02/06/2025Thursday, February 6, 2025
6:00 PM
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Main Library - Council Chambers
City Council
Meeting Agenda
February 6, 2025City Council Meeting Agenda
Welcome. We are glad to have you join us. If you wish to address the Council, please complete a
Comment Card. Comment Cards are on the right-hand side of the dais by the City Clerk. When
recognized, please hand your card to the Clerk, approach the podium and state your name. Persons
speaking before the City Council shall be limited to 3 minutes unless otherwise noted under Public
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item being presented, please obtain the form to designate a spokesperson from the City Clerk. Up to 60
minutes of public comment will be allowed for an agenda item. No person shall speak more than once
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1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.)
4.1 Black History Month Proclamation - Clearwater Diversity Leadership Council
4.2 North Beach Update - Public Works Director Marcus Williamson
5. Approval of Minutes
5.1 Approve the minutes of the January 16, 2025 city council meeting as submitted
in written summation by the City Clerk.
Page 2 City of Clearwater Printed on 2/4/2025
February 6, 2025City Council Meeting Agenda
6. Consent Agenda
The Consent Agenda contains normal, routine business items that are
very likely to be approved by the City Council by a single motion. These
items are not discussed, and may all be approved as recommended on
the staff reports. Council questions on these items were answered prior to
the meeting. The Mayor will provide an opportunity for a Councilmember
or a member of the public to ask that an item be pulled from the Consent
Agenda for discussion. Items pulled will receive separate action. All
items not removed from the Consent Agenda will be approved by a
single motion of the council.
6.1
Authorize a purchase order to Rep Services, Inc., of Longwood, Florida for the
purchase and installation of playground equipment at Forest Run Park located
at 3450 Landmark Drive and Soule Road Park located at 2191 Soule Rd in the
total amount of $806,393.48, pursuant to Clearwater Code of Ordinances
Sections 2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize
the appropriate officials to execute same. (consent)
6.2 Approve an Interlocal Maintenance Agreement between Pinellas County and the
City of Clearwater for the purpose of installing, operating and maintaining
Automatic License Plate Readers (ALPRs) within the county right-of-way and
authorize the appropriate officials to execute same. (consent)
6.3
Ratify and Confirm the Recipient/Subrecipient Agreement, Sport Fish
Restoration, between the City of Clearwater and the Florida Fish and Wildlife
Conservation Commission (FWC), Reconstruct Transient and Fuel Dock,
including 265 linear feet of side tie, authorize the appropriate officials to execute
same. (consent)
6.4 Authorize an increase on purchase order to Odyssey Manufacturing Company
of Tampa, FL, for Liquid Sodium Hypochlorite, in the amount of $300,000.00 for
year three, increasing the annual not-to-exceed amount from $1,200,000.00 to
$1,500,000.00 pursuant to ITB 04-23, and authorize the appropriate officials to
execute same. (consent)
6.5 Ratify and confirm a purchase of $73,937.40 and authorize an increase on the
future purchase orders to Odyssey Manufacturing Company of Tampa, FL, for
Sodium Hydroxide and Sodium Bisulfite, in the amount of $270,000.00,
increasing the annual not-to-exceed amount from $440,000.00 to $710,000.00
for the final term of the contract ending on March 20, 2025, and authorize the
appropriate officials to execute same. (consent)
Public Hearings - Not before 6:00 PM
Page 3 City of Clearwater Printed on 2/4/2025
February 6, 2025City Council Meeting Agenda
7. Administrative Public Hearings
- Presentation of issues by City staff
- Statement of case by applicant or representative (5 min.)
- Council questions
- Comments in support or opposition (3 min. per speaker or 10 min
maximum as spokesperson for others that have waived their time)
- Council questions
- Final rebuttal by applicant or representative (5 min.)
- Council disposition
7.1 Approve of the City of Clearwater’s Fiscal Year 2023-2024 Consolidated Annual
Performance and Evaluation Report (CAPER). (APH)
7.2 Provide direction on the proposed Development Agreement between AP Beach
Properties, LLC (the property owner) and the City of Clearwater for property
located at 405 Coronado Drive, providing for the allocation of 100 units from the
Hotel Density Reserve under Beach by Design; and confirm a second public
hearing in City Council Chambers before City Council on February 20, 2025 at
6:00 p.m., or as soon thereafter as may be heard. (HDA2024-09001)
8. City Manager Reports
9. City Attorney Reports
10. Closing comments by Councilmembers (limited to 3 minutes)
11. Closing Comments by Mayor
12. Adjourn
Page 4 City of Clearwater Printed on 2/4/2025
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#25-0007
Agenda Date: 2/6/2025 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.1
SUBJECT/RECOMMENDATION:
Black History Month Proclamation - Clearwater Diversity Leadership Council
Page 1 City of Clearwater Printed on 2/4/2025
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#24-1587
Agenda Date: 2/6/2025 Status: Agenda ReadyVersion: 1
File Type: Special recognitions
and Presentations
(Proclamations, service awards,
or other special recognitions.
Presentations by government
agencies or groups providing
formal updates to Council will be
limited to ten minutes.)
In Control: Council Work Session
Agenda Number: 4.2
SUBJECT/RECOMMENDATION:
North Beach Update - Public Works Director Marcus Williamson
Page 1 City of Clearwater Printed on 2/4/2025
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#25-0037
Agenda Date: 2/6/2025 Status: Agenda ReadyVersion: 1
File Type: MinutesIn Control: City Council
Agenda Number: 5.1
SUBJECT/RECOMMENDATION:
Approve the minutes of the January 16, 2025 city council meeting as submitted in written
summation by the City Clerk.
Page 1 City of Clearwater Printed on 2/4/2025
City Council Meeting Minutes January 16, 2025
Page 1 City of Clearwater
City of Clearwater
Main Library - Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
Meeting Minutes
Thursday, January 16, 2025
6:00 PM
Main Library - Council Chambers
City Council Draft
City Council Meeting Minutes January 16, 2025
Page 2 City of Clearwater
Roll Call
Present: 5 - Mayor Bruce Rector, Vice Mayor David Allbritton, Councilmember
Ryan Cotton, Councilmember Michael Mannino and Councilmember
Lina Teixeira
Also Present: Jennifer Poirrier – City Manager, Daniel Slaughter – Assistant City Manager, Owen Kohler – Lead Assistant City Attorney, Rosemarie
Call – City Clerk and Nicole Sprague – Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
Unapproved
1. Call to Order – Mayor Rector
The meeting was called to order at 6:00 p.m. 2. Invocation – Father Bob Swick from St. Francis of Assisi Old Catholic Church. 3. Pledge of Allegiance 4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) – Given.
4.1 January Service Awards
The January Employee of the Month Award was presented to Firefighter
Christopher Collins.
The January/February Bi Monthly Team Award was presented to the Ross
Norton Shelter Team: Dave Scrivener, Jarrel Wade, Dan Crider, Ethan
Winget, Ural Robinson, David Spielvogel, Hunter Walks, Freda Dixon,
Thelma Catio, Jamie Gatewood, Dora Monterroza, Antionette Alcala, Steven
Alejandre-Mar, Marty Bell, Pierre LaBrie, Matt Sammel, Ruth Willis, Brent
Jones, Danielle Tipton, and Denise Pettus.
4.2 North Beach Update
4.3 Human Trafficking Proclamation – January 2024 Draft
City Council Meeting Minutes January 16, 2025
Page 3 City of Clearwater
5. Approval of Minutes
5.1 Approve the minutes of the December 19, 2024 City Council Meeting as submitted in
written summation by the City Clerk.
Councilmember Cotton moved to approve the minutes of the
December 19, 2024 City Council Meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Consent Agenda - Approved as submitted less Items 6.1, 6.6 and 6.8.
6.1 Approve a four-year funding agreement in the amount not to exceed $130,625.22
between the Pinellas Suncoast Transit Authority (PSTA) and the City of Clearwater for
expanded Ferry Services and authorize the appropriate officials to execute same.
(consent)
See Below
6.2 Authorize City of Clearwater Interim Economic Development Director to enter into
negotiations with the Clearwater Urban Leadership Coalition (CULC) for the leasing of
certain real properties located at 1321 N. Martin Luther King, Jr. Avenue, 1317 N. Martin
Luther King, Jr. Avenue, and 1106 Tangerine Street along with certain property owned by
the City of Clearwater Community Redevelopment Agency (CRA) located at 1325 N.
Martin Luther King, Jr. Avenue to CULC. (consent)
6.3 Approve a purchase order to Cale America, d/b/a Flowbird, of Clearwater, FL, for the
purchase of direct replacement of 50 multi-space parking kiosks, in an amount of
$334,810.15, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(d),
non-competitive purchase; authorize the trade-in of the damaged meters in accordance
with Code of Ordinance Section 2.623(7)(e), trade-in, and authorize the appropriate
officials to execute same. (consent)
6.4 Approve a Guaranteed Maximum Price proposal from Bandes Construction Company,
Inc. of Dunedin, FL, to build the Traffic Maintenance Center and an office, in the amount of
$195,957.00 pursuant to Request for Qualifications (RFQ) 51-24 and authorize the
appropriate officials to execute same. (consent)
6.5 Declare furniture and related items in the Municipal Services Building (MSB) surplus as
part of the MSB Renovations project (23-0035-EN), authorize disposal pursuant to
Clearwater Code of Ordinances Sections 2.623(3) and (4), and authorize the appropriate
officials to execute same. (consent)
Draft
City Council Meeting Minutes January 16, 2025
Page 4 City of Clearwater
6.6 Authorize the final rental and settlement payments to United Rentals North America, Inc. in
the not-to-exceed amount of $254,188.40 for the rental and loss of eight diesel-powered
portable pumps utilized by the City of Clearwater, from June 1, 2024 through November
30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback;
declare the eight flood damaged motors and pumps as surplus pursuant to Section 2.623
(8) and authorize the appropriate officials to execute same. (consent)
See Below.
6.7 Approve an amendment to the Master Services Agreement Re: Participants
(Participation Amendment) between the City of Clearwater, Bank of America, N.A. for
itself and as assignee of Banc of America Merchant Services, LLC (Bank), and Central
Florida Expressway Authority (Lead Merchant) for the provision of merchant services
beginning December 12, 2024 and renewing annually in June until CFX terminates the
agreement, and authorize the appropriate officials to execute same. (consent)
6.8 Approve a Lease Agreement between Clearwater Ferry and the City for ferry vessels
purchased under FDOT JPA Agreement G2S84 and authorize the appropriate officials to
execute same. (consent)
See Below.
6.9 Declare list of vehicles and equipment surplus and authorize disposal through auction
pursuant to Clearwater Code Section 2.623(6) and (8) and authorize the appropriate
officials to execute the same. (consent)
6.10 Approve the collective bargaining agreement as negotiated between the City of
Clearwater and International Association of Fire Fighters Bargaining Unit for Fiscal years
2024/2025, 2025/2026, 2026/2027 and authorize the appropriate officials to execute
same. (consent)
6.11 Authorize an agreement with DEX Imaging LLC dba TotalPrint USA (TotalPrint USA), of
Tampa, FL for citywide copier and printer services in an annual not to exceed amount of
$200,000.00, for the initial term January 1, 2025 through December 31, 2025, with three,
one-year renewal options pursuant to RFP 56-24, and authorize the appropriate officials
to execute same. (consent)
6.12 Authorize a purchase order to Hadronex Inc. DBA SmartCover of Escondido, California,
for renewal of the SmartCare program which provides maintenance and service of the
City’s SmartCover sewer level monitoring system for term December 1,2024 through
January 01, 2026, in the not-to-exceed amount of $50,000.00 pursuant to Clearwater
Code of Ordinances Section 2.563(1)(d), non-competitive purchase, and authorize the
appropriate official to execute same. (consent)
6.13 Approve a Work Order to McKim and Creed for engineering services through Draft
City Council Meeting Minutes January 16, 2025
Page 5 City of Clearwater
construction for the installation of a solar photovoltaic (PV) system on top of the Chlorine
Contact Chambers (CCC) at the Northeast Water Reclamation Facility (NE WRF),
Project 24-0039-UT, in the amount of $221,407.00 pursuant to RFQ 34-23, Engineer of
Record (EOR) Consulting Services and authorize the appropriate officials to execute
same. (consent)
6.14 Schedule a work session on Monday, July 7, 2025 at 1:30 p.m. and a council meeting on
Thursday, July 10, 2025 at 6:00 p.m. (consent)
Councilmember Teixeira moved to approve the Consent Agenda
as submitted, less Items 6.1, 6.6 and 6.8, and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.1 Approve a four-year funding agreement in the amount not to exceed $130,625.22
between the Pinellas Suncoast Transit Authority (PSTA) and the City of Clearwater for
expanded Ferry Services and authorize the appropriate officials to execute same.
In the ongoing effort to relieve traffic congestion, address parking challenges,
and provide alternative forms of transportation, PSTA has worked in
collaboration with city staff in Clearwater and Dunedin to obtain a grant to
expand ferry services. PSTA has obtained a grant to support this endeavor. The
City of Clearwater already has an agreement with the Clearwater Ferry to
provide ferry services between these two locations for 10-hours on Friday,
Saturday and Sunday. As part of the grant administered by PSTA, PSTA and
the city staff seek to expand ferry services to include 10-hours of service on
Thursday from the Clearwater Downtown Marina and the Clearwater Beach
Marina.
The Clearwater Ferry was selected by PSTA through a competitive process to
provide the expanded ferry service. PSTA has a separate agreement with the
Clearwater Ferry to provide expanded ferry services, and the Thursday service
is contracted by PSTA with the Clearwater Ferry in a separate agreement.
The annual cost associated to expand service coverage on Thursdays would be
$65,312.61, with the PSTA grant paying 50%, or $32,656.30, of the cost and the
City of Clearwater covering the other 50%. Based on the agreement, the City of
Clearwater would have a not to exceed responsibility for no more than
$32,656.31 per fiscal year. PSTA has agreed to pay the City of Clearwater
$100,000 to help offset the subsidies the City has already paid the Clearwater
Ferry for expanded service and equipment, resulting in a net cost of $7,656.30
per year to add the Thursday service. Draft
City Council Meeting Minutes January 16, 2025
Page 6 City of Clearwater
The term of the agreement would be from date of approval through September
30, 2028. There is a one-time, three-year renewal option.
APPROPRIATION CODE AND AMOUNT:
A first quarter amendment will establish special program 181-M2503,
Clearwater Ferry - PSTA, to account for revenues and expenditures associated
with this agreement.
STRATEGIC PRIORITY:
4.4 Develop accessible and active transportation networks that enhance
pedestrian safety and reduce citywide greenhouse gas emissions.
Two individuals spoke in opposition.
Vice Mayor Allbritton moved to approve a four year funding agreement
in the amount not to exceed $130,625.22 between the Pinellas
Suncoast Transit Authority (PSTA) and the City of Clearwater for
expanded Ferry Services and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.6 Authorize the final rental and settlement payments to United Rentals North America, Inc. in
the not-to-exceed amount of $254,188.40 for the rental and loss of eight diesel-powered
portable pumps utilized by the City of Clearwater, from June 1, 2024 through November
30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback;
declare the eight flood damaged motors and pumps as surplus pursuant to Section 2.623
(8) and authorize the appropriate officials to execute same. (consent) United Rentals provided two separate quotes containing four diesel powered
portable pumps each, for a total of eight pumps. The pumps were procured
through a piggyback off Sourcewell contract #062320-URI valid through August
27, 2024, with one-year renewal option which was exercised. Public Works
anticipated the rental would extend through November 30, 2024, coinciding with
the “official” end of the hurricane season. The six-month rental cost was
approved by Council on May 16, 2024. However, on September 26, 2024, the
eight operating pumps and motors were destroyed when the hurricane flooded
the island.
To resolve this matter fully and finally, the following actions are recommended:
• Payment of Remaining Rental Costs: Approve payment for Months 5
and 6 of the rentals, as billed on Invoices 234592328-007 and
234592328-008 ($10,998 each), and 234594345-006 and 234594345-
007 ($10,998 each), totaling $43,992.00, per the contract terms.
• Payment of Final Rental Costs: Approve payment for the newly billed Draft
City Council Meeting Minutes January 16, 2025
Page 7 City of Clearwater
"FINAL" rental costs, detailed on Invoices 2634592328-008 ($8,981.20)
and 234592328-009 ($8,981.20), both dated November 26, 2024, totaling
$17,962.40.
• Purchase of Damaged Equipment: Approve the purchase of the
damaged motors, pumps, hoses, and accessories for an amount not
exceeding $192,234.00. This amount represents the "Fair Market Value"
as determined by United Rentals and outlined in the “Sale
Agreement/Invoice” document #239711986-001, dated November 26,
2024.
• Declaration and Sale of Surplus Equipment: Declare the damaged
motors and pumps, as detailed in the aforementioned Sale Document,
as surplus. Authorize their sale to the highest bidder(s) in a manner
deemed most advantageous to the City by the General Services
Director of Fleet Operations or designee, pursuant to Section 2.623(8)
via Tampa Machinery Auction pursuant to Pinellas County Contract 190-
0534-R(JJ) valid through November 17, 2027.
Public Works staff and legal counsel confirm that all contractual obligations
have been met. They recommend proceeding with the financial settlement with
United Rentals, the salvage sale of the motors and pumps, and the final closure
of this matter.
APPROPRIATION CODE AND AMOUNT:
4192090-544100 $ 61,954.40
4192090-548000 $192,234.00
Funds for this settlement is available in the Stormwater Maintenance operating
budget.
This is funded by the Stormwater Utility Enterprise fund.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
One individual spoke in opposition.
Councilmember Mannino moved to authorize the final rental and
settlement payments to United Rentals North America, Inc. in the
not-to-exceed amount of $254,188.40 for the rental and loss of
eight diesel-powered portable pumps utilized by the City of
Clearwater, from June 1, 2024 through November 30, 2024,
pursuant to Clearwater Code of Ordinances Section 2.563(1)(c),
Piggyback; declare the eight flood damaged motors and pumps
as surplus pursuant to Section 2.623 (8) and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
6.8 Approve a Lease Agreement between Clearwater Ferry and the City for ferry vessels
purchased under FDOT JPA Agreement G2S84 and authorize the appropriate officials to Draft
City Council Meeting Minutes January 16, 2025
Page 8 City of Clearwater
execute same. The City has always had an interest in connecting downtown and Clearwater
Beach with alternative forms of transportation. Some of the reasons for the
interest are reducing traffic on Memorial Causeway, addressing parking
shortages on the beach and providing tourists with other avenues for
entertainment.
RFP #35-16 was released on May 10, 2016, to evaluate the potential for a
scheduled water taxi service in Clearwater providing waterborne transportation
between Downtown Clearwater, Clearwater Beach Marina, and the Clearwater
Beach Recreation Center. Since November of 2016, Clearwater Ferry Services
Inc. has been the sole provider of this service for the city with the routes
changing periodically during this time.
In July of 2023 the City entered into the Second Amendment and Second
Extension to Water Taxi Operation Agreement between the City of Clearwater
and the Clearwater Ferry Service. The agreements included the Ferry
requested subsidy, in the amount of $500,000 in multiple payments through
October of 2027, designed to help cover the operating costs required to service
the Clearwater routes and regular schedules (Friday-Sunday from 10 AM -
9:30PM). The City requires Clearwater Ferry Services Inc. to provide a
minimum of two vessels for the routes and incorporates a penalty in the event a
vessel is out of service for an extended period. Marine and Aviation is
responsible for maintaining the ferry landings. The amended routes and
schedules were specifically designed to facilitate the activation of downtown
and Coachman Park by connecting the City’s Downtown Harbor Marina and
Clearwater Beach Marina by an alternative means of transportation. The
operating agreement extends until September 30, 2033.
On March 7, 2024, Council approved FDOT JPA Agreement G2S84 provided for
an 83% grant from FDOT for the purchase of vessels,
refurbishment/construction of docks, and water transportation service, with a
17% cash match from the City. The project cost was $1,200,000 with FDOT
contributing $1,000,000 in grant funding and the City of Clearwater contributing
up to $200,000 in matching funds. The grant allowed for up to $800,000 of grant
funds to be used for the purchase of vessels and the refurbishment and
construction of docks and up to $200,000 of grant funds to be used for water
transportation service operations including maintenance and supplies.
On March 8, 2024, the City published RFP 32-24 for the purchase of two
pontoon or tritoon vessels for conducting ferry services on the beautiful
intercoastal waters on the west-central coast of Florida. On April 18, 2024, the
evaluation committee representing City Manager’s Office, Marine and Aviation
and a representative from Clearwater Ferry selected Trident Pontoons, Inc. for Draft
City Council Meeting Minutes January 16, 2025
Page 9 City of Clearwater
the purchase of the two ferry vessels. The vessels were built in accordance
with specifications outlined in the RFP and the Agreement.
The vessels have been delivered. The City would like to enter into a lease
agreement with the Clearwater Ferry to license and operate the vessels in
compliance with the Second Amendment and Second Extension to Water Taxi
Operation Agreement. The Ferry is responsible for all maintenance,
registration, licensing and insuring of the vessel. The Ferry agrees to indemnify
the City against all liabilities, demands, claims and suits related to the vessels.
The City is agreeing to the lease for the nominal amount of $1 in exchange for
the Ferry’s performance of the contract terms.
APPROPRIATION CODE AND AMOUNT:
Annual $1 payment from Clearwater Ferry to be coded to the General Fund.
STRATEGIC PRIORITY:
High Performing Government: 1.2 Maintain public infrastructure, mobility
systems, natural lands, environmental resources, and historic features through
systematic management efforts.
Economic & Housing Opportunity: 2.2 Cultivate a business climate that
welcomes entrepreneurship, inspires local investment, supports Eco-friendly
enterprises, and encourages high-quality job growth.
Community Well-Being: 3.2 Preserve community livability through responsible
development standards, proactive code compliance, and targeted revitalization.
Environmental Stewardship: 4.4 Develop accessible and active transportation
networks that enhance pedestrian safety and reduce citywide greenhouse gas
emissions.
Three individuals spoke in opposition.
In response to questions, Assistant City Manager Daniel Slaughter said
the subsidies end in 2028 but the agreement is effective through 2033.
He said the subsidies begin to decline during the first five years of the
agreement as the vendor grows ridership to be more sustainable. He said
there are no subsidies during the last five years of the agreement.
Councilmember Cotton moved to approve a Lease Agreement
between Clearwater Ferry and the City for ferry vessels Draft
City Council Meeting Minutes January 16, 2025
Page 10 City of Clearwater
purchased under FDOT JPA Agreement G2S84 and authorize the
appropriate officials to execute same. The motion was duly
seconded and carried unanimously.
Public Hearings - Not before 6:00 PM 7. Administrative Public Hearings
7.1 Continue to February 6, 2025: Provide direction on the proposed Development
Agreement between AP Beach Properties, LLC (the property owner) and the City of
Clearwater for property located at 405 Coronado Drive, providing for the allocation of 100
units from the Hotel Density Reserve under Beach by Design; and confirm a second
public hearing in City Council Chambers before City Council on February 20, 2025 at
6:00 p.m., or as soon thereafter as may be heard. (HDA2024-09001)
Site Location and Existing Conditions:
The subject property is a 1.759-acre parcel operating as a surface parking lot
with frontage along Coronado and Hamden Drives (420 feet and 370 feet,
respectively) and Fifth Street (220 feet). It is located within the Tourist (T)
District and the Small Motel District of Beach by Design with an underlying
future land use designation of Resort Facilities High (RFH).
The surrounding area is characterized by a mix of uses including overnight
accommodations (hotels), retail, outdoor recreation and entertainment,
restaurant and attached dwellings with heights ranging from one to 15 stories.
There are one- to two- story hotels adjacent to the site and a five-story attached
dwelling located at the northeast corner of Bayside Drive and Hamden Drive.
The City’s Beach Walk project, to the west, has been constructed transforming
South Gulfview Boulevard to the north of this site into a winding beachside
promenade with tropical landscaping with clear views to Clearwater Beach and
the water beyond. Coronado Drive has largely been improved according to
Beach by Design.
Site History:
A portion of the property (originally five parcels on the northern end) was
previously subject to a Development Agreement approved by the City Council
on October 2, 2014. An amended agreement was subsequently approved on
February 4, 2022, that incorporated additional land (three parcels to the south)
into the site design (HDA2013-08006/HDA2013-08006A). The original
Development Agreement recently expired, and the applicant is proposing a new
Development Agreement and conceptual design and is requesting 100 units
from the Hotel Density Reserve. The development proposal is described in Draft
City Council Meeting Minutes January 16, 2025
Page 11 City of Clearwater
detail later in this memo.
The overall size of the proposed development site has not changed; the eight
parcels referenced above have been consolidated into the single subject parcel.
However, the various properties comprising the site have different histories
which are provided below.
North portion of the site (previously 401/405/415/419 Coronado Drive and 406
Hamden Drive):
• On April 19, 2011, the Community Development Board (CDB) approved
a Level Two Flexible Development application (FLD2011-02005) for a
surface parking lot which has been constructed.
• On September 18, 2014, the City Council approved the allocation of up
to 100 units from the Hotel Density Reserve under Beach by Design
(HDA2013-08006) and adopted a resolution to the same effect
(Resolution No. 14-25). The owners proposed to develop the site with a
166-unit overnight accommodation use with associated
accessory/amenity uses including commercial space, restaurant,
meeting rooms, and an exercise room. This Development Agreement,
as amended on February 4, 2022 (HDA2013-08006A), expired on
October 8, 2024.
• On July 21, 2015, the CDB approved a Level Two Flexible Development
application (FLD2015-05016) for a 166-room overnight accommodation
use in the Tourist (T) District. The CDB approved an amendment on
May 17, 2022 (FLD2015-05016A), subsequent to the modifications to the
Development Agreement referenced above. A series of extension
requests have been approved extending the validity of the issued
Development Order until March 14, 2027.
South portion of the site (previously 410/420 Hamden Drive):
• On December 28, 2018, the Community Development Coordinator
approved a Level One Flexible Standard Development application
(FLS2018-05024) for a surface parking lot for property including 410/420
Hamden Drive. The approval expired one year later.
• On November 17, 2020, the CDB approved a Level Two Transfer of
Development Rights (TDR2020-07002) which transferred four hotel
units from 410 Hamden Drive (Parcel ID 08-29-15-17622-000-0100) and
seven hotel units from one of the two parcels comprising 420 Hamden
Drive (Parcel ID 08-29-15-17622-000-0080), all to property located at
400/405/408/409/411 East Shore Drive.
• On October 19, 2021, the CDB approved a Level Two Transfer of
Development Rights (TDR2021-08004) which transferred the remaining
two dwelling units from 410/420 Hamden Drive (Parcel IDs 08-29-15-
17622-000-0100, 08-29-15-17622-000-0090 and 08-29-15-17622-000- Draft
City Council Meeting Minutes January 16, 2025
Page 12 City of Clearwater
0080) to property located at 619/629/631/635 Mandalay Avenue.
• The two approved TDR applications removed all development potential
from these three additional parcels.
Development Proposal:
The proposal is to remove all the existing site improvements on the 1.759-acre
site and to construct a hotel with 135 overnight accommodation units as well as
retail and restaurant spaces. The northern portion of the property that has
remaining development potential is 1.32 acres, and as previously discussed,
the 0.439-acre southern portion does not have remaining development potential.
The underlying Resort Facilities High (RFH) future land use designation allows
for 50 overnight accommodations units per acre or 1.2 FAR for nonresidential
uses.
The proposal of 20,000 square feet of retail area and 6,825 square feet of
restaurant area requires 0.613 acres of land, leaving 0.707 acres of land with
development potential that can be used for overnight accommodations units. To
achieve the proposed number of units, the project utilizes the 35 units possible
from this remaining acreage, in addition to the requested 100-unit allocation
from the Hotel Density Reserve (Reserve) through Beach by Design.
With the incorporation of the retail and restaurant area, and the reduction of the
number of hotel units from 166 as approved in 2014 (HDA2013-08006) to 135
rooms, the subject site’s density (hotel units per acre) will decrease from 94.32
hotel units per acre to 77 units per acre. The reduction of the number of hotel
units will enable the provision additional services to the hotel guests. The
building will continue to be 100 feet in height as measured from the established
design flood elevation to flat roof. The proposal continues to include a tropical
modern architecture, which is consistent with and complements the tropical
vernacular envisioned in Beach by Design. The request includes a conceptual
site plan and accompanying building elevations (Exhibit B).
The site will be accessed via a two-way driveway from Hamden Drive at the
southeast corner of the property which will provide access to the parking garage
component of the development. A one-way ingress is provided centrally along
the north side of the site along Fifth Street which also provides access to the
parking garage as well as an underbuilding drop off area. The egress for the
drop off area is also located along Fifth Street. A one-way egress from the
parking garage is provided at the northeast side along Hamden Drive. The
primary pedestrian entrance is located at the northwest corner of the site.
The northwest corner of the building on the ground floor contains a lobby, retail
area and restaurant. The first five floors of the building will contain a parking
garage as well as miscellaneous back-of-house components such as
maintenance rooms and laundry facilities. The sixth floor will include a pool and
pool deck and other amenities such as private balconies, exercise areas and
related activities such as yoga. The seventh and eighth floors will be dedicated
almost entirely to hotel rooms and the nineth floor with include rooms, outdoor
amenities as well as an indoor/ outdoor bar and lounge. Draft
City Council Meeting Minutes January 16, 2025
Page 13 City of Clearwater
Proposal’s Consistency with the Community Development Code (CDC):
Minimum Lot Area and Width:
Pursuant to CDC Table 2-802, the minimum required lot area and width for an
overnight accommodations use is 20,000 square feet and between 100 and 150
feet in lot width, respectively. The subject property is 76,622 square feet in area
and approximately 420 feet wide. The site is consistent with these Code
provisions.
Minimum Setbacks:
The conceptual site plan depicts setbacks of 15 feet along the Fifth Street and
Hamden Drive (north and east) frontages, and 10 feet along all remaining
property lines of the site including the frontage along Coronado Drive. The
proposed setbacks may be approved as part of a Level One (FLS) application,
subject to meeting the applicable flexibility criteria of the Community
Development Code; however, other elements such as height may require the
project to be a Level Two (FLD) application.
Maximum Height:
Section B of the Design Guidelines within Beach by Design specifically
addresses height. The proposal provides for a building 100 feet in height as
measured from the design flood elevation where a height of up to 100 feet is
permitted as prescribed by the CDC (subject to meeting the applicable flexibility
criteria of the CDC and approved as part of a Level Two Flexible Development
application) and as limited by any applicable Beach by Design requirements.
The height of the proposed building is consistent with the guidelines of Beach
by Design.
Minimum Off-Street Parking:
The 135-room overnight accommodations use requires a minimum of 162
off-street parking spaces. A parking garage located on the first five levels of the
building will provide 400 spaces, including 50 which are available for public use.
This is consistent with the applicable Sections of the CDC.
Landscaping:
While a formal landscape plan is not required to be submitted for review at this
time, the conceptual landscape areas depicted on the site plan show that
adequate spaces for foundation landscaping will be provided along all street
frontages. Since no perimeter landscape buffers are required in the Tourist (T)
District, the proposed landscape areas meet or exceed what is required. It is
noted, however, that flexibility may be requested/necessary as part of a
Comprehensive Landscape Program which would be reviewed at time of formal
site plan approval.
Proposal’s Consistency with Beach by Design:
Design Guidelines:
A review of the provided architectural elevations and massing study was Draft
City Council Meeting Minutes January 16, 2025
Page 14 City of Clearwater
conducted and the proposed building does appear to be generally consistent
with the applicable Design Guidelines established in Beach by Design.
However, a more formal review of these Guidelines will need to be conducted
as part of the final site plan approval process.
Hotel Density Reserve:
The project has been reviewed for compliance with those criteria established
within Beach by Design concerning the allocation of hotel rooms from the
Reserve. The project appears to be generally consistent with those criteria,
including that the development complies with the Metropolitan Planning
Organization’s (MPO) countywide approach to the application of traffic
concurrency management for transportation facilities. The submitted Traffic
Impact Study concludes that traffic operations at nearby intersections and on
adjacent roadways would continue at acceptable levels of service.
It is important to note that the south portion of the site has had all development
potential transferred to other properties within the Beach by Design planning
area. Beach by Design Section V.B.2 provides that “Those properties and/or
developments that have had density transferred off to another property and/or
development(s) through an approved Transfer of Development Rights (TDR)
application by the City after December 31, 2007, are not eligible to have rooms
allocated from the Reserve.” Staff believes that the intent of this provision is to
prevent a property owner from selling off development potential and then
requesting units from the Reserve thereby profiting from the Reserve. This
portion of the site was not in common ownership at the time the 100 units were
allocated to the original proposal, and the inclusion of the parcels will result in
the overall site density (units per acre) decreasing; therefore, the project does
not utilize these lots for development potential at all. The primary purpose of
adding these parcels is to provide the opportunity to provide a more efficient
parking garage layout which will allow for the provision of all required parking
spaces as well as a minimum of 50 spaces for use by the public. In short, the
proposal provides for a scenario that Staff believes was not considered at the
time that Beach by Design was written. Staff believes that the proposal meets
the intent of Beach by Design and approval of the request.
Standards for Development Agreements:
CDC Section 4-606 sets forth the procedures and criteria for reviewing
development agreements. Specifically, development agreements shall be
consistent with Clearwater 2045, the city’s Comprehensive Plan. The proposal
furthers the goals, objectives and policies of the Comprehensive Plan as
provided below.
Goal QP 3: Support the on-going transformation of the Downtown and
Clearwater Beach Activity Centers as high intensity, walkable, and
attractive regional centers for living, working, shopping, and
entertainment.
Objective QP 3.3: Continue to use Beach by Design: A Preliminary
Design for Clearwater Beach and Design Guidelines (Beach by Design)
to guide development, redevelopment, and placemaking on Clearwater Draft
City Council Meeting Minutes January 16, 2025
Page 15 City of Clearwater
Beach.
Policy QP 3.3.4: Continue to utilize the Hotel Density Reserve allocation
as established in Beach by Design to facilitate hotel development on
Clearwater Beach.
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years, meets the
criteria for the allocation of rooms from the Hotel Density Reserve under Beach
by Design and includes the following main provisions:
• Provides for no change in the number of units (100 units) allocated from
the Hotel Density Reserve (previously approved as part of HDA2013-
08006/Resolution No. 14-25 and HDA2013-08006A/ Resolution No. 22-
01);
• Includes conceptual site plans, architectural drawings, elevations and
perspectives in Exhibit B that appear to be generally consistent with the
applicable Design Guidelines established in Beach by Design;
• Requires the developer to obtain site plan approval within one year of
approval, commence vertical construction within four years from the
date of site plan approval, and obtain a certificate of occupancy within
six years from the date of site plan approval;
• Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
• Prohibits the conversion of any hotel unit allocated from the Hotel
Density Reserve to a residential use and requires the recording of a
covenant restricting use of such hotel units to overnight
accommodations usage; and
• Requires a legally enforceable mandatory evacuation/closure covenant
that the hotel will be closed as soon as practicable after a hurricane
watch that includes Clearwater Beach is posted by the National
Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.I, CDC, a Development Agreement may be amended
by mutual consent of the parties, provided the notice and public hearing
requirements of Section 4-206 are followed. Revisions to conceptual site plans
and/or architectural elevations attached as exhibits to this Development
Agreement shall be governed by the provisions of the CDC, Section 4-406.
Minor revisions to such plans may be approved by the Community Development
Coordinator. Other revisions not specified as minor shall require an
amendment to this Development Agreement. Draft
City Council Meeting Minutes January 16, 2025
Page 16 City of Clearwater
Summary and Recommendation:
The proposal appears to be generally consistent with applicable components of
the Community Development Code and Beach by Design and the city’s
Comprehensive Plan. Staff is supportive of the request.
One individual submitted an email in opposition (see page 24-28).
No Action.
7.2 Authorize a Guaranteed Maximum Price (GMP) proposal from Creative Contractors, Inc.,
of Clearwater, FL, for the Long Center Renovation project (21-0026-PR) in the amount of
$14,504,354.00 increasing the purchase order total to $14,590,729.00; authorize an
increase to Wannemacher Jensen Architects (WJA) of St Petersburg, FL for
supplemental work order 2 in the amount of $298,380.00, increasing the purchase order
to $1,117,296.00 pursuant to RFQ 08-23, and authorize the appropriate officials to
execute same.
The Long Center was issued a certificate of occupancy in 1990 and was
operated by the Long Center Foundation until the City took ownership and
responsibility for its operation in 2003. The Long Center is unique as it is one of
the few indoor climate controlled competitive Olympic sized pools and therapy
pools in Florida.
The natatorium’s existing heating ventilation and air conditioning (HVAC) system
is unable to adequately handle the latent and sensible heat load caused by the
indoor pool environment along with the natatorium’s hollow structural steel
(HSS) and non-insulated glass wall building envelope, resulting in corrosion of
the structural framing members.
On August 3, 2023, City Council approved Wannemacher Jensen Architects
(WJA) for design services pursuant to Request for Qualification (RFQ) 08-23
and approved a work order in the amount of $203,951.00 for development of two
schematic level design options for the pool renovation.
On March 7, 2024, City Council approved WJA to complete Construction
Documents based on the chosen schematic level design option and
supplemental one work order in the amount of $614,965.00 increasing the
purchase order amount to $818,916.00. Additionally, City Council approved a
preconstruction proposal from Creative Contractors in the amount of
$86,375.00 pursuant to RFQ 07-24.
Supplemental two work order provides for construction administration and
inspection, subsurface soil exploration, and design of relocating the stormwater Draft
City Council Meeting Minutes January 16, 2025
Page 17 City of Clearwater
system and potable water mains which will be affected by the addition of an
enclosed Sun Deck.
The GMP is for the construction of a renovated natatorium building including
weld repairs of the corroded structural framing, replacement of the single pane
window system with an insulated glass curtain wall rated for wind and large
missile impact, a new reflective TPO membrane roof complete with a Solar PV
array (25 KW AC), a new roof top HVAC / dehumidification system,
replacement of pool room equipment for treating the pool water and the
construction a 1700 sq ft air-conditioned “Sun Deck” addition.
GMP development included value engineering (VE) related to elimination of the
resurfacing of the pool deck, replacement of gutter drains, elimination of Roof
Top HVAC visual screening, phasing of the solar PV array, and elimination of
the saltwater pool system option. This VE exercise resulted in savings totaling
over $1 million. All costs associated with the solar array (conduit, panels,
inverters, labor, etc.) are eligible for a 30% cash back reimbursement through
the Inflation Reduction Act (IRA) elective pay program, with this project’s credit
estimated at $49,000.00. The construction duration was reduced by 80 days
with anticipated general conditions savings.
Renovation of the Long Center Natatorium is expected to commence in
February of 2025, with a substantial completion occurring spring of 2026.
Total project costs, including design, construction, and FFE are estimated at
$17.3 million. This also includes HVAC replacement at the Aging Well Center
which will come back as a future agenda item. This project is funded with $5
million of Penny revenue and $12.5 million of General Fund revenue.
APPROPRIATION CODE AND AMOUNT:
3157572-561100-C2202 $ 298,380.00
3157572-563600-C2202 $14,504,354.00
Funds are available in capital improvement project 315-C2202, Long Center
Major Renovation, to fund this contract. This is funded by General Fund and
Penny for Pinellas Revenues.
STRATEGIC PRIORITY:
Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts. The
Long Center’s natatorium needs structural repairs and replacement of the
building envelope and air-conditioning system to prevent further deterioration of
the structure. Adopt renewable resource usage and waste reduction practices
to ensure a vibrant City for current and future generations. Lower the carbon
footprint of the facility by incorporating a solar photovoltaic array on top of a new
energy efficient natatorium building envelope. Support neighborhood identity
through services and programs that empower community pride and belonging. Draft
City Council Meeting Minutes January 16, 2025
Page 18 City of Clearwater
Enhance employee health and productivity through a holistic approach to workplace wellness and benefit resources. Improve the indoor air quality of the natatorium by providing appropriate air conditioning and fresh air quantities.
In response to questions, Parks and Recreation Director Art Kader said
the Long Center Project budget was combined to include the entire
facility (Long Center, gymnasium, Aging Well Center, and the Aquatics
Center). He said it is too difficult to break down the budget by amenity.
Public Works Director Marcus Williamson said staff did not have enough
time since the work session to determine the actions needed and the
costs associated with converting the pool to an outdoor pool. Based on
the current construction, staff estimates it could cost approximately $8 to
$10 million for the demolition, pool rework, tree removal, and envelope
changes to the building. Mr. Kader said the City received $200,000
annually for the facility from the Long Center Foundation. Staff
researched the number of municipally run indoor pools in the state;
the Long Center is the only one. He said changing the pool to an outdoor
pool would impact the therapy pool, increasing the cost associated to
heat the pool.
Discussion ensued with the concerns expressed that municipalities are
not building indoor pools unless in cold climates with support expressed
to eliminate the sundeck. It was suggested that staff approach the
swimming community for a contribution. There was council consensus to
eliminate the sundeck, to consider reviewing the user fees, and to seek
private donations.
Three individuals submitted emails supporting the Long Center be kept as
an indoor pool (see pages 29-32).
Councilmember Teixeira moved to authorize a Guaranteed
Maximum Price (GMP) proposal from Creative Contractors, Inc.,
of Clearwater, FL, for the Long Center Renovation project
(21-0026-PR) in the amount of $14,504,354.00 increasing the
purchase order total to $14,590,729.00; authorize an increase to
Wannemacher Jensen Architects (WJA) of St Petersburg, FL for
supplemental work order 2 in the amount of $298,380.00,
increasing the purchase order to $1,117,296.00 pursuant to RFQ
08-23, and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.Draft
City Council Meeting Minutes January 16, 2025
Page 19 City of Clearwater
7.3 Amend Clearwater Code of Ordinances Sections 2.413 and 2.418 to change the
disability process for members of the pension plan and pass Ordinance 9813-25 on first
reading.
The City of Clearwater Employees’ Pension Plan governs the payment of
retirement benefits for City employees. Currently, the Pension Advisory
Committee determines whether an applicant is entitled to a disability retirement
benefit.
In 2024, the City and labor unions agreed to a change in the disability process
for members. Under the new process, the City Manager, after consideration of
all relevant factors, may either enter into a stipulated approval for an applicant’s
disability retirement benefit or schedule an evidentiary hearing. If the City
Manager enters into a stipulated approval, an agenda item shall be brought
before the Pension Trustees confirming the stipulation. If the City Manager opts
for an evidentiary hearing, the hearing shall be conducted by the State of Florida
Division of Administrative Hearings (DOAH). The DOAH hearing officer will
review the application for a disability retirement, determine whether the claim
meets the criteria for awarding a disability pension benefit, and issue a
recommended order. The DOAH hearing officer shall then transmit the
recommended order composed of findings of fact, conclusions of law, and
disposition to the Pension Trustees.
Ordinance 9813-25 was presented and read by title only.
Vice Mayor Allbritton moved to amend Clearwater Code of
Ordinances Sections 2.413 and 2.418 to change the disability
process for members of the pension plan and pass Ordinance
9813-25 on first reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton,
Councilmember Mannino and Councilmember Teixeira
7.4 Adopt Resolutions 25-02 and 25-03 relating to Council rules.
On December 16, 2024, a supermajority of the City Council directed the City
Attorney to update City Council rules regarding the order of business and topics
of discussion during council meetings. The City Attorney has drafted a
resolution incorporating those changes. A companion resolution updates and
clarifies Council decorum rules. Both resolutions are submitted for Council’s
consideration.
Four individuals spoke in opposition. Draft
City Council Meeting Minutes January 16, 2025
Page 20 City of Clearwater
The Council recessed from 7:32 p.m. to 7:49 p.m.
One individual expressed a concern that the Clearwater Police Department
violated his rights during an arrest.
Five individuals spoke in opposition.
One individual submitted an email in opposition (see page 23).
Discussion ensued with a concern expressed that eliminating Citizens to
be Heard re Items not on the Agenda would limit citizen input.
In response to a question, the City Manager said the Town Hall has been
scheduled for February, 25, 2025 at the East Community Library from
5:30 p.m. to 7:30 p.m.
It was stated that having a town hall would be a better opportunity to hear
from the citizens.
Resolutions 25-02 and 25-03 were presented and read by title
only.
Councilmember Mannino moved to adopt Resolutions 25-02
relating to council rules. The motion was duly seconded and
upon roll call, the vote carried as follows:
Ayes:4 - Mayor Rector, Vice Mayor Allbritton, Councilmember Mannino and
Councilmember Teixeira
Nays: 1 - Councilmember Cotton
Councilmember Teixeira moved to adopt Resolution 25-03 relating to
council rules. The motion was duly seconded and upon roll call,
the vote carried as follows:
Ayes: 4 - Mayor Rector, Vice Mayor Allbritton, Councilmember Mannino and
Councilmember Teixeira
Nays: 1 - Councilmember Cotton
8. Second Readings - Public HearingDraft
City Council Meeting Minutes January 16, 2025
Page 21 City of Clearwater
8.1 Adopt Ordinance 9802-25 on second reading, annexing certain real property whose post
office address is 1755 St. Anthony Drive, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
Ordinance 9802-25 was presented and read by title only.
Councilmember Cotton moved to adopt Ordinance 9802-25 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton,
Councilmember Mannino and Councilmember Teixeira
8.2 Adopt Ordinance 9803-25 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1755 St. Anthony Drive, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Urban (RU).
Ordinance 9803-25 was presented and read by title only.
Councilmember Teixeira moved to adopt Ordinance 9803-25 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton,
Councilmember Mannino and Councilmember Teixeira
8.3 Adopt Ordinance 9804-25 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1755 St. Anthony Drive,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
Ordinance 9804-25 was presented and read by title only.
Vice Mayor Allbritton moved to adopt Ordinance 9804-25 on
second and final reading. The motion was duly seconded and
upon roll call, the vote was:
Ayes: 5 - Mayor Rector, Vice Mayor Allbritton, Councilmember Cotton,
Councilmember Mannino and Councilmember Teixeira
9. City Manager Reports – None.
10. City Attorney Reports – None.
11. Closing comments by Councilmembers (limited to 3 minutes)Draft
City Council Meeting Minutes January 16, 2025
Page 22 City of Clearwater
Councilmember Cotton hoped all had a good New Year's and that 2025
be prosperous for all.
Councilmember Teixeira thanked the City for recognizing National Human
Trafficking Prevention Month. She said during the last council meeting a hot
mic picked up a comment she made that was a knee jerk reaction to what
she witnessed in Chambers.
12. Closing Comments by Mayor
The Mayor reviewed recent and upcoming events. He said Clearwater is
off to a great start this year after the storms. It is great to see the region
working together.
13. Adjourn
The meeting adjourned at 8:37 p.m.
Mayor City of Clearwater Attest
City Clerk Draft
Cover Memo
City of Clearwater Main Library - Council
Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
File Number: ID#25-0008
Agenda Date: 2/6/2025 Status: Consent AgendaVersion: 1
File Type: Action ItemIn Control: Parks & Recreation
Agenda Number: 6.1
SUBJECT/RECOMMENDATION:
Authorize a purchase order to Rep Services, Inc., of Longwood, Florida for the purchase and installation of
playground equipment at Forest Run Park located at 3450 Landmark Drive and Soule Road Park located at
2191 Soule Rd in the total amount of $806,393.48, pursuant to Clearwater Code of Ordinances Sections
2.563(1)(c), piggyback, and 2.563(1)(d), Impractical, and authorize the appropriate officials to execute
same. (consent)
SUMMARY:
The City has 27 playgrounds distributed geographically across the city. Certified playground inspectors
within the parks department inspect playgrounds monthly to perform safety inspections and maintenance
as needed. This proactive maintenance program has allowed most of the playground equipment to have a
life span of between 12 to 15 years.
During FY 2024/25 playground equipment at Forest Run Park and Soule Road Park are due for
replacement. These playgrounds have served the local community and its visitors well for the past 15
years but are now in need of replacement. The existing playgrounds have limited ADA accessibility. The
new playgrounds will exceed ADA standards for accessible elevated and ground activities, as well as
ground level play structures.
The proposed new freestanding playground equipment is nature themed, featuring climbing structures, rope
bridges, custom slides, individual free-standing spinners and a three bay multi-purpose swing sets with an
ADA Buddy Swing that will allow for a unique play experience creating many lasting memories for all
children. Additionally, environmental educational signage is built into the playground structures and is
tailored to fit frequently observed animals that occupy park grounds. For example, Soule Road Park
Playground will have educational signage that provides education on the gopher tortoise, as there is a high
population within this park. The playground colors for Soule Road Park were chosen by the local Boy
Scout Troop. Forest Run playground will have a tree house-like feel with other botanically inspired play
features.
The materials used in the proposed playground structures are made of recycled plastic materials and are
made in the USA. The amenities are attractive, easy to maintain, sustainable, and are anticipated to have
a life cycle longer than 20 years providing savings to the City with reduced maintenance costs and longer
lifespan compared to the existing playgrounds. The playgrounds will also provide rubberized play surface
that meets all safety standards, which will further reduce maintenance compared to wooden chip
playground mulch.
The proposed pricing for Rep Services, Inc. is based on a contract with the School District of Manatee
County under Contract No. 21-0053-MR. On August 25, 2020, the School District of Manatee County
Commissioners approved Rep Services, Inc. as the most responsive bidder for the replacement of park and
playground equipment. The contract, originally set to expire on August 31, 2023, has been extended
through August 31, 2025.
Rep Services, Inc. has extended an additional discount to the City of Clearwater, beyond the pricing
outlined under Contract No. 21-0053-MR, providing an extra savings of $14,976.64. Under the 2.563(1)(c)
piggyback provision, the total piggyback cost is $746,877.48, which includes $333,285.21 for playground
equipment, $205,484.65 for rubberized poured-in-place surfacing, and $208,107.62 for installation.
Additionally, under 2.563(1)(d), non-competitive purchase under proposal No. 20707.06, a total of
Page 1 City of Clearwater Printed on 2/4/2025
File Number: ID#25-0008
$59,516.00 is deemed impractical to bid competitively. This amount includes $24,136.00 for the required
bond, $8,650.00 for engineering services, and $26,730.00 for freight.
Upon Council approval, the Parks and Recreation Department will promptly submit the purchase request to
Rep Services to secure the pricing.
APPROPRIATION CODE AND AMOUNT:
Funds are available in capital improvement project M2206 - Parks & Beautification R&R ($484,787.02) and
C2406 -Pour-in-Place Playground Improvements ($321,606.46). These projects are funded with General
Fund revenues.
STRATEGIC PRIORITIES:
Funding the purchase of the new playground equipment aligns with the following City of Clearwater
Strategic Plan Objectives:
·1.2: Maintain public infrastructure, mobility systems, natural lands, environmental resources, and
historic features through systematic management efforts.
·1.3: Adopt responsive levels of service for public facilities and amenities, and identify resources
required to sustain that level of service.
·1.5: Embrace a culture of innovation that drives continuous improvement and successfully serves all
our customers; and
·2.3: Promote Clearwater as a premier destination for entertainment, cultural experiences, tourism, and
national sporting events.
Page 2 City of Clearwater Printed on 2/4/2025
165 W. Jessup Avenue Longwood, FL 32750-4146 PH: 407-831-9658 FAX: 866-232-8532 info@repservices.com www.repservices.com
Project Names: Soule Park, Forest Run Project Addresses: 2191 Soule Road, 3450 Landmark Drive Scope: See Exhibits A &