock (Typical) Wood Dock (Typical)Wood Dock (Typical)M A N D A L A Y C H A N N E LCAUSEWAY BOULEVARDCORONADO DRMANDALAY AVENORTHERN BOUNDARY OF CITYOWNED SUBMERGED LANDSSOUTHERN BOUNDARY OF CITYOWNED SUBMERGED LANDSLIMITS OF FEDERAL CHANNELEXISTING DOCK (TYP)UPLAND PROPERTY BOUNDARYLIMITS OF WORK. SEE V-102FOR ENLARGED PLANREVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSEXISTING CONDITIONS & SURVEY PLANV-10121122321-0008-MA2022-03-28-JPMDNCNMSNMS4NICOLE M. SHAW, PE2022-03-28N100'0'100'200'SCALE: GRAPHICALLEGENDUPLAND PROPERTY BOUNDARYLIMITS OF CITY SUBMERGED LANDSLIMITS OF USACE FEDERAL CHANNELLIMITS OF CHANNEL TO BE DEAUTHORIZEDLIMITS OF SEAGRASSU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 4 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 4 OF 17 Face of SeawallFace of SeawallFace of SeawallWood Dock (Typical)Wood Dock (Typical)Wood Dock (Typical)Wood Dock (Typical) Wood Dock (Typical) Wood Dock (Typical)Wood Dock (Typical)M A N D A L A Y C H A N N E LCAUSEWAY BLVDCORONADO DRMARINA BUILDINGCRABBY'S DOCKSIDENORTH SEAWALLWEST SEAWALLOVERWATER DECK (NIC)PIER HOUSE 60DOCKS, TYP (NIC)SOUTHERN BOUNDARY OF CITYOWNED SUBMERGED LANDSTIMBER MOORINGPILE (TYP)TIMBER DOCK (TYP)OVERWATER BUILDINGMOORING PILECLUSTER (TYP)EAST SEAWALL (NIC)BAIT HOUSERESTAURANT (NIC)FUEL DOCK BUILDINGBICYCLE BRIDGEDECK ANDRESTROOMS (NIC)UNDERGROUNDFUEL TANKS(2 DIESEL, 1 GAS)REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSEXISTING MARINA PLANV-10221122321-0008-MA2022-03-28-JPMDNCNMSNMS5NICOLE M. SHAW, PE2022-03-2860'0'60'120'SCALE: GRAPHICALLEGENDEXISTING BATHYMETRIC CONTOURCITY OWNED SUBMERGED LANDSLIMITS OF SEAGRASS(6)NEXISTING SLIP MIX TABLESIZE (FT)QUANTITY%25106%30117%353018%4074%455332%50138%5521%60148%6511%701710%8021%9011%100+42%TOTAL 165100%U.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 5 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 5 OF 17 Face of SeawallFace of SeawallFace of SeawallWood Dock (Typical)Wood Dock (Typical)Wood Dock (Typical)Wood Dock (Typical) Wood Dock (Typical) Wood Dock (Typical)Wood Dock (Typical)EXISTINGBAIT HOUSERESTAURANTTO REMAINM A N D A L A Y C H A N N E LEXISTING TIMBER DOCKTO BE REMOVED (TYP)EXISTINGMOORING PILE TOBE REMOVED (TYP)EXISTING DOCKS ANDMOORING PILES TOREMAIN (TYP)EXISTING OVERWATERDECK TO REMAINOVERWATEROFFICE BUILDINGTO BE REMOVEDEXISTING DECK ANDRESTROOMS TO REMAINEXISTING DOCKTO REMAIN (TYP)CAUSEWAY BLVDCORONADO DRMEMORIALCAUSEWAYTRAIL BRIDGEEXISTING CRABBY'SDOCKSIDE TO REMAINMARINA BUILDINGTO REMAINAD-301SOUTHERN BOUNDARY OF THE F.S. CH 11050SUBMERGED LANDS GRANTED TO THE CITYEXISTING TIMBERBOARDWALK ANDASSOCIATED STRUCTURESTO BE REMOVED (TYP)PH1D-301PH3D-301PH2D-301EXISTINGSEAWALLUNDERGROUNDFUEL TANKSTO REMAIN503'PH4D-301FUEL DOCK,SEE NOTE 1TBTBTBTBTB TBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBEXISTING PILE CLUSTERTO BE REMOVED (TYP)FUEL DOCK BUILDINGTO BE REMOVEDREVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSDEMOLITION PLAND-10121122321-0008-MA2022-03-28-JPMDNCNMSNMS6NICOLE M. SHAW, PE2022-03-2860'0'60'120'SCALE: GRAPHICALLEGENDLIMITS OF DEMOLITIONMOORING PILES TO BE REMOVEDCITY OWNED SUBMERGED LANDSTURBIDITY CURTAINNDEMOLITION QUANTITIESCONCRETE CAP1,336LFTIMBER DOCK37,116SFMOORING PILES240EADOCK PILES950EAFUEL DOCK BUILDING429SFOVERWATER OFFICE BUILDING744 SFNOTES1. THREE FUEL DISPENSERS, TWO PUMPOUTSTATIONS, AND ASSOCIATED PIPING SHALL BEREMOVED FROM FUEL DOCK TO JUNCTIONBOXES/SUMPS LOCATED LANDSIDE OFSEAWALL.TBU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 6 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 6 OF 17 TOP OF CAP EL VARIES+3.7' TO 4.0' NAVDTIP EL UNKNOWNEXISTING MUDLINE VARIES(-2.0' TO -6.0' NAVD)EL +0.64 MHWEL +0.00 NAVDEL -1.27 MLWEXISTING GRADETIE BACK SYSTEMTO REMAIN1'-6"±1'-3"±TIE- ROD AND EMBEDDEDSTEEL PLATE TO REMAINEXISTING CONCRETESHEET PILE TO REMAINREMOVE CONCRETE CAP ASNECESSARY TO FACILITATEINSTALLATION OF NEW CONCRETE CAP.CORE OF CONCRETE CAP TO REMAINPH2D-301PHOTO - TYPICAL DOCKPH1D-301PHOTO - PERIMETER BOARDWALKPH3D-301PHOTO - OFFICE BUILDINGPH4D-301PHOTO - FUEL BUILDING PRESTRESSEDCONCRETE PILETBR (TYP)TIMBER PILECAP TBR (TYP)TIMBER STRINGER TBR (TYP)DOCK UTILITIES TBR (TYP)TIMBER DECKING TBRTIMBER DOCKPILE TBR (TYP)FUEL DOCK BUILDING TBRRESTROOMS TBRFUEL DISPENSERS TBRTIMBER PILE TBR (TYP)TIMBER PILE CAP TBR (TYP)TIMBER FENDERSYSTEM TBRKIOSK TBRTIMBER MOORING PILE TBR (TYP)TIMBER GUARDRAIL TBRTIMBER DOCK TBRREINFORCED CONCRETE CAPTO BE REPAIREDOFFICE BUILDING TBRTIMBER STRINGER TBR (TYP)PRESTRESSED CONCRETE PILE TBR (TYP)TIMBER CROSS BRACE TBR (TYP)TIMBER PILE CAP TBR (TYP)REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSDEMOLITION SECTIONS & PHOTOSD-30121122321-0008-MA2022-03-28-JPMDNCNMSNMS7NICOLE M. SHAW, PE2022-03-28AD-301TYPICAL SECTION - PARTIAL SEAWALL CAP DEMOLITIONSCALE: 3/4"=1'-0"2'-0"0'-0''1'-0"2'-0"SCALE: GRAPHICALU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 7 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 7 OF 17 Face of SeawallFace of SeawallFace of SeawallAC-301BC-301EXISTING DOCK (TYP)SOUTHERN BOUNDARY OF THEF.S. CH 11050 SUBMERGED LANDSGRANTED TO THE CITYCAUSEWAY BOULEVARDEXISTINGMARINA BUILDINGEXISTING RESTAURANTEXISTINGOVERWATER DECKEXISTING BAIT HOUSERESTAURANTDREDGE TO -8.0' NAVD(-6.72 MLW)DREDGE TO -10.0' NAVD(-8.72 MLW)LIMITS OF DREDGINGDREDGING TRANSITIONMANDALAY CHANNELCORONADO DRLIMITS OF SEAGRASS65' OFFSETCLEAR WATERRETURN LINE168'SILT FENCE AROUNDCONTAINMENT AREAAPPROXIMATE LIMITS OFDREDGED MATERIALCONTAINMENT AREA.SEE NOTES PERTAININGTO SEDIMENT CONTROLSF SF SF SFSFSFSFSFSFSF135'18'TBTBTBTBTB TB TB TBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBREVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMS60'0'60'120'SCALE: 1''=60'NDREDGING QUANTITIESAREA (SF)VOLUME (CY)DREDGE MATERIAL68,7923,7141' OVERDREDGEALLOWANCE68,7922,548LEGENDDREDGING AREAPROPOSED DOCK FOOTPRINTCITY OWNED SUBMERGED LANDSLIMITS OF DREDGINGTURBIDITY CURTAINBULKHEAD REPLACEMENT LIMITSEXISTING SEAGRASSDREDGING PLANC-1012022-03-28JPMDNCNMSNMS8NICOLE M. SHAW, PENOTES1. DREDGE MATERIAL WILL BE HANDLED ANDDISPOSED OF OFFSITE AT AN APPROVEDLOCATION.2. LOCATION AND FINAL DIMENSIONS OFCONTAINMENT AREA IS APPROXIMATE.CONTRACTOR TO CONFIRM LOCATION ANDFINAL DIMENSIONS ON-SITE BASED ON UPLANDAVAILABILITY AND DREDGING RATES.3. DREDGE MATERIAL WILL BE PLACED ON SITE INCONTAINMENT AREA AND DISPOSED OFOFF-SITE ONCE DEWATERED.TBU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 8 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 8 OF 17 EXISTING GRADEFACE OF PROPOSED BULKHEADEL +0.64' MHWEL -1.27' MLW1' OVERDREDGE ALLOWANCEDREDGE TO ELEVATION-10' NAVD (-8.72' MLW)6.0TOC EL +5.2'EL -6.0'±EXISTING GRADE EL VARIES +3.7' TO +4.0'31EXISTING GRADE1' OVERDREDGE ALLOWANCEFACE OF PROPOSED BULKHEADEL +0.64' MHWEL -1.27' MLWDREDGE TO ELEVATION-8' NAVD (-6.72' MLW)6'-0"TOC EL +5.2'EXISTING GRADE EL VARIES +3.7' TO +4.0'REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSLEGENDDREDGING LIMITS1' OVERDREDGE LIMITSEXISTING GRADEAC-101TYPICAL SECTION AT WEST BULKHEADSCALE: 1"=10'BC-101TYPICAL SECTION AT NORTH BULKHEADSCALE: 1"=10'DREDGING CROSS SECTIONSC-3012022-03-28JPMDNCNMSNMS9NICOLE M. SHAW, PE10'0'10'20'SCALE: 1''=10'U.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 9 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 9 OF 17 FFF80/7075/5555/5550/405040/3030353535354040/5050/40409050/80506060406050505050507070808050/4050504040353535504060606060505080504035130120EDCBA60'60'CORONADO DR100' FAIRWAY355070/805040/504050/60404040404040404040MOORING PILE (TYP)FLOATING FINGERPIER (TYP)EXISTING MARINABUILDINGEXISTINGOVERWATER DECKEXISTING DOCK (TYP)NEIGHBORINGPROPERTY DOCK (TYP)EXISTING BAIT HOUSERESTAURANTSSOUTHERN BOUNDARY OF THEF.S. CH 11050 SUBMERGEDLANDS GRANTED TO THE CITY33'48'(TYP)36'41'54'76'91'100'127'120'FLOATING MAINPIER (TYP)12' X 112' FIXEDCONCRETE DOCKEXISTING MOORINGPILE (TYP)56'90901001003040408'58'58'50'6'20'6'150'JETSKI PORTSFUEL DOCK48'128'8040/5050/555'(TYP)35'(TYP)4'(TYP)40'(TYP)40'(TYP)5'(TYP)8'(TYP)8'(TYP)10'10'5'(TYP)46'(TYP)40'(TYP)5'(TYP)43'5'(TYP)46'(TYP)41'43'38'5'(TYP)4'(TYP)34'(TYP)12'EXISTING DECKAND RESTROOMS5'x60' GANGWAY(TYP)BOARDWALK12'x6' RAMP(TYP)36'41'34.5'4'36'40'5'50'5'40'36'33'33'6060606050505070404'4'4'4'5'5'5'5'8'8'32'±30/404040/503010'x20' UTILITYFLOAT (TYP)DOLPHIN(TYP)4036'35'4'4'4'4'35'35'35'35'10'(TYP)40'40'35'12' MIN(TYP)CB10'10'10'10'10'196'44'34'90'10'EXISTING UNDERGROUNDFUEL TANKS (2 DIESEL, 1 GAS)EXISTING LIFTSTATION #81266'17'NO MOORINGSIGN (TYP)MANATEE AWARENESS ANDMANATEE EDUCATION SIGNS (TYP)A&BWARNING LIGHT (TYP)CA62' OFFSETFEDERAL CHANNEL LIMITSBULKHEADTBTBTBTBTBTBTB TB TB TB TBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBTBFUEL DOCK BUILDING,SEE ARCHITECTURALDRAWINGSREVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSN40'0'40'80'SCALE: 1''=40'STRUCTURAL PLANS-1012022-03-28JPMDNCNMSNMS10NICOLE M. SHAW, PEPROPOSED SLIP MIXSIZE (ft)QUANTITY%30 85%351710%40 4628%50 4326%5542%602314%7085%7511%8074%9042%100+42%TOTAL 165100%LEGENDMOORING PILEFIXED TIMBER DOCK/ PLATFORMFIXED CONCRETE DOCK/PLATFORMFLOATING DOCKALUMINUM GANGWAYBULKHEAD REPLACEMENTCITY OWNED SUBMERGED LANDFEDERAL CHANNEL LIMITSTURBIDITY CURTAINDOCK DESIGNATORDOUBLE SLIPSINGLE SLIPWARNING LIGHTNO MOORING SIGNMANATEE AWARENESS AND MANATEEEDUCATION SIGNSLIMITS OF SEAGRASSA6550DOCK LENGTHSWALKWAY PIER1,067 LFA DOCK423 LFB DOCK294 LFC DOCK298 LFD DOCK315 LFE DOCK237 LFNOTES1. FUEL DOCK WITH TWO SEWAGE PUMPOUTSTATIONS AND THREE FUEL DISPENSERS.2. CONSTRUCTION MATERIALS TO BE STOREDUPLAND IN THE PARKING LOT AT ALOCATION TO BE DETERMINED.PROPOSED QUANTITIESBULKHEAD REPLACEMENT1,336LFFIXED CONCRETE PLATFORMS1,864SFFIXED CONCRETE PLATFORM PILES32EAFIXED TIMBER DOCK AND GANGWAYLANDING PLATFORM25,405SFFIXED TIMBER DOCK AND GANGWAYLANDING PLATFORM PILES685EAFLOATING DOCK35,766SFFLOATING DOCK GUIDE PILES110 EAMOORING/FENDER PILES100 EAALUMINUM GANGWAY1,200SFTOTAL OVER WATER DECK AREA64,235SFTBU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 10 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 10 OF 17 TIP EL TBDEL 0.0' NAVD12'-0"PVC PILE HATSPLIT TIMBERPILE CAP (TYP)REPLACEMENTBULKHEADTOP OF PROPOSEDCAP EL +5.20'EXISTING GRADEA6'-0"TIMBER DECKING (TYP)TIMBER PILE (TYP)3'-6"EL +0.64' (MHW )EL -1.27' (MLW)DREDGE TO -8.00' NAVD,SEE DREDGING DRAWINGSEXISTING MUDLINE VARIESTIMBER DECKING (TYP)VARIES, SEE PLANEL 0.0' NAVDEL +0.64' (MHW)EL -1.27' (MLW)REPLACEMENTBULKHEADTOP OF CAP EL +5.20'EXISTING GRADEA6'-0"DREDGE TO -8.00' NAVD,SEE DREDGING DRAWINGSEXISTING MUDLINE VARIES60' LONG ALUMINUM ADA GANGWAYCLEAT (TYP)PILE GUIDE (TYP)PRECAST CONCRETEFLOATING DOCKPVC PILE HAT (TYP)STEEL PIPE GUIDE PILETIP EL TBDTIP EL TBDEXISTING GRADEEXISTING CONCRETESHEET PILE TO REMAINTIP EL UNKNOWNEXISTING MUDLINE VARIES(-2.0' TO -8.0' NAVD)EL +0.64 MHWEL +0.00 NAVDEL -1.27 MLWTIEBACK SYSTEMUNKNOWN TO REMAINEXISTING CONCRETECAP CORE TO REMAINTIP EL TBDTOP OF CAP EL +5.20'2"2'-6"REINFORCEDCONCRETE CAP1'-6" MAX(TYP)"Z TYPE" STEELSHEET PILEFILL VOID WITH #57STONE (TYP)EXISTING BACKFILLREVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSTYPICAL SECTIONSS-30121122321-0008-MA2022-03-28-JPMDNCNMSNMS11NICOLE M. SHAW, PE2022-03-28AS-101SECTION - TYPICAL BULKHEADSCALE: 3/4"=1'-0"CS-101LONGITUDINAL SECTION - FLOATING DOCK ENTRANCESCALE: 3/8"=1'-0"LEGENDDREDGING MATERIALOVERDREDGE ALLOWANCEBS-101TYPICAL SECTION - BOARDWALKSCALE:3/8"=1'-0"2'-0"0'-0''1'-0"2'-0"SCALE: 3/4"=1'-0''4'-0"0'-0''2'-0"4'-0"SCALE: 3/8"=1'-0''U.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 11 of 14 09/2023ATTACHMENT 1Page 11 of 14DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 11 OF 17 VARIES, SEE STRUCTURAL PLANSVARIES, SEE STRUCTURAL PLANSCL DOUBLE SLIPCL CONCRETE FLOATINGMAIN PIERFINGER PIERGUIDE PILE (TYP)CLEAT (TYP)KNEE BRACEFRAME (TYP)VARIESUTILITYPEDESTALMOORING PILEBS-501CS-501CONCRETE FLOATINGFINGER PIER (TYP)MAIN PIERGUIDE PILEDS-501DS-50119"±1" FREEBOARDNOMINAL WIDTHVARIES, SEE STRUCTURAL PLANDEPTH PERMANUFACTURER'SRECOMMENDATIONSPRECAST CONCRETE FLOATCONCRETE FLOATDOCK BUMPER (TYP)TIMBER WALER /RUB BOARDUTILITY CHASEWHERE REQUIREDEL +0.00 NAVDPILE HATTOP OF PILE EL +15.012"Ø TREATED TIMBERFENDER PILE ORSTEEL PIPE PILEMUDLINE,EL VARIESHDPE PILEWRAP FORTIMBER PILEEL -1.27' MLWEL +0.64' MHW1'-0"FEMA BFE EL +11.0'TIP ELPILE HATTOP OF PILE EL +15.0'PRESTRESSED CONCOR STEEL PILEMUDLINE,EL VARIESEL +0.00 NAVDEL +0.64 MHWEL -1.27 MLWFEMA BFE EL +11.0'REFLECTIVE TAPE,SEE NOTE 1REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSFLOATING DOCK DETAILSS-50121122321-0008-MA2022-03-28-JPMDNCNMSNMS12NICOLE M. SHAW, PE2022-03-282'-0"0'-0''2'-0"4'-0"SCALE: GRAPHICALAS-101PLAN - TYPICAL SLIPSCALE: NTSBS-501SECTION - FLOATING DOCKSCALE: 1/2"=1'-0"CS-501DETAIL - MOORING PILESCALE: 1/2"=1'-0"DS-501DETAIL - GUIDE PILESCALE: 1/2"=1'-0"NOTES1. REFLECTIVE TAPE TO BE PROVIDED FORALL T-HEAD GUIDE PILES.U.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 12 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 12 OF 17 FREEBOARDLENGTH VARIES,SEE MARINA PLANALUMINUM GANGWAYW/ ADA HANDRAILFACE OF GANGWAYPLATFORMTOP OF GANGWAYPLATFORMFLOATING DOCKMLW -1.27'BS-502TRANSITION PLATERUB PLATE2'-10" TO 3'-2"NON-SLIP DECKING4'-0"CLEARADA HANDRAILALUMINUM TUBETRUSS FRAME1 1/2" MIN5'-0"REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSGANGWAY DETAILSS-50221122321-0008-MA2022-03-28-JPMDNCNMSNMS13NICOLE M. SHAW, PE2022-03-284'-0"0'-0''4'-0"8'-0"SCALE: GRAPHICAL1'-0"0'-0''1'-0"2'-0"SCALE: GRAPHICALBS-502SECTION - ALUMINUM GANGWAYSCALE: 1"=1'-0"AS-101ELEVATION - TYPICAL GANGWAYSCALE: 1/4"=1'-0"U.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 13 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 13 OF 17 BASE PLATEMOUNTING HOLE1'-1 1/4"3/8"TOP VIEWSIDE VIEWSOLAR PANELSMOUNT BEACON LIGHT ATOP 12" Ø WITH GALVANIZED LAG BOLTS.PRIOR TO PLACEMENT, COVER PILEWITH ALUMINUM OR GALVANIZEDMETAL CAP. MOUNT ATOP PILEAND APPLY SEALANT.REVISIONBY DATEDATE DRAWN:DESIGNED BY:DRAWN BY:REVIEWED BY:CITY OF CLEARWATER, FLORIDAENGINEERING DEPARTMENT100 S. MYRTLE AVE.CLEARWATER, FL 33756CLEARWATER BEACH MARINA REPLACEMENTM&N JOB NO.:CHECKED BY:REVISION NO.:SHEET REFERENCE NO.INDEX: OF NOT TO BE USED FOR CONSTRUCTIONPERMIT DRAWINGSISSUED: 2023-01-2314SUBMITTED BY:RAI 01 RESPONSENMSRAI 01 RESPONSE (CONTINUED)NMSMISCELLANEOUS DETAILSS-50521122321-0008-MA2022-03-28-JPMDNCNMSNMS14NICOLE M. SHAW, PE2022-03-28AS-505MANATEE AWARENESS SIGNSCALE: NTSBS-505MANATEE EDUCATION SIGNSCALE: NTS2'-0"0'-0''1'-0"2'-0"SCALE: GRAPHICALCS-505DETAIL - WARNING LIGHTSCALE: NTSU.S. ARMY CORPS OF ENGINEERS PERMIT NUMBER: SAJ-2002-05690 DRAWING 14 of 14 09/2023ATTACHMENT 1DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 14 OF 17 Sources: SWFWMD Imagery, 2020; ECT, 2022. F:\2022\220493_ClearwaterMarina\ClearwaterMarina_SeaGrass.mxd unash 6/24/2022 11:00:42 AM ± 0 75 150 Feet Legend Survey Area Sea Grass Figure 2Sea Grass Survey Clearwater Municipal MarinaPinellas County, Florida NAD 1983 StatePlane Florida West FIPS 0902 Feet ATTACHMENT 9 Page 1 of 1 DACW17-9-25-0064 CITY OF CLEARWATER EXHIBIT "B" PG 15 OF 17 Maxar, Microsoft, University of South Florida, City of Tampa, County of Pinellas, Esri, HERE, Garmin, INCREMENT P, USGS, EPA, USDA µ 0 0.1 0.20.05 mi Legend Disposal Site Coordinate System: WGS 1984 Web Mercator Auxiliary SphereMap Center: 82.544285°W 27.859564°N Map Created by: RSS Date: 2/10/2025 SAJ-2002-05690 Industrial yard facilities (Site 1) 5600 Commerce St. Tampa, FL ATTACHMENT 10 Page 1 of 2 DACW17-9-25-0064CITY OF CLEARWATEREXHIBIT "B"PG 16OF 17 ATTACHMENT 10 Page 2 of 2 DACW17-9-25-0064 CITY OF CLEARWATER EXHIBIT "B" PG 17 OF 17 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0307 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: General Services Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Declare list of vehicles and equipment surplus and authorize disposal through auction pursuant to Clearwater Code of Ordinances Section 2.623(6) and (8) and authorize the appropriate officials to execute same. (consent) SUMMARY: On August 17, 2023, Council approved the Vehicle Replacement List for fiscal year 2024. Additionally on June 20,2024 Council approved the Vehicle Replacement List for fiscal year 2025 authorizing purchase of replacement vehicles and equipment. This agenda item is requesting Council to declare surplus the vehicles and equipment detailed to be replaced per the list and authorize disposal via auction through Tampa Machinery Auction of Tampa, FL and Royal Auction Group of Zephyrhills, FL pursuant to Section 2.623(6). Tampa Machinery Auction was competitively solicited by Pinellas County under Contract NO. 190-0534-R(JJ) valid through November 17, 2027. Royal Auction Group was competitively solicited by Pinellas County under Contract NO. 190-537-R valid through November 16, 2027.These vehicles and equipment have reached the end of their useful and economic life. Factors used to determine the end of useful and economic life include, but are not limited to; age, life to date, mileage/hours of operations, historical maintenance cost as compared to like vehicles, operating cost per mile/hour, anticipated and ongoing repairs, and physical condition. Additionally, Fleet will continue to bring forward agenda items for vehicles and equipment from the 2023/24 and 2024/2025 Vehicle Replacement Lists as their replacements are deemed road ready. STRATEGIC PRIORITY: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and historic features through systematic management efforts. Page 1 City of Clearwater Printed on 4/22/2025 ITEM #ASSET #YEAR DESCRIPTION SERIAL NUMBER MILEAGE/HOURS SURPLUS / DISPOSAL REPLACED BY 1 G0486 MARINA TUG AND CRANE BARGE 11259 20278 9385/XXXXXX AGE/MILEAGE/CONDITION G5674 2 G2244 2000 COXCO TRAILER 6006X16RECOXC0246 XXXXXX AGE/MILEAGE/CONDITION G5646 3 G2601 2002 TORO 44507 210000248 XXXXXX AGE/MILEAGE/CONDITION G5634 4 G3036 2004 JLG TRAILER 5DYAA17234C000927 XXXXXX AGE/MILEAGE/CONDITION G5647 5 G3276 2006 JLG TRAILER 0050002240 XXXXXX AGE/MILEAGE/CONDITION G5648 6 G3444 2008 F150 1FTRF12W88KD87278 65029mi AGE/MILEAGE/CONDITION G5608 7 G3446 2008 FORD F150 1FTRF12W68KD87280 61000MI AGE/MILEAGE/CONDITION G5607 8 G3641 2011 FORD F250 1FTBF2A66BEA68833 78377MI AGE/MILEAGE/CONDITION G5616 9 G3654 2010 TORO 328D 3100000166 1742H4 AGE/MILEAGE/CONDITION G5403 10 G3830 2013 KENWORTH T800 JAWS TRUCK 1NKBH28X1DJ341629 134214MI AGE/MILEAGE/CONDITION G5495 11 G3870 2012 CHEVROLET 3500 1GB4CZCG5CF223324 68900mi AGE/MILEAGE/CONDITION G5628 12 G3876 2012 GMC 3500 1GD412CG4CF222072 82639MI AGE/MILEAGE/CONDITION G5629 13 G3892 2012 TORO 7100 312000202 3030HR AGE/MILEAGE/CONDITION G5404 14 G3895 2012 TORO 3280-D 313000106 1483HRS AGE/MILEAGE/CONDITION G5634 15 G3960 2013 FORD F150 1FTMF1CM2DFC28752 73323MI AGE/MILEAGE/CONDITION G5655 16 G3966 2014 F350 1FTRF3C61EEA98103 92704MI AGE/MILEAGE/CONDITION G5600 17 G3976 2014 PETERBILT 384 TRACTOR 1NPVDH0X9ED224771 150300MI AGE/MILEAGE/CONDITION G5559 18 G4027 2014 TAHOE 1GNLC2E05ER229356 110250MI AGE/MILEAGE/CONDITION G5194 19 G4041 2014 E150 1FTNE1EW9EDB10720 82509MI AGE/MILEAGE/CONDITION G5602 20 G4061 2015 FORD TAURUS 1FAHP2D83FG119614 27355MI AGE/MILEAGE/CONDITION G5665 21 G4067 2014 F150 4WD 1FTMF1EM6EKF10706 57608MI AGE/MILEAGE/CONDITION G5609 22 G4089 2015 F450 UT BODY 1FDUF4GY8FEA99077 125129MI AGE/MILEAGE/CONDITION G5335 23 G4092 2015 FORD F450 U/B 1FDUF4GY2FEA99074 54767MI AGE/MILEAGE/CONDITION G5698 24 G4113 2014 F150 REG. CAB 4WD 1FTEW1CM6EKF79029 98999MI AGE/MILEAGE/CONDITION G5592 25 G4170 2015 TORO MULTIPRO 1750 315000333 640HR AGE/MILEAGE/CONDITION G5406 26 G4188 2015 TRANSIT 1FTWS4XG8FKB31852 88544MI AGE/MILEAGE/CONDITION G5591 27 G4195 2015 F350 1FD8W3G62FED18738 74111MI AGE/MILEAGE/CONDITION G5614 28 G4201 2015 G150 E/C 1FTEX1C8XFKD50256 67542MI AGE/MILEAGE/CONDITION G5654 29 G4202 2015 FORD F150 RG. CAB 4WD 1FTEX1C83FKD50258 42606MI AGE/MILEAGE/CONDITION G5612 30 G4240 2016 CHEVROLET EQUINOX 2GNALBEKXG6195339 86469MI AGE/MILEAGE/CONDITION G3300 31 G4243 2016 CASE 821F NGF235331 3693HR AGE/MILEAGE/CONDITION G5635 32 G4282 2016 JEEP GRAND CHEROKEE 1C4RJEAG0GC307531 89314MI AGE/MILEAGE/CONDITION G5653 33 G4283 2016 FORD F550 1FDUF5GY2GEB97593 71392MI AGE/MILEAGE/CONDITION G5563 34 G4287 2015 FORD F150 RG. CAB 4WD 1FTEW1CF9GKD82439 55141MI AGE/MILEAGE/CONDITION XXX 35 G4294 2016 F450 U/B 1FDUF4GY1GEB97563 97191MI AGE/MILEAGE/CONDITION G5618 36 G4306 2016 FORD F250 1FT7X2B65GEC16852 158330MI AGE/MILEAGE/CONDITION G5619 37 G4442 2017 FORD F250 1FT7X2B6XHEC48536 172763MI AGE/MILEAGE/CONDITION G5620 MAY AUCTION 38 G4448 2017 F150 1FTEX1CF0HKC47994 119003MI AGE/MILEAGE/CONDITION XXXXX 39 G4492 2018 INTERNATIONAL 7500 1HTWNTAT7JH425176 33300MI AGE/MILEAGE/CONDITION G5557 40 G4502 2018 INTERNATIONAL 7500 1HTWNTAT0JH741650 35457MI AGE/MILEAGE/CONDITION G5677 41 G4518 2018 CHEVROLET SUBURBAN 1GNSKKECXJR212958 89331MI AGE/MILEAGE/CONDITION G5666 42 G4616 2018 FORD F350 FLATBED DUMP 1FD8W3G69JEB41758 36261mi AGE/MILEAGE/CONDITION G5615 43 G4660 2018 INTERNATIONAL DURASTAR 3HAWNTAT4KL580750 33042MI AGE/MILEAGE/CONDITION G5558 44 G4688 2019 ELGIN REGENX SWEEPER 1FVACXFC2KHKM2514 42153MI AGE/MILEAGE/CONDITION G5588 45 G4897 2020 RANGER 570 3NSMAA574LE766303 1155HR AGE/MILEAGE/CONDITION G5652 46 21704 JLG COMMANDER SCISSOR LIFT 200021704 XXXXXX AGE/MILEAGE/CONDITION G5662 47 28214 2006 JLG 2030ES SCISSOR LIFT 200150935 XXXXXX AGE/MILEAGE/CONDITION G5663 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0328 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: General Services Agenda Number: 5.2 SUBJECT/RECOMMENDATION: Ratify and confirm an increase of $100,000 and an additional $225,000 to purchase order with WEX Bank of Portland, ME for fleet fuel card services in a cumulative not-to-exceed amount of $325,000.00 bringing the total amount to $1,059,800.00 for initial term ending December 31, 2025, pursuant to Clearwater Code of Ordinance Section 2.563(1)(c) Piggyback purchasing. (consent) SUMMARY: On August 5, 2021, Council approved a purchase order to Wex Bank in an amount of $320,000.00 for fleet fuel card services through December 31, 2025, with a two-year optional extension in the annual amount of $150,000.00, piggyback from the State of Florida Contract #78181701-21-NASPO-ACS, Fuel Card Services, valid through December 31, 2025, with renewals available. Additionally, on June 6,2024, Council approved an increase of $348,000.00 bringing the total for the initial term to $668,000.00. This increase was necessary to cover the projected increase in fuel consumption while the City’s fuel site underwent renovations, originally estimated to take four to six weeks. However, due to the extended delays in the fuel site repairs, General Services is requesting additional funding under this contract. Completion of the fuel site is currently anticipated by April 30, 2025. To maintain continuous fueling services during the ongoing renovations, a 10% increase (66,800.00) was approved by the City Manager on April 10, 2025, bringing the total amount for the initial term to $734,800.00. Staff has been informed that one of the fuel pumps has failed, rendering the fuel site inoperable. To ensure continued fueling of city vehicles during this period, the City Manager authorized an additional $100,000.00 as a ratification to cover fuel expenses until the item can be brought forward for approval and the site is restored to full operation. General Services is now requesting authorization to further increase the current purchase order by $325,000.00, bringing the total to $1,059,800.00 through December 31, 2025. Since the shutdown of the fuel site on January 21, 2025, the City has not utilized its existing contract with Jet Age, the awarded vendor for fuel site deliveries, leaving sufficient funds available to support this increase. The City receives a 1.7% quarterly rebate on fuel purchases which is applied directly to our invoices. APPROPRIATION CODE AND AMOUNT: Funding for this purchase order will be coded to General Services-Fleet Operations code 5666611-550500, Fuel. Fleet Operations is funded by the Garage Fund, an internal service fund of the City which supports city-wide fleet operations. STRATEGIC PRIORITY: These purchases help accomplish strategic objective 1.2. Fleet division operators maintain public infrastructure to deliver effective and efficient services by optimizing City assets and resources. Page 1 City of Clearwater Printed on 4/22/2025 Page 1 of 3 “”“” collectively referred to herein as the “Parties.” Page 2 of 3 Department’s Contract Contractor’s Contract Manager: Page 3 of 3 1 Department’ Not be on the State’s Convicted, Suspended, or Discri 2 to the Department’s Contract Manager within the State’s fiscal quarters close on The Contractor’s first and the Department’s contract manager without prompting or notification from the Department’s Contract ontractor’s 3 – – – – Department’s or ’s additional 4 Workers’ Compensation Insurance Department’s designated Contract Manager shall reduce State’s decision as to 5 from the public agency’s custodian of public records, in a format that is e Contractor’s 6 Department of Homeland Security’s (DHS) E (MOU) to the Department’s Contract Manager within five (5) days of Contract Department’s obligation to terminate the Contract if it has a good faith belief that last six (6) years from the date of the court’s determination for the crimes listed 7 EXHIBIT C SCHEDULE OF POINTS AND FEES 1. (percentage) of their quarterly standard sales volume. The formula for calculating the Standard Volume Incentive is: Quarterly Total Volume x basis points = Quarterly Standard Volume Incentive. Basis Points Offered: __170 basis points (1.70%)___________ 2. (percentage) of their Quarterly Total Volume base formula for calculating the Prompt Payment Incentive is: Quarterly Total Volume x Basis Points for Entity average file turn days = Quarterly Prompt Payment Incentive. Note: The payment terms for the Master Agreement is forty-five (45) days. Basis Points Offered: Avg File Turn Days Basis Point Avg File Turn Days Basis Point Avg File Turn Days Basis Point 1 20 21 7.375 41 1.25 2 19 22 7 42 1 3 18 23 6.625 43 0.75 4 17 24 6.25 44 0.5 5 16 25 5.875 45 0.25 6 15 26 5.5 46 0 7 14 27 5.125 47 0 8 13.5 28 4.75 48 0 9 13 29 4.375 49 0 10 12.5 30 4 50 0 11 12 31 3.75 51 0 12 11.5 32 3.5 52 0 13 11 33 3.25 53 0 14 10.5 34 3 54 0 15 10 35 2.75 55 0 16 9.5 36 2.5 56 0 17 9 37 2.25 57 0 18 8.5 38 2 58 0 19 8.125 39 1.75 59 0 20 7.75 40 1.5 60 0 3. Annual Volume Incentive an incentive based on the total National Annual Volume (total annual sales for all Participating States/Participating Entities). The formula for calculating the National Annual Sales Volume Incentive is: National Annual Volume (for all Fleet products) x basis points = National Annual Sales Volume Incentive. Basis Points Offered: Total Annual Spend Basis Points 10 15 20 25 $400,000,001+ 30 FEES Below is a list of fees allowed under this Master Agreement. If choosing to charge these fees throughout the agreement, indicate the amount and/or rates here. Fee Type Fee Amount Foreign Transaction Fee 1.5% of the total transaction value Overnight Delivery Fee $15.00 per occurrence WEX TM MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 1 OF 138 AMENDED AND RESTATED COOPERATIVE PURCHASING MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES For Use by Eligible Participating States By and Between STATE OF WASHINGTON DEPARTMENT OF ENTERPRISE SERVICES and WEX BANK Dated October 1, 2020 MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 2 OF 138 COOPERATIVE PURCHASING MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES This Amended and Restated and entered into by and between Enterprise Services acting by and through the State of Washington corporation f October 1, 2020. RECITALS A. Pursuant to Legislative authorization, Enterprise Services, on behalf of the State of Washington, is authorized to develop, solicit, and establish master contracts for goods and/or services to support Washington state agencies. See RCW 39.26.050(1); RCW 39.26.080(3). The Washington State Legislature has authorized Enterprise Services to make these master contracts available, pursuant to an agreement in which Enterprise Services ensures full cost recovery, to any other local or federal government agency or entity, any public benefit nonprofit organizations, or any tribes located in the State of Washington. See RCW 39.26.050(1) & (2). B. The Washington State Legislature also has authorized Enterprise Services to participate in, sponsor, conduct, or administer certain cooperative purchasing agreements for the procurement of goods or services. See RCW 39.26.060(1). One of the approaches that Enterprise Services utilizes to participate in cooperative purchasing agreements with other states is NASPO ValuePoint. C. NASPO ValuePoint is the cooperative contracting arm of the National Association of State Procurement Officials (NASPO). NASPO ValuePoint is led by state procurement officers from member states. NASPO ValuePoint does not award contracts, rather, it assists states, for an administrative fee, in their collaboration pertaining to solicitations and the resulting Master Agreements. D. to con award a Master Agreement with a contractor for the specified goods or services. States (including the District of Columbia and the organized territories of the United States), including the lead state, then may participate in that Master Agreement by executing a Participating Addendum with the awarded contractor. Until a Participating Addendum is executed by the applicable state (a the products and services offered pursuant to the cooperative purchasing Master Agreement. Under Washington law, at the time of solicitation, states may provide supplemental substantive terms and conditions to inform the competitive procurement. In addition, pursuant to their Participating Addendum, states may require certain administrative terms and conditions (e.g., a vendor management fee for sales within the state, state registration and reporting). Contractor, however, has no obligation to condition execution of a Participating Addendum on substantive terms and conditions that were not competitively procured. E. Enterprise Services, as a part of a cooperative purchasing competitive governmental procurement, with administrative support from NASPO ValuePoint, issued Competitive Solicitation No. 00719/00819 dated June 4, 2019 regarding Commercial Card Services, resulting MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 3 OF 138 in two separate Cooperative Purchasing Master Agreements. Eleven (11) states indicated an intent to utilize the resulting cooperative purchasing Master Agreement. F. Enterprise Services and a stakeholder team consisting of representatives from Washington, Oregon, California, Colorado, and Minnesota evaluated all responses to the Competitive Solicitation and identified Contractor as the Apparent Successful Bidder (ASB) Category 2 Fleet Card Services. G. Enterprise Services determined that entering into this Master Agreement will meet the cooperative purchasing needs and be in the best interest of the State of Washington. H. The purpose of this Master Agreement is to enable Participating or Purchasing Entities to utilize Commercial Card Services Fleet Card Services as set forth herein. I. Enterprise Services and WEX Bank entered into an agreement for the products and services listed herein and restate the Prior Agreement in its entirety to modify and supplement certain terms and conditions for the purpose of Agreement. J. For Participating States (or Participating Entities) that have already executed a Participating Addendum that references the Master Agreement, such Participating Addenda/Addendum shall be deemed to refer to this Amended and Restated Master Agreement. AGREEMENT NOW THEREFORE, in consideration of the mutual promises, covenants, and conditions set forth herein, the parties hereto hereby agree as follows: 1. TERM. The term of this Master Agreement starts on October 1, 2020 and ends on December 31, 2025; The Fleet Card services provided pursuant to this Master Agreement start January 1, 2021 and end on December 31, 2025; provided, however that, the contract term shall be extended for twenty-four (24) performance metrics: Reports: Contractor provides timely and accurate reports as detailed in this Master Agreement and Participating Addendums; and Rebate: Contractor provides timely and accurate rebates as detailed in this Master Agreement and Participating Addendums. Provided, further however, Contractor shall provide implementation and transition support to Participating States who wish to utilize the Master Agreement, beginning upon the Participating Addendum execution date so as to effectuate a smooth transition for Participating States and Purchasing Entities for Fleet Card services to start on January 1, 2021. 2. PARTICIPANTS. Use of this Master Agreement may be authorized by Participating States for use by Purchasing Entities as set forth herein. 2.1. PARTICIPATING STATES. For the purpose of this Master Agreement, a Participating State shall mean: Participating Addendum with the Contractor. Such Participating Addendum will authorize Purchasing Entities for such Participating State and must be executed by the chief procurement MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 4 OF 138 officer for the applicable Participating State; provided however, that some States, with state authority to do so and permission from such state chief procurement officer, may authorize local governments, political subdivisions, and other entities to execute a Participating Addendum. Contractor may not provide Fleet Card Services under this Master Agreement until a Participating Addendum acceptable to the Participating State and Contractor is executed. 2.2. PURCHASING ENTITIES. For the purpose of this Master Agreement, a Purchasing Entity is any eligible entity authorized by a Participating State to participate in the Master Agreement (i.e. to purchase from the Master Agreement) pursuant to a Participating Addendum. Purchasing Entities may be required to execute a Card User Agreement (CUA) as outlined in this Master Agreement and shall be financially committed to the card account unless otherwise agreed to in the Participating Addendum. 2.3. PARTICIPATING ADDENDUM. For the purpose of this Master Agreement, a Participating Addendum is the document executed between a Participating State and Contractor that enables eligible Purchasing Entities to utilize the Master Agreement. The terms and conditions set forth in the Master Agreement are applicable to any Purchasing Entity except to the extent altered, modified, supplemented, or amended by a Participating Addendum. The Participating Addendum enables Participating States to specify state specific administrative terms and conditions to enable utilization of the Master Agreement. In no event shall a Participating Addendum change the material terms and conditions set forth in this Master Agreement. Contractor shall email a fully executed PDF copy of each Participating Addendum to PA@naspovaluepoint.org to support documentation of participation and posting in appropriate databases. 2.4. PARTICIPATING ADDENDUM CHANGES. Participating Addenda shall not be construed to amend the Master Agreement provisions pertaining to NASPO ValuePoint program requirements. 3. SCOPE INCLUDED GOODS/SERVICES AND PRICE. 3.1. SCOPE. Pursuant to this Master Agreement, Contractor is authorized to provide only those goods and services set forth in Exhibit A Fleet Card Products and Exhibit G Fleet Card Requirements and provide the Rebate/Incentive Share as set forth in Exhibit B Rebate/Incentive Share. Contractor shall not represent to any Participating or Purchasing Entity under this Master Agreement that Contractor has contractual authority to provide any goods and services beyond those set forth in Exhibit A Fleet Card Products and Exhibit G Fleet Card Requirements. 3.2. LEAD STATE S ABILITY TO MODIFY SCOPE OF MASTER AGREEMENT. Subject to mutual written agreement between the parties, Enterprise Services reserves the right to modify the goods and services included in this Master Agreement; Provided, however, that any such modification shall be effective only upon thirty (30) days advance written notice; and Provided further, that any such modification must be within the scope of this Master Agreement. 3.3. INCENTIVE SHARE ADJUSTMENT. Incentive share and fees shall remain firm and fixed for the term of the Agreement. Enterprise Services reserves the right to negotiate a greater incentive share at any time during the life of the Agreement. A greater incentive share must be mutually agreed between the Parties. A Participating State may negotiate the specifics of the Incentive Share Component, but shall not exceed the total basis points offered by the Contractor. 3.4. PRICE CEILING n this Master Agreement shall be fixed. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 5 OF 138 Master Agreement shall be the maximum fees Contractor may charge during the term of the Master Agreement. 3.5. MASTER AGREEMENT INFORMATION. Enterprise Services shall maintain and provide information regarding this Master Agreement, including scope and pricing, to the eligible Participating Entities. 4. CONTRACTOR REPRESENTATIONS AND WARRANTIES. Contractor makes each of the following representations and warranties as of the effective date of this Master Agreement and at the time any Card User Agreement (CUA) is placed pursuant to this Master Agreement and Participating Addendum. If, at the time of any such agreement, Contractor cannot make such representations and warranties, the Contractor shall not process any additional CUA and shall notify Enterprise Services, in writing, of such breach as soon as commercially reasonable but, in no event, later than ten (10) days after Contractor has knowledge of any such breach. 4.1. QUALIFIED TO DO BUSINESS. Contractor represents and warrants that it is in good standing and qualified to do business in the State of Washington and that, if required to by law, it will register with the Washington State Department of Revenue and the Washington Secretary of State, that it possesses and shall keep current all required licenses and/or approvals, and that it is current, in full compliance, and has paid all applicable taxes owed to the State of Washington. Contractor further represents and warrants that it will do the equivalent, to the extent required, for any Participating State for which it executes a Participating Addendum. 4.2. SUSPENSION & DEBARMENT. Contractor represents and warrants that neither it nor its principals or affiliates presently are debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in any governmental contract by any governmental department or agency within the United States. 4.3. WAGE VIOLATIONS. Contractor represents and warrants that, during the term of this Master Agreement and the three (3) year period immediately preceding the award of the Master Agreement, it is not determined, by a final and binding citation and notice of assessment issued by the Washington Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction, to be in willful violation of any provision of Washington state wage laws set forth in RCW chapters 49.46, 49.48, or 49.52. 4.4. PAY EQUALITY. Contractor represents and warrants that, among its workers, similarly employed individuals are compensated as equals. For purposes of this provision, employees are similarly employed if the individuals work for the same employer, the performance of the job requires comparable skill, effort, and responsibility, and the jobs are performed under similar working conditions. Job titles alone are not determinative of whether employees are similarly employed. Contractor may allow differentials in compensation for its workers based in good faith on any of the following: a seniority system; a merit system; a system that measures earnings by quantity or quality of production; a bona fide job-related factor or factors; or a bona fide regional difference in compensation levels. A bona fide job-related factor or factors may include, but not be limited to, education, training, or experience, that is: consistent with business necessity; not based on or derived from a gender-based differential; and accounts for the entire differential. A bona fide regional difference in compensation level must be consistent with business necessity; not based on or derived from a gender-based differential; and account for the entire differential. Notwithstanding any provision to the contrary, upon breach of warranty provide satisfactory evidence of compliance within thirty (30) days, Enterprise Services may suspend or terminate this Master Agreement and any Participating Entity hereunder similarly may suspend MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 6 OF 138 or terminate its use of the Master Agreement and/or any Participating Addendum entered into pursuant to the Master Agreement. 4.5. EXECUTIVE ORDER 18-03 WORKERS RIGHTS (MANDATORY INDIVIDUAL ARBITRATION). Contractor represents and warrants, as previously certified in Contractors bid submission, that Contractor does NOT require its employees, as a condition of employment, to sign or agree to mandatory individual arbitration clauses or class or collective action waivers. Contractor further represents and warrants that, during the term of this Master Agreement, Contractor shall not, as a condition of employment, require its employees to sign or agree to mandatory individual arbitration clauses or class or collective action waivers. 4.6. INTENTIONALLY DELETED. 4.7. INTENTIONALLY DELETED. 4.8. QUALITY OF GOODS AND SERVICES. Contractor represents and warrants that any goods and services provided pursuant to this Master Agreement, shall conform to this Master Agreement and Cardholder User Agreement, and shall be provided in full compliance with applicable law. 4.9. NO EFFECT OF ADDITIONAL TERMS AND CONDITIONS. Other than the terms and conditions listed in Exhibit E - WEX Forms and Specific Terms & Conditions, attached hereto, the terms of which shall govern Contractor represents and ons shall not be binding and shall have no force or effect as to the Services of this Master Agreement or Participating Addendum, unless agreed to in writing between the parties. Without prejudice to first sentence of this Section 4.9, the parties agree that the terms and conditions listed in Exhibit E do not modify, amend or change the Master Agreement in any way and if there is a conflict between Master Agreement and any of the terms in Exhibit E, Master Agreement will govern. The parties anything to the contrary in the click-through terms and conditions that any Purchasing Entity shall click to approve in order to access such website. 4.10. PROCUREMENT ETHICS & PROHIBITION ON GIFTS. Contractor represents and warrants that it complies fully with all applicable procurement ethics restrictions including, but not limited to, restrictions against Contractor providing gifts or anything of economic value, directly or indirectly, to Participating Participating State for which it executes a Participating Addendum. 4.11. WASHINGTON S ELECTRONIC BUSINESS SOLUTION (WEBS). Contractor represents and warrants that it is system and that, all of its information therein is current and accurate and that throughout the term of this Master Agreement, Contractor shall maintain an accurate profile in WEBS. 4.12. STATEWIDE PAYEE DESK. Contractor represents and warrants that, prior to conducting any transactions under this Master Ag which registration is a condition to invoice payment for the State of Washington. 4.13. MASTER AGREEMENT PROMOTION; ADVERTISING AND ENDORSEMENT. Contractor represents and warrants that it shall use commercially reasonable efforts both to promote and market the use of this Master Agreement with eligible Participating Entities and ensure that those entities that utilize this Master Agreement are eligible Participating Entities. Contractor understands and acknowledges that MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 7 OF 138 services or suggesting that such goods and/or services are the best or only solution to their needs. Accordingly, Contractor represents and warrants that it shall make no reference to Enterprise Services, the State of Washington, or any Participating or Purchasing Entity in any promotional material without the prior written consent of Enterprise Services. 4.14. MASTER AGREEMENT TRANSITION. Contractor covenant that, in the event this Master Agreement or a similar contract, is transitioned to another contractor (e.g., Master Agreement expiration or termination), Contractor shall use commercially reasonable efforts to assist Enterprise Services for a period of nine (9) months to effectuate a smooth transition to another contractor to minimize disruption of service and/or costs to the State of Washington and all other Participating Entities. 5. USING THE MASTER AGREEMENT ESTABLISHING A CARD USER AGREEMENT. 5.1. ESTABLISHING A CARD USER AGREEMENT (CUA). Purchasing Entities shall establish a Card User Agreement to receive cards, establish access to the online system, and leverage any other goods and services from this Master Agreement. 5.2. EXTENSION OF CREDIT. Contractor in its sole discretion extends credit and establishes accounts for Purchasing Entities. Contractor may research the financial condition of any Purchasing Entity. If requested, Purchasing Entity agrees to furnish Contractor copies of its official and finalized financial statements or other applicable financial information no later than 120 days following the end of each of its fiscal years. The financial statements shall have been prepared, consistently year over year and shall be in accordance with the books and records of Purchasing Entity. Any financial information submitted shall be kept strictly confidential by Contractor. (a) Purchasing Entities or any other entity or individual authorized by a Purchasing Entity to use an account opened pursuant to this Master Agreement or, as applicable, a Participating Addendum, or cards issued by Contractor pursuant to this Master Agreement limit appears on the billing statement and can be monitored via WEXOnline®. Each Purchasing Entity shall not to exceed its credit limit. Contractor may change the credit limit without prior notice. Contractor will use its best efforts to provide advance notice of any changes to the credit limit. If Contractor is unable to provide advance notice, Purchasing Entity will receive notification promptly following any such change. If Contractor has previously permitted Participating Entity to exceed its credit limit, it does not mean that Contractor will permit Participating Entity to exceed its credit limit again. (b) Contractor may suspend an account or refuse to authorize any transaction in its sole discretion and specifically in the event that: (i) any balance is past due more than 60 days (Purchasing Entity are contacted by WEX strategic receivables team prior to suspension. Should the authorized contact not respond, WEX strategic receivables will notify the WEX premium fleet account manager to escalate concern to other contacts within that Purchasing Entity); and/or (ii) the amount of the transaction plus the outstanding balance (including transactions authorized but not yet posted) exceeds the credit limit. Contractor shall notify the Purchasing Entity prior to account suspension for past due balances or exceeding credit limits. Each Purchasing Entity shall, immediately upon request, pay the amount over the limit and any associated fees or the MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 8 OF 138 entire balance due on the account. Nothing contained in this Master Agreement prevents Purchasing Entity or an Account User from requesting a modification of the credit limit. 5.3. ACCOUNTS AND ACCOUNT USERS. (a) Purchasing Entity shall designate its Account Users as well as those contacts authorized to: (i) provide Contractor with the information necessary to establish and maintain Account(s), Cards, and DINs; (ii) provide vehicle, driver and other information; (iii) receive all Account numbers, Cards or reports; (iv) receive other Account information; and (v) select additional products and/or services that may be offered. Purchasing Entity will provide notice of any change or removal of any contact or Account User either in writing, system. Purchasing Entity remains liable for any unauthorized use until Contractor receives notice of any change in or removal of any Account User or contact. Contractor is authorized to take instruction from any Account User or contact with apparent authority Unless Purchasing Entity reports any errors in Account information or Cards, Contractor is entitled to rely on that information for servicing the Account. (b) Purchasing Entity is responsible for notifying Contractor of any revocation of any Account Account User until notice of revocation of authority is received by Contractor. Purchasing Entity agrees that use of a Card and the applicable DIN is deemed authorized use of the Account. Purchasing Entity assumes all risk if Purchasing Entity chooses to leave a Card at an accepting location for use by its drivers or Account Users and as such, agrees to pay for all charges made with that Card or on that Account. Purchasing Entity agrees to keep DINs confidential and to provide for its employees or Account Users to not disclose any DIN. If Account Users or other employees disclose a DIN or write a DIN on a Card, then Purchasing Entity is liable for any fraudulent use that may result even if the disclosure is inadvertent or unintentional. (c) All Cards will be valid through the expiration date listed on the Card. Participating Entity will automatically receive new Cards prior to the expiration date of their current Cards. Standard delivery time for renewal cards is 30 to 45 days prior to the card request an earlier renewal timeframe if necessary. (d) Accounts and Cards will only be used for the purchase of products and services for business or commercial purposes and not for personal, family or household purposes. Purchasing Entity shall adopt internal policies and controls to ensure that the Accounts and Cards are used strictly for business or commercial purposes. Purchases of lottery tickets or other games of chance, gift cards, pre-paid cards or other cash equivalent charges are prohibited. Purch (e) Contractor is not responsible in the event a merchant does not accept or honor a Card or Account number as payment. 5.4. DISPUTED AMOUNTS. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 9 OF 138 (a) Purchasing Entity shall use its best efforts to resolve purchase disputes directly with the relevant merchant particularly such disputes arising out of quality or warranty issues. (b) During account. All disputed items must be submitted in writing within sixty (60) days from the billing date or they will be final and binding. Purchasing Entity may dispute an amount reflected on a billing statement if: (i) the amount does not reflect the face value of the Transaction; (ii) the amount being disputed is a fee that is not properly accrued under this Agreement; or (iii) Purchasing Entity does not believe it is liable for that amount. Dispute billing cycle in which the dispute is identified, reported to and processed by the Contractor. For disputes occurring within a billing cycle, the total amount due on the invoice shall be reduced by the amount in dispute. For disputes occurring after the relevant billing cycle has closed, where an invoice has been created, the permanent or temporary credit shall be reflected on the subsequent bil (c) Transactions made at an island card reader where the Purchasing Entity or Account User did not obtain a receipt at the time of sale are eligible for dispute. However, the receipt may provide the only opposing record to the transaction information submitted by the merchant. It is also important to note that island card reader transactions require both a valid card and DID to be authorized. (d) Transactions in dispute may qualify for charge back to the merchant. Contractor shall attempt to charge the Transaction back to the merchant in accordance with its procedures under its merchant acceptance agreements. Any accepted charge back will be credited to the relevant Account. The Purchasing Entity may be liable for the Transaction if the disputed item is found to be no fault of the merchant and therefore cannot be charged back to the merchant. 5.5. NOTICE OF LOSS, THEFT OR UNAUTHORIZED USE. In the event that Purchasing Entity or an Account User knows of or suspects the loss, theft or possible unauthorized use of a Card or Account or if Purchasing Entity would like to terminate an Account User, Contractor must be immediately notified by calling 1-800-492-0669. 5.6. CONTROLS. Purchasing Entity may request that Controls be applied to its Account(s). 5.7. UNAUTHORIZED USE AND UNAUTHORIZED TRANSACTIONS. (a) of card specifications and the information, including product codes that the merchant transmits to Contractor. The product codes are assigned by each merchant and not by the Contractor. In addition, some Controls are not enforceable at island card readers due to equipment restrictions at the merchant location. (b) Default Control values are only assigned by Participating Entity through the online product. More detailed information related to Controls and their limitations is available online. Contractor is not responsible for the prudence of any particular Control level selected by Participating Entity. Contractor shall use reasonable efforts to deny requests for Transaction authorizations that fall outside the selected Control parameters. Purchasing Entity remains responsible for payment in full of Transactions MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 10 OF 138 which fall outside of the Control parameters selected, if such Transactions are made with a valid Card and are processed by Contractor. The existence and/or use of Controls will horized Transactions in certain circumstances and is more fully described in the guidance information provided when Purchasing Entities make Control elections. Only transactions submitted for authorization are subject to Controls and those Controls can only be enforced when the merchant provides sufficient information as part of the authorization. (c) Contractor may, in its sole discretion and/or without prior notice, modify Authorization Controls for the purpose of the prevention of suspected fraudulent activity, see Exhibit G Section 15 Fraud Protection. Contractor will notify Purchasing Entity after any modification is made. Purchasing Entity agrees it is responsible for reviewing fraud control data provided by Contractor for the purpose of detecting fraud that may occur within Control parameters. 5.8. REPORTS AND OTHER PRODUCT FEATURES. (a) Contractor provides transaction data for each Account to the Purchasing Entity as transmitted by merchants. Purchasing Entity is responsible for reconciling that data. Contractor will report the data received from merchants and as such is not liable for accuracy or completeness of the data received, posted or contained in any specialty reports, management reports, data services or other information services provided. In addition, Purchasing Entity understands that in the event an error is identified in a report, such as incorrect product code, Purchasing Entity is still liable for the Transaction, but may follow the dispute process to obtain clarifying information. (b) Except as otherwise expressly provided below, Purchasing Entity will be liable to Contractor for all unauthorized use or Unauthorized Transactions that occur: (i) when a Card is lost or stolen, for the period prior to which a Purchasing Entity gives notice to Contractor as provided in this Agreement; (ii) if such use or suspected use occurs as a surrounding the Cards or Accounts as described in this Agreement; or (iii) if such use results in a benefit, directly or indirectly, to the Purchasing Entity or Account User. Misuse as defined by Purchasing Entity internal Purchasing Entity policy by an Account User or other employee does not constitute fraud, unauthorized use, or an Unauthorized Transaction. (c) Purchasing Entity may purchase dyed special fuel using its Account or Cards. Purchasing Entity acknowledges that all dyed special fuel purchases will be used exclusively for off- road purposes and according to all applicable laws governing its use. Contractor is not liable in any way for any misuse or mishandling by Purchasing Entity of any dyed special fuel. Upon request from applicable governmental authorities, Contractor may provide dyed special fuel purchases without prior authorization from Purchasing Entity. 5.9. DELIVERY REQUIREMENTS. Contractor must ensure that delivery of goods and/or services will be made as required by this Master Agreement, the Participating Addendum or as otherwise mutually agreed in writing between the Purchasing Entity and Contractor. (a) On-Site Requirements. Contractor, its agents, employees, or subcontractors shall comply, requirements required by any Participating State or Purchaser Entity while on their MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 11 OF 138 premises. Purchase Entitiesshall clearly communicate any such requirements to Contactor in the event Contractor is on their premises. 5.10. INTERNATIONAL USE OF CARDS/CURRENCY CONVERSION. (a) be used in Canada. Purchasing Entity may not distribute Cards to employees based in countries other than the United States. If Cards are used in any other country other than the United States, Purchasing Entity will: (i) be billed in US Dollars; and (ii) receive reporting in English. (b) Contractor will convert any purchase made in a foreign currency into a U.S. Dollar amount before the Transaction is posted to the Account. The exchange rate between the Transaction currency (the foreign currency) and the billing currency (U.S. Dollars) used for processing international Transactions is a rate selected by Contractor using rates available from the Oanda Index for the date that the Transaction is posted by Contractor, which rate may vary from the rate Contractor itself receives, or the government mandated rate in effect at that time. 6. STATEMENTS & PAYMENT. 6.1. CONTRACTOR STATEMENT properly itemized account statements on a monthly basis. Such statements shall itemize the following: (a) Master Agreement No. 00819 (b) Participating Addendum No. (c) Contractor name, address, telephone number, and email address for billing issues (i.e., Contractor Purchasing Entity Service Representative) (d) tification Number (e) Statement amount; and (f) Payment terms, including any available prompt payment discounts. Statements will not be processed for payment until receipt of a complete statement as specified herein. 6.2. PAYMENT. (a) Payment is the sole responsibility of, and will be made by, the Purchasing Entity. Payment is due in full within the earlier of (a) forty-five (45) days of statement or (b) the date legislation, in each case on or before the relevant cutoff time on or before the Due Date. If Purchasing Entity fails to make timely payment(s) (i.e., by the applicable Due Date) in full, the repayment of the balance of the account is due as provided on a billing statement. In the event of a Payment Default, Contractor may invoice in the amount of up to one percent (1%) per month on the amount overdue or a minimum of $1 (or as otherwise agreed in the applicable Participating Addendum) (the . The Late Fee will be applied to the Total Outstanding Balance (as defined below) on the Calculation Date, not to exceed the amount allowable by applicable law] posting date for the account, or (b) the last day of the Billing Cycle during which the Payment Default occurred. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 12 OF 138 transactions delivered by a merchant to Contractor, and minus any credits that have posted to the account, through the Calculation Date. (b) Each Purchasing Entity shall be liable for all Transactions on the account to the fullest extent permitted by applicable law, except as expressly provided in this Agreement. Purchasing Entities may pay the entire balance of the account or a portion of it, at any time prior to its Due Date without penalty. (c) Payments made via paper check are posted to the account after processing and must arrive at Contractor at least three Business Days before the Due Date on the billing statement. It can take up to three Business Days to process a check from the time the to the account. (d) For payments not made by paper check, payments on a Business Day before the cut-off --off Time on a Business Day, or on a day other than a Business Day, will be posted on the following Business Day. The Cut-off Times for payments not made by check are as follows: by 3:00 p.m. ET; a payment transaction made via IVR must be completed by 3:00 p.m. ET; and a payment transaction made via ACH must arrive to Contractor by 3:00 p.m. ET. (e) Regardless of payment method, each Purchasing Entity must ensure that Purchasing processing delays in posting the payment to the account. Payments that are received at locations other than the address specified on the billing statement, or that do not otherwise comply with instructions on the billing statement or this Master Agreement, may be delayed in posting. (f) Each Purchasing Entity shall: (i) pay all fees set forth herein; (ii) pay all amounts payable for transactions on each card issued by Contractor, and (iii) perform all obligations, covenants, and warranties in this Master Agreement. (g) Payments will be applied first to unpaid Late Fees and then to any unpaid balances. Each Participating Entity may pay their account balance or a portion of it, at any time prior to its due date without penalty. 6.3. OVERPAYMENTS. Contractor promptly shall refund to Purchasing Entity the full amount of any erroneous payment or overpayment. Such refunds shall occur promptly upon discovery by Contractor or within thirty (30) days of written notice to Contractor; Provided, however, that Purchasing Entity shall have the right to elect to have either direct payments or written credit memos issued. If Contractor fails to make timely payment(s) or issuance of such credit memos, Purchasing Entity may impose a one percent (1%) per month on the amount overdue thirty (30) days after notice to the Contractor. 6.4. NO ADDITIONAL CHARGES. Unless otherwise specified herein, Contractor shall not include or impose any additional charges including, but not limited to, charges for shipping, handling, or payment processing. 6.5. TAXES/FEES. Contractor promptly shall pay all applicable taxes on its operations and activities pertaining to this Master Agreement. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 13 OF 138 7. MASTER AGREEMENT MANAGEMENT. 7.1. MASTER AGREEMENT ADMINISTRATION & NOTICES. Except for legal notices, the parties hereby designate the following administrators as the respective single points of contact for purposes of this Master under this Master Agreement. The parties may change contractor administrators by written notice as set forth below. Any notices required or desired shall be in writing and sent by U.S. mail, postage prepaid, or sent via email, and shall be sent to the respective addressee at the respective address or email address set forth below or to such other address or email address as the parties may specify in writing: Enterprise Services Contractor Attn: WA Dept. of Enterprise Services PO Box 41411 Olympia, WA 98504-1411 Tel: (360) 407-2218 Email: DESContractsTeamCypress@des.wa.gov Attn: Ryan Kelly WEX Inc. North American Fleet 1 Hancock Street Portland, ME 04101 Tel: (952)-922-1104 Email: ryan.kelly@wexinc.com Notices shall be deemed effective upon the earlier of receipt, if mailed, or, if emailed, upon transmission to the designated email address of said addressee. 7.2. CONTRACTOR RELATIONSHIP MANAGER. In each Participating Addendum, Contractor shall designate a Relationship Manager who shall be responsible for addressing Purchasing Entity issues pertaining to this Master Agreement and Participating Addendum. Notwithstanding any provision to the contrary, Contractor agrees that upon written notice from Participating State it shall collaborate with such State to transition the Relationship Manager duties to an alternative representative so as to achieve the mutually beneficial relationship intended by this Master Agreement. 7.3. ACCOUNT COORDINATOR. In each Participating Addendum, Contractor shall designate an Account Coordinator who shall be responsible for addressing Purchasing Entity issues pertaining to this Master Agreement and Participating Addendum. Notwithstanding any provision to the contrary, Contractor agrees that upon written notice from Participating State it shall collaborate with such State to transition the Account Coordinator duties to an alternative representative so as to achieve the mutually beneficial relationship intended by this Master Agreement. 7.4. LEGAL NOTICES. Any legal notices required or desired shall be in writing and delivered by U.S. certified mail, return receipt requested, postage prepaid, or sent via email, and shall be sent to the respective addressee at the respective address or email address set forth below or to such other address or email address as the parties may specify in writing: Enterprise Services Contractor Attn: Legal Services Manager Washington Dept. of Enterprise Services PO Box 41411 Olympia, WA 98504-1411 Attn: Gabriel Weiss Legal Director, North American Fleet 1 Hancock Street Portland, ME 04101 MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 14 OF 138 Email: greg.tolbert@des.wa.gov Email: gabriel.weiss@wexinc.com Notices shall be deemed effective upon the earlier of receipt when delivered, or, if mailed, upon return receipt, or, if emailed, upon transmission to the designated email address of said addressee. 8. CONTRACTOR SALES REPORTING; ADMINISTRATIVE FEE; & CONTRACTOR REPORTS. 8.1. NASPO VALUEPOINT ADMINISTRATIVE FEE. Contractor shall pay to NASPO ValuePoint, or its assignee, a NASPO ValuePoint Administrative Fee of one-quarter (1/4 or 25%) of one basis point (0.0025% or 0.000025) of the National Annual Volume no later than sixty (60) days following the end of the calendar year. The NASPO ValuePoint administrative fee is not negotiable. This fee may not be adjusted in any Participating Addendum. This fee is to be included as part of the pricing submitted with the bid. 8.2. PARTICIPATING STATE ADMINISTRATIVE FEE. Some states may require an additional fee be paid directly to the state only on PURCHASES made by Purchasing Entities within that state. The fee level, payment method and schedule for such reports and payments will be incorporated into the Participating Addendum that is made a part of the Master Agreement. The Contractor may adjust the Master Agreement pricing accordingly for purchases made by Purchasing Entities within the jurisdiction of the state. All such agreements shall not affect the NASPO ValuePoint Administrative Fee percentage or the prices paid by the Purchasing Entities outside the jurisdiction of the state requesting the additional fee. The NASPO ValuePoint Administrative Fee set forth above shall be based on the gross amount of all sales (less any charges for taxes or shipping) at the adjusted prices (if any) in Participating Addenda. 9. NASPO VALUEPOINT SUMMARY AND DETAILED USAGE REPORTS. In addition to other reports that may be required by the Master Agreement, Contractor shall provide the following NASPO ValuePoint reports. 9.1. SUMMARY SALES DATA. Contractor shall submit quarterly sales reports directly to NASPO ValuePoint using the NASPO ValuePoint Quarterly Sales/Administrative Fee Reporting Tool found at https://calculator.naspovaluepoint.org. Any/all sales made under this Master Agreement shall be reported as cumulative totals by state. Even if Contractor experiences zeros sales during a calendar quarter, a report is still required. Reports shall be due no later than thirty (30) days following the end of the calendar quarter (as specified in the reporting tool). 9.2. DETAILED SALES DATA. Contractor also shall report the following detailed sales data elements: 1. Portfolio Name 2. Year 3. Quarter 4. Vendor Name 5. Vendor Contract Number 6. Customer Name 7. Customer Number 8. Customer Type (State Government, K12 Education, Higher Education, Local Government, NonProfit, Other) 9. Customer Address 10. Customer City 11. Customer State 12. Customer Zip 13. Transaction Date MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 15 OF 138 14. Transaction Amount Reports are due on a quarterly basis and must be received by Enterprise Services and NASPO ValuePoint no later than thirty (30) days after the end of the reporting period. Reports shall be delivered to Enterprise Services and to NASPO ValuePoint electronically through a designated portal or other method as determined by Enterprise Services and NASPO ValuePoint. Detailed sales data reports shall include sales information for all sales under participating addenda executed under this Master Agreement. The file format for the detailed sales data report shall be CSV or XLSX. A template shall be provided by NASPO ValuePoint to Contractor. 9.3. NATIONAL ANNUAL SALES INCENTIVE REPORT. Contractor shall provide the NASPO ValuePoint Cooperative Development Coordinator and Enterprise Services Contract Administrator with a nual spend, National Annual Volume Rebate earned no later than thirty (30) days after the end of the calendar year. 9.4. NASPO VALUEPOINT EXECUTIVE SUMMARY. Contractor shall provide NASPO ValuePoint an executive summary each quarter that includes, at a minimum, a list of states with an active Participating Addendum, states that Contractor is in negotiations with and any Participating Addendum roll out or implementation activities and issues. NASPO ValuePoint and Contractor will determine the format and content of the executive summary. The executive summary is due thirty (30) days after the conclusion of each calendar quarter. 9.5. REPORT OWNERSHIP. Timely submission of these reports is a material requirement of the Master Agreement. Enterprise Services and NASPO ValuePoint shall have a perpetual, irrevocable, non- exclusive, royalty free, transferable right to display, modify, copy and otherwise use reports, data and information provided under this section. 9.6. CONFIDENTIALITY OF DETAILED SALES DATA AND PARTICIPATING ADDENDA. (a) Participating Addenda, as well as transaction data relating to purchases under this Master Agreement that identify the entity, transaction dates, line item descriptions and volumes, and prices/rates, shall be Confidential Information. Except as required by law, Contractor shall hold Confidential Information in confidence and shall not transfer or otherwise disclose Confidential Information to third parties or use Confidential Information for any purposes whatsoever other than what is necessary to the performance of purchase transactions under this Master Agreement. Contractor shall advise each of its employees and agents of their obligations to keep Confidential Information confidential. This provision does not apply to disclosure to the Lead State, a Participating State or any governmental entity exercising an audit, inspection, or examination pursuant to this Master Agreement. To the extent permitted by law, Contractor shall notify the Lead State of the identity of any entity seeking access to the Confidential Information described in this subsection. (b) Contractor shall use and disclose Data solely and exclusively for the purpose of providing the services; and not use, sell, rent, transfer, distribute, or otherwise disclose or make Participating Entity without their prior written consent. 10. NASPO VALUEPOINT COOPERATIVE PROGRAM MARKETING AND PERFORMANCE REVIEW. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 16 OF 138 10.1. NASPO VALUEPOINT COOPERATIVE PROGRAM. Contractor agrees to work cooperatively with NASPO ValuePoint personnel. Contractor agrees to present plans to NASPO ValuePoint for the education Agreement, including the competitive nature of NASPO ValuePoint procurements, the Master Agreement and Participating addendum process, and the manner in which qualifying entities can participate in the Master Agreement. 10.2. LOGOS. NASPO ValuePoint logos may not be used by the Contractor in sales and marketing until a logo use agreement is executed with NASPO ValuePoint. 10.3. ANNUAL CONTRACT REVIEW. Contractor agrees to participate in an annual contract performance review at a location selected by Enterprise Services and NASPO ValuePoint, which may include a discussion of marketing action plans, target strategies, marketing materials, as well as Contractor reporting and timeliness of payment of administration fees. 11. RECORDS RETENTION & AUDITS. 11.1. RECORDS RETENTION. Contractor shall maintain books, records, documents, and other evidence pertaining to this Master Agreement and Card User Agreements (CUA) entered into by Participating or Purchasing Entities under it to the extent and in such detail as shall adequately reflect performance and administration of payments and fees. Contractor shall retain such records for a period of six (6) years following expiration or termination of this Master Agreement or final payment for any order placed by a Participating or Purchasing Entity against this Master Agreement, whichever is later; Provided, however, that if any litigation, claim, or audit is commenced prior to the expiration of this period, such period shall extend until all such litigation, claims, or audits have been resolved. 11.2. AUDIT. Enterprise Services reserves the right to audit, or have a designated third party audit, applicable records to ensure that Contractor has properly issued the Purchasing Entity the applicable rebate/incentive share. Accordingly, no more than once per calendar year (or more frequently to the extent agreed between the parties), upon advance written notice of no fewer than 60 days from Enterprise Services, Contractor shall permit Enterprise Services, any Participating or Purchasing Entity, and any other duly authorized agent of a governmental agency, to audit, inspect, pertinent to this Master Agreement or agreements entered into by Participating and/or Purchasing Entities under it for the purpose of making audits, examinations, excerpts, and transcriptions. This right shall survive for a period of six (6) years following expiration or termination of this Master Agreement or final payment for any account under this Master Agreement, whichever is later; Provided, however, that if any litigation, claim, or audit is commenced prior to the expiration of this period, such period shall extend until all such litigation, claims, or audits have been resolved. 11.3. OVERPAYMENT OF PURCHASES OR UNDERPAYMENT OF FEES. Without limiting any other remedy available to any Participating or Purchasing Entity, Contractor shall (a) reimburse Participating or Purchasing Entity for any overpayments inconsistent with the terms of this Master Agreement, at a rate of 100 (b) reimburse Purchasing Entity for any underpayment of fees, at a rate of 100% of such fees found as a result of the examination of the Contract . Underpayment of Rebate/Incentive Share. Without limiting any other remedy available to any Participating or Purchasing Entity, in the event of a material underpayment of the Rebate/Incentive Share, in addition to compensating such Participating or Purchasing Entity for the deficiency, Contractor shall reimburse such Participating or Purchasing Entity for its reasonable out-of-pocket MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 17 OF 138 expenses incurred to discover and calculate the amount of such deficiency, or 25% of the amount of the deficiency, whichever is less, up to a maximum of $15,000 per calendar year. 12. INSURANCE. 12.1. REQUIRED INSURANCE. DURING the term of this Master Agreement, Contractor, at its expense, shall maintain in full force and effect the insurance coverages set forth in Exhibit C Insurance Requirements. 12.2. WORKERS COMPENSATION. Contractor shall comply with applicable workers compensation statutes and regulations (e.g., RCW Title 51, Industrial Insurance). If Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees as may be required by law, Enterprise Services may terminate this Master Agreement. This provision does not waive any of the Washington State Department of Labor and Industries (L&I) rights to collect from Contractor. In addition, Contractor waives its immunity under RCW Title 51 to the extent it is required to indemnify, defend, and hold harmless the State of Washington and its agencies, officials, agents, or employees. 12.3. INSURANCE CERTIFICATE. Prior to commencement of performance, Contractor shall provide to other documentation evidence acceptable to the Lead State that (1) names the Participating States identified in the Competitive Solicitation as additional insureds, (2) provides for written notice of cancellation shall be delivered in accordance with the policy provisions, and (3) provides that the be primary, with any liability insurance of any Participating State as secondary and noncontributory. Unless otherwise agreed in any Participating specified in the first sentence of this subsection except the endorsement is provided to the applicable Participating State. 13. PUBLIC INFORMATION. This Master Agreement, all related documents, and all records created as a result of the Master Agreement are subject to p RCW chapter 42.56. In addition, Participating Addendums and related records shall be subject to public disclosure as required by applicable law pertaining to such Purchasing Entity. Consistent with the Public Records Act, to the extent that any such Contractor document or record in whole or in part includes information exempted or protected from disclosure by the Public Records Act, Contractor may mark such document or record the exempted or protected portions only with the specific basis for protection under the Public Records Act. In the event that Enterprise Services receives a public records disclosure request that pertains to such properly marked documents or records, Enterprise Services shall notify Contractor of such disclosure request and of the date that the records will be released to the requester Enterprise Services shall properly to identify exempted or protected information or timely respond after notice of request for public disclosure has been given shall be deemed a waiver by Contractor of any claim that such materials are protected or exempt from disclosure. 14. CLAIMS. 14.1 ASSUMPTION OF RISKS; CLAIMS BETWEEN THE PARTIES. Contractor assumes sole responsibility and all risks of personal injury or property damage to itself and its employees, and agents in connection with representations r MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 18 OF 138 or fraudulent acts or omissions, or acts of willful misconduct under this Master Agreement. 14.2 THIRD-PARTY CLAIMS; INDEMNITY. Contractor shall defend, indemnify, and hold harmless Enterprise Services and any Purchasing Entity and their employees and agents from and against all claims, demands, judgments, assessments, damages, penalties, fines, costs, liabilities or losses including, grossly negligent act or omission, or willful misconduct, of Contractor or its agents and subcontractors under this Master Agreement, gross negligence. Contractor shall take all steps needed to keep property free of liens arising from 14.3 THIRD- PARTY CLAIMS; INDEMNITY - INTELLECTUAL PROPERTY. Contractor shall defend, indemnify and hold harmless Enterprise Services and any Purchasing Entity, along with their officers and employees, from and against claims, damages or causes of action brought against Enterprise Services or any Purchasing Entity including reasonable attorney fees and related costs arising out of the claim that or entity. (a) Product with any other product, system or method, unless the Product, system or method is: i. ii. Specified by the Contractor to work with the Product; or iii. Reasonably required, in order to use the product in its intended manner, and in the infringement could not have been avoided by substituting another reasonably available product, system or method capable of performing the same function; or iv. It would be reasonably expected to use the Product in combination with such product, system, or method. (b) The indemnified party shall notify the Contractor within a reasonable time after receiving notice of an intellectual property claim. Even if the indemnified party fails to provide reasonable notice, the Contractor shall not be relieved from its obligations unless the Contractor was prejudiced in defending the intellectual property claim resulting in increased expenses or loss to the Contractor. If the Contractor promptly and reasonably investigates and defends any intellectual property claim, it shall have no control over the defense and settlement of it. However, the indemnified party must consent in writing for any money damages or obligations for which it may be responsible. The indemnified party sh assistance necessary for such defense. If the Contractor fails to vigorously pursue the defense or settlement of the intellectual property claim, the indemnified party may assume the defense or settlement of it and the Contractor shall be liable for all costs and expenses, the pursuit of the intellectual property claim. Unless otherwise agreed in writing, this section is not subject to any limitations of liability in this Master Agreement or in any other document executed in conjunction with this Master Agreement. 14.4 THIRD-PARTY CLAIMS; INDEMNITY: NASPO set forth above shall extend to an obligation to defend, indemnify, and hold harmless, NASPO and NASPO ValuePoint) to the same extent as Enterprise Services and any Purchasing Entity. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 19 OF 138 15. DISPUTE RESOLUTION. The parties shall cooperate to resolve any dispute pertaining to this Master Agreement efficiently, as timely as practicable, and at the lowest possible level with authority to resolve such dispute. If, however, a dispute persists and cannot be resolved, it may be escalated within each organization. In such situation, upon notice by either party, each party, within five (5) business days shall reduce its description of the dispute to writing and deliver it to the other party. The receiving party then shall have three (3) business days to review and respond in writing. In the event that the parties cannot then agree on a resolution of the dispute, the parties shall schedule a conference between the respective senior manager of each organization to attempt to resolve the dispute. In the event the parties cannot agree, either party may resort to court to resolve the dispute. For the avoidance of doubt, this Section 15 shall not apply to disputed transactions, which shall be governed by Exhibit G Section 16. 16. DEFAULTS AND REMEDIES. 16.1 SUSPENSION & TERMINATION FOR DEFAULT BY CONTRACTOR operations under this Master Agreement immediately by written cure notice of any default. Suspension shall continue until the default is remedied to Enterprise Services satisfaction; Provided, however, that, if after thirty (30) days from such a suspension notice, Master Agreement. In such event, except as otherwise set forth herein, obligations to each other survive termination of this Master Agreement, until such obligations have been fulfilled. 16.2 DEFAULT BY CONTRACTOR. Each OF the following events shall constitute default of this Master Agreement by Contractor: (a) Contractor materially fails to perform or comply with any of the terms or conditions of this Master Agreement; (b) Contractor breaches any representation or warranty provided herein; or (c) Contractor enters into proceedings relating to bankruptcy, whether voluntary or involuntary. 16.3 REMEDIES FOR DEFAULT BY CONTRACTOR. (a) rights under this Master Agreement are in addition to all other available remedies. (b) In the event of termination for default, Enterprise Services may exercise any remedy provided by law including, without limitation, the right to procure replacement goods and/or services. In such event, Contractor shall be liable to Enterprise Services for damages as set forth in this Master Agreement. 16.4 LIMITATION ON DAMAGES. (a) Notwithstanding any provision to the contrary, the parties agree that in no event shall Contractor be liable to Enterprise Services or any Participating Entity for special, consequential, exemplary or punitive damages. Except as otherwise required under applicable law, Contractor makes no warranty with respect to goods, products, merchantability, or services purchased with a card or the account, or through Contractor. Contractor is not responsible for any failure of a merchant to accept a card issued by Contractor hereunder. (b) for actual damages shall not exceed three times the sum of: (a) all fees paid by such Participating Entity to Contractor under this Agreement in the twelve (12) month period MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 20 OF 138 prior to the date when any claim is made against Contractor; plus (b) all other revenue ctions made in the twelve (12) months prior to the date of any claim made against Contractor; provided, however, that in the case of claims (as such term is defined and limited pursuant to and in accordance with Sections 14.2 and 14.3) directly resulting from a data breach (i.e., any access, destruction, , for such damages shall not exceed six times the sum of: (a) all fees paid by such Participating Entity to Contractor under this Agreement in the twelve (12) month period prior to the date when any claim is made against Contractor; plus (b) all other revenue earned by Contractor fo of any claim made against Contractor. 16.5 GOVERNMENTAL TERMINATION. (a) Termination for Withdrawal of Authority. Enterprise Services may suspend or terminate this Master Agreement authority is withdrawn, reduced, or limited such that Enterprise Services, in its judgment, would lack authority to enter into this Master Agreement; Provided, however, that such suspension or termination for withdrawal of authority shall only be effective upon twenty (20) days prior written notice; and Provided further, that such suspension or termination for withdrawal of authority shall not relieve any Participating Entity or Purchasing Entity from payment for purchases on account (and any related fees or other amounts owed to Contractor) as of the effective date of such notice. Except as stated in this provision, in the event of such suspension or termination for withdrawal of authority, neither Enterprise Services nor any Participating Entity or Purchasing Entity shall have any obligation or liability to Contractor. (b) Termination for Public Convenience. Enterprise Services, for public convenience, may terminate this Master Agreement; Provided, however, that such termination for public Washington; and Provided further, that such termination for public convenience shall only be effective upon sixty (60) days prior written notice; and Provided further, that such termination for public convenience shall not relieve any Participating Entity or Purchasing Entity from payment for purchases on account (and any related fees or other amounts owed to Contractor) as of the effective date of such notice. Except as stated in this provision, in the event of such termination for public convenience, neither Enterprise Services nor any Participating Entity or Purchasing Entity shall have any obligation or liability to Contractor. 16.6 TERMINATION PROCEDURE. Regardless of basis, in the event of suspension or termination (in full or in part), the PARTIES shall cooperate to ensure an orderly and efficient suspension or termination. Unless directed by Enterprise Services to the contrary, Contractor shall not process any orders after notice of suspension or termination inconsistent therewith. 16.7 IF A PURCHASING ENTITY DEFAULTS: (i) it will not have any further right to borrow under the relevant PARTICIPATING Addendum; (ii) all outstanding amounts under the account shall be immediately due and payable; (iii) Contractor may terminate the relevant Purchasing Entity Cardholder Agreement; and (iv) Contractor will have the right to bring suit and exercise all rights and remedies available under applicable law. Alternatively, Contractor MAY, in its sole discretion: (i) suspend all services and obligations; (ii) shorten the billing cycle; or (iii) change the payment terms. The suspension of services and/or obligations will not be deemed a waiver of any right to terminate the Purchasing Entity Cardholder MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 21 OF 138 Agreement, whether as a result of the default to which such suspension of services or obligations relates or otherwise. For purposes of this Section 16.7 urchasing Entity fails to perform any obligation hereunder or, as applicable, the Purchasing Entity Cardholder Agreement; (b) a representation or warranty by Purchasing Entity in connection with this Master Agreement or, as applicable, the Participating Addendum, was incorrect or misleading when made; (c) any petition in bankruptcy, insolvency, receivership, or reorganization or proceeding pursuant to any other debtor relief law is filed by or against Purchasing Entity; (d) any order is entered appointing a receiver, custodian, trustee, liquidator, or any other person with similar authority over the assets of Purchasing Entity; (e) there is an insolvency, dissolution, reorganization, or assignment for the benefit of creditors with respect to Purchasing Entity, or any other material adverse change in the financial condition of Purchasing Entity; or (f) any adverse judgment, order or award is entered against Purchasing Entity that has a material adverse impact on the financial condition of Purchasing Entity or a detrimental effect on the ability of Purchasing Entity to perform its obligations to Contractor. 17. GENERAL PROVISIONS. 17.1 TIME IS OF THE ESSENCE. Time is of the essence for each and every provision of this Master Agreement. 17.2 FORCE MAJEURE. Neither party to this Master Agreement shall be held responsible for delay or default caused by any unforeseeable acts of God including, but not limited to, fire, riot, unusually severe weather, epidemics or pandemics, or war which l which said party provides written notice within three (3) calendar days to the other specifying such force majeure event and their detailed plan to resume normal operations; Provided, however, that, in the event Contractor declares force majeure, Enterprise Services shall have the right to terminate thirty (30) days; Provided further as applicable, any Participating Addendum. 17.3 COMPLIANCE WITH LAW. Each of the parties shall comply with all applicable law. 17.4 INTEGRATED AGREEMENT. This Master Agreement (including all exhibits, schedules and attachments hereto) constitutes the entire agreement and understanding of the parties with respect to the subject matter and supersedes all prior negotiations, representations, and understandings between them. There are no representations or understandings of any kind not set forth herein. 17.5 AMENDMENT OR MODIFICATION. Except as set forth herein, this Master Agreement may not be amended or modified except in writing and signed by a duly authorized representative of each party hereto. 17.6 AUTHORITY. Each party to this Master Agreement, and each individual signing on behalf of each party, hereby represents and warrants to the other that it has full power and authority to enter into this Master Agreement and that its execution, delivery, and performance of this Master Agreement has been fully authorized and approved, and that no further approvals or consents are required to bind such party. 17.7 NO AGENCY. The parties agree that no agency, partnership, or joint venture of any kind shall be or is intended to be created by or under this Master Agreement. Neither party is an agent of the other party nor authorized to obligate it. 17.8 ASSIGNMENT. Neither party may assign its rights under this Master Agreement without the other MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 22 OF 138 17.9 BINDING EFFECT; SUCCESSORS &ASSIGNS. This Master Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective permitted successors and assigns. 17.10 ASSIGNMENT OF ANTITRUST RIGHTS REGARDING PURCHASED GOODS/SERVICES. Contractor irrevocably assigns to Enterprise Services, on behalf of the State of Washington, any claim for relief or cause of action which the Contractor now has or which may accrue to the Contractor in the future by reason of any violation of state or federal antitrust laws in connection with any goods and/or services provided in Agreement, including, at Enterprise Services' option, the right to control any such litigation on such claim for relief or cause of action. Contractor irrevocably assigns to a state Participating Entity outside the State of Washington any claim for relief or cause of action as described in this subsection, and the same right to control such litigation, in connection with any goods and/or s . 17.11 SEVERABILITY. If any provision of this Master Agreement is held to be invalid or unenforceable, such provision shall not affect or invalidate the remainder of this Master Agreement, and to this end, the provisions of this Master Agreement are declared to be severable. If such invalidity becomes known or apparent to the parties, the parties agree to negotiate promptly in good faith in an attempt to amend such provision as nearly as possible to be consistent with the intent of this Master Agreement. 17.12 WAIVER. Failure of either party to insist upon the strict performance of any of the terms and conditions hereof, or failure to exercise any rights or remedies provided herein or by law, or to notify the other party in the event of breach, shall not release the other party of any of its obligations under this Master Agreement, nor shall any purported oral modification or rescission of this Master Agreement by either party operate as a waiver of any of the terms hereof. No waiver by either party of any breach, default, or violation of any term, warranty, representation, contract, covenant, right, condition, or provision hereof shall constitute waiver of any subsequent breach, default, or violation of the same or other term, warranty, representation, contract, covenant, right, condition, or provision. Similarly, failure of any party to insist upon the strict performance of any of the terms and conditions of any Participating Addendum, or failure to exercise any rights or remedies provided therein or by law, or to notify the other party in the events of breach, shall not release such party of any of its obligations under such Participating Addendum, nor shall any purported oral modification or rescission of such by either party operate as a waiver of any such terms thereof. 17.13 SURVIVAL. All covenants, agreements, and indemnities set forth in or otherwise made pursuant to this Master Agreement shall survive and remain in effect following the expiration or termination of this Master Agreement, Provided, however, that nothing herein is intended to extend the survival beyond any applicable statute of limitations periods. 17.14 GOVERNING LAW. The validity, construction, performance, and enforcement of this Master Agreement shall be governed by and construed in accordance with the laws of the State of Washington, provided that 12 U.S.C. 1831d shall apply on the basis of the location of the Contractor, without regard to its choice of law rules. The validity, construction, and effect of any Participating Addendum pertaining to the Master Agreement or order placed pursuant to such Participating Addendum shall be governed by and construed in accordance with the laws of the Participating at 12 U.S.C. 1831d shall apply on the basis of the location of the Contractor. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 23 OF 138 17.15 JURISDICTION &VENUE. In the event that any action is brought to enforce any provision of this Master Agreement, the parties agree to submit to exclusive jurisdiction in Thurston County Superior Court for the State of Washington and agree that in any such action venue shall lie exclusively at Olympia, Washington; Provided, however, that venue for any claim, dispute, or action concerning this Master Agreement or the effect of a 17.16 SOVEREIGN IMMUNITY. In no event shall this Master Agreement, any Participating Addendum, or any act of the lead State, a Participating Entity, or Purchasing Entity be a waiver of any form of defense or immunity, whether sovereign immunity, governmental immunity, immunity based on the Eleventh Amendment to the Constitution of the United States or otherwise, from any claim or from the jurisdiction of any court. This section applies to a claim brought against the Participating Entities immunity and is not consent by the state to be sued in federal court. 17.17 ATTORNEYS FEES. Should any legal action or proceeding be commenced by either party in order to enforce this Master Agreement or any provision hereof, or in connection with any alleged dispute, breach, default, or misrepresentation in connection with any provision herein contained, the prevailing pa connection with such action or proceeding, including costs of pursuing or defending any legal action, including, without limitation, any appeal, discovery, or negotiation and preparation of settlement arrangements, in addition to such other relief as may be granted. 17.18 FAIR CONSTRUCTION & INTERPRETATION. The provisions of this Master Agreement shall be construed as a whole according to their common meaning and not strictly for or against any party and consistent with the provisions contained herein in order to achieve the objectives and purposes of this Master Agreement. Each party hereto and its counsel has reviewed and revised this Master Agreement and agrees that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be construed in the interpretation of this Master Agreement. Each term and provision of this Master Agreement to be performed by either party shall be construed to be both a covenant and a condition. 17.19 FURTHER ASSURANCES. In addition to the actions specifically mentioned in this Master Agreement, the parties shall each do whatever may reasonably be necessary to accomplish the transactions contemplated in this Master Agreement including, without limitation, executing any additional documents reasonably necessary to effectuate the provisions and purposes of this Master Agreement. 17.20 EXHIBITS. All exhibits referred to herein are deemed to be incorporated in this Master Agreement in their entirety. 17.21 CAPTIONS & HEADINGS. The captions and headings in this Master Agreement are for convenience only and are not intended to, and shall not be construed to, limit, enlarge, or affect the scope or intent of this Master Agreement nor the meaning of any provisions hereof. 17.22 ELECTRONIC SIGNATURES. A signed copy of this Master Agreement or any other ancillary agreement transmitted by facsimile, email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Master Agreement or such other ancillary agreement for all purposes. 17.23 COUNTERPARTS. This Master Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which counterparts together shall constitute the same instrument which may be sufficiently evidenced by one counterpart. Execution of this Master MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 24 OF 138 Agreement at different times and places by the parties shall not affect the validity thereof so long as all the parties hereto execute a counterpart of this Master Agreement. EXECUTED as of the date and year first above written. STATE OF WASHINGTON WEX BANK DEPARTMENT OF ENTERPRISE SERVICES A UTAH CORPORATION By: _______________________________ By: ___________________________ Name: Corinna Cooper Name: Tim Laukka Its: Statewide Enterprise Procurement Manager Its: President MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 25 OF 138 EXHIBIT A FLEET CARD PRODUCTS This exhibit details the type of Fleet Card products and services that are within the scope of this Master Agreement. Fleet Card Types include: Fleet Card Physical specialized Commercial Card used to capture fleet-related expenses (e.g., fuel, vehicle maintenance, aviation, marine, electric, repair and service). Cardless Account (WEXPay) Virtual card (no plastic) account used for maintenance services. WEX CARD PROGRAM WEX is offering the Universal WEX Fleet Card, a corporate liability card that offers acceptance in all 50 states, at more than 95% of U.S. retail fueling locations, all of which provide Level III data. The card is accepted by all major oil companies and fuel retailers as well as independent merchants, in urban, rural, and remote locations. The WEX Fleet Card is also accepted at more than 4,000 locations in Canada. WEX customers can be billed using centralized or decentralized invoicing across agencies and departments as desired. The program supports nine levels of hierarchy, offering robust reporting and billing flexibility. 1. THE WEX FLEET CARD The WEX Fleet Card program offers best-in-class card functionality, reporting and customer service. Our technology and services include: Level III data capture on 99.8% of transactions, including remote sites that may only transmit Level I or II using MasterCard, for greater insight and fraud protection Nine levels of hierarchy for more flexible reporting and billing options Advanced card-to-PIN functions; ability to tie one card to one PIN, etc. More flexible prompting options at point of sale Acceptance at more than 95% of all retail fuel sites in the U.S., plus expanded acceptance through virtual MasterCard technologies Comprehensive Federal and State tax exemption, reporting and recovery program Robust online reporting tools through WEXOnline®, including ability to schedule and share custom reports Ability to customize data fields and add GL codes for accounts, drivers, vehicles or cards for greater financial control and visibility Control user access to the online system, with advanced administrative functions 2. WEXPAY Along with the flagship Fleet card, WEX is offering , a tool that enables out-of-network purchases at an additional 398,000 merchants in the MasterCard® network by utilizing a virtual card interface. Typically used for independent or geographically remote fuel and service sites, This out-of-network tool reduces the number of out-of-network sites where drivers would have to use an alternative form of payment. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 26 OF 138 Using Purchasing Entity set the rules for drivers. Custom Control cards allow Purchasing Entity to set merchant, transaction, and even product type limits. WEX MasterCard transactions. Expanded coverage combined with integrated reporting and invoicing will further streamline Purchasing Entity fleet purchasing and operations. How WEXPay Works: As a MasterCard issuing bank, WEX uses Single-Use Account Number technology to authorize a one-time payment to a merchant. The account number provided to the merchant by phone is fast and secure good only for that one purchase. When the merchant calls for authorization, WEX applies the Purchasing Entity purchase controls and collect the same level of purchase detail, including Prompt ID and odometer. WEX integrate the purchase details into Purchasing Entity WEX Fleet Card invoice and reports. One card, one invoice, one report with the same controls and service our s expect from WEX. * Purchases are subject to the MasterCard transaction processing rules and terms of use, including tax exemption rules. 3. WEX SERVICE NETWORK WEX also offers acceptance for service and maintenance needs through the WEX Service Network. WEX Custom Control cards can be used to purchase tires, transmissions, brakes, mufflers, oil changes, glass replacement, car washes, and other routine vehicle maintenance products and services at national brand and local service stations, including Goodyear, Sears, Jiffy Lube, Valvoline, and Bridgestone/Firestone. The WEX card is currently accepted at more than 32,000 locations that provide service. 4. WEX EV FLEETCHARGE The WEX Fleet card also helps government fleets in their sustainability and greening initiatives. If a Purchasing entity is facing mandates to cut emissions, WEX EV FleetCharge, partnership with ChargePoint, allows a Purchasing Entity to use their WEX Fleet card to pay for charges at more than 66,000 Electric Vehicle charging sites. Purchasing Entities will also get reporting on EV charges that integrates with their traditional liquid fueling activity for a total fleet view of their fuel usage. 5. AVCARD PROGRAM Purchasing Entities can manage their aircraft fueling, maintenance, and activity as easily as they manage their ground fleet with the AVCARD program. AVCARD a complete purchasing solution for fuel and related aviation services is a credit card and contract fuel program used by corporate and private flight departments at both domestic and international airport locations. In addition to the Purchasi WEX Fleet Card account, WEX can set them up with an AVCARD account, which is integrated with WEX account. AVCARD cards function as both a credit card and a contract fuel card. Purchasing Entities only need one card program for purchasing fuel and services from all AVCARD acceptors and/or contract fuel suppliers. AVCARD is the most widely accepted aviation credit card, providing fuel access at 7,500 locations in more than 190 countries. With an AVCARD account, a Purchasing Entity automatically participate in their Contract Fuel Program, which allows them to receive significant savings on jet prearrange and quote, Contract Fuel prices worldwide for all trips. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 27 OF 138 Look up acceptinglocations by individual IATA/ICAO codes or geographically by country, state and city at WFSCORP.com. Purchasing Entities can also: View and download contact information and a detailed listing of specific services provided (catering, rental cars, hangar, etc.) Prearrange fuel and services Log in to obtain contract fuel pricing Request a firm Price Quote by email Report a lost or stolen card online or use the toll-free number during business hours Purchasing Entities can sign up and use the convenient features of the AVCARD program at no additional charge. 6. MARINE FUEL Fleets can purchase gasoline and diesel fuel at marine fueling locations through a combination of direct acceptance of the WEX Fleet Card at marinas with branded oil locations through electronic point of sale systems, and at any of the more than 9,500 marina locations that accept MasterCard worldwide. The WEX Fleet Card and WEX would be used at these accepting locations just like any other fueling location to purchase fuel and related services. Additional terms and conditions apply. 7. ALTERNATIVE FUEL & ADDITIONAL ACCEPTANCE Certain WEX-accepting merchants supply ethanol, natural gas (CNG, LNG), propane (LPG), hydrogen, biodiesel, methanol, and other alternative fuels. So WEX has created an Alternative Fuel Directory using transaction information passed to WEX by accepting merchants, and from external sources such as the Department of Energy. This directory contains more than 6,000 WEX- accepting sites that carry at least one alternative fuel type. This directory is available through a download from WEXOnline®, or can be provided in hard copy for use in vehicles. WEX uniquely reports ethanol, methanol, CNG, LNG, and biodiesel. WEX is always increasing its acceptance coverage for fuel, marina and service locations. Because WEX currently have acceptance at more than 95% of all U.S. fuel sites, our merchant acquisition strategy is driven by the needs of our fleet customers requiring service in remote areas or acceptance outside of domestic coverage. If a fleet customer identifies specific fueling needs, WEX will work toward signing any needed location If the customer has merchants that they would like to be part of the WEX accepting network who do not already have direct acceptance or cannot utilize the WEX tool, WEX will request the following information from the fleet: Merchant name Merchant address Merchant contact person Phone and fax numbers Expected utilization/volume from a Purchasing Entities fleet Name and phone number of fleet employee requesting WEX card acceptance MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 28 OF 138 WEX will work with all interested parties toward gaining acceptance at the location. This includes either direct agreements or acceptance through our partnerships with network sales organizations and acquirers. WEX OPTIONAL PRODUCTS /SERVICES 1. WEX FLEET CLEARVIEW is a suite of powerful, cloud-based analytic solutions that automatically organizes, interprets, and intuitively displays fleet-related information. Critical data is presented in an intentional layout of simple and informative visualizations, helping fleet managers monitor operations, understand trends, benchmark performance, investigate anomalies, and recognize cost-saving opportunities. With an eye toward designing solutions for fleets with a wide range of needs, WEX ClearView products present complex fleet data in straight-forward and compelling graphics turning information into insights. ClearView Essentials. a Purchasing Entity will enjoy actionable insights into fuel expense and driver purchasing that they have not experienced before. Purchasing Entities will quickly see a gain in time savings due to the elimination of manual manipulation and analysis of spreadsheets and identify opportunities to reduce their fuel provid modules there are many key pieces of functionality that can be utilized to more comprehensively and accurately analyze vehicles and the employees driving those vehicles each day. ClearView Advanced. Advanced gives a Purchasing Entity all the data analytics Essentials and more. It offers exceptional opportunities for fuel price Advanced provides an entirely new channel for communicating with drivers and/or managers, enabling the Purchasing Entity to implement, track, and evaluate the effectiveness of driver messaging campaigns. Identify and eliminate costly and unwanted driver purchasing behaviors: ClearView Advanced helps Purchasing Entities habits represent the greatest opportunities for savings. Quickly spot drivers who purchase unnecessary fuel grades or consistently buy from high-priced merchants. Once the drivers are identified, they can be targeted with behavior-specific messaging campaigns delivered via email or text from the ClearView platform. Customers using ClearView Advanced have experienced success in reducing unwanted driver purchasing behaviors and have realized thousands of dollars in savings. ClearView Advanced is add-on feature to ClearVeiw and is optional. The fee is $0.25/month (.25 cents) per active card. ClearView Snap. ClearView Snap gives a Purchasing Entity a quick snapshot of their fueling activity in easy-to-interpret charts and graphs that are delivered directly to their inbox on a monthly and/or weekly basis. No login is required. These simple, clean visuals display prior period actuals, period comparisons, and trends over time. Easily share key fueling metrics with senior leadership and the field building awareness and oversight of their fuel card program. ClearView Snap includes an Alexa voice skill which offers a new delivery channel, daily updates, and limited amounts of transaction-level information. Alexa will verbally relay information about dollars spent, gallons purchased, highest-spending employees, and tracks six savings opportunity and potential misuse exceptions, such as non-regular fuel purchases, exceeding tank capacity, and weekend fueling. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 29 OF 138 2. TAX EXEMPTION,RECOVERY,AND REPORTING PROGRAM Federal Gasoline and Diesel Excise Tax-Exempt Program. WEX will invoice a Purchasing Entity net of all Federal excise taxes on gasoline and diesel, at the transaction level, regardless of merchant participation if they are qualified as tax-exempt. State Sales, County and Local Taxes at Participating Merchants. WEX currently offers eligible tax- exempt entities a comprehensive tax exemption and reporting program for applicable motor fuel transactions based on merchant participation. The program supports the following levels of tax, including: State Primary (Excise Tax) State Secondary (Sales Tax) State Special County Primary (Excise Tax) County Secondary (Sales Tax) County Special City Primary (Excise Tax) City Secondary (Sales Tax) City Special Tax-exempt reporting through WEXOnline , WEXLink 300, and the paper PAR (Purchase Activity Report) shows: Exempted Tax, at the transaction level Reported Tax, at the transaction level Summary of tax types by product for both exempted and reported transactions (available on the paper PAR only) State Sales Tax and County Tax at Non-Participating Merchants. For fueling transactions with those fuel marketers that do not participate in the WEX tax-exempt program, but for which the fleet can file for exemption. Many fleets use their WEX data file to aid in the recovery of taxes that could not be excluded through the tax-exempt program. Reporting shows: Exempted tax, by transaction Reported tax, by transaction Summary of tax types by product for both exempted and reported transactions Tax Exemption for Non-Fuel Purchases. For non-fuel transactions, merchants may provide transactional data to WEX net of tax on a fleet-by- must supply the merchant with proper documentation of the organizations tax-exempt status at the point of sale. The merchant will send the transaction to WEX, net of tax, for billing. Qualification. Any fleet participating in this contract will be required to complete a certification process affirming its qualification to receive the tax exemption based upon the rules and criteria set by the appropriate taxing jurisdiction. Required Data. Tax Exemption processing requires that the merchant provide electronically to WEX the following data points: Account Number MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 30 OF 138 Account Name Type of Fuel Gallons Price per gallon Total gross sale Not all transactions may have exemptions applied to them. WEX is not able to exempt applicable fuel taxes on transactions that are provided with certain data elements that are missing and may be autocorrected. Taxing jurisdictions require documentation from the party providing the exemption of the type of fuel, gallons purchased, and price per gallon. There are occasions where the merchant is unable to provide all the required documentation, therefore these transactions will not go through our tax processing. However, if a Purchasing Entity provides WEX with a copy of the sales receipt, WEX can repost these transactions and apply the applicable exemptions. 3. PRIVATE SITE AND BULK FUEL SOLUTIONS For fleets with private site and bulk fueling needs, WEX offers secure, live authorizations and integrated reporting for onsite bulk fueling transactions. A Purchasing Entity can select one of two options. Private Site Program. llows a Purchasing Entity to use the WEX Fleet Card to activate pumps at their onsite bulk fuel tanks, allowing for increased security and asset-level fuel usage reporting on their bulk fuel. WEX captures Driver ID and odometer information, authorizes the card swipe, and provides integrated reporting of the private site transactions with the Purchasing Entities retail transactions while excluding onsite fuel transactions from their invoice. Private Site Reporting. Private Site Reporting consolidates tracking of onsite and retail fuel transactions into one comprehensive report and allows the Purchasing Entity to monitor private transactions for abuse through purchase controls at the point of sale using their WEX card. This program provides in-depth reporting of onsite fuel transactions at the vehicle level, integrated with retail fuel purchases. Onsite fuel transactions are excluded from invoice while providing consolidated comprehensive vehicle level paper and electronic reporting along with their retail transactions. Once installed, card readers will be required to retain reportable information so they nsaction, the driver initiates the data capture by entering the Driver ID and odometer. The card reader will provide the fuel type, gallons, PPG as programmed in the card reader, and total sale. Upon receipt, WEX integrates this key information into the Purchasing tracking of usage and consumption will help them better control costs. Using private site card readers with the WEX Fleet Card Program quickly gets Purchasing Entities on track to minimize time, effort and cost of administering fuel usage. Transactions that occur at a private site location, utilizing a local (non-networked/non-WEX) authorization, carry no additional costs from WEX. If a site owner were to network their transactions from their owned private site locations to WEX (run each translation through a network to WEX for authorization), there is a $0.15/transaction (.15 cent) cost. This is a pass-through cost of using a network. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 31 OF 138 4.WEX EMERGENCY FUEL PROGRAM WEX Emergency Fuel is an optional service may be offered, negotiated and mutually agreed in Participating Addendum. High Level Overview of program: For public safety and public works vehicles that require 100 percent uptime, guaranteed, WEX Emergency Fuel provides peace of mind to public fleet administrators who cannot be caught without fuel in an emergency. Sign up for WEX Emergency Fuel and when weather or a disaster disrupts a Purchasing Entities fuel supply, WEX will connect them with one of our approved partners to get their fleet back on the road with the fuel they need. Guaranteed. Because WEX partners with the leading providers of emergency fueling services, WEX has the necessary supply sources and logistical network to guarantee 100% uptime, including fuel dispensing equipment, mobile fueling trailers, military-grade rapid deployment equipment, high-water fueling vehicles, mini- mobile fueling stations, diesel and gasoline generators and more. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 32 OF 138 EXHIBIT B FLEET CARD REBATE/INCENTIVE SHARE This Exhibit includes the Rebate/Incentive Share components for Fleet Card Services. Rebate amounts will be based on total spend less write-offs, returns, and fraudulent charges. A single payment combining Incentive Share Components 1 and 2 will be paid directly to the Participating State/Purchasing Entity on a quarterly basis as determined in the Participating Addendum. Incentive Share Payments can be made via account credit, mailed check, ACH or EFT payment (standard or non- standard format) as determined in the Participating Addendum. Incentive Share Payments must be received no later than the 60th day following the end of each calendar quarter. Incentive Share Component 3 will be paid to the Participating State on an annual basis. Incentive Share Payment can be made via mailed check, ACH, or EFT as determined in the Participating Addendum. Incentive Share Payment must be received no later than the 60th day following the end of each calendar year. Delivery of the rebate may be adjusted in any Participating Entity 1 Basis Point = .0001 or .01% INCENTIVE SHARE COMPONENTS 1. INCENTIVE SHARE #1 STANDARD VOLUME INCENTIVE Each Participating Entity will receive a basis point (percentage) of their quarterly standard sales volume. The formula for calculating the Standard Volume Incentive is: Quarterly Total Volume x basis points = Quarterly Standard Volume Incentive. Basis Points Offered: 170 basis points (1.70%) Conditions. The Rebate set forth herein is expressly conditioned on the following: (1) monthly billing; (2) payment in full within 45 calendar days of the billing date appearing on the Purchasing invoice; (3) credit approval. Quarterly Total Volume spend by all Purchasing Entities for all card liability products in a Quarter. locations that appear on invoices provided to the Purchasing Entity in three calendar months. Quarterly Total Volume shall not include: (i) those amounts representing credits, disputed items, fees, late fees or charges posted to their accounts (such as returned check fees, collection costs, administrative fees and reporting fees), (ii) fuel purchased at Tier 1 Truck Stop locations* (currently Flying J, Loves, TA, Petro, and Pilot), or (iii) any amounts posted to an account with respect to which a Card has been reported lost or stolen. *Purchasing Entities will be charged the posted cash price at Tier 1 truck stops. 2. INCENTIVE SHARE #2 PROMPT PAYMENT INCENTIVE MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 33 OF 138 Each Participating Entity will receive a basis point (percentage) of their Quarterly Total Volume the Prompt Payment Incentive is: Quarterly Total Volume x Basis Points for Entity average file turn days = Quarterly Prompt Payment Incentive. Note: The payment terms for the Master Agreement is forty-five (45) days. Conditions. The Prompt Payment Incentive set forth herein is expressly conditioned on the following: (1) electronic reporting (i.e. no paper reports); and (2) our receipt of payment in full in accordance with one of the Average File Turn Days in the Prompt Payment Table. Basis Points Offered: Avg File Turn Days Basis Point Avg File Turn Days Basis Point Avg File Turn Days Basis Point 1 20 21 7.375 41 1.25 2 19 22 7 42 1 3 18 23 6.625 43 0.75 4 17 24 6.25 44 0.5 5 16 25 5.875 45 0.25 6 15 26 5.5 46 0 7 14 27 5.125 47 0 8 13.5 28 4.75 48 0 9 13 29 4.375 49 0 10 12.5 30 4 50 0 11 12 31 3.75 51 0 12 11.5 32 3.5 52 0 13 11 33 3.25 53 0 14 10.5 34 3 54 0 15 10 35 2.75 55 0 16 9.5 36 2.5 56 0 17 9 37 2.25 57 0 18 8.5 38 2 58 0 19 8.125 39 1.75 59 0 MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 34 OF 138 20 7.75 40 1.5 60 0 3. INCENTIVE SHARE #3 NATIONAL ANNUAL VOLUME INCENTIVE Each Participating State will receive an incentive based on the total National Annual Volume (total annual sales for all Participating States/Participating Entities). The formula for calculating the National Annual Sales Volume Incentive is: National Annual Volume (for all Fleet products) x basis points = National Annual Sales Volume Incentive. Conditions. The Rebate set forth herein is expressly conditioned on the following: (1) monthly billing; (2) payment in full within 45 calendar days of the billing date appearing on the Purchasing invoice; (3) credit approval. Total annual volume spend by all Participating States/Purchasing Entities for all card products in a calendar year. Cards at retail locations that appear on invoices provided to the Purchasing Entity in a calendar year. National Annual Volume shall not include: (i) those amounts representing credits, disputed items, fees, late fees or charges posted to their accounts (such as returned check fees, collection costs, administrative fees and reporting fees), (ii) fuel purchased at Tier 1 Truck Stop locations* (currently Flying J, Loves, TA, Petro, and Pilot), or (iii) any amounts posted to an account with respect to which a Card has been reported lost or stolen. *Purchasing Entities will be charged the posted cash price at Tier 1 truck stops. Basis Points Offered: Total Annual Spend Basis Points $50,000,000 $100,000,000 10 $100,000,001 $200,000,000 15 $200,000,001 $300,000,000 20 $300,000,001 $400,000,000 25 $400,000,001+ 30 FEES Below is a list of fees allowed under this Master Agreement. Fee Type Fee Amount Foreign Transaction Fee 1.5% of the total transaction value Overnight Delivery Fee $15.00 per occurrence MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 35 OF 138 EXHIBIT C INSURANCE REQUIREMENTS 1. INSURANCE OBLIGATION. During the Term of this Master Agreement, Contractor obtain and maintain in sole expense, the following insurance coverages: a. COMMERCIAL GENERAL LIABILITY INSURANCE. Commercial General Liability Insurance (and, if necessary, commercial umbrella liability insurance) covering Bodily Injury and Property Damage on an general aggregate. This coverage shall include Contractual Liability insurance for the indemnity provided under this Master Agreement. b. COMMERCIAL AUTOMOBILE LIABILITY INSURANCE (and, if necessary, commercial umbrella liability insurance) included coverage for all owned, hired, and non-owned vehicles. The combined limit per occurrence shall not be less than $1,000,000. c. WORKERS COMPENSATION INSURANCE & EMPLOYER S LIABILITY (STOP GAP). Contractor shall comply with ial Accident Insurance providing benefits as required -Gap Liability with a minimum limit of $1,000,000 per accident. d. PROFESSIONAL LIABILITY (ERRORS & OMISSIONS) INSURANCE. Professional Liability insurance in the amount of not less than $2,000,000 combined single limit per occurrence, $4,000,000 general annual aggregate for malpractice or errors and omissions coverage against liability for damages because of personal injury, bodily injury, death, or damage to property, including the loss of use thereof, and damages because of negligent acts, errors, and omissions in any way related to this Master Agreement. e. CRIME INSURANCE/EMPLOYEE DISHONESTY. Employee Dishonesty and (when applicable) Inside/Outside Money and Securities coverage for State of Washington and/or purchaser owned property in the care, custody, and control of Contractor, including computer fraud. Coverage limits shall not be less than $2,000,000. f. CYBER RISK LIABILITY INSURANCE. Cyber Risk Insurance, on an occurrence form. This coverage shall include Contractual Liability Insurance for the indemnity provided under this Master Agreement. Limits are $8,000,000 per claim/annual aggregate. The limits of all insurance required to be provided by Contractor shall be no less than the minimum amounts specified. Coverage in the amounts of these minimum limits, however, shall not be construed to relieve Contractor from liability in excess of such limits. A cross-liability clause or separation of insured condition shall be included in all general liability, professional liability, and errors and omissions policies required by this Master Agreement. 2. INSURANCE CARRIER RATING. Coverages provided by the Contractor must be underwritten by an insurance company deemed reasonably Management. Insurance coverage shall be provided by companies authorized to do business within the State of Washington and rated A- Class VII or better in the most recently published edition of Be reasonably reject all or any insurance carrier(s) with an unacceptable financial rating. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 36 OF 138 3. ADDITIONAL INSURED. Except for Worker Automobile Liability, all required insurance shall include the State of Washington and all authorized Purchasers (and their agents, officers, and employees) as an Additional Insureds evidenced by copy of the Additional Insured Endorsement, including blanket Additional Insured Endorsements, attached to the Certificate of Insurance on such insurance policies. 4. CERTIFICATE OF INSURANCE. Upon request by Enterprise Services, Contractor shall furnish to Enterprise Services, as evidence of the insurance coverage required by this Master Agreement, a certificate of insurance satisfactory to Enterprise Services that insurance, in the above-stated kinds and minimum amounts, has been secured. A renewal certificate shall be delivered to Enterprise Services within 10 business days of the renewal of any required insurance. Failure to provide proof of insurance, as required, result in contract cancellation. All policies and certificates of insurance shall include the Master Agreement number stated on the cover of this Master Agreement. 5. PRIMARY COVERAGE any insurance or self-insurance maintained by, or provided to, the additional insureds listed above including, at a minimum, the State of Washington and/or any Purchaser; but only to the extent an indemnity is owed pursuant to this Agreement. All insurance or self-insurance of the State of Washington and/or Purchasers shall be excess of any insurance provided by Contractor; but only to the extent an indemnity is owed by Contractor pursuant to this Agreement. 6. SUBCONTRACTORS. Contractor shall include all subcontractors as insureds under all required insurance policies, or shall furnish separate Certificates of Insurance and endorsements for each subcontractor. Each subcontractor must comply fully with all insurance requirements stated herein. Failure of any subcontractor to comply with insur responsibility. 7. WAIVER OF SUBROGATION. Contractor waives all rights of subrogation against the State of Washington and any Purchaser for the recovery of damages; but only to the extent Contractor is legally liable to indemnify the State of Washington and any Purchaser under this Agreement. 8. NOTICE OF CANCELLATION. Contractor or its insurer representative shall use best efforts to provide 30 days prior written notice of cancellation of any policy required under this Agreement. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 37 OF 138 EXHIBIT D ESTABLISHING A CARD ACCOUNT AGREEMENT INTRODUCTION This exhibit explains the process and documentation for establishing an account for an individual Purchasing Entity. Participating States may edit this via the Participating Addendum process. NEW ACCOUNT & CARD SET-UP: STATE AGENCY ACCOUNTS In the initial implementation phase, a universal credit line will be established for a Participating Entity based on the needs and spend requirements. WEX has the ability to place protection against credit lines to ensure a Participating Entity does not experience any service interruptions due to sudden increased spending that can be caused by seasonal, emergency or other unexpected occurrences. This universal credit line then applies to all applicable accounts under the hierarchy, allowing them to set up accounts without needing to seek a new credit line for each new card set-up. For new accounts under a hierarchy, an electronic template is completed and tax exemption information is collected, either through a blanket tax exemption for the Participating Entity, or individually by agency depending on how the Participating Entity is set up with tax identification numbers. The information required for a new account set-up typically includes account name, DBA account name, account level within the existing hierarchy, shipping address, and if there are any other further requirements specific requirements a given Participating Entity may have, like ERP integration, etc. Once the information is captured and processed by WEX, an account number is generated and provided to the Participating Entity to complete the proper tax exemption paperwork for enrollment in the WEX Tax Program, assuming it is a financially liable account. FLEET CARD ENROLLMENT PROCESS: EXISTING PARTICIPATING ENTITY ACCOUNTS Program administrators can add cards and drivers via the Fleet Manager module of WEXOnline®, -based account management and reporting tool, or through WEX customer service or the Premium Fleet Services Account Manager. The Premium Fleet Services Account Manager is a one-to-one point of contact assigned to the Participating Entity for day-to-day operational support and account needs. The Fleet Manager module allows the fleet manager to add, edit, suspend, reactivate, and terminate cards and drivers, to add and manage card controls, and to view and download invoice details. Purchasing Entities can also: Assign card to driver, vehicle or location Transfer cards from one account to another Group cards into authorization profiles to enforce their purchasing policies Create organizational units or departments to better organize cards, vehicles and drivers for reporting and management purposes (initially added during the implementation phase) Edit account information Card orders: WEX will process requests for replacement cards for lost, damaged, or stolen cards within one business day. If notification is received by 3:30 p.m. Eastern Time, Purchasing Entities can have MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 38 OF 138 cards sent that day. They can use their own shipping account number, or be charged a fee to cover the shipping costs. The WEX overnight fee, is included in Exhibit B. If a WEX card is lost or stolen, it should be reported immediately to Customer Service Department by calling the toll-free number. The Customer Service Department is available 24 hours a day, 365 days a year. The fleet can also notify WEX of the loss, theft, or unauthorized use of any card or account electronically through WEXOnline®. NEW ACCOUNT AND CARD SET-UP: POLITICAL SUBDIVISION ACCOUNTS Eligible new accounts using this Master Agreement articipation Addendum (i.e. cities, counties, schools, etc.) will need to complete a Credit Application that references the Master Agreement/articipating Addendum and have their credit adjudicated independent of the credit application and tax exemption form, both of which can be completed electronically or manually, from the interested entities prior to their account set-up. *See the WEX Credit Application, attached in Exhibit E, for a political subdivision participation under this Master Agreement. Note: This Credit Application can be customized and can be discussed with each Participating State during the discussion of their Participation Addendum. A Credit Application will be made for each Participating State to account for the Master A Participation Addendum to the Master Agreement. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 39 OF 138 EXHIBIT E WEX FORMS AND SPECIFIC TERMS & CONDITIONS This exhibit includes form templates and specific terms and conditions for certain WEX products and services. Required Forms for Fleet Card Products and Services Addendum to the Fuel Card Services Agreement (Credit Application) WEXOnline Click through Terms & Conditions Optional Products and Services Forms Tax Exemption and Reporting Program WEX ClearView Enrollment Packet Private Site Enrollment Packet WEXPay Enrollment Packet MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 40 OF 138 ADDENDUM TO THE FUEL CARD SERVICES AGREEMENT BETWEEN WEX BANK AND THE STATE OF CREDIT INFORMATION Participating Entity s of the account to credit bureaus and others who may lawfully receive such information. Participating Entity Phone # Fax# Headquarters Name and Physical Address (Do not include PO Box) In Business Since (yyyy) Year of Incorporation (yyyy)Number of VehiclesAvg Monthly Fuel Expenditures Avg Monthly Service Expenditures $ $ ACCOUNT SETUP INFORMATION Write Participating Entity name as it should appear on cards. Limit of 20 characters & spaces. Unless specified, no Purchasing Entity name will appear on cards. Billing Contact Billing Address City State Zip+4 Designate the Fleet Contact authorized to receive all charge cards, reports, and other such information WEX provides from time to time and to take actions with respect to your account and account access. This is also the person designated by the Purchasing Entity to provide all fleet vehicles, driver and other information WEX may request. Authorized Fleet Contact Name Title Phone # Fax # Mailing Address (if different from billing address) City State Zip+4 Email address (required to take advantage of product type card controls) Card Controls: credit needs, indicate the types of cards they anticipate using. If the Purchasing Entity provides a valid email address above, they can select from these product type options: All Products Fuel & Service Fuel & Fluids with Roadside Assistance Fuel with Roadside Assistance Mix of card types Check here if business is exempt from motor fuels tax TERMS MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 41 OF 138 DEFINITIONS: Contract No. XXXX effective the (State of XXXX and NASPO Value Point and WEX Bank. he Agreement, as specified in the Credit Information above. All other capitalized terms used in this Addendum without definition have the meanings set forth in the Agreement. AGREEMENTS OF WEX BANK AND PARTICIPATING ENTITY: 1. This Addendum is to allow the Participating Entity to participate under the Agreement between WEX BANK and the State. It does not modify, amend or change the Agreement in any way. The parties agree to comply with the terms and conditions of Contract No. XXXX which is referenced and made a part of this transaction. 2. Participating Entity represents that it is authorized or allowed by the laws of its home state to enter into this Addendum and to participate under the Agreement. 3. Participating Entity hereby requests the services of WEX BANK described in the Agreement and agrees to perform all duties of a Participating Entity under the Agreement, including, without limitation, payment of all charges on its account(s) within the time periods provided under the Agreement, payment of any fees provided in the Agreement, and cooperation with respect to providing all necessary information for the administration of the Agreement. Participating Entity agrees to be bound by the terms and conditions of the Agreement, including, without limitation, rules for authorized and unauthorized use of cards, disputes of charges, 4. Participating Entity acknowledges that its failure to make timely payment in accordance with the terms of the Agreement and/or the Addendum may result in suspension or cancellation of the account(s). The undersigned represents and warrants that he/she is duly authorized to execute this Addendum on behalf of the Participating Entity and this Addendum is the valid and binding obligation of the Participating Entity, enforceable in accordance with its terms. INFORMATION SHARING DISCLOSURE transactions may be provided to accepting merchants or their service providers to facilitate discounts or other promotional campaigns of interest to them. COMPLIANCE WIATH FEDERAL LAW: WEX Bank complies with federal law which requires all financial institutions to obtain, verify, and record information that identifies each company or person who opens an account. Issuer may ask for name, address, date of birth, and other applicable information to identify the Company and/or Account Users. DISCLAIMER: THIS IS AN APPLICATION FOR SERVICES AND SHALL NOT BE BINDING UPON WEX BANK UNTIL FINAL CREDIT APPROVAL HAS BEEN GRANTED BY WEX BANK. CONTRACTING AGENCY AUTHORIZED SIGNATURE REQUIRED Any person signing on behalf of the Participating Entity has been duly authorized by all necessary action of Applicant's governing body, and that the undersigned is authorized to make this application on behalf of the Participating Entity. Signature: Printed Name: Title: Date: Complete and sign addendum. Fax to 1-207-253-1328. FOR OFFICE USE ONLY Oppty Number Sales Code Plastic Type Coupon Code YBA Account Number 04 MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 42 OF 138 WEXONLINE CLICK-THROUGH TERMS AND CONDITIONS 1. General WEX Inc. provides this web site subject to the following terms of use ("Terms"). WEX owns and operates this site. A continued use of this website constitutes its acceptance of these Terms. 2. Purpose of the Website The goal of the web site is to provide Any Purchasing Entity with access to information about WEX products and services, and certain functionality with respect to the Business Charge Accounts under program. Continued use of the site constitutes the Purchasi acceptance of these terms and conditions. 3. Trademarks, Service Marks and Copyrighted Materials WEX controls and operates the website. All content on the website, including, but not limited to, text, photographs, images, illustrations, audio clips, and video clips, is protected by copyrights, trademarks, service marks, and/or other intellectual property rights (which are governed by United States and worldwide copyright laws and treaty provisions, privacy and publicity laws, and communication regulations and statutes). The content is owned and controlled by WEX, its affiliates, or by third party content providers, merchants, sponsors and licensors (collectively the "Providers") that have licensed their content or the right to market their products and/or services to users of this site using this site. Purchasing Entity agrees to abide by all additional copyright notices, information, or restrictions contained in any content that is presented on this site. may not use any registered or unregistered trademarks, service marks or copyrighted materials appearing on the website, including but not limited to any logos or characters, without the express written consent of the owner of the mark or copyright. Purchasing Entity may not frame, deep link, or otherwise incorporate into another website any of the content or other materials on this website without express prior written consent. Violation of trademark and copyright laws may result in significant civil liability or criminal penalties under United States and/or worldwide copyright and trademark laws. Purchasing Entity recognizes that any reproduction or use of content, except as authorized by these Terms, is considered intentional infringement. 4. Use of the Site Purchasing Entity is are accessing this site using the Internet and Purchasing service provider. Security cannot be guaranteed. WEX hereby disclaims all liability for any security breaches of online communications or for any electronic, computer or other system failures. WEX shall not be liable to any person for loss, liability or damages, including consequential or special damages, arising as a result of any security breaches or system failures or any other defect of the electronic online communication procedures, including, without limitation, loss due to data modification or destruction. Purchasing Entity agrees not to use this site for any purpose except (a) access to descriptions of WEX products and services and (b) to the extent agreed with WEX, certain specified functionality with respect to the Business Charge Accounts under program. In using this site agrees not to disrupt or interfere with the site, its services, system resources, nor to upload, post or otherwise transmit any viruses or other harmful, disruptive, inappropriate, illegal or destructive files. also agrees not to use, attempt to use, or access other accounts, MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 43 OF 138 or create or use a false identity on the site. For the avoidance of doubt, the indemnification provisions set forth above are in addition to those set forth in (i) for Fleet Customers, their Business Charge Account agreement(s) and/or terms and conditions and (ii) for Partners, their Program Agreement(s). WEX reserves the right to terminate or suspend access to wexinc.com, in whole or in part, at any time, without notice. This site and the information provided on this site is provided "AS IS" without any representation or warranty, express or implied, of any kind, including, but not limited to, warranties of merchantability, noninfringement, or fitness for a particular purpose. WEX, its subsidiaries and affiliates, make no warranty that use of the site or the materials will be uninterrupted, timely, secure, or error free or that defects, if any will be corrected and WEX assumes no responsibility for any damages that may be suffered by any Purchasing Entity, including, but not limited to, losses from delays, nondelivery of content or any communications, errors, system down time, network or system outages, file corruption or service interruptions. 5. Governing Law WEX Inc. operates this website (excluding linked sites) from our offices within the state of Maine. The website can be accessed from all 50 states, as well as from other countries around the world. These Terms and Purchasing use of the web site shall be governed by the laws of the State of Washington, without regard to conflict of laws provisions and shall not be governed by the United Nations Convention on the International Sale of Goods. WEX makes no representation that materials on this web site are appropriate or available for use in other locations, and accessing them from territories where the content is illegal is prohibited. Customers who choose to access this web site from other locations do so at their own risk and are responsible for compliance with local laws, including laws regarding the transmission of technical data exported from the United States or the country in which the user resides. 6. Questions For questions concerning these terms or the products described online please call the following number: 1-800-492-0669, or send inquiries to: WEX Inc., P.O. Box 639, Portland, ME 04104. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 44 OF 138 TAX EXEMPTION AND REPORTING PROGRAM The WEX Tax Exemption and Reporting Program can significantly reduce accounting and administrative time for qualified fleets exempt from motor fuel excise taxes or certain sales taxes at Federal, state, county or local levels. Benefits include: Net billing of federal excise tax on applicable fuel purchases at any location. Net billing of state, local, county and special tax on applicable fuel purchases at participating merchant brands based on local tax laws. Detailed reporting of the purchase data and tax exemption. Exemptions are dependent upon several factors, such as tax-exempt status for fuel local taxes, require merchant participation. In the event t a Purchasing Entity will receive detailed reporting showing the full purchase price and the tax paid. Before WEX can start billing a Purchasing Entity net of applicable taxes on fuel transactions based upon their eligibility, they will need to complete the following required documentation: 1. Tax Exemption and Reporting Program Enrollment form (enclosed) 2. Certificate of Buyer of Taxable Fuel form for federal exemptions (enclosed) 3. Any required State forms obtain these from the appropriate state governing body. Please review the enclosed Frequently Asked Questions sheet for helpful information on the program. IMPORTANT: Purchasing Entities must fill out all forms completely and accurately in order to avoid delays in their program enrollment, so please follow the instructions on the enrollment form carefully. IRS regulations require that WEX Inc. obtain from a Purchasing Entity, their certification that they are eligible to receive exemptions from federal excise taxes. For all other taxing jurisdictions (state, county, local) a Purchasing Entity may need to submit similar certifications as required by the different taxing jurisdictions. The s department. WEX must have all applicable documents on file prior to providing a Purchasing Entity with all of the necessary current forms If a Purchasing Entity has any questions about the program or the enclosed materials, please call WEX at 1-866-841-3542. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 45 OF 138 TAX EXEMPTION &REPORTING PROGRAM FREQUENTLY ASKED QUESTIONS Q: If my fleet begins fueling before I have provided all necessary tax exemption paperwork, what will occur? WEX will not be able to bill a Purchasing Entity net of taxes or report tax exemptions until WEX has received all necessary forms and completed the qualification and setup process. Q: When will taxes begin to be exempted? Once WEX receive all the properly completed forms, WEX will complete the tax exemption setup in approximately 3 business days. WEX will then begin calculating applicable exemptions. It is a responsibility to notify WEX of any errors or omissions that they feel may have occurred. If a Purchasing Entity notices any problems, contact the WEX tax department at 1-866-841- 3542. Q: How can a Purchasing Entity determine their -exempt status for fuel, as well as what type of forms they need? Purchasing Entities should contact their local Department of Revenue for free help and answers regarding their tax-exempt status for fuel and necessary forms. This agency can best assist a Purchasing Entity with questions of this nature. Q: Will fleet be exempted from federal fuels excise taxes? Yes, if the Purchasing Entity is a qualified entity. Federal law effective January 1, 2006 allows a card issuer to invoice qualified fleets net of federal gasoline and federal diesel excise tax for transactions that occur wherever cards are accepted in all 50 states. In order to be exempted from federal fuels excise taxes, a Purchasing Entity will need to complete a Certificate of Buyer of Taxable Fuel in the name of the card issuer. Q: Does tax-exempt status apply in all states and localities? The local Department of Revenue, in each state that fleet will be fueling, will be able to help determine exemption eligibility for each state and locality respectively. Q: Will a Purchasing Entity receive state and local exemptions anywhere they can fuel with the card? Not necessarily. Merchant brand participation in the WEX tax program is optional in most states. Merchant participation is not necessary in the following states: Maine, Georgia, Michigan, North Carolina, Alabama, New York and New Jersey. Q: What should a Purchasing Entity do if their tax-exempt status changes? The Purchasing Entity should immediately notify WEX by calling the WEX Inc. Tax Exempt Department at 1-866-841-3542. Q: Do any of these forms expire and if so will a Purchasing Entity be notified prior to the expiration? Yes. Federal forms expire every 24 months and certain state forms expire as well. Starting at 120 days prior to the expiration of tax exemption form(s), WEX will send the Purchasing Entity three monthly reminders that renewed forms are required. If WEX has not received renewed tax exemption forms by the expiration date, the tax exemption process will cease until WEX receives the necessary paperwork and no credits will be given. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 46 OF 138 fleet be exempted from taxes on non-fuel products? The Tax Exemption Program provides applicable tax exemption and reporting for motor fuel taxes only; however, merchants may provide WEX with non-fuel transaction data net of tax on a fleet-by- fleet basis at their discretion. The fleet will need to supply the merchant with proper documentation of their tax-exempt status at the point of sale for this to occur. Q: What if fleet is entitled to a refund for motor fuel taxes that cannot be exempted up front through the WEX program? -exemptible fleet report. These reported taxes appear at the transaction level and at a summary level, providing them with supporting documentation, which can help them when filing for a refund of the non- exempted taxes. Q: What types of tax information reporting will a Purchasing Entity receive? At the transaction level, a fleet report will provide Gross Cost, Exempted Amount, Net Cost and Reported Taxes (for non-applicable taxes). Additionally, a Tax Exemption Summary will provide a detailed list of all taxes exempted, sorted by state and by tax type. Finally, a Tax Reported Summary will provide a detailed list of all taxes reported, sorted by state and by tax type. Q: How does a Purchasing Entity know how many forms to send in? If a Purchasing Entity qualifies for Federal exemptions, they need to send in one form per account or one form with a letter certifying all accounts belong to the same FEIN. If a new account is added in the future, a new form or amended certification letter will need to be sent. For state exemptions, each state is different and will be addressed on an individual basis. Q: What if a Purchasing Entity believes there is an error with their exemptions? The Purchasing Entity must notify WEX in writing within sixty (60) days of the billing date of the alleged error. WEX requests that the customer provide as many details regarding the error as possible including, but not limited to: transaction date and time, dollar amount and reason for alleging an error. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 47 OF 138 CERTIFICATE OF BUYER OF TAXABLE FUEL FOR USE BY ASTATE OR NONPROFIT EDUCATIONAL ORGANIZATION (To the Internal Revenue Code.) WEX Account Number (if known): Federal Tax Identification Number: Certification: The undersigned hereby certifies under penalties of perjury that I am the (Title of Officer): ______________________________________ Of (Certifying Entity): Entity Physical Address: Entity Phone Number: ___________________________________________ And that I am authorized to execute this certificate and that all purchases, are, or will be, purchased using a credit card issued by (Credit Card Issuer): WEX BANK 7090 Union Park Center, Suite 350 Midvale, UT 84047 Buyer will use the taxable fuel to which this certificate relates for the exclusive use of: (check one) State government American Red Cross or Blood Collection Center Local government Indian Tribe Public nonprofit educational organization Volunteer Fire/Rescue Private nonprofit educational organization Foreign Diplomat (they must provide a copy of their PID Card) and it applies to all exempt purchases of gasoline and diesel fuel, if eligible, using charge cards issued by the Credit Card Issuer named above. Information including the nature and quantity of each purchase of gasoline and diesel fuel (the subject of this Certificate) are evidenced by periodic reports provided by WEX BANK, the above- named Credit Card Issuer. Certification will be valid for twenty-four consecutive calendar months commencing upon completion and remittance of this Certificate. WEX Inc. may extend the certificate period upon its discretion for an additional period not to exceed four months. I understand that by signing this certificate, I, as an authorized representative of the entity named above, give up our right to claim a credit or payment for the taxable fuel purchased with the credit card to which this Certificate relates. I understand that the exemption from tax, in this case of sales of articles under the exemption Certificate, is limited to the sale of articles purchased for our exclusive use. I understand that the fraudulent use of this Certificate for the purpose of securing this exemption will subject us, and all parties making such fraudulent use of this Certificate, to fines or imprisonment, or both, together with the costs of prosecution. The parties agree that a signed transmission shall be considered valid for purposes of this certification and that the parties hereby waive any claim that a transmission does not satisfy the requirements of a signature or writing under applicable law. Authorized Signature Printed Signature Title Date Email or FAX completed forms to TaxExemptForms@WEXINC.Com or 1-207-523-7104 INTERNAL USE ONLY Sales Representative: MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 48 OF 138 TAX EXEMPTION &REPORTING ENROLLMENT FORM Instructions: 1. Complete part A and sign form at the bottom. 2. Attach FEDERAL Certificate of Buyer and STATE forms (see details below). 3. For questions on signing up for tax exemption and reporting, please call 1-866-841-3542 or email GovTaxServices@WEXInc.com. 4. E mail completed forms to TaxExemptForms@WEXInc.com , fax to 1-207-5237104, or mail to Fleet Services, Tax Exempt Department, P.O. Box 639, Portland, ME 04104. 5. Retain the terms on page 2 for your records. A. ACCOUNT INFORMATION Fleet Name: WEX Account Number (if known): Authorized Fleet Contact: Phone No.: Fleet Contact email: Fax No.: Federal Taxpayer ID Number: IMPORTANT: Eligibility may be limited based on applicable federal, state and local laws. Participating Entities must fill out these forms completely and accurately in order to avoid delays in their program enrollment, so please follow the instructions carefully. B. MOTOR FUEL TAX Tax regulations require the Contractor to maintain current copies of the following applicable forms, based on the eligibility: 1. Federal A Certificate of Buyer of Taxable Fuel in the name of WEX BANK (Included with this form.) 2. State Applicable state forms. (Obtain these from the appropriate state governing body.) properly completed documentation the Contractor will complete the tax exemption set up on their account within approximately three business days and start billing them net of the Applicable Taxes. The parties agree that a signed transmission shall be considered valid for purposes of this enrollment form and that the parties hereby waive any claim that a transmission does not satisfy the requirements of a signature or writing under applicable law. X Authorized Fleet Signature Date: USER (INTERNAL USE ONLY): The information contained in this message is intended only for the use of the individual or entity named above and may contain confidential information. If the recipient of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, please notify us immediately at 1-800-492-0669 and return the original message to the attention of the sender at 97 Darling Avenue, South Portland, ME 04106. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 49 OF 138 TAX EXEMPTION &REPORTING ENROLLMENT FORM C. TERMS AND CONDITIONS agreement based on their participation in the Tax Exemption and Reporting Program acceptance of these terms and conditions. All capitalized terms contained herein shall have the same meaning as in the Master Agreement with the Contractor unless otherwise expressly provided herein. Except as amended hereby, the charge card agreement governing your account remains in full force and effect. TAX EXEMPTION AND REPORTING PROGRAM a. rmits qualified tax-exempt Participating Entities to be billed net of in Exhibit F). By completing this enrollment form the Participating Entity is electing to participate in the program. The Contractor will enroll a Participating Entity in the program upon receipt by Contractor of all of enrollment materials, including all required certificates, and validation of tax-exempt status. a specific breakdown of Applicable Taxes deducted for each taxing authority or jurisdiction. Applicable Taxes are those federal, state, county and/or local taxes levied on the purchase of gasoline or diesel fuel for which the Participating Entity has provided the proper documentation to the Contractor showing their exempt status, and for which such documentation has been accepted by us and for which the Program provides exemption1. b. Participating Entities with net billing of Federal excise taxes on fuel based upon the participation requirements in section (a) above. The Contractor will file a claim for refund with the Internal Revenue Service for these taxes. The Participating agrees that they may not file a claim for refund of any federal excise tax exempted by the Contractor and not billed to the Participating Entity by the Contractor. c. For state, county, special and local taxes, merchants have the option of electing to participate or not to participate in program based on their own preferences and ability to obtain refunds from state/local taxing authorities. Transactions that occur at merchant locations not participating in this program will be billed to Participating Entities with the tax included regardless of their exempt status. In ll contain a detailed listing of their transactions and the taxes charged to them. This information may assist a Participating Entity in filing their own claims for refunds if they so desire. Participating Entities agree that they may not file a claim for refund of any state, county, special or local taxes exempted by a participating merchant and not billed to them by the Contractor. d. The tax certificates and other pertinent documentation on which exemption is based must be received by the Contractor from the Participating Entity in MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 50 OF 138 order for the Contractor to provide the Participating Entity with net billing of any Applicable Taxes. These documents are required to be completed prior to any net billing of Applicable Taxes in order for the Contractor or a participating merchant to recover such exempted taxes from the applicable taxing jurisdiction. The Contractor shall have no responsibility to verify the correctness of the certificate supplied by a Participating Entity and shall be entitled to rely thereon in preparing the reports and tax exemptions until such time as the Contractor is notified by a Participating Entity in writing of a change in any such data. The Contractor reserve the right to terminate a Participating participation in the program, provided, however, that such termination shall not terminate the underlying Mater Agreement between the Participating Entity and the Contractor. e. The Contractor shall calculate tax exemptions based on Internal Revenue Service or other applicable taxing authority guidelines for transactions made by the Participating Entity. For state, county and local taxes, only those transactions agreed upon by the participating merchant shall be treated as tax exempt1. If the Contractor is obligated to reimburse a participating merchant for any actual loss incurred or rebill a Participating Entity for any taxes previously exempted (including refunds denied and assessments of previously made refunds and penalties) attributable to the provision of a tax exemption to them, they hereby agree to reimburse the Contractor for said losses incurred. f. For non-fuel transactions, merchants may provide transaction data to the Contractor net of tax at their sole discretion. Participating Entities would need to supply the merchant with proper documentation of their tax-exempt status at the point of sale. The merchant will send the transaction to the Contractor and the Contractor will bill the Participating Entity net of tax for those transactions. The Participating Entity will not receive reporting of taxes levied or exempted for non-fuel purchases. g. The Contractor shall comply with reasonable requests for information retrieval made by the Participating Entity. h. The Contractor cannot apply exemptions to transactions that occurred prior to the receipt and acceptance of completed certificates. i. The Contractor shall use reasonable efforts to correctly calculate the amount of tax included in each account arising from a tax exempt sale. The Contractor shall recalculate taxes only in cases where the Contractor miscalculated the original taxable transaction. j. The Contractor disclaims all warranties in connection with tax-exempt reporting and invoicing and shall not be responsible for the accuracy or completeness of such reports. In no event shall the Contractor be responsible for loss, liability or damages, including consequential or special damages, costs and expenses, including taxes, penalties, which the Participating Entity may suffer or incur in connection with or arising out of the tax-exempt reporting/invoicing service offered hereunder. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 51 OF 138 WEXFLEET CLEARVIEW ENROLLMENT PACKET 1. Complete parts A and B. 2. Be sure to sign and date the form at the bottom. 3. Email to WEX Relationship Manager, (Fill in name and email address) A. ACCOUNT INFORMATION Company Name: Account Number: Authorized Fleet Contact Name: Fleet Contact Phone Number: Fleet Contact Fax Number: Authorized Fleet Contact Email: B. SERVICE OPTIONS 1. Please choose the ClearView product Purchasing Entity plans to enroll in at this time: ClearView Essentials Volume & Spend, Exceptions, Reports, Community, and Admin modules, Driver and Vehicle Detail, product code and odometer cleansing algorithms, and VIN decoding. ClearView Advanced Includes Essentials services plus additional functionality such as Fuel Price Explorer, Cost Outliers, Driver Fuel Purchasing Analysis, Driver Messaging, and Campaign Management and Tracking. 2. ClearView Essentials and ClearView Advanced customers can elect to enroll in ClearVieaw Snap for free by checking the box below: ClearView Snap Key purchasing information and analysis displayed in visual dashboards delivered automatically by C. FEES WEX shall charg product election above: (i) ClearView Essentials and ClearView Snap: $0.00 per month (ii) ClearView Advanced: $0.25 per active card per month. (Active card is defined as a card that is in active status vs. suspended or terminated status). WEX reserves the right to change fees with prior written notice. The ClearView prog card program contract term. By signing this form, the purchasing Entity agrees to the ClearView (and, if applicable, ClearView Snap) Terms of Use, which supplement the terms of credit agreement, included herein. The Purchasing Entity further represent that they are authorized to sign on behalf of their company. X Authorized Fleet Contact Signature Date: Print Name: Title: Please read the terms on the following pages carefully before using this product. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 52 OF 138 WEXFLEET CLEARVIEW TERMS OF USE 1. General: WEX Inc. ("we," "us" and "our") will provide the ClearVie Entity of use (the "Terms"). These Terms supplement the general terms of use for our online products as well as your credit agreement with WEX Bank or an approved WEX Issuer and may be used by you only for the purposes set forth in these Terms. You agree to abide by the Terms which shall be applicable to you upon your completion of this Enrollment Form. If you have any questions, please call our Customer Service department at 1-800-492-0669. 2. Purpose of WEX Fleet ClearView: The goal of CV is to allow you to perform data analysis for your except to perform analysis on your Account data. 3. Link and License: You may access CV using the user login information we provide. We grant you a non-exclusive, non-transferable, limited right to log in and access CV. You agree not to purposefully interrupt or attempt to interrupt the operation of CV, its services or system resources in any way and you may not modify CV in any way nor upload, post or otherwise transmit any viruses or other harmful, disruptive, inappropriate, illegal or destructive files. 4. Access and Security: You will access CV using the Internet and your Internet service provider through portals provided by WEX and subject to the terms previously agreed to under your credit agreement with WEX Bank and any online terms previously agreed to for access to our products and features via our online portals. 5. Important Disclosures: The availability and effectiveness of portions of CV is dependent upon product codes that the merchant transmits to us. The product codes are assigned by each merchant, and as such, we are not responsible for inappropriate product code assignment, or any claims arising or damages resulting therefrom. ClearView includes machine learning algorithms that cleanse erroneous data we receive from third parties. WEX assumes no responsibility for any damages that may be suffered by you due to the use to any subsequent tax filings that you may make using reporting features on CV. WEX does not recommend that you use CV to submit for any fuel tax exemption reimbursements as revenue agencies may not accept this as evidence of your purchase and may still require actual sales receipts. Machine learning algorithms delivered in CV are not integrated with any other WEX systems or reporting. On occasion, we will make new products, modules, and functionality available to customers during a free trial, pilot, or beta test. We make no warranty that this new functionality will be error free or that defects, if any will be corrected, and we assume no responsibility for any damages that may be suffered by you due to the use of this functionality. Further, we reserve the right to alter and/or discontinue any new products, modules, and functionality that are offered as part of a free trial, pilot, or beta test. CV works best with more current versions of internet browsers, such as Chrome and Firefox. Use of older browsers, more specifically Internet Explorer (IE), is not recommended and should not be used to access and use CV. We assume no responsibility for sub-optimal CV use that may result by using a non-recommended browser. We will make an attempt to port in data from other programs and systems, such as customer- generated or third party data. We make no warranty that we will be able to successfully import non- WEX originated data into CV or that if successful this data will be error-free or that defects, if any, will MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 53 OF 138 be corrected, and we assume no responsibility for any damages that may be suffered by you due to the use of this data. Data, such as transactional data from a card swipe, could take up to 24-48 hours to load into CV. 6. Modifications: We reserve the right to modify, change or discontinue any aspect of CV and the products and services accessed via CV at any time upon 15 days prior written notice. We may also impose limits on certain features and services or restrict your access to parts or all of CV without liability. 7. Versions: New Versions: We may publish revised and/or new versions of both modules and Effect of New Versions: When a New Version is published and/or revised, we may modify the Terms applicable to the New Version. You may commence using the New Version once published and/or revised at your election. You will be required to agree to any additional terms of use for a New Version prior to using any New Versions. Retirement of Versions: We may make CV product obsolescence and retirement decisions that maximize customer and marketplace benefits. We will notify you of such planned obsolescence and retirement decisions. 8. Representations and Warranties: CV is provided "AS IS" without any representation or warranty, express or implied, of any kind, including, but not limited to, warranties of merchantability, or fitness for a particular purpose. Notwithstanding the foregoing, we represent and warrant that to the best of our knowledge and belief: (i) the content developed by us available through CV: (a) does not and will not infringe any copyright, trademarks or trade secrets of any third party; and (b) does not and will not constitute a defamation or invasion of the rights of privacy or publicity of any kind of any third party, and (ii) CV does not violate the laws, statutes or regulations of any jurisdiction. 9. Assignment: You may not sell, assign, transfer or otherwise convey any of your rights or delegate any of your duties under these Terms without our prior written consent. 10. Independent Parties: Nothing in these Terms shall be deemed to constitute, create, give effect to, or otherwise recognize a partnership, joint venture or formal business entity of any kind or create a fiduciary or similar relationship between the parties not in existence prior to the effective date of these Terms; and the rights and obligations of the parties shall be limited to those expressly set forth herein. 11. Questions: For questions concerning these Terms, please call the following number: 1-800-492-0669, or send inquiries to: WEX Inc., 97 Darling Avenue, South Portland, ME 04106. Be sure to include your account number with all inquiries. For questions concerning CV, please email WEX at support@wexclearview.com. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 54 OF 138 ADDITIONAL CLEARVIEWTM PRIVACY ISSUES 1. Consumer Privacy Rules The objective of this Privacy Policy is to provide you with a clear, concise and accurate statement of how WEX handles customer information. Please note that our products and services are intended to be used only for commercial and business purposes. As our products and services are not intended to be used for personal, family or household purposes, consumer privacy protection laws and regulations do not apply to our information handling practices for these programs. This Privacy Policy is not a statement of intent to be bound by or comply with such laws and regulations. 2. Security WEX recognizes the importance of secure online interaction, and we utilize a number of methods to safeguard your transmissions. Our Website is hosted on secure servers with firewall protection. WEX uses Secure Socket Layer (SSL) encryption technology on our Website and information that is gathered is stored within secure databases protected by multiple firewalls. As effective as current encryption technology is, however, no security system is impenetrable. We cannot guarantee the security of our databases, nor can we guarantee that the information provided via our Website will not be intercepted while being transmitted to WEX over the Internet. 3. Children WEX provides only business services and does not intend to collect or knowingly collect any information from or about children. It is possible that a child may impersonate a company representative and attempt to access or use this Website and, in so doing, provide the child's name, address, phone number, fax number, email address and other identifying information. When such information is received and WEX is aware that the individual providing the information is a child, the information is used only to reject the child's application and is immediately deleted by WEX. Such information is never shared with third parties. WEX cannot always determine if a visitor to its Website or the sender of an email is a child. 4. Cookies Our Website makes use of a standard feature of browser software called a "cookie" to assign each visitor a unique, random number. A cookie is a file that identifies a computer as a unique user. Cookies may be used to facilitate your use of our Website, to maintain site security and to improve our Website. Most browsers are initially set up to accept cookies. You may be able to reset your browser to refuse all cookies or to indicate when a cookie is being sent. If cookies are disabled, however, our Website (and other Websites) may be harder to use. A cookie cannot read data stored on the hard drive of a computer. 5. Links to Other Websites Our Website contains links to other sites whose information practices may be different than ours. If you click on a banner or other hyperlink, you may be transferred off of this Website. Our inclusion of hyperlinks to these websites does not imply any endorsement of the material on such web sites or associations with the operators of the websites. Our Privacy Policy does not extend to these sites or the internet. You should consult the other sites' privacy notices as WEX has no control over information that is submitted to, or collected by, these third parties and how that information is used. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 55 OF 138 6. Security of your Data in Cloud-Based Storage ClearView uses cloud-based databases and employs a sophisticated firewall that protects from hackers and intruders attempting to gain access to your fleet data. As a protective measure, ClearView does NOT store full card numbers. 7. Security of Your Data across the Internet A third layer of security is data encryption, or SSL, between the web server and your browser. Encryption helps prevent technically sophisticated individuals who have the desire, tools, and opportunity from intercepting your data as it travels over the Internet. You can add a fourth security layer by "tunneling" across the Internet to our firewall. Tunneling requires installation of additional software and a fixed IP address, which may be acquired from your local systems Technical questions and concerns relating to security should be directed to the WEX Inc. Webmaster at webadmin@wexinc.com. For questions relating to usage, please email support@wexclearview.com. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 56 OF 138 WEXPRIVATE SITE ENROLLMENT PACKET Secure, live authorizations and integrated reporting for onsite bulk fueling transactions. Choose Between Two Program Options: 1. Private Site Program: Allows Purchasing Entity to use the WEX Fleet Card to activate pumps at Purchasing onsite bulk fuel tanks allowing for increased security and asset-level fuel usage reporting on bulk fuel. WEX captures Driver ID and odometer information, authorizes the card swipe, and provides integrated reporting of the Private Site transactions with Purchasing transactions while excluding onsite fuel transactions from Purchasing invoice. 2. Private Site Rebilling Program: Combines the same features and functionality of the private site program with the ability to allow other WEX Universal fleets to fuel at onsite bulk tank.* Purchasing Entity will receive a private site report that details all of Purchasing Entity transactions both non-financial and rebilled. WEX will handle the reconciliation and settlement on Purchasing Entity behalf. WEX will bill the visiting fleet. Funds from the visiting fleet transactions will be automatically deposited in Purchasing account via ACH 30 days after the transaction posts in the WEX system. How It Works: Fleet must have or install certified card readers (see certified equipment vendor list) Drivers, who fuel at the site, are prompted for Driver ID and Odometer reading Card reader provides fuel type, gallons, PPG, and total sale WEX integrates the information into Depending on set-up, certain fees may apply The Benefits: Consolidates tracking of Purchasing and retail fuel transactions into one comprehensive report. Minimizes time, effort, and cost of administering fuel usage. Purchase controls a WEX card monitor private site transactions for card abuse and misuse. Easy Processing: Driver swipes their WEX fuel card at the onsite card reader. Card reader prompts driver for Driver ID and odometer reading on vehicle. Card reader dials out via network to WEX for authorization. WEX authorizes sale and pump activates. Driver fuels vehicle. Card reader sends final sale to WEX via network. WEX processes this information and posts the information in fleet reporting. *Rebilling functionality is only available for certain types of programs. Please contact the WEX Sales Representative for more information. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 57 OF 138 Set-up and Maintenance 1. Customer contacts certified equipment providers found in the Private Site Agreement Packet Customer obtains quotes, makes a purchase, and has the equipment installed If the customer already owns equipment; they contact the vendor to confirm they have what is needed to process WEX 2. Customer completes the WEX Private Site Agreement Packet* 3. Customer emails the packet to MerchantApplications@wexinc.com 4. WEX begins the setup in WEX Systems** 5. WEX reaches out to the network to obtain a terminal ID number 6. WEX uses the terminal ID number to complete the setup 7. WEX emails a checklist containing the terminal ID and WEX Site ID to the customer 8. Customer reaches out to equipment provider or tech, and provides them with the checklist 9. Using the checklist, the tech contacts the network number provided to complete the setup *Agreement is sent to WEX after the equipment has been installed **Steps 3 7 are completed in 3-5 business days. WEX is unable to completed same-day setups. PRIVATE SITE OWNER WEX NETWORK SETUP 1. Purchase or validate existing POS equipment and software with Purchasing . All equipment must be certified by WEX. See the attached list of vendors to ensure a certified equipment purchase. 2. Provide a completed and signed Private Site Agreement (see attached) to WEX. *If participating in Rebilling, complete the Rebilling portion of the agreement as well. 3. WEX Merchant Operations updates the fleet accounts, including transaction pricing, setup costs and site(s), and works with the Network to obtain the Purchasing Site Merchant / Terminal ID. *If participating in Rebilling, Merchant Operations will set up the banking information needed for settlement. 4. Confirms set up of all locations and sends the Purchasing Entity the Welcome Packet that includes Network assigned and WEX 5. Contact Equipment Provider to initiate a software download to complete the setup process. 6. Run connectivity test with equipment vendor and network to assure transactions are authorizing and posting correctly. ONGOING MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 58 OF 138 Maintain the POS equipment. Provide reporting of private site transactions in purchase reports Provide processing support for the private site owner/operator Notify WEX Merchant Operations of equipment changes, new additions, or software updates. Ensure security at the site. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 59 OF 138 CERTIFIED EQUIPMENT VENDOR LIST Below is a list of the current contacts at each of the respective equipment providers WEX works with for private site set-ups: have equipment and they are interested in learning more, please contact one of the equipment providers above. For general questions about private site setups, contact WEX Merchant Operations at 888-660-8941 or merchantprocessing@wexinc.com FUELMASTER Edye Michelle Coxwell Distributor Relations Coordinator (800) 888-9136, ext. 1444 edye.coxwell@myfuelmaster.com www.myfuelmaster.com GASBOY Pete Moyer Director of Sales (757) 215-5893 pete.moyer@gilbarco.com www.gasboy.com MULTIFORCE Keith Griesinger VP of Sales (908) 419-0961 keithg@fuelforce.com www.fuelforce.com OPW/PETRO VEND Bobby Hayes Control Product Manager (770) 605-9611 robert.hayes@doverfs.com www.opwglobal.com COMDATA/SMARTSITE Josh Connelly Inside Sales Manager (615) 370-7207 jconnelly@comdata.com www.comdata.com MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 60 OF 138 WEXPRIVATE SITE ENROLLMENT PACKET Private Site: Complete sections A, B, C & if relevant, G Private Site Rebilling: Complete sections A-E & if relevant, G Sign and date the agreement Email to: merchantapplications@wexinc.com; or Fax to: 1-207-253-1379; or Mail to: Merchant Operations PO Box 639, Portland, ME 04101 *Allow 3-5 Business Days for setup. WEX is unable to complete same-day setups. Select all that apply: New Set-up First time Setup Additional Site Set-up Additional Account Set-up Adding accounts to already existing sites A. ACCOUNT INFORMATION (If more than one account, attach additional account information. All account numbers are needed in order to ensure correct set-up) Fleet name (legal name of business or DBA): Fleet Contact (first name, last name): Title: Fleet Contact Phone Number: Fax Number: Email Address: B. EQUIPMENT INFORMATION Equipment Vendor (check one): ComData Fuel Master GasBoy MultiForce OPW/Petro Vend Equipment Name, Model and Software (be specific): C. SITE INFORMATION Number of Sites: Provide a list of sites with the following information: (If more than one location, attach additional site information) Company Name: Physical Address: City: State: Zip: Site Time Zone (check one): Eastern Central Mountain Pacific Contact Name: Phone Number: Email Address: MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 61 OF 138 Bank Name and Address ABA Routing Number Account Name Account Number IMPORTANT: FOR REBILLING ONLY, PLEASE ATTACH A VOIDED CHECK IMPORTANT: FOR REBILLING ONLY, PLEASE ATTACH A COMPLETED W-9 AND IF A PURCHAING ENTITY HAS INCOME GENERATED FROM CALIFORNIA SOURCES, THEY ARE REQUIRED TO COMPLETE AND RETURN FORM 590 WEX must receive a completed W-9 and Form 590 in order to process application. AUTHORIZED SIGNATURE PRIVATE SITE OWNER/OPERATOR: The undersigned represents and warrants to WEX that all of the terms and conditions of this WEX Private Site Program Application consisting of this entire document in addition to any other document or addendum including the EX Private Site Program Application have been reviewed in their entirety, are true and correct, and set forth the agreement between WEX and the private site owner/operator. Additionally, the undersigned represents and warrants that he or she has authority to sign and to bind Merchant to the terms of this Application. Also, the undersigned represents that the undersigned has the authority to provide information and execute this Application on behalf of the private site owner/operator. The Agreement shall only ssignment to private site owner/operator of a private site owner/operator processing identification number. The private site owner/operator further affirms that they are establishing a credit card processing relationship with the processor indicated on the attached WEX private site application. Once WEX begins processing credit cards through this processor, our company does not intend to process any transactions through a processing agreement with a branded petroleum marketer. Signature Printed Name Title Date D. VISITING FLEET INFORMATION (Rebilling Only) If the Purchasing Entity will be allowing fleets other than their own to fuel at their Private Site location(s), please provide the following information for each visiting fleet. Account Name: Account Number: Account Name: Account Number: Account Name: Account Number: E. WEX BANKING AUTHORIZATION FORM (Rebilling Only) BANK ACCOUNT INFORMATION Private site owner/operator hereby authorizes and requests WEX to make payments of amounts owing to private site owner/operator by WEX by initiating credit entries to private site owner/operator s demand deposit account at the Bank indicated below ( bank and authorizes and requests bank to accept any credit entries initiated by WEX to such account without responsibility for the correctness thereof. In the event of an overpayment or payment in error, private site owner/operator hereby authorizes WEX to initiate a debit entry to the account for each overpayment or payment in error. It is understood that for purposes of this Agreement, bank shall mean and include the bank identified below by private site owner/operator and any successor bank identified to WEX (i) in a Notice of Change provided to WEX by any Automated Clearing House Association processing credit or debit transactions under this Agreement, or (ii) by private site owner/operator, whether orally or by other non-written means. Any such notification to WEX shall be effective only with respect to entries credited account by the Bank after receipt of such notification and a reasonable time to act upon such notice. Private site owner/operator agrees and acknowledges that WEX will not be liable to private site owner/operator for any damages resulting from the performance or the failure to perform of any Automated Clearing House Association. Funds from the visiting e transaction posts in the WEX system. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 62 OF 138 FOR WEX INC. INTERNAL USE ONLY Processed By Date Processed Settlement Entity Site ID# By signing and submitting this Private Site Agreement, the Purchasing Entity agrees to adhere to the WEX Private Site Card Sale Procedures incorporated herein as Exhibit A. G. FEES WEX shall charge the following fees: (i) a set-up fee waived per site; and (ii) a transaction fee of $0.15 for each card sale that is made using the private site owner/operator WEX charge card account. (iii) ed to such visiting fleets for (iv) the purchases that they make using the sites set forth herein. (v) WEX may increase the transaction fees, in its sole discretion. Check box if the Purchasing Entity has a separate negotiated rate under a Master Contract. Include the contract with their Private Site Agreement submission. The contract is needed in order for set up to be completed. H. MISCELLANEOUS The parties agree that a signed facsimile transmission shall be considered valid for purposes of this enrollment form and satisfies the requirements of a signature or writing under applicable law. The undersigned represents and warrants to WEX that all the terms and conditions have been reviewed in their entirety, all information provided in this request form is true and correct, and he or she has been duly authorized to sign and to bind the private site owner/operator to the terms of this agreement. Authorized Signature: Title: Date: MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 63 OF 138 WEX PRIVATE SITE CARD SALE PROCEDURES 1. Method of Transmission Of Card Sales To WEX A. MERCHANT shall have the necessary equipment to permit the electronic acceptance of the Card at its Distribution Sites including but not limited to their point of sale equipment and networking services. B. MERCHANT shall collect and transmit the Card Sale data in accordance with the WEX Technical Specification. Merchant shall obtain from WEX the necessary acceptance certification for its network and equipment that will be used for processing sales transaction. 2. Minimum Card Sale Processing Requirements A. Card Sale data sent to WEX shall include: account number, vehicle number, driver identification number, sales date, sales time, site identification number, authorization number, product code(s), quantity, total sales amount (in dollars), odometer, ticket number and any other information as WEX and MERCHANT may mutually agree upon. MERCHANT is responsible for the inclusion of any applicable taxes on the fuel when allowing a non-tax exempt fleet to utilize the fuel at its locations. WEX will not add any taxes to the total PPG of any private site transactions transmitted by MERCHANT. B. All Card Sales require an authorization or approval from WEX. MERCHANT shall request such authorization from WEX for the total Card Sale amount prior to sending the Card Sale to WEX for processing. C. WEX does not provide pre- MERCHANT calls prior to completion of the services being provided to the cardholder, MERCHANT still needs to obtain an authorization number upon completion of the services or Card Sale to obtain payment from WEX. D. An authorization or other approval code is not a guarantee that MERCHANT will receive payment. WEX does not provide payment to merchants based upon receipt of information during the authorization process. MERCHANT is still required to submit the completed Card Sale, including the authorization or other approval code, to WEX. Obtaining an authorization without submitting the completed Card Sale to WEX may result in non-payment by WEX for such Card Sale. E. MERCHANT shall not accept payment through use of an expired Card or when advised upon authorization inquiry, that the Card is not to be honored. F. MERCHANT shall never make a Card Sale when MERCHANT believes or has reason to believe that the Card may be counterfeit or stolen or the Card Sale is in any way fraudulent or otherwise suspicious. G. Merchant shall maintain a record of all information required in Section 1.3.A above. H. -at-the- require the cardholder to sign the transaction receipt unless the total for the Card Sale is less than $25. I. treated as having been received on the next business day. J. MERCHANT shall not divide the price of goods and services purchased in a single transaction among two (2) or more transaction receipts for billing to WEX. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 64 OF 138 K. Merchant must not submit Card Sales until Products are delivered. L. A Card must be present at the time of purchase. In the event that MERCHANT processes a Card Sale when the Card is not presented, MERCHANT bears the risk of the sale being charged back. M. MERCHANT shall maintain a record of the Card Sale, including all sales data required for a period of one (1) year. Upon the reasonable request of WEX, such records shall be provided to WEX within thirty (30) calendar days result in a charge back of the Card Sale to MERCHANT. 3. Data Input and Transmission A. Merchant is responsible for the data entry of Card Sale information by its personnel, or representatives. All data shall meet the WEX Technical Specification and shall be in good and usable condition. B. If information pertaining to any Card Sale is garbled in transmission such that part or all of the record is likely to vary from what MERCHANT transmitted, WEX may advise MERCHANT of the suspected inaccuracy and request retransmission of the record or other appropriate confirmation. WEX may, with notice to MERCHANT, withhold payment for such Card Sales until the record is retransmitted or MERCHANT provides other appropriate confirmation. C. If MERCHANT has not provided WEX with required information or that WEX needs to interpret, verify, or validate a Card Sale, WEX may, withhold payment for such Card Sale until MERCHANT sends WEX the necessary information. WEX may make appropriate adjustments in its settlements with MERCHANT to reflect the receipt or correction of any such Card Sale information. WEX shall provide notice to MERCHANT of any Card Sales that it is not able to process due to errors or missing information through its daily settlement reports. D. MERCHANT shall submit all Card Sales to WEX for processing within thirty (30) days of the transaction date. WEX may accept transactions up to one hundred and twenty (120) days from the date of the transaction for processing and billing to the fleet, however, reserves the right to chargeback any such transaction that is disputed by a fleet customer. E. MERCHANT authorizes WEX to refer to a default price per gallon table, which may be used when pricing which is updated from time to time by WEX based upon market conditions. The table is based upon average price per gallon data collected from all merchants who accept WEX Cards. F. MERCHANT authorizes WEX to refer to the authorization log to obtain information to complete the processing of transactions in the event that errors are detected by WEX during processing. It real-from the MERCHANT at the time the use of the charge card was authorized. If sufficient information is not available in the authorization log to correct any errors in the transaction file received by WEX from MERCHANT, then these transactions will be returned back to MERCHANT for correction. G. Use of the defaults in Section 1.3.E and 1.3.F above does not affect the total transaction value submitted for settlement and is only used to facilitate reporting to fleet customers. It does not relieve MERCHANT of its requirements to provide accurate and complete data as set forth in 1.2.A for Card Sales. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 65 OF 138 WEX PRIVATE SITE CARD SALE FREQUENTLY ASKED QUESTIONS How does it work? -certified equipment reader and enter a Driver In a matter of seconds, a driver using an authorized card can begin fueling. All of the Purchasing Ent information appears on their WEX purchase report. What equipment will a Purchasing Entity need? A purchasing Entity will need to purchase a card reader (or upgrade existing equipment) to match WEX and network requirements (see certified equipment vendor list). What is the cost? There is a one-time set up fee that is waived and a $0.15 per transaction fee. Costs to purchase new card readers (or upgrade current equipment) vary by vendor so the Purchasing Entity will need to negotiate their purchase. Are there other costs that might be associated with set up? nformation. How does a Purchasing Entity sign up? Just complete the enclosed Private Site Agreement and submit it to WEX. What equipment provider would WEX recommend? WEX provides the Purchasing Entity with a certified equipment vendor list to choose from. The Private Site Owner/operator is responsible for the purchase and upkeep of the equipment. Who do I contact with issues regarding incorrect product coding or reporting from the will be able to ensure proper downloads and configurations are reporting correctly. What is a network? electronic processing. What information should a Purchasing Entity provide the network helpdesk if they need to call? Be sure to have the Merchant/Terminal ID for the location the Purchasing Entity is calling for. This along with the Network Contact numbers can be found on the Welcome Packet received from WEX. If a Purchasing Entity participates in Rebilling, how do they receive the funds for the fuel used by visiting fleets? for visiting fleet transactions will be automatically deposited in their account under the payment term of their contract. If I allow visiting fleets to fuel at my location, how will I be able to keep track of those transactions? Each month, WEX will send you a private site merchant report. The report will provide detail on all visiting fleet transactions. In addition, your transaction detail report will include both local and visiting fleet transactions. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 66 OF 138 WEXPAY ENROLLMENT PACKET FAX to: ______________________________ FAX #: ___________________________ 1. Complete parts A and B. 2. Be sure to sign the form and keep a copy for the Purchasing records. 3. Fax completed form to: 1-800-516-7536. A. ACCOUNT INFORMATION Account Name: Account Number: 04 Authorized Fleet Contact: Phone No.: Fleet Contact email: Fax No.: B. SETUP INFORMATION Complete the below items: Number of Alternative Authorization Instruction cards needed. (WEX recommend at least one per driver using WEXPay) $ How much spend does the Purchasing Entity anticipate? (Credit line may need to be reviewed) C. TERMS AND CONDITIONS These terms and conditions supplement the WEX ® Business Charge Account Agreement (the between the Purchasing Entity and WEX Bank The following additional terms and conditions shall be applicable to their account upon their completion and acceptance of this WEXPayTM Request form. The continued use of their account and the product referenced herein constitutes acceptance of these terms and conditions. All capitalized terms shall have the same meaning as in the Agreement, as amended from time to time. Issuer will provide single use virtual MasterCard® Cards for purchases made by the Purchasing Entity only at U.S. merchant locations that do not accept the WEX® Universal Fleet Card. A virtual card is one where there is no plastic issued, only card numbers. Single use virtual cards may be used for purchases one time only. MasterCard Internationa MasterCard purchases will appear on their WEX® Universal Fleet invoices. The Purchasing Entity agrees to pay and/or perform, as the case may be, when due all indebtedness, obligations and liabilities of each MasterCard account established pursuant to this request of every kind, nature and character whatsoever, including, without limitation, (i) all amounts payable under each account, (ii) all obligations, covenants, and agreements contained herein. Purchases are due and payable in full by the Purchasing Entity upon billing in accordance with the terms of credit Agreement with Issuer. In the event the Purchasing Entity currently participates in any rebate or discount program offered by Issuer for the WEX® Universal Fleet card purchases, their purchases made using WEXPayTM will apply to such rebate or discount provided they meet any conditions of such rebate or discount program. Issuer reserve the right to modify or terminate WEXPayTM at any time upon 15 days notice to the Purchasing Entity. Issuer will provide WEXPayTM Alternative Authorization Instruction card for distribution to their drivers. When their drivers present the Alternative Authorization Instruction card to a merchant, the merchant may, at discretion and their own risk, either complete the work or contact Issuer to validate account. Issuer will not pre-authorize the transaction if the work has not been completed but WEX will provide the merchant with a reference number so that they may contact WEX upon completion of the work for payment authorization. In order to validate the Purchasing account WEX must preview their account information and this may affect their control limits, if the Purchasing Entity has set them on their account, including the number of transactions available per day and the total daily dollar limits. The Purchasing Entity should check their current controls (if any) to be certain that they have sufficient limits for these transactions. If they make any changes or set any control limits, the Purchasing Entity agrees that WEX is authorized to rely on such changes and WEX will not be responsible for any losses resulting from such changes. The Purchasing Entity will also agree that WEX will not be liable to the Purchasing Entity for any loss, liability or damages they suffer which arise from, are related to, or are in any way connected with any fraud control or purchase restrictions such as Authorization Controls which WEX implements from time to time. WEX is not liable on or to participate in the WEXPayTM process, regardless of the reason. The person signing this Out-of-Network Authorization Process Request represents and warrants that he/she is authorized to execute this Request. X Authorized Fleet Contact Signature: Date: Print Name: Title: MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 67 OF 138 EXHIBIT F DEFINITIONS This exhibit provides definitions of terms used throughout this Master Agreement and exhibits. Account: For purposes of this Master Agreement, cards do not represent an individual account. Accounts are established within the WEX hierarchy where the cards are issued from. The Account contains the overall credit line and authorization controls that are applied to one or many cards. Account Coordinator: Employee of the Contractor assigned to a Participating State or Purchasing Entity to provide day-to-day assistance with regard to program card maintenance. Annual Volume: Total volume spend by all Purchasing Entities within a Participating State for all card liability products in a calendar year. Applicable Taxes: Federal, state, county and/or local taxes levied on the purchase of gasoline or diesel fuel that may be eligible for tax emption by the Contractor. ASC X12: Official designation of the U.S. national standards body for the development and maintenance of Electronic Data Interchange (EDI) standards. Also known as ANSI ASC X12. Associations: Group of card-issuing banks or organizations that set common transaction terms for merchants, issuers, and acquirers. Some major associations are Visa, MasterCard American Express and Discover. Also referred to as Network. Authorization Controls: Controls that are established in the WEX system and assigned to every card to determine the purchasing rules for cards assigned to the given control profile. Like an Emergency Card, emergency authorization controls can also be established. Authorized User/User: Representative of Purchasing Entity that leverages a Commercial Card, manages Commercial Cards, and/or accesses the online system Automated Clearing House (ACH): Central distribution point for transferring funds electronically for participating depository financial institutions. Transactions are accumulated and sorted by destination for transmission during a predetermined period. It includes small dollar payments in large transaction volume. Bank Overrides: A transaction that has been pushed through by the Contractor. Basis Points: Unit of measure for incentive share/rebate rates. One basis point is equal to 1/100th of 1% or 0.01% or 0.0001. Bidder: Any entity submitting a bid or response to the solicitation Billing Cycle: A specific recurring time period between the time statements of account/invoices are processed. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 68 OF 138 Card Issuer: Financial institution issuing a Commercial Card or account. Also referred to as a card issuer, card provider or bank. For the avoidance of doubt, Contractor shall be the sole Card Issuer under the Master Agreement and Participating Addenda. Card User Agreement: Agreement between the Purchasing Entity and awarded Contractor verifying credit availability, account information, and agreeing to the terms and conditions of the Master Agreement and Participating Addendum. Cardholder: An employee, contractor, or representative of a Purchasing Entity to whom a Commercial Card is issued for making designated business purchases/payments on behalf of his or her organization. Card-less Accounts/Ghost Cards: Accounts that have no plastic card issued, only an account number to which the acquisition of goods and services are charged. Centrally Billed Account: Card accounts are billed to the Purchasing Entity or program within a Purchasing Entity. CBA accounts are paid directly by the Purchasing Entity. Client-held Days: Number of days from the billing cycle date to the date payment is received. Commercial Card: Generic term for any card product used by organizations for making payments for various goods, services and business expenses. Contractor: The entity/entities awarded a Master Agreement and/or Participating Addendum(s) as a result of the evaluation of the bids received in response to a solicitation. Corporate Liability: Purchasing Entity is liable for all card transactions and fees. Credit Application: WEX form to establish a credit line with WEX Bank and adhere the contractual terms & conditions of this Master Agreement to the Purchasing Entity. Declined Transaction: Transaction where authorization has been refused by the Card I authorization system. Duplicate Transaction: a transaction that has been processed twice for the same purchase. Department: Functional business unit of an organization such as purchasing, accounting, human resources, etc. Department Card: Card issued to a department rather than a specific cardholder. Declining Balance/Managed Spend Card: Specialized Purchase Card with a pre-set spend limit and expiration date that is typically non-replenishing. Also referred to as a Controlled Value Card. Electronic Payables: A form of electronic payment, utilizing the card infrastructure, managed centrally within an organization, typically by accounts payable. Also known as electronic accounts payable (EAP), automated payables, e-payables, Virtual Payment Cards, push payments, straight through payments 9STP), buyer-initiated payments (BIP), supplier/vendor card, single-use accounts and MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 69 OF 138 electronic invoice presentment and payment (EIPP). Each provider has a proprietary name for its solution; functionality and processes vary for each. Eligible Purchaser: A Purchasing Entity authorized pursuant to the execution of a Participating Addendum. Emergency Card: A type of Commercial Card that is always open, active and ready for use. Usually equipped with high or no credit limits and are used in emergency response situations. Entity Program Administrator(s): A common role responsible for various administrative tasks (i.e., ongoing operations) in a typical Commercial Card program, including card issuance, account maintenance, card cancellation and reporting. File Turn: Number of days from the date a transaction is posted to an account to the date payment is received. Fleet Card: Specialized Commercial Card used to capture fleet-related expenses and vehicle data (e.g., fuel, vehicle maintenance, repair, and service). Foreign Transaction Fee: A charge applied to purchase made in foreign countries (outside the United States). Purchases made online from your home country where the vendor is foreign and processes the transaction in its local currency. Fraud: Unauthorized use of a card, resulting in an acquisition whereby the Purchasing Entity does not benefit. Implementation: Process of putting all card program functions and activities into place. Interchange Rate: A rate, set by the Network (i.e., Visa, MasterCard, Discover, American Express), collected by the card issuer to cover the cost of processing the transaction. Lead State: State responsible for soliciting for and managing the awarded Master Agreement. Level 1 Data: Standard commercial transaction data that includes the total purchase amount, the date of transaction/credit was processed by the Contractor, Contractor processing/transaction reference number for each transaction/credit, and other data elements as defined by the Associations or similar entity. Level 2 Data: In addition to Level 1 data, includes sales tax amount, company information, and other data elements as defined by the Associations or similar entity. Level 3 Data: In addition to the Level 2 data includes cost, quantiles, unit of measure, product codes, product descriptions, and ship to/from zip codes, freight amount, duty amount, order date, discount amount, order number and other data elements as defined by the Associations or similar entity. Master Agreement: Underlying agreement executed by and between the Lead State and the Contractor, as now or hereafter amended. May also be referred to as contract or Master Contract. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 70 OF 138 Master Agreement Administrator: Employee of the Lead State responsible for soliciting for and managing the awarded Master Agreement Master Agreement Authorized Representative: Employee of the Bidder authorized to sign bid submittal documents, provide bid clarification responses, and function as the primary point of contact during the solicitation and evaluation. Merchant Category Codes (MCC): A system of four-digit codes, maintained by networks, used to identify merchant or merchant acquirer. Merchant Negotiated Transaction: Transaction completed with a merchant that has an agreement with the Association to complete theirs at a lower than standard interchange rate. Merchant Negotiated Volume: Total quarterly merchant negotiated volume spend by a Purchasing Entities for all card liability products in a Quarter. Merchant Overrides: A transaction that has been pushed through by a merchant location. National Annual Volume: Total annual volume spend by all Participating States/Purchasing Entitles for all card products in a calendar year. National Annual Volume Incentive: Rebate or Incentive Share earned by a Participating State based on their contribution to the National Annual Volume. Network: Entity that facilities the movement of transactional data between the Card Issuer and acquirer and sets merchant rules for card acceptance. Organizations in this role include Visa, MasterCard, American Express and Discover. Also referred to as Association. Non-Standard Volume: Transactions that are processed using Reduced Interchange Rate as determined through an agreement between the merchant and the Association. Participating Addendum: An agreement signed by the Contractor and a Participating State that incorporates the Master Agreement and any other additional Participating State specific terms and conditions. Participating Addendum Administrator: Employee of the Participating State responsible for the management and administration of the Participating Addendum. Participating Addendum Authorized Representative: Employee of the Participating State authorized to sign the Participating Addendum. Participating State chooses to execute a Participating Addendum under the awarded Master Agreement. May also be referred to as Participating Entity. Participating State Annual Volume: Total annual volume spent by a Participating States for all card products in a calendar year. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 71 OF 138 Product Code (PC): A unique identifier, assigned to product types (e.g. maintenance, tires, etc.) within a Fleet management system. Program Administrator(s): Refers to Participating Entity, Purchasing Entity, or Statewide Program Administrators. Program Administrator Overrides: A transaction that has been pushed through by a Program Administrator. Prompt Payment Incentive: Rebate or Incentive earned by a Purchasing Entity based on their average speed of pay/file turn days. Purchasing Entity: Any eligible organization executing a Card User Agreement as allowed by a Participating Addendum under the Master Agreement. Quarter: Three (3) month period based on the yearly calendar as follows: Quarter 1(Q1) January, February & March Quarter 2 (Q2) April, May & June Quarter 3 (Q3), July, August, September Quarter 4(Q4) October, November & December. Quarterly Non-Standard Volume: Total Non-Standard Volume sales for a Quarter. Quarterly Non-Standard Volume Incentive: Rebate or Incentive Share earned by a Purchasing Entity based on their Non-Standard Volume sales for a Quarter. Quarterly Standard Volume: Standard Volume sales for a Quarter. Quarterly Standard Volume Incentive: Rebate or Incentive Share earned by a Purchasing Entity based on their Quarterly Standard Volume. Quarterly Total Volume: Total quarterly volume spend by all Purchasing Entities for all card liability products in a Quarter. Relationship Manager: Employee of the Contractor assigned to a Participating State or Purchasing Entity to provide day-to-day assistance with regard to program card maintenance. Reduced Interchange Rate: A lower interchange rate for processing Commercial Card transactions. Standard Volume: All transactions, less Non-Standard Volume, fees, cash advances, convenience checks, Fraud, chargebacks and net of Write-Off Adjustments. Statement/Invoice: Document reflecting account details for the billing period including debits, credits, transaction detail and balance due. Statewide Program Administrator: Employee of the Participating State who administers the Stat Purchase Card and or Fleet Card Program(s) Transaction: Exchange between cardholder and merchant, payment for goods and/or services. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 72 OF 138 Virtual Cards/Single Use Card:One time use account numbers. Write-Off: A cancelled account with an unpaid balance determined to be uncollectible by the Contractor. Accounts are considered uncollectible once delinquent for one-hundred-eighty (180) days after billing MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 73 OF 138 EXHIBIT G FLEET CARD SERVICE REQUIREMENTS This exhibit details Fleet Card service requirements and Contractor responses to how these requirements will be met as submitted with their bid. 1. RESERVED Identifies card products available in Exhibit A. 2. ADMINISTRATION OF ACCOUNTS 2.1 System must allow for Program Administrator to setup new accounts online including ordering and registering cards, establishing User ID and password. 2.2 System must allow for Program Administrator to add, edit, or remove single or multiple Product Codes (PC) or Merchant Category Codes (MCC) from multiple card accounts at once. 2.3 System must allow for Program Administrator to initiate one-time overrides per transaction. 2.4 System must allow for Program Administrator to establish roles, access, and authority levels for all user types (i.e. managers, approvers, cardholders) within the Purchasing Entity. 2.5 System must allow for Program Administrator to unlock system access, reset User ID and reset password for any User within the Purchasing Entity. 2.6 System must allow for Program Administrator to see changes made to a card profile and who made those changes. 2.7 System must allow for system to allow Program Administrator to view cancelled, deactivated and suspended cards within the Entity. 2.8 System must allow for Program Administrator to order and issue replacement cards (singular or multiple simultaneously) online. 2.9 System must allow for Program Administrators and Cardholders to access statements online. 2.10 System must allow for Program Administrators and Cardholders to mark accounts for paper or paperless statement delivery. 2.11 System must notify Program Administrators and Cardholders of statement availability. 2.12 System must allow for Program Administrator and Cardholders to check status of cards and view account information including but not limited to: balances limits charges declined transactions spend history default accounting codes demographics 2.13 System must allow for the Program Administrator to choose the billing cycle close date for the Purchasing Entity. The billing cycle date will be established at account implementation and will MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 74 OF 138 2.14 System must have the ability to roll-up billing to managing account level or bill at department level as determined by the Purchasing Entity. 2.15 System must display all transactions in US Dollars. 2.16 System must be able to restrict fuel type at the card and/or vehicle level by not allowing the wrong fuel type to be purchased and by being able to report exceptions for wrong fuel type. 2.17 System must be able to apply hard limits on quantity (gallons) of fuel dispensed. 2.18 System must be able to restrict maintenance purchases. 2.19 System must allow for Program Administrator to reset Driver PIN online and in real time. 2.20 System must have the ability for Program Administrator to set/change PIN for each driver and/or vehicle. 2.21 System must be able to provide federal fuel tax exemption prior to invoicing. 2.22 Reserved, see Exhibit D Establishing an Account. 2.23 System must allow for Program Administrator to edit User ID, role and authority level online. WEXOnline® allows the Program Administrator, or other individuals with appropriate permission levels, to add/edit new online users, manage existing users, and manage online enrollment requests. The module also allows for a prospective user to self-enroll online and have their request route to a Program Administrator to be approved and have the appropriate level of access assigned to them by the Administrator. A prospective user is not granted any level of access until after their request has been approved by a Program Administrator and their level of access is assigned. The administrator retains ultimate control over access and assignment of roles, authority level and privileges allowed online. The module contains prepopulated templates for roles with varying levels of permissions available online to control the access an individual may have for their given job duty. The module also allows for users to create custom roles for levels of access specific to an individual or job duty. This creates appropriate account and system access, based on user responsibilities; ultimate control over who has access to the module, what level of access, and to what accounts; and the ability to track user logins. Additionally, WEXOnline® allows users to reset their passwords on their own should they need to do so. This allows for a greater level of control at the user level and helps minimize the need to reach out for assistance with a reset. 2.24 System must have a minimum of seven (7) program hierarchies. allows for robust account structures and reporting functionality. WEXOnline® supports nine (9) levels of hierarchy, providing a high level of detail and flexibility. The levels of hierarchy are customizable to the set-up of an individual entity participating in the contract to meet their specific needs. For example, the State of Washington could be set up as a level 1 (L1) account with multiple L2 accounts hanging off of the overall contractual relationship. The accounts under the L2 would then have the ability to structure the departmental breakdown unique to that agency or entity. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 75 OF 138 - Identifying accounts: Accounts can be identified in multiple ways in WEXOnline®. WEX offers custom reporting, account search functionality, and visual hierarchy layouts that are collapsible for finding and identifying accounts. Reporting can also offer account details about the account with the hierarchy regarding addresses (shipping, billing, primary and physical) total drivers and/or vehicles, total cards, default authorization profile, and primary shipping method and carrier. - Reporting rebate earnings: WEX does offer rebate reporting that provides a full breakdown of rebate for a given time period. WEX will work with states at implementation to get the appropriate rebate reporting set-up to cover their needs. - Reporting transaction data: All WEX transaction data is available within WEXOnline® to view and is reportable through the system. Additionally, WEX offers custom files and file interfaces to provide transactional data to customers. Below are several templated examples of how transactional data as well as authorization data can be accessed in WEXOnline®. Custom Report/ Authorization Activity This template helps users build a custom report with a direct view of authorization activity, including declines transactions. Custom Report/ Transaction Management This template permits users to generate a transactional-level report, whereby a user may analyze usage at certain merchants, or within certain timeframes, or exceeding specified dollar amounts and more. 2.25 System must allow for a Statewide Program Administrator account with access to view and pull reports for all transactions made by Purchasing Entities within the Participating State under this Master Agreement. WEXOnline® allows for a Statewide Program Administrator with access to view and pull reports for all transactions made by Purchasing Entities within the Participating State under this Master Agreement. This would be accomplished by providing the administrator with an access role rooted at the top of the hierarchy. This can be accomplished through either the templated roles available within the module or creating a custom role should it be required. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 76 OF 138 2.26 System must allow for Program Administrator to simultaneously activate, deactivate, suspend, and terminate cards online. WEXOnline® allows the Program Administrator to update cardholder and vehicle information online, including simultaneously activating, deactivating suspending or terminating cards. This is accomplished by providing the administrator with edit access to vehicle/cards and driver information. The administrator can select multiple cards and then choose to activate, deactivate, suspend or terminate these cards simultaneously. Additionally, through the account support provided by WEX, an agency can also send large amounts of data to the WEX Premium Fleet manager could send a spreadsheet of the information to WEX to activate, deactivate, suspend or agency. 2.27 System must allow for Program Administrator to update all cardholder information online, unless barred by Federal Regulation. WEXOnline® allows the Program Administrator to update all cardholder and vehicle information online. This is accomplished by providing the administrator with edit access to cardholder/driver information. Additionally, through the account support provided by WEX, an agency can also send large amounts of data to the WEX Premium Fleets Services (PFS) Account Manager to handle for them on their behalf. For example, if a State agency had a large amount of seasonal workers This often can help save time, energy and resources in a given agency. WEX Fuel cards are not individual liability cards, so WEX is not aware of any Federal Regulations preventing the editing of cardholder information online. 2.28 Throughout the life of the Master Agreement and associated Participating Addendums, Purchasing Entities may have reason(s) to cancel a card (or a group of cards). Cards or groups of cards can easily be canceled within the WEXOnline® module. Cards can be found under the Fleet Manager tab, administrator can search to find the card or group of cards an authorized user may want to cancel. Once a card has been reported lost, stolen, canceled, suspended or otherwise inactive, it is immediately invalidated in the WEX system. As stated above, this can be accomplished in WEXOnline® or by contacting the fleets Premium Fleet Services authorizations associated with the card are declined at the time a purchase is attempted. Additionally, once WEX receives proper notification, the fleet is relieved from liability for any subsequent charges. 2.29 When a card (or group of cards) is closed, a credit may be due to the card based on an overpayment, transaction credit, or something similar. s receivables department reviews all credits on termed accounts and cards 90 days after termination. If the credit qualifies for a refund, WEX will process that transaction and send a check for closed accounts or post a credit to an account, if it is a cancelled card within an active account. The timeline for a credit to post to an account can vary. This is due to the nature of the credit. For example, in some cases a WEX representative may be able to confirm immediately that a credit is owed. In other cases WEX may need to do additional research or contact a merchant to MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 77 OF 138 verify additional information. WEX always works to resolve any owed credits as quickly as possible. Once the credit is confirmed to be owed to the customer, it is posted to the account and it will be reflected as a credit on the next invoice in the billing cycle. Should the customer require payment for the credit, WEX will process the credit for payment which typically takes 3-5 business days. 2.30 Foreign Transaction Fee For US-based WEX card programs, the WEX system recognizes an assigned originating site ID and/or country code, provided to WEX by the merchant, for the corresponding country of origin of a transaction. For example, if an agency transacted in Canada, WEX would receive the transactional data that would include a site ID, country code or similar identifying code, provided to WEX by the The check in the WEX system is also tied to the currency. For US-based WEX card programs, the currency is based in US Dollars. If a transaction comes through in Canadian Dollars, the WEX system would flag that transaction and assess the associated Foreign Transaction Fee. Foreign Transaction Fees are denoted in WEX reporting to reflect the appropriate amount merchant. 2.31 System must be able to route transactions through approval/workflow path as established by the Program Administrator. WEXOnline® provides the ability to route transactions through an approval workflow path. The user roles required for this functionality and the process flow is outlined below. An eligible approver is a User within a hierarchy who has the Approve Transactions permission has opted in to receive approval emails is an active online user a Fleet Manager/Program Administrator. A Fleet Manager will have all of the Manage Transactions features and functionality including the Approve Transactions permission or, have a Custom Role that includes the Approve Transactions permission only. For those responsible for reviewing transactions: These users will have Manage Transactions without the Approve Transactions permission. They: can filter transactions can view transactions can change transaction status as follows: - - - - - - - will have all other existing manage transaction functionality (including upload receipt, MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 78 OF 138 reallocate, notes, view history) - If there is an eligible approver at and/or above the reviewing user in the hierarchy, the user can see the "Email Approval Request" button and send an email to those Approvers. For those responsible for approving transactions: These users will have a Custom Role with the Approve Transactions permission that allows them to: filter transactions view transactions change transaction status as follows: - - - receive and read approval emails sent from a User at and/or below their level in the hierarchy as long as long as the user has opted in to receive Approval Emails Or, they can be assigned a Fleet Manager/Program Administrator role so they: can do everything available in the Manage Transactions Fleet Manager/Program Administrators also have the ability to change permissioning or access to allow for substitution scenarios when the approver role maybe out on vacation or leave allowing another user who is either new or would have a lesser role normal to step in an approve transactions in the Fleet Manager/Program Administrators absence. 2.32 System must allow for Program Administrator to add, edit, or remove security features (temporarily or permanently) in real time at the card account level including, but not limited to: dollar per transaction limit maximum daily/weekly/monthly spend transactions per day/week/month limit pay at pump only tank capacity limit type of fuel, by individual vehicle authorized State or Province Product Code (PC) blocks The WEX system and the Fleet Manager module of WEXOnline® allows the fleet manager to add, edit, suspend, reactivate, and terminate cards and drivers, to add and manage card controls, and to view and download invoice details, card by card or simultaneously among a grouping of cards. The Program Administrator has all the capabilities requested above, the ability to do so in real- time and simultaneously to multiple cards. Pay-at-pump ONLY functionality is systematically supported by WEX but cannot be done online. This is supported by the WEX Customer Service team on request or during account set-up at the time of implementation. Product code blocks are achieved by our product-type controls in the authorization profile card is assigned. These can be changed, created and applied in real-time and simultaneously to multiple cards. Users can also: Assign card to driver, vehicle or location Transfer cards from one account to another Group cards into authorization profiles to enforce purchasing policies MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 79 OF 138 Create organizational units or departments to better organize cards, vehicles and drivers for reporting and management purposes (initially added during implementation phase) Edit account information WEXOnline® is structured to provide the ultimate flexibility to meet unique account program needs. The Administration module of WEXOnline® allows the fleet manager to create custom roles that can be assigned to online users to limit or broaden access into the system. The fleet manager can create custom roles which provide users with access to different sections like the driver section. This setup allows them to focus on their defined tasks without giving broader permissions that could be abused. Authorization profiles are the purchasing control parameters, or limits, that fleet managers assign to cards. This allows for easy management of the program to ensure purchasing policies are enforced each time a card is used. WEX offers the flexibility for the fleet manager to name the authorization profiles via numeric or alphabetic naming and be set up for that type of employee. The fleet manager can assign as few or as many profiles as necessary Fleet managers can add new profiles, view existing profiles, view cards assigned to each profile, clone, edit or modify the values, change the status of the profile, set account defaults, and reassign cards to other profiles. Authorization control profiles allow the fleet manager to edit a profile and have that change impact all cards associated with that profile. There is no limit to the number of cards that can be assigned to a certain profile and this functionality eliminates the need to manually edit each driver or vehicle record when a policy changes. Benefits include centralized account management; efficient administration of cards, driver, vehicles and authorization controls; and quick link navigation to all management features and functions. 2.33 System must allow for Program Administrator to assign card (with an identifying PIN or VIN number) to a driver, vehicle, department, etc. as determined by the Program Administrator. A WEX card can be assigned to a vehicle/asset, driver, or organizational unit (or cost center) in the fleet, enabling the card to capture and track all purchase activity. This flexibility allows a Fleet Manager/Program Administrator to assign a card (with an identifying PIN (Driver/Vehicle ID) or VIN number) to a driver, vehicle, department or any other entity, asset or individual needing a card as determined by the Program administrator. When the card is swiped at the point-of-sale device, the driver is prompted to enter a Driver ID (DID), or PIN as referenced in the requirement, and the odometer reading of the vehicle in order to receive authorization for the ensuing transaction. Each DID can be assigned to one, many, or all cards on the WEX account and can be generated by WEX at random, or assigned by the fleet customer. This 4- or 6-digit DID can be assigned to a driver, vehicle/asset, or organizational unit on the WEX account (based on the type of card preferred to use). For example, if Purchasing Entity decides to assign the card to the driver, the driver would typically enter a DID associated with the vehicle. If Purchasing Entity prefers to assign the card to a vehicle, typically the DID is associated with the driver. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 80 OF 138 The DID, combined with the card and account validation rules, is queried against the WEX database for verification and transaction authorization. If valid, the transaction is authorized. The WEX card cannot be electronically activated without entering a valid DID, making the card useless to someone who has found or stolen it and does not know the DID. The authorization process acts as a security measure, and provides a layer of protection against fraudulent activity. 2.34 System must allow for Program Administrator to create an approval path of setting specific card limits higher than Entity established limits. 2.35 System must allow for Program Administrator and/or Cardholder to mark transactions sent to accounting for payment. 2.36 System must be able to send notifications of pending approval(s) based on established approval path. 2.37 System must allow for Program Administrator to lock transaction accounting code data from editing. 2.38 If capable, system must allow for Program Administrator to create templates for card/account set up (i.e. same billing address, TIN, workflow, etc.). The WEX system allows for templates with different functions within the site as well as the ability exists for card and authorization profile information to leverage like information (address, cost center, TIN, org/department, user defined fields, etc.) associated between card or driver types. Templated default limits for authorization profile & set-up Clone function The WEX team lead by an assigned Strategic Relationship Manager and Premium Fleet Services Account Manager will work to set-up and establish these with customer during the initial implementation. For needs that arose after implementation the Premium Fleet Services Account Manager will be able to assist in setting up these functions. 2.39 If capable, system must allow for Users, with multiple roles within a program, (i.e., Cardholder & Program Administrator) to opt to have one login to be able to access all aspects of their accounts (dual role). If yes, provide details on how that functionality works/is implemented. However, this requirement can be met by creating a Custom Role with all necessary levels of permissions to support scenarios where a user maybe both a cardholder and Program Administrator or have other roles and responsibilities with a given agency. Another example is when the user is a cardholder who also carries financial responsibilities and also need to access the system for pulling invoices and reporting, and making payments. The module allows for this 3. DATA COLLECTION AND MANAGEMENT 3.1 System must capture and display transaction data at the following minimum levels: Cardholder Approving official Entity office or unit Account/billing (available at different levels) MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 81 OF 138 Entity Program Administrator or alternates (available at different levels) Participating State (all state entity transactional data, statewide administrative level and compliance review group) 3.2 System must have the ability to view transaction authorization/declines in real time. 3.3 System must post transactions within twenty-four (24) to forty-eight (48) hours of receipt from merchant. 3.4 System must have the ability to capture and display Level 1, Level 2, and Level 3 transaction data as made available from the merchant. 3.5 System must allow for Users to add notes, comments, and additional descriptions to a transaction in a separate field. This field must: Allow for alpha, numeric, and special characters. Be searchable Be reportable Be accessible to all hierarchies within the system 3.6 System must be able to capture and display merchant Tax Identification Number (TIN) or similar unique identifier. 3.7 System must allow for user to input a minimum of 150 character of Entity defined accounting code structure/segments at the transaction level. 3.8 System must allow for the Purchasing Entity to set requirements for accounting code segments (i.e. mandatory, non-mandatory, etc.) 3.9 System must allow for Purchasing Entity to define, edit, maintain, and upload valid value tables for each accounting code segment. 3.10 System must actively validate accounting segment data against valid value table data as determined by the Purchasing Entity. 3.11 System must allow for Program Administrator to assign, edit, and delete "default" accounting codes for all program hierarchies within the Purchasing Entity. 3.12 System must allow for User to save and edit frequently used accounting codes. 3.13 System must allow for a minimum of 99 accounting code splits per transaction. 3.14 System must allow for User to manually enter tax detail at the transaction level. 3.15 System must allow Program Administrator to download the entire Fleet Card number for use in other systems. 3.16 Participating States and Purchasing Entities have a need to access past transaction detail data in real time for a minimum of thirty-six (36) months throughout the life of the Master Agreement and Participating Addendum. WEXOnline® module, files are retained for a period of 24 months. Premium Fleet Services Account manager can fulfill requests from NASPO participating entities for transaction details going back to 84 months. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 82 OF 138 offering at no extra cost, are able to access past transaction data for a minimum of 36 months throughout the life of the Master Agreement, as required. 3.17 Templates/defaults At the time of account set-up and during implementation, WEX can establish user-defined fields with a State or Agency. User-defined fields can be used for any information or data the State or Agency may wish to capture. For example, as it relates to accounting information, a user defined field can be created for a particular GL Codes or set of GL codes and made a mandatory field as part of the card set-up template a user will have to complete in order to place a card order. This ensures the data will be assigned to it can be reported against. These fields can also be added, removed or edited after the account set-up as well given the user has the appropriate permissions to do so. 3.18 System must allow for user to upload and attach supporting documentation to the transaction in the following formats (at a minimum): pdf, jpg, png. WEXOnline® Receipt Upload feature supports the uploading of supporting documentation to a transaction in the following file formats: .png, .jpg, .gif, and .pdf. Additionally, WEX has the ability to add support for more file types for upload should an agency require it. WEX will work with agencies should there be a file format they may need. 3.19 Contractor will be required to work directly with Participating State to develop effective strategies to address product code errors with merchants. WEX routinely works with merchants, the processing networks, and point-of-sale providers to ensure product code accuracy and address issues. Once WEX becomes aware that there is an issue with a merchant(s), we work with all parties involved to identify the root cause and remediate it. For customers whose tax exemptions may be negatively impacted by a product code error, if WEX is able to definitively validate the product that was actually purchased, WEX will perform a transaction correction to ensure that either the exemption or reported taxes are accurate. Team, this team is responsible for working with merchants, networks and point of sales providers to remediate issues like product coding errors, and our customers to actively catch errors in merchant data, like bad product codes. -based analytics solutions that automatically organizes, interprets, and intuitively displays fleet-related information. Critical data is presented in an intentional layout of simple and informative visualizations, helping fleet managers monitor operations, uncover card misuse and potential driver theft, understand trends, benchmark performance, investigate anomalies, and recognize cost-saving opportunities. offering with extra no charge. Included in the cleansing algorithm fleets can utilize to proactively catch and see corrected product types. Product Code Cleansing: -standing, industry-wide issue by designing and developing a proprietary machine learning algorithm, which automatically detects and corrects inaccurate product codes transmitted by fuel merchants. The algorithm can make the following determinations with a 0.3% error rate: Categorize transactions by Product Group: fuel and non-fuel MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 83 OF 138 Categorize fuel transactions by Product Type: gasoline and diesel Categorize gasoline transactions by Product Grade: regular, mid-grade, premium , and exceptions reporting. Purchasing Entity can trust their product- informed and confident decisions. This corrected information is aggregated in the Reports Module product level information provided by the merchant and the corrected values enabled by the algorithm. This information can be downloaded into Excel. For information about how WEX handles disputed transactions, see 16.1. 3.20 Controls and Non-Vehicle Spending The WEX Fleet card was developed to provide control and transparency. The card allows for fuel spending, non--loop network, and non-fuel vehicle spending -- along with the ability to discern between those various types of purchases -- approved by a reviewer with permission to grant that level of approval. One of the most significant advantages the WEX proprietary closed-loop card offers over an open- loop solution is our custom-built network that operates on product codes and not Merchant Category Codes (sometimes referred to as MCC codes). The WEX Fleet card can only be used at fuel and maintenance locations that accept the WEX card. This is the first line of defense against unauthorized or fraudulent spending, either of which could more easily occur with an open-loop credit card that can be used at any type of retailer. WEX can ensure that all vendors accepting our cards comply with the same requirements and that data capture is tailored specifically to meet fleet customer needs. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 84 OF 138 WEX Fleet Cards and open-loop credit cards both offer fleet managers the ability to track and set controls on fuel spend. However, the WEX closed-loop solution provides more in-depth transaction data, greater flexibility and security, and tighter controls than open-loop credit cards. Greater Access to Level III Data: All WEX-accepting merchants are required to be capable of transmitting Level III data, and that level of data is transmitted on 99.8% of transactions. When a driver swipes the card, the point-of-sale device prompts him or her to enter the Authorization Prompt ID and odometer reading. Level III line-item detail allows fleet managers to better track expenditures and facilitates cost analyses, vehicle life-cycle analyses, and overall fleet management. For example, entering the correct odometer reading helps provide valuable vehicle information such as cost per mile, miles per gallon, vehicle operating costs, and intelligence for preventive maintenance schedules and vehicle replacements. It can also help streamline administrative operations, reducing the time and resources devoted to accounting. Additionally, the WEX proprietary closed-loop network removes the need for fleets to have to perform site lockouts for merchants that do not transmit Level III Data on open-loop networks. Site lockouts can significantly reduce the number of accepting locations of an open-loop network card. This can be highly problematic for drivers utilizing open-loop solutions as they may pull up to a station that will decline their card due to merchant not being able to transmit Level III Data -loop network. The WEX closed-loop proprietary network has an added advantage for government fleets eligible fuel tax exemptions. The IRS requires Level III Data to be included in that transaction data in order for a Credit Card Issuer to invoice a fleet net of the eligible taxes. These are typically Federal Excise Taxes for unleaded and diesel fuel and can have a significant impact to the bottom line for a fleet if they are not exempted up front by the fuel card provider. Transactions on an open-loop network where Level III Data is not present are not eligible for tax exemptions by the fuel card issuer. Greater Security: The cardholder is required to enter an Authorization Prompt ID for each make fleet cards more secure and help limit internal and external fraud. The Authorization Prompt ID can be linked to a specific purchase profile in WEXOnline®, providing further security by limiting expenditures to certain types of purchases, at specific dollar levels, and during specific timeframes. Contrast this to a typical credit card, which usually requires no additional verification. WEX customer have the ability to choose between Fuel Only cards and Custom Control cards. Fuel Only cards permit the purchase of fuel -- such as gasoline, diesel, or alternative fuels -- based -fuel purchases are not permitted when non-fuel items are identified at the time of authorization. It does not prevent items such as car washes paid for at the pump as merchant devices do not send this authorization request to us. Custom Control cards permit all allowed types of purchases, based on the coding in the magnetic strip, at WEX accepting locations. This includes fuel, maintenance, and other items, such as general merchandise. Fleet managers have the option to apply Product Type Controls, allowing MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 85 OF 138 be deselected, allowing only Fuel and Parts/Service-related purchases. Custom Control Cards and Product Type Controls provide control over what drivers buy, not just where they buy it. WEX accounts may be comprised of all Fuel Only cards, all Custom Control cards, or a mix of the two. This enables fleet managers to issue the appropriate card type based on a variety of purchasing needs. Purchasing Controls: WEX developed its own closed-loop acceptance network among merchants and can control transactions at the merchant-type level. The WEX card is accepted at approximately 135,000 fuel and maintenance locations across the US. Most generic credit cards can control the type of merchant. However, WEX goes a level deeper and is able to control the product type being purchased. Product Type Controls: Product Type Controls are groupings of like products separated by type such as services, fuels, oil and fluids, food, etc. These controls enable or disable access to specific -loop network of fuel and service merchants. WEX uses Level III data to allow customized card controls that allow use only at certain times and/or on specific product types. Fleet managers can then set spending limits at the transaction level: dollar limits, fuel quantity limits, and timeframe of purchase. Product Type Controls enable the fleet manager to limit -determined network of fuel and service vendors. For example, the fleet can allow drivers to purchase fluids, like washer fluid or oil, and disallow general merchandise, like snacks and soft drinks. A typical credit card would be open to all gas stations, and any merchandise that is available in this retail channel. For example, a driver could purchase electronics or snack food. This opens up the business to unauthorized expenses and program abuse. Purchase Controls: WEX Purchase Controls allow fleet managers to control the amount and frequency of purchases at the card level. Defining limits helps a fleet manager detect and prevent unauthorized transactions, potentially saving Purchasing Entity money by limiting unauthorized purchases. Fleet managers can use these tools to establish daily, weekly, twice monthly, or monthly limits for fuel and service expenditures. If a transaction is outside of the set limit, it is logged and recorded at the point of sale or, in the case of hard controls, declined at the point of sale. Purchase Control Tools * Level Per transaction dollar limit Card Per period dollar limits (daily, weekly, twice monthly, monthly) Card Per period # of transactions (daily, weekly, twice monthly, monthly) Card MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 86 OF 138 Total Fuel per period (daily, weekly, twice monthly, monthly) Card Total Non-Fuel per period (daily, weekly, twice monthly, monthly) Card Total Gallons per period (daily, weekly, twice monthly, monthly) Card Card Card *Enforcement of some limits depends upon adoption of specification and merchant participation. 3.21 Account Maintenance Services The WEX system works off product codes that discern between what is being purchased. This includes maintenance services. If the WEX Product Type controls allow for maintenance services product/service being purchased will be reported as any other transaction would. The controls in place are stated in 3.20 and maintenance services can be opted out of entirely as well should those types of purchase be not allowed. All of these controls can be accessed through the WEXOnline® module. out-of-network purchases at an additional 398,000 merchants in the MasterCard® network. Typically used for inde a virtual card interface to provide the control of a fleet card with the convenience of a credit card. This out-of-network tool reduces the number of out-of-network sites where drivers would have to use an alternative form of payment. Using WEX in conjunction with a Custom Control fleet card lets Purchasing Entity set the rules for their drivers. Custom Control cards allow Purchasing Entity to set merchant, transaction, and even product type limits. WEX applies those limits to both WEX Fleet Card and WEXPay MasterCard transactions. Expanded coverage combined with integrated reporting and invoicing will further streamline fleet purchasing and operations. How It Works As a MasterCard issuing bank, WEX uses Single-Use Account Number technology to authorize a one-time payment to a merchant. The account number provided to the merchant by phone is fast and secure good only for that one purchase. When the merchant calls for authorization, WEX applies purchase controls and collect the same level of purchase detail, including Prompt ID and odometer. WEX integrates the purchase details into WEX Fleet Card invoice and reports. One card, one invoice, one report with the same controls and service our customers expect from WEX. As an additional option for fleets that operate a call center type operation for maintenance approvals, WEX offers Purchase Log to facilitate payments to merchants that accept MasterCard®. Lastly, WEX does offer an ancillary product that is separate from our fuel card offering that and completely optional for use that we call Purchase Log. Purchase Log is a web-based interface that allows fleet-designated staff enter pertinent Level III data associated with a transaction (or invoice). This can include up to six entry fields for the fleet-specific data such as billing codes. Once the transaction information and MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 87 OF 138 payment amount is entered, a virtual card/single use ghost account with expiration dates and CVC2 values is presented. The fleet provides this to the merchant for payment. The Purchase Log product typically works well for fleets that operate a call center or central garage locations where an authorized fleet or service manager is working directly with service merchant locations who is servicing an asset of theirs. Purchase Log helps facilitate safe, secure, quick and easy payment. Additionally, it allows for maximum data capture to feed fleet management systems and removes the need for having to invoice on account, issue checks or other forms of payment. Using the MasterCard® payment network, see all requests and approve all transactions before they take place. Purchasing Entities can give their managers different levels of approval, while maintaining control over larger purchases. Purchase Log uses Single Use Virtual Accounts to make secure payments to vendors. It is a safe and secure method of paying vendors that lowers the possibility of misuse or fraud, and significantly reduces paperwork. Purchase Log transactions appear on their own invoice and report since the program is separate from WEX Fleet Card account. Reports can often be formatted to be imported into most customer accounting programs. *Purchase Log purchases are subject to the MasterCard transaction processing rules and terms of use, including tax exemption rules and would be a separate account set-up. 3.22 Level 3 Data When a driver swipes the card, the point-of-sale device prompts him or her to enter the Authorization Prompt ID (required) and odometer reading. Level III data line-item detail allows fleet managers to better track expenditures and facilitates cost analyses, vehicle life-cycle analyses, and overall fleet management. The Authorization Prompt ID is flexible to allow for the input of driver ID information for cards assigned to vehicles or department or the input of asset/vehicle ID information for cards assigned to a person or department, yet this Prompt ID is required for authorization. For example, entering the correct odometer reading helps provide valuable vehicle information such as cost per mile, miles per gallon, vehicle operating costs, and intelligence for preventive maintenance schedules and vehicle replacements. It can also help streamline administrative operations, reducing the time and resources devoted to accounting. Requiring the cardholder to enter an Authorization Prompt ID, typically referred to as a Authorization Prompt IDs make fleet cards more secure and help limit internal and external fraud. The Authorization Prompt ID can be linked to a specific purchase profile in WEXOnline®, providing further security by limiting expenditures to certain types of purchases, at specific dollar levels, and during specific timeframes. Contrast this to a typical credit card, which usually requires no additional verification. Additionally, if a merchant is not set-up to pass Level III Data on an open-loop network most times this additional prompting is non-existent. WEX also offers flexible prompting at merchants who have adopted and coded to our most recent point of sale specification. This flexible or 3rd prompting allows fleets the option to ask for an additional field of data that is prompted at the pump. For example, this could be for a job number, MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 88 OF 138 cost center, department code or any other piece of data a fleet may want to capture. This is an optional feature that can be opted in or out of. 3.23 If capable, System will provide accurate Merchant latitude and longitude. WEX complies with this requirement. merchant diversity information (i.e. small business, minority owned, etc.) including Federal Diversity information. WEX has all of the source data behind our merchant diversity information and standard reporting. Should a Participating State or Purchasing Entity have a need to capture information specific to their state, WEX can provide this information on a state-by-state basis by building and delivering a custom report based on the individual state's specifications. 3.25 Ability for Contractor to initiate/create one-time overrides after hours with follow-up notification to Program Administrator. The WEX Customer Service Department is open 24 hours a day, 365 days a year (366 days in leap years), the WEX Customer Service Department are WEX Employees hired by WEX, US based, fleet- trained in-house through a WEX training program, located in several call centers across multiple states and time zones and are always available to handle the needs of the fleet by calling the toll- free number 800-492-0669. WEX has a No Driver Stranded (NDS) policy and will work with States and Agencies to tailor that policy at the time of account set-up to ensure it complies with that given fleets needs and own policies. This policy will be put into the WEX account notes available to our customer service representatives for account so that representative can follow the stated policy to assist a driver in need, help safeguard against possible misuse and appropriately notify a fleet when an occurrence may happen. NDS policy can include scenarios such as: Emergency and/or Extenuating Situations Out of Network Specific Agencies: State Police/Patrol, DOT, etc. Exceeding Authorization Controls Lost/Stolen Card Terminated Card Card Suspended for Fraud Card Suspended Driver is unsure of Vehicle ID but it is active Driver is unsure of Vehicle ID and it is not active Vehicle ID is terminated In addition to the WEX NDS policy, WEX also offers a virtual card option to facilitate out of network WEXPay -of-network purchases at an additional 398,000 merchants in the MasterCard® network by utilizing a virtual card interface. Typically used for independent or geographically remote fuel and service sites, WEXPay the convenience of a credit card. This out-of-network tool reduces the number of out-of-network sites where drivers would have to use an alternative form of payment. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 89 OF 138 Using WEX in conjunction with a Custom Control fleet card lets Purchasing Entity set the rules for drivers. Custom Control cards allows the ability to set merchant, transaction, and even product type limits. WEX applies those limits to both WEX Fleet Card and WEXPay transactions. Expanded coverage combined with integrated reporting and invoicing will further streamline fleet purchasing and operations. The merchant would call the number on the back of the WEX Fleet Card, and the merchant will be routed MasterCard for a virtual payment. Use of WEXPay conditions and enrollment at the time of account set-up. 3.26 Roadside Assistance. WEX Emergency Roadside is an existing WEX service delivered through partnership with National Automobile Club (NAC), one of the premier service motor clubs in the United States. Their mission since they were founded in 1924 has been to render Emergency Road Service promptly, courteously, safely and efficiently. WEX Emergency Roadside is available to all WEX Fleet Card it is used is available for any class of vehicle, including Class 7 and 8 vehicles. Services include winching, fluid delivery, lockout services, towing, tire change, jumpstart and more. Benefits include no out-of-pocket expense for drivers, 24/7/365 service with toll-free call or by placing a digital service request, preferred rates and ease of pay through the WEX Fleet Card, coverage across the United States, Canada and Puerto Rico, with service right from the driver's seat using available mobile app access. Drivers can also call WEX customer service connected to NAC or call NAC directly. All they will need is their WEX card. NAC will advise the driver of the quoted response time and an estimated amount for the needed service from the vendor they identify who is able to assist with their breakdown need. These times can vary, depending on the type of service needs and other circumstances like weather or emergency events. 3.27 Many states require Fleet Card services in rural areas and marinas where separate/proprietary network are not always available. WEX offers tool called WEXPay -of-network instances where a driver maybe in a rural area and the merchant is not set-up to accept our proprietary WEX Fleet card. WEXPay a tool that enables out-of-network purchases at an additional 398,000 merchants in the MasterCard® network by utilizing a virtual card interface. Typically used for independent or geographically remote fuel and service sites, WEXPay the convenience of a credit card. This out-of-network tool reduces the number of out-of-network sites where drivers would have to use an alternative form of payment. Using WEX in conjunction with a Custom Control fleet card lets Purchasing Entity set the rules for drivers. Custom Control cards allow Purchasing Entity to set merchant, transaction, and even product type limits. We apply those limits to both WEX Fleet Card and WEXPay transactions. Expanded coverage combined with integrated reporting and invoicing will further streamline fleet purchasing and operations. How It Works As a MasterCard issuing bank, WEX uses Single-Use Account Number technology to authorize a one-time payment to a merchant. The account number provided to the merchant by phone is fast and secure good only for that one purchase. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 90 OF 138 When the merchant calls for authorization, WEX applies Purchasing Entity purchase controls and collects the same level of purchase detail, including Prompt ID and odometer. WEX integrates the purchase details into WEX Fleet Card invoice and reports. One card, one invoice, one report with the same controls and service our customers expect from WEX. WEX is always increasing its acceptance coverage for fuel, marina and service locations. Because we currently have acceptance at more than 95% of all U.S. fuel sites, our merchant acquisition strategy is driven by the needs of our fleet customers that require service in remote areas or acceptance outside of domestic coverage. If a customer needs specific merchants added to the WEX accepting network, we will request the following information from the fleet: Merchant name Merchant address Merchant contact person Phone and fax numbers Expected utilization/volume from fleet Name and phone number of fleet employee requesting WEX card acceptance WEX will work with all interested parties in an attempt to gain acceptance at the location. This includes either direct agreements or acceptance through our partnerships with network sales organizations and acquirers. * Purchases are subject to the MasterCard transaction processing rules and terms of use, including tax 3.28 Non-proprietary Network When the merchant calls for authorization, WEX applies purchase controls and collects the same level of purchase detail and Level III Data including Prompt ID and odometer. WEX integrates the purchase details into WEX Fleet Card invoice and reports alongside all other purchases made with WEX Fleet Ca reporting with MC to show they were processed using a MasterCard. 3.29 Primary vs. Non-proprietary Transactional Data See response to 3.28. 3.30 Ability for a purchase to be executed via the standard (non-proprietary) network with Driver ID/PIN prompting. a one-time use virtual card account number. When the merchant calls for authorization, WEX applies purchase controls and collects the same level of purchase detail, including Prompt ID and odometer from the driver that is verified by the WEX Customer Service Representative while the merchant is on the phone with them. WEX then integrates the purchase details into Purchasing WEX Fleet Card invoice and reports. One card, one invoice, one report with the same controls and service our customers expect from WEX. 3.31 Electric Vehicles WEX has partnered with ChargePoint to provide Drivers and Fleet Managers/Program Administrators utilizing the WEX EV FleetCharge solution the ability to tie their WEX Fleet Card to an RFID tag or Mobile application. This integration allows fleets to obtain an EV charge at more than 66,000 ChargePoint locations. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 91 OF 138 The customer logs into the ChargePoint portal to connect the WEX card to the RFID card/fob provided by ChargePoint. The data needed to link a WEX account in the ChargePoint online system will be the WEX account number found on the card (13 digits), the WEX card number found on the card (5 digits) and the expiration date found on the card (MM/YY). WEX will facilitate all needed payments to ChargePoint and integrate the available data with all other available transaction data through WEX. All verification comes through ChargePoint and the associated data with transaction is reported through WEX as we receive it from ChargePoint. WEX is also varying stages of talks with other charging providers to bring on additional acceptance. Future integrations will include mobile and other applications to allow for additional prompting and authorizations. Should there be particular vendors/charging providers States or Agency identify as wanting to have card acceptance with, WEX will work with those various providers to establish acceptance wherever possible. 3.32 Electric Vehicle Charging Stations ChargePoint controls authorization for its charging stations. They send WEX a daily sales file containing all transactions made on a WEX Fleet Card and transactional data they have available for reporting. Transactions typically post to the customer's account within 48 hours. Customers will not see these transactions in the authorization details in WEXOnline for ChargePoint transactions, but all the details of the transaction available in the transaction detail (Excel/CSV) once the transaction has posted. The transaction will also show within the standard report set (PDF reports) WEX provides to fleet customers. Typical transactional data along with kilowatt hours and other available information is included in WEX reporting. 3.33 Parking Stations Almost all parking station point of sale (POS) devices are not currently capable of passing along Level III data as part of a transaction. To solve for this POS hurdle, WEX is currently in the process of applying our mobile payment capabilities, via the WEX Fleet DriverDash mobile application. Using mobile technology is a way to overcome POS limitations and facilitate payments that also include the requisite data. Currently, WEX mobile payments are accepted at 25,000 US fueling to bring acceptance for parking, with Level III data, to customers in the near future. 4. SYSTEM UPGRADES 4.1 Participating States/Purchasing Entities understand that as technology and regulations change, system changes will have to occur. Participating States/Purchasing Entities also assume that as a good partner, Contractor will actively and continuously improve the systems capabilities, functionality and usability including platform transition. Changes/upgrades will be made at no additional cost to the Participating States/Purchasing Entities. When changes are made Contractor must, at a minimum, notify the Master Agreement Administrator (Lead State) and Statewide Program Administrator (Participating States), prior to changes being put in place. Master Agreement Administrator and Statewide Program Administrator must provide approval of any notification communication prior to distribution to Users. 4.2 Online Transaction Management MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 92 OF 138 WEX engages with our customers in both the public and private sector on a regular basis to collaboratively create and improve WEX products and solutions. WEX product managers seek eam for online input and improvements among many other WEX products and system. Products like WEX Fleet WEX holds an annual Lead User Group conference. The Fleet Lead User Group is a broad group of fleet administrators and managers representing more than 50 organizations and government on providing WEX direction on near-term products and services (typically 1-3 years out). In some needs that might be unmet. The group conferences annually at WEX headquarters in Maine, and teleconferences regularly. Add - per year, answering questions regarding satisfaction with WEX products and services. This forum enables WEX to stay close to its largest fleet customers and maintain a clear understanding of the requirements necessary to keep products current and competitive. As part of our Lead User Group, WEX also employs a Fleet Advisory Board. This is a targeted group made up of a cross-t industry with position in the marketplace. This group meets once or twice a year, and corresponds regularly via conference calls and email. Its focus is on strategic initiatives, looking out 3-5 years or more, to managers interact with our Strategic Relationship Managers (SRM) on a regular basis. Through these interactions and account review with SRMs, they will seek feedback or currently or desired lows Purchasing Entity to network, collaborate, participate in discussion groups on fleet-related topics (i.e. positively impacting driver behavior or reducing fraudulent spend), pose questions, and share best practice information with fellow analytics peers. This module features Discussion Forums on a variety of fleet-related topics where users can collaborate and share information, a news feed of recent Community activity, the ClearView University and an Events calendar, and a Resources section where content can be downloaded. The Summary Dashboard (default or home view) contains important announcements, a news feed events. The Discussion Forums view contains a list of available forums. Navigate to this view by using the top navigation menu. The Calendar view contains a list of free events and training that is open to all WEX Fleet four different ways to view the events: Month, Week, Day, and Event Stream. The Resources view contains informational assets, such as, Quick Start Guides, white papers, articles, images, and release notes. Navigate to this view by using the top navigation menu. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 93 OF 138 4.3 System Upgrades/Changes Communication WEX conducts routine, frequent and multichannel messaging to customers, from posting news in communications from the WEX Relationship Management Team in order to communicate system changes. Any major changes, either systematic or policy related, are communicated well in advance of any change being implemented and WEX typically seeks feedback from fleets to measure what, if any impacts they experience. Online Outage Notification: Display on Home Screen English example Due to scheduled maintenance, online access will not be available from 11:00 pm ET Friday, November 16 to approximately 8:00 am ET, Sunday, November 18. French example vendredi 16 4.4 Participating States/Purchasing Entities Top-Down Communication to the online transaction management system when changes are made WEX does not engage in forced system changes without prior notice to the customer and collecting customer feedback as part of our assessment. WEX is proud of our long history of developing solutions and policies in close consultation and collaboration with our customers. We employ our Lead User Group, the advice of our Fleet Advisory Board and WEX Relationship Management Team to create and facilitate conversation and feedback around any potential changes with customers to make sure they are engaged and have a voice in any decisions that may occur. As an example, WEX was able to avoid implementing extreme policies that could have proved detrimental to our Fleet Customers with the large increase in White Plastic Fraud (card skimming) the industry has seen over the past several years. Through this collaborative process WEX was able to manage implementing manageable safeguards with our customers where possible and at the same time WEX implemented new technologies to more effectively identify and catch fraud early on after a card had been compromised. 4.5 System Changes Communication and Access to Data Similar to our responses in requirements 4.3 and 4.4, WEX employs advanced notification for system changes. These notifications are posted in the WEXOnline® module prior to going into effect. Additionally, participating states in this agreement would each have the services of a Premium Fleet Services Account Manager and Strategic Relationship Manager assigned to their account. As such, outreach of this kind would occur at least one week prior, via phone call and/or email to the primary contact at each participating entity from this team to ensure proper notification is received and there is time for questions. 4.6 Training for System Changes WEX provides multiple options and formats for training when system changes are made. Training can be customized as The WEX Relationship Management Team will work with States and Agencies to ensure a training MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 94 OF 138 model is put in place that works to cover their needs. Examples of what is available include but are not limited to: advice from the Premium Fleet Account Manager and/or the Strategic Relationship Manager; in-Person or video conference calls; recorded training sessions that can be saved and shared on State or Agencies local libraries or intranet sites; online self-help videos n WEXOnline® with each release; and contextual help tutorials and walk-throughs to support right in line with what managers 4.7 -changes unless required by - off of cards on weekends, block purchases on specific days of the week. WEX does not engage in forced system changes without prior notice to the customer and collecting customer feedback as part of our assessment. WEX is proud of our long history of developing solutions and policies in close consultation and collaboration with our customers. here, WEX does not engage in forced process changes like the automatic shutoff of cards on the weekends, blocking of purchases on specific days or other drastic measures of this kind. We employ our Lead User Group, the advice of our Fleet Advisory Board and WEX Relationship Management Team to create and facilitate conversation and feedback around any potential changes with customers to make sure they are engaged and have a voice in any decisions that may occur. As an example, WEX was able to avoid implementing any policies that proved extremely detrimental to our Fleet Customers with the large increase in White Plastic Fraud (card skimming) the industry has seen over the past several years. Through this collaborative process WEX was able to manage this process with our customer while WEX implemented new technologies to more effectively identify and catch fraud early on after a card had been compromised. 5. REPORTING Participating States and Purchasing Entities must have the ability to generate reports including detailed transaction data. A system with robust reporting capabilities is required. 5.1 System must time-stamp authorizations and reports according to the time zone of the authorization location or report request. 5.2 System must allow Program Administrator or Cardholder to run a transaction detail report which includes all User-inputted data. 5.3 System must allow for reports to be accessible as defined by roles and access levels. 5.4 System must have the ability for reports to be available in multiple formats (e.g. PDF, text, Excel, HTML, browser). MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 95 OF 138 5.5 System must have the ability to provide program and transaction data reports at various frequencies to meet ea limited to: Daily Weekly Monthly (billing cycle and calendar) Quarterly Annually (fiscal and calendar) 5.6 System must have the ability to extract/download data at any given time so that a report can be generated. The data can be downloaded by the following areas: Purchasing Entity Name Department/program Name Cardholder name (if applicable) Last 4 -6 digits of Credit Card number Merchant Name Merchant Spend Merchant transaction number Product Code Date transaction occurred Date transaction processed Charge Amount Transaction reference number City in which the transaction occurred State in which the transaction occurred Accounting string (Fund, Organization, Account, Program, Activity, etc.) 5.7 S Merchant Overrides Bank Overrides Program Administrator Overrides Back-to-back transactions Fuel type Over tank capacity Maintenance transactions Odometer input Decline report Miscellaneous transactions Split Transactions Duplicate Transactions 5.8 Contractor must provide quarterly rebate report no later than sixty (60) days after the end of the quarter to the Statewide Program Administrator or other representative designated by the Participating State. This report, at a minimum must include: Participating State Purchasing Entity legal name Purchasing Entity Type (Agency, City, etc. as defined by the Participating State) Gross spend for the rebate period MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 96 OF 138 Any credits for the rebate period Any write-offs for the rebate period Net spend for the rebate period Net spend for each rebate type Incentive Share/Rebate Rate per rebate type Rebate amount by rebate type Total rebate paid to the Purchasing Entity and/or Participating State. 5.9 Contractor must be able to provide a rebate report that reflects the type of rebate applied to each transaction no later than sixty (60) days after the end of the quarter. This report, at a minimum, must include: Purchasing Entity legal name, Entity Type (Agency, City, etc. as defined by the Participating State) Transaction date Merchant name Merchant TIN Transaction amount Applicable rebate type Applicable rebate BPS Rebate amount earned 5.10 Participating States and Purchasing Entities may have additional transaction data and rebate reporting requirements, detailed in each Participating Addendum. 5.11 Contractor must provide an annual report to the Lead State reflecting total spend and National Annual Volume Rebate earned by Participating States for the calendar year. 5.12 System must have the ability to schedule on-demand and Ad Hoc reports. The WEXOnline® module offers a suite of reports, both standard and Ad Hoc, to help slash the administrative time involved with managing fleet expenses and operations. These reports can be scheduled for timely delivery to users or to a Fleet Manager/Program Administrator, they can be scheduled to run daily, weekly or monthly. The suite of standard and Ad Hoc reports allows users the flexibility to access system generated reports quickly, or build a report to the specifications important to them, their job responsibilities and/or reporting requirements. Additionally, Purchasing Entity to build customized reporting for many different kinds of specialized or specific reporting needs a State or Agency may have. WEX requires all accepting merchants to be Level III capable, a level of transaction data capture that provides the foundation for our superior reporting tools. The major report categories we offer are: Management Reports Profile Reports Transaction Reports Exception Reports Benchmark Reports Billing Cycle Reports Ad Hoc Reports Authorization Detail Reports Standard Reports MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 97 OF 138 Customizable Reports In addition to these reports, contact Premium Fleet Services Account Manager, who has advanced query tools that satisfy complex reporting needs not covered by our standard reports, to order custom reports. WEX will be able to demonstrate this functionality in a Demo setting should the evaluation like to see what our WEXOnline® module is capable of. 5.13 Reports When Data is not available Average turnaround times can vary depending on the type of data/report being requested and when the request is made of WEX. However, typical requests and responses usually take less than 24 business hours and are answered the same business day. The WEX Relationship Management team will work with Purchasing Entity on the initial request to ensure we are aware of any timelines, restraints or deadlines that the requesting State or Agency faces. Furthermore, whenever possible we communicate how long we anticipate a specific request to take. Some requests may require WEX to, for example, reach back out to a merchant for clarification or more information. This can add time, but is something WEX will work to communicate upfront with the requesting entity. 5.14 Standard or 'canned' reports available and who has authority to view them. Include description of search capabilities criteria and methods available. The standard reports available in the WEXOnline® Reporting module are provided and described below. The authority to view various reports depends on the permissions assigned to a user within WEXOnline®. Search criteria and methods can vary based on the types of reports but they are typically searchable over a various levels in the hierarchy. Users can be limited to show only the levels of access they have within the hierarchy. Search criteria can include date ranges, report types, filter options, billing cycle, transaction date, posting date various other measures to populate the necessary data from the module. Management Reports provide a view into the entire portfolio, illuminating trends and areas for possible savings. Available reports include: Report Name Description/Benefit Mode of Delivery Frequency Major Fleet Activity Report This report provides current and previous monthly summary information by account, by brand, outlining total spend, fueling spend, gallons, and average PPG. The report helps fleets identify which merchants they are using and whether they could save by switching to brands with a lower PPG. WEXOnline Monthly Account Review This report is a rolling 13-month review of data consisting of the following reports: portfolio summary, spend report, gallon report, fuel type usage snapshot, premium fuel gasoline spend, non-fuel spend snapshot, average price per gallon (gas and diesel), transaction report, activation report, brand report (gasoline, diesel and maintenance). This report allows fleets to identify areas of opportunity (such as excessive premium fuel use). WEXOnline Monthly Opportunity Report This report outlines savings opportunities by account, driver and/or vehicle by benchmarking purchases at a zip code level against the entire WEX portfolio. This report provides insight into where drivers are fueling, identifying ways to save by fueling at lower cost stations near their routes. WEXOnline Monthly MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 98 OF 138 Profile Reports provide fleet managers and administrators with a snapshot of the information available in our system at the time the report is run, making it easy to manage the inventory of accounts, cards, drivers, and vehicles and helping ensure that the information and status of each item is up-to-date. Available reports include: Report Name Description/Benefit Mode of Delivery Frequency Account Profile This report itemizes the accounts within hierarchy and provides details including contact name, shipping information, total cards, total driver prompts, card type, accounts, org units, and total vehicle prompts. This report helps fleet managers ensure their accounts are set up as desired. WEXOnline On Demand or Scheduled Card Profile This report provides a broad view of cards across multiple accounts or focused on a single account. This allows fleets to monitor and review card data based on a comprehensive view of card attributes or just a few specific card details. WEXOnline On Demand or Scheduled Vehicle Profile This report provides a broad view of vehicles and assets across multiple accounts or focused on a single account. This allows fleets to monitor and review vehicle data based on comprehensive information, including account assignment, name, status, and date of last transaction. WEXOnline On Demand or Scheduled Driver Profile This report provides a broad view of drivers across multiple accounts or focused on a single account. This allows fleets to monitor and review driver data based on comprehensive information, including account assignment, name, status, and date of last transaction. WEXOnline On Demand or Scheduled Transaction Reports provide fleet managers and administrators with a full range of authorization and posted transaction data to perform audits, trend analysis and data mining. This allows for simple ad hoc queries and more in-depth, customizable reporting to help drill down to the data needed. Available reports include: Report Name Description/Benefit Mode of Delivery Frequency Ad Hoc Transaction Details This report is a simple, on-demand, ad hoc reporting tool that provides posted transaction details for a period of time specified (up to 24 months). This tool is especially useful in viewing transactions associated with a particular billing cycle, or a quick way to look up something being investigated. It has both filtering and sorting capabilities. WEXOnline On Demand Ad Hoc Transaction Summary This report is a simple, on-demand, ad hoc reporting tool that provides posted transaction details at a summary level for a period of time specified (up to 24 months). This tool is especially useful in viewing a summary of information by account, card, or brand, with an ability to then drill down into transaction details to get more information. WEXOnline On Demand Transaction Management This report is a comprehensive, highly customizable, transaction-level report that allows the ability to analyze usage at certain merchants or WEXOnline On Demand or Scheduled MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 99 OF 138 within specified dollar amounts or within selected accounts. It allows for a broad set of filters, and the ability to select and sort the fields. Authorization Activity This report provides a direct view of authorization activity, which is posted in real-time in our system. This detailed authorization data helps make informed decisions and perform analysis to help manage and enforce driver purchasing policies. It is also an excellent tool for at the fuel pump, but are unsure why. WEXOnline On Demand or Scheduled Managing by exception is an excellent way to save time while ensuring Purchasing Entity policies are being followed in the field. Exception Reports, when paired with card controls, help manage program by identifying potential fraud or abuse. Available reports include: Report Name Description/Benefit Mode of Delivery Frequency Ad Hoc Exceptions This report is a simple, on-demand, ad hoc exception reporting tool that provides the ability to view posted transaction details for a variety of exceptions. Some of the options include: high octane fuel, weekend purchases, and number of gallons or number of transactions per period. The tool has both filtering and sorting capabilities. WEXOnline On Demand Flexible Exceptions This report provides a comprehensive set of exception parameters for posted transactions upon which Purchasing Entity can be alerted. Any transactions that meet the threshold set will be captured on a report for review. Additionally, Purchasing Entity can choose to receive an email once a day notifying of any exception that has occurred. This tool is effective in identifying possible fraud or abuse of cards. Email and WEXOnline Daily capture of transaction details; on demand report viewing Real Time Alerts This tool allows Purchasing Entity to set parameters within Authorization Profiles so Purchasing Entity can be immediately alerted when a transaction falls outside of that parameter. An email will be deployed to notify of what has occurred, in near real-time, and it will also be available for review in an online report. This tool is very effective in identifying possible fraud or abuse as the transaction is occurring. Email and WEXOnline Emailed as threshold is exceeded; on demand report viewing Benchmarking Reports provide a way for fleets to understand how their purchasing behavior compares to others, with insight into the types of merchants being used. Report Name Description/Benefit Mode of Delivery Frequency Minority and Women-Owned Business Report This report provides monthly roll-up of transactions, gallons, and dollars spent at minority- and women-owned fueling and service sites. This report is useful for those fleets that are tracking their minority spend and have a program to increase spending at minority- and women-owned businesses. WEXOnline Monthly gallon of certain fuel types in a given month. Our customers use this report to understand pricing trends in the industry. Within the Account Review (see above under Management Reports), it is used to benchmark pricing behavior vs. the national WEXOnline On Demand MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 100 OF 138 average for the specific fuel type. This tool is an excellent way to help drivers make good choices on where they fuel and where fueling costs can be reduced. Billing Cycle Reports accompany an invoice to assist fleets in reconciliation before making payment. They are available in a variety of formats, giving the fleet the ability to choose the format that is most beneficial. Available reports include: Report Name Description/Benefit Mode of Delivery Frequency Purchase Activity Report This is our standard billing cycle report that accompanies each invoice, with a roll-up by card or department. It can be retrieved online and is in a PDF format. It consists of several key elements: Purchase Activity: by card transaction details for that cycle Financial Summary: financial roll-up of spend by account, fuel and non-fuel Site Summary: roll-up of purchase behavior by brand, with totals Tax Exempt Summary (tax exempt fleets only): roll-up of exempted and reported transactions by jurisdiction and fuel type WEXOnline With invoice, at cycle close View Details This is our standard transaction detail report that is available online and accompanies each invoice. The report can be downloaded into Excel or CSV as needed and provides an easy way for fleets to reconcile their transactions with their invoice. Also provides the ability to download for additional filtering or archiving. WEXOnline With invoice, at cycle close WEXLink WEXLink is a comprehensive data file available to fleets that wish to import transaction details into their systems. It can serve as simply a report, or as a billing and reporting file. (See description below in requirement 6.6) WEXOnline, FTP, or Email With invoice, at cycle close 5.15 System must capture and report sales by Product Code (PC). If PC Type reporting is available, please explain how this reporting would be conducted and what information would be provided. WEX does capture and report sales by Product Code (PC). PC type reporting is available through WEX, is accessible in multiple p codes as reported to WEX by the merchant. WEX utilizes product coding standards set by the National Association of Convenience Stores (NACS). WEXOnline® contains multiple reports that are available either via standard reporting or custom reporting that includes PC information. WEXOnline® Exception Reporting can also be set-up to trigger against unwanted or closely watch product grouping to alert a Fleet Manager/Program Administrator when an unwanted purchase may have occurred. permissioning to search and reports on Product Codes easily and quickly with in the dynamic analytics platform. PCs can be easily searched by Product Group, Product Type, Product Grade and Product Name. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 101 OF 138 file. This is an electronic file that provides customers with transaction data on a daily, weekly, or monthly basis via the internet (i.e. SFTP). The data is provided in a flat file and includes extensive detail for both fueling and service transactions, enabling fleets to analyze vehicle, driver and for fleet customers who want to perform detailed analysis and reporting on their fleet accounts within their own systems. This file can be merged with existing information management system, making it easy to track costs. Product Code information is available as Transaction Data report. See table in Answer 6.6 for a summary of available reports, including Product Code reporting. 5.16 Contractor must be able to provide comparative rebate reporting comparing the previous quarterly and annual rebates to the then current quarter/year. ing the reporting of rebate earnings that provides a full breakdown of a rebate for a given time period. These reports can be structured to compare the previous quarterly and annual rebates to the current quarter/year. WEX Premium Fleet Services Account Manager along with the dedicated Strategic Relationship manager will work at the time of implementation, or at any point during the life of the contract, to set up or modify reporting to ensure it satisfies the needs on an individual State or Agency. 5.17 If capable, system must provide sales by merchant type (i.e. small business, minority owned, etc.) including Federal Diversity information. -Owned Business Report provides monthly roll-up of transactions, gallons, and dollars spent at minority- and women-owned fueling and service sites. This report is useful for those fleets that are tracking their minority spend and have a program to increase spending at minority- and women-owned businesses. This report is delivered via WEXOnline®. -Owned Business Report Purchase Activity Report, delivered via WEXOnline® at the close of every billing cycle, is our standard billing cycle report that accompanies each invoice, with a roll-up by card or department. It can be retrieved online and is in PDF format. It consists of several key elements: Purchase Activity: by card transaction details for that cycle Financial Summary: financial roll-up of spend by account, fuel and non-fuel Site Summary: roll-up of purchase behavior by brand, with totals Tax Exempt Summary (tax exempt fleets only): roll-up of exempted and reported transactions by jurisdiction and fuel type 6. DATA TRANSFER/INTEROPERABILITY 6.1 System must be accessible in accordance with Section 508 (Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998) - accessibility. 6.2 System must be supported (at a minimum) by Internet Explorer, Edge, Firefox, Safari, Chrome. 6.3 System must allow for downloads, data transmissions, and integration in support of non- standard/standalone financial management systems, including legacy systems. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 102 OF 138 6.4 System must have the ability to interface with legacy fleet management systems at no charge to customers including, but not limited to: Asset Works (Maximus, M4 and M5) Faster VMTS SAP 6.5 System must be able to provide Fleet Card information and transaction detail in a format compatible with all Enterprise Resource Planning (ERP) or e-procurement systems utilized by any Participating State/Purchasing Entity that is part of this Master Agreement. Those systems include, but are not limited to any SAP, Banner, Oracle, Periscope, or PeopleSoft systems. WEX can deliver data in a flat file format, or WEXLink of our WEXOnline® module in CSV and XLS formats. These file types make it easy to import data into any back-office system -- including, but not limited to, SAP, Banner, Oracle, Periscope and PeopleSoft -- for thorough reporting and analysis. Additionally, WEX can perform custom file work to help meet a State or Agency need. 6.6 Contractor shall be able to provide, at no cost, the entire transaction data collected by the merchant at the frequency requested by the Participating State or Purchasing Entity in accordance with standard File Transfer Protocol (FTP). At a minimum, file outputs must include CSV (comma delimited) format and XLS. Most of our larger fleets choose to receive billing data in the form of WEXLink , an electronic file that provides customers with transaction data on a daily, weekly, or monthly basis via the internet (i.e. FTP). The data is provided in a flat file and includes all available information made available by the merchant with extensive detail for both fueling and service transactions, enabling fleets to analyze vehicle, driver and purchase information, and to reconcile monthly invoices. WEXLink files are designed specifically for fleet customers who want to perform detailed analysis and reporting on their fleet accounts. This file can be merged with existing information management system, making it easy to track costs. File outputs include CSV (comma delimited) format and XLS. The file can be set-up for delivery on a frequency suitable for the participating State and/or Agency. Some of the detailed transaction information included in the WEXLink WEXLink File Data Summary Transaction Data Site Data Vehicle Data Driver Data Product code Site name Vehicle number/ID Driver ID Product name Brand name Vehicle plate number First name Transaction date Site address License plate state Last name Transaction time Site city Odometer Transaction number Site state Fuel type Site zip code MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 103 OF 138 Unit of measure Private site quantity Unit cost Private site transaction Quantity purchased Gross dollars Exempted tax Reported tax Invoice number Billing period Account number Code tracking* Non-fuel purchases 6.7 System must have the ability to create custom extract files/mappers at no charge to the customer for automatic feed into their financial systems (i.e. SAP, Oracle, SMFA, SQL, PeopleSoft, Excel, etc.). This custom file will be created in such a manner that it can be imported into the Purchasing data. WEX, at no charge to the Purchasing Entity, is able to create custom files that are capable of being imported into financial systems. The WEX IT Team can build custom files that are delivered via SFTP, email or mailed to a customer. The file types we can build and support are fixed length, CSV, Excel and PDF files. The files will be built to specs provided by the customer to match what they need the file to look like to minimize coding on their side to load the files. The files can be delivered on a variety of frequencies from daily, weekly, monthly (on any day of the month) and billing cycle. This work does have to go through a slotting and prioritization process. Customers should make requests through the Relationship Management Team. The Purchasing Entity/Customer will need to clearly detail what it is they are looking for and how they need to receive the customize file. The Contractor will build the file and work through a testing process with the Purchasing Entity to ensure the file work prior to them being put into production. Changes to a file would follow a similar process. The WEXOnline®system also offers customization of data for reporting and export. The specification would be based on the standard data fields provided by WEX. These reports can be scheduled for export to CSV or Excel format and can be emailed to individuals or multiple people. Depending upon account set-up, they can also be sent to a WEX SFTP for retrieval. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 104 OF 138 7. SECURITY &CONFIDENTIALITY 7.1 System must be PCI DSS compliant throughout the term of the Master Agreement. 7.2 System Electronic Data Interchange (EDI) standards must be compliant with ANSI ASC. 7.3 Contractor must keep Participating State, Purchasing Entity, and Cardholder information confidential and may not share, use, or sell data acquired through the execution of this Master Agreement or affiliated Participating Addendum. 7.4 Cyber Security Protocols. integrity and availability of physical and electronic information assets. The overall objectives for information security at WEX include: Ensuring the confidentiality, integrity and availability of WEX's information assets. Managing controls to safeguard WEX's information assets against unauthorized use, access or disclosure. Maintaining business resiliency in the event of a disaster or security incident. Managing a control environment consistent with commonly accepted industry standards and frameworks including ISO 27001, PCI-DSS, SOX/404, and NIST. Managing risks related to the use of external service providers and related third parties. protecting information assets. The framework and related control activities have been established using a risk based approach aligned to enable the business and support strategic priorities. As such, the Information Security framework includes the following: ISO 27001 Domain Representative WEX IS Capabilities Information security policies Corporate IS Policy, Acceptable Use, and extensive IS standards and procedures Organization of information security VP CISO reporting to the audit committee with functional groups including access management, threat management, risk management, business resiliency and architecture and engineering. Human resource security Background checks, training, management oversight Asset management Asset inventories maintained, data classification, and media handling controls Access control Provisioning and recertification controls limit access based on need to know and enforce stringent password and segregation of duties requirements MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 105 OF 138 Cryptography Encryption of relevant data in transit and at rest based on data classification Physical and environmental security Physical access and environmental controls Operations security Procedures, anti-virus, backups, change management, capacity management, logging, vulnerability management Communications security Network controls, network segmentation System acquisition, development and maintenance System development methodologies, secure coding training, security engagement into the project management lifecycle Supplier relationships Review of key third party service organizations to include right to audit and review of SSAE16, PCI and related reports Information security incident management Incident management, security investigations, and eDiscovery capabilities Information security aspects of business continuity management Formal business continuity and disaster recovery programs including periodic testing and business resiliency controls Compliance; with internal requirements - policies, and with external requirements - laws PCI-DSS, SSAE16, SOX/404, NIST, Data Protection Laws, data loss prevention controls In terms of administration and governance, WEX has established a Global Chief Information Security Officer who reports to the Board of Directors Technology Committee and administratively through the Chief Technology Governance, Risk and Compliance, Identity and Access Management, Security Architecture, Security Engineering, and Business Continuity/Disaster Recovery functions. The Security framework is reviewed regularly and updated at least annually to respond to the rapidly evolving threat landscape. WEX has also contracted with a Managed Security Service provider to perform 24x7 real time threat intelligence, security monitoring, and incident response capabilities. 7.5 Data Breached Notification. The WEX Crisis Management Team ensures notification requirements are assessed by the legal and compliance teams and facilitates all required notifications via the appropriate channels to those who may have been impacted by any data breach. 7.6 Data Breach and Protocols to protect Agency Information. In the event of a data breach the WEX Crisis Management Team engages immediately to implement the WEX Business Continuity Plan (BCP) to triage the level a potential breach and immediately safeguard all customer for each line of business across our organization, and this plan is customized to meet the unique needs of WEX customers across our organization in a given line of business. The WEX Business MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 106 OF 138 Continuity Plan ensures that WEX employees, and the physical and information assets entrusted to us by our clients are protected by viable response and recovery plans. The Corporate BCP takes an all hazards approach to the assessment of risk posed to critical business functions and develops comprehensive plans that provide for effective recovery from a disruption of critical business functions. The plans are tested before implementation and exercised regularly thereafter to ensure their viability and continued improvement. In instances of fraud or card skimming, WEX works in a similar manner to ensure accounts and customer information is shut system, SaferPayments, in our response to Question 15.4. 7.7 Contractor must provide and maintain an appropriate information security program to prevent the unauthorized disclosure, misuse, alteration, or destruction of confidential information. As part of the WEX BCP, WEX has in place an information security program that exists to safeguard both WEX and WEX customers from the unauthorized disclosure of information, especially sensitive information. This includes unauthorized disclosure, misuse, alteration or destruction of confidential information. The WEX Information Security Program outlined below covers the protection of cards, account numbers, passwords, PINs, transaction data, among many other sensitive systems and information. The WEX production data center is a secure facility, accessed by badge readers and monitored by CCTV. The facility is staffed 24x7x365. The WEX data center has a Tier III rating as specified by the uptime institute. WEX visitors and maintenance personnel are only allowed access to data center facilities with an authorized escort and approved business need. WEX has an ISO 27001/27002 based Information Security Program that includes robust access controls, security monitoring controls, governance, risk and compliance, backup and recovery capabilities, regular penetration testing and vulnerability scanning, strong physical and environmental controls, policies and procedures, and security awareness training. Policies and standards are reviewed and updated annually. Procedures are owned by the individual teams and are required to meet the standards and also be approved by their management. WEX also obtains a SSAE16 SOC1, PCI-DSS certification over our WEXOnline® platform, and is subjected to regular reviews and oversight by Internal Audit, External Audit, FDIC Examiners, and various third parties. The SSAE16 SOC1, PCI-DSS certification governs WEX security protocols for how we handle customer information like cards, account numbers, passwords, personal identification numbers and transaction data. Vendor Access WEX has a Vendor program that establishes the following review and oversight areas: Information Security service provider review, Procurement review, and Legal Department review that must be performed prior to a third party being approved. Logical access is then requested by the WEX manager that owns the relationship with the third party and provisioned by a systems access group. System Patches System patches, including service packs and security fixes are reviewed and approved following standard change management processes. Relevant patches are applied as soon as practical given MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 107 OF 138 maintenance windows, risks, etc. Not all updates are relevant in every environment, so each is evaluated for relevance and risk before implementation. Protection From Attacks The OWASP standards are built into development processes and manual testing is performed in addition to peer review as required by our SDLC. WEX uses an automated dynamic application security testing (DAST) solution that scans web applications to find vulnerabilities and provide guidance on remediation. WEX receives vulnerability announcements, for relevant systems, from vendors, third parties, NIST, FDIC, FBI, and other threat feeds and has a dedicated security operations team managing and maintaining the vulnerability management program. The Vulnerability management procedure requires a ticket to be generated and assigned to Information Technology operations teams for patching. Logging and Log Monitoring Logs are aggregated and correlated using an on premise, commercially available, SIEM platform. Logs are kept for one year. Additionally, WEX has managed services contracts with a well known global service to assist in monitoring and responding to log events. Remote Access Remote access to WEX networks from a non-trusted network requires an authorized device, the use of VPN and two-factor authentication. Network based intrusion detection is used at critical points of the network infrastructure. Network access control has been implemented to ensure only authorized devices that have the correct security posture are admitted onto the network. Media Destruction WEX utilizes a third-party vendor for media destruction. WEX also has onsite degauss capability that meets Department Of Defense requirements for media sanitization. Access Access is granted through the provisioning of a unique user ID, with least privilege rights granted. Requests are approved logon requires a password change, and access is disabled upon termination. Key password parameters: Min. Length of 8 characters must choose 3 out of the 4 of the following: capital letter, lower case letter, number, special character. Lock out is three unsuccessful attempts and expiration is 90 days. User authentication can be performed, depending on the application, by: Active Directory, LDAPS, or Oracle access manager. Encryption Policies and Standards WEX encryption policies and standards govern encryption for data in transit and/or at rest. Standard algorithms are AES 256 and 3DES. WEX SAN data is encrypted at rest using AES256 and mobile devices utilize whole disk encryption. For web applications, SSL is used between web servers and the browser. Console access is SSH. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 108 OF 138 Incident Response WEX has an incident response policy, standard, and procedure that is reviewed, approved, and tested yearly. Procedures contain: incident handling, incident detection and analysis, incident categorization, incident analysis, incident documentation, incident prioritization, incident notification, containment, eradication, and recovery, evidence gathering and handling, identifying the attackers, eradication and recovery, and post-incident activity using collected incident data. Subcontractors The WEX Legal Department, in conjunction with Procurement, performs contract review for service providers and has standard legal language in all contracts that address our security requirements and expectations of subcontractors. 7.8 Securing and preventing unauthorized disclosure, misuse, alteration, or destruction of confidential information. WEX employees multiple levels of security with our contractors depending on the level of access they require. WEX prevents unauthorized disclosure, misuse, alteration or destruction of confidential information by utilizing the security protocols and proprietary technological advantages described above for both WEX and our Contractors. See responses in 7.1, 7.5, 7.6, 7.7 and 15.4 for more detail. 7.9 Disaster recovery plan (i.e. data breaches, system errors and resolution plans, timeframe for data restoration, backup in case of power failure, etc.). information identifying and defining the resiliency roles and responsibilities of WEX and our clients in the event operations are impacted due to disruption or disaster. WEX employs multiple call center locations across the country to ensure a given event in one area or region will not roves transactions. Both are on separate power grids and housed in multiple locations across the country. In addition to some of these basic precautions, see our business continuity plan: Overview The WEX Business Continuity Plan includes well defined and documented procedures, designed to respond to unforeseen events. WEX utilizes a step-by-step, standardized incident management process that ensures all requirements relating to proper response, escalation, notification and resolution of a disruption of any type are met. The WEX BCP utilizes the ISO 22301 framework and is integrated with WEX physical and information security, and risk management systems. The WEX BCP adopts a process approach for establishing, implementing, operating, monitoring, reviewing, Review Policy Oversight of business continuity planning is assigned to the Director, Organizational Resilience who ensures that plan updates are completed and that the plan is tested and remains current and relevant. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 109 OF 138 Objective The objective of the WEX BCP is to provide a comprehensive and systematic process of prevention, mitigation, preparedness, response, continuity, and recovery that provides an on- going, dynamic, and interactive process that serves to assure the continuation of the The BCP allows WEX to: effectively manage disruptions; provide efficient notification to personnel, clients, business partners, service providers and vendors; ensure organizational stability; provide well-defined and documented incident management procedures to minimize decision making during a disaster; ensure regulatory and legal compliance; and ensure regular testing of response/recovery plans. Recovery Summary The WEX BCP provides well defined and documented procedures which provide the incident management team with the ability to effectively and efficiently manage the recovery process during and after a disruption of service to our clients. By implementing the pre-planned procedures, our incident management team can work together in an expedient and effective manner to resolve any unforeseen incident and ensure that the impact to our clients is minimized. Alternate Processing Sites WEX utilizes a combination of cloud and physical infrastructure to ensure resilience and recoverability of production systems across the globe. Each primary production system is designed to be highly available and resilient by utilizing HA architecture within each data center or by duplicating systems across multiple cloud availability zones as well as a corresponding disaster recovery solution to ensure recoverability of production systems. The WEX call center will staff the alternate processing sites with operational support staff, technical, telecommunications, and administrative support personnel. WEX will maintain a fully functional Emergency Command Center at each location to provide redundancy for incident command. Plan ORGANIZATION Overview The WEX BCP consists of multiple plans that outline physical security, emergency response, and recovery responsibilities, tasks, and procedures to be used throughout recovery efforts for our business locations and data centers. WEX utilizes multiple industry recognized automated resiliency tools and services to ensure global situational awareness, effective preparation, communication and collaboration across the enterprise related to resiliency planning, testing and incident management. Business Unit Plans The business unit plans contain the recovery tasks and the action items required to recover the functions of each critical business unit. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 110 OF 138 Technology Plans The technology plans identify the responsibilities, recovery tasks, detailed logistics and action items vital to recovering the critical applications and network infrastructure that supports our business units. Emergency Response Plans The emergency response plans identify the responsibilities and action items required for initial response to incidents and focus on preservation of life and safety of WEX employees and clients, as well as, the safeguarding of physical and information assets. Corporate Incident Management System (IMS) By allocating resources and providing a standardized incident management structure for all affected locations, the IMS identifies the Emergency Operations Center (EOC) responsibilities and activities that will assist the crisis management and recovery teams throughout the recovery effort. The responsibilities and tasks contained in the IMS are performed at the designated EOC. Crisis Communications Plan (CCP) The crisis communications plan provides procedures for the management and coordination of communications within WEX and externally to WEX clients and external stakeholders. Pandemic Plan The WEX Pandemic Plan lays out the strategic approach and preparations for influenza or other infectious disease pandemic. The plan is designed to minimize the risk to the health and safety of WEX employees and customers and ensure the continuity of business operations. The plan includes recommendations from the Centers for Disease Control (CDC) and includes tactics for addressing workforce and facility impairment, notification of employees, and clients in the event of plan activation. Support Plans The support plans identify the responsibilities and recovery tasks required to provide emergency travel, financial, human resource, damage assessment, and salvage activities. Evaluation AND TESTING Summary WEX will evaluate organizational resilience plans, procedures and capabilities through periodic assessments, testing, After Action Reports (AAR), performance evaluations and exercises. Monitoring and Measurement WEX will establish, implement and maintain performance metrics and procedures to monitor and measure, on a regular basis, characteristics of its operations that have a material impact on its performance, including partnership and supply chain relationships. The procedure shall include documenting of information to monitor performance, applicable operational controls, and MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 111 OF 138 Evaluation of Compliance Consistent with its commitment to compliance, WEX is continuously evaluating compliance with applicable legal and regulatory requirements. WEX will evaluate compliance with other requirements to which it subscribes including industry best practices. Exercises WEX will validate its Business Continuity Plans using testing and exercises that: Are consistent with the scope of the BCP and the objectives of the organization Are based on scenarios that are well planned with clearly defined objectives Minimize the risk of disruption to operations and assets Produce a formalized post exercise report that contains outcomes, recommendations, and plans to implement improvements in a timely fashion Are reviewed within the context of promoting continual improvement and are conducted at planned intervals, from time to time on a non-periodic basis, and when significant changes occur within the organization and the environment it operates in. 7.10 Roles and responsibilities of the team responsible for monitoring and managing system and product risks. Include how known risks and mitigation plans would be communicated to Participating States, Purchasing Entities, and Cardholders. Consistent with its commitment to compliance, WEX is continuously evaluating compliance with applicable legal and regulatory requirements. WEX employs an Organizational Resilience Team WEX organization and employ policy and plans to ensure all risk is mitigated to the lowest level possible as well have to have communication and response plans in place should something happen. WEX evaluates compliance with other requirements to which it subscribes, including industry best practices. WEX has established performance metrics and procedures to monitor and measure, on a regular basis, those characteristics of its operations that have a material impact on its performance, including partnership and supply chain relationships. The procedure shall include documenting of information to monitor performance, applicable operational controls, and 8. CUSTOMER SERVICE Customer service and support are key to the successful operation of any card program. 8.1 Contractor must provide at least one (1) designated Relationship Manager assigned to each Participating State. Relationship Manager may provide service to multiple states as long as service level meets each of the Participating State's requirements. 8.2 Relationship Manager must be familiar with all aspects of Category 2 Fleet Card Services of the Commercial Card Solutions Master Agreement and applicable Participating Addendum. 8.3 Relationship Manager must be available to Program Administrators and Master Agreement Administrator Monday through Friday during the Participating State's regular business hours. 8.4 Relationship Manager will provide managing account support to Program Administrators and contract support to Master Agreement Administrator in each state. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 112 OF 138 8.5 Contractor must provide at least one (1) designated Account Coordinator assigned to each Participating State to support all Purchasing Entities within that state. Account Coordinator may provide service to multiple states as long as services level meets each Participating State's needs. 8.6 Account Coordinator must be familiar with all aspects of Category 2 Fleet Card Services of the Commercial Card Solutions Master Agreement and applicable Participating Addendum. 8.7 Account Coordinator must be available to Program Administrators Monday through Friday during 8.8 Account Coordinator will provide day-to-day account management support to Program Administrators and Cardholders. 8.9 Contractor must provide a domestic and international toll-free numbers available to cardholders 24/7/365. 8.10 Roles and responsibilities filled by proposed Relationship Manager(s). At a minimum, include how they will meet the requirements described above. WEX assigns a Relationship Management Team lead by a Strategic Relationship Manager to each State relationship. The Strategic Relationship Manager is in charge of the overall relationship under the contract for a given State and is able to provide for and oversee all of the requirements listed above. The role of the Strategic Relationship Manager is to ensure States and Agencies maximize the value of our program. This includes an in-depth understanding of your business and your goals so that they can provide you with the best solutions and best practices for optimal savings and usage of the program. The Strategic Relationship Manager will engage with you during the implementation of your program, and ongoing, through regular business reviews which includes a review of key performance indicators, sharing best practices, introducing new products, as well as tracking against your established policies, goals and objectives. The Strategic Relationship Manager is also available to assist with problem resolution and escalation whenever necessary. Working with the Strategic Relationship Manager will be a Premium Fleet Service Account Manager whose responsibilities are to assist the Strategic Relationship Manager with the overall relationship as well as provide day to day operations support to the St entities. The Premium Fleet Services Account Manager is also able to provide for and oversee all of the requirements listed above. 8.11 Roles and responsibilities filled by proposed Account Coordinators. At a minimum, include how they will meet the requirements described above. At WEX, our management and staff are tasked with improving and enhancing the effectiveness and efficiency of all aspects of our service offering. Our charge is to maximize resources while creating and maintaining a balance between work expectations and personal lives. Keeping first line customer representatives invigorated and available to handle the next call requires support from an extended team of specialists to provide assistance with complex issues and ensure optimal staffing during peak call hours. Your Premium Fleet Services (PFS) Account Manager is the primary day-to-day contact for your fleet managers/program administrators. PFS generally ensures that the program is working smoothly and also expedites all problems to their quickest resolution so that the fleet experiences minimal disruption. PFS will also serve as the liaison to any technical needs the State or Participating Entity may require. PFS will help create reporting that may not be easily accessible MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 113 OF 138 to the Fleet Managers. It is the goal of PFS to ensure that the Fleet Managers have the necessary data to manage their fleets. PFS Account Managers, at a minimum, return phone calls within two business hours and return emails within 24 business hours. WEX Premium Fleet Services Account Managers are dedicated to a balanced portfolio of strategic clients. Capacity is closely managed to ensure a superior customer experience for each client. Your PFS and Strategic relationship manager will assist facilitating requests and needs that come up throughout the life of the contract. In addition to these two roles, WEX has host of support department the Relationship Management Team will lean on to support your State through the life of the contract. Below is an outline of that support structure: 8.12 Contractor must provide a designated customer service team familiar with all aspects of Category Participating Addendum in order to provide consistent, relevant, and effective front-line customer service via phone or on-line, 24/7/365. The designated customer service team may provide service to multiple states as long as customer service level meets each Participating States' requirements. In addition to the Relationship Management team described in 8.10 and 8.11, WEX also provides an award winning, 24/7/365, toll-free customer service department to assist with after-hours needs, reporting lost or stolen cards, assistance in processing transactions, cardholder assistance, general accounts information, reporting fraud, invoice questions, authorization questions or help, out-of-network transaction authorizations and many more specific needs or questions a customer may have. Roles within WEX Customer Service Call Center include: Customer Service Help Desk is available to support service representatives with calls that require, immediate help, additional research or specialized knowledge to fleet manager, system users, drivers and merchants. The goal is to resolve issues in one call and provide an immediate response to the customer. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 114 OF 138 Customer Service Trainer is accountable for providing initial, remedial, and new program training for all CSRs. The Relationship Management Team will work with the Customer Service Trainer in support of the States and participating entities to this contract to ensure the Call center is trained appropriately and they will also develop account notes that are visible to all customer service representatives to make sure that beyond initial training on the Master Contract and Participation Addendums, they will have the information handy to them on a go forward basis as well. Technical and Resource Planning Team is responsible for the daily management of the queues to ensure service levels are achieved. The team also provides daily, monthly, and ad hoc reporting for the call center. They forecast the resources required and manage the scheduling of associates to optimize the customer experience. WEX employs a state-of-the-art call handling system featuring skill-based call routing. Our skill- based call routing ensures that our CSRs do not receive certain types of calls until they are fully trained to support them. We conduct a rigorous training and examination phase for all newly hired CSRs, and provide continuous refresher training to experienced staff. Only upon successful completion of the training program, are CSRs allowed to field calls from the customers, ensuring that they are able to provide the best in class service that our customers have come to expect from WEX. Experienced CSRs and team leaders monitor new staff responses to assure quality and program performance. 8.13 After-hour/holiday/weekend customer service will be provided (internally or 3rd party). If provided by a 3rd party, explain how this team is trained and access to the system and data. The WEX Customer Service Department is available 24 hours a day, 365 days a year (366 days in leap years) and fully staffed by WEX employees who are fleet-trained in-house. The WEX Customer Service Department is always available to handle the needs of the fleet by calling the toll-free number 800-492-0669. Realizing that customer service is paramount in our relationships, WEX has kept its support within the company and aggressively invests in training, technology, equipment and industry best practices. WEX does not outsource its call center service to a third party. 8.14 System issues (bugs) communicated (acknowledgement, status of fix, resolution, etc.) to system users? As the Premium Fleet Services Account Manager is made aware of a system issue they will communicate via email and/or via phone to the customer acknowledging the issue, providing insight around any known impacts and timing of fix. The Premium Fleet Services Account Manager will provide consistent communication and progress updates through to issue resolution. If a production defect is present, an IT ticket is opened and addressed by the product support team. If an enhancement is requested, it will be added to workflow or, if multiple teams are required to 8.15 Participating States and Purchasing Entities will need the support of a secure and knowledgeable team at all hierarchical levels of the Program. WEX offers Participating States and Purchasing Entities our Relationship Management Team, including our Premium Fleet Services Account Manager, who are all tenured employees of WEX and have fleet specific knowledge. This team supports all hierarchical levels of the program. This team ONLY manages fleet-related accounts, ensuring they are well versed in the needs of state governments and fleet in general. 8.16 Contractor must benchmark customer service. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 115 OF 138 WEX uses two benchmarks as success measures: service level (the percentage of calls answered within a certain time frame) and customer satisfaction (driven by post-servicing customer survey results). Both are monthly targets. Service level is measured daily and adjustments are made on a weekly basis as required. Customer satisfaction surveys are sent to a percentage of customers post call, and our internal QA system is designed to support customer satisfaction drivers. Agent receive weekly coaching designed to improve customer satisfaction. 8.17 Contractor must have an established escalation process. Your Premium Fleet Services Account Manager is the primary day-to-day contact for your fleet managers. He or she generally ensures that the program is working smoothly and also expedites all problems to their quickest resolution so that the fleet experiences minimal disruption. Premium Fleet Services Account Managers work hand in hand with the Strategic Relationship Manager assigned to the account as well. Should any issues, problem or concern in need of escalation, the PFS Account Manager will immediately engage the Relationship Manager. Customers can always reach out to the Strategic Relationship Manager as well directly. The Strategic Relationship Manager will work with all parties involved to ensure plan is put in place to address and resolve any issue that is at hand in the quickest and most effective way possible. 8.18 Additional customer support services. Our fleet customers including public sector clients cite their customer service experience as the single finest aspect of their relationship with WEX. Our service philosophy is based on matching customer service personnel with the skills and expertise to meet large and small fleet needs at various organizational levels. WEX will assign experienced Account Managers to large fleet Program Coordinators as the single point of contact for their programs. Program participants will also have 24/7 access to trained call center representatives (CSRs) available whenever needed. This tiered approach enables us to provide high levels of customer service at all times, as well as strategic oversight to work closely with agency contacts to improve their fleet card programs. Below are additional tools and support staff WEX employees who support the ongoing relationships: eServices In coordination with Premium Fleet Services and Strategic Support, eServices provides fleet -call resolution and, where applicable, customer education on use of our online products. Fraud Specialists raud prevention professionals work with fleets, partners, merchants, and, when necessary, local and federal authorities in order to minimize fraud, misuse, and abuse of our fleet card programs. We take a three-pronged approach to mitigating inappropriate use of cards and card programs prevention, detection, and management. The Fraud Team an extensive network of industry contacts and association memberships to ensure they are on top of new trends and developments. Merchant Services The Merchant Services group works closely with both our Merchant Acquisition team and our Tax Department to achieve maximum acceptance with the greatest level of tax participation possible. This work includes the recruitment of new merchant acceptance when requested by a fleet. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 116 OF 138 Strategic Receivables Services (SRS) WEX takes a proactive and service oriented approach to reducing payment delinquency. Our team of receivables specialists (Strategic Receivables Services) works with large customers to ensure accurate and on-time billing and payment. Each customer is assigned a specific receivables specialist who will be the primary point of contact and will work closely with the account manager. Your SRS specialist will work with you to ensure that your billing structure and payment methods work well for your business and help you get the most value from your card program. SRS specialists monitor payments on a daily basis and make contact with customers that have remitted a payment amount that does not match the amount due. In this way, past due balances are cleared up quickly, reducing the need for costly and time consuming historical reconciliation and analysis. The WEX Customer Service Department is available 24 hours a day, 365 days a year, and is staffed by highly proficient service representatives and supervisors. The Customer Service Department is always available to answer questions, handle lost or stolen card reports, order replacement cards and authorize transactions for cardholders and Program Administrators. Customer Service Representatives are also trained to handle questions regarding account billing and reporting. Station attendants can utilize an interactive voice response system (IVR) to obtain quick purchase authorization. Program administrators can use the IVR to check balances, available credit limits, or make a payment by phone. Customer satisfaction is the bottom line for any service organization and WEX has developed high standards for how we deal with our customers. For example, our current minimum performance goal is to have 70% of calls answered by a person within 30 seconds.* We set our standards for customer service by benchmarking against other card-based call centers. We then strive to exceed these standards with each call. Measured metrics include: Average speed to answer Time to abandon Abandonment rate Talk Time After-Call Work Handle Time WEX surveys its customers to gain insight into their Customer Service experience. Our customers consistently give us high marks for the service we provide. Additionally, we record all of our calls and evaluate trends using speech analytic technology. This provides us with rich, real time voice of the customer information that is valuable for enhancing our training programs and informing our product development activities. *Subject to change based on seasonality and call volumes. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 117 OF 138 Customer Service Management At WEX, our management and our staff are tasked with improving and enhancing the effectiveness and efficiency of all aspects of our service offering. Our charge is to maximize resources while creating and maintaining a balance between work expectations and personal lives. Keeping first line customer representatives invigorated and available to handle the next call requires support from an extended team of specialists to provide assistance with complex issues and ensure optimal staffing during peak call hours. Skill-Based Call Routing System WEX employs a state-of-the-art call handling system featuring skill-based call routing. Our skill- based call routing ensures that our CSRs do not receive certain types of calls until they are fully trained to support them. We conduct a rigorous training and examination phase for all newly hired CSRs, and provide continuous refresher training to experienced staff. Only upon successful completion of the training program, are CSRs allowed to field calls from the customers, ensuring that they are able to provide the best in class service that our customers have come to expect from WEX. Experienced CSRs and team leaders monitor new staff to assure quality and program performance. Emergency Response (Premium Fleet Services) WEX is prepared to support the needs of our Premium Fleet Service fleets in the case of natural disasters (e.g., hurricanes, earthquakes), threats to national security, and military mobilization. At WEX, we recognize the critical importance of keeping fuel supplies available so that public proud that the fleets we serve have found our work to be instrumental in their ability to maintain continuous operations during their most crucial times of need. Some services that can be provided upon request include: Emergency plan development: we work with each customer to prepare a plan of response should an emergency occur Set up of online emergency card profiles, so you can easily remove or change your card control limits to support your emergency needs Regular updates outlining which networks and fuel stations are open and active in disaster areas MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 118 OF 138 At right is a recent communication WEX sent to our PFS customers in preparation for the Tropical Storm/Hurricane Barry that hit the Gulf Coast in July. These reminders are provided when there is an expected event, like weather, that may affect a certain area. WEX also provides this type of notification on an ongoing basis after a major event. This type of communication would include list of fuel merchants where WEX is seeing purchasing activity so we can inform our customers of places to find fuel in the event of power or fuel shortages. ClearView communities For users of WEX Fleet , the Community Module allows you to network, collaborate, participate in discussion groups on fleet-related topics (i.e. positively impacting driver behavior or reducing fraudulent spend), pose questions, and share best practice information with your fellow analytics peers. This module features Discussion Forums on a variety of fleet-related topics where users can collaborate and share information, a news feed of recent Community activity, the ClearView University and Events calendar, and a Resources section where content can be downloaded. The Resources view contains informational assets, such as, Quick Start Guides, white papers, articles, images, and release notes. Navigate to this view by using the top navigational menu. 8.19 Contractor must provide an issue tracking system. When a service interruption or problem is reported by a customer, the contact center agent enters the information into a CRM system for case lifecycle tracking management. This would include any issues that may require additional research, off-phone work where the resolution would be provided back to the customer based upon their preferred channel phone or email. When an enterprise outage occurrence, for example, online application, there is a standard notification provided within the online application to notify customers. 8.20 If a customer has to call back or another customer calls about the same issue, how is the customer service team notified that the issue has already been explained and should be (at a minimum) in the issue resolution que? When a service interruption or problem is reported by a customer, the contact center agent enters the information into a CRM system for case lifecycle tracking management. This would include any issues that may require additional research, off-phone work where the resolution would be provided back to the customer based upon their preferred channel phone or email. When an enterprise outage occurrence, for example, online application, there is a standard notification provided within the online application to notify customers. The lifecycle tracking also allows customer service agents to see if the same or like issue has already been addressed and be MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 119 OF 138 able to communicate that to a customer. Is some cases similar issues may still need to be addressed with the individual calling and the customer service representative will work with the caller to ensure their issues are taken care of. As the Premium Fleet Services Account Manager is made aware of a system issue, they will communicate via email and/or via phone to the customer acknowledging the issue, providing insight around any known impacts and timing of fix. The Account Manager will provide consistent communication and progress updates through to issue resolution. If a production defect is present, an IT ticket is opened and addressed by the product support team. If an enhancement is requested, it will be added to workflow or, if multiple teams are required to actualize, the new 9. IMPLEMENTATION/TRANSITION The timeline and assigned resources of the multi-state implementation/transition to a new program are critical. The awarded Contractor will be responsible to fully cooperate with the current Contractor and any State executing a Participating Addendum under the new Master Agreement during all phases of the implementation/transition. 9.1 Implementation/Transition activities will occur at no cost to the Participating States or Purchasing Entities. prior to the effective date, many entities will transition from the current NASPO ValuePoint contract and other individual state contracts to the new agreement*. Contractor must have a pre-established account set-up process that may be customized based on the needs of each Participating State. Note: Each state's implementation shall not exceed nine (9) months. *If the new agreement is awarded to the currently awarded Contractor, current Participating (i.e. re-organize under one statewide hierarchy/short name) their Contractor will be required to work with Participating State to meet implementation requirements. After contract award and execution of the Master Agreement and Participation Addendums, WEX will begin the implementation phase at the availability of State and/or participating Entity. The WEX Relationship Management Team will enlist the help of a WEX Strategic Implementation Manager to take the lead on the implementation process. WEX is well versed in implemented large complex accounts onto our platform. In recent years WEX has successfully lead the implementation of numerous large State, Private Sector and Federal Agency accounts as well as entire card portfolios for large Fleet Management Companies as well as several Major Oil Card Programs for branded merchants. new programs and implementing significant changes to existing large client programs. Your Strategic Implementation Manager will work with the State to create and coordinate project plans and design, lead and execute communication to ensure milestones are met. The Strategic Implementation Manager will also develop and execute training plans to ensure card holders and fleet managers are well prepared to use the program. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 120 OF 138 During the implementation, they will also prepare and distribute regular project updates, facilitate and document issues and action customized reporting. Task Name Duration Who's Responsible TRANSITION/PRE-IMPLEMENTATION 20-30 days Initial formal contact between WEX and fleet Relationship Manager / Fleet Establish contacts, addresses and areas of responsibilities between all parties Relationship Manager / Fleet Relationship Managers Relationship Manager / Fleet Fleet Manager (day to day contact(s)) Fleet Premium Fleet Services (PFS) Account Manager WEX Fleet billing Fleet Fleet maintenance Fleet Fleet technical Fleet Determine fleet expectations Fleet / Relationship Manager / PFS Determine whether roll out is at once or staggered Fleet Finalize implementation schedule Fleet / PFS Establish account profiles and hierarchy requirements Fleet / PFS Determine needed credit line Fleet / WEX Determine fleet's electronic capabilities Fleet / PFS Determine billing requirements Fleet / PFS Determine reporting requirements Fleet / PFS Determine account maintenance (WEXOnline) requirements Fleet/PFS Determine fleet training needs and create training plan Fleet/PFS Provide format for auto upload of fleet data into WEX system PFS Account information verified (prior to loading) Fleet/PFS IMPLEMENTATION - Timeline depends upon size and complexity, but typically 60 days MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 121 OF 138 Depending on the project plan that is mutually agreed to WEX will work to meet all requirements in the allotted time. A typical implementation takes around 90 days, but that can vary based on the specific requirements a fleet may have. Please refer to the following sample Implementation Plan for a step-by-step list of implementation activities and the responsible party. This plan will be expanded and modified to meet your specific needs, including custom plastic. 9.3 Contractor must provide an Implementation/Transition Communication Plan. As addressed in requirement 9.2, the WEX Strategic Implementation Manager will create a communication plan as part of the overall project plan that WEX will put in place with the customer at the very beginning of the implementation. The communication plan will be mutually 4 or 6 digit personal prompt identification number? Fleet Prompt IDs provided by fleet or randomly generated by WEX System? Fleet Determine card design and embossing requirements Fleet Determine card types and restrictions Fleet Verify card information PFS Establish billing process and where invoices are sent for reconciliation and payment Fleet /PFS Establish payment terms Fleet/WEX Establish rebate process Fleet/WEX WEXOnline fleet user enrollment Fleet/PFS Test applicable billing files and reports Fleet/PFS Execute training plan Fleet/PFS Create Training materials and Driver guides PFS Establish dispute process PFS Establish problem resolution process PFS Issue and distribute new fleet cards (confirming receipt) PFS POST-IMPLEMENTATION 30 days Review first set of reports PFS PFS Review first set of invoices PFS Are invoices received on time and meeting fleet needs? PFS Are payments being received on time? PFS Survey fleet to obtain feedback on implementation PFS MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 122 OF 138 agreed to and provide for how communication will happen as well as resources and training for all users who are coming on board. This plan will call out any needed staff resources, how communication should take place as well as timing of any necessary communications and training. WEX has been in the fleet fueling business since 1983, and has a long history of efficiently and effectively implementing fleet fueling programs for many of the largest commercial and government fleets in the United States. We believe customers who have worked with WEX, such as the references included in this response, will agree that our implementation process is unsurpassed when compared to our fleet card competitors. See sample implementation plan above for reference. 9.4 Contractor must provide qualified personnel during the implementation/transition process. WEX would replicate the proven implementation process detailed above in 9.2 and 9.3 and engage the proper contacts at each of the participating entities, optimizing the sequence of implementation by the project plan that is put in place following the first meeting. Additionally, WEX will work to schedule group online training session, recorded training session and additional trainings in person as needed or required. 9.5 Contractor must provide Implementation Training Plan for all Purchasing Entities. WEX would replicate the proven implementation process detailed above in 9.2-9.4 and engage the proper contacts at each of the participating entities to put in place project plans to ensure the above requirement and all other needs are met. 9.6 Contractor must provide access to online test-environment for Participating State and Purchasing Entity testing during all phases of the account setup process. The system must look, act, and demonstrate all aspects of the "live" system. Although WEX does not have a customer-facing testing environment, we typically provide account access at the time of account creation to users who desire early access. This is done so customers can familiarize themselves with the site as the WEX Strategic Implementation Managers are standing up all of the specific aspects of the account for the end-users. This process allows fleets -person training, WEX also provides access to the actual system interface and can walk users through typical set-ups in live webinars or other in-person training. 9.7 Contractor must agree that at the end of any applicable Master Agreement or Participating Addendum, should any Participating State conduct another procurement and award a new contract, the Contractor will work with Participating State to ensure that an efficient and effective transition takes place within nine (9) months. WEX agrees to this requirement and that we would make every attempt to ensure that contract close-out and transition to a new contractor is successful, and would assign a close out and transition team to carry this out. This team will be assigned by WEX no later than one hundred twenty (120) calendar days prior to expiration of the Contract. WEX understands that the State may have a need for WEX to continue providing any part or all of the services required under the Contract for a period not to exceed one hundred twenty (120) calendar days after expiration or termination of the Contract. If this need exists, upon written notification by the State, WEX will provide services for that period or until the State notifies WEX in writing to cease providing services, whichever is sooner. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 123 OF 138 Coordinating the card, driver and account terminations in our system to coincide with the timing of their transition has been our primary focus and action. WEX will continue to provide reporting as needed, communicate with the customer about how long they will need online access, and either only suspend the accounts accordingly until online access is not needed and then terminate the accounts and associated online logon(s). We will work with the customer to establish a reasonable date or phase out of WEX card usage, so that there is no interruption in service, and keep credit on the account accordingly if there are no credit issues. If there are credit issues we will communicate with the customer and the bank to work out a plan to switch to the new provider when needed. The goal of the plan and the continuous communication to the fleet is to provide uninterrupted fueling and reporting. All of these activities are performed by an account manager per an authorized fleet contact request. 10. PROGRAM GROWTH Throughout the life of the Master Agreement/Participating Addendum and through the growth of each exiting Purchasing Entities will need to be added. 10.1 As the marketplace changes and technology advances, card products and service may also expand. If the awarded Contractor proposes an additional product or service, that request must be submitted to the Lead State for review and approval. Request must include: Full description of product/service; Full implementation plan, including level of effort and timeline; Full communication plan; and Full training plan. New card products and services must not impact the rebate/incentive share or have any additional cost to the Participating States or Purchasing Entities. Addition of any card product or service to the Master Agreement is at the sole discretion of the Lead State. Participating States will have the option to allow or exclude new card products or services in the Participating Addendum. 10.2 While the goal is for a majority of Purchasing Entities to enroll in the program prior to the program effective date, it is understood that some Purchasing Entities will need to be integrated after the program effective date and additional Purchasing Entities will join throughout the program term. WEX would encourage full participation at the outset to maximize training resources and transmit standardized information to all participating entities. However, WEX has no issues in meeting this requirement and providing whatever levels of support for the on-boarding of the new participating entities individually as they join. 10.3 Adding cards to an active Purchasing Entity account. An active purchasing entity account requires no extra paperwork or agreement to add cards to that account. As long as an authorized contact is making the request. Fleet Card Enrollment Process: Existing State Agency Accounts Program administrators can add cards and drivers via the Fleet Manager named, WEXOnline®, through WEX Account Manager. The Premium Fleet Services Account Manager is a one to one point of contact MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 124 OF 138 assigned to the State to day to day operation support and account needs. The Fleet Manager module allows the fleet manager to add, edit, suspend, reactivate, and terminate cards and drivers, to add and manage card controls, and to view and download invoice details. You can also: Assign card to driver, vehicle or location Transfer cards from one account to another Group cards into authorization profiles to enforce your purchasing policies Create organizational units or departments to better organize cards, vehicles and drivers for reporting and management purposes (initially added during the implementation phase) Edit account information Card orders: WEX will process requests for replacement cards for lost, damaged, or stolen cards within one business day. If notification is received by 3:30 p.m. Eastern Time, you can have cards sent that day. You can use your own shipping account number or be charged a fee to cover the shipping costs. The WEX overnight fee, is included in the pricing evaluation for the RFP. If a WEX card is lost or stolen, it should be reported immediately to our Customer Service Department by calling the toll-free number. The Customer Service Department is available 24 hours a day, 365 days a year. The fleet can also notify WEX of the loss, theft, or unauthorized use of any card or account electronically through WEXOnline®. 10.4 Contractor is expected to promote the card program. WEX currently provides fleet fuel cards for 24 states, and has governmental and tax-exempt customers in all 50 states. Our State customers represent more than 375,000 cards. Additionally, GSA SmartPay 3 Charge Card Program for the GSA Fleet, as well as to the Departments of Homeland Security, Energy, Treasury, and Agriculture. These federal government customers have more than 320,000 cards. In total, WEX services more than 1 million tax-exempt cards. WEX offers and actively markets its card programs to municipal and other public entities within member states so as to extend the benefits of the program throughout member states. See ADDENDA for examples of how WEX markets its government card programs to political subdivisions within a participating entity. WEX employs an outside sales team as well as two inside sales representative who are dedicated to Government Contract Support for promoting and onboarding eligible entities to support contract growth. In addition to these resources, WEX actively participates in government-specific trade shows and associations to actively promote and sell our products and services to grow our contracts. Some of these events include the NASPO Exchange, NCSFA, NIGP, NAFA, GFX, state- specific shows showcasing their contracts, and many others. Over the years, WEX has seen tremendous growth and high retention rates for all our state-held contracts, cooperative contracts, and political subdivision participation within those contracts. 11. CARD DESIGN/EMBOSSING, DELIVERY & ACTIVATION 11.1 Contractor shall be responsible for the embossing and printing of the cards to each Participating artwork (digital file) to the Contractor. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 125 OF 138 11.2 Each Participating State reserves the right to change the card design during this contract, and if doing so, will provide the artwork needed to make changes. 11.3 Contractor must be able to deliver cards overnight when requested by the Purchasing Entity. 11.4 Customization options to the front side of the card will include verbiage and/or logo or graphic and embossing including but not limited to: Participating State Purchasing Entity Program/Department Name Cardholder Name Picture/Logo Phrase (i.e. "FOR OFFICIAL USE ONLY") Embossing Line, ALPH OR NUMERIC VERBIAGE Contractor supplied options Card embossing, production, and distribution process. WEX is able to meet the above requirements as stated. Our embossing capabilities and card design enable customers to customize the information that is imprinted and printed on the cards. There are two lines for embossing. The first line is usually designated for the account name, while the second line can be used to identify the associated equipment or driver. Each line will accommodate up to 24 characters. The account number, card number, product restriction (such as "Fuel Only"), and expiration dates are magnetic strip are the card number, expiration date, prompt, and restrictions, if any. The WEX Fleet Card is a standard-size plastic charge card with an encoded magnetic strip on the back. The strip is encoded with the account and card information which, when read at the point of sale, is married in our systems with Level III data obtained during the transaction. Although we use the highest grade plastic that is rated for longer periods of use, our standard term for card expiration is three years. WEX uses a three-year active period for our cards due to the wear and tear on the magnetic strip that requires a card to be replaced for optimum performance. WEX ships new cards 45 days prior to expiration to ensure that your drivers will never be without an active card. On request WEX can renew cards earlier than the standard 45 day prior to expiration to allow the fleet more time to swap out cards. Some competitors offer longer card terms on equally rated card stock prior to replacement. We prefer to replace cards before they become problematic for your drivers and detrimental to the efficiency of your fleet operations. WEX will process requests for replacement cards for lost, damaged, or stolen cards within one business day. If notification is received by 3:30 p.m. Eastern Time, you can have cards sent that day. You can use your own shipping account number or be charged a fee to cover the shipping costs. If a WEX card is lost or stolen, it should be reported immediately to our Customer Service Department by calling the toll-free number. The Customer Service Department is available 24 hours a day, 365 days a year. The fleet can also notify WEX of the loss, theft, or unauthorized use of any card or account through WEXOnline®. Subject to any limitations imposed by applicable law, the fleet will be liable to WEX for all unauthorized use of a card until you notify us of such use. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 126 OF 138 Once a card has been reported as lost or stolen, it is immediately invalidated in the WEX system. After cancellation, all electronic authorizations associated with the card are declined at the time a purchase is attempted. Once WEX receives proper notification, the fleet will be relieved from liability for any subsequent charges to the card. WEX will work with each participating entity to customize plastics types. 11.5 Physical cards will be delivered to the Purchasing Entity or Cardholder at the address specified by the Purchasing Entity. WEX cards can be shipped directly to the address specified by the user making the card order. Standard card orders are set to go out via Standard US Mail at no charge. WEX does offer expedited shipping options of overnight and two-day shipping. WEX cards can also be delivered using the carrier specified by the fleet (e.g., the U.S. Postal Service, FedEx and UPS). There is a fee for expedited orders if you choose not to use your own shipping account. For all card orders of five or more cards, WEX ships via USPS Parcel to provide a tracking number for the order. This is done at no extra cost and helps provide visibility into card orders that would not be trackable through regular mail. 11.6 Purchasing Entities must be able to decide if cards are delivered active or inactive. WEX typically ships cards in active status. WEX can accommodate cards being shipped inactive; we only need to be notified of that request at the time of card order. We will change the cards to suspended status once the file is sent to our card production. Card status can be changed to active when the customer is ready to begin using the cards. WEX cards can also be suspended on arrival by authorized users and WEX can assist with any mass card activations on our end. 11.7 Purchasing Entities need to have the ability to have cards delivered in batches (i.e. Division A, Program 1) as determined by the Purchasing Entity. The customer can order cards in batches using the WEXOnline® module or the Premium Fleets Services Account Manager can work with the customer to order new cards or reissue cards in batches using a Data Collection Document (DCD) for orders exceeding 100. The PFS Account Manager has access to and can provide to the customer delivery tracking information for USPS card orders totaling five or greater and tracking on expedited card orders at no additional cost. 11.8 Card re-issuance. Accounts can be set up with different expiration dates, and account expiration dates can be changed by the account manager to renew early. Both measures are precautions to avoid a mass- reissuance of cards. In the normal course of business, files of reissuance cards are sent to the vendor on the 1st and 15th of the month prior to the month in which cards expire. Cards expiring on August 31 are sent to the vendor on July 1 and 15. Cards are completed and mailed to the customer within seven business days of receipt of the file and shipped via regular mail. For Purchasing Entities requiring more time, WEX can perform an early card renewal given the entity the time needed to complete their re-issuance. This is available on request from the entity to the Premium Fleet Services Account Manager. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 127 OF 138 11.9 Mass re-issuance of cards for a Purchasing Entity avoidance process. Accounts can be set up with different expiration dates, and account expiration dates can be changed by the account manager to renew early. Both measures are precautions to avoid mass- reissuance of cards. WEX is flexible in that we are always looking to work to meet the needs of our customers. If there are specific re-issuance scenarios a fleet may be concerned about, WEX will work with that entity to mitigate and put in place precautions to avoid a mass re-issuance scenario. 12. TRAINING program. Each Participating State may have additional training requirements and will be negotiated in the Participating Addendum. At a minimum, training will include: 12.1 Contractor must provide System User Guides online and accessible through the web-based card management system. 12.2 Contractor must provide ongoing training for the life of the contract. WEX will provide initial training at agreed upon sites, ongoing as-needed training, and re-training as required via the following delivery methods: in-person training, webinars, phone conference or a combination of those. Upon the initial implementation, your WEX Strategic Implementation Manager will train the fleet management team in how to perform the following functions. Online or in person system training typically takes 60 to 90 minutes, depending on questions: WEXOnline® Account Maintenance User ID/Password Creation and Site Overview View Hierarchy/Account Search Card Maintenance Vehicle Maintenance Driver Maintenance Invoices Authorization Controls Address/Contact Management WEXOnline® Account Financials Accounting Fields/Codes Accounting Profiles Transaction Management WEXOnline® Reports Ad hoc Reports Exception Reports Custom Report Standard Reports WEXOnline® Resource Tools Accepting Locations Fuel Price Mapping MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 128 OF 138 Alternative/Diesel Fuel Directory WEX Index Top Metro Report WEXOnline® Administration View /Add Online Users View Pending Requests Add/View Roles and permissions Training can be divided into specific segments depending on the additional tool. Multiple trainings can or read only. 12.3 Contractor must provide web-based training. WEX is able to provide training for all of the above requirements and will hold ongoing WebEX and in-person training sessions at a frequency determined by the State of Washington/NASPO and any other Participating Entity. For instance, WEX could host monthly WebEX/online trainings for new employees and those who need refresher training. Items included in the training are customizable depending on the need, but typically consist of all of the needs mentioned in Question 12.3 plus: Program policies as dictated by the member states Card usage at retail locations System access Customer Service Support Updated technology Best practices Industry trends 12.4 Contractor must provide onsite/classroom training for Program Administrators WEX agrees to and will hold onsite, in-person training sessions for Program Administrators at a frequency determined by the State of Washington/NASPO and any other Participating Entity. 12.5 Contractor must provide onsite User group forums. WEX will hold ongoing in-person training and user forum sessions at a frequency determined by the State of Washington/NASPO and any other Participating Entity for whatever subject matter, best practice sharing, account reviews, raising concerns or any other need the customer may have. Many times these user forums are a great time for Participating Entities to share new or reinforce existing polices as well for their users. Items included in the forums are customizable and can meet all of the above requirements. 12.6 Contractor must provide written User reference guides, both extensive and quick guides. WEX will provide reference guides that are detailed and provide quick summaries as part of the For example, The WEXOnline® module has PDF help guides that provide step-by-step instructions to navigate the different modules available. The following PDF help guides are available: MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 129 OF 138 Homepage. View news and events, pending online user requests, flexible exception report notifications, and search and select both accounts and organizational units. Fleet Manager. Managing cards, drivers, vehicles, authorization profiles, accounts, org units (or departments), contacts, and addresses. Financials. Provides access to accounting fields and definitions, and allows you to assign financial profiles throughout your hierarchy. Reports- Guides the user through the various reporting tools to meet your analysis needs. Resource Tools. offers various, commonly-requested reporting tools to help locate sites where your fleet card can be used, to assist you in finding diesel and alternative fuel sites, and to direct you to locations with the lowest price per gallon. Administration. Manage online users, view the roles and permissions to which these users are assigned; create custom roles to meet your security needs. The Implementation Manager will also work with the Agency to create a WEXOnline® Summary Guide that outlines how agency nuances and requirements will be captured and reported through the system as well as quick-step guides for the online system. 12.7 Contractor must provide updates to the user guides will be proactively communicated. Improving our end-user assistance, WEX is shifting away from static PDF user guides in favor of an ilable and is updated dynamically. PDF user guides will remain available on the site as we continue to add embedded content to the contextual and embedded help management system. New contextual and embedded help management system content is prioritized based on information communicated from the call center, account reps, and direct user feedback. When new information is added, on-screen alerts appear. Adding new contextual and embedded help management system content is ongoing, and new walk-throughs are added as quickly as resources and capacity allow. Our site is coded such that video content can be generic or, if state-specific tutorials are available and supplied to WEX, branded by state. 12.8 Additional training. During the implementation phase WEX will source feedback from user to craft training to ensure customer input is received, needs are prioritized, training is tailored, the venue it needs to be presented in and how it is communicated. At the conclusion of the implementation, the Implementation Manager will create a final document outlining the program as implemented for a given Participating Entity and capturing the nuances of the different Agencies along with any customized servicing or reporting that has been designed for your team. This is a collaborative process between the customer and WEX and will be maintained throughout the life of the contract for support on an ongoing basis. See the response in 12.7 regarding how our system also provides dynamic training updates with pertinent on-screen alerts that notify of new training topics and learnings supplied by our call center, account reps, and direct user feedback. WEX will also provide training on an ongoing basis as technical releases are completed to ensure the Agencies are taking full advantage of all the WEX offerings. Your Strategic Relationship Manager along with your Premium Fleet Services Account Managers will work with the MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 130 OF 138 Participating Entities to schedule additional training sessions as required or requested after the initial implementation is completed. 12.9 Reserved 13. RESERVED - See Payment Terms Section 6. 14. LIABILITY 14.1 Purchasing Entities shall have no liability for lost or stolen cards upon notification to the Contractor or fraudulent use of any card products. 15. FRAUD PROTECTION 15.1 Contractor shall report fraud transactions, and the resulting credit issuance(s) to the Cardholder and the Purchasing Entity Program Administrator through real time notifications. 15.2 Contractor or system must be capable of providing a daily (at a minimum) fraud and declined transaction report as requested by the Purchasing Entity. 15.3 Contractor must provide external fraud protection coverage for the following types of occurrences including, but not limited to: lost/stolen cards counterfeit cards skimmed cards unauthorized internet transactions fraud patterns account takeovers Fraud protection coverage plan. The WEX Fraud team looks for and provides protection coverage for the types of occurrence listed of a fleet management policy; controls; and alerts, along with careful review of all reports, including exception reports, helps substantially reduce exposure to abuse and fraud, and any associated losses. WEX has instituted business practices designed to help you detect and reduce fraud and/or misuse of the WEX card. Fraud Department performs three primary functions in an effort to identify and mitigate fraud on our fleet customers' accounts: Primary Functions Review Transaction activity Identify potentially abusive or fraudulent behavior Notify customers when such behavior occurs MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 131 OF 138 Our Fraud Department makes every effort to detect unusual or excessive purchase activity using constantly evolving techniques and reporting. If such activity is detected, an analyst will contact the fleet manager to bring it to their attention, noting details such as: Date and time of purchase Merchant location Product purchased Driver identification number used to conduct the sale Dollar amount Our Fraud Department has been instrumental in providing recommendations to prevent fraud from occurring, proactively working to identify fraudulent transactions, and working closely with fleets, merchants and appropriate authorities to minimize losses and prevent such situations from continuing or recurring. WEX will terminate compromised cards within 48 hours if there are no fraudulent transactions. If WEX discovers a suspicious transaction, the card is terminated immediately and WEX will attempt to contact the fleet for verification. If the transaction proves to be legitimate, WEX can reactivate the card. state and local law enforcement, in all 50 states, in an effort to prosecute those who commit fraud with the WEX card. WEX only covers liability for losses for counterfeit/skimmed transactions. For lost or stolen cards, liability only applies after the customer reports a loss. If a WEX card is lost or stolen, it should be reported immediately to our Customer Service Department by calling the toll-free number. The Customer Service Department is available 24 hours a day, 365 days a year. The fleet can also notify WEX of the loss, theft, or unauthorized use of any card or account through WEXOnline®. Subject to any limitations imposed by applicable law, the fleet will be liable to WEX for all unauthorized use of a card until you notify us of such use. Once a card has been reported as lost or stolen, it is immediately invalidated in the WEX system. After cancellation, all electronic authorizations associated with the card are declined at the time a purchase is attempted. Once WEX receives proper notification, the fleet will be relieved from liability for any subsequent charges to the card. 15.4 Contractor must provide program screening activity for external fraud patterns and the process for communicating potential external fraud with Cardholders and Program Administrators. In recent years, white plastic fraud has become the most significant form of fraud in the fleet card industry. White plastic is the result of a third party stealing card information and loading that information onto a new card for the purpose of conducting fraudulent transactions. In the cases that we see, the data is primarily acquired through devices placed into Automated Fuel Dispensers (AFDs). The devices allow the perpetrators to capture the card numbers, Driver IDs, and odometer MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 132 OF 138 are affected by gas pump skimming; any other gas or bank card used at the same pump during the time a device is in place is also at risk of being compromised. WEX uses the data available to us in an attempt to discern the Point of Compromise (POC) for each identified occurrence of white plastic. We use this data to review other cards used at the same location during the same time period for possible abuse. Based on this information and other variables, we determine which cards are most at risk for having white plastic created. WEX also regularly communicates fraud patterns to our customers on an ad-hoc basis. Finally, as a global payments innovator with more than 35 years in the market, WEX has developed SaferPayments, a true 24/7 real-time system that prevents fraud by intercepting fraudulent -flight cases, triggering email alerts to customers. SaferPayments is capable of preventing fraud at the holistic individual portfolio level, either during the authorization process or at the payment gateway. SaferPayments can prevent first party fraud and enforce business policies in one single instance for a true multi-channel/ multi- portfolio application. SaferPayments has been carefully programmed to prevent the authorization of the highest number of suspicious transactions possible without negatively impacting the SaferPayments is an artificial intelligence based software that identifies risky transactions during the authorization process within milliseconds to prevent the degradation of authorization response times from the WEX authorization exceptionally accurate results at high fraud detection rates without impacting the customer experience. SaferPayments can detect anything from an unauthorized transaction due to a lost or stolen card, a compromised account (skimming, data breach, account takeover), or a potentially illicit transaction (money laundering, drug smuggling, etc.). SaferPayments can both detect and prevent fraud. SaferPayments is both versatile and easily configurable, allowing WEX to maintain the fraud models internally, yet still provides robust fraud management capabilities. Using advanced machine learning algorithms, SaferPayments aggregates transactions streaming through the solution to detect trends at a portfolio, customer, channel, product, and transaction level. WEX controls the settings -coded patterns of transactions or geolocation monitoring. They lack the ability to learn as they go and monitor all levels of a card portfolio. They but may not be able to actually stop a potentially fraudulent transaction from getting through the authorization process. monitor trends and activity at the portfolio, channel, customer, product, and transaction levels. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 133 OF 138 The logic within SaferPayments is highly configurable and as fraud trends are identified, will apply past learning, patterns, and trends to new transactions that stream through its logic engine. SaferPayments has multiple levels of detection which can actually prevent a transaction from authorizing or can flag a transaction for review by the fraud team depending upon scoring logic. SaferPayments model maintenance requires no vendor intervention, enabling WEX to update models internally on a daily basis. 15.5 Fraudulent charges and communication. WEX sends an immediate email notifying of potential fraud transactions. We don't execute massive "block and reissue" of potentially compromised cards. Our strategy involves enhanced monitoring of cards involved in a compromised event using Safer Payments decision intelligence (see 15.4). 15.6 Fraud deterrent of an EMV chip. WEX will begin issuing chip cards in 2020 and will have a proprietary chip card live in market before the scheduled EMV liability shift in October 2020. This is in accordance with the industry wide movement led by the major card brands to require EMV chip usage at pay-at-the-pump fuel terminals. An added benefit of the WEX chip cards will be that card renewal cycles will go from three years on current plastic to five-year renewal cycles (card expiration date). This will give fleets that added benefit of not having to deal with card swap outs due to expiring cards as often and help relieve some of that administrative burden. WEX's current WEX Spec Compliance Policy requires that all WEX accepting merchants are able to accept a WEX chip card by October 2020 or merchants will cover the costs of any counterfeit fraud. WEX developed its proprietary chip card in partnership with FIS, Multos and Gemalto, world-class leaders in chip card technology. This is the first fleet-centric chip applet designed specifically for the U.S. fleet industry, spec-based and customized for WEX Fleet. Despite technological advances WEX is developing in the card, not all retail fuel merchants will choose to invest in chip card readers at the point of sale or at outside payment terminals due to the significant financial investment required. Some merchants will accept the risk of liability for fraudulent transactions. Because of this, the WEX Fleet card will have both a chip and magnetic stripe for many years to come. WEX has taken a thoughtful and comprehensive approach to its chip card development: use a proprietary chip applet -- not a consumer based chip applet -- in order to continue to be the market leader in Fleet technology. The WEX research and development team initiated planning years in advance with a goal to define a lasting standard, and to release the highest quality solution for commercial fleet at the right time. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 134 OF 138 WEX is building a WEX Chip Issuance Roadmap to provide a seamless transition to WEX chip cards for our fleet customers. WEX also is working directly with our WEX-accepting merchants, their payment processors and their POS/pin pad vendors to build and to ensure compliance of the WEX chip. 15.7 Contractor or system must provide a way for Purchasing Entities to report fraudulent activity, lost, or stolen cards. Purchasing Entities also know it is important to be able to verify credentials of someone reporting such activity. If a WEX card is lost or stolen, it should be reported immediately to our Customer Service Department by calling the toll-free number. The Customer Service Department is available 24 hours a day, 365 days a year. The fleet can also notify WEX of the loss, theft, or unauthorized use of any card or account through WEXOnline®. Subject to any limitations imposed by applicable law, the fleet will be liable to WEX for all unauthorized use of a card until you notify us of such use. WEX will process requests for replacement cards for lost, damaged, or stolen cards within one business day. If notification is received by 3:30 p.m. Eastern Time, you can have cards sent that day. You can use your own shipping account number or be charged a fee to cover the shipping costs. Once a card has been reported as lost or stolen, it is immediately invalidated in the WEX system. After cancellation, all electronic authorizations associated with the card are declined at the time a purchase is attempted. Once WEX receives proper notification, the fleet will be relieved from liability for any subsequent charges to the card. WEX actively works with authorities at both local and federal levels to help authorities identify and apprehend individuals associated with White Plastic and/or Skimming. This level of engagement sometimes involves undercover surveillance which could be jeopardized by an unknowing individual pursuing an investigation on his or her own. WEX may assume liability (financial loss) for white plastic cases. WEX may also require the impacted fleet to submit a dispute form or an Unauthorized Use Affidavit. This notarized document may be requested should the matter be prosecuted and it enables WEX to submit information in a court proceeding as evidence. Without the formal notarization, the claims we are prosecuting on your behalf may be disallowed. It is important to remember that diligence and responsiveness are also important for fraud mitigation: Timely review of transaction data and reports is critical to fast identification of suspicious activity. Expeditious reporting (including submission of the Unauthorized Use Affidavit, if requested) of any suspicious transactions. Drivers should be encouraged to report to Customer Service anything unusual at stations, such as a pump that may have been tampered with/opened or a card reader that appears abnormal. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 135 OF 138 15.8 Contractor or system must provide a way for Purchasing Entities to track reported fraud transactions to completion (closure). WEX offers a comprehensive fraud prevention and management program. Most recently, we have been beta testing an enhanced customer facing claims management interface with a large government customer. This tool allows customers to view each claim, the claim number, type of claim, card number, date reported, age of claim, total dollars, claim status and date of resolution. Upon resolution, an email is sent to the fleet for notification. The information in the interface can be exported into a report (on demand or scheduled) so it can be easily shared with others in your organization. Once beta testing is complete, we expect to deploy this solution to other large customers. We expect this to be in place before the contract effective date of January 1, 2021. 15.9 Contractor or system must be able to resolve mass attacks (i.e. fraudulent low value charges on multiple cards at once) without requiring action from the Purchasing Entities. This type of attack is not a risk to WEX Fleet card holders, as our transaction processing occurs on a closed-loop network, not over the Internet. Regarding other Web-based applications, OWASP standards are built into development processes, and manual testing is performed in addition to peer review as required by our SDLC. WEX uses an automated dynamic application security testing (DAST) solution that scans web applications to find vulnerabilities and provide guidance on remediation. WEX receives vulnerability announcements for relevant systems from vendors, third parties, NIST, FDIC, FBI, and other threat feeds, and has a dedicated security operations team managing and maintaining the vulnerability management program. The vulnerability management procedure requires a ticket to be generated and assigned to Information Technology operations teams for patching. 16. DISPUTED TRANSACTIONS Purchasing Entities will pay according to the contract payment terms; however, in instances of dispute, the charges must be placed in suspense until there is resolution. The Contractor must propose a timely dispute procedure to ensure that the payment network charge back rights do not expire. If upon resolution of a dispute it is found that the transaction was actually an authorized charge, the Participating Entity will be liable for the payment within the payment terms as described herein. 16.1 Contractor must provide a resolution procedure for dealing with disputed transactions resulting from unauthorized charges, errors in cardholder billings, or problems with charges for merchandise or services that are not resolved between the Cardholder and Merchant. Disputed Transaction Detail How users will notify the Contractor Ability to dispute transactions electronically as well as track through final resolutions of the charge Instructions for cardholders Instructions (including invoice adjustments) for billing offices Provisions for prompt investigation of disputed items MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 136 OF 138 Provisions for reporting/disposition on resolution of dispute to cardholders, approving officials, Program Administrators, and billing office Provisions for system identified disputed related credit or payment on resolved dispute. Any limitations on the timeline of disputed transactions. Any details on what components of the transaction can be disputed The WEX transaction dispute process is outlined below: 1. A customer must notify WEX in writing of a disputed transaction within sixty (60) days of the billing date of said transaction. WEX requests that the customer to provide as many details regarding the transaction and the reason for dispute as possible, including, but not limited to the following: card number, driver identification number used, transaction date and time, transaction dollar amount, and reason for dispute. Additional information may be requested as necessary to facilitate the investigation. When a Purchasing Entity disputes a charge, the disputed amount is temporarily or permanently credited in the current billing cycle and is removed from the amount due on the next available invoice. As such, the amount due shown on every invoice will be less the disputed amounts that occurred since the last invoice was created. Purchasing Entities shall pay the exact amount set forth on each invoice to avoid a credit being taken twice once the dispute is resolved and the final credit is applied. 2. The department for follow up and investigation. If the dispute involves an allegation of dispute process may vary from the standards as outlined below depending on the nature and validity of the claim. 3. If the disputed transaction occurred inside the fueling location and required a signature from the cardholder, the Contractor may request a copy of the sales draft from the merchant. As a result of the ticket request, the Participating Entity will receive a temporary credit memo on their invoice noting that a transaction is in dispute. 4. Once the applicable merchant provides a copy of the sales draft, it will be reviewed for compliance with the fleet program. If the Contractor determines that the sale is valid in accordance with the program, the disputed charge balance will be carried forward for payment and will be subject to applicable late fees. Payment is expected during the next billing cycle. Copies of the sale draft are then forwarded to the Purchasing Entity for review. 5. In the rare event that the transaction in question is determined to be a duplicate transaction, it is not necessary for the Contractor to request a copy of the ticket from confirming that the transaction is a duplicate, the Contractor will permanently credit the account within five (5) business days. 6. If the disputed transaction occurred at an automated facility, a copy of the sales draft would not be available as no signature is required and swipe of the card into the card reader establishes that the card was present at the time of sale. Pursuant to the ter 7. In the rare occasion that a technical error occurred at an automated facility, the Contractor will perform an investigation into the dispute sale. MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 137 OF 138 8. Upon conclusion of the investigation, the Contractor will communicate the outcome of the investigation to the Purchasing Entity. If a credit for a disputed transaction is warranted, it will be applied against the current billing period. *Disputes of WEX Online Dispute Process Provisioned users can use WEXOnline® to request ticket copies, initiate a transaction dispute on a single or multiple transaction(s), and maintain visibility until resolution. Current rules about what types of transactions cannot be disputed (e.g., private site, transactions, aviation transactions, island card reader, etc.) still apply. Onscreen instructional text and error Fraud-related dispute requests can be initiated within WEXOnline®, but due to their urgent nature, these disputes are immediately routed to the WEX Fraud Department for analysis and review. Given their sensitive disposition and circumstance, information about fraud-related disputes, including their status, will not appear in WEXOnline®, and instead will follow existing communication channels. be disputed online and must follow the existing process. Onscreen error messaging be disputed online and must follow the existing process. Onscreen error messaging with a hyperlink to the dispute form will appear if this type of transaction is selected. 17. CARD ACCEPTANCE 17.1 Card acceptance is critical to state business and is a scored element of this Competitive Solicitation. The WEX Fleet Card offers acceptance in all 50 states, at more than 95% of U.S. retail fueling locations, all of which provide Level III data. The card is accepted by all major oil companies and fuel retailers, as well as independent merchants, in urban, rural, and remote locations. The WEX Fleet Card is also accepted at approximately 4,500 locations in Canada. Although the number of accepting locations fluctuates due to gas and service stations opening and closing, the WEX card is currently accepted at more than 132,000 retail locations. Of these, approximately 120,000 offer fuel or both fuel and service; approximately 32,000 offer service or both fuel and service. WEX Fleet DriverDash, our free mobile fuel payments platform, is now accepted at more than 25,000 US fueling locations, with frequent new acceptance announcements. DriverDash is an industry-first, fleet fuel card mobile payments application. WEX Fleet DriverDash sets the fundamental framework and acceptance for how future payments will be made, including by the vehicle itself. As connected car technology grows and becomes more accessible, the need for these type of mobile payments applications and interfaces will continue to grow. Mobile payments are safer, more secure, and provide a greater level of flexibility and accuracy for what can be prompted for at the time of purchase. WEX is always increasing its acceptance coverage for fuel, marina and service locations. Because we currently have acceptance at more than 95% of all U.S. fuel sites, our merchant acquisition strategy is driven by the needs of our fleet customers requiring service in remote areas or acceptance outside of domestic coverage. If a fleet customer identifies specific fueling needs, WEX will work toward signing any needed location MASTER AGREEMENT NO. 00819 FLEET CARD SERVICES PAGE 138 OF 138 If the customer has merchants that they would like to be part of the WEX accepting network who do not already have direct acceptance or cannot utilize the WEX tool, we will request the following information from the fleet: Merchant name Merchant address Merchant contact person Phone and fax numbers Expected utilization/volume from your fleet Name and phone number of fleet employee requesting WEX card acceptance WEX will work with all interested parties toward gaining acceptance at the location. This includes either direct agreements or acceptance through our partnerships with network sales organizations and acquirers. Number of WEX-accepting locations, July 2019: Fuel, United States 137,862 Fuel, Canada ~ 4,500 EV (US) ~ 66,000 WEXPay (US) ~ 398,000 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0383 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Clerk Agenda Number: 6.1 SUBJECT/RECOMMENDATION: Schedule a special work session on Wednesday, August 6, 2025 at 10:00 a.m. and special council meetings on Wednesday, September 3, 2025 at 6:00 p.m. and Wednesday, September 17, 2025 at 6:00 p.m. SUMMARY: Staff is requesting a budget workshop be scheduled on Wednesday, August 6, 2025 to discuss the proposed budget. Since both council meetings in September conflict with the County’s budget hearings, staff is requesting to hold the City’s budget hearing on Wednesday, September 3, 2025 and Wednesday, September 17, 2025. Page 1 City of Clearwater Printed on 4/22/2025 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#25-0384 Agenda Date: 4/28/2025 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: City Clerk Agenda Number: 6.2 SUBJECT/RECOMMENDATION: Reappoint Kevin Laughlin to the Marine Advisory Board with a term expiring March 31, 2029 and appoint an individual with a term expiring April 28, 2029. SUMMARY: APPOINTMENT WORKSHEET BOARD: Marine Advisory Board TERM: 4 years APPOINTED BY: City Council FINANCIAL DISCLOSURE: Not Required RESIDENCY REQUIREMENT: City of Clearwater SPECIAL QUALIFICATIONS: None MEMBERS: 7 + 1 Ex Officio MEETING DATES: 2nd Wed., 8 am (Quarterly) PLACE: Main Library APPTS. NEEDED: 2 THE FOLLOWING ADVISORY BOARD MEMBERS’ TERMS HAVE EXPIRED AND WISH TO BE REAPPOINTED: 1.Philip Rugari - 4444 Boyer Terrace, Sarasota - Fishing Charter Owner Appointed 4/18/23, completed unexpired term; wishes to be reappointed Absences: 3/13/24, 6/12/24, 9/11/24 Note - Mr. Rugari moved outside of city limits since being appointed. Per code, he could serve on the Board as an ex-officio member if board membership lacks expertise. Currently, a Merchant Mariner serves on the board. 2.Kevin Laughlin - 1237 Rose Road, 33759 - Retired Marine Advisor Completed 2nd term; wishes to be reappointed THE FOLLOWING INDIVIDUALS HAVE SUBMITTED AN APPLICATION: 1.John Renton - 2958 Eagle Estates Circle W, 33761 - Retired Civil Engineer 2.Eric Van Cleef - 2262 Spring Lake Ct., 33773 - Sales Director Zip codes of current members on board: 1 at 33755 1 at 33756 1 at 33759 3 at 33767 Page 1 City of Clearwater Printed on 4/22/2025 Submit Date: Mar 30, 2025 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Advisory Boards Application Profile Length of Residency - please select one. * 6+ years Do you own or represent a business in Clearwater? Yes No If yes, where is the business located? Do you conduct business with the City? CLEARWATER Which Boards would you like to apply for? Marine Advisory Board: Submitted Occupation - If retired, enter former occupation. Marine Advisor Have you served or do you serve on a board in Clearwater? Yes No If yes, please list the name of the board. MAB Kevin R T Laughlin brzwrking@yahoo.com 1237 ROSE RD CLEARWATER FL 33759 Home: (727) 422-1269 Breezworks Services, Inc.President Kevin R T Laughlin Upload a Resume Please attach a copy of one of the following documents: 1) valid current Florida Driver License issued to an address within city limits, or 2) Declaration of Domicile filed with the city clerk affirming residency within city limits. Why do you wish to serve on this board/committee? If seeking reappointment, state why you should be reappointed. I have completed my second term as of this month. In that time, we have continually worked on the Beach Marina Refurbishment. I would like to see it through to the end. Included a picture of me on the board as a resume. I have been retired for 5 years after 20 years of running my own company and do not have a resume. What personal qualifications can you bring to this board or committee? Active in the marine industry since 1987. Been boating Clearwater waters since 1994. List Community Activities Advisor to the brand new TheatreFor (TheatreFor.com). Two terms MAB. Current Vice- Chairman. In anticipation of reappointment, board has elected me Chairman. Question applies to multiple boards Question applies to multiple boards Are you related to any member of the City Council? Yes No Question applies to multiple boards If yes, please provide name and explain relation. n/a Question applies to multiple boards Are you related to a city employee? Yes No Question applies to multiple boards If yes, please provide name and explain relation. n/a Demographics Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. (Optional) RESUME.JPG DL_Pic.JPG Kevin R T Laughlin Date of Birth Ethnicity Caucasian/Non-Hispanic Gender Male The City of Clearwater strives to promote diversity and provide reasonable accommodations for individuals with disabilities. If you are requesting accommodation, please indicate below: By clicking on "I Agree," below, I affirm that the information above is true and correct, and that I understand and agree to the responsibilities and commitment of time associated with an appointment to a Clearwater advisory board or committee. I Agree All material submitted to the City of Clearwater is subject to the public records law of the State of Florida including Chapter 119, Florida Statutes. 02/17/1959 Kevin R T Laughlin Submit Date: Mar 31, 2024 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Advisory Boards Application Profile Length of Residency - please select one. * 6+ years Do you own or represent a business in Clearwater? Yes No If yes, where is the business located? Do you conduct business with the City? Which Boards would you like to apply for? Marine Advisory Board: Archived Occupation - If retired, enter former occupation. Civil Engineer Have you served or do you serve on a board in Clearwater? Yes No If yes, please list the name of the board. Aviation Advisory Board John Renton airport50@gmail.com 2958 EAGLE ESTATES CIR W CLEARWATER FL 33761 Home: (813) 335-4783 Home: (813) 335-4783 Not Currently Employed National Director of AviationBusiness Development John Renton Upload a Resume Please attach a copy of one of the following documents: 1) valid current Florida Driver License issued to an address within city limits, or 2) Declaration of Domicile filed with the city clerk affirming residency within city limits. Why do you wish to serve on this board/committee? If seeking reappointment, state why you should be reappointed. Boating has been a passion of mine for six decades. I have been a supporter of the development on the Clearwater waterfront for many years, and I wish to be more than a vocal supporter for my hometown. I would like to contribute, and this is one way I see to do that. What personal qualifications can you bring to this board or committee? I have been a boater for 60 years. It is a passion of mine, and I feel I am qualified for a position on the Marine Advisory Board by virtue of two of life's experiences: 1. The length of my boating experience where I have both owned boats that have been stored at high and dry facilities, and at Marina's. I have boated on a variety of waters including the Great Lakes, Lake Mead, Adirondack Lakes, and a variety of sections of the intercoastal on the West Coast of Florida. 2. I have many years of experience with leases and contracts, both developing those documents, and enforcing them. Given that the Clearwater Marine Division deals with leases and contracts I feel I bring some knowledge that could be helpful to future discussions regarding the Marina. List Community Activities Airpark Advisory Board member Question applies to multiple boards Question applies to multiple boards Are you related to any member of the City Council? Yes No Question applies to multiple boards If yes, please provide name and explain relation. No Question applies to multiple boards Are you related to a city employee? Yes No Question applies to multiple boards If yes, please provide name and explain relation. NO Demographics John_Renton_Resume_2023.doc IMG_1807.JPG John Renton Date of Birth Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. (Optional) Ethnicity Caucasian/Non-Hispanic Gender Male The City of Clearwater strives to promote diversity and provide reasonable accommodations for individuals with disabilities. If you are requesting accommodation, please indicate below: By clicking on "I Agree," below, I affirm that the information above is true and correct, and that I understand and agree to the responsibilities and commitment of time associated with an appointment to a Clearwater advisory board or committee. I Agree All material submitted to the City of Clearwater is subject to the public records law of the State of Florida including Chapter 119, Florida Statutes. 12/26/1944 John Renton John Renton, P.E. Civil Engineer Retired OVERVIEW: Mr. Renton’s work career spans more than 55 years, and is highlighted with an unusual variety of management roles, including serving as a senior staff member of three hub airports, the Director of Aviation at several major airport consulting firms, and as a manager of significant military and civilian airport projects. Mr. Renton’s experience includes solving a variety of unique issues, and participating on projects that include work in airfield pavement design, runway/taxiway bridge structures, drainage, airfield electrical, Navaids, hydrant fueling systems, geotechnical investigation, terminal design, infrastructure design, baggage facilities, roadway design, transportation centers, and parking structures. Terminal planning, master plans, EA’s, EIS’s, construction management, and program management have also been accomplished under Mr. Renton’s supervision. In addition to Mr. Renton’s airport management background, he has also served as Aviation Director with four major consulting firms. Mr. Renton’s military career has paralleled his civilian career. After six years on active duty, Mr. Renton entered the Air Force Reserve, and completed 30 years of service retiring as a full Colonel. From 1987 until retirement in 1997, Mr. Renton served as the Military Assistant to the Deputy Secretary of the Air Force for Installations. In that role, Col. Renton was assigned responsibility for the development of Air Base Operability policy and execution, the review of Air Force policy on facility and construction, and for the planning and assessment of facility needs for the Reserve Forces mission at numerous bases identified for closure in the Base Realignment and Closure Process. Col. Renton has commanded an Air Force combat engineer squadron and has accomplished numerous projects overseas. EDUCATION: B.S. Civil Engineering, Penn State University, 1967 M.S. Civil Engineering, Penn State University, 1974 Registered Professional Engineer – Nevada and Colorado Societies and Affiliations (while working): American Association of Airport Executives - Corporate Member Florida Airports Council - Corporate Member Airport Consultants Council – Member and Past President Airports Council International – Member Technical Committee Submit Date: Apr 08, 2025 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Advisory Boards Application Profile Length of Residency - please select one. * 1 to 5 years Do you own or represent a business in Clearwater? Yes No If yes, where is the business located? Do you conduct business with the City? Mobile business - Fishing Charter Business Which Boards would you like to apply for? Marine Advisory Board: Submitted Occupation - If retired, enter former occupation. Fishing Guide Have you served or do you serve on a board in Clearwater? Yes No If yes, please list the name of the board. Marine Advisory Board Philip J Rugari Jr p2rugari@gmail.com 4444 Boyer Ter North Port FL 34288 Home: (513) 315-0966 Sliprock Charters Owner Philip J Rugari Jr Upload a Resume Please attach a copy of one of the following documents: 1) valid current Florida Driver License issued to an address within city limits, or 2) Declaration of Domicile filed with the city clerk affirming residency within city limits. Why do you wish to serve on this board/committee? If seeking reappointment, state why you should be reappointed. I feel as my unique perspective could be beneficial in making decisions that impact the marine life/ aquatic environment in Clearwater. Over the past 5 years I have been a full time fishing guide and I fish the waters of Clearwater 250+ days a year from boat. I understand the waters, environment, impact of business in the area(Golf Course run off), fishery and marine life as good as anyone in the area. There is always more to learn but I believe I could bring different perspectives to decisions that could greatly impact our waters and ecosystem in the area. What personal qualifications can you bring to this board or committee? I have a bachelors degree in hotel and restaurant management and have worked in the area for many years. I am a Florida native and care deeply for the waterways in the area. I currently support Captains for Clean water who work to fight the issues surrounding Okeechoobee and the runoff into the rivers creating some of our red tide issues. I am a licensed Merchant Mariner (USCG Captains License) and an upstanding business owner in the community. I also serve on the board of directors for a 501c3 - Partners For Krabbe Research. List Community Activities My wife and I operate a networking group in the area, I own Sliprock Charters - a well respected fishing guide service in the area. I also own Belleair Bait & Tackle Question applies to multiple boards Question applies to multiple boards Are you related to any member of the City Council? Yes No Question applies to multiple boards If yes, please provide name and explain relation. N/A Question applies to multiple boards Are you related to a city employee? Yes No Question applies to multiple boards If yes, please provide name and explain relation. N/A Phil_Rugari_Resume_.pdf Philip J Rugari Jr Date of Birth Demographics Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. (Optional) Ethnicity Caucasian/Non-Hispanic Gender Male The City of Clearwater strives to promote diversity and provide reasonable accommodations for individuals with disabilities. If you are requesting accommodation, please indicate below: By clicking on "I Agree," below, I affirm that the information above is true and correct, and that I understand and agree to the responsibilities and commitment of time associated with an appointment to a Clearwater advisory board or committee. I Agree All material submitted to the City of Clearwater is subject to the public records law of the State of Florida including Chapter 119, Florida Statutes. 08/25/1983 Philip J Rugari Jr Phil Rugari Jr. 11731 82nd Ter. Seminole, FL. 33772 727.351.2083 p2rugari@gmail.com Sliprock Charters- Owner •Manage day to day operations of charter business •United Staes Coast Guard Captain and accomplished fishing guide •100% 5 Star Reviews •Achieved sponsorships with many major brands Marriott- Sand Key – AGM & Food and Beverage Director – February 2018-April 2019 •Manage 20 million dollar resort operation with 4 F&B outlets and a steakhouse that won best steak in Tampa •Rewrote wine list and systemized price structure-achieved lost cost since inception •Prepared Restaurant Manager for promotion to AGM Brio Tuscan Grille – Executive Chef - June 2017-February 2018 •5 million in annual revenue •Operated every aspect of a from scratch kitchen •Promoted our Sous Chef to Executive Sous Chef •Since arrival restaurant has comped sales for the first time in 3 years, three months in a row •Catered World Rowing Championship for 500 people Jimmy Buffett’s Margaritaville - General Manager - 2016-June 2017 •General Manager for a multi-faceted venue including live entertainment and retail store •Improved Ecosure score by 5 points in 3 months •Lowered turnover rate by 45% annually •Improved retail sales through merchandising •Achieved highest shopper score in the company for Q3 of a 98 Buffalo Wild Wings - Training General Manager - 2009-2016 •Received Clean Kitchen Award from Hamilton County- Buffalo Wild Wings Kenwood •Training Store/ Training General Manager Certification 2015 •Operated the Buffalo Wild Wings opening in Sevierville, TN. •Managed all aspects of opening & relocation of Fairfield, OH. •Operated the highest volume corporate store in Ohio •Top 5 in team member engagement company wide (495+ Restaurants) 2013 and 2014 •Lowest hourly (56%) and manager (25%) turnover in the division (37 Restaurants) 2013 and 2014 •Received Exceeds Expectations on 2013, 2014, 2015 performance reviews •Serve Safe Food instructor and proctor •Serve Safe Alcohol instructor and proctor Education History Western Illinois University 2001-2005 Bachelors of Science in Hotel and Restaurant Management/ Minor in Business Management Covington Catholic High School 1997-2001 Miscellaneous Studies, Hobbies and Achievements Employee Motivation- Emory University, Atlanta Rudy Weist German Fine Wine Master Class Vice President for 501c3 P4KR (krabbes.org) Attended Management Seminar by John C. Maxwell Wrote a wine list that received a Wine Spectator Award of Excellence Achieved top 10 best restaurants in Atlanta by Jezebel Magazine 10 time Mid-Continent conference swimming champion Swimming Team Captain during Senior year at WIU Kentucky State Champion in Swimming Awarded the “Sam Walton Award” for best marketing plan Submit Date: Jan 21, 2025 First Name Middle Initial Last Name Email Address Home Address Suite or Apt City State Postal Code Primary Phone Alternate Phone Employer Job Title Advisory Boards Application Profile Length of Residency - please select one. * 1 to 5 years Do you own or represent a business in Clearwater? Yes No If yes, where is the business located? Do you conduct business with the City? Which Boards would you like to apply for? Marine Advisory Board: Submitted Occupation - If retired, enter former occupation. NA Have you served or do you serve on a board in Clearwater? Yes No If yes, please list the name of the board. Why do you wish to serve on this board/committee? If seeking reappointment, state why you should be reappointed. To serve my community Eric Van Cleef vancleef025@gmail.com 2262 Spring Lake Ct Clearwater FL 33773 Mobile: (407) 242-9584 NA NA Eric Van Cleef Upload a Resume Please attach a copy of one of the following documents: 1) valid current Florida Driver License issued to an address within city limits, or 2) Declaration of Domicile filed with the city clerk affirming residency within city limits. Date of Birth What personal qualifications can you bring to this board or committee? 35 years of leadership roles in multi national companies List Community Activities NA Question applies to multiple boards Question applies to multiple boards Are you related to any member of the City Council? Yes No Question applies to multiple boards If yes, please provide name and explain relation. NA Question applies to multiple boards Are you related to a city employee? Yes No Question applies to multiple boards If yes, please provide name and explain relation. NA Demographics Some boards and commissions require membership to be racially, politically or geographically proportionate to the general public. The following information helps track our recruitment and diversity efforts. (Optional) Ethnicity Caucasian/Non-Hispanic Gender Male Eric_A_Van_Cleef_Resume_2022_MA.pdf 06/25/1964 Eric Van Cleef The City of Clearwater strives to promote diversity and provide reasonable accommodations for individuals with disabilities. If you are requesting accommodation, please indicate below: By clicking on "I Agree," below, I affirm that the information above is true and correct, and that I understand and agree to the responsibilities and commitment of time associated with an appointment to a Clearwater advisory board or committee. I Agree All material submitted to the City of Clearwater is subject to the public records law of the State of Florida including Chapter 119, Florida Statutes. Eric Van Cleef Eric A. Van Cleef 2262 Spring Lake Ct. | Clearwater, FL 33763 | Vancleef025@gmail.com | (407) 242-9584 Multi-Site Operations/Sales Director Executional Excellence through People, Processes and Performance Versatile, proven leader with plant, distribution operations and sales experience across multiple industries and during varied business phases, including start-up, high-growth, acquisition integrations and right-sizing. Collaborative business partner recognized for exceptional communication, conflict resolution and decision-making abilities, as well as extraordinary change management leadership. Creative, intuitive and analytical customer-focused professional who exemplifies company values, commitment and integrity; learns quickly, simplifies complexity and leads with common sense. Sales/Service Operations Financial Plans/Analysis M&A Integrations/JV Support Program/Project Management Strategic & Tactical Planning Individual & Team Development Metric/KPI Design/Reporting Cross-Functional/Client Relations Process/Program Design Professional Experience PRIMO WATER NORTH AMERICA (fka DS SERVICES OF AMERICA, INC.) A division of Primo Water Corporation (NYSE: PRMW) a leading water solutions provider in North America, Europe and Israel; generates ~$2B in annual revenue; serves 2.6M customers and 22K+North American retail locations. Director of Sales, Home & Office Delivery—Eastern/Southeast/Central Divisions 2019–Present Lead multi-dimensional sales teams of 25–45+ across 3–11-states in design and execution of growth strategies for diverse portfolio of products and services. Spearhead account acquisition/retention across small to enterprise business and home consumer segments. Guide managers to ensure staffing and training are aligned with P&L objectives. Partner with recruiting to provide market-specific talent acquisition needs. Create resources and best practices to optimize efficiency and minimize costs. Collaborate with cross-functional senior/executive leaders to drive KPIs, productivity and efficiency to ensure organizational goal attainment. Manage departmental portion of $30M–$45M OPEX budget. • Delivered EBITDA of 102%+ of plan in 2020; achieved goal through strategic workforce reduction, reorganization and cost reductions. • Outperformed machine-on-location (MOL growth) goal of 3%; delivered 41% over plan in 2020; through in-field work-alongs, modeling and setting clear expectations; working with counterparts to create global behavioral programs and incentive promotions that provide clear return-on-investment (ROI). • Grew new customers 13% in 2020 vs. plan; redeployed portions of sales force to support local branch initiatives during pandemic; ramped performance back-up quickly in EOY. • Sustained favorable OPEX to plan since inception in role; 22% favorable in 2020 and 8% favorable in 2021; continuously delve into financials to identify opportunities in such as, fuel, T&E policies; cost allocation. • Sourced and trained new Midwest Division Director for Chicago, recognized for driving accountability and productivity; concurrently ensured seamless back-fill of former role by aiding with hiring and onboarding of new Costco Implementation Manager. • Sustained operations in Midwest/Texas markets by stepping in during searches for new leadership and supporting assimilation of new Director; led team of 40+ for 10 months, concurrent with East Division. • Led launch of redesigned equipment soundly; generated 48% of entire US’s sales with smallest team. • Improved frequency and severity of lost-time accidents 5% 2020 and 2021 YoY for Sales Dept. by elevating access and importance of safety through observations, training and hazard identification, among others. • Facilitated integration of sales operations of newly-acquired company; supported former owner during and post- announcement, represented company with communications, led transition teams in offers and onboarding, establishing hybrid compensation plans for interim; system integrations efforts. • Improved customer retention 8% YoY in 2020, in spite of pandemic and 7% in 2021. • Drove fulfillment process improvements from 88% (2019) to 92% (2020) and 94% (2021); partnered with operations and supply chain to coordinate product/equipment, delivery capacity and client input. Eric A. Van Cleef Page 2 of 3| Vancleef025@gmail.com | (407) 242-9584 National Implementation Manager 2013–2019 Developed and guided execution of annual, national roadshow/demonstration campaign for company’s largest customer, Costco, through ~17–27 managers and 90–140 sales representatives. Created and implemented national, standardized operating procedures (SOPs); trained sales managers/representatives. Coordinated extensively with Supply Chain, Production and local service branches to ensure adequate sampling supplies. Performed field audits; managed service- level agreement (SLA) adherence, local licensing and certification. Designed and deployed internal and external program planning and performance management reporting with BI/Analytics support. Handled customer escalations; worked cross-functionally to address and rectify root causes of service failures. Presented program status to C-level executives biweekly; liaised formally with Costco leadership to fulfill needs. • Trained 2 successors selected to backfill when promoted to Director of Sales position. • Enabled service expansion from 405 to 460 sites through excellent communication and program leadership. • Orchestrated ~2.5K events per year; produced 15% more shows than annual plan for 7 years and 10% more new customers than plan. • Grew member participation/channel customer base from 60K to 360K during tenure in role, became most- leveraged service used by Costco members; second in terms of revenues. • Decreased escalations dramatically from 55 (2017) to 14 per week (2019) by partnering with Operations and Marketing to design and initiate formal processes with increased senior/executive leadership exposure. • Accelerated closure of open escalations from 3 weeks to close to 2 days, assembled dedicated Call Center Team; provided training and coaching; identified common customer pain points and redefined procedures to ensure timely resolution and customer and Costco satisfaction. • Drove channel’s past-due customer aging improvement from 6.3% to 3.2% in one year (2017/2018); continued progress to current <3% through multi-prong efforts including Call Center and Sales training. • Assumed faltering organization following poorly executed launch 6 months into program; spent 6 months learning nuances of Costco organization and their needs; developed and instituted reporting, SOPs, etc. Area Manager—West FL 2009–2013 Managed operation of 5 distribution centers, fleet maintenance, production and business development, a total workforce of ~150, a $19M business unit. Developed and executed strategies for multi-channel growth through H2O, coffee and filtration sales/route distribution team of 102, servicing 40K locations. Oversaw coffee distribution team of 7 charged with purchase/management and pick/pack/ship of 200–600 products to 150 east coast branches. Also held full P&L responsibility for 20K sf Water Plant Production through staff of 25; Equipment Service team of 6; Fleet Operations staff of 5 in support of 155+ commercial vans, trucks, tractors, trailers and forklifts. • Expanded footprint in coffee five-fold by seamlessly integrated acquired competitor, Standard Coffee; drove efficiency and profitability by assessing and streamlining SKU portfolio. • Re-established confidence in leadership team by replacing toxic managers; engrained values of respect, equitable work distribution, fairness and communication into culture and eliminated favoritism. Resulted in market’s largest-union/Teamster facility attaining decertification during tenure. • Led teams through multiple acquisitions and integrations during that time; spent significant resources and time to optimize performance, uncover cultural differences and convey performance expectations. • Enhanced company’s competency in routing logistics, load balancing, etc. by establishing dedicated team. • Gained expertise in plant production and KPIs; challenged mental models and fostered experimentation. Route Operations Manager—Tampa, FL 2007–2009 Charged with branch operations and plan performance. Hired, trained and coached route sales and support personnel, a team of 18; supported market team’s business development, productivity, efficiency and cost containment strategic and executional planning. • Boosted team’s customer acquisition performance from ~5 to 15 each per month; outperformed all company records through coaching, modeling and training; team earned regional recognition. • Minimized expenses and beat OPEX plans through intensive training and correction of routing inefficiencies. Eric A. Van Cleef Page 3 of 3| Vancleef025@gmail.com | (407) 242-9584 ARAMARK UNIFORM SERVICES, INC. A division of Aramark (NYSE: ARMK), a provider of food, facilities and uniforms services to millions of people, in 19 countries around the world. AUS is a leading provider of uniforms and workplace supplies to 300K U.S. clients across a variety of industries. District Manager/Territory Manager—Ft. Worth, TX 2006–2007 Managed and developed ~$,5M business unit in Ft. Worth and surrounding metro area. Hired, trained and coached 6 Route Sales Representatives to achieve growth and operational objectives. • Attained 100% renewal rate for top 50 key accounts through focus on exceptional customer service and 6-month business reviews with key stakeholders. • Initiated customer-friendly contractual agreements; minimized client’s invoice variability by analyzing years of historical data to establish minimal risk, calculated flat rate programs. DESIGNER WATER USA Privately owned company specializing in custom-labeled bottled water to commemorate or advertise client messages or events. Co-Founder—Arlington, TX 2005–2006 Developed start-up business plan, worked with principal to create all marketing/brand identity materials. Established all human resource, sales and safety management procedures. Researched, selected and purchased capital equipment. Created vendor/supplier relationships; negotiated pricing. Conducted new hire training. • Secured $1M+ in SBA funding by drafting start-up plan and submitting all required documentation. • Generated $650K in revenues within 6 months; expanded product offerings to additional channels, such as wine and condiments. LE BLEU CORP A North Carolina-based bottled water and ancillary services company with 130K sf plant; serving 35K+ customers. Director of Employee Development—Advance, NC 2004–2005 Designed and deployed sales, operations and leadership development training for 100+ employees in 12 NC/SC locations. Recruited management for corporate-owned sites. Provided start-up support to licensee partners. • Enabled addition of 3 new franchises, 2 start-up and 1 existing operation; provided start-up operational support and training; established reporting processes and expectations. • Exited business with new direction into nutraceuticals. Professional Education & Development DAYTONA BEACH COMMUNITY COLLEGE, Daytona, Beach, FL A.S. Program, Business Management coursework Notable Professional Development PCPL—Diversity, Equity & Inclusion UNIVERSITY OF SOUTH FLORIDA—Post-Crisis Leadership Certificate TENNESSEE ASSOCIATES U.S.A. Inc.—Continuous Improvement INNOVATIVE THINKING—Service Quality Leadership WILSON LEARNING—Certified Facilitator, Counselor Sales DEVELOPMENTAL DIMENSIONS INTERNATIONAL—Certified Facilitator, Interaction Management, Leadership Strategies, Targeted Selection, Techniques, Service Plus ROLLINS COLLEGE—Adult Learning Techniques MAGER ASSOCIATES—Designing Training