PROGRAM YEAR 2024-2025 SUBRECIPIENT AGREEMENT - STATE HOUSING INITIATIVES PARTNERSHIP (SHIP)PROGRAM YEAR 2024-2025
SUBRECIPIENT AGREEMENT BY AND BETWEEN
CITY OF CLEARWATER AND
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC.
d/b/a Tampa Bay Neighborhood Housing Services
THIS SUBRECIPIENT AGREEMENT (this "Agreement") is made on this day
of 2024, between THE CITY OF CLEARWATER, a Florida municipal
corporation, whose mailing address is P.O. Box 4748, Clearwater, Florida 33758 , (the "City") and
CLEARWATER NEIGHBORHOOD HOUSING SERVICES, INC., a Florida non-profit
corporation, whose corporate headquarters mailing address is 608 North Garden Ave., Clearwater,
FL 33755, (herein after referred to as ("Subrecipient").
WHEREAS, the City is the recipient of the State Housing Initiatives Partnership ("SHIP")
Program funds established in accordance with Sections 420.907-9079, Florida Statutes, and Rule
67-37, Florida Administrative Code. The SHIP Program was created for the purpose of providing
funds to local governments as incentive for the creation of public-private partnerships to produce
and preserve affordable housing. The City has met all prerequisites for participation in the SHIP
Program; and
WHEREAS, the State of Florida authorized and directed the City to utilize funds
distributed under the SHIP Program for eligible housing activities and projects; and
WHEREAS, the City desires to use a portion of said grant for the improvement of the
social and economic welfare of its citizens through the provision of affordable housing to low to
moderate -income persons, and
WHEREAS, the City Council Resolution number 24-08 has approved its Local Housing
Assistance Plan ("LHAP") under the State Housing Initiatives Partnership ("SHIP") Program for
FY 2024 through FY 2027 by which said goals shall be implemented; and
WHEREAS, Subrecipient has applied for and been approved to administer the City's
down payment assistance program (the "Program") for very low-, low and moderate -income
eligible homebuyers utilizing the SHIP Program funds; and
WHEREAS, on August 1, 2024, the City of Clearwater City Council authorized the City
of Clearwater City Manager to execute an Agreement with Subrecipient to provide down payment
and closing costs assistance services utilizing up to Three Hundred Six Thousand Six Hundred
Dollars and 00/100 Cents ($306,600.00) in SHIP funds for existing or newly constructed homes.
Subrecipient will provide services for up to four (4) homebuyers within the city limits of the City
of Clearwater, Florida; and
WHEREAS, the City and Subrecipient desire to carry out a housing activity specified in
Part II of this Agreement; and
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WHEREAS, the City Council has authorized and appropriated a portion of its SHIP funds
for the implementation of the Down Payment Assistance Strategy by an eligible subrecipient as
specified in the City of Clearwater's approved 2021-2024 SHIP Local Housing Assistance Plan;
and
WHEREAS, the regulations contained in Sections 420.907-9079, Florida Statutes and
Chapter 67-37 of the Florida Administrative Code, as now in effect and as may be amended from
time to time govern this agreement;
NOW THEREFORE, the City and Subrecipient hereby execute this Agreement to
undertake the Program
FUTHERMORE, the City and Subrecipient agree as follows:
I. DEFINITIONS AND PURPOSE
A. DEFINITIONS
1. "F. A. C." means the Florida Administrative Code.
2. "FHFC" means the Florida Housing Finance Corporation.
3. "Very low-income person" or "very low-income household" means one or
more natural persons or a family, that has a total annual anticipated gross household
income that does not exceed fifty percent (50%) of the median annual income for
the Tampa -St. Petersburg MSA, adjusted for household size.
4. "Low-income person" or "low-income household" means one or more natural
persons or a family, that has a total annual anticipated gross household income
that does not exceed eighty percent (80%) of the median annual income for the
Tampa -St. Petersburg Clearwater Metropolitan Statistical Area (MSA).
5. "Moderate -income person" or "moderate low-income household" means
one or more natural persons or a family, that has a total annual anticipated gross
household income that does not exceed one hundred twenty percent (120%) of
the median annual income for the Tampa -St. Petersburg MSA, adjusted for
household size.
The purpose of this Agreement is to state the covenants and conditions under which
Subrecipient will implement the Scope of Service summarized in Section II of this
Agreement.
II. SCOPE OF SERVICE
A. SCOPE
Subrecipient shall qualify, approve, and coordinate loan closing for four (4) income -
eligible homebuyers within the city limits of the City of Clearwater, Florida.
B. MARKETING
Subrecipient shall affirmatively market this program to eligible, very low-, low to
moderate -income, homebuyers. The current income limits for the Tampa St. Petersburg-
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Clearwater MSA are contained in Exhibit "A". Subrecipient will provide the City with a
copy of their current Affirmative Marketing Agreement at the time this Agreement is
executed.
III. TIME OF PERFORMANCE
This Agreement and all rights and duties designated hereunder shall be in effect from
October 1, 2024 until September 30, 2025. The Project shall be completed by September
30, 2025 in accordance with this Agreement unless a time extension is requested by
Subrecipient in writing and granted by the City in writing. Any such time extension shall
be attached to and made a part of this Agreement.
IV. PROJECT FUNDING
A . DUTIES
The City hereby approves SHIP Program funding for the Program in the amount not to
exceed Three Hundred Six Thousand Six Hundred Dollars and 00/100 Cents
($306,600.00) for existing and newly built homes from SHIP Program funds per household.
As a subrecipient, Subrecipient will serve as the primary contact. Subrecipient will provide
marketing, intake, processing and loan closing for up to four (4) purchase assistance and
closing costs loans for income eligible, very low-, low to moderate -income homebuyers
who purchase homes within the city limits of the City of Clearwater, Florida.
B. HOMEBUYER INCOME QUALIFICATION, UNDERWRITING & CLOSING
GUIDELINES
Subrecipient shall determine that each household is income eligible by verifying the
household's total current combined gross annual income from all sources. All income and
assets must be verified, with source documents and in writing. To be eligible for assistance,
the household's total current combined gross annual income from all sources cannot,
exceed the limits set by HUD for Tampa St. Petersburg -Clearwater, FL MSA (see Exhibit
"A"). Total household income is the total current, annualized gross income, before taxes
and withholding, of the purchaser and all adult members, over the age of 18, residing or
intending to permanently reside in the dwelling. This includes a spouse, fiance, parent,
relative, adult child, etc.
C. REQUESTS FOR DISBURSEMENTS
Subrecipient shall ensure SHIP Program funds provided under this Agreement will be
requested for disbursement only in required amounts and as needed for payment of eligible
costs. Subrecipient shall be responsible for the outlay of funding for the down payment
assistance. Once the case is completed and has been reviewed and approved by the City,
Subrecipient shall submit a request for reimbursement for the down payment assistance
case along with the payment request for processing fee. The City reserves the right to
liquidate funds available under this agreement for eligible costs incurred by the City on
behalf of Subrecipient to complete the Program. Alternatively, Subrecipient may request
the City wire down payment assistance funds directly to closing. The City, at its sole
discretion, may agree to do so but will require Subrecipient to submit a full and completed
file to the City for review not less than ten (10) business days prior to
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closing. Subrecipient will be responsible for providing closing funds for files received less
than 10 business days prior to closing. The City will reimburse Subrecipient for these
funds.
D. FUNDING AMOUNT
The full amount of SHIP Program funds, not to exceed Three Hundred Six Thousand
Six Hundred Dollars and 00/100 Cents ($306,600.00) for existing and newly constructed
homes from the SHIP Program, shall be released as earned by verified performance of
activities to be completed under this Agreement, as determined by the City.
It is expressly agreed and understood that the total amount of SHIP Program funds
allocated to purchase assistance services for each individual client of the Subrecipient shall
not exceed Seventy -Five Thousand Dollars and 00/100 Cents ($75,000.00) for existing
and newly built homes from the 2024 SHIP Program. Subrecipient will be awarded One
Thousand Six Hundred Fifty Dollars and 00/100 Cents ($1,650.00) per down payment
assistance loan successfully processed and closed. Compensation to Subrecipient for
successful processing and closure of loans shall be in addition to the funds allotted for the
down payment assistance services.
E. PROGRESS REPORTS
The Subrecipient shall submit progress reports to the City in the form, content and
frequency required by the City.
V. GENERAL CONDITIONS
A. GENERAL COMPLIANCE
Subrecipient agrees to comply with all applicable requirements as outlined in Sections
420.907-9071, Florida Statutes and F.A.C. 67-37. Subrecipient also agrees to comply with
all other applicable state and local laws, regulations, and policies governing the funds
provided under this Agreement. Subrecipient agrees to utilize funds available under this
Agreement exclusively for down payment and closing costs to eligible persons and
households.
B. INDEPENDENT CONTRACTOR
Nothing contained in this Agreement is intended to, or shall be construed in any manner,
as creating or establishing the relationship of employer/employee between the parties.
Subrecipient shall at all times remain an "independent contractor" with respect to the
services to be performed under this Agreement. The City shall be exempt from payment
of all unemployment compensation, FICA, retirement benefits, life and/or medical
insurance and Workers' Compensation Insurance, as Subrecipient is an independent
eligible subrecipient.
C. INSURANCE
Throughout the term of this Agreement, Subrecipient must maintain general liability
($1,000,000.00 per occurrence and $2,000,000.00 aggregate) and automobile liability
insurance ($1,000,000.00 per accident), and errors and omissions insurance
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($1,000,000.00). The City must be listed as an additional insured party on each of the
required insurance policies with at least thirty (30) days' notice prior to
expiration. Subrecipient must also maintain workers compensation coverage in an amount
specified by state law.
D. INDEMNIFICATION
Subrecipient shall indemnify, defend, and hold the City of Clearwater harmless from any
and all claims, losses, damages and causes of actions which may arise out of the
performance of this Agreement, including costs and expenses for or on account of any or
all suits relating to this Agreement, and shall pay all costs and judgments which may be
issued thereon. In particular, Subrecipient will hold the City harmless and will indemnify
the City for any obligations imposed by the State of Florida arising out of the conduct of
activities under this Agreement.
E. GRANTOR RECOGNITION
Subrecipient shall ensure recognition of the role of the grantor agency and the SHIP
Program in providing services through this contract. All publicity materials or notices
pursuant to this contract shall be prominently labeled as to funding source.
F. AMENDMENTS
The City and Subrecipient may mutually agree to amend this Agreement at any time
provided that such amendment makes specific reference to this Agreement, is executed in
writing, and signed by a duly authorized representative of both parties. Such amendments
shall not invalidate this Agreement, nor relieve or release the City or Subrecipient from
their obligations under this Agreement.
Additionally, the City may, in its sole discretion, amend this Agreement to conform with
State or local governmental laws, rules, guidelines, policies, and available funding
amounts, or for other reasons. If such amendments result in a change in the funding, the
scope of services, or schedule of the activities to be undertaken as part of this Agreement,
such modifications will be incorporated only by written amendment signed by both the
City and Subrecipient.
G. SUSPENSION OR TERMINATION
Either party may terminate this Agreement at any time by giving written notice to the other
party of such termination and specifying the effective date thereof at least thirty (30) days
before the effective date of such termination. In the event of any termination for
convenience, all finished or unfinished documents, data, reports or other materials prepared
by Subrecipient under this Agreement shall, at the option of the City, become the property
of the City. The City may also suspend or terminate this Agreement, in whole or in part,
if Subrecipient materially fails to comply with any term of this Agreement, or with any of
the rules, regulations or provisions referred to herein, in addition to other remedies as
provided by law. If, through any cause, Subrecipient shall fail to fulfill in a timely and
proper manner its obligations under this Agreement, or violates any of the covenants,
agreements, or stipulations of this Agreement, the City shall thereupon have the right to
terminate this Agreement or suspend payment in whole or part by giving written notice to
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Subrecipient of such termination or suspension of payment and specify the effective date
thereof, at least five (5) working days before the effective date of termination or
suspension. If payments are withheld, the City's staff shall specify, in writing, the actions
that must be taken by Subrecipient as a condition precedent to resumption of payments and
shall specify a reasonable date for compliance. Sufficient cause for suspension of
payments shall include, but not be limited to:
• Failure to comply with Section II, Scope of Service of this Agreement.
• Failure to submit periodic reports as determined by the City.
VI. ADMINISTRATIVE REQUIREMENTS
A. RECORDS TO BE MAINTAINED
Subrecipient shall maintain all records required by the City that are pertinent to the
activities to be funded under this Agreement.
B. RETENTION
Subrecipient shall retain all records pertinent to expenditures incurred under this
Agreement for a period of five (5) years after the funds have been expended and accounted
for, and/or the loan has been released or satisfied, or after the SHIP closeout annual report
for these funds has been submitted, whichever is later. Notwithstanding the above, if
there is litigation, claims, audits, negotiations or other actions that involve any of the
records cited and that have started before the expiration of the five (5) -year period, then
such records must be retained until completion of the actions and resolution of all issues,
or the expiration of the ten-year period, whichever occurs later.
C. DISCLOSURE
Subrecipient shall maintain records in accordance with Florida's Public Record Laws
(Chapter 119, Florida Statutes).
D. CLOSEOUTS
Subrecipient's obligation to the City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to,
making final payments and determining the custodianship of records.
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E. AUDITS & INSPECTIONS
1. Audits
In the event that Subrecipient expends a total amount of state financial assistance
equal to or in excess of Seven Hundred Fifty Thousand Dollars and 00/100 Cents
($750,000.00) in any fiscal year of such Subrecipient (for fiscal years ending June
30, 2020 or thereafter), the Subrecipient must have a State single or project -specific
audit for such fiscal year in accordance with Section 215.97, Florida Statutes;
applicable rules of the Department of Financial Services; and Chapters 10.550
(local governmental entities) or 10.650 (nonprofit and for-profit organizations),
Rules of the Auditor General. EXHIBIT "1" to this Agreement indicates state
financial assistance awarded through the City by this Agreement. In determining
the state financial assistance expended in its fiscal year, Subrecipient shall consider
all sources of state financial assistance, including state financial assistance received
from the City, other state agencies, and other nonstate entities. State financial
assistance does not include Federal direct or pass-through awards and resources
received by a nonstate entity for Federal program matching requirements.
In connection with the audit requirements addressed in Exhibit "B" - Part II,
paragraph 1, the Subrecipient shall ensure that the audit complies with the
requirements of Section 215.97(8), Florida Statutes. This includes submission of a
financial reporting package as defined by Section 215.97(2), Florida Statutes, and
Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General.
If the Subrecipient expends less than Seven Hundred Fifty Thousand Dollars and
00/100 Cents ($750,000.00) in state financial assistance in its fiscal year, an audit
conducted in accordance with the provisions of Section 215.97, Florida Statutes, is
not required. In the event that the Subrecipient expends less than Five Hundred
Thousand Dollars and 00/100 Cents ($500,000.00) in state financial assistance in
its fiscal year and elects to have an audit conducted in accordance with the
provisions of Section 215.97, Florida Statutes, the cost of the audit must be paid
from the nonstate entity's resources (i.e., the cost of such an audit must be paid
from the Subrecipient's resources obtained from other than State entities). Full
audit language is attached as Exhibit "B".
2. Inspections
Subrecipient's records with respect to any matters covered by this Agreement shall
be made available to the City and/or the FHFC at any time during normal business
hours, as often as the City of Clearwater or the FHFC deems necessary, to audit,
examine, and make excerpts or transcripts of all relevant data.
VII. CIVIL RIGHTS COMPLIANCE
Subrecipient agrees that no person shall, on the ground of race, creed, color, religion,
national origin, sex, handicap, familial status, marital status or age be excluded from the
benefits of or be subjected to discrimination under any activity carried out by Subrecipient
in performance of this Agreement. Upon receipt of evidence of such discrimination, the
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City shall have the right to terminate this Agreement. Subrecipient will take affirmative
action to ensure that all employment practices are free from such discrimination. Such
employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rate of pay
or other forms of compensation, and selection for training, including apprenticeship.
Subrecipient agrees to post in conspicuous places, available to employees and applicants
for employment, notices setting forth the provisions of this nondiscrimination clause.
VIII. PROHIBITED ACTIVITY
Subrecipient is prohibited from using funds provided herein or personnel employed in the
administration of the program for: political activities; sectarian or religious activities;
lobbying, political patronage, and nepotism activities.
IX. DRUG AND ALCOHOL POLICY
The Subrecipient shall assure the City that it will administer, in good faith, a policy designed
to ensure that the Subrecipient is free from the illegal use, possession, or distribution of drugs
or alcohol.
X. SEVERABILITY OF PROVISIONS
If any provision of this Agreement is held invalid, the remainder of this Agreement shall
not be affected thereby, if such remainder would then continue to conform to the terms and
requirements of applicable law.
XI. NOTICE
All notice required to be given under this Agreement shall be sufficient when delivered to
the parties at the addresses referenced in the preamble to this Agreement.
XII. COUNTERPARTS OF THE AGREEMENT
This Agreement and the exhibits referenced herein, shall be executed in two counterparts,
each of which shall be deemed to be an original, and such counterparts will constitute one
and the same instrument.
IN WITNESS WHEREOF, the parties hereto have executed these presents and have set
their hands and seals this day of September, 2024.
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Approved as to fo
(CITY SIGNATURE PAGE)
Matthew J. Mytych, Esq.
Senior Assistant tyAJoey
Date: ci3f� fid,,
[GM22-1510-275/295412/1] 9
CITY OF CLEARWATER, FLORIDA,
a Florida municipal corporation.
By:
J
City Mapagqr
Date::0 u
Attest:
Rosemarie Call
City Cler
Date:
3 L O LI
(SUBRECIPIENT SIGNATURE PAGE)
CLEARWATER NEIGHBORHOOD HOUSING
SERVICES, INC.
a Florida non-profit corporation.
Title: President & CEO
Name: Efrain (Frank) Cornier Jr.
Date: September 13, 2024
STATE OF FLORIDA
COUNTY OF PINELLAS
THE FOREGOING AGREEMENT was acknowledged before me by means of mhysic 1 presence or
ElhMtx o line notarization, this i3 day of �.e,I , 2024, by��(A.;,, (�Fr„/NIs Cbrr,c<4 Tt
as (j C. of C N HS . He/She is EJ personally known to me or ❑ has
produced s identifiation.
1
Notary Public State of Florida
Todd lectair
My Commission NH 510556
Expires 4/112028
Ad,/ „I.
NOTARY PUBLIC
Print Name: /ode(/rf �/
My Commission Expires: - 2o' Q
[GM22-1510-275/295412/1] 10
Exhibit "A"
INCOME LIMITS
April 1, 2024
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SHIP Income Limits
Effective April 1, 2024
0 to
30+ to
50+ to
80+ to
Household
30% AMI
50% AMI
80% AMI
120% AMI
Size
(Extremely Low)
(Very Low)
(Low)
(Moderate)
1 Person
$ 20,100 `
$ 33,450
$ 53,500 j
$ 80,280
2 Persons
$ 22,950
$ 38,200
$ 61,150
$ 91,680
3 Persons.$ 25,820
$ 43,000
$ 68.800 1
$ 103,200
4 Persons $ 31,200
$ 47,750
$ 76,400
$ 114,600
5 Persons
$ 36,580 '.
$ 51,600
$ 82,550 ?
$ 123,840
6 Persons
$ 41,960
$ 55,400
$ 88,650
$ 132,960
7 Persons
$ 47,340
$ 59,250
$ 94,750
$ 142,200
8 Persons
$ 52,720
$ 63,050
$ 100,850
$ 151,320
Median Family Income (MFI) Rounded - $92,000
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Exhibit "B"
The administration of resources awarded by the City of Clearwater to Subrecipient may be
subject to audits and/or monitoring by the City of Clearwater as described in this section.
MONITORING
In addition to reviews of audits conducted in accordance with 2 CFR 200, Subpart F - Audit
Requirements, and Section 215.97, Florida Statutes (F.S.), as revised (see Audits below),
monitoring procedures may include, but not be limited to, on-site visits by City of Clearwater staff,
limited scope audits as defined by 2 CFR § 200.425, or other procedures. By entering into this
Agreement, Subrecipient agrees to comply and cooperate with any monitoring procedures or
processes deemed appropriate by the City of Clearwater. In the event the City of Clearwater
determines that a limited scope audit of Subrecipient is appropriate, Subrecipient agrees to comply
with any additional instructions provided by City of Clearwater staff to Subrecipient regarding
such audit. Subrecipient further agrees to comply and cooperate with any inspections, reviews,
investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor
General.
AUDITS
PART I: FEDERALLY FUNDED
This part is applicable if the Subrecipient is a state or local government, or a nonprofit organization
as defined in 2 CFR § 200.1.
1. A recipient that expends $750,000.00 or more in federal awards in its fiscal year must have a
single or program -specific audit conducted in accordance with the provisions of 2 CFR 200,
Subpart F - Audit Requirements. EXHIBIT "1" to this form lists the federal resources awarded
through the City of Clearwater by this Agreement. In determining the federal awards expended
in its fiscal year, the Subrecipient shall consider all sources of federal awards, including federal
resources received from the City of Clearwater. The determination of amounts of federal
awards expended should be in accordance with the guidelines established in 2 CFR §§200.502-
503. An audit of the Subrecipient conducted by the Auditor General in accordance with the
provisions of 2 CFR §200.514 will meet the requirements of this Part.
2. For the audit requirements addressed in Part I, paragraph 1, the Subrecipient shall fulfill the
requirements relative to auditee responsibilities as provided in 2 CFR §§200.508-512.
3. A recipient that expends less than $750,000.00 in federal awards in its fiscal year is not
required to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart
F - Audit Requirements. If the Subrecipient expends less than $750,000.00 in federal awards
in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2
CFR 200, Subpart F - Audit Requirements, the cost of the audit must be paid from non-federal
resources (i.e., the cost of such an audit must be paid from Subrecipient resources obtained
from other than federal entities).
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PART II: STATE FUNDED
This part is applicable if the Subrecipient is a non -state entity as defined by Section 215.97(2),
Florida Statutes.
1. In the event that the Subrecipient expends a total amount of state financial assistance equal to
or in excess of $750,000.00 in any fiscal year of such Subrecipient (for fiscal years ending
June 30, 2017, and thereafter), the Subrecipient must have a state single or project -specific
audit for such fiscal year in accordance with section Section 215.97(2), Florida Statutes; Rule
Chapter 69I-5, F.A.C., State Financial Assistance; and Chapters 10.550 (local governmental
entities) and 10.650 (nonprofit and for-profit organizations), Rules of the Auditor General.
EXHIBIT "1" to this form lists the state financial assistance awarded through the City of
Clearwater by this Agreement. In determining the state financial assistance expended in its
fiscal year, the Subrecipient shall consider all sources of state financial assistance, including
state financial assistance received from the City of Clearwater, other state agencies, and other
nonstate entities. State financial assistance does not include federal direct or pass-through
awards and resources received by a nonstate entity for federal program matching requirements.
2. For the audit requirements addressed in Part II, paragraph 1, the Subrecipient shall ensure that
the audit complies with the requirements of Section 215.97(8), Florida Statutes. This includes
submission of a financial reporting package as defined by Section 215.97(2), Florida Statutes
and Chapters 10.550 (local governmental entities) and 10.650 (nonprofit and for-profit
organizations), Rules of the Auditor General.
3. If the Subrecipient expends less than $750,000.00 in state financial assistance in its fiscal year
(for fiscal years ending June 30, 2017, and thereafter), an audit conducted in accordance with
the provisions of Section 215.97, Florida Statutes, is not required. If the Subrecipient expends
less than $750,000.00 in state financial assistance in its fiscal year and elects to have an audit
conducted in accordance with the provisions of section Section 215.97, Florida Statutes, the
cost of the audit must be paid from the nonstate entity's resources (i.e., the cost of such an
audit must be paid from the Subrecipient's resources obtained from other than state entities).
PART III: OTHER AUDIT REQUIREMENTS
Note: This Part should be used to specify any additional audit requirements imposed by the
state awarding entity that are solely a matter of that state awarding entity's policy (i.e., the
audit is not required by federal or state laws and is not in conflict with other federal or state
audit requirements). Pursuant to Section 215.97(2), Florida Statutes state agencies may
conduct or arrange for audits of state fmancial assistance that are in addition to audits
conducted in accordance with Section 215.97, Florida Statutes. In such an event, the state
awarding agency must arrange for funding the full cost of such additional audits
PART IV: REPORT SUBMISSION
1. Copies of reporting packages for audits conducted in accordance with 2 CFR 200, Subpart F -
Audit Requirements, and required by Part I of this form shall be submitted, when required by 2
CFR § 200.512, by or on behalf of the Subrecipient directly to the Federal Audit Clearinghouse
(FAC) as provided in 2 CFR § 200.36 and 2 CFR § 200.512.
[GM22-1510-275/295412/1] 13
The FAC's website provides a data entry system and required forms for submitting the single
audit reporting package. Updates to the location of the FAC and data entry system may be found
at the OMB website.
2. Copies of fmancial reporting packages required by Part II of this form shall be submitted
by or on behalf of the Subrecipient directly to each of the following:
A. The City of Clearwater at the following address:
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
B. The Auditor General's Office at the following address:
Auditor General
Local Government Audits/251
Claude Pepper Building, Room 401
111 West Madison Street
Tallahassee, Florida 32399-1450
The Auditor General's website provides instructions for filing an electronic copy of a
financial reporting package.
3. (The state awarding agency should use the following language, if applicable.) Copies of
reports or the management letter required by Part III of this form shall be submitted by or on
behalf of the Subrecipient directly to:
The City of Clearwater at the following address:
Economic Development & Housing Department
P.O. Box 4748
Clearwater, Florida 33758
4. Any reports, management letters, or other information required to be submitted to the City of
Clearwater or the Auditor General pursuant to this Agreement shall be submitted timely in
accordance with 2 CFR § 200.512, Section 215.97, Florida Statutes, and Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, as applicable.
5. Recipients, when submitting financial reporting packages to the Department of ABC for audits
done in accordance with 2 CFR 200, Subpart F - Audit Requirements, or Chapters 10.550
(local governmental entities) and 10.650 (nonprofit and for-profit organizations), Rules of the
Auditor General, should indicate the date on which the reporting package was delivered to the
Subrecipient.
PART V: RECORD RETENTION
The Subrecipient shall retain sufficient records demonstrating its compliance with the terms of the
award(s) and this Agreement for a period of at least five years from the date the audit report is
[GM22-1510-275/295412/1] 14
issued, and shall allow the City of Clearwater, or its designee, the CFO, or Auditor General access
to such records upon request. The Subrecipient shall ensure that audit working papers are made
available to the City of Clearwater, or its designee, the CFO, or Auditor General upon request for
a period of seven years from the date the audit report is issued, unless extended in writing by the
City of Clearwater.
Note: Records need to be retained for at least five years to comply with record retention
requirements related to original vouchers as prescribed by the Department of State, Division of
Library and Information Services, Bureau of Archives and Records Management.
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EXHIBIT "1"
State Resources Awarded to the Recipient Pursuant to this Agreement Consist of the
Following:
Matching Resources for Federal Programs:
Note: If the resources awarded to the recipient for matching represent more than one federal
program, provide the same information shown below for each federal program and show total
state resources awarded for matching.
1. Federal Program A:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
2. Federal Program B:
List federal agency, Catalog of Federal Domestic Assistance title and number, and $
(amount).
Subject to Section 215.97, F.S.:
Note: If the resources awarded to the recipient represent more than one state project, provide the
same information shown below for each state project and show total state financial assistance
awarded that is subject to Section 215.97, F.S.
3. State Project A:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
4. State Project B:
List state awarding agency, Catalog of State Financial Assistance title and number, and $
(amount).
Compliance Requirements Applicable to State Resources Awarded Pursuant to this
Agreement Are as Follows:
Note: List applicable compliance requirements in the same manner as illustrated above forfederal
resources. For matching resources provided by the City of Clearwater for federal programs, the
requirements might be similar to the requirements for the applicable federal programs. Also, to
the extent that different requirements pertain to different amounts of the non-federal resources,
there may be more than one grouping (i.e., 1, 2, 3, etc.) listed under this category.
Note: 2 CFR § 200.513 and section 215.97(5), F.S., require that the information about federal
programs and state projects included in EXHIBIT 1 be provided to the recipient.
For questions regarding Form DFS -A2 -CL, contact your FSAA state agency liaison or the
Department of Financial Services, Bureau of Auditing, at FSAA@MyFloridaCFO.com or (850)
413-3060.
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