CLEARWATER SISTER CITIES PARTNERSHIP AGREEMENTCLEARWATER SISTER CITIES PARTNERSHIP AGREEMENT
This Clearwater Sister Cities Partnership Agreement ("Agreement") is made and entered into this 17 k
day of July 2025 by and between the City of Clearwater, whose address is: 600 Cleveland Street, Suite 600,
Attn: City Manager's Office, Clearwater, FL 33755, (hereafter referred to as "City"), and the Clearwater
Sister Cities, whose address is: 2664 Augusta Dr. N Clearwater, FL 33761 (hereafter referred to as "CSC")
and hereafter collectively referred to as "Parties";
WHEREAS, it has been determined to be highly desirable and socially responsible to provide assistance for
the facilitation and support of cultural and exchange programming; and
WHEREAS, the mission of CSC is to promote cultural understanding, friendship and global partnerships
through exchanges with Clearwater's sister Cities and foster an environment for furthering international
relations;
WHEREAS, the CSC provides cultural programming, student exchange and host family assistance to
supplement and support initiatives and programs of the City; and
WHEREAS, the City desires to partner with, and provide support to, CSC in fulfilling its mission;
NOW, THEREFORE, the Parties agree as follows:
1 TERM
1.1 The term of this Agreement shall commence July 1, 2025 and continue through December 1, 2025
("termination date") unless earlier terminated under the terms of this Agreement.
2 RESPONSIBILITIES OF CSC
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2.1 CSC will invoice the City as services are performed.
2.2 CSC will provide historical, cultural, educational, and social events and projects to its members and
the public.
2.3 CSC will collaborate with City staff and Pinellas County School staff to review and update the high
school exchange procedures and create a comprehensive guide and training material to help
prepare homestay families and host schools and educators.
2.4 CSC will create recruitment graphics and written content for the City's Public Communication
Department to post on Facebook, Instagram and Linkedln to support host family recruitment and
community awareness.
2.5 CSC will develop a public relations strategy to share with the City's Public Communications
Department for promoting both the middle school and high school exchange opportunities to the
public through mass media channels, local news, and radio station. CSC will promote and share
exchange information on their social media and with their members. CSC will act in conjunction with
the City's Arts and Culture Manager as the point of contact for interviews, inquiries and press.
2.6 CSC will host one (1) virtual information session and assist with two (2) in-person information
tables at applicable events or schools to promote student exchanges and host family opportunities.
2.7 CSC will serve as the primary point of contact during the student exchange for both visiting
students and teachers from abroad and Clearwater -based homestay families. CSC will be available to
support communications, troubleshoot issues and attend key group events as needed.
2.8 CSC will conduct exploratory research and provide a summary of options for activating the City's
new Sister City relationship with Ixmiquilpan, Mexico.
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2.9 CSC will research and propose opportunities for potential exchanges or partnerships with local
colleges and universities.
2.10 CSC agrees that no person will, on the grounds of race, gender, orientation, handicap, national
origin, religion, marital status, or political belief, be excluded from participation in, denied the
benefits, of, or be otherwise discriminated against as an employee, volunteer, user, or client of the
Society.
a. CSC agrees to include the requirements to adhere to Title VI and Title VII of the Civil Rights Act
of 1964 in all approved sub -contracts.
b. In the event of a breach of any of the above non-discrimination covenants, the City shall have
the right to terminate this Agreement immediately.
3 RESPONSIBILITIES OF THE CITY
3.1 The City agrees to provide CSC with an one time sum in the amount of $7,900.00 (seven thousand
nine hundred dollars) for the duration of this Agreement, upon receipt of invoice.
a. The funds granted by the City are to be used to complete the responsibilities listed in this
Agreement under Section 2, Responsibilities of CSC.
b. A report of qualifying expenditures must be provided within thirty (30) days of the end of each
CSC fiscal year, or by December 31, whichever comes first.
3.2 The Cultural Affairs Division will serve as the contract administrator and City liaison for the CSC.
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3.3 The City agrees to will promote CSC and its events performed under this Agreement through normal
City communications, such as www.myclearwater.com, the City Facebook page and social media;
internal staff communications; flyers; and messages to partner organizations.
4 INDEMNIFICATION
4.1 Subject to Florida Statute 768.28, the CSC and its members agree to indemnify and hold free and
harmless, assume legal liability for and defend the City, and its officers, employees, agents, and
servants, whether they are current or former, from and against any and all actions, claims, liabilities,
assertions of liability, losses, costs and expenses, in law or in equity, including but not limited to
attorney's fees at trial and appellate levels, reasonable investigative and discovery costs, court costs,
or claims for bodily injury or death of persons and for loss of or damage to property, except as
provided for herein, or every kind and nature whatsoever, which in any manner directly or indirectly
may arise or be alleged to have arisen or as a result of the duties and obligations as required by this
Agreement that which has resulted or alleged to have resulted from the negligent acts or omissions
or other wrongful conduct of or the infringement of any copyright by the CSC. Nothing contained
herein is intended to serve as a waiver by the City of its sovereign immunity, to extend the liability of
the City beyond the limits set forth in Section 762.28, Florida Statutes, or be construed as consent by
the City to the sued by third parties.
5 NOTICE
Any notice required or permitted to be given by the provision of this Agreement shall be conclusively
deemed to have been received by a party hereto on the date it is delivered to such party at the address
indicated below:
City of Clearwater
Attn: Cultural Affairs Division
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600 Cleveland Street, Suite 600
Clearwater, FL 33755
Clearwater Sister Cities
Attn: Stephanie Chill, President
2664 Augusta Dr. N
Clearwater, FL 33761
6 DEFAULT
6.1 Failure or refusal by CSC or its members to perform or do any act herein required shall constitute a
default. In the event of a default, in addition to any other remedy available to the City, the City,
upon thirty (30) days written notice, may terminate this Agreement. Such termination does not
waive any other legal remedies available to the City.
7 TERMINATION
Either party may terminate this Agreement with thirty (30) days written notice without any further
obligation. The City may terminate this Agreement immediately for failure to adhere to any of the
provisions of this Agreement as determined by the City in its sole discretion. Upon termination, CSC
would be required to reimburse the city any funds not used for the purpose outlined in this
Agreement.
8 DISCLAIMER OF WARRANTIES
This Agreement constitutes the entire agreement between the parties on the subject hereof and
may not be changed, modified, or discharged except by written amendment duly executed by both
parties. No representations or warranties by either party shall be binding unless expressed herein or
in a duly executed amendment hereof.
(signatures on following page)
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In witness thereof, the parties hereto have caused this Clearwater Sister Cities Partnership and Support
Grant Agreement to be executed on the date and year first written above.
CLEARWATER SISTER CITIES
Stephanie Chill
President
CITY OF CLEARWATER, FLORIDA
Daniel Slaughter
Assistant City Manager
Approved as to form: Attest:
Owen Kohler
Assistant City Attorney
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Rosemarie CaII
City Clerk