11/21/2024 City Council Meeting Minutes November 21, 2024
City of Clearwater
Main Library- Council Chambers
100 N. Osceola Avenue
Clearwater, FL 33755
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Meeting Minutes
Thursday, November 21, 2024
6:00 PM
Main Library - Council Chambers
City Council
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City of Clearwater
City Council Meeting Minutes November 21, 2024
Roll Call
Present: 5 - Mayor Bruce Rector, Vice Mayor David Allbritton, Councilmember
Ryan Cotton, Councilmember Michael Mannino and Councilmember
Lina Teixeira
Also Present: Jennifer Poirrier— City Manager, Daniel Slaughter—Assistant City
Manager, David Margolis — City Attorney, Rosemarie Call — City Clerk
and Nicole Sprague — Deputy City Clerk.
To provide continuity for research, items are listed in agenda order although not
necessarily discussed in that order.
1. Call to Order— Mayor Rector
The meeting was called to order at 6:00 p.m.
2. Invocation — Apostle Norma Fontaine-Philbert of Garden of Grace Ministries
3. Pledge of Allegiance
4. Special recognitions and Presentations (Proclamations, service awards, or other
special recognitions. Presentations by governmental agencies or groups providing
formal updates to Council will be limited to ten minutes.) — Given.
4.1 November Service Awards
Two employee service awards were presented.
The October 2024 Employee of the Month Award was presented to
Brooke Harris, Information Technology.
The November 2024 Employee of the Month Award was presented to
Barbara Johnson, Planning and Development.
The November/December 2024 Bimonthly Team Award was presented
to the 2024 Comic Con Team: Ric, Derby, Kate Dressel, Savannah
Elliot, Sarah Fletcher, Kayla Grant, Zaccheus Jammer, Kelsy Johnson,
Aaron Lombard, Shawn Manspeaker, Amber Priester, Thomas
Shepherd, Chrita Smith, Tony Stamatoplos, and Johnareus Young.
4.2 North Beach Update
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City Council Meeting Minutes November 21, 2024
Public Works Director Marcus Williamson said the City received two
street sweepers from the State as part of FEMA's storm recovery
outreach efforts. The sweepers have been going for approximately three
weeks, which has helped staff keep up with the sand removal. He said all
parking lots on the beach have opened up. There are a couple of small
piles of sand that are not recoverable because they are intermixed with
waste. He said a couple of stormwater ponds had filled in, staff will be
digging up sand from the ponds in the coming weeks to return to the
beach. Staff continues to focus on the permanent pumps and the
long-term design, identifying innovative solutions to drive down the cost.
5. Approval of Minutes
5.1 Approve the minutes of the November 7, 2024 city council meeting as submitted in written
summation by the City Clerk.
Councilmember Cotton moved to approve the minutes of the
November 7, 2024 city council meeting as submitted in written
summation by the City Clerk. The motion was duly seconded and
carried unanimously.
6. Consent Agenda — Approved as submitted, less Items 6.9 and 6.10.
6.1 Authorize a work order to Fehr and Peers, Corporation, to prepare an Active
Transportation Plan that will update and replace the city's Shifting Gears Bicycle and
Pedestrian Master Plan in an amount not to exceed $174,990.00 per Code of Ordinance
Section 2.563(1)(c), Piggyback, and authorize the appropriate officials to execute same.
(consent)
6.2 Ratify and confirm a purchase order with Tetra Tech, Inc. of Maitland, FL, for substantial
damage assessment as a result of Hurricanes Helene and Milton in an amount not to
exceed $1,517,563.20 pursuant to RFP 54-22. (consent)
6.3 Approve local funding agreement between the State of Florida, Department of
Transportation and the City of Clearwater to make modifications and improvements on
Drew Street in the amount of$3,000,000 and authorize the appropriate officials to
execute same.
6.4 Approve an agreement between Pinellas County and the City of Clearwater to transfer
received funds in the amount of$442,000.42 and future funds from the City/County Fund
of the Opioid Litigation to be used for purposes approved in the settlement agreement of
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the Florida Plan and authorize the appropriate officials to execute same. (consent)
6.5 Approve a two-year funding agreement in the amount of$649,988.30 between the
Pinellas Suncoast Transit Authority (PSTA) and the City of Clearwater for Jolley Trolley
beach route service and authorize the appropriate officials to execute same. (consent)
6.6 Approve the Florida Recreation Development Assistance Program (FRDAP) project
grant agreement for the renovations and improvements of Edgewater Drive Park, 1923
Edgewater Drive, in the amount of$200,000, between the State of Florida Department of
Environmental Protection and the City of Clearwater and authorize the appropriate
officials to execute same. (consent)
6.7 Ratify and confirm a purchase order with P and R Renovations and Pro Coatings of
Clearwater FL for commercial restoration services needed for several Parks and
Recreation buildings due to flooding caused by Hurricanes Helene and Milton in an
amount of$608,225.00 pursuant to emergency declaration, Clearwater Code of
Ordinances Section 2.563(1)(k). (consent)
6.8 Ratify and confirm a purchase order with Florida Structural Group (FSG) of Fort Myers,
FL for emergency clean up removal of the Clearwater Community Sailing Center floating
docks and pilings destroyed by Hurricane Helene and Hurricane Milton in the amount of
$126,125 pursuant to emergency declaration, Clearwater Code of Ordinances Section
2.563(1)(k). (consent)
6.9 Approve a five-year renewal agreement with Axon Enterprise, Incorporated, of
Scottsdale, AZ, for a video and data collaboration software platform in the amount of
$702,000.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single
Source, and authorize the appropriate officials to execute same. (consent)
See Below.
6.10Approve a purchase order to Pinellas Regional Information Management Enterprise
(PRIME) for the personnel and operating expense of PRIME in the amount of
$318,096.00 and authorize the appropriate officials to execute same. (consent)
See Below.
6.1lApprove the final plat for Somerset located on the southwest corner of Somerset Street
and Mandalay Avenue in Clearwater, FL. (consent)
6.12Approve a purchase order to Arthur J. Gallagher Risk Management Services, Inc., of
Orlando, FL, for a Builder's Risk policy for the New City Hall project (22-0019-EN) for a
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not to exceed amount of$275,000 pursuant to Clearwater Code of Ordinances Section
2.563(1)(i), Insurance, and authorize the appropriate officials to execute same. (consent)
6.13Authorize two task orders to Tetra Tech, Inc. of Maitland, FL, for disaster recovery
consulting services as a result of Hurricane Debby (Task Order 2), Hurricane Helene and
Hurricane Milton (Task Order 3) in a cumulative amount of$1,383,768.00 pursuant to
RFP 54-22 and authorize the appropriate officials to execute same. (consent)
6.14Authorize purchase orders to Municipal Emergency Services (MES) of Pinellas Park, FL,
and Ten-8 Fire Equipment (Ten-8) of Bradenton, FL for the purchase of personal
protective equipment, tools and equipment, communication system, SCBA parts, and
miscellaneous items in a cumulative amount of$625,000.00 for term October 1, 2024,
through September 30, 2025, pursuant to Clearwater Code of Ordinances Section 2.563
(1)(c), Piggyback, and authorize the appropriate officials to execute same. (consent)
6.15Approve a Work Order to Mead and Hunt, Inc. of Tampa, FL for design and construction
engineering services for the RO1 Chemical Storage and Feed Improvement project
(23-0051-UT) in the amount of$495,731.00 pursuant to RFQ 34-23, Engineer of Record
(EOR) Consulting Services, and authorize the appropriation officials to execute same.
(consent)
6.16Approve a purchase order to Rexel USA, Inc of Dallas, TX for the purchase of Allen
Bradley products and related services in an annual not-to-exceed amount of$450,000.00
with the option for two, one-year renewals at the City's discretion pursuant to Clearwater
Code of Ordinances Section 2.563(1)(d), Non-competitive purchase (impractical), and
authorize the appropriate officials to execute same. (consent)
6.17Ratify and confirm a purchase to Encore Broadcast Solutions of Tampa, FL for
audiovisual and broadcast equipment in an amount of$40,292.75 bringing the total
spend for FY24 with this vendor to $111,487.59. pursuant to Clearwater Code of
Ordinances Section 2.563(1)(c), Piggyback. (consent)
Councilmember Teixeira moved to approve the Consent Agenda,
less Items 6.9 and 6.10, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.9 Approve a five-year renewal agreement with Axon Enterprise, Incorporated, of
Scottsdale, AZ, for a video and data collaboration software platform in the amount of
$702,000.00, pursuant to Clearwater Code of Ordinances Section 2.563(1)(a), Single
Source, and authorize the appropriate officials to execute same. (consent)
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City Council Meeting Minutes November 21, 2024
In 2020, City Council authorized the purchase of technology and equipment to
implement and construct a Real-Time Operations Center (ROC) within police
headquarters. The ROC provides all facets of the agency with live intelligence
relating to emerging criminal threats, threats to citizen/officer safety, and
provides investigative leads using security cameras, License Plate Reader
(LPR) cameras and various databases. LPRs are strategically deployed
throughout the city and work in concert with the ROC to provide our personnel
with additional investigative avenues for solving crime, keeping our citizens and
visitors safe, and preventing victimization.
In 2022, City Council authorized the purchase of the Fusus software platform to
enhance the capabilities of the ROC. Fusus creates a public safety ecosystem
that combines video from a variety of sources with computer aided dispatch
(CAD) data, officer location information, and other law enforcement sources -
including the Flock LPR system. The Fusus platform allows investigators within
the ROC the ability to view/access these video feeds and provides a mapped
view with instant access to secondary applications. Access to these data
sources results in real-time intelligence which can be provided to dispatch,
responding units, and detectives, while enhancing citizen, officer, and
community safety. The Fusus product also allows for archival views of video
footage, allowing instant access to key evidence, while enhancing productivity of
both Clearwater Police Department (CPD) officers and detectives.
The Fusus platform fosters public-private partnerships, wherein private
organizations/entities can opt-in to either register the existence of private
security video systems with CPD or allow real-time viewing of some, or all, of
the private video cameras, allowing for advanced intelligence concerning
recently occurred or ongoing events along with situational awareness in
real-time to the ROC from a variety of businesses, private entities, or City
facilities.
In January 2024, Fusus was acquired by Axon Enterprise and maintained the
existing Fusus platform being used by CPD, but rebranded as Axon
Respond-FususOne.
In September of 2024, CPD transitioned the remaining year of the Fusus
agreement to Axon with an agreement that will expire in June 2025.
Although the requested renewal agreement would not commence until June
2025, Axon has offered current pricing if the renewal is signed by the end of the
2024 calendar year.
Authorization to allow Clearwater Police Chief Eric Gandy to sign the Quote
Appendix is requested.
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City Council Meeting Minutes November 21, 2024
APPROPRIATION CODE AND AMOUNT:
The Police Department has funding available for the first year of the agreement
with no needed adjustment to the FY25 operating budget for cost code
0101127-530300, Contractual Services in the amount of$115,000.00. Future
fiscal years' funding will be requested through the annual operating budget
process. The four subsequent years' service and support is calculated at
$125,000.00 in Year Two, $150,000.00 in Year Three, $150,000.00 in Year Four,
and $162,000.00 in Year Five.
The Police Department is funded by General Fund revenues.
STRATEGIC PRIORITY:
This project is relevant towards accomplishing the strategic goal of a High
Performing Government, specifically strategic objective 1.4 to foster safe and
healthy communities in Clearwater through first-class public safety and
emergency response services.
Two individuals spoke in opposition.
Vice Mayor Allbritton moved to Approve a five-year renewal
agreement with Axon Enterprise, Incorporated, of Scottsdale, AZ, for
a video and data collaboration software platform in the amount of
$702,000.00, pursuant to Clearwater Code of Ordinances Section
2.563(1)(a), Single Source, and authorize the appropriate officials to
execute same. The motion was duly seconded and carried
unanimously.
6.10Approve a purchase order to Pinellas Regional Information Management Enterprise
(PRIME) for the personnel and operating expense of PRIME in the amount of
$318,096.00 and authorize the appropriate officials to execute same. (consent)
In 2019, a consortium of public safety entities in Pinellas County began working
on a unified CAD/RMS (Computer Aided Dispatch/Records Management
System) for public safety entities in Pinellas County. Since 2007, the Clearwater
Police Department (CPD) has been using TriTech. While this product has
serviced the department's needs, it does not provide some of the advanced
features a modern product will, nor does it integrate with other public safety
entities in Pinellas County.
In May 2021, the Pinellas County Sheriff published Request for Proposal (RFP)
21-02 for a CAD and RMS system based on the specifications determined by
the consortium. In October 2021, the consortium entered a memorandum of
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City Council Meeting Minutes November 21, 2024
understanding to establish a protocol on how to establish a PRIME work group
to evaluate the vendor responses received from Pinellas County Sheriff RFP
21-02 and to provide the Pinellas County Sheriff feedback to make a purchasing
decision.
On May 19, 2022, Council approved an Interlocal Agreement (ILA) between the
City of Clearwater, City of Largo, City of Pinellas Park, Pinellas County, and
Pinellas County Sheriff to create the administrative entity of PRIME and agreed
to participate in the purchase, implementation, and operation of a shared CAD
and RMS.
Through a competitive procurement process conducted by the Pinellas County
Sheriff's Office, Hexagon was selected as the vendor to provide a CAD/RMS
product for all parties. The resulting contract negotiation process was
accomplished and pricing for each party was set in the manner defined in the
ILA. Each Party of the ILA is responsible to pay a pro rata share of the cost of
the CAD/RMS product to the Pinellas County Sheriff and the pro rata share for
the personnel and operating costs of PRIME, based on the number of user
licenses per Party.
The total costs of the Hexagon Contract for the initial purchase, not including
future maintenance costs, is $9,704,825.00. In the ILA, Pinellas County
committed to paying a not to exceed amount of$9.3M of the initial purchase
price of the CAD/RMS product, which included an additional RMS product
specific to the needs of FIRE and EMS.
Per the interlocal agreement that governs PRIME, the Board of Directors
approved the fiscal year 2025 budget on April 10, 2024, and allocations for each
entity.
Based on the approved PRIME budget, the City of Clearwater's pro rata
responsibility for the CAD/RMS software products and for the personnel and
operating expenses of PRIME for fiscal year 2025 is $318,096.00.
APPROPRIATION CODE AND AMOUNT:
The department anticipated these expenses and funds are available in capital
improvement project C2201, Police CAD Replacement, funded by General
Fund revenues.
STRATEGIC PRIORITY:
This project is relevant towards accomplishing the strategic goal of a High
Performing Government, specifically strategic objective 1.4 to foster safe and
healthy communities in Clearwater through first-class public safety and
emergency response services.
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City Council Meeting Minutes November 21, 2024
One individual spoke in opposition.
Councilmember Mannino moved to approve a purchase order to
Pinellas Regional Information Management Enterprise (PRIME) for
the personnel and operating expense of PRIME in the amount of
$318,096.00 and authorize the appropriate officials to execute same.
The motion was duly seconded and carried unanimously.
Public Hearings - Not before 6:00 PM
7. Second Readings - Public Hearing
7.1 Table: Adopt ordinance 9770-24 on second reading, amending Clearwater Code of
Ordinances Chapter 22, Article II, Section 22.24, to correct the name of McKay Playfield
to McKay Park; change the operating hours of McKay Park from closed between sunset
to sunrise to closed between 9:00 p.m. and 7:00 a.m.; add five parks to be closed
between sunset to sunrise (Mercado, Bayshore Trail, North Betty Lane Neighborhood
Park, Lake Chautauqua Equestrian Park and Nature Preserve, McLennan Circle Park
and Rainbow Drive Park); and remove one park (Holt Avenue).
No Action Taken.
8. City Manager Reports — None.
9. City Attorney Reports — None.
10. Closing comments by Councilmembers (limited to 3 minutes)
Councilmember Cotton thanked staff for their ongoing hurricane recovery
efforts.
Councilmember Teixeira reviewed recent events and commended staff
for their hard work.
Councilmember Mannino congratulated St. Cecelia Catholic Church for
celebrating their 100th year anniversary.
Vice Mayor Allbritton said staff has done a great job cleaning up the
beach after the storms, making it look as it normally does. He urged to
begin streaming the cameras on the hotels to get the word out that
Clearwater is ready for vacationers first of the year.
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City Council
11. Closing Comments by Mayor
12. Adjourn
Attest
Meeting Minutes November 21, 2024
Mayor Rector reviewed recent and upcoming events and wishes all a
Happy Thanksgiving.
The meeting adjourned at 6:39 p.m.
City of Clearwater
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City of Clearwater