01/13/2025 Council Work Session Meeting Minutes January 13, 2025
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
e
Meeting Minutes
Monday, January 13, 2025
1 :30 PM
Main Library - Council Chambers
Council Work Session
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City of Clearwater
Council Work Session Meeting Minutes January 13, 2025
Rollcall
Present 5 - Mayor Bruce Rector, Vice Mayor David Allbritton, Councilmember
Ryan Cotton, Councilmember Michael Mannino, and Councilmember
Lina Teixeira
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, Owen Kohler— Lead Assistant City Attorney, Rosemarie
Call — City Clerk and Nicole Sprague — Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Rector
The meeting was called to order at 2:22 p.m.
2. Presentations
2. 1 The Sound Quarterly Update - Susan Crockett, Ruth Eckerd Hall, President and CEO
(WSO)
Ruth Eckerd Hall Vice President of Entertainment Bobby Rossi provided a
video presentation.
3. City Manager
3.1 Approve a four-year funding agreement in the amount not to exceed $130,625.22
between the Pinellas Suncoast Transit Authority (PSTA) and the City of Clearwater for
expanded Ferry Services and authorize the appropriate officials to execute same.
(consent)
In the ongoing effort to relieve traffic congestion, address parking challenges,
and provide alternative forms of transportation, PSTA has worked in
collaboration with city staff in Clearwater and Dunedin to obtain a grant to
expand ferry services. PSTA has obtained a grant to support this endeavor. The
City of Clearwater already has an agreement with the Clearwater Ferry to
provide ferry services between these two locations for 10-hours on Friday,
Saturday and Sunday. As part of the grant administered by PSTA, PSTA and
the city staff seek to expand ferry services to include 10-hours of service on
Thursday from the Clearwater Downtown Marina and the Clearwater Beach
Marina.
The Clearwater Ferry was selected by PSTA through a competitive process to
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provide the expanded ferry service. PSTA has a separate agreement with the
Clearwater Ferry to provide expanded ferry services, and the Thursday service
is contracted by PSTA with the Clearwater Ferry in a separate agreement.
The annual cost associated to expand service coverage on Thursdays would be
$65,312.61, with the PSTA grant paying 50%, or$32,656.30, of the cost and the
City of Clearwater covering the other 50%. Based on the agreement, the City of
Clearwater would have a not to exceed responsibility for no more than
$32,656.31 per fiscal year. PSTA has agreed to pay the City of Clearwater
$100,000 to help offset the subsidies the City has already paid the Clearwater
Ferry for expanded service and equipment, resulting in a net cost of$7,656.30
per year to add the Thursday service.
The term of the agreement would be from date of approval through September
30, 2028. There is a one-time, three-year renewal option.
APPROPRIATION CODE AND AMOUNT:
A first quarter amendment will establish special program 181-M2503,
Clearwater Ferry - PSTA, to account for revenues and expenditures associated
with this agreement.
STRATEGIC PRIORITY:
4.4 Develop accessible and active transportation networks that enhance
pedestrian safety and reduce citywide greenhouse gas emissions.
In response to questions, Assistant City Manager Daniel Slaughter said the
vessels are tethered to the ten-year agreement Council previously approved.
He said with the ten-year agreement, the City stops subsidizing the program
in year six. The idea of the agreement was to subsidize the program upfront
while the provider builds a market that is sustainable in five years.
Clearwater Ferry representative Trisha Rodriguez said when the Ferry was
properly funded, there were over 73,000 riders in 2016. She said as the
funding decreased, ridership decreased. The Jolley Trolley route has been
modified to include the Marina. Mr. Slaughter said if the City chose not to
participate, PSTA would likely want their$100,000 returned.
4. Economic Development and Housing
4.1 Authorize City of Clearwater Interim Economic Development Director to enter into
negotiations with the Clearwater Urban Leadership Coalition (CULC) for the leasing of
certain real properties located at 1321 N. Martin Luther King, Jr. Avenue, 1317 N. Martin
Luther King, Jr. Avenue, and 1106 Tangerine Street along with certain property owned by
the City of Clearwater Community Redevelopment Agency (CRA) located at 1325 N.
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Martin Luther King, Jr. Avenue to CULC. (consent)
The purpose of this item is to select CULC as the recommended respondent for
Letters of Interest 01-25 (LOI) and to authorize City of Clearwater staff to enter
into negotiations with CULC to prepare a lease and operation agreement for the
development and use of certain adjacent parcels located within the North
Greenwood Community Redevelopment Agency boundaries.
The City is the owner of the parcels located at 1321 N. Martin Luther King, Jr.
Avenue, Clearwater, FL 33755; 1317 N. Martin Luther King, Jr. Avenue,
Clearwater, FL 33755; and 1106 Tangerine Street, Clearwater, FL 33755
(collectively the "City Parcels"). The CRA is the owner of the parcel located at
1325 N. Martin Luther King, Jr. Avenue, Clearwater, FL 33755 (the "CRA
Parcel"). All four of these parcels will be subject to the lease and operation
agreement for a unified project.
The City and CRA jointly issued the LOI for the lease and development of the
City Parcels and the CRA Parcel as a mini outdoor mall/shipping container
village. The parcels collectively have a total land area of 0.347 acres and are
within the North Greenwood MLK Corridor.
The City and CRA received one response to the LOI being the proposal from
CULC. The LOI review committee (Committee) read the proposal and evaluated
the project budget, a financial strategy, and a plan of redevelopment of the City
Parcels and CRA Parcel. CULC is proposing to accommodate no less than
fifteen businesses to occupy this space. In the event the parties can come to
agreement on a lease and operation agreement, CULC will receive $500,000.00
from the CRA for this project.
Certain points to be discussed with CULC in relation to the lease and operating
agreement include:
A potential 5-year initial lease with renewal options, with CULC responsible
for all utilities, property taxes, building insurance, and maintenance.
Potential deferment of rent until the Certificate of Occupancy is issued, after
that rent will be adjusted to a rate acceptable to both the City and the CRA.
CULC must obtain liability insurance acceptable to the CRA and City.
The CRA's participation in vetting businesses that will lease space within
the development.
A requirement that CULC submit quarterly reports on the project's progress
and milestone for the next quarter.
CULC's potential partnership with M1 Containers, the design-build firm
behind the Krate at the Grove project in Wesley Chapel, to oversee the
construction of container-based spaces.
The CRA will provide up to $500,000 in funding for eligible expenses directly
related to the project, such as the purchase of containers, construction, design,
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and permitting, with disbursements tied to verified project milestones. CRA
funds will not be used for any purposes prohibited by state statutes governing
their use.
The proposed project meets the requests outlined in the LOI and the Committee
recommends selecting CULC as the winning respondent and authorizing city
staff to enter into negotiations for the preparation of a lease and operation
agreement.
APPROPRIATION CODE AND AMOUNT:
N/A
USE OF RESERVE FUNDS:
N/A
STRATEGIC PRIORITY:
2.1 Strengthen public-private initiatives that attract, develop, and retain
diversified business sectors.
2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local
investment, and supports Eco-friendly enterprises, and encourages high-quality
job growth.
5. Public Works
5.1 Approve a purchase order to Cale America, d/b/a Flowbird, of Clearwater, FL, for the
purchase of direct replacement of 50 multi-space parking kiosks, in an amount of
$334,810.15, pursuant to Clearwater Code of Ordinances Section 2.563 (1)(d),
non-competitive purchase; authorize the trade-in of the damaged meters in accordance
with Code of Ordinance Section 2.623(7)(e), trade-in, and authorize the appropriate
officials to execute same. (consent)
The Parking Division has 94 Flowbird parking kiosks. The majority of those are
located on Clearwater Beach to accept parking payments at our parking lots
and on-street parking locations. Hurricane Helene damaged 65 of these kiosks
and rendered them inoperable. These kiosks are essential for collecting parking
fees at the beach as they account for approximately 70% of total parking
payments
On November 15, 2024, the City Manager approved the purchase of 15
replacement kiosks for $98,490.00 to address immediate needs at key
locations. The approval also included trading in 15 damaged kiosks, totaling
$8,850.00, which will be applied to the purchase, reducing the total cost to
$89,640.00.
Approval is now requested to purchase an additional 50 replacement kiosks to
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fully restore the City's parking system at a cost of$334,810.15. It is further
requested to authorization the trade in of the 50 damaged kiosks, following
Section 2.623(7)(e) - Trade-in, with a total trade-in value of$50,775.00, reducing
the final payment to $284,035.15.
The purchase of these additional kiosks falls under City Code Section 2.563(1)
(d) - Impractical, as the kiosks are standardized equipment. Flowbird is the sole
provider of proprietary software and hardware compatible with the City's existing
system. Switching vendors would be impractical and costly, requiring new
software, equipment, and infrastructure incompatible with the undamaged
Flowbird kiosks. Additionally, such a change would void the City's current
warranty and back-office support agreement.
Although not utilizing the piggyback exemption, the proposed pricing is based on
the National Cooperative Purchasing Alliance (NCPA) Region XIV Education
Service Center Contract#158971, which was recently awarded on November
15, 2024.
APPROPRIATION CODE AND AMOUNT:
3357335-546300-D2402 $334,810.15
This purchase order will be coded to special program project 181-D2402,
Helene, with reimbursement anticipated from FEMA. Parking Enterprise Fund
revenues will cover the cost of the purchase until reimbursement is received.
STRATEGIC PRIORITY:
1.2: Maintain public infrastructure, mobility systems, natural lands,
environmental resources, and historic features through systematic
management efforts.
1.3: Adopt responsive levels of service for public facilities and amenities, and
identify resources required to sustain that level of service.
1.5: Embrace a culture of innovation that drives continuous improvement and
successfully serves all out customers.
2.3: Promote Clearwater as a premiere destination for entertainment, cultural
experiences, tourism, and national sporting events.
4.2: Adopt renewable resource usage and waste reduction practices to ensure
a vibrant City for current and future generations.
In response to questions, Parking Manager Jeremy Alleshouse said kiosk
heights cannot be changed due to ADA accessibility. As it relates to storm
mitigation, staff is looking into removing the kiosks off the beach prior to a
storm event due to potential storm surge. He said despite efforts of
increasing signage regarding the ParkMobile App, many choose not use the
App because they do not enjoy it.
5.2 Authorize a Guaranteed Maximum Price (GMP) proposal from Creative Contractors, Inc.,
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of Clearwater, FL, for the Long Center Renovation project (21-0026-PR) in the amount of
$14,504,354.00 increasing the purchase order total to $14,590,729.00; authorize an
increase to Wannemacher Jensen Architects (WJA) of St Petersburg, FL for
supplemental work order 2 in the amount of$298,380.00, increasing the purchase order
to $1,117,296.00 pursuant to RFQ 08-23, and authorize the appropriate officials to
execute same. (consent)
The Long Center was issued a certificate of occupancy in 1990 and was
operated by the Long Center Foundation until the City took ownership and
responsibility for its operation in 2003. The Long Center is unique as it is one of
the few indoor climate controlled competitive Olympic sized pools and therapy
pools in Florida.
The natatorium's existing heating ventilation and air conditioning (HVAC) system
is unable to adequately handle the latent and sensible heat load caused by the
indoor pool environment along with the natatorium's hollow structural steel
(HSS) and non-insulated glass wall building envelope, resulting in corrosion of
the structural framing members.
On August 3, 2023, City Council approved Wannemacher Jensen Architects
(WJA) for design services pursuant to Request for Qualification (RFQ) 08-23
and approved a work order in the amount of$203,951.00 for development of two
schematic level design options for the pool renovation.
On March 7, 2024, City Council approved WJA to complete Construction
Documents based on the chosen schematic level design option and
supplemental one work order in the amount of$614,965.00 increasing the
purchase order amount to $818,916.00. Additionally, City Council approved a
preconstruction proposal from Creative Contractors in the amount of
$86,375.00 pursuant to RFQ 07-24.
Supplemental two work order provides for construction administration and
inspection, subsurface soil exploration, and design of relocating the stormwater
system and potable water mains which will be affected by the addition of an
enclosed Sun Deck.
The GMP is for the construction of a renovated natatorium building including
weld repairs of the corroded structural framing, replacement of the single pane
window system with an insulated glass curtain wall rated for wind and large
missile impact, a new reflective TPO membrane roof complete with a Solar PV
array (25 KW AC), a new roof top HVAC /dehumidification system,
replacement of pool room equipment for treating the pool water and the
construction a 1700 sq ft air-conditioned "Sun Deck" addition.
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GMP development included value engineering (VE) related to elimination of the
resurfacing of the pool deck, replacement of gutter drains, elimination of Roof
Top HVAC visual screening, phasing of the solar PV array, and elimination of
the saltwater pool system option. This VE exercise resulted in savings totaling
over$1 million. All costs associated with the solar array (conduit, panels,
inverters, labor, etc.) are eligible for a 30% cash back reimbursement through
the Inflation Reduction Act (IRA) elective pay program, with this project's credit
estimated at $49,000.00. The construction duration was reduced by 80 days
with anticipated general conditions savings.
Renovation of the Long Center Natatorium is expected to commence in
February of 2025, with a substantial completion occurring spring of 2026.
Total project costs, including design, construction, and FFE are estimated at
$17.3 million. This also includes HVAC replacement at the Aging Well Center
which will come back as a future agenda item. This project is funded with $5
million of Penny revenue and $12.5 million of General Fund revenue.
APPROPRIATION CODE AND AMOUNT:
31 57572-561 1 00-C2202 $ 298,380.00
3157572-563600-C2202 $14,504,354.00
Funds are available in capital improvement project 315-C2202, Long Center
Major Renovation, to fund this contract. This is funded by General Fund and
Penny for Pinellas Revenues.
STRATEGIC PRIORITY:
Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts. The
Long Center's natatorium needs structural repairs and replacement of the
building envelope and air-conditioning system to prevent further deterioration of
the structure. Adopt renewable resource usage and waste reduction practices
to ensure a vibrant City for current and future generations. Lower the carbon
footprint of the facility by incorporating a solar photovoltaic array on top of a new
energy efficient natatorium building envelope. Support neighborhood identity
through services and programs that empower community pride and belonging.
Enhance employee health and productivity through a holistic approach to
workplace wellness and benefit resources. Improve the indoor air quality of the
natatorium by providing appropriate air conditioning and fresh air quantities.
Public Works Engineer Jeff Walker provided a PowerPoint presentation.
In response to concerns, Parks and Recreation Director Art Kader said the
natatorium has been in place at the Long Center for over 34 years. At the
time of construction, the facility was unique because there were only two or
three in the state. He said there are more indoor Olympic-sized pools being
built now, most recently in Ocala. The proposed project will address the
problems associated with humidity, air quality, and structural integrity. He said
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the project is extremely costly but is needed in order to modernize and repair
one of the most iconic and most used indoor swimming pools in the state.
In response to questions, Public Works Director Marcus Willaimson said the
item before Council is for engineering services after the design was
completed. He said the sundeck is listed as an alternate and included in the
budget but can be removed if directed. The engineer and architect are the
ones who stamp and seal the drawings. City Engineer Tara Kivett said the
unit pricing includes the cost associated with contractor staff time for
reviewing the project, whether it is a hard bid or Construction Manager at
Risk.
Discussion ensued with comments made that competitive swimmers prefer to
swim outside, that many of the users of the facility are not competitive
swimmers, that the sundeck can be added at a later time, that many young
families in the community prefer an enclosed swimming facility, and that the
Long Center is an important community asset.
Staff was directed to provide information related to the annual maintenance
cost and to take the item off the Consent Agenda.
5.3 Approve a Guaranteed Maximum Price proposal from Bandes Construction Company,
Inc. of Dunedin, FL, to build the Traffic Maintenance Center and an office, in the amount of
$195,957.00 pursuant to Request for Qualifications (RFQ) 51-24 and authorize the
appropriate officials to execute same. (consent)
The Traffic Management Center is essential to monitor traffic and, with the
implementation of the ATMS, allows for the ability to manage changes in traffic
patterns, modes, and volumes due to special events and expected growth and
development in the city through remote monitoring and management of traffic
signals. Additionally, it enables remote monitoring of traffic signals during major
storm events.
The City of Clearwater's Traffic Management Center is currently located within
the Municipal Services Building. However, due to the need for improved
operational adjacencies, as well as the planned MSB renovation, the Traffic
Management Center will be relocated to the Traffic Operations Building, located
at the City's Public Works Complex Building E.
October 03, 2024, City Council approved the use of eighteen firms to serve as
Construction Managers at Risk (CMAR) for Continuing Contracts under RFQ
51-24 and Bandes Construction Company, Inc. was selected as one of the
approved firms.
May 18, 2023, City Council approved a purchase order to Econolite Systems,
Inc. for an Advance Traffic Management System (ATMS).
The contractor will remodel Building E consisting of the removal of existing
walls to expand the footprint of one office that will be converted into the Traffic
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Management Center, as well as the construction of an office on the sign shop
floor.
Bandes Construction Company, Inc. was selected to perform these services
based on the firm's experience and capabilities to perform the work.
Construction will be completed within 90 days from issuance of the Notice to
Proceed.
APPROPRIATION CODE AND AMOUNT:
ENRD240001-CONS-CNSTRC$195,957.00
Funding is available in Capital Improvement project ENRD240001, ATMS
Infrastructure Upgrades, for the construction. This project will be funded by
Local Option Gas Tax.
5.4 Declare furniture and related items in the Municipal Services Building (MSB) surplus as
part of the MSB Renovations project (23-0035-EN), authorize disposal pursuant to
Clearwater Code of Ordinances Sections 2.623(3) and (4), and authorize the appropriate
officials to execute same. (consent)
MSB staff are relocating to existing city-owned space (the old Countryside
Library, the Main Library, Clearwater Gas complex, and Main PD building), and
lease space (1255 Cleveland St.) in phases during the months of December
2024 and January 2025. The relocation is due to the MSB Renovations project
which starts in February 2025. Any newer furniture and related items in the
MSB will be redistributed for use at other city facilities. The City contacted an
auction service for the public auctioning of the remaining content. The City was
informed that the content does not hold sufficient value to conduct a successful
auction due to minimal demand and surplus of similar inventory in our area.
The contracted mover provided referrals to two liquidation services for quotes
on the remaining items. However, similar to the auctioneer's assessment,
market demand for the property is very low. Additionally, the age and condition
of the materials and equipment make them less valuable than the cost to move
and store them.
The cubical furniture has been out of production for over a decade, with no
available parts for repair or replacement. Recycling options were explored with
both the moving and furniture vendors. However, it was emphasized to the city
representative that in the aftermath of the hurricane, metal scrap prices are
significantly depressed. The labor cost to scrap outweighs its recycling value,
making simple disposal (haul and dump fees) the most cost-effective option.
The Purchasing Division contacted local non-profit organizations and the
Pinellas County School Board to gauge their interest in receiving donated
property. In accordance with FS 274.06, some furniture will be donated to these
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organizations. Any remaining property has been assessed as having a value
less than the cost of disassembly, decommissioning, or relocation. This
property will be removed and either salvaged or disposed of by the contractor
as part of the MSB Renovations project.
In the event that market conditions change and it is determined that there is
commercial value in the tangible personal property, the City will seek services of
an auctioneer under 2.623(8).
STRATEGIC PRIORITY:
The surplus of furniture in support of the MSB Renovation project supports the
two strategic priorities below. The renovations will improve indoor air quality and
energy efficiencies while providing safe and streamlined public interface.
5.5 Authorize the final rental and settlement payments to United Rentals North America, Inc. in
the not-to-exceed amount of$254,188.40 for the rental and loss of eight diesel-powered
portable pumps utilized by the City of Clearwater, from June 1, 2024 through November
30, 2024, pursuant to Clearwater Code of Ordinances Section 2.563(1)(c), Piggyback;
declare the eight flood damaged motors and pumps as surplus pursuant to Section 2.623
(8) and authorize the appropriate officials to execute same. (consent)
United Rentals provided two separate quotes containing four diesel powered
portable pumps each, for a total of eight pumps. The pumps were procured
through a piggyback off Sourcewell contract#062320-URI valid through August
27, 2024, with one-year renewal option which was exercised. Public Works
anticipated the rental would extend through November 30, 2024, coinciding with
the "official" end of the hurricane season. The six-month rental cost was
approved by Council on May 16, 2024. However, on September 26, 2024, the
eight operating pumps and motors were destroyed when the hurricane flooded
the island.
To resolve this matter fully and finally, the following actions are recommended:
• Payment of Remaining Rental Costs: Approve payment for Months 5
and 6 of the rentals, as billed on Invoices 234592328-007 and
234592328-008 ($10,998 each), and 234594345-006 and 234594345-
007 ($10,998 each), totaling $43,992.00, per the contract terms.
• Payment of Final Rental Costs: Approve payment for the newly billed
"FINAL" rental costs, detailed on Invoices 2634592328-008 ($8,981.20)
and 234592328-009 ($8,981.20), both dated November 26, 2024, totaling
$17,962.40.
• Purchase of Damaged Equipment: Approve the purchase of the
damaged motors, pumps, hoses, and accessories for an amount not
exceeding $192,234.00. This amount represents the "Fair Market Value"
as determined by United Rentals and outlined in the "Sale
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Agreement/Invoice" document #239711986-001, dated November 26,
2024.
• Declaration and Sale of Surplus Equipment: Declare the damaged
motors and pumps, as detailed in the aforementioned Sale Document,
as surplus. Authorize their sale to the highest bidder(s) in a manner
deemed most advantageous to the City by the General Services
Director of Fleet Operations or designee, pursuant to Section 2.623(8)
via Tampa Machinery Auction pursuant to Pinellas County Contract 190-
0534-R(JJ) valid through November 17, 2027.
Public Works staff and legal counsel confirm that all contractual obligations
have been met. They recommend proceeding with the financial settlement with
United Rentals, the salvage sale of the motors and pumps, and the final closure
of this matter.
APPROPRIATION CODE AND AMOUNT:
4192090-544100 $ 61,954.40
4192090-548000 $192,234.00
Funds for this settlement is available in the Stormwater Maintenance operating
budget.
This is funded by the Stormwater Utility Enterprise fund.
STRATEGIC PRIORITY:
1.2 Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
6. Finance
6.1 Approve an amendment to the Master Services Agreement Re: Participants
(Participation Amendment) between the City of Clearwater, Bank of America, N.A. for
itself and as assignee of Banc of America Merchant Services, LLC (Bank), and Central
Florida Expressway Authority (Lead Merchant) for the provision of merchant services
beginning December 12, 2024 and renewing annually in June until CFX terminates the
agreement, and authorize the appropriate officials to execute same. (consent)
The City has utilized Banc of America Merchant Services for the processing of
certain VISA and MasterCard payments under a state contract since 2015. The
state contract expired on December 11, 2024. Banc of America Merchant
Services has an active stand-alone agreement with the Central Florida
Expressway Authority (formerly known as the Orlando Orange County
Expressway Authority) with the same pricing as the expiring state contract that
is available to other governmental entities in Florida as a piggyback option.
This merchant services agreement is utilized for revenues collected by Parking,
Parks and Recreation, Clearwater Gas, and Business Tax Receipts.
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APPROPRIATION CODE AND AMOUNT:
Fees are charged to 548000 (Other Charges) in the respective departments.
STRATEGIC PRIORITY:
1.1 - Provide evidence-based measurement tools to continually guide municipal
performance and promote accountable governance.
1.3 -Adopt responsive levels of service for public facilities and amenities, and
identify resources required to sustain that level of service.
In response to a question, Finance Assistant Director Monica Mitchell said
the City was on the State of Florida contract that expired in December. The
City could choose to select the State's new vendor or seek a new contract
with Bank of America.
7. Marine & Aviation
7.1 Approve a Lease Agreement between Clearwater Ferry and the City for ferry vessels
purchased under FDOT JPA Agreement G2S84 and authorize the appropriate officials to
execute same. (consent)
The City has always had an interest in connecting downtown and Clearwater
Beach with alternative forms of transportation. Some of the reasons for the
interest are reducing traffic on Memorial Causeway, addressing parking
shortages on the beach and providing tourists with other avenues for
entertainment.
RFP #35-16 was released on May 10, 2016, to evaluate the potential for a
scheduled water taxi service in Clearwater providing waterborne transportation
between Downtown Clearwater, Clearwater Beach Marina, and the Clearwater
Beach Recreation Center. Since November of 2016, Clearwater Ferry Services
Inc. has been the sole provider of this service for the city with the routes
changing periodically during this time.
In July of 2023 the City entered into the Second Amendment and Second
Extension to Water Taxi Operation Agreement between the City of Clearwater
and the Clearwater Ferry Service. The agreements included the Ferry
requested subsidy, in the amount of$500,000 in multiple payments through
October of 2027, designed to help cover the operating costs required to service
the Clearwater routes and regular schedules (Friday-Sunday from 10 AM -
9:30PM). The City requires Clearwater Ferry Services Inc. to provide a
minimum of two vessels for the routes and incorporates a penalty in the event a
vessel is out of service for an extended period. Marine and Aviation is
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responsible for maintaining the ferry landings. The amended routes and
schedules were specifically designed to facilitate the activation of downtown
and Coachman Park by connecting the City's Downtown Harbor Marina and
Clearwater Beach Marina by an alternative means of transportation. The
operating agreement extends until September 30, 2033.
On March 7, 2024, Council approved FDOT JPA Agreement G2S84 provided for
an 83% grant from FDOT for the purchase of vessels,
refurbishment/construction of docks, and water transportation service, with a
17% cash match from the City. The project cost was $1,200,000 with FDOT
contributing $1,000,000 in grant funding and the City of Clearwater contributing
up to $200,000 in matching funds. The grant allowed for up to $800,000 of grant
funds to be used for the purchase of vessels and the refurbishment and
construction of docks and up to $200,000 of grant funds to be used for water
transportation service operations including maintenance and supplies.
On March 8, 2024, the City published RFP 32-24 for the purchase of two
pontoon or tritoon vessels for conducting ferry services on the beautiful
intercoastal waters on the west-central coast of Florida. On April 18, 2024, the
evaluation committee representing City Manager's Office, Marine and Aviation
and a representative from Clearwater Ferry selected Trident Pontoons, Inc. for
the purchase of the two ferry vessels. The vessels were built in accordance
with specifications outlined in the RFP and the Agreement.
The vessels have been delivered. The City would like to enter into a lease
agreement with the Clearwater Ferry to license and operate the vessels in
compliance with the Second Amendment and Second Extension to Water Taxi
Operation Agreement. The Ferry is responsible for all maintenance,
registration, licensing and insuring of the vessel. The Ferry agrees to indemnify
the City against all liabilities, demands, claims and suits related to the vessels.
The City is agreeing to the lease for the nominal amount of$1 in exchange for
the Ferry's performance of the contract terms.
APPROPRIATION CODE AND AMOUNT:
Annual $1 payment from Clearwater Ferry to be coded to the General Fund.
STRATEGIC PRIORITY:
High Performing Government: 1.2 Maintain public infrastructure, mobility
systems, natural lands, environmental resources, and historic features through
systematic management efforts.
Economic & Housing Opportunity: 2.2 Cultivate a business climate that
welcomes entrepreneurship, inspires local investment, supports Eco-friendly
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enterprises, and encourages high-quality job growth.
Community Well-Being: 3.2 Preserve community livability through responsible
development standards, proactive code compliance, and targeted revitalization.
Environmental Stewardship: 4.4 Develop accessible and active transportation
networks that enhance pedestrian safety and reduce citywide greenhouse gas
emissions.
8. General Services
8.1 Declare list of vehicles and equipment surplus and authorize disposal through auction
pursuant to Clearwater Code Section 2.623(6) and (8) and authorize the appropriate
officials to execute the same. (consent)
On August 17, 2023, Council approved the Vehicle Replacement List for fiscal
year 2024. Subsequently, on June 20, 2024, Council approved the Vehicle
Replacement List for fiscal year 2025, authorizing the purchase of replacement
vehicles and equipment. This agenda item seeks council approval to declare
surplus the vehicles and equipment identified for replacement on these lists and
authorize their disposal via auction through Tampa Machinery Auction in
Tampa, FL, and Royal Auction Group in Zephyrhills, FL, in accordance with
Section 2.623(6) and (8).
Tampa Machinery Auction and Royal Auction Group were competitively
procured by Pinellas County under Contract No. 190-0537-R, valid through
November 16, 2027. The vehicles and equipment listed have reached the end of
their useful and economic life, as determined by factors such as age,
mileage/hours of operation, total life-to-date use, historical maintenance costs
compared to similar vehicles, operating costs per mile/hour, anticipated repairs,
ongoing maintenance needs, and overall physical condition.
Additionally, Fleet will continue to present agenda items for the disposal of
vehicles and equipment from the 2023/24 and 2024/25 Vehicle Replacement
Lists as their replacements become road ready.
STRATEGIC PRIORITY:
Maintain public infrastructure, mobility systems, natural lands, environmental
resources, and historic features through systematic management efforts.
Staff was requested to provide information related to the revenue received
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from the last surplus.
9. Human Resources
9.1 Approve the collective bargaining agreement as negotiated between the City of
Clearwater and International Association of Fire Fighters Bargaining Unit for Fiscal years
2024/2025, 2025/2026, 2026/2027 and authorize the appropriate officials to execute
same. (consent)
The current collective bargaining agreement between the City of Clearwater and
IAFF Bargaining Unit expired on September 30, 2024.The parties reached a
tentative agreement for a new contract which was ratified by the membership
on January 3, 2025.
This three-year agreement will bring the IAFF to the 75th percentile in year one,
which is a 13% increase for Firefighters, a 13% increase for Driver/Operators, a
9% increase for Fire Medics, a 13% increase for Fire Inspector I, a 14%
increase for Fire Inspector II, a 15% increase for Fire Lieutenants, and 12%
increase for Fire Medic Lieutenants. Year two provides a 4% general wage
increase (GWI) for all classifications in the first pay period in October. It also
provides a step pay increase of 3% and provides for all pay ranges to be
adjusted by 4% in the second year. In the third year of the agreement, it
provides for a 3% general wage increase plus a step pay increase of 3% and a
3% pay range adjustment for all classifications.
APPROPRIATION CODE AND AMOUNT:
A cumulative estimated value of this agreement over the three years is
$5,312,411. The cost associated with the implementation of this agreement by
fiscal year is anticipated to be approximately as follows:
FY 2024/25 $2,528,978
FY 2025/26 $1,299,885
FY 2026/27 $1,483,548
A contingency fund was budgeted in FY25 to provide for increases related
public safety union contract negotiations. The final agreements will require a
budget amendment to account for the difference. A first quarter budget
amendment will recognize the allocation of$2,250,000 of General Fund
revenues to cover increases to Police and Fire departments in excess of
budgeted contingency.
Future budgets will include the contract costs in the proposed budget. The Fire
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Department is funded by General Fund revenues.
USE OF RESERVE FUNDS: Funding for this contract will be provided by a first
quarter budget amendment allocating General Fund reserves in the amount of
$2,250,000 to fund increases from public safety union agreements. Inclusive of
this item if approved, a net total of$13,180,000 of General Fund reserves has
been used to date to fund expenditures in the 2024/25 operating budget. The
remaining balance in General Fund reserves after the 8.5% reserve is
approximately $27.5 million, or 12.1% of the current General Fund operating
budget.
STRATEGIC PRIORITY:
Superior Public Service 5.1 Attract and retain top-quality personnel through the
maintenance of a competitive compensation program.
10. Planning
10.1Adopt Ordinance 9802-25 on second reading, annexing certain real property whose post
office address is 1755 St. Anthony Drive, Clearwater, Florida 33759, into the corporate
limits of the city and redefining the boundary lines of the city to include said addition.
10.2Adopt Ordinance 9803-25 on second reading, amending the future land use element of
the Comprehensive Plan of the city to designate the land use for certain real property
whose post office address is 1755 St. Anthony Drive, Clearwater, Florida 33759, upon
annexation into the City of Clearwater, as Residential Urban (RU).
10.3Adopt Ordinance 9804-25 on second reading, amending the Zoning Atlas of the city by
zoning certain real property whose post office address is 1755 St. Anthony Drive,
Clearwater, Florida 33759, upon annexation into the City of Clearwater, as Low Medium
Density Residential (LMDR).
10.4Provide direction on the proposed Development Agreement between AP Beach
Properties, LLC (the property owner) and the City of Clearwater for property located at
405 Coronado Drive, providing for the allocation of 100 units from the Hotel Density
Reserve under Beach by Design; and confirm a second public hearing in City Council
Chambers before City Council on February 20, 2025 at 6:00 p.m., or as soon thereafter
as may be heard. (HDA2024-09001)
Site Location and Existing Conditions:
The subject property is a 1.759-acre parcel operating as a surface parking lot
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with frontage along Coronado and Hamden Drives (420 feet and 370 feet,
respectively) and Fifth Street (220 feet). It is located within the Tourist (T)
District and the Small Motel District of Beach by Design with an underlying
future land use designation of Resort Facilities High (RFH).
The surrounding area is characterized by a mix of uses including overnight
accommodations (hotels), retail, outdoor recreation and entertainment,
restaurant and attached dwellings with heights ranging from one to 15 stories.
There are one- to two- story hotels adjacent to the site and a five-story attached
dwelling located at the northeast corner of Bayside Drive and Hamden Drive.
The City's Beach Walk project, to the west, has been constructed transforming
South Gulfview Boulevard to the north of this site into a winding beachside
promenade with tropical landscaping with clear views to Clearwater Beach and
the water beyond. Coronado Drive has largely been improved according to
Beach by Design.
Site History:
A portion of the property (originally five parcels on the northern end) was
previously subject to a Development Agreement approved by the City Council
on October 2, 2014. An amended agreement was subsequently approved on
February 4, 2022, that incorporated additional land (three parcels to the south)
into the site design (HDA2013-08006/HDA2013-08006A). The original
Development Agreement recently expired, and the applicant is proposing a new
Development Agreement and conceptual design and is requesting 100 units
from the Hotel Density Reserve. The development proposal is described in
detail later in this memo.
The overall size of the proposed development site has not changed; the eight
parcels referenced above have been consolidated into the single subject parcel.
However, the various properties comprising the site have different histories
which are provided below.
North portion of the site (previously 401/405/415/419 Coronado Drive and 406
Hamden Drive):
• On April 19, 2011, the Community Development Board (CDB) approved
a Level Two Flexible Development application (FLD2011-02005) for a
surface parking lot which has been constructed.
• On September 18, 2014, the City Council approved the allocation of up
to 100 units from the Hotel Density Reserve under Beach by Design
(HDA2013-08006) and adopted a resolution to the same effect
(Resolution No. 14-25). The owners proposed to develop the site with a
166-unit overnight accommodation use with associated
accessory/amenity uses including commercial space, restaurant,
meeting rooms, and an exercise room. This Development Agreement,
as amended on February 4, 2022 (HDA2013-08006A), expired on
October 8, 2024.
• On July 21, 2015, the CDB approved a Level Two Flexible Development
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application (FLD2015-05016) for a 166-room overnight accommodation
use in the Tourist (T) District. The CDB approved an amendment on
May 17, 2022 (FLD2015-05016A), subsequent to the modifications to the
Development Agreement referenced above. A series of extension
requests have been approved extending the validity of the issued
Development Order until March 14, 2027.
South portion of the site (previously 410/420 Hamden Drive):
• On December 28, 2018, the Community Development Coordinator
approved a Level One Flexible Standard Development application
(FLS2018-05024) for a surface parking lot for property including 410/420
Hamden Drive. The approval expired one year later.
• On November 17, 2020, the CDB approved a Level Two Transfer of
Development Rights (TDR2020-07002) which transferred four hotel
units from 410 Hamden Drive (Parcel ID 08-29-15-17622-000-0100) and
seven hotel units from one of the two parcels comprising 420 Hamden
Drive (Parcel ID 08-29-15-17622-000-0080), all to property located at
400/405/408/409/411 East Shore Drive.
• On October 19, 2021, the CDB approved a Level Two Transfer of
Development Rights (TDR2021-08004) which transferred the remaining
two dwelling units from 410/420 Hamden Drive (Parcel IDs 08-29-15-
17622-000-0100, 08-29-15-17622-000-0090 and 08-29-15-17622-000-
0080) to property located at 619/629/631/635 Mandalay Avenue.
• The two approved TDR applications removed all development potential
from these three additional parcels.
Development Proposal:
The proposal is to remove all the existing site improvements on the 1.759-acre
site and to construct a hotel with 135 overnight accommodation units as well as
retail and restaurant spaces. The northern portion of the property that has
remaining development potential is 1.32 acres, and as previously discussed,
the 0.439-acre southern portion does not have remaining development potential.
The underlying Resort Facilities High (RFH) future land use designation allows
for 50 overnight accommodations units per acre or 1.2 FAR for nonresidential
uses.
The proposal of 20,000 square feet of retail area and 6,825 square feet of
restaurant area requires 0.613 acres of land, leaving 0.707 acres of land with
development potential that can be used for overnight accommodations units. To
achieve the proposed number of units, the project utilizes the 35 units possible
from this remaining acreage, in addition to the requested 100-unit allocation
from the Hotel Density Reserve (Reserve) through Beach by Design.
With the incorporation of the retail and restaurant area, and the reduction of the
number of hotel units from 166 as approved in 2014 (HDA2013-08006) to 135
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rooms, the subject site's density (hotel units per acre) will decrease from 94.32
hotel units per acre to 77 units per acre. The reduction of the number of hotel
units will enable the provision additional services to the hotel guests. The
building will continue to be 100 feet in height as measured from the established
design flood elevation to flat roof. The proposal continues to include a tropical
modern architecture, which is consistent with and complements the tropical
vernacular envisioned in Beach by Design. The request includes a conceptual
site plan and accompanying building elevations (Exhibit B).
The site will be accessed via a two-way driveway from Hamden Drive at the
southeast corner of the property which will provide access to the parking garage
component of the development. A one-way ingress is provided centrally along
the north side of the site along Fifth Street which also provides access to the
parking garage as well as an underbuilding drop off area. The egress for the
drop off area is also located along Fifth Street. A one-way egress from the
parking garage is provided at the northeast side along Hamden Drive. The
primary pedestrian entrance is located at the northwest corner of the site.
The northwest corner of the building on the ground floor contains a lobby, retail
area and restaurant. The first five floors of the building will contain a parking
garage as well as miscellaneous back-of-house components such as
maintenance rooms and laundry facilities. The sixth floor will include a pool and
pool deck and other amenities such as private balconies, exercise areas and
related activities such as yoga. The seventh and eighth floors will be dedicated
almost entirely to hotel rooms and the nineth floor with include rooms, outdoor
amenities as well as an indoor/outdoor bar and lounge.
Proposal's Consistency with the Community Development Code (CDC):
Minimum Lot Area and Width:
Pursuant to CDC Table 2-802, the minimum required lot area and width for an
overnight accommodations use is 20,000 square feet and between 100 and 150
feet in lot width, respectively. The subject property is 76,622 square feet in area
and approximately 420 feet wide. The site is consistent with these Code
provisions.
Minimum Setbacks:
The conceptual site plan depicts setbacks of 15 feet along the Fifth Street and
Hamden Drive (north and east) frontages, and 10 feet along all remaining
property lines of the site including the frontage along Coronado Drive. The
proposed setbacks may be approved as part of a Level One (FLS) application,
subject to meeting the applicable flexibility criteria of the Community
Development Code; however, other elements such as height may require the
project to be a Level Two (FLD) application.
Maximum Height:
Section B of the Design Guidelines within Beach by Design specifically
addresses height. The proposal provides for a building 100 feet in height as
measured from the design flood elevation where a height of up to 100 feet is
permitted as prescribed by the CDC (subject to meeting the applicable flexibility
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criteria of the CDC and approved as part of a Level Two Flexible Development
application) and as limited by any applicable Beach by Design requirements.
The height of the proposed building is consistent with the guidelines of Beach
by Design.
Minimum Off-Street Parkinq:
The 135-room overnight accommodations use requires a minimum of 162
off-street parking spaces. A parking garage located on the first five levels of the
building will provide 400 spaces, including 50 which are available for public use.
This is consistent with the applicable Sections of the CDC.
Landscaping:
While a formal landscape plan is not required to be submitted for review at this
time, the conceptual landscape areas depicted on the site plan show that
adequate spaces for foundation landscaping will be provided along all street
frontages. Since no perimeter landscape buffers are required in the Tourist (T)
District, the proposed landscape areas meet or exceed what is required. It is
noted, however, that flexibility may be requested/necessary as part of a
Comprehensive Landscape Program which would be reviewed at time of formal
site plan approval.
Proposal's Consistency with Beach by Design:
Design Guidelines:
A review of the provided architectural elevations and massing study was
conducted and the proposed building does appear to be generally consistent
with the applicable Design Guidelines established in Beach by Design.
However, a more formal review of these Guidelines will need to be conducted
as part of the final site plan approval process.
Hotel Density Reserve:
The project has been reviewed for compliance with those criteria established
within Beach by Design concerning the allocation of hotel rooms from the
Reserve. The project appears to be generally consistent with those criteria,
including that the development complies with the Metropolitan Planning
Organization's (MPO) countywide approach to the application of traffic
concurrency management for transportation facilities. The submitted Traffic
Impact Study concludes that traffic operations at nearby intersections and on
adjacent roadways would continue at acceptable levels of service.
It is important to note that the south portion of the site has had all development
potential transferred to other properties within the Beach by Design planning
area. Beach by Design Section V.13.2 provides that "Those properties and/or
developments that have had density transferred off to another property and/or
development(s) through an approved Transfer of Development Rights (TDR)
application by the City after December 31, 2007, are not eligible to have rooms
allocated from the Reserve." Staff believes that the intent of this provision is to
prevent a property owner from selling off development potential and then
requesting units from the Reserve thereby profiting from the Reserve. This
portion of the site was not in common ownership at the time the 100 units were
allocated to the original proposal, and the inclusion of the parcels will result in
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the overall site density (units per acre) decreasing; therefore, the project does
not utilize these lots for development potential at all. The primary purpose of
adding these parcels is to provide the opportunity to provide a more efficient
parking garage layout which will allow for the provision of all required parking
spaces as well as a minimum of 50 spaces for use by the public. In short, the
proposal provides for a scenario that Staff believes was not considered at the
time that Beach by Design was written. Staff believes that the proposal meets
the intent of Beach by Design and approval of the request.
Standards for Development Agreements:
CDC Section 4-606 sets forth the procedures and criteria for reviewing
development agreements. Specifically, development agreements shall be
consistent with Clearwater 2045, the city's Comprehensive Plan. The proposal
furthers the goals, objectives and policies of the Comprehensive Plan as
provided below.
Goal QP 3: Support the on-going transformation of the Downtown and
Clearwater Beach Activity Centers as high intensity, walkable, and
attractive regional centers for living, working, shopping, and
entertainment.
Objective QP 3.3: Continue to use Beach by Design:A Preliminary
Design for Clearwater Beach and Design Guidelines (Beach by Design)
to guide development, redevelopment, and placemaking on Clearwater
Beach.
Policy QP 3.3.4: Continue to utilize the Hotel Density Reserve allocation
as established in Beach by Design to facilitate hotel development on
Clearwater Beach.
The proposal is in compliance with the standards for development agreements,
is consistent with the Comprehensive Plan and furthers the vision of beach
redevelopment set forth in Beach by Design. The proposed Development
Agreement will be in effect for a period not to exceed ten years, meets the
criteria for the allocation of rooms from the Hotel Density Reserve under Beach
by Design and includes the following main provisions:
• Provides for no change in the number of units (100 units) allocated from
the Hotel Density Reserve (previously approved as part of HDA2013-
08006/Resolution No. 14-25 and HDA2013-08006A/ Resolution No. 22-
01);
• Includes conceptual site plans, architectural drawings, elevations and
perspectives in Exhibit B that appear to be generally consistent with the
applicable Design Guidelines established in Beach by Design;
• Requires the developer to obtain site plan approval within one year of
approval, commence vertical construction within four years from the
date of site plan approval, and obtain a certificate of occupancy within
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Council Work Session Meeting Minutes January 13, 2025
six years from the date of site plan approval;
• Requires the return of any hotel unit obtained from the Hotel Density
Reserve that is not constructed;
• Prohibits the conversion of any hotel unit allocated from the Hotel
Density Reserve to a residential use and requires the recording of a
covenant restricting use of such hotel units to overnight
accommodations usage; and
• Requires a legally enforceable mandatory evacuation/closure covenant
that the hotel will be closed as soon as practicable after a hurricane
watch that includes Clearwater Beach is posted by the National
Hurricane Center.
Changes to Development Agreements:
Pursuant to Section 4-606.1, CDC, a Development Agreement may be amended
by mutual consent of the parties, provided the notice and public hearing
requirements of Section 4-206 are followed. Revisions to conceptual site plans
and/or architectural elevations attached as exhibits to this Development
Agreement shall be governed by the provisions of the CDC, Section 4-406.
Minor revisions to such plans may be approved by the Community Development
Coordinator. Other revisions not specified as minor shall require an
amendment to this Development Agreement.
Summary and Recommendation:
The proposal appears to be generally consistent with applicable components of
the Community Development Code and Beach by Design and the city's
Comprehensive Plan. Staff is supportive of the request.
The City Clerk said the item must be continued to the next meeting as the
request was advertised but the notices were not mailed as scheduled. The
item will remain on the council meeting agenda in case there are individuals
present to speak but no council action will be taken.
11. Information Technology
11.1Authorize an agreement with DEX Imaging LLC dba TotalPrint USA (TotalPrint USA), of
Tampa, FL for citywide copier and printer services in an annual not to exceed amount of
$200,000.00, for the initial term January 1, 2025 through December 31, 2025, with three,
one-year renewal options pursuant to RFP 56-24, and authorize the appropriate officials
to execute same. (consent)
On August 5, 2024, the City issued Request for Proposal (RFP) 56-24 for
Citywide Printer and Copier Services. Four responsive proposals were received
by the September 4, 2024, deadline. A team of city staff carefully evaluated
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Council Work Session Meeting Minutes January 13, 2025
each submission based on the RFP criteria and overall responsiveness to the
requirements. Following this evaluation, the team shortlisted the top two
companies and recommended awarding the contract to TotalPrint USA, the
highest-ranked company.
TotalPrint USA will provide hardware, printing supplies, and support services for
the City's 75 copiers, as well as support services for an additional 89 printers.
The initial contract term is one year, from January 1, 2025 through December
31, 2025, with three optional one-year renewals, allowing for a total potential
service term of four years.
TotalPrint USA will replace SunPrint, Inc. as the City's printer and copier service
provider. The City plans to seek authorization from the City Manager to exercise
a buyout clause with SunPrint to purchase all existing copiers and printers for
$64,500.00. This purchase is expected to eliminate hardware leasing costs and
save the City an estimated $40,000.00 to $80,000.00, depending on the devices'
collective lifecycle.
If the contract is renewed for the full four-year term, the total maximum cost is
projected to be $800,000.00.
APPROPRIATION CODE AND AMOUNT:
Monthly invoices are processed by the IT and charged back to departments
based upon specific print/copy volumes. Chargebacks are processed in
departmental operating budgets to line item 544100 (rental equipment/services).
STRATEGIC PRIORITY:
This purchase will support all the objectives of a High-Performance
Government, as well as Superior Public Service.
12. Public Utilities
12.1Authorize a purchase order to Hadronex Inc. DBA SmartCover of Escondido, California,
for renewal of the SmartCare program which provides maintenance and service of the
City's SmartCover sewer level monitoring system for term December 1,2024 through
January 01, 2026, in the not-to-exceed amount of$50,000.00 pursuant to Clearwater
Code of Ordinances Section 2.563(1)(d), non-competitive purchase, and authorize the
appropriate official to execute same. (consent)
The City's SmartCover system enables remote monitoring of sewer water
levels at critical locations citywide, allowing Public Utilities to proactively
address problem areas and prevent sewer overflows. Most SmartCovers
were installed to satisfy settlement conditions with the Florida Department
of Environmental Protection (FDEP) for sanitary sewer overflows. This
standardized product enhances integration and efficiency within the City's
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Council Work Session Meeting Minutes January 13, 2025
system.
The SmartCare labor warranty program provides routine maintenance, part
disposal, system troubleshooting, remote monitoring, training, and labor to
ensure consistent uptime for the City's fifty-two (52) SmartCovers.
Public Utilities is seeking approval to renew the SmartCare labor warranty
for all installed SmartCovers across the City and to extend the warranty on
the future purchase of 30 new SmartCover units authorized by Council on
July 15, 2024.
Looking ahead, Public Utilities plans to consolidate purchases and
services upon contract expirations in January 2026 to streamline
procurement processes.
Notes: This item is being presented to Council because the accumulative
amount from multiple purchase contracts with Hardronex Inc. DBA
SmartCover exceeds $100,000, as indicated below:
- Contract #902152 for the purchase of new units expires on July 31,
2026, in the NTE amount of$208,695.00
- Contract #902056 for Smartcover warranties for existing units expires
January 31, 2026, in the NTE amount of$74,236.65
- P024000312 Smartcare not authorized by council because under
$50,000 in the NTE amount of$39,800.00
APPROPRIATION CODE AND AMOUNT:
Funding for the current year is available in Public Utilities cost code
4211346-530300, contractual services, to fund this contract. Future year
funding will be requested as part of the annual budget process. The Public
Utilities department is funded by Water and Sewer Utility Enterprise Fund
revenues.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, approval for an agreement is requested.
12.2Approve a Work Order to McKim and Creed for engineering services through
construction for the installation of a solar photovoltaic (PV) system on top of the Chlorine
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Contact Chambers (CCC) at the Northeast Water Reclamation Facility (NE WRF),
Project 24-0039-UT, in the amount of$221,407.00 pursuant to RFQ 34-23, Engineer of
Record (EOR) Consulting Services and authorize the appropriate officials to execute
same. (consent)
The CCC is a critical stage in the wastewater treatment process, where effluent
is disinfected before being fed into the reclaimed water system. This project
aims to provide shade to reduce algae growth, minimize sodium hypochlorite
usage, and generate clean energy through solar power. The energy produced
will help offset the facility's overall energy consumption. Additionally, Elective
Pay is a new program resulting from the 2022 Inflation Reduction Act and allows
local governments, such as the City of Clearwater, to apply for clean energy
credits with the IRS. Public Utilities will work with Sustainability Division to apply
for clean energy credits for 30-40% of the expenses for this clean energy
project.
McKim & Creed was selected for this project due to their expertise,
demonstrated success on similar initiatives, and their completion of a Solar
Feasibility Study in early 2023, specifically focused on the Water Reclamation
Facilities (WRFs). Their in-depth familiarity with the project scope and
consistent track record of delivering high-quality results on time and with
professionalism further support their selection.
It is anticipated the design will be completed within approximately 270 days (not
including construction time) from the date of council approval.
Both the City of Clearwater and the City of Safety Harbor utilize the NE WRF,
with Clearwater accounting for 75% of its use and Safety Harbor for 25%. The
City of Clearwater Public Utilities Department oversees its operation and
maintenance.
APPROPRIATION CODE AND AMOUNT:
3277327-530100-M 1906
Enterprise funds are available in capital improvement project M1906, Northeast
Plant R&R to fund this work order.
STRATEGIC PRIORITY:
In furtherance of the Council's Strategic Plan to achieve High Performing
Government by maintaining public infrastructure through systematic
management efforts, approval of a Work Order to McKim & Creed is requested.
13. City Clerk
13.1Schedule a work session on Monday, July 7, 2025 at 1:30 p.m. and a council meeting on
Thursday, July 10, 2025 at 6:00 p.m. (consent)
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At the November 7, 2024 council meeting, staff was directed to schedule a work
session and council meeting in July that would accommodate council
schedules. Staff proposes to hold the July work session and council meeting on
Monday, July 7 and Thursday, July 10, respectively.
14. City Attorney
14.1Amend Clearwater Code of Ordinances Sections 2.413 and 2.418 to change the
disability process for members of the pension plan and pass Ordinance 9813-25 on first
reading.
The City of Clearwater Employees' Pension Plan governs the payment of
retirement benefits for City employees. Currently, the Pension Advisory
Committee determines whether an applicant is entitled to a disability retirement
benefit.
In 2024, the City and labor unions agreed to a change in the disability process
for members. Under the new process, the City Manager, after consideration of
all relevant factors, may either enter into a stipulated approval for an applicant's
disability retirement benefit or schedule an evidentiary hearing. If the City
Manager enters into a stipulated approval, an agenda item shall be brought
before the Pension Trustees confirming the stipulation. If the City Manager opts
for an evidentiary hearing, the hearing shall be conducted by the State of Florida
Division of Administrative Hearings (DOAH). The DOAH hearing officer will
review the application for a disability retirement, determine whether the claim
meets the criteria for awarding a disability pension benefit, and issue a
recommended order. The DOAH hearing officer shall then transmit the
recommended order composed of findings of fact, conclusions of law, and
disposition to the Pension Trustees.
14.2Adopt Resolutions 25-02 and 25-03 relating to Council rules.
On December 16, 2024, a supermajority of the City Council directed the City
Attorney to update City Council rules regarding the order of business and topics
of discussion during council meetings. The City Attorney has drafted a
resolution incorporating those changes. A companion resolution updates and
clarifies Council decorum rules. Both resolutions are submitted for Council's
consideration.
Discussion ensued with a suggestion made to schedule a separate meeting in
February for the public to provide comments prior to a council meeting and a
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Council Work Session Meeting Minutes January 13, 2025
quarterly meeting scheduled in different areas of the city to receive public
comments. It was stated that staff would not attend these, which are intended
to seek public feedback only. Support was expressed to have town hall
meetings held at different locations throughout the city.
In response to a comment, the City Attorney recommended that the meetings
be noticed as public meetings due the expected interaction with citizens.
The City Manager said staff will provide Council potential dates for the town
hall prior to the council meeting. It was suggested the town hall be held at the
East Community Library.
15. City Manager Verbal Reports
15.1 FEMA Substantial Damage Estimating Update - Lauren Matzke, Planning and
Development
Floodplain Administrator Eugene Henry said the past hurricane season was
devastating, Tropical Storm Debby caused flooding, Hurricane Helene brought
historical flooding, and Hurricane Milton, two weeks after Helene, increased
flooding and wind damage. The Department staffed a satellite office at
Clearwater beach to assist over 490 impacted residents in the area. He said
staff continued operating regular hours at the Municipal Services Building to
process routine and storm-related work. The Department has responded to
over 9,264 phone calls since Helene through the end of December. Mr. Henry
said staff also handled storm-related permitting, issuing over 1,000 permits to
date. The consultants have completed 1,521 field assessments and 578
reports were completed, identifying 458 non-substantial properties which will
require staff to review for permitting.
In response to questions, Mr. Henry said substantially damaged, per city code,
is defined as 50% or above FEMA's threshold. At this point, 120 properties
have been identified as substantially damaged. He said measures to elevate
homes on the Beach will differ based on its location within the limit moderate
wave action and velocity zone areas. Building Official Kevin Garriott said staff
noticed that many of the residents who appeared at the satellite office just
wanted to talk to someone about their storm experience and plans.
The City Manager said the City was awarded a Florida Fish and Wildlife Commission grant for
$1.7 million for the Beach Marina. The grant agreement was sent to Moffit & Nichols, who did not
provide staff the agreement in a timely manner. She said Legal has reviewed the agreement and
suggested, if there is council consensus, the Mayor sign the agreement to ensure it is executed by
the deadline. The agreement will be brought before Council to ratify at a later date.
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Council Work Session Meeting Minutes January 13, 2025
There was council consensus for the Mayor to sign.
16. City Attorney Verbal Reports
The City Attorney said the City has closed on the Bluff sale, turning over the
project to the DeNunzio Group. All building permits have been issued to Kast
Construction.
17. New Business (items not on the agenda may be brought up asking they be
scheduled for subsequent meetings or work sessions in accordance with Rule 1,
Paragraph 2).
Councilmember Teixeira requested a proclamation be issued for Human
Trafficking Prevention Month.
It was stated that requests for proclamation are processed through the Mayor.
Staff was directed to confirm if a proclamation was issued last year.
18. Closing Comments by Mayor
19. Adjourn
The meeting adjourned at 4:53 p.m.
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City of Clearwater