05/13/1999PENSION ADVISORY COMMITTEE MEETING
CITY OF CLEARWATER
May 13, 1999
Present: Brian Aungst Chair/Mayor
J. B. Johnson Vice Chair/Commissioner
Pat Greer Committee Member – arrived 9:04 a.m.
Pat Shepler Committee Member
John Scacca Committee Member
Dick Fitzgerald Committee Member
Ed Hart Committee Member/Commissioner
Also Present: Leslie Dougall-Sides Assistant City Attorney
Paul O’Rourke Human Resources Administrator
Margie Simmons Financial Services Administrator
Debbie Ford Administrative Analyst
Patricia O. Sullivan Board Reporter
The Chair called the meeting to order at 9:00 a.m. at City Hall.
To provide continuity for research, items are in agenda order although not necessarily discussed in that order.
ITEM #2 - Approval of Minutes
Member Johnson moved to approve the minutes of the regular meeting of April 8, 1999, as recorded and submitted in written summation to each board member. The motion was duly seconded
and carried unanimously.
ITEM #3 - Employees to be Heard - None.
ITEM #4 - Action Items
a) Review and Action on Employee Requests for Years of Service Pensions:
1. Rosavelt Parker – Solid Waste Equipment Operator, Solid Waste
2. James R. Davis – Account Collector, Customer Service
3. Jean Strandlie – Accounting Technician, Customer Service
Member Fitzgerald moved to approve Years of Service Pensions for Rosevelt Parker, James R. Davis, and Jean Strandie. The motion was duly seconded and carried unanimously.
b) Approval of New Hires as Pension Plan Members
As of May 6, 1999, the City has 1,647.4 FTEs and 1,750 budgeted positions. Donald Flemming, originally hired December 21, 1997, as part time, changed to full-time and is eligible for
pension as of April 12, 1999.
Member Johnson moved to accept the following employees into membership in the Pension Plan:
Date of Pension Employment Elig. Date
Johnnie Allen, Maintenance Worker I Solid Waste Department 03/27/99 03/27/99
Robert Scott, Building Const. Inspector II Planning & Dev. Svcs. 04/01/98 04/01/99
Amy Mobley, Police Comm. Op. Trne Police Department. 03/29/99 03/29/99
Michael Tennell, Police Comm. Op. Trne Police Department 03/29/99 03/29/99
Amy Rusher, Staff Assistant I Planning & Dev. Svcs. 04/12/98 04/12/99
Larry Labus, Recreation Programmer Parks & Recreation Dept. 04/10/98 04/10/99
Gary L. Jones, Senior Planner Planning & Dev. Svcs. 04/21/98 04/21/99
Robert DePrez, Groundskeeper Parks & Recreation Dept. 04/26/98 04/26/99
Nicole Elmore, Administrative Analyst Tourism Department 04/26/98 04/26/99
Scott Smith, Meter Reader I Customer Service 04/19/98 04/19/99
Tracy Jaeger, Police Information Tech. Police Department 04/12/98 04/12/99
Christine Burg, Police Information Tech. Police Department 04/12/98 04/12/99
Cherise Sarnoff, Maintenance Worker I Parks & Recreation Dept. 04/12/98 04/12/99
Donald Fleming, Library Assistant Library 12/22/97 04/12/99
The motion was duly seconded and carried unanimously.
ITEM #5 - Pending/New Business
a) Glenn Weaver - Request to Buy Back Pension
AND
b) Georgette Summarell - Request to Buy Back Pension
AND
c) Camille Motley - Request to Buy Back Pension
AND
d) Lester Rent – Set Hearing Date for Job-connected Disability Pension
Human Resources Administrator Paul O’Rourke requested Items #5a, #5b, #5c, and #5d be continued to June. The committee’s attorney, H. Lee Dehner, could not attend today’s meeting and
cannot attend the scheduled June 10, 1999, meeting. The schedule of Andra Dreyfus, representative for several employees, also must be considered. Mr. O’Rouke will advise committee
members of a date for the June PAC (Pension Advisory committee) meeting.
The committee’s attorney, Mr. Dehner, will report to the Pension Trustees on June 1, 1999, regarding buy-backs. Concern was expressed the attorney evaluation process had not indicated
Mr. Dehner would have significant conflicts with PAC and Pension Trustees scheduled meetings. Assistant City Attorney Leslie Dougall-Sides reported the City has signed an agreement
with Mr. Dehner. Staff recommendations regarding buy-backs will be determined after discussing related issues with him.
Should the City receive Lester Rent’s IME (Independent Medical Exam) in time, the PAC can consider his request for a Job-connected Disability Pension in June.
Member Greer moved to continue Items #5a, #5b, #5c, and #5d to the next PAC meeting on a date uncertain. The motion was duly seconded and carried unanimously.
ITEM #6 - Director's Reports
The Board Reporter was informed later the next meeting is scheduled for June 17, 1999, at 1:30 p.m.
ITEM #7 - Board Members to be Heard
Concern was expressed regarding buy-back requests. Mr. Dehner is scheduled to discuss legal questions with staff, including PAC authority to determine buy-back charges. The City Actuary
Steve Metz is computing the actuarial values of the subject buy-backs. Mr. Dehner will review each separate case with staff.
In response to a question, Financial Services Administrator Margie Simmons reviewed the method and assumptions used to determine actuarial values. In response to a question, she said
Mr. Harper’s case was atypical and the related decision was based on the facts of that case only. In response to a question, she said it had been determined basing buy-backs on the
actuarial equivalent would not impact the plan.
ITEM #8 - Adjournment
The meeting adjourned at 9:16 a.m.