03/31/2025 Council Work Session Meeting Minutes March 31, 2025
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Monday, March 31, 2025
1 :30 PM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes March 31, 2025
Roll Call
Present 5 - Mayor Bruce Rector, Vice Mayor David Allbritton, Councilmember
Ryan Cotton, Councilmember Michael Mannino, and Councilmember
Lina Teixeira
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, David Margolis — City Attorney, Rosemarie Call — City Clerk
and Nicole Sprague — Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Rector
The meeting was called to order at 1:44 p.m.
2. Presentations — Given.
2.1 The Sound Quarterly Update - Susan Crockett, Ruth Eckerd Hall, President and CEO
Ms. Crockett provided a video presentation. She said the facility has seen a
healthy growth within the last six months and edging towards the first $1
million rebate to the City. The attendance has doubled since the venue
opened. She said artists, staff, and visitors have provided a lot of positive
feedback.
3. Parks and Recreation
3.1 Authorize a Guaranteed Maximum Price proposal to Khors Construction, Inc. of
Pinellas Park, Florida, for upgrades to an aging electrical system, aesthetic
improvements and lighting of the pool equipment building at Ross Norton Recreation
and Aquatic Complex located at 1426 South Martin Luther King Jr. Avenue in the
amount of$146,860.76 and authorize the appropriate officials to execute same.
(consent)
On October 3, 2024, Council approved the use of eighteen firms to serve as
Construction Managers at Risk for Continuing Contracts under RFQ 51-24 and
Khors Construction, Inc. was selected as one of the approved firms.
Khors Construction, Inc. was selected from the approved CMAR Continuing
Contracts list based on past reliability, professionalism, capability, as well as
their past performances on other city projects. Khors Construction, Inc. has
been engaged with the engineer of record in the construction design of the
project and completed several other projects at this facility in recent years
resulting in an intimate working knowledge of this facility.
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Council Work Session Meeting Minutes March 31, 2025
This proposal involves the removal and demolition of electrical panels, various
electrical disconnects, ceilings and lighting. Additionally, the interior walls will
have all peeling paint stripped and prepared for painting, as all reside
alongside corrosive pool chemicals. Upon completion of the demolition, the
proposal provides for an all-new electrical panel, panel rack, Nema3r wireway,
conduit,junction boxes, disconnects, surge protection system, meter and
power supply connection to a new three phase pedestal. All new equipment
will be located outside of the building in weather resistant stainless-steel
enclosures separated from the storage of certain corrosive materials thereby
extending the lifespan of the new equipment.
Lastly, the interior of this pool equipment room building will receive new
acoustical ceiling tile and framing, energy efficient LED lighting, corrosive
resistant primer and paint. Also included is the programming of all existing
computerized pool equipment components and variable frequency drives.
The contract duration is 90 days, commencing upon issuance of a notice to
proceed.
This item aligns with the Community Development Code, as well as the
Comprehensive and Strategic Plans.
APPROPRIATION CODE AND AMOUNT:
Funding for this purchase order is available in capital improvement project
M2205, Recreation Centers R&R. This project is funded with General Fund
revenue.
STRATEGIC PRIORITY:
Approval of the purchase order supports several Strategic Plan Objectives,
including:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and
amenities, and identify resources required to sustain that level of
service.
2.3: Promote Clearwater as a premier destination for entertainment,
cultural experiences, tourism, and national sporting events.
3.2: Preserve community livability through responsible development
standards, proactive code compliance, and targeted revitalization.
Staff was directed to provide cost information if the pool system was
converted to a saltwater pool.
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Council Work Session Meeting Minutes March 31, 2025
4. Police Department
4.1 Approve an Event License Agreement between Jones Lang LaSalle Americas, Inc. in
its capacity as agent for the owner of the premises known as Countryside Mall,
located at 27001 US Highway 19 North, Clearwater, Florida, and the City of
Clearwater Police Department for the purpose of hosting a Shred-A-Thou and
Operation Medicine Cabinet event on April 26, 2025, located at the Countryside Mall
and authorize the appropriate officials to execute same. (consent)
Jones Lang LaSalle Americas, Inc. and the Clearwater Police Department
(CPD) have entered into a cooperative agreement to allow the police
department access to use the property at Countryside Mall during the
Shred-A-Thou and Operation Medicine Cabinet event on April 26, 2025.
The property manager requests the Clearwater Police Department agree to the
terms and conditions outlined in the Event License Agreement between Jones
Lang LaSalle Americas, Inc. and CPD. Additionally, the property manager
requests CPD hold harmless Jones Lang LaSalle Americas, Inc. from and
against any and all loss liability, damage, cost or expense arising out of or
related to CPD's use of the property.
Nothing in the agreement, however, shall be deemed a waiver of the limitations
on liability contained in Section 768.28, Florida Statutes, or the doctrine of
sovereign immunity.
There are no costs associated with this Event License Agreement.
STRATEGIC PRIORITY:
4.2 Adopt renewable resource usage and waste reduction practices to ensure
a vibrant City for current and future generations.
5. Public Works
5.1 Approve a Purchase Order to Tampa Bay Marine, Inc., of Gibsonton, FL, for Seminole
Boat Ramp Repairs in the amount of$678,073 per Invitation to Bid (ITB) 22-0023-EN
and authorize the appropriate officials to execute same. (consent)
Deterioration of five concrete boat docks and corrosion of the aluminum
walkways and floats necessitated closure of a portion of the Seminole Boat
Ramp at 198 Seminole Street.
Construction will include concrete restoration of docks and installation of new
aluminum walkways and floats.
Tampa Bay Marine was selected through ITB 22-0023-EN and is the lowest
responsive bidder of two bids received.
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Council Work Session Meeting Minutes March 31, 2025
Construction duration is 180 days from issuance of the notice to proceed.
APPROPRIATION CODE AND AMOUNT:
ENGF180014-CONS-CNSTRC $678,073
Funding is available in capital improvement project ENGF180014, Seminole
Boat Launch Improvements. This project was funded by Penny for Pinellas and
General Fund revenues.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts. 1.4 Foster safe and healthy communities in Clearwater
through first-class public safety and emergency response services.
In response to questions, Marine and Aviation Director Michael MacDonald
said the docks were repaired in 2019. The existing docking system is old and
in need of repairs. He said the anchors on the gangway were completely
exposed and weakened the gangway, increasing the probability of collapse.
He said staff removed the dock to avoid individuals from utilizing the dock
facility.
5.2 Declare as surplus and approve the Sale of City of Clearwater improved S Garden
Avenue Right of Way to the sole adjacent landowner Church of Scientology Flag
Services as further defined "All of the right-of-way (ROW) of Garden Avenue abutting
lots 6-11 together with that portion abutting the vacated 15-foot alley lying between
lots 10 and 11 of Court Square Subdivision as recorded in Plat Book 5, Page 53 of the
Public Records of Pinellas County, Florida," containing 0.65 Acres ±, and authorize
the appropriate officials to execute same. (APH)
On December 5, 2024, the Church of Scientology Flag Service Organization
submitted an application to vacate City ROW, located at South Garden Avenue
between Court Street and Franklin Street to develop the parcel into an Entry
Plaza and Performance Hall with acceptance of all City contingencies as they
may apply. The Buyer's design firm shared a concept site plan that may not
necessarily represent the final project site design.
On March 17, 2025, City Council approved at 1 st reading, the vacation of this
portion of Garden Avenue. The next step in the process is for Council's
consideration of the negotiated sale and surplus of this improved ROW.
The City is the fee-simple owner of this land by statute since the right of way
has been fully improved and maintained for a significant period. The area
proposed to be vacated contains .65 acres more or less, including 22 city-paid
parking spaces.
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The following mutually agreed-upon Terms and Conditions should be
mentioned:
Purchase Price: The purchase price of this ROW shall be the full appraised
value of One Million Three Hundred Seventy-Five ($1,375,000.00) dollars.
Appraised Market Value: The ROW current market value is one million three
hundred seventy-five thousand dollars ($1,375.000.00) by Richard Tobias, a
Florida MAI-certified licensed appraiser.
Special Warranty Deed: Both parties have agreed to issue and accept this
deed type.
Blanket Utility Easement Reservation: This open-ended clause protects all
current and planned future utility relocations at no cost to the city. The
reservation will terminate upon City approvals.
Parking Revenue: The City has full use with associated payments until such
time a Temporary Construction Easement (TCE) has been properly issued.
Right of Inspection, Buyer's Termination & Indemnification: The applicant has
up to 60 days after the execution of this Contract to complete its "Inspection
Period". The applicant may "Terminate" this Contract during its inspection
period for any reason, or for no reason. This Agreement and its companion
Vacation Ordinance 9812-25 shall be Null and Void upon any termination.
Indemnification: The applicant agrees to indemnify, protect, defend, and or
hold the Seller (City) harmless from all circumstances to include City attorney
fees.
Frontier Communication Objection Letter - The buyer received a "Letter of
Objection" and agrees to either pay to relocate Frontier utilities or grant an
Easement to Frontier.
Building Permit Times & Extension Fee: The parties have mutually agreed that
the applicant will obtain all necessary "Building Permits" on or before
December 31, 2029, and substantially complete construction to the degree of
"beneficial occupancy" on or before December 31, 2031. Should this not
occur, the applicant can two (2) times extend this agreement by an "Extension
Fee" to the City of three hundred thousand ($300,000.00) dollars by December
31 of that calendar year preceding that extension year. Should the applicant
decline or not timely make this payment, except by City default, then all City
pre & post Agreements shall terminate. If the final related Closing does not
occur by December 31, 2033, the City has the unilateral right to terminate this
Contract and its companion Vacation without penalty.
City staff have reviewed and approve this contingent Surplus and Sale.
STRATEGIC PRIORITY:
1. High Performing Government: Embrace a culture of innovation that rives
continuous improvement and successfully service all our customers.
2. Community Well-Being: Preserve community livability through responsible
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development standards, proactive code compliance, and targeted revitalization.
In response to questions, PSTA Chief Planning and Community Affairs
Officers Darden Rice said, as it relates to the upcoming intermodal center,
PSTA staff can work routes around the proposed vacation of Garden
Avenue, however it may require traffic signalization at the intersection of
Franklin Street and Myrtle Avenue. She said the City would have to apply for
the signalization with FDOT and fund the cost, with PSTA a likely sub-
applicant. PSTA Planning and Data Analyst Manager Devan Deal said with
the closure of South Garden there will be nine buses an hour traveling on
South Garden, which would travel north to Myrtle Avenue and turn on
Franklin Street to access the transit center.
In response to comments, the City Manager said she reached out to each
councilmember and asked if this was something the Council would be
interested in having the City begin negotiations. She said it was a unanimous
yes. Once the discussions began and the specific details regarding what the
Church of Scientology was looking at, she asked each councilmember what
would be important if this type of a deal was going to be successful. She said
each councilmember provided items to her, as the negotiator, to advocate for
in exchange for Garden Avenue. The result of the negotiation is the item
before Council. She said the item before Council does not include all items
identified by Council because the Church was not interested in considering
certain conditions at the time. It was her understanding that if negotiations
resulted in something that each councilmember requested, an affirmative
vote was possible.
5.3 Approve Underground Conversions Agreement (UCA) and Utility Relocation
Agreement (URA) with Duke Energy Florida, LLC , in the amount of$671,431.56 to
replace overhead power lines with new underground distribution lines and facilities on
Myrtle Avenue from Cleveland St. to Court St. and authorize the appropriate officials
to execute same. (consent)
In support of the City's new City Hall (22-0019-EN) and MSB Renovation
(23-0035-EN) projects as well PSTA's Multimodal Transit Center, the City
needs to have Duke remove overhead power lines and replace with new
underground lines along the west side of Myrtle Avenue from just north of
Cleveland Street to just south of Court Street to comply with City's Downtown
Development Standards Section 3-912. This will improve aesthetics of the
urban landscape, provide a cleaner visual appearance, enhance pedestrian
access while also offering increased reliability and safety compared to
overhead lines. This undergrounding effort provides opportunity for increased
property values, creating a more attractive environment for businesses and
residents, stimulating investment and revitalizing the area.
The proposed undergrounding of Duke power lines and facilities covers
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Council Work Session Meeting Minutes March 31, 2025
approximately four blocks for$671,431.56 based on Duke's February 15,
2025, binding project estimate. Per the UCA, the City will pay Duke the entire
portion, $671,431.56. The City's ILA with PSTA, approved by Council March
17, 2025, formalizes PSTA's reimbursement to the City and responsibilities of
the underground effort. The City's portion owed to Duke is $503,573.56 or 75%
for three blocks and PSTA's portion is $167,858.00 or 25% for one block.
The City and PSTA are responsible for restoration of their adjacent
right-of-way (ROW) and private property and coordinating with the joint users
to remove private telecom lines from the Duke-owned power poles once Duke
removes the power lines.
CRA has $1 million in CRA funds budgeted to cover the City's portion of
undergrounding cost, including joint users and restoration. The City and PSTA
will coordinate with Duke individually on various easements to accommodate
required switchgear and transformers on city and PSTA property with the
power lines typically being directional drilled in the ROW. Duke anticipates a
7-month construction duration once they receive permits.
APPROPRIATION CODE AND AMOUNT:
3887552-530300-R2005 $671,431.56
Funding is available in capital improvement project R2005, Infrastructure (City)
to fund the contract. Funding is provided by CRA.
STRATEGIC PRIORITY:
Investment in undergrounding of overhead power lines in the downtown core
supports all five of the strategic priorities below.
Councilmember Teixeira departed Chambers at 3:36 p.m. and returned at
3:39 p.m.
6. General Services
6.1 Authorize an increase to purchase order with multiple vendors for the maintenance
and repair of city vehicles in a cumulative not-to-exceed amount of$75,000.00 for the
initial term ending June 30, 2025, bringing the total amount to $350,000.00, and
authorize an annual increase of$100,000.00 for each renewal option, bringing the
cumulative annual amount to $350,000.00 pursuant to Invitation to Bid (ITB) 30-24,
and authorize the appropriate officials to execute same. (consent)
Invitation to Bid (ITB) No. 30-24 Vehicle/Equipment Repair and Maintenance
Services, was issued on March 15, 2024, and the City received multiple
responses on April 18, 2024. The pricing structure was based on hourly rates
and parts and materials mark-up for repair and maintenance service on City
vehicles and equipment to include automobiles, sedans, SUV's, light trucks,
medium trucks, heavy duty trucks, off road vehicles and trailers.
On June 20, 2024, Council approved a purchase order to multiple vendors for
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the maintenance and repair of city vehicles in the annual amount of
$250,000.00 for a period of one year with two, one-year renewal options.
Multiple awards were issued as follows:
Automobiles, Sedans, Light Duty Trucks/SUV's
Category 1: Automobiles/ Sedans
• Blackwater Diesel LLC (Primary)
• Walker Ford (Secondary)
Category 2: Light Duty Truck/SUV Class 1-3 (0-14,000 lbs)
• Blackwater Diesel LLC (Primary)
• Walker Ford (Secondary)
Medium and Heavy Duty Trucks, Construction / Off Road Equipment and
Trailers
Category 1: Medium/Heavy Duty Trucks Class 4-8 (14,0001-33,001 lbs)
• Blackwater Diesel LLC (Primary)
• Tampa Spring Company (Secondary)
• Dynamic Diesel Works (Tertiary)
Category 2: Construction / Off Road
• Blackwater Diesel LLC (Primary)
• Tampa Spring Company (Secondary)
• Dynamic Diesel Works (Tertiary)
Category 3: Walking Floor and Standard Trailer
• Blackwater Diesel LLC (Primary)
• Tampa Spring Company (Secondary)
Due to an influx of repairs from various departments and a shortage of
qualified mechanics within the Fleet Division, General Services has outsourced
an unforeseen number of repairs.
On February 3, 2025, the City Manager approved a 10% increase, bringing the
total amount to $275,000.00.
General Services is requesting authorization to increase our current purchase
order for maintenance and repair of city vehicles by $75,000.00 for the initial
term ending June 30, 2025, and each renewal option by $100,000.00, bringing
the cumulative not-to-exceed amount to $350,000.00 annually.
The pricing structure based on hourly rates and parts and materials mark-up
for repair and maintenance service has not changed and remains the same as
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Council Work Session Meeting Minutes March 31, 2025
in the attached ITB 30-24 bid tabulation.
APPROPRIATION CODE AND AMOUNT:
Funding for the current year is available in the Garage Fund - Fleet
Maintenance operating cost code 5666611-546500, Garage Equipment
Repairs. Future year funding will be requested as part of the annual budget
process.
The Garage Fund is an internal service fund of the City which supports
city-wide fleet maintenance.
STRATEGIC PRIORITY:
These purchases help accomplish strategic objective 1.2. Fleet division
operators maintain public infrastructure to deliver effective and efficient
services by optimizing City assets and resources.
6.2 Authorize a purchase order to Communications International of Vero Beach, FL for the
purchase of new additional or replacement two-way radios used citywide in a
not-to-exceed amount of$200,000.00 through March 31, 2026, pursuant to
Clearwater Code of Ordinances Section 2.563(1)(d), Non-Competitive Purchases
(Impractical), and authorize the appropriate officials to execute same. (consent)
L3Harris are the two-way radios used by Clearwater Police Department, Solid
Waste & Recycling, Clearwater Gas System, and other city departments
(Standardization). Communications International is the sole authorized service
provider for the L3Harris communications equipment.
L3Harris radios have been utilized by the City of Clearwater since 2002 when
the partnership with L3Harris started. During that time, all City departments
have used the radios in varying degrees. Currently, L3Harris is the radio used
by Police and other City departments. L3Harris portable and mobile radios are
interoperable and can be used both of the City of Clearwater radio system and
the Pinellas County radio system. Maintaining a single-manufacturer radio fleet
also simplifies the operation and maintenance of the radios. Using the same
manufacturer softens the change from different technologies due to a familiar
look and operation. A single manufacturer also provides a maintenance benefit
as spare parts can be carried over to different models ultimately reducing
maintenance costs.
This purchase order will be used to purchase new mobile or portable radios for
the new full-time employees and/or for replacement radios.
In addition, Communications International currently handles all repairs and
maintenance of our citywide two-way radio communications system and
equipment, which was approved by council on November 2, 2023.
APPROPRIATION CODE AND AMOUNT:
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Council Work Session Meeting Minutes March 31, 2025
Funds are available in Garage Fund capital project 366-M2010, P25 Radio
Equipment & Infrastructure. The Garage Fund is an internal service fund of
the city which supports city-wide fleet and radio maintenance.
STRATEGIC PRIORITY:
Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
7. Fire Department
7.1 Authorize a purchase order to Ten-8 Fire Equipment Inc. of Bradenton FL, for the
purchase of two new Pierce Velocity Pumpers and one Pierce Tractor Drawn Aerial in
the amount of$4,378,595.86 pursuant to Clearwater Code of Ordinances Section
2.563(1)(c) Piggyback; declare G3406 (tiller), G2776 (pumper), G3964 (pumper)
surplus effective upon receipt of the purchased apparatus and authorize disposal at
auction or trade-in, whichever is deemed to be in the best interest of the City, pursuant
to Code of Ordinances Section 2.623 (7) and (8) and authorize the appropriate
officials to execute same. (consent)
Clearwater Fire and Rescue is requesting authorization to purchase one Pierce
Tractor Drawn Aerial (tiller) and two Heavy-Duty Pierce Pumpers (engines).
Upon receipt of the new Pierce Tractor Drawn Aerial (T45), current tiller T45
(G4503), a 2017 Pierce Velocity Tiller, will move to reserves and reserve unit
RT45 (G3406), a 2006 Pierce Dash Tiller, will be retired (surplus).
Upon receipt of the new Pierce Velocity Pumper (E44), current frontline engine
E44 (G4343), a 2015 Pierce Velocity Pumper, will move to reserves and
reserve unit RE1 (G2776), a 2003 Pierce Enforcer Pumper, will be retired
(surplus).
Upon receipt of the new Pierce Velocity Pumper (E46), current frontline E46
(G4117), a 2015 Pierce Velocity Pumper, will move to reserves and reserve
unit RE2 (G3964), a 2013 Pierce Velocity Pumper, will be retired (surplus).
Authorization to piggyback off Sourcewell contract#113021-OKC valid through
February 10, 2026, is requested. This piggyback contract provides a 5.5%
discount off MSRP. Ten-8 Fire & Safety, LLC is an authorized dealer under
this contract.
The total purchase price for the three apparatus is $4,435,595.86. The City is
receiving a multi-unit discount of$57,000.00 for purchasing all three
apparatus, for a total purchase price of$4,378,595.86.
One Pierce Enforcer Tiller $2,157,264.00
Two Pierce Velocity Pumpers $2,278,331.86
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Council Work Session Meeting Minutes March 31, 2025
Total before discount $4,435,595.86
Multi-unit discount ($57,000.00)
Total purchase price $4,378,595.86
The Department has determined the Heavy-Duty Pierce Velocity Pumpers built
by Pierce Manufacturing meets the operational needs of the Department. A
heavy-duty velocity pumper provides exceptional pumping water capability,
enhanced storage capability, lower vehicle profile, and will significantly
up-grade the abilities of the engine it replaces. Each fire station has an engine
and the continued purchase of this type of apparatus provides for streamlined
maintenance and familiarity.
The Department has been using a tiller truck at FS45 for responses to the
downtown area and beach areas as it provides exceptional turning radius
capabilities, enhanced storage capabilities, more versatility in heavy traffic,
maneuverable in tight spaces and provides significant up-graded abilities to
compliment the ladder truck used at FS48.
The City will be reimbursed by the County for a portion of the purchase,
approximately 11.67%, as the apparatus will support fire operations in the
unincorporated areas of the Clearwater Fire District.
Estimated annual operating costs in the department's annual operating budget
include fuel and routine garage charges for operating the new apparatus.
Garage charges on the new apparatus are expected to be less than on the
replaced apparatus.
Early ordering of this apparatus is necessary due to the estimated three-year
build time and the built by and shipped time from the manufacturer is
approximately 52 months after the Company receives the City's acceptance of
the Proposal. We will work with the vendor to ensure receipt of apparatus is
delivered when funds are budgeted and available. Funding for the tiller (T45)
will be available in FY30, funding for the engines is available in FY28 (E44) and
FY29 (E46).
APPROPRIATION CODE AND AMOUNT:
Funds for the engines are budgeted in capital project 91218, Fire Engine
Replacement, in fiscal years 2027/28 and 2028/29. Funding for the tiller is
budgeted in capital project C2509, FD Aerial Tiller Replacement, in fiscal years
2028/29 and 2029/30. The fiscal year 2025/26 capital improvement budget will
adjust funding between these two projects transferring funding from engines to
tiller to appropriately fund the respective projects for this purchase.
These projects are funded with Penny for Pinellas, County Fire Tax, and
General Fund revenues.
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Council Work Session Meeting Minutes March 31, 2025
STRATEGIC PRIORITY:
1.4 Foster safe and healthy communities in Clearwater through first-class
public safety and emergency response services.
In response to a question, Interim Fire Chief Marvin Pettingill said the truck
at Fire Station 45 is a tiller. The tiller bends and is able to go into tight
spaces.
The City Attorney said, prior to the council meeting, he would like to discuss
with the City Manager and the Finance Director the manner in which the
project was budgeted. Florida law addresses the commitment of
expenditures in future fiscal years, particularly when it relates to general fund
dollars. He said under Florida law, a city can only expend funds within a
budgeted year.
Staff was directed to take the item off the Consent Agenda.
7.2 Appoint Mr. Gregory Keane for the remainder of the current four-year term ending
June 30, 2027 as a trustee of the Clearwater Firefighters' Supplemental Trust Fund in
accordance with Sec. 175.061 of the Florida State Statutes. (consent)
The Clearwater Firefighters' Supplemental Trust Fund is the recipient of
monies obtained by the State of Florida from insurance companies doing
business within the community. These monies are required to be administered
by a Board of Trustees whose composition must consist of two legal residents
of the City appointed by the City Council; two City firefighters elected by the
firefighters; and a fifth member chosen by a majority of the other four members
and submitted to the City Council for appointment. The Board of Trustees is
solely responsible for the administration of the trust fund.
Mr. Keane is a legal resident in the City of Clearwater and has applied for one
of the two legal residents' trustee seats for the current four-year term. In
accordance with Sec. 175.061 of the Florida State Statutes, it is recommended
that the City Council appoint Gregory Keane as a trustee to the seat for the
period ending June 30, 2027.
STRATEGIC PRIORITY:
Attract and retain top-quality personnel through the maintenance of a
competitive compensation program. The Supplemental Trust Fund is a
compensation benefit for the Clearwater Firefighters.
8. Public Utilities
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Council Work Session Meeting Minutes March 31, 2025
8.1 Authorize a purchase order to Xylem Water Solutions USA, Inc, for the purchase of
Flygt Pumps and Mixers, replacement parts, and factory authorized service, in an
annual not-to-exceed amount of$995,000.00 for the term April 4, 2025, through April
3, 2026, with the option of two one-year renewals pursuant to Clearwater Code of
Ordinances Section 2.563(1)(d), Non-competitive purchases (impractical to bid); and
authorize the appropriate officials to execute same. (consent)
Flygt pumps and mixers are standardized in the City's wastewater facilities, lift
stations, submerged internal recycle systems, backwash, reject, and chemical
mixing applications due to their reliability, along with operational and
maintenance efficiencies. Standardizing pumping and mixing equipment
minimizes the need for redesigns or retrofits of piping and electrical systems,
reducing down time, critical for maintaining regulatory compliance. It also
streamlines training requirements for maintenance staff and lowers costs by
reducing the number of replacement parts, pumps, and mixers needed. Xylem
is the sole authorized vendor for Flygt Pumps, mixers, replacement parts, and
factory authorized service.
Authorization is requested to procure Flygt pumps, mixers, replacement parts
and factory authorized services with Xylem in accordance with city code
Section 2.563 (1)(d) Non-competitive purchases (impractical). Xylem is
offering the City of Clearwater a 15% discount off list pricing through calendar
year 2028.
APPROPRIATION CODE AND AMOUNT:
Funding for the current year's portion of this purchase are available in various
Public Utilities operating cost centers, cost code 550400 Operating Supplies
and 546200 Repairs & Svc - Other Equipment. Funding for future fiscal years
(FY26 through FY28) will be requested within contract calendar and spending
limits.
The Public Utilities department is funded by revenues from the Water and
Sewer Utility Enterprise Fund.
STRATEGIC PRIORITY:
Establishing this contract meets the City's strategic objective of Environmental
Stewardship by ensuring our plants and facilities are always operational and
running at peak capacity and performance, guarding against potential spills
that could negatively impact our surrounding estuaries and community. It also
satisfies the strategic objective of High Performing Government by providing a
high level of service to our residents and maintaining vital infrastructure.
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Council Work Session Meeting Minutes March 31, 2025
9. Marine & Aviation
9.1 Provide direction to change the name of the Clearwater Airpark back to the Clearwater
Executive Airport. (WSO)
On May 16, 1991, Clearwater Executive Airport changed its name to
Clearwater Airpark. Staff is seeking council direction to change the name back
to original name, the Clearwater Executive Airport.
In the aviation industry, an "airpark" is generally considered a small, private,
and community-based residential aviation facility where aircraft owners have
hangars or spaces for their planes often with homes on the site. "Executive"
airports are more widely known as public-use general aviation facilities
primarily designed to serve business aviation and private pilots, rather than
commercial air traffic. Based on current and future use of the KCLW facilities,
Clearwater Executive Airport more appropriately speaks to the local and
aviation communities about what to expect when considering the airport as a
destination or business enterprise.
The name change to Clearwater Executive Airport was supported by the
Airpark Advisory Board on the February 5, 2025 meeting.
The name change will require the amending the following sections of the
Clearwater Code of Ordinances: 4.23, 2.081, 2.082, 2.083, 2.084, which staff
will present for council approval later.
STRATEGIC PRIORITY:
Economic & Housing Opportunity
2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local
investment, supports eco-friendly enterprises, and encourages high-quality job
growth.
2.3 Promote Clearwater as a premier destination for entertainment, cultural
experiences, tourism, and national sporting events.
FlyUSA CEO Barry Shevlin provided a PowerPoint presentation.
Assistant City Manager Daniel Slaughter said the Airpark Advisory Board
reviewed the request and supported the name change.
Discussion ensued with council consensus to proceed with the proposed
name change.
10. City Clerk
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Council Work Session Meeting Minutes March 31, 2025
10.1 Elect a Councilmember to serve as Vice Mayor.
The city charter requires the City Council to elect one of its members as Vice
Mayor at the first meeting in April.
Per City Council Rule 5, the office of Vice Mayor shall be rotated amongst the
councilmembers annually, with Seat 5 (Councilmember Teixeira) serving in this
capacity in 2025.
Council may follow the rotation schedule as designated or appoint another
councilmember.
There was council consensus to elect Councilmember Teixeira as the Vice
Mayor. Staff was directed to place the item on the Consent Agenda.
10.2Reappoint Michael Grohman and Marvin Siple to the Marine Advisory Board with
terms expiring March 31, 2029. (consent)
APPOINTMENT WORKSHEET
BOARD: Marine Advisory Board
TERM: 4 years
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not Required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
MEMBERS: 7 + 1 Ex Officio
MEETING DATES: 2nd Wed., 8 am (Quarterly)
PLACE: Main Library
APPTS. NEEDED: 2
THE FOLLOWING ADVISORY BOARD MEMBERS' TERMS HAVE EXPIRED
AND WISH TO BE REAPPOINTED:
1. Michael Grohman - 286 Bayside Dr - Retired IBM Executive
Original Appointment: 04/01/2 1; completing 1 st term
2. Marvin Siple - 1137 Sedeeva Street, Clearwater33755 - Professional
Merchant Mariner
Original Appointment: 10/03/24; completed partial term
Zip codes of current members on board:
2 at 33755
1 at 33756
1 at 33759
3 at 33767
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Council Work Session Meeting Minutes March 31, 2025
10.3Appoint Alecia Collins-Andrews and Maury Loscher to the Auditor Selection
Committee for terms expiring March 31, 2030. (consent)
APPOINTMENT WORKSHEET
BOARD: Auditor Selection Committee
APPOINTED BY: City Council
FINANCIAL DISCLOSURE: Not required
RESIDENCY REQUIREMENT: City of Clearwater
SPECIAL QUALIFICATIONS: None
TERM: 5 years
MEMBERS: 3 (two Clearwater residents and one Councilmember);
Councilmember Mannino currently serves on the Committee.
CHAIRPERSON:
MEETING DATES: As required
APPOINTMENTS NEEDED: 2
THE FOLLOWING NAMES ARE BEING SUBMITTED FOR CONSIDERATION
TO SERVE ON THE AUDITOR SELECTION COMMITTEE:
1. Alecia Collins-Andrews - 1440 Pinebrook Drive, 33755 - Retired Nurse
2. Maury Loscher -2015 Strathmill Dr, 33755 - Retired Financial Advisor
11. City Attorney
11.1Adopt Ordinance 9812-25 on second reading to vacate city right-of-way as requested
by the applicant Church of Scientology Flag Service Organization to the Southern
platted right-of-way portion of S Garden Avenue as Statute owned in fee-simple by the
City of Clearwater as further defined "Less and except the Southern Right-of-Way
portion of Garden Avenue abutting Lots 6-11 together with that Portion abutting the
vacated 15 foot alley lying between Lots 10 and 11 of Court Square Subdivision" as
recorded in Plat Book 5, Page 53 of the Public Records of Pinellas County, as
containing 0.65 acres ±," and pass Ordinance 9812-25 on first reading.
On December 5, 2024, the Church of Scientology Flag Service Organization,
as represented by Kimley-Horn, submitted an Application to Vacate platted
city-owned ROW. This application was rejected due to the Owner's
unconfirmed signature and Notary deficiencies. On December 14, 2025, said
Application was revised and accepted.
The location of this ROW vacation is (S Garden Ave between Franklin St &
Court St).
This ROW portion is the last parcel for development by assemblage into an
Entry Plaza and Performance Hall.
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Council Work Session Meeting Minutes March 31, 2025
The vacated area contains .65 acres more or less plus 22 compensable
city-paid parking spots.
A multi-departmental internal review was completed on January 13, 2025, to
uncover and address concerns.
Said Internal review concerns: Stormwater- concern is a 48-inch gravity-fed
pipe that runs the entire length of the vacated area. Utility- concern is 8-inch
gravity-fed sanitary pipe with laterals that cross over the vacated area.
Parking- by city ordinance, the reimbursement of 22 compensable parking
spaces at the value of$114,400.00 Dollars. ROW/Land Ownership- By
Statute to have improved this platted ROW, the City has now become the
fee-simple owner of this land.
Frontier Communication did make a written Notice of having facilities within this
area on 11/18/24. The applicant's representative has stated that an Easement
will be executed. Said easement will also be included in the ordinance.
The proposed PSTA Park Street Terminal bus routing will also be adversely
affected by the closure of this avenue.
The recorded vacation ordinance will preserve all existing utilities to relocate by
permit at the Applicant's sole expense.
After further negotiations, the City has agreed to conditionally sell this
improved ROW to the applicant upon the following conditions: 1. Said row will
become a friendly outdoor gathering space thereby increasing City green
space; 2. All construction Permits shall be obtained before December 31,
2029; 3. The city shall continue to collect all associated Parking revenue until
such time a "TCE" is issued; 4. The applicant is confirmed as the adjoining
property owner; 5. the applicant shall pay to relocate all identified city utilities.
Upon Departmental review with having addressed all concerns city staff has
approved this vacation.
STRATEGIC PRIORITY:
High Performing Government: Embrace a culture of innovation that rives
continuous improvement.
Preserve community livability through responsible development standards,
proactive code compliance, and targeted revitalization.
11.2Adopt Ordinance 9814-25 on second reading, annexing certain real property whose
post office address is 2039 Poinsetta Avenue, Clearwater, FL 33755, into the
corporate limits of the city and redefining the boundary lines of the city to include said
addition.
11.3Adopt Ordinance 9815-25 on second reading, amending the future land use element
of the Comprehensive Plan of the city to designate the land use for certain real
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Council Work Session Meeting Minutes March 31, 2025
property whose post office address is 2039 Poinsetta Avenue, Clearwater, FL 33755
upon annexation into the City of Clearwater, as Residential Urban (RU).
11.4Adopt Ordinance 9816-25 on second reading, amending the Zoning Atlas of the city
by zoning certain real property whose post office address is 2039 Poinsetta Avenue,
Clearwater, FL 33755, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
11.5Adopt Ordinance 9819-25 on second reading, amending the City's fiscal year 2024/25
operating budget at first quarter.
11.6Adopt Ordinance 9820-25 on second reading, amending the City's fiscal year 2024/25
capital improvement budget at first quarter.
11.7Continue to April 17, 2025: Adopt Ordinance 9805-25 on second reading, amending
the Community Development Code to establish standards for artificial turf, require
landscaped areas in front yards for residentially zoned properties, and make other
associated updates. (TA2024-07002)
12. City Manager Verbal Reports
The City Manager said the City is extending the waiving of permit fees for
repairs related to the storm through June 1, 2025. She said she was notified
this morning that the County Local Mitigation Strategy Group will be
conducting a formal survey regarding how the funds should to be distributed.
13. City Attorney Verbal Reports — None.
14. Council Discussion Item
14.1Water Treatment - Councilmember Cotton
Florida Surgeon General Dr.Joseph Ladapo reviewed his guidance on water
fluoridation.
In response to questions, Dr. Ladapo said everyone wants strong, healthy
teeth and the things we do to achieve that depend on our diet and dental
hygiene (brushing and flossing). Fluoride strengthens teeth but it is different
when taken in as water because it is not limited to your teeth. He said, even
if there are some benefits to taking fluoride systemically, there is research
that that shows it may impact the function of the thyroid and pineal gland. Dr.
Ladapo said Florida Agriculture Commissioner Simpson has proposed
legislation that would eliminate fluoride at the state level.
Dr. Ashley Malin provided a PowerPoint presentation reviewing her
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Council Work Session Meeting Minutes March 31, 2025
findings regarding the effects of fluoridated water in children.
Dr. Dan Mullette reviewed information supporting the continuation of
fluoridated water in Clearwater. He said fluoride is a naturally occurring
mineral and water sources naturally have varying amounts of fluoride. He
said the water the City pumps from wells has trace amounts of fluoride,
which is below the optimal level for teeth health. The city of Jacksonville
naturally has higher levels of fluoride (1.0 ppm), which is slightly higher than
optimal.
Discussion ensued with comments made that if the City stopped fluoridating
its water, 40% of the population would still receive fluoridated water because
it is purchased from Pinellas County, and that studies have shown fluoride
negatively impacts IQ levels in children and pineal gland health. It was stated
that life expectancy has prolonged, exposing one to the probability of more
illnesses. It was suggested that the City consider holding off on a decision as
the matter is being looked at by the State Legislature and that Pinellas
County continues to fluoridate their water supply.
14.213illboards - Vice Mayor Allbritton
Vice Mayor Allbritton requested consideration to direct staff to amend and
soften the provisions related to non-conforming billboards or signs. He said
property owners should be allowed to repair or replace non-conforming
billboards or other nonconforming signs that were damaged or destroyed
due to no fault of their own. The changes would be applicable to those signs
that would have been allowed to remain in Clearwater indefinitely. He said
the changes would not be applicable to those who illegally installed a sign or
those who are covered by an existing agreement with the City. The Vice
Mayor said the changes would be applicable to a few signs that were
damaged during the hurricane.
In response to questions, the City Attorney said non-billboard signs are able
to conform to code without requiring a text amendment. Since billboards are
prohibited in Clearwater, a billboard can never conform to code without a text
amendment. He said Clearwater has a non-conformity ordinance that
specifies, in general, the city prohibits billboards, but if one has a billboard
that is illegal today but was lawfully erected at the time (i.e., predated the
City's 1985 ordinance or was lawfully erected in unincorporated Pinellas
County and subsequently annexed into city limits) the billboard can remain
indefinitely, however if the non-conforming billboard is damaged (more than
50% of its value) or destroyed, the property owner is required to come into
compliance with today's law (i.e., the billboard cannot be reconstructed or
repaired beyond 50%). He said since the City has banned billboards for
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City of Clearwater
Council Work Session Meeting Minutes March 31, 2025
decades, at some point over time through attrition, property owners will come
into compliance with the law. City Council has the power through the land
development process to amend the ordinance.
Discussion ensued with comments made that property owners with signs
that were permitted to remain and were damaged during the storm should
repair their signs and that billboards that were grandfathered after the City
adopted the ordinance banning billboard signs were expected to be phased
out.
There was council consensus to defer the discussion until the Vice Mayor
speaks with staff.
14.3Parks and Recreation Long Term Operational Sustainability - Mayor Rector
The Mayor said the topic came out of a recent discussion with the City
Manager regarding how city departments, particularly the Parks and
Recreation Department, could be more sustainable. He said Parks and
Recreation has competitive market assets and programs. He requested
consideration to direct staff to implement a five-year business plan for the
Parks and Recreation Department.
The City Manager said when she was reviewing the Department's profit and
loss statements during the Mayor's one-on-one meeting, the question was
raised regarding how staff would address the recreation centers operating at
a loss. She said she has asked all departments to look at their fee structure
and determine if they are competitive with surrounding municipalities that
offer similar services. Staff is compiling the information which will be
available for the budget discussions. She said if the budget is approved, staff
will look for a company to assist with sponsorships and fundraising
opportunities. Some of the services the Department provides is due to past
council decisions based on a desire to provide the service and not based on
revenue opportunities. She said, for instance, the swimming program is a
popular program that is offered because Council decided to provide swim
lessons to children, but it does not pay for itself. She said Council would
need to provide direction if there is a desire to change the policy for
recreation centers and focus on revenue generation.
Discussion ensued with comments made that the amenities and services
provided by Parks and Recreation is what makes this community unique.
Support was expressed to market events differently.
15. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2). — None.
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16. Closing Comments by Mayor
17. Adjourn
The meeting adjourned at 4:54 p.m.
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City of Clearwater