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07/15/2024Monday, July 15, 2024 1:00 PM City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Main Library - Council Chambers Community Redevelopment Agency Meeting Agenda July 15, 2024Community Redevelopment Agency Meeting Agenda 1. Call To Order 2. Approval of Minutes 2.1 ID#24-0814 Approve the minutes of the June 17, 2024 CRA meeting as submitted in written summation by the City Clerk. 3. Citizens to be Heard Regarding Items Not on the Agenda 4. New Business Items 4.1 ID#24-0785 Approve the Commercial Grant Program within the North Greenwood Community Redevelopment Area and authorize the appropriate officials to execute same. 4.2 ID#24-0786 Approve the Residential Exterior Improvement Grant Program within the North Greenwood Community Redevelopment Area and authorize the appropriate officials to execute same. 4.3 ID#24-0787 Amend the North Greenwood Community Redevelopment Area Citizens Advisory Committee Policy and authorize the appropriate officials to execute same. 4.4 ID#24-0789 Approve a Business Renovation Grant for The Nash Keys located at 520 Cleveland Street, Captains Lounge located at 522 Cleveland Street, and Prelude Sports Bar located at 528 Cleveland Street in an amount not to exceed $900,000 and authorize the appropriate officials to execute same. 5. Director's Report 5.1 ID#24-0788 Community Redevelopment Agency Director’s Report 6. Adjourn Page 2 City of Clearwater Printed on 7/9/2024 Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#24-0814 Agenda Date: 7/15/2024 Status: Agenda ReadyVersion: 1 File Type: MinutesIn Control: Community Redevelopment Agency Agenda Number: 2.1 SUBJECT/RECOMMENDATION: Approve the minutes of the June 17, 2024 CRA meeting as submitted in written summation by the City Clerk. Page 1 City of Clearwater Printed on 7/9/2024 Community Redevelopment Agency Action Summary June 17, 2024 Page 1 City of Clearwater City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 Action Summary Monday, June 17, 2024 1:00 PM Main Library - Council Chambers Community Redevelopment Agency Draft Community Redevelopment Agency Action Summary June 17, 2024 Page 2 City of Clearwater Roll Call Present 5 - Chair Bruce Rector, Trustee Ryan Cotton, Trustee Michael Mannino, Trustee David Allbritton, and Trustee Lina Teixeira Also Present: Jennifer Poirrier – City Manager, Michael Delk – Assistant City Manager, David Margolis – City Attorney, Rosemarie Call – City Clerk, Nicole Sprague – Deputy City Clerk, and Jesus Niño – CRA Executive Director To provide continuity for research, items are listed in agenda order although not necessarily discussed in that order. Unapproved 1. Call to Order – Chair Rector The meeting was called to order at 1:00 p.m. 2. Approval of Minutes 2.1 Approve the minutes of the April 15, 2024 CRA Meeting as submitted in written summation by the City Clerk. Trustee Cotton moved to approve the minutes of the April 15, 2024 CRA meeting as submitted in written summation by the City Clerk. The motion was duly seconded and carried unanimously. 3. Citizens to be Heard Regarding Items Not on the Agenda – None. 4. New Business Items 4.1 Approve the 2023 Annual Financial Statement. Presentation of the fiscal year 2023 Annual Financial Report by external auditors. Carr, Riggs and Ingram Partner John Brielmaier provided a PowerPoint presentation. Trustee Teixeira moved to approve the 2023 Annual Financial Statement. The motion was duly seconded and carried unanimously. Draft Community Redevelopment Agency Action Summary June 17, 2024 Page 3 City of Clearwater 4.2 Presentation on Art Oasis Mural Fest 2024. Arts and Cultural Affairs Manager Amber Brice provided a PowerPoint presentation. Discussion ensued with comments made that the mural fest attracted diverse participants and received a lot of positive feedback. 4.3 Approve the Community Redevelopment Agency (CRA) Business Spotlight program that will provide exposure to businesses within the Downtown Clearwater CRA and authorize the appropriate officials to execute same. The Community Redevelopment Agency (CRA) recommends approving the CRA Business Spotlight Program to support its goals of attracting residents, visitors, businesses, and employees to downtown. Over six months, CRA staff has engaged with business owners and community stakeholders to develop partnerships that foster meaningful connections within the community. The purpose of the Community Redevelopment Agency (CRA) Business Spotlight program is to promote local businesses within the community. It provides exposure and support to these businesses, helping them thrive and contribute to the economic growth and vitality of the area. The program involves showcasing different businesses through marketing efforts or other initiatives to attract customers and increase awareness of the products and services offered by local establishments. It will foster a sense of community pride and engagement by highlighting the unique offerings of businesses in the area. The Business Spotlight Program directly promotes goals and objectives of the 2018 Clearwater Downtown Redevelopment Plan, specifically:  People Goals: Downtown shall be a place that attracts residents, visitors, businesses, and their employees and enable the development of community. The City shall encourage a vibrant and active public realm, recreation and entertainment opportunities and support the community and neighborhoods.  Objective 1D: Encourage a variety of office-intensive businesses, including finance and insurance, IT/Software, professional services, data management, analytics and services, and medical to relocate and expand in Downtown to provide a stable employment center.   This program is intended for local business owners who meets specific criteria, including location within designated Downtown Clearwater redevelopment boundaries, legal compliance, active operational status, and a commitment to Draft Community Redevelopment Agency Action Summary June 17, 2024 Page 4 City of Clearwater community involvement. Eligible businesses surrounding various sectors, including retail and restaurant businesses, personal services industries, galleries, theaters, and other cultural and community gathering spaces. Upon approval, the Business Spotlight will follow a marketing and communications plan. The application window will be open for four weeks to allow businesses to submit their applications. Once the application window has closed, committee members will carefully review and assess all received applications. Upon completion of the review process, approved businesses will be notified, and meetings will be scheduled to discuss timelines, expectations, and other pertinent details. At a future CRA meeting, a presentation of the final recipients of the Business Spotlight Program will be recognized. The proposed program meets the goals of the downtown redevelopment plan and provides a partnership opportunity for business owners who wish to establish a sense of community in our redevelopment area. Funding for this program in an amount not to exceed $5,000 will be used for printing flyers and other marketing to help administer this program as authorized by Florida Statute 163.387(6)(c)1. APPROPRIATION CODE AND AMOUNT: Funding for this program in an amount not to exceed $5,000 are available in R2002 Community Engagement. In response to questions, CRA Specialist Julia Baltas said the program will spotlight businesses that do not have any code violations or liens issued against the property. Mr. Niño said staff will work with business owners who have code violations or liens in an effort to mitigate the problem and in hopes of having them qualify for the program in the future. CRA Senior Div. Manager Anne Lopez said staff will create an application that will be reviewed by an internal committee. The intent is to spotlight businesses that have a large impact in the Downtown area. One individual questioned how the businesses will be spotlighted and how much money will it cost to implement the program. Mr. Niño said, if the program is approved, staff anticipates having the application available within 30 days. There is no monetary incentive for businesses receiving the spotlight recognition; the program will highlight a business on the CRA and City's social media accounts. Draft Community Redevelopment Agency Action Summary June 17, 2024 Page 5 City of Clearwater Trustee Allbritton moved to approve the Community Redevelopment Agency (CRA) Business Spotlight program that will provide exposure to businesses within the Downtown Clearwater CRA and authorize the appropriate officials to execute same. The motion was duly seconded and carried unanimously. 4.4 Provide direction on Cleveland Street Shipping Container/Mobile Vendors. CRA staff met with city departments to discuss the feasibility of shipping containers and mobile vendors on the pedestrian corridor of Cleveland Street, with the goal of creating new commercial activity not within traditional storefronts. Shipping container businesses will not be allowed on the public right of way, but mobile vendors can be granted access to operate within this area as a new form of commercial activity. This commercial activity could be Airstreams, food trucks, and other businesses operating on wheels. The following three ideas could bring new commercial activity to the Cleveland Street corridor: 1. Dedicated Commercial Activity The road closure on the 400 block of Cleveland Street provides an opportunity for new commercial activity within the center turn lanes. This currently empty and unused space could potentially accommodate two vendors at Fort Harrison Avenue and one vendor at Osceola Avenue, creating up to three new business locations. Businesses operating from these locations could operate as their primary place of business. Although technically mobile, these businesses would remain within their designated location. The addition of parklets in nearby unused parking spaces could help further enhance these new business locations with outdoor seating and other public amenities. 2. Event Commercial Activity Mobile vendors could be utilized during special events, such as food truck festivals. These special event vendors could operate out of the unused parking spaces and open areas along both the 400 and 500 blocks of Cleveland Street. This type of activity would generate an influx of activity during special event times, and it could become a monthly or seasonal event. 3. Hybrid Commercial Activity A hybrid could be utilized with mobile vendors to establish regular dedicated ongoing new businesses. Plus, special events could be created to bring an influx of new commercial activity during those events. Draft Community Redevelopment Agency Action Summary June 17, 2024 Page 6 City of Clearwater These plans to enliven the Cleveland Street corridor do meet the following CRA goals and objectives: Goal 1 - People - Objective 1E: Maintain Cleveland Street as Downtown’s Main Street which is valued for its historic character and pedestrian scale. - Objective 1H: Maintain, activate, and program parks, plazas, and recreational areas. Goal 2 - Accessibility - Objective 2B: Strengthen Cleveland Street, Osceola, and Fort Harrison Avenues as local, pedestrian-oriented streets. Identify other local streets to be reinvigorated with active ground-floor uses. - Objective 2H: Support temporary techniques that improve the street environment, such as murals, temporary planters, sharrows, bike lanes, and painted intersections until permanent improvements are made. Goal 3 - Amenity - Objective 3G: Create and activate space to work as signature destinations, including civic plazas, markets, and retail gathering places that promote economic growth for Downtown. Goal 4 - Urban Design - Objective 4A: Encourage redevelopment that contains a variety of building forms Staff Recommends a hybrid model to provide a mixture of opportunities for consumers and enliven the Cleveland Street corridor. Mr. Niño provided a PowerPoint presentation. In response to questions, Mr. Niño said, if approved, the mobile vendors will be semi-permanent, as long as the street remains closed. Staff envisions the mobile vendors will be there at least three times a week. Discussion ensued with comments made that the commercial activity must be diverse, include a retail component, and cannot be a monthly driven activity to be successful. There was consensus to pursue Option 3. In response to comments, Mr. Niño said Florida Statutes require community redevelopment agencies to have a community Draft Community Redevelopment Agency Action Summary June 17, 2024 Page 7 City of Clearwater redevelopment area plan and staff is working the current Clearwater CRA plan. If the current plan is not making sense or working, then the plan should be reviewed and amended. He said the Clearwater CRA area plan was last updated in 2018. The City Manager said the CRA area plan is one component of the City’s efforts to improve Downtown. Staff continues to meet with the Downtown stakeholders, which includes Pinellas County and the Church of Scientology. Staff was directed to pursue Option 3. 5. Director's Report 5.1 Directors Report - June 2024 Mr. Niño provided a PowerPoint presentation. In response to a question, Ms. Lopez said there is one Economic Recovery Grant remaining; the applicant is still submitting the required documentation. She said staff will be reallocating the balance as part of an upcoming budget amendment. Mr. Niño said staff is in the process of consolidating all of the CRA grants and will implement a communications plan to target and educate prospective grant applicants. 6. Adjourn The meeting adjourned at 2:10 p.m. Chair Community Redevelopment Agency Attest City Clerk Draft Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#24-0785 Agenda Date: 7/15/2024 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.1 SUBJECT/RECOMMENDATION: Approve the Commercial Grant Program within the North Greenwood Community Redevelopment Area and authorize the appropriate officials to execute same. SUMMARY: The purpose of this item is to request approval for the implementation of the Commercial Grant Program within the North Greenwood Community Redevelopment Area (NGCRA) and to seek an allocation of $833,472 to fund this program. Program Overview: The Commercial Grant Program is designed to incentivize commercial property and business owners within the NGCRA to invest in building, structural, and site improvements. By offering grants of up to $75,000, this program aims to enhance the visual appeal and functionality of the area, stimulate economic growth, and create a business-friendly environment. Key Objectives: 1.Support CRA Plan Implementation: Facilitate the repair and rehabilitation of buildings as per the community redevelopment area plan. 2.Promote Commercial Development: Focus on North Martin Luther King Jr. Avenue, Pinellas Trail, while allowing access to the grant through the redevelopment area. 3.Reduce Blight: Encourage property improvements and the establishment of new businesses to reduce blight. 4.Create Value: Promote a welcoming atmosphere for businesses and residents, improve property values, and increase employment opportunities. There will be an applicant match and legacy credit for business owners to be able to match grant funds by a percentage based on their years of business ownership, with the potential for a “Legacy Credit” to reduce the match requirement. There is also a Community Service Credit which will waive up to 50% of the match requirement. Eligible improvements include: ·Interior: Electrical, plumbing, ADA systems, fire suppression, structural stabilization, historical restoration, and more. ·Exterior: Wall repairs, roofing, decorative fencing, signage, lighting, landscaping, and more. APPROPRIATION CODE AND AMOUNT: Funding for this program is available from the General Fund (GF) contribution for North Greenwood CRA implementation. A future agenda item will establish the new North Greenwood CRA Fund budget recognizing the GF contribution and Fiscal Year 2024 TIF revenues received. As part of this budget, we will establish all supporting projects for implementation of the CRAs goals. STRATEGIC PRIORITY: 2.1 Strengthen public-private initiatives that attract, develop, and retain diversified business sectors. 2.2 Cultivate a business climate that welcomes entrepreneurship, inspires local investment, supports Eco-friendly enterprises, and encourages high-quality job growth. Page 1 City of Clearwater Printed on 7/9/2024 File Number: ID#24-0785 3.1 Support neighborhood identity through services and programs that empower community pride and belonging. 3.4 Inspire citizen participation through civic engagement and volunteerism to build strong, inclusive, and engaged communities. Page 2 City of Clearwater Printed on 7/9/2024 To: City of Clearwater Community Redevelopment Agency Trustees From: Jesus Niño, Executive Director – Community Redevelopment Agency Department Date: July 15, 2024 Subject: Request approval of the Commercial Grant Program within the North Greenwood Community Redevelopment Area and to seek an allocation of $833,472 to fund this program. Purpose: The purpose of this memorandum is to request approval for the implementation of the Commercial Grant Program within the North Greenwood Community Redevelopment Area (NGCRA) and to seek an allocation of $833,472 to fund this program. Program Overview: The Commercial Grant Program is designed to incentivize commercial property and business owners within the NGCRA to invest in building, structural, and site improvements. By offering grants of up to $75,000, this program aims to enhance the visual appeal and functionality of the area, stimulate economic growth, and create a business-friendly environment. Key Objectives: 1. Support CRA Plan Implementation: Facilitate the repair and rehabilitation of buildings as per the community redevelopment area plan. 2. Promote Commercial Development: Focus on North Martin Luther King Jr. Avenue, Pinellas Trail, while allowing access to the grant through the redevelopment area. 3. Reduce Blight: Encourage property improvements and the establishment of new businesses to reduce blight. 4. Create Value: Promote a welcoming atmosphere for businesses and residents, improve property values, and increase employment opportunities. Eligibility and Assistance: • Grant Amount: Up to $75,000 per property owner or business owner. • Applicant Match and Legacy Credit: Business owners must match grant funds by a percentage based on their years of business ownership, with the potential for a "Legacy Credit" to reduce the match requirement. • Community Service Credit: Up to 50% of the match can be waived through community service within the NGCRA. Eligible Improvements: • Interior: Electrical, plumbing, ADA systems, fire suppression, structural stabilization, historical restoration, and more. • Exterior: Wall repairs, roofing, decorative fencing, signage, lighting, landscaping, and more. Application and Approval Process: • Tier 1: Grants up to $30,000 reviewed by the CRA Director. • Tier 2: Grants exceeding $30,000 reviewed by the CRA Trustees. • Requirements: Pre-application meeting, notarized Owner’s Affidavit (if applicable), design plans, photographs, itemized budget, and three quotes from licensed contractors. Disbursement and Compliance: • Fund Disbursement: Upon project completion, unless otherwise approved by the CRA Director to allow initial project deposits or other necessary draws, up to fifty percent of the grant amount. • Grant Expiration: Projects must be completed within 365 days of approval, with potential extensions granted for good cause. • Maintenance: Improvements must be maintained for at least three years. Fiscal Impact and Funding Request: $833,472 – This funding will provide the necessary resources to support multiple projects within the NGCRA, driving significant economic revitalization and community enhancement. Attachments: • Commercial Grant Program and Application Form. • General Communications Plan for Community Engagement COMMERICAL GRANT PROGRAM & APPLICATION FORM City of Clearwater Community Redevelopment Agency North Greenwood Community Redevelopment Area 1 Commercial Grant Program & Application Form Approved by the CRA Trustees on _______________ TABLE OF CONTENTS SECTION 1 – PROGRAM OVERVIEW ........................................................................................................ 2 SECTION 2 – PURPOSE AND INTENT ....................................................................................................... 2 SECTION 3 – AVAILABLE ASSISTANCE .................................................................................................... 3 SECTION 4 – ELIGIBLE PROPERTY AND APPLICANT ............................................................................ 4 SECTION 5 – ELIGIBLE IMPROVEMENTS ................................................................................................. 5 SECTION 6 – REQUIREMENTSS, REVIEW & APPROVAL PROCESS ..................................................... 6 SECTION 7 – DISBURSEMENT POLICY AND PROCEDURE ................................................................... 7 SECTION 8 – GRANT EXPIRATION ............................................................................................................ 8 SECTION 9 – ALTERATIONS AND MAINTENANCE .................................................................................. 8 SECTION 10 – COMPLIANCE WITH THE CITY OF CLEARWATER ETHICS CODE ................................ 8 SECTION 11 – APPLICATION ..................................................................................................................... 9 SECTION 12 – ELIGIBLE CRA AREA MAP ............................................................................................... 12 SECTION 13 – ATTACHMENT A – PROJECT BUDGET .......................................................................... 13 2 COMMERCIAL GRANT PROGRAM The Program provides a grant up to $75,000. SECTION 1 – PROGRAM OVERVIEW The Commercial Grant Program (Program) is designed to promote reinvestment in business development and incentivize commercial property owners and business owners located within the North Greenwood Community Redevelopment Area (NGCRA) to make building, structural, and site improvements to their property. In addition, the Program will aid to create a positive visual impact on the image and character of the community. The Program aims to strengthen local businesses – improving their competitiveness, productivity, capacity, job creation abilities – and promotes a business-friendly atmosphere. SECTION 2 – PURPOSE AND INTENT The purpose of the Program is to support the implementation of the adopted Community Redevelopment Area Plan (Plan) for the North Greenwood Community Redevelopment Area in accordance with the Florida Community Redevelopment Act of 1969. Sections 163.330, et seq., Florida Statutes, by: 1) Carrying out plans for a program of voluntary or compulsory repair and rehabilitation of buildings or other improvements in accordance with the community redevelopment plan (Sections 163.370(2)(c)(5), Florida Statutes). 2) All plan recommendations must be implemented in, or benefit residents and businesses located in this defined area (NGCRA boundary) (Plan Section 2.5, Establishment of CRA Boundaries, page 9). 3) Encourage commercial or mixed-use development along North Martin Luther King Jr. Avenue (Plan Section 2.6, Public Engagement and Outreach, page 85). 4) Encourage commercial development along Pinellas Trail (Plan Section 2.6, Public Engagement and Outreach, page 85). 5) Increase access to high paying jobs for the residents of the North Greenwood CRA both within and outside of the area through workforce development, business assistance programs, and support for entrepreneurs (Plan Section 3.2 Goals & Objectives, Goal 3 Poverty Reduction, page 93). (NGCRA funds are only applicable within the NGCRA boundary.) 6) Develop a grant program to fund improvements to commercial buildings, to establish new businesses, and reduce blight in the North Martin Luther King, Jr. Avenue commercial corridor (Plan Section 4.5, Plan Implementation, Table 15, Goal 3 Policy Implementation: Poverty Reduction, page 138). 7) Creating value for the North Greenwood Community Redevelopment Area by (themes stressed throughout the Plan): a. Promoting a business, consumer, family and resident friendly atmosphere; b. Creating more dining, retail, and entertainment opportunities; c. Creating additional employment opportunities; 3 d. Promoting infill and adaptive reuse of properties; e. Incentivizing property owners to enhance the value of their respective property; f. Encouraging private investment in the improvement of commercial properties; g. Reducing vacancies in commercial buildings; and h. Increasing the functionality of existing buildings. It is the intent of this Program to attract or improve the following types of businesses to the CRA (not limited to the following): • Retail; • Restaurants and food services (e.g., full-service sit-down restaurants, fast food restaurants, buffet or cafeteria restaurants, coffeehouse/shops with food component, cafes, bistros, delicatessens, bakeries, grocery stores, etc.); • Micro-brewery; • Personal services (e.g., barber, salons, beauty shops, tailors, childcare, etc.); • Art studios and galleries; • Co-working space; and • Professional offices. In addition, it is the intent of this Program to incentivize improvements to the area that go beyond what is required by the City’s development codes to enhance the form, function, and design quality of the redevelopment area. It is not the intent of the CRA to engage in any rehabilitation activity that requires vacating property or displacing any business establishments or residents from property. Moreover, it is not the intent of this Program to assist in the development of new construction projects on vacant land. Rather, it is to rehabilitate and enhance area commercial structures exhibiting deterioration and decline. SECTION 3 – AVAILABLE ASSISTANCE The Program provides a grant up to $75,000 to assist applicants with improvements to commercial properties. To qualify for Program grant funds, the Applicant must match the grant amount by the percentage amount listed in Table 1 below, or greater investment, of private funds or other verifiable grant funds for the rehabilitation and restoration of a qualifying commercial property located within the NGCRA. The grant is a reimbursement grant to the Applicant, unless otherwise approved by the CRA Director to pay an approved licensed contractor/vendor directly, no more than one payment within a 30-day period. Legacy Credit: Applicants may qualify for a “Legacy Credit” which rewards long-term business owners located within the NGCRA. The credit works alongside the grant. The credit can reduce the match all the way down to zero. The Applicant will match the grant amount by the percentages listed below (must provide proof of matching funds prior to grant approval): Table 1 Business Owner Grant Match Responsibility Years of Business Ownership at Property Match Responsibility % Less than 5 (no Legacy Credit) 40% 5 30% 10 20% 15 10% 20 or more 0% 4 Community Service Credit: In addition, up to 50% of Applicant’s match may be waived at the rate of one hour of community service per $300 of approved grant amount. (Community Service must be performed by Applicant within the NGCRA boundary and through a tax- exempt not-for-profit organization recognized by the CRA or City of Clearwater. Community service must be performed without pay or compensation from the organization, and service must be performed in full hour increments rounding up to the nearest whole hour. Scope of community service must be pre-approved by the CRA Director, prior to commencement. In addition, said community service must be performed prior to release of grant funds.) SECTION 4 – ELIGIBLE PROPERTY AND APPLICANT To be eligible for the Program, the Applicant must meet all the following qualifications: • Must be the owner* of the subject property. • The business must be an allowable use on the subject property in accordance with the City’s Land and Building Development Regulations/Codes. • Must be current in all property taxes and City of Clearwater (City) business fees. • Must be in good standing with the city (no outstanding code enforcement or building code violations). This requirement may be waived by the CRA Director if the work proposed under this application will remediate all code violations. • Property must be free of code enforcement liens or other City liens. • The business or new proposed business on the property must be an independently owned and operated local business. • If the business is an independently owned and operated franchise, other franchise locations associated with the same brand must ONLY be located within the municipal boundary of the city. o The proposed business on the property must make independent decisions regarding its name, signage, brand, appearance, purchasing practices, hiring, and distribution, and must be solely responsible for paying its own mortgage, rent, marketing, and other business expenses without assistance from a corporate headquarters outside of the City limits. *The owner of the Property (Owner) shall be the Applicant, unless the Owner authorizes a business owner occupying the property by a valid lease to undertake improvements on the property. Owner means a holder of any legal or equitable estate in the premises, whether alone or jointly with others and whether in possession or not shall include all individuals, associations, partnerships, corporations, limited liability companies and others who have interest in a structure and any who are in possession or control thereof as agent of the owner, as executor, administrator, trustee, or guardian of the estate of the owner. No Owner shall receive more than $75,000 in total CRA grant value across all CRA grant programs within a 12-month rolling year. For the purposes of this application, the total CRA grant value that an Owner has received over such period shall be the combined value, in the 12 month period immediately preceding the submission of an application for this program, of: (1) the amount of CRA grant funds that the applicant has received; (2) the amount of CRA grant funds that any holder of legal title in the subject property other than the applicant has received; and (3) if a business entity holds legal title in the subject property, the total amount of CRA grant funds received by any directors, members, partners, shareholders, any others with an ownership interest in such entity, and any others able to exert managerial control over or direct the affairs of said entity. 5 SECTION 5 – ELIGIBLE IMPROVEMENTS The following improvements or related items may be eligible for Program assistance: Interior Improvements: 1) Electrical/plumbing upgrades and utility connections; 2) Grease traps/interceptors; 3) Venting, HVAC, mechanical systems, and water heaters; 4) Sprinkler/fire suppression systems, firewalls, life safety improvements; 5) Certain fixed solid waste and recycling management systems; 6) American with Disabilities Act (ADA) systems; 7) Internal structural stabilization systems (e.g., repair and replacement of load bearing walls, columns, beams/girders, joist, etc.); 8) Interior walls (including drywall), ceilings, floors, doors, and molding; 9) Interior paint; 10) Wall insulation; 11) Certain permanent bathroom and kitchen counter tops, cabinets, sinks; 12) Interior historical restoration; or 13) Other permanent improvements may be submitted for consideration but must demonstrate that the improvement meets the intent of this grant program. Exterior Improvements: 1) The repair of exterior walls; 2) Roof repairs or replacement, including facia board, soffits, and gutters; 3) *Decorative fencing; 4) Exterior repainting; 5) Exterior windows and/or doors; 6) Exterior signage; 7) Awnings or canopies over windows or walkways, including shutters, seating areas; 8) The installation, repair, or renovation of porches, patios, plazas; 9) The installation, repair, or renovation of pathways and sidewalks; 10) The installation of decorative lighting, and security lighting; 11) Parking area and driveway improvements; 12) Stormwater drainage improvements for properties with a history of flooding; 13) Bicycle racks, shade areas, benches, or other pedestrian amenities; 14) Certain Crime Prevention Through Environmental Design (CPTED) improvements approved by the Police Department; 15) ADA accessibility improvements; 16) The removal of deteriorated or undesirable exterior alterations; 17) The installation of landscaping and irrigation systems, not to exceed thirty percent (20%) of the total grant amount; or 18) Other permanent improvements may be submitted for consideration but must demonstrate that the improvement meets the intent of this grant program. *Chain link fencing, with or without slats, wooden stockade, board on board, and wooden picket fencing are not eligible for the Program. Other Eligible Items: 1) Predevelopment Cost (architecture, engineering fees, other as approved by CRA Director) up to $5,000. 6 The following are ineligible for assistance: 1) Past site or building improvements that were completed six months prior to the approval of this application or completed under unrelated permits to the project permit issued by the city for improvements identified under this application. a. Only improvements listed in the itemized budget submitted as part of this application will be considered for approval. 2) Improvements covered under the City’s Façade Improvement Grant Program; 3) Non-permanent improvements such as, but not limited to, kitchen appliances (e.g., stoves, refrigerators, dishwashers, etc.), carpet, furniture, and window blinds; 4) Bars, clubs, and taverns (as defined by the City’s Land Development Code); 5) Assistance to businesses located in residential homes. 6) Repairs to unsafe or substandard structures that cannot be made safe for tenant occupancy with Program funds. 7) Repairs covered by insurance. 8) Non-permanent improvements. 9) Installation of window or door security bars. 10) Refinancing existing debts, business operational cost, payroll, etc. 11) Mobile Vendors. 12) Not-for-profit entities. SECTION 6 – REQUIREMENTSS, REVIEW & APPROVAL PROCESS 1) All statements and representations made in the application must be correct in all material respects when made. 2) Tier 1 – for grant funding request up to $30,000 – completed applications that meet all the Program requirements will be reviewed by the CRA Director. The CRA Director will approve or deny applications based on the criteria set forth in this document. 3) Tier 2 – for grant funding request that exceed $30,000 – once the application is determined to be complete by staff, the application will be scheduled, at the next available Community Redevelopment Agency Trustees (CRA Trustees) meeting for consideration. The CRA Trustees may approve, approve with conditions, or deny the application. 4) Applicants must schedule an appointment with the Community Redevelopment Agency Department staff prior to applying. The Community Redevelopment Agency Department (Department) is located at 600 Cleveland Street, Suite 600, Clearwater, Florida 33755. To schedule an appointment, contact staff at 727-562-4038. Applications will be received on an ongoing basis. 5) If applicable, fully executed, and notarized copy of the Owners’ Affidavit form, including property description and property address. If the forms are prepared and signed by a representative of the Owner, a legal Power-of-Attorney document must be submitted with the application. 6) Applicants must submit, as part of the application, design plans and floorplan accurately delineating the square footage of the improvement area within the commercial structure. 7 7) Digital photographs of the existing structure, interior and exterior, must be provided with application. 8) An estimated itemized/detailed budget must be provided on the budget form in the application. 9) Work required to be performed by licensed contractors. Applicant must provide, as attachments, three quotes from contractors and copies of their licenses. Quotes to include complete description of materials to be used. • If work is performed by non-licensed workers, then only materials purchased will be eligible for grant funds, unless the work performed was required to be performed by a licensed individual per City codes. 10) Portions of the project costs not funded by the requested grant must be provided by Owner funding. Owner funding may consist of bank loans, lines of credit, grants, and owned assets (Owner Equity), etc. 11) Owner must demonstrate their source of the Owner Funding and their ability to meet the financial obligations of the Program. 12) Proceeds from other City-managed financial assistance programs may be used as Owner Equity to satisfy the Owner Funding requirements of this Program and may be used to assist with funding of remaining portion of larger improvement project. Grant funds cannot be used as Owner Equity to satisfy the Owner Funding requirements of other City-managed financial assistance programs. 13) Staff will review the application for completeness, which includes all required attachments and requested data. A post-application submittal conference will be held with the Applicant to discuss any issues or deficiencies with the application. 14) Incomplete applications will not be considered submitted until all required documentation has been submitted to Community Redevelopment Agency Department staff. Submittal of an application does not guarantee a grant award. 15) The Applicant will be required to obtain quotes/estimates from licensed contractors/design professionals for eligible improvements and submit said quotes/estimates as part of the grant application submission. 16) All construction/design contracts will be between the Applicant and the contractor or design professional. SECTION 7 – DISBURSEMENT POLICY AND PROCEDURE Grant funds will, unless otherwise approved by the CRA Director to allow initial project deposits or other necessary draws, up to fifty percent of the grant amount, to be paid directly to a City/CRA approved licensed contractor/vendor, be disbursed upon a “Finding of Project Completion” by CRA Director. A “Finding of Project Completion” will be granted when the following criteria are met: 8 1) Applicant must demonstrate their ability to meet the financial match/obligations of the Program and any required community service has been completed by qualifying applicants. 2) Requests for disbursement of project costs will be viewed as a single, completed package, unless prior disbursement of funds arrangements have been made to pay licensed contractors directly (no more than one payment within a 30-day period). Costs not included in the approved application budget will not be considered for disbursement. 3) Required documentation for disbursement of project costs must include: a) Copies of cancelled checks, certified checks or money orders of project costs, or credit card statements of project cost; b) Detailed invoices and paid receipts signed, dated, and marked “paid in full;” c) Name, address, telephone number of design professional(s), general contractor, etc.; d) Photographs of the project (before and after photos). 4) The Applicant must have obtained all necessary/required permits (e.g. zoning and building), passed all required inspections, and prior to final disbursement of funds received (if relevant) notice, in the form of a Certificate of Occupancy or Certificate of Completion for the project demonstrating the legal occupancy of the project area. Any work performed without a permit that required a permit will not be eligible for grant funding. 5) The CRA disburses funds to grant recipients within 30 days of fully completed reimbursement request. SECTION 8 – GRANT EXPIRATION Applicants must receive a “Finding of Project Completion” within 365 calendar days from the date of application approval. After the said 365 days, the grant will expire. An extension for the grant funds may be granted by the CRA Director for a good cause. It is the responsibility of the Applicant to request an extension of the grant approval before the expiration date. SECTION 9 – ALTERATIONS AND MAINTENANCE The improvements will be maintained in accordance with City policies, codes and any other applicable requirements identified by the City, CRA, or other agencies for a period not less than three years, or upon written approval by CRA Director. SECTION 10 – COMPLIANCE WITH THE CITY OF CLEARWATER ETHICS CODE The applicant will comply with all applicable City rules and regulations including the City's Ethics Codes. Moreover, each applicant to the Program acknowledges and understands that the City's Ethics Code prohibit City employees from receiving any benefit, direct or indirect, from any contract or obligation entered with the City. 9 SECTION 11 – APPLICATION COMMERCIAL GRANT PROGRAM 1) Applicant (Property Owner) Entity Name (if any): Full Legal Name and Title (if any): Mailing Address: City/State/Zip: Phone Number: E-mail Address: Web Site (if available): 2) Authorized Agent (If applicable) Entity Name (if any): Full Legal Name and Title (if any): Mailing Address: City/State/Zip: Phone Number: E-mail Address: 3) Subject Property/Location of Proposed Project Address commonly known as: Parcel Identification Number(s) or Folio Number(s): Property is designated as a Local Landmark: Yes ___ No ___ 4) Project description, scope of work to be performed, sketch plans and specifications detailing the scope of work (provide attachment if needed). Applicant understands that depending on the project, certain City Departments may require additional documentation, plans, etc. to properly review and approve the proposed project described in this application. Case Number: 10 5) Describe existing uses and conditions on the property (include photographs as attachments): 6) Financial Disclosure Amount of Grant Requested: $ Project Budget – Sources/Uses of Funds (complete Attachment A: Project Budget) Owner Equity: $ Other Funds: $ Grant Request: $ Total Project Funding: $ My Property Is up to date with taxes, fees, and complies with City codes and regulations: Yes____ No ____ If the Applicant has received loan or grant assistance from a city-managed financial assistance program for a project at this address, please specify the program(s) and the loan/grant amount(s). 1. $ 2. $ PLEASE NOTE: Grants are awarded on a first come, first qualified basis until funds have been depleted. I UNDERSTAND THAT IN ORDER FOR MY REQUEST FOR GRANT FUNDING TO BE APPROVED, I MUST AGREE TO THE FOLLOWING CONDITIONS: 1) To adhere to the application procedures and guidelines as specified. 2) That additional improvements or changes not approved in the original grant application will not be funded by the CRA. 3) That disbursement of grant funds will only occur after: 11 a) All improvements have been completed or as otherwise approved by the CRA Director; b) Inspections of the improvements are approved by the appropriate City Officials or other required authorities, if any; and c) Proof of payment, as described in this document, for project costs approved in the grant application. I ACKNOWLEDGE THAT I HAVE RECEIVED AND UNDERSTAND THE GRANT GUIDELINES HEREIN ABOVE STATED. IN ADDITION, BY EXECUTING THIS APPLICATION, I ACKNOWLEDGE THAT I AM LAWFULLY AUTHORIZED TO EXECUTE THIS APPLICATION. Entity Name (if any) Applicant Signature Printed Name and Title (if any) Date STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 20 , by , as (title if applicable) of (Entity name if any) , who [ ] is personally known to me or [ ] has produced identification. Type of identification produced: . My commission expires: (Notary Seal) Notary Public Signature Notary Public Print Name Mail or hand deliver completed application form to: Community Redevelopment Agency City of Clearwater / 600 Cleveland Street, Suite 600 / Clearwater, FL 33755 For question call the Community Redevelopment Department at 727-562-4038. 12 SECTION 12 – ELIGIBLE CRA AREA MAP 13 SECTION 13 – ATTACHMENT A – PROJECT BUDGET Authorized Signature: Date: Attachment A - Project Budget Form (Attach contractor/vendor estimates/quotes for consistency verification of items listed below. Contactor/vendor estimates/quotes improvement item descriptions and cost will supersede if improvement item descriptions and cost are listed different below. If more project budget form lines are need, Applicant may duplicate budget template below on separate sheet. If new Project Budget Form is created, write “See Attached” in Line No. 1 below.) For Applicant Use For staff use only Line Item No. Improvement(s) Item Description (Including construction materials, labor, permitting, other fees, etc.) Improvement(s) Cost Amount Line Item Eligible for Grant Consideration Yes/No Cost Amount Eligible for Grant (%) 1 $ $ 2 $ $ 3 $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 Architecture and Engineering fees $ $ 17 $ $ Total Improvement(s) Cost Amount $ Total Cost Amount Eligible for Grant Consideration $ 1 North Greenwood CRA Commercial Grant Program General Communications Plan for Community Engagement and Program Success Objective: To inform, engage, and involve the North Greenwood Community Redevelopment Area community in the CRA grant program, ensuring maximum awareness, participation, transparency, and success. Target Audience: 1. Local small businesses 2. Prospective Entrepreneurs 3. Community leaders 4. Local Organizations (e.g., Amplify, CULC, etc.) 5. Media outlets Key Messages: 1. Access to Capital Available. 2. Overview of the grant program and its benefits. 3. Eligibility criteria and application process. 4. Contact information for assistance and more information. 5. Success stories and testimonials from previous grant recipients (when applicable). Channels: 1. Digital Channels: o CRA website o Social media platforms o Email to available distribution list o Recorded promotional video o Optional (virtual informational meetings) 2. Traditional Media: o Local newspapers o Local TV channels 3. Community Outreach: o Community centers and libraries o Local businesses and chambers of commerce o Faith-based organizations 4. Direct Communication: o Flyers and brochures o Posters in public places (if allowed) o Direct mail to businesses o Business Visits 2 Tactics: 1. Develop Communication Materials: o Create a comprehensive guide on the grant program. o Design flyers, posters, and brochures. o Prepare social media content and email templates. 2. Build into Webpage: o Include detailed information about the grant program, application process, FAQs, and contact information. o Ensure the webpage is mobile-friendly and accessible. 3. Stakeholder Meetings: o Hold meetings with local businesses to inform them about the grant program and seek their support and participation. 4. Media Outreach: o Send press releases to local media outlets announcing the grant program. o Arrange interviews on local radio and TV stations. 5. Social Media Campaign: o Launch a social media campaign with regular posts, stories, etc. o Use hashtags relevant to the community and grant program. 6. Email Newsletters: o Send out in available newsletters to residents and businesses with detailed information about the grant program and application process. o Include success stories from previous grant recipients to inspire potential applicants (when applicable). 7. Community Events: o Organize virtual meetings, and in-person workshops at community centers and libraries. o Provide step-by-step guidance on how to apply for the grant. 8. Traditional Media: o Run ads in local newspapers. o Broadcast announcements on local radio and TV channels. Lessons Learned & Retrospective: It is about reflecting on past successes and failures to learn from them and, if possible, derive measures from them for continued success and improvement. Throughout the communications and engagement process, staff will document lessons learned and hold retrospectives to improve communications and outreach strategies. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#24-0786 Agenda Date: 7/15/2024 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.2 SUBJECT/RECOMMENDATION: Approve the Residential Exterior Improvement Grant Program within the North Greenwood Community Redevelopment Area and authorize the appropriate officials to execute same. SUMMARY: The purpose of this item is to request approval for the Residential Exterior Improvement Grant Program (Program) aimed at rehabilitating single-family homes within the North Greenwood Community Redevelopment Area (NGCRA) and to seek an allocation of $400,000 to fund the Program. Program Overview: The Residential Exterior Improvement Grant Program is designed to provide matching grants of up to $20,000 to homesteaded single-family homeowners in the NGCRA. The Program focuses on exterior improvements to enhance neighborhood aesthetics, property conditions, and reduce housing cost burden. Key Objectives: 1.Improve property aesthetics and conditions. 2.Reduce housing cost burden. 3.Eliminate/reduce slum and blight condition (reduce code enforcement cases). 4.Foster neighborhood pride and civic identity. Eligibility and Assistance: Eligibility is limited to homeowners within the NGCRA with household incomes at or below 120% of the Area Median Income (AMI). Assistance is provided on a sliding scale based on income, with a minimum applicant contribution ranging from 5% to 20%. Applicant Match: Applicants are required to match the grant amount based on their income level. Community service options are available to offset the match requirement. For those earning 0-50% AMI, the match can be waived at the rate of one hour of community service per $150 of grant amount. For those earning 51-120% AMI, up to 50% of the match can be waived similarly. Eligible Improvements: Eligible improvements include, but are not limited to, exterior painting, roofing, windows, doors, landscaping, and structural repairs that enhance the property's exterior. APPROPRIATION CODE AND AMOUNT: Funding for this program is available from the General Fund (GF) contribution for North Greenwood CRA implementation. A future agenda item will establish the new North Greenwood CRA Fund budget recognizing the GF contribution and Fiscal Year 2024 TIF revenues received. As part of this budget, we will establish all supporting projects for implementation of the CRAs goals. Page 1 City of Clearwater Printed on 7/9/2024 File Number: ID#24-0786 STRATEGIC PRIORITY: 2.4 Support equitable housing programs that promote household stability and reduce the incidence of homelessness within Clearwater. 3.1 Support neighborhood identity through services and programs that empower community pride and belonging. Page 2 City of Clearwater Printed on 7/9/2024 To: City of Clearwater Community Redevelopment Agency Trustees From: Jesus Niño, Executive Director – Community Redevelopment Agency Department Date: July 15, 2024 Subject: Request approval of the Residential Exterior Improvement Grant Program within the North Greenwood Community Redevelopment Area and to seek an allocation of $400,000 to fund this program. Purpose: The purpose of this memorandum is to request approval for the Residential Exterior Improvement Grant Program (Program) aimed at rehabilitating single-family homes within the North Greenwood Community Redevelopment Area (NGCRA) and to seek an allocation of $400,000 to fund the Program. Program Overview: The Residential Exterior Improvement Grant Program is designed to provide matching grants of up to $20,000 to homesteaded single-family homeowners in the NGCRA. The Program focuses on exterior improvements to enhance neighborhood aesthetics, property conditions, and reduce housing cost burden. Key Objectives: 1. Improve property aesthetics and conditions. 2. Reduce housing cost burden. 3. Eliminate/reduce slum and blight condition (reduce code enforcement cases). 4. Foster neighborhood pride and civic identity. Eligibility and Assistance: Eligibility is limited to homeowners within the NGCRA with household incomes at or below 120% of the Area Median Income (AMI). Assistance is provided on a sliding scale based on income, with a minimum applicant contribution ranging from 5% to 20%. Applicant Match: Applicants are required to match the grant amount based on their income level. Community service options are available to offset the match requirement. For those earning 0-50% AMI, the match can be waived at the rate of one hour of community service per $150 of grant amount. For those earning 51-120% AMI, up to 50% of the match can be waived similarly. Eligible Improvements: Eligible improvements include, but are not limited to, exterior painting, roofing, windows, doors, landscaping, and structural repairs that enhance the property's exterior. Application and Approval Process: Applicants must submit a complete application, including proof of “household” income and proof of matching funds. The CRA Director will review and approve applications based on eligibility and completeness. Disbursement: Grants are disbursed on a reimbursement basis unless otherwise approved for direct payment to licensed contractors. Payments will be made in no more than one installment per 30-day period. Fiscal Impact and Funding Request: $400,000 – This funding will enable the CRA to assist approximately 20 homeowners, thereby significantly improving the housing conditions within the NGCRA. Conclusion: Approval of the Residential Exterior Improvement Grant Program will support the strategic goals of the NGCRA by enhancing property conditions, reducing housing cost burdens, and fostering neighborhood pride. The requested allocation of $400,000 is essential to achieve these objectives. Attachments: • Residential Exterior Improvement Grant Program and Application Form. • General Communications Plan for Community Engagement 1 North Greenwood CRA Residential Exterior Improvement Grant Program General Communications Plan for Community Engagement and Program Success Objective: To inform, engage, and involve the North Greenwood Community Redevelopment Area community in the CRA grant program, ensuring maximum awareness, participation, transparency, and success. Target Audience: 1. Homesteaded single family homeowners 2. Community leaders 3. Local Organizations (e.g., CULC, Not-for-Profits, etc.) 4. Media outlets Key Messages: 1. Access to Capital Available. 2. Overview of the grant program and its benefits. 3. Eligibility criteria and application process. 4. Contact information for assistance and more information. 5. Success stories and testimonials from previous grant recipients (when applicable). Channels: 1. Digital Channels: o CRA website o Social media platforms o Email to available distribution list o Recorded promotional video o Optional (virtual informational meetings) 2. Traditional Media: o Local newspapers o Local TV channels 3. Community Outreach: o Community centers and libraries o Neighborhood Associations o Faith-based organizations 4. Direct Communication: o Flyers, brochures, door hangers o Posters in public places (if allowed) o Direct mail to residents o Neighborhood visits 2 Tactics: 1. Develop Communication Materials: o Create a comprehensive guide on the grant program. o Design flyers, posters, and brochures. o Prepare social media content and email templates. 2. Build into Webpage: o Include detailed information about the grant program, application process, FAQs, and contact information. o Ensure the webpage is mobile-friendly and accessible. 3. Stakeholder Meetings: o Hold meetings with neighborhoods to inform them about the grant program and seek their support and participation. 4. Media Outreach: o Send press releases to local media outlets announcing the grant program. o Arrange interviews on local radio and TV stations. 5. Social Media Campaign: o Launch a social media campaign with regular posts, stories, etc. o Use hashtags relevant to the community and grant program. 6. Email Newsletters: o Send out in available newsletters to residents with detailed information about the grant program and application process. o Include success stories from previous grant recipients to inspire potential applicants (when applicable). 7. Community Events: o Organize virtual meetings, and in-person workshops at community centers and libraries. o Provide step-by-step guidance on how to apply for the grant. 8. Traditional Media: o Run ads in local newspapers. o Broadcast announcements on local radio and TV channels. Lessons Learned & Retrospective: It is about reflecting on past successes and failures to learn from them and, if possible, derive measures from them for continued success and improvement. Throughout the communications and engagement process, staff will document lessons learned and hold retrospectives to improve communications and outreach strategies. RESIDENTIAL EXTERIOR IMPROVEMENT GRANT PROGRAM & APPLICATION FORM City of Clearwater Community Redevelopment Agency North Greenwood Community Redevelopment Area TABLE OF CONTENTS SECTION 1 – PROGRAM GOAL ................................................................................................................. 1 SECTION 2 – PURPOSE AND INTENT ....................................................................................................... 1 SECTION 3 – AVAILABLE ASSISTANCE AND PROGRAM ELIGIBILITY .................................................. 2 SECTION 4 – ELIGIBLE RESIDENTIAL IMPROVEMENTS ........................................................................ 4 SECTION 5 – PROGRAM REQUIREMENTS AND APPLICATION PROCESS .......................................... 5 SECTION 6 – DISBURSEMENT POLICY AND PROCEDURE ................................................................... 6 SECTION 7 – GRANT EXPIRATION ............................................................................................................ 7 SECTION 8 – COMPLIANCE WITH THE CITY OF CLEARWATER ETHICS CODE .................................. 7 SECTION 9 – APPLICATION ....................................................................................................................... 8 SECTION 10 – ELIGIBLE CRA AREA MAP ............................................................................................... 11 _______________________________________________________________ Residential Exterior Improvement Grant Program Approved by the CRA Trustees: _______________________ 1 RESIDENTIAL EXTERIOR IMPROVEMENT GRANT PROGRAM The Program provides a matching grant of up to $20,000. SECTION 1 – PROGRAM GOAL The City of Clearwater (City) Community Redevelopment Agency (CRA) Residential Exterior Improvement Grant Program (Program) is designed to increase access to redevelopment funding for residential improvements to homesteaded single-family homes in the North Greenwood Community Redevelopment Area (NGCRA). The purpose of the Program is to rehabilitate single family homes, improve property conditions, aesthetics, reduce housing cost burden, and aid in the elimination of slum and blight. The focus of this Program is directed to the exterior improvement of residential properties to enhance neighborhood aesthetics and pride. SECTION 2 – PURPOSE AND INTENT The purpose of the Program is to support the implementation of the adopted Community Redevelopment Area Plan (Plan) for the North Greenwood Community Redevelopment Area in accordance with the Florida Community Redevelopment Act of 1969. Sections 163.330, et seq., Florida Statutes, by: 1) Carrying out plans for a program of voluntary or compulsory repair and rehabilitation of buildings or other improvements in accordance with the community redevelopment plan (Sections 163.370(2)(c)(5), Florida Statutes). 2) Reducing the percent of households that are housing cost burdened (Plan Section 3.2, Goals and Objectives, Goal 4 Housing Affordability, Objectives, page 94). 3) Prioritizing keeping existing residents in their homes through funding for addressing property maintenance and building code issues and reducing visual blight (Plan Section 3.3, Redevelopment Policies, Housing, page 95). 4) Developing grant programs to improve the exterior and interior of blighted properties (Plan Section 4.5, Plan Implementation, Table 15, Goal 1 Policy Implementation: Public Safety, page 134). 5) Developing programs to encourage neighborhood pride in yard and home appearance (Plan Section 4.5, Plan Implementation, Table 15, Goal 1 Policy Implementation: Public Safety, page 136). 6) Providing emergency assistance funds for low-income residents for life safety home repairs and renovations to accommodate physical disabilities (Plan Section 4.5, Plan Implementation, Table 15, Goal 4 Policy Implementation: Housing Affordability, page 140). 7) Creating a grant program to reduce blight through the repair and preservation of historic homes (Plan Section 4.5, Plan Implementation, Table 15, Goal 4 Policy Implementation: Housing Affordability, page 142). 8) Creating value for the citizens of Clearwater and improving the North Greenwood CRA by (themes stressed throughout the Plan): a) Promoting a resident and neighborhood friendly atmosphere; 2 b) Promoting economic development and neighborhood revitalization; c) Incentivizing property owners to enhance and sustain the values of their property; d) Creating a more inviting and visually appealing atmosphere; and e) Instilling a greater sense of place and civic identity. It is not the intent of the CRA to engage in any rehabilitation activity that requires vacating property or displacing any residents from property. Moreover, this Program does not assist in temporary relocation cost or the development of new construction projects. Rather, it is to rehabilitate existing single-family structures. SECTION 3 – AVAILABLE ASSISTANCE AND PROGRAM ELIGIBILITY The Program provides a matching grant, as specified below, of up to $20,000 to assist applicants with exterior home repairs. Program assistance is based on a sliding scale and adjusted for family size and income limits, which are subject to change from time to time. Applicants with Household incomes that exceed 120% Area Median Income do not qualify for this Program. Applicant will match the grant amount by the percentages listed below (must provide proof of matching funds prior to project work commencing): Area Median Income (AMI) % Applicant Contribution/Match 0 – 30% 5%* 31% – 50% 10%* 51% – 80% 15%** 81% – 120% 20%** 121% – plus Not eligible for grant. *Match may be waived at the rate of one hour of community service per $150 of approved grant amount. **Up to 50% of Applicant’s match may be waived at the rate of one hour of community service per $150 of approved grant amount. (Community Service must be performed by Applicant, or anyone over 18 years of age legally residing in the home, within the NGCRA boundary and through a tax-exempt not-for-profit organization recognized by the CRA or City of Clearwater. Community service must be performed without pay or compensation from the not-for-profit organization, and service must be performed in full hour increments rounding up to the nearest whole hour. Scope of community service must be pre- approved, by the CRA Director, prior to commencement. In addition, said community service must be performed prior to release of grant funds.) The CRA Director may waive, or reduce, on a case-by-case basis, the community service provision for certain individuals with disabilities, including age related disabilities, or other verifiable hardships, that prevent the Applicant, and anyone over 18 years of age legally residing in the home, from performing community service. In the event the waiver is granted, then the Applicant Contribution/Match will be set to zero percent. The grant is a reimbursement grant, unless otherwise approved by the CRA Director to pay an approved licensed contractor directly, no more than one payment within a 30-day period. The CRA Director may require in all grant applications that licensed contractors be paid directly, eliminating the need for homeowners to pay contractors, and then requesting reimbursement from the CRA. 3 The chart below is data provided by the Florida Housing Finance Corporation (FHFC) which is based upon figures provided by the United States Department of Housing and Urban Development (HUD) and are subject to change. Updated charts by FHFC will supersede any income limit chart provided within this document. When updates are made available by FHFC, the chart below will be updated. Any applicant requesting grant funding from this program will have their income verified by City staff and must supply the items listed below, and, if requested, any other income or employment documents that are not listed below: • If applicable, self-employed year to date profit and loss statements. • All pages of last two year’s tax returns, with all schedules and W-2s/1099(s). • Most recent and consecutive last two months of bank statements (with bank name and account number) (ALL PAGES, even if blank) for all household members with accounts. • If combined with a Home Rehabilitation Loan from the Economic Development and Housing Department, additional information may be required. Applicants that do not wish to have their income verified will automatically be disqualified from Program participation. Eligibility Criteria To be eligible for the Program, the project/property must meet all the following qualifications: • Applicant must be the owner of the subject property. * • The subject property must be a single-family home. • Property must be located within the North Greenwood Community Redevelopment Area. • The single-family home must be the primary residence and legal homestead of the Applicant. In addition, the following may qualify for the Program. ▪ Owners of property that have applied to Pinellas County for homestead exemption consideration may be eligible for this Program. ▪ Applicants that reside at the property, control said property other than through outright ownership, and are authorized to approve the repairs and other work that are the subject of this program, may provide alternative documents to substantiate that they have such control and authority regarding the property. This documentation may include probate court documents, wills, heirship affidavit, letters of administration, or other legal documentation. After review of the documents, the residing applicant(s) may qualify for the Program, provided the applicant(s) wishing to apply for the Program reside at the property as their primary residence. If such control or authority is disputed by another party or 4 parties, the application may be denied until such time as the Applicant resolves such disputes. • Must demonstrate property taxes are current or a satisfactory payment plan is approved by the CRA Director. • Must be current on mortgage payments (if applicable). • Must be in good standing with the city (no outstanding code enforcement or building code violations). This requirement may be waived by the CRA Director if the work proposed under this application will remediate the code violations. • If combined with a Home Rehabilitation Loan from the Economic Development and Housing Department, other requirements may vary. *The owner of the Property (Owner) shall be the Applicant. Owner means a holder of any legal or equitable estate in the premises, whether alone or jointly with others and whether in possession or not shall include all individuals, associations, partnerships, corporations, limited liability companies and others who have interest in a structure and any who are in possession or control thereof as agent of the owner, as executor, administrator, trustee, or guardian of the estate of the owner. No Owner shall receive more than $25,000 in total CRA grant value across all CRA grant programs within a 12- month rolling year. For the purposes of this application, the total CRA grant value that an Owner has received over such period shall be the combined value, in the 12 month period immediately preceding the submission of an application for this program, of: (1) the amount of CRA grant funds that the applicant has received; (2) the amount of CRA grant funds that any holder of legal title in the subject property other than the applicant has received; and (3) if a business entity holds legal title in the subject property, the total amount of CRA grant funds received by any directors, members, partners, shareholders, any others with an ownership interest in such entity, and any others able to exert managerial control over or direct the affairs of said entity. Previous Participation – Each property may not receive a grant any more than every thirty-six months. The following are ineligible for Program assistance: • Work or improvements that are completed prior to an application being approved. • Any unpermitted work or improvements performed on the property that required a permit and inspections. • Any work or improvements on the property that fail required inspections. • Multi-family properties. • Properties that do not qualify for homestead exemption. • New construction or improvements on vacant land. Project Implementation Projects are to be coordinated, managed, and implemented by the Applicant with close interaction with Community Redevelopment Agency Department staff and the appropriate City departments. Applicant is responsible for obtaining/arranging any permits required by the city. SECTION 4 – ELIGIBLE RESIDENTIAL IMPROVEMENTS One or more of the following improvements may be eligible for Program assistance: 5 1) Exterior repairs (walls, foundation, piers, siding, etc.); 2) Exterior painting; 3) Exterior windows and doors; 4) Roof repairs or replacement, including facia board, soffits, and gutters; 5) Window or door awnings and shutters (including hurricane shutters; replacement or repair); 6) Exterior weatherization improvements; 7) The installation, repair, or renovation of porches; 8) The installation of decorative lighting; 9) Decorative fencing; 10) Driveway, pedestrian walkways/pathways, and sidewalk improvements; 11) American with Disabilities Act (ADA) accessibility improvements; 12) The installation of landscaping and irrigation systems, not to exceed thirty percent (20%) of the total grant amount; 13) Tree trimming or removal (requires city approval, and city may require a licensed arborist to confirm tree removal is necessary); 14) Heating, ventilation, and air conditioning (HVAC) systems; 15) Certain interior repairs: a. Interior deterioration/damage directly resulting from an exterior defect or damage, may qualify for grant funding to repair said deterioration/damage. Such interior repairs may include, but are not limited to, load bearing walls, drywall, insulation, and wood repair. However, grant funds must first be used for improvements or repairs to fully remedy the external defect or damage that resulted in such interior deterioration/damage prior to any use of grant funds on interior repairs. b. Interior deterioration/damage that is verified by the city as a life safety issue to home inhabitants. c. ADA accessibility improvements. 16) Home fumigation (including tenting if necessary) for termites; and 17) Other improvements may be submitted for consideration but must demonstrate that the improvement meets the intent of this grant program. The following improvements are not eligible for Program assistance: 1) Repairs to unsafe or substandard structures that cannot be made safe for habitation with Program funds. 2) Room additions, garage conversions, repairs to structures separate from the living units (detached garage, shed, etc.), furnishings, and pools. 3) Repairs covered by insurance. 4) Non-permanent improvements. 5) Enclosing a front porch. 6) Installation of window or door security bars. 7) General interior home improvements and repairs. SECTION 5 – PROGRAM REQUIREMENTS AND APPLICATION PROCESS Program Requirements • All statements and representations made in the application must be correct in all material respects when made. 6 • Color digital photographs of the existing structure exterior, showing all sides of the building, must be provided with application. • An estimated detailed budget must be provided on the attached project budget form (Attachment A). • Work required to be performed by licensed contractors. Applicant must provide, as attachments, three quotes from contractors and copies of their licenses. Quotes to include complete description of materials to be used). o If work is performed by non-licensed workers, then only materials purchased will be eligible for grant funds, unless the work performed was required to be performed by a licensed individual per City codes. • Portions of the project costs not funded by the requested grant must be provided by Owner funding. Owner funding may consist of bank loans, lines of credit, a Home Rehabilitation Loan from the city’s Economic Development and Housing Department, and owned assets (Owner Equity), etc. • Owner must demonstrate their source of the Owner Funding and their ability to meet the financial obligations of the Program prior to Program approval. • Proceeds from other City-managed financial assistance programs may be used as Owner Equity to satisfy the Owner Funding requirements of this Program and may be used to assist with funding of remaining portion of larger improvement project. Grant funds cannot be used as Owner Equity to satisfy the Owner Funding requirements of other City-managed financial assistance programs. Grant Application Process • Submittal of an application does not guarantee a grant award. • Grant preference will be given to Applicants at or below 80% AMI, applicants 65 years of age and above, and the disabled. • Completed applications that meet all the Program requirements will be reviewed by the CRA Director. • The CRA Director will approve or deny applications based on the criteria set forth in this document. • Incomplete applications will not be considered submitted until all required documentation has been submitted to Community Redevelopment Agency Department staff. • All construction/design contracts will be between the Applicant and the contractor/design professional. SECTION 6 – DISBURSEMENT POLICY AND PROCEDURE Grant funds will, unless otherwise approved by the CRA Director to allow initial project deposits or other necessary draws, up to fifty percent of the grant amount, to be paid directly to a City/CRA approved licensed contractor, be disbursed upon a “Finding of Project Completion” by CRA Director. A “Finding of Project Completion” will be granted when the following criteria are met: 1) Applicant must demonstrate their ability to meet the financial match/obligations of the Program and any required community service has been completed by qualifying applicants. 2) Requests for disbursement of project costs will be viewed as a single, completed package, unless prior disbursement of funds arrangements have been made to pay 7 licensed contractors directly (no more than one payment within a 30-day period). Costs not included in the approved application budget will not be considered for disbursement. 3) Required documentation for disbursement of project costs must include: a. Copies of cancelled checks, certified checks or money orders of project costs, or credit card statements of project cost; b. Detailed invoices and paid receipts signed, dated, and marked “paid in full;” c. Name, address, telephone number of design professional(s), general contractor, etc.; and d. Photos of the project (before and after photos). 4) The Applicant must have obtained all necessary/required permits (e.g. zoning and building), passed all required inspections, and prior to final disbursement of funds received (if relevant) notice, in the form of a Certificate of Occupancy or Certificate of Completion for the project demonstrating the legal occupancy of the project area. Any work performed without a permit that required a permit will not be eligible for grant funding. 5) The CRA disburses funds to grant recipients within 30 days of fully completed reimbursement request. SECTION 7 – GRANT EXPIRATION Applicants must receive a “Finding of Project Completion” within 180 calendar days from the date of application approval. After the said 180 days, the grant will expire. An extension for the grant funds may be granted by the CRA Director for a good cause. It is the responsibility of the Applicant to request, in writing, from the CRA Director an extension of the grant approval before the expiration date. SECTION 8 – COMPLIANCE WITH THE CITY OF CLEARWATER ETHICS CODE The applicant will comply with all applicable City rules and regulations including the City's Ethics Codes. Moreover, each applicant to the Program acknowledges and understands that the City's Ethics Code prohibit City employees from receiving any benefit, direct or indirect, from any contract or obligation entered with the City. 8 SECTION 9 – APPLICATION 1) Applicant (Property Owner) Full Legal Name(s): Mailing Address: City/State/Zip: Phone Number: E-mail Address: 2) Subject Property Address commonly known as: Parcel Identification Number(s): 3) Project description, scope of work to be performed, sketch plans and specifications detailing the scope of work (provide attachment(s) if needed). (Applicant understands that depending on the project, certain city departments may require additional documentation, plans, etc. to properly review and approve the proposed project described in this application.) Case Number: 9 4) Financial and Other Disclosures Annual Household Income: $ (Income examples (not limited to the following): employment or self-employment income, Social Security, Pension, Disability, etc.) Household Size: # Is the subject property current with property tax payments, mortgage payments (if applicable), fees, and in compliance with City codes and regulations? (must provide copies of property tax payment and mortgage payment statements) Yes____ No ____ If no, please explain: Have you received a loan or grant assistance from a city-managed financial assistance program for a project at the subject property? Yes____ No ____ If yes, please specify the program(s), dates received, and the loan/grant amount(s) below or provide attachment(s). Program Name: Date Received: Amount Received $ Program Name: Date Received: Amount Received $ 5) Amount of Grant Requested under this program: $ Are you requesting direct payment of approved grant funds to an authorized contractor? Yes____ No ____ If yes, please specify the contractor’s name: Note: This option must be approved by the CRA Director. 10 Attachment A - Project Budget Form (Attach contractor/vendor estimates/quotes for consistency verification of items listed below. Contactor/vendor estimates/quotes improvement item descriptions and cost will supersede if improvement item descriptions and cost are listed different below. If more project budget form lines are need, Applicant may duplicate budget template below on separate sheet. If new Project Budget Form is created, write “See Attached” in Line No. 1 below.) For Applicant Use For staff use only Line Item No. Improvement(s) Item Description (Including construction materials, labor, permitting, other fees, etc.) Improvement(s) Cost Amount Line Item Eligible for Grant Consideration Yes/No Cost Amount Eligible for Grant 1 $ $ 2 $ $ 3 $ $ 4 $ $ 5 $ $ 6 $ $ 7 $ $ 8 $ $ 9 $ $ 10 $ $ 11 $ $ 12 $ $ 13 $ $ 14 $ $ 15 $ $ 16 $ $ 17 $ $ Total Improvement(s) Cost Amount $ Total Cost Amount Eligible for Grant Consideration $ Line No. For Staff Use Only 1 Total Cost Amount Eligible for Grant Consideration (from “Attachment A” above and/or from attached contractor estimates/quotes. $ 2 Amount of Grant Requested under this program (Section 9, question 5 of Application). $ 3 Enter the amount with the lower monetary value from either Line No. 1 or Line No. 2. $ 4 Enter required Applicant Contribution/Match (either 5%, 10%, 15%, or 20% contribution/match, see Section 3 of Grant Program). $ 5 Subtract Line No. 4 from Line No. 3 and enter amount. $ 6 Enter value of eligible community service hours for contribution/match waiver, if applicable. (See Section 3 of Grant Program for value of service hours). Number of service hours approved by CRA Director: _________. $ 7 Add Line No. 6 to amount in Line No. 5 and enter amount. $ 8 Enter amount from Line No. 7. This is eligible grant award amount to enter in approval letter: $ 11 PLEASE NOTE: For multiple signers: This Application may be executed in one or more counterparts, each of which when executed and delivered, shall be an original, but all such counterparts shall constitute one and the same instrument. I ACKNOWLEDGE THAT I HAVE RECEIVED AND UNDERSTAND THE GRANT GUIDELINES HEREIN ABOVE STATED. IN ADDITION, BY EXECUTING THIS APPLICATION, I ACKNOWLEDGE THAT I AM LAWFULLY AUTHORIZED TO EXECUTE THIS APPLICATION AND THAT ALL INFORMATION AND STATEMENTS CONTAINED HEREIN AND ON ANY ATTACHEMENTS ARE TRUE, CORRECT, AND COMPLETE. Applicant Signature Printed Name Date STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 20 , by who [ ] is personally known to me or [ ] has produced identification. Type of identification produced: . My commission expires: (Notary Seal) Notary Public Signature Notary Public Print Name Mail or hand deliver completed application form to: Community Redevelopment Agency City of Clearwater / 600 Cleveland Street, Suite 600 / Clearwater, FL 33755 For question call the Community Redevelopment Department at 727-562-4038. 12 SECTION 10 – ELIGIBLE CRA AREA MAP Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#24-0787 Agenda Date: 7/15/2024 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.3 SUBJECT/RECOMMENDATION: Amend the North Greenwood Community Redevelopment Area Citizens Advisory Committee Policy and authorize the appropriate officials to execute same. SUMMARY: Community Redevelopment Agency staff is recommending approval to amend the Section 7 of the existing North Greenwood Community Redevelopment Area (NGCRA) Citizen Advisory Committee (CAC) Policy as follows: 7.Initial Terms of CAC Members To reduce the impact of a complete turnover of members to the CAC, the initial terms of the members shall be staggered. The following shall be the initial terms of CAC members: ·Two members shall serve initial terms that expire on September 30, 20242025. ·Two members shall serve initial terms that expire on September 30, 20252026. ·One member shall serve an initial term that expires on September 30, 20262027. The amendment will allow new appointed CAC members to serve reasonable terms. APPROPRIATION CODE AND AMOUNT: N/A STRATEGIC PRIORITY: Page 1 City of Clearwater Printed on 7/9/2024 1 City of Clearwater Community Redevelopment Agency North Greenwood Community Redevelopment Area Citizens Advisory Committee Policy 1. Policy Purpose The purpose of this Policy is to establish uniform guidelines under which the Citizens Advisory Committee (CAC) for the North Greenwood Community Redevelopment Area (NGCRA) shall be organized, comprised, and administered. It also provides guidelines the CAC shall follow unless relevant circumstances justify an alternative approach acceptable to and approved by the City of Clearwater Community Redevelopment Agency Trustees (the “CRA Trustees”). 2. The Purpose of the Citizens Advisory Committee The purpose of the CAC is to provide the CRA Trustees with recommendations in connection with key decisions to be made by the CRA Trustees relating to the North Greenwood Community Redevelopment Area Plan (NGCRA Plan) implementation, Plan amendments, annual NGCRA budget, and the adoption of programs (Sections 5.4 and 5.5, NGCRA Plan). The CAC shall have the authority to initiate research to develop new program ideas, evaluate existing programs, and convene meetings to solicit neighborhood input on CRA activities (Section 5.5, NGCRA Plan). 3. Appointment The CAC shall consist of five members, with three members appointed by the City of Clearwater City Council (City Council) and the remaining two members appointed by the Pinellas County Board of County Commissioners (Section 5.5, NGCRA). CAC members shall serve without compensation. 4. Composition The NGCRA shall be represented by a CAC comprised of homesteaded residents, business owners, property owners, and non-profit organizations located in the NGCRA boundary (Section 5.4, NGCRA Plan). In addition, one member of the CAC shall represent a CRA Trustees approved Ex Officio Organization, which is identified in section 6. In making its appointments, the City Council shall review the following: • Completed NGCRA CAC Application – interested applicants shall submit a completed CAC application, in a form approved by the City of Clearwater City Clerk’s Office. • Applicant Presentation – applicants shall be afforded the opportunity to make a non- mandatory three-minute presentation to the City Council prior to the City Council’s decision on his or her appointment to the CAC. 2 • Letter of Nomination from Ex Officio Organization – for the Ex Officio member, proof of the Ex Officio member’s nomination by the Ex Officio Organization’s Board of Directors shall be provided, in the form of an official letter signed by the leading officer of the approved Ex Officio Organization, to the City Council for review and consideration. 5. Term of Service The length of a term for each CAC member shall be two years unless a member begins their term after October 1st then their term shall be less than two years. Terms expire on September 30th, in the second year. No member shall be appointed for more than two consecutive terms. Upon completion of the maximum allowable two terms, no CAC member shall be eligible for reappointment to the CAC for a period of two years. The term limits in this section also apply to the Ex Officio member and members appointed by the Pinellas County Board of Commissioners. In the event a CAC member resigns or is removed from the CAC, a new appointed member shall serve the remainder of the original CAC member’s term. 6. Ex Officio Member The CAC shall include one Ex Officio member that represents the Clearwater Urban Leadership Coalition, Inc. (Ex Officio Organization), an organization located within the NGCRA geographic area of influence and recognized as providing services and having significant influence and standing in the NGCRA. With no exceptions, the Ex Officio member must be employed by the Ex Officio Organization or serve as either a Board Member, Officer, or Director for the Ex Officio Organization. The Ex Officio member is a voting CAC member who was nominated by the Ex Officio Organization for City Council consideration and approval. If an Ex Officio member has served two consecutive terms, then the Ex Officio Organization must recommend a new representative to serve on the CAC. If the Ex Officio Organization fails to recommend a member for approval by the City Council prior to the end of the existing Ex Officio member’s term in compliance with this Policy, then the Ex Officio CAC seat shall default to an At Large position for a two-year term at which time the City Council shall appoint a new At Large member to the CAC in a manner otherwise consistent with this Policy. The Ex Officio Organization may nominate a new representative (subject to City Council approval) once that At Large member’s two-year term is complete. 7. Initial Terms of CAC Members To reduce the impact of a complete turnover of members to the CAC, the initial terms of the members shall be staggered. The following shall be the initial terms of CAC members: • Two members shall serve initial terms that expire on September 30, 20242025. • Two members shall serve initial terms that expire on September 30, 20252026. • One member shall serve an initial term that expires on September 30, 20262027. 3 8. Officers – Chair and Vice Chair The officers shall be a Chair and a Vice Chair. Each officer shall serve for a term of one year or until a successor is elected. At the first meeting of the Fiscal Year the CAC shall nominate from the floor and elect a Chair, and a Vice Chair to act in the Chair’s absence. The CRA Director, or designee, shall facilitate the nomination and election process. The Fiscal Year begins on October 1st and ends on September 30th. In the absence of the Chair and Vice Chair, the most senior member of the CAC present at the meeting shall assume the duties of the Chair. A person shall be elected to the office of Chair or Vice Chair for no more than two consecutive one-year terms. If there are no candidates for the Chair or Vice Chair positions, the term limitation may be waived by the CRA Trustees. 9. Duties of the Chair The Chair shall preside at all meetings of the CAC and shall have the duties normally conferred by parliamentary usage of such officers. The Chair shall have the authority to decide points of order and run all agenda items. Any ruling by the Chair may be reversed by a majority vote of the CAC. The Chair shall preserve order. The Chair may call to order any member who violates any of the rules; and shall decide all questions of order, subject to a majority vote on a motion to appeal. The Chair shall recognize all members who seek the floor under correct procedure. The Chair shall not make or second a motion. The Chair shall maintain an effective working relationship with the CRA Director, or designated liaison, who represents their area. The Chair shall guide the CAC in its advisement of community needs consistent with the NGCRA Plan and state law to the CRA Director, or designee, the CRA Trustees, and the City, as appropriate. From time to time, the Chair, or CAC approved designee, shall be required to report updates to the CRA Trustees or City Council. 10. Committee Membership If a CAC member has more than two unexcused CAC meeting absences within a twelve-month period, that member’s service may be recommended for termination to the City Council or the Pinellas County Board of County Commissioners. Members shall notify the CRA Director, or designee, if they are unable to attend a meeting. In addition, the City Manager shall have the power to remove any member because of excessive CAC meeting absences, misconduct, or neglect of duty. Additionally, if a CAC member knowingly violates the provisions in this Policy, their service may be terminated by the City Manager or recommended for termination to the City Council or Pinellas County Board of County Commissioners. Finally, all CAC members serve at the pleasure of the City Council, and the City Council may dismiss any member of the CAC at the City Council’s sole and absolute discretion if the City Council believes it is in the best interest of the NGCRA. 11. Relationship of CAC to Staff and CRA Trustees The City’s Community Redevelopment Agency Department shall provide staff support to the 4 CAC. Staff support includes, but is not limited to, meeting advertisements, taking minutes, making the minutes available for public inspection upon request, drafting agendas, verifying quorums, inviting quest speakers, meeting venue arrangements, and providing technical support regarding Robert’s Rule of Order, Sunshine, NGCRA Plan, Budgets, and the Florida Community Redevelopment Act of 1969. As a matter of routine practice, the CAC shall relay community input to the CRA Director, or designee. This shall be the Director’s, or designee’s, primary source of input in serving the community. The community’s involvement in this process is critical to the success in NGCRA. Nothing about this working relationship between the CRA Director, or designee, and CAC shall or is intended to preclude interaction between the CAC and the CRA Trustees. The CRA Director shall use the CAC’s recommendations along with input from City departments and other internal and external stakeholders in preparing a proposed CRA budget, NGCRA Plan amendments, or other reports for presentation to the CRA Trustees in accordance with any financial and administrative adopted policies by the CRA Trustees and City. The CRA Trustees shall consider the recommended CRA Budget or other recommendations in publicly noticed meetings. 12. Rules of Order All CAC meetings shall be conducted under the most recent edition of Robert’s Rules of Order Newly Revised unless otherwise provided by applicable law or policy herein. 13. Meetings The CAC shall hold meetings, at least on a quarterly basis, in a public location which is appropriate and noticed to the public. The time and location may be changed by the CRA Director who shall provide at least two weeks advance written notice to CAC members and the City Clerk’s Office. The order of business at the CAC meetings shall be generally as follows, unless otherwise presented by the CRA Director or the CRA Trustees: • Call to Order • Roll Call • Public Comment • Approval of Minutes • Unfinished Business • New Business • CRA Director Report • General Discussion • Announcements • Adjournment Members of the public shall be given a reasonable opportunity to be heard by the CAC at regular CAC meetings. Members of the public shall be entitled to speak during the public comments portion of the meeting for an amount of time not to exceed two minutes per person. 5 Additional time may be permitted at the discretion of the Chair with the consent of the majority of CAC members present. 14. Communications The CAC speaks as a body only through voted consensus motions of the CAC. Public announcements and public communications by the CAC shall be reviewed and approved by the CRA Director before issuance. CAC members are free to speak for themselves concerning CAC matters but shall make it clear that they speak as private individuals and that their views are not representative of the CAC. The CAC may specifically authorize a member to speak on its behalf after giving the member explicit directions concerning a particular matter. 15. Quorum Requirements Three CAC members must be physically present at a CAC meeting to constitute a quorum and for any official action to be taken by the CAC including, without limitation, any motion or vote by the CAC. No meetings shall be called to order without a quorum present. In the event a CAC meeting loses a quorum for any length of time, the meeting shall be immediately paused, and no CAC business shall be discussed or transacted until such time that a quorum is back in place. If a CAC meeting loses a quorum for more than 15 minutes, the meeting shall be adjourned. 16. Sunshine and Public Records Laws Applicable The CAC shall operate in the “Sunshine” in accordance with Florida Statutes, Chapter 286. Operating in the “Sunshine” means, among other things, that when there are meetings, workshops, informal discussions, telephone conversations, and other forms of communications involving two or more members of the CAC regarding any proposed recommendations by the CAC to the CRA Trustees or any matter which may be considered by the CAC that: 1) those meetings, workshops, discussions or conversations must be open to the public, 2) reasonable notice of the meetings, workshops, discussions or conversations must be given to the public in advance, and 3) minutes of those meetings, workshops, discussions or conversations must be taken by a CRA staff member (or designee), and retained as a public record open to public inspection. In addition to the minutes, all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission (including emails and texts), made or received by CAC members in connection with the conduct of business by the CAC is considered a public record and subject to Florida’s public records laws (Chapter 119, Florida Statutes). This means, among other things, that CAC members must retain and maintain any such CAC related documents, records and written communications and allow members of the public to inspect and copy such records unless the City Attorney’s Office advises that such records are exempt from inspection and copying by members of the public. 6 17. Ethics Code Compliance; Conflicts of Interest CAC members shall be subject to and must comply with the City of Clearwater's Ethics Code. The City’s Ethics Code, among other things, addresses potential conflicts of interests that might arise in connection with the conduct of business by members of the CAC. One of the purposes of the City’s Ethics Code is to allow CAC members to manage potential conflicts of interest successfully when a potential conflict of interest occurs. The conflict-of-interest provisions shall also apply to any formed CAC subcommittees and its members. Without limiting the scope and application of the City’s Ethics Code, CAC and subcommittee members shall comply with the following: • No member of the CAC (or subcommittee thereof) shall participate in any official action directly or indirectly affecting a business in which he, she, or any member of his or immediate family or close personal relation has a financial interest. • No member of the CAC (or subcommittee thereof) shall have or acquire a financial interest in any enterprise, project, business entity or property when he or she believes or has reason to believe that his or her financial interest shall be directly affected by his or her official Advisory Committee or subcommittee recommendation or action. • No member the CAC (or subcommittee thereof) shall have any interest, financial or otherwise, direct, or indirect, or engage in any business or activity or incur any obligation of any nature which is in substantial conflict with the proper discharge of his or her duties in the public interest. 18. Prohibited Voting Conflicts (a) No CAC member shall vote or participate in his or her official capacity on any matter if that member knows or should know that doing so would inure, either directly or indirectly, to: • His or her special private gain; or • The special private gain of any person by whom he or she is retained, or • The parent or subsidiary organization thereof; or • The special private gain of a relative of the CAC. In connection with this provision, please note the following: • The term “special private gain” for this policy is defined as “economic benefit of any kind which inures to the individual, as opposed to a class of similarly situated individuals.” • The term “person” is defined for this policy as “any individual, firm, business entity, company, corporation (profit and not-for-profit), professional corporation or associations, group, organization, joint venture, partnership, limited partnership, agency, estate, trusts, business trust, syndicate, fiduciary, or other body having an 7 independent existence and all other groups or combinations however constituted.” • The term “relative” is defined for this policy as “an individual who is related to the subject official or employee [in this case, the CAC member] as father, mother, son, daughter, grandfather, grandmother, grandchild, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half-brother, or half-sister, or anyone who is engaged to be married to the subject official or employee [in this case the CAC member], or anyone who is a domestic partner as defined by the City of Clearwater Codes. (b) No member of the CAC shall vote or participate on any matter in which the member has or holds a contractual relationship with an individual, business entity or agency subject to the regulation of the CAC to which that member is appointed. In addition to any other provision of these CAC policies, a CAC member may be removed from the CAC upon which he or she serves by the City Manager or City Council if such member has disclosed a conflict of interest pursuant to this policy or the City’s Ethics Code in ten percent or more of the matters that come before the CAC on which the member serves. (c) Disclosure. A CAC member who is prohibited from “voting and participating on any matter pursuant to this section above, shall: • Publicly state to the CAC the nature of his or her interest in the matter in which he or she is prohibited from voting and participating; and • Disclose the nature of his or her interest in the matter from which he or she is prohibited from voting and participating within fifteen days after the vote occurs in a memorandum filed with the CRA Director. The memorandum shall also be incorporated in the minutes of the CAC meeting. 19. Waiver or Modification of Policy and Other Unless required by state law or City of Clearwater Codes, the CRA Trustees reserve the right to waive (on a case-by-case basis) or permanently modify any portion of this Policy. In the event of any inconsistencies, ambiguity, or conflicts between this policy and City of Clearwater or Community Redevelopment Agency policies, rules, and regulations the City or Agency’s policies, rules, and regulations shall prevail. Date approved by CRA Trustees: March 18, 2024 Date amendment approved by CRA Trustees: ___________ To: City of Clearwater Community Redevelopment Agency Trustees From: Jesus Niño, Executive Director – Community Redevelopment Agency Department Date: July 15, 2024 Subject: Request to Amend the North Greenwood Community Redevelopment Area Citizens Advisory Committee Policy Request: Community Redevelopment Agency Department staff request approval to amend Section 7 of the existing North Greenwood Community Redevelopment Area (NGCRA) Citizens Advisory Committee (CAC) Policy as follows: 7. Initial Terms of CAC Members To reduce the impact of a complete turnover of members to the CAC, the initial terms of the members shall be staggered. The following shall be the initial terms of CAC members: • Two members shall serve initial terms that expire on September 30, 20242025. • Two members shall serve initial terms that expire on September 30, 20252026. • One member shall serve an initial term that expires on September 30, 20262027. The amendment will allow new appointed CAC members to serve reasonable terms. Fiscal Impact: None Attachment: NGCRA Citizens Advisory Committee Policy with Amendments Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#24-0789 Agenda Date: 7/15/2024 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 4.4 SUBJECT/RECOMMENDATION: Approve a Business Renovation Grant for The Nash Keys located at 520 Cleveland Street, Captains Lounge located at 522 Cleveland Street, and Prelude Sports Bar located at 528 Cleveland Street in an amount not to exceed $900,000 and authorize the appropriate officials to execute same. SUMMARY: The Clearwater Downtown area is currently experiencing a significant need to fill vacant units and activate the downtown space to stimulate economic growth and community engagement. A vibrant downtown is crucial to the overall health of the City of Clearwater, as it serves as the heart of economic and social activities, attracting residents, businesses, and tourists. Active downtowns contribute to the city’s identity, offer diverse amenities, and provide opportunities for local businesses to thrive. CRA staff recommends the approval of a $900,000 Business Renovation Grant for the businesses located at 520, 522, and 528 Cleveland Street. These units are to house the expansion of The Nash Keys Dueling Piano Bar & Restaurant, The Captain’s Lounge, and Prelude Sports Bar business developments. The grant is intended to reimburse eligible construction costs incurred by the business owner and support future expenses necessary for the completion of these projects. The Business Renovation Grant Program is designed to assist business owners with funding to renovate downtown units. This program aligns with the Downtown Community Redevelopment Area Plan goals to revitalize downtown Clearwater by encouraging the establishment of new businesses and improving existing ones. The grant will cover eligible expenses retroactive to the issuance date of the primary construction permits, contingent upon final grant funds being dispersed after obtaining certificates of occupancy. The grant funds will assist in covering up to $900,000 of the approximately $1,628,700 of grant eligible construction expenses from a total project cost of approximately $2,500,000. Upon approval, CRA staff will work with the owners of The Nash Keys, Captains Lounge, and Prelude Sports Bar to enter into a grant agreement, that specifies the terms and conditions for accessing the grant funds in increments. All necessary construction estimates, budgets, invoices, and requested documentation must be submitted and reviewed by staff before disbursement of the funds. Examples of Eligible Expenses (not limited to the following): ·Interior Improvements: electrical/plumbing upgrades, HVAC systems, ADA accessibility, structural stabilization, interior walls, paint, and fixtures, floors, etc. ·Exterior Improvements: repair of exterior walls, exterior painting, signage and lighting, ADA accessibility, etc. APPROPRIATION CODE AND AMOUNT: Funding for this grant in the amount of $900,000 is available in R2003- Economic Development-City. STRATEGIC PRIORITY: 2.1 Strengthen public-private initiatives that attract, develop, and retain diversifed business sectors. Page 1 City of Clearwater Printed on 7/9/2024 File Number: ID#24-0789 2.2 Cultivate a business climate that welcomes, entrepreneurship, inspires local investment, supports Eco-friendly enterprises, and encourages high quality job growth. 2.3 Promote Clearwater as a premier destination for entertrainment, cultural experiences, toursim, and national sporting events. 3.1 Support neighborhood identity through services and programs that empower community pride and belonging. Page 2 City of Clearwater Printed on 7/9/2024 To: City of Clearwater Community Redevelopment Agency Trustees From: Jesus Niño, Executive Director – Community Redevelopment Agency Department Date: July 15, 2024 Subject: Request for Approval of $900,000 Business Renovation Grant for 520, 522, and 528 Cleveland Street (The Nash Keys Dueling Piano Bar & Restaurant developments) Background and Purpose The Clearwater Downtown area is currently experiencing a significant need to fill vacant units and activate the downtown space to stimulate economic growth and community engagement. A vibrant downtown is crucial to the overall health of the City of Clearwater, as it serves as the heart of economic and social activities, attracting residents, businesses, and tourists. Active downtowns contribute to the city’s identity, offer diverse amenities, and provide opportunities for local businesses to thrive. Grant Request Recommendation CRA staff recommends the approval of a $900,000 Business Renovation Grant for three new prospective businesses at located at 520, 522, and 528 Cleveland Street. These units are to house the expansion of The Nash Keys Dueling Piano Bar & Restaurant, Captains Lounge, and Prelude Sports Bar business developments. The grant is intended to reimburse eligible construction costs incurred by the business owner and support future expenses necessary for the completion of these projects. Importance of the Grant The Business Renovation Grant Program is designed to assist business owners with funding to renovate downtown units. This program aligns with the Downtown Community Redevelopment Area Plan goals to revitalize downtown Clearwater by encouraging the establishment of new businesses and improving existing ones. On March 7, 2024, during the public comment section of the Community Redevelopment Agency Trustees meeting, Mr. Tony Tello, a partner of The Nash Keys Dueling Piano Bar & Restaurant, Captains Lounge, and Prelude Sports Bar, highlighted the limitations of the CRA Vacancy Reduction Grant Program he was pursing, noting its inability to cover retroactive construction costs and low grant amount. This hinders small businesses that only discover about grant programs well into unit construction since the grants are useful only from the date of grant approval. In response, CRA staff proposed a modified Business Renovation Grant for Mr. Tello to alleviate some of his incurred and pending construction expenses. The Business Renovation Grant program fits Mr. Tello’s needs better compared to the Vacancy Reduction Grant program. Details of the Request The grant will cover eligible expenses retroactive to the issuance date of the primary construction permits, contingent upon final grant funds being dispersed after obtaining certificates of occupancy. The grant funds will assist in covering approximately $1,628,700 of eligible construction expenses from a total project cost of approximately $2,500,000. Upon approval, Mr. Tello will enter into a grant agreement, satisfactory to the City Attorney’s Office, that specifies the terms and conditions for accessing the grant funds in increments. All necessary construction estimates, budgets, invoices, and requested documentation must be submitted and reviewed by staff before disbursement of the funds. Examples of Eligible Expenses (not limited to the following): • Interior Improvements: electrical/plumbing upgrades, HVAC systems, ADA accessibility, structural stabilization, interior walls, paint, and fixtures, floors, etc. • Exterior Improvements: repair of exterior walls, exterior painting, signage and lighting, ADA accessibility, etc. Fiscal Impact $900,000 – This investment is expected to yield significant community impact and returns by activating three downtown units, enhancing the downtown environment, and contributing to the overall economic vitality of Clearwater. Appropriation Code: Funding for this grant is available in CRA Project Code R2003 Economic Development-City. Conclusion The approval of this Business Renovation Grant is crucial for the successful activation of the 500 block in downtown. It supports the CRA’s objective to revitalize the downtown area, reduce vacancy rates, and encourage further private investment. Cover Memo City of Clearwater Main Library - Council Chambers 100 N. Osceola Avenue Clearwater, FL 33755 File Number: ID#24-0788 Agenda Date: 7/15/2024 Status: Agenda ReadyVersion: 1 File Type: Action ItemIn Control: Community Redevelopment Agency Agenda Number: 5.1 SUBJECT/RECOMMENDATION: Community Redevelopment Agency Director’s Report SUMMARY: STRATEGIC PRIORITY: Page 1 City of Clearwater Printed on 7/9/2024 |1DOWNTOWN CLEARWATER COMMUNITY REDEVELOPMENT AREA ZZDirector’s Report 07/2024 |2CLEARWATER COMMUNITY REDEVELOPMENT AGENCY Table Of Contents Downtown CRA Updates. • Ongoing Projects • CRA/Clearwater Police Department Engagement. • Downtown Grants. |3DOWNTOWN CLEARWATER COMMUNITY REDEVELOPMENT AREA Downtown CRA Updates |4DOWNTOWN CLEARWATER COMMUNITY REDEVELOPMENT AREA Mercado – Public Art (In Progress) Progress: The CRA, Cultural Affairs, Engineering, and Public Communications Staff developing plans for community engagement meetings to be held in the Downtown Gateway this summer this summer. The Clearwater CRA and Cultural Affairs will combine resources to beautify the Mercado with mosaic art from 3 different artist. |5DOWNTOWN CLEARWATER COMMUNITY REDEVELOPMENT AREA Clearwater Gardens - Groundbreaking Project Details •Contractor: Archway Clearwater Gardens, LLC. •Budget: $3,000,000. •Groundbreaking: 06/21/24 Clearwater Gardens, a new affordable housing project by Archway Partners broke ground on June 21st, 2024. This project will feature 81 units, providing essential housing options in the community. |6DOWNTOWN CLEARWATER COMMUNITY REDEVELOPMENT AREA Downtown Clearwater CRA Police Statistics 2024 Month: 2024 Jan Feb Mar Apr May Total Arrest 16 8 6 6 14 50 Ordinance violations 7 2 -2 6 20 FIR/Citizen contacts 14 12 8 23 17 74 Marchman Act (Intoxication) transport to jail 3 1 -1 4 9 Safe Harbor transport 1 -1 2 2 6 Trespass after warning (Arrest)8 3 3 4 2 20 Trespassing warning issued 16 7 9 16 12 60 Directed patrols 86 101 120 160 145 612 Offence/incident reports taken 54 35 42 64 64 259 Totals:205 169 189 278 226 1,110 S. Seals provided transportation assistance to Ft. Wayne, Indiana. |7DOWNTOWN CLEARWATER COMMUNITY REDEVELOPMENT AREA New Businesses – Opening Events Olive & Thyme Location:520 Cleveland Street Soft Opening:June 25th, 2024 The Nash Keys Dueling Piano Bar Location:520 Cleveland Street Grand Opening: 4th of July Weekend |8DOWNTOWN CLEARWATER COMMUNITY REDEVELOPMENT AREA Approved – Business Renovation Grants Name of Business: Tatlici Food Inc. (Olive & Thyme) Description: Installation of Countertop & Fire Sprinkler System Total Projected Amount: $27,420.00 CRA funding Amount: $13,710.00