COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AGREEMENT (2)COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AGREEMENT
BETWEEN THE CITY OF CLEARWATER, FLORIDA AND
METROPOLITAN MINISTRIES, INC.
THIS CDBG PROGRAM AGREEMENT (this "Agreement") is made and entered into by and between the
City of Clearwater, Florida, a Florida municipal corporation, with a principal address of P.O. Box 4748, Clearwater,
Florida 33758, (the "City"), and Metropolitan Ministries, Inc., a Florida non-profit corporation, with a principal
address of 2002 North Florida Avenue, Tampa, FL 33602 ("Metropolitan Ministries" or "Subrecipient").
WITNESSETH:
WHEREAS, the Community Development Block Grant Program ("CDBG") is administered by the United
States Department of Housing and Urban Development ("HUD"); and
WHEREAS, the City is an entitlement community that receives CDBG funds awarded under the Housing
and Community Development Act of 1974, in furtherance of its goal of promoting community development and
improvement of public facilities, as further detailed in the Consolidated Plan for Housing and Community
Development Programs 2020/2021-2024/2025; and
WHEREAS, Metropolitan Ministries is a private non-profit corporation that provides comprehensive
services for the homeless and those at risk of becoming homeless in underserved and impoverished communities;
and
WHEREAS, Metropolitan Ministries submitted a proposal to utilize $50,000.00 in FY 2024-2025 CDBG
funds to enable Metropolitan Ministries to deliver the NeighborHOPE North Greenwood Program; and
WHEREAS, these services are an eligible activity under the CDBG program in accordance with 24 CFR
§570.201(e). It is a limited clientele activity and meets a national objective as required under 24 CFR
§570.200(a)(2) and 24 CFR §570.208(a)(2); and
WHEREAS, Metropolitan Ministries has available the necessary qualified personnel, facilities, materials,
and supplies to perform such services and/or carry out such programs for these residents, who are eligible and
qualified to receive said services and are within the income limits for low- and moderate -income persons as defined
by HUD and adjusted annually, and which current income levels are attached as Exhibit "A" and incorporated
herein by reference.
NOW THEREFORE, in consideration of the mutual covenants and agreements contained herein, and for
other good and valuable consideration, the sufficiency and receipt whereof being hereby acknowledged, the City
and Metropolitan Ministries agree as follows:
SECTION I: SCOPE OF SERVICES AND USE OF FUNDS
1. Recitals. The recitals set forth above are true and correct and are incorporated herein and made a part
of this Agreement.
2. National Objectives and Use. Subrecipient certifies that the activities carried out with the funds provided
under this Agreement will meet the CDBG program national objective of benefiting low- and
moderate -income persons as required under 24 CFR §570.200(a)(2) and 24 CFR §570.208(a)(2).
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3. The Grant. Under the terms and conditions of this Agreement, the City has allocated a subaward to
Subrecipient in the amount of FORTY-SEVEN THOUSAND TWENTY-FOUR AND 00/100 DOLLARS
($47,024.00) in FY 2024-2025 CDBG funds toward the project, as defined below. Pursuant to 2 CFR
§200.332, the required subaward information is attached as Exhibit "B". Any funds remaining
unexpended or not disbursed to Metropolitan Ministries by the City as of the termination date of this
Agreement may be deobligated from this Agreement and made available for other City projects as
determined by the City.
4. Statement of Work/Program and Project Description. Subrecipient provides comprehensive services
for the homeless and those at risk of becoming homeless in underserved and impoverished communities.
The subrecipient will deliver the NeighborHOPE North Greenwood Program. The project will benefit 89
low- to moderate -income City of Clearwater residents according to HUD income guidelines attached as
Exhibit "A" (the "Project"). Additional requirements for the Project are attached as Exhibit "C" and made
a part hereof by this reference. The budget for this Project (the "Budget") is attached as Exhibit "D" and
made a part hereof by this reference. Funds are provided for salary support for a full-time Case Manager
for the NeighborHOPE North Greenwood Program. The NeighborHOPE North Greenwood Program
addresses the needs of households experiencing poverty and family homelessness in Clearwater. The
Case Manager (CM) will provide housing services and community resources to families in North
Greenwood who are at risk of becoming homeless. The CM assesses the strengths and opportunities of
each family and works with households to develop self-sufficiency goals and create a self-sufficiency plan.
The CM connects participants to community resources to address employment, education, health, mental
health, childcare, financial wellness, and any other needs related to family wellbeing. When necessary,
housing search assistance and referrals to community housing programs are provided to prevent
homelessness. Metropolitan Ministries (MM) will provide community navigation, resources, and case
management to job seekers who are homeless or at risk of homelessness. MM is an active member of
the Pinellas Homeless Leadership Alliance (HLA) and is experienced in using the Pinellas Homeless
Management Information System (HMIS) to document client services and assess project outcomes. The
project supports the HLA Continuum of Care's Housing First service delivery model.
5. Goals and Performance Measures: Implementation Schedule. Subrecipient agrees to work diligently
toward the completion of the Project and complete the Project by September 30, 2025. By May 1, 2025,
at least fifty percent (50%) of the grant award shall have been requested. If less than fifty percent (50%)
of the funds have been expended, the City will review Subrecipient's progress and its inability to meet this
fifty percent (50%) grant expenditure rate as a performance indicator and it will factor into the City's
determination of non-compliance. HUD requires the City to timely spend its CDBG funds. Therefore, it is
critical that Subrecipient complies with these time deadlines. Time is of the essence. Subrecipient's failure
to work diligently toward timely completing the Project and incidents of non-performance may result in
conditions being placed on the grant funds, suspension of grant funds, or the City may cease disbursing
funds pursuant to this Agreement so that the City can reallocate the funds for other uses or projects.
6. Performance Monitoring. The City will monitor Subrecipient's performance against goal and
performance standards and compliance with the terms of this Agreement as required herein. Further
monitoring requirements are set forth in Section II herein. Substandard performance as determined by
the City will constitute non-compliance with this Agreement. If action to correct such substandard
performance is not taken by Subrecipient within thirty (30) days after being notified by the City, the City
will terminate this Agreement and all funding will end. Subrecipient must return any CDBG funds within
five (5) days of the Economic Development and Housing Department Director's or Assistant Director's
written request.
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7. Expenditure of Funds/Budget. Subrecipient shall use the grant proceeds for eligible expenses permitted
under the CDBG regulations as set forth in 24 CFR Part 570 and in accordance with the budget attached
as Exhibit "D" and made a part hereof by this reference. Any changes in budget line items, including
additions, must be requested in writing and must be approved in writing by the Economic Development
and Housing Department Director or Assistant Director before related expenditures can be undertaken.
Subrecipient shall be responsible for any cost overruns above the grant amount of FORTY-SEVEN
THOUSAND TWENTY-FOUR AND 00/100 DOLLARS ($47,024.00). Subrecipient shall not use any CDBG
funds for prohibited activities as set forth in 24 CFR §570.207. Notwithstanding anything to the contrary
in this Agreement, the City also reserves the right to request and approve documentation supporting any
requests for reimbursement to verify the reasonableness and validity of such costs and said Budget may
be modified by the City accordingly. Subrecipient acknowledges and agrees that any funds not used in
accordance with permitted CDBG regulations and the Budget must be repaid to the City.
8. Term. This Agreement shall be in effect for the period commencing October 1, 2024, and terminating on
September 30, 2025. Costs may not be incurred after September 30, 2025. Notwithstanding anything
herein to the contrary, Subrecipient's obligations to the City shall not end until all closeout requirements
are completed including, but not limited to, such things as making final payments, disposing of program
assets, and retention of records. Also, notwithstanding the foregoing, the term of this Agreement and the
provisions herein shall be extended to cover any additional time period during which Subrecipient remains
in control of CDBG funds or other assets, including Program Income or for any HUD audits requiring
repayment of any funds unlawfully spent under this Agreement.
SECTION II: ADMINISTRATIVE REQUIREMENTS
1. Applicable Laws and Regulations. Subrecipient shall comply with the requirements of the Housing and
Community Development Act of 1974, as amended, all CDBG program requirements, 24 CFR Part 570,
and other laws and regulations and regulatory guidance governing the use of these funds, whether set
forth herein or not, and any amendments or policy revisions thereto which shall become effective during
the term of this Agreement. It is Subrecipient's responsibility to read, understand, and comply with these
laws and regulations. In addition, Subrecipient shall abide by any and all other applicable federal or state
laws, rules, regulations, HUD guidance, and policies governing the funds provided under this Agreement,
whether presently existing or hereafter promulgated. Subrecipient shall also comply with all other
applicable federal, state, or local laws, statutes, ordinances, rules and regulations.
2. Uniform Administrative Requirements and Cost Principles. Subrecipient shall comply with the uniform
administrative requirements specified at 24 CFR §570.502 and §570.610. Subrecipient also agrees to
comply with the provisions of the Uniform Administrative Requirements, Cost Principles, and Audit
Requirements set forth in 2 CFR Part 200 and adopted by HUD at 2 CFR Part 2400. 2 CFR Part 200
addresses many requirements including but not limited to standards for financial and program
management, property and procurement standards, performance and financial monitoring and reporting,
subrecipient monitoring and management, record retention and access, remedies for noncompliance,
FFATA, and closeout. Subrecipient shall comply with any applicable HUD guidance, policies, and
procedures. Subrecipient also agrees to adhere to the accounting principles and procedures required
therein, utilize adequate internal controls, maintain necessary source documentation for all costs incurred,
and submit an indirect cost allocation plan, if such plan is required. Subrecipient also agrees to comply
with the Program Requirements set forth in Exhibit "E" which is attached hereto and incorporated herein
by this reference.
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3. Records to be Maintained. Subrecipient shall maintain all records required by 2 CFR Part 200, 24 CFR
§570.506, and 24 CFR §570.502 regarding records that must be maintained for the Project. Such records
shall include but are not limited to:
a) Records providing a full description of each activity undertaken and its CDBG eligibility, including
its location, and the amount of CDBG funds budgeted, obligated, and expended for the activity;
b) Records demonstrating that each activity undertaken meets one of the national objectives of the
CDBG program (i.e. the criteria set forth in 24 CFR §570.208); to support activities by a limited
clientele, Subrecipient must obtain data showing the family size and annual income of each person
receiving the benefit and that at least 51% of those served are low- and moderate -income
persons;
c) Records required to determine the eligibility of activities;
d) Records for each activity carried out for the purpose of providing or improving services and
programs which is determined to benefit low- and moderate -income persons including the total
cost of the activity, including both CDBG and non-CDBG funds and the size and income and
eligibility of each person or household;
e) Records required to document the acquisition, improvement, use or disposition of real property
acquired or improved with CDBG assistance;
f) Records that demonstrate compliance with the requirements in 24 CFR §570.505 regarding any
change of use of real property acquired or improved with CDBG assistance;
g)
Records that demonstrate compliance with citizen participation requirements;
h) Records that demonstrate compliance with requirements in 24 CFR §570.606 regarding
acquisition, displacement, relocation, and replacement housing;
i) Records documenting compliance with all Fair Housing and Equal Opportunity regulations;
j)
Financial records that document all transactions and that can be properly documented and
audited, as required by 24 CFR §570.502 and 2 CFR Part 200;
k) Records and agreements related to lump sum disbursements to private financial institutions for
financing rehabilitation as prescribed in 24 CFR §570.513;
I) Other records necessary to document compliance with Subpart K of 24 CFR Part 570;
m) Copies of all bid documents, bids received, Requests for Proposals, Requests for Qualifications,
and any other procurement documents;
n) Copies of all third -party or subcontracts; and
o) Detailed records of Subrecipient's organization, financial and administrative systems, and the
specific CDBG-funded project or activities.
Please note that the above descriptions are brief and provide only a summary of the records
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Subrecipient is required to maintain. Subrecipient agrees to consult 2 CFR Part 200 and
24 CFR §570.506 for a detailed description of the required records.
4. Retention of Records. All records must be accurate, complete and orderly. Subrecipient shall retain all
accounting records, financial records, statistical records, supporting documents, source documentation
to support how CDBG funds were expended, and all other documents pertinent to the Project and this
Agreement in accordance with the requirements of 2 CFR Part 200 as modified by 24 CFR §570.502, plus
a five (5) -year retention period. This retention period begins on the date of the submission of the City's
Consolidated Annual Performance and Evaluation Report (CAPER) to HUD in which the activities assisted
under the Agreement are reported on for the final time.
Notwithstanding the above, 2 CFR §200.334 states that Subrecipient may need to keep the records for
longer if they fall into one of the following exceptions: if any records are the subject of any litigation, claim,
or audit that started before the expiration of the five (5) -year period, then such records must be kept until
such litigation, claims, or audit findings have been resolved, completed and final action taken; records for
any displaced person must be kept for five (5) years after he/she has received final payment; records for
any real property and any equipment acquired with these funds shall be retained for five (5) years after
final disposition; if Subrecipient is notified by the City, HUD, its cognizant agency for audit, its oversight
agency for audit, its cognizant agency for indirect costs, or the City to extend the retention period; records
for Program Income after the period of performance; and indirect cost rate proposals and cost allocation
plans.
5. Monitoring and Inspections/Access to Records. Subrecipient shall monitor the progress of the Project
covered by this Agreement and shall submit appropriate reports to the City. The City shall monitor
Subrecipient's performance and financial and programmatic compliance. Subrecipient shall allow onsite
monitoring of the Subrecipient's facility and the Project on as frequent a basis as the City deems necessary
and at any other time that may be required by HUD to determine compliance with CDBG regulations and
this Agreement. Subrecipient shall also furnish and cause each of its own subcontractors, if any, to furnish
all information and reports required hereunder and will permit access to its books, records and accounts
by the City, HUD, or any other authorized official or designee for purposes of investigation to ascertain
compliance with the rules, regulations, and provisions stated herein.
All files, records, and documents, including financial statements and data, shall be made available for
review to the City's Economic Development and Housing Department, any auditors, the City's Office of
Internal Audit, Comptroller General, HUD, the Inspector General, and/or any of their authorized
representatives, who shall have access to and the right to audit, examine, inspect, make transcripts or
excerpts of any of the above records, documents, or papers related to the Project or to meet any HUD
requirements during normal business hours and any other reasonable time requested. This right also
includes timely and reasonable access to Subrecipient's personnel for the purpose of interviewing and
discussion related to said documents. This same right to review and access will be imposed upon any
third party or subcontractor, and it is Subrecipient's responsibility to ensure that any contract entered into
with third parties contain all necessary clauses and language required by the City and/or HUD to ensure
compliance with this Agreement and with all federal, state, and local laws and regulations. This section
shall survive termination of this Agreement.
6. Audits and Financial Statements.
a) Subrecipient shall comply with 2 CFR Part 200 Subpart F — Audit Requirements. In accordance
with 2 CFR §200.510, Subrecipient shall prepare financial statements that reflect its financial
position, results of operations or changes in net assets, and, where appropriate, cash flows for the
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fiscal year audited. Subrecipients shall also prepare and a schedule of expenditures of federal
awards for the period covered by Subrecipient's financial statements. The schedule must include
the total Federal awards expended as determined in accordance with § 200.502. Subrecipient
shall provide the City with its annual financial statement within ninety (90) days of the end of its
fiscal year. This financial statement shall be prepared by an independent certified public
accountant.
b) In addition, if expending One Million Dollars ($1,000,000.00) or more of Federal awards during its
fiscal year, Subrecipient shall comply with the audit provisions contained in 2 CFR 200 Subpart F
and the Single Audit Act Amendments of 1996 (31 U.S.C. §§7501-7507). Audits shall be
conducted annually. Subrecipient shall submit its annual audit to the City and within one hundred
twenty (120) days of the end of Subrecipient's fiscal year. Subrecipient must clear any
deficiencies noted in the audit reports within thirty (30) days after receipt of any noted
deficiencies. In the event the audit shows that the entire funds disbursed hereunder, or any portion
thereof, were not expended in accordance with the conditions of this Agreement, Subrecipient
shall be held liable for reimbursement to the City of all funds not expended in accordance with
those regulations and Agreement provisions within thirty (30) days after City has notified
Subrecipient of such non-compliance. Any reimbursement by Subrecipient shall not preclude the
City from taking any other action or pursuing other remedies. Failure to comply with these audit
requirements constitutes a violation of the Agreement and may result in the withholding of future
payments. If Subrecipient expends less than One Million Dollars ($1,000,000.00) in federal awards
during its fiscal year, they are exempt from this requirement, except as noted in 2 CFR §200.503,
but records must be available for review or audit by appropriate officials of HUD, the City, or GAO.
c) Subrecipient also agrees to allow the City's Internal Audit Department, or any of the City's other
departments or representatives, to conduct any audits or financial monitoring the City feels
necessary at any time during the term of this Agreement or pursuant to any HUD request.
Subrecipient shall provide written confirmation to City highlighting the status of actions planned
or taken to address Single Audit findings of deficiencies related to the subaward provided for
hereunder in accordance with 2 CFR §200.332(d)(2).
7. Program Income. Subrecipient shall report all Program Income, as defined and required at 24 CFR
§570.500 and 24 CFR §570.504, in a monthly report to the City's Economic Development and Housing
Department. Documentation of the receipt of Program Income, such as supporting schedules identifying
the project and the source of income, must be submitted to the City within five (5) days of its receipt. At
the end of the program year or upon expiration or earlier termination of this Agreement, Subrecipient shall
transfer all CDBG Program Income to the City within five (5) days of the expiration or termination of this
Agreement. If Subrecipient receives any Program Income after this Agreement expires or is terminated,
Subrecipient shall immediately remit said Program Income balances to the City as required in 24 CFR
§570.503 within five (5) days of receipt. If applicable, Subrecipient shall file reports of Program Income as
set forth in the below section entitled "Reports."
8. Reports. Subrecipient shall file reports in accordance with the Reporting Schedule attached as
Exhibit "F". Subrecipient shall provide the City's Economic Development and Housing Department with
monthly, quarterly, and annual reports concerning the progress made on the Project, in the City's
Subrecipient Portal of Neighborly Software. The report and its supporting documentation shall include the
following information: 1) name and address of each client served; 2) narrative statement of the services
provided to each client; selection of any contractors, utilization of MBE/WBEs, and 3) such other
information as may be considered appropriate by the City, such as client data demonstrating client
eligibility including, but not limited to, ethnicity, race, gender, age, head of household, income level, or
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other basis for determining eligibility. Subrecipient shall also file a Timesheet Activity Report for personnel
activities including but not limited to duties performed and time allocated in the form attached as
Exhibit "G", or on such forms provided by the City. Subrecipient shall also file and report on such other
information as may be considered appropriate by the City. In the event that subrecipient is unable to
provide the City with certain information about its clientele, subrecipient shall notify the City of its inability
to provide such information and cite to the body of law preventing disclosure of such information. The City
may waive such information disclosure requirements to the extent the waiver does not conflict with the
requirements and laws of the CDBG Program. Such information shall remain on file and available for onsite
inspections by either the City or HUD. The monthly report shall be due on the 10th of each month for
activities conducted during the preceding month. The quarterly reports are due the 10th day of the month
following the end of the quarter for March, June, September, and December. Annual reports are due by
October 10, 2025 for activities conducted during the preceding year (Example: October 1, 2024 —
September 30, 2025).
9. Reversion of Assets. The reversion of assets and use and disposition of real property and equipment
under this Agreement shall be in compliance with the requirements of 2 CFR §200.311 and §200.313,
24 CFR §570.502, §570.503, §570.504, and §570.505, as applicable, which include but is not limited to
the following:
a) Subrecipient shall transfer to the City any CDBG funds or Program Income on hand at the time of
expiration or termination of this Agreement and any accounts receivable attributable to the use of
CDBG funds as required by 24 CFR §570.503(b)(7); and
b) If this Agreement involves real property under Subrecipient's control that was acquired or
improved, in whole or in part, with CDBG funds in excess of Twenty -Five Thousand Dollars
($25,000.00), then the real property:
(1) shall continue for a period of five (5) years following the expiration of this Agreement to
be used to meet one of the CDBG national objectives cited in 24 CFR §570.208; or
(2) if Subrecipient fails to use the property in accordance with paragraph (a) above,
Subrecipient shall pay the City an amount equal to the current fair market value of the
property less any portion of the value attributable to expenditures of non-CDBG funds for
the acquisition or improvement to the property. The payment shall be considered
Program Income to the City.
10. Indirect Costs. If applicable and requested by the City, Subrecipient shall develop an indirect cost
allocation plan in accordance with 2 CFR Part 200 for determining the appropriate share of administrative
costs and shall submit such plan to the City for approval in a form specified by the City. This indirect cost
allocation plan must be submitted before any funds will be disbursed under this Agreement.
11. Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement.
Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and
allowable costs described in the budget, attached as Exhibit "D" and for which Subrecipient has made
payment. Upon compliance with the terms of this Agreement, the City will reimburse funds only after
completion of the work and after receipt and approval by appropriate City personnel of the Draw Request
(to be submitted in the City's Subrecipient Portal of Neighborly Software). Draw Requests shall be
submitted no more frequently than once a month and shall be in accordance with the Budget specifying
the services performed and expenses incurred. Upon compliance with the terms of this Agreement, the
City will reimburse funds to Subrecipient for the Project after the completion of the work has been verified
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and approved by the Economic Development and Housing Department and after receipt and approval by
appropriate City personnel of a Draw Request which shall be in accordance with the Budget specifying
the expenses incurred. All Draw Requests must be accompanied by adequate billing documentation of
payment for eligible expenses (i.e. invoices, costs, receipts, bills from vendors, copies of checks, lien
waivers, affidavits, applications, certifications, timesheets) and other supporting documentation the City
may request. Draw Requests shall include adequate documentation of expenditures and all other
information described in Exhibits "E" -"G", attached hereto and incorporated herein by reference. No
interest shall be earned on grant proceeds. All Draw Requests submitted to the City must be submitted
by an authorized signatory of Subrecipient and certified in accordance with 2 CFR §200.415.
Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and
approve documentation supporting any Draw Requests to verify the reasonableness and validity of such
costs and such Budget may be modified by the City accordingly.
Notwithstanding anything herein to the contrary, Subrecipient shall not request payment from the City
under this Agreement for any portion which has been paid from another source of revenue and further
agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise
available.
12. Withholding Payments. The City's obligation to reimburse Subrecipient is conditioned on Subrecipient's
full compliance with this Agreement. A breach of this Agreement is grounds for non-payment by the City.
SECTION III: DISPLACEMENT, RELOCATION, ACQUISITION, AND REPLACEMENT
OF HOUSING
1. Displacement, Relocation, Acquisition and Replacement of Housing. In accordance with 24 CFR
§570.606, Subrecipient shall take all reasonable steps to minimize the displacement of persons as a result
of activities funded under this Agreement. Any persons displaced shall be provided with relocation
assistance to the extent permitted and required under applicable regulations. Subrecipient shall comply
with 1) the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended,
42 U.S.C. 4601 et seq. (URA, Uniform Act) and the implementing regulations at 49 CFR Part 24 and
24 CFR §570.606(b); 2) the requirements of 24 CFR §570.606(c) governing the Residential
Anti -displacement and Relocation Assistance Plan under Section 104(d) of the Housing and Community
Development Act; and 3) the requirements in 24 CFR §570.606(d) governing relocation policies
established by the City. Subrecipient shall provide all notices, advisory assistance, relocation benefits, and
replacement dwelling units as required by said regulations, rules, and documents. Subrecipient shall
provide relocation assistance to persons (families, individuals, businesses, nonprofit organizations, and
farms) that are displaced as a direct result of acquisition, rehabilitation, demolition, or conversion of a
CDBG-assisted project. Subrecipient shall comply with 24 CFR §570.606 and shall keep all records
demonstrating compliance with these requirements including, but not limited to, those records required
in 24 CFR §570.506.
SECTION IV: PERSONNEL AND PARTICIPANT CONDITIONS
1. Nondiscrimination. Subrecipient shall always comply with Sections 104(b), 107, and 109 of the Housing
and Community Development Act of 1974, as amended, and 42 U.S.C. §5309, et seq., 24 CFR §570.602,
and 24 CFR Part 6. In accordance with Section 109 of the Housing and Community Development Act of
1974, no person in the United States shall on the ground of race, color, national origin, religion, or sex, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under, any
program or activity funded in whole or in part with CDBG funds. Subrecipient shall also comply with Title VI
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of the Civil Rights Act of 1964 (42 U.S.C. §2000d, et seq.) (Nondiscrimination in Federally Assisted
Programs) and implementing regulations in 24 CFR Part 1. Title VI provides that no person in the United
States shall on the grounds of race, color or national original be excluded from participation in, be denied
benefits of, or be subject to discrimination under any program or activity receiving federal financial
assistance. HUD's Title VI regulations specify types of prohibited discrimination. Subrecipient must not,
for example, based on race, color, or national origin deny a person housing or services; provide different
housing or services than those provided others; subject a person to segregation or separate treatment in
the receipt of housing or services; use different admission or eligibility requirements for housing or
services; or select a housing site or location with the purpose or effect of excluding or denying benefits to
persons in protected classes.
Subrecipient shall also not discriminate based on age under the Age Discrimination Act of 1975 (42 U.S.C.
§6101, et seq.) and the implementing regulations contained in 24 CFR Part 146, or based on disability as
provided in Section 504 of the Rehabilitation Act of 1973, and the implementing regulations contained in
24 CFR Part 8. Any contracts entered into by Subrecipient shall include a provision for compliance with
these regulations. Subrecipient shall keep records and documentation demonstrating compliance with
these regulations.
2. Equal Employment Opportunity. Subrecipient shall comply with 24 CFR §570.607, Executive Order
11246, as amended by Executive Orders 11375, 11478, 12086, and 12107 (Equal Employment
Opportunity Programs), and Executive Order 13279 (Equal Protection of the Laws for Faith Based
Community Organizations) and the implementing regulations in 41 CFR Part 60.
3. Handicapped Accessibility Requirements. Subrecipient shall comply with the Architectural Barriers
Act of 1968 (42 U.S.C. §§4151-4157), the Uniform Federal Accessibility Standards, as set forth in 24 CFR
§570.614, the Americans with Disabilities Act of 1990 (42 U.S.C. §12131) and its implementing regulations
in 28 CFR Parts 35 and 36, Section 504 of the Rehabilitation Act of 1973 and the implementing regulations
in 24 CFR Part 8, and all state and local laws requiring physical and program accessibility to people with
disabilities. Any contracts entered into by Subrecipient shall include a provision for compliance with these
regulations. Subrecipient shall keep records demonstrating compliance with these regulations.
4. Political Activities. Subrecipient shall comply with 24 CFR §570.207(a)(3) regarding political activities.
CDBG funds shall not be used for lobbying or political patronage activities. Subrecipient further agrees
that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any
extent be engaged in the conduct of political activities in violation of Chapter 15 of Title V, United States
Code (Hatch Act) or 24 CFR §570.207(a)(3).
5. Anti -Lobbying Provision. Subrecipient shall comply with the requirements set forth in 31 U.S.C. §1352
and implementing regulations at 24 CFR Part 87. Subrecipient and any contractors who apply or bid for
an award of One Hundred Thousand Dollars ($100,000.00) or more shall execute and comply with the
"Certification Regarding Lobbying" attached as Exhibit "H" and made a part hereof by this reference.
Subrecipient shall execute the "Certification Regarding Lobbying" and a copy shall be kept in the files of
each of the parties of this Agreement.
6. Conflict of Interest. In the procurement of supplies, equipment, construction, and services, Subrecipient
shall comply with the conflict-of-interest rules in 2 CFR Part 200. Subrecipient agrees and warrants that it
must maintain written standards of conduct covering conflicts of interest and governing the actions of its
employees engaged in the selection, award and administration of contracts. No employee, officer, agent,
or board member with a real or apparent conflict of interest may participate in the selection, award, or
administration of a contract supported by the Federal award. A conflict of interest includes when the
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 9 of 38
employee, officer, agent, or board member, any member of their immediate family, their partner, or an
organization that employs or is about to employ any of the parties indicated in 2 CFR §200.318, has a
financial or other interest in or a tangible personal benefit from an entity considered for a contract. An
employee, officer, agent, and board member of Subrecipient may neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors or parties to subcontracts. The Subrecipient's
standards of conduct must also provide for disciplinary actions to be applied for violations by its
employees, officers, agents, or board members.
If Subrecipient has a parent, affiliate, or subsidiary organization, Subrecipient must also maintain written
standards of conduct covering organizational conflicts of interest. Organizational conflicts of interest
mean that because of relationships with a parent company, affiliate, or subsidiary organization,
Subrecipient is unable or appears to be unable to be impartial in conducting a procurement action
involving a related organization.
In all cases not governed by 2 CFR Part 200, Subrecipient shall comply with the conflict-of-interest
provisions contained in 24 CFR §570.611. Such cases include the acquisition and disposition of real
property and the provision of assistance by Subrecipient to individuals, businesses, and other private
entities under eligible activities that authorize such assistance (e.g., rehabilitation, preservation, and other
improvements of private properties or facilities pursuant to § 570.202; or grants, loans, and other
assistance to businesses, individuals, and other private entities pursuant to § 570.203, 570.204, 570.455,
or 570.703(i)). Although this summary does not intend to replace 24 CFR §570.611, essentially this rule
states that no "persons" described in §570.611(c) who exercise or have exercised any functions or
responsibilities with respect to activities assisted with CDBG funds, or who are in a position to participate
in a decision-making process or gain inside information with regard to these activities, may obtain a
financial interest or benefit from a CDBG-assisted activity, or have a financial interest in any contract,
subcontract, or agreement with respect to a CDBG-assisted activity, or with respect to the proceeds of
the CDBG-assisted activity, either for themselves or those with whom they have business or immediate
family ties, during their tenure or for one year thereafter. The "persons" covered in 24 CFR §570.611(c)
include any person who is an employee, agent, consultant, officer, or elected official or appointed official
of the recipient, or of any designated public agencies, or of Subrecipients that are receiving CDBG funds.
Subrecipient shall also keep records supporting requests for waivers of conflicts.
Subrecipient will disclose in writing any potential conflicts of interest to the City. By executing this
Agreement, Subrecipient covenants and certifies that none of its employees, officers, agents, or board
members described in these regulations have any interest in this Agreement or the Property being
rehabilitated or any other interest which would conflict in any manner with this Agreement or the
performance of this Agreement.
7. Faith -Based Activities. Subrecipient shall comply with Executive Order 13279, 24 CFR §5.109 (Equal
Participation of Religious Organizations in HUD Programs and Activities), and 24 CFR §570.200(j).
Essentially, these regulations provide for the following:
a) Equal treatment of program participants and program beneficiaries.
FY 2024-25 CDBG
(1) Program participants. Organizations that are religious or faith -based are eligible, on the
same basis as any other organization, to participate in the CDBG program. Neither the
Federal Government nor a State or local government receiving funds under the CDBG
program shall discriminate against an organization based on the organization's religious
character or affiliation.
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 10 of 38
b) Separation of inherently religious activities. Organizations that are directly funded under the
CDBG program may not engage in inherently religious activities, such as worship, religious
instruction, or proselytization, as part of the programs or services funded. If an organization
conducts such activities, the activities must be offered separately, in time or location, from the
programs or services funded under this part, and participation must be voluntary for the program
beneficiaries of the HUD -funded programs or services provided.
c) Religious Identity. A religious organization that is a recipient or subrecipient of CDBG program
funds will retain its independence, autonomy, expression of religious beliefs, or religious
character. Such organization will retain its independence from federal, state, and local
governments, and may continue to carry out its mission, including the definition, practice, and
expression of its religious beliefs, provided that it does not use direct CDBG funds to support any
inherently religious activities, such as worship, religious instruction, or proselytization. Among
other things, faith -based organizations may use space in their facilities to provide CDBG-funded
services, without removing or altering religious art, icons, scriptures, or other religious symbols.
In addition, a CDBG-funded religious organization retains its authority over its internal governance,
and it may retain religious terms in its organization's name, select its board members on a religious
basis, and include religious references in its organization's mission statements and other
governing documents.
d) Beneficiaries. An organization that participates in the CDBG program shall not in providing
program assistance discriminate against a program beneficiary or prospective program
beneficiary based on religion or religious belief.
e) Structures. CDBG funds may not be used for the acquisition, construction, or rehabilitation of
structures to the extent that those structures are used for explicitly religious activities. CDBG funds
may be used for the acquisition, construction, or rehabilitation of structures only to the extent that
those structures are used for conducting eligible activities under this part. Where a structure is
used for both eligible and inherently religious activities, CDBG funds may not exceed the cost of
those portions of the acquisition, new construction, or rehabilitation that are attributable to eligible
activities in accordance with the cost accounting requirements applicable to CDBG funds.
Sanctuaries, chapels, or other rooms that a CDBG-funded religious congregation uses as its
principal place of worship, however, are ineligible for CDBG-funded improvements. Disposition of
the real property after the term of the loan or grant, or any change in use of the property during
the term of the grant or loan, is subject to government -wide regulations governing real property
disposition (2 CFR Part 200).
8. Drug -Free Workplace. Subrecipient will provide a drug-free workplace. Subrecipient shall comply with
the Drug -Free Workplace Act of 1988 and implementing regulations in 2 CFR Part 2429 regarding
maintenance of a drug-free workplace. Subrecipient shall complete and comply with the "Certification
Regarding Drug -Free Workplace Requirements" attached as Exhibit "I" and made a part hereof by this
reference. Subrecipient shall ensure that the provisions of the clauses in Exhibit "I" are included in all
third -party contracts, subcontracts, and purchase orders that exceed Ten Thousand Dollars ($10,000.00),
so that the provisions will be binding upon each subcontractor or vendor. Subrecipient will complete this
certification and a copy shall be kept in the files of each of the parties of this Agreement.
9. Program Requirements. Subrecipient agrees to comply and carry out all its activities in accordance with
the CDBG program requirements set forth in 24 CFR Part 570, Subpart K.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 11 of 38
10. Fair Housing Act and Nondiscrimination and Equal Opportunity in Housing Under E.O. 11063.
Subrecipient shall comply with the Fair Housing Act (42 U.S.C. §§3601-3620) and implementing
regulations at 24 CFR Part 100; and Executive Order 11063, as amended by Executive Order 12259
(Equal Opportunity in Housing) and their implementing regulations in 24 CFR Part 107. Executive
Order 11063 prohibits discrimination based on race, color, religion, or national origin or to be denied equal
opportunity in housing or related facilities (i.e. housing, rental, leasing, sale, or other disposition of
residential property). Subrecipient shall keep records demonstrating compliance with this provision.
11. Resident Aliens. Subrecipient shall comply with the requirements set forth in 24 CFR §570.613 regarding
eligibility restrictions for certain resident aliens.
12. Debarment and Suspension. Subrecipient shall comply with the debarment and suspension
requirements set forth in 24 CFR §570.609, which requires compliance with 24 CFR Part 5 and 2 CFR
Part 2424. Subrecipient shall not enter into a contract with any person, agency, or entity that is debarred,
suspended, or otherwise excluded from or ineligible for participation in federal assistance programs under
Executive Order 12549 or 12689, "Debarment and Suspension," which is made a part of this Agreement
by reference. In the event that Subrecipient has entered into a contract or subcontract with a debarred or
suspended party, no CDBG funds will be provided as reimbursement for the work done by that debarred
or suspended contractor or subcontractor. Subrecipient shall keep copies of the debarment and
suspension certifications required by 2 CFR Part 2424 and a copy of the sheet documenting that the
federal debarment list was checked.
13. Florida Statutes, Clearwater City Codes, and Permits. Subrecipient agrees to comply with all laws of
the State of Florida and the Clearwater City Codes. In particular, Subrecipient shall comply with all
licensing, registration, and other applicable laws and regulations governing their ability to administer the
Program and the activities in the Project.
14. Agreement Between City and HUD. Subrecipient agrees that it shall be bound by the standard terms
and conditions used in the CDBG Agreement between the City and HUD, and such other rules, regulations,
or requirements as HUD may reasonably impose in addition to the conditions of this Agreement or
subsequent to the execution of this Agreement by the parties hereto.
15. Fees for Use of Facilities. Reasonable fees may be charged for the use of the facilities assisted with
CDBG funds, but charges such as excessive membership fees, which have the effect of precluding
low- and moderate -income persons from using the facilities, are not permitted.
16. Registration. Subrecipient agrees to maintain a current registration in the federal System for Award
Management ("SAM") database (sam.gov) pursuant to the Federal Funding Accountability and
Transparency Act (FFATA), P.L. 109-282, as amended by Section 6202(a) of P.L. 110-252 and the
regulations implementing the Act at 2 CFR Part 25 and 2 CFR Part 170. If Subrecipient is not currently
registered, it must do so prior to the date the City executes this Agreement, and no later than October 1,
2024. Furthermore, I attest that there are no exclusions for the organization or any principals of the
organization; there is no suspension, debarment, or proposal for debarment of an individual or entity,
which is prohibited, restricted, or otherwise excluded or ineligible for federal awards by any federal
agency. Subrecipient shall also complete and sign the affidavit attached as Exhibit "J" in conjunction with
its execution of this Agreement and provide any supporting documentation, if required.
17. Mandatory Disclosures — Violations of Federal Criminal Law. Subrecipient must disclose to the City
all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the
Federal award. Failure to make required disclosures can result in any of the remedies described in 2 CFR
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 12 of 38
§200.339, which includes suspension or debarment. (See also 2 CFR Part 180 and 31 U.S.C. §3321). By
executing this Agreement, Subrecipient warrants and certifies that no such violations of federal criminal
law exist that could potentially affect this award.
18. Cybersecurity. Subrecipient shall comply with the cybersecurity regulation at 2 CFR §200.303(e)
regarding the requirement to take reasonable cybersecurity and other measures to safeguard information
including protected personally identifiable information and other types of information.
SECTION V: ENVIRONMENTAL
1. Environmental Review Requirements. In accordance with 24 CFR §570.604 and 24 CFR Part 58, the
activities under this Agreement are subject to environmental review requirements. CDBG regulations
require the preparation of an Environmental Review Record (the "ERR") and environmental clearance
before funds are expended or costs incurred. City staff will prepare the ERR. Subrecipient is not required
to assume responsibility for an environmental review or assessment of this program pursuant to 24 CFR
Part 58, nor responsibility for initiation of an intergovernmental review of this program and its activities
(24 CFR §570.604). However, Subrecipient is required to provide information about its activities in order
for the City to comply with its responsibility under 24 CFR Part 58. Subrecipient shall submit to the City
any changes to the proposed activity so that the City may evaluate this new information and conduct any
further environmental review. This information must be submitted to the City for approval at least
forty-five (45) days prior to any commencement of work. Subrecipient also agrees to assist the City in
addressing environmental issues that may arise during the City's review process.
2. Flood Disaster Protection. Subrecipient shall comply with the requirements of the Flood Disaster
Protection Act of 1973 (42 U.S.C. §4106) and implementing regulations in 44 CFR Parts 59 through 80 in
regard to the sale, lease, or other transfer of land acquired, cleared, or improved under the terms of this
Agreement, as it may apply to the provisions of this Agreement.
3. Flood Insurance Program. Should any construction or rehabilitation of existing structures with
assistance provided under this Agreement occur in an area identified as having special flood hazards by
the Director of Federal Emergency Management, Subrecipient agrees to comply with all relevant and
applicable provisions of 24 CFR §570.605 concerning the National Flood Insurance Program. Subrecipient
agrees that if any portion of any property improved in connection with this Project is located in a special
flood hazard area, flood insurance will be required by the City and must be provided.
SECTION VI: DEFAULTS AND REMEDIES
1. Events of Default. The following shall constitute an Event of Default under this Agreement:
a) Failure to comply with any of the rules, regulations, or provisions referred to herein or governing
CDBG awards including, but not limited to, 24 CFR Part 570 or such statutes, laws, regulations,
executive orders, and HUD guidelines, HUD guidance, policies, or directives as may become
applicable at any time;
b) Failure to comply with any of the terms contained in this Agreement and such failure continues
for a period of thirty (30) days following written notice thereof given by the City to Subrecipient;
c) Failure to fulfill in a timely and proper manner its obligations under this Agreement;
d) Ineffective or improper use of funds provided under this Agreement;
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 13 of 38
e) Submission by Subrecipient at any time of any material representation in any certification, report,
or communication to the City that is determined by the City to be false, incomplete, misleading,
or incorrect in any material manner;
f) Failure to disclose to the City, upon demand, the name of all persons with whom Subrecipient has
contracted or intends to contract with for the construction or management of any portion of the
Project, including contracts for services and/or labor; or
g)
If any other default occurs under any of the grant documents executed by Subrecipient in
connection with this grant by the City (the "Grant Documents") which is not elsewhere specifically
addressed herein and such default is not cured within the applicable cure period set forth in the
grant documents, or if there is no cure period set forth, then within five (5) days following the date
of notice to Subrecipient thereof.
Notwithstanding any of the forgoing provisions to the contrary, if Subrecipient has failed to cure any default
within five (5) days prior to the expiration of any applicable cure period, the City may, at its sole option,
cure such default, provided, however, that the City shall be under no duty or obligation to do so.
2. Remedies for Noncompliance. If Subrecipient commits an Event of Default or fails in any way to comply
with Federal or state statutes, local laws or regulations, or the terms and conditions of this Agreement, the
City may impose additional conditions as described in 2 CFR §200.208. If the City determines that
noncompliance cannot be remedied by imposing additional conditions, the City may take one or more of
the following actions, including but not limited to:
a) Temporarily withhold cash payment pending correction of the deficiency or more severe
enforcement action by the City;
b) Disallow both use of funds and any applicable matching credit for all or part of the cost of the
activity or action not in compliance;
c) Wholly or partly suspend or terminate the award;
d) Initiate suspension or debarment proceedings as authorized under 2 CFR Part 180 and applicable
regulations or recommend such proceedings be initiated by HUD;
e) Withhold further federal awards for the project or program; or
f) Take other remedies that may be available at law or equity including, but not limited to litigation,
declaratory judgment, specific performance, damages, injunctions, termination of the Agreement,
or any other available remedies.
3. Remedies/Suspension and Termination. Subrecipient and the City will comply with the noncompliance
and termination provisions in 2 CFR Part 200. In addition to the remedies for noncompliance in 2 CFR
§200.339, the City may suspend or terminate this Agreement in whole or in part if Subrecipient fails to
comply with any terms and conditions of this Agreement or upon the occurrence of any Event of Default
or any other breach of this Agreement. The City can withhold all funding and disbursements, demand
repayment for amounts disbursed, terminate all payments, and/or exercise all rights and remedies
available to it under the terms of this Agreement, the Grant Documents, under statutory law, equity or
under common law. If the City terminates this Agreement, Subrecipient shall also forfeit to the City all
unexpended monies awarded under the Agreement. Subrecipient may also be required to refund all
CDBG funds awarded by the City.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 14 of 38
In accordance with 2 CFR §200.340, the City can terminate the Agreement with the consent of
Subrecipient in which case Subrecipient and the City must agree upon the termination conditions,
including the effective date, and in the case of partial termination, the portion to be terminated.
In accordance with 2 CFR §200.340(a)(4), the Agreement may also be terminated individually by
Subrecipient or the City with written notification setting forth the reason for such termination, the effective
date, and in the case of partial termination, the portion to be terminated. However, if the City determines
in the case of partial termination that the reduced or modified portion of the award will not accomplish the
purposes for which the award was made, the City may terminate the award in its entirety.
If this award is terminated or partially terminated, Subrecipient remains responsible for compliance with
the closeout requirements in 2 CFR §200.344 and post -closeout requirements set forth in 2 CFR
§200.345.
All remedies shall be deemed cumulative and, to the extent permitted by law, the election of one or more
remedies shall not be construed as a waiver of any other remedy the City may have available to it.
4. No Waiver. Failure of the City to declare a default shall not constitute a waiver of any rights by the City.
Furthermore, the waiver of any default by the City shall in no event be construed as a waiver of rights with
respect to any other default, past or present.
SECTION VII: INDEMNIFICATION AND INSURANCE
1. Indemnification. Subrecipient shall defend, indemnify and hold harmless the City from and against any
and all liability, claims, demands, damages, expenses, fees, fines, penalties, suits, proceedings, actions
and costs of actions, including attorney's fees, whether or not suit is filed and if suit is filed, attorney fees
and costs at all trial and appellate levels, of any kind and nature arising or growing out of or in any way
connected with Subrecipient's performance or nonperformance of this Agreement or because of or due
to the existence of the Agreement itself. Nothing contained herein shall be construed as consent by the
City to be sued by third parties, or as a waiver or modification of the provisions or limits of Section 768.28,
Florida Statutes or the Doctrine of Sovereign Immunity.
2. Environmental Indemnification. Subrecipient shall indemnify and hold the City harmless from any claim
arising from, or in any way related to, the environmental condition of the property where the Project takes
place, including, but not limited to, the cost of investigating, defending, and/or negotiating to a satisfactory
conclusion claims made by environmental regulatory agencies, as well as all cleanup and property
maintenance requirements imposed by any agency with lawful jurisdiction over the Project. This
indemnification shall run from the time of initial discovery of any such adverse environmental condition
and shall not be construed to commence only upon realization by the City of an actual pecuniary loss as
a result of such adverse environmental condition. The existence of this indemnification provision shall not
be construed as an indicia of ownership, management or control of the property by the City, and
Subrecipient hereby recognizes and acknowledges that the City is not an owner or manager of the
property and does not exert any control thereupon. Notwithstanding anything herein to the contrary, this
indemnification provision shall survive the termination of this Agreement.
3. Insurance. Without limiting Subrecipient's indemnification, Subrecipient shall maintain in force at all times
during the performance of this Agreement all appropriate policies of insurance hereinafter described and
as required by 2 CFR Part 200, concerning its operations. Certificates with valid and authorized
endorsements, evidencing the maintenance and renewal of such insurance coverage shall be delivered
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 15 of 38
to the City prior to execution of this Agreement. The City shall be given notice in writing at least thirty (30)
calendar days in advance of cancellation or modification of any policy of insurance. The City, its officers
and employees shall be named as an additional named insured on all policies of liability insurance.
a) All policies of insurance shall be in a company or companies authorized by law to transact
insurance business in the State of Florida. In addition, such policy shall provide that the coverage
shall be primary for losses arising out of Subrecipient's performance of the Agreement. Neither
the City nor any of its insurers shall be required to contribute to any such loss. The required
certificate shall be furnished prior to execution of this Agreement.
b) At least thirty (30) calendar days prior to the expiration of any of the above -referenced insurance
policies, Subrecipient shall provide the City with evidence of the renewal of said insurance policies
in a form satisfactory to the City.
c) The policies and insurance required by the City include:
(1) Commercial General Liability Insurance. Commercial general liability insurance to
include, but not be limited to bodily injury and property damage coverage. The policy's
limit liability amount shall not be less than One Million Dollars ($1,000,000.00) per
person/per occurrence for bodily injury to, or death to one or more than one person and
not less than One Hundred Thousand Dollars ($100,000.00) per occurrence for property
damage.
(2) Workers' Compensation Coverage. Workers' Compensation insurance for all its
employees in an amount and with coverage to meet all requirements of the laws of the
State of Florida.
(3) Flood Insurance. Flood insurance as required under applicable HUD regulations.
(4) Employee Fraud Insurance. Sufficient insurance to protect from Toss due to fraud, theft,
and physical damage and shall purchase a bond or insurance covering all employees for
theft or fraud.
(5) Bonding Requirements. Bonding requirements in 2 CFR §200.326.
SECTION VIII: MISCELLANEOUS PROVISIONS
1. Whistleblower Protections — Pursuant to 2 CFR § 200.217, Subrecipient must not discharge, demote, or
otherwise discriminate against its employees as a reprisal for disclosing to a person or body described in
paragraph (a)(2) of 41 U.S.C. § 4712 information that the employee reasonably believes is evidence of
gross mismanagement of a Federal contract or grant, a gross waste of Federal funds, an abuse of authority
relating to a Federal contract or grant, a substantial and specific danger to public health or safety, or a
violation of law, rule, or regulation related to a Federal contact (including the competition for or negotiation
of a contract) or grant. Subrecipient must inform their employees in writing of employee whistleblower
rights and protections under 41 U.S.C. § 4712. See statutory requirements for whistleblower protections
at 10 U.S.C. § 4701, 41 U.S.C. § 4712, 41 U.S.C. § 4304, and 10 U.S.C. § 4310.
2. Mandatory Disclosures — Pursuant to 2 CFR § 200.113, Subrecipient must promptly disclose whenever,
in connection with the Federal award (including any activities or subawards thereunder), it has credible
evidence of the commission of a violation of Federal criminal law involving fraud, conflict of interest,
bribery, or gratuity violations found in Title 18 of the United States Code or a violation of the civil False
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 16 of 38
Claims Act (31 U.S.C. §§ 3729-3733). The disclosure must be made in writing to the Federal agency, the
agency's Office of Inspector General, and pass-through entity (if applicable). Subrecipient is also required
to report matters related to recipient integrity and performance in accordance with Appendix XII of this
part. Failure to make required disclosures can result in any of the remedies described in § 200.339. (See
also 2 CFR Part 180, 31 U.S.C. § 3321, and 41 U.S.C. § 2313.)
3. Assignment. Subrecipient shall not assign or transfer any interest in this Agreement without the prior
written consent of the City.
4. No Grant of Vested Rights. This Agreement shall not be construed as granting or assuring or vesting
any land use, zoning, development approvals, permission, or rights with respect to property owned by
Subrecipient or anyone it assists.
5. Independent Contractor. Nothing in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of master/servant, principal/agent, employer/employee or joint
venture partner between the City and Subrecipient. The City shall be exempt from payment of all
Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers'
Compensation Insurance as Subrecipient is an independent contractor. Subrecipient agrees and
acknowledges that it shall be responsible for and shall pay any and all applicable compensation, insurance
and taxes, including but not limited to federal income taxes and Social Security on the salary of any
positions funded in whole or in part with CDBG funds.
Licensing: Prior to performing any services or work hereunder Subrecipient shall obtain all licenses,
permits, qualifications, and approvals of whatever nature that are legally required to perform the work and
services required by this Agreement and CDBG Funds. Subrecipient represents and warrants to City that
Subrecipient shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement
and any extension, any license, permit, qualification, or approval that is legally required for Subrecipient
to perform the work and services required or authorized by this Agreement or CDBG Funds. Subrecipient
shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and
interest, which may be imposed by law and arise from or are necessary for the Subrecipient's performance
of the work and services required or authorized by this Agreement or CDBG Funds, and shall defend,
indemnify, and hold the City, its officials, officers, employees, agents and volunteers, free and harmless
from and against any claim or liability arising out of any failure or alleged failure to obtain such license,
permits, and approvals of whatever nature that are legally required to perform the work or services set
forth in the CDBG Program.
6. Severability. This Agreement shall be construed in accordance with the laws of the State of Florida. It is
agreed by and between the parties that if any covenant, condition, provision contained in this Agreement
is held to be invalid by any court of competent jurisdiction, such invalidity shall not affect the validity of
any other covenants, conditions or provisions herein contained and all other parts shall nevertheless be
in full force and effect.
7. Entire Agreement/Modification. This Agreement, together with all the exhibits, constitutes the entire
Agreement between the parties hereto with respect to the subject matter hereof. Any representations or
statements heretofore made with respect to such subject matter, whether written or verbal, are merged
herein. This Agreement may only be modified in writing, signed by both of the parties hereto.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 17 of 38
8. Notices. Whenever by the terms of this Agreement, notice is to be given to either party, such notice shall
be in writing and shall be hand delivered or sent by certified mail, return receipt requested, postage
prepaid to:
Dylan Mayeux, Interim Manager
Economic Development and Housing
P.O. Box 4748
Clearwater, FL 33758-4748
Tim Marks
President and CEO
2002 North Florida Avenue
Tampa, FL 33602
9. Compliance With All Laws. Notwithstanding anything herein to the contrary, the Project shall be
operated consistent with all applicable federal, state, and local laws and regulations.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 18 of 38
IN WITNESWHEREQF, the parties hereto have executed these presents and have set their hands and
seals this day of WTI LLV , 2024.
CITY OF CLEARWATER SIGNATURE PAGE
Approved as to form:
/4
Matthew J. Mytych, Esq.
Assistant City � or�
Date: / -4`
CITY OF CLEARWATER, FLORIDA,
a Florida municipal corporation
By:
Jennifer Poirri
City Manager
Date: ��? vZ/��4
Attest:
Rosemarie Call
Day Clerk vt
Date:
FY 2024-25 CDBG Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 19 of 38
SUBRECIPIENT SIGNATURE PAGE
I hereby certify to the best of my knowledge and belief that the information provided herein for this Community
Development Block Grant Program Subrecipient Agreement is true, complete, and accurate. I am aware that the
provision of false, fictitious, or fraudulent information, or the omission of any material fact; may subject me to
criminal, civil, or administrative consequences including, but not limited to, violations of U.S. Code Title 18,
Sections 2, 1001, 1343 and Title 31, Sections 3729-3730 and 3801-3812. I also certify that the project/program
is operating in accordance with the terms and conditions set forth in this Agreement by and between the City of
Clearwater and the above-named agency which I represent.
Metropolitan Ministries, Inc.,
a Florida non -pr fit corp ration
By:
Print Name: Tim Marks
Title: President and CEO
Date:
STATE OF FLORIDA
COUNTY OF PINELLAS
/l/i 7/aci„u
This Agreement was acknowledged before me by means of [physical presence or ❑ online notarization,
this / `f day of hfly rn, 2024, by Tim Marks as President and CEO of Metropolitan
Ministries, Inc.. He/She al is personally known to me or ❑ has produced
as identification.
FY 2024-25 CDBG
LESUE R. OTERO
Notary Public
State of Florida
Commit HH166590
Expires 8/18/2025
NOTARY
Print Name:
jnfCl -`(. (.
IC
es -Q be_ O4,4-0
My Commission Expires: ,l (17/r_G a_' -s
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 20 of 38
Exhibit Index
Exhibit "A" Standards of Eligibility
Exhibit "B" Required Subrecipient Information
Exhibit "C" Additional Program Requirements
Exhibit "D" Budget
Exhibit "E" CDBG Program Requirements
Exhibit "F" Reporting Schedule
Exhibit "G" Timesheet Activity Report
Exhibit "H" Certification Regarding Lobbying
Exhibit "I" Certification Regarding Drug -Free Workplace Requirements
Exhibit "J" Affidavit
Exhibit "K" Authorization Signature Card
Exhibit "L" No Coercion For Labor or Services Attestation
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 21 of 38
Exhibit "A"
Standards of Eligibility
Updates to income limits will be published at the following location:
myclearwater.com > My Neighborhood and Community Programs > Programs and Services Available for
Residents > Income Eligibility: CDBG, HOME and SHIP
FY 2024-25 CDBG Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 22 of 38
CDBG Income Limits
Effective May 1, 2024
0 to 30+ to
50+ to
Above
Household
30% AMI 50% AMI
80% AN
80% AMI
Size
(Extremely Low) (Low)
(Moderate)
(Non-LowlModerate)
1 Person
$ 20,100 $ 33,450
$ 53,500
N/A
2 Persons
$ 22,950 $ 38,200
$ 61,150
N/A
3 Persons
$ 25.800 $ 43,000
$ 68,800
N/A
4 Persons
$ 28,650 $ 47,750
$ 76,400
N/A
5 Persons
$ 30.950 $ 51,600
$ 82,550
NIA
6 Persons
$ 33,250 $ 55,400
$ 88,650
NIA
7 Persons
$ 35,550 ? $ 59,250
$ 94,750
NIA
8 Persons
$ 37,850 $ 63,050
$ 100,850
NIA
Median Family Income (MFI) Rounded - S92.000
Updates to income limits will be published at the following location:
myclearwater.com > My Neighborhood and Community Programs > Programs and Services Available for
Residents > Income Eligibility: CDBG, HOME and SHIP
FY 2024-25 CDBG Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 22 of 38
Exhibit "B"
Required Subrecipient Information
1. Subrecipient name (which must match registered name in SAM.gov): Metropolitan Ministries, Inc.
2. Subrecipient's SAM.gov unique entity identifier (UEI) number (see 2 CFR Part 25 — Universal Identifier
and System for Award Management): HJNGKYWTDKE5
3. Subaward Period of Performance Start Date and End Date: 10/01/2024 to 09/30/2025
4. Amount of Federal Funds Obligated by this activity: $47,024.00
5. Total Amount of Federal Funds obligated to subrecipient: $47,024.00
6. Federal award project description, as required to be responsive to the Federal Funding Accountability
and Transparency Act (FFATA): Funds will be used to deliver the NeighborHOPE North Greenwood
Program.
7. Name of Federal awarding agency, pass-through entity, and contact information for awarding official:
U.S. Department of Housing and Urban Development; City of Clearwater, Economic Development
and Housing Director; P.O. Box 4748, Clearwater, Florida 33758; (727) 562-4030
8. CFDA Number and Name; the pass-through entity must identify the dollar amount made available under
each Federal award the CFDA number at the time of disbursement: 14.218, Community Development
Block Grants/Entitlement Grants
9. Identification of whether the award is R&D: N/A
10. Indirect cost rate for the Federal award (including if the de minimis rate is charged per 2 CFR §200.414
Indirect [F&A costs]): N/A
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 23 of 38
Exhibit "C"
Additional Program Requirements
1. Subrecipient shall always maintain facilities in conformance with all applicable codes, licensing, and other
requirements necessary for the operation of the Program.
2. Subrecipient will accept applications and perform income and other eligibility determinations. Fifty-one
percent (51%) of those served must have incomes that do not exceed low- and moderate -income limits
—under eighty percent (80%) MSA— of the CDBG Program.
3. Subrecipient shall ensure that the numbers, background, and qualifications of the Subrecipient staff are
appropriate for the services provided and at least meet the minimum standards established by the
pertinent licensing bodies.
4. All costs eligible for CDBG reimbursement offered by Subrecipient under the Program shall only include
costs directly related to the provision of the service under this Project as described in this Agreement.
5. Subrecipient shall complete detailed work write-ups of the services to be performed, including estimated
costs and material to be used, if applicable. Subrecipient will monitor the work to ascertain that services
are proceeding properly and satisfactory. Subrecipient will ensure that the expenses are reasonable and
the services are completed properly. In addition, Subrecipient shall maintain case files, including
applications and all documentation of eligibility, work write-ups, the assistance agreement between the
client and Subrecipient, documentation on all necessary licenses and permits, site visits and final reports,
invoices and checks. Subrecipient shall maintain these records in accordance with general recordkeeping
requirements set forth in this Agreement.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 24 of 38
Exhibit "D"
Budget
Metropolitan Ministries, Inc.
FY 2024-2025
Project Type: CDBG
Amount of Funding: $47,024.00
Services Funded
Category
CDBG Portion
Public Services
Funds provided for salary support for a full-time Case Manager for the
NeighborHOPE North Greenwood Program. The NeighborHOPE North
Greenwood Program addresses the needs of households experiencing
poverty and family homelessness in Clearwater. The Case Manager (CM)
will provide housing services and community resources to families in
North Greenwood who are at risk of becoming homeless. The CM
assesses the strengths and opportunities of each family and works with
households to develop self-sufficiency goals and create a self-sufficiency
plan. The CM connects participants to community resources to address
employment, education, health, mental health, childcare, financial
wellness, and any other needs related to family wellbeing. When
necessary, housing search assistance and referrals to community housing
programs are provided to prevent homelessness. Metropolitan Ministries
(MM) will provide community navigation, resources, and case
management to job seekers who are homeless or at risk of homelessness.
MM is an active member of the Pinellas Homeless Leadership Alliance
(HLA) and is experienced in using the Pinellas Homeless Management
Information System (HMIS) to document client services and assess
project outcomes. The project supports the HLA Continuum of Care's
Housing First service delivery model.
Benefit — 89 Persons
Beneficiaries assisted must reside within City of Clearwater limits
(Tax District CW, CWD, or CWDO) and household income must be
at or below 80% AMI based on the CDBG income limits in effect at the
time assistance is provided.
$47,024.00
Total
$47,024.00
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 25 of 38
Exhibit "E"
CDBG Program Requirements
Subrecipient, in addition to the terms set forth in the Agreement, shall operate the Project funded through the
City's Community Development Block Grant Program according to the following guidelines:
1. Any equipment, furnishings and any other usable item purchased with the City's CDBG Program
contribution to Subrecipient for use in the Project shall be kept on an inventory and shall be made available
to the City's Economic Development and Housing Department for disposition upon termination of the
City's CDBG assistance to Subrecipient.
2. Subrecipient hereby agrees to maintain accounting systems with internal controls to safeguard the
U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant
(CDBG) funds and assets, provide for accurate financial data, promote operational efficiency, and foster
compliance with generally accepted accounting principles (GAAP) in accordance with 2 CFR Part 200.
3. Subrecipient's accounting records must adequately identify the receipt and expenditure of all CDBG funds
for each budget line item. There must be a separate accounting for each budgetary allocation as approved
by the City's Economic Development and Housing Department. Cash receipts and expenditures from
other sources must be accounted for separately from CDBG funds; therefore, if Subrecipient maintains a
common account for both CDBG and other funds, the accounting system must provide for the clear and
easy identification of CDBG funds.
4. Accounting and related records of Subrecipient shall comprise the following as a minimum:
a) Voucher System. All supporting documentation, such as purchase orders, invoices, receiving
reports, and requisitions.
b) Books of Original Entry. Cash receipts and disbursements journal, general ledger.
c) Chart of Accounts. Listing of accounts must be maintained in the accounting system.
d) Personnel Records. A separate personnel file shall be maintained for each CDBG project
employee paid with CDBG funds. As a minimum, the file shall contain a resume of the employee,
a description of duties assigned, and a record of the date employed, rate of pay at time of
employment, subsequent pay adjustments, and documentation supporting leave taken by the
employee.
e) Attendance Records. Attendance records (individual timesheets) shall be maintained for all
personnel paid with CDBG funds that are involved in operating the Project. This applies to
part-time as well as full-time personnel. In addition to the accounting for daily attendance, the type
of leave taken (annual, sick or other), shall be disclosed. Daily attendance records must support
budgetary charges for payroll purposes.
f) Payroll Records. Formal payroll records supporting cash disbursements to employees shall be
maintained. All timesheets or personnel activity reports must be signed by the employee and the
employee's supervisor. Such records shall disclose each employee's name, job, title, social
security number, date hired, rate of pay, and all required deductions for tax purposes. Timely
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 26 of 38
g)
payments must be made of FICA taxes, including the required employer matching costs, and of
income tax withheld from employees. All charges for payroll purposes shall be in accordance with
the Budget submitted to the City's Economic Development and Housing Department. In addition,
salaries and wages of employees chargeable with more than one (1) grant program and/or other
funding sources will be supported by appropriate time distribution records. Actual time
distribution records shall be available for review by the Economic Development and Housing
Department at monitoring visits.
Checking Accounts. A monthly bank reconciliation shall be conducted by Subrecipient. All
checks, stubs, etc., shall be prenumbered and accounted for, including all voided checks. Check
stubs, canceled checks, and deposit slips must be readily available for audit purposes.
h) Purchasing Practices. Purchasing practices shall be at the very least in accordance with 2 CFR
Part 200. Subrecipient must provide documentation indicating how all vendors, contractors, small
businesses, minority businesses, women's business enterprises, and veteran -owned businesses
are given an opportunity to participate.
i) Inventories. Subrecipient, as are all CDBG program subgrantees, is advised to maintain
adequate safeguards against loss by theft or physical deterioration of any inventories of office
supplies, equipment, or other items purchased with CDBG funds.
j)
Property Records. Subrecipient is required to maintain formal subsidiary records to control all
CDBG program project property and equipment. Such records shall disclose the acquisition and
subsequent disposition of all property. An annual inventory should be conducted, and the books
should reflect the actual value of property on hand at the end of the year.
5. Subrecipient should maintain records in an orderly manner, with separate identification for different
Federal fiscal periods. Records must be protected from fire or other perils, and if stored in a location other
than the project site, shall be readily accessible to the City's Economic Development and Housing
Department staff, the Inspector General, and HUD officials and others who may be authorized to examine
such records. Failure to do so may constitute a default of this agreement resulting in suspension of
reimbursement until said documentation is submitted.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 27 of 38
Exhibit "F"
Reporting Schedule
1. Subrecipient shall submit all reports to the City's Economic Development and Housing Department as
described in this Agreement.
2. Subrecipient shall maintain data demonstrating client eligibility for services provided. Such data shall
include client name, address, number of persons in the household and household income, and such other
information requested by the City's Economic Development and Housing Department. Such information
shall be made available to City and/or HUD monitors or their designees for review upon request.
Subrecipient understands that client information collected under this contract is private and the use or
disclosure of such information, when not directly connected with the administration of the City's or
Subrecipient responsibilities under this Agreement is prohibited by the U.S. Privacy Act of 1974 unless
written consent is obtained from such person receiving services, and in the case of a minor, that of a
responsible parent/guardian.
3. Upon ten (10) days' notice by the City's Economic Development and Housing Department, Subrecipient
shall provide the information requested by the City for submission of performance or other reports to HUD.
4. Between the required reporting dates, events may occur that have significant impact upon the project or
program. In such cases, Subrecipient shall inform the City's Economic Development and Housing
Department as soon as the following types of conditions become known:
a) Problems, delays, or adverse conditions, which may materially affect the ability to meet program
objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project
work units by established term periods. This disclosure shall be accompanied by a statement of
the action taken or contemplated and any assistance needed to resolve the situation.
b) Favorable development or events, which will enable meeting time schedules and goals sooner or
at less cost than anticipated or producing more or different beneficial results than originally
planned.
Method of Payment:
Payments shall be made based on completed services and submission of documentation as outlined in this
Agreement between the City and Subrecipient. Subrecipient shall submit monthly requests for payment to the
City's Economic Development and Housing Department in accordance with the following:
1. The City's Economic Development and Housing Department shall authorize the reimbursement of
Subrecipient for actual expenditures outlined in the Budget as expressed in Exhibit "D" of this Agreement,
except that the Economic Development and Housing Director, or designee, may approve a variance with
regard to variable costs.
2. Expenses incurred by Subrecipient will not be authorized for payment by the City's Economic
Development and Housing Department if such expenses cannot be documented by paid receipts,
invoices, or other appropriate documentation and information. Furthermore, all requests for payment
submitted by Subrecipient to the City's Economic Development and Housing Department shall not be
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 28 of 38
reimbursable by the City if such expenditures were not expended directly for the provision of services and
activity delivery costs to benefit low- and moderate -income persons in accordance with this Agreement.
3. Provided that the requests for payment are complete and undisputed, the City's Economic Development
and Housing Department shall authorize reimbursement of approved expenditure requests within
thirty (30) days of receipt of such requests.
4. As applicable, the monthly requests for payment shall include:
a) Name and address of each client receiving services.
b) CDBG costs to be reimbursed, shown as labor, materials, other costs, including copies of invoices,
and checks in payment.
c) Brief description of services or activities undertaken during the month for which reimbursements
are being requested.
d) Total cost of services.
e) If requesting reimbursement for salaries, timesheets showing tenths of hours where work has
been done by Subrecipient and staff detailing daily total hours worked.
f) If applicable, if outside contractors have done the work, submit the contractor's paid invoices for
reimbursement. These should include an itemization of the work done, the total cost for labor and
materials, the number of hours on the job, and the rate per hour agreed to on the project.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 29 of 38
Exhibit "G"
Timesheet Activity Report
Empl. Name:
Rate of Pay.
Exhibit G
City of Clearwater
Economic Development & Housing Department
FY 2024-25 Timesheet Activity Report
Pay Cycle: Hourly
Pay
Begin
Period
Date
Grand
Total
Hours
Regular
tours
Worked
Clearwater
CDBG
Funding
Other
Funding
Other'
Funding
Tue
10/01/2024
0
0
Wed
10/02/2024
0
0
0
Thu
10/03/2024
0
0
0
Fri
10/04/2024
0
0
Sat
10/05/2024
0
0
Sun
10/06/2024
O
0
Mon
10/07/2024
0
0
0
0
WEEK 1 TOTAL
0
0
0
0
0
rue
10/08/2024
0
0
SOC SEC
MED
Other
Wed
10/09/2024
0
0
Thu
10/10/2024
0
0
0
Fri
10/11/2024
0
0
0
Sat
10/12/2024
0
0
Sun
10/13/2024
0
0
Mon
10/14/2024
0
0
_ WEEK 2TOTAL0
0
0
0
0
0
Toe
10/15/2024
0
0
SOC SEC
MED
Other
Wed
10/16/2024
0
0
Thu
10/17/2024
0
0
0
Fri
10/16/2024
0
0
0
Sat
10/19/2024
0
0
Sun
10/20/2024
0
0
Mon
10/21/2024
0
0
WEEK 3 TOTAL
0
0
0
0
0
`w_
10/22/2024
0
0
SOC SEC
MED
Other
Wed
10/23/2024
0
0
Thu
10/24/2024
0
0
0
Fri
10/25/2024
0
0
0
Sat
10/26/2024
0
0
Sun
10/27/2024
0
0
Mon
10/28/2024
0
0
WEEK TOTAL
0
0
0
0
0
Tue
10/29/2024
0
0
SOC SEC
MED
Other
Wed
10/30/2024
0
0
Thu
10/31/2024
0
0
0
FH
11/01/2024
0
0
0
Sat
11/02/2024
0
0
Sun
11/03/2024
0
0
Mon
11/04/2024
0
0
WEEK8TOTAL
0
0
0
O
o
TOTALS: of
0
al
Pay Period Begin Date:
Pay Period End Date:
Total
Other
Vacation
Holiday
Sick
Leave
SOC SEC
MED
Other
Other
Other'
0
0
0
0
0
0
0
o
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
o
o
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
d d 01 d oI 01 oI d
01
'Other Funding - Speciythe other funding source above. (e.g. HOME, SHIP)
Pay period begin and end dates on this report must match your supporting documentation.
1 certify that the information herein contained is true and complete to the best of my knowledge.
Signature: Employee
Date
Signature: Supervisor Approval Date
'The cost of fringe benefits may include the costs of lease (vacation, family -related lease, sick leave. holidays. court leave, or military leave); employer contributions or expenses for social security.
employee life, health, unemployment, and workers compensation insurance (except as indicated in §200.447). pension plan costs, and unemployment benefit plans. The costs of fringe benefits a
allowable provided that the benefits are reasonable and are required by law, subrecipient-employee agreement, or en established written policy of the subrecipient.
The following supporting documentation must be submitted with this Timesheet Activity Report:
- Attendance records (individual timesheets).
- Proof of payment (i.e. direct -deposit statements or cancelled checks).
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 30 of 38
Exhibit "H"
Certification Regarding Lobbying
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal
loan, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions.
(3)
The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by 31 U.S.C. §1352. Any person who fails to file the required certification shall be subject to a civil penalty
of not less than $10,000 and not more than $100,000 for each such failure.
r' • •
.(CfD PORATE_.SEAL)
J O "
Signature
cz6\,,,eR
Print Name
FY 2024-25 CDBG
METROPOLITAN MINISTRIES, INC.
By:
Signatre
Title: President and CEO
Print Name: Tim Marks
Date: ` \A, 2� l
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 31 of 38
Exhibit "1"
Certification Regarding Drug -Free Workplace Requirements
The certification set out below is a material representation upon which reliance is placed by the City of Clearwater
and the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that
Subrecipient knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free
Workplace Act, the City and/or the U.S. Department of Housing and Urban Development, in addition to any other
remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act.
Subrecipient will comply with the other provisions of the Act and with other applicable laws.
CERTIFICATION
1. Subrecipient certifies that it will or will continue to provide a drug-free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the Subrecipient's
workplace and specifying the actions that will be taken against employees for violation of such
prohibition;
b) Establishing an ongoing drug-free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The Subrecipient's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring
in the workplace;
c) Making it a requirement that each employee to be engaged in the performance of the grant be
given a copy of the statement required by paragraph (a);
d) Notifying the employee in the statement required by paragraph (a) that, as a condition of
employment, the employee will:
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug
statute occurring in the workplace no later than five calendar days after such conviction;
e) Notify the City's Economic Development and Housing Department and/or the U.S. Department
of Housing and Urban Development in writing within ten (10) calendar days after receiving notice
under paragraph (d)(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice, including position title, to every grant
officer or other designee on whose grant activity the convicted employee was working, unless
the Federal agency has designated a central point for the receipt of such notices. Notice shall
include the identification number(s) of each affected grant;
f) Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph (d)(2), with respect to any employee who is so convicted:
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 32 of 38
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
g) Making a good faith effort to continue to maintain a drug-free workplace through implementation
of paragraphs (a), (b), (c), (d), (e) and (f).
2. Subrecipient shall insert in the space provided on the attached "Place of Performance" form the site(s)
for the performance of work to be carried out with the grant funds (including street address, city, county,
state, zip code, and total estimated number of employees). Subrecipient further certifies that, if it is
subsequently determined that additional sites will be used for the performance of work under the grant,
it shall notify the City's Economic Development and Housing Department and/or the U.S. Department of
Housing and Urban Development immediately upon the decision to use such additional sites by
submitting a revised "Place of Performance" form.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 33 of 38
Place of Performance
For Certification Regarding Drug -Free Workplace Requirements
Name of Subrecipient: Metropolitan Ministries, Inc.
Program Name: NeighborHOPE North Greenwood Program
Grant: Community Development Block Grant (CDBG)
Term: October 1, 2024 through September 30, 2025
The Subrecipient shall insert in the space provided below the site(s) expected to be used for the performance of
the work under this Agreement:
Place of Performance (include street address, city, county, state, and zip code for each site):
1310 North Martin Luther King Jr Avenue, Clearwater, Pinellas County, FL 33755
❑ Check this box if there are workplaces on file that are not identified here.
ATTEST:
(CORPORATE -SEAL)
Ce.
By:
Signature
Cre(�
Print Name
NiNi
FY 2024-25 CDBG
METROPOLITAN MINISTRIES, INC.
By:
Title: President and CEO
Print Name: Tim Marks
Date: \\ \\ ck\2•,\
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 34 of 38
Exhibit "J"
Affidavit
Federal Funding Accountability and Transparency Act (FFATA)
The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006.
The FFATA legislation requires information on federal awards (federal financial assistance and expenditures) be
made available to the public via a single, searchable website, which is USASpending.gov.
The FFATA Subaward Reporting System (FSRS) is the reporting tool Federal prime awardees (i.e. prime
contractors and prime grants recipients) use to capture and report subaward and executive compensation data
regarding their first-tier subawards to meet the FFATA reporting requirements. Prime contract awardees will report
against subcontracts awarded and prime grant awardees will report against subgrants awarded. The subaward
information entered in FSRS will then be displayed on USASpending.gov associated with the prime award
furthering Federal spending transparency.
The Transparency Act requires information disclosure concerning entities receiving Federal financial
assistance through Federal awards such as Federal contracts, subcontracts, grants, and subgrants.
Specifically, the Transparency Act's section 2(b)(1) requires the City to provide the following information
about each Federal award:
• Name of the entity receiving the award;
• Amount of the award;
• Information on the award including transaction type,
• Location of the entity receiving the award and the primary location of performance under the award;
• Unique identifier of the entity receiving the award and of the parent entity of the recipient; and
• Names and total compensation of the five (5) most highly compensated officers of the entity if the entity
in the preceding fiscal year received eighty (80) percent or more of its annual gross revenues in Federal
awards; and Twenty -Five Million Dollars ($25,000,000.00) or more in annual gross revenues from Federal
awards; and the public does not have access to this information about the compensation of the senior
executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities
Exchange Act of 1934 (15 U.S.C. §§78m(a), 78o(d) or section 6104 of the Internal Revenue Code of 1986.
FY 2024-25 CDBG
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 35 of 38
I, l Wl VV ar ICS (print name), hereby swear or affirm that:
I read and understand the information provided above.
I have personal knowledge of the facts I am attesting to in this affidavit.
(Please check one of the following)
I attest that Metropolitan Ministries, Inc. does not meet the above threshold requiring names and total
compensation of the five (5) most highly compensated officers of the entity if the entity.
❑ I attest that Metropolitan Ministries, Inc. does meet the above threshold* requiring names and total
compensation of the five (5) most highly compensated officers of the entity if the entity.
*If agency meets the above threshold, the agency MUST attach a spreadsheet with the names and total
compensation of the five (5) most highly compensated officers of the entity, signed and dated by one of the
following: President; Executive Director; CEO; Board Chairperson; Finance Director; CFO; or Treasurer.
I understand that the submission of a false affidavit is punishable as a second-degree misdemeanor under
Florida law.
Signature of Pres' nt/Exe . ' = a'rector/Board Chair
��� ftilav-k�
Printed Name of President/Executive Director/Board Chair
STATE OF FLORIDA
COUNTY OF PINELLAS
THE FOREGOING CDBG AGREEMENT was acknowledged before me by means of [Y'physical presence or
['online notarization, this 19 day of YiNfeii-t6r►' , 2024, by Tim N?ctrK.S as
Pf•e clen.1 / CEO of Metropolitan Ministries, Inc.. He/She [ais personally known to me or
['has produced as identification.
FY 2024-25 CDBG
LESLIE R. OTERO
Notary Public
State of Florida
CommN HH166590
Expires 8/18/2025
NOTAR4"PUBLIC
Print Name:
My Commission Expires:
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 36 of 38
Exhibit "K"
Authorization Signature Card
Name of Subrecipient: Metropolitan Ministries, Inc.
Name of Applicant: Tim Marks, President and CEO
Address: 2002 North Florida Avenue
City, State, Zip: Tampa, FL 33602
Telephone Number: (813) 209-1000
SIGNATURE OF INDIVIDUALS AUTHORIZED TO SIGN FINANCIAL DOCUMENTS:
NAME
SIGNATURE
I certify that the signatures above are of the individuals authorized to execute financial documents.
//0(t90Q,
Date
Signature of Authorized ! • ial
President and CEO
Title of Authorized Official
FY 2024-25 CDBG Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 37 of 38
Exhibit "L"
No Coercion For Labor or Services Attestation
Pursuant to Section 787.06(13), F.S., this form must be completed by an officer or representative of a
nongovernmental entity when a contract is executed, renewed, or extended between the nongovernmental
entity and a governmental entity.
Metropolitan Ministries, Inc. does not use coercion for labor or services as defined in this Section 787.06.
Under penalty of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true
and correct.
Printed Name: Tim Marks
Title:
Signature:
Date:
FY 2024-25 CDBG
Presiders nd CE
(, I icy 2() � Y
Metropolitan Ministries (NeighborHOPE North Greenwood Program) PS 16180 Page 38 of 38