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07/09/2024 Neighborhood and Affordable Meeting Minutes July 9, 2024 Housing Advisory Board City of Clearwater Main Library- Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 m ap ® e Meeting Minutes Tuesday, July 9, 2024 9:00 AM Main Library - Council Chambers Neighborhood and Affordable Housing Advisory Board Page 1 City of Clearwater Neighborhood and Affordable Meeting Minutes July 9, 2024 Housing Advisory Board Roll Call Present 7 - Chair Robyn Fiel, Vice Chair Lindsay Dicus-Harrison, Board Member Camille Hebting, Board Member David Harder, Board Member Linda Byars, Board Member Charessa Doty, and Board Member Christine Bond Also Present— Jesus Nino - Interim Economic Development & Housing Director, and Rosemarie Call - City Clerk To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. 1. Call to Order— Chair Fiel The meeting was called to order at 9:00 a.m. The Chair introduced and welcomed new members Christine Bond and Charessa Doty to the Board. 2. Approval of Minutes 2.1 Approve the May 14, 2024, NAHAB Meeting Minutes Board Member Hebting moved to approve the May 14, 2024, NAHAB meeting minutes. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda Beth Davis encouraged NAHAB to ask the City Council to include a separate Housing Director or a Housing Liaison in the budget and to allocate general revenue funds for housing in the North Greenwood CRA. Kathleen Beckman supported separating the Economic Development & Housing department into two departments and expressed concerns with the anti-camping legislation that goes into effect on October 1, 2024. She encouraged the Board to be more active and to advocate for code changes that support missing middle housing and accessory dwelling units. 4. New Business Items Page 2 City of Clearwater Neighborhood and Affordable Meeting Minutes July 9, 2024 Housing Advisory Board 4.1 Recommend City Council approval of the City of Clearwater's FY2024/2025 Annual Action Plan, which is the fifth and final Action Plan of the FY2020/2021 - FY2024/2025 Consolidated Plan, to implement the goals and objectives set forth in the Consolidated Plan and authorize the appropriate officials to enter into agreements with HUD and organizations approved for funding, together with authorization to execute administrative adjustments to same as needed. On July 16, 2020, City Council approved the 2020/2021 - 2024/2025 Consolidated Plan (Consolidated Plan) identifying the city's goals and objectives with respect to the city's administration of HOME Investment Partnerships (HOME) and Community Development Block Grant (CDBG) Program funds. Under the Consolidated Plan, the City is required by US Department of Housing and Urban Development (HUD) to create and implement a plan each year to identify the sources and uses of these funds for housing, community programs, and economic development. This plan, referred to as the Annual Action Plan, provides HUD with the City's Housing Division budget and proposed expenditures based on the entitlement funds and estimated program income that the City will receive in the upcoming fiscal year to meet the goals and objectives established in the Consolidated Plan. Funds will be used to develop viable communities and sustain existing ones. In addition, the funds will be used to provide safe, decent, and affordable housing to assist extremely low- to moderate-income households. This year's Annual Action Plan allocates federal funds to provide housing opportunities to extremely low- to moderate-income households for new and existing homes, construction and/or renovation of public facilities, and to fund public services programs. The Annual Action Plan serves as a budget for planned projects and identifies unallocated funds available for additional project(s) throughout the budget year. Staff requests authorization to make administrative adjustments during the budget year to fund additional project(s), including shifting funds between projects within budgetary segments. The FY2024/2025 Annual Action Plan is due to HUD on August 16, 2024. All organizations that will be receiving an allocation will have agreements prepared and executed by October 1, 2024. Staff performs compliance monitoring with funded organizations on an annual basis. On June 5, a notice of 30-day comment period and public hearings was published in the Tampa Bay Times. On July 9, 2024, the City's Neighborhood and Affordable Housing Advisory Board (NAHAB) hosted the 1 st of the 2 required public hearings and passed a motion recommending City Council approval of the FY2024/2025 Annual Action Plan. Grant Application Process for CDBG Program The City partners with several non-profit agencies to implement the goals and objectives established in the Consolidated Plan. To obtain these partners, the Page 3 City of Clearwater Neighborhood and Affordable Meeting Minutes July 9, 2024 Housing Advisory Board City annually publishes in February a Notice of Funding Availability in the local newspaper and on its website. This notice informs the public of the resources the City will make available and the eligible uses of those resources. It also informs them of the 30-day application period for requesting funds. The applications were due on March 15, 2024. The city received 32 completed and qualified applications. A Technical Review Committee (TRC) comprised of a professional in the social service and grants community, a member of the NAHAB, a representative of the Homeless Leadership Alliance, and the City Clerk reviewed and ranked the applications. Applicants were provided an opportunity to present their proposed projects at the April 9, 2024, NAHAB meeting. City Housing staff also reviewed each application to ensure it met HUD's baseline requirements. With guidance from the TRC and NAHAB and based on available funding, City staff prepared recommended funding allocations. The NAHAB met on May 14, 2024, and approved the recommended allocations. NAHAB approval is subject to City Council approval of the Annual Action Plan. Recommended CDBG Grant Allocations (Competitive) The City may allocate up to 15% ($141,072) of its CDBG entitlement funds for Public Services activities. This year the city received thirteen requests for funding subject to the 15% cap. Staff recommends allocation of funding based on TRC scoring. Requested funding from the three highest-ranked applicants combined narrowly exceeded the $141,072 cap. The staff recommendation is to distribute available Public Service funds to these three organizations. The city received twelve requests for funding of Public Facilities improvements. The TRC reviewed each application and recommended funding of the four highest scoring projects. Staff is recommending funding of all eligible components of these four requests (plus project delivery costs paid by the city including inspection fees, environmental review record and other fees). The total staff-recommended allocation for the four projects is $448,080. These investments will help daily operations of each public service provider with improved facility functionality, efficiency, and safety features. Other Recommended Allocations (Non-Competitive) Staff recommends funding of the following additional activities/programs: • Small business/microenterprise, childcare, and fagade improvement activities ($490,560), • New Construction, Rehabilitation, Purchase Assistance (f/k/a Down Payment Assistance), Tenant Based Rental Assistance and Community Housing Development Organization (CHDO) set aside funds ($6,075,506) • Homeownership Education & Counseling ($55,000) • Property Acquisition & Demolition ($100,000) • Program administration ($247,608) Page 4 City of Clearwater Neighborhood and Affordable Meeting Minutes July 9, 2024 Housing Advisory Board BACKGROUND: Anticipated Resources In FY2024-2025, the City will receive $940,482 in entitlement funds for the CDBG Program and $400,222 in entitlement funds for the HOME Program. The City is also reprogramming: $4,325,451 in prior year HOME entitlement and program income funding; $172,000 in anticipated FY2024-2025 HOME program income; $374,797 in prior year CDBG entitlement and program income funding; $11,448 in anticipated FY2024-2025 CDBG program income; $1,047,867 in CDBG Revolving Loan Program funds for housing infill and rehabilitation; and $230,560 in Revolving Loan Program funds for economic development activities. Funds provided through the CDBG Program may be used for housing, community and economic development, public services and facilities, acquisition, relocation, and administration. Funds provided through the HOME Program are limited to housing-related activities and administration. Staff will present this item at the City Council Meeting scheduled for August 1, 2024. STRATEGIC PRIORITY: Objective 2.4 - Supports equitable housing programs that promote household stability and reduces the incidence of homelessness within Clearwater. Community Development Coordinator Dania Perez provided a PowerPoint presentation. Ms. Perez said staff received two comments regarding LIFT and read them into the record (see pages 9-18). In response to questions, Ms. Perez said, since the last board meeting, We Care spent their allocated funds. She said not using the allocated funds does impact scoring. Housing Coordinator Terry Malcolm-Smith said most of the households planned to receive assistance in the action plan are via homebuyer education programs. Staffs goal is to assist those in the very low area median income. Staff was requested to provide information regarding the number of households actually assisted in the 80% and 120% AMI categories. One individual suggested that consideration be given to modeling the Tallahassee housing dashboard, expressed concerns with the allocation of CDBG funds to LIFT School, which is a private school, and suggested allocating general fund revenues to supplement the Page 5 City of Clearwater Neighborhood and Affordable Meeting Minutes July 9, 2024 Housing Advisory Board PROSPERA allocation. One individual supported using some of the carry over monies to supplement rental assistance. In response to a question, Ms. Perez said the CDBG public services program requires recipients to be a non-profit. The LIFT School is a 501c(3) non-profit organization. Board Member Harder moved to recommend City Council approval of the City of Clearwater's FY2024/2025 Annual Action Plan, which is the fifth and final Action Plan of the FY2020/2021 - FY2024/2025 Consolidated Plan, to implement the goals and objectives set forth in the Consolidated Plan and authorize the appropriate officials to enter into agreements with HUD and organizations approved for funding, together with authorization to execute administrative adjustments to same as needed. The motion was duly seconded and carried unanimously. 5. Director's Report Interim Economic Development and Housing Director Jesus Nino said staff will ensure the Board is invited to groundbreakings and ribbon cuttings for affordable housing projects. He said he is working with staff to identify funding and partnership opportunities and building teams to tackle housing projects, initiatives, and data collection. He said the CRA will be considering a residential improvement grant program that, if approved, would benefit individuals in the North Greenwood area who are in the 120% or below AMI. The grant program is a matching grant and allows individuals to use volunteer services as the match. In response to questions, Mr. Nino said he is also the Clearwater Downtown Development Board (DDB) Executive Director. The DDB is a special taxing district and most of the revenue is used to promote the Downtown through events. He said staff is looking at other ways the DDB's revenue could be used. 6. Board Members to be Heard Board Member Byars suggested that more effort be given to increasing citizen participation. She said many citizens are not aware of the programs available via the City and suggested holding education Page 6 City of Clearwater Neighborhood and Affordable Meeting Minutes July 9, 2024 Housing Advisory Board programs on downpayment assistance, rehabilitation, and acquisition/new construction with other agencies at different city facilities. She requested information regarding the 30 available properties identified in the plan and the restrictions associated with accessory dwelling units. Board Member Hebting said the Board last year discussed in detail the Live Local Act, which impacted how commercial parcels could be used for affordable housing in certain areas, she requested an update on the inventory of potential affordable housing sites, under the Live Local Act, within Clearwater city limits. She said there may be an opportunity to identify specific parcels for affordable housing and market the sites for affordable housing developers. She said Zachary White, HEP Executive Vice President, passed away last week and offered condolences to his family. The Board observed a moment of silence in honor of Mr. White. Vice Chair Dicus-Harrison suggested a tour of past and upcoming housing projects for the new board members. Board Member Harder said he was encouraged to see additional funds were allocated in the next fiscal year for the senior owner-occupied and owner-occupied programs. He said these programs are critical for the many families who are one mistake away from losing their home. In response to a comment, Ms. Malcolm-Smith said funds are available for demolition/reconstruction, but it is a delicate matter as staff works with the families to ensure property taxes and property insurance are not barriers to housing. Staff is considering an educational session that informs the community owners how to maintain their home, wills, probate, and other similar topics. She said there is funding to hold those sessions, but the issue is gauging interest to attend. Board Member Bond said it is important for individuals in the community to know and understand the services that are available. She said Saint Vincent de Paul has eight conferences in upper Pinellas County and the organization provides $50,000 per month for rent and utility assistance and furniture. The organization is seeing many individuals who have been living in mobile homes who are at risk of losing their homes due to lack of maintenance. Page 7 City of Clearwater Neighborhood and Affordable Housing Advisory Board 7. Adjourn Attest: Meeting Minutes July 9, 2024 The meeting adjourned at 9:50 a.m. Chair Neighborhood & Affordable Housing Advisory Board Page 8 City of Clearwater INDIVIDUAL SPEAKER Citizen Comment Card Name: Address: ('1 11 4(17 a 10 i ' z' CityCIj Zip: 3 4 Telephone Number: 1 a1 37q 7 Email Address: JCS- 1 l e ' V IAC Vt5 CS! 0l) �1 Speaking under citizens to b/e heard re items not on the agenda Agenda item(s) to which you wish4tL speak (Lek-, v , C 1 C' What is your position on he item? Fo Against CaII, Rosemarie From: Lane, Charles Sent: Monday, July 8, 2024 1:54 PM To: Gomez, Irin; Perez, Dania Cc: Call, Rosemarie; Nino, Jesus Subject: FW: Annual Action Plan FY 2024 Public Comment Irin / Dania, See below. Please get in touch with Amanda to make sure we handle this comment appropriately. Thank you, Chuck Please note that the Economic Development & Housing Department's office location has changed. Chuck Lane, Assistant Director Economic Development & Housing Department City of Clearwater 509 S. East Ave, Suite 227 Clearwater, FL 33756 Office Phone - (727) 444-7489 Cell Phone — (727) 742-1304 Charles.Lane@MyClearwater.com From: DENNIS MCDERMOTT <walrus751@gmail.com> Sent: Monday, July 8, 2024 1:41 PM To: Lane, Charles <Charles.Lane@myclearwater.com> Cc: Call, Rosemarie <Rosemarie.Call@myClearwater.com> Subject: Annual Action Plan FY 2024 Public Comment CAUTION: This email originated from outside of the City of Clearwater. Do not click links or open attachments unless you recognize the sender and know the content is safe. 1 I am writing to express concern that the proposed use of $110,330 in CDBG funds to construct a playground for children who attend the Learning Independence for Tomorrow (LIFT Academy) would be both an inappropriate and improper use of CDBG Funds. LIFT Academy is a private school, well -funded through a variety of fees and tuition, with a proven ability to raise significant funds through private and foundation grants. Although the purpose of the school is to serve neurodivergent students, the purpose of the CDBG program is to provide funds for projects which serve the general public, particularly those from low - and moderate -income households. These scarce CDBG funds should be used to help address the number one social issue facing Clearwater: a lack of fair and affordable housing for LMI individuals and households. Thank you for considering my comments. Dennis McDermott 1726 Lakeview Rd, Clearwater, FL 33756 (727) 542-6302 u z a i_ 62 pif NON et: Oil hi! 00101 !II 11,1 J1 !tlfill rrh11 g Ithrt !� HP j ogl LRa1l 141 JI hp.flo Pit 1111 fiti!thl IP! ;i1! ife gay y�s�s .1111 CaII, Rosemarie From: Perez, Dania Sent: Monday, July 8, 2024 4:47 PM To: Call, Rosemarie Cc: Lane, Charles; Gomez, Irin; Nino, Jesus Subject: Public Comments; NAHAB Meeting 7/9/2024 Attachments: RE: Quick Question on CDBG Funding; FW: Annual Action Plan FY 2024 Public Comment Follow Up Flag: Follow up Flag Status: Completed Hello Rosemarie, We received two public comments regarding activities for FY 2024/25. I will address these comments tomorrow during the NAHAB meeting. One comment was sent to Terry and Jesus, the other was sent to Chuck. LEGAL NOTICE CITY OF CLEARWATER PROPOSED PROGRAM YEAR 2024 ANNUAL ACTION PLAN 30 -DAY PUBLIC COMMENT PERIOD & PUBUC HEARINGS 11. Cay 04 C4urww. M arty nkinag nee F reamed Amur Aston Pear (AAP1 tor F.d.4 Flo* Wee (8) 2024 to *0* tads AnMtp tan tree Cornon y Devwoaw4 Moak Orwit Program (Caeca at HOLE a *0 ent Pain Shoe Program tHOME) under tee U 5. D1Dr5.71 a Honey and Leber Oev0opnrt MIDI Tree AAP drro4 s mots rd wenn to be mmernented by tree C4y Mop FY 2024. Antal, agree an October t. 2024. and wide on September 30. 2025. h addiar to fee ornament went, tunny aitabora Woo made *04; s4 proven moo generated by Dee Cty's Pottering tan Find u Ott as Morley I.... airang electron tan poison Vol wen Woe amid Or arr0MNd order MOW to 9. MOO loan reeve ogle* CMG Ards an used to pmrde decent Nolo OWN rang emeomrnee, and emnane apportion' to prss4y tonal ter- era madenaeow. onto HOME rude se nod to town ovate ala prberehge era 10r -pros Vd non-proat or0..nsor4 to develop ea.debw rash% The City a C eerwaeer wacipww an manned $40,482 h new -CPG Surds, $1.317415 n MPG pogrom Otani m0 1357,467 h prioryer COW moron The Cay in .*c9.*0 an earned 1400222 in reeve HOLE tads, 11,704031 n HOME %ovum noome, and $2,7111 413 h 50oryear HOME resorce& Thep tunas era to pogroms to *Obis artless ado Thea Wee momma The In betyw opbres a1 proposed wawa to be toned stn COM and HOME swum n FY 2024. Fatly air 041 and otter proems are omen! salol only end runlet metra may mase or decrease bawd upon actor MOM rto1r, Ria Tow adatmnwrs, antra hop Wer An" rbador4. Os m Cane ed Orr Otos. 875 City a Cterneso rearms the riot to add a deme pmlw.s weft, onat lndry .loser. ompatwwy. IMMISTIMMINICKS Community Osabpn4nt Mak Gras Pitnon 4-08(4 - Enamor* 1940,482 CMG - Program Income 81,310,415 COW - F110eYear RMaroes 1357,097 HOSE buusnwrt Pwmwreps Room btcodie - *509.5* 1400.227 HOME • Program Irony 81.709.38 HONE - Prtorner Reaction 1.791.413 TOTAL 17415,857 EffinOMMICES Prapr^ AOarraraem CABG gram EttiesmenQ 1188,099 COBGgran Prawn morn 515,130 HOME tram Ennonert 140,02 HOME (comm Program Own 117,200 IlOtwf09 Caston and Peewee ton d Reser Hooey 51,583.244 Coleco ad Peesrraon of O. w-OooWed housing 81,520.595 Woo Ratan MSYanmerl.oa Pmensng 5500.009 Tyrant Sand Rents ambiance (iHRN 1321,400 Cannu4y Hawing Dweoommt Orgrsoabon ICHOOt 341-nede 1144,258 liattgloona HEP (Frrnly Tr,Non Pmvwi' Rrarwan Praeo9 5740,500 Mebpp0rwm MWaeea (Negri crt10PE Nan Geeansaod Program', $47.924 W 040*. GLECOMtAada N turning Pat Cal Mama and LPN Sway St000rt) 147.024 H.E.P. PIE% K4mywr ed Dining Hat Rsnoram) S86.000 St. Wont de Paul CRIES iationg Homo Corona Revd Reauing Nolo* 147.024 Eignilarrigallowittleris Learning anyen4eae la Tomonwr 11FT 4dr ,my Pwyyaud Ice NNymM.grt Pedant 5110,939 COOMIngranigeOlOOLO Ween Clem Henn ed Weir= Comer (Cane Rrwaataon) 1112,250 ProWgy Acqursm a Dam icon - 8rmutdn a shorn a Ogre 1100.000 PROMS O�1tliag Orpt PROMS (aaw04 aweeetrmoa for u0, Now* Bmeneeeed 130,900 WeeCra otai upon% 480082 Pervert $50500 Facedarrooraor4Loom-Gran Prone MIAMI TOTAL 17415,467 The piAtd oarnnt paw begins on June 9, 202A, od ass on Jay 8.204. Pane sod *9 0Om5N0 b 0etc9 Lane Ankara Director. City a Csw.awr Economic Drv44Pnww4 rd Honey O5Orwwnt. 00.8*. 4748, Ceew.9sr. FL 33758474/ a W t.lephwee w TM 444-7488 a rs emar wLibriaLicalataliontacom Woe 500 P m. on Ray 0. 2024. Sincerely, 1 Dania Perez, NMLS ID # L0116696 Community Development Coordinator I Economic Development & Housing Department Note: Our office has moved and my phone number has changed. Please update your records. ED&H Department 509 S. East Avenue, Suite 227 Clearwater, FL 33756 727-444-7159 www.myclearwater.com Mailing Address: P.O. Box 4748 Clearwater, FL 33758 Please note: This e-mail is public record. BRIGHT AND BEAUTIFUL • BAY TO BEACH CaII, Rosemarie From: Perez, Dania Sent: Monday, July 8, 2024 2:53 PM To: Kathleen Beckman Cc: Lane, Charles; Nino, Jesus; Malcolm -Smith, Terry Subject: RE: Quick Question on CDBG Funding Attachments: CDBG Facade Program Guidelines.7.31.23.pdf Good afternoon, Kathleen, It was nice speaking with you again. I'm happy I was able to answer some of your questions. In addition, here's the link to the NRSA Maps Neighborhood Revitalization Strategy Area Maps - City of Clearwater (myclearwater.com) I also attached our guidelines for the CDBG Facade Improvement Program to this email. Below is a recap, my response is in purple. Q: Is it appropriate or "best practice" to allocate CDBG funds to a private (for profit?) school - such as LiFT? I've toured that facility and support what they do - but CDBG funds are supposed to target lower income individuals. A: LiFT is a non-profit with a 501 © 3. In addition, we spoke with HUD regarding this activity and then I spoke with LiFT. This is an LMC (clientele) activity. 51% of their students need to be at or below 80% Median Family Income Limits. I also spoke with LiFt confirming that they can provide the CDBG required documentation, which includes total number of persons in the households, income, race, and ethnicity. I made it clear, that 51% of their students that have access to the playground need to be at or below 80% AMI and documentation is required. Q: And, can you direct me to a document- or meeting date with attached agenda documents - where there was a full description of the applications for grants? Are the facade grants targeted to businesses in lower income areas? How will these be awarded? A: You can find the documents and meeting details at City of Clearwater - File #: ID#24-0387 (legistar.com) A: Regarding the CDBG Facade loan to grant program. This program is under CDBG ED for business that meet the CDBG "Slum & Blight" National Objective. Business must be within the Clearwater's NRSA and low mod income areas and must qualify. I attached the guidelines to this email; they must qualify and must follow CDBG guidelines. Q: Why did so few applicants get funded this year? Denise told me they put the Parks and Rec request in in case there was left over funding. That certainly does not seem to be the case. A: Best practices is to provide more funding to fewer Subrecipients. This decision was driven by multiple factors. CDBG only allows 15% of allocated funds to be applied towards public services and must be either a new or a quantifiable increase in level of services. 1 I hope this is helpful, please let me know if you have any other questions. Sincerely, Dania Perez, NMLS ID # L0116696 Community Development Coordinator 1 Economic Development & Housing Department Note: Our office has moved and my phone number has changed. Please update your records. ED&H Department 509 S. East Avenue, Suite 227 Clearwater, FL 33756 727-444-7159 www.myclearwater.com Mailing Address: P.O. Box 4748 Clearwater, FL 33758 Please note: This e-mail is public record. BRIGHT AND BEAUTIFUL • BAY TO BEACH From: Malcolm -Smith, Terry <Terry.Malcolm-Smith@myClearwater.com> Sent: Friday, July 5, 2024 4:47 PM To: Kathleen Beckman <kathleenbeckman26@gmail.com>; jesus.nunez@myclearwater.co Cc: Perez, Dania <Dania.Perez@MyClearwater.com> Subject: Re: Quick Question on CDBG Funding Hello Kathleen, I forwarded your email. to Dania Perez. Dania will provide a response no later than Monday. Thanks. Ms. Terry Malcolm -Smith Housing Coordinator - Economic Development and Housing Department NOTE: Our office has moved and my phone number has changed. Please update your records. City of Clearwater 509 S. East Ave, Suite 227 Clearwater, FL 33756 (727) 444-7167 From: Kathleen Beckman <kathleenbeckman26(a@gmail.com> Sent: Wednesday, July 3, 2024 1:47 PM To: Malcolm -Smith, Terry <Terry.Malcolm-Smith@myClearwater.com>; jesus.nunez@myclearwater.co <jesus.nunez@myclearwater.co> Subject: Quick Question on CDBG Funding Good afternoon Jesus and Terry, Hope you are well and looking forward to celebrations on the 4th. I know things are a bit crazy in your department - but I have a question for you related to the NAHAB meeting on Tuesday and CDBG allocations. Is it appropriate or "best practice" to allocate CDBG funds to a private (for profit?) school - such as LiFT? I've toured that facility and support what they do - but CDBG funds are supposed to target lower income individuals. And, can you direct me to a document- or meeting date with attached agenda documents - where there was a full description of the applications for grants? Are the facade grants targeted to businesses in lower income areas? How will these be awarded? Why did so few applicants get funded this year? Denise told me they put the Parks and Rec request in in case there was left over funding. That certainly does not seem to be the case. Any clarification would be appreciated. I'll be at Tuesday's AHAB meeting. Warm regards, 3 Kathleen Kathleen Beckman Community Advocate 847-849-9961 "Life's most persistent and urgent question is, 'What are you doing for others?" — Dr. Martin Luther King Jr. 4