SHIP SUBRECIPIENT AGREEMENT (2)SHIP SUBRECIPIENT AGREEMENT BY AND BETWEEN
CITY OF CLEARWATER AND
TAMPA BAY COMMUNITY DEVELOPMENT CORPORATION, INC.
d/b/a Suncoast Housing Connections
THIS SUBRECIPIENT AGREEMENT (this "Agreement") is made and entered into by
and between THE CITY OF CLEARWATER, FLORIDA, a Florida municipal corporation,
whose mailing address is P.O. Box 4748, Clearwater, Florida 33758 (the "City") and TAMPA BAY
COMMUNITY DEVELOPMENT CORPORATION, a Florida not-for-profit corporation,
whose mailing address is 2139 N.E. Coachman Road, Clearwater, FL 33765 ("Subrecipient" and
collectively with the City the "Parties").
WITNESSETH:
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership ("SHIP")
Program funds (CSFA 40.901) established in accordance with Sections 420.907-9079, Florida
Statutes, and Rules 67-37, Florida Administrative Code. The SHIP program was created for the
purpose of providing funds to local governments as incentive for the creation of public-private
partnerships to produce and preserve affordable housing. The City of Clearwater has met all
prerequisites for participation in the SHIP Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the SHIP Program for eligible housing activities and projects; and
WHEREAS, the City desires to use a portion of said grant funds for the improvement of
the social and economic welfare of its citizens through the provision of affordable housing for low
to moderate -income persons; and
1
WHEREAS, the City through Resolution Number 24-08 has approved its Local Housing
Assistance Plan ("LHAP") under the SHIP Program for FY 2024 through FY 2027 by which said
goals shall be implemented; and
WHEREAS, Subrecipient has been approved to provide an 8 -hour homebuyer education
Class, pre -purchase counseling, and foreclosure prevention counseling for low to moderate -
income eligible households residing within the City of Clearwater city limits (Tax District CW,
CWD, or CWDO) utilizing the SHIP Program; and
WHEREAS, on April 18, 2024, the City Council authorized the City Manager to execute
an Agreement with Subrecipient to provide an 8 -hour homebuyer education class, pre -purchase
counseling including up to three (3) pre -purchase homeownership follow-up appointments, and
foreclosure prevention counseling, utilizing up to FIFTEEN THOUSAND DOLLARS AND
00/100 CENTS ($15,000.00) in SHIP funds to residents residing in the city limits. Subrecipient
shall also be awarded a certain portion of the SHIP funds for successfully stewarding qualified
persons to homeownership within the city limits through Subrecipient's pre -purchase assistance
program; and
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WHEREAS, the City through its City Council has authorized and appropriated a portion
of its ship funds for providing an 8 -hour homebuyer education class, pre -purchase counseling
including up to three (3) pre -purchase homeownership follow-up appointments, and foreclosure
prevention counseling to eligible persons who are current residents of the City of Clearwater as
well as additional program funding to Subrecipient for successfully stewarding qualified persons
to homeownership within the city limits through the Pre -Purchase Counseling program, by the
implementation of the Purchase Assistance Strategy as specified in the City of Clearwater's
approved 2024-2027 SHIP Local Housing Assistance Plan; and
WHEREAS the Parties desire to carry out the aforementioned housing activities as further
specified in Part II of this Agreement; and
WHEREAS, the regulations contained in Sections 420.907-9079 of the Florida Statutes
and Chapter 67-37 of the Florida Administrative Code, as are now in effect and as may be amended
from time to time govern this Agreement; and
NOW THEREFORE, the Parties hereby execute this Agreement to undertake the
aforementioned services and agree as follows:
I. DEFINITIONS AND PURPOSE
A. DEFINITIONS
2. "F. A.C." means the Florida Administrative Code.
3. "FHFC" means the Florida Housing Finance Corporation.
4. "Very low- income person" or "very low-income household" means one or more natural
persons or a family, that has a total annual anticipated gross household income that does
not exceed fifty percent (50%) of the median annual income for the Tampa -St. Petersburg
MSA, adjusted for household size.
5. "Low-income person" or "low-income household" means one or more natural persons
or a family, that has a total annual anticipated gross household income that does not exceed
eighty percent (80%) of the median annual income for the Tampa -St. Petersburg Clearwater
Metropolitan Statistical Area (MSA).
6. "Moderate -income person" or "moderate low-income household" means one or more
natural persons or a family, that has a total annual anticipated gross household income that
does not exceed one hundred twenty percent (120%) of the median annual income for the
Tampa -St. Petersburg MSA, adjusted for household size.
B. PURPOSE
The purpose of this Agreement is to state the covenants and conditions under which the
Subrecipient will implement the services indicated in Section II of this Agreement.
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II. SCOPE OF SERVICES
A. SCOPE
Subrecipient shall provide an 8 -hour homebuyer education class, one-on-one pre -purchase
counseling including up to three (3) pre -purchase homeownership follow-up appointments,
and foreclosure prevention counseling to low to moderate income households within the
City limits (collectively the "Activities"). The Activities provided will be for income -
eligible households at or below one hundred twenty percent (120%) Area Median Income
(AMI) within the city limits of the City of Clearwater, Florida. Further details regarding
the Activities are provided in Exhibit "D" attached hereto.
Additional program funding will be provided to Subrecipient in accordance with Exhibit
"D" for successfully stewarding any person whose household income is at or below one
hundred twenty percent (120%) AMI, City resident or otherwise, to homeownership within
the city limits after successfully completing Subrecipient's pre -purchase homeownership
counseling (collectively such funding for stewardship with the Activities are the "Project").
See attached Exhibit "D" for further details.
B. MARKETING
Subrecipient shall affirmatively market the Project to eligible low to moderate households.
Low to moderate income is defined as having an annual gross income at or below 120%
AMI for the Tampa St. Petersburg -Clearwater Metropolitan Statistical Area (MSA), as
determined by the income limits chart provided by the FHFC attached hereto as . The
current income limits for the Tampa St. Petersburg -Clearwater MSA are contained in
Exhibit "A". Subrecipient shall provide the City with a copy of their Affirmative Marketing
Plan at the time of execution of this Agreement.
C. PROJECT COMPLETION
Subrecipient shall complete the Project by September 30, 2025, unless a time extension is
requested by Subrecipient in writing and granted by the City in writing. Any such time
extension shall be attached to and made a part of this Agreement.
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect beginning
October 1, 2024, and all services required hereunder shall be completed by September 30,
2025 in accordance with this Agreement. Once this Agreement has been executed,
Subrecipient can submit payment request to the City for services completed from October
1, 2024, through September 30, 2025.
IV. PROJECT FUNDING
A. DUTIES
The City of Clearwater hereby approves SHIP Program funding in an amount not to exceed
FIFTEEN THOUSAND DOLLARS AND 00/100 CENTS ($15,000.00) for the Project.
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Subrecipient will serve as the primary contact for the Project.
B. INCOME QUALIFICATION GUIDELINES
Subrecipient shall determine that each household's annual income level does not exceed
120% AMI for each activity.
• 8 -Hour Homeownership Education Class: Clients shall report their total household
size and total annual household income through self -certification on Subrecipient's
client form.
• Pre -Purchase and Foreclosure Counseling Services: Subrecipient shall request
income, debt, and average monthly expenses on their client forms. In addition,
Subrecipient shall collect supporting documentation including but not limited to
proof of income and bank statements to determine a client's income level and
housing affordability analysis.
V. PAYMENT
A. PAYMENT GENERALLY
It is expressly agreed and understood that the total amount to be paid by the City for each
person served under this Agreement is detailed in Exhibit "C" — Budget (the "Budget").
Payment of funds under this Agreement may be requested only for the allowable services
described in the Budget. Upon compliance with the terms and conditions of this Agreement,
the City will disburse funds only after receipt and approval by appropriate City personnel
of draw requests. Draw requests shall be submitted no more frequently than once a month
and shall be in accordance with the Budget. Upon compliance with the terms of this
Agreement, the City will disburse funds to Subrecipient after verification of the services
by the City's Economic Development and Housing Department. Draw requests shall
include adequate documentation of clients served and all other information as described in
the Section B. below and Exhibit "D". All draw requests submitted to the City must be
submitted by an authorized signatory of Subrecipient. Notwithstanding anything to the
contrary in this Agreement, the City reserves the right to request additional supporting
documentation to verify the reasonableness and validity of all draw requests.
B. METHOD OF PAYMENT:
Payments shall be made based on completed services and submission of documentation as
outlined in this Agreement. Subrecipient shall submit monthly requests for payment to the
City, via the City's Participant Portal of Neighborly Software, in accordance with the
following:
1. The City shall authorize payments to Subrecipient for services provided as outlined
in the Budget.
2. Provided that the requests for payment are complete and undisputed, the City shall
authorize payment of approved requests within thirty (30) days of receipt of such
requests.
3. The monthly requests for payment shall include:
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• An invoice on Subrecipient's letterhead, signed by an authorized representative,
that includes the name and address of each client receiving services and
signature verifying their attendance;
• Brief description of services or activities undertaken during the month for which
payment is being requested;
• Evidence that the clients served live in the appropriate Clearwater tax districts
and are income qualified; and
• Certificates of Completion for the workshops.
VI. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
Subrecipient agrees to comply with all applicable requirements as outlined in Sections
420.907-9071 of the Florida Statutes and F.A.C. 67-37. Subrecipient also agrees to comply
with all other applicable state and local laws, regulations, and policies governing the funds
provided under this Agreement. Subrecipient agrees to utilize funds available under this
Agreement to provide the Project to eligible persons and households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating, or establishing the relationship of employer/employee between the Parties.
Subrecipient shall at all times remain an "independent contractor" with respect to the
services to be performed under this Agreement. The City shall be exempt from payment
of all unemployment compensation, FICA, retirement benefits, life and/or medical
insurance and workers' compensation insurance, as Subrecipient is an independent eligible
Subrecipient.
C. WORKERS' COMPENSATION
Subrecipient shall provide workers' compensation insurance coverage for all of its
employees involved in the performance of this Agreement in an amount specified by state
law.
D. INSURANCE
Throughout the term of this Agreement, Subrecipient must maintain general liability
($1,000,000.00 per occurrence and $2,000,000.00 aggregate) and automobile liability
insurance ($1,000,000.00 per accident), and errors and omissions insurance
($1,000,000.00). The City must be listed as an additional insured party on each of the
required insurance policies with at least thirty (30) days' notice prior to expiration.
E. INDEMNIFICATION
Subrecipient shall indemnify, defend, and hold the City, its employees, officials, directors,
and agents harmless from any and all claims, losses, damages and causes of actions which
may arise out of the performance of this Agreement, including costs and expenses for or
on account of any or all suits relating to this Agreement, and shall pay all costs and
judgments which may be issued thereon. In particular, Subrecipient will hold the City
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harmless and will indemnify the City for any obligations imposed by the State arising out
of the conduct of activities under this Agreement.
F. GRANTOR RECOGNITION
Subrecipient shall ensure recognition of the role of the City and the SHIP Program during
the administration of the Program. All publicity materials or notices pursuant to this
Agreement shall be prominently labeled as to funding source.
G. AMENDMENTS
The City and Subrecipient may mutually agree to amend this Agreement at any time
provided that such amendments make specific reference to this Agreement, and are
executed in writing, signed by a duly authorized representative of both organizations. Such
amendments shall not invalidate this Agreement, nor relieve or release the City or
Subrecipient from its obligations under this Agreement.
Additionally, the City may, in its sole discretion, amend this Agreement to conform with
State or local governmental guidelines, policies, and available funding amounts, or for
other reasons. If such amendments result in a change in the funding, the scope of services,
or schedule of the activities to be undertaken as part of this Agreement, such modifications
will be incorporated only by written amendment signed by both the City and Subrecipient.
H. SUSPENSION OR TERMINATION
Either party may terminate this Agreement at any time by giving written notice to the other
party of such termination and specifying the effective date thereof at least thirty (30) days
before the effective date of such termination. In the event of any termination for
convenience, all finished or unfinished documents, data, reports or other materials prepared
by Subrecipient under this Agreement shall, at the option of the City, become the property
of the City. The City may also suspend or terminate this Agreement, in whole or in part, if
Subrecipient materially fails to comply with any term of this Agreement, or with any of the
rules, regulations or provisions referred to herein, in addition to other remedies as provided
by law. If, through any cause, Subrecipient shall fail to fulfill in a timely and proper manner
its obligations under this Agreement, or violates any of the covenants, agreements, or
stipulations of this Agreement, the City shall have the right to terminate this Agreement or
suspend payment in whole or part by giving written notice to Subrecipient of such
termination or suspension of payment and specify the effective date thereof, at least five
(5) working days before the effective date of termination or suspension. If payments are
withheld, the City shall specify, in writing, the actions that must be taken by Subrecipient
as a condition precedent to resumption of payments and shall specify a reasonable date for
compliance. Sufficient cause for suspension of payments shall include, but not be limited
to:
• Failure to comply with Section II, Scope of Service or Exhibit "D" of this Agreement.
• Failure to submit periodic reports as determined by the City.
VII. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
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Subrecipient shall maintain all records required by the City that are pertinent to the
activities to be funded under this Agreement.
B. RETENTION
Subrecipient shall retain all records pertinent to expenditures incurred under this
Agreement for a period of five (5) years after the funds have been expended and accounted
for or after the SHIP closeout annual report for these funds has been submitted, whichever
is later. Notwithstanding the above, if there is litigation, claims, audits, negotiations or
other actions that involve any of the records cited and that have started before the expiration
of the five-year period, then such records must be retained until completion of the actions
and resolution of all issues, or the expiration of the five (5) -year period, whichever occurs
later.
C. DISCLOSURE
Subrecipient shall maintain records in accordance with Florida's Public Information Law
(F.S. Chapter 119).
D. CLOSEOUTS
Subrecipient's obligation to the City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to,
making final payments and determining the custodianship of records.
E. AUDITS & INSPECTIONS
1. In the event that Subrecipient expends a total amount of state financial assistance
equal to or in excess of $1,000,000.00 in any fiscal year of such Subrecipient, the
Subrecipient must have a State single or project -specific audit for such fiscal year
in accordance with Section 215.97, Florida Statutes; applicable rules of the
Department of Financial Services; and Chapters 10.550 (local governmental
entities) or 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General. State financial assistance is being awarded through the City by this
Agreement. Exhibit "1" to this Agreement indicates state financial assistance
awarded through the City by this Agreement. In determining the state financial
assistance expended in its fiscal year, Subrecipient shall consider all sources of state
financial assistance, including state financial assistance received from the City, other
state agencies, and other nonstate entities. State financial assistance does not
include Federal direct or pass-through awards and resources received by a nonstate
entity for Federal program matching requirements.
2. In connection with the audit requirements addressed in this Subsection E, Paragraph
1, Subrecipient shall ensure that the audit complies with the requirements of Section
215.97(8), Florida Statutes. This includes submission of a financial reporting
package as defined by Section 215.97(2), Florida Statutes, and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General.
3. If Subrecipient expends less than $1,000,000.00 in state financial assistance in its
FY 2024-25 Case ID 16130 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 7 of 21
fiscal year, an audit conducted in accordance with the provisions of Section 215.97,
Florida Statutes, is not required. In the event that Subrecipient expends less than
$1,000,000.00 in state financial assistance in its fiscal year and elects to have an
audit conducted in accordance with the provisions of Section 215.97, Florida
Statutes, the cost of the audit must be paid from the nonstate entity's resources (i.e.,
the cost of such an audit must be paid from the Subrecipient's resources obtained
from other than State entities). Full audit language is attached as Exhibit "B".
4. Copies of financial reporting packages required by this Article shall be submitted
by or on behalf of Subrecipient directly to the City, at the address set forth in Section
XII. herein, and to the Auditor General's Office at the following address:
Auditor General's Office
Local Government Audits/251
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
5. In the event the audit shows that the entire funds disbursed hereunder, or any
portion thereof, were not expended in accordance with the conditions of this
Agreement, Subrecipient shall be held liable for reimbursement to the City of all
funds not expended in accordance with these applicable regulations and Agreement
provisions within thirty (30) days after the City has notified Subrecipient of such
non-compliance. Said reimbursement shall not preclude the City from taking any
other action as provided in Section VI, Subsection H herein or otherwise available
at law or at equity.
6. If expenditure does not exceed $1,000,000.00 during an operating year, Subrecipient
shall submit to the City, within one hundred eighty (180) days after the end of the
Subrecipient's fiscal year, and otherwise upon request by the City, audited financial
statements, which must comply with Generally Accepted Accounting Principles
(GAAP), covering the entire Term of this Agreement. If Subrecipient fails to provide
its audited financial statements within the one hundred eighty (180) -day time period
referenced above, then, Subrecipient shall be in default hereunder. Notwithstanding
the foregoing, the City may grant Subrecipient an extension of the one hundred
eighty (180) -day time period to provide its audited financials, but such extension
shall be solely at the City's discretion.
F. PROGRESS REPORTS:
Subrecipient shall submit Progress Reports to the City in the form, content and frequency
required by the City.
G. CONFLICTS OF INTEREST:
In accordance with 24 CFR 214.303(1) A director, employee, officer, contractor, or agent
of a participating agency shall not engage in activities that create a real or apparent conflict
of interest.
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Counselors must not advise or steer clients to any specific for-profit entities. Their role is
to simply make clients aware of their options. Safeguards and disclosures must be used as
described in HUD's Handbook 7610.1 04/2024.
VIII. CIVIL RIGHTS COMPLIANCE
Subrecipient agrees that no person shall, on the ground of race, creed, color, religion,
national origin, sex, handicap, familial status, marital status or age be excluded from the
benefits of or be subjected to discrimination under any activity carried out by Subrecipient
in performance of this Agreement. Upon receipt of evidence of such discrimination, the
City shall have the right to terminate this Agreement. Subrecipient will take affirmative
action to ensure that all employment practices are free from such discrimination. Such
employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rate of pay
or other forms of compensation, and selection for training, including apprenticeship.
Subrecipient agrees to post in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination clause.
IX. PROHIBITED ACTIVITY
Subrecipient is prohibited from using funds provided herein or personnel employed in the
administration of the program for: political activities; sectarian or religious activities;
lobbying, political patronage, and nepotism activities.
X. DRUG AND ALCOHOL POLICY
Subrecipient will administer, in good faith, a policy designed to ensure that Subrecipient's
workplace is free from the illegal use, possession, or distribution of drugs or alcohol.
XI. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall
not be affected thereby, if such remainder would then continue to conform to the terms and
requirements of applicable law.
XII. NOTICE
All notice required to be given under this Agreement shall be sufficient when delivered to
the City's Economic Development & Housing Department Office at P.O. Box 4748,
Clearwater, Florida 33758 and to Subrecipient having its mailing address at 2139 N.E.
Coachman Road, Clearwater, FL 33765
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement and the exhibits contained herein, may be executed in multiple
counterparts, each of which shall be deemed to be an original, and any such counterparts
will constitute one and the same instrument.
FY 2024-25 Case ID 16130 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 9 of 21
IN WITNESS WHE
hands and seals this
, the Parties. ereto have executed this Agreement and have set their
day of L) Lvvtt —s , 2024.
(CITY SIGNATURE PAGE)
CITY OF CLEARWATER, FLORIDA,
a Florida mu y . al corporation.
By:
Approved as to form:
MO'
Matthew J. Mytych, Esq.
Assistant City Attorney
Date: /,,,W)�
Je ri !' er P,. irri r
City Manager
Date: 12-11q POA ti
Attest:
11Oaa-- ` ✓ 4,t_2_
Rosemarie Call
City Clerk
Date: k-Y-4-0;0"Ig,(.'(
FY 2024-25 Case ID 16130 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 10 of 21
(SUBRECIPIENT SIGNATURE PAGE)
Tampa Bay Community Development
Corporation, a Florida not-for-profit
corporation.
By:
Title: President / CEO
Print Name: Frances Pheeny
Date:
STATE OF FLORIDA )
COUNTY OF PINELLAS )
42///02
THE FOREGOING AGREEMENT was acknowledged before me by means 0 -of physical
presence Dor online notarization, this /4 day of 0tC'A44 , 2024, by Frances
Pheeny as President / CEO of Tampa Bay Community Development Corporation. He/She [k] is
personally known to me n or has produced
identification.
THERESA B. QUIROGAA
Notary Public
State of Florida
Commit HH538826
Expires 6/13/2028
as
NOTARY PUBLIC
Print name: 17)
My Commission Expires:
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Exhibit "A"
SHIP INCOME LIMITS
Effective April 1, 2024
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SHIP Income Limits
Effective April 1, 2024
0 to 30+ to 50+ to
80+ to
Household
30% AMI 50% AMI 80% AMI
120% AMI
Size
(Extremely Low) (Very Low) (Low)
(Moderate)
1 Person
$ 20,100 $ 33,450
$ 53,500 {,
$ 80,280
2 Persons
$ 22,950 $ 38,200 $ 61,150
$ 91,680
3 Persons
$ 25,820 $ 43,000 $ 68,800 !
$ 103,200
4 Persons
$ 31,200 $ 47,750 $ 76,400
$ 114,600
5 Persons
$ 36,580 $ 51,600 $ 82,550
$ 123,840
6 Persons
$ 41,960 $ 55,400 $ 88,650
$ 132,960
7 Persons
$ 47,340 $ 59,250 $ 94,750
$ 142,200
8 Persons
$ 52,720 $ 63,050 $ 100,850
$ 151,320
Median Family Income (MFI) Rounded - $92,000
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Exhibit "B"
The administration of resources awarded by the City of Clearwater to Subrecipient may be
subject to audits and/or monitoring by the City of Clearwater or other applicable government
agencies as described in this exhibit.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F - Audit
Requirements, and section 215.97, Florida Statutes (F.S.), as revised (see Audits below),
monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater staff,
limited scope audits as defined by 2 CFR §200.425, or other procedures. By entering into this
Agreement, Subrecipient agrees to comply and cooperate with any monitoring procedures or
processes deemed appropriate by the City of Clearwater. In the event the City of Clearwater
determines that a limited scope audit of Subrecipient is appropriate, Subrecipient agrees to comply
with any additional instructions provided by City of Clearwater staff to Subrecipient regarding
such audit. Subrecipient further agrees to comply and cooperate with any inspections, reviews,
investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor
General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if Subrecipient is a state or local government, or a nonprofit organization as
defined in 2 CFR §200.1., §200.64, and 200.70.
A recipient that expends $1,000,000.00 or more in federal awards in its fiscal year must have a
single or program -specific audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. EXHIBIT "1" to this form lists the federal resources awarded
through the City of Clearwater by this agreement. In determining the federal awards expended in
its fiscal year, Subrecipient shall consider all sources of federal awards, including federal resources
received from the City of Clearwater. The determination of amounts of federal awards expended
should be in accordance with the guidelines established in 2 CFR §§200.502-503. An audit of
Subrecipient conducted by the Auditor General in accordance with the provisions of 2 CFR
§200.514 will meet the requirements of this Part I.
For the audit requirements addressed in Part I, Subrecipient shall fulfill the requirements relative
to auditee responsibilities as provided in 2 CFR §§200.508-512.
A recipient that expends less than $1,000,000.00 in federal awards in its fiscal year is not required
to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F - Audit
Requirements. If Subrecipient expends less than $1,000,000.00 in federal awards in its fiscal year
and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F
- Audit Requirements, the cost of the audit must be paid from non-federal resources (i.e., the cost
of such an audit must be paid from Subrecipient resources obtained from other than federal
entities).
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PART II: STATE FUNDED
This part is applicable if Subrecipient is a non -state entity as defined by Section 215.97(2), Florida
Statutes.
In the event that Subrecipient expends a total amount of state financial assistance equal to or in
excess of $1,000,000.00 in any fiscal year of such Subrecipient (for fiscal years ending June 30,
2017, and thereafter), Subrecipient must have a state single or project -specific audit for such fiscal
year in accordance with Section 215.97, Florida Statutes; Rule Chapter 691-5, F.A.C., State
Financial Assistance; and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and
for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state
financial assistance awarded through the City of Clearwater by this agreement. In determining the
state financial assistance expended in its fiscal year, Subrecipient shall consider all sources of state
financial assistance, including state financial assistance received from the City of Clearwater, other
state agencies, and other nonstate entities. State financial assistance does not include federal direct
or pass-through awards and resources received by a nonstate entity for federal program matching
requirements.
For the audit requirements addressed in this Part II, Subrecipient shall ensure that the audit
complies with the requirements of Section 215.97(8), Florida Statutes. This includes submission
of a financial reporting package as defined by Section 215.97(2), Florida Statutes and Chapters
10.550 (local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of
the Auditor General.
If Subrecipient expends less than $1,000,000.00 in state financial assistance in its fiscal year (for
fiscal years ending June 30, 2017, and thereafter), an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, is not required. If Subrecipient expends less than
$1,000,000.00 in state financial assistance in its fiscal year and elects to have an audit conducted
in accordance with the provisions of Section 215.97, Florida Statutes, the cost of the audit must be
paid from the nonstate entity's resources (i.e., the cost of such an audit must be paid from
Subrecipient's resources obtained from other than state entities).
PART III: OTHER AUDIT REQUIREMENTS
Note: This Part should be used to specify any additional audit requirements imposed by the
state awarding entity that are solely a matter of that state awarding entity's policy (i.e., the
audit is not required by federal or state laws and is not in conflict with other federal or state
audit requirements). Pursuant to Section 215.97(2), Florida Statutes state agencies may
conduct or arrange for audits of state financial assistance that are in addition to audits
conducted in accordance with Section 215.97, Florida Statutes. In such an event, the state
awarding agency must arrange for funding the full cost of such additional audits.
PART IV: REPORT SUBMISSION
1.Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F -
Audit Requirements, and required by Part I of this form shall be submitted, when required by 2
CFR §200.512, by or on behalf of Subrecipient directly to the Federal Audit Clearinghouse (FAC)
as provided in 2 CFR §200.36 and 200.512.
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The FAC's website provides a data entry system and required forms for submitting the single audit
reporting package. Updates to the location of the FAC and data entry system may be found at the
OMB website.
2. Copies of financial reporting packages required by Part II of this form shall be submitted by or
on behalf of Subrecipient directly to each of the following:
The City of Clearwater at the following address:
City of Clearwater
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
The Auditor General's Office at the following address:
Auditor General
Local Government Audits/251
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website provides instructions for filing an electronic copy of a financial
reporting package.
3. If applicable, copies of reports or the management letter required by Part III of this form shall
be submitted by or on behalf of Subrecipient directly to:
The City of Clearwater at the following address:
City of Clearwater
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
Any reports, management letters, or other information required to be submitted to the City of
Clearwater or the Auditor General pursuant to this agreement shall be submitted timely in
accordance with 2 CFR §200.512, Section 215.97, Florida Statutes, and Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, as applicable.
Recipients, when submitting financial reporting packages to the Auditor General for audits done
in accordance with 2 CFR Part 200, Subpart F - Audit Requirements, or Chapters 10.550 (local
governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor
General, should indicate the date on which the reporting package was delivered to Subrecipient.
PART V: RECORD RETENTION
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Subrecipient shall retain sufficient records demonstrating its compliance with the terms of the
award(s) and this agreement for a period of five (5) years from the date the audit report is issued,
and shall allow the City of Clearwater, or its designee, the CFO, or Auditor General access to such
records upon request. Subrecipient shall ensure that audit working papers are made available to
the City of Clearwater, or its designee, the CFO, or Auditor General upon request for a period of
three (3) years from the date the audit report is issued, unless extended in writing by the City of
Clearwater.
Note: Records need to be retained for at least five years to comply with record retention requirements related to
original vouchers as prescribed by the Department of State, Division of Library and Information Services, Bureau of
Archives and Records Management.
FY 2024-25 Case ID 16130 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 16 of 21
EXHIBIT "1"
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
Note: If the resources awarded to the recipient for matching represent more than one federal
program, provide the same information shown below for each federal program and show total
state resources awarded for matching.
Federal Program A: N/A
1. List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Federal Program B:
2. List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Subject to Section 215.97, F.S.:
Note: If the resources awarded to the recipient represent more than one state project, provide the
same information shown below for each state project and show total state financial assistance
awarded that is subject to section 215.97, F.S.
State Project A:
3. List state awarding agency, Catalog of State Financial Assistance title and number, and
$ (amount).
State Project B:
4. List state awarding agency, Catalog of State Financial Assistance title and number, and
$ (amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
Note: List applicable compliance requirements in the same manner as illustrated above for federal
resources. For matching resources provided by the City of Clearwater for federal programs, the
requirements might be similar to the requirements for the applicable federal programs. Also, to
the extent that different requirements pertain to different amounts of the non-federal resources,
there may be more than one grouping (i.e., 1, 2, 3, etc.) listed under this category.
Note: 2 CFR §200.513 and section 215.97(5), F.S., require that the information about federal
programs and state projects included in EXHIBIT 1 be provided to the recipient.
For questions regarding Form DFS -A2 -CL, contact your FSAA state agency liaison or the
Department of Financial Services, Bureau of Auditing, at FSAA@MyFloridaCFO.com or (850)
413-3060.
FY 2024-25 Case ID 16130 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 17 of 21
Project Funding Source:
Amount of Funding:
EXHIBIT "C"
Budget
SUBRECIPIENT
FY 2023-2025
SHIP
$15,000.00
Services Funded
1. 8 -Hour Homebuyer Education Class,
2. Pre -Purchase Counseling,
3. Up to three (3) Pre -Purchase Homeownership Follow -Up Appointments,
4. Foreclosure Prevention Counseling
(See additional information below)
Benefit:
Beneficiaries assisted through the above -referenced services must reside within the City of
Clearwater limits (Tax District CW, CWD, or CWDO) and household income must be at or below
120% AMI based on the SHIP income limits in effect at the time assistance is provided.
Payment Structure to Subrecipient:
1. 8- hour homebuyer education class: $75.00 per class participant.
2. Pre -purchase and foreclosure counseling: $250.00 for each initial counseling session.
3. Pre -purchase homeownership follow-up appointments. up to three (3) appointments per
household: $75.00 per session.
4. Additional program funding upon proof of client home purchase in the City after completion
of pre -purchase counseling: $250.00 per client.
Note: Payment for classes and counseling shall only be provided for participants residing in the
City. City staff may shift encumbered funds from one housing counseling agency to another.
Income eligibility is determined by household.
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EXHIBIT "D"
SCOPE OF SERVICES
The City of Clearwater's SHIP Local Housing Assistance Plan (LHAP) identified the goal of
providing "Support Services and Counseling". Support Services and Counseling includes but is
not limited to homeownership counseling (pre and post), credit counseling, tenant counseling,
foreclosure counseling, and transportation with the objective of assisting qualified low to moderate
income households in becoming homeowners and understanding foreclosure alternatives for
households who are in danger of becoming delinquent, are delinquent, or in default. The City,
through Subrecipient, will facilitate this goal by providing funding for the 8 -hour homebuyer
education classes, pre -purchase counseling, and foreclosure prevention counseling.
Scope of Work
At a minimum, the Subrecipient must perform the following services at no cost to
persons/households:
1. Pre -Purchase Homeownership Counseling Services. Subrecipient will conduct the
following activities and be provided with the following funding opportunity in relation to
its services:
• Conduct intake and make assessment of client's mortgage readiness status.
• Create a budget and discuss debt management.
• Draft an action plan with a path to homeownership.
• Discuss funding opportunities for down payment and closing cost assistance, which
includes the City's "Purchase Assistance Program".
• When a Pre -Purchase Counseling participant successfully purchases a home in the
City of Clearwater, the City shall provide $250.00 in program funding to
Subrecipient per home purchase upon submittal of the following documentation to
the City:
• The Original Intake Form;
• The Original Action Plan, showing verified total gross income;
• The Closing Disclosure; and
• Copy of the Mortgage.
• Lead Safety. When the housing counseling will cover the rental or purchase of housing
that may include pre -1978 housing, the work plan must include informing clients of
their rights and the procedures under the Lead Disclosure Rule (24 CFR part 35, subpart
A) and the EPA Renovation, Repair and Painting (RRP) Rules (40 CFR part 745,
subpart E), If the housing counseling will cover the rental or purchase of housing that
may be HUD -assisted pre -1978 housing, their rights and the procedure under the Lead
Safe Housing Rule (24 CFR part 35, subpart B, R and, as applicable, F -M).
2. Pre -Purchase Homeownership Follow-up Appointments. Up to three (3) follow-up
appointments are allowable. Follow-up appointments are counseling appointments that
continue after the initial counseling appointment and are to be conducted by a HUD
FY 2024-25 Case ID 16130 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 19 of 21
certified housing counselor. During these appointments counselors should address clients'
obstacles, outcomes achieved, and/or modify the next steps towards homeownership.
These sessions shall be productive and educational and should be a minimum of 45
minutes. Calling for a status update is not considered an appointment. Proof of each
appointment, per client shall be provided by the means of an updated action plan and/or
the counselors notes from the Client Management System (CMS).
3. 8 -Hour Homebuyer Education Class. Each client that successfully completes the
homebuyer education workshop shall receive a certificate by Subrecipient which shall be
valid for a two (2) year period commencing from the date the client completed the
homebuyer's education workshop. The Subrecipient will include the following subjects in
every class:
• Are You Ready to Buy a Home? -- assessing your financial outlook,
setting financial vision, making a financial action plan.
• Managing Your Money — budgeting and saving.
• Understanding Credit — learning about credit related to homeownership, protecting
credit, and knowing your rights.
• Fair housing.
• Obtaining a Mortgage — how to qualify, understanding the variety of products, access-
ing assistance, and working through the process with a lender.
• Shopping for a Home — analyzing the neighborhoods and housing options, working
with an agent, making an offer and working through the closing process.
• Protecting Your Investment — managing your home and your money after your pur-
chase, understanding refinancing, and avoiding foreclosure.
4. Foreclosure Prevention Counseling. Subrecipient will conduct the following activities
in relation to its services:
• Conduct an assessment of the client's current situation, review of all documentation.
• Develop an action plan with steps to prevent the loss of client's home.
• Engage in ongoing interactions with client and mortgage holder to ensure that all
required paperwork is submitted for a positive outcome.
5. Additional Program Funding. Additional program funding shall be provided to
Subrecipient upon proof of home purchases in the City by qualified persons after
completion of pre -purchase counseling: Payment request must include proof of purchase,
the Action Plan, and client's financial analysis.
FY 2024-25 Case ID 16130 — Suncoast Housing Connections / Homeownership Educational Workshop and Counseling / Page 20 of 21
Exhibit "E"
NO COERCION FOR LABOR OR SERVICES ATTESTATION
Pursuant to Section 787.06(13), F.S., this form must be completed by an officer or representative
of a nongovernmental entity when a contract is executed, renewed, or extended between the
nongovernmental entity and a governmental entity.
la tspa
787.06,
does not use coercion for labor or services as defined in this Section
Under penalty of perjury, I declare that I have read the foregoing statement and that the facts stated
in it are true and correct.
Printed Name: 1 (,�%r'J TA6eiDi
Title: CCO
Signature:
Date: .6.24/21/
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